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IStar User Guide 1.4 The Illinois State Board of

1. O C OOOO T Last Name Resident School Select district to load schools First Name Serving District OY School Year Serving School Status Disability Grade Fund Term Tuition Status Items Per Page The Reported tab will search for Students that have an approval record The Un Reported tab will search for Students that are in your SIS upload but do not have an approval record Last Updated 06 17 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Adding A Student Approval Record To add a Student approval record click Add under the filters box Student Approval amp Add Search for Students by using multiple criteria Last Name First Name DOB and Gender or search by SIS ID You can add criteria from the Advanced section to refine your results Once your criteria is entered click Search Student Approval Step 1 of 1 Click on save to add Approval Student Search SIS ID ee t Exact Name Match ii Grade Last Name Ethnicity First Name Mother s Maiden Name DOB Guardian Last Name Gender Guardian First Name Note To search for students you must provide either the SIS ID or the combination of Last Name First Name Date of Birth DOB and Gender Last Updated 06 17 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Editing Student Approval Record To edit a student approval reco
2. Return Cancel Please exit the wizard Once all users have been added click Return NOTE For students who already have an IEP Package set up use the following steps to create a caseload You will be required to enter a purpose of visit to this student s IEP Purpose for IEP Activity You must enter a reason why you are visiting the IEP at this time Notes Click Modify next to Access List IEP Overview Access List Access List Modify I ree Make Forms Interpreter Read Only Notifications Official D o0 O If you have IEP Administrative access you will have the option to click Add Me to add yourself to the access list Note If you have been setup as a basic user you will need to contact the District Administrator or the IEP Administrator to set up your caseload Manage the access list for this IEP You may add edit and delete users that can access this IEP Access List 4 Add 0 Eit Delete Name Entity Interpreter Read Only Notifications Make Forms Official No Records Found You can then configure the appropriate settings on the level of access you would like for this student Manage the access list for this IEP You may add edit and delete users that can access this IEP You are changing Wovsed Admin access to this IEP Configure the appropriate settings based on the level of access you want to give to Wovsed Admin User Wovsed Admin Interpreter E E
3. Will Attend Meetings You will then see that user in your Common Users grid Common Users Add Read a cations Make Forms Official DistrictDoc1 wovsed1 E Doc Author wovsed Click Return to go back to your home screen Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Adding Users to the Access List To add common users click Current Create IEP You will be required to enter a reason why you are visiting the student s IEP Profile Current Create 1 IEP Archived IEPs t Activity Log Choose the Purpose of Visit option from the drop down that best fits the reason you are visiting Purpose for IEP Activity You must enter a reason why you are visiting the IEP at this time Notes You will be taken to the IEP Overview tab of the student s IEP From here click Modify in the Access List box Access List Modify Make Forms Official Make Forms Official al Atkins Lindsey South Eastern Sp Ed Program Enter the First Name and Last Name for the IWAS user account and click Search If the user is found you can add them to the access list by clicking the checkmark beside their name I Star User You can then configure the level of access that you want this user to have by checking the appropriate boxes Manage the access list for this IEP You may add edit and delete users that can access this IEP You a
4. EI Johnny Smith Tee Click Save Step 5 Choose the form s you wish to amend from the Available Forms box IEP Amendment Step 5 of 5 You may add edit and remove multiple forms to be included on this amendment The forms available to add are listed in the bottom grid Click the check mark in the Select column to add it to the amendment When you are done setting up the forms for the amendment click Return You will be able to return to this wizard at any time while the amendment status is still Draft To amend the form either click the Edit button in the grid below or the Edit button back on the Forms Assistant Forms Included in Amendment View View Original New No Records Found Marie Current Errors Available Forms _ View Select Description Meeting Date Bl vw Form 37 37 44am f Goals and Objectives a 05 20 2013 i Form 37 d4p Educational Services and Placement 05 20 2013 Form 37 449 Educational Services and Placement Page 2 05 20 2013 Form 37 446 Eligibility Determination Other than SLD 05 20 2013 Form 37 44n Educational Accommodations and Support 05 20 2013 Form 37 449 Present Levels of Academe Achievement and Functional Performance 05 20 2013 Form 37 44 Conference Summary 05 20 2013 Click Return Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide amp Archived IEP Archiving an IEP is done a v
5. 2014 2015 Entity Approval Status Excl J Term Work Assigns Td xl Spec Ed Type Incl Approvals Incl Claims Incl Para Pros Sort Order Entity gt Last Name gt First Name Collapse Clear Filters Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Personnel Reports To access personnel reports click the Approvals Claims Reports tab while in the personnel section of I Star Select the report you d like to run Students Personnel Room and Board Approvals Approvals Claims Reports Claims File Upload Lockout Reports F All Personnel Approval Home Hospital Worksheet Para Professional Data Collection Personnel Approval Personnel Approval Blank Data Entry Form Personnel Approval Not Reported Personnel Approval Reported Personnel Claim Salary Blank Data Entry Form Personnel Error Listing Personnel Reimbursement Claimed Personnel Reimbursement Computation Regular Term Personnel Reimbursement Entry Form Default filters applied Report Title All Personnel Approval Note You can change the title of the report by typing the new report name in the Report Title box Choose the report filters you d like for this report by clicking the dropdown boxes under Report Filters Here you can also change the sort order of the report NOTE Sort order will default to Entity gt Last Name gt First Name Re
6. Please exit the wizard SY Cancel Click Continue You can add the Parent Guardian s information at this time or choose to enter it at a later time See Parents Guardians Add IEP Package Step 2 of 2 You may add and remove the student s guardians using this wizard You may also add and remove parents using this wizard You also have the ability to select from historical guardians associated with this student Ty Current Parent Guardian s Add No Records Found You may select guardians from the Historical Guardians list below for this student Historical Guardian s Relationship Begin Date End Date No Records Found Nete You may net add edit remove or select surogate parents Surrogates may only be assigned by ISBE staff and are shown here for informational purposes only Save Please save the IEP Package Cancel Please exit the wizard _ Previous Continue Click Continue You will then be able to manage the Access List for that student s IEP See Adding Users to the Access List Manage the access list for this IEP You may add edit and delete users that can access this IEP Add me Access List Add 0 Ei Delete Name Entity Interpreter Read Only Notifications Make Forms Official No Records Found You can select a user from the list of common user for your district Common Users Interpreter Read Only Notifications Make Forms Official No Records Found
7. e Natural Language e Home Language e Home School e Serving School e Gender e Birthdate e Ethnicity Profile Archived IEPs a Activity Log SIS ID 999999905 Current Create IEP Student John X Three DOB 1 1 1999 Student Profile Name SIS Id Natural Language Home Language Primary Secondary Home School Serving School Gender Birthdate Ethnicity Modify Neil Atkins Parent Male Parents Guardians John X Three 999999903 English English Name Type Gender Birthdate Ethnicity Languages gt Modify Harrisburg High School Norris City Annex Female 1 1 1999 us Phone Numbers Modify White Number l 123 456 7890 Phone Numbers gt Modify Addresses Modify __Type__ Address 16 5 Webster St Addresses gt Modify Harrisburg IL 62946 Invalid 165 Webster 5t Harrisburg IL 62946 Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide gt I Star Student Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Phone Numbers Phone numbers associated with the student can be entered on the student s profile page Student Profile Name SIS Id Natural Language Home Language Primary Secondary Home School Serving School Gender Birthdate Ethnicity Phone Numbers John X Three 999999903
