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1. 5 Click the Update link The Update Section page appears Course SATRADE Section Seto 6 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 Update Section Teacher Burrell Erin E Subject Please Select Course ART GRADE 5 Section 24 Begin Date 08 27 2012 E End Date 09 26 2912 Comments You may enter teacher school name for students attending middle school or any comments you may have You can update only the Comment Begin Date and End Date for a section When you select different dates using the calendar you can select only valid school dates up to the current date You cannot assign a future date 6 When finished click Save to save the updates Reset to return the original contents of the fields Cancel to return to the Sections by Course page No changes are saved If you enter an End Date for a section that has students assigned to it the system asks if you want to change the End Dates for the students in that section Click OK to update students dates When saving OASIS checks for Another teacher assigned to the same course or section within the date range Students who have end dates after the new end date for the section Students who have begin dates before the new begin date for the section Students who have end dates before the new begin date for the section 3 3 Add Students to a Section To add studen2. All date ranges are valid based on the enrollment dates and the section dates 14 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 The student is not taking the same course in any section in between the dates entered If the student has ended the same course previously on the begin date system updates the old schedule with the new end date b Save amp Add Another to save your changes The Add Student Schedule page displays again with blank fields so you can add another section c Reset to return the original contents of the fields d Cancel to close the Add Student Schedule page and returns to the Student Schedule page No changes are saved 4 3 Update Student Schedules To update a student s schedule 1 Go to the Student Schedule page for a student See Section 4 2 Assign Subjects to Students for instructions Click the Update link in the row of the course you want to update The Update Student Section page appears Note If the student has more than one enrollment during the school year click Add Schedule on the Enrollment list to see the Update Course page 3 Select a Student Begin Date Dt and a Student End Date Dt for this course 4 When finished click a Save to save your changes and return to the Student Schedule page The system checks the following i All date ranges are valid based on the enrollment dates and the section dates 11 The student is not ta
3. ESOL SCREENING Aunsfield n i par m ij F SERPENT CR ADE PRE Ehiena 0 OL 0 oO N Add Sidia pr ay Lpalale k ES OME Aunsfield o i P 7 HOMERO HOMER oF 5171 i ii 1 N Add Sidia ai yf Lpalale ES A j 7 j he E O amero HOMEROOM Astin Julie 51 2 2 N Add Sidis ITI af Uplate x Broo HOMEROOM Heudusl aa a z N Aga Stats 4 s Update EN gt Homeroom HOMEROOM Prene st a 1 oN Add Stats Update Foros MOMEROOM Buma Ein 9191 70 2 2 N AadStdts wf Update x E moon HOMEROOM Suto 30 35 lo oN Add Stats Y Updme x Boema Beon Capo a3 3 22 1 wl adas Upate ioe 5 2 Add Course Update Sections 1 Click the Add Section button to add a section or click the Y Update button on a section row to change section information An Add Edit screen appears Manage Sections Add Edit Section Courres Begin Date Select Coursa 8127 2012 Teachers Select Teacher Comments maz 250 char Sertons N TE ln da fai ae i Add Secion GQ Cancel 16 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 2 Fill in the information and click to create a new section or save update changes Add Edit Section Courses 5 3 Delete Sections 1 Click on the Pink Red X button at the end of desired section row and then click the Yes button when asked to confirm d
