Home

Quality Control System (QCS) - Government Home Page

1. SEISHO FmehPlumbng ardFr 5900 of 3 fesen Af Finish Plumbing 3rd FI Rough Electrical 3rd Fir 3616010 Finish Electrical ra Fr 0 3 sso isse _ A Finish Electrical 3d Fl sEsssss WirdFborComdeton 0 of fesem a Third Floor Completio amooo fNoticeto Procesa of of oec 9WeketoPreeed EE NE 201010 Phase One Submits oof of 5 5050000 Prase One Submittals d i 01020 Submittal Review and 000 0 15 15 2DECO0 03JANO1 dr Trailer Submittal Review and Approval Amis Resums 0 5 7 Resubmiittais E 01040 Manufacture 00 100 23 O MJANDIA o2FEBOTA Trailers 25 01050 Tralers 18060005 100 21 OSAPROIA Setup Trailers 000 One 0 000 00 100 2 marma Transition B02000 criter Fabrication oof 0 40 0 5 Chiller fabeion Bo2DIOoradeChlerares 550000 100 3 08 Grade Chiller Area 802011 EecrcslUndergound 100 10 O B MAYOIA 22 Electrical Underground Install Concrete Pads Ag Under ground Piping Boxwo nselChter f 45000 4 4 2
2. 1 19 Running the 1 20 Adding Contract to the QCS Program 02 2 2 11 000000100000000000000000000000000000000000 1 23 Import from RMS to QCS Using SFTP 22 2 2202 0 0 0 0000 nennen 1 23 Import from RMS into QCS by Exported 22 22 0 1 0 0 00 enne 1 25 Import from RMS into QCS by Exported 1 26 Request Export File Tor Adding 5550 Se 1 28 Adding a Remote SIE 1 30 Enteng OCS Ste TUG 1 31 Assign QCS Modules to Remote QCS Sites 2 2 01 0 0000000 1 34 Exchanging Data with a Remote QCS 0 1111 ense teens stesse tese seas 1 35 Warning On use or Remote CS SIIBS 1 37 TOC 2 Quality Control System An explanation or Site ID S TIUGS 65 Ee IER UE ERE Ra NUS 1 38 Back p DATA ASE EEUU 1 40 Restore Al A AS NR TEE Dm 1 41 Uninstall the QCS Program Me 1 44 Tanina Mode SUPPONE EEEE E ANE E EE EEAS 1 45 Tech
3. 1 4 Km 1 5 Contract Menu Administration 5 1 6 Contract Menu Qualty Aaa aai 1 7 Contract Menu S bmittals S ClO CMs 1 8 Contract Menu Export 1 9 EMOTIO mice 1 10 ABDOU OE MT mmm 1 11 RED OSC ON M 1 12 1 13 Contractor Action Items Page 1 of 4 1 14 Hardware SOW Ale Requirements MEER UR RODA QUERI EU dE IIIS 1 15 UT MS eem 1 15 SON 1 15 Installing the QOS Program 1 15 CHIGIGES TOM Installing 1 16 Single stabdsALIone 77777777777 1 16 Multiple Stand Alone Systems 1 16 Installed on 1 1 16 Updating the QCS Program 555 56 6
4. DR du e EU T Frograms other than OCS may use the Firebird server Do NOT uninstall Firebird Server unless you are sure 15 the only e Windows Media Player Yahoo Messenger 23 webCD Viewer 53 Macromedia 1 RealOne Player S3 Citrix ICA Client 53 QuickTime fa TOSHIBA Utilities TP Yahoo E MSN Messenger 5 0 fa TurboTax Premier Home amp Business 2002 ArcSoft Camera Suite Canon PhotoRecord 23 Canon Utilities Windows Journal Viewer 23 Windows Media Fea McAfee 22 Instant Architect 23 SDEF Companion 23 Winzip gt Super Lister 1 1 shareware 83 The Conference Recorder shareware CE QCSHelp v Uninstall 1 45 Quality Control System Training Mode Support Exports to Government SFTP Training Site Two of the RMS Center programs QAS and QCS can be placed in a Training Mode to allow for things like training or troubleshooting When in Training Mode the files can be retrieved from the SFTP Server You won t have to worry about clobbering your real data because nothing can be exported from the training programs While in Training Mode you are only able to IMPORT files and review them and manage them but will not be able to EXPORT anything back to the system you downloaded from x Export file to add this contract to Rem
5. Material Delivery 30 Material Needed 1 03 07 2006 Primary Government Reviewer Office Lag Lead JOANN G BRAY Procurement Period 60 Days Approval Needed by 200 GULF REGION DIVISION Gites 0 Days Submit Needed by 01 06 2006 A After the Section and Item numbers are inserted and you leave this first screen they cannot be changed If it is incorrect you will need to delete it and re enter before proceeding further B The Paragraph number is entered from the Specification Section paragraph that references the details of this particular submittal item ly g C The Description of the item should clearly convey what it is that is being submitted It is best not to abbreviate unless is just makes sense to do so The Description will appear on many of the Forms and Reports throughout the QCS and RMS programs 4 11 Quality Control System D The Drawing number is the sheet number from the Contract Drawings where the item being submitted may be located or referenced e g Sheet Lookup _ x Search Characters E The Submittal Type conveys the nineteen Submittal Descriptions SD that are part of the Specsintact program There are en SUBMTL SUBMITTALS bmi ld T d C x SHOP DRAWINGS SHOP DRAWINGS eleven su mittal descriptions use on Corps 03 PRODUCT DATA PRODUC
