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ICN 2005 ConferControl Computer based Controlling Program for

1. appears in front of his her name With this same drag and drop method applied in the opposite direction it is possible to switch off an active microphone In the above manner it is possible to move to and fro the participants freely between the tables only table Expectants B 16 and table Former Speakers B 18 represent exceptions from under this since it is not possible to move to these tables a participant it is only possible to remove a participant from these tables Also the name of the participant is left in table Former Speakers B 18 after removal since a participant cannot be removed from here once he she has made a speech during the conference Participants who have a priority higher than level 0 are always able to switch their own microphones on if there is a free channel available In case there is no free channel available then a higher priority unit takes away the word from that unit of lower priority that has spoken for the longest 37 E ICN 2005 ConferControl User Manual Technical Research Ltd o Automatic l operation mode In this operation mode if there is a free channel then the word requesting participant automatically gets the word If there is no free channel available and there are a lower priority speakers then the word will be taken away from that speaker who has been speaking for the longest otherwise the word requesting participant is added to the waiting list If a channel is
2. Diagram type for vote column Secret at a not planned Vote tate Accepted proposal Votes 5 Yes 40 00 No 20 00 Abst 20 00 Not voted 20 00 Free channels 3 Conference RUNNING 00 17 46 CONNECTED Diagram 27 Vote C tab In this menu the functions listed below are available 4 3 1 TOPIC OF THE VOTE C 1 In the given table the topics of the votes that had been planned in advance for the conference running and of the votes that had been held spontaneously during the conference are displayed The name of spontaneous votes is generated automatically and it consists of the following the time when voting started and the name of the current conference Before the name of the vote the following symbols may be displayed planned but yet not held vote Q interrupted vote a non closed vote which can be restarted completed vote only the result of the vote can be seen 42 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd 4 3 2 VOTE DETAILS C 2 The detailed data topic voting time type weighted secret monitoring the abstainers displaying the time monitoring the results planned of the vote that is selected in table C 1 can be seen in this field C 2 4 3 3 VOTERS C 3 The result of the vote selected in table C 1 can be seen in this list by names where the following symbols may appear before the names of the particip
3. With clicking on button OK A 7 5 it is possible to return to the Settings A tab of the Conference controlling program window Diagram 8 14 1 GITON ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 2 EDIT LANGUAGES A 8 In order to get to the Language Editor A 8 the button of this name has to be selected in the Conference controlling program window Diagram 8 and after clicking on it the window presented below in Diagram 10 is opened Language Editor Source language A81 Destination language english v magyar v english english magyar Source language Forr snyelv Destination lanquage C lnyelv Caption Felirat Replace Lecser l Save amp Exit Ment s Kil p Cancel M gsem Lanquage to clone Kl nozand nyelv Ok OK Conference Settings Konferencia be llit sok Choose language Nyely v laszt sa Time of spontanous vote sec Spont n szavaz s ideje mp Auto attendance check Auto jelenl tellendrz s Time of attendance check sec Jelenl tellen rz s ideje mp Diagram type For vote Szavaz si diagram circle k r column oszlop Hardware port Hardver port Units Egys gek Refresh Frissit s Unit Address Egys g cime Type Tipus State Allapot 3 Jr Caption Save Exit Nyelvszerkeszt s BA Replace X Cancel Diagram 10 The Language Editor window A 8 With the aid of this menu a controlling program of an arbitrary lang
4. 5 1 GENERAL INTRODUCTION s sesseessoesoeseescossossoesooesoesseseossossseeeoesoesseesoesoossessoesoossossoseeoe 53 5 2 STRUCTURE OF THE SYSTEM cscssscocsssconwessonssoesdseacnndssensneceunacenieassnbecseensaedacscsqudceccies 53 5 3 SWITCHING ON RE eu erie 55 So TE SE EE EE 55 5 3 2 SWITCHING ON AND OFF SEQUENCE rerarnrnrnrnnnnnnnnnnnnnrnnnrnrnrnrnrnrnrnrernrnrnrernreresererer 55 5 3 3 IMPORTANT TO KNOW Vvs 56 6 ERROR PREVENTION GUIDE sesesssssssssesessseseceseceseeeseceseceseeececesesesesesesesesesesesese 57 6 1 PROGRAM UPDATING ssssessssssosseosssssoses ssssos sosssosssscevsossevoeosssvsovoss ssesos ssosssos s ssse sss 57 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd 1 INTRODUCTION The task of computer based controlling program ICN 2005 ConferControl is to control conference system ICN 2005 produced by DIGITON Ltd The purpose of this program is to control in a comprehensive manner the conference system that provides the main functional possibilities listed below switching on and off the microphones of the delegate units in each operation mode conducting different types of voting using the chipcard for personal identification displaying the current status of the conference system on the screen displaying the conference related data and parameters on the screen name date and time of i data of participants time and duration of speech type and result of voting etc storing all d
5. With the aid of this field it is possible to set the format of the diagram that displays the result of the vote which may be either pie based or column based It is possible to switch between the diagrams even during the voting time The diagram shows the current status of the vote on continuous basis In the yellow little boxes located next to the columns or pie slices of the diagram the number of votes cast are displayed broken down by the type of votes 44 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd 4 3 14 DISPLAYING THE RESULT OF THE VOTE C 14 In this field the text based evaluation of the vote can be seen and this may be the following e Non closed vote planned started but interrupted vote e Invalid vote less than 50 of the participants voted e Unsuccessful vote the voting is valid but everybody abstained e Refused proposal the number of No votes is more than 50 e Equal votes the numbers of Yes and No votes are equal e Accepted proposal the ratio of Yes votes is between 50 66 6 e 2 3 majority the ratio of Yes votes is between 66 7 74 9 e 3 4 majority the ratio of Yes votes is between 75 99 9 e Unanimous majority the ratio of Yes votes is 100 4 3 15 VOTES C 15 This field shows the percentage distribution of the votes cast according to the type of the votes Yes No and Abst Durin
6. A 11 2 and Speeches Votes tab A 11 3 and above this the name of the selected conference is displayed with highlighted letter size A 1 1 4 Clicking with the mouse on button Close A 11 7 it is possible to return to menu item Settings A of window Conference controlling program Diagram 8 27 Technical Research Ltd ICN 2005 ConferControl User Manual 4 1 5 2 Participants Interpreters tab A 11 2 Upon clicking on the Participants Interpreters A 11 2 tab the window introduced below in Diagram 19 appears Conference Log User Manual ICN 2005 ConferControl Conference Participants Interpreters Speeches Votes Mr Andrew Chalmers Mr Jhonatan Brown Mr Patrik Red Mr Richard Fox Mr Thomas Smith Ms Danielle Davis Participants Interpreters Name Rank Company Country City Address E mail Phone Priority Chipcard Languages spoken Languages understood Actual Priority Weight Actual ChipCard Could Speak Mr Thomas Smith Director Audio and Video Systems Company United Kingdom London 20 Piccadilly circus director avsc gb 44 20 1234 5678 0 ENG GER ENG FRA GER 0 1 3 yes Diagram 19 Conference Log window Participants Interpreters tab A 11 2 On the left side Participants A 11 2 1 table there is the list of the participants of the selected conference Upon selecting a line in this table in the right
7. attendance B 4 o Topics B 5 The Topics B 5 field contains the list of the topics that are allocated to the loaded conference From these topics it is possible to select the current topic with the aid of a roll down window o Participants B 6 The list of participants of the loaded conference is displayed in table Participants B 6 In the case of unit based identification if a unit is allocated to the given participant before the name of the participant a symbol is displayed in field Unit B 8 The lack of symbol f before the name of the participant means that no unit has been allocated to the given participant and for this reason he she is not able to speak to the conference or to vote at the conference On the occasion of attendance checking when any of the voting buttons is pressed symbol is changed to symbol which indicates that the given participant attends the conference In the case of chip card identification symbol appears in front of the name of the participant belonging to the card when the card is inserted In the case of this form of identification symbol does not appear since inserting the card simultaneously means the presence of the participant and the fact that the given person has a unit as well Symbol in front of the name of the participant indicates that the given participant does not have a speaking and voting right Icon 4 symbo
8. editing the data of the participants of the conference e Conference designer A 10 Here it is possible to plan the conference and at the same time it is possible to enter all the data that are needed for the conference e Conference Log A 11 It is for viewing the data of the completed conferences name of conference its topic date and time name of participants and their data time and duration of speeches name of voting events their method and results etc e Exit A 12 Here it is possible to exit the conference controlling program Before exiting the program asks confirmation then it closes everything properly and finally it stops the running of the program 11 E ICN 2005 ConferControl User Manual Technical Research Ltd 12 Free channels A 13 This function shows the number of channels that are authorised to forward speeches and which are currently still free This number depends on the maximum number of microphones that may be switched on simultaneously NOM LIMIT This parameter may be seton the central unit of the conference system PEP 3001 Conference status A 14 It displays the current status of the conference it may display the following texts EMPTY if there is no conference uploaded LOADED RUNNING STOPPED PAUSED Time of Conference A 15 It shows the time that has passed since the start of the conference System status A 16 It displays whether
9. freed then the participant who is on the first place on the waiting list will automatically get the word o Automatic 2 operation mode In this operation mode if there is a free channel then the word requesting participant gets the word automatically If there is no free channel available and there are a speakers of lower or identical priority then the word will be taken away from the speaker from among them who has been speaking for the longest otherwise the word requesting participant is added to the waiting list If a channel is freed then the participant who is the first on the waiting list will get the word automatically The technician may give the word and take away the word from any of the participants in both automatic operation modes 4 2 2 9 Add to speakers listy B 14 With the aid of this button it is possible to give the word to or withdraw the word from a participant who is selected by the mouse cursor and this operates both in manual and automatic operation modes Button Add to speakers list B 14 is active only if the selected participant has an own unit or his her card has been inserted into the card reader of one of the units and presenting a speech is permitted for the given participant and there is a free channel or the word may be taken away from a unit of lower priority In addition to the above with button F5 of the keyboard it is also possible to give or take away the word from the selected