8. 33 Work Assignment not approved When ready click the Save radio button and then click Save a MGS Save Please save this Approval Claim Cancel Please exit the wizard Last Updated 06 10 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Checking Data Validity To check for errors in your personnel file click Recheck Edits on the Personnel Claims Filter to recalculate your errors Approvals Approvals Claims Reports Claims File Upload Lockout Personnel Claims Filter School Year 2014 2015 Errors Only J Expand Sear Clear Search Recheck Edits Personnel Claims Page of Items Per Page Click on the Approval Claims Reports tab then select the report Personnel Error Listing Select the filters and sort order for the report and click Run Report Approvals Approvals Claims Reports Claims File Upload Lockout Reports Select Report All Personnel Approval Home Hospital Worksheet Para Professional Data Collection Personnel Approval Personnel Approval Blank Data Entry Form Personnel Approval Not Reported orted ank Data Entry Form FEPsonnel REMMI BUTSeMmen S Claimed Personnel Reimbursement Computation Regular Term Personnel Reimbursement Entry Form Default filters applied Report Title Personnel Error Listing Reports Filters School Year
9. English English Harrisburg High School Norris City Annex Female 1 1 1999 White Modify 123 456 7890 Addresses Home Modify __type__ Address 123 Happy St Invalid Harrisburg IL 62946 Click Modify in the Phone Numbers box Phone Numbers Modify You may add edit and delete multiple phone numbers using the wizard Click Add next to Phone Numbers to add a new phone number Phone Numbers Add Type Number Home Phone 123 456 7890 Enter the new phone number and click the Save button Phone Type Home Phone Number Zz Extension You can also choose from the list of Existing Phone Numbers if any have been previously added for this student or any of their current guardians Simply click the checkmark to add the existing phone number for the student Existing Phone Numbers Click Return to get back to the Student Profile page Last Updated 08 27 13 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Addresses Addresses associated with the student can be entered on the student s profile page Student Profile Name SIS Id Natural Language Home Language Primary Secondary Home School Serving School Gender Birthdate Ethnicity Phone Numbers John X Three 999999903 English English Harrisburg High School Norris City Annex Female 1 1 1999 White s Modify ___ Type __ Nu
10. Request Current Role Name Regue Current Role Name Meen Access CCE Access Personnel Approvals Full Access DO Import Personnel Claims Full Access Personnel Approvals Read Only a Import Personnel Claims Read Only Personnel Claims Clear Student Approvals Clear Request Current Role Name Request Current Role Hame Access Access Access Access i Personnel Claims Full Access Student Approvals Full Access Personnel Claims Read Only Student Approvals Read Only Student Claims Clear Request Current Role Name Access Access Student Claims Full Access E Student Claims Read Only NOTE Under IEP Case Management Tool you will see 3 possible roles Click the question mark icon to view descriptions of these roles IEP Case Management Access Levels I IEP Administrator Access Create IEPS Search for students Modify an IEP Access List Manage Form Contacts Letterheads Coversheets and Common Users Access and modify IEPs when listed on the IEP Access List IL IEP Basic Access a Access and modify IEPs when listed on the IEP Access List IIL IEP Read Only Access a Read only access to IEPs when listed on the IEP Access List Continue 4 Decide which level of access that you would like to be granted Select the Save radio button then click Continue 5 Once a security request is submitted the message on your Landing Page will reflect that Review Your Security Request You recently submi
11. a ba Lal al JOBE Cover Sheet pptx Save Please save the cover page Cancel Please exit the wizard When you have chosen an image and stated the location on the page click Save I Star will return to the JEP Overview page To view your cover page click Print IEP You should then see the image that you uploaded IEP Print Options Form Status Configuration Official Cover Page configure _ Include cover page Harrisburg Include Procedural Safeguards print now prapat Review sao Include forms with the following status Both Official and Draft Official Onl 1y Middle Center Draft Only Letter Head iconfigure Form Type IEP Forms Only Consent Forms Only Both IEP and Consent Forms Last Updated 08 30 13 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Configuring Letter Head In IEP Print Options click Configure next to Letter Head IEP Print Options Form Status Configu ration Official Cover Page configure _ Include cover page _ Include Procedural Safeguards print now Letter Head configure Review Include forms with the following status Both Official and Draft Official Only Draft Only Form Type IEP Forms Only Consent Forms Only Both IEP and Consent Forms OK _ From here you can choose the image you would like to serve as your letter head by clicking Choose File Configure Letter Head
12. Step 1 of 1 You may upload an image to be used as a letter head for your district The letter head will be place on notice and consent forms to be sent to the parent The maximum dimensions are amp inches by 2 inches You ar saving the letter head to be on Consent Forms associated with district Eldorado CUSD 4 Image No file chosen Save Please save the letter head Cancel Please exit the wizard Select the image and click Open Once you ve chosen your letter head click Save I Star will return to the JEP Overview page To view your letter head click Print IEP You should then see the image that you uploaded IEP Print Options Form Status Configuration Official Cover Page configure _ Include cover page _ Include Procedural Safeguards print now Letter Head configure Review Include forms with the following status Both Official and Draft Official Only Draft Only Form Type IEP Forms Only Consent Forms Only Both IEP and Consent Forms Help OK Cancel Last Updated 08 30 13 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Create an Amendment While in the student s IEP on the JEP Timeline tab click Create an Amendment You will have to choose the personnel that spoke with the parent regarding the amendment Click Add Personnel That Spoke to the Parent Guardian amp Add Delete Personne No Records Found Ste
13. directions to access I Star you can view the IWAS User Manual page 5 https sec1 isbe net iwas documents pdf IWASUserGuide pdf Last Updated 09 04 13 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide B I Star User Roles If you know the level of access that you need in I Star you can submit a security request and the request will be reviewed and approved denied by your District or Coop Administrator To submit a request click on the Request Access link on your Landing Page After you submit a request the Landing Page link Request Access will change to Review Your Security Request until the request is either approved or denied by the user s security administrator 1 From the Landing Page click Request Access Request Access Are you not seeing a list of students Use this link to request a change to your I Star security settings 2 Click Modify beside User s Assigned System Roles User s Assigned System Roles gt Modify 3 You will be able to see your current access if any and request access if needed User s Assigned System Roles Clear District Security Administrator Clear IEP Case Management Tool Clear Request Current Role Name Request Current Role Name Access Access Access Access B District Security Administrator O IEP Basic Access IEP Administrator Access 2 IEP Read Only Access Personnel Approvals Clear Personnel Approvals Claims Import Clear
14. mayor Exit Code 0 Local District Id Check Errors Check for errors on this particular record by clicking the Check Errors button at the bottom of the approval record When the approval record is completed select the Continue radio button and then click Save Last Updated 06 17 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Checking Data Validity Coming Soon Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Indicator i1 To edit Indicator 11 data click the red 11 box in the Student Approvals grid Student a Add Actions Tnd Student Name SISId_ Resident RCDT Begin Date E Incl on a Adams DemoManuel Vance 999999094 20 083 0030 26 A Oo 0i R 8 20 2014 Anderson DemoJavier Brett 999999105 20 083 0030 26 A 02 0i R 8 22 2014 D x b di 13 Collins DemoGarrett Hendrix 999999052 20 083 0030 26 A 16 0i R 8 18 2014 a Page 1 of 1 Page Items Per Page la A y F Enter evaluating information and dates for the student Initial Evaluation Start Year Initial Evaluation Parental x mu op vevy Consent Date Initial Eligibility Determination Muy ooyywvy Date Evaluating District _ CSCS Yd Reason Timeline Not Met E Reason Not Applicable w Save Please save the SPP11 data i Cancel Please exit the wizard When completed select the Save radio but
