Tender Document
Contents
1. 11 Price Bid Evaluation The Price bid of those bidders whose Techno Commercial bid if applicable has been accepted will be opened and comparative statement will be prepared The best acceptable bid will be decided upon the lowest price quoted by the particular Bidder as per the Price Format given at Part VII of the RFP The Lab should mention the basis for evaluation of commercial bid 1 e whether line wise or lot wise 2 Procedure for Cost Comparison The basis for comparison of cost in different situations would be as follows a If competition is only among Indian bidders the financial implication should be considered on the basis of FOR prices at destination 1 e all inclusive cost viz basic price plus taxes freight insurance etc payable by the DRDO Lab Estt after availing various benefits of exemptions from taxes duties as applicable to DRDO b In import cases all the foreign quotes will be brought to a common denomination in Indian Rupees by adopting the exchange rate as BC selling rate of the State Bank of India on the date of the opening of Price Bids c If competition is among foreign bidders the basis for comparison should be the landed price at the destination designated port in accordance with Para 19 of Part HI ot the RER d If competition is amongst Indian and foreign bidders the CIP CIF cost quot d by the foreign bidders would be the basis for comparison with the basic cost FOR offered by Indian bidders af2. 19 Security Deposit The Seller may be required to furnish a Security Deposit by way of Cheque Demand Draft DD Bank Guarantee BG in favour of The Director RCI Hyderabad for a sum equal upto 10 of the Contract value The BG should be valid upto 60 days beyond the scheduled date of delivery The specimen of BG can be provided on request The Security Deposit will be forfeited by the Buyer in case the conditions regarding adherence to delivery schedule and or other provisions of the contract are not fulfilled by the Seller 20 Clarification Regarding Contents of the Bids During evaluation of bids the Buyer may at his discretion ask the bidder for clarification on his Bid The request for clarification will be given in writing No clarification on the initiative of the bidder will be entertained after opening of bid 21 Rejection of Bids Canvassing by the Bidder in any form unsolicited letter and post tender correction may invoke summary rejection with forfeiture of EMD Conditional tenders will be rejected Non compliance of Continued Page No 6 39 applicable General Information will disqualify your Bid 22 Unwillingness to Quote Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid failing which the defaulting Bidder may be de registered for the range of items in this RFP as per the policy in vogue 23 Bids of debarred blacklisted firm
3. Advance Payments NA 10 Part Supply and Pro rata Payment Part supply will not be acceptable 11 Mode of Payment It will be mandatory for the Bidders to indicate their bank account numbers and other relevant e payment details to facilitate payments through ECS EFT mechanism instead of payment through cheque wherever feasible 12 Documents to be Furnished for Claiming Payment i Indigenous Sellers The payment of bills will be made on submission of the following documents by the Seller to the Buyer a Ink signed copy of Contingent Bill b Ink signed copy of Commercial Invoice Seller s Bill c Bank Guarantee for Advance if applicable d Guarantee Warranty Certificate e Performance Bank Guarantee Indemnity Bond if applicable f Details for electronic payment viz Bank name Branch name and address Account Number IFS Code MICR Number if these details are not already incorporated in the Contract g Original copy of the Contract and amendments thereon if any h Any other document certificate that may be provided for in the Contract 13 Exchange Rate Variation ERV Clause This clause will be applicable only for Defence PSUs of Govt of India in case the delivery period exceeds 12 Months from the Effective Date of the Contract which involves import content foreign exchange i Detailed time schedule for procurement of imported material and their value at the FE rates adopted for the Contract is to be furnished by the Bid
4. 15dB LF 80Hz 15dB Q 1 5 gt p Consumption Less than 40W Ge amp Output Levels Mic Input 15dBu max Line Input 30dB zt Ei Input 30dBu max Mix Output 20dBu max 10 Input amp Output Impedances Continued Page No 17 39 Item Specification pecification in detail Number ml ic Input 2k Line Input 10k PUT Input 65k stereo 35k mono Fl 150 balanced 75 unbalanced 10 I3 DIGITAL AUDIO nput 2 line inputs 1 RTA Mic input PROCESSOR 10 PRODUCT Input Connectors 2 Female XLR line inputs XLR RTA Mic input SPECIFICATIONS ml nput Type Electronically balanced RF filtered ml ax Input 30dBu with input jumpers in 30 position ic Preamp Phantom Power 15VDE RTA Mic Preamp Equivalent Input Noise EIN lt FIOdB 22Hz 22kHz 150 ohm RTA 91 ANS NN SSS E ESS nk a ON RSS RR mm EE Pe ype IV Dynamic Range gt 119 dB A weighted 22kHz BW gt 117 dB weighted 22kHz BW E M LI e Dynamic Range 112 dB A weighted 109dB unweighted AT T ynamic Range gt 110 dB A weighted gt 107dB unweighted DW en Continued Page No 18 39 Item Specification pecification in detail Number SJ requency Response 20Hz 20kHz 0 5dB Interchannel Crosstalk gt 110dB 120dB typical input to output gt 100dB 10 14 DIGITAL AUDIORJ45 10 100 Ethernet DEVICE 10 PRODUCT onnectors two DVI I DVI single link
5. BEEN s INTERACTIVE PANEL WITH DATA STORAGE 4 OINO A DIGITAL VIDEO SWITCHER 01No ns PLATES FOR MULTI I O 02Nos NENNEN TABLE EMBEDDED BOUNDARY LAYER INPUT MODULE DANOS DNI a Ee o X8 DEI o EN Io m 5 Continued Page No 22 39 Item Specification pecification in detail Number AN enne MULTI CHANNEL MIXER 02No I pem AUDIO PROCESSOR 01No Ie E ILS ihc EN ni KAN Part III Standard T 1 Conditi The Bidder is required to give confirmation of their acceptance of the Standard Terms and Conditions of the RFP mentioned below which will automatically be considered as part of the Contract concluded with the successful Bidder as selected by the Buyer Failure to do so may result in rejection of the Bid submitted by the Bidder 1 Effective Date of the Contract In case of placement of a supply order the date of the Supply Order would be deemed as effective date In case a contract is to be signed by both the parties the Contract shall come into effect on the date of signatures of both the parties on the Contract Effective Date or as agreed during negotiations The deliveries and supplies and performance of the services shall commence from the effective date of the Contract 2 Law The Contract shall be considered and made in accordance with the laws of the Republic of India and shall be governed by and interpreted in accordance with the laws of the Republic of India 3 Arbitration Al
6. IX of the Indian Penal Code 1860 or the Prevention of Corruption Act 1986 or any other Act enacted for the prevention of corruption shall entitle the Buyer to cancel the contract and all or any other contracts with the Seller and recover from the Seller the amount of any loss arising from such cancellation A decision of the Buyer or his nominee to the effect that a breach of the undertaking had been committed shall be final and binding on the Seller Giving or offering of any gift bribe or inducement or any attempt at any such act on behalf of the Seller towards any officer employee of the Buyer orto any other person in a position to influence any officer employee of the Buyer for showing any favour in relation to this or any other contract shall render the Seller to such liability penalty as the Buyer may deem proper including but not limited to termination of the contract imposition of penal damages forfeiture of the Bank Guarantee and refund of the amounts paid by the Buyer 5 Agents Agency Commission The Seller confirms and declares to the Buyer that the Seller has not engaged any individual or firm whether Indian or foreign whatsoever to intercede facilitate or in any way to recommend to the Government of India or any of its functionaries whether officially or unofficially to the award of the contract to the Seller nor has any amount been paid promised or intended to be paid to any such individual or firm in respect of any such int
