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User Manual for Administrator - Malaysian Public Sector OSS

1. Gi m e e wn F MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE OSS PROGRAMME MyBooking User Manual for Administrator OPEN SOURCE COMPETENCY CENTRE MALAYSIA MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator MAMPU Copyright The Government of Malaysia retains the copyright of this document MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME e MyBooking User Manual for Administrator MAU Table of Contents TINTRODU CTION WE 1 t Watt e el et Le DE 2 1 2 Benefits of Mvbookmg oo W Wmm mna 2 1 3 Objectives OF MYBOOKIN Goxo25 an ost a Segen gege 2 pag HR Cleo ARI Ea 3 2 1 Understanding Roles in Mv ooking om mma 4 SUSER INTER RAE en eee eae 5 Sal SOU Te AC Pa ae abs ana 6 Sta LOG WG eg EE 6 3 1 2 Agency Information Area 7 Illustration 3 4 Agency information arez oo Wa 7 3 1 3 Content Area Before Logm WWW Wo mmm 8 dut AVI OD BAR ost Ae aon ba ON anon aa oa Res ai nenen 8 32 Mai Page en ERE eee ee 8 ILEN MO QO TE 9 Ee dei ES at na AB ee ee eee 10 3 2 3 Breadcrumb Navigation 11 oa ee COMENTAT an naa 11 4 BOOKING CALENDAR ea ae anna 12 AT Booking Talenta na Aa 13 5 RECORD MANAGEMEN ee inn eka ama alan 14 5 1 User Managemen Eee an Ae Anang 15 Sell AG U SGre KO te en 16 Se ae PAC USOT FON EE 16 5 1 1 2 User Bulk DIO Ce ebi basa 17 e EA m E oa ee ee eee 20 9 2 ROOM Manage MEN bone ema ine asn gmana Sae tab aa asasi 21
2. Illustration 7 4 Update password form Fields Kata Laluan Lama Old password Kata Laluan Baru New password Sahkan Kata Laluan Baru Confirm new password Must match with Kata Laluan Baru To update password user required to enter the old password Then complete as well Kata Laluan Baru and Sahkan Kata Laluan Baru fields and make sure to enter the same new password Click Simpan button to save the record system will be redirected back to Profil Pengguna form if it has been saved successfully In case if user has forgotten their old password they can reset it by using the forgot password form which can be found on the login form Paae 70 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU MyBooking User Manual for Administrator 8 SEARCH Paae 71 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 8 1 Search EH Kenderaan amp Profil Pengguna Q Carian Maklumat Log Aktiviti Tetapan Utama Illustration 8 1 Navigation list for search module To search information related to booking click Carian Maklumat link located at navigation list and search form will be displayed Start using the module by specifying the search filter Nama Mesyuarat and No Rujukan Tempahan Afterward type in a keyword that coincide with the search filter chosen earlier Click the magnifying glass icon b
3. Illustration 4 1 Booking Calendar Located in both login and main content area this interactive JQuery calendar helps user to browse approved bookings easily It also helps user to quickly plan their booking To use this calendar click on any date in green colour and the system will display list of booking within the Paparan Tempahan area The date with green colour means there is at least one approved booking on that particular date and the date with no colour means there is no booking made on that particular date To view the booking details simply click on the booking title in the Paparan Tempahan area Pane 13 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Ma MDU MyBooking User Manual for Administrator 5 RECORD MANAGEMENT Pane 14 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU MyBooking User Manual for Administrator 5 1 User Management Laman Utama PENGURUSAN REKOD Pengguna EH Bilik G Peralatan G Kenderaan PENGURUSAN TEMPAHAN Bilik G Makanan G Peralatan Ei Kenderaan Illustration 5 1 Navigation list To view the user list click Pengguna under the Pengurusan Rekod section in the navigation list and it will display a page consists of a user list in the content area The list contains both active and inactive records differentiated by colour where red means inactive and normal coloured record is active In this module user may a
4. Malam dinner Jumlah Pegawai Total number of participants Penerangan Order description Mandatory fields Pane 47 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaMpPU MyBooking User Manual for Administrator Maklumat Mesyuarat Maklumat Tempahan Makanan Maklumat Tempahan Peralatan Peralatan Whiteboard 12 unit D Wireless Pointer 10 unit 0 Meja Tambahan 4 unit 0 Chrome Book 40 unit 0 w Senarai kekosongan peralatan telah dikemaskinikan Bantuan Teknikal Diperlukan Catatan Illustration 6 10 Equipment booking tab Fields Peralatan Number of eguipments reguired Bantuan Teknikal Reguest for technical support to install the eguipment or to standy during the event Penerangan Notes or special reguest Mandatory fields Once the form is completed click on the Simpan button to submit System will send an email notification to the room owner either Pentadbir Utama or Pentadbir Bahagian for the approval process An email notification will be sent to the user when the booking process has completed Paae 48 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 1 2 Approve Reject or Cancel Booking Permohonan Tempahan Bilik Jenis Tempahan Sepanjang Hari No Rujukan Tempahan B13032417315753 Ditempah Pada 24 03 2013 17 31 pm Masa Mula 29 03 2013 10 00 am Masa Tamat 29 03 2013 14 00 pm Bilik Bili
5. 24 03 2013 22 42 pm Slot Masa 26 03 2013 07 00 am 26 03 2013 09 00 am Wireless Pointer 1 unit Maklumat Tempahan Peralatan Urusetia Tempat Tujuan Bantuan Teknikal Penerangan Status Tempahan Kembali Simpan Faizal Kamilah Auditorium 1 aras Aras 1 blok Parcel B2 Cyberjaya Pembentangan cadangan penambahbaikan MyMesyuarat Tidak Diperlukan Sila Pilih X Wajib Illustration 6 20 Booking approval form In order to set approval for equipment booking simply choose any of the booking available in the equipment booking list and it will redirect to this page Approve reject or cancel the booking by changing the value of Status Tempahan field When the selection is done user may proceed to click Simpan to save or Kembali to return to equipment booking list Pane AN MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Ma AA nU MyBooking User Manual for Administrator 6 4 Tranportation Booking Management K O Email Notification LEN EOI NON PUaS un un o LA LA ai D as oO oO D es 2 j LA CL Ge m be 2 am D TD jan ak L we amp T st Q Approve Transportation Booking Shown above is a complete booking process for transport in MyBooking system The transport management is handled either by the system administrator or head driver When a user make a booking application it will be sent to the head driv
6. Food amp Equipment yes Approve m Food and or Equipment Illustration 6 1 Booking process for rooms without resource owner Shown above is a complete booking process for a room without a resource owner This means that the room is under the management of the system administrator When a user make a booking application it will be sent to the system administrator System administrator is also Known as Pentadbir Utama The approval process for this type of booking only involves one 1 step which is taken care by the system administrator When system administrator approves the booking it will be applied to the selected room food and equipments at once If he she rejected the booking then it will also apply to all resource selected in that booking application Each action performed in the booking process will generate an email notification and it will send to the users respectively Pane 41 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaMPU MyBooking User Manual for Administrator E D lt 03 O UN 5 O D Q aa u MN D Q UN A D E ae O O mM O cc Approve Food and or Equipment Illustration 6 2 Booking process for rooms with resource owner Shown above is a complete booking process for a room with resource owner When a user made a booking application it will be sent to the resource owner Resource owner is also known as Pentadbir Bahagian If t