4. MATHIM Sch A Tch amp Section al Sectors x Section 3 leecher BEGIN End DATE Date 09262006 View Students Add Students Change Teacher 5 Click the Change Teacher link The Change Teacher page appears Change Teacher i Provide a description for this page Current Teacher Ainsteld Shana S Course MATHEMATICS Sectiom 05 Begin Date 8 23 2006 End Date New Teacher E As of Date 09 26 2006 E 6 Using the drop down list select a New Teacher 7 Indicate the date of the change using the calendar 8 When finished click Save to save the updates The system ends all the students in the original section and begins them in the changed section with the As of Date as the Begin Date Reset to return the original contents of the fields 10 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 Cancel to return to the Sections by Course page No changes are saved 3 5 Delete a Section for a Teacher To delete a section for a teacher 1 In Elementary Subject Assignment 2 Click the View Sections by Teacher link in the left hand menu 3 Using the drop down list select the Teacher The Sections page appears 4 Click the View Students link to make sure there are no students in the section If there are students must be moved from that section prior to its deletion 5 Click the Delete link in the row of the section that you want to delete SEHESULING F MENTA R
5. Subjects to Students To view the students in a section 1 Click View Homeroom Students on the left hand menu 13 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 2 Select the homeroom teacher from the drop down list 3 Click the Assign Subjects link for a student The Student Schedule with basic student details for the student and the student s course list appears If the student has been enrolled in more than one MCPS school during the school year you see a list of those schools Click View Schedule next to the current school to see the course list Student Name School ASHBURTON ELEMENTARY 425 Enrollment Dt 4282006 Withdrawal Dt Student Schedule Course Teacher Section Begin HOMEROOM B MATHEMATICS B READING B Ho Date 30 06 26 2006 Update Delete 01 08 28 2006 Update E 01 05 30 2006 4 To add a subject to the Student Schedule click New Class The Add Student Schedule page appears Add Student Schedule Schook ASHBURTON ELEMENTARY 425 Enrollment Date 8 28 2006 Withdrawal Date Course LANGIARTS Teacher Section B we Begin Date 09 25 2006 End Date YY E 5 From the drop down menus select the Course you want to assign to the student the Teacher Section and the Begin and End Dates 6 When finished click a Save to save your changes and return to the Student Schedule page The system checks the following
6. Update ange Teacher Add Students Change Teacher Add Students Change Teacher Update Delete 3 Select the teacher from the Teacher drop down list The Section List displays Note If you do not see a teacher s name in the drop down list that teacher has not been assigned to a section Section List School ASHBURTON ELEMENTARY 425 Teacher Section Course No HOMEROOM MATHEMATICS READING Madigan Kerry E BEGIN End DATE Date 08 26 2006 08 29 2006 08 31 2006 Wiew Students View Students View Students Add Students Update Update Change Teacher Change Teacher Add Students Add Students Change Teacher Update 4 Click the links on this page to carry out these tasks View Students View a list of the students who are enrolled in this course and section Add Students Add students to a section for this course Change Teacher Change the teacher assigned to this course and section Update Update the begin or end dates for this course Delete The course and section from the teacher s list 3 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 2 3 View Sections by Course This list displays the teachers that are assigned to a particular course 1 In Elementary Subject Assignment 2 Click View Sections by Course in the left hand menu 3 Using the drop down list select a Course and a Section 4 Click Get Sections Section
7. hand menu The Mass Scheduling Select Section page appears 3 Select the teacher from the dropdown list The teacher s section s list appears Note that all homeroom sections will have a begin date of the first day of school Mass Scheduling Select Section School ASHBURTON ELEMENTARY 425 Teacher Madigan Kerry E v Section Course Begin Dt z 13 HOMER OGM 8 28 2006 View Students p 35 MATHEMATICS 6 29 2006 View Students E 35 READING 8 31 2006 View Students 4 Select the Homeroom Section to which you want to assign students by clicking the box on the left hand side Click Next The Mass Scheduling From To page appears Under From select the grade level and optionally an articulation group If articulation group options are grayed out it means your school did not create articulation groups for this grade level Students not yet assigned a homeroom will be listed first in bold type followed by the students already assigned to a homeroom listed in grayed out type Only students names displayed in bold type can be assigned a homeroom Students whose names are grayed out have already been assigned a homeroom Mass Scheduling Teacher Ansty gnana S Courte section HOMEROOM Z Arbculabon Applicaton Grou you mara Nemi select a grade le Select All a Unselect Al 7 Inthe From column select the student to move to the section To select more than one student hold the Ctrl key while clicking stu