7. analog one S Video connector SPECIFICATIONS 0 ee Ethernet connector RJ45 with PoE two USB 2 0 ports T wo 3 5mm stereo audio connectors in and pass through out LT ideo Codec H 264 MPEG 4 MOV MJPEG NN Protocols HTTP RTP over RTSP UDP HTTP EE ideo Bit Rates 100 9000 kbit Sec Key Frames Interval programmable Rp e Video Modes Up to 1920x 1200 Custom VGA DVI Modes IS ID Video Format Options R G B plus separate H Sync and V Synd c H epen EEN ee MAN IN dd EE NApAcXNCE NEN ideo Filters Frame Time stamping labeling free form text copyright pen 202x 105x 35 mm 10 15 ELECTRONIC Installation Method Wall Mount or Floor Stand OPY BOARD WITH DATA RECORDER PRODUCT External Dimensions W58 3 x D3 5 x H39 4 inches SPECIFICATIONS 10 pBpanelSize W51 2 x H35 8 inches W1300mm x H910mm Continued Page No 19 39 Item Specification pecification in detail Number DI idd I e DNI NINE uL D eegenen EE RE egene RE eege EE c con EH NEM NN AN RN 10 SB Ports 3 Ports Type B for PC and Type A for Printer and for USB Flash Memory SSN EK esolution 2458 x 1728 dots fixed EES ica ANN L5 Se 7007 NS EN NENNEN oii coc NN EN Interface USB 2 0 standards uM NL Input AC100 240V 50 60 Hz Max 0 75 A BB RENE Lco iiis RN Tt PC Consumption In standby 3W During operation 12W 10 E umidity 30 85 with no condensation Continued Page
8. beneficiary of the Contract c Excise Duty 1 DRDO is a public funded research institution and has been exempted from the payment of Excise Duty as per the description of stores and conditions thereon under Notification No 64 95 as amended and 10 97 as amended 2 The successful bidder would be issued Excise Duty Exemption Certificate EDEC by this office under the said notification at the time of dispatch of finished material from the factory for goods manufactured against the Contract 3 Bidders may note that EDEC would be issued ONLY in favour of beneficiary of the Contract 4 Unless otherwise specifically agreed to in terms of the Contract the Buyer shall not be liable for any claim on account of fresh imposition and or increase of Excise Duty on raw materials and or components used directly in the manufacture of the contracted stores taking place during the pendency of the contract 5 CENVAT Excise Duty Bidders are advised to specifically mention the rate of Excise Duty payable in spite of issuance of EDEC to facilitate correct evaluation of quotes In the absence of such explicit declaration it would be deemed that quoted prices include applicable CENV AT Excise Duty d Octroi Duty amp Local Taxes 1 Normally materials to be supplied to Government Departments against Government Contracts are exempted from levy of Town Duty Octroi Duty Terminal Tax and other levies of local bodies The local Town Municipal Body regulations at
9. by the Buyer within a reasonable period without any financial implication on the Buyer 24 Product Support 1 The Seller agrees to provide Product Support for the stores assemblies sub assemblies fitment items Spares and consumables Special Maintenance Tools SMT Special Test Equipments STE for a minimum period of years including years of warranty period after th delivery ii The Seller agrees to undertake a Maintenance Contract for a minimum period Of years months The seller is required to quote the price for both comprehensive and non comprehensive maintenance of the equipment after the expiry of warranty period in the price bid 25 Price Variation PV Clause applicable only if DP is more than 18 Months DGS amp D Manual provides Standardised Price Variation Clauses Any of those clauses could be considered for inclusion A sample clause is indicated below i The formula for Price Variation should ordinarily include fixed element a material element and a labour element The figures representing the material element and the labour element should reflect the corresponding proportion of input costs while the fixed element may range from 10 to 25 That portion of the price represented by the fixed element will not be subject to variation The portions of the price represented by the material element and labour element will attract Price Variation The formula for Price Variation will thus be ct D uli dee L H
10. conditions The Development Partner will also be entitled to use these intellectual properties for their own purposes which specifically excludes sale or licensing to any third party e e e d be ad or i ndo vho are no ye ared with R anv DRDO Lab The broad criteria for qualifications of bidders should be in the following terms i Technical Capabilities 1 Expertise available in the critical areas to complete the task ii Manufacturing Facilities 1 Availability of Infrastructure required to carry out the activity iii Financial Capabilities Should have minimum financial resources to execute the order 2 Numbers of such type of contracts executed in past iv Management Capabilities 1 Availability of Quality Management System Quality Control System etc 2 Compliance of delivery schedule Note For Turnover related yardstick guidelines issued by CVC on pre qualification criteria vide OM No 12 02 1 CTE 6 of 17 12 2002 as amended should be referred Part VI Evaluation Criteria of Bid Evaluation and Acceptance Process The bid will be considered and selected based on instructions contained in Part I of the RFP for further evaluation of bids as per sequence given below i Techno Commercial Bid Evaluation Bids will be evaluated based on vendor qualification requirement as per Part IV of RFP if applicable and bids of the qualified bidders will be considered for further evaluation as mentioned in Part V of the RFP
11. do so may result in ignoring any request for change of duty tax at a later date due to any reason whatsoever 4 Any addition to duty tax and change in any duty tax upward downward as a result of any statutory variation in duty tax taking place within contract terms shall be allowed to the extent of actual quantum of such variation of duty tax paid by the supplier Similarly in case of downward revision in any duty tax the actual quantum of reduction of such duty tax shall be reimbursed to the Buyer by the Seller All such adjustments shall include all reliefs exemptions rebates concession etc if any obtained by the Seller 5 TDS as per Income Tax Rules will be deducted and a certificate to that effect will be issued by the Buyer b Customs Duty 1 DRDO is a public funded research institution and has been exempted from the payment of Customs Duty as per the description of stores and conditions thereon under Customs Notification No 39 96 as amended 2 The successful bidder would be issued a Customs Duty Exemption Certificate CDEC under the said notification at the time of import clearance for the goods being imported against the Contract Bidder would be required to submit a copy of their order to principal along with principal s acceptance and proforma invoice at least four weeks in advance from the expected date of arrival of goods to this office for issuance of CDEC 3 Bidders may note that CDE would be issued ONLY in favour of
12. mention following a Total value of Services on which Service Tax is leviable b Rate of Service Tax leviable c Total value of Service Tax leviable xiv Is Custom Duty Exemption CDE required If yes then mention following a CIF value of stores to be imported b Rate of Customs Duty payable c Total amount of Customs Duty payable xv Octroi Entry taxes xvi Any other Taxes Duties Overheads Other costs xvii Grand Total xviii Comprehensive AMC cost xix Non Comprehensive AMC cost xXx ToT Cost
13. times however provide for such exemption only on production of such exemption certificate from any authorised officer Seller should ensure that stores ordered against contracts placed by this office are exempted from levy of Town Duty Octroi Duty Terminal Tax or other local taxes and duties Wherever required they should obtain the exemption certificate from the Buyer to avoid payment of such local taxes or duties 2 In case where the Municipality or other local body insists upon payment of these duties or taxes the same should be paid by the Seller to avoid delay in supplies and possible demurrage charges After the issue of exemption certificate by the Buyer the Seller may get the reimbursement from the local authority In case of any difficulty the receipt obtained for such payment should be forwarded to the Buyer without delay together with a copy of the relevant act or by laws notifications of the Municipality of the local body concerned to enable this office to take up the case for refund with the concerned bodies if admissible under the said acts or rules 16 Pre Integrity Pact Clause An Integrity Pact would be signed between the Ministry of Defence Buyer and the Bidder and the Bidder shall be asked to deposit as Earnest Money Deposit EMD in favour of The Director RCI Hyderabad in the form of appropriate Bank Guarantee from a first class bank of international repute confirmed by the State Bank of India in case of foreign sell