7. MyBooking User Manual for Administrator 11 SETTINGS Pane 78 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaMPU MyBooking User Manual for Administrator 11 1 System Configuration Tetapan Utama Pentadbir Maklumat Agensi Logo Agensi Tetapan SMTP Emel Pentadbir mhi oscc org my Tambah Emel Ketua Pemandu Taip Emel Pengguna Kembali Simpan Illustration 11 1 Navigation list for settings module In this module user are able to change various settings depending on the requirements Simple Mail Transfer Protocol SMTP and agency information are a few of the general settings that this module can do To do those things click Tetapan Utama link located at the navigation list and the system will display the settings form in the content area Any modification will affect the whole system so use it wisely Tetapan Utama Pentadbir Maklumat Agensi Logo Agensi Tetapan SMTP Emel Pentadbir mhigioscc org my Taip Emel Pengguna Emel Ketua Pemandu Taip Emel Pengguna Kembali Simpan Illustration 11 2 Settings module form Paae 79 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 11 2 Administrator Tab s shown in illustration 8 2 the first tab of this module is Pentadbir tab Its primary function is to add delete and choose administrator and head driver Using AJAX as its base this interactive form will automatically add and
8. mobile Nombor telefon bimbit pengguna Ost AD WM el wl nie Peringatan Sila ISI lasarKan aranan al Ada beberapa field yang boleh dikemaskini kemudian setelah pengguna diwujudkan di dalam sistem 14 Kata Laluan tidak perlu diisi dalam format hash string 30 31 32 33 34 35 36 38 38 Illustration 5 6 Petunjuk tab of the template Pane 18 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MAMPU MyBooking User Manual for Administrator al m c a EE Seksyen Datuk Seri Harun Penolong Teknologi aaronaziz mybooking123 aaron aziz email com bin Aziz Pengarah Jusa A Maklumat 03 88887224 oF Illustration 5 7 Templat tab of the template Paae 19 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 5 1 2 Edit User Profil Pengguna Maklumat Pengguna Kemaskini Kata Laluan Tahap Pengguna ID Pengguna Emel Pengguna Nama Penuh Bahagian Jawatan Gred Telefon Pejabat Telefon Bimbit Kembali Simpan Pengguna mohdhasni ismail mohdhasni ismail gmail com Mohd Husin Abu Nama penuh berserta gelaran Seksyen Teknologi Maklumat Seksyen Teknologi Maklumat Timbalan Pengarah Penolong Pengarah F58 F41 Sambungan ANG Illustration 5 8 User edit form Start editing user s information by clicking any row in the user list Once clicked user will be re
9. Internet standard for electronic mail e mail transmission across Internet Protocol IP networks MyBooking require agency to use the system with this setting to get the best effort Through the form shown below user may edit the SMTP setting based on agency s setting Pentadbir Maklumat Agensi Logo Agensi Tetapan SMTP Perumah SMTP ID Pengguna SMTP Kata Laluan SMTP Port SMTP 29 Kembali Simpan Illustration 11 6 SMTP setting form Fields Perumah SMTP SMTP host required ID Pengguna SMTP SMTP username if available Kata Laluan SMTP The SMTP password if available Port SMTP SMTP port default is 25 To enable the SMTP setting fill in the form Refer to agency s network administrator or email administrator to fill up the form Once finished click Simpan to save the setting If set correctly user will be getting email after performing any booking actions Pane 83
10. Jenis Perjalanan Satu hala T Masa Pergi Maklumat Tempahan Kenderaan Ketua Perjalanan Taip Nama Urusetia Destinasi Dari Taipkan destinasi mula Ke Taipkan destinasi tamat Tujuan E Bilangan Pegawai Nombor sahaja Penerangan Illustration 6 23 Transportation booking form Start booking transportation by clicking Tambah Rekod button which located above the equipment booking list and it will redirect to this page All fields with the sign next to it are required Once the form is completed click Simpan button to proceed with the booking If successful user will be redirected back to transportation booking list with a success notification but if it fails user will be prompted to correct the mistakes Pane K3 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Fields Jenis Perjalanan Specify the type of journey one way satu hala or two way dua hala Masa Pergi Start date Masa Balik End date Ketua Perjalanan Secretariat Destinasi Dari Destination from Ke Destination to Tujuan Purpose of journey Bilangan Pegawai Number of personnel Penerangan Extra detail may be on specific car Mandatory Fields 6 4 2 Approve Reject and Cancel Booking Pane 64 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Admin Status Tempahan No Rujukan Tempahan K1
11. MyBooking User Manual for Administrator To delete an equipment simply tick the equipment using the checkboxes belong to it and then click Hapus Rekod button to delete A confirmation will be prompted then click Hapus Rekod button to proceed or click on Batal button to cancel A message in green box will appear to indicate the record has been successfully deleted Pengesahan Hapus rekod dari sistem Hapus Rekod Illustration 5 18 Delete confirmation message Pane 31 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU MyBooking User Manual for Administrator 5 4 Transportation Management Laman Utama PENGURUSAN REKOD ES Pengguna G Bilik G Peralatan Kenderaan Jenis Kenderaan PENGURUSAN TEMPAHAN E Bilik G Makanan G Peralatan Illustration 5 19 Navigation list for transportation module To view the transport list click Kenderaan link under Pengurusan Rekod section in the navigation list The list consists of active and inactive records and they can be differentiated by colour A transport which is inactive represented by a row with red colour Admin can simply click on the record to view the transport details Tambah Rekod T Hapus Rekod Berat Muatan tan Model Jenis Bil Penumpang orang Toyota Fortuner Pacuan Empat Roda 5 ora LJ ay pa ng Illustration 3 20 List of transportation Pane 3D MALAYSIAN PUBLIC SECTOR OPEN SO
12. Peralatan It will then refresh the equipment list available on that date Enter appropriate number of equipments to book and fill in the form with appropriate information depending on the fields Same with the other forms fields with a red box and Wajib wording are mandatory fields Upon finishing the form click Simpan button to proceed with the booking If successful user will be led back to equipment booking list with a success notification but if it fails user will be prompt to correct the mistakes Paae 58 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Fields Jenis Tempahan To check either your booking is for the whole day or not Masa Mula Start date Masa Tamat End date Peralatan The amount of eguipment reguired Click Kemaskini Status Peralatan button to check the amount of eguipment available Secretariat name Tempat The place where the eguipment will be used Tujuan Eguipment booking purposes Bantuan Teknikal To check whether need technical support or not Penerangan Booking description Mandatory Fields Pane 59 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 6 3 2 Approve Reject and Cancel Booking Permohonan Tempahan Peralatan No Rujukan Tempahan Ditempah Pada Jenis Tempahan Masa Mula Masa Tamat Peralatan P1303242242481
13. delete administrator whenever needed 11 2 1 Add and Delete Administrator To assign a new system administrator just click Tambah button located next to the Emel Pentadbir field When clicked additional field will appears below it Type any user s email and click Simpan button a green button adjacent to the newly appeared field or click Batal button to cancel addition Once Simpan button is clicked a new administrator email will be added to the form just below the current administrator and a success message will appear Repeat the process to assign more system administrator Sila Pilih T lt Batal amp Simpan Illustration 11 3 Field to add new administrator On the other hand if the user wish to delete administrator just click Hapus button adjacent to its email address field and the system will downgrade the chosen administrator to normal user automatically The user will view the system as a normal user after logged out and log in back into the system again 11 2 2 Choose and Change Head Driver In this system there will be only one head driver If the head driver exist he she will be responsible in approving transportation booking and if there is no head driver that job description will be handled by the system administrator Ihe head s job outside this system is to assign drivers to the assignment based on approved booking or reguest Pane 80 MALAYSIAN PUBLIC SECTOR OPEN SOU