8. student you will be asked to do so See Section Error Reference source not found Error Reference source not found for information on this task 2 View Teacher and Student Lists You can view sections in the following ways View Teacher List View Sections by Teacher View Sections by Course 1 Revised August 21 2012 View Homeroom Students Elementary Subject Assignment User Manual To view these lists use the links in the left hand menu 2 1 View the Teacher List Version 2 12 The Teacher List shows all the teachers for a school to whom sections have been assigned and their employee ID numbers It also provides a link to the sections assigned to each teacher This page is the default when you access the Elementary Subject Assignment module or click View Teacher List on the left hand menu 1 In Elementary Subject Assignment 2 Click the View Sections link to see the sections that have been assigned to a particular teacher The teacher s Section List page displays A a ad heal Wew Tescher List View Sedans By Teacher Wew omeroon Siderits Add fit Dechen Wass Scheauirg Scent Subject 4eegnment Suda with missing gether Wanage Secon Studest Detail Sehool Detail Ashburton Deanery 4245 O 14D ache Edd Lene Get Drive Pme 01 571 6524 Teacher List E sean up arar Tescher List having sectors Tor echo L ASHBURTON ELEMENTARY 425 a E g 3 S den Aiba A Dcus ima
9. BIS Yew Tescher Let Section List View Secions Ey Teacher g School ASHENRTON ELEMENTARY 425 view Se ora Ay Cours M wiw Homeroom Students Teacher M Add Mew Tebon Hess Sohaduing Shusent Subject Assupnmert Seclion Course Boa Fral ia MATE Dae Sidi waa Talkos ert ail 03 MATA bi Sch DASE de Sudania Alda tom ementa APE Teh A D 1433 acti MOMA DC Ae a lucen Ma IMA IES a A A ema lidere CAO ZO iaa Students Eyd Lone Oak Drive rare A READING 6 The system will warn you that deleting the section deletes all the students in it Click OK to confirm Microsoft Internet Explorer i l x i j Deleting this section shall delete all students in it Are you sure you want to delete this section 3 6 Mass Scheduling This option is available for assigning homeroom and course sections 1 e Reading Math Social Studies Science etc for elementary students All Homeroom Sections and Course Sections must be created see Section 3 1 Add Sections before students can be assigned The begin date will default to the first day of school for all sections created between July and the first full week of school each year Note To add students the section cannot have an end date To add students to a section homeroom used in this example 11 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 Access the Elementary Subject Assessment Module 2 Click the Mass Scheduling link on the left
10. Department of Information and Application Services MCPS Online Administrative Student Information System OASIS Elementary Subject Assignment User Manual Version 2 12 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 Table of Contents latod HOM A ES O ON l 1 Access the Elementary Subject Assessment Module oooooonnnncnnncncnnnononoccnononnnononononoos l 2 NIW Teacherand Student LIS Seenen di ion l Ze Niewtle Terier E slats 2 22 View SeChiOns DY Teac i ienris iei li 3 Zor VEW SECCION DY COME SC re di utiles 4 ZA Vew TIO AA E chance 4 Se Work With SCIONS soriana caves detaet ae eesasapcnaetniauian haters a 5 zl Add SS CCE OIG a a 5 SZ Update SCCUONG us wsaeudiaattasety valeeuetiaabesdeatidiadanalbaae tues 6 239 Add SUIGENIS 10 a SCC IO Ig os aceite ceria bea aca ts oleae ee 7 34 Change the Teacher Tor a SeCHOMN rra a epa a ETSE 9 Sa Weletea Section fora earn dodo 11 HO Miss SCMC GUN NG rra deu a 11 a Work vih Std ont SCNEGUICS una A alu ne twaetsdeaetwsaien 13 Ad View students Ma C OULSESECHOM merse E id 13 42 Assign SUDICCIS to SIMCOE citrato 13 AS Update Student send les ss A 15 S Manase SC cuotas 16 Dd VIEW C GUISE SD COn 16 52 Add Course Update Sections sario 16 Br Dekke CO Ms SEO O ae eet anna eS oeeiie ed eee ee ght asia ee eee oe 17 SA PRG SUES O SC CUO ia dins 17 O SuD eCe cl e T 17 ii Revised August 21 2012 Elementary Subject Assignment User Ma
