Kollaborate Transfer User Manual
Contents
1. Kollaborate Transfer User Manual Kollaborate Transfer User Manual Kollaborate Transfer is a tool for uploading files to the Kollaborate cloud workflow service It supports batch uploads encoding and automatic setting of metadata and is the recommended way of uploading files to Kollaborate Drag files into the app set metadata and Kollaborate Transfer will automatically encode the files if required and upload them with optional features like pre post roll and embedded watermarks e080 Kollaborate Transfer EA 2 Project Private Test Project Files E 01_34_07_14 B070C001_120217_R3GA mov v Will convert Destination Department None Directory Root Metadata Title 01 34 07 14 8070C001 120217 R3GA Description Status none Settings T Convert to web optimized version Embed watermark T Alert other users to this file W Create revision for matching files Links Email to Allow comments Last updated Jan 18 2015 Kollaborate Transfer User Manual Contents Setting Up Uploads Transfers Preferences ND O O ON QO Support 1 Last updated Jan 18 2015 Kollaborate Transfer User Manual Setting Up This guide assumes that you have already have an account at www kollaborate tv or on your company s in house Kollaborate Server You can create a kollaborate tv account by using the registration form or by being invited to a project by an existing2. The Transfers pane shows current failed and completed uploads To cancel an upload select the upload and press the Cancel button To cancel all uploads deselect any selected uploads and then press Cancel If an upload fails Kollaborate Transfer will automatically retry it three times this is customizable To retry a failed or cancelled upload ctrl click it and select Retry 80900 Kollaborate Transfer Beta A a Clear Cancel File Status gt gt The Timber Longplay Cut 6 Uploading ae Uploading a file with the same name as an existing file or with a sequential number e g My File 2 pg when there is already My File jpg will automatically create a revision If you want to make this an individual file you can login to the site and make that revision independent Last updated Jan 18 2015 Kollaborate Transfer User Manual Preferences General e098 Preferences O al Kollaborate Encoding Ea Retry failed transfers up to 3 time s M Show notifications M Use strict criteria to determine if a file needs optimizing Disable to use looser criteria for frame size and bitrate Retry failed transfers Choose how many times to retry a failed transfer Set this to O to switch it off Show notifications Displays a Growl or Notification Center alert when a file finishes or when the entire queue is complete Use strict criteria to determine if a file needs optimizing Kollaborate Transfer w
3. artment will only make that file available to project admins or users in that particular department Only departments you are part of are shown in the list or if you are a project admin all departments that contain users Consequently for some projects no departments will be listed Folder This is the destination folder to upload to The contents of this dropdown are dependent upon the value of the Department dropdown To add a new folder use the Files page at www kollaborate tv or your Kollaborate Server installation Status Flag the file as no status none Work in Progress or Needs Approval Selecting Needs Approval will notify all project admins to the file and they will be able to approve or reject it Convert to web optimized version This will automatically convert video audio or image files to files that can be played natively in web browsers Switch this setting off if you need the original format preserved such as if you are uploading an uncompressed deliverable Kollaborate Transfer will not re encode files that already match the specifications so in most cases this setting should be left on The app will notify you if the file needs optimizing which allows you to see at a glance if your optimization settings are correct before uploading Files E Timber_Opening_Ref mov O will convert 01 02 17 20 B085C00S 120220 R3GA mov Needs converting A green tick means that Kollaborate Transfer will encode the file A yello
4. ct you should receive a message telling you that Kollaborate Transfer is ready to be used with Kollaborate Last updated Jan 18 2015 Kollaborate Transfer User Manual Uploads Your projects appear at the top of the Upload pane New projects can either be created directly in Kollaborate Transfer or from the web interface at www kollaborate tv or your Kollaborate Server installation My Private Files is a private storage area that is only available to Kollaborate subscribers Files uploaded to this area are not visible to anyone else To upload a file drag it into the Uploads window Settings for the file can be adjusted in the right hand pane To adjust settings for multiple files at once select the files and then adjust the settings in the right hand pane e080 Kollaborate Transfer Project Private Test Project Files C 01 34 07 14 B070C001 120217 R3GA mov v Will convert Destination Department None Directory Root Metadata Title 01 34 07 14 B070C001 120217 R3GA o Description Status none gt Settings A Convert to web optimized version TA Embed watermark TA Alert other users to this file M Create revision for matching files Links Email to _ Allow comments Last updated Jan 18 2015 Kollaborate Transfer User Manual Dog Department This is the department to upload to None means that it will be available to all users of the project but selecting a dep