14. will not bind the Buyer in any manner The goods are being rejected without prejudice to the rights of the Buyer under the terms and conditions of the contract 22 Claims i The quantity claims for deficiency of quantity and or the quality claims for defects or deficiencies in quality noticed during the inspection shall be presented within 45 days of completion of inspection ii The Seller shall collect the defective or rejected goods from the location nominated by the Buyer and deliver the repaired or replaced goods at the same location within mutually agreed period under Seller s arrangement without any financial implication on the Buyer 23 Warranty The Seller will declare that the goods stores articles sold supplied shall be of the best quality and workmanship and new in all respects and shall be strictly in accordance with the specifications and particulars contained mentioned in the contract The Seller will guarantee that the said goods stores articles would continue to conform to the description and quality for a period of months from the date of acceptance installation of the said goods stores articles If during the aforesaid period of _months the said goods stores are discovered not to conform to the description and quality aforesaid not giving satisfactory performance or have deteriorated the Buyer shall be entitled to call upon the Seller to rectify the goods stores articles or such portion thereof as 1s found to be defective
15. Clause To take care of any change in the requirement during the period starting from issue of RFP till placement of the Contract Buyer reserves the right to of the tendered quantity of the required goods without any change in the terms and conditions and rates quoted by the Seller While awarding the Contract the quantity ordered can be increased or decreased by the Buyer within this tolerance limit 5 Purchase Preference Clause Purchase preference will be granted to the nominated agencies for the specified quantity as per the policy of Govt of India in vogue 6 Transfer of Technology ToT Buyer is desirous of license production of generic name of store s under ToT Buyer reserves the right to hegotiate ToT terms subsequently but the availability of ToT would be a pre condition for any further procurements If negotiations for ToT are not held as a part of the negotiations for store s then subsequent and separate ToT negotiations would continue from the stage where the store s has been selected In such cases Labs Estts would spell out the requirements and scope of ToT depending upon the depth of the technology which is required 7 Permissible Time Frame for Submission of Bills To claim payment part or full the Seller shall submit the bill s along with the relevant documents within 1095 days from the completion of the activity supply Lab should mention the no of days and the activity from which the counting will start 9
16. DISPLAY MONITOR 10 PRODUCTSPECIFIC Panel Technology Slim Direct LED Backlight ATIONS BNP Width 9 5mm Top Side 15 0mm Bottom A ontrast Ratio Typical 5000 1 EN ege BEEN Signage Platform Yes 10 iF rs Continued Page No 9 39 Item Specification pecification in detail Number 10 Input Video VGA DVI D Component Composite HDMI Audio Stereo Mini Jack NN eegener DX o egen SS FF LL Supply Ac 100 240 V 4 10 96 50 60 Hz pe EM n EE EAE n 10 Hardware Super Clear Coating Temperature Sensor Pivot Display Button Lock Clock Battery amp Ohrs Clock Keeping Built In Speaker SD Card Slot Software Magic Clone To USB Auto Source Switching amp Recovery RS232C RJ45 MDC Plug and Play DDC2B PIP PBP Image Rotation Smart F W Update Built In Magic info Player S2 Firmware Update by Network LFD New Home Screen Predefined Template for Vertical Usage Multi Channel Mobile Control Event Schedule Backup d mE PANEL WITH DATA STORAGE 10 PRODUCTSPECIFIC Screen resolution 1366 x 768 WXGA ATIONS i pitch 0 252 x 0 252 mm LL olour depth 16 77 million colours ml aximum Brightness cd m2 255 cd m2 RE enen le horizontal vertical 90 65 Continued Page No 10 39 Item Specification pecification in detail Number ER NEN cocos ERR BR BEER adn ELE ON eegene eae SSS ap gege a Ew emer TEAN BEEN NONO RENE A
17. I gt D Hes al b am Where Py Adjustment amount payable to the Seller a minus figure will indicate a reduction in the Contract Price Pg Contract Price at the base level F Fixed element not subject to Price Variation a Assigned percentage to the material element in the Contract Price Assigned percentage to the labour element in the Contract Price Lo gt Wage indices at the base month and year Ly Wage indices at the month and year of calculation Mo Material indices at the base month and year M Material indices atthe month and year of calculation Where P1 Adjustment amount payable to the Seller a minus figure will mdicate a reduction in the Contract Price Po Contract Price at the base level F Fixed element not subject to Price Variation a Assigned percentage to the material element in the Contract Price b Assigned percentage to the labour element in the Contract Price Lo Wage indices at the base month and year Ll Wage indices at the month and year of calculation Mo Material indices at the base month and year M1 Material indices at the month and yeaf of calculation If more than one major item of material is involved the material element can be broken up into two or three components such as Mx My Mz Where price variationsclause has to be provided for services with insignificant inputs of materials as for example in getting Technical Assistance normally paid in the fo
18. IONS LI requency Response 50 Hz to 17 kHz LII to Noise Ratio 76 5 dB Maximum Input Sound Level 111 5 dB 1 kHz at 1 Total Harmonic Distortion I KW Load TEE ee SI CAEN O Ne D S i o RE Ss i D Dimensions 4 263 x 3 x 1 621 108 3 x 76 3 x 41 2mm LxWxH 10 8 WIRELESS LAPELReceiver Frequency 660 to 865 MHz 3 selectable frequencies INPUT MODULE PRODUCT Audio Bandwith 35 Hz to 20 kHz SPECIFICATIONS 10 J Bignal Noise Ratio typ 110 dB A Continued Page No 13 39 Item Specification pecification in detail 3 Audio Outputs bal XLR and unbal 1 4 jack output level adjustable at rated deviation 500 mV rms w e A INN Ew idee m eege S pemwewum c0 TEEN SEEN TEEN TEER U UO BEE BEE 10 9 WIRELESS Receiver Frequency 660 to 865 MHZ 3 selectable frequencies HANDHELD INPU MODULE PRODUCT AudiofBandwith 35 Hz to 20 kHz SPECIFICATIONS Ip Noise Ratio typ 110 dB A Audio Outputs bal XLR and unbal 1 4 jack output level adjustable at rated deviation 500 mV rms A nnn 200 x 190 x 44 mm A ransmitter Frequency 660 to 865 MHZ 3 selectable frequencies 10 JJ Audio Bandwith 65 Hz to 20 kHz Continued Page No 14 39 Item Specification pecification in detail Number IEEE Noise Ratio typ 110 dB A E EE Life typ 30 h for 2200 mAh 10 10 DIGITAL AUDIOMinimum Guaranteed Power 1 kHz per channel both channels Driven POWER AM
19. NNO nn TEER KT G Intel Core 2 Quad Pr cessor Q9550s ENE a SER GN hl GE BE eegenen BB eege GE EE E MN Lor oo EE Fl Adjustable stand incline from vertical 19 to 72 EN o ee EE Continued Page No 11 39 Item Specification pecification in detail Number an temperature 5 to 35 T perating humidity 20 to 80 RH LO indows OS compatibility 7 Vista XP 2000 ml acintosh OS compatibility OS X 10 4 or later ag supply input AC 100 240V 50 60Hz OE aximum power consumption 29W 10 DIGITAL VIDEOlnput 8 VGA on 15 Pin HD Connectors SWITCHER 10 PRODUCT Outputs 8 VGA on 15 Pin HD connectors SPECIFICATIONS TG rosstalk All Hostile 53dB rey NI ontrols 22 Front Panel Buttons RS 232 RS 485 Ethernet Le ndicators S Character Display on the Front Panel Fl pg Consumption 100 240V AC 50 60Hz 23VA nan 19 x 7 x 1U W D H Rack Mountable 10 6 FACE PLATEFlush Mountable Table MULTI I O 10 PRODUCT Access to Cable Connections SPECIFICATIONS 10 fo arge cable hole 440 63 1 60 cm Continued Page No 12 39 Item Specification pecification in detail Number nl arge grommet 0 45 1 14 cm ml edium cable hole 40 56 1 42 cm Ew ep NN en cable hole 40 50 1 27 cm pe grommet 0 31 0 79 cm E E weight 2 5 Ibs 1 1 kg TABLE ransducer Condenser EMBEDDED OUNDARY LAYER INPUT MODULE PRODUCT Polar Pattern Omnidirectional SPECIFICAT