11. Female or All students default d Click Go A list of the students in the current teacher s homeroom appears Add Students To Section School BEALL ELEMENTARY 207 Choose Student Source Homerooms Artic Groups From To a Teacher Kathleen Dugan HR Teacher Move Dt 08 27 2012 E Course READING GRADE 5 Heso FlspecEd Male Female All Section 50 Begin Dt 9 27 2012 End Dt 7 To choose students from articulation groups in the From box a Click to select the Artic Groups option b Select a course from the dropdown c Select a group from the dropdown d Select a move date Move Dt using the calendar This indicates the date that the student will begin in the new section 8 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 e Articulation groups cannot have any additional filters applied Add Students To Section gt dl Note Articulation Groups are optional and only seen 1f your pose Student Source Homerooms Artic Groups From To school set them up in the Articulation EER Application separate Begin pt 82772012 from OASIS End Ot Articulation Application Groups Teacher Kathleen Dugan Reading 581 Move DL 08 27 2012 E A A aaa a a f A list of the students in the articulation group appears automatically 8 Select the student that you want to move to the section To
12. In Elementary Subject Assignment 2 Click the Add Section link on the left hand menu The Add New Section page appears Use this page to add new sections for any teacher in the school CN 3 Click the Teacher drop down list to select the teacher for which you want to create a new section Teachers listed in the drop down list on this page are any employees in the school that have a position code specific to teacher This list is downloaded from the Human Resources database and may be different from the Teacher List page Remember that the Teacher List page lists only those teachers in a school who have been assigned to a section 4 Click the Subject Course and Section drop down lists to create a section 5 Select a Begin Date for the section by using the calendar or by entering the SMTWTES date in MM DD Y Y Y Y format The calendar displays the MCPS calendar He cion from which you can select valid school dates for this section Leave the End 2122292425 Date field blank 56789 6 If student is leaving building to go to a middle school add the name of the middle school and the teacher in the comment box 5 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 7 To complete the new section either click Save to save your changes and return to the teacher s Section page Save amp Add Another to save your changes The Add New Section page displays again with blank fields so you can ad
13. d another section The system checks for invalid dates or other teachers assigned to the same section Unless you are adding course sections on or before the first day of school valid dates do not include dates in the future That is you can only assign Begin and End dates that are between the first day of the school year and the current date When you add a section with beginning and ending dates those dates are entered into the database If you later need to change a date that is later than the End date a conflict would arise in the database and you would receive and error message Reset to return the original contents of the fields Cancel to close the Add New Section page and returns to the teacher s Section page No changes are saved 3 2 Update Sections You can change the teacher and the dates for a section The system currently allows only backdating sections You cannot add future dates To update an existing section 1 In Elementary Subject Assignment 2 Click the View Sections by Course link in the left hand menu 3 Using the drop down list select a Course and a Section 4 Click Get Sections The teacher s section s for that course appears Sections By Course i This page allow you to wiew all sections by Selecting a course Selecting a section is optional Course ART GRADE 5 Section AllSections Sections By Course Thla page alow pou do view all gecions by solecting a courte Selecing a section la opllonal
14. dents names To select all the students click the Select All option button 12 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 8 Click the gt button The student s name will be moved to the To column Note To remove students from a section click the lt button You can only remove students that you added in this session 9 When finished click Save You will return to the previous page to select the next section to which students can be assigned in mass 4 Work with Student Schedules When working with student schedules you can View students in a course section Assign subjects to students Update student schedules 4 1 View Students in a Course Section To view the students in a section 1 Click the View Sections by Course link in the left hand menu 2 Select a Course and Section from the drop down list 3 Click the Get Sections button The teacher and begin and end dates for that section appear 4 Click View Students The Student List for that section appears Student List School ASHBURTON ELEMENTARY 425 Teacher Butler Katharine Section 11 Student Id Student Hame Begin Date End Date 987 A 08 26 2006 Assign Subjects 996 E 06 26 2006 Assign Subjects 981 E 08 26 2006 Assign Subjects 990 E 08 26 2006 Assign Subjects 981 D 08 26 2006 Assign Subjects 339 E 08 26 2006 Assign Subjects 312 H 08 26 2006 Assign Subjects 981 L 08 26 2006 Assign Subjects 4 2 Assign