15. the only IWAS users that can manage security in the IWAS system Since this can be a time consuming task they may delegate this responsibility to another user or users in their district or cooperative Select the button under the Current Access column under District Security Administrator District Security Administrator Clear Current Role me Access Name N Di strict Security Administrator Step 7 Once the security roles have been selected click Save Step 8 Click User List to continue managing security for other users To request a security role I Star User Roles Last Updated 03 31 14 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Approve Deny a Security Request District or Cooperative Administrators can assign security roles to all users or users can request the type of role they desire for approval denial For instructions on how users can request access see I Star User Roles If a user has submitted a security request the distict or cooperative administrator will be notified of that on the Landing Page when they login to I Star Step 1 Click Approve Deny a Security Reqeust Approve Deny a Security Request E At least one person has submitted a security request Use this quick link to view the details of the request Step 2 Click the Security Requests tab Security Requests 1 Step 3 Click the icon in the Review Request column to view the request
16. 2014 2015 Errors Only Expand Cross Summer Regular ee 3 gt 4 X Ortiz Train03Isabella 9000153 SLD 0 000 Page 1 of 1 Page Items Per Page la da y F Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Checking Data Validity To check for errors in your personnel file click Recheck Edits on the Personnel Approvals Filter to recalculate your errors Approvals Approvals Claims Reports Claims File Upload I Lockout Reported Un Reported Personnel Approvals Filter School Year 2014 2015 Errors Only J Expand Searc Clear Search Recheck Edits Personnel Approvals Add t Items Per Page Click on the Approval Claims Reports tab then select the report Personnel Error Listing Select the filters and sort order for the report and click Run Report Approvals Approvals Claims Reports Claims File Upload Lockout Reports G All Personnel Approval Home Hospital Worksheet Para Professional Data Collection Personnel Approval Personnel Approval Blank Data Entry Form Personnel Approval Not Reported d ank Data Entry Form eroe RelMbDUlrsement Claimed Personnel Reimbursement Computation Regular Term Personnel Reimbursement Entry Form Default filters applied Personnel Error Listing Reports Filters Approval Status Excl O Term Excl O Work Assig
17. 3 2013 10 32 54 AM Review Print the IEP Wovsed Admin Coop Admin 9 3 2013 10 30 55 AM Review Print the IEP Wovsed Admin Coop Admin 9 3 2013 10 30 55 AM Review Print the IEP Activity Items Data Transactions Printed IEPs E Screen Navigations Academic Achievement and Functional A Amendment Forms Conference Attendees Conference Summary Create Parent Guardian Evaluation Results Forms Assistant IEP Access List Iep Packages Manage IEP Status Notification of Conference Profile Select Form Student Guardians Student Meetings Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin 8 29 2013 8 29 2013 18 29 2013 8 29 2013 8 29 2013 8 29 2013 8 29 2013 8 29 2013 8 29 2013 Wovsed Admin Coop Admin 8 29 2013 Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin Wovsed Admin Coop Admin 8 29 2013 8 29 2013 8 29 2013 8 29 2013 10 52 29 AM 10 52 29 AM 10 46 54 AM 10 46 54 AM 10 34 39 AM 10 34 38 AM 10 21 30 AM 10 21 30 AM 10 16 37 AM 10 16 37 AM 10 14 07 AM 10 14 07 AM 11 46 AM 10 11 46 AM Draft Create the IEP Draft Create the IEP Draft Create the IEP Draft Create the IEP Draft Create the IEP Draft Create the IEP Draft Create the IEP Draft Create the IEP Dr
18. I Star User Guide aN I Star User Guide 1 4 The Illinois State Board of Education has developed a web based special education reporting system called I Star This database system is a management tool for districts in Illinois A web based IEP is integrated with the new personnel and pupil reporting systems which are currently in pilot testing The student demographic data is pulled directly from the Student Information System SIS Instant error checking in I Star will help your district achieve federal and State Performance Plan Indicators compliance The web based IEP Student Approval and Personnel Approval reporting tools will be available to school districts free of charge Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Introduction Welcome to the Illinois State Board of Education s online IEP system I Star IEP Special Education Tracking and Reporting Illinois s online IEP is fully integrated with SIS Student Information System EIS Educator Information System and ELIS Educator Licenensure Information System The system is accessed through IWAS ISBE Web Application Security so each user will need an IWAS account If you do not have an IWAS account visit https secl isbe net iwas and click on User Guide Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 Star User Guide Checklist to Prepare During the pilot of I St
19. Manage Security Review Request he Step 4 Review the request under the System Roles section and click Approve or Deny Approve Deny User s requests Approve Deny Step 5 Click Save Last Updated 01 28 14 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide I Star File Formats Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Notice amp Consent Forms Required Notice amp Consent Forms including the Explanation of procedural Safeguards provided in Arabic Chinese English Gujarati Korean Polish Russian Spanish Tagalog Urdu Vietnamese Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Notice amp Consent Instructions Required Notice amp Consent Instructions Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide d ISBE IEP Forms IEP Forms English IEP Forms Spanish Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide dP ISBE IEP Instructions IEP Instructions provided by the Illinois State Board of Education Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide iB I Star Personnel The topics under this header are related to the I Star Perso
20. Page Items Per Page la da y p View All To add students to your caseload click Search for an IEP Student on the home screen 3 Search for an IEP Student Use this quick link to go to the Student Search You can search for a student by entering either their SIS ID or the combination of the Last Name First Name Date of Birth and Gender My Students 0 Recent BS Student Search SIS Required SIS ID fF f x Exact Name Match Grade FJ Last Name e First Name Mother s Maiden Name OoOo DOB Guardian Last Name Gender Guardian First Name Oooo Search Clear Search Note To search for students you must provide either the SIS ID or the combination of Last Name First Name Date of Birth DOB and Gender Once you have entered this information click Search If a student is found you can then add the student to your caseload by clicking Select If the student has an active IEP you must chose to add that IEP to your caseload or to create a new IEP for your caseload Once you add a student you will have view only access To change your access level for this student click Current Create IEP Archived IEPs a Activity Log SIS ID 999999905 NOTE If this is the first time this student s record has been visited you will need to add a new IEP package Choose the Resident District to be associated with this student s IEP Step 1 of 2 Continue Please continue the wizard Cancel
21. Read Only Flag 4 Receive Notifications Make Forms Official S Will Attend Meetings S Once the user has been added this student will appear in the list of My Students on the user s homepage The user will also be granted access to the IEP Case Management module of this application by their security administrator Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide amp Adding IEP Common Users From the home screen click IEP Common Users IEP Common Users Use this quick link to modify common users for your district Click Add next to Common Users Common Users Add E I RT Interpreter Read Only Notifications Make Forms Official DistrictDoci wovsedi Enter the I Star User to the access list for this IEP and click Search If the user is found you can add them to the access list by clicking the checkmark beside their name I Star User LastName You can then configure the level of access that you want this user to have by checking the appropriate boxes and click Add Manage the access list for this IEP You may add edit and delete users that can access this IEP You are changing Wovsed Admin access to this IEP Configure the appropriate settings based on the level of access you want to give to Wovsed Admin User Wovsed Admin Interpreter E Read Only Flag Receive Notifications Make Forms Official