6. DO dem Install Chiles 3 Commissioning oof of s 5 26 01 0220001 Commissioning Transition Two 1000000 of 2 2 ozJULO Transition Two Emon Phase Tiree wa Frs of of ojos Phase Three 1st amp 3rd Firs Bldg 949 01800 PreFinal TestingPhaseTwo o 1 mseor ssec BEN Ld 01520 Punch List Phasetwo of spsseen Punch List Phase tw Fora0a Transtion Three 10000 of 2 2 3 3 Transition Three 601500 Pre Final Testing Phases of 1 noce EE mE 2 i Gors20 PunchtistPhases of 221 ous gt gt F 4 Budget Codes Const Custom Dates 1 Fes Succ wes ID install Concrete Pads op 5 Pet 90 0 x AS 07 1 E TEF 1 1 TF 3 RD 1 Type Task LF 1 1 FF 0 sci 0004 cH 5 ADMIN Ham Wrkp Resp Area Modf Bidi Phal Catw Fowl Mw A me Schedule Layout by Activity ID Activities 6 16 Quality Control System Open the Activity Form Budget Summary Window 81 Primavera Project Planner DEC3 File Edit View Insert Format Tools Data Window Help 8 x Dm gne UA EE x Mee ned PE 535 2 11 1 30 0 00 3E15410 Finish Plumbing 3rd Fir 589300 0 3 3
7. 4 20 Preparing the Transmittal Log ENG Form 4025 4 20 Prepare Transmittals Definition essen nn nennen eene eene ennt nn nnns 4 20 Transmittals in Review Definition nennen sese rnit nnns nn 4 20 Returned from Government Definition nnns 4 20 Completed Transmittals Definition 2 000 000000000 nn nnne nennen nene nnns 4 21 Prepare m 4 22 ransmittals s OO UE 4 28 Returned from Government ccccccccsssssssccccceesssssseceeeccesssssaeeeeceesssessaeeeeeeesssessaeeeeeeessnesaaseescesseeaaseeeeees 4 29 Completed FF Ala Sia Ul 4 30 Repons tor UM AN RIEN m 4 31 Selecting the Submittal Register 4 32 Sample Register REPON 4 33 Selecting the Transmittal F OFT RO E T 4 33 Sample ENG Form 4025 for Transmittal Form 2 0 222000 00000 00000000 4 34 Sample ENG Form 4025 for Transmittal 4 35 Rl Me 4 36 Identify Requirements 4 36 Electronic Transfer of Data 5 1 4 36 Scheduling tim
8. enne nnns 2 29 QC Planning Data 2 30 Fr WM TITO 2 30 Contract Menu Features of 2 31 Features of Work from the Contractor Library 2 32 Features of Work from the Contract 2 33 Nes eie B ME mmm 2 33 3 Phase Checks in Contractor 2 34 Manually Add Inspection 2 35 Example of Adding Signature Blocks in Library essen 2 38 Copy Checks from Phase Inspections in nnn 2 42 Copy Checks from Phase Inspections in a 2 43 Copy Checks from Phase Checks in Gov t n 2 44 Copy Checks from Work Types in Gov t 2 45 The BIGGEST Short cut from the Government Library eee 2 45 The End Result of your Library ntri S cc cccccccsssssssssssceeeeeccccccceeessessnssssaeeeeeeeeceeeeeeeeeeeseeas 2 47 3 Phase Checks at the Contract 2 48 How Features and 3 Phase Checks are related
9. EG OS O raii DS FL DESI AS GIT Ds Amim Oval pri SW GGT Fi AL Gh Dt Gm CATA DF AD Odie akri Dra DATA Ova ipi F Desi pri DES Gm DF AD Dr Ut oh E DE By Dh Gree Dean A Como F rai Desi pri UES cm DR Prod 50 c F ra Ces ipn 58 Gi E gt p EAGLES REST OFAC Ens Armin 0E 5 GE DATAS EAGLES REST OAC EIL OE Siah g ON ee rit 0 O IC OA LET 50 Ge Dri z KOOR Uu Armie Doi z ROS GY EASTER FL 5 birit THE Preis Coa Gre DATA 10 E 50 GE m gg DF da ru Cod JE o D TA OSG hi COLETTE COMJSLETE marce oa oe am ve emanate ra ran oe martes Jor ncm ci kam ne ti ey a noe nz noe a OR Ad Ds Prod RENE 27 ES d an __ 4 BE Ooh
10. 7 6 Export QCS Data to the Government 22 2 1 0 000 7 7 A walk through Primavera Screens seen eee seen asset esas estesa sees enses esas esee asse tesa 7 9 Typical Activity Code STUCIUTG INT ra a 7 9 7 Quality Control System co Room 7 10 Copy the folder to your computer C drive 7 11 Extract PSSGET to YOUR IE EUIS Coe 7 12 E Um 7 13 R n the SPER Set p exe File wise 7 14 Open diii cT 7 15 Primavera Convert Project Screen eene nennt 7 16 P3S9DEF Help rm 7 17 Primavera Activity Code 51 7 18 Reorder Primavera Activity Code Fields sse e nennen enne eene nennen nns 7 19 New SDEF Activity 22 222022 000 000000000000 enhn nnne nasse nene eere nnns assesses 7 20 Importing the SDEF file into the program 2 2 00001000 0 7 21 Indicate what you would like to import enema 7 22 Locate he SDEF Tl
