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1. has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for the repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED m This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expr
2. ceeeeeeteeeeeeeeeeeeeteteeeeeeetteeeeeeeae 133 Cleaning the SCAanner sesssseeeeesesrrrsstrrrettrrrsstttrrnttttnnnsttentnattnnnnnstennnnannnt 134 Cleaning the machine printer platen ccccccceceeeeeeeeeeeeceeeeeeeeeeeeeteeeteees 134 Cleaning the paper pick up roller 0 cccccceceeeeeeeeeeceeceeeeeeeeeeeseeeennineaees 135 Cleaning the print head escercersraieninrnisne 135 Checking the print quality cee ccceeeeeseeeeeeeenneeeeeeeeaaeeeseeeaeeeeeeetaeeeeeenaaes 136 Checking the print alignment 0 ccc ceecessseeeeeenceeeeeeeaaeeeeeeeaaeeeeeeeeaeeeeneens 137 Checking the ink volume ceeeeeeeeeeeeeeeeee eee eeneeee ee taaeeeeeeeetaeeeeeeetiaeeeeeeeae 137 Machine Informati n senci 138 Checking the serial NUMDED cccceeeeceeeeeeeeseeeeeeeeeeeneeeeeeseneeaeeeeeeeeenaaeees 138 Packing and shipping the machine seseeeeessssseessereerirrrrrssesrrrrrrrnrrrnessesrrrrrenen 138 xiii C Menu and Features 141 On screen programming essea Eann ANADAN AENEAN 141 Menutable ec rnui niano ea eaea ar nae nd T aeeaiei areia 141 Memory Storage seniii eda a aae aa E E AE REE 141 Mode and Menu KeYS eviio iniunat aa aeiia ia kiida aaa ee sere 141 Men itable sanee a a E a ETE 142 Entering FEK eniai naani o ie a aa eia 153 D Specifications 154 General sonenn in n ae RE a r A EEEO E Ae a aS 154 Print Media sneinen ea e i r aa E ed E ii 155 FAX nenei nner aa cand ae aaaea e aE a a a
3. When you print a fax from the memory the fax data will be erased 42 devices Voice operations Voice calls can be made either with an external telephone by dialing manually or by using Quick Dial numbers Tone or Pulse Canada only If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below Pick up the handset of an external telephone or press Hook Press on the machine s control panel Any digits dialed after this will send tone signals When you hang up the machine will return to the Pulse dialing service Fax Tel mode when the power key is on When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you are at an extension telephone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 51 Lift the external telephone s handset and then press Hook to answer Telephone Services and External Fax Tel mode when the power key is off You can change the default setting of the On Off key to Fax Receive On so that you can receive faxes when the power key is off See On Off setting on page 20 Fax Tel mode will work in the following way Fax Tel mode does not
4. 1 TAD When the TAD answers a call the LCD shows Telephone 49 Chapter 7 Connections The external TAD must be plugged into the jack labeled EXT Your machine cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring Plug the telephone line cord from the telephone wall jack into the jack labeled LINE Plug the telephone line cord from the external TAD into the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its handset jack Set your external TAD to four rings or less The machine s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls oo O Set the Receive Mode to External TAD See Choosing the Receive Mode on page 38 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception amp Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds 50 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start Note We recomm
5. Yes Photo 2L 5x7 in 13x18 cm Yes Yes Index Card 5 x8 in 127 x 203 mm Yes Post Card 3 9 x 5 8 in 100 x 148 mm Yes 1 Post Card 5 8 x 7 9 in 148 x 200 mm Yes 2 Double Envelopes C5 6 4 x 9 in 162 x 229 mm Yes Envelope DL 4 3 x 8 7 in 110 x 220 mm Yes Envelope COM 10 4 1 8 x 9 1 2 in 105 x 241 mm Yes Monarch 3 7 8 x 7 1 2 in 98x 191mm Yes JE4 4 1 x 9 3 in 105 x 235 mm Yes Envelope Transparencies Letter 8 1 2 x 11 in 216 x 279 mm Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes 12 Paper weight thickness and capacity Loading documents and paper Paper Type Weight Thickness No of sheets Cut Plain Paper 17 to 32 Ib 64 to 120 g m 0 003 to 0 006 in 0 08 to 0 15 mm 4991 nest jagetPapee 474054 1b 64 to 200 g m2 0 003 to 0 01 in 0 08 to 0 25 mm 20 Glossy Paper Up to 58 Ib Up to 220 g m Up to 0 01 in Up to 0 25 mm 202 Cards Photo 4 x6 Up to 58 Ib Up to 220 g m Up to 0 01 in Up to 0 25 mm 202 Index Card Up to 32 Ib Up to 120 g m Up to 0 006 in Up to 0 15 mm 30 Post Card Up to 53 Ib Up to 200 g m Up to 0 01 in Up to 0 23 mm 30 Envelopes 20 to 25 Ib 75 to 95 g m Up to 0 02 in Up to 0 52 mm 10 Transparencies 10 Up to 50 sheets for Legal size paper 20 Ib 80 g m2 Up to 100 sheets of
6. amp Press A or Y to choose the date that you want to search from Press OK O Press lt or gt to choose your photo EA Note You can view photos with other dates by pressing lt 4 or gt continuously Press lt 4 to view an older photo and gt to view a newer photo O Press A or Y to increase or decrease the number of copies QO Repeat step and step until you have chosen all your photos 7 After you have chosen all your photos do one of the following E Press OK and change the print settings See page 92 E f you do not want to change any settings press Color Start to print Print All Photos You can print all the photos on your memory card Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture 90 Press A or Y to choose Print All Photos Press OK Enter the number of copies you want using the dial pad Do one of the following E Change the print settings See page 92 E f you do not want to change any settings press Color Start to print Slide show You can view all your photos on the LCD using Slide show You can also choose a photo during the operation Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture e Press A or to choose Slide show Press OK Press Stop Exit to finish Slide show Printing a photo during a Slide show Press OK to st
7. ee eeeeeeeeeeeeees 128 error messages on LCD nasses 123 if you are having difficulty COPYING EPEE 121 incoming calls oo eee eels 120 Network sesssssssssssssssnrnrrrrrrrrreerrrrneo 122 PhotoCapture Center oo 122 printing 2 eee eee eeeeeeeceeeeeeeeeeeeeereeeeteees 117 printing received faxes 119 receiving FAXES eeen 119 SCANNING eieiei aiiin 121 software s sesessssssseseeerrinrrenssersere ne 121 telephone line or connections 119 PAPEL JAM ooo eee ee cece cee eeeeeeeeeeeeeeeeeeeeeeees 128 Two line telephone system ee 50 TX Lock turning ON OFF ou ee eeeeeeeeeesteeeeeeeneaes 27 V VOICE Malil tesscsierourss cinia 44 Volume setting DEEPEN onitan th eee sae eae 23 NAG aoii a i 23 SPOGKE si sgevcdeeciiacedevesdaddectavbiacugeeeelaveaute 23 W Warranties sicco iiaee noiis iv Canada oeiee re iee ea eE vii Notice Disclaimer ccce iv USA edee aaea E ESS v World Wide Web seeeeeeeeeeeeeeeeeeeeees i EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five Brother International Corporation 100 Somerset C
8. 141 Menu Table ccceeeeeeeeeee eens 141 142 HOOK KOY ainoina aa 6 Ident A Calh ce ccteeccctoieretttcaceeettecticeetedd 45 Ident A RING oo ecceeeeeeeeeesennecaeeeeeeeees 45 Ink cartridges checking ink volume scenene 137 ink dot counter oo cee eee ee eeeee eee ees 131 replacing ssicenccerirennirnrirreeinnsrnnaneaes 131 Innobela M sinon 164 J Jams dOCUMEN 0 cece cee cc ceeceeeeeeeeeeeeeeueeeee eee 128 DADOM oreen annae E 128 L LCD liquid crystal display 141 Brightn SS cceeeeeeeeeeeeeeeees 24 25 CONST ciane aana ESEE 24 Dim Timer nirca a 25 Help List c eeeeeeeseeeeeeeeeeeeeeeeeeees 70 Off TIMET srcane aa 25 M Macintosh See Software User s Guide on the CD ROM sssssesssseoeerenrrseesrerreseesrrrreeens Maintenance routine replacing ink cartridges ee 131 Manual Gialing sivcinactiea vedio thiuheain 54 POCCIVE oo eeceececeeeeseeseeeceeeeenteeeeesseneceneeeeeers 38 trANSMISSION oo eee eee eeeentetteeeeeeeeees 36 Memory Storage neeesser 141 Menu Table ou cecceseeeeeeesessenneeeees 141 Mode entering COPY circuire nna 74 PAK E E E A A A T 30 PhotoCapture cccccceeeeeeeeeseteeeeeees 6 SCAND E E E T 6 Multi line connections PBX e 52 172 N Network Printing See Network User s Guide on the CDROM raunen anaiari Scanning See Software User s Guide on the CD ROM carran a O ODOR KOY orcaasrt
9. If your camera is using the USB Mass Storage standard you can connect your camera in storage mode This enables you to print photos from your camera If you would like to print photos in PictBridge mode see Printing photos directly from a PictBridge camera on page 98 fi Note The name availability and operation differ among digital cameras Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode 100 Printing Images E Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface Turn on the camera Follow the steps in Print Images on page 85 To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera you can easily identify and troubleshoot any problems E Out of Memory This message will appear if you are working with images that are too large for the machine s memory E Unusable Device This message will appear if you connect a camera which is not in
10. Telephone Services and External devices Put the two line TAD and the two line telephone next to your machine 2 Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine 1 u1 L2 L1 L2 2 L1 L2 C YT L1 L2 Ext Line 3 4 1 Triplex Adapter 2 Two Line Telephone 3 External Two Line TAD 4 Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD 51 Chapter 7 Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system This prevents the machine being activate
11. can be used with a Memory Stick Duo adapter Em Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash memory drive folder structure To avoid errors remember the following points E The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized m Walk up PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the machine E The machine can read up to 999 files ona memory card or USB Flash memory drive CompactFlash Type II is not supported E This product supports xD Picture Card Type M Type H B This product supports SecureDigital High Capacity E The DPOF file on the memory cards must be in a valid DPOF format See DPOF printing on page 91 Please be aware of the following E When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted The corrup
12. ee eecee eee ee eee eeenneaaeaeeeeeeeeeeeteneaaaeeaeeeeeeeeenne 10 ocannable aroa escis i ee beveled AE AER ES 10 Acceptable paper and other Media c ccccccecececee cece caeaeaeaeaeaeaeeeeeeeeteseeeeeeeeeees 11 Recommended Media ccccccccceceeeseeceseeedenceeeeeeeeeeesdedsecneeeeeeeenteeseeessensoens 11 Handling and using media eee cess cette eee eeeeeeeeaaecaeeeeeeeeeeteeeennneneaeeees 11 Choosing the right Medid cescsisnnsinnucreniianrn 12 Loading paper and other Media ccceccececeecece eee ae ee caeaeaeaeeee eee eeeeeeeeeeeeeeeeeeeees 14 Loading envelopes and post Cards cececcccece eee ee ce eeeeceeeeeeeeeeeteeeeeeeeeeeeeeees 16 Loading photo Ppapel ccceceeeeeeeeeeeeeeeeeeeceeeeeeeeeeeeeeeeaeaeaesaeneteeeeeeeeeereeeees 17 Removing small printouts from the machine ccc ceeeeeeeeeeeeeeeeeeeeeeeeeeees 18 Printable area 2 2 2 2 ccccccccecceceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeesesaeaesaaneeeteeeeeeeeeeeeeeees 19 3 General setup 20 On OP KEY osnan e Loe aus sects ues antoedbe sey cdacanayalgses dudes uae setae wiaceadeeaedn 20 Turning the machine Offener annn Eiaa celine AEEA ARAKEA 20 Turning the MACHING ON isenana aana aaia 20 On Off SEWING mongio n i E Ea 20 Mode TIMET orraa a OEE a 21 Paper Settings iige aade Sabet a ae aa Ca EEA 22 Paper Wye inea a a a S A ee 22 P per SiZ snee nae a raaire aeaeaie eaae aa iade 22 Volume SOU GS sacs ccc cectecenncn negated
13. 9 Telephone Services and External devices 43 VOICE Operations soere a cub aneneecatencce E a naa 43 Tone or Pulse Canada Only ssnssiiniseniirasi raian ni 43 Fax Tel mode when the power key iS ON ssssesssssseirrsssserrsssrrrrsssrrrrrssrrrnns 43 Fax Tel mode when the power key is Off neeeeeeseeesseerressrrrrssserrrrssreens 43 Telephone Services rrien ea aaa EE E S a 44 VOICE Mail eussi sninn ae iaaa cont vanes a aiaa 44 Distinctive RING nsere enaena a e adaa de aea Aaaa aii 45 Caler ID ore e E ETE EE EEA 47 Connecting an external TAD telephone answering device eesseeceeeseeeesee 49 COMME CHONS eis S 50 Recording outgoing message OGM on an external TAD e 50 Special line Considerations c cccccceceeeeeeeeeeeecneeeeeeeeeeeeeeeeeeensnneeaeeeaeeees 50 Multi line Connections PBX ecccceececeeeeeeeeeeeeceeeeeeenaeeeeeeeaaeeeseeetneeeeneaaes 52 External and extension telephones ccccccceececece eee ce cae aeaeaeaeaeaeeeeeteeeeseeeeeeeeeees 52 Connecting an external or extension telephone cceeeeeeeeeeeeeteeeeeeenaes 52 Using external and extension telephones 0 eee eeeeeennee teste eeeeeteeneas 52 Using a Non Brother cordless external telephone cece eeereeee 53 USING FEMOte CODES oiinadi iaiaaeaia a ada raaa nde 53 Dialing and storing numbers 54 How tO Dia lorian a ae ee e aea a Aa E iaaa 54 Manual dialing inanin a a eA ieee 54 Spee
14. Automatic Fallback 14400 bps ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm 8 2 in 208 mm 8 03 in 204 mm 256 levels Standard Sequential Black only Automatic Light Dark manual setting E Horizontal 203 dot in 8 dot mm E Vertical Standard 98 line in 3 85 line mm Monochrome 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Monochrome Color Photo 196 line in 7 7 line mm Monochrome Superfine 392 line in 15 4 line mm Monochrome 80 stations x 2 numbers 210 stations 1 time after 5 minutes 0 1 2 3 or 4 rings Public switched telephone network Up to 480 400 pages Up to 480 2 400 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 156 Copy Color Black Document Size Copy Speed Multiple Copies Enlarge Reduce Resolution 1 Specifications Yes Yes ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Sca
15. Lists information about the last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Network settings How to print a report Press Menu Press A or to choose Print Reports Press OK Press A or Y to choose the report you want Press OK Press Black Start Press Stop Exit Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling Press Fax Press Aor V to choose Polling RX Press OK Press A or to choose On or Off Press OK Enter the fax number you are polling Press Black Start or Color Start The LCD shows Dialing Sequential polling Black amp White only Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed Press Fax Press A or Y to choose Polling RX Press OK Press A or Y to choose On or Off Press OK Press A or to choose Broadcasting Press OK Press A or to choose Add
16. Press Stop Exit E Enter the fax number to which faxes will be forwarded Press Black Start Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC D Press Stop Exit to interrupt the error temporarily Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM Press Aor to choose Fax Transfer Troubleshooting and Routine Maintenance Make sure you have set PC Fax Receive on the machine See PC Fax Receive on page 63 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC Do one of the following E To transfer all faxes to your PC press 1 You will be asked if you want a backup print E To exit and leave the faxes in the memory press 2 6 Press Stop Exit Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode Press Stop Exit to interrupt the error temporarily Press Menu Press A or to choose Service Press OK Press A or to choose Data Transfer Press OK Press A or to choose Report Trans Press OK Enter the fax number to which Fax Journal report will be forwarded O0 0O Press Black Start 127 Document ja
17. Cyan and Magenta Approximately 400 pages at 5 coverage The above figures are based upon the following assumptions E Continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge E The printing frequency E The number of pages printed E Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically This process will use a small amount of ink and E Ink remaining in cartridge identified as empty It is necessary to leave a small amount of ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Replacement lt Black gt LC51BK lt Cyan gt LC51C Consumables lt Magenta gt LC51M lt Yellow gt LC51Y What is Innobella Innobella is a range of genuine consumables offered by Brother The name Innobella derives from the words Innovation and Bella meaning Beautiful in Italian and is a representation of the innovative technology providing you with beautiful and long lasting print results When you print photo images Brother recommends Innobella glossy photo paper BP61GL series for high quality Brilliant prints are made easier with Innobella Ink and paper 164 e D innobella py Network LAN 1 LAN Support for Protocols Specifications You can connect your machine to a network for Network Printing Network Scanning PC Fax Se
18. Dialing and storing numbers amp Do one of the following E To senda fax press A or Y to choose Send a fax Press OK Press Black Start or Color Start E If you want to store the number press A or Y to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 57 E Press Aor Y to choose Delete Press OK Press 1 to confirm Press Stop Exit Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies See Caller ID on page 47 The last 30 numbers of faxes you received will be stored in the Caller ID history You can choose one of these numbers to fax to add to Speed Dial or delete from the history Press Fax Press A or to choose Caller ID hist Press OK amp Press A or to choose the number you want to call Press OK 55 Chapter 8 O Do one of the following E To send a fax press A or to choose Send a fax Press OK Press Black Start or Color Start E f you want to store the number press A or Y to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 57 E Press A or V to choose Delete Press OK Press 1 to confirm O Press Stop Exit fi Note e USA only If you redial from the Caller ID history outside your area code you must set up your AREA CODE in advance See Setting up your area c
19. If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot receive a fax Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive mode settings on page 40 If you often have interference on the telephone line try changing the menu setting of Compatibility to Basic See Telephone line interference on page 130 119 Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure that the Fax key is illuminated See Entering Fax mode on page 30 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 70 Transmission Verification Report says Result NG There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG on the Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Advanced Fax Operation see Turning off Advanced Fax Operations on page 65 print fax messages in memory see Printing a fax from the memory on page 42 or cancel a Delayed Fax or Polling Job see Canceling a
20. Media is Full The memory card or USB flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again Near Empty One or more of the ink cartridges are running out of ink If asending machine has a color fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be received into memory as a black and white fax Order a new ink cartridge See Ordering accessories and supplies on page iii No Caller ID There is no incoming call history You did not receive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID on page 47 No Cartridge An ink cartridge is not installed properly Reinstall the ink cartridge See Replacing the ink cartridges on page 131 No File The memory card or USB Flash memory drive in the media drive does not contain a JPG file Put the correct memory card or USB Flash memory drive into the slot again 124 Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the
21. call the machine and enter your remote access code 3 digits followed by the system will give two short beeps and you must enter a remote command Remote commands Operation details 95 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear three short beeps you cannot change because something 3 Paging has not been set up for example a Fax Forwarding or 4 Fax Forwarding number Paging number has not been registered You can register 6 Fax Storage your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 68 Once you have registered the number Fax Forwarding will work 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 68 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 98 Change the Receive Mode 1 External TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the
22. card or USB Flash memory drive is not properly inserted E PhotoCapture light is blinking the memory card or USB Flash memory drive is being read or written to caution DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from the media drive slot or USB direct interface while the machine is reading or writing to the memory card or USB Flash memory drive the PhotoCapture key is blinking You will lose your data or damage the card or USB Flash memory drive The machine can only read one device ata time so do not put more than one device in the machine at a time PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive press the PhotoCapture key to illuminate it in green and display the PhotoCapture options on the LCD The LCD shows View Photo s Print Index Print Photos Photo Effects Select amp Press OK Press A or Y to scroll through the PhotoCapture key options E View Photo s See page 85 E Print Index See page 86 E Print Photos See page 86 E Photo Effects See page 87 E Search by Date See page 90 E Print All Photos See page 90 E Slide show See page 90 E Trimming See page 91 fZ Note If your digital camera supports DPOF printing see DPOF printing on page 91 When the option you want is highlighted
23. fax in progress on page 31 If the problem continues ask the telephone company to check your telephone line If you often get transmission errors due to possible interference on the telephone line try changing the menu setting of Compatibility to Basic See Telephone line interference on page 130 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner on page 134 Vertical black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner on page 134 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to on your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Easy Receive to off See Easy Receive on page 41 Sending a fax call to the machine If you answered on an external or extension telephone press your Fax Receive Code the factory setting is 5 1 When your machine answers hang up Custom features on a single line If you have Call Waiting Call W
24. pan Gan The LCD shows Fax Resolution Standard Contrast Auto Speed Dial Outgoing Call m Fax Start gt Press Press A or Y to scroll through the Fax key options Some functions are only available when sending black amp white faxes E Fax Resolution See page 33 Contrast See page 33 Speed Dial See page 54 Outgoing Call See page 55 Caller ID hist See page 55 Broadcasting See page 32 Delayed Fax See page 35 Batch TX See page 35 Real Time TX See page 34 Polled TX See page 72 Polling RX See page 71 Overseas Mode See page 35 Scan Size See page 31 Sending a fax E Set New Default See page 36 E Factory Reset See page 36 When the option you want is highlighted press OK Faxing from the ADF Press Fax e Put the document face down in the ADF See Using the ADF on page 9 Enter the fax number using the dial pad Speed Dial or Search Press Black Start or Color Start The machine starts scanning the document Note e To cancel press Stop Exit e If you send a black amp white fax when the memory is full it will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time The documents can be up to letter or A4 size You cannot send multiple pages for color faxes E Note Since you can only scan one page at a time it is easier to use the ADF if
25. park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head 1 Open the ink cartridge cover Pull the lock release levers down and take out all the ink cartridges See Replacing the ink cartridges on page 131 Install the yellow protective part lift each lock release lever and push it until it clicks and then close the ink cartridge cover Q CAUTION If you are not able to find the yellow protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty O Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine Unplug the machine from the AC power outlet Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected Lift the scanner cover 1 to release the lock Gently push the scanner cover support down 2 and close the scanner cover 3 Troubleshooting and Routine Maintenance W
26. press Redial Pause and then enter your fax number followed by Press OK For example press Redial Pause 180055567 89 Press Stop Exit Note e You cannot change a paging number or PIN remotely e If Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black amp white Fax Storage If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the remote retrieval commands If you have set Fax Storage a backup copy will automatically be printed at the machine D Press Menu 2 Press A or to choose Fax Press OK amp Press A or to choose Advanced Fax Operation Press OK O Press A or to choose Fwd Page Store Press OK 6 Press A or to choose Fax Storage Press OK 6 Press Stop Exit fZ Note If Fax Storage is turned on your machine cannot receive a color fax unless the sending machine converts it to black amp white Advanced fax operations Black amp White only PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received