10. icons to match your monitors Identify Monitors Drag the icons to match your monitors Identify Monitors Secondary Display 1280 0 Primary Display 1 Generic PnP Monitor on Mobile Intel R 965 Express Chipset Family Z 2 Default Monitor on Mobile Intel R 965 Express Chipset Family Z This is my main monito This is my main monitor Extend the desktop onto this monitor V Extend the desktop onto this monitor Resolution Colors Resolution Colors Low High Highest G2 bit Low High Highest G2bi v 1280 by 800 pixels 1024 by 768 pixels How do I get the best display Advanced Settings How do I get the best display Advanced Settings Diagram 29 Setting the secondary monitor The controlling program of the conference system appear on the primary display The settings of this can be seen on the left side page of the Diagram 29 The right side page of the diagram shows the settings for the secondary display Here must be selected the resolution min 1024x768 pixels for the image wanted to be seen on the projector At the same time the checkbox of Extend the desktop onto this monitor must be marked then the button Yes must be pressed Note the secondary monitor appears on the above diagram only if the video card of the controlling PC has 2 VGA outputs Otherwise the control of the projection is not possible Note In case of operation system Windows XP the secondary monitor
11. if there is no planned conference therefore in this case it is only possible to plan a new conference 20 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 4 2 Details of the conference A 10 2 Here can be seen the most important data name place method of interpretation method of identification priority speaking time method of giving the word languages of the conference that is selected in the list of conferences table 4 10 1 4 1 4 3 Edit conference A 10 3 The functions listed below are available in this window o Planning a new conference A 10 3 1 Clicking with the mouse on button New 4 10 3 1 the window introduced below in Diagram 14 is opened Through this window it is possible to generate plan a new conference Create new conference Name User Manual ICN 2005 ConferControl Place Budapest Type of identification Unit n Speaker mode by operator ne All Selected Background Code Code Languages R HEB hebrew ENG english ISL icelandic HUN magyar ITA italian JPN japanese KUR kurdish LAY latvian LIT lithuanian MAC macedonian MLT maltese MAR narmenaian v X Cancel Diagram 14 Window for planning a new conference A 10 3 1 It is possible to give in this field the name and place of the new conference that is to be created while the methods of identification and giving the word may be selected from roll down lists It is also po
12. is always available o Modify A 10 6 2 for changing the name of the selected topic o Delete A 10 6 3 for deleting the selected topic Press buttons Modify 4 10 6 2 and Delete A 10 6 3 are active only if in the table there is already at least the name of one topic included 4 1 4 7 Voting A 10 7 In this section the following voting related press buttons are available o New A 10 7 1 After pressing button New 4 10 7 1 the following window introduced in Diagram 17 is displayed on the screen 25 1 ICN 2005 ConferControl User Manual Technical Research Ltd New vote Name It is useful to read the User Manual vw Secret Type with 3 buttons v Voting time 10 240 sec 0 30 E gem Diagram 17 Window for generating a new vote A 10 7 1 It is possible to give under this menu the name form and time of the new vote that is to be generated The latter parameter may be set between 10 and 240 seconds to an arbitrary value with the aid of the arrows that are located next to the field that displays the time of the vote In this version only the three press button version may be set since on the delegate units of conference system ICN 2005 there are only three buttons available for this purpose The check box located next to the label Secret is for setting the form of the vote If the box is not marked then the vote is open If check box Compensation is marked
13. of this only the delegate unit functions of the president unit will operate 24 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd The number of that card has to be entered with the aid of the keyboard into the neighbouring Card number A 10 4 6 field which belongs to the participant that is selected in table 4 10 4 3 In case of copying a conference the card number that belongs to the given participant already entered previously for the conference that is to be copied is displayed automatically in this field and therefore modifying this is needed only if for the copied conference for the given participant an other card had been issued Important When entering the card number special attention has to be paid to giving the given card to that participant to whose name it has been recorded With the aid of box Allowed to speak and vote A 10 4 7 it is possible to permit for a given person the possibility of speaking and voting 4 1 4 5 Interpreters A 10 5 Here it is possible to allocate interpreters to the given conference in an identical manner that has been described in the previous section Assign participants A 10 4 At present this function is under development and for this reason it does not operate yet 4 1 4 6 Topics A 10 6 Under the given menu the conference topic related functional options listed below are available o New A 10 6 1 it is for creating a new topic it
14. participant 38 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 3 RUNNING A CONFERENCE WITH GRAPHIC CONFERENCE CONTROL B II Clicking on the Graphical B II tab in the window introduced above in Diagram 24 displays the following window see Diagram 25 9 User Manual IGN 2005 ConferControl Conference Vote Projection Conference contral Lists Graphical Conference Log End conference gg Pause conference p Check attendance Start priority i Topics Max num of microphones Speaker mode by operator s Personal details Name Details Name Mr Thomas Smith Priority 0 Languages spoken ENG FRA Languages understood ENG FRA GER Company Audio and Video Systems Company Rank Director s Free channels 2 Conference RUNNING 00 07 38 CONNECTED Diagram 25 Running Conference with graphic conference control B II The operation of this menu is completely identical with described in the previous section with the difference that here instead of table 4 a graphical interface appears with the photos of the participants It is possible to switch between the list based and graphic presentation at any time since the two controlling modes do operate completely simultaneously the changes made in one of them do appear immediately in the other version as well Graphic presentation can be used only for conferences up to 300 participants in case the number of pa
15. possibility of loading a new conference this step simultaneously also unload the previously loaded conference o Unload conference B 2 With the aid of this button it is possible to unload a previously loaded conference 32 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd o Start conference B 3 With button Start conference B 3 it is possible to start a previously loaded conference o Check attendance B 4 Registering the participants can be done by pressing button Check attendance B 4 before the starting of the conference but it may be done also in the course of the conference Setting to the desired value Diagram 8 the time available for checking attendance may be done with button 4 6 under the Settings A tab of the Conference controlling program window Registration may be done by pressing any of the voting buttons of the delegate unit During the time of attendance checking a green field appears in the top part of the window displaying the time that is available till the expiry of the registration time After the passing of the time set the result of attendance checking appears in this field the number of planned participants of the conference and the number of those attending are displayed Upon clicking with the mouse on the green field the field of attendance checking disappears Registration can be interrupted at any arbitrary time with press button End of check
16. side table 4 11 2 3 the detailed data that correspond to the given participant are displayed It is possible to select an interpreter in a similar way from table named Interpreters A 11 2 2 whose detailed data are also displayed in table 4 11 2 3 28 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 5 3 Speeches Votes tab A 11 3 When clicking on the Speeches Votes A 11 3 tab the following window is displayed see Diagram 20 Conference Log User Manual ICN 2005 ConferControl Conference Participants Interpreters Speeches Votes Aborted a a a How to use the User Manual 17 40 38 User Manual ICN 2005 ConferControl 17 41 14_User Manual ICN 2005 ConferControl It is useful to read the User Manual Participants Begin End Results Mr Andrew Chalmers 2008 05 19 17 40 38 2008 05 19 17 41 08 Abst Mr Jhonatan Brown 2008 05 19 17 40 38 2008 05 19 17 41 08 Ves Mr Richard Fox 2008 05 19 17 40 38 2008 05 19 17 41 08 No Mr Thomas Smith 2008 05 19 17 40 38 2008 05 19 17 41 08 No Ves 1 No 2 Abst 1 Not voted 1 Negative advice Diagram 20 Conference Log window Speeches Votes tab A 11 3 In the left top table 4 11 3 1 of the given window the topics of the selected conference are listed Upon clicking on a topic in the bottom table 4 11 3 3 the names of the participants who contributed to the given topic are displayed together with the starting a
17. software and of the PC as well In this case the user program can be immediately operated after connecting the conference system and switching on the PC The ICN 2005 ConferControl controllig program can be also handed over to the user on a CD disk If the controlling program is sold independently then the user gets the CD disk that is needed for installing the software The cc install 108 exe executable file on this CD has to be started for installation The installation program is multi lingual and leads the user through the complete process of installation After inserting the installation CD a welcome screen is displayed This can be seen on the following Diagram 1 ConferControl Installer Welcome to the ConferControl 1 08 Setup Wizard This wizard will guide you through the installation of ConferControl v1 08 It is recommended that you close all other applications before starting Setup Do not start the install if you haven t Administrator privileges Click Next to continue j Cancel Diagram 1 Welcome screen of the installation CD The next step is the acceptance of the licence agreement The licence agreement has to be accepted otherwise installation cannot be continued The control program has the following 3 essential external components a MySQL database engine a MySQL ODBC interface and a BDE information tool The installation program continues installation with checking these components or with their