11. 6 10 SUDCOMMACTON DSCU CHONG MERO TO TNT 6 11 a ss occa one 6 12 Exporting the Pay 6 13 mdr Ri REDONS OL 6 13 Progress Payment History 6 14 Creating an SDEF Pay Request Primawvera Lee eee eee eese eee eee ee ee eee etes sesta aa sesta ea aset esses eias 6 15 Open the Activity Form Budget Summary Window essen e enne 6 16 Comments regarding the COST TO DATE seen nennen 6 16 CHAPTER 7 EXCHANGING 2 7 1 cm 7 1 QC Planning and Contract Scheduling 00 0 0 ccccccsssssceeeccceessssscesecccceessseeeeececeeseesseeeececeseseseeeeeeeesesesaes 7 1 Contract Progress Daily QC Reports Payments amp Transmittal Log 7 2 7 2 Steps 7 2 RMS IMPO EXPO DOCE NT 7 3 Import RMS QAS Data from Government File 2 20200000 0000000000 nennen 7 4 Import RMS Data from Government SFTP sees eene eene nnn nnn rennen eene nenas 7 5 Export QCS Data to the Government
12. 7 24 Confirm proper contract has been selected 222 20 010000000000000000000 7 25 Approve or Disapprove the imported items 2 222 2 2 0 01 000000000000000000 7 27 Verify that activities have been imported and are balanced 7 29 CHAPTER 8 PLANNING SCHEDULE amp CONTROL MATRIX 8 1 Qu meme 8 1 Planning Scheduling amp Control 1 2 61 1 60 eee eee e eee ee eese esee aas e tease tense etaoe 8 1 1 1 Quality Control System Chapter 1 Quality Control System Basics What 15 the QCS Program 7 gt he Quality Control System QCS is a user friendly f comprehensive system for the expedient and effective management of construction contracts through tracking and documentation of all facets of a contract being administered for U S Army Corps of Engineers construction field offices The Quality Control System QCS is the Contractor Module of RMS What makes QCS different from that construction contractors standard commercial programs utilize to exchange information electronically with the COTS Government The QCS program includes a Remote QCS Program QCS is a Microsoft Windows platform utilizin
13. td X n n Back persi Up Cut Undo Delete Properties Views Address C E Sdet p3sdef p3sdef exe Application Modified 8 12 49 8 29 Size 7T66kB Hun resource and Windows will open it for you Open JESS defp3sdef exe Browse Computer distat ei 7 Microsoft Word C def 2 T12 AM From your computer Desktop select the START and then RUN to run p3sdef It will extract to your C drive Type the name af a program folder document ar Internet 7 13 Quality Control System EXPLORE the SDEF folder J ars gu 1 212191218 Te Dd Edt Go Favorites Help Back Forward Up Cut Copy Paste Undo Delete Properties Sime Twe Modfed 24 File Falder 3 15 01 8 15 File Falder 3 14 01 6 02 File Falder 3 14 01 2 13 PM F File Folder 1730701 11 47 File Falder 1 30 01 11 58 PM Sdef Autaexec 001 1KB 001 File W14 01 File Folder Fe Autoexec 1KB MS DOS Batch File 3 15 01 8 05 AM Modified e autoexec TRE NAY File 3 13 01 2 54 PM 3 15 01 8 15 AM Autoexec sme SMS File 3 15 01 7 11 AM Blues creen 22KB Application 9 20700 50 2 COMLOG Test Document 3 14 01 9 05 E Command J2KB 5 005 Application 4 23 83 10 22 PM E command Shortcut to 5 005 1 30 01 11 57 PM Config prm 1KB PAM File 3
14. 1 32 Quality Control System If you try to enter a duplicate Site Title the program will display this message Remote QC5 Site xl Remote GCS Site Title Dell APS Site ID The name of this site duplicates the name given existing site Remote OCS Site Remote OCS Site Tite Jobsite Trailer Site ID You must enter Site ID for this site Remote 025 Site E x Remote OCS Site Title Jobsite Trailer Site ID The Site ID for this Site 18 not walid It will also advise you if you have entered a Site ID already Remote OCS Site Title Jobsite Trailer assigned to another QCS site siteID JISG7MISY gt The Site ID for this site duplicates the Site ID given to an existing site 1 33 Quality Control System Once the Title and ID are entered and pass the litmus test push the OK button Remote OCS Site Remote OCS Site Title Scheduling Office Site samus Cancel Your new site is now on the lookup and you can then begin to assign modules to be managed by the new site x Fi Add Quemote Sites m S IS 7M S Modules Assigned To OCS Master Site DS4SCRKC FFF Field Office Es Home Correspondence RMS BASRAH RESIDENT OFFICE Site L orrespandence RMS BASRAH RESIDENT OFFICE Request for Information DS48CRKC FFF Field Office 2 1 Prime Contractor Subcontractors