20. No 20 39 Item Specification pecification in detail Number ml icrosoft Windows 2000 Professional Service Pack 4 or Later ED indows XP Home Edition Professional Edition Service Pack 2 or Later Ls ae ista 32 bit Windows7 32 bit 64 bit Mac OS X 10 5 or later Ee ep indows Internet Explorer 6 0 or Later Macintosh Safari 4 or Later Accessories Markers Black Red Eraser AC Power Adaptor USB User s Manual Assembly Set up Manual Wall Mounting TT Space for two additional devices witho t rack compatibility SPECIFICATIONS pem ps metal construction SCOPE OF WORK __ 1 Installation amp Commissioning shouldbe done by the supplier within one month fromthe supply of he tem 2 Warranty for a period of at least 12 months The Software Hardware updates ifjany within the warranty period have to be supplied free of cost Spares to be supplied throughout the useful bie of the equipments 23 Alter sales service to be provided by OEM trained and competent service engineersan case of any breakdown to be declared by the vendor at he time of supply itself a User manuals of all the items to be submitted with do and don ts SE cables for the installation of equipment s has to be provided by H vendor 6 The total demand is to be treated as one entity No part supply is accepted All the items in the list of deliverables 1 to 17 should be complied No part compliance will be accepted Non complianc
21. PLIFIER 10 PRODUCT Stereo 2 ohms per ch 3000W SPECIFICATIONS EN LL 4 ohms per ch 2100W DNA 8 ohms per ch 1200W Input EQ 6 parametric filters per channel with Adjustable Q 15 dB boost cut SS eX rossover Filters Highpass and Lowpass per channel Output EQ 5 parametric filters per channel with Adjustable Q 15 dB boost ut NE elay Signal alignment of driver 50 mS of Total delay TP for full rated power at 4 ohms 1 4 VRMS ep requency Response at watt 20 Hz 20 kHz 0 dB 1 dB Signal to Noise Ratio below rated IKHz power at 8 ohms 103 dB eighted GK otal Harmonic Distortion THD lt 0 5 AR amping Factor 20 Hz to 1 kHz gt 500 LT rosstalk below rated power 20 kHz 1 kHz gt 70 db 00 nput Impedance nominal 20k ohms balanced 10k ohms unbalanced Continued Page No 15 39 Item Specification pecification in detail Number ml aximum Input Signal 22 dBu typical AC Line Voltage and Frequency 220 240 VAC 50 60 Hz NN uu Temperature OC to 40 C at 95 relative humidity 10 ontrols Level Two front panel rotary level controls One for eac hannel EBEN Switch On Off switch applies AC power to the Amplifier 10 Sel Prev Next Buttons Three buttons near the LCD screen that are used to access menu items and front panel lockout TT LCD Screen Backlit liquid crystal display that Shows preset anc processing status 20 OE nput Connectors XL
22. Page No 1 39 Invitati f Online Bid RCI Hyderabad Tender EnquiryNo RCI DCMM LP2 OT 2000001128 Tel 040 24306230 Government of India Fax 040 24306013 Ministry of Defence Email rci dcmm rcilab in Defence Research amp Development Organisation For E Procurement Query RCI Vignayana Kancha P O HYDERABAD 500069 support procuretiger com 91 07940016879 Date 09 04 2015 INVITATION OF ONLINE BIDS FOR SUPPLY OF Deg PE psa qn ce pe pes ifications if anv attached as 4 1 The Director RCI on behalf of the President of India hereby invites e tenders from eligible bidders through e procurement portal for supply of items listed in Part I of this RFP as per Two Bid System Last Date and Time for uploading of the Bids On 05 05 2015 dd mm yy at 10 30 Hrs For participating in the above tender through e tendering process the bidders shall have to get themselves registered at https rci procuretiger com and get user ID password Class 3 digital signature is mandatory to participate in the e tendering The Bidders are required to have Digital Signature Certificate DSC from one of the authorized Certifying Authorities as detailed in the website For any clarification difficulty regarding e tendering process flow please contact on 91 7940016852 891 Bidders Contractors have to submit online bids ron tender documents available on the website https rci procuretiger com Bidders shall also attach scanned copies of all the requisite do
23. R one per channel 10 Link Out Connector Loop thru signal from afiput connector for linking another amplifier one per Channel n Output Connectors Two Neutrik Speak on output connectors Channel 1 Speak on is wired with Ch gt 1 amp Ch 2 outputs C ZS Nn ENEN a UR memes e Ee 0 R imensions J9 W x 3 5 H x 16 2 D ERI PUN LL nn SPEAKERS PRODUCT Power Capacity 80 Watts Continuous Program Power40 Watt SPECIFICATIONS ontinuous Pink Noise ee ominal Sensitivity 86 dB SPL 1 m 3 3 ft 0 Gg ominal Coverage Angle 130 conical coverage a Factor Q 2 4 averaged 500 Hz to 4 kHz Continued Page No 16 39 Item Specification pecification in detail Number A EN an Index DI 3 8 averaged 500 Hz to 4 kHz 1 ated Maximum SPL 102 dB 1 m 3 3 ft SJ o ominal Impedance 16 ohms Min Z 16 1 320 Hz ransformer Taps 70V 30W 15W 7 5W amp 3 7W taps 100V 30W 15W amp 7 5W taps 10 Low Frequency 100 mm 4 0 in Polypropylene coated 1 coil o aluminum former ml igh Frequency 19 mm 0 75 in Titanium coated polyester Ppeeem 200 x 195 mm x 184 mm I2 DIGITAL MULTIMic Line Input to any Output 1dB 20Hz 20kHz HANNEL MIXER PRODUCT HD Mic Sensitivity 30dBu 14dBu Mix output lt 0 09 SPECIFICATIONS Jk rr otse Micdnput E LiN maximum gain 127dBu 150 source jn EPN ES Se 770000 Te E 2 MF swept 150Hz 3 5kHz
24. above to obtain the Contract the Bidder Seller on a specific request of the Buyer shall provide necessary information inspection of the relevant financial documents information Books of Accounts 7 Non disclosure of Contract Documents Except with the written consent of the Buyer Seller other party shall not disclose the Contract or any provision specification plan design pattern sample or information thereof to any third party 8 Withholding of Payment In the event of the Seller s failure to submit the Bonds Guarantees and Documents supply the stores goods and conduct trials installation of equipment training etc as specified in the Contract the Buyer may at his discretion withhold any payment until the completion of the Contract 9 Liquidated Damages The Buyer may deduct from the Seller as agreed liquidated damages at the rate of 0 5 per week part thereof of value of stores that could not be put to use due to late delivery subject to a maximum of 5 of the total order value inclusive of taxes and duty of the Contract 10 Termination of Contract The Buyer shall have the right to terminate the Contract in part or in full in any of the following cases i The store service 1s not received rendered as per the contracted schedule s and the same has not been extended by the Buyer Or The delivery of the store service is delayed for causes not attributable to Force Majeure for more than __ months after the schedule
25. cuments 1 e Earnest Money and other certificates documents specified in the tender document 2 The address and contact numbers for onlifie submission of Bids or seeking clarifications regarding this RFP are given below a Bids queries to be addressed to The Director RCI b Postal address RCI Vignayana Kancha P O HYDERABAD 500069 c Name amp designation of the contact Officer B N Gajbhiye DCMM d Telephone number s of the contact Officer 040 24306230 22 e Fax number s 040 24306013 De mail ID of contact Officer rci dcmm rcilab in g e mail ID for E Procurement support Support procuretiger com 3 This RFP is divided into 7 parts as follows i Part I contains Details of the Store s Service s Required e g Technical Specifications Delivery Period Mode of Delivery Consignee details etc 11 Part II contains General Information and Instructions for the Bidders about the RFP such as the time place of submission and opening of tenders Validity period of tenders etc in Part III contains Standard Terms and Conditions of RFP which will form part of the Contract Supply Order herein after referred as the Contract with the successful Bidder s Continued Page No 2 39 iv Part IV contains Special Terms and Conditions applicable to this RFP and which will also form part of the Contract with the successful Bidder s v Part V contains Vendor Qualification Criteria vi Part VI contains Evaluation C