18. window that was introduced on the previous page Diagram 21 the window presented below on Diagram 22 is opened Load conference L oad CO nfe re n ce Load conference x Close Name Name Details User Manual ICN 2005 ConferControl Name User Manual ICN 2005 ConferControl User Manual ICN 2005 ConferControl_copy Place Budapest Type of interpreting single Type of identification Unit Check priority yes Check speaking time no Speaker mode by operator Languages ENG HUN Participants Interpreters Topics Votes Mr Andrew Chalmers How to use the User Manual It is useful to read the User Manual Mr Jhonatan Brown Mr Patrik Red Mr Richard Fox Mr Thomas Smith Ms Danielle Davis Diagram 22 The Load conference window In this menu the following functions are available 4 2 1 1 Name a conference B 1 1 Table B 1 1 contains all the conferences that had been planned and saved in the database previously but which had not been held yet see the contents of Section 4 1 4 Conference designer A 10 4 2 1 2 Details of the conference B 1 2 B 1 6 The detailed data of the conference to be loaded selected in table B 1 1 are displayed in tables B 1 2 B 1 6 All the buttons that belong to these tables are inactive since the parameters of the conference that had been organised previously already cannot be modified here 31 9 ICN 2005 Con
19. 1 changes to red for attention raising purposes 4 2 2 6 Revocation of priority B 11 In the status of presidential prohibition it is possible to terminate the presidential prohibition with button Revocation of priority B 11 in such a way that the previously active microphones are automatically switched on simultaneously 4 2 2 7 Maximum number of speakers B 12 The maximum number of concurrent speakers is displayed in this field NOM LIMIT This parameter may be set on the central unit of the system PEP 3001 to an arbitrary value between 1 and 29 This field is inactive because the number of channels set through the central unit cannot be modified from here 36 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 2 8 Speaker mode B 13 From the roll down menu it is possible to select the method of giving the word and this may be Manual Automatic 1 and Automatic 2 o Manual operation mode In this operation mode in case a speech is initiated by a participant without priority then the participant will not get the word immediately only his her name will be introduced into table Expectants B 16 At the same time symbol is displayed in front of the given participant both in table Participants B 15 and table Expectants B 16 this symbol indicates the expectant status The word can be given to the participant only by the technician who operat
20. 5 as well where it is possible to modify it or it is possible to enter the meaning of the given word in an other language This field is left blank if nothing is written in the line that is selected in table 4 8 4 however even in this case it is possible to enter an arbitrary word 4 1 2 4 Replace A 8 6 For recording the modification or the new word that is entered into the blank field located under Caption A 8 5 button Replace A 8 6 has to be pressed which at the same time records the new version into table 4 8 4 as well 4 1 2 5 Save and Exity A 8 7 For saving the changes that have been made in the tables press the button Save and Exit A 8 7 Before a new language to be cloned is selected in field 4 8 2 a dialogue window opens asking confirmation for saving the changes that have been made previously This window appears only if previously changes have been made 16 Technical Research Ltd 4 1 3 PARTICIPANTS 4 9 ICN 2005 ConferControl User Manual Clicking on button Participants A 9 displays the window that is presented below in Diagram 11 Participants Mr Andrew Chalmers Mr Jhonatan Brown Mr Michel Moor Mr Patrik Red Mr Richard Fox Mr Thomas Smith Ms Danielle Davis Languages spoken Modify Languages understood Delete DD Mr Thomas Smith Director Audio and Video Systems Company United Kingdom London 20 Piccadilly circus director
21. E5 i ICN 2005 ConferControl User Manual Technical Research Ltd ICN 2005 ConferControl Computer based Controlling Program for conference system ICN 2005 User Manual DIGITON Ltd E ICN 2005 ConferControl User Manual Technical Research Ltd ICN 2005 ConferControl Computer based Controlling Program for Conference System ICN 2005 Copyright All rights reserved No part of this User Manual can be copied forwarded or translated without the written permit of the author DIGITON Ltd Printed in Hungary May 2009 Version 1 4 1 Technical Research Ltd dg ICN 2005 ConferControl User Manual Contents INTRODUCTION Garner 5 SYSTEM REQUIREMENTS sassesccsescesoscavsnvaniessaiesvansrsesvivensioavsisssnemmomentestevaaseees 5 INSTALLATION J ss racesc vieio ssi as evetse VENEC Nenat aaia 6 DESCRIPTION OF THE CONTROLLING PROGRAM eevesevesvesennsnvennesnnesnesevesneee 10 AA SETTINGS AJ bessisscsscensesssssscesscvsestesssuasvssacecesess secesdsdeessescdseseetdeodscescedscest dceascoscssesssess 10 4 1 1 CHIPCARD A 1 ER 13 4 1 1 1 GEER EE 13 4 1 1 2 Chipcard number EN EEE 14 4 1 1 3 Reading and writing a chipcard 4 7 3 and A 7 4 ooieoe 14 4 1 1 4 FN 14 4 1 2 EDIT LANGUAGES EN ER 15 4 1 2 1 Source language EE EE EE 15 4 1 2 2 Destination language ADL crcosccivilaiatisaasinisativsiberwni lec ean 16 4 1 2 3 Caption A63 ERE EE 16 4 1 2 4 TL 16 4 1 2 5 Save and Exit 4 8 7 eennronvrvnvnvvrr
22. Mr Thomas Smith Priority 0 Languages spoken ENG FRA Languages understood ENG FRA GER Company Audio and Video System Company Rank Director lt Conference RUNNING Free channels 2 00 01 22 CONNECTED Diagram 24 Conference control with listed conference control B I In this menu the below listed additional functions are available 4 2 2 1 End conference B 3 With button End conference B 3 it is possible to stop a conference for good for this reason after pressing this button the conference already cannot be continued If needed in line with the contents of Section 4 1 4 3 Edit conference A 10 3 it is possible to prepare a copy of this conference 4 2 2 2 Check attendance B 4 Registering the participants can be initiated with button Check attendance B 4 which has been described in detail in Section 4 2 1 3 During the time of attendance checking it is not possible to start a vote 35 E5 ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 2 3 Topics B 5 Each speech belongs to a certain topic for this reason the topic of a conference can be modified in the roll down list only if tables Expectants B 16 and Speakers B 17 are empty It is possible to return to a topic on multiple occasions 4 2 2 4 Pause conference B 9 The running of the conference can be stopped with button Pau
23. OTERS C J RE EN a REEE 43 4 3 4 COMPENSATION C4 jer 43 4 3 5 TFT 43 4 3 6 TIME OF SPONTANEOUS VOTE C 6 ssiscsiaisisazachvvntazaerssassastopaddstusnecedesnnsasersins 43 4 3 1 NUMBER OF VOTING BUTTONS C 7 sanse scssassiscisasisnsedossanddsnisacavanssnccdsnnnsendeness 43 4 3 8 START A NOT PLANNED VOTE C 8 scsacccciseacesanveacenactesessstesaicnaaseansscateaqsaeaeeseasee 43 4 3 9 START VOTE IG 7 cinccansidencadinierassdhaxasapalaiadiheancadpaianashbalauasaniiarainediaesteaiaaialix 44 4 3 10 INTERRUPT VOTE C 10 Jreman insi i EEE E 44 ADA CLOSE VOTE GLI ENE RE EE EE 44 4312 METTE 44 4 3 13 DIAGRAM TYPE FOR VOTE GS Lavesse seede 44 4 3 14 DISPLAYING THE RESULT OF THE VOTE C 14 nssesssesssessssssessssssessserrsseeessresssese 45 4315 VOTES CUS Jirccoiire iieiaeie aei EEA EERE ETEA EEEa EEA 45 116 D TU E E E E E E EET 45 44 PROJECTION D sicccscssisscssececcscssssecssescssscssdssesddeecstesssssessbveccsseceies sesuseesteccssessedseeesese 46 4 4 1 ENABLE THE PROJECTION D L soi c sascssussucsin dasa tenswasnbensakdecsssnsexekbedssaersaunteneiess 46 4 4 2 SELECTING THE MODE OF PROJECTION 1D 2 sssccssssssoscsdsssnscsacversesdercsscssascecansense 47 4 4 2 1 PA ee 48 4 4 2 2 EL RR RE E aren 49 4 4 2 3 REN EE newlines 50 4 4 2 4 Volis EEE EEE EE 5I 4 4 3 EXIT FROM PROJECTION MODE ssssssesessseesseesseseseesertesstessttsstesseterseersstessresseresene 52 5 INSTALLING THE SYSTEM satan 53
24. Priority english X A T 0 Language and data management Edit languages Participants Conference Log Conference designer Address H 1148 Budapest Fogarasi str 5 Hungary Mailing address H 1581 Budapest 146 PO Box 25 Telephone Conference Control 36 1 383 6188 36 1 363 2263 ICN 2005 Fax 36 1 383 8633 Digiton Technical R amp D Ltd Copyright 2006 2007 E mail and WEB Site Version 1 08 digiton digiton hu Firmware CAD http www digiton hu Free channels 0 Conference EMPTY DISCONNECTED Diagram 8 Conference controlling program window Settings tab A Under the Settings tab A of this window it is possible to set the following essential parameters of the conference system e Choose language A 1 It is possible to select here the language of the controlling program Three different languages English Russian and Hungarian are installed in the factory It is also possible to install arbitrary additional languages The procedure of installing new languages is introduced in detail in Section Edit languages 4 8 10 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd e Refresh A 2 When pressing this button the program checks and lists those ports to which a controllable ICN 2005 conference system is connected e Hardware port A 3 Here the list of those ports suitable for connection is displayed to which there is a controllable confe
25. Technical Research Ltd 58
26. ants Y participant with voting right participant without voting right participant without a unit or participant absent 4 3 4 COMPENSATION C 4 If check box Compensation is marked then when the result is evaluated the Abst votes are added to the No votes Otherwise the number of abstainers is displayed independently in field Abst 4 3 5 SECRET C 5 This check box is for setting the Secret votes By marking this box the result of the vote will not be visible by names in table C 3 In this case next to each participant who submitted a vote in the vote column is displayed 4 3 6 TIME OF SPONTANEOUS VOTE C 6 With the aid of the arrows it is possible to set the time of a spontaneous vote between 10 and 240 seconds to an arbitrary value with 5 second steps During a vote that is in process the voting time cannot be modified 4 3 7 NUMBER OF VOTING BUTTONS C 7 It is possible to select from the roll down menu whether the given vote should take place with 1 3 or 5 buttons In the present version this field is inactive because conference system ICN 2005 accommodates only three button votes 4 3 8 START A NOT PLANNED VOTE C 8 It is possible to start spontaneous vote by clicking with the mouse on this button During the time of voting this button is inactive 43 E ICN 2005 ConferControl User Manual Technical Research Ltd 4 3 9 START VOTE C 9 By clicking on butt
27. are ensured by computer based controlling it is recommended that primarily delegate units HEP 301V and HEP 301VR to be used One of the possible ways of connecting computer based controlling PEP 3004 to the conference system ICN 2005 is introduced in Diagram 36 of the following page 53 D G ITO N ICN 2005 ConferControl User Manual Technical Research Ltd E USB SERIAL CABLE PEP 3004 HEP 300 HEP 301VR HEP 301VR O Gjul 05 C C Diagram 36 Connecting computer based controlling PEP 3004 to the conference system 54 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd 5 3 SWITCHING ON 5 3 1 FIRST START UP First conference system ICN 2005 has to be installed and commissioned It is possible to start to connect computer based controlling only after programming all the delegate units and functionally checking the complete system and its error free operation For this end first the power supply unit ETP 370 of the conference system should be switched off Switch on the controlling computer on which controlling program ICN 2005 Confer Control had been installed already previously according to the contents of Section 3 Installation It is not needed to start the controlling program itself for the time being Connect the USB cable delivered for the system to both the computer and the power supply unit ETP 370 of the conference system then switch on the