15. Server network Client Only network If you are on a NETWORK you will most likely be setting up the program to be used by multiple users at various locations In that case you would typically install the QCS Client on each computer workstation and the QCS Database on a server In this example we will install the 1 18 Quality Control System program on a stand alone machine This requires both the CLIENT and the SERVER to be installed QCS Setup 2 37 1 7 QCS Update Steps Check QCS Database Integrity already updated C Program FilesQCS sQCS fdb Browse Update QCS Software C Program Files QCS Browse This will install the entire program client and server on the single stand alone machine lt Back Next gt Accept the default path for the installation and push the Next button to complete the setup This is where you can change the default path when installing multiple QCS programs when working with more than one Corps of Engineer Districts as is done in the screen above QCS5 An empty database will be installed when you first set up QCS You will need to import a Loading Empty QCS Database Structure contract from RMS to complete the database configuration gbak restoring column TRANSMIT TAL If you already have it installed the program will backup the QCS Database in the unlikely event your sys
16. Subcantractors JUL VBS Guides Use De ing The Following Ww 100054 718 722 gf For Use During the T 100064 43 694 00 Contractor Insurance 1001 65 000 00 Contractor Payrolls Modifications 1002 1 246 355 00 E 1003 1 436 682 00 STS Turning anes 1004 107 634 00 Correspondence VBS Guides 1005 479 148 00 Tor Iniamidila Gap Closure Devices 1006 ar 452 00 1007 Haw Water Wash Down System 1007 134 400 00 1008 Electrical Work Preassure Tranducers Preasure Tr 1008 248 860 00 Pay Activities 1009 Services of Skilled Craftsmen Optional amp s Directe 1009 14 000 00 Payments CLIN 10005 718 722 00 Current Contract 10 632 004 00 Sum of Activities 718 722 00 Sum of All Activities 10 632 004 00 Variance 0 00 Variance 0 00 You will not be able to export your activities to the Government s RMS program unless the sum of the activities is perfectly balanced as will be indicated on the bottom of the window This completes the import process of the SDEF file 8 1 Quality Control System 8 Schedule amp Control Overview his chapter highlights and cross references the unique relationships and requirements To Corps Guide Specifications used in typical construction contracts Planning Scheduling amp Control Matrix Section 01312 QCS Section 01320 Section 01451 CQC Project Schedule 1 Electron
17. 6 Quality Control System AMNERERD m m 5 12 CHAPTER 6 PROGRESS 5 1 6 1 What you will learn from this 1 12 eere eee eee ee ette ee etta este tn esten esten sete ease tense sense een aee 6 1 IE BI MR DU 6 1 6 2 FAR Requirements for Prompt 1 setas esee tasse stesso estesa asses ease stessa esee 6 3 a Pay 6 5 Entering Requested Activity Earnings ee eee eee eese esee e ee eee en ee teen esee eene ette enses seen ee setae eese eneeeeea 6 6 Subcontractor Earnings and Deductions ea eoa a epa uae Des anra cacao 6 7 Key items to be provided per the Prompt Payment Act 222200000 00000 00 6 7 Prompt Payment Certification Report Page 1 eene nennen 6 8 FRAUEN Gh Wea nil alo 6 9 TET 6 9 Other Earnings not included in Activity Earnings 6 10 mii eo u uesmil q 6 10 Performance and Payment 4
18. arga ee i ib Hm ren nie or under corre Farri y recgueam ia Tc res eue od a CRAG 9 hoian birga apik alezsea cendaa rami ealating electrical cai diecuphi or under cores HATI Ohi Elm nae Laing for e Apo RES ra TAD appres ed rip oim bran apii aiman yox rekma 1 1 necesamr Parii A chaf Gaon bam sdinRFb Wi mior mi 1 mee hgh in RE IW LG CHE TAS ROR The almin cori ced Fas incluaien of UL in pros REI wor nnd B mirae BAT Ohi RE CUE Firm Guppon Hale alm infor FE orga vt me Len a Parii ier ln modd hoseibies Dry upped re dus CIC S mucius Guay has m cM cons ir of has Foi ies 3jSupponinprhe arandpipis dieci y Pio ibis nl io oli mirae a conf Bc pps and CCS CLIR a ni EI Tha ecd aon been ne ed and appa E