26. d date of delivery and the delivery period has not beef extended by the Buyer ii The delivery of store service is delayed due to causes of Force Majeure by more than NA months provided Force Majeure clause is included in the contract and the delivery period has not been extended by the Buyer iii The Seller is declared bankrupt or becomes insolvent iv The Buyer has noticed that th Seller has violated the provisions of Para 4 and or Para 5 above to obtain the Contract V As per decision of the Arbitration Tribunal 11 Notices Any notice required or permitted by the Contract shall be written in English language and may be delivered personally or may be sent by FAX or registered pre paid mail airmail addressed to the last known address of the party to whom it is sent 12 Transfer and Sub letting The Seller has no right to give bargain sell assign or sublet or otherwise dispose of the Contract or any part thereof as well as to give or to let a third party take benefit or advantage of the Contract or any part thereof without written consent of the Buyer 13 Use of Patents and other Industrial Property Rights The prices stated in the Contract shall be deemed to include all amounts payable for the use of patents copyrights registered charges trademarks and payments for any other Industrial Property Rights The Seller shall indemnify the Buyer against all claims from a third party at any time on account of the infringement of any
27. d to furnish clause by clause compliancerof specifications bringing out clearly the deviations from specification if any Bidders are advised to submit compliance statement for the technical parameters separately in the following format along with the Techno Commercial Bid Name Description of item s Service s Qty required Multi I O Data Link Para of RFP Specifications Compliance to Remarks specifications of item offefed RFP specifications item wise whether Yes No In case of non compliance deviation from RFP to be specified in unambiguous terms In case of compliance catalogue brochure reference if available to be indicated For Commercially Off The Shelf COTS items it is mandatory to enclose catalogue technical brochure to support the claims of compliance 4 Delivery Period Expected Delivery Period for supply of items rendering services would be from the Effective Date of the Contract Please note that the Contract can be cancelled unilaterally by the Buyer in case items are not received within the contracted delivery period Extension of contracted delivery period with without LD clause will be at the sole discretion of the Buyer 5 Consignee details Name Ihe Director RCI 2 Address Research Center Imarat Vienayanakancha P Q Hyderabad 500069 3 Contact details Phone 040 24306222 Fax 040 24306013 Continued Page No 4 39 6 Important Note to Bidders a Pre Integrity Pact Cla
28. der as per the formategiven below Year Wise and Major Currency Wise Import Content Break up Total cost ot material FE content outflow Equivalent in en en E ON Others Re G A OD d CE CC SCHT E 11 ERV will be payable refundable depending upon movement of exchange rate with reference to exchange rate adopted for the valuation of the Contract Base Exchange rate of each major currency used for calculating FE content of the Contract will be the SBI selling rate of the foreign exchange element on the date of the opening of Price Bids iii The base date for ERV would be the Date of opening of Price Bid and variation on the base date will be given upto the midpoint of manufacture unless the Bidder indicates the time schedule within which material will be imported by them Based on information given above the cut off date dates within the Delivery schedule for the imported material will berfixed for admissibility of ERV iv ERV clause will not be applicable under following circumstances a Cases where delivery periods for imported content are subsequently to be refixed extended except for reasons solely attributable to the Buyer or Force Majeure b Cases where movement of exchange rate falls within the limit of 2 of the reference exchange rate adopted for the valuation of the Contract v The impact of notified ERV shall be computed on a yearly basis for the outflow as mentioned by the Bidder in their tender and shall be pa
29. e Contract totally or partially upon giving prior written notice of 30 thirty days to the other party of the intention to terminate without any liability other than reimbursement on the terms provided in the agreement for the goods received 15 Buy Back The Buyer is interested to trade the existing old goods while purchasing the new ones Bidders may formulate and submit their tenders accordingly Interested Bidders can inspect the old goods to be traded through this transaction The Buyer reserves the right to trade or not to trade the old goods while purchasing the new ones and the Bidders are to frame their bids accordinglystovering both the options Details for buy back offer are as under 1 Details of Items for Buy Back Scheme Make Model Specs Year of Production Purchase Period of Warranty AMC etc 11 Place for Inspection of Old Items Address Telephone Fax e mail Contact personnel etc iii Timings for Inspection All working days between the time ot to iv Last Date for Inspection 1 day before the last date of submission of bids v Period of Handing Over of Old Items to Successful Bidder Within days of No of days and condition to be speelfied by the lab vi Handling charges and transportation expenses to take out the old items will be on account of the successful Bidder 16 Export License The Bidder is required to furnish full details and formats of End Use Certificate required for obtaining export clearance
30. e of any one item from the list of deliverables The total tender of the respective vendor will be rejected EN Cost of the complete system as one unit includes all the items in the list of deliverables will be sith at the time of price negotiations Cost of the Continued Page No 21 39 Item Specification enn RN in detail Number D eg individual items will not be compared for declaring the lowest quote 8 Data manuals and technical data sheets of all the items in the list of deliverables should be provided at the time of tendering Non submission of these documents at the time of tendering the tender will be rejected o Compliance sheet mentioning the reference of the technical data EE along with the tender is to be enclosed 10 Any required carpentry and civil work has to be done by vendor to achieve standard integration procedure 1 1 Vendor has to utilize the existing infra structure provided and required any additional has to be borne by vendor Ir system control has to be provided with zone controls by vendor fae facility to be proyided for projector connectivity 10 14 Training and Demonstrations bas to be provided on site by vendor rained engineer third party or subcontractor engineers will not be onsidered 10 LIST ORI MOTORIZED DISPLAY UNIT WITH REMOTE CONTROL DELIVERABLES FACILIT Y 01No es DIGITAL PROJECTION UNIT 01No DI EEN RESOLUTION DISPLAY MONITOR 02Nos
31. er This EMD would be submitted by the Bidder along with Integrity Pact IP as per format at Annexure A at the time of submission of bid in a separate envelope clearly marked as IP and EMD put together in an envelope containing the bid This is a binding agreement between the Buyer and Bidders for specific contracts 1n which the Buyer promises not to accept bribes during the procurement process and Bidders promise that they will got offer bribes Under this Pact the Bidders for specific services or contracts agree with the Buyer to carry out the procurement in a specified manner The essential elements of the Pact are as follows 1 A pact contract between the Government of India Ministry of Defence the authofity or the principal and companies submitting a tender for this specific activity the Bidder ii An undertaking by the Principal that its officials will not demand or accept any bribes gifts etc with appropriate disciplinary or criminal proceedings 1n case of violation 111 A statement by each Bidder that they have not paid and will not pay any bribes iv An undertaking by each Bidder to disclose all payments made n connection with the Contract in question to anybody including agents and oth r middlemen as well as family members etc of officials the disclosure would be made either at the time of submission of Bids or upon demand of the Principal especially when suspicion of a violation by that Bidder em