14. user make a room booking together with food only Maklumat Mesyuarat and Maklumat Tempahan Makanan tabs will appear in the form To set the approval simple choose an approval type from the drop down list and click Simpan to proceed Pane 50 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 2 Food Booking Management Email Notification i i ah ai D la e O co Kei 6 6 Ta Approve Food Booking Shown above is a complete booking process for food in MyBooking system The food management is handled by the system administrator When a user make a booking application it will be sent to the system administrator The approval process for this booking type only involves one 1 step which is taken care by the system administrator When system administrator set approval for the booking system will generate an email notification and it will send to the users respectively Pane bi MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator EH Peralatan EA Kenderaan PENGURUSAN TEMPAHAN E Bilik Makanan Peralatan E EH Kenderaan d Profil Pengguna Q Carian Maklumat Log Aktiviti MAMPU Illustration 6 12 Navigation list food booking module User may use this alternative module to make a food booking which does not tie to any room registered
15. 1 4 Agency Logo Nae be ene ee ee ee ee 81 TE SPS eling Tab Se tai 82 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator MAMPU 1 INTRODUCTION MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 1 1 Introduction MyBooking is an online web based system that helps Public Sector agencies to manage meeting rooms and related resources MyBooking provides a user friendly and effective interface to facilitate the daily work at the agency MyBooking also provides interactive AJAX calendar that shows the overview of the reservation MyBooking support reservation for food and beverages equipment and transportation 1 2 Benefits of MyBooking User can easily keep track their booking status User can check the availability of the required resource i e a room Administrator can easily manage booking e Administrator and user receive email alert regarding booking 1 3 Objectives of MyBooking e Ease event management through a reliable and responsive event calendar Save time by finding available venues and rooms when needed Eliminate issues of conflicting and redundant venue and room booking Improve delivery and response time via automatic email Ability to generate report based on collected data Pane MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 2 GET
16. 27 03 2013 g Aras 3A Parcel B3 Putrajaya Whiteboard 1 unit 07 00am 14 00pm Meja Tambahan 2 unit Bantuan Teknikal Tidak H Auditorium 1 aras Aras 1 blok Peralatan 26 03 2013 g Parcel B2 Cvberiava Wireless Pointer 1 unit 07 00am 09 00am Illustration 6 17 Navigation list for equipment booking management User may use this alternative module to create an equipment booking which does not tie to any room registered in this system To get into this module click Peralatan link in Pengurusan Tempahan section at navigation list G Peralatan G Kenderaan PENGURUSAN TEMPAHAN ES Bilik G Makanan Peralatan G Kenderaan ik Profil Pengguna Q Carian Maklumat Log Aktiviti Illustration 6 18 Equipment booking list Pase 57 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 3 1 Add Booking Permohonan Tempahan Peralatan Jenis Tempahan Sepanjang hari Peralatan Whiteboard 12 unit Wireless Pointer 10 unit Meja Tambahan 4 unit Chrome Book 40 unit Maklumat Tempahan Peralatan Urusetia Tempat wajib nakar Tujua Wajib Bantuan Teknikal Diperlukan Penerangan Illustration 6 19 Equipment booking form Book equipments by clicking Tambah Rekod button at the upper left of equipment booking list and it will lead to this page Choose date and time for the booking to take place and click Kemaskini Status
17. 3 2 Edit and Delete Transport Type Kemaskini Jenis Jenis Kenderaan Kereta Pacuan Empat Roda Bas Jenis Muatan Orang Illustration 5 27 Transport type edit page From the transport type list page click on any room record listed in table and the page as shown above will be displayed Update fields and click Simpan button to update the record System will be redirected back to the transport type list page with success message to indicate the record has been successfully updated To delete a transport type simply tick the transport type using the checkboxes belong to it and then click Hapus Rekod button to delete A confirmation will be prompted then click Hapus Rekod button to proceed or click on Batal button to cancel A message in green box will appear to indicate the record has been successfully deleted Pengesahan Hapus rekod dari sistem Batal Hapus Rekod Illustration 5 28 Delete confirmation message Paae 39 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 BOOKING MANAGEMENT Paae 40 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 1 Room Booking Management K O j ei O 3 t 2 5 d 2 T CE Email Notification un Gei ot LA LA CL D ae Oo oO co oO oO ce Rejection Cancellation Note DO Review Room
18. 305281015281 Ditempah Pada 26 05 2013 10 15 am Jenis Perjalanan Satu Hala Masa Pergi 30 05 2013 06 00 am Masa Balik 01 06 2013 09 00 am Ketua Perjalanan Pengguna Dari Bandar Kangar Perlis Hingga MAMPU Cyberjaya Tujuan Lawatan Bilangan Pegawai 13 Penerangan Tiada Status Tempahan Lulus T Femandw Kenderaan am Illustration 6 24 Booking approval form In order to set approval for transportation booking choose any of the booking available in the transportation booking list and it will redirect to this page Approve reject or cancel the booking by changing the value of Status Tempahan field When the selection is done user may proceed to click Simpan to save or Kembali to return to transportation booking list Pane 65 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 7 USER PROFILE Pane G MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU MyBooking User Manual for Administrator 7 1 User Profile amp Profil Pengguna a Carian Maklumat Log Aktiviti d Tetapan Utama Illustration 7 1 Navigation list for user profile module This module allows user to manage their own profile including changing their password To view this page click Profil Pengguna link located in the navigation list and profile page will be displayed Profil Pengguna Maklumat Pengguna Kemaskini Kata Laluan Tahap Pengguna Pentadb
19. Aras 6 Blok B2 Kompleks Jabatan Perdana Menteri Pusat Pentadbiran Kerajaan Persekutuan 62502 Putrajaya Malaysia f Telefon 03 8318 2285 amp Fax 03 8888 3721 Hak Cipta 2013 Produk OSCC MAMPU MyBookdng Illustration 3 1 Login page 3 1 1 Login Form Log Masuk ID Pengguna admin Kata Laluan Anda terlupa kata laluan Log Masuk Illustration 3 2 Login form Pane 6 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator User are required to log in into the system to perform more tasks If the user has forgotten their password they can reset their password using the provided forgot password feature To do that click on the Anda terlupa katalaluan link provided in the login form and it will display another form which is used to reset the password The form is as shown below Enter email address which is registered in the MyBooking system and click Hantar to proceed To cancel this operation and go back to the login page click on the Kembali button Penetapan Semula Katalaluan Sila masukkan emel anda untuk menetapkan semula katalaluan Hantar Kembali Illustation 3 3 Forgot password form 3 1 2 Agency Information Area ASCO Open Source Competency Centre 2nd Floor MKN Embassy Techzone Building Block B No 3200 Jalan Teknokrat 2 63000 Cyberjaya Selangor Malaysia fi Telefon 03 83182265 Fa