19. Contractor shall designate an authorized representative responsible for schedule and reports 3 4 4 Standard Activity Coding Dictionary Contractor shall use the SDEF structure 3 4 2 Periodic Schedule of Updates Submitted at the frequency of payment monthly 3 6 0 A review of the appropriate activity hazard analysis to assure safety requirements are met 3 6 2 e Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis 3 2 1 list of definable features of work The list will be agreed upon during the coordination meeting 3 7 1 Testing Procedures 3 2 1 d Procedures for scheduling reviewing and managing submittals 3 1 General Requirements Contractor is responsible for quality control and shall establish and maintain and effective system for compliance 3 9 Documentation Contractor shall maintain current records 3 3 Coordination Meeting before start of construction There may be occasion for subsequent conference to reconfirm mutual understandings in the CQC Contractor shall meet with Government monthly to review planned progress reporting Payment request will not be accepted without an Quality Control System Page 8 4 acceptable QCS export file
20. Within QCS and RMS Features of Work are linked to three phase inspection checks As such Features of Work an integral part to the power of the QCS Inspection Check Sheets should be considered quite carefully The contractor will later attach link each pay activity to one of the Features of Work Such pay activity can be linked to only a single feature Yet features can contain many pay activities 3 Phase Inspections The 3 Phase Inspections within this QCS program and the Government RMS program utilize checks that are numbered generally following the CSI specification format The CSl based numbering system is used in such references as Sweets Catalogs MEANS Estimating Books Military Specifications and so forth This is done QCS and RMS to categorize various comments and items where they can easily be remembered and found and to minimize duplication of comments in various areas 2 34 Quality Control System 3 Phase Checks in Contractor Library Building your Contractor Library using 3 Phase checks can be quite a time saver You can then simply copy them from the library to any number of contracts Although you can also add 3 phase checks at the contract level the library approach will pay the biggest dividends in time and effort saved The checks you add at the contract level will not be included in your library entries unless you specifically copy them to the library You will begin by selecting a
21. ot f ahi 9 signs Eva evening available for and KTR input comments but complete selection follows cannol change ratings DE acetate cra Friday morning 2 14 Quality Control System Contractor Address OCS Contract Menu P0008433 W9127ER 04 D 0008 0004 Overhead Cover Sys 004 GRN Maste ioj xi File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Administration Prime Contractor Contract Description Contractor Information Contractor Address Management ork Days Bond Co SBA Government should send mail to Contractor s Home Address Contractor s Site Address Home Office Address Action Items Prime Contractor Street Address F3 MtWapte Avenue 0000000000000 Guhrantrartars Ta Mt apte Avenue City Framingham County Middlesex Correspondence State Country usa Request for Information zip Code m 790 Home Phane 505 628 2000 Home Fax 505 628 2433 Pay Activities Site Office Address Progress Payments eL E NA City 2 Country State EE COT Zip Cade Site Phone Site SS 1 Government should send mail to Select whether the Contractor s correspondence will be mailed to the HOME or SITE address of the Contractor In most cases the original copy of correspondence is sent to the HOME Office