27. press OK Print Images View Photo s You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture 2 Press A or to choose View Photo s Press OK Press lt 4 or gt to choose your photo Gf Note Instead of scrolling through your photos you can use the dial pad to enter the number of the image from the index page See Print Index Thumbnails on page 86 O Press A or Y to increase or decrease the number of copies 6 Repeat step and step until you have chosen all the photos f Note Press Clear Back to go back to the previous level 6 After you have chosen all the photos do one of the following E Press OK and change the print settings See page 92 E f you do not want to change any settings press Color Start to print 85 Chapter 13 Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on gt o 1 01 01 2003 DEI JPG 100KB The PhotoCapture Center does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures You can print a thumbnail page Index page with 5 images per line This will show all the pictures on the memory card OOA OOO E
28. 2 minutes or less See Mode Timer on page 21 f Note You can save the print settings you use most often by setting them as default See Setting your changes as the new default on page 95 A 0001 1 Az SS Print Quality Photo Paper Type OtherPHT Paper Size 4 x 6 Brightness 0 Contrast 0 Print Start gt Press 1 No of prints For View Photo s Search by Date Slide Show You can see the total number of photos that will be printed For Print All Photos Print Photos Photo Effects Trimming You can see the number of copies of each photo that will be printed For DPOF printing This does not appear Menu Selections Options 1 Options 2 Page Print Quality Normal Photo 93 Does not appear for DPOF printing Paper Type Plain Paper Inkjet Paper Br 93 other Photo Other Photo Paper Size Letter A4 4 x 6 5 x 7 When A4 or Letter is chosen 93 4 x 3 5 x 3 5 6 x 4 7 x 5 8 x 6 Max Size 94 ae 1 1 Brightness 40 Dark Light gt Does not appear when Photo Effects is chosen Contrast Pe eer ee 94 Does not appear when Photo Effects S chosen 92 PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page True2Life On Off 94 Does not appear White Balance when 402 1 1 4 ae Photo E
29. 5 1 on the dial pad of the telephone Unanswered fax and voice calls will go to your Voice Mail To set the machine in MANUAL Mode see Choosing the Receive Mode on page 38 Distinctive Ring Brother uses the term Distinctive Ring but different telephone companies have other names for this service such as Smart Ring RingMaster Teen Ring Custom Ringing Personalized Ring Data Ident A Call Ident A Call Ident A Ring or SimpleBiz Fax amp Alternate Number Ringing What does your telephone company s Distinctive Ring do Your telephone company s Distinctive Ring service allows you to have more than one number on the same telephone line If you need more than one telephone number it is cheaper than paying for an extra line Each telephone number has its own distinctive ring pattern so you will know which telephone number is ringing This is one way you can have a separate telephone number for your machine E Note Please call your telephone company for availability and rates What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new telephone number on your line can just receive faxes E Note You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it Telephone Services and External devi
30. 92 E If you do not want to change any settings press Color Start to print Monochrome You can convert your photo to black amp white amp Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or Y to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press Aor Y to choose Monochrome Press OK Press A or Y to increase or decrease the number of copies 6 Do one of the following E Press OK and change the print settings See page 92 E If you do not want to change any settings press Color Start to print Sepia You can convert the color of your photo to sepia D Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press OK Press A or Y to increase or decrease the number of copies 4 Press A or to choose Sepia Do one of the following E Press OK and change the print settings See page 92 E f you do not want to change any settings press Color Start to print 89 Chapter 13 Search by Date You can find your photos based on date Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture e Press A or Y to choose Search by Date Press OK
31. Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole Brother One Year Limited Warranty and Replacement Service USA only discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new_product parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you and charged for any service and or replacement parts products at Brother s then current published rates The foregoing are your sole i e only and exclusive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machi
32. Color 200x100dpi B Wor200dpi B W Press OK Do one of the following E To change the file type go to step E Press Black Start or Color Start to start scanning without changing additional settings Press A or to choose JPEG PDF or TIFF Press OK E Note e If you chose color in the resolution setting you cannot choose TIFF e If you chose black amp white in the resolution setting you cannot choose JPEG Do one of the following E To change the file name go to step E Press Black Start or Color Start to start scanning without changing additional settings D The file name is set automatically however you can set a name of your choice using the dial pad You can only change the first 6 digits Press OK f Note Press Clear Back to delete the current name Press Black Start or Color Start Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center you can easily identify and troubleshoot any problems E Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface E Media Error This message will appear if you put ina memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you t
33. Letter A4 20 Ib 80 g m paper See Loading photo paper on page 17 For Photo 4 x6 and Photo L 3 5 x5 paper use the photo bypass tray in USA or the photo paper tray in Canada 13 Chapter 2 1 Press and slide the paper side guides Loading paper and 1 and paper length guide 2 to fit the other media paper size E Note To print on Photo 4 x6 or Photo L 3 5 x5 paper see Loading photo paper on page 17 If the paper support flap is open close it and then pull the paper tray completely out of the machine Lift the output paper tray cover 1 Fan the stack of paper well to avoid paper jams and misfeeds ER Note Always make sure that the paper is not curled 14 Loading documents and paper Gently put the paper into the paper tray print side down and top edge first Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems When you use Legal size paper press and hold the universal guide release button as you slide out the front of the paper tray QO Close the output paper tray cover i Slowly push the paper tray completely into the machine 6 Gently adjust the paper side guides to the paper with both hands Make sure the paper side guides touch the sides of the paper 15 Chapter 2 While holding the paper tray in place pull out the paper support 1 until it clicks and unfold the paper
34. Lock TX Lock lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on TX Lock so they will not be lost While TX Lock is On the following operations are available E Receiving faxes E Fax Forwarding If Fax Forwarding was already On Paging If Paging was already On E Remote retrieval If Fax Storage was already On m PC Fax Receive If PC Fax Receive was already On While TX Lock is On the following operations are NOT available E Sending faxes E Copying E PC printing E Scanning E PhotoCapture Operation from Control panel E4 Note If you forget the TX Lock password please call Brother Customer Service 26 Security features Setting and changing the TX Lock password E4 Note If you have already set the password you will not need to set it again Setting up the password i Press Menu e Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or to choose TX Lock Press OK Press OK When the LCD shows Verify re enter the password Press OK O Enter a 4 digit number for the password Press Stop Exit Changing the TX Lock password Press Menu 2 Press A or to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or to choose TX L
35. Number 4 Press OK Enter a number using Speed Dial a Group or the dial pad Press OK Repeat steps and for all the fax numbers you want to poll and then press A or Y to choose Complete Press OK Press Black Start The machine polls each number or Group number in turn for a document Press Stop Exit while the machine is dialing to cancel the polling process To cancel all sequential polling receive jobs see Checking and canceling waiting jobs on page 35 71 Chapter 11 Polled transmit Black amp White only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 35 Set up for polled transmit Press LG Fax 2 Load your document 3 Press A or to choose Polled TX Press OK O Press A or to choose On or Of Press OK O Press A or Y to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings QO Press Black Start 72 Copy Making copies 74 How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in green The LCD shows Quality Normal Enlarge Reduce 100 Paper Type Plain Paper Size Letter
36. PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and spec
37. Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 2L 5 x7 Index card and Post card 3 Width 3 5 in 89 mm 8 5 in 216 mm Height 5 0 in 127 mm 14 0 in 356 mm For more details see Paper weight thickness and capacity on page 13 E Maximum paper tray capacity Approx 100 sheets of 20 Ib 80 g m plain paper Photo Bypass Tray USA Photo Paper Tray Canada E Paper type Plain paper inkjet paper coated paper and glossy paper E Paper size Photo 4x6 in and Photo L 3 5x5 in Width 3 5 in 89 mm 4 0 in 101 6 mm Height 5 0 in 127 mm 6 0 in 152 4 mm E Maximum paper tray capacity Approx 20 sheets Paper Output Up to 50 sheets of 20 Ib 80 g m plain paper face up print delivery to the output paper tray 2 Use only transparencies recommended for inkjet printing 2 For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging See Paper type and size for each operation on page 12 155 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed Dial Broadcasting Automatic Redial Ring Delay Communication Source Memory Transmission Out of Paper Reception 1 Black amp White only ITU T Group 3 MH MR MMR JPEG
38. PictBridge mode nor using the USB Mass Storage standard This message can also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error messages on page 123 Printing photos from a camera 101 Chapter 14 102 Software Software and Network features 104 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning E ControlCenter3 for Windows E ControlCenter2 for Macintosh E Remote Setup E Faxing from your computer m PhotoCapture Center m Network Printing E Network Scanning How to read HTML User s Guide This is a quick reference for using the HTML User s Guide For Windows E Note If you have not installed the software see Viewing Documentation on page 2 From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu Brother m SOFTWARE p NETWORK y USER S GUIDE USER S GUIDE 104 Software and Network features Click the heading you would like to view from the list at t
39. Stack You can choose to stack or 77 sort multiple copies Sort Page Layout Off lin1 You can make N in 1 or 76 2in1 P Poster copies 2in1 L 4in1 P 4in1 L Poster 3x3 Set New Default Yes You can save your copy 79 settings No Factory Reset Yes You can restore all settings 80 N to the factory settings G The factory settings are shown in Bold with an asterisk 150 PhotoCapture amp _ Menu and Features Level1 Level2 Level3 Options Descriptions Page View Photo s See the print You can preview your 85 settings in the photos on the LCD following table Print Index Paper Type Plain Paper You can print a thumbnail 78 Inkjet Paper page Brother Photo Other Photo Paper Size Letter A4 Print Photos See the print You can print an individual 86 settings in the image Photo Effects Auto Correct following table You can adjust your photos 87 kanca a ee with these settings Tone Enhance Scenery Remove Red Eye Monochrome Sepia Search by Date You can search your 90 photos from date Print All Photos See the print You can print all photos in 90 settings in the your memory card or USB following table Flash memory drive Slide show The machine starts Slide 90 Show of your photos Trimming You can trim your photo 91 and print a
40. ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Scan to Media You can scan a black amp white or color document into a memory card or USB Flash memory drive Black amp white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format Search An electronic numerical or alphabetical listing of stored Speed Dial and Group numbers Glossary Speed Dial User Settings A pre programmed number for easy A printed report that shows the current dialing You must press Speed Dial the settings of the machine two digit code and Black Start or Color Start to start the dialing process Standard resolution 203 x 97 dpi Itis used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution B amp W only 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answ
41. cleaning the print head After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then return to step D Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged color After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Brother Customer Service See Brother numbers on page i CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone Checking the print alignment You may need to adjust the print alignment after transporting the machine if your printed text becomes blurred or images become faded Press Ink 2 Press A or to choose Test Print Press OK Press A or Y to choose Alignment Press OK Press Black Start or Color Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 Troubleshooting and Routine Maintenance QO Do one of the following E f the number 5 samples of bot
42. copying unless you have set the Mode Timer to 30 seconds or less See Mode Timer on page 21 If you have finished choosing settings press Black Start or Color Start If you want to choose more settings press A or Y EA Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your changes as the new default on page 79 Changing copy quality You can choose from a range of quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recommended mode for ordinary printouts This produces good copy quality with good copy speed E Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed Making copies Press Copy Load your document Enter the number of copies you want Press A or Y to choose Quality Press OK Press Aor to choose Fast Normal or Best Press OK 6606 If you do not want to change additional settings press Black Start or Color Start Enlarging or reducing the image copied You can choose an enlargement or reduction ratio Press Copy Load your document Enter the number of copies you want Press A or to choose Enlarge Reduce Press OK Do one of
43. down Hub is Unusable A Hub or USB Flash memory drive with Hub has been connected to the USB direct A Hub or USB Flash memory drive with Hub are not supported Unplug the device from the USB direct interface interface Image Too Long The proportions of your photo are choose a regularly proportioned image irregular so effects could not be added Image Too Small The size of your photo is too small Choose a larger image to trim 123 Error Message Cause Action Ink Empty One or more of the ink cartridges are empty The machine will stop all print operations While memory is available black and white faxes will be stored in the memory If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be stored in the memory as a black and white fax Replace the empty ink cartridges See Replacing the ink cartridges on page 131 Low Temperature The print head is too cold Allow the machine to warm up Media Error The memory card is either corrupted improperly formatted or there is a problem with the memory card Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive slot of the machine by putting in another memory card that you know is working
44. faxes that are stored in the memory will appear at the bottom left side of the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax Press Menu Press A or to choose Fax Press OK 3 Press A or to choose Advanced Fax Operation Press OK Press A or to choose Fwd Page Store Press OK Press A or to choose PC Fax Receive Press OK Press A or to choose lt USB gt or the PC you want to receive Press OK O 86 Press A or to choose Backup Print Onor Backup Print Off Press OK 63 Chapter 9 Press Stop Exit E Note 64 PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite software on you PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide on the CD ROM If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error messages on page 123 When PC Fax Receive is turned on only black amp white faxes can be rec
45. feed rollers transfer rolls cleaning rollers waste toner packs oil bottles or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or if shipped out of the country The use of supplies or consumable items that are non Brother products may void your warranty This limited warranty ceases when this machine is rented sold or otherwise disposed of Operation of the MFC Fax machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Fax machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Centre together with your Canadian Proof of Purchase in the form of a Sales Receipt When shipping or transporting your MFC Fax machine please refer to your Operation Manual for the proper packaging procedures For Laser units Failure to remove the Toner Cartridge and Toner Drum Unit waste toner packs or oil bottles on applicable models during shipping or transport will cause severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machine remove the ink cartridges and replace them with t
46. has passed Cartridges stay usable for up to two years if kept in their original packaging m The ink cartridge was in your machine over six months m The ink cartridge may not have been stored properly before use Try using the recommended types of paper See Acceptable paper and other media on page 11 The recommended environment for your machine is between 68 F to 91 F 20 C to 33 C 117 Printing continued Difficulty Suggestions White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 135 Try using the recommended types of paper See Acceptable paper and other media on page 11 If you want to print on Photo 4 x6 or Photo L 3 5 x5 paper make sure you use the photo bypass tray See Loading photo paper on page 17 The machine prints blank pages Clean the print head See Cleaning the print head on page 135 Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 137 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly See Loading paper and other media on page 14 Make sure the Jam Clear Cover is set properly Smudged stain at the top center of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other med
47. is no longer than 6 feet 2 0 m 1 LAN cable 3 Ethernet UTP cable category 5 or greater Your machine has a USB 2 0 Full speed interface This interface is compatible with USB 2 0 Hi Speed however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported for Macintosh See the Network User s Guide for detailed network specifications 162 Computer requirements Specifications SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Hard Disk Space Computer Platform Supported Processor install j PC PC cae Minimum Recommended to insta amp Operating System Minimum Version Software Interface Speed RAM IRAM For For Functions Drivers Applications Windows 2000 Printing USB Intel 64MB 256MB 150MB 330MB Operating Professional 5 PC FAX 4 10 100Base Pentium II or System 1 XP Home 25 Scanning Tx Ethernet equivalent 128MB 150MB 330MB Professional 2 5 i i is XP 64 bit Intel 64 256MB 512MB 150MB 330MB Professional or AMD64 x64 Edition 2 supported CPU Windows intel Pentium 512MB 1GB 500MB 520MB Vista 2 4 or equivalent 64 bit Intel 64 or AMD64 supported CPU Macintosh Mac OS x Printing USB 3 PowerPC 128MB 256MB 80MB 480MB Operating 10 2 4 PC Fax 4 10 100Base G4 G5 System 8 10 4 3 Scann
48. isse ii 94 Paper type amp size ceeeeeeeeeees 93 Quality eiseressen 92 93 Return to factory setting 00 95 Set new default ceeeeeeeerees 95 Printing All photos sornes 90 Lo ES E P A E TET 86 PROLOS erinesid 86 Scan to memory card ssec 96 Scan to USB flash memory sassen 96 Search by Date 90 SecureDigital 22 82 Slide ShOW ee 90 specifications sceeceeeeeetteeeteees 158 TAMMING rencrien iaia 91 xD Picture Card ooo ceeeeeeeeeeeeeeeees 82 PictBridge DPOF Printing erenicsicccniiscasss 99 Power failure ccccccceeeeeeeeeeeeeeeeees 141 Presto PageManager See Help in Presto PageManager Application ee Print GIP CUITIES sssini nious 117 119 drivers oo ee ee ccececececeeececeeeeeeeeeeeeeeeeeeaeanaes 161 fax from MEMOTSY ecceeeeeeeeeeeeeeeeeteees 42 paper JAMS ooo eee eee eeeeeeeeeeeeeeeeeeeeeeeees 128 POPOTE wisi Minsk aie eed 70 resolution 0 eee ee ee eeeeeeeeeeeeeeeeeeeeeeeeeeees 161 Specifications ccceceeeeeeeeeeeeeeeeeeees 161 Printing on small paper eeeeeeeeeeeeeeeeeeeeeeees 18 See Software User s Guide on the GDeRO Ms ss ieessecchtestieie R gh teeateteieess Programming your machine 141 Q Quick Dial Access codes and credit card NUMB S nanena E 60 Broadcasting eeeeeeeeereeeereene 32 USING GrOUpPS secnrciiieisssissiieniiiii 32 Group dial Changing siiiiseniiiieriu
49. long beep then replace the handset 67 Chapter 9 Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine Before you use this feature you have to turn on Fax Storage Dial your fax number 2 When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 962 4 Wait for the long beep enter the number up to 20 digits of the remote fax machine you want your fax messages sent to using the dial pad then enter fi Note You cannot use and as dial numbers However press if you want to create a pause O Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages 68 Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 954 4 Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter ER Note You cannot use and as d
50. machine with 72 k an document to be retrieved off by another fax machine Polling RX On Sets up your machine to poll 71 R another fax machine off Overseas Mode On If you are having difficulty 35 off sending faxes overseas set this to On Scan Size a4 Adjust the scan area of the 31 7 scanner glass to the size of Letter the document Set New Default Yes You can save your fax 36 settings No Factory Reset Yes You can restore all settings 36 to the factory settings No Z The factory settings are shown in Bold with an asterisk x Scan C Level1 Option1 Option2 Option3 Descriptions Page Scan to E mail You can scan a black amp white See or a color document into your Software E mail application User s Scan to Image You can scan a color picture into your graphics on the CD ROM application Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black amp white or a color document into your computer The factory settings are shown in Bold with an asterisk 148 Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to Media 150dpi Color PDF JPEG File Name You can choose the scan 96 reeset 2000Pe corer me maa leaa He format and memory drive is 600dpi Color PDF
51. memory drive without a PC 82 Using PhotoCapture Center from your COMpUtEer 0 e eeeeeeeeeeeeeeeeeeeeees 82 Using a memory card or USB Flash memory drive s es 82 Memory cards or a USB Flash memory drive folder structure 0 0008 83 Geng STANTS a RS 84 Entering PhotoCapture MOde cccccceceeeeeceeeceeeeeeeeneeeeeeeaaeeeseeenaeeeeeneaaes 85 Print Image Serna a a a ge ae tase deean aad hai 85 VIEW PHOUO S ccccccucetsscces isein ai E E E A 85 Print index Thumbnails sesend EE Ea 86 Print PROTOS ieis aiaa aaae a dN Canteen stated T 86 Photo EMS CES ccna A 87 SOarch DY Date eera 90 Print All PHOTOS sirio e aae E T a AES 90 Sde SRON occa calc ets nated ARETE AE AAA 90 ST PUMA G sieci aa E A ds a dala Oa 91 DPOF Printing sicised dent sates ceavideenccantsied cldevun lenges ssieredeevutled luau lasimeddeablibandcarmaceds 91 PhotoCapture Center Print SOU GS sce aes iavces tes sxe beceneedidcctens ands dead anteawedansncuadees 92 Print Quality osei e E Ea ede tithe aided ibe ineds 93 Paper OPUOMS s ciccna seas daca evi sanecacel a E E A a EE 93 Adjusting Brightness Contrast and Color sessseseeessessrreseeerrssrerrresseerressne 94 CHOPPING cennin e EEr a ea E aae Ea e aa 95 Borderl ss pANUNGerrses riiin end detrei a n A AE 95 Setting your changes as the new default ec eeeeseeeceeeeneeeeeeeeeneeeeeeeaaes 95 Restoring all settings to the factory settings eceeceeeeeseeeeeeeetteeeeeee
52. nptedeee spend 23 RING VOIUMS iiinis e nga e aa a dabei Mad atten AEAEE 23 Beeper VOM sree a a a E A E EES 23 Speaker Volume ideae a aaa O E n aE 23 Automatic Daylight Savings Time cccceeeeeeeeeeeeeeecteeeeeeeneeeeeeeaaeeeeeeenaeeeeeeenaaes 24 LOD GIS Play orrs sanaan REEE sete dte anne E AOR 24 LOD Comtrast iiia e a a a E ea a 24 Setting the backlight brightneSs cceceeeeeeeeeteeeeeeeetteeeeeeenteeeeeeenaeeeereeaa 24 Setting the Dim Timer for the backlight ccccceeeeseeeceeeeenteeeeeeeneeeeeeenaaes 25 Seting the Ol TIME ses icevecede cece aenn ia AAAA EAEE AAEE E AEEA 25 Setting the Wallpaper cccccccceeeeeeeeeeneeceeeeeeeeeeeeee ce eae seceneaaeeeeeseeeeeeteeeneees 25 viii 4 Security features 26 PASEGOCK nisa aaan land cveesd odaocaeeenaee cause ine ducal e Er ANa 26 Setting and changing the TX Lock password ceeseceeeeeeteeeeeeeeneeeeeeeaaes 26 Turning the TX LOCK on off cccccceceeeeeeceeeneeceeeeeeeeeeeseetencecaeeeeeeeeeteeeteees 27 Section Il Fax 5 6 Sending a fax 30 Entering Fax Modes ecciacciiecB inside dintilaiisiened iets Hee 30 Faxing from the ADF o eeeecceceeeeeeeeeeeeeeecneeeeeeeaeeeeeeeaaaeeeeeeeeeaeeeeeeeeiaeeeeeteaaes 30 Faxing from the scanner QlASS ccceeceeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeseneaeeeeeeeeaeens 30 Faxing A4 size documents from the scanner glass cceeeseeeeeeeeeeeneeees 31 Color fax transmissions ieccsse