15. eletion aa a2 903 La hs ES PHYSICAL on Heirs ian y EDUCATION mares Sapiani i 4 eee hs ne Message from webpage CATION ioia i a i Update x i GELADE 1 pogui Are you sure H students are in this section their record for this class will also be deleted iiom Aleena 5 4 Add Students to Sections 1 Click Add Students button to go to the Mass Scheduling add students to section screen Se section 3 6 for more information on adding students on this screen 6 Subjects to Section Art ae ae Homeroom R R R R Required for ALL students Teaming Skils R R R M Required only for Instrumental Mosc R R R S Required only for specific students Physical Education R R R EE EP Ol serene ia Social Studies R R R Wing E O ESOL screening S S 17 Revised August 21 2012
16. king the same course in any section in between the dates entered If the student has ended the same course previously on the begin date system updates the old schedule with the new end date b Reset to return the original contents of the fields c Cancel to close the Update Student Schedule page and returns to the Student Schedule page No changes are saved 15 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 5 Manage Sections When working with managing sections you can View all course sections in your school View Teacher List Create new or update existing sections View Sections By Teacher Delete sections View Sections By Course View Homeroom Students Assign students to sections ane ido Mass Scheduling 5 1 View Course Sections Student Subject Assignment l i Students with missing subject To view the course sections 1n ents with missing subje 1 Click the Manage Sections link in the left hand menu 2 A list of all course sections appears If the list is long select to view additional pages at the bottom of the list view Optionally filter the list by selecting a specific subject and or Manage Sections i at k Add Section ae Hee 6 a mole coplas something 5 Show sections by subject All Show sachons by teacher All 7 J l Teei Come Teacher Cold Se 5i EP Add Stud Update ee __ __ d o i E 5 a ES lt
17. n de Birgener Lina ti Burrell Enn E Birtan Katherine E Campiei daniey E Carranza Forti Dodge Enn H Domal PaE Erm Firahem H Section List Ara tee Shana School ASHBURTON ELEMENTARY 425 Teacher Section Course ESOL ESOL 401 ESOL A06 MATHEMATICS READING Ainsfield Shana S BEGIN DATE SOCIAL STUDIES HOMEROOM HOMERCION View Students View Students View Students View Students View Students View Students View Students Add Students Add Students Add Students dd Students Add Students Add Students Add Students Add Students Change Teacher Change Teacher Change Teacher Changs Teacher Change Teacher Change Teacher Changs Teacher Change Teacher Revised August 21 2012 2 2 View Sections by Teacher Elementary Subject Assignment User Manual Version 2 12 The Sections by Teacher list shows all the courses and sections to which a teacher is assigned 1 In Elementary Subject Assignment 2 Click View Sections by Teacher in the left hand menu Section List School ASHBURTON ELEMENTARY 425 Teacher Section Course No HOMEROOM MATHEMATICS READING Madigan Kerr F v 000023238 000075568 000058602 000066319 4 Killian Yvette R al Killory Sarah M Kraft Kelly A Moyer Monica P ba US728 2006 08 29 2006 08 31 2006 View Students View Students View Students Add Students Delete Delete Update
18. nual Version 2 12 Introduction The Elementary Subject Assignment application enables school staff to assign or re assign students to a specific course section individually or as a complete unit The Elementary Subject Assignment module is part of the Montgomery County Public Schools MCPS Online Administrative Student Information System OASIS This module shows the sectioning in which a student is enrolled You can also add sections and move students within sections Primary users of this module are School secretaries School administrative secretaries School principals School attendance secretaries This user manual provides step by step instructions for using the Elementary Subject Assignment module 1 Access the Elementary Subject Assessment Module To access the Elementary Subject Assessment Module 1 Log on to OASIS 2 Hover the mouse pointer over the Scheduling tab to display the menu items estao Montgomery County Public Schools Online Administrative Student Information System Fass STUDENT SCHEDULING DEMOGRAPHICS Elementary Subject Assignment amp Printer Friendly Secondary Drop Add Student Search howls Enter search parameters at least one field must be entered 3 Click the Elementary Subject Assignment link If you have not selected a school you may be asked to do so See Section 6 3 Error Reference source not found for more information If you have not already selected a