22. SD PEL LDU RES LBSI VIT LBSI Page 1 of 1 Bote JESUS SUES oem hen y F When you click Save I Star will check for errors on this record If errors are present you will be given the option to continue editing or to close and exit the record If any errors will show at the bottom of the approval record Save is complete Validation errors have occurred Please Choose Continue editing Close and Exit Og ee e ae Errors are present Close Errors 33 Work Assignment not approved Once you exit the record you will be taken back to the personnel approvals tab Approvals Approvals Claims Reports Ii Claims File Upload Lockout Reported Un Reported Personnel Approvals Filter Entity Wabash amp Ohio Valley Sp Ed Dist School Year 2014 2015 Y Errors Only Expand Sear Clear Search Recheck Edits Personnel Approvals amp Add Work aaa oes Summer Regular i gt 3 ox a TETTE SLD r Page 1 of 1 Page i 7 E Items Per oe 5 gt Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Editing Personnel Approval Record To edit a personnel approval record simply click on the name of the personnel or the pencil icon in the Actions column Approvals Approvals Claims Reports Claims File Upload Lockout Reported Un Reported Personnel Approvals Filter IEIN Po Entity Wabash amp Ohio Valley Sp Ed Dist School Year
23. aft Create the IEP Draft Create the IEP Draft Create the IEP Draft Create the IEP Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide IEP Q Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide P District and Coop Admin Guide This portion of the User Guide is for district or cooperative administrator IWAS accounts who will be managing security for all I Star users Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Assign Security Roles There are two layers of security when using the I Star system The first layer is provided by IWAS IWAS narrows user access down to a district and or school level The second layer is provided inside the I Star system This layer allows a District or Coop Admin to assign specific roles to I Star users Once all of your I Star users have established IWAS accounts and logged into I Star at least once you can start managing security for them From the Landing Page click the Manage Security button Manage Security Use this quick link to manage security for your staff members The User List screen will have two tabs Manage Security tab shows all users assigned to your district s If the user has logged into I Star at least one a district administrator can assign security roles to all the users on their behalf Secu
24. amp Harrisburg Project 2015 I Star User Guide 7 Activity Log Click Activity Log to access the Student Log Book From here you can see the Student Log Book This shows the User Name Log Date Type of navigation Reason for visiting the IEP and the Activity count Click the Details tab to filter your activity log Here you can choose to search by begin date and end date of activity by a specific user In the bottom you must also choose the Activity Items that you would like to appear in the search Once you choose an activity item click Search Toa Book Filter Activity Log Begin Date 8 20 2013 T mm pp yyyy User Admin Wovsed mmoovvvvEnd Date 9 3 2013 Student Activity Logs Filters Begin Date 8 20 2013 End Date 9 3 2013 User Admin Wovsed You must select an Activity Item to view Activity Items Data Transactions Printed IEPs Screen Navigations Student Activity Logs Filters Begin Date 8 20 2013 End Date 9 3 2013 User Admin Wovsed Screen Navigations for IEP Access List Page View Date Reason Wovsed Admin Coop Admin 9 3 2013 10 42 13 AM Review Print the IEP Wovsed Admin Coop Admin 9 3 2013 10 42 13 AM Review Print the IEP Wovsed Admin Coop Admin 9 3 2013 10 37 02 AM Review Print the IEP Wovsed Admin Coop Admin 9 3 2013 10 37 02 AM Review Print the IEP Wovsed Admin Coop Admin 9 3 2013 10 32 54 AM Review Print the IEP Wovsed Admin Coop Admin 9
25. ar the following steps need to be performed for a successful experience All staff that will require access to I Star must have an IWAS account All District or Coop Administrators must assign security roles All students must have a SIS ID including PreK students and other students served in a community SIS ID s batch uploads must be done daily Personnel must have IEIN number Social Security numbers will not be accepted Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 Star User Guide B IWAS Account Before being assigned a role in the IEP system you must create an IWAS ISBE Web Application System account to establish authorization to use ISBE systems Many ISBE web applications are accessed through IWAS for security and convenience For guidance on setting up an IWAS account you may access the IWAS User Guide https sec1 isbe net iwas documents pdf IWASUserGuide pdf Last Updated 07 25 13 Illinois State Board of Education amp Harrisburg Project 2015 Star User Guide B IWAS User Roles amp Access After an IWAS account has been created you will sign up for the I Star system Currently there are five Approval Groups in IWAS for I Star Document Author District Administrator ISBE Administrator ISBE Staff ISBE Help Desk oh ee Standard users have Document Author IWAS accounts A District Superintendent or Coop Director will have a District Administrator account For
26. ariety of ways When performing the Annual Review function the current IEP is archived when the new IEP is made official When performing the Reevaluation function the current IEP is archived when the new IEP is made official If you do not wish to use the Annual Review or Reevaluation functions you can also Setup a Conference The date the new IEP goes into effect the current IEP will be archived To access the archived IEPs click Archived IEPs in the top toolbar Profile Current Create IEP Activity Log Archived IEPs You can then view and or print the IEP as well as viewing the print history of that IEP Archived IEP Packets E Resident District IEP Start IEP End Not Eligible Harrisburg CUSD 3 Official 2013 10 30 2012 10 21 2013 Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide lt Annual Review For an annual review if a student has an existing IEP in I Star you will use the Annual Review option from Current Create IEP NOTE You should NOT perform the Annual Review or Reevaluation processes unless you have an official IEP for that student and want to create a new IEP Package IEP Overview IEP Timeline Print History Activity Log Attachments ka Reevaluation e Add Form Print IEP Setup a Conference E Create an Amendment i Review the Access List to verify that all users on it should remain You can al
27. ce and Consent Form or an Eligibility Form by clicking the respective tabs Click the name of the form you would like to add to enter the wizard to complete the form in the student s IEP IEP Forms Notice and Consent Forms Eligibility Forms Select the Form Started _ IEP Forms Data Chart Form 37 44f Present Levels of Academic Achievement and Functional Performance Form 37 449 Secondary Transition Form 37 44h Functional Behavioral Assessment Form 37 44 Behavioral Intervention Plan Form 37 44k and Form 37 44 Goals and Objectives Form 37 44m Educational Accommodations and Support Form 37 44n Assessment Form 37 440 Educational Services and Placement Form 37 44p Educational Services and Placement Page 2 Form 37 44q Manifestation Determination Form 37 44r Additional Notes Informatian Form 37 445 Last Updated 07 30 14 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Making an IEP Official An IEP is considered official when all forms associated with that meeting are made official You can mark each form official separately or choose to make the entire meeting official IEP Conference Edit Meeting Conference Conference to discuss John X Two s IEP Westing nena i Purpose ee bari iad revise your child s IEP to determine special education and related services and Print Meeting Forms Date 10 21 2013 9 00 00 AM Print Meeting Attendees fral At
28. dents Facts Not Reported Facts Reported Student Approvals Blank Default filters applied Report Title Enter Report Title Here Note You can change the title of the report by typing the new report name in the Report Title box Choose the report filters you d like for this report by clicking the dropdown boxes under Reports Filters Under Additional Filters Sorting Options you can change the sort order of the report and choose a pre query Reports Filters Student SIS Id reali Resident District e Serving District Grade Disability To Fund Ethnicity Includeon Approval Private Facility Groups 7 Additional Filters Sorting Options Currently Active FACTS Information Active on Child Count Date FACTS Information Sort order _______ When finished click Run Report A separate tab will open in your internet browser to preview the report From there you can print the report Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015