53. of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your nearest Brother Authorized Service Center please call the following In USA 1 800 284 4357 In Canada 1 877 BROTHER 15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions When the power cord is damaged or frayed E If liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Improperadjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 16 To protect your product against power surges we recommend the use of a power protection device Surge P
54. of the machine to lift the scanner cover 1 until it locks securely into the open position Make sure that there is no jammed Q CAUTION paper left in the corners of the machine DO NOT place the jam clear cover face down as shown in the illustration You may damage the cover and cause paper jams E Note If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper 129 Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 Push the paper tray firmly back into the machine E Note Make sure you pull out the paper support until it clicks Dial Tone Setting the dial tone to Detection will shorten the dial detect pause i Press Menu Press A or Y to choose Initial Setup Press OK 3 Press A or to choose Dial Tone Press OK 130 Press A or to choose Detection or No Detection Press OK Press Stop Exit Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line you can change the compatibility setting which reduces the modem speed to minimise errors Press Menu Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or Y to choose Compatibility Press OK Press A or Y to ch
55. paper tray Do one of the following E Refill the paper in the paper tray and then press Black Start or Color Start E Remove the paper and load it again and then press Black Start or Color Start The paper is jammed in the machine See Printer jam or paper jam on page 128 No Response Busy The number you dialed does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 56 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following E Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data in the memory To gain extra memory you can turn off Advanced Fax Operation See Turning off Advanced Fax Operations on page 65 E Print the faxes that are in the memory See Printing a fax from the memory on page 42 The memory card or USB flash memory drive you are using does not have enough free space to scan the document Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again Paper Jam Paper is jammed in the machine Open the Jam Clear Cover at the back of the machine and remove the jammed paper See Printer jam or paper jam on page 128 Unable to Cle
56. part of the image 151 Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Choose the print quality 93 Photo Paper Type Plain Paper Choose the paper type 93 Inkjet Paper Brother Photo Other Photo Paper Size Letter When A4 or Choose the paper and print 93 Letter is chosen size 4 x 6 5 x 7 4 x 3 aA emul Ga en 6 x 4 Te 5 8 x 6 Max Size Brightness Light Adjusts the brightness 94 Does not appear te e when HT a Photo Effects 0 rae is chosen a 2 roo Dark Contrast po Adjusts the contrast 94 Does notappear 1 when o Photo Effects Ai is chosen 2 eas True2Life On White Balance pita Adjusts the hue of the white 94 Does not appear off 41 i areas when o Photo Effects 1 A is chosen 2 fh Sharpness poot mi Enhances the detail of the qi image gs a a i Ait or oa o Color Density pi E Adjusts the total amount of po color in the image E oi PE a a 5 a noi The factory settings are shown in Bold with an asterisk 2 152 Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Cropping On Crops the image aroundthe 95 margin to fit the paper size OFE A or print size Turn this feature off if you want to print whole images or prevent unwanted c
57. sese 38 reducing to fit on paper sessen 41 retrieving from a remote site 67 68 Ring Delay setting ee 40 telephone line interference 130 SONAN asenisman 30 71 at end of conversation s 36 Broadcasting eeen 32 canceling from Memory nsee 35 COION FAX cieee eaei 31 contrast cceccececeeeeeeeeeeeeeeeeeeeeeeeteees 33 delayed batch transmission 35 delayed fax eeceeneneenneeerrnnneens 35 enter Fax mode eceeeeeeeeeeeeeeeeeeees 30 from ADF o oo cee ee ceceeeeeeeeeeseceeeeeeeeeeeees 30 from memory Dual Access 34 from scanner glass i e 30 MANUAL cai esas cecebsieccectdeaneesectsteesseed ieee 36 OVEISCAS eeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 35 Real Time Transmission 0 34 Resolution ccccceeeeeeeeeeeeeeeeeeeees 33 return to factory setting ee 36 set new default eeceeeeeereees 36 telephone line interference 130 Fax Tel mode answering at extension telephones 52 53 double ringing voice calls 21 0 0 40 F T Ring Time cerercnieinnrensnen 40 Fax Receive Code ccccceseeeeeeeees 52 53 Ring Delay sessies 40 Telephone Answer Code 52 53 FCC Notice c iiscceiiieceiined inet 112 G Gray Scale soera 156 160 Groups for Broadcasting 0 eeeeeee 59 H Help LCD messages 0 ccceeeeeeeeeeeeteeeeees 141 using Mode and menu keys
58. support flap 2 E Note Do not use the paper support flap for Legal paper 16 Loading envelopes and post cards About envelopes E Use envelopes that weigh from 20 to 25 Ib 75 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first caution DO NOT use any of the following types of envelopes as they will cause paper feed problems e That are of a baggy construction e That are embossed have raised writing on them That have clasps or staples e That are pre printed on the inside Glue Double flap am IA Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using How to load envelopes and post cards Before loading press the corners and sides of the envelopes or post cards to make them as flat as possible f Note If the envelopes or post cards are double feeding put one envelope or post card in the paper tray at a time amp Put the envelopes or post cards into the paper tray with the address side down and the leading edge in first as shown in the illustration Slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards Loading documents and paper If you have problems when printing on envelopes try the following suggestions Open the envelope flap 2
59. the print head may cause permanent damage and may void the print head s warranty 135 i Press Ink Press A or to choose Cleaning Press OK Press A or to choose Black Color or All Press OK The machine cleans the print head When cleaning is finished the machine will go back to standby mode automatically EA Note If you clean the print head at least five times and the print has not improved call Brother Customer Service See Brother numbers on page i Checking the print quality If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern Press Ink Press A or to choose Test Print Press OK 3 Press A or Y to choose Print Quality Press OK 4 Press Color Start The machine begins printing the Print Quality Check Sheet Check the quality of the four color blocks on the sheet 136 O The LCD asks you if the print quality is OK Do one of the following E f all lines are clear and visible press 1 Yes to finish the Print Quality check Go to step E If you can see missing short lines as shown below press 2 to choose No OK Poor 7 The LCD asks you if the print quality is OK for black and three colors Press 1 Yes or 2 No The LCD asks you if you want to start cleaning Press 1 Yes The machine starts
60. the fax at your machine so you will have a copy This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine When Fax Forwarding is turned on your machine will only receive black amp white faxes into memory Color faxes will not be received unless the sending machine converts them to black amp white before sending Press Stop Exit 61 Chapter 9 Paging When you choose Paging your machine dials the pager number you have programmed and then dials your PIN Personal identification Number This activates your pager so you will know that you have a fax message in the memory If you have set Paging a backup copy of the received fax will automatically be printed at the machine Press Menu Press A or to choose Fax Press OK Press A or Y to choose Advanced Fax Operation Press OK Press A or Y to choose Fwd Page Store Press OK Press A or Y to choose Paging Press OK Enter your pager telephone number followed by up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example press 18005551234 6 62 Do one of the following E f your pager needs a PIN enter the PIN press press Redial Pause and then enter your fax number followed by Press OK For example press 12345 Redial Pause180055 56789 E f you do not need a PIN
61. the following E Press A or Y to choose the enlargement or reduction ratio you want Press OK E Press A or Y to choose Custom 25 400 and then enter an enlargement or reduction ratio from 25 to 400 Press OK For example press 5 3 to enter 53 75 Chapter 12 50 69 A4 A5 78 LGL LTR 83 LGL gt A4 93 A4 LTR 97 LTR A4 100 104 EXE LTR 142 A57A4 186 4 x6 7LTR 198 4 x6 7 A4 200 Custom 25 400 QO If you do not want to change additional settings press Black Start or Color Start E Note Page Layout Options are not available with Enlarge Reduce settings Making N in 1 copies or a poster page layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass 76 Important E Please make sure paper size is set to Letter or A4 m You cannot use the Enlarge Reduce setting with the N in 1 and Poster features E f you are producing multiple color copies N in 1 copy is not available E Pp means Portrait and L means Landscape You can only make one poster copy ata time Press Copy Load your docu
62. to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance Clean the outside of the machine as follows D Pull the paper tray 1 completely out of the machine Wipe the outside of the machine with a soft cloth to remove dust 3 Remove anything that is stuck inside the paper tray Wipe the paper tray with a soft cloth to remove dust 5 Put the paper tray firmly back in the machine 133 Cleaning the scanner amp Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened with a non flammable glass cleaner inthe ADF unit clean the white bar 1 and the glass strip 2 with a lint free cloth moistened with a non flammable glass cleaner Note In addition to cleaning the scanner glass and glass strip with a non flammable glass cleaner run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning 134 Cleaning the machine printer platen Be sure to unplug the machine from the AC power outlet before cleaning the printer platen 1 If ink is scattered on or around the printer platen wipe it off with a soft dry lint free cloth D Using both hands use the plastic tabs
63. 39 Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax Tel mode If you have external or extension telephones on the same line as the machine or subscribe to the telephone company s Distinctive Ring service keep the ring delay setting of 4 See Using external and extension telephones on page 52 and Easy Receive on page 41 Press Menu 2 Press A or to choose Fax Press OK Press A or Y to choose Setup Receive Press OK O Press A or to choose Ring Delay Press OK Press A or to choose how many times the line rings before the machine answers 0 4 Press OK If you choose 0 the line will not ring at all QO Press Stop Exit 40 F T Ring Time Fax Tel mode only If you set the Receive Mode to Fax Tel you need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the initial ringing from the telephone company Only the machine rings and no other telephones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone on the same line as the machine See Using external and extension telephones on page 52 1 Press Menu Press A or Y to choose Fax Press OK Press A or Y to cho
64. 5 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Scanning Width 8 26 in 210 mm Gray Scale 256 levels 1 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 160 Printer Printer Driver Resolution Print Speed Printing Width Disk Based Fonts Borderless Based on Brother standard pattern Letter size in draft mode When printing on letter size paper When you set the Borderless feature to On Specifications Windows 2000 Professional XP XP Professional x64 Edition Windows Vista driver supporting Brother Native Compression mode Mac OS X 10 2 4 or greater Brother Ink Driver Up to 1200 x 6000 dpi 1200 x 2400 dpi 1200 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Up to 30 pages minute Black Up to 25 pages minute Color 1 8 26 in 8 5 in borderless 2 4 210 mm 216 mm borderless 4 35 TrueType Windows only Letter A4 A6 Photo 4 x6 Index Card Photo L 3 5 x5 Photo 2L 5 x7 Post Card 3 See Paper type and size for each operation on page 12 161 Interfaces USB A USB 2 0 interface cable that
65. A or Y to choose Fax Press OK Press A or Y to choose Miscellaneous Press OK Press A or Y to choose Distinctive Press OK Press A or V to choose off Press OK Press Stop Exit E Note If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choosing the Receive Mode on page 38 Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings After a few rings the LCD shows the telephone number of your caller and name if available Once you answer a call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory E You can see the first 15 characters of the number or name E The Unavailable message means the call originated outside your Caller ID service area E The PrivateCall message means the caller has intentionally blocked transmission of information You can print a list of the Caller ID information received by your machine See Printing the Caller ID List on page 48 fi Note e This feature may not be available in certain areas of the USA and Canada e The Caller ID service varies with different carriers Call your local telephone company to find out
66. AM E E E 160 setting for next fax eeen 33 Ring Delay setting eee 40 RingMaster eeererirerreerrrrrrrrrrressrere 45 S Safety Instructions 107 110 Scannable area ccecceeeeeeeeeeeteees 10 Scanning See Software User s Guide on the CD ROMi arreado rore a a arai Serial Number how to find See inside front cover Shipping the machine e 138 SimpleBiz Fax amp Alternative Number RINGIN sects vovediece2adedheciiebids Moon teatects 45 Smat RING eeraa 45 Speed Dial CNANGING earannan ethane 57 58 CANNING seie noiae tn aaa ats 54 STONING seisa a 56 T TAD telephone answering device external seinri ni 38 49 51 CONNECHING saesson 49 50 receive mode ooo ee cececceceeeceececeeeeeeeeeeeeee 38 recording OGM eeeeeeeeeeeeeestteeeeeeenaes 50 with two line jack ceecee 51 TOON RING serina e 45 Telephone line CONNECTIONS iesirea a 50 GIPMCUINSS 220 ScdidendieccedbectesecadcerdenestdSven 119 interference ou ceeeeeeseeeeeeeeeeeeeeeeeeeees 130 multi line PBX nersini 52 roll over lines 0 eeeeececsesseeeeeeeeeeeneeeeeeeees 50 two line telephone system eese 50 Text entering cceeeeeceeeeeeeeeteeneeeeees 153 special characters 0 eeeeees 153 Transferring your faxes or Fax Journal report eessen 126 Transparencies cccccsseeeeeeees 11 13 155 174 Troubleshooting 0 0 eeeeeeerteeeees 117 checking ink volume seeen 137 document jam
67. Brightness 0 Copy Start gt Press v 1 No of Copies You can enter the number of copies you want by using the dial pad Press A or to scroll through the Copy key options E Quality See page 75 E Enlarge Reduce See page 75 Paper Type See page 78 Paper Size See page 79 Brightness See page 77 Contrast See page 77 Color Adjust See page 78 Stack Sort See page 77 Page Layout See page 76 Set New Default See page 79 Factory Reset See page 80 Making copies When the option you want is highlighted press OK E Note The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 21 Making a single copy Press Copy Load your document See Loading documents on page 9 Press Black Start or Color Start Making multiple copies You can make up to 99 copies Press Copy Load your document See Loading documents on page 9 3 Enter the number of copies you want Press Black Start or Color Start E Note To sort the copies press A or to choose Stack Sort See Sorting copies using the ADF on page 77 Stop copying To stop copying press Stop Exit Copy settings You can change the copy settings temporarily for the next copy These settings are temporary and the machine returns to its default settings 1 minute after
68. E Note IfRemove Red Eye appears onthe LCD press to remove red eye from your photo Enhance Skin Tone Enhance Skin Tone is best used for adjusting portrait photographs It detects human skin color in your photos and adjusts the image Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or to choose Photo Effects Press OK 87 Chapter 13 3 Press lt 4 or gt to choose your photo Press OK 4 Press A or to choose Enhance Skin Tone Press OK O Do one of the following E Press OK if you do not want to change any settings E Press A or to adjust the effect level manually Press OK when you have finished Press A or to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 92 E f you do not want to change any settings press Color Start to print Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs It highlights green and blue of your photo so that the landscape looks more sharp and vivid Make sure you have put the memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press A or to choose Enhance Scenery Press OK 88 O Do one of th
69. Factory Reset Yes Restores all network settings to the factory No default Print Reports Transmission Prints these lists and 70 reports Help List Quick Dial Fax Journal User Settings Network Config Machine Info Serial No Lets you check the serial 138 number of your machine Initial Setup Receive Mode Fax Only Choose the receive mode 38 that best suits your needs Fax Tel External TAD Manual Date amp Time Puts the date and time on See the LCD and in headings Quick of faxes you send Setup Guide The factory settings are shown in Bold with an asterisk 146 Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial Setup Station ID Station ID Fax Set your name and fax See Continued Station ID Name number to ppsaron sach Quick page you fax Setup m z Guide Tone Pulse Tone Choose the dialing mode Canada only Pulse Dial Tone Detection You can shorten the dial 130 _ tone detect pause No Detection Local Language English Allows you to change the See Canada only oe LCD language for your Quick country Setup Guide The factory settings are shown in Bold with an asterisk 2 Level1 Level2 Level3 Options Descriptions Page Fax Resolution Standard Sets the resoluti
70. JPEG document inserted 200x100dpi B W TIFF PDF 200dpi B W TIFF PDF K The factory settings are shown in Bold with an asterisk Copy Level1 Level2 Level3 Options Descriptions Page Quality Fast Choose the Copy resolution 75 Norma1 for your type of document Best Enlarge Reduce 50 You can choose the 75 TE r 78 LGL LTR document 83 LGL gt A4 93 A4 LTR 97 LTR gt A4 100 104 EXE LTR 142 A57A4 186 4 x6 LTR 198 4 x6 A4 200 Custom 25 400 Paper Type Plain Paper Choose the paper type that 78 Inkjet Paper matches the paper in the tray Brother Photo Other Photo Transparency Paper Size Letter Choose the paper size that 79 begal a the paper in the A4 A5 4 x6 E The factory settings are shown in Bold with an asterisk Ls 149 Level1 Level2 Level3 Options Descriptions Page Brightness Light Adjusts the brightness of 77 2 f copies y teas 1 gu rot an to toro Dark Contrast apes Adjusts the contrast of 77 tot copies 1 ji at to 5 oa Color Adjust Red yp Mets Adjusts the amount of Red 78 Gu in copies 1 o 4 tot 5 oa a oa Green ge es Adjusts the amount of ont Green in copies 1 o g oaoa toot Blue py ou i Adjusts the amount of Blue hosei in copies 1 o oa PE roa oa 5 oa a a Stack Sort
71. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing Adjust the size and margin in your application fT ini Ho mmm y a oO Loading photo paper Note In Canada the photo bypass tray is called the photo paper tray Use the photo bypass tray which has been assembled on the top of the output paper tray cover to print on photo 4 x6 and photo L 3 5 x5 size paper When you use the photo bypass tray you do not have to take out the paper that is in the tray beneath it 17 Chapter 2 amp Press the photo bypass tray release W button with your left thumb and push the Note photo bypass tray backward until it e Be careful that you do not push the paper clicks into the photo printing position in too far it may lift at the back of the tray and cause feed problems Always make sure that the paper is not curled When you have finished printing photos return the photo bypass tray to the normal printing position Press the photo bypass tray release button with your left thumb and pull the photo bypass tray forward until it clicks 1 Photo Bypass Tray 2 Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Removing small printouts from the machine When the machine ejects small paper onto the outpu
72. Note Only file names that are 8 characters or less will be printed correctly on the index sheet amp Make sure you have put the memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or to choose Print Index Press OK 86 Press A or to choose the paper settings Paper Type Or Paper Size Do one of the following E f you chose Paper Type press OK and press A or Y to choose the type of paper you are using Plain Paper Inkjet Paper Brother PhotoorOther Photo Press OK E f you chose Paper Size press OK and press A or Y to choose the paper size you are using Letter or A4 Press OK E f you do not want to change the paper settings go to 2 Press Color Start to print Print Photos Before you can print an individual image you have to know the image number Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture Print the Index See Print Index Thumbnails on page 86 Press Aor Y to choose Print Photos Press OK Enter the image number that you want to print from the Index page Thumbnails Press OK PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Repeat step until you have entered the image numbers that you want to print E Note e You can enter multiple numbers at one time by using the key for a comma or the key for a hyphen Fo
73. Number Press OK Press A or to choose Alphabetical Order or Numerical Order Press OK Press A or to choose the number you want to add Press OK After you have finished adding numbers by repeating steps and press A or to choose Complete Press OK Dialing and storing numbers Press Stop Exit E Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 70 Changing Group name D Press Speed Dial B Press A or to choose Setup Groups Press OK amp Press A or to choose the Group name you want to change Press OK O Press A or to choose Change Group Name Press OK E Note How to change the stored name or number If you want to change a character press lt 4 or gt to position the cursor under the character you want to change and then press Clear Back Re enter the character Enter the new name up to 16 characters using the dial pad Press OK See Entering Text on page 153 For example type NEW CLIENTS 6 Press A or Y to choose Complete Press OK Press Stop Exit Deleting a Group Press Speed Dial Press Aor Y to choose Setup Groups Press OK 59 Chapter 8 3 Press A or to choose the Group you want to delete Press OK O Press A or to choose Delete Press OK Press 1 to confirm O Press Stop Exit Deleting a number from a Group Pr
74. OK Press A or Y to choose Backlight Press OK Press A or Y to choose Light or Dark Press OK oo 6 86 886 Press Stop Exit Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press Press Menu Press A or to choose General Setup Press OK Press A or to choose LCD Settings Press OK Press A or to choose Dim Timer Press OK 6 Press Aor Y to choose 10 Secs 20 Secs 30 Secs orof f Press OK 6 Press Stop Exit Setting the Off Timer You can set how long the LCD stays on after the last key press This is a power saving feature The machine can print scan and receive faxes and voice calls when the LCD is off Press Menu 2 Press A or to choose General Setup Press OK Press A or to choose LCD Settings Press OK Press A or Y to choose Off Timer 4 Press OK Press A or to choose 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins or Off Press OK QO Press Stop Exit General setup E Note When the display is off you can press any key to turn it back on Setting the Wallpaper You can change the wallpaper Press Menu Press A or to choose General Setup Press OK Press Aor Y to choose LCD Settings Press OK Press A or Y to choose Wallpaper Press OK Press A or Y to choose a wallpaper Press OK 6 6 O00 Press Stop Exit 25 TX