5. eb UI and click Combine Revisions To split revisions into separate files click x Revisions e g 3 Revisions underneath the filename in the web UI select the revisions and click Make Independent Email To Upon successful upload this emails a link to an email address Separate multiple addresses with commas This setting is only intended for people who are not part of the project because anyone in the same department will automatically be notified via email and dashboard alerts when a new file is uploaded Require Password The user must enter a password before they can view this link The password can be specified in the adjacent text field and is set to a random set of letters and numbers by default Allow comments This allows users who have been emailed the link to leave comments This does not apply to users who are part of the project who will always be able to leave comments Hide download button Hides the Download button on the player page This does not prevent users from downloading a file but makes it less obvious Make revisions accessible Allows the link recipient to see all prior and future revisions to a file Expires The date the link will no longer be accessible Setting this to Never means it will not expire until removed from the Share page After customizing the settings for your batch click Upload to submit it Last updated Jan 18 2015 Kollaborate Transfer User Manual Transfers
6. ill mark videos as needing to be optimized if it is not 960x540 and is more than 5 Mbps Switch this off to only check that files are encoded with the proper codecs without paying attention to frame size or bitrate Last updated Jan 18 2015 Kollaborate Transfer User Manual Encoding 80960 Preferences 1 O NS General Kollaborate Encoding f 7 Post roll movie Browse Watermark image Browse Preferred video quality Normal quality 2 Always use QuickTime API for video encoding not recommended Pre roll movie A movie file that will be added to the front of every encoded movie This is useful for slates logos copyright notices etc Post roll movie A movie file that will be added to the end of every encoded movie This is useful for slates logos credits etc Watermark image An image file that will be displayed over the video with a copyright or similar notice An image format that supports transparency such as PNG or TIFF is recommended Preferred video quality In the majority of cases you will be fine with the default setting of Normal Quality however if you are on a slower connection you may get better results with the Lower Quality setting If you find Normal Quality insufficient for scenes with lots of action or graphics with subtle gradients choose Higher Quality instead Last updated Jan 18 2015 Kollaborate Transfer User Manual Always use QuickTime API fo
7. r video encoding Forces Kollaborate Transfer to use QuickTime instead of AV Foundation This is a troubleshooting feature that should ordinarily be switched off Last updated Jan 18 2015 Kollaborate Transfer User Manual Support Email support can be accessed directly within the application e Toreport a bug or any other issue go to Help gt Report a Bug e To request a new feature go to Help gt Suggest a Feature When emailing customer support it is helpful to include log files from the application To access the logs go to Help gt Troubleshooting gt View Log Last updated Jan 18 2015
8. user Kollaborate Server users must have their accounts setup by an administrator or be invited by an existing user Upon launching Kollaborate Transfer for the first time you will be prompted for your Kollaborate email address and password 009060 Preferences O Kollaborate m 1 General Login to your Kollaborate account to begin uploading files Sign up at www kollaborate tv Login Credentials Email name example com Password cecccece Authorize Register If your company is using Kollaborate Server in house go to the Local Server tab tick the box to enable Kollaborate Server then enter the URL to the Kollaborate Server installation The URL should take the form of http mydomain mysite com or http 1 2 3 4 kollaborate If you are in doubt as to the exact URL that should be entered please consult your system administrator If you are using the cloud version at www kollaborate tv you do not need to adjust this section Last updated Jan 18 2015 Kollaborate Transfer User Manual e098 Preferences Authorize Local Server Kollaborate can also be run in house on your own storage Find out more at www kollaborate tv server v Use a local Kollaborate server URL http subdomain domain com e g http subdomain domain com or https 1 2 3 4 kollaborate Once your settings are entered click Authorize to save and verify If the settings and login information is corre
9. w exclamation mark means the file needs to be converted in order to be playable but Kollaborate Transfer is not set to convert it If this column is blank it means that the file is not the type of file that needs converting e g a compressed zip file Add watermark Inseris a semi transparent watermark image over the entire video This option is only available for certain file types on OS X 10 7 and requires you to specify the watermark image file in the Encoding pane of Preferences first Last updated Jan 18 2015 Kollaborate Transfer User Manual Upload original file Uploads both the web optimized version and the original version of a file then links them together The optimized version will play on the web and the user will be able to download the higher quality file to their computer Alert other users to this file Automatically emails everyone on the project who has access to the department to notify them of the new file Users can choose to switch this off in the notification settings on their Profile page or by unsubscribing from the link in the email Create revision for matching files Automatically creates a revision if a file already exists with an exact filename It will also create revisions for variations on a filename such as MyFile v002 mp4 if MyFile mp4 already exists Switching this off will create an independent file no matter what the filename is To combine revisions after uploading select files in the w
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