22. 45 4 0 29 0 Total operating hours to date 18 089 0 ACCIDENT REPORTING Describe accidents The follow ing accident was reported today Contractor Subcontractor General Contractor Age 32 Gender Male Date Employee Started Work 07 15 2007 Location of Accident Main Slab DFAC 3 Result Days aw ay from work 3 days Injury Category Injury Contractor Reportable Accident Yes Date Accident Report Submitted to Government 10 15 2007 The fork lift operator w as not w earing a seat belt and he fell out of the cab and was run over The Doctor said he needs to stay home about three 3 days How ever if we can do without him that long we can do without hime forever What a dummy he is CONTRACTOR CERTIFICATION behalf of the contractor certify that this Report is complete and correct and all equipment and material used and work performed during this Reporting period are in compliance with the contract plans and specifications to the best of my knowledge except as noted above QC REPRESENTATIVE S SIGNATURE SUPERINTENDENT S INITIALS What you will learn from this Chapter Page 4 1 Quality Control System Overview of Submittals Requirements Reference Documents Specsintact Submittal Program Submittal Register ENG Form 4288 Transmittal Log ENG Form 4025 Transfer of Submittals 4 2 Quality Control System Contract Submittals Overview his chapter furnishes information
23. File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Quality Control QC Requirements gi x q QC Daily Reports 1 All Items 7 Daily Reports Add Edit Delete Find QL summary QC Summa AC Tests User Schools Installed Property Transfer Property Features of Work 15 00001 Jobsite Provide 4 hour instruction on sewage ejection pumps ari 3 Phase Inspections Hazard Analysis Us Schools rms QC Requirements Equipment Checks Close Exposure Hours Performed by Perini 0253 m Location Jobsite Section Activity Schedulg Paragraph 45 Descript T i Required for Activity N2322040 Relocate Utilities 32 Warranty Provide 4 Activity Start Date 09709720064 Requirement days Requirement Needed by 03 09 2005 Description Edit Feature Schedgle Provide 4 hour instruction on sewage ejection pumps and controls Pressing the Add button produces the next sequential number for the User School Use the lookup to select to appropriate specification section enter the paragraph number and use the lookup to link the User School to the Contractor Pay Activity The Description of the required schooling or training should be complete and accurate 2 63 Quality Control System Installed Property Installed Property are those items of equipment that are i
24. xj Location Hazard Analysis T ED LInit EA a Paragraph cJ Requirements T Unit Cost 0 00 Equipment Checks T Performed by GOVERNMENT E H T Total Units 2117 xposure Hours Ps USACE T Transfered Units Activity Schedule i T Remaining Units 0 Feature Schedule zr Activity N2111080 E Glass is Received at Site Activity Start D ate 07 01 20064 t Lag Lead 30 dave Requirement Needed by 06 01 2006 Description CLIN 0011 E GLAS5 LAYER BALLISTIC GRADE FRAGMENT PROTECTION LAYER GOVERNMENT FURNISHED MATERIAL ANACONDA DFAC 3 4 FT AFT THICKNESS NOT GREATER THAM 5 8 INCH WEIGHT 15 3 TO 6 PSF Use the lookup to select the specification section enter the paragraph number and use the lookup to link the Transfer Property to the Contractor Pay Activity 2 65 Quality Control System Indicate the number of days before or after the activity begins that the property is required to be transferred A will occur AFTER activity start and will occur PRIOR to the activity starting The remaining cells are self explanatory The right side of the screen relating to the Transfer of the Property will be complete during preparation of the QC Daily Report when the actual transfer takes place Warranty Items Warranty items are those actions to be taken by the Contractor after the contract is complete This period of time is ty
25. 2 49 Reports Three Phase Inspection 5 5 22 0 0 0 00000000 nennen 2 50 Hazard Analysis dodo uu MINI ti ioind UEM EMI 2 53 Activity Hazard Analysis Contractor Library 2 54 Principle StEDS mm 2 55 lt omm 2 56 BITS CCT ONS mm 2 57 Dune 2 57 Hazard Analysis Report een enhn nnn nnne eene eene een 2 59 Complete and Export To 2 59 CMGI CEPIT 2 60 Q alty Control Tests 2 61 Blogs 2 62 2 2 63 Transter Property MR 2 64 LAIT MC E Um 2 65 REDONS TOF PONM 5 5 2 66 Eguipment OS 2 67 zb4slstjpNadciemc P 2 68 Monthly Record of Work Related Injuries Illnesses amp 2 69 CHAPTER 3