32. ercession facilitation or recommendation The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it 1s discovered by the Buyer that the Seller has engaged any such individual firm and paid or intended to pay any amount gift reward fees commission or consideration to such person party firm or institution whether before or after the signing of this contract the Seller will be liable to refund that amount to the Buyer The Seller will also be debarred from entering into any contract with the Government of India for a minimum period of five years The Buyer will also have a right to consider cancellation of the Contract either wholly or in part without any entitlement or compensation to the Seller who shall in such an event be liable to refund all payments made by the Buyer in terms of the Contract along with interest at the rate of 2 per annum above 1 Prime Lending Rate of State Bank of India for Indian bidders and 11 London Inter Bank Offered Rate LIBOR for the foreign bidders The applicable rates on the date of opening of tender shall be considered for this The Buyer will also have the right to recover any such amount from any contracts in vogue with the Government of India 6 Access to Books of Accounts In case it is found to the satisfaction of the Buyer that the Bidder Seller has violated the provisions of Para 4 and or Para 5
33. erges v The explicit acceptance by each Bidder that the no bribery commitment and the disclosure obligation as well as the attendant sanctions remain in force for the winning Bidder until the contract has been fully executed vi Undertaking on behalf of a Bidding company will be made in the name and on behalf of the company s Chief Executive Officer vii Any or all of the following set of sanctions could be enforced for any violation by a Bidder of its commitments or undertakings a Denial or loss of contracts b Forfeiture of the EMD Bid security and performance bond c Liability for damages to the Principal and the competing Bidders and d Debarment of the violator by the Principal for an appropriate period of time viii Bidders are also advised to have a company code of conduct clearly rejecting the use of bribes and other unethical behavior and compliance program for the implementation of the code of conduct throughout the company ix The draft Pre Contract Integrity Pact is attached as Annexure A The Bidders are required to sign the pact and submit it separately along with the Techno Commercial and Price bid Part IV Snecial T 1 Conditi The Bidder is required to give confirmation of their acceptance of Special Terms and Conditions of the RFP mentioned below which will automatically be considered as part of the Contract concluded with the successful Bidder as selected by the Buyer Failure to do so may result in rejec
34. from the country of origin This information will be submitted along with Techno Commercial bid In the absence of such information it would be deemed that no document is required from the Buyer for export clearance from the country of origin 17 Free Issue of Material FIM No Free Issue of Material 1s required to be issued 18 Terms of Delivery The delivery of goods shall be on FOR RCI Hyderabad basis 19 Packing and Marking Instructions a The Seller shall provide packing and preservation of the equipment and spares goods contracted so as to ensure their safety against damage in the conditions of land sea and air transportation transhipment storage and weather hazards during transportation subject to proper cargo handling The Seller shall ensure that the stores are packed in containers which are made sufficiently strong The packing cases should have provisions for lifting by crane fork lift truck Tags with proper marking shall be fastened to the special equipment which cannot be packed b The packing of the equipment and spares goods shall conform to the requirements of specifications and standards in force in the territory of the Seller s country c A label in English shall be pasted on the carton indicating the under mentioned details of the item contained in the carton The cartons shall then be packed in packing cases as required 1i Part Number 11 Nomenclature inn Contract annex number iv Annex serial numbe
35. id refunded before the end of the financial year based on certification by the Buyer 14 Force Majeure Clause i Neither party shall bear responsibility for the complete or partial non performance of any of its obligations if the non performance results from such Force Majeure circumstances as Flood Fire Earth Quake and other acts of God as well as War Military operations blockade Acts or Actions of State Authorities or any other circumstances beyond the parties control that have arisen after the conclusion of the present contract iiIn such circumstances the time stipulated for the performance of an obligation under the Contract is extended correspondingly for the period of time commensurate with actions or circumstances and their consequences ui The party for which it becomes impossible to meet obligations under the Contract due to Force Majeure conditions is to notify in written form to the other party of the beginning and cessation of the above circumstances immediately but in any case not later than 10 Ten days from their commencement iv Certificate of a Chamber of Commerce Commerce and Industry or other competent authority or organization of the respective country shall be considered as sufficient proof of commencement and cessation of the above circumstances v If the impossibility of complete or partial performance of an obligation lasts for more than 6 six months either party hereto reserves the right to terminate th
36. l disputes or differences arising out of or in connection with the Contract shall be settled by bilateral discussions Any dispute disagreement or question arising out of or relating to the Contract or relating to product or performance which cannot be settled amicably shall be resolved by arbitration in accordance with either of the following provisions The case of arbitration may be referred to CC R amp D or a person appointed by him who will be sole arbitrator and the proceedings shall be conducted in accordance with proe dure of Indian Arbitration and Conciliation Act 1996 4 Penalty for Use of Undue influence The Seller undertakes that he has not given offered or promised to give directly or indirectly any gift consideration reward commission fees brokerage or inducement to any person in service of the Buyer or otherwise in procuring the Contract or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of e Contrat or any other contract with the Government of India for showing or forbearing to show favour or disfayour to any person in relation to the Contract or any other contract with the Government of India Any breach of the aforesaid undertaking by the Seller or anyone employed by him or acting on his behalf whether with or without the knowledge of the Seller or the commission of any offers by the Seller or anyone employed by him or acting on his behalf as defined in Chapter
37. led for should be filled and uploaded by the due date and time The responsibility to ensure this lies with the Bidder 10 Manner of Depositing the Bids Bids both Techno Commercial and Price bid in case two bids are called for 1s required to be submitted online on the above mentioned website Bids sent by FAX or e mail will not be considered 11 Time and Date for Opening of Bids On 05 05 2015 dd mm yy at 11 00 Hrs If due to any exigency the due date for opening of the bids 1s declared a closed holiday the bids will be opened on the next working day at the same time or on any other day time as intimated by the Buyer 12 Place of Opening of the Bids Office of the DCMM The Bidders may depute their representatives duly authorized in writing to attend the opening of Bids on the due date and time Relevant parts and 1mportant commercial technical clauses quoted by all Bidders will be read out in the presence of the representatives of the participating Bidders This event will not be postponed due to non presence of your representative Continued Page No 5 39 13 Procedure for Submission of Bid a Two Bid System Online Bids shall be submitted in two parts 1 e Part I Techno Commercial bid and Part II Price bid Only the Techno Commercial bids would be opened on the time and date mentioned above Date of opening of the Price bids will be intimated after acceptance of the Techno Commercial bids The Price bid of the