20. ILAC ROOT NN An cont ia nana a 22 9 2 2 BO EE 24 5 3 Equipment Management 26 Deo Wee Ge oa 21 5 3 2 Edit and Delete Eoupment Wo W Wan 29 5 4 Transportation Management 31 S ET Aoa Ree Ee en Kau 32 5 4 2 Edit and Delete Transport 34 5 4 3 Iranspori Type Moo aa 36 94 31 Ada Iransport Yen 37 5 4 3 2 Edit and Delete Transport Type WWW Woo Wo mm 38 6 BOOKING MANAGEMENT 39 6 1 Room Booking Management 40 o ETAC BOON aeoe an nh bara 44 6 1 2 Approve Reject or Cancel Booking 48 6 2 Food Booking Management 50 BT Aa BOOK ae aa 52 6 2 2 Approve Reject or Cancel Booking 54 6 3 Equipment Booking Management 55 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator Made aT ACO BOOK ene ee nee na na ana nb 57 6 3 2 Approve Reject and Cancel Booking 59 6 4 Tranportation Booking Management 60 PA AO BOOK Ge ee ee ee Ben Ro 62 6 4 2 Approve Reject and Cancel Booking 63 LUSER PRO FEE SEE EO E A AA 65 Fa BT aa ee ee eee 66 Fake EW USE DP aaa A 67 A12 VOGAL FAS SW Ol dan esa bbs inet Mm na ama ben ata dn 69 o SEAR GE E 70 Os 120 e BEE 71 DOING Fe OI EE 12 BOOKINGER E Terrane an emban sen ea near Ba 13 TOAC TVIT EO oa ea 75 101A e ee el 76 ETTING EE 11 11 1 System Copnftguraton Wo WWW Wan 18 WZ Administrator Tab Re Eee Eee rer 19 11 2 1 Add and Delete Admmntsirator oom 19 11 2 2 Choose and Change Head Der 19 UN Agency TNO le EE e et an An Sana 80
21. Manual for Administrator 10 ACTIVITY LOG Pane 76 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Mal AA pU MyBooking User Manual for Administrator 10 1 Activity Log Module amp Profil Pengguna Q Carian Maklumat Log Aktiviti Tetapan Utama Illustration 10 1 Navigation list activity log module This module captures all activity involve in booking any resources It means that each activity that user perform in the system will be registered into the database Action such as booking creation saving deletion and many more will be saved and shown in this page User should be able to filter the activity logs that belong to a particular user by using the provided text field To do that simple type a name in the field and click Papar button to proceed Senarai Log Aktiviti Papar Pengguna Aktiviti Tarikh amp Admin Menolak rekod tempahan kenderaan dengan ID tempahan 23 2013 05 30 13 05 42 amp Admin Tambah rekod tempahan kenderaan dengan ID tempahan 7 2013 05 30 13 04 04 amp Admin Meluluskan rekod tempahan makanan dengan ID tempahan 22 2013 05 30 12 36 47 amp Admin Tambah rekod tempahan bilik dengan ID tempahan 7 2013 05 30 12 36 40 amp Admin Meluluskan rekod tempahan kenderaan dengan ID tempahan 21 2013 05 30 11 51 22 1 2 3 Berikut Akhir Illustration 10 2 Activity logs page with user filtered function Pase 77 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU
22. Projektor Illustration 5 10 List of rooms Pane 22 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MAMPU MyBooking User Manual for Administrator 5 2 1 Add Room Tambah Bilik Nama Bilik Wajib Bilik Mesyuarat Cyber Auditorium 1 Bilik Latihan Lokasi Wajib Presint 1 Putrajaya Cyberjaya Blok Bangunan Parcel AT BZ Aras Tingkat Kapasiti Bilik Jumlah orang boleh dimuatkan Nombor sahaja Fasiliti Kemudahan 2 projektor 1 whiteboard besar Penerangan E Penerangan bilik Status Aktif i Tidak Aktif E Penerangan tidak aktif Kembali Simpan Illustration 5 11 Adding room form To add a room click Tambah Rekod button located above the room list and the above form will be displayed All fields with the sign next to it are required Pane 23 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Fields Nama Bilik Name of room Lokasi Location of room Blok Bangunan Room Block Building Aras Tingkat Room Level Floor Fasiliti Kemudahan Room Facilities Mandatory fields After all of the mandatory fields are filled click Simpan button to save the record If successful user will be redirected back to room list page with the newly added room is in the list and success message indicates successful process will appear Pane 24 MALAYSIAN PUBLIC SECTO
23. R OPEN SOURCE SOFTWARE PROGRAMME Mahl A pU MyBooking User Manual for Administrator 5 2 2 Edit Room Kemaskini Bilik Nama Bilik Bilik Perbincangan Cyber Utara Bilik Mesyuarat Cyber Auditorium 1 Bilik Latihan Lokasi Cyberjaya Presint 1 Putrajaya Cyberjaya Blok Bangunan B Parcel A1 B2 Aras Tingkat 1 3 4A Kapasiti Bilik 10 Jumlah orang boleh dimuatkan Nombor sahaja Fasiliti Kemudahan Whiteboards 2 projektor 1 whiteboard besar Penerangan Bilik kecil Penerangan bilik Status Aktif Sg Tidak Aktif Tidak Kemas cleaner cuti Penerangan tidak aktif sama Illustration 5 12 Room profile page From the room list page click on any room record listed in table and the page as shown above will be displayed Update the fields and click Simpan button to update the record System will be redirected back to the room list page with success message to indicate the record has been successfully updated Pane 25 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator To delete a room simply tick the room using the checkboxes belong to it and then click Hapus Rekod button to delete A confirmation will be prompted then click Hapus Rekod button to proceed or click on Batal button to cancel A message in green box will appear to indicate the record has been successfully deleted Pengesahan Hapus rek
24. RCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Head will be also responsible to manage records related to transportation in the Pengurusan Rekod section To choose a head driver type a new email in Emel Ketua Pemandu field and click the main Simpan button of the form In some situation where the head driver is required to be dropped from the system simply empty up the Emel Ketua Pemandu field and click the main Simpan button of the form to save 11 3 Agency Information Tab Tetapan Utama Pentadbir Maklumat Agensi Logo Agensi Tetapan SMTP Nama Agensi Open Source Competency Centre Alamat Agensi 2nd Floor MKN Embassy Techzone Building Block B No 3200 Jalan Teknokrat 2 63000 Cyberjaya Telefon 03 83182285 Fax 03 83182327 Kembali Simpan Illustration 11 4 Agency information form In Maklumat Agensi tab user will be able to add and update agency s information lupdate necessary information and click Simpan button to save information The information will be appeared in agency information area in the login page as shown in the Illustration 3 3 and some other places like generated report in PDF Paae 81 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 11 4 Agency Logo Tab Tetapan Utama Pentadbir Maklumat Agensi Logo Agensi Tetapan SMTP Papar Logo Ya Tidak rove EOC Perhatian Logo ya
25. T MyBooking Jeneral Prof Tan Sri Dato Dr Ir Hj Mohd Hasni v J D Illustration 3 8 Navigation bar Paae 9 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 3 2 2 Navigation List Laman Utama PENGURUSAN REKOD E Pengguna G Bilik El Peralatan Kenderaan PENGURUSAN TEMPAHAN G Bilik Makanan Peralatan Kenderaan WW WM Mm Laporan d Profil Pengguna Q Carian Maklumat Log Aktiviti Tetapan Utama Illustration 3 9 Navigation list for Pentadbir Utama Maan PU Pane 10 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 3 2 3 Breadcrumb Navigation fi Laman Utama Bilik MAMPU 3 2 4 Content Area Senarai Tempahan Bilik Tambah Rekod S Hapus Rekod Illustration 3 10 Breadcrumbs Petunjuk D Belum Lulus D Telah Lulus D Ditolak D Batal 2 3 Nama Bilik Bilik Mesyuarat 6 Tingkat 2 Blok B2 Cyberjaya Auditorium 1 Aras 1 Parcel B2 Cyberjaya Auditorium 1 Aras 1 Parcel B2 Cyberjaya Bilik Perbincangan Cyber Utara Aras 3A Parcel B3 Putrajaya Bilik Mesyuarat Cyber 2 Aras 2 Blok B Cyberjaya Berikut Maklumat Tempahan Tujuan Mesyuarat Jawatankuasa B Bil 1 Urusetia Muhammad Hadzrin Pengerusi Faizal Kamilah Tempahan Makanan Tiada Tempahan Peralatan Tiada Tujuan IPP 1 2013 Urusetia Intan Mazliah Pengerusi Julaillah Hassan Tempa