26. File Edit View Insert Format Tools Data Window Help 8 x x 25 222 mu i i 20 Mobilization i i 30 Clear and Grub Roadway 25 Clear and Grub Roadway 40 Clear and Grub Bldg Location Clear and Grub Bldg Location 100 CL NN M Ll 52 Underground Utilities 50 70 52 Re an f Project 4 4 kl Budget Codes Constr Cost Custam Dates Log Pred Hes Succ N D Pet 0 tah BE HN TF RD 0 Phas Catw Fow _ 1892 469 E sosaM This should be the new structure you see on your project to conform to the SDEF format 7 21 Quality Control System Importing the SDEF file into the QCS program From the top menu bar select Import Export and push the Import from Contractor s NAS button QCS Contract Menu P0008439 W912ER 04 D 0008 000 Cover System GRC Master ioj File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Import Export NAS GDEF RMS acs Import from Network Analysis System Excel Template NAS SDEF Imported Changes Requiring Contractor Acceptance Last Import 17 06 2006 Data Date 10 31 2006 EDD 7 22 Quality Control System Indicate
27. 03 10 2005 D4 25 2006 m0 lox 0107 ul s Contract Library Close ELO um Contract Reports Submittals Administration Submittals Register ENG 4288 Transmittal Sheet ENG4025 R c Quality Control Submittals T Schedules Highlight Submittals on the left of the window and preview the forms The following pages show the steps necessary to retrieve the reports for this sample 2 contract 4 32 Quality Control System Selecting the Submittal Register Report There are many combinations of reports you can select depending on your indication of the various status ranges and sorts We will select the combination shown below default and push the Preview button at the top of the window Submittal Poster ENG 4288 Report Options Submiffal Hegisfer ENG 4268 Status All Range All Submittals Sort Section No Status a e d a a d Quality Control System Page 4 33 Sample Register Report SUBMITTAL REGISTER ER 415 1 10 TITLE AND LOCATION Overhead Cover Sys 004 Master Salah Ad Din Kirkuk Ninewa Gov 05 Nov 2006 CONTRACTOR Perini Corporation CONTRACT NUMBER 912ER 04 D 0008 0004 TRANS MITTAL No SPEC PARAGRAPH No DESCRIPTION OF SUBMITTAL CL
28. 18 PROJECTS DEFIMEABLE FEATURES OF WOFI 1902404 DEMOLITION AND SALVAGE 180 GENERAL CONSTRUCTION CONTRACTS F 180250M DEMOUNTABLE PARTITIONS gt 181 GENERAL CONSTRUCTION CONTRACTS F 195 CONSTRUCTION CODES 180260M DIESEL GENERATORS 180270M DOORS ACCORDIAN AND PARTITION 180280M DOORS HOLLOW METAL AND FRAMES 180290M DOORS REVOLVING gt 180300M DOORS SLIDING ALUMINUM E 2 47 Quality Control System The End Result of your Library entries When you have completed making entries for a specific Feature of Work you can see the result in how many checks you have entered for each of the 3 Phase areas Preparatory Initial and Follow up You should end up with entries in all locations Concentrate on the quality of your entries rather than quantity Quality Control System FFF Field Office Site ID DS4S5CREC xi File Options Help Home Contractor Library Government Library E Overview Reports Contractor Library 3 Phase Inspections QCS Site Description a Edit Find Contractor Stafi Humber of Feature Types Preparatory Checks Initial Checks Checks ADMIN A 3 Phase Inspections BARRIERS 0 CONCRETE Hazard Analysis DEM B 0 0 0 DESIGM 0 0 0 ELECTRICAL EQUIPMENT 0 0 0 MECHANICAL MOBILIZE PLUMBING 0 0 0 STEEL UTILITIES Quality
29. 26 May 06 14 Jun 06 N1103398 N NI 01015 3 15 18 CLIN 0010 EAGLES NEST 100 DSGN COM DESIGN 21 Jul 06 05 Aug 06 05 Aug 06 19 Jul 06 20 Jul 06 N1322748 01015 3 15 2 CLIN 0011 DFAC 3 60 Prelim Design DESIGN 18 May 06 02 Jun 06 02 Jun 06 28 Dec 05 N1111684 01015 3 15 2 CLIN 0011 DFAC 3 60 9996 FINAL DESIGN DESIGN 05 Apr 06 20 Apr 06 20 Apr 06 gt gt gt gt gt gt gt gt 03 06 19 06 1111698 01015 3 15 2 CLIN 0011 DFAC 3 100 DSGN COMPLETI DESIGN 01 Jul 06 16 Jul 06 16 Jul 06 N1121348 5 01015 3 15 7 CLIN 0012 INDOOR GYM EAST 60 Prelim DESIGN 21 Dec 05 05 Jan 06 05 Jan 06 07 Dec 05 28 Dec 05 N1121384 23 N 01015 3 15 7 CLIN 0012 INDR GYM EAST 60 99 FNAL DS DESIGN 27 Jan 06 11 Feb 06 11 Feb 06 30 Jan 06 10 Feb 06 N1121398 67 Co 01015 3 15 7 CLIN 0012 INDR GYM EAST 100 Dsgn Cor DESIGN 12 Apr 06 27 Apr 06 27 Apr 06 10 Apr 06 11 Apr 06 N1131748 16 01015 3 15 8 CLIN 0013 THEATRE 60 Prelim Design DESIGN 03 May 06 18 May 06 18 May 06 17 Jan 06 G G E G 08 Feb 06 RANGE ALL Page 1 of 6 SORT SECTION amp ITEM For this report you select the individual