28. ata and parameters of the held conferences in the database of pc which may be also sent to external peripheries as well printer display etc 2 SYSTEM REQUIREMENTS For running the ICN 2005 ConferControl program a Personal Computer is needed with MicrosoftO Windows XP Service Pack 2 operation system The PC needed for the optimal running of the program has to have at least the following parameters processor frequency 1600 MHz 512 MB RAM 150 MB free space on the hard disk for installing the program and an additional 50 MB is needed for storing the conferences held The minimum screen resolution needed for displaying the controlling program is 1024x768 while the recommended optimal resolution is 1280x1024 The computer has to have either a free SERIAL or a free USB port which allows connection of power supply unit ETP 370 to the similar type of connectors ICN 2005 ConferControl is compatible with MicrosoftO Windows Vista 32 64 bit operation system as well the necessary system requirements can be found in description of the given operation system Attention It is indispensable to have a user level knowledge of MicrosoftO Windows XP or Microsoft Windows Vista for using this program 1 ICN 2005 ConferControl User Manual Technical Research Ltd 3 INSTALLATION The ICN 2005 ConferControl controlling program is sold installed on a personal computer type PEP 3004 This computer set up contains the priceof the
29. aysc gb 44 20 1234 5678 0 ENG GER ENG FRA GER Xen Diagram 11 Participants window A 9 In this window the below listed functional options related to the participants of the conferences are available 4 1 3 1 List of participants included in the database A 9 1 This table contains the name of all participants that are stored in the database of the controlling program in alphabetic order 17 E ICN 2005 ConferControl User Manual Technical Research Ltd Attention Before creating a conference the data of some participants have to be recorded by all means otherwise it is not possible to create a conference 4 1 3 2 Detailed data of participant A 9 2 The detailed data of the participant selected in the database 4 9 1 name rank company country city address e mail address phone languages spoken languages understood appear in this table 4 1 3 3 Giving the data of a new participant A 9 3 For entering the data of a new participant one has to click on button New A 9 3 with the mouse and after that the following window presented on the next page is displayed Diagram 12 o Data of the participants It is possible to enter the data of the new participants with the aid of the keyboard into the blank white fields of this window name country address city phone company name rank and e mail address It is possible to select the country of the participant from the
30. can be activated via following path Start menu Settings Control panel Display Settings As long as the secondary monitor was not switched on previously the warning message Secondary Monitor not available appears on the monitor of the PC controler instead of the activation of the Enable checkbox The secondary monitor can be connected to the VGA output 15 pin DSUB of the controlling PC via VGA cable 4 4 2 SELECTING THE MODE OF PROJECTION D 2 This field can be activated only if Enable checkbox was selected as described previously The image which is needed for to be seen on the default page can be chose from following options 47 E N ICN 2005 ConferControl User Manual Technical Research Ltd 4 4 2 1 Background By selecting this mode it is possible to display on the projector an arbitrary background image By clicking on the button Loading the background image D 3 it is possible to choose from the pop up list the needed picture The program store the source path of the background image the path for the last selected picture as background Once the picture is loaded the access of of it can be reached without loading the picture every time the picture is needed The simplest way for to reach the picture is to store the image in c Program files Digiton ccontrol profile directory Note After enable first projection the above diagram appears on the projector This diagram can be found on
31. e for up to 4 persons If the number of the speakers is more than 4 then on the projector will appear only the name of the speakers without their pictures See diagram 32 Maximum 30 speakers their names without pictures can appear simultaneously on the projector 49 E5 ICN 2005 ConferControl User Manual Technical Research Ltd How to use the User Manual Mr Andrew Chalmers Mr Johnatan Brown Mr Richard Fox Mr Thomas Smith Ms Danielle Davis 2008 09 17 14 33 42 Diagram 32 Diagram appearing on the projector for Speakers projection mode for more than 4 persons 4 4 2 3 Votes The projection mode Votes can be activated only if a vote is chosen previously from the tab sheet Voting C see chapter 4 3 The topic of the vote and the time remaining until the vote is close appear on the projector at the moment the vote was started Diagram 33 Is it useful to read the User Manual 0 18 2008 09 17 14 36 30 Diagram 33 Diagram appearing after starting the vote process 50 1 ICN 2005 ConferControl User Manual Technical Research Ltd The picture showed below in Diagram 34 containing the topic and results of the vote in figure textual and a diagram appears on projector in the moment of closing the vote Note The projector switch over automatically this operation mode when the vote is started For this reason it is no needed the manually switchover by the operator Is it usefu
32. e made since a closed conference already cannot be continued The manufacturer does not undertake any kind of liability for damages that are caused by improper use and from the non observance of the contents of the User manual 56 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd 6 ERROR PREVENTION GUIDE 6 1 PROGRAM UPDATING After program updating the languages that are loaded by the factory English Russian Hungarian are reset to their original version for this reason it is not practical to change the expressions that are used in the factory provided languages In case this is nevertheless needed we recommend that the language should be saved under an other name e g angol 2 English 2 and in this case the update will not overwrite this language In case the controlling program is not used with a language that is loaded by the factory then it may happen that the text List index out of bounds is displayed on the screen This happens when after program updating the program detects that such new expressions were introduced in the factory provided languages that do not have their corresponding versions in the language that is used by the user In this case after selecting one of the factory provided languages as the source language the new expressions have to be given in the language of the user as described in Section 4 1 2 Edit language A 8 57 KE DIGITON ICN 2005 ConferControl User Manual
33. ence After loading the conference always the background image that is set in Section 4 1 4 3 Edit conference A 10 3 is displayed in this field 40 VIET JN ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 4 RUNNING A CONFERENCE CONFERENCE LOG B IIL When clicking on the Conference Log B III tab in window Running Conference in Diagram 24 the following window introduced below in Diagram 26 is opened User Manual ICN 2005 ConferControl Conference vote projection Conference control 1 Lists Graphical Conference Log Mr Andrew Chalmers How to use the User Manual 2008 05 19 17 25 01 2008 05 19 17 25 46 Mr Jhonatan Brown How to use the User Manual 2008 05 19 17 25 07 2008 05 19 17 25 07 Mr Jhonatan Brown How to use the User Manual 2008 05 19 17 25 25 2008 05 19 17 25 26 End conference Mr Andrew Chalmers How to use the User Manual 2008 05 19 17 25 51 2008 05 19 17 36 41 Mr Richard Fox How to use the User Manual 2008 05 19 17 36 34 2008 05 19 17 36 36 Mr Thomas Smith How to use the User Manual 2008 05 19 17 36 48 2008 05 19 17 37 08 Mr Richard Fox How to use the User Manual 2008 05 19 17 36 54 2008 05 19 17 37 04 Pause conference Check attendance Start priority Topics z Max num of microphones eooo a Speaker mode by operator v Personal details Name Details Name Mr Andrew Chalmers Priority 0 Languages spoken Languages understood Compa
34. es the conference For this end first the name of the word requesting participant has to be selected from one of the tables then with the mouse button Add to speakers list B 14 has to be clicked Simultaneously with this the name of the participant is moved from table Expectants B 16 to table Speakers B 17 and table Former Speakers B 18 and at the same time symbol appears in front of his her name which indicates the active status of the microphone The participant himself herself is able to switch off the switched on microphone through his her own unit but the technician is also able to do so if he she clicks with the mouse on button Withdrawing the word B 14 At this point the name of the participant disappears from table Speakers B 17 and symbol in front of his her name changes to symbol in tables Participants B 15 and Former Speakers B 18 An other possible way to give the word is the following with the mouse cursor the name of that speaker has to be selected from either table Participants B 15 or table Expectants B 16 or table Former Speakers B 18 to whom we wish to give the word and then by clicking with the left button of the mouse on it and keeping the button pressed the name has to be dragged to the list of Speakers B 17 After releasing the left button of the mouse the microphone of the selected participant is switched on and symbol
35. ferControl User Manual Technical Research Ltd 4 2 1 3 Load conference B 1 7 When clicking with the mouse on button Load conference B 1 7 the selected conference is loaded and again the Conference B tab can be seen where now the data of the given conference are already displayed as well see Diagram 23 User Manual ICN 2005 ConferControl Conference projection Conference control Graphical Conference Loa Load conference Expectants Speakers Former Speakers Unload Conference Nare e FE 53 i Mr Andrew Chalmers i Mr Jhonatan Brown Eir Patrik Red i Mr Richard Fox TE Ms Danielle Davis Start conference Check attendance Topics How to use the User Mar _v Max num of microphones EF Speaker mode Personal details Name Details Name Mr Thomas Smith Priority 0 Languages spoken ENG FRA Languages understood ENG FRA GER Company Audio and Video System Company Rank Dirertar lt Free channels 3 Conference LOADED 00 00 00 CONNECTED Diagram 23 The Conference B tab after loading the conference After loading the conference the name of the selected conference is displayed in the header of the window and simultaneously the given conference related other data are also displayed In this menu the below listed functional options are available o Load conference B 1 The button Load conference B 1 offers the
36. g on Switch on the conference system Wait until the system synchronises itself Switch on the computer Load controlling software ICN 2005 ConferControl Switching off e Close and exit controlling software ICN 2005 ConferControl e Switch off the computer e Switch off the conference system 55 E ICN 2005 ConferControl User Manual Technical Research Ltd 5 3 3 IMPORTANT TO KNOW While the controlling program is running it is forbidden to disconnect or modify any of the cable connections In the interest of higher reliability using an uninterrupted power supply UPS is recommended this way the data of a currently running conference are not lost even in the case of voltage fluctuations or power dropout and the conference started can be properly closed In case disconnecting the cables is nevertheless needed then it may be done only after proper switching off as described in Point 5 3 2 In case of hardware modification e g changing the internal address or priority of a unit the conference controlling program has to be closed and it has to be exited as described in the previous section but as a minimum breaking the connection to the conference system is essential with the aid of press button Connect Disconnect A 4 see Section 4 1 Settings Before each hardware modification the given conference has to be closed by all means then after completing the changes for the purpose of continuing the conference a copy has to b