26. TING STARTED Paae 3 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 2 1 Understanding Roles in MyBooking Administrator e Manage users record e Manage room record e Manage equipment record e Manage transportation record e Manage room booking e Manage equipment booking e Manage food booking e Manage transportation booking Room Owner e Manage room record e Manage room booking Head Driver e Manage transportation and transportation types record e Manage transportation booking User e Check availability e Create booking e Check booking status e Manage profile Pane 4 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 3 USER INTERFACE Pane 5 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MAMPU MyBooking User Manual for Administrator Each of the interfaces described and illustrated in this chapter will be used throughout this manual 3 1 Login Page GEN AMI MyBooking Kalendar Tempahan Bilik Senarai Peralatan Log Masuk ID Pengguna 4 Jun 2013 gt Paparan Tempahan Pada 4 6 2013 ID Pengguna Isnin Selasa Rabu Khamis Jumaat Sabtu Ahad Tiada rekod tempahan dijumpai Kata Laluan 1 2 Katalaluan 4 5 6 7 8 9 Anda terlupa kata laluan 10 11 12 13 14 15 16 Log Masuk 17 18 19 21 22 23 24 25 26 27 28 29 30 Petunjuk AN Ada tempahan JU Tiada tempahan MAMPU
27. URCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 5 4 1 Add Transport Tambah Kenderaan Model Jenis Muatan Penerangan Status Proton Perdana V6 Toyota Fortuner Sila Pilih Jumlah muatan kenderaan Nombor sahaja Penerangan kenderaan oi Aktif Tidak Aktif Penerangan tidak aktif MB An DU Illustration 5 21 Adding transport form To add a transport click Tambah Rekod button located above the transport list and the above form will be displayed All fields with the sign RTI next to it are required Pane 33 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Ahal AA PU MyBooking User Manual for Administrator Fields Model Model of the transport Jenis Type of the transport Muatan Transportation cargo type Penerangan Description of the transport Status Transportion status Mandatory fields After all of the mandatory fields are filled click Simpan button to save the record If successful user will be redirected back to transport list page with the newly added transport is in the list and success message indicates successful process will appear Pane 34 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 5 4 2 Edit and Delete Transport Kemaskini Kenderaan Model Jenis Muatan Penerangan status Naza Ria Proton Perdana V6 Toyota Fortuner Kereta 7 Jumlah mua
28. a Pilih Emel Pengguna Wajib Kembali Simpan Illustration 5 4 Add user form Pane 16 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Illustration 3 4 shows form to add a user This form allows admin to add two 2 different type of users as shown in the table below All fields with the sign next to it are required Fields Peranan Pengguna A drop down with a list of user types Pengguna Pentadbir Bahagian Emel Pengguna Email address belong to the user Mandatory Fields Fill up the new user s information and click Simpan button to save the record The page will be directed back to List of Users if the addition is successful 5 1 1 2 User Bulk Upload Tambah Pengguna Secara Pukal Sila pastikan fail yang akan dimuat naik memenuhi syarat dan kehendak sistem Kegagalan berbuat demikian boleh menyebabkan muat naik gagal e Sila gunakan templat yang disediakan sebagai panduan Pastikan maklumat di dalam fail yang dimuat naik adalah bebas dari duplikasi bagi maklumat username dan email Sila pastikan fail dalam format XLS Muat Turun Templat 1 Fail Pilih tai Kembali Simpan Illustration 5 5 Upload users in bulk form Illustration 5 5 shows form to add a group of users This convenient feature uses Microsoft Excel XLS file format a widely used spreadsheet and easily understood 1 Do
29. an Jenis Laporan Makanan Tarikh Mula Klik untuk pilih tarikh Tarikh Akhir Klik untuk pilih tarikh Jana Laporan Illustration 9 2 Report generation form There are three 3 types of report that can be generated using this module The report types are Makanan Peralatan and Kenderaan Io generate a report complete the above form and click Jana Laporan button to proceed Report will be appeared in the new tab as shown below Pane 74 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Senarai Tempahan Makanan 03 06 2013 08 06 2013 Tarikh Tempahan Maklumat Tempahan Jenis Tempahan Jumlah Pax Pengguna Bilik Mesyuarat Pagi Tengahari 4 03 88887224 Cyber 2 Aras 2 Blok M13052911272082 B Cyberjaya Admin Bilik Auditorium 1 Pagi Tengahari Petang 11 03 88887224 M1305291136381 j Admin Pagi Tengahari Petang 12 03 88887224 B1305291138391 A Pengguna Pagi Tengahari Petang 14 03 88887224 M13052911275282 j Jumlah Tempahan Tarikh Tempahan agi 03 06 2013 27 05 06 2013 14 Illustration 9 3 Sample report for makanan To download the report simply perform right click on the browser and choose Save As option If the is no record found for the selected date system will show a simple message No record found Pase 75 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaMPU MyBooking User
30. at Jawatankuasa A Bil 7 30 05 2013 Aras 1 Blok B Cyberjaya Urusetia Pengguna 15 00pm 20 00pm Tempahan Makanan Ada Tempahan Peralatan Ada Bilik Auditorium 1 Tujuan Mesyuarat Jawatankuasa A Bil 5 03 06 2013 Aras 1 Blok B Cyberjaya Urusetia Pengguna 07 00am 13 00pm Tempahan Makanan Ada Tempahan Peralatan Tiada Bilik Auditorium 1 Tujuan Mesyuarat Jawatankuasa A Bil 6 20 06 2013 Aras 1 Blok B Cyberjaya Urusetia Pengguna 05 00am 13 00pm Pengerusi Pengguna 2 Tempahan Makanan Tiada Tempahan Peralatan Tiada Paparan 1 3 daripada 3 rekod Illustration 6 4 Room booking list Pane 43 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator The approval status are consist of Lulus approved Belum Lulus not yet approved Dalam Proses in process Ditolak rejected and Batal cancelled These approval status are differentiated by different icon and colour to help user to recognise them easily Petunjuk DI Belum Lulus Dalam Proses Telah Lulus Ditolak E Batal Illustration 6 5 Status legend Legend description Lulus Booking which has been approved Belum Lulus Booking which pending for approval Dalam Proses Booking which involving two approval steps and the first step room approval has been through This is only happens to a booking with a room owned by Pentadbir Bahagian Booking which has been reje
31. cted Booking which has been cancelled Admin o Belum Lulus Dalam Proses Telah Lulus Ditolak 1 7 Batal i D Illustration 6 6 Papar Semua button Besides the legend a drop down consists of the approval statuses also provided for user convenience Choosing one of them will update the booking list accordingly Pane 44 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 1 1 Add Booking To add a room booking click Tambah Rekod button located above the room booking list The system will load the room booking form as shown below Permohonan Tempahan Bilik Jenis Tempahan Slot Masa Masa Mula Masa Tamat O Periksa kekosongan Illustration 6 7 Room booking form Start the booking process by choosing a booking type and date time for the booking Next click Periksa kekosongan button to check room availability If there is a room available additional form will appear below the form and user can proceed with filling up required fields All fields with the sign ME next to it are required Fields Jenis Tempahan Choose whether to book the full day or time period based Masa Mula Start date and time Masa Tamat End date and time Mandatory fields Paae 45 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator Permohonan Tempahan Bilik Jenis Tempahan Slot Ma