19. s Bv Course o The pega alice you bo view a sections by electing a course Selecteg a perdon is opon Cama MATHEMATICS in i AA dewe sere divi Ch inerte Change Teacher upire Daime 5 A 03780006 Wigner uirri Ago Shoots Chacao Tester te Die ce E ARTO e Ses AiSuite 8 nan Teen odaie Dela 5 D 0562706 er Aaii Md bia Chavos Tester Uds Dels D iT D parado ier Huai Add Sbucerits Cha Ieai Upstate Daas 2 4 View Homeroom Students This list displays all students in a homeroom in a school 1 In Elementary Subject Assignment 2 Click View Homeroom Students in the left hand menu 3 Using the drop down list select Homeroom Teacher The Student List for that homeroom teacher appears Student List ASHBURTON ELEMENTARY 425 HR Teacher Madigan Kerry E v Section 13 Course Homeroom Student Id Student Name Begin Date End Date 311 A 08 28 2006 Assign Subjects 393 A 08 28 2006 08 28 2006 Assign Subjects Mi 324 A 08 26 2006 Assign Subjects 336 B 08 26 2006 Assign Subjects G 977 Ci 08 26 2006 Assign Subjects 326 a 08 26 2006 09 25 2006 Assign Subjects 324 D 08 26 2006 Assign Subjects 4 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 3 Work with Sections In working with sections you can Add sections Update sections Add students to a section Change the teacher for a section Delete a section for a teacher 3 1 Add Sections To add a section to a school 1
20. select more than one student hold the Ctrl key while clicking students names To select all the students click the Select All option button 9 Click the gt button to move the student s to the section list To remove students from a section click the lt button You can only remove students that you added in this session Student Id Student Id m d gt gt Select All Unselect All 10 Click Save The system checks for a valid enrollment date and moves the selected student s to the new section 3 4 Change the Teacher for a Section Note To change a teacher the section cannot have an end date To change a teacher for a section 1 In Elementary Subject Assignment 9 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 2 Click the View Sections by Course link in the left hand menu Sections By Course i This page allow you to view all sections by selecting a course Selecting a section is optional Course MATHIM Sch A Tch A v Section All Sections v Section Teacher BEGIN End No DATE Date 03 M 09 26 2006 View Students Add Students Change Teacher Update Delete 3 Using the drop down list select a Course and a Section 4 Click Get Sections The teacher s section s for that course appears Sections By Course i This page allow you to view all sections by selecting a course Selecting a section is optional Course
21. ts to a section 1 In Elementary Subject Assignment 2 Click the View Sections by Course link in the left hand menu Sections By Course Ci This page allow you to view all sections by selecting a course Selecting a section is optional Course READING GRADE 5 Section AlSectons 7 Revised August 21 2012 Elementary Subject Assignment User Manual Version 2 12 Using the drop down list select a Course and a Section Click Get Sections The teacher s section s for that course appears Click the Add Students link The Add Students to Section page appears Note To add students the section cannot have an end date Sections By Course i This page allow you to view all sections by selecting a course Selecting a section is optional Course READING GRADE 5 Section AllSectons Section Teacher BEGIN End Total Total Comments Ho DATE Date Stud IEP 50 Dugan Kathleen 08 27 2012 0 0 View Add Students Chane Teacher Update Delete L students N E gt 6 To choose students from existing homerooms in the From box a Select the currently assigned homeroom teacher HR Teacher from the drop down list b Select a move date Move Dt using the calendar This indicates the date that the student will begin in the new section c As appropriate narrow the list of students displayed by selecting the appropriate check box or option buttons Choices include ESOL and Spec Ed In addition you can choose Male
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