37. g the duration of the vote always the current status is displayed At the bottom the percentage proportion of those participants is displayed who did not cast their votes 4 3 16 EXIT In order to exit the voting operation mode one has to click with the mouse on the Conference B tab 45 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 4 PROJECTION D By clicking on tab Projection of window Conference controlling program Diagram 8 the window shown in Diagram 28 appears aS controlling i ogram Conference Settings Projection IV Enable Background C Program Files Digiton ccontrol profile digiton_engik bmp Loading the background image Blank background C Speakers C Votes C Voters Free channels 5 Conference 00 00 00 CONNECTED Diagram 28 Projection D tab The following functions are available in this menu 4 4 1 ENABLE THE PROJECTION D 1 The projection function can be activated within tab Projection D with the aid of Enable checkbox only if the secondary monitor function is switch on in Windows operation system The setting of the secondary monitor in case of Windows Vista can be done via Start menu Control panel Personalization Display settings see the Diagram 29 46 9 ICN 2005 ConferControl User Manual Technical Research Ltd Display Settings Es Display Settings 3 Monitor Monitor Drag the
38. h does not contain any photo The data of the participant do appear in the lower part of the window even without being selected if we move the mouse cursor above the photo of the participant In the right lower corner of the window a symbol indicating the status of the participant selected by the mouse is displayed the symbols used are identical with the ones that are used in the tables of list based conference control 4 2 3 2 Managing the graphic interface The photos of the participants of the loaded conference can be arbitrarily reorganised in the field available with the aid of the mouse cursor drag and drop with left button to the place that is suitable for the user When the cursor is moved above the photo of the participant and the right side button of the mouse is pressed menu bar Enlarge F8 and Shrink F9 are opened With the aid of these bars it is possible to enlarge and reduce the size of the given photo As appropriate it is possible to change the size of the selected photo with the aid of buttons F8 and F9 of the keyboard as well Moving the cursor above the part of the graphic interface that does not contain any photo it is possible to set the background image which may be loaded or deleted by pressing the right mouse button with the aid of the window opening Loading the background image and Blank background The background can be modified only in the case of an already loaded but not started yet confer
39. he highest priority level In case of the president unit next to the priority level indicated in brackets the text president is also displayed In the roll down list that contains the internal addresses of the units B 8 address 0 is always included this address is given to those participants who are included in the list of conference participants B 6 but did not attend the conference The same way unit address 0 has to be given to those participants as well who appeared at the conference but who did not get any delegate units more participants than delegate units If one would like to modify an already existing allocation and each unit is distributed then first a 0 address has to be given to that participant whose unit address delegate unit we would like to transfer to an other participant The released address can be allocated to an other participant only after this Allocating the units to participants or modifying their allocation can be done when the conference is loaded and even during the conference at any time It is also possible to insert and remove the chip card before the conference and also during the conference in this case the changes are immediately displayed in the Participants B 6 table In the box included in the field located below B 8 it is displayed whether the participant selected in table B 6 has a speaking and voting right or not This field is inactive since the right of the participant cann
40. ins the address of the given unit and the identification number of the card pulled out is deleted When a chipcard is inserted a new line appears in the table in which the address of the given unit and the identification number of the inserted card can be seen 13 E ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 1 2 Chipcard number A 7 2 Upon selecting with the mouse cursor a line from table 4 7 1 in the field of Chipcard number 4 7 2 the identification number of the card included in the selected line is displayed Simultaneously buttons Read 4 7 3 and Write A 7 4 are activated 4 1 1 3 Reading and writing a chipcard A 7 3 and A 7 4 With the aid of press button Read 4 7 3 it is possible to read the identification number of the card that is inserted into the card reader of the unit that is selected from the table 4 7 1 For changing the identification number of the card the appropriate number has to be entered with the keyboard into the Chipcard number 4 7 2 field then button Write 4 7 4 has to be pressed At this point the old card number is deleted and the new number is recorded and it is simultaneously displayed in the table 4 7 1 as well Attention During re writing the identification number of the card it is strictly forbidden to remove the card from the unit The removal of the card may destroy both the card and the unit 4 1 1 4 Exit A 7 5
41. installation First the MySQL database engine is checked or installed see Diagram 2 on the next page Running the program requires at least version 5 0 27 The installation program checks the version number as well If it finds an already installed MySQL server then it displays its version number and asks its root user password In the case of a database server that is installed with the present installation program there is no need to give the code and it is not even possible to give it In the interest of avoiding complications it is recommended to install the conference controlling program on such a machine on which there was no database server installed previously In the case of a new installation the installation of the server and of the tables is automatically selected however if one had been already installed previously then none of the installations is selected automatically Important Installing the new tables deletes the former conference data During installation be patient and pay attention to the messages that are displayed on the screen 9 ICN 2005 ConferControl User Manual Technical Research Ltd ConferGontrol Installer Digiton s ICN 2005 ConferControl E D IGI TO N Installation of Required Applications MySQL Database Server 5 0 45 nstall ser Currently Installed Version MySQL Root password Diagram 2 MySQL database engine installation program After setting the database the next step is the i
42. it means that the number of abstaining participants is added to the number of No votes Weighted voting is not available yet therefore its check box is inactive o Modify A 10 7 2 The window displayed after pressing button Modify A 10 7 2 is different from the window that has been introduced in Diagram 17 only in respect of its header Here the parameters of the selected vote can be modified o Delete A 10 7 3 With the aid of this button it is possible to delete the selected vote Attention It is possible to exit from the conference designer only if the planned conference has a participant and a topic Otherwise when trying to exit the following notice appears in the dialogue window There is a conference which does not have any participants or any topics At this point either the missing data of the conference highlighted in the list of conferences 4 10 1 has to be given or the given conference has to be deleted since the conference designer can be exited only this way 26 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 5 CONFERENCE LOG A 11 When button Conference Log A 11 in menu Conference controlling program presented in Diagram 8 is clicked then the window containing the list of conferences that had been held so far opens If one conference is selected with the mouse from this list then the following window will appear Diagram 18 displaying all the informati
43. l to read the User Manual Votes 5 Yes 40 00 No 40 00 Abst 0 00 EH Not voted 20 00 Equal votes 2008 09 17 14 44 04 Diagram 34 Diagram appearing on the projector for Votes projection mode 4 4 2 4 Voters The voters projection mode has to be activated when the result of the votes is required by name of the voters when on the projector the list of the voters together with their votes must be seen see Diagram 35 Note During secret vote the sign appears in front of the mane of each voters 51 1 ICN 2005 ConferControl User Manual Technical Research Ltd Is it useful to read the User Manual Yes Mr Andrew Chalmers Yes Mr Johnatan Brown No Mr Richard Fox No Mr Thomas Smith Not voted Ms Danielle Davis Equal votes 2008 09 17 14 45 18 Diagram 35 Diagram appearing on the projector for Voters projection mode 4 4 3 EXIT FROM PROJECTION MODE By clicking the tab Conference B of conference controlling window it is possible to return to conference controlling menu The projection mode set previously remain available Exit from projection mode is possible by activating the Enable checkbox respectively by closing the conference controling program 52 E5 i ICN 2005 ConferControl User Manual Technical Research Ltd 5 INSTALLING THE SYSTEM 5 1 GENERAL INTRODUCTION Present user manual contains only information related to the installati
44. lising the switched on microphone is displayed in front of the name of the participant if he she got the floor In front of the participant whose status is expectant who requested the floor symbol is displayed 33 E ICN 2005 ConferControl User Manual Technical Research Ltd o Personal details B 7 In this table the detailed data of the participant selected in field Participants B 6 are displayed with the photo of the participant next to them The photo is displayed only if the photo of the given participant had been uploaded previously see Section 4 1 3 Participants o Allocating the units B 8 With the aid of this field it is possible to select from the roll down list a delegate unit for the participant selected in table Participants B 6 from the list that contains the internal addresses of the units that are available which may be selected In the case of chip card identification it is not possible to select a unit here for this reason this field is inactive In this case the unit belonging to the given person can be modified only by inserting the card into an other unit In the field that is located above B 8 the internal address of the unit that is allocated to the given person can be seen Next to it in brackets the priority level set within the given unit on hardware level is displayed which can be 0 1 2 or 3 Delegate units have a priority level 0 while priority 3 represents t