29. e number Enter the new phone number and click the Save button Phone numbers can also be selected from existing phone numbers associated with this student Click the check mark to select an existing phone number Click Continue to proceed to the next step of the wizard Step 3 Select an address for this parent guardian Click Add next to Addresses to add a new addresses Enter the new address and click the Save button Addresses can also be selected from the list of existing addresses associated with this student Click the checkmark to add the existing address Step 4 Choose a language for the parent guardian Click Add next to Languages Select a language from the dropdown and indicate if it is the primary language and click Save Click Save Confirm the begin date that this person became the student s parent guardian The date defaults to the student s date of birth Confirm the relationship to the student Click Save Click Return to go back to the Student Profile page Last Updated 01 28 14 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Parent Info Import Last Updated 08 23 13 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Creating a Case Load On your home screen you will find the students in your caseload under the My IEP Students section My IEP Students ES Se Name Birthdate Home School No Records Found Page iof1
30. ed personnel OR you can search by entering just the personnel s IEIN Then click Search Manage Personnel Claims and Approvals For an approval select the personnel enter the approval parameters and select the work assignments For a claim enter the salary information and days claimed Search for and select the person the approval is for Personnel Search District Wabash amp Ohio Valley Sp Ed Dist lastname OO Festame OOOO Ol Sender Include Retired L Note Including a district will search EIS with the entered filters Leaving the district out will perform a name search on ELIS Your results will appear in the Personnel Search Results box To choose the personnel from the results click the checkmark under the Select column Personnel Search Results TEIN Name Gender Ethnicity District ie EE Train0 3Isabella A Ortiz Female Unknown Wabash amp Ohio Valley Sp Ed Dist From here you can add personnel approval information Select the year entity special ed type and term Check the box next to Cross Category if it applies The Include Approval and Include Claims boxes default to being checked Personnel Information Approval Claim Summary Information for TrainO3 Isabella A Ortiz Search Show current credentials Personnel Approval Information 2014 2015 F Entity Wabash amp Ohio Valley Sp Ed Dist Y Cross Category Special Ed Type 1 Certified Professional Employee claimed Include Appr
31. er you select al the form s you wish to change to Official status on click the Change Status button Forms with Draft Status Select All Clea ae Passed Te me ome me e 5n 10 21 2013 Form 37 44 Conference Summary 10 21 2013 Form 37 44q Educational Services and Placement Page 2 S SF 10 21 2013 Form 37 44p Educational Services and Placement E 10 21 2013 Form 37 440 Assessment oe 10 21 2013 Form 37 44n Educational Accommodations and Support 10 21 2013 Form 37 449 Present Levels of Academic Achievement and Functional Performance E 10 21 2013 Form 37 44m Goals and Objectives E 10 21 2013 Form 37 44h Secondary Transition gt pa ee a ppa p a TE BY 10 17 2013 Form 34 57d Notification of Conference E Print Errors Change Status I Star will take you back to the JEP Timeline Last Updated 10 21 13 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Adding Attachments to the IEP Occasionally there will be portions of an IEP that are not reflected in the forms alone These additional documents can be uploaded to the I Star system for these situations Step 1 From the Current Create IEP tab for a student click Attachments Current Create IEP Attachments Step 2 Click the Add button beside Additional Documents Additional Documents amp Add Step 3 Enter a Title and Description for the document you are attachi
32. hat you would like to print Under Form Status choose to print the Official forms including cover pages that have been set up and or the Procedural Safeguards or to print the forms in draft or Review mode Under Form Type you can also choose to print only IEP Forms only Consent forms or both IEP and Consent forms IEP Print Options Form Status Configuration Official Cover Page configure _ Include cover page _ Include Procedural Safeguards print now Letter Head configure Review Include forms with the following status Both Official and Draft Official Only Draft Only Form Type O IEP Forms Only Consent Forms Only Both IEP and Consent Forms Click OK when you are ready to print For further explanation click Help Print Entire IEP Help Form Status When printing an entire IEP the user has the option to choose Oficial or Review Official When Oficial is chosen only document s that have a form status of official will be merged into the PDF document that is created Documents with a status of draft are always omitted Furthermore when Oficial is chosen the REVIEW watermark is omitted from the documents This is the only time the system will generate the documents without the REVIEW watermark And finally Oficial indicates that a snapshot of the document containing all official documents merged as one will be created and stored in the IEP Package Print History for future review This documents rep
33. ian s to add a new parent or guardian Current Parent Guardian s Add Edit Remove Parent Guardian Languages ff x Jim Three Address Modify Type Number Modify Home 123 456 7890 Father Begin 1 1 1999 Home 123 Happy St Interpreter Needed Harrisburg IL 62946 This wizard allows you to add a new parent or guardian add the student as his her own guardian or search for a sibling s parent or guardian To add a new parent guardian click Add a New Parent Guardian Create Parent Guardian Step 1 of 1 Search for or add a parent guardian At any time you may cancel the search by clicking the Return button and going back to the student s guardians page You are setting up a student s parent and or guardian You may tie the student to an existing parent quardian if you are aware of a sibling for this student If you do not know of a sibling you will need to create a new parent guardian Add a New Parent Guardian The Student is His Her Own Guardian Search for a Sibling s Parent Guardian Return Note You can also add the student as his her own guardian or if a parent guardian has already been added the guardian of a sibling you can search for them and add them Step 1 Enter the information for the student s parent guardian The fields noted with a red asterisk are required to continue through the wizard Step 2 Select a phone number for this parent guardian Click Add next to Phone Numbers to add a new phon
34. k link to modify common users for your district IEP Letterheads x IEP Coversheets Use this quick link to modify letterheads Use this quick link to modify coversheets IEP Form Contacts Go to DemoGiles Cato Collins s IEP Use this quick link to modify form contacts Use this quick link to return the last IEP you were working on Request Access Are you not seeing a list of students Use this link to request a change to your I Star security settings Meetings Meetings for Reminders Reminders for You will see a list of upcoming meetings here if you were listed as a meeting You will see a list of reminders that you have set up You can look for future attendee You can look for upcoming meetings up to 4 weeks by changing the reminders up to 4 weeks by changing the selection in the dropdown that is present selection in the dropdown that is present in the header in the header Subject Subject No Records Found No Records Found Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide I Star IEP The topics under this header are related to the I Star IEP Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Student Profile The student profile information is automatically imported from the Student Information System SIS The following infomation carries over from SIS to I Star e Name e SIS ID
35. mber 123 456 7890 Addresses lt Modify __type__ Address Invalid 123 Happy St Harrisburg IL 62946 Click Modify in the Addresses box Addresses Modify Address 16 5 Webster St Home Invalid Harrisburg IL 62946 a You may add edit and delete multiple addresses using the wizard Click Add next to Addresses to add a new address Addresses Add Edit Delete Type Address ial Home Address 123 Happy St F Harrisburg IL 62946 2 x Enter the new address and click the Save button Type Address City State Zip You can also choose from the list of Existing Addresses if any have been previously added for this student or any of their current guardians Simply click the checkmark to add the existing address for the student Existing Addresses Select Address eee 123 Happy St Harrisburg IL 62946 Home Address Click Return to get back to the Student Profile page Last Updated 01 28 14 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Parents Guardians Click Modify next to Parent Guardians to edit the parents and guardians for a student Parents Guardians Modify Name Jim Three Type Parent Gender Male Birthdate lt Modify Primary Phone Numbers gt Modify Addresses gt Modify Invalid 123 Happy 5t Harrisburg IL 62946 Click Add next to Current Parent Guard