38. n the Date of Opening of Price Bids h If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price will prevail and the total price will be corrected accordingly If there is a discrepancy between wordssand figures the amount in words will prevail for calculation of price 3 The best acceptable bid will be considered further for placement of the Contract after price negotiation as decided by the Buyer Part VII Price Bid F 1 Price Bid Format The Price Bid Format as given below is required to be filled by Bidders 1 Basic cost of the 1tem items Unit Cost Tax Rate Total Tax Total Unit Total Cost No of Item In Rs In Descriptio Cost In In Rs Grand Total 11 Accessories iii NRE iv Installation Commissioning charges v Training vi Technical literature Documentation vil Tools viii Any other item ix Quantum of discount if offered x Is Excise Duty ED extra If yes then mention following a Total value of items on which ExcisesDuty 1s leviable b Rate of Excise duty 1tem wise 1f different ED is applicable c Surcharge on Excise duty af applicable d Total value of excise duty payable x1 Is Excise Duty Exemption EDE required xii Is VAT extra If yes then mention following a Total value on which VAT is leviable b Rate of VAT c Total value of VAT leviable xii Is Service Tax extra If yes then
39. or all the rights mentioned in the previous paragraphs whether such claims arise in respect of manufacture or use The Seller shall be responsible for the completion of the supplies including spares tools technical literature and training aggregates irrespective of the fact of infringement of the supplies or any or all the rights mentioned above 14 Amendments No provision of the Contract shall be changed or modified in any way including this provision either in whole or in part except when both the parties are in written agreement for amending the Contract 15 Taxes and Duties a General 1 If the quoted prices exclude Excise Duty or Central Sales Tax VAT Service Tax or any other Statutory Duties Taxes the same must be specifically stated with applicable rates In the absence of same it will be presumed that the prices include all such charges and no claim for the same will be entertained 2 If reimbursement of any Duty Tax is intended as extra over the quoted prices the Bidder must specifically say so In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duty tax will be entrained after the opening of tenders 3 If a Bidder chooses to quote a price inclusive of any duty tax and does not confirm that duty tax so included 1s firm and final he should clearly indicate the rate of such duty tax and quantum of such duty tax included in the price Failure to
40. other Bidders whose Techno Commercial bid are found non compliant will not be considered for opening 14 Clarification Regarding Contents of the RFP A prospective bidder who requires clarification regarding the contents of online bidding documents shall notify to the Buyer through mail in writing about the clarifications sought not later than 14 fourteen days prior to the date of opening of the Bids Any clarification would be posted on the website 15 Indian firms need to quote only in Indian Rupees 16 Validity of Bids The Bids should remain valid for 120 days from the last date of submission of Online Bids 17 Modification and Withdrawal of Bids A bidder may modify or withdraw his Bid after online submission provided that the written notice of modification or withdrawal is received by the Buyer prior to deadline prescribed for submission of Online bids A withdrawal notice may be sent by Mail fax however it should be followed by a signed confirmation Copy o be sent by post and such signed confirmation should reach the purchaser not later than the deadline for online submission of bids No bid shall be modified after the deadline for submission of online bids No bid ma be withdrawn in the interval between the deadline for submission of bids and expiration of the specified period of bid validity 18 Earnest Money Deposit Bidders are required to upload the scanned copy of Demand Draft towards the Earnest Money Deposit EMD in fav
41. otorized Video Projection Screen DISPLAY PRODUCTSPECIFIC 120 Screen Size ATIONS Matte White Screen Surface Image Width 203 cm Image Height 152 cm Aspect Ratio 4 3 iewing Angle 60 Degrees Features Mildew Resistant Fire Resistant Wall Mountable Ceiling Mountable Power Requirements 220V 2 DIGITAL LCD Panel 0 76 1 9cm P Si TFT x3 PRODUCT Resolution WUXGA 1920 x 1200 SPECIFICATIONS PROJECTION UNIT Brightness 6000 ANSI Lumens ontrast Ratio 3000 1 Lens Powered Zoom x 2 0 Powered Focus Lamp Wattage 365W UHP Focus Distance 1 0m 19 3m Wide 1 9m 38 3m Tele Distance to Width Ratio 1 1 5 Wide 3 0 Tele ACILITY Continued Page No 8 39 Item Specification pecification in detail Number ml umber Of Colours 8 Bit Colour 16 7M Colours Tr Display Size 30 600 76cm 1 524cm 3 eystone Vertical 10 1 Shift Normal at 14 6 7 4 Projection angle pen Input 2 x HDMI HDCP Compliant ee omputer Input 1 x 15 pin Mini D sub 1 x BNC gt J T onitor Output 15 pin Mini D sub x 1 1 x RCA Composite Video 3 x RCA E Audio Input 2 x Stereo Mini Jack 2 x RCA Jack L R Fil Audio Output 2 x RCA Jack LAR Fir 6 SB 2 x USB type A PC Less Presentation or Wireless Adaptor i x USB type B USB Mouse Control or USB Display a ired Network 1 x RJ 45 10BASE T 100BASE TX NEE ireless Network IBEE802 H b g n 10 3 HIGH ScreensSize 55 RESOLUTION
42. our of The Director RCI Hyderabad n the currency of their quote for or equivalent along with their online bids Original Demand Draft be submitted by Regd Post to RCI The EMD may be submitted by Indigenous bidder in the form of an Account Payee Demand Dratt Fixed Deposit Receipt Banker s Cheque or Bank Guarantee In case of foreign bidder EMD is to be submitted in the form of appropriate Bank Guarantee from a first class bank of international repute EMD is to remain valid for a period of forty five days beyond the final bid validity period EMD of the unsuccessful bidders will be returned to them without any 4nterest whatsoever at the earliest after expiry of the final bid validity and latest on or before the thirtieth day after he award of the Contract EMD of the successful bidder would be returned without any interest whatsoever after the receipt of Security Deposit from them as called for in the Contract EMD is not required to be submitted by those Bidders who are registered with the Central Purchase Organizations e g DGS amp D National Small Industries Corporation NSIC Departments of MoD other DRDO labs and as per the policy of Government of India in vogue Such bidders would be required to upload the relevant documents in their Techno Commerciaf bid in support of the claim The EMD will be forfeited if the Bidder withdraws amends impairs or derogates from the tender in any respect within the validity period of their tender
43. r v Quantity contracted d One copy of the packing list in English shall be inserted in each cargo package and the full set of the packing lists shall be placed in Case No 1 painted in a yellow colour e The Seller shall mark each package with indelible paint in English language as follows 1 Contract No 11 Consignee 111 Port airport of destination iv Ultimate consignee v Package No vi Gross net weight vii Overall dimensions volume vill The Seller s marking f If necessary each package shall be marked with warning inscriptions lt Top lt Do not turn over category of cargo etc g Should any special equipment be returned to the Seller by the Buyer the latter shall provide normal packing which protects the equipment and spares goods from damage or deterioration during transportation by land air or sea In such case the Buyer shall finalize the marking with the Seller 20 Inspection Instructions Inspection will be carried out at RCI 21 Franking Clause i In Case of Acceptance of Store s The fact that the goods have been inspected after the delivery period and passed by the Inspecting Officer will not have the effect of keeping the contract alive The goods are being passed without prejudice to the rights of the Buyer under the terms and conditions of the Contract ii In Case of Rejection of Store s The fact that the goods have been inspected after the delivery period and rejected by the Inspecting Officer