32. dd edit and delete any user presented in the table Senarai Pengguna Tambah Pengguna amp Tambah Pengguna Secara Pukal T Hapus Rekod Nama Penuh Email Tahap Pengguna Status Muhammad Hadzrin pengguna1 oscc org my Pengguna Aktif Puan Lailati binti Mohd donia_83 yahoo com Pengguna Aktif Rahimi raypro2 gmail com Pengguna Aktif RuziahM ruziahm gmail com Pengguna Aktif Kunk83 hotmail com Pengguna Aktif Illustration 5 2 List of users Pane 15 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 5 1 1 Add User Senarai Pengguna Tambah Pengguna amp Tambah Pengguna Secara Pukal T Hapus Rekod Nama Penuh Email Tahap Pengguna Status Faizal Kamilah faizal oscc org my Ketua Pemandu Aktif Muhammad Hadzrin hadzrin oscc org my Pengguna Aktif Jamalukhaer Jamaluddin faizal kKamil qmail com Pengguna Aktif Mohd Husin Abu mohdhasni ismail qmail com Pengguna Aktif thaibah oscc org my Pengguna Belum Aktif kunk 3 hotmail com Pengguna Belum Aktif yeam yead com Pengguna Belum Aktif yada yadho cpo Pengguna Belum Aktif Illustration 5 3 List of users The two 2 buttons displayed on the illustration 5 3 allows admin to add user in two 2 different ways Click on Tambah Pengguna button to add one 1 user at a time or click on Tambah Pengguna Secara Pukal to add a group of users at a time 5 1 1 1 Add User Form Profil Pengguna Baru Peranan Pengguna Sil
33. directed to the page shown above Modify or add any information provided in the Maklumat Pengguna tab User may change the user s password by going into Kemaskini Kata Laluan tab Click Simpan button to save the modified record A success notification will appear if the record is saved while error notification if its the opposite Pane 20 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MAaAMPU MyBooking User Manual for Administrator 5 2 Room Management Laman Utama PENGURUSAN REKOD E Pengguna Bilik EH Peralatan G Kenderaan PENGURUSAN TEMPAHAN ES Bilik E Makanan EH Peralatan Illustration 5 9 Navigation list for room module To view the room list click Bilik link under Pengurusan Rekod section in the navigation list The list consists of active and inactive records and they can be differentiated by colour A room which is inactive represented by a row with red colour Admin can simply click on the record to view the room details Pane 21 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator Tambah Rekod T Hapus Rekod Nama Bilik Lokasi Blok Bangunan Aras Penyelia G Bilik Auditorium 1 Cyberjaya Blok B Aras 1 Admin Utama G Bilik Mesyuarat Cyber 2 Cyberjaya Blok B Aras 2 Admin Bahagian MAMPU Maklumat Bilik Kapasiti 60 Fasiliti Meja Bulat 30 Kerusi 70 Sistem Audio Kapasiti 30 Fasiliti
34. er if exists otherwise it will be sent to system administrator The approval process for this booking type only involves one 1 step which is taken care by the system administrator When system administrator head driver set approval for the booking system will generate an email notification and it will send to the users respectively Paae 61 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator PENGURUSAN TEMPAHAN EJ Bilik G Makanan EH Peralatan Kenderaan El Laporan Illustration 6 21 Navigation list for transportation booking management This module allows user to perform transportation booking while user with administrative level Pentadbir Utama and Head Driver may approve reject cancel and delete booking To get into this module simply click on Kenderaan link located at Pengurusan Tempahan in navigation list and the system will display transportation booking list in content area Senarai Tempahan Kenderaan Tambah Rekod SG Hapus Rekod Papar Semua e Petunjuk PJ Belum Lulus D Telah Lulus DI Ditolak EJ Batal Nama Penempah Maklumat Perjalanan Tarkh Status g Muhammad Hadzrin Jenis Perjalanan Satu Hala Masa Bertolak o Illustration 6 22 Transportation booking list Pane 62 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Ahal AA PU MyBooking User Manual for Administrator 6 4 1 Add Booking Admin
35. form will be displayed All fields with the sign next required to it are Pane 28 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Ahal AA PU MyBooking User Manual for Administrator Fields Nama Peralatan Name of equipment Kuantiti Equipment quantity Penerangan Equipment description Status Equipment status Mandatory fields After all of the mandatory fields are filled click Simpan button to save the record If successful user will be redirected back to equipment list page with the newly added equipment is in the list and success message indicates successful process will appear Pane 29 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 5 3 2 Edit and Delete Equipment Kemaskini Peralatan Nama Peralatan Chrome Book Komputer Riba Projektor Kuantiti 40 Kuantiti peralatan yang ada Nombor sahaja Penerangan Penerangan peralatan status Aktif Tidak Aktif Penerangan tidak aktif Illustration 5 17 Equipment profile page From the equipment list page click on any equipment record listed in table and the page as shown above will be displayed Update fields and click Simpan button to update the record System will be redirected back to the equipment list page with success message to indicate the record has been successfully updated Paae 30 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU
36. han Makanan Tiada Tempahan Peralatan Tiada Tujuan Latihan PHP dan Codelgniter 2 Urusetia Hadzrin Hanafi Pengerusi Fazli Yaakob Tempahan Makanan Tiada Tempahan Peralatan Tiada Tujuan TOT MyTaskManager kepada staff MAMPU Urusetia Muhammad Hadzrin Pengerusi Madam Tan King Ing Tempahan Makanan Ada Tempahan Peralatan Tiada Tujuan Mesyuarat Jawatankuasa A Bil 1 Urusetia Faizal Tahir Pengerusi Thaibah Omar Tempahan Makanan Tiada Tempahan Peralatan Tiada Papar Semua v Tarikh Status 22 03 2013 07 00am 11 00am 26 03 2013 09 30am 12 30pm 26 03 2013 g 13 30pm 15 30pm 29 03 2013 g 10 00am 14 00pm 01 04 2013 09 00am 11 30am Paparan 1 5 daripada 11 rekod Illustration 3 11 Main content area Paae 11 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 4 BOOKING CALENDAR Pane 1D MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaMpPU MyBooking User Manual for Administrator 4 1 Booking Calendar Laman Utama Kalendar Bilik April 2013 Paparan Tempahan Pada 1 4 2013 Isnin Selasa Rabu Khamis Jumaat Sabtu Ahad 9 Bilik Mesyuarat Cyber 2 Aras 2 Blok B Cyberjaya 8 9 10 11 12 13 14 9 00 am 11 30 am Mesyuarat Jawatankuasa A Bil 1 15 16 17 18 19 20 21 el Urusetia Faizal Tahir Ke 23 24 29 26 27 28 Ka 30 9 Bilik Mesyuarat 6 Tingkat 2 Blok B2 Cyberjaya Petunjuk LC Ada tempahan Tiada tempahan
37. he resource owner approve the room booking if there is other booking comes with it food and equipment the application will be forwarded to the system administrator to take action A room booking is still valid when it is approved eventhough the food or equipment booking that come with it are not approved by the system administrator If the resource owner disapproved the room booking the entire booking process is considered finished with the result that the booking process is rejected Each action performed in the booking process will generate an email notification and it will send to the users respectively Pane 47 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU MyBooking User Manual for Administrator IN MyBooking ea E Makanan G Peralatan G Kenderaan Ei Laporan Illustration 6 3 Navigation list for room booking management Room booking management is the main feature of MyBooking system and it is integrated with food and equipment module This module allows user to book a room with food and equipments Navigate to the room booking management by clicking Bilik link under Pengurusan Tempahan section in navigation list The system will display a room booking list with various approval status types Admin Tambah Rekod Papar Semua v Petunjuk D Belum Lulus Dalam Proses Telah Lulus D Ditolak D Batal Nama Bilik Maklumat Tempahan Tarikh Status Bilik Auditorium 1 Tujuan Mesyuar
38. in this system To get into this module click Makanan link in Pengurusan Tempahan section at navigation list Petunjuk J Belum Lulus D Telan Lulus Ditolak Di sata pe Bilik Mesyuarat Cyber 2 Aras 2 Blok B Cyberjaya Bilik Auditorium 1 Aras 1 Blok B Cyberjaya Bilik Auditorium 1 Aras 1 Blok B Cyberjaya Admin Maklumat Tempahan Tarikh Status Urusetia Admin 31 05 2013 Jenis Pagi Tengahari Petang Jumlah Pax 12 Urusetia Pengguna 03 06 2013 Jenis Pagi Tengahari Jumlah Pax 4 Urusetia Pengguna 05 06 2013 Jenis Pagi Tengahari Petang Jumlah Pax 14 Urusetia Admin 03 06 2013 Jenis Pagi Tengahari Petang Jumlah Pax 11 Paparan 1 4 daripada 4 rekod Illustration 6 13 Food booking list Pane 5 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 2 1 Add Booking Permohonan Tempahan Makanan Maklumat Tempahan Makanan Tarikh Mula wajib Tarikh Tamat wajib Jenis Tempahan Pagi Tengahari Petang Malam Urusetia Sila Pilih e wajib Tempat Nama Tempat Wajib Lokasi untuk penghantaran dan penyediaan makanan Tujuan Wajib Tujuan tempahan makanan Jumlah Pegawai Wajib Nombor sahaja Penerangan eraron Illustration 6 14 Food booking form To create a food booking click Tambah Rekod button which located above the food booking list and it will redirect to this page Complete the form and make