36. ng Step 4 Click Choose File locate the file that you want to attach and click Open Step 5 Click Save Import Document Step 1 of 1 You are importing a document Select a file from your local system and click Submit when you are ready The document will be uploaded immediately and you will not be able to cancel out Title 11 12 facts Description old facts pdf File FACTS Record 11 12 pdf Import Please import the document Cancel Please exit the wizard Once the attachment is saved you can view edit and or delete from the Attachments tab for that student IEP Overview IEP Timeline IEP Forms Notice and Consent Forms Eligibility Forms Print History Activity Log Attachments 11 12 facts ald facts pdf Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Print IEP Go to the profile page of the student s IEP that you wish to print Click Current Create IEP Archived IEPs Activity Log SIS ID 999999901 State your purpose of visit and click Save Purpose for IEP Activity You must enter a reason why you are visiting the IEP at this time Notes It will open to the JEP Overview tab Click Print IEP IEF Overview IEP Timeline __ Print History Activity Log Attachments o Add Form Setup a Conference Create an Amendment E Annual Rewiew Reevaluation You will then be able to choose w
37. nnel Approval Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide I Star Personnel Approval Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide B Searching for Personnel From the Home page click on the Approvals and Claims button Approvals and Claims Use this quick link to go to Claims Then click the Personnel Approvals and Claims button a Personnel Approvals and Claims Use this quick link to go to Personnel You can search for personnel by several different filters NOTE Make sure to click the Expand Collapse button to see all filter options Approvals Approvals Claims Reports I Claims File Upload Lockout Reported Un Reported Personnel Approvals Filter IEIN Entity School Year 2014 2015 Errors Only Last Name First Name Approval Status Term Work Assign Spec Ed Type Collapse Search Clear Search Recheck Edits Personnel Approvals amp Add Items Per Page a Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Adding Personnel Approval Record To add a personnel approval record click Add under the filters box Personnel Approvals Add Page of Search for personnel by using multiple criteria District Last Name First Name and Gender You can also choose to include Retir
38. ns Td eh Spec Ed Type Incl Approvals Incl Claims Incl Para Pros Sort Order Entity gt Last Name gt First Name Collapse Clear Filters Run Report Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide ae I Star Personnel Reimbursement The topics under this header are related to the I Star Personnel Reimbursement Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Adding Personnel Reimbursement Record To add a reimbursement record for personnel click the Claims tab Students Personnel Room and Board Approvals Approvals Claims Reports Claims File Upload Reported Un Reported You can search by the IEIN Last Name Approval Status Work Assignment Entity First Name Term or Special Ed Type Lockout Note Click Expand to view all search filters When you find the personnel that you would like to select click on their name or the pencil icon under the Actions tab Personnel Claims SpecEd Cross Summer Regular TE Es _ Seine fFerm status Category ye ees Raa Reimb T gt 1 B D 0 o 0 000 so 1 Ortiz Train03Isabella9000153SLD 000 o 0 Page 1 of 1 El Heme Per Pane Ldn hoe y You will see the personnel approval information at the top and the reimbursement section below The 2014 2015 Personnel Ap
39. o complete the claim data by clicking their name Enter the applicable information for this claim record FACTs Approval Edit Approval Claim Data The 2014 2015 Student Claims system has the following open dates 4 1 2015 10 15 2015 Claim Term Regular Wl Include Claim Tuition Method of Computing Days Manual Calendar G Program Participation Rates Regular Ed 2o Special Ed Participation Days Enrolled In Session Continue Please continue the wizard O Cancel Please exit the wizard Cancel Save If it is necessary to edit the student s approval record from this screen click the double arrows beside FACTs Approval at the top to edit You can check for errors on this particular claim record by clicking the Check Errors button at the bottom When completed select the Continue radio button and then click Save Last Updated 06 17 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Checking Data Validity Coming Soon Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Student Reports To access student reports click the Reports tab while in the student section of I Star Select the report you d like to run Students Personnel Room and Board Approvals Claims Reports Programs Student Lockout Reports Description Alphabetical List Of Facts Stu
40. ontact and the signator You can update the personnel information for title and phone number by clicking the respective Modify buttons When step 6 is completed you will have the option to Save which will save this conference Save and Preview which allows you to preview the Conference Summary you have just created in draft mode or Cancel which cancels all information that you have entered in this wizard I Star will then open to the JEP Overview page You can view your IEP that you set up by clicking the JEP Timeline tab next to IEP Overview Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Add Form to Meeting 1 In the pink section of the IEP Conference click Add Form to Meeting the fifth option on the right hand side of the conference information IEP Conference Conference Conference to discuss DemoGarrett Hendrix Collins s IEP Edit Meeting Purpose Review your child s educational status and determine what additional data if any are needed Meeting Attendees to complete your child s evaluation Print Meeting Forms i Date 7 31 2014 12 00 00 AM Location Attendee Count 5 Form Count 2 Cancelled No Details Review the child s educational status and determine what additional data if any are needed to complete the child s evaluation Make Meeting Official Gy After clicking to add form to meeting you will be able to choose to add an IEP form a Noti
41. oval Term Include Claim To add a work assignment click Add Work Assignment s Add Move Move Regular Preschool Regular Summer Preschool Summer No Records Found Choose the work assignment from the dropdown and click Save Work Assignment s Delete ering Regular Preschool Regular Summer Preschool Summer FTE FTE FTE FTE No Records Found Enter the new work assignment and click the Save button Work Assignment SLD Specific Learning Disability Cancel That work assignment will be added for that personnel record You can add up to three 3 work assignments for one personnel approval record Regular Summer Preschool Summer FTE FTE FTE 0 0 0 Work Assignment s Add Move Move Regular Preschool SLD ra Learning NOTE You can click Show current credentials to expand the summary information for personnel This will show you the current credentials from ELIS Educator Licensure Information System NOTE You can click on the work assignment codes in the table to see the Licensure Requirements for the specific codes Licensure Requirements for Specific Learning Disability Certificate Code Outside Approval LBSI LBSS LD LOS APA LBSI APE LBSI APE LBSS APE LD APE LDG APE LDS APE LDSD APE LDU PEDU LBSI PEDU LBSS PEDU LD PEDU LDG PEDU LDS PEDU LDSD PEDU LDU PEL PEL LBSI PEL LBSS PEL LD PEL LDG PEL LDS PEL LD
42. p 1 Use the Personnel Search to find the personnel who spoke with the parent Personnel Search OR Districts I genders I Include Retired OR Districts TT EEE Genders I Include Retired Search Clear Search Note You must supply District IETN or SSN te search for teachers that you have never created an approval record for in the past Or if the person has already been added to the student s Access List you can simply click the checkmark under Se ect to add them You may select personnel from the access list listing below If a person not listed in the access list spoke to the parent guardian you may click the Add link above to search for that personnel Access List Interpreter Read Only Notifications _ vf Wovsed Admin Wabash amp Ohio Valley Sp Ed Dist vf wovsed1 DistrictDoc1 Norris City Annex F Once you have added the personnel that you need click Continue Step 2 Select the method of communication Form Date 8 30 2013 MM DDIYYYY Date of Contact g 30 2013 MM DD VYYY Method of Communication Met in person Spoke on the phone Exchanged e mails texts Exchanged faxes Click Continue Step 3 Enter the changes that are being made to the student s IEP Effective Date 3 30 2013 7 MM DD YYY Changes and Explanation of Changes Click Continue Step 4 Select the personnel to be contact and signator for this IEP Form Contact List en e s ae 217 6 522 SR