75. Press A or to choose Remaining Jobs Press OK The LCD will show the fax number being dialed and the Broadcast job number Press OK The LCD will ask you the following message Cancel Job Yes gt Press 1 No gt Press 2 6 Press 1 to clear the number being dialed The LCD will then show the Broadcast job number 6 Press OK The LCD will ask you the following message Cancel Job Yes gt Press 1 No gt Press 2 Press 1 to cancel the Broadcast Press Stop Exit Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast overseas mode delayed fax timer polling transmission and real time transmission amp Press L Fax The Cr shows Fax Resolution Standard Contrast Auto Speed Dial Outgoing Call Fax Start gt Press Press A or Y to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings fZ Note e Most settings are temporary and the machine returns to its default settings after you send a fax You can save some of the settings you use most often by setting them as default These settings will stay until you change them again See Setting your changes as the new default on page 36 Sending a fax Contrast If your documentis very light or very dark you may want to change the co
76. Press OK Press A or to choose Setup Receive Press OK Press A or to choose Remote Codes Press OK Press A or Y to choose On or Of f Press OK Enter the new Fax Receive Code Press OK 000 8 O86 Enter the new Telephone Answer Code Press OK Press Stop Exit E Note e If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as and 9 9 9 e Remote Codes might not work with some telephone systems 53 How to Dial Manual dialing Press all of the digits of the fax or telephone number on a EG P Speed Dialing Press Speed Dial Speed Dial You can also choose Speed Dial by pressing Fax Press A or Y to choose Search Press OK Press the two digit Speed Dial number See Storing Speed Dial numbers on page 56 4 If you have two numbers in the location press A or Y to choose the number you want to call Press OK 54 Dialing and storing numbers E Note If the LCD shows Not Registered when you enter or search a Speed Dial number a number has not been stored at this location Search You can search for names you have stored in the Speed Dial memory Press Speed Dial You can also choose Speed Dial by pressing Fax Press A or to choose Search Press OK amp Press A or to choose Alphabetical Order or Nu
77. USER S GUIDE MFC 465CN If you need to call Customer Service Please complete the following information for future reference Model Number MFC 465CN Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at http www brother com registration 2007 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your pro
78. a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press Speed Dial choose Search press 03 and then press 7001 using the dial pad Note If you must wait for another dial tone or signal at any point in the dialing sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay You can only use one advanced fax operation at a time E Fax Forwarding E Paging Fax Storage E PC Fax Receive Off You can change your selection at any time If received faxes are still in the machine s memory when you change the advanced fax operations an LCD question will appear See Changing Advanced Fax Operations on page 65 Fax Forwarding When you choose Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message D Press Menu Press A or to choose Fax Press OK 3 Press A or to choose Advanced Fax Operation Press OK Press A or Y to choose Fwd Page Store Press OK Press A or Y to choose Fax Forward Press OK Enter the forwarding number up to 20 digits Press OK Advanced fax operations Black amp White only Press A or to choose Backup Print Onor Backup Print Off Press OK fZ Note If you choose Backup Print On the machine will also print
79. aa ra EARE 156 COPY ariere r RE AEE AEA iad dddved taanceusduniedceess Hike 157 PhotoCapture CLE A 158 PICtBridG iineoa anie i n d idi 159 SaNNE eapi aea a eara aaa ae eaea aranaren REA 160 PRUE rociis aa a E aa EEA NE aAA aE 161 NALEIT o E corn cece A vans E E AE E E A E EEE 162 Computer requirements sessieriiieeiiiiiiieiiiiei piii iinei 163 Consumable items 0 00 0 eee eeeeeee eee eene eee eee enneee eee eaeeee eee eaeeeeeeeetaeeeeeeeieeeeereea 164 Network LAN rriei EE 165 E Glossary 166 F Index 170 xiv General General Information Loading documents and paper General setup Security features 20 26 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in the Courier New font New identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to possible electrical shock Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects o gt gt Notes tell you how you
80. about the kind of service available in your area Telephone Services and External devices Setting up your area code USA only When returning calls from the caller ID history your machine will automatically dial 1 plus the area code for all calls If your local dialing plan requires that the 1 not be used for calls within your area code enter your area code in this setting With the area code setting calls returned from the caller ID history to your area code will be dialed using 10 digits area code 7 digit number If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the caller ID history If this is not the procedure followed by your dialing plan you will not be able to return calls automatically Press Menu Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or Y to choose Caller ID Press OK Press A or Y to choose Area Code Press OK Use the dial pad to enter your area code Press OK 000 8 O86 Press Stop Exit 47 Chapter 7 Viewing the Caller ID List Your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first call aD Press Menu 2 Press A
81. acing down E Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing S Improper Setup DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 0 08 in 2 mm or longer e Extremely shiny or highly textured paper Paper already printed on by a printer e Paper that cannot be arranged uniformly when stacked e Paper made with a short grain 11 Chapter 2 Paper capacity of the output paper E Transparencies or photo paper must be tray picked up from the output paper tray one page at a time to avoid smudging Up to 50 sheets of 20 Ib Letter or 80 g m A4 paper Choosing the right media Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Letter 8 1 2 x 11 in 216 x 279 mm Yes Yes Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes Yes Yes Legal 8 1 2 x 14 in 216 x 356 mm Yes Yes Yes Executive 7 1 4 x 10 1 2 in 184 x 267 mm Yes JIS B5 7 2 x 10 1 in 182 x 257 mm Yes A5 5 8 x 8 3 in 148 x 210 mm Yes Yes A6 4 1 x 5 8 in 105 x 148 mm Yes Cards Photo 4x6 in 10 x 15 cm Yes Yes Yes Photo L 3 1 2 x 5 in 89 x 127 mm
82. age 41 Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require help from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triple adapter Triplex Adapter RU14 60 ec cece ccceeees TITT E L2 L1 L2 aae Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone
83. aiting Caller ID Voice Mailan alarm system or other custom feature on a single telephone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate telephone line with no custom features is recommended 120 Copying Difficulties Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 74 Vertical streaks appear in copies If you see vertical streaks on copies clean the scanner See Cleaning the scanner on page 134 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 10 Vertical black line appears in copies Black vertical lines on copies are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner on page 134 Scanning Difficulties D
84. ak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash Memory Stick Memory Stick Pro SecureDigital with DPOF information is put into your machine you can print the chosen image easily D Make sure you have put a memory card in the proper slot Press PhotoCapture The machine will ask you if you want to use DPOF setting Press 1 to choose Yes Do one of the following E Change the print settings See page 92 E f you do not want to change any settings press Color Start to print E Note An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation 91 Chapter 13 PhotoCapture Center print settings You can change the print settings temporarily for the next printing These settings are temporary and the machine returns to its default settings 3 minutes after printing unless you have set the Mode Timer to
85. als or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory DO NOT connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of non Brother cordless telephones Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance WARNING SC AN There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock in SP Ti Q A DO NOT handle the plug with wet hands Doing this might cause an electrical shock Always make sure the plug is fully inserted A DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock 107 A DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the output paper tray cover Doing this
86. an XX Unable to Init XX Unable to Print XX Unable to Scan XX The machine has a mechanical problem A foreign object such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following E See Transferring your faxes or Fax Journal report on page 126 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it 125 Error Message Cause Action Unusable Device Disconnect device from front connect or amp turn machine off amp then on A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press On Off to turn the machine off and then on again Unusable Device Please Disconnect USB Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com Unplug the device from the USB direct interface Wrong Paper Size Paper is not the correct size Load the correct size of paper Letter Legal or A4 and then press Black Start or Color Start Error animation Error animation displays step by step instructions when paper gets jammed or ink cartridge
87. are shown in Bold with an asterisk EA 142 Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup On Off Setting Fax Receive On Customizes the On Off 20 Continued Fax Receive Off key to tecelvalakos evan in off mode LCD Settings LCD Contrast Light Adjusts the contrast ofthe 24 nar LCD Dark Backlight Light You can adjust the 24 park brightness of the LCD backlight Dim Timer off You can set how long the 25 LCD backlight stays on 10 pone after the last key press 20 Secs 30 Secs Off Timer off You can set how long the 25 LCD stays on for after the 1 Min last key press 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins Wallpaper You can choose the 25 wallpaper of the LCD Fax Setup Receive Ring Delay 0 Sets the number of rings 40 before the machine 1 answers in Fax Only or 2 Fax Tel mode 3 4 F T Ring Time 20 Sec Sets the F T 40 pseudo double ring time aes in Fax Tel mode 40 Sec 70 Sec Easy Receive On Receives fax messages 41 Off without pressing the Black Start or Color Start key The factory settings are shown in Bold with an asterisk Zi 143 Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Remote Codes On Allows you to answer all 53 calls at an extension or Continued Continued 51 51 external telephone and off u
88. atest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action Comm Error Poor telephone line quality caused a communication error Send the fax again or connect the machine to another telephone line If the problem continues call the telephone company and ask them to check your telephone line Check the other fax machine s polling setup Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge cover is not completely closed Firmly close the ink cartridge cover until it clicks fed properly or the document scanned from the ADF was too long Data Remaining Print data is left in the machine s Press Stop Exit The machine will cancel memory the job and clear it from the memory Try to print again Disconnected The other person or other Try to send or receive again person s fax machine stopped the call Document Jam The document was not inserted or See Using the ADF on page 9 See Document jam on page 128 DR Mode in Use The machine is set to Distinctive Ring mode You cannot change the Receive Mode from Manual to another mode Set Distinctive Ring to off See Turning off Distinctive Ring on page 46 High Temperature The print head is too warm Allow the machine to cool
89. atically Fax Only and Fax Te1 You may want to change the ring delay before using these modes See Ring Delay on page 40 Fax only Fax only mode will automatically answer every call as a fax call Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognising whether they are fax or voice calls and handling them in one of the following ways E Faxes will be automatically received E Voice calls will start the F T ring to tell you to pick up the line The F T ring is a fast F T pseudo double ring made by your machine Also see F T Ring Time Fax Tel mode only on page 40 and Ring Delay on page 40 Manual Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature To receive a fax in manual mode lift the handset of an external telephone or press Hook When you hear fax tones short repeating beeps press Black Start or Color Start You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Receive on page 41 Receiving a Fax External TAD External TAD mode lets an external answering device manage your incoming calls Incoming calls will be handled in one of the following ways E Faxes will be automatically received E Voice callers can record a message on the external TAD For more information see Connecting an external TAD telephone answering device on page 49
90. ble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved 112 Safety and Legal Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified installer If you are not able to solve a problem with your machine call Brother Customer Service See Brother numbers on page i For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document This machine has been certified to
91. brother com click Brother Home Page E To view all Brother Numbers including Customer Service ndumbers for the USA and Canada click Support Information To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com E To access the Canada s Brother online shopping mall www brother ca for additional product and services information click Shop Online Canada E For the latest news and product support information http solutions brother com click Brother Solutions Center General Information E To visit our web site for original genuine Brother Supplies http www brother com original click Supplies Information To return to the main page click Back or If you have finished click Exit Chapter 1 Control panel overview vo ree eruo 7 vas 8 w 0 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine Canada only The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone 2 Fax and telephone keys E Speed Dial Lets you look up and dial numbers that are stored in the memory E Redial Pause Redials the last 30 numbers called It also inserts a pause when programming quick dial numbers m Hook Press before dialing if you want to make sure a fax machine will answer and then press Bla
92. canning a book or thick scan pages of a book or one page at a time document DO NOT slam the cover down or press on it Document Sizes Supported Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Scannable area Weight Up to 4 4 Ib 2 kg The scannable area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper How to load documents 2 To use the scanner glass the ADF must be empty 14 Ci Lift the document cover 2 Using the document guidelines on the left center the document face down on the scanner glass 2 Usage Document Top 1 Left 3 Size Bottom 2 Right 4 Fax Letter 0 12 in 0 16 in 3 mm 4 mm A4 0 12 in 0 04 in 3 mm 1 mm Copy Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Scan Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in Oin 3 mm 0 mm 3 Close the document cover 10 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantit
93. cceevieeshicieedetecaeeteess catetenactaavaesiiiaatebtsaccaeeeeddeeens 31 Canceling a fax in Progress ceeeceeceeeeeeneeeeeeenneeeeeeeaeeeeeeeaeeeeeeeenaeeeeeeeaaes 31 Broadcasting Black amp White Only eee ceeeeeeeeeeneeeeeeeeeeaeeeeeeeaeeeeeeeenaeeeeeeeaaes 32 Canceling a Broadcast in ProgreSs eeeeeeceeeeecceeeeeeeenneeeeeeeceeeeeeeenaneeeeeeaaes 32 Additional sending Operations eee ener eeeeeee eee eeneeeneaeeaeeeeeeeseneeeneaa 33 Sending faxes using Multiple settings 0 0 eeeeeeeeeeeeeeteeeeeeeetaeeeeeeeaaes 33 COMMAS a csscez ficsten cctv vesedcaecaegnttatedeestadgtiehdicasveetnateeeiese A 33 Changing fax resolution cc cccceeeceeeeeeeeneeeeeeeeeeaeeeeeeeaeeeeeeeaeeeeseeenaeeeeeeeaaes 33 Dual access Black amp White OMIY ecceceeseeneeeeeeeceeeeeeeeaeeeeeeenaeeeeeeteeaaes 34 Real time transmission eee eeeeeennene cette eee ee eee eenneaaeeeeeeeeeeeeeeeennenaaeas 34 OverS as MOd6 ais ciccssccteaviesidarevesetteadivesenetvnettitageien Hiageieeslesaecieeted aadieeesnies 35 Delayed Faxing Black amp White only 0 ececeeeeeeeeeeeeeeeeeeeeeeseeeaeeeeeeeaeens 35 Delayed Batch Transmission Black amp White only cccceeeeeeeeeeeeeeeereeees 35 Checking and canceling waiting jODS c cceeeseeeeeeeeneeeeeeeeteeeeeeeenaeeeeeeenaes 35 Setting your changes as the new default eee eeesseeeceeeeeeeeeeeeeeenteeeeeeeaaes 36 Restoring all settings to the factory set
94. ceeeeeeeeeeeeseteeneeaeees 72 Section Ill Copy 12 Making copies 74 FOW TO COPY 2s iriiria ie loa iors a E E a eee 74 Entering Copy ModE sssini a daacaedayahedeeateneeetaayeied 74 Making a single Copy seieren ainra a anaa A aai 74 Making multiple Copies ccccccececeeeeeeeee cece ceeeeeeeaeaeaeaeeeaeneeeeeeseeeseeeeenes 74 SLOP COPYING ee iadeedanaicaeeAdiaeetady ai iae etal T 74 COpy SoN GSisiaiveccntdts cencan E bounties yedeasdes ts AA E 75 Changing Copy quallity issena 75 Enlarging or reducing the image copied 0 eee eee eeeeneeeeeeeeeeeee teenies 75 Making N in 1 copies or a poster page layout 00 eee eenteeeeeeenteeeeeeenaes 76 Sorting copies using the ADF oiskin ania AR 77 Adjusting Brightness Contrast and Color ccccccceeesseeeeeeeetieeeeeeenteeeeeeees 77 Paper OptONS sienna in ereraa aa aa e eai e aaa aaa eh 78 Setting your changes as the new default eeeeeeeeeceesteeeeeeeenteeeeeeeaaes 79 Restoring all settings to the factory settings eeeceeeeeeeeeeeeeeteeeeeeeeeeees 80 Out of Memory MOSSAGEC eee ee cece ee ann eee eeeeeeeeeeeeaaeeeeeeeaaeaaesesaaaeaeeeeeteneneaeees 80 xi Section IV Walk up Photo Printing 13 PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 82 PhotoCapture Center Operations se ae E E e Ea aeae 82 Printing from a memory card or USB Flash memory drive without a PC 82 Scanning to a memory card or USB Flash
95. ceive an incoming fax since Voice Mail cannot transfer the incoming fax back to the Brother machine 44 To avoid conflicts between your Brother machine and your voice mail service do one of the following Get the Distinctive Ring service from your telephone company Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line Brother uses the term Distinctive Ring but telephone companies market the service under a variety of names such as Custom Ringing Personalized Ring Smart Ring RingMaster Ident A Ring Ident A Call Data Ident A Call Teen Ring and SimpleBiz Fax amp Alternate Number Ringing This service establishes a second telephone number on the same line as your existing telephone number and each number has its own ring pattern Typically the original number rings with the standard ring pattern and is used for receiving voice calls and the second number rings with a different ring pattern and is used for receiving faxes See Distinctive Ring on page 45 OR Set your Brother machine s Receive Mode to Manual Manual Mode requires that you answer every incoming call if you want to be able to receive a fax If the incoming call is a telephone call then complete the call as you normally would If you hear fax sending tones you must transfer the call to the Brother machine by pressing
96. ceive modes You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line The diagrams below will help you choose the correct mode For more detailed information about the receive modes see Using receive modes on page 39 Choosing the Receive Mode If you are using a Voice Mail or Distinctive Ring subscriber service from your telephone company see Voice Mail on page 44 or Distinctive Ring on page 45 Do you use a Voice Mail subscriber service Yes See Voice Mail 4 No Do you use a Distinctive Ring subscriber service See Distinctive Ring i No Are you connecting an external telephone or external TAD telephone answering device to the machine No Do you want the machine to answer fax and telephone No calls automatically Are you using the voice message function of your external TAD telephone answering device gt Manual No Yes Do you want to use the A machine for fax only Yen Fax Only l Fax Tel N o External TAD Yes To set a receive mode follow the instructions below Press Menu Press A or to choose Initial Setup Press OK Press A or Y to choose Receive Mode Press OK Press A or V to choose Fax Only Fax Tel External TAD Or Manual Press OK Press Stop Exit The LCD will display the current receive mode 38 Using receive modes Some receive modes answer autom
97. ces Do you have Voice Mail If you have Voice Mail on the telephone line that you will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls However the Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the machine can work together without any problems If each one has a separate telephone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions on next page to register the new Distinctive Ring pattern they give you This is so your machine can recognize its incoming calls E Note You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives you Ring Rings Pattern 1 long long m9 short long short TT a 3 short short long NMU 4 very long normal TL pattern 45 Chapter 7 E Note Ring Pattern 1 is often called shor
98. ces will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other color By using this setting you can correct that effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off D Press A or Y to choose Cropping Press OK Press A or to choose off or On Press OK If you do not want to change additional settings press Color Start to print Cropping O Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower Press A or to choose Borderless Press OK Press A or to choose off or On Press OK If you do not want to change additional settings pr
99. chine s On Off key The factory setting is Fax Receive Off Your machine will not work when it is switched off but it will clean the print head periodically If you turn this setting to Fax Receive On you can receive faxes or calls even when the machine is switched off See On Off key on this page D Press Menu 2 Press A or to choose General Setup Press OK Press A or Y to choose On Off Setting Press OK O Press A or Y to choose Fax Receive On or Fax Receive Off Press OK 6 Press Stop Exit On Off Receive Available setting mode operations Fax Receive No machine 0ff operations will be factory available setting Fax Receive Fax Only Fax Receive 4 On External Easy prime TAD Delayed Fax Fax Forward Paging 3 Fax Storage 3 PC Fax Receive 3 Remote Retrieval 3 Manual Easy Receive 3 Fax Tel 2 Delayed Fax You cannot receive a fax with Black Start or Color Start You cannot receive a fax automatically if you have set the receive mode to Fax Tel Set before you switch off the machine General setup Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and PhotoCapture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last Fax Scan Copy J Photo Captu
100. chirp or until the LCD shows Receiving and then hang up E Note You can also use the Easy Receive feature to make your machine automatically take the call See Easy Receive on page 41 Using a Non Brother cordless external telephone If your non Brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Hook to send the call to the cordless handset Using remote codes Fax Receive code If you answer a fax call on an extension or external telephone you can tell your machine to receive it by dialing the Fax Receive Code 5 1 Wait for the chirping sounds then replace the handset See Easy Receive on page 41 Your caller will have to press Start to send the fax Telephone Answer code If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T ring off by pressing 5 1 make sure you press this between the rings Telephone Services and External devices Changing the remote codes The preset Fax Receive Code is 51 The preset Telephone Answer Code is 5 1 If you want to you can replace them with your own codes Press Menu Press A or Y to choose Fax
101. ck Start or Color Start Also press this key after picking up the handset of an external telephone during the F T pseudo double ring 6 MNO e WXYZ Speed Dial NAi a 12 45 Fax 04 Men 2 3 Mode keys E amp Fax Lets you access Fax mode E Scan k Lets you access Scan mode m J Copy Lets you access Copy mode PhotoCapture _ Lets you access PhotoCapture center mode 4 Menu keys E Volume keys d lt gt In Fax mode you can press these keys to adjust the ring volume E lt dor gt Press to scroll backward or forward to a menu selection Maorv Press to scroll through the menus and options E Menu Access the main menu E OK Lets you choose a setting m Clear Back Press to cancel the current setting General Information Fax NA m i i 1 2 4 5 Fax i 04 Men mmi 5 Start keys E Color Start Lets you start sending faxes or making copies in full color Also lets you start a scanning operation in color or black amp white depending on the scanning setting in the ControlCenter software g Black Start Lets you start sending faxes or making copies in black amp white Also lets you start a scanning operation in color or black amp white depending on the scanning setting in the ControlCenter software 6 On Off You can turn the machine on and off 7 Stop Exit Stops an operation or exits