39. ir Utama ID Pengguna admin Illustration 7 2 User profile page Pane 67 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 7 1 1 Edit User Detail Profil Pengguna Maklumat Pengguna Kemaskini Kata Laluan Tahap Pengguna ID Pengguna Emel Pengguna Nama Penuh Bahagian Jawatan Gred Telefon Pejabat Telefon Bimbit Pentadbir Utama admin mhi oscc org my Mohd Hasni Ismail Cuba Nama penuh berserta gelaran Seksyen Teknologi Maklumat Seksyen Teknologi Maklumat Pengarah Penolong Pengarah Jusa A F41 03 88887224 Sambungan 1523 Kembali Simpan Giel n PU Fields Nama Penuh Bahagian Jawatan Gred Telefon Pejabat Telefon Bimbit Illustration 7 3 User detail form User full name Division Designation Pane AR MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator Modify the fields Click Simpan button to save the record system will be redirected back to Profil Pengguna form if it has been saved successfully Remember all fields with the sign next to it are required Paae 69 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 7 1 2 Update Password Maklumat Pengguna Kemaskini Kata Laluan Kata Laluan Lama Kata Laluan Baru Sahkan Kata Laluan Baru Kembali Simpan
40. k Perbincangan Cyber Utara Maklumat Mesyuarat Maklumat Tempahan Makanan Nama Mesyuarat TOT MyTaskManager kepada staff MAMPU Urusetia Muhammad Hadzrin Pengerusi Madam Tan King Ing Bil Pegawai Agensi 9 Bil Pegawai Luar D Catatan Tempahan Bilik a v Tempahan Makanan 1 P v ene Illustration 6 11 Booking information for review and approval In order to set approval for booking choose one of the booking record available in the booking list and it will redirect to this page Approve reject or cancel the booking by selecting an option from the drop down at the bottom part of the form In certain circumstances where the room is belong to Pentadbir Bahagian room owner there will be two 2 steps of approval involved First the room owner must approve Tempahan Bilik only then Pentadbir Utama can approve Tempahan Makanan and Tempahan Peralatan using the following drop down Second steps only happens when the first step is approved If the first steps is rejected or cancelled the entire Paae 49 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator approval process is considered done since the second step is no longer needed In the other words once the owner room rejected or cancelled the room approval there is no need to proceed both food and equipment When viewing the room booking details only selected booking will appear For example if a
41. ng diterima pakai untuk dimuat naik adalah dari jenis JPEG dan PNG sahaja dengan ukuran dimensi tidak melebihi 2000 pixel Ukuran logo yang disarankan adalah 200 lebar x 80itinggi piksel Muat Naik Logo Pilih fail Kembali Simpan Illustration 11 5 Agency logo form In Logo Agensi tab user will be able to change or add agency s logo if required This logo will be appeared in between Malaysian Crest and MyBooking s logo in the navigation bar as well as in the agency information area in the login page as shown in the Illustration 3 6 Fields Papar Logo Choose to view the logo or not Prebiu Logo Preview the logo saved Muat Naik Logo Field to choose file from user s computer To add a new logo click Pilih Fail button at the bottom of the form choose the logo from JPEG or PNG format with a recommendation size of 200px x 80px Click Simpan button when finished If successful user can see the preview of the logo at Prebiu Logo field If the user wish to display or hide the logo select Ya or Tidak Pane 87 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Ahal AA pU MyBooking User Manual for Administrator at the Papar Logo field and click Simpan button to save the information 11 5 SMTP Setting Tab MyBooking take advantages of the Internet and a lot of email notification will be send out from the system to notify the user on booking updates SMTP is an
42. ny of the booking available in the food booking list and it will redirect to this page Approve reject or cancel the booking by changing the value of Status Tempahan field When the selection is done user may proceed to click Simpan to save or Kembali to return to room booking list Pase 55 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 6 3 Equipment Booking Management K O Email Notification o ISO PUDS DO MI yes Approve Equipment Booking g tp CD LA LA LS D LA oO O co ii Ti 2 D LU Shown above is a complete booking process for equipments in MyBooking system The equipment management is handled by the system administrator When a user make a booking application it will be sent to the system administrator The approval process for this booking type only involves one 1 step which is taken care by the system administrator When system administrator set approval for the booking system will generate an email notification and it will send to the users respectively Pane 56 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU MyBooking User Manual for Administrator Senarai Tempahan Peralatan Tambah Rekod S Hapus Rekod Papar Semua v Petunjuk D Belum Lulus e Telah Lulus D Ditolak o Batal Tempat Maklumat Tempahan Tarikh Status GG Bilik Perbincangan Cyber Utara Peralatan
43. od dari sistem Hapus Rekod Illustration 5 13 Delete confirmation message Pane DK MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 5 3 Equipment Management Laman Utama PENGURUSAN REKOD S Pengguna EH Bilik Peralatan EH Kenderaan PENGURUSAN TEMPAHAN Bilik G Makanan G Peralatan Illustration 5 14 Navigation list for equipment module To view the equipment list click Peralatan link under Pengurusan Rekod section in the navigation list The list consists of active and inactive records and they can be differentiated by colour The equipment which is inactive represented by a row with red colour Admin can simply click on the record to view the equipment details Senarai Peralatan Tambah Rekod T Hapus Rekod Nama Peralatan Kuantiti G Chrome Book pe g Komputer Riba m Illustration 5 15 List of equipments Pane 27 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 5 3 1 Add Equipment Tambah Peralatan Nama Peralatan Kuantiti Penerangan Status Komputer Riba Projektor Kuantiti peralatan yang ada Nombor sahaja Penerangan peralatan amp Aktif Tidak Aktif Penerangan tidak aktif MA AAU Illustration 5 16 Adding equipment form To add an equipment click Tambah Rekod button located above the equipment list and the above
44. port type record before the transport record itself To view the transport type list click Jenis Kenderaan link under Pengurusan Rekod section in the navigation list Admin can simply click on the record to view the room details Senarai Jenis Kenderaan Tambah Rekod T Hapus Rekod Jenis Unit T Pacuan Empat Roda 2 D Kereta 2 IS Roda Dua E Bar 4 Illustration 5 25 Transport type list Pane 37 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Aal AA pU MyBooking User Manual for Administrator 5 4 3 1 Add Transport Type Tambah Jenis Jenis Kenderaan Pacuan Empat Roda Bas Jenis Muatan Sila Pilih Jenis muatan samaada orang mahupun berat Illustration 5 26 Transport type form To add a transport type click Tambah Rekod button located above the transport type list and the above form will be displayed All fields with the sign next to it are reguired Fields Jenis Kenderaan Type of transportation name Jenis Muatan Type of cargo or people Mandatory fields After all of the mandatory fields are filled click Simpan button to save the record If successful user will be redirected back to transport type list page with the newly added transport type is in the list and success message indicates successful process will appear Pane 38 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 5 4