43. ports Filters School Year 2014 2015 Y Entity oo Approval Status Excl D Term Excl D work asig Jeet spec Ed Type xe Incl Approvals Incl Claims Incl Para Pros aaa Sort Order Entity gt Last Name gt First Name Collapse Clear Filters Run Report When finished click Run Report A separate tab will open in your internet browser to preview the report From there you can print the report Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide I Star Student Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide I Star Student Approval The topics under this header are related to the I Star Student Approval Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Searching for Students From the Home page click on the Approvals and Claims button Approvals and Claims Use this quick link to go to Claims Then click the Student Approvals and Claims button a Student Approvals and Claims Use this quick link to go to Student You can search for Student by several different filters NOTE Make sure to click the Expand Collapse button to see all filter options Approvals Claims I Reports Programs Student Lockout Reported Un Reported Student Approvals Filter Student SIS Id Resident District
44. provals system has the following open dates 7 1 2014 6 15 2015 Personnel Information TrainO3Isabella A Ortiz Show current credentials Personnel Approval Information 2014 2015 T Entity Wabash amp Ohio Valley Sp Ed Dist Cross Category Special Ed Type 1 Certified Professional Employee Claimed Include Approval Term Include Claim Work Assignment s Add Move Move Regular Preschool Regular Summer Preschool Summer a a a a SLD Specific Learning SS lo 000 lo 000 lo 000 lo 000 a The 2014 2015 Personnel Claims system has the following open dates 7 1 2014 9 15 2015 FTE Information Salary Information Regular Summer Regular Summer FTE 0 000 0 000 Local Salary s 0 IDEA Disc FT Salary Days Employed 0 o Mp a IDEA Preschool Salary FTE Days 0 000 0 000 Ae Other Salary Estimated Reimbursement HHI Reimb s9 Total Reimb You can edit both sections in this location NOTE Once an approval record is added a claim record will automatically be added You will just edit the claim as needed for the personnel When you have completed the information in the reimbursement record you can check for errors on this record Simply click the Check Errors button If errors are present they will show below Errors are present Close Errors Description
45. rd simply click on the name of the student or the pencil icon in the Actions column Approvals Claims Reports Programs Student Lockout Reported Un Reported Student Approvals Filter Student SIS Id Resident District Harrisburg CUSD 3 20 083 0030 26 Last Name Resident School First Name Serving District School Year Serving School Status Disability Grade Fund Term Tuition Status Search Clear Search Recheck Edits Student Approvals amp Add Actions Ind Student Name SISId_ Resident RCDT Begin Date x ia Adams DemoManuel Vance 999999094 20 083 0030 26 A 8 20 2014 a D x EBB anderson Demolavier Brett 999999105 20 083 0030 26 A 02 R 8 22 2014 Cd D x B BB collins DemoGarrett Hendrix 999999052 20 083 0030 26 A 16 l R 8 18 2014 r Page 1 of 1 Page JEE ED ois La Mam r Fi Complete the approval fields that are required for the student Approval Status School Year 2014 2015 Include on Approval w Dually Enrolled Fund a Resident District Harrisburg CUSD 3 20 083 0030 26 Resident School Harrisburg High School 20 083 0030 26 00 Serving District Harrisburg CUSD 3 20 083 0030 26 Serving School Harrisburg High School 20 083 0030 26 Disabilities 1 5peech and oi Related Service Education Environment Time inside Reg Classroom Term Begin Date 18 2014 7 End Date Pe
46. re changing Wovsed Admin access to this IEP Configure the appropriate settings based on the level of access you want to give to Wovsed Admin User Wovsed Admin Interpreter Read Only Flag Receive Notifications w Make Forms Official Will Attend Meetings wf Edit Cancel Once the user has been added this student will appear in the list of My Students on the user s homepage The user will also be granted access to the IEP Case Management module of this application by their security administrator Repeat this step for all users who need to be added to this student s IEP Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide d create an IEP From your Home page click on the student in your caseload that you would like to create an IEP This will take you to their Student Profile page On the Student Profile page click Current Create IEP Profile Current Create IEP Archived IEPs a Activity Log Student Jo nr SIS ID 999999903 You must enter a Purpose of Visit and click Save Purpose for IEP Activity You must enter a reason why you are visiting the IEP at this time Notes This will open to the JEP Overview tab Click Setup a Conference A six step wizard will guide you through completing the Conference Summary Step 1 Enter a Purpose of Conference Click Continue Step 2 Enter information regarding the
47. resents an official IEP that was presented to and used by the IEP team and all other parties involved with the student s IEP Once the snapshot ts created it will never change and may never be removed from the system Review When Review is chosen the user is indicating that they wish to view the IEP in its entirety but not as an official version When Review is chosen all documents that are included will contain a REVIEW watermark The only method to create a document without the REVIEW watermark is to Print the Entire IEP and choose Official Finally when Review is chosen the system will not create a snapshot of the document Review Options When Review is chosen the user has the option to chose what forms to include in the document based on their status The user may choose to include all documents by selecting Both Official And Draft The user may also only include Offical Form or Draft forms by choosing the applicable option Please note that when Oficial is chosen as the print option only documents with a form status of official are included Form Type When printing an entire IEP the user has the option to choose JEP Forms Consent Forms or Both IEP and Consent Forms IEP Forms Only IEP type forms 37 44 will be included All Consent type forms 34 57 will be excluded Consent Forms Only Consent type forms 34 57 will be included All IEP type forms 37 44 will be excluded Both IEP And Consent Forms Both IEP type forms 37 44 and Con
48. rity Requests tab shows any users who have requested a user role If a district or coop administrator has not assigned a security role to a user they can request a role here for district or coop admin approval or denial To assign security for users Step 1 Select a user in the IWAS UserID list Iwas Userld wovsedDistDocl wovsedDistDoc2 iwovsedDistDoc3 Step 2 Click Modify to edit the security role for the user User s Assigned System Roles Modify Step 3 Click the question mark icon under IEP Case Management Tool for a description of the 3 security roles IEP Case Management Tool Clear Current A IEP Basic Acces O IEP Administrator Access IEP Read Only Access Step 4 Evaluate the roles and click Continue IEP Case Management Access Levels I IEP Administrator Access 1 Create IEPS Search for students Modify an IEP Access List Manage Form Contacts Letterheads Coversheets and Common Users Access and modify IEPs when listed on the IEP Access List poanogca II IEP Basic Access a Access and modify IEPs when listed on the IEP Access List IIL IEP Read Only Access a Read only access to IEPs when listed on the IEP Access List Continue Step 5 Select the type of role that you would like this user to have by clicking the appropriate button in the Current Access column Current Access Step 6 District Superintendents and or cooperative directors are