102. comply with FCC standards which are applied to the USA only Federal Communications Commission FCC Declaration of Conformity USA only Responsible Brother International Party Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MFC 465CN comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation 113 This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna Increase the separatio
103. d Dialing 0 0 0 eecececeeeeeeeeeeeeecneeeeeeseneeeeeeecaeeeeeessaeeeeeeeacaeeeeeeesaeeeeesenaaes 54 Soale hen R EAE E E 54 Fax Redial nursan sa eiten porera E SAE sgt a OEA AA OSEE 55 Outgoing Call crcs E EAEE R 55 Caller ID history 0 0 0 0 eeceeeece eee ee ee etene ee eee ttre ee eet aaeee eee taeeeeeeeiaeeeeeetaaeeeenenea 55 Storing NUMDEMS essari eeii E E EE E R 56 Storing a PAUSE ooo eee cece c ee eete eee ee eect ee eee eae eee eeeaaaeeeeeeeaeeeeeesaaeeeeeeesaeeeeeseaaes 56 Storing Speed Dial NUMbeErS ececcccecceeeeccceeeeeeeeceeeeeeeecaeeeeneeeaeeeneneaaaes 56 Changing Speed Dial names or NUMDETS cecceeeeeeeeeeeeeetteeeeeeeenaeeeeeteaaes 58 Setting up groups for broadCasting eeeeecceseeeeeee cece eeceeeeeeeetteeeeeeenaeeeerenee 59 Dialing Access codes and credit card nUMbers eeceeeeeseeeeeeeeeeeeeeeeenneee 60 Advanced fax operations Black amp White only 61 Fax FORWANGING ceviscccstsdsccsestscacet Geteneteetsiannitsstcetenteccthateenedtacsiectscticeeesciethaveesvithoecs 61 Paggene eua e Ea i edb een A Reads 62 Fax Storage A E T 63 PC Fax RECGIVG ric sirie E EEEE 63 Changing the destination PC sssseesesssesseesssserrerrssrtirrsstttrrnstterrssttnrnsssrennnnnt 64 Turning off Advanced Fax Operations ccccceceeeeceeeeeeeeneeeeeseenaeteseeeneeeeeeeaaes 65 Changing Advanced Fax Operations ccccceeeceeeeeeeeneeeeeeeeeeeeeeseeeeeeeeseeaeeees 65 Remote Ret
104. d each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX 52 External and extension telephones Connecting an external or extension telephone You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT 1 Extension telephone 2 External telephone When you are using an external or extension telephone the LCD shows Telephone Using external and extension telephones If you answer a fax call on an extension or an external telephone connected to the EXT jack of the machine you can make your machine take the call by using the Fax Receive Code When you press the Fax Receive Code x 5 1 the machine starts to receive the fax If the machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension telephone See F T Ring Time Fax Tel mode only on page 40 If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press 51 and wait for the
105. duct should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com e You can check here for Brother driver updates To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 800 284 4329 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 877 BROTHER 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retail
106. e extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera 98 Printing photos from a camera Depending on your camera some of these settings may not be available Camera Menu Options Selections Paper Size Letter A4 4 x6 Printer Settings Default setting 2 Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting 2 Layout Borderless On Borderless Off Printer Settings Default setting 2 DPOF setting 1 Print Quality Normal Fine Printer Settings Default setting 2 Color On Off Printer Settings Enhancement Default setting 1 2 See DPOF printing on page 99 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings Settings Options Paper Size 4 x6 Paper Type Glossy Paper Layout Borderless On Print Quality Fine Color Enhancement Off Em When your camera does not have any menu selections this setting is also used E The names and availability of each setting depends on the specificatio
107. e following E Press OK if you do not want to change any settings E Press A or Y to adjust the effect level manually Press OK when you have finished Press A or to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 92 E f you do not want to change any settings press Color Start to print Remove Red Eye The machine detects eyes in your photos and will remove red eye from your photo E4 Note There are some cases when red eye may not be removed When the face is too small e When the face is turning too far up down left or right Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or to choose Photo Effects Press OK Press lt or gt to choose your photo Press OK PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Press A or to choose Remove Red Eye Press OK E When Remove Red Eye is successful the photo after effect is shown The adjusted part is shown in a red frame E When Remove Red Eye is unsuccessful Unable to Detect is shown Press OK to go back to the previous level fi Note Press to try Remove Red Eye once again 6 Press A or Y to increase or decrease the number of copies 6 Do one of the following E Press OK and change the print settings See page
108. ear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Telephone Services and External devices E Note e If you do not receive all your faxes shorten the Ring Delay setting on your external TAD If You Subscribe to your Telephone company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine and use that number as a fax number The recommended setting is at least four rings on the external TAD when you have the telephone company s Distinctive Ring Service You cannot use the Toll Saver setting If You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your machine If your TAD is plugged into a wall jack both your machine and the TAD will try to control the telephone line See the illustration below
109. ed before the setting changes If a backup copy has already been printed it will not be printed again e If you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward Paging Fax Storage press A or Y to choose the PC The LCD will ask you the following message E Send Fax to PC Yes gt Press 1 No gt Press 2 e If you press 1 faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive on page 63 If you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged 65 Chapter 9 Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is inactive code x Press Menu 2 Press A or Y to choose Fax Press OK Press A or Y to choose Advanced Fax Operation Press OK Press Aor Y to choose Remote Access 4 Press OK Ente
110. eeenaaes 80 page layout N in 1 0 eeeeeeeeeee 76 paper SIZO ooo cece cece cece cece cece ee eeettteneeeeeees 79 paper type ooo c eee cee cece eeeeeeeeeeeeeeee 78 quality a runnin aeai 75 return to default seseeeeeeeeeeee eeren 80 set new default ccccceeeeeetteeeees 79 SUMQIGS doosi iiscitesareaoisiiiiinne tenian 74 sort ADF only eeeeeeeeeeeeeeesteeeeeeeneaes 77 USING ADF vinimoecniniinie a 9 using scanner glass oo eee 10 Cordless telephone 0 cccceeeeeeees 53 Custom Ringing seeen 45 Custom telephone features on a single INE oiiaii nrnna eaaa 120 D Data Ident A Call ccceceeeeettteeeees 45 Dialing a pase iina sensed iaa 56 access codes and credit card NUMDETS oerdei eana 60 Caller ID history ec ceeeeteeeeeeeeeees 55 GROUPS kirii a e aa 32 manual cerae aaia 54 Outgoing Call sssrinin 55 Speed Dial 2 c ccceeeeeeeeeeeeeeeeeees 54 Direct printing from a non PictBridge camera 100 from a PictBridge camera 00 98 Distinctive RING eee eeeeeeeeeeeeeeeeeeeee 45 setting ring pattern oo ee 46 CUMING Off cicctvetie edie 46 Document loading J0 siisceecheeeeeeeindiadieaie 9 10 Dual ACCESS ooo eee eneeneeeeeee eee eeeeees 34 E Easy ROCCIVE coicec eieccseesccescneeeeeeeteteeeeeees 41 Envelopes ainiin ioniene 12 13 16 17 Error messages on LOD eee 123 COMM Error sonaia 123 IK EMM p
111. eived into the memory and sent to the PC Color faxes will be received in real time and printed in color Changing the destination PC 8 0O O 6 Press Menu Press A or Y to choose Fax Press OK Press A or to choose Advanced Fax Operation Press OK Press A or to choose Fwd Page Store Press OK Press A or to choose PC Fax Receive Press OK Press A or V to choose Change Press OK Press A or Y to choose lt USB gt or the PC you want to receive Press OK Press A or to choose Backup Print On or Backup Print Off Press OK Press Stop Exit Turning off Advanced Fax Operations Press Menu Press A or to choose Fax Press OK Press A or to choose Advanced Fax Operation Press OK Press A or to choose Fwd Page Store Press OK 6 Press A or Y to choose Off Press OK 6 Press Stop Exit 4 Note The LCD will give you more options if there are received faxes still in your machine s memory See Changing Advanced Fax Operations on page 65 Advanced fax operations Black amp White only Changing Advanced Fax Operations If received faxes are left in your machine s memory when you change the Advanced Fax Operations the LCD will ask you one of the following questions E Erase All Fax Yes gt Press 1 No gt Press 2 E Print All Fax Yes gt Press 1 No gt Press 2 e If you press 1 faxes in the memory will be erased or print
112. emory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Paging This feature enables your machine to call your pager when a fax is received into its memory The machine will also page for voice messages Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution B amp W only A resolution setting that uses varying shades of gray for the best representation of photographs PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse Canada only A form of rotary dialing on a telephone line 168 Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Remote Retrieval Access The
113. end beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available telephone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call will be sent to a line that does not have a fax machine Your machine will work best on a dedicated line Two line telephone system A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet The two telephone numbers can be on separate jacks RJ11 or mixed into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If it can you must separate the line for your machine See p
114. enter Printing photos from a memory card or USB Flash memory drive PhotoCapture Center Operations Printing from a memory card or USB Flash memory drive without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media or a USB Flash memory drive See Print Images on page 85 Scanning to a memory card or USB Flash memory drive without a PC You can scan documents and save them directly to a memory card or USB Flash memory drive See Scan to a memory card or USB Flash memory drive on page 96 Using PhotoCapture Center from your computer You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your PC See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 82 Using a memory card or USB Flash memory drive Your Brother machine has media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard xD Picture Card and USB Flash memory drives Memory Stick CompactFlash Memory Stick Pro SecureDigital xD Picture Card MultiMediaCard 0 87 in 22 mm or less 0 43 in 11 mm or less USB Flash memory drive E miniSD can be used with a miniSD adapter E Memory Stick Duo
115. ephone number up to 20 digits Press OK E If you do not want to store a second number press OK Do one of the following E To store another Speed Dial number go to step E To finish the setting press Stop Exit Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history Press Redial Pause You can also choose Outgoing Call by pressing Fax 2 Press A or to choose the name or number you want to store Press OK Press A or to choose Add to Speed Dial Press OK Press A or to choose the 2 digit Speed Dial location you want to store the number in Press OK Dialing and storing numbers O Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 153 E To store the number without a name press OK QO Press OK to confirm the fax or telephone number Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E If you do not want to store a second number press OK Press Stop Exit Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID on page 47 Press Fax Press A or to choose Ca
116. er When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine Transmission Verification Report A listing for each fax sent that shows its date time and number True2Life Adjusts the color in the image for better print quality by improving sharpness white balance and color density 169 A Access codes storing and dialing 60 Accessories and supplies neeese iii ADF automatic document feeder 9 30 Answering machine TAD naese 49 COMMOCUING riaa aa a r 50 Apple Macintosh See Software User s Guide on the CD ROM otee nr eae aa Automatic FAX FOCCIVE geiirt ini ornant nei e ei 38 Easy Receive ccceceeeeeeteeeeees 41 B Broadcasting ironed inre 32 setting up Groups fOr sssssseseseneeeseeeeee 59 Brother accessories and supplies 0 00 iii Brother numbers 0 ccceceeeeeeeeeeeeees i Customer Service cccceeeeeeeeeeeeeee i FAQs frequently asked questions i product SUpport i iireiiiinniii nnii i service centers Canda eee ii
117. er and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or _alteration removal of the _ serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 877 BROTHER 1 877 276 8437 or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 877 BROTHER 1 877 276 8437 or visit www brother usa com What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the problem reported concerning your Machine and or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service
118. ers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA 1 877 552 MALL 6255 1 800 947 1445 fax In Canada http www brothermall com 1 877 BROTHER http www brother ca Description Item Ink Cartridge Standard lt black gt LC51BK Prints approx 500 pages Ink Cartridge lt cyan gt blue LC51C Prints approx 400 pages Ink Cartridge lt magenta gt red LC51M Prints approx 400 pages Ink Cartridge lt yellow gt LC51Y Prints approx 400 pages Premium Glossy Photo Paper Letter size 20 sheets 4 x6 size 20 sheets BP61GLL BP61GLP Matte Inkjet Paper Letter size 25 sheets BP6OML USA only Inkjet Plain Paper Letter size 250 sheets BP6OPL USA only Telephone Line Cord LG3077001 USA only User s Guide LS2764001 English for USA and Canada LS2764002 French for Canada Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
119. ess Color Start to print Setting your changes as the new default You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again Press A or to choose your new setting Press OK Repeat this step for each setting you want to change B After changing the last setting press A or Y to choose Set New Default Press OK Press 1 to choose Yes O Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again G Press A or to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit 95 Chapter 13 Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows Scan to E mail Scan to Image Scan to OCR Scan to File Scan to Media Select amp Press OK Press A or Y to choose Scan to Media Press OK If you are not connected to your computer only the Scan to Media selection will appear on the LCD p See Scanning for Windows or Macintosh in the Software User s Guide on the CD ROM for details about the other menu options 96 How to scan to a memory card or USB Flash memory drive You can scan black amp white and color documents i
120. ess Speed Dial 2 Press A or to choose Setup Groups Press OK Press A or to choose the Group you want to change Press OK O Press A or to choose the number you want to delete Press OK Press 1 to confirm O Press A or to choose Complete Press OK QO Press Stop Exit Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialing using the dial pad See Storing Speed Dial numbers on page 56 60 For example you might have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys D Press Speed Dial Press A or to choose Search Press OK amp Enter 03 Note If you stored 2 numbers in one Speed Dial location you will be asked which number you want to send to Press A or to choose Speed Dial Press OK Press A or Y to choose Search Press OK Enter 02 Press Black Start or Color Start You will dial 555 7000 To temporarily change
121. ession and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives m This warranty gives you certain rights and you may also have other rights that may vary from state to state E This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2007 Brother International Corporation vi BROTHER MULTIFUNCTION CENTER FAX MACHINE LIMITED WARRANTY Canada only Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centres will repair or replace at Brother s sole discretion this MFC Fax machine free of charge if defective in material or workmanship This warranty applies only to products purchased and used in Canada This limited Warranty does not include cleaning consumables including without limitation ink cartridges print cartridges print rolls thermal paper rolls toner cartridges drum units OPC belts fixing units print heads paper
122. fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you 166 CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified time later Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an exist
123. ffects IS Sharpness chosen D O lt 40 gt Color Density Pies ae Exit Cropping On Off 95 Borderless On Off 95 Set New Default Yes No 95 Factory Reset Yes No 95 Print Quality G Press A or to choose Print Quality Press OK 2 Press A or to choose Normal or Photo Press OK Paper and print size Press Aor Y to choose Paper Size Press OK Press A or Y to choose the paper size you are using Letter 4 x 6 5 x 7 orA4 Press OK If you chose Letter or A4 press A or to choose the print size If you do not want to change additional settings press Color Start to print Press OK Example Printed Position for Letter paper Paper options Paper Type Gi Press A or to choose Paper Type Press OK 2 Press A or Y to choose the paper size you are using Plain Paper Inkjet Paper Brother Photoor Other Photo Press OK 3 If you do not want to change additional settings press Color Start to print 1 2 atg 3 5 x 3 5 3 6 x 4 4 5 pose 5 8 x 6 Max Size 4 If you do not want to change additional settings press Color Start to print 93 Chapter 13 Adjusting Brightness Contrast and Color Brightness Press A or to choose Brightness Press OK e Press lt or gt to make the copy lighter or darker Press OK amp If you d
124. from a menu 8 LCD liquid crystal display Displays messages on the screen to help you set up and use your machine Also you can adjust the angle of the LCD display by lifting it 9 Ink Lets you clean the print head check the print quality and check the available ink volume Chapter 1 LCD display screen The LCD shows the current machine status when the machine is idle AN Al 1 Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E TAD External TAD E Mn1 Manual 2 Faxes in memory Shows how many received faxes are in the memory 3 Memory Status Lets you see the available memory in the machine 4 Ink indicator Lets you see the available ink volume Basic Operations The following steps show how to change a setting in the machine In this example the Mode Timer setting is changed from 2 minutes to 30 seconds Press Menu 2 Press A or Y to choose General Setup General Setup Fax LAN Print Reports Machine Info Select amp Press OK Press OK O Press A or to choose Mode Timer MENU o General Setup l Paper Type I Plain Paper Size Letter Volume I Select amp Press OK 5 Press OK QO Press A or to choose 30 Secs Select amp Press OK Press OK You can see the current setting on the LCD MENU General Setup Mode Timer 30 Secs Paper Type Plain Paper Size Letter Volume I Selec
125. gray available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Innobella Innobella is a range of genuine consumables offered by Brother For best quality results Brother recommends Innobella Ink and Paper Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax You can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending Menu mode Programming mode for changing your machine s settings 167 OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s m
126. h the 600 dpi and 1200 dpi test prints are the best matches press 1 Yes to finish the Alignment Check Go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit Checking the ink volume Although an ink volume icon appears on the LCD you can use the Ink key to see a large graph showing the ink that is left in each cartridge Press Ink Press A or to choose Ink Volume Press OK The LCD shows the ink volume Press Stop Exit E Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM 137 Machine Information Checking the serial number You can see the machine s serial number on the LCD i Press Menu Press A or Y to choose Machine Info Press OK Press OK 3 Press A or Y to choose Serial No 4 Press Stop Exit 138 Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty caution It is important to allow the machine to
127. he left of the window SOFTWARE USER S GUIDE Version 0 Not available for De models and MFC ae 240C SS N g Software MFC models oniy 7 PhotaCapture Center section II Apple Macintosh D Index D covard For Macintosh Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive B Double click the Documentation icon Double click your language folder and then double click the top page file B Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window D covert K eo core SOFTWARE USER S GUIDE Version D OD gl g Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 106 117 141 154 166 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone wall jack and a standard AC power outlet Choose a location where the temperature remains between 50 F and 95 F 10 C and 35 106 caution Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemic
128. he original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to your print head resulting from packing the Inkjet MFC Fax machine without the ink cartridges or the protective parts will void your warranty Improper packaging may cause severe damage to the machine during shipping and will void the warranty BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATIONS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centres Distributors Dealers Agents or employees shall create another warranty or modify this warranty The warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Fax machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Fax machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limi
129. ia on page 11 Printing appears dirty or ink seems to run Make sure you are using the recommended types of paper See Acceptable paper and other media on page 11 Don t handle the paper until the ink is dry If you are using photo paper make sure that you have set the correct paper type If you are printing a photo from your PC set the Media Type in the Basic tab of the printer driver Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine printer platen on page 134 Make sure you are using the paper support flap See Loading paper and other media on page 14 The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Basic tab click Settings and uncheck Bi Directional Printing Cannot perform 2 in 1 or 4 in 1 printing Check that the paper size setting in the application and in the printer driver are the same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click Settings and make sure you uncheck Color Enhancement True2Life Turn the borderless feature off Borderless printing is slower than normal printing See Pr
130. ial numbers However press if you want to create a pause 6 Press 9 0 to reset the machine when you have finished O Hang up after you hear your machine beep Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you choose On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Choosing On Image or Of f Image will print a section of the fax s first page on the report to help you remember When the Transmission Verification Report is turned Off or Of f Image the Report will only print if there is a transmission error with NG in the RESULT column Press Menu Press A or to choose Fax Press OK Press A or to choose Report Setting Press OK Press A or to choose Transmission Press OK Press A or to choose On On Image Off or Of f Image Press OK QO Press Stop Exit Printing Reports Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off
131. ies For best results use Brother paper E When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Type on page 22 E When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the photo paper on top of the instruction sheet E When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams E Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Recommended media To get the best print quality we suggest using Brother paper See table below We recommend using 3M Transparency Film when you print on transparencies Loading documents and paper Brother paper Paper Type Item Letter Glossy Photo BP61GLL Letter Inkjet Matte BP60ML USA only 4 x 6 in Glossy Photo BP61GLP Brother paper Paper Type Item Letter Plain BP60PL USA only Handling and using media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E The coated side of photo paper is shiny Avoid touching the shiny coated side Load photo paper with the shiny side f
132. ifficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 10 Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD Cannot print images from FaceFilter Studio To use FaceFilter Studio you must install the FaceFilter Studio application from the CD ROM supplied with your machine To install FaceFilter Studio see the Quick Setup Guide Also before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned on and connected to your computer This will allow you to access all the functions of FaceFilter Studio 121 PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work properly 1 Have you installed the Windows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update using one of the following methods E Install MFL P
133. ifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA only Who is covered E This limited warranty warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product E If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished product prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered This Product includes a Machine and Consumable and Accessory Items Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges cordless handset battery refill ribbons therma PLUS paper and thermal paper m Except as otherwise provided here
134. in Brother warrants that the Machine and the accompanying Consumable and Accessory ltems will be free from defects in materials and workmanship when used under normal conditions This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods E Machines one year from the original purchase date E Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fus
135. ing Tx Ethernet PowerPC Removable G3 Disk 350MHz Mac OS x Printing jyusB 3 PowerPC 512MB 1GB 10 4 40r PCFax 10 100Base G4 G5 greater Scanning Tx Ethernet Intel Removable Core Disk Processor Conditions 1 Microsoft Internet Explorer 5 5 or greater For WIA 1200x1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported PC Fax supports black and white only PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP Presto PageManager on the CD ROM supports Mac OS X 10 3 9 or higher For Mac OS X 10 2 4 10 3 8 Presto PageManage is available as a download from the Brother Solutions Center For the latest driver updates visit www brother com All trademarks brand and product names are property of their respective companies 163 Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of Ink The first time you install the ink cartridges the machine will use extra Cartridge ink to fill the ink delivery tubes This is a one time process that enables high quality printing Afterward replacement ink cartridges will print the specified number of pages Replacement Ink Cartridges Standard Black Approximately 500 pages at 5 coverage Yellow
136. ing telephone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack External telephone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Receive Code Press this code 5 1 when you answer a fax call on an extension or external telephone Fax Storage You can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Glossary Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray Scale The shades of
137. inting for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM True2Life is not working properly If the image data is not full color in your application such as 256 color True2Life will not work Use at least 24 bit color data with the True2Life feature Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other media on page 14 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other media on page 14 Printed pages double feed and cause a paper jam Make sure you pull out the paper support until it clicks and unfold the paper support flap Machine does not print from Paint Brush Try setting the Display setting to 256 colors 118 Printing continued Troubleshooting and Routine Maintenance Difficulty Suggestions Machine does not print from Adobe Illustrator Try to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connect
138. ion with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received color fax prints only in black and white Replace the color ink cartridges that are empty or nearly empty and then ask the other person to send the color fax again See Replacing the ink cartridges on page 131 Check that Advanced Fax Operation is set to off See Turning off Advanced Fax Operations on page 65 Left and Right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 41 Telephone Line or Conne ctions Difficulty Suggestions Dialing does not work No dial tone Check that the machine is plugged in and that the On Off key is on Check all line cord connections Canada only Change Tone Pulse setting See the Quick Setup Guide Send a fax manually and wait to hear the fax receiving tone before you press Black Start or Color Start See Sending a fax manually on page 36 The machine does not answer when called Make sure the machine is in the correct receiving mode for your setup See Choosing the Receive Mode on page 38 Check for a dial tone If possible call your machine to hear it answer
139. ion lets you hear the dialing ringing and fax receiving tones while sending a fax Press Fax Load your document To listen for a dial tone press Hook or pick up the handset of an external 27 telephone Dial the fax number When you hear the fax tone press Black Start or Color Start If you are using the scanner glass press 1 to send a fax If you picked up the handset of an external telephone replace it Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Load your document Press Black Start or Color Start E f you are using the scanner glass press 1 to send a fax Replace the handset of the external phone Sending a fax Out of Memory message If you getan Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you getan Out of Memory message while scanning a subsequent page you will have the option to press Black Start to send the pages scanned so far or to press Stop Exit to cancel the operation E Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 34 37 Receiving a Fax Re
140. ip 20 Out of Area Caller ID n 47 P Packing the machine cee 138 PaGQUAG seai E ER 62 Paper niie aenneren 11 16 155 Capacity eisai ttuna eia eei 13 LOADING weccistersdesien eet arbelineee 14 16 17 printable area ooo eee eeeeeeeceeeeeeeeeeeeeeeeeeeaes 19 S Z anai aiani 22 size of COCUMENT ieser 9 YPE conesa aei 12 22 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides cccceceeeeeeeeeeeeneeneees Personalized Ring cecececeeeeeeeeeneees 45 Photo Bypass Tray USA o e 17 Photo Paper Tray Canada 0 00 17 PhotoCapture Center Adding Effect ascersanercncninonsws 87 Borderless eccceceeeeeeeeeeeeeeeeeeeeeeeeeeaes 95 CompactFlash Jagdlvdstvazedeviuersbevsddaaetesces 82 O70 0 0 ae en 95 DPOF printing escroissir 91 from PC See Software User s Guide on the CD ROM sc scisiceecedcdeerattacineveatinctedesttectins Memory Stick Pro oo eeeeeeeeeeeeees 82 Memory Stick oiiire 82 MultiMediaCard seese 82 Photo Effects Auto Correct ccceeeeeeeeeeeeceeeeeeeeeees 87 Enhance Scenery secese 88 Enhance Skin Tone 00ee 87 Monochrome ccceeeeeeeeeeeeeeeeeeeeeeee 89 Remove Red Eye cscccscececn 88 Sepia onaren aiiai 89 Preview photos 85 Print settings Brightness sseeeancrererenrrnerrnennnrnrenns 94 Contrast irese isenren
141. ller ID hist Press OK Press A or to choose the number you want to store Press OK Press A or to choose Add to Speed Dial Press OK 6 Press A or Y to choose the 2 digit Speed Dial location you want to store the number in Press OK 57 Chapter 8 QO Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 153 E To store the number without a name press OK Press OK to confirm the fax or telephone number Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E If you do not want to store a second number press OK Press Stop Exit Changing Speed Dial names or numbers You can change or delete a Speed Dial number that has already been stored amp Press Speed Dial Press A or Y to choose Set Speed Dial Press OK Press A or to choose the 2 digit Speed Dial location you want to change Press OK O Do one of the following E Press Aor Y to choose Change Press OK E Press A or Y to choose Delete Press OK Press 1 to confirm Go to step 58 Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Clear Back Re enter the character 6 Do one of the following E Ente
142. m Documents can jamin the ADF unit if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed 2 Open the ADF cover 3 Pull the jammed document up and to the left O Close the ADF cover O Press Stop Exit E Note To avoid document jams close the ADF cover properly by pressing it down in the middle Document is jammed inside the ADF unit amp Take out any paper from the ADF thatis not jammed 2 Lift the document cover 128 Pull the jammed document out to the left O Close the document cover Press Stop Exit Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine D Pull the paper tray 1 out of the machine Troubleshooting and Routine Maintenance Reset the machine by lifting the scanner cover from the front of the machine and then closing it E If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed paper please go to the next step Remove the Jam Clear Cover 1 from the back of the machine Pull the Put the Jam Clear Cover back on jammed paper out of the machine Make sure the cover is set properly QO Using both hands use the plastic tabs on both sides
143. may cause injury A DO NOT touch the paper feed roller Doing this may cause injury UL 108 Safety and Legal A DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine Doing this may cause a fire or electrical shock If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i 109 e Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power co
144. ment amp Enter the number of copies you want O Press A or to choose Page Layout Press OK 6 Press A or to choose Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster 3 x 3 Press OK If you do not want to change additional settings press Black Start or Color Start to scan the page If you are making a poster or placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press 1 to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout After all the pages have been scanned press 2 to finish Place your document face down in the direction shown below m 2 in 1 P qi o A a 7 2 E 2in1 L 1 i RS ERCE m 4in1 P 12 q i ha b k E 4in1 L X iN 3 41 L gt gt BA E Poster 3 x 3 You can make a poster size copy of a photograph a i 5 x a an ia Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 123 123 123 and so on Press Copy Load your document Enter the number of copies you wa
145. merical Order Press OK Note e Press x to make the LCD font size larger Press to make the LCD font size smaller If you chose Alphabetical Order in step use the dial pad to enter the first letter of the name and then press A or Y to choose the name and number you want to call Press OK Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Black Start or Color Start to try again If you want to make a second call to a number you recently dialed you can press Redial Pause and choose one of the last 30 numbers from the Outgoing Call List Redial Pause only works if you dialed from the control panel f you are sending a fax automatically and the line is busy the machine will automatically redial once after five minutes Press Redial Pause Press A or to choose the number you want to redial Press OK Press A or to choose Send a fax Press OK 4 Press Black Start or Color Start E Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass Outgoing Call The last 30 numbers you sent a fax to will be stored in the outgoing call history You can choose one of these numbers to fax to add to Speed Dial or delete from the history D Press Redial Pause You can also choose Outgoing Call by pressing Fax B Press A or to choose the number you want to call Press OK
146. n between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected E Call the dealer or an experienced radio TV technician for help E This transmitter must not be co located or operated in conjunction with any other antenna or transmitter E This equipment complies with FCC radiation exposure limits set forth for uncontrolled equipment and meets the FCC radio frequency RF Exposure Guidelines in Supplement C to OET65 This equipment should be installed and operated with at least 20cm and more between the radiator and person s body excluding extremities hands wrists feet and legs IMPORTANT Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 LAN connection caution DO NOT connect this product to a LAN connection that is subject to over voltages Safety and Legal Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the Uni
147. n of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings Printing Images oY Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface amp Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Printing photos from a camera DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print 99 Chapter 14 Printing photos directly from a digital camera without PictBridge
148. naaes 95 Scan to a memory card or USB Flash memory drive cccceeeeeeeeeteeeeeeeneeeees 96 Entering SCAM MOG seorsa a EnA EEEE Ea EARANN 96 How to scan to a memory card or USB Flash memory drive ceeee 96 Understanding the Error Messages seesseseeriirrirrrrsrresrrrrrrirrrrrssesrrerrrrerrnnesnee 97 14 Printing photos from a camera 98 Printing photos directly from a PictBridge CAMELA cceeceeeeeeeeeteeeeeeettteeeeeeees 98 PictBridge requirements cc ccceceeeeseeeeeeeceeceeeeeeteeeseesneenecneneeneeeereeeeeseese 98 Setting your digital CAMETA ceeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeteseeeeaeeeeneenaeeees 98 Printing Mage S es aa a a a a ara 99 DPOF printing i ttccc2rtesictetesvenktectesyahacastevinechivy vincstecevutier eave liwdgerebebvanaciedes delay 99 Printing photos directly from a digital camera without PictBridge 0 100 Printing MAGS aieia a Mei as eae a ee aa eee 100 Understanding the Error Messages cc cseeeceeeee eee eeeenenneeennaeeeeeeeeeeteeeeeenaaaa 101 xii Section V Software 15 Software and Network features 104 Section VI Appendixes A Safety and Legal 106 Choosing a locatis a E EER EAE EAA S 106 To use the machine Safely cece eeeeeeeesseceeeeeeeeeeeeeeeeeeeeeeeaaeaaeseensaeaeeeteneeaeeees 107 Important safety iNStrUCtiONS ce ecceeeceeeneeeeeeeeeeeeeseeeaeeeeeeenaeeeeesenaeees 110 Standard telephone and FCC Notices These notices a
149. nd and PC Fax Receive f Windows only Also included is Brother BRAdmin Light 2 Network Management software Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mDNS Web Services TELNET SNMP TFTP LLTD See the Computer Requirements chart on page 163 If you require more advanced printer management use the latest Brother BRAdmin Professional utility version that is available as a download from http solutions brother com 165 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black and white faxes only As a cost saving feature all delayed faxes to the same
150. nd then take out the ink cartridge Remove the protective yellow cap 1 S Improper Setup DO NOT touch the area shown in the illustration below 131 E Note If the protective yellow caps come off when you open the bag the cartridge will not be damaged O Each color has its own correct position Insert the ink cartridge in the direction of the arrow on the label Lift the lock release lever and push it until it clicks and then close the ink cartridge cover The machine will automatically reset the ink dot counter will ask you to verify that it was a brand new one For example Did You Change Black For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one be sure to press 2 No If the LCD shows No Cartridge after you install the ink cartridges check that the ink cartridges are installed properly 132 e If you replaced an ink cartridge the LCD If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned Q CAUTION DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink stains y
151. ndow does not appear use Windows Explorer to run the start exe program from the root directory of the Brother CD ROM Click Documentation Click the documentation you want to read E HTML documents Software User s Guide and Network User s Guide in HTML format This format is recommended for viewing on your computer PDF documents User s Guide for stand alone operations Software User s Guide and Network User s Guide in PDF format This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required General Information How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide m Scanning For Windows 2000 Professional Windows XP and Windows Vista ControlCenter3 For Windows 2000 Professional Windows XP and Windows Vista E Network Scanning Scansoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE with OCR application Chapter 1 Viewing Documentation For Macintosh Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear e008 MFL P
152. ne is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or
153. ng a fax in progress If you want to cancel a fax while the machine is scanning dialing or sending press Stop Exit 31 Chapter 5 Broadcasting Black amp White only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Press Fax Load your document Press A or to choose Broadcasting Press OK O Press A or to choose Add Number Press OK Enter a number using Speed Dial a Group or the dial pad Press OK After you have entered all the fax numbers by repeating steps and press A or Y to choose Complete Press OK Press Black Start E Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 210 different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Black Start to send the portion that is in the memory 32 Canceling a Broadcast in progress Press Menu Press A or Y to choose Fax Press OK
154. nner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Black Up to 22 pages minute Letter paper i Color Up to 20 pages minute Letter paper 1 Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Black amp White E Scans up to 600x1200 dpi E Prints up to 1200x1200 dpi Color E Scans up to 600x1200 dpi E Prints up to 600x1200 dpi Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document 157 PhotoCapture Center Compatible Media 1 Resolution File Extension Media Format Image Format Color Enhancement Photo Enhance Number of Files Folder Borderless CompactFlash Type only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick Pro Not available for music data with MagicGate Memory Stick Duo with adapter MultiMediaCard SecureDigital miniSD with adapter xD Picture Card 3 USB Flash memory drive 4 Up to 1200 x 2400 dpi DPOF EXIF DCF Photo Print JPEG Scan to Media JPEG PDF Color TIFF PDF Black True2Life Auto Correct Enhance Skin Tone Enhance Scenery Trimming Slide Show Remove Red Eye Monochrome and Sepia Up to 999 files The folder inside memory cards or USB Flash memory drive is also counted File must be st
155. nstable cart stand or table The product may fall causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product ona bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company 9 Use only the power cord supplied with this machine 10 DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only 12 DO NOT place anything in front of the machine that will block received faxes DO NOT place anything in the path of received faxes 13 Wait until pages have exited the machine before picking them up 14 Never push objects
156. nt Press A or Y to choose Stack Sort Press OK Press A or Y to choose Sort Press OK If you do not want to change additional settings press Black Start or Color Start Making copies E Note Page Layout Options are not available with Sort Adjusting Brightness Contrast and Color Brightness You can adjust the copy brightness to make copies darker or lighter Press Copy Load your document Enter the number of copies you want Press A or to choose Brightness Press OK Press 4 to make a darker copy or press gt to make a lighter copy Press OK O0 6606 If you do not want to change additional settings press Black Start or Color Start Contrast You can adjust the copy contrast to help an image look sharper and more vivid Press Copy Load your document Enter the number of copies you want Press A or Y to choose Contrast Press OK Press gt to increase the contrast or press lt 4 to decrease the contrast Press OK If you do not want to change additional settings press Black Start or Color Start O0 77 Chapter 12 Color Saturation 6606 78 Press Copy Load your document Enter the number of copies you want Press Aor to choose Color Adjust Press OK Press A or V to choose Red Green or Blue Press OK Press gt to increase the color saturation or press lt 4 to decrease the color saturation Press OK D
157. nto a memory card or USB Flash memory drive Black amp white documents will be stored in PDF PDF or TIFF TIF file formats Color documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is 150dpi Color and the default file format is PDF File names default to the current date that you set using the control panel keys For details see Quick Setup Guide For example the fifth image scanned on June 1 2007 would be named 06010705 PDF You can change the color and quality Quality Selectable File Format 150dpi Color JPEG PDF 300dpi Color JPEG PDF 600dpi Color JPEG PDF 200x100dpi B W TIFF PDF 200dpi B W TIFF PDF Insert a CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard xD Picture Card or USB Flash memory drive into your machine DO NOT take out the memory card or USB Flash memory drive while PhotoCapture is blinking to avoid damaging the card USB Flash memory drive or data stored on the card Se Load your document Press Scan 4 Press A or to choose Scan to Media Press OK PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 5 Do one of the following E To change the quality go to step E Press Black Start or Color Start to start scanning without changing additional settings QO Press A or to choose 150dpi Color 300dpi Color 600dpi
158. ntrast For most documents the factory setting Auto can be used It automatically chooses the suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document D Press Fax 2 Press A or to choose Contrast Press OK amp Press A or Y to choose Auto Light or Dark Press OK E Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a color fax e When you choose Photo as the Fax Resolution Changing fax resolution The quality of a fax can be improved by changing the fax resolution Press Fax 2 Press A or to choose Fax Resolution Press OK Press A or Y to choose the resolution you want Press OK 33 Chapter 5 E Note You can choose four different resolution settings for black amp white faxes and two for color Black amp White Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of gray or is a photograph This has the slowest transmission Color Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resol
159. o not want to change additional settings press Color Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid amp Press A or to choose Contrast Press OK Press lt or gt to increase or decrease the contrast Press OK 3 If you do not want to change additional settings press Color Start to print Color Enhancement True2Life You can turn on the color enhancement True2Life feature to print more vivid images Printing time will be slower D Press A or to choose True2Life Press OK Do one of the following E f you want to customize the White Balance Sharpness or Color Density press lt 4 or gt to choose On and then go to step E f you do not want to customize press lt or gt to choose Off Press OK and then go to step 94 3 Press A or Y to choose White Balance Sharpness or Color Density Press OK O Press lt 4 or gt to adjust the degree of the setting Press OK 6 Do one of the following E If you want to customize another color enhancement press A or Y to choose another option E If you want to change other settings press A or Y to choose Exit and then press OK If you do not want to change additional settings press Color Start to print ER Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influen
160. o one of the following E If you want to change another color saturation go to step E If you want to change additional settings press A or to choose Exit Press OK E If you do not want to change additional settings press Black Start or Color Start Paper Options Paper Type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality 6 Press Copy Load your document Enter the number of copies you want Press A or Y to choose Paper Type Press OK Press A or V to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK If you do not want to change additional settings press Black Start or Color Start Paper Size If copying on paper other than Letter size you will need to change the paper size setting You can copy only on Letter Legal A4 A5 or Photo 4 in W x 6 in H or 10 cm W x 15 cm H paper Press Copy Load your document Enter the number of copies you want Press Aor Y to choose Paper Size Press OK Press Aor to choose Letter Legal A4 A5 or 4 x6 Press OK If you do not want to change additional settings press Black Start or Color Start 6 6606 Making copies Setting your changes as the new default You can save the copy settings for Quality Paper Type Brightness Contrast and Color Adjust that you use most often by setting them the default se
161. oblems see the Network User s Guide for more information The network scanning feature does not work The network PC Fax Receive feature does not work For Windows users only Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 user s please visit the Brother Solutions Center Your computer cannot find your machine lt Windows users gt Firewall settings on you PC may be rejecting the necessary network connection For detail see the suggestion above for The network PC Fax Receive feature does not work lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model of ControlCenter2 122 Troubleshooting and Routine Maintenance Error messages As with any sophisticated office product errors may occur If this happens your machine identifies the error and shows an error message The most common error messages are shown below You can correct most errors by yourself If you need more help the Brother Solutions Center offers the l