45. mentioned directory under name digiton_englk bmp ICN 2005 Conference System 6 DIGITON Technical Research Ltd 2008 09 17 14 29 54 Diagram 30 Factory default for background image after enable the first projection The current date and time will appear on the bottom of the image independently of the mode of the projection By pressing the Blank background D 4 button no image will appear on the projector and the path for the previously selected image is deleted The image remains available in the source path only the path will be deleted The path for the actual background image can be seen on field D 5 If one image cannot be found in the path previously given then the blank background appears automatically The rest of the above mentioned projection mode can be activated only if the conference already run 48 E5 ICN 2005 ConferControl User Manual Technical Research Ltd 4 4 2 2 Speakers In this case the actual topic of the conference and the names and pictures of the speakers appear on the projector see the above Diagram 31 which are identical with the name appearing in the list of the Speakers of the conference controlling program see the column B 17 of the Diagram 24 How to use the User Manual Mr Andrew Chalmers Mr Johnatan Brown Mr Richard Fox Mr Thomas Smith le te b be 2008 09 17 14 32 32 Diagram 31 Diagram appearing on the projector for Speakers projection mod
46. n Delete A 9 5 19 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 4 CONFERENCE DESIGNER A 1 0 After creating the database of the participants when clicking on button Conference designer A 10 the window presented below in Diagram 13 is opened Conference designer Conference designer X cose Name Name Details User Manual ICN 2005 ConferControl Name User Manual ICN 2005 ConferControl User Manual ICN 2005 ConferControl_copy Place Budapest Type of interpreting single Type of identification Unit Check priority yes Check speaking time no Speaker mode by operator Languages ENG HUN Ni lew Modify Copy Participants Interpreters Topics votes Mr Andrew Chalmers How to use the User Manual It is useful to read the User Manual Mr Jhonatan Brown Mr Patrik Red Mr Richard Fox Mr Thomas Smith Ms Danielle Davis Diagram 13 Conference planning window A 10 In the window that is introduced in the above diagram there are the following conference planning related functional options available 4 1 4 1 List of conferences A 10 1 In this table there are the names of all the planned conferences After selecting a conference that is given in one line of the table all the information that belongs to the given conference are displayed in the other 5 tables that are included in the window This table remains blank
47. nd ending time of their contributions The top right side table 4 11 3 2 contains the time and form planned interrupted secret of the votes that had been conducted If a line of the table is selected then in the bottom table 4 11 3 3 the result of the given vote is displayed In the case of open vote the complete list of the voters can be seen together with the result of vote by name while in the case of secret vote the list of the voters can be also seen however in the place of the result of the vote there will be only displayed In the last column of the table the result of the vote can be seen together with the total of each vote types From the aspect of counting the votes of those participants are included among the Not voted who were allocated to the conference but who were not present or who did not cast a vote 29 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 CONFERENCE CONTROLLER B When clicking on the Conference B tab in the Conference controlling program window Diagram 8 the following window presented in Diagram 21 is displayed Qc EDI DEG program Conference Settings Projection Lists Graphical Conference Log Conference control Load conference ee fag Participants Expectants Speakers Former Speakers GI Name Name Name Topics Max num of microphones Speaker mode Personal details Name De
48. nstallation of the MySQL ODBC interface MySQL Connector ODBC Diagram 3 The installation program in this case also checks for earlier installed instances and if needed it offers installing the interface The ODBC parameters are set in each case ConferControl Installer Digiton s ICN 2005 ConferControl E DIGI TON Installation of Required Applications MySQL Connector ODBC 3 51 19 Currently Installed Version Diagram 3 Installation of the MySQL ODBC interface This is followed by the installation of the BDE see Diagram 4 on the next page If it is already installed then this is displayed on the screen and it is possible to continue with the installation However if it is not installed yet then the installation program will install it During its installation in each case button Next has to be clicked 9 AR IN ICN 2005 ConferControl User Manual Technical Research Ltd ConferControl Installer Digiton s ICN 2005 ConferControl E D IGI TO N Installation of Required Applications BDE Information Utility ONLY IF THE INSTALLATION BOX IS CHECKED After the BDE installation is started just click NEXT 4x FINISH on every page Diagram 4 BDE installer And finally the installation of the conference controlling program comes where installation Recommended has to be selected see Diagram 5 ConferControl Installer Choose Components E D IGITO N Choose which features of ConferControl
49. nvrnnrennrenrennennverneerneennrsnresnessresneevnennsenn 16 4 1 3 PARTICIPANTS 19 ccrann ea S 17 4 1 3 1 List of participants included in the database 4 9 1 ornrenrrenvrnnvnnnnrnnrr 17 4 1 3 2 Detailed data of participant ADL idiicieciniacidicl cmninttanaenak 18 4 1 3 3 Giving the data of a new participant A 9 3 ooorrrrnrnrrrrrrnrnrnnrnrrrnrrnnrrnnnr 18 4 1 3 4 Modifying the data of a participant 4 9 4 oseese 18 4 1 3 5 Deleting a participant ae 19 4 1 4 CONFERENCE DESIGNER 471 0 Leke heng 20 4 1 4 1 List of conferences A 10 1 seseseeeesesssereessseieesrrsersersrssrsrrsrsere 20 4 1 4 2 Details of the conference 4 10 2 secese 21 4 1 4 3 Edit conference A103 ges 21 4 1 4 4 Allocating the participants A 10 4 suerimrepniiremsresmisninsrsrssauriensen 23 4 1 4 5 Interpreters A 1 0 J EN 25 4 1 4 6 Topics SN dd 25 4 1 4 7 Ve AGT 7 EEE EEE S 25 4 1 5 CONFERENCE LOG LIL Ladere 27 4 1 5 1 Conference tab ALT LJuunmsakmimnnieentegdruedkmieidmbaihadee 27 4 1 5 2 Participants Interpreters tab ALL 2 ossee 28 4 1 5 3 Speeches Votes tab A 11 3 jens tksmdiakundane 29 42 CONFERENCE CONTROLLER B essssssseccceceesesscoccececeesscoccececeeceoseseccccesessosccecceseseose 30 4 2 17 LOAD CONFERENCE BLI retenien a bannnan EEES 31 4 2 1 1 Name a conference B 1 1 ecccccccsccescssseessessceseesecesecesecnseeneeeseeseeenecnaeenneeats 31 4 2 1 2 Details of the conference B 1 2 BL samgee
50. ny pank Delete from speaker s list Free channels 2 Conference RUNNING 00 13 59 CONNECTED Diagram 26 Running Conference Conference Log B III In this menu the completed speeches of the just running conference can be seen grouped by topics In the table in addition to the name of the speaker and the topic of the speech the starting and ending time of the speech are also indicated Speeches that are in process not completed yet are not included in this table 41 9 N ICN 2005 ConferControl User Manual Technical Research Ltd 4 3 VOTING C In the window shown in Diagram 24 which is displayed after starting the conference next to tab Conference B there is a Vote C tab as well When clicking on Vote tab the following voting related information containing window is opened see Diagram 27 User Manual ICN 2005 ConferControl_copy Conference Vote Projection Voters Name fetes Voting details mr Andrew Chalmers Yes Topic Name Details Kad Y Mr Jhonatan Brown Yes 10 55 07 User Manual ICN 2005 ConferCo Topic 10 55 07 User Manual ICN Qr Patrik Red Not voted 10 56 08 User Manual ICN 2005 ConferCo ime to vote Mr Richard Fox No Gr is useful to read the User Manual wpe Y Mr Thomas Smith Abst Weighted d Secret Ms Danielle Davis Not voted Compensation Time to vote Time of spontanous vote sec o 0 30 4 Compensation with 3 buttor w circle
51. on Start Vote C 9 it is possible to start the vote that is selected in table C 1 and which had been planned in advance or which had been interrupted previously This button is active only if one of the voting events has been selected in the previously mentioned table During a vote in process this button is inactive 4 3 10 INTERRUPT VOTE C 10 It is possible to interrupt with this button a vote that is in process and the interrupted vote may be restarted later on The result of the interrupted vote is not saved This button is active only during the time of voting 4 3 11 CLOSE VOTE C 11 This function is for properly closing a vote before the voting time expires This button can be used only during the time of voting 4 3 12 TIME TO VOTE C 12 This function shows the voting time that had been set for the planned vote in advance The duration of voting can be set with the aid of the arrows within 10 and 240 seconds to an arbitrary value with 5 second steps During a vote that is in process the voting time cannot be modified Before voting the time that had been set previously may be modified and this modified value is stored After starting the vote this field displays the time remaining till the end of the voting time After starting a spontaneous vote the time that is set for spontaneous vote is introduced here and the count down lasting till the end of the vote is displayed 4 3 13 DIAGRAM TYPE FOR VOTE C 13
52. on and operation of the ICN 2005 ConferControl computer based controlling program For this reason before installing and using the program by all means the User Manual of conference system ICN 2005 has to be read and only after understanding its contents it is possible to start using ICN 2005 ConferControl Attention In the switched on status of the system no cabling of any kind may be executed Cable removal and connection under voltage may cause the failure of both the complete system and the failure of the individual devices 5 2 STRUCTURE OF THE SYSTEM For the computer based controlling of conference system ICN 2005 a Personal Computer equipped with operation system MicrosoftO Windows XP or Windows Vista and an ICN 2005 ConferControl controlling program is needed which are sold jointly by the manufacturer under type number PEP 3004 Conference controller PEP 3004 can be connected only to an ICN 2005 conference system that is complemented with a power supply unit of type ETP 370 Controlling the system may take place through the SERIAL or USB ports of the computer which ports are to be connected to the same type of ports of the ETP 370 power supply unit with the aid of the appropriate cables Using the USB port is recommended primarily for controlling the system The USB cable that is needed for connecting PEP 3004 and ETP 370 is an accessory of PEP 3004 In the interest of fully exploiting the functional options that
53. on related to the given conference Conference Log User Manual ICN 2005 ConferControl Close Conference Participants Interpreters Speeches Votes Name Name Details a User Manual ICN 2005 ConferControl Name User Manual ICN 2005 ConferControl Place Budapest User Manual ICN 2005 ConferControl_copy Type of interpreting single User Manual ICN 2005 ConferControl_copy_copy Type of identification Unit User Manual ICN 2005 ConferControl_copy_copy_ Check priority yes Check speaking time no Speaker mode by operator Languages ENG HUN Begin 2008 05 19 17 24 58 End 2008 05 19 17 57 48 Topics How to use the User Manual Votes It is useful to read the User Manual 17 40 38 User Manual ICN 2005 ConferControl 17 41 14 User Manual ICN 2005 ConferControl Participants Ms Danielle Davis Mr Thomas Smith lt Diagram 18 Conference Log window Conference tab A 11 1 The following functions are available in the window presented in the above diagram 4 1 5 1 Conference tab A 11 1 After opening the Conference Log window the Conference tab A 11 1 is displayed On the left side there is table 4 11 5 which contains the list of conferences that had been held and closed so far The detailed data of the conference that is selected in this table are displayed in table 4 11 6 located next to it At the same time in the window one may also see the Participants Interpreters tab