45. sa Masa Mula 04 25 2013 09 00 00 am Masa Tamat 04 25 2013 01 00 00 pm v Ada kekosongan Sila teruskan tempahan Maklumat Mesyuarat Maklumat Tempahan Makanan Maklumat Tempahan Peralatan Bilik Sila Pilih H Nama Mesyuarat Mes v Urusetia Taip Na Wajib Pengerusi Bil Pegawai Agensi 0 Nombor sahaja Bil Pegawai Luar 0 Nombor sahaja Catatan cma Illustration 6 8 Maklumat Mesyuarat s tab form Biel AR PU The additional form should appear as shown above Fill in the form as required and if there is a requirement for food and equipment user can do so by changing tab Maklumat Tempahan Makanan and Maklumat Tempahan Peralatan respectively Fields Bilik Room name Nama Mesyuarat Meeting name Urusetia secretariat name Pengerusi Chairman name Bil Pegawai Agensi Number of agency officers Bil Pegawai Luar Number of outside officers Penerangan Meeting description Mandatory fields Pane 46 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MEBMPU MyBooking User Manual for Administrator Maklumat Mesyuarat Maklumat Tempahan Makanan Maklumat Tempahan Peralatan Jenis Tempahan Pagi O Tengahari _ Petang Malam Jumlah Pegawai 0 Nombor sahaja Catatan Illustration 6 9 Food booking tab Fields Jenis Tempahan Order type Pagi breakfast Tengahari lunch Petang tea time and
46. sure all fields with the sign XS next to it are required Click Simpan button to submit the form If successful user will be redirected back to food booking list with a success message but if it fails user will be prompted to correct the mistakes Pane 53 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME Ahal AA PU MyBooking User Manual for Administrator Fields Tarikh Mula Start date Tarikh Tamat End date Jenis Tempahan Order Type breakfast lunch tea dinner Urusetia Secretariat name Location for delivery and preparation food Tujuan The purpose of food order Total of officer Order description Mandatory fields Pane 54 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MyBooking User Manual for Administrator 6 2 2 Approve Reject or Cancel Booking Permohonan Tempahan Makanan Maklumat Tempahan Makanan No Rujukan Tempahan Ditempah Pada Tarikh Mula Tarikh Tamat Jenis Tempahan Urusetia Tempat Tujuan Jumlah Pegawai Catatan Status Tempahan ema M1303241646131 24 03 2013 16 46 pm 26 03 2013 08 00 am 26 03 2013 18 00 pm Pagi Tengahari Petang Malam Jeneral Prof Tan Sri Dato Dr Ir Hj Mohd Hasni Bilik Mesyuarat 6 aras Tingkat 2 blok Blok B2 Cyberjaya Makanan untuk staff tambahan 12 Lulus v Ma ah AA ai Illustration 6 15 Booking approval form In order to set approval for food booking choose a
47. tan kenderaan Nombor sahaja WXY 126 Penerangan kenderaan Aktif Tidak Aktif Penerangan tidak aktif ANG al Illustration 5 22 Transport profile page From the transport list page click on any transport record listed in table and the page as shown above will be displayed Update fields and click Simpan button to update the record System will be redirected back to the transport list page with success message to indicate the record has been successfully updated Pane 35 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator To delete a transport simply tick the transport using the checkboxes belong to it and then click Hapus Rekod button to delete A confirmation will be prompted then click Hapus Rekod button to proceed or click on Batal button to cancel A message in green box will appear to indicate the record has been successfully deleted Pengesahan Hapus rekod dari sistem Hapus Rekod Illustration 5 23 Delete confirmation message Pane 36 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MAMPU MyBooking User Manual for Administrator 5 4 3 Transport Type Module Laman Utama PENGURUSAN REKOD S Pengguna G Bilik G Peralatan E Kenderaan Jenis Kenderaan PENGURUSAN TEMPAHAN ES Bilik Illustration 5 24 Navigation list for transport type It is important to create at least a trans
48. utton to start searching It will list all the records found below the search form Carian Maklumat Nama Mesyuarat Hasil carian bagi jawatankuasa ialah 3 rekod Nama Bilik Nama Mesyuarat g Bilik Mesyuarat Cyber 2 Mesyuarat Jawatankuasa A Bil 1 g Bilik Mesyuarat 6 Mesyuarat Jawatankuasa A Bil 2 g Bilik Mesyuarat 6 Mesyuarat Jawatankuasa B Bil 1 Urusetia Faizal Tahir Faizal Tahir Muhammad Hadzrin Lain lain Tiada Tiada Tiada Tarikh 01 04 2013 Sepanjang hari 01 04 2013 Sepanjang hari 22 03 2013 Sepanjang hari Illustration 8 2 Search form and results Pane 7D MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 9 BOOKING REPORT Paae 73 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME AAA PU MyBooking User Manual for Administrator 9 1 BOOKING REPORT This module provides a functionality to generate booking report based on selected date It helps the administrator to deal with the third party on preparing resources All reports are generated in PDF format PENGURUSAN TEMPAHAN G Bilik E Makanan G Peralatan Kenderaan Laporan Illustration 9 1 Nagivation menu for report module To view the report generation form click Laporan link listed under Pengurusan Tempahan section on the navigation list as shown in the illustration above and it will redirect to the report form page Lapor
49. wnload the XLS template from this page by clicking the Muat Turun Templat button Pane 17 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaMpPU MyBooking User Manual for Administrator 2 Open the downloaded file and start adding the user information by modifying the second row in the Templat tab More user can be added to the following rows Explaination for each field can be found in the Petunjuk tab Refer Illustration 5 6 3 Make sure all of the mandatory fields are filled up and save the file when finished 4 Go back to browser and click Pilih Fail button 5 Choose the modified template file and click Simpan button to proceed 6 If successful user will go back to the user list page and the new users can be seen in the list If the process fails error messages will appear above the form and admin must re validate all of the information inserted in the XLS template and then repeat step 2 P B username ID pengguna Wajib Diisi pastikan tiada duplikasi password Kata Laluan pengguna Wajib Diisi pastikan ianya tidak berada didalam format hash string email Emel pengguna Wajib Diisi pastikan tiada duplikasi full name Nama Penuh pengguna Wajib Diisi position Jawatan pengguna Wajib Diisi position level Pangkat pengguna Wajib Diisi department jabatan pengguna Wajib Diisi telephone Nombor telefon untuk dihubungi Wajib Diisi extension Nombor sambungan pengguna
50. x 03 83182327 Illustration 3 4 Agency information area Pane 7 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MAMPU MyBooking User Manual for Administrator 3 1 3 Content Area Before Login Kalendar Tempahan Bilik Senarai Peralatan Jun 2013 Paparan Tempahan Pada 4 6 2013 Tiada rekod tempahan dijumpai 1 2 J 6 T 8 9 12 15 16 17 18 19 22 23 24 20 26 29 30 Petunjuk S Ada tempahan Tiada tempahan Illustration 3 5 Content area 3 1 4 Navigation Bar ors NL 7 myBooking Illustration 3 6 Navigation bar Paae 8 MALAYSIAN PUBLIC SECTOR OPEN SOURCE SOFTWARE PROGRAMME MaAMPU MyBooking User Manual for Administrator 3 2 Main Page G SC MyBooking Admin f Laman Utama f Laman Utama PENGURUSAN REKOD Laman Utama Pengguna Bilik Kalendar Bilik Senarai Peralatan EI Peralatan EI Kenderaan 4 Jun 2013 d Paparan Tempahan Pada 20 6 2013 Isni R Khami t b Ah PENGURUSAN TEMPAHAN snin Selasa abu amis Jumaat Sabtu ad Bilik Auditorium 1 Aras 1 Blok B Cyberjaya E Bilik 1 2 Makanan 4 6 7 8 9 5 00 am 13 00 pm Mesyuarat Jawatankuasa A Bil 6 Peralatan 10 11 12 13 14 15 16 Urusetia Pengguna Kenderaan az 18 19 21 22 23 E Laporan 24 25 26 27 28 29 30 Petunjuk d Profil Pengguna E Ada tempahan Q Carian Maklumat Tiada tempahan Log Aktiviti Tetapan Utama Illustration 3 7 Main page for Administrator 3 2 1 Navigation Bar Geh NI

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