162. ock 4 Press OK Press A or to choose Set Password Press OK 6 Enter a 4 digit number for the current password Press OK Enter a 4 digit number for a new password Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit Turning the TX Lock on off Turning TX Lock on D Press Menu 2 Press A or to choose Fax Press OK amp Press A or to choose Miscellaneous Press OK Press A or Y to choose TX Lock Press OK Press OK Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode 4 O Press A or Y to choose Set TX Lock 6 Security features Turning TX Lock off Press Menu Enter the registered 4 digit password Press OK TX lock is automatically turned off f Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered 27 Chapter 4 28 Fax Sending a fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Advanced fax operations Black amp White only Printing Reports Polling 30 38 43 54 61 69 71 Entering Fax mode When the machine is idle the time appears on the LCD When you want to send a fax or change fax send or receive settings press the Fax key to illuminate it in green T Fax Pa
163. ode USA only on page 47 You can print the Caller ID list See Printing the Caller ID List on page 48 56 Storing numbers You can set up your machine to do the following types of easy dialing Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause Press Redial Pause to put a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers You can store up to 80 2 digit Speed Dial locations with a name and each name can have two numbers When you dial you will only have to press a few keys For example Speed Dial Search OK the two digit number and Black Start or Color Start Press Speed Dial Press A or Y to choose Set Speed Dial Press OK Press A or Y to choose the 2 digit Speed Dial location you want to store the number in Press OK O Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 153 E To store the number without a name press OK 5 Enter the fax or telephone number up to 20 digits Press OK QO Do one of the following E Enter the second fax or tel
164. on both sides of the machine to lift the scanner cover until it locks securely into the open position Clean the machine printer platen 1 Cleaning the paper pick up roller Pull the paper tray completely out of the machine Unplug the machine from the AC power outlet and remove the Jam Clear Cover 1 Q CAUTION DO NOT place the jam clear cover face down as shown in the illustration You may damage the cover and cause paper jams Troubleshooting and Routine Maintenance amp Clean the paper pick up roller 1 with isopropyl alcohol on a cotton swab Put the Jam Clear Cover back on Make sure the cover is set properly O Put the paper tray firmly back in the machine 6 Re connect the power cord Cleaning the print head To maintain good print quality the machine will automatically clean the print head You can start the cleaning process manually if there is a print quality problem Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only three colors at a time Cyan Yellow Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily caution DO NOT touch the print head Touching
165. on for 33 outgoing faxes Fine S Fine Photo Contrast Auto Changes the lightness or 33 darkness of faxes you send Light Dark Speed Dial Search Alphabetical You can dial by pressing only 54 Order a few keys and Start Numerical Order Set Speed Dial Stores Speed Dial numbers 56 so you can dial by pressing only a few keys and Start Setup Groups Sets up a Group number for 59 Broadcasting Outgoing Call Send a fax You can choose a number 55 Add to Speed from the Outgoing Call Dial history and then send a fax E to it add it to Speed Dial or Delete delete it Caller ID hist Send a fax You can choose a number 55 from the Caller ID history and sati spsed then send a fax to it add it to Speed Dial or delete it Delete E The factory settings are shown in Bold with an asterisk 147 Level1 Level2 Level3 Options Descriptions Page Broadcasting Add Number You can send the same fax 32 message to more than one Complete fax number Delayed Fax On Sets the time of day in 35 off 24 hour format that the delayed faxes will be sent Batch TX On Combines delayed faxes to 35 x the same fax number at the off k same time of day into one transmission Real Time TX On You can send a fax without 34 ofg using the memory Polled TX On Sets up your
166. oose Normal or Basic E Basic reduces the modem speed to 9600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps factory setting Press OK 6 Press Stop Exit E4 Note When you change the compatibility to Basic the ECM feature is only available for color fax sending Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you that an ink cartridge is empty there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows nk Empty and Black B Pull the lock release lever down and take out the ink cartridge for the color Troubleshooting and Routine Maintenance Open the new ink cartridge bag for the color shown on the LCD a
167. op at one image while Slide show is operating Press A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 92 E If you do not want to change any settings press Color Start to print PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Trimming You can trim your photo and print a part of the image EA Note If your photo is very small or has irregular proportions you may not be able to trim the photo The LCD will display Image Too Small or Image Too Long Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or to choose Trimming Press OK 3 Press lt 4 or gt to choose your photo Press OK 4 Adjust the red frame on your photo The part inside of the red frame will be printed E Press x or to enlarge or reduce the frame size E Press each arrow key to move the position of the frame E Press 0 to rotate the frame E Press OK when you have finished the frame setting Press A or Y to increase or decrease the number of copies QO Do one of the following E Press OK and change the print settings See page 92 E If you do not want to change any settings press Color Start to print DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kod
168. or to choose Easy Receive Receiving a Fax Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter Legal size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Paper Size on page 22 Press Menu 2 Press A or to choose Fax Press OK 3 Press A or to choose Setup Receive Press OK Press A or to choose Auto Reduction Press OK Press A or Y to choose On or Off Press OK Press Stop Exit 41 Chapter 6 Receiving a fax at the end ofa conversation At the end of a conversation you can ask the other party to fax you information before you both hang up Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones slowly repeating beeps press Black Start or Color Start 3 Press 2 to receive a fax O Replace the handset of the external telephone Printing a fax from the memory If you have chosen paging or fax storage you can still print a fax from the memory when you are at your machine Press Menu Press A or to choose Fax Press OK 3 Press A or Y to choose Advanced Fax Operation Press OK 4 Press A or to choose Print Fax Press OK O Press Black Start E Note
169. or to choose Fax Press OK 3 Press A or Y to choose Miscellaneous Press OK Press Aor Y to choose Caller ID 0 Press OK Press A or to choose Display Press OK The Caller ID list will appear on the display If no ID is stored the beeper will sound and No Caller ID will appear on the display QO Press A or to scroll through the Caller ID memory to view the Caller ID information The LCD shows the caller s number or name and the date and time of the call 7 To finish viewing press Stop Exit EA Note You can also view the Caller ID list by pressing Fax See Caller ID history on page 55 48 Printing the Caller ID List Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Miscellaneous Press OK Press Aor Y to choose Caller ID 0 Press OK Press A or Y to choose Print Report Press OK If no ID is stored the beeper will sound and No Caller ID will appear on the LCD Press Black Start or Color Start O After printing has finished press Stop Exit Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not h
170. ored in the 4th folder level of the memory card or USB Flash memory drive Letter A4 Photo 4 x6 Photo 5 x7 Memory cards adapters and USB Flash memory drive are not included 2 SecureDigital SD amp MMC 16MB to 2GB SecureDigital High Capacity SDHC 4GB to 8GB 3 xD Picture Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 2GB xD Picture Card Type H from 256MB to 2GB 4 USB 2 0 Standard USB Mass Storage standard from 16 MB to 8 GB Support format FAT12 FAT16 FAT32 Progressive JPEG format is not supported 158 See Paper type and size for each operation on page 12 PictBridge Compatibility Interface Specifications Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information USB direct interface 159 Scanner Color Black Yes Yes TWAIN Compliant Yes Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP Windows Vista Color Depth 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Resolution Up to 19200 x 19200 dpi interpolated Up to 600 x 2400 dpi optical Scanning Speed Black Up to 3 59 sec Color Up to 5 66 sec Letter size at 100 x 100 dpi Document Size ADF Width 5 8 in to 8 5 in 148 mm to 21
171. orporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC Canada H9B 3H6 brother Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty USA CAN
172. ose Setup Receive Press OK Press A or Y to choose F T Ring Time Press OK 5 Press A or Y to choose how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press OK QO Press Stop Exit a Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time Easy Receive If Easy Receive is On The machine receives a fax call automatically even if you answer the call When you see Receiving on the LCD or when you hear chirps through the handset you are using just replace the handset Your machine will do the rest If Easy Receive is Off If you are at the machine and answer a call first by lifting a handset then press Black Start or Color Start and then press 2 to receive If you answered at an extension telephone press 5 1 See Using external and extension telephones on page 52 E Note e If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the fax receive code 5 1 e If you send faxes from a computer on the same telephone line and the machine intercepts them set Easy Receive to Off Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Setup Receive Press OK Press OK Press A or to choose On or Of f Press OK 8 00 Press Stop Exit Press A
173. osen Set New Default You may have to reset the date and time Menu and Features Mode and menu keys Access the main menu Access the mode and its menu of temporary settings Scroll through the current menu level Go back to the previous menu level Go to the next menu level E Go to the next menu level OK m E Accept an option E Cancel the current operation E Go back to the previous menu level Stop Exit E Stop the current operation 141 Menu table The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk Menu Menu gg Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer off Sets the time to return to 21 6 Bee Fax mode 30 Secs 1 Min 2 Mins 5 Mins Paper Type Plain Paper Sets the type of paperin 22 iskiei Papet the paper tray Brother Photo Other Photo Transparency Paper Size Letter Sets the size of the paper 22 te al in the paper tray A4 A5 A x6 Volume Ring off Adjusts the ring volume 23 Low Med High Beeper off Adjusts the volume level 23 Low of the beeper Med High Speaker Off Adjusts the speaker 23 tow volume Med High Auto Daylight On Changes for Daylight 24 off Savings Time automatically The factory settings
174. ou can choose a range of ring volume levels from High to Off While in Fax mode press lt 4 or lt 1 to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the menu Press Menu amp Press A or to choose General Setup Press OK 3 Press A or to choose Volume Press OK O Press A or to choose Ring Press OK 6 Press A or to choose Low Med High or Off Press OK QO Press Stop Exit Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off Press Menu General setup Press A or to choose General Setup Press OK amp Press A or to choose Volume Press OK O Press A or to choose Beeper Press OK 6 Press A or to choose Low Med High or Off Press OK 6 Press Stop Exit Speaker Volume You can choose a range of speaker volume levels from High to Off Press Menu Press A or to choose General Setup Press OK Press A or to choose Volume Press OK Press OK Press A or Y to choose Low Med High or Off Press OK Qe Press 4 or Y to choose S
175. our skin or clothing wash with soap or detergent at once If you mix the colors by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and or cartridges To protect your investment and obtain premium performance from the Brother machine we strongly recommend the use of Genuine Brother Supplies Cleaning the outside of the machine caution Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol
176. peaker Press Stop Exit You can also adjust the speaker volume by pressing Hook Press Hook Press Q or gt a This setting will stay until you change it again amp Press Hook 23 Chapter 3 Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date amp Time setting Press Menu Press A or Y to choose General Setup Press OK Press A or to choose Auto Daylight Press OK O Press A or to choose On or Of Press OK O Press Stop Exit 24 LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting Press Menu Press A or to choose General Setup Press OK Press Aor to choose LCD Settings Press OK 0 Press A or to choose LCD Contrast Press OK Press A or to choose Light Med or Dark Press OK 6 Press Stop Exit Setting the backlight brightness You can adjust the brightness of the LCD backlight If you are having difficulty reading the LCD try changing the brightness setting Press Menu Press A or Y to choose General Setup Press OK Press Aor to choose LCD Settings Press
177. r a three digit code using numbers 0 9 x or Press OK The preset cannot be changed f Note Do not use the same code as your Fax Receive Code 5 1 or Telephone Answer Code 5 1 See Using external and extension telephones on page 52 QO Press Stop Exit E Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step to restore the inactive setting and press OK 66 Using your Remote Access Code Dial your fax number from a touch tone telephone or another fax machine 2 When your machine answers enter your remote access code 3 digits followed by x at once The machine signals if it has received messages E 1 long beep Fax messages E No beeps No messages 4 When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command O Press 9 0 to reset the machine when you have finished QO Hang up E Note If your machine is set to Manual mode and you want to use the remote retrieval features wait about 2 minutes after it starts ringing and then enter the remote access code within 30 seconds Remote Fax commands Advanced fax operations Black amp White only Follow the commands below to access features when you are away from the machine When you
178. r example Enter 1 3 x 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 e You can enter up to 12 characters including commas for the image numbers you want to print QO After you have chosen the image numbers press OK again 7 Enter the number of copies you want using the dial pad Do one of the following E Change the print settings See page 92 E If you do not want to change any settings press Color Start to print Photo Effects You can edit and add effects to your photos and view them on the LCD before printing GY Note After adding each effect you can enlarge the view of the image by pressing To go back to the original size press again The Photo Effects feature is supported by z REALLUSION technology from Reallusion Inc Auto Correct Auto Correct is available for most photos The machine decides the suitable effect for your photo D Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture Press A or to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press OK Press A or Y to increase or decrease the number of copies O Press A or Y to choose Auto Correct 6 Do one of the following E Press OK and change the print settings See page 92 E f you do not want to change any settings press Color Start to print
179. r the name up to 16 characters using the dial pad Press OK See Entering Text on page 153 E If you do not want to change the name press OK QO Do one of the following E Enter the new fax or telephone number up to 20 digits Press OK E f you do not want to change the number press OK Do one of the following E Enter the second new fax or telephone number up to 20 digits Press OK E f you do not want to change the number press OK Press Stop Exit Setting up groups for broadcasting Groups which can be stored on a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only Speed Dial Search OK the two digit location and Black Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 158 numbers in a large Group if you have 2 numbers in each location See Storing Speed Dial numbers on page 56 and Broadcasting Black amp White only on page 32 Press Speed Dial Press A or to choose Setup Groups Press OK Press A or V to choose GROUP1 GROUP2 GROUP3 GROUP4 GROUPS or GROUP6 for the Group name where you will store the fax numbers Press OK Press Aor to choose the 2 digit location where you want to add to the Group Press OK Press A or to choose Add
180. rap the machine in the bag and put it in the original carton with the original packing material 139 Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton EA Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine A A cay TS BSA A N NY N N EA Yi N AN 10 Close the carton and tape it shut 140 On screen programming Your machine is designed to be easy to use with LCD on screen programming using the menu keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table that begins on page 142 These pages list the menu selections and options Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have ch
181. rd from the AC power outlet to shut off the power completely Always make sure the plug is fully inserted e To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord caution Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak Use only the power cord provided with the machine Important safety instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product A O N gt Unplug this product from the wall outlet before cleaning the inside of the machine DO NOT use liquid or aerosol cleaners Use a damp cloth for cleaning Safety and Legal DO NOT use this product near water DO NOT place this product on an u
182. re Press Menu Press A or to choose General Setup Press OK Press A or to choose Mode Timer Press OK O Press A or to choose 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press OK O Press Stop Exit 21 Chapter 3 Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using i Press Menu Press A or Y to choose General Setup Press OK Press A or to choose Paper Type Press OK O Press A or V to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK O Press Stop Exit E Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams 22 Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 4 x 6 in 10 x 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page D Press Menu 2 Press A or Y to choose General Setup Press OK 3 Press A or to choose Paper Size Press OK O Press A or Y to choose Letter Legal A4 A5 0r 4 x6 Press OK 6 Press Stop Exit Volume Settings Ring Volume Y
183. re in effect on models sold and used in the United States only eee ceeeeeeeeeeeeeeeeees 112 Federal Communications Commission FCC Declaration of Conformity USA OMY vrectaisss anthesis tbe ts chedecatoag ee sidhed Sani eE 113 Industry Canada Compliance Statement Canada only 114 LAN SCONNMECHON siinne eee adele alle en AGUAS eet 114 Legal limitations for COPYING ccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseneeeeeeeseneeeaeees 115 THAGOMANKS einiino aaa tneteadiaet aieeaa aa aAa Ea 116 B Troubleshooting and Routine Maintenance 117 TrOUDICSNOOTING eee cece tree teeter er enna e aiaa tennaaaaaeeeeeeeeeeseneeeeneaa 117 If you are having difficulty with your machine ceeeeeeeeeeeeeeeeeeeeeeeeeeees 117 Error messages 2 ccccceseceeeeeeseeeseeeeceneenaecececeeeeeeeeessesneceneceeteneestesseessessecnteneees 123 Error animation suieta E a ER 126 Transferring your faxes or Fax Journal report sssseseesssserersseerssrerrrssrernssee 126 Document am sscsincicediien iii aA idee eed 128 Printer jam or paper jam ooo eee eter rere eter ere te ne eaaaaaeeeeeeeeeeeenteeneaa 128 Dial TONE siirinsesi inanan iaa a eae a ih 130 Telephone line interference ccccececceceeeececeeeneeceeeeeeeeeeeseeeecsaecaeeeeeeeees 130 Routine Maintenance sisses i dea ie aE E 131 Replacing the ink cartridges eseseeeeeeeesreseeserrrrirrrresresrriritrrrrrnnsseesrent 131 Cleaning the outside of the machine
184. register the ring pattern with the machine Caller ID Display View or print a list of the 47 i last 30 Caller IDs stored in Print Report the memory ues oi Set up your 3 digit area y code only if you do not dial it within your own area code LAN TCP IP BOOT Method Auto Chooses the BOOT See method that best suits Network Static your needs User s RARP Guide on BOOTP ne CD ROM DHCP IP Address 000 255 Enter the IP address 000 255 000 255 000 255 Subnet Mask 000 255 Enter the Subnet mask 000 255 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS A configuration mode Static The factory settings are shown in Bold with an asterisk 2 145 Level1 Level2 Level3 Options Descriptions Page LAN TCP IP WINS Server Primary Specifies the IP address See Continued Continued 000 000 000 000 of the primary or NENON secondary server User s Secondary 5 Guide on 000 000 000 000 the DNS Server Primary Specifies the IP address CD ROM 000 000 000 000 ofthe primary or secondary server Secondary y 000 000 000 000 APIPA On Automatically allocates the IP address from the Off A link local address range Setup Misc Ethernet Auto Chooses the Ethernet link 100B FD mode 100B HD 10B FD 10B HD
185. rieval eit c ccscccisieedeteslechaecetdene geek ci icandahee venddengegedl ebdacbet aa i E 66 Setting a Remote Access Code o oo ceccceccececeeeeeeeeeeeeeeeseeeneeeeeseneeeeeseeenneeees 66 Using your Remote Access Code cecccccceeeceeeeeeeeeneeeeeeeinneeeeeeeeenaeeeeeeeea 66 Remote Fax COMMAMNAS 0 0 cece cette eee enneeeeeeeeeeeee tee eennnaaeeeeeeeeeeeenneenaega 67 Retrieving fax MOSSAGES cccceeecceceeeseeceeeeenseceeeeeeaaeeeeeenseaaeeesetneaeeeeeneaaaes 68 Changing your Fax Forwarding number ccccceeeeeeeeeeceeeeeeeeeeeeeeteeneees 68 10 Printing Reports 69 Fax repons cupia S E hae a E E E E T 69 Transmission Verification ReEpott cccccceecececeeeeeeeeeeeeneecaeeeeeeeeeeeeeteees 69 Fax Journal activity report reires renina danarra arr N aE anaa aT RANA 69 RROPOMS on sites aaa aa ea aaa ae hE eaaa a a ea E eaa S a ei 70 How t print a rePOrt cca npecican che ected aa aea aaa aa E Aaaa ER 70 11 Polling 71 Polling OV rvi Wensing eden neice 71 Polling receive tesnenie a a aa aa a a aa aie 71 Setup to receive polling ccccceecceceeeceeeeeeceeeeeeeeeeeeeeeeeeaaeeeeeeeeeeeeeeeeeeeneeees 71 Sequential polling Black amp White only eeeeseeeeeeeesersseeerreseeerrssserrrsssreens 71 Polled transmit Black amp White OMnly 0 cecceseeeeeeeeeeeeeeeeneeeeeeeaeeeeeeeenaeeeeeeenaes 72 Set up for polled transmit cccecceccecceceeeeeeeeeeeceeceeeae
186. riieiain 57 58 setting up Groups for Broadcasting 59 DC OI Cll erena S 54 Speed Dial CHANGING cee eeeeeeeeeeeeeeeeeeeeneeee 57 58 setting up by 2 digit location 56 setting up from Caller ID history 57 setting up from outgoing calls 57 USING E 54 R Rec iv Mode cee eccceeccceceecceaseeeeeeeeees 38 External TAD wicsives cued lacessnacesesessatsdeeneneds 38 Fax ONIY sivtact eer dies cd ieee ees 38 Fax Tel einne eana 38 Manual saissetiae 38 Redial Pause ccccccceeceeecceceeeeeeeeeeanees 55 Reducing COPIES oia e adececanie 75 INCOMING FAXES eee eeteeeeeeeenteteeeeenaes 41 Remote Retrieval cceccccceeeeeeeeeeees 66 ACCESS COE ou eececeseeeeeeececeeeseeeeeeeanees 66 COMMAMNAS zieningen inea anae 67 getting your faxes seeen 68 Remote Setup See Software User s Guide on the CD ROM nesesssoerrrereserrrreresrerrerreerrnne RREPOMS oidis iane dereie eneid rrei 69 Caller ID UiSt sxicccsssnocdedessnnccvexeecedsecnnsaces 48 Fax Joumal orroe eniin 70 Journal Period cccccceeeesseeeeeeeeeees 69 Help EIST aaccies vieceteeteedseeddaadatdeaeeeaeeece yds 70 NOW tO Print ssrin enas npin 70 Network Configuration 70 Quick Dial List 0 eects 70 Transmission Verification 69 70 User Settings ccceeeseeeeesteeeeeenaes 70 173 Resolution COPY orei titania tatocas teen Er EE 157 aK nie aa E ea 156 a T 161 SC
187. ro Suite Sl e Start Here OSX Presto PageManager 3 3 Utilities Documentation Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click the top page file to view the Software User s Guide and Network User s Guide in HTML format Click the documentation you want to read E Software User s Guide E Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater E Network Scanning For Mac OS X 10 2 4 or greater Presto PageManager User s Guide m The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application Accessing Brother Support For Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers on Brother numbers on page i and on the Brother CD ROM E Click Brother Support on the main menu The following screen will appear Macromedia Flash Player 8 Brother Support Brother Home Page Support Information Brother Mall com Shop Online Canada Brother Solutions Center Supplies Information E To access our web site www