54. ot be modified It may be modified only according to Section 4 1 4 4 Assign participants A 10 4 with the aid of button Allowed to speak and vote A 10 4 7 4 2 1 4 Close B 1 8 With clicking on button Close B 1 8 it is possible to return to the Conference controlling program window Conference B tab Diagram 21 34 1 Technical Research Ltd 4 2 2 RUNNING A CONFERENCE WITH LISTED CONFERENCE CONTROL B I ICN 2005 ConferControl User Manual After loading the selected conference in order to start the conference button Start conference B 3 has to be pressed in window Conference B tab introduced in Diagram 23 At this point the following window introduced in Diagram 24 is displayed on the screen with the listed conference control Lists B I tab N User us 2 2005 Conference vote Projection GX z Lists Graphical Conference Log Conference control Participants Expectants Speakers Former Speakers Name Mr Richard Fox Name R Mr Andrew Chalmers Y Mr Jhonatan Brown ED mr Patrik Red Mr Richard Fox Mr Thomas Smith Ms Danielle Davis End conference Pause conference Check attendance Start priority Name R Mr Andrew Chalmers Name Ar Andrew Chalmers i Mr Jhonatan Brown Personal details D Name Details Name
55. oved from the list of planned conferences 22 9 o N JON ICN 2005 ConferControl User Manual Technical Research Ltd Copy conference IV Topics User Manual ICN 2005 ConferControl User Manual ICN 2005 ConferControl copy IV Votes Af ok X Cancel User Manual ICN 2005 ConferControl_copy Budapest Type of interpreting single Type of identification Unit Check priority Check speaking time no Speaker mode by operator Languages ENG HUN Topics gt How to use the User Manual Votes gt It is useful to read the User Manual Partirinant lt lt Diagram 15 Copying a conference window A 10 3 3 4 1 4 4 Allocating the participants A 10 4 The list of the participants of the selected conference is displayed in table Participants A 10 4 This table remains blank if there is no participant selected to the given conference yet By activating button Details A 10 4 1 located under the table the window Assign participants appears which can be seen on Diagram 16 located on the next page In the left top table of the given menu the list of all the participants that are included in the database of the controlling program can be seen under the title All A 10 4 2 while the left side table with the title of Selected A 10 4 3 contains the list of those participants that have been already selected for the given conference Moving the participants from one table to the other one i
56. power supply unit At this point wait until the system synchronises itself which is indicated by the termination of the flashing of the yellow LEDs labelled as REMOTE and NOM LIMIT that are located on the front panel of the central unit PEP 3001 At the same time the yellow LED labelled as POWER has to be on continuously After this Windows detects the new hardware and requests the driver program of the new device which is located in library usb20204 of the installation CD This has to be given as the access path for installing the driver The operation described in the previous paragraph has to be repeated once again Windows communicates that New device is ready for being used if installation has been successful Subsequently controlling program ICN 2005 ConferControl may be loaded The information that should be known in respect of managing this program are included in section 4 Description of the controlling program In case controlling is executed through the SERIAL port there is no need to install the driver Attention Connecting the serial cable is permitted only in the switched off status of the conference system and of the controlling computer 5 3 2 SWITCHING ON AND OFF SEQUENCE When switching on and off the conference system equipped with computer based controlling that had been already fully installed and commissioned previously the following sequence must be followed step by step Switchin
57. quired 2 6MB Space available 2 86B Nullsoft Install System v2 37 Ca Ja Diagram 6 Giving the place of installation After successfully installing the conference controlling program the following screen Diagram 7 appears on the display On this screen with the aid of the check box that is before label Readme it is possible to display the general introductory description of the system ConferControl Installer Completing the ConferControl v1 08 Setup Wizard ConferControl v1 08 has been installed on your computer Click Finish to close this wizard Diagram 7 Finishing the installation Pressing button Finish completes installation and subsequently running the controlling program may be started 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 DESCRIPTION OF THE CONTROLLING PROGRAM For starting controlling program ICN 2005 ConferControl either icon E located on the Windows XP desktop has to be clicked twice or file ConferControl exe has to be started 4 1 SETTINGS A After loading the controlling program basic window called Conference controlling program is displayed on the screen of the monitor This is shown in Diagram 8 below pe iferenccontroll4g program SEN Conference I Projecti Hardware port CA 6 Refresh fad Connect Units Projection l Conference Settings Choose language Time of attendance check sec Unit Address
58. rence system is connected e Connect Disconnect A 4 If there is a port suitable for connection then upon clicking on this button the controlling program becomes connected to the conference system and it starts logging in its units This button remains inactive till the end of the process After ending the conference it is possible to get disconnected from the system with the aid of the same button e Units A 5 The address the types president participant and the priority levels 0 3 of the logged in units are displayed in this table e Time of attendance check A 6 It is possible to set here the time that is allocated to checking attendance during which the participants may indicate their attendance by pressing any of the voting buttons of the delegate units The time may be arbitrarily set between 10 240 seconds by pressing the arrows that point upwards and downwards with 5 sec steps e Chipcard A 7 After getting connected to the conference system but before loading the current conference it is possible to enter or re enter the number of the chipcards e Edit languages A 8 With the aid of this press button it is possible to generate the controlling program in any arbitrary language It is also possible to execute here the rewriting or modifying of all the labels that are displayed on the screen in line with the demand of the user e Participants A 9 This function is for entering and
59. roll down country list however by clicking on the horizontal arrow it is possible to enter the name of an arbitrary country from the keyboard into the neighbouring blank field It is also possible to save the photo of the participant with the aid of press button Browse 4 9 3 1 while the neighbouring X 4 9 3 2 button is for deleting the photo that was saved previously In the place of the photo the silhouette of the unknown person is displayed if there is no photo on the participant o Languages spoken and understood In the section that is located below with the aid of the data containing fields it is possible to set the languages that are spoken and understood by the given participant The language selected in the left side table with the mouse cursor can be moved with the gt gt gt press button to the right side table that contains the languages that are spoken by the given participant With the aid of button marked lt lt lt it is possible to move back the selected language from the right side table to the left side one in a similar manner The other option for setting the spoken and understood languages is the following after moving the mouse cursor over the desired language and clicking on the left mouse button and keeping it pressed the cursor has to be moved to the table on the other side and there the button has to be released o Series entry button Button OK gt gt gt A 9 3 3 is for entering the da
60. rticipants is higher only the list based control is available 39 E ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 3 1 Method of conference control The photos of the participants of the loaded conference appear in the place of the tables which in the default case all have a white frame When clicking on a participant the frame of the photo turns to purple which shows that the given person has been selected and at the same time the detailed data of the selected person do also appear in the lower part of the window The status of requesting the word is indicated by the red frame of the photo which turns to green when the word is given that happens when the microphone is switched on In the case of a presidential prohibition the active microphones that have 0 priority levels are switched off which is indicated by the blue colour frame of the photo A yellow frame is displayed around the photos of those participants who do not have a speaking or voting right In the case of a participant who is selected by the mouse always a purple frame can be seen The colour that indicates the status of the given microphone white switched off green switched on red requesting the word blue presidential prohibition yellow the lack of the right to speak is visible only if this selection is cancelled Selection may be cancelled also by clicking with the mouse on any such arbitrary part of the graphic field whic
61. s window the text Modify conference is displayed This is the place where it is possible to modify allthe data of a previously planned conference using the above described steps o Copy conference A 10 3 3 In order to copy an already existing conference button Copy 4 10 3 3 has to be clicked After clicking this button the window presented on the next page introduced on Diagram 15 appears on the screen of the monitor Under this menu item it is possible to generate a new conference with copying previously already held or only planned conferences For this the conference to be copied has to be selected from the list of conferences appearing in the left upper table then button OK has to be clicked on with the mouse For copying the topics and the voting events that belong to the conference before pressing button OK the boxes located next to Topics and Votes have to be marked The name of the copied conference is identical with the original one only it is supplemented with the word copy o Deleting a conference A 10 3 4 The conference selected from the table containing the conference list 4 10 1 can be deleted by clicking on button Delete A 10 3 4 In the dialogue window opened before final deleting the following confirmation requesting question appears re you sure you want to delete it Upon pressing button OK the given conference is deleted for good and simultaneously it is rem