49. sent type forms 34 57 will be included Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Configuring a Cover Page In IEP Print Options click Configure next to Cover Page IEP Print Options Form Status Configuration Official Cover Page configure Include cover page _ Include Procedural Safeguards print now Letter Head configure Review Include forms with the following status Both Official and Draft Official Only Draft Only Form Type IEP Forms Only Consent Forms Only Both IEP and Consent Forms From here you can choose an image and upload it to appear on the cover page Click Choose File and browse to the location where your image is located Select the image and click Open Note The file height must be no more than 11 inches tall and the width must be no more than 8 5 inches wide The file size cannot exceed 500 KB Choose the location on the page where you would like this image to appear Configure Cover Page Step 1 of 1 You may upload an image to be used as a cover page for your student s IEPs You may also select the location on the page where your image will be displayed Please note that the only thing on your cover page will be the image you upload so everything you wish to display needs to be part of that You are configuring the IEP cover page to be associated with district Eldorado CUSD 4 Location
50. so add any new users that need access to the student s IEP Click Save once you are astisfied with the Access List Annual Review Please review the access list to make sure they are still appropriate Saving will start a new IEP Access List Add PE re rer aS Read mall E Make Forms Official o Admin Wovsed Wabash amp Ohio ace Sp Ed Dist DistrictDoc1 wovsed1 Norris City Annex Notifications Make Forms Official No Records Found Proceed by following the steps to Create an IEP Last Updated 04 08 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Ba Reevaluation For a reevaluation if a student has an existing IEP in I Star you will use the Reevaulation option from Current Create IEP NOTE You should NOT perform the Annual Review or Reevaluation processes unless you have an official IEP for that student and want to create a new IEP Package IEP Overview IEP Timeline Print History l Activity Log Attachments ie x Add Form Frint IEP Setup a Conference f Create an Amendment B Annual Review Review the access list and make changes if necessary To add new users to the access list refer to Adding Users to the Access List This process will create a new IEP for this student Click Save Proceed by following the steps to Create an IEP Last Updated 04 08 15 Illinois State Board of Education
51. ten Pe 7 Add Form to Meeting J Form Count 9 Make Meeting Official Ta Cancelled No Details Review and or revise the child s IEP to determine special education and related services and placement Click Here to Hide All the Forms Associated with the Meeting Edit Form Form Form 37 44 Conference Summary Delete Form X Date 10 21 2013 Make Form Official T Status Draft Print Form 2 Update Info DistrictDoci wowsedi 10 21 2015 9 27 13 AM Form Activity Log aj Edit Form Form Form 37 44g Educational Services and Placement Page 2 Delete Form X Date 10 21 2013 Make Form Official H Status Draft Frint Form 2 Update Info DistrictDoci wowsedi 10 17 2013 3 13 25 PM Form Activity Log aj When making the meeting official I Star will go through an error check of the forms that are associated with that meeting If any errors are found you ll need to correct them before making the meeting form official To correct the errors that were found click on the red icon and I Star will take you to the form that needs corrected In the Errors column you can see a description of the error that needs to be corrected Change the Form Status Step 1 of 1 All forms in draft mode that are associated with the conference you selected are listed below Any forms that have errors will be denoted with a red X You may click on that X to start the wizard for that form and fix any errors Forms that have no errors are denoted with a check mark You ma
52. time and place of the conference Fields marked with a red asterisk are required Click Continue Step 3 Add or edit the parent guardian s for this student if you have not already done so on the student s profile page Click Add next to Current Parent Guardian s to add new When you are done or if you have already set them up click Continue Step 4 Set up conference attendees if you have not already done so Click Add next to Conference Attendees From here you can add the student to the attendee list You can search for School Personnel an Educational Surrogate Parent and Other Individual or add an unknown person by title Click Continue NOTE When searching for school personnel I Star will search the personnel database When searching for and Educational Surrogate Parent I Star seaches the surrogate parent database When searching for other individuals I Star searches individuals who have previously been added in I Star Step 5 Enter dates of the most recent evaluation next evaluation anticipated graduation date if known If the student has a medicaid number enter it here Fill in information on Procedural Safeguards The Placement section is read only in this location Placement will be entered on ISBE form 37 44Q Educational Services and Placement Step 6 Select the personnel that will appear on this form You can choose to indicate the person selected to be the contact as well as the signator The same person can be the c
53. ton and then click Save Last Updated 06 17 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Indicator 13 Coming Soon Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide ae I Star Student Reimbursement The topics under this header are related to the I Star Student Reimbursement Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Adding Reimbursement Record Once an approval record is saved for a student an accompanying claim record will be made under the Claims tab Approvals Claims F eports Programs Student Lockout Student Claims Filter Student SIS Id oO Resident District Harrisburg CUSD 3 20 083 0030 26 First Name Serving District School Year 2014 2015 Serving School Status Disability Grade Fund T Program Tuition Status Clear Search Recheck Edits Fund Student i ADE mare 20 083 0030 26 04 004 2000 26 Collins DemoGarrett 20 083 0030 26 Hendrix 20 083 0030 26 Anderson DemoJavier R 5 R 5 Edwards DemoAnselma R 20 083 0030 26 5 R S Brett 8 22 2014 8 18 2014 Joan 20 083 0030 26 AMLO AS Edwards DemoAnselma 20 083 0030 26 Joan 20 083 0030 26 R 20 083 0030 26 S 20 083 0030 26 Page 1 of 1 Page Items Per Page 3 10 2015 Fisher DemoDianne Zula 8 25 2014 Select a student t
54. tted a request to modify your access Use this link to view modify your request 6 Security request approval is performed by a district or cooperative administrator Last Updated 06 18 15 Illinois State Board of Education amp Harrisburg Project 2015 I Star User Guide Landing Page Once you have logged into IWAS requested access to I Star and established your security role in I Star you will see the I Star Landing Page The system menu at the top of the Landing Page is used throughout the entire I Star system and will be similar for all users The Landing Page will differ for users based on their security role in the system This is an example of what the Landing Page may look like Some users may have access to administrative portions of the system while others may not TrainOiLauren Long Coop User My IEP Students Welcome Coop User SISID IEP Status Start Home School TrainOiLauren Long No Records Found Norris City Annex Page 1of1 age a lim ow sy p view All Thank you for using the I Star training system Welcome to I Star Please feel free to share all questions concerns and comments that you have with us Your input is very valuable to us Manage Security 3 Search for an IEP Student Use this quick link to manage security for your staff members Use this quick link to go to the Student Search Approvals and Claims x IEP Common Users Use this quick link to go to Claims Use this quic
55. y select those forms to be updated to Official status After you select al the form s you wish to change to Official status on click the Change Status button Forms with Draft Status Select All Clear All 10 21 2013 Form 37 44 Conference Summary Oo GF 10 21 2013 Form 37 44q Educational Services and Placement Page 2 10 21 2013 Form 37 44p Educational Services and Placement 10 21 2013 Form 37 440 Assessment E 10 21 2013 Form 37 44n Educational Accommodations and Support 10 21 2013 Form 37 44g Present Levels of Academic Achievement and Functional Performance 10 21 2013 Form 37 44m Goals and Objectives o o a 10 21 2013 Form 37 44h Secondary Transition The required Role Special Education Teacher is 10 17 2013 Form 34 57d Notification of Conference not represented at the meeting At least one must be present Print Errors Change Status Once all errors are corrected you ll then be able to make the meeting forms official Simply click the checkbox of the forms that you wish to make official and then click Change Status Change the Form Status Step 1 of 1 All forms in draft mode that are associated with the conference you selected are listed below Any forms that have errors will be denoted with a red X You may click on that to start the wizard for that form and fix any errors Forms that have no errors are denoted with a check mark You may select those forms to be updated to Official status Aft

IStar User Guide 1.4 The Illinois State Board of

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