188. ro Suite from the CD ROM See the Quick Setup Guide m Download the latest service pack from the Microsoft Web site 3 Wait about 1 minute after you restart the PC and then connect the USB cable 2 Take out the memory card or USB Flash memory drive and put it back in again 3 If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue 4 If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try again 5 If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure that you have correctly inserted the memory card or USB Flash memory drive Network Difficulties Difficulty Suggestions Cannot print over the Network Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 70 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are having Network pr
189. ropping Borderless On Expands the printable area 95 off to fit the edges of the paper Set New Default Yes You can save your print 95 settings No Factory Reset Yes You can restore all the 95 ie settings to factory settings The factory settings are shown in Bold with an asterisk 2 Entering Text When you are setting certain menu selections such as the Station ID you may need to enter text into the machine Most dial pad keys have three or four letters printed on keys The keys for 0 and do not have printed letters because they are used for special characters By pressing the proper dial pad key repeatedly you can access the character you want Press one two three four Key time times times times 2 A B C 2 3 D E F 3 4 G H l 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W xX Y Z Putting spaces To enter a space in a fax number press gt once between numbers To enter a space in a name press gt twice between characters Making corrections If you entered an incorrect letter and want to change it press 4 to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press gt to move the cursor to the right before you press the key again Special characters and s
190. rotector 111 17 To reduce the risk of fire electric shock and injury to people note the following m DO NOT use this product near appliances that use water a swimming pool or in a wet basement DO NOT use the machine during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only When programming emergency numbers or making test calls to emergency numbers E Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up E Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compa
191. ry to access a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file E Out of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document E Media is Full This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive E Unusable Device This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com This message can also appear if you connect a broken device to the USB direct interface 97 Printing photos directly from a PictBridge camera af PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera If your camera is using the USB Mass Storage standard you can also print photos from a digital camera without PictBridge See Printing photos directly from a digital camera without PictBridge on page 100 PictBridge requirements To avoid errors remember the following points E The machine and the digital camera must be connected using a suitable USB cable E The image fil
192. s become empty You can read the steps at your own pace by pressing gt to see the next step and 4 to go backward If you do not press a key after 1 minute the animation starts running automatically again Note You can press lt 4 gt or OK to pause the auto animation and go back to step by step mode 126 Transferring your faxes or Fax Journal report If the LCD shows E Unable to Clean XX E Unable to Init XX E Unable to Print XX E Unable to Scan XX We recommend transferring your faxes to another fax machine or to your PC See Transferring faxes to another fax machine on page 127 or Transferring faxes to your PC on page 127 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 127 E Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect the machine from the power source for several minutes and then reconnect it Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode D Press Stop Exit to interrupt the error temporarily Press Menu Press A or Y to choose Service Press OK Press A or Y to choose Data Transfer Press OK Press OK 8 OO Do one of the following E If the LCD shows No Data there are no faxes left in the machine s memory
193. se codes to turn the machine on or off You can personalize these codes Auto Reduction On Reduces the size of 41 incoming faxes off 9 Report Setting Transmission On Initial setup for 69 Oar mad Transmission Verification a Report and Fax Journal off Report off Image Journal Period Off 69 Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Advanced Fax Fwd Page Store Of Sets the machine to 61 Operation f forward fax messages to Fax Forward call your pager to store Paging incoming faxes in the a memory so you can Fax Storage 3 2 retrieve them while you PC Fax Receive are away from your machine or to send faxes to your PC Remote Access Access Code Set your own code for 66 x Remote Retrieval Print Fax Prints incoming faxes 42 stored in the memory Backup Print y Remaining Jobs Check which jobs are in 35 the memory and lets you cancel chosen jobs 2 The factory settings are shown in Bold with an asterisk jx 144 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous TX Lock Prohibits most operations 26 Continued other than receiving faxes Compatibility Normal Adjusts the modem speed 130 to help resolve Basic rae transmission problems Distinctive Off Uses the Telephone 45 set on company s Distinctive Ring subscriber service to
194. service centers USA a se ii Solutions Center ccceeeeeteeeeeeeeees i warranties 0 cccceeeeeeeeeeeeeeeeees iv v vii C G ll r D gt siceracevervnennmieadiectestanacdecasumandenssts 47 DFINtlISt c2cc iweceinsteieiatieiieieeiieee 48 view list ee ceeeeeeeeeeeeeeeeeeeeeeeteeeeeeeeeeeees 48 Canceling Fax Forwarding ceeeeeeee 65 67 Fax Preview cieccsecesediiieicetasaeccesniad 65 Fax Storage oo eeeeeeeeeeeseeteeeeeeetneeeeeeees 65 jobs awaiting redial oo ee 35 PAGING sactvedesctececoctectea Nainiai 65 67 PC Fax Receive cecceceeeeeeeeeeeereteeeees 65 Cleaning paper pick up roller eeeeeeees 135 print head cceseeeeeeeeeeteeeeeeeeeeeees 135 printer platen eeeeeeeeeeeeeeeeees 134 SCANNET oo eeeeeeeececeeeeeeeeeaeeeeeeeeeeteeeeeeeeees 134 170 Connecting external TAD 00 cecececeeeeeeeeeeeeeeeeeeeees 49 external telephone seese 52 two line external TAD or telephone 51 Consumable items ccccceeeeeeeeees 164 Control panel overview c ceeeeees 6 ControlCenter See Software User s Guide on the CDROM aisvccescteseccesstenrdetencessaudesscttanesseene Copy brightness re 77 color saturation scceseseeeeeeeeees 78 COMMAS To iraa a aaae 77 enlarge reduce ecceceeeseeeeeeeeeteeeees 75 enter Copy mode nosses 74 M inenen 74 OUt Of MEMOTY 2 eceeeeeeeeetteeee
195. should respond to a situation that may arise or give tips about how the operation works with other features yy Improper Setup icons alert you to devices and operations that are not compatible with the machine General Information Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guides in HTML format Ifyou have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM into your CD ROM drive Qe If the model name screen appears click your model name amp If the language screen appears click your language The CD ROM main menu will appear Macromedia Flash Player 8 op Menu Top Menu Install MFL Pro Suite install Other Drivers or Utilities E Documentation On Line Registration q Brother Support Repair MFL Pro Suite f Note If this wi
196. sible interference on the telephone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off Press Fax Load your document 3 Press A or to choose Overseas Mode Press OK Press A or to choose On or Of Press OK Delayed Faxing Black amp White only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step Press LG Fax Load your document Press A or to choose Delayed Fax Press OK O Press A or Y to choose On Press OK O Enter the time you want the fax to be sent in 24 hour format For example enter 19 45 for 7 45 PM Press OK f Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page Sending a fax Delayed Batch Transmission Black amp White only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press Fax 2 Press A or Y to choose Batch TX Press OK Press A or Y to choose On Press OK 4 Press Stop Exit Checking and canceling waiting jobs You can check which jobs are
197. st problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges are empty See Replacing the ink cartridges on page 131 Check to see if the LCD is showing an error message See Error messages on page 123 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Poor print quality Check the print quality See Checking the print quality on page 136 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Type on page 22 Make sure that your ink cartridges are fresh The following may cause ink to clog m The expiration date written on the cartridge package
198. still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting 0 Press Menu Press A or Y to choose Fax Press OK 3 Press A or to choose Remaining Jobs Press OK Any waiting jobs appear on the LCD Press A or to scroll through the jobs and choose the job you want to cancel Press OK Do one of the following E To cancel press 1 to choose Yes If you want to cancel another job go to step E To exit without canceling press 2 to choose No 6 When you have finished press Stop Exit 35 Chapter 5 Setting your changes as the new default You can save the fax settings for Fax Resolution Contrast Real Time TX and Scan Size you use most often by setting them the default setting These settings will stay until you change them again Press Fax 2 Press A or to choose your new setting Press OK Repeat this step for each setting you want to change 3 After changing the last setting press A or Y to choose Set New Default Press OK O Press 1 to choose Yes O Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Fax Press A or to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit 36 Sending a fax manually Manual transmiss
199. t amp Press OK Press Stop Exit Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 10 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Loading documents and paper Temperature 68 to 86 F 20 to 30 C Humidity 50 to 70 Paper 20 Ib LTR 80 g m A4 Document Sizes Supported Length 5 8 to 14 in 148 to 355 6 mm Width 5 8 to 8 5 in 148 to 215 9 mm Weight 17 to 24 Ib 64 to 90 g m How to load documents caution DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric E Make sure documents written with ink are completely dry Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller Adiust the paper guides to fit the width of your documents Unfold the ADF Document Output Support Flap 1 CAUTION DO NOT leave thick documents on the scanner glass If you do this the ADF may jam Chapter 2 Using the scanner glass caution You can use the scanner glass to fax copy or If you are s
200. t paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine 3 Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper Make sure the paper side guides touch the sides of the paper 18 Loading documents and paper Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Cut Sheet Paper Envelopes 3 4 3 4 14 1 o 12 12 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm f Note The Borderless feature is not available for envelopes 19 On Off key When the machine is idle you can turn it on and off by pressing the On Off key E Note If you have connected an external telephone or TAD it is always available Turning the machine off 4 Press and hold down the On Off key until the LCD shows Shutting Down The LCD will stay on for a few seconds before going off Turning the machine on Press the On Off key 20 General setup On Off setting You can customize the ma
201. t short and is the most commonly used If the ring pattern you received is not on this chart please call your telephone company and ask for one that is shown E The machine will only answer calls to its registered number E The first two rings are silent on the machine This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring E If you program the machine properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Registering the Distinctive Ring pattern After you have set the Distinctive Ring feature to on the receive mode is set to Manual automatically You cannot change the receive mode to another mode while the Distinctive Ring is set to on Press Menu e Press A or Y to choose Fax Press OK Press A or Y to choose Miscellaneous Press OK O Press A or to choose Distinctive Press OK O Press A or Y to choose Set Press OK 46 6 Press A or Y to choose the stored ring pattern you want to use Press OK You hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring Press Menu Press
202. tation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province Warranty Service is available at Brother Authorized At yont side Service Centres throughout Canada For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1 877 Brother Internet support support brother ca or browse Brother s Web Site www brother ca vii Table of Contents Section General 1 General Information 2 Using the documentation ccccc ccccceeeeeeecseeeecsecunbececceeneeeneeetenbececccaneenedeeenbeeeceeeees 2 Symbols and conventions used in the documentation cceeeeeeeeeeeeees 2 Accessing the Software User s Guide and Network User s Guide 08 2 Viewing Documentation c cecccceecenececee eee eededeetecnececeeeeeeeeedeenneedeucesbeneeceeers 2 Accessing Brother Support For Windows aa A E EE 5 Control panel OverviEW eiiie a aa aa e a ae a aeaa 6 LOD display SCLOOM eccna Gheneukecdeunsages ess spedienveneeaceetes 8 BaSiC Operati nS sisser aea dey wanes Eana e spied Ee an A eat ae Ee 8 2 Loading documents and paper 9 Loading GOCUMENTS 0 0 eee cette rete rete nae eae Aent t AEE EEE nena aaaeaeeeeeeereeeteeseenneaaeaea 9 Using the ADP scccicctsctigetes diescdeeet ieee duces et ii wee daveiedns dead ia 9 Using the scanner Ql ASS 0 0 00
203. ted image will not be printed E memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image E USB Flash memory drive users This machine supports USB Flash memory drives that have been formatted by Windows 83 Chapter 13 Getting started Firmly put a memory card or USB Flash memory drive into the proper slot 1 1 USB Flash memory drive CompactFlash SecureDigital MultiMediaCard Memory Stick Memory Stick Pro xD Picture Card a Aa WO N caution The USB direct interface supports only a USB Flash memory drive a PictBridge compatible camera or a digital camera that uses the USB mass storage standard Any other USB devices are not supported 84 PhotoCapture key lights E PhotoCapture light is on the memory card or USB Flash memory drive is properly inserted E PhotoCapture light is off the memory
204. ted States Canadian Government or any of its Agencies may not be copied E Money E Bonds or other certificates of indebtedness E Certificates of Deposit E Internal Revenue Stamps canceled or uncanceled E Selective Service or draft papers E Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps E Immigration Papers B Checks or drafts drawn by Governmental agencies E Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 115 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2007 Brother Industries Ltd All rights reserved Microsoft and Windows are registered trademarks of Microsoft Corporation in the U S and other countries Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Macintosh and TrueType are registered trademarks of Apple Inc Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of N
205. tible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trou
206. tings ceceeeeeeteeeeeeeeteeeteeeeeees 36 Sending a fax manually ecccceeeceeeeeeseeeeeeeenseceeeeensneceeeeeseeaeeeeensneaeeeeaneaaes 36 Sending a fax at the end of a conversation ec eceeeeeeteceeeeeeteeeeeeeeneeeeeeeaaes 36 Out of Memory MESSAGE eeceecccceteecceeeteeeaceeeeeeeaaaeeesesaaeeeeneeaaaaaeenenseaaes 37 Receiving a Fax 38 RECGIVE MOJOSA enclaves steed aada a antl iara ecole adeno 38 Choosing the Receive Mode eececceeeeeeeeeeeeeencneeeeeeeeeeeeeeenaeeeeeneenaeeeeeeeaaes 38 USING receive MOdeS iicced che cnedidessbesedcunchsvaciacdel diguen aaa iia a a da 39 FAX ONY irdan noera Hod daa aa e OE AAEE E 39 Fa Mel cenena a a a EE A EA EEA a teed AAAS 39 Manual cieri a e E E 39 External TAD wisvcdcecetsuediey taken Ment ogi iaeiiai ie aaa a tlie diada ia niian 39 RECEIVE MOde Settings cresent i e ae a EE aian 40 Ring IDG lay ev reai a a a a a haat a Ea adaa 40 F T Ring Time Fax Tel mode Only ccceceeseeeeeeeeeneeeeeseenaeeeeeeeeneeeeeeeaes 40 EASY ROCCIVG iieiea E e aG ai eaae 41 Additional receiving operationS e eeeeseeseereriirrrrerresrrrssrertirirrnrssrssteertrerrrnnnnnt 41 Printing a reduced incoming fax cceeeeeeeeeeeeeeeeeeeeeeeeeeeseeeaeeeeeeeenaeeeeeeenaes 41 Receiving a fax at the end of a ConversatiOn cceceeceesteeeeeeeenteeeeeeeaes 42 Printing a fax from the MEMOSY cceceeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeseeeaeeeeeeeeaeees 42 7 8
207. ttings These settings will stay until you change them again Press Copy Press A or Y to choose your new setting Press OK Repeat this step for each setting you want to change After changing the last setting press A or Y to choose Set New Default Press OK O Press 1 to choose Yes 6 Press Stop Exit 79 Chapter 12 Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Copy Press A or Y to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit 80 Out of Memory message Ifthe Out of Memory message appears while scanning documents press Stop Exit to cancel or Black Start or Color Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue To free up extra memory do the following E Turn off Advanced Fax Operation See Turning off Advanced Fax Operations on page 65 E Print the faxes that are in the memory See Printing a fax from the memory on page 42 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 Walk up Photo Printing PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 82 Printing photos from a camera 98 PhotoCapture C
208. ty eeen eei eae 124 Near Empty sicc iccctieieauthiace tenis 124 No Paper Fed ccccceeeeeeeeeeeeees 125 Not Registered cecceeceeeeeeereeeeees 54 Out Of Memory ee eeeeeeeeeeeeteeeeeeeneee 125 while scanning a document 80 Unable to Clean eeeceeceeeeeeeeeeeeneee 125 Unable to Init oe eeeeeeeeees 125 Unable to Print cccececreeteeeeees 125 Unable to Scan oo eeeeeceeeeeeeneeeeeenees 125 Extension telephone using 0 0005 53 External telephone connecting 52 F Fax codes CHANGING sconna 53 66 Fax Receive Code 060 41 52 53 Remote Access Code 66 Telephone Answer Code 52 53 USING ariora aa a 53 Fax Forwarding changing remotely oo ee 67 68 programming a number ncesc 61 Fax SIOMAGE 2 ecAiieieaddiead cccetiieetitind isk eres 63 printing from Memory eee eeeeeeeeeees 42 CUNNING Off sase 65 AUPMUING ON sisirin anaiai tiie 63 Fax from PC See Software User s Guide on the CDROM onrera A Fax stand alone FECCIVING iiiaio aeaa oak 38 at end of conversation 39 42 difficulties sssrinin 117 119 Easy Receive sssinnecieirniner niee 41 F T Ring Time setting 0000000000000aa 40 Fax Forwarding eee 67 from extension telephone 52 53 into PO cohen dneni 63 Paging openana anet annei aanta 62 printing from Memory nsee 42 Receive Mode choosing
209. uance Communications Inc or its affiliates in the United States and or other countries Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick Pro Memory Stick Pro Duo Memory Stick Duo and MagicGate are trademarks of Sony Corporation FaceFilter Studio is a trademark of Reallusion Inc Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide the Software User s Guide and the Network User s Guide are registered trademarks of their respective companies 116 Troubleshooting and Routine Maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Mo
210. ution If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting 34 Dual access Black amp White only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them oY Note Ifthe Out of Memory message appears while scanning documents press Stop Exit to cancel or Black Start to send the scanned pages Real time transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the telephone line is free the machine will start dialing and sending If the memory is full or you are sending a color fax the machine will send the document in real time even if Real Time TX is set to off Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX Press Fax 2 Press A or to choose Real Time TX Press OK 3 Press A or to choose On Press OK OY Note In real time transmission the automatic redial feature does not work when using the scanner glass Overseas Mode If you are having difficulty sending a fax overseas due to pos
211. work when the power key is off The machine will not answer telephone or fax calls and will keep ringing If you are at an external or extension telephone lift the handset and talk If you hear fax tones hold the handset until Easy Receive activates your machine If the other party says they want to send you a fax activate the machine by pressing 5 1 43 Chapter 7 Telephone services Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom features on one telephone line may affect the way your machine works If you have Voice Mail on your telephone line please read the following carefully Voice Mail If you have Voice Mail on the same telephone line as your Brother machine Voice Mail and the Brother machine will conflict with each other when receiving incoming calls For example if your Voice Mail is set to answer after 4 rings and your Brother machine is set to answer after 2 rings then your Brother machine will answer first This will prevent callers from being able to leave a message in your Voice Mail Similarly if your Brother machine is set to answer after 4 rings and your Voice Mail is set to answer after 2 rings then your Voice Mail will answer first This will prevent your Brother machine from being able to re
212. ymbols Press x or 0 repeatedly until you see the special character or symbol you want Press for space amp lt gt _ EAEEICEOO Press for Press 0 for 153 General Memory Capacity 32 MB Specifications Recommended environment for best results ADF automatic document Up to 10 pages Temperature 68 F 86 F 20 C 30 C Paper 20 Ib 80 g m A4 or Letter size Piezo with 94 x 1 nozzle feeder Humidity 50 70 Paper Tray 100 Sheets 20 Ib 80 g m Printer Type Ink Jet Print Method Black Color LCD liquid crystal display Power Source Piezo with 94 x 3 nozzles 2 0 in 50 8 mm Color LCD 1 AC 100 to 120 V 50 60 Hz Power Consumption Off Mode Average 4 W Standby Average 6 W Operating Average 31 W Dimensions 14 6 in 370 mm 7 1 in 180 mm oo 13 8 in 15 7 in 351 mm 398 mm 17 4 in 443 mm Weight 18 1 Ib 8 2 kg Noise Operating 50 dB or less 2 Temperature Operating 50 F to 95 F 10 to 35 C Best Print Quality 68 F to 91 F 20 to 33 C Humidity Operating 20 to 80 without condensation Best Print Quality 1 Measured diagonally 2 This depends on printing conditions 154 20 to 80 without condensation Specifications Print media Paper Input Paper Tray E Paper type Plain paper inkjet paper coated paper glossy paper A transparencies 12 and envelopes E
213. you are sending a multiple page document Press Fax Load your document face down on the scanner glass See Using the scanner glass on page 10 Enter the fax number using the dial pad Speed Dial or Search O Press Black Start or Color Start E f you press Black Start the machine starts scanning the first page Go to step E If you press Color Start the machine starts sending the document Do one of the following E To send a single page press 2 to choose No or press Black Start again The machine starts sending the document E To send more than one page press 1 to choose Yes and go to step 6 Put the next page on the scanner glass Press OK The machine starts scanning the page Repeat steps and for each additional page Sending a fax Faxing A4 size documents from the scanner glass When documents are A4 size you need to set Scan Size to A4 If you do not the bottom portion of the faxes will be missing amp p Press Fax e Press A or Y to choose Scan Size Press OK 3 Press A or Y to choose A4 Press OK E Note You can save the setting you use most often by setting it as default See page 36 Color fax transmission Your machine can send a color fax to machines that support this feature Color faxes cannot be stored in the memory When you send a color fax the machine will send itin real time even if Real Time TXis set to Off Canceli
214. you can still print the report by following the steps on How to print a report on page 70 The factory setting is Every 50 Faxes Press Menu Press A or Y to choose Fax Press OK Press A or to choose Report Setting Press OK Press A or to choose Journal Period Press OK Press A or Y to choose an interval Press OK If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs 69 Chapter 10 QO Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM Press Stop Exit 70 Reports The following reports are available E Transmission Prints a Transmission Verification Report for your last transmission E Help List A help list about how to quickly program your machine E Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Journal

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