62. s to be done the same way as described in Section 4 1 3 3 Giving the data of a new participant Uj r szvev adatainak megadasa 23 1 ICN 2005 ConferControl User Manual Technical Research Ltd Assign participant s Selected Mr Michel Moor Mr Andrew Chalmers Mr Jhonatan Brown Mr Patrik Red Mr Richard Fox Mr Thomas Smith Ms Danielle Davis Fun Name Mr Patrik Red Rank Company Country City Address E mail Phone Priority Chipcard Languages spoken Languages understood x Cancel Diagram 16 Assign participants window A 10 4 The detailed data of the participants selected in the above tables are displayed in table A 10 4 4 located in the bottom section Fields Presidential functions A 10 4 5 and Unit Address A 10 4 6 in case of device assisted delegate unit identification cannot be filled in because they are inactive In the case of card based identification it can be set in field 4 0 4 5 whether the given participant or the card allocated to him her may have president functions priority and starting votes which is to be done by selecting Yes or No from the roll down box Important In the case of card based identification the special functions of the president unit may be used exclusively if there is such a card inserted into the president device in the case of which in the field of Presidential functions A 10 4 5 Yes had been set In the lack
63. se conference B 9 and then with the repeated pressing of this button Continue conference B 9 it is possible to continue it When starting the conference the list of Expectants B 16 Speakers B 17 and Former Speakers B 18 will be empty When pause is switched on the tables Expectants B 16 and Speakers B 17 are emptied which means that requesting the floor is cancelled and the switched on microphones are switched off 4 2 2 5 Start priority B 10 This priority may be initiated from the president unit with press button Start priority B 10 A presidential prohibition results in the switching off of the microphones of those units that have priority level 0 and it will not be possible to switch on the units of this type till the end of the prohibition Units of higher priority level levels 1 2 and 3 are not influenced by the presidential prohibition For terminating the presidential prohibition button End priority B 10 has to be pressed again as a result of which the delegate microphones may be switched on again however the units that had been switched off by the presidential prohibition are not switched on again automatically Symbol Q displayed before the name of the participant who has been switched off by a presidential prohibition indicates the inactive status of the microphone During the presidential prohibition the background colour of buttons B 10 and B 1
64. sgpeandesgnisitnu 31 4 2 1 3 Load conference B 1 7 ssnesonsdsuaiiesteiupaieiensseasepaintsean pred plaiewwnaa sisson 32 4 2 1 4 EE EEE RNET 34 KE ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 2 RUNNING A CONFERENCE WITH LISTED CONFERENCE CONTROL B I 35 4 2 2 1 End conference B 3 cccccccececccecceeecececneeecesecseeeseeeeeeecnsecneeeseeeeeeneeeaees 35 4 2 2 2 Check attendance BA cauisciniinnidn een 35 4 2 2 3 TN 36 4 2 2 4 Pause conference B 9 vrgssmssmemgedismdermmvaltvvvin 36 4 2 2 5 Start priorityy BO sessseeseseeeeseseerrsesrsrrssrseererssrrserseersrresrsersses 36 4 2 2 6 Revocation of priorityy B L 4russmarnesninnsenrseeqkninnn 36 4 2 2 7 Maximum number of speakers B 12 rrrrrrnrnrnvnrnrrnnnrnrvnnrrnrrrnnnrrnnnrnn 36 4 2 2 8 Speaker mode BLI varecisccirnsiiemivantiananummnnianniemeanive 37 4 2 2 9 Add to speakers listy BI swwiscvanscreveeswcdsavcelnblainaiiaianieadeuaenintlage 38 4 2 3 RUNNING A CONFERENCE WITH GRAPHIC CONFERENCE CONTROL B II 39 4 2 3 1 Method of conference control seicirsicriviessouconmsan doa am sanodasmaaes 40 4 2 3 2 Managing the graphic interface 40 4 2 4 RUNNING A CONFERENCE CONFERENCE LOG B IIL cececccceesssseeeeeesteeeeees 41 43 VOTING C J EE E E E E T E 42 4 3 1 TOPIC OF THE VOTE CL easan e a RE A RR 42 4 3 2 VOTE DETAILS C 2 sergente E E EEEE EEE EEE 43 Bay V
65. ssible to determine here the languages that are used at the given conference The left side table contains all the languages while the right side table includes those languages that may be used at the given conference Selecting the languages is done the same way as described in the section of 4 1 3 3 Giving the data of a new participant In each case the language selected first is the relay language This is also indicated by the letter R displayed next to the given language 21 E ICN 2005 ConferControl User Manual Technical Research Ltd With the aid of buttons Browse and X located on the right lower part of the window it is possible to upload and store a background image which is to appear in the case of graphic conference control and here it is also possible to modify or delete a background image that had been stored previously Attention It is possible to exit from the New conference designer A 10 3 1 only if at least the name and place of the conference have been given Otherwise the dialogue window of the following text is displayed on the screen All the date are not filled in For stepping ahead either the missing data have to be given or the given conference has to be deleted o Modifying the parameters of a conference A 10 3 2 Upon clicking with the mouse on the Modify button 4 10 3 2 a similar window opens that can be seen on Diagram 14 in the previous section only in the header of thi
66. ta of several participants one after the other 4 1 3 4 Modifying the data of a participant A 9 4 It is possible to modify participant data that had been stored already previously with the aid of button Modify A 9 4 In this case the same window is opened that opens when button New A 9 3 is pressed with the difference that in this case button OK gt gt gt 4 9 3 3 is missing and in the header of the window the label Participants Modify appears The process of modifying the data is identical with the process that was introduced in the case of entering new data 18 Fi DIGITON Techn nical Research Ltd Participants New Name Country Address City Company Browse x Rank E mail ICN 2005 ConferControl User Manual fr Thomas Smith London Phone 144 20 1234 5678 Audio and Video Systems Company Director french irish georgian greek hebrew magyar icelandic italian Ii Selected ENG english gt gt GER za Languages spoken german estonian Finnish irish georgian greek hebrew magyar irelandic Jo Ok gt gt gt Languages understood pep sd english french german Xero Diagram 12 Window for recording the data of a new participant A 9 3 4 1 3 5 Deleting a participant A 9 5 It is possible to delete a participant selected from the list of the participants of the conference 4 9 1 with the aid of butto
67. tails Name i Priority Languages spoken Languages understood Company Rank lt Free channels 3 Conference 00 00 00 CONNECTED Diagram 21 Conference controlling program window Conference B tab The buttons that are for controlling the conference system are located on the left side of the window displayed while table 4 located next to them contains the list of Participants Expectants Speakers and Former Speakers The photo and the detailed data of the selected participant can be seen in the bottom part of the window and it is possible to allocate the delegate unit to a given participant here With the aid of button Add to speakers list it is possible to switch off and on the microphones of the units The inactive check box above this button indicates the speaking and voting right of the given participant At the bottom there is the status bar which shows the number of free channels the status of the conference and the time that has passed since the start of the conference In this window only button Load conference B 1 is accessible with the aid of which it is possible to load a conference which had been planned already previously By clicking on the Settings A tab it is also possible to return to the previous menu 30 1 ICN 2005 ConferControl User Manual Technical Research Ltd 4 2 1 LOAD CONFERENCE B 1 When clicking on button Load conference B 1 of the
68. the conference system is connected to the controlling computer Thus depending on the status either the text CONNECTED or DISCONNECTED is displayed Cam Setup A 17 In this version camera controlling does not operate yet When clicking on button Cam Setup A 17 the window that is needed for setting or operating the cameras does open however it is only for information providing purposes since their setting options cannot be used By clicking on button OK it is possible to return to the previous window E5 ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 1 CHIPCARD A 7 In window Conference controlling program Diagram 8 upon selecting with the cursor button Chipcard A 7 and pressing the left mouse button the following window opens see Diagram 9 Chipcard Unit Address Chipcard Chipcard Card number 101 CEP wee Diagram 9 The Chipcard window A 7 In the given window the chipcard related functional options listed below are available 4 1 1 1 Table of Chipcards A 7 1 The address of those units can be seen here into which a chip card has been inserted and which are also connected to the system The left side column of the table contains the unit addresses of the delegate units while the right side column shows the identification number of the chipcard that has been inserted into the given unit When the chipcard is pulled out from the unit the line that conta
69. uage may be created This is the place where it is possible to change or edit the words and expressions that are used in the existing controlling program In the given window the language editing related functional options listed below are available 4 1 2 1 Source language A 8 1 It is possible to select here from the roll down list the source language that is to serve as the basis of the new language to be created There are three different languages English Russian and Hungarian loaded by the factory After selecting the appropriate source language the words that belong to the given language are displayed in table 4 8 3 15 E ICN 2005 ConferControl User Manual Technical Research Ltd 4 1 2 2 Destination language A 8 2 With the mouse cursor it is possible to select from the roll down list either the new language that is to be created or a language that already exists In case a non existing language that is a language to be created is selected then the word list table marked 4 8 4 is left blank but only if in the dialogue window opened no language to be cloned had been selected If in the dialogue window an already existing language is selected then table 4 8 4 will contain the word list of the language selected for cloning 4 1 2 3 Caption A 8 5 After selecting a line in tables 4 8 3 and 4 8 4 the word included in table 4 8 4 appears in the blank field that is located below it Caption A 8
70. v1 08 you want to install Check the components you want to install and uncheck the components you don t want to install Click Next to continue Select the type of instal J Or select the opona Core Application required pompoen youiwishito E Start Menu and Desktop Shortcuts 4 C Emulator amp VirtualSPD Description Space required 2 6MB Diagram 5 Installation of the conference controlling program The installation program contains an emulation program as well This emulation program is for substituting real units and with its aid it is possible to model the complete operation of the conference system Installing the emulation program is not mandatory for this reason it is not included among the recommended components it has been included in the installation program specifically for demonstration purposes EK DI IGITON ICN 2005 ConferControl User Manual Technical Research Ltd The program recommends for hard disk installation location C Program Files Digiton It is practical to accept this and to step forward by pressing button Install see Diagram 6 below ConferControl Installer Choose Install Location Choose the Folder in which to install ConferControl v1 08 Setup will install ConferControl 1 08 in the following folder To install in a different folder click Browse and select another folder Click Install to start the installation Destination Folder Browse Space re

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