44. riteria of Bids vii Part VII contains Format of Price Bid Price bid needs to be printed on one side of paper only 4 This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof or foreclose the procurement case at any stage The Buyer also reserves the right to disqualify any vendor should it be necessary at any stage on grounds of National Security 5 You may contact The Director RCI RCI Vignayana Kancha P O PIN 500069 HYDERABAD for any grievance related to bidding condition bidding process and or rejection of bid With regard to bidding condition this shall be done in writing at least seven days in advance of the stipulated date of submission of bid Continued Page No 3 39 Part I Essential Details of Items Services Reauired 1 Schedule of Requirements List of items services required are as follows 2 Technical Details i specifications Drawings As Per Annexure I ii Technical details with technical parameters As Per Annexure I 111 Requirement of training on the job training As Per Annexure I iv Requirement of installation commissioning As Per Annexure I v Full Inspection details As Per Annexure I vi Requirement of Technical Documentation As Per Annexure I vii As Per Annexure I viii Requirement of pre site inspection As Per Annexure I ix Any other details as considered necessary As Per Annexure I 3 Bidders are require
45. rm of per diem rate the price variation formula should have only two elements viz a high fixed element and a labour element The fixed element can in suchcasesfbe 50 or more depending on the mark up by the supplier of the per diem rate vis vis the wage rates ii Following conditions would be applicable to Price Adjustment a Base date shall be due date of opening of price bids b Date of adjustment shall be midpoint of manufacture c No price increase is allowed beyond original Delivery Period unless the delay is attributable to the Buyer or Force Majeure d Total adjustment will be subject to maximum ceiling of e No price adjustment shall be payable on the portion of the payment made as an advance payment made in the Contract to the Seller 27 Intellectual Property Rights IPR The rights of Intellectual Property developed under the Contract will be either the property of Govt of India or jointly owned by the Govt of India and the Development Partner The holding of rights of intellectual property will be decided by the Buyer based on the merits of the case Even where IPR is jointly held Govt of India will have the marching rights on IPR 1 e the Development Partner will have to give technical know how design data for production of the item to the designated Production Agency nominated by Govt of India The Development Partner will however be entitled to license fee royalty from designated agency as per agreed terms and
46. s will not be considered for evaluation 25 Mode of Payment It will be mandatory for the Bidders to indicate their bank account numbers and other relevant e paymentdetails to facilitate payments through ECS EFT mechanism instead of payment through cheque wherever feasible 26 Liquidated Damages The Buyer may deduct from the Seller as agreed liquidated damages at the rate of 0 5 per week part thereof of value of stores that could not be put to use due to late delivery subject to a maximum of 5 of the total order value inclusive of taxes and duty of the Contract 27 Process of Transportation trade by road The carriage by road Act 2007 was enacted on Ol Jan 2007 and came into effect on 01 Mar 2011 The details of Act Rules are available on Ministry of Road Transport amp Highways website www morth nic in lt is incumbent on the part of all suppliers to transport the contracted material supplies only through registered common carriers Yours sincerely CoL For Director For amp on behalf of President of India Continued SL No 1 Item Number 0 kuch 10 ae a G m 10 10 m p lt Page No 7 39 Annexure I Detailed Specifications Date 01 04 2015 Item Description and Spec Qty Units of Measure aterial 0403 6650 30003 146 1 000 SET Description Multi I O Data Link pecification in detail 1 4 MOTORIZED M
47. ter off loading the Excise Duty Custom Duty Central Sales Tax CST Value Added Tax VAT wand other local taxes and levies The term Indian bidders would also include DPSUs and Indian Ordnance Factories e The Buyer reserves the right to evaluate the offers received by adopting Discounted Cash Flow DCF method with a discounting rate in consonance with the existiig Government borrowing rate DCF method would be used for evaluation of bids in the following cases i To compare different payment terms including advance payments and progressive stage payments so as to bring them to a common denomination for determining lowest bidder ii To deal with cases where entering into AMC for period in excess of one year is a part of the contract for evaluation of the bid f Net Present Value NPV NPV method is a variant of DCF method which may be used for evaluation of tenders The NPV of a contract is equal to the sum of the present values of all the cash flows associated with it When choosing among the various bids the bid with the lowest NPV will be selected The following formula may be used for calculating NPV of a bid Where Ay Expected cash flow at time t t Time of expected cash flow M Total period Discount rate Where At Expected cash flow at time t t Time of expected cash flow N Total period 1 Discount rate g Discount rate to be used under the method is to be thesPrime Lending Rate of State Bank of India o
48. tion of Bid submitted by the Bidder 1 Apportionment of Quantity The Buyer reserves the right to apportion the quantity among Quoted bidders in the ratio of NIL starting from Lowest Bidder L1 and proceeding to Next Higher Bidder and so on subject to their consent to meet the L1 s rates as well as terms and conditions as negotiated The bidders are requested to submit the price bid catering the need of apportioned quantity as well as total quantity else the unit cost of the store s for total quantity will be considered for the apportioned quantity while evaluating the bid Splitting of the quantity should be in favour of LI 2 Option Clause The Contract will have an Option Clause wherein the Buyer can exercise an option to procure an additional 50 of the original contracted quantity in accordance with the same terms and conditions of the Contract This will be applicable within the currency of the Contract It will be entirely the discretion of the Buyer to exercise this option or not 3 Repeat Order Clause The Contract will have a Repeat Order Clause wherein the Buyer can order up to 50 quantity of the original contracted quantity under the Contract within six months from the date of supply successful completion of this contract The Repeat Order wall have rates on not exceeding basis while the terms and conditions will remain unchanged It will be entirely the discretion of the Buyer to exercise the Repeat order or not 4 Tolerance
49. use Amt NA b Tolerance Clause Percentage NA c Advance Payment 0 d Part Supply and Pro rata Pymnt NA e Buy Back Timings for Inspn All working days between the time of NA to NA f Buy Back Handling over Period Within NA days of NA No of days and condition to be specified by the lab g Technical Capabilities i Expertise available in the critical areas to complete the task NA h Manufacturing Facilities i Availability of Infrastructure required to carry out the activity NA i Financial Capabilities i Should have minimum financial resources to execute the order NA ii Numbers of such type of contracts executed in past Management Capabilities i Availability of Quality Management System Quality Control System etc ii Compliance of delivery schedule NA 7 For Detailed Specifications Other Information Please Logon to http rcilab in to see remaining pages of this tender enquiry Part II G LH Inf T 1 Inst T 8 Pre bid Conference A pre bidsfmeeting will be held at NU date at NIL venue to answer any queries or to clarify doubts regarding submission of proposals Bidders or their authorized representatives duly authorised in writing are invited to attend This event will not be postponed due to non presence of your representative 9 Last Date and Time for Depositing the Bids On 05 05 2015 dd mm yy at 10 30 Hrs The online Bid both Techno Commercial and Price bid in case two bids are cal
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