30. DS48CRKC FFF Field Office 22221 Pay Activities DS48CRKC FFF Field Office 22 1 Progress Payments DS48CRKC FFF Field Office 00 1 Daily Reports HC Requirements Equipment Activity Schedule 0545 FFF Field Office Features of Work IDS4SCRKC FFF Field Office 02221 3 Phase Checks DS4SCRKC FFF Field Office 22 1 Spec Sections Submittals Tranzmittals DS48CRKC FFF Field Office 2 1 1 34 Quality Control System Assign QCS Modules to Remote QCS Sites x E Use the ellipsis Close lookup to assign amp Add Remote sites E module to your J5GzMJSY Scheduling Office remo Gf mem Delete Modules Assigned To OCS Master Site DS4SCRKC FFF Field Office Home RMS BASRAH RESIDENT OFFICE site Correspondence RMS BASRAH RESIDENT OFFICE Select Yes to assign Request for Information module to a Prime Contractor Subcontractors 0545 FFF Field Office 0000000 different site Pay Activities DS4SCRKC FFF Field Office Progress Payments IDS4SCRKC FFF Field Office 0 Daily Reports OC Requirements Equipment Activity Schedule DS4SCRKC FFF Field Office Features of work DS4SCRKC FFF Field Office 002025 525 d 3 Phase Checks D545CRKC1 FFF Field Office Spec Sections Submittals Transmit
31. Dri e DOR Preig Er F rai Dealpri Geb 0s Pre Gr M DONDE Fired Deakpri Ur Prem Dear DES Gi DATA Lari BEY EC DLTRIISCR Page 4 19 sucer 15 Cr M Eri FE D C DOC b G Di Jan DG ra Db E eb OC E 1 Cs bier 06 gt F E UB ob uu 1T MM aes Feb Ub Fob Las 3 IE gm b im 3 ne aH F 4 20 Quality Control System Transmittal Processes Preparing the Transmittal Log ENG Form 4025 The form provided by QCS to track submittal items is the submittal items for one and only one technical specification section QCS will print this form as part of 01 Main Register the Submittal Control process gei 02 Auxiliary Power Plant If your contract includes more than a single register you will need to choose which one you want to work with Select the appropriate register and push the OK button The Transmittal Log screen separates the transmittals into four different periods The periods are reflected by the label on the four tabs and are primarily for tracking and reporting purposes Prepare Transmittals Definition e These are transmittals that have been prepared or are being prepared but for one reason or another have not been sent to the Government Transmittals in Review Definitio
32. evaluation in RMS s 4 On day 31 evaluation appears AG s to do ist COASS notifesi reminds AC of CCASS noties KTR until sent back t AO or days y Focal contract di P j H award c uada grabs back gt pending eval gt SS Lise 5 Tas T a Evaluator Focal Point assigns 2 1 KTR receives email from Complete ves Ready to Send CCASS access AO validates evaluation CCASS has 30 days to WIR OCASS sends to respond CCASS sends responds Wo contractor KTR reminders avery Monday within 30 MN Readytosend canbedone s To CCASS RMS Notifies anytime after completes comments signs sends TRI 52 bakio AO cCasSinsetsKTR DES tracking remark w ate and lime slamp sent ia ATR graba and neports KTR s M J back eval from response oF incompleted to do ket draft draft commenis er deleted from the ystem reg pone modifies eval AO Assessing Official OCASS d Evaluator RMS Block 12 DOSES RO Reviewing Official CCASS Reviewer RMS Block 13 0002526 AD signs forwards ia Reviewing Caniractor Official RO em em Tem P RO reviews
33. ie ine Contractor and TEER pairt Berges ee 1 a TOE img i Contract Humber waa TOF Eh Ch m P Cua wa a I 1 IDs eee DE WEST WNREYXIDS rar cb Ih dea cnippprs ied bei ia res ied ater lu ll aCe croraier aedi iie mabed reper ie thus CO eu miu compie resi SA CE LI Form ir eii cr for econ s cauere aue alg ei Cni Cecupa ned ries or accidents reported SALE FRIME CON TRAC TOR onthly Record of Work Related Injuriesllinesses amp Exposure ani Cprperzkn Rina Cerone h TT on ne or Sub C onc re or Ad i foro cb Com parnm Pre Engps resa nara Les 3 Batme rnc nini 0 om cri Su fub C onc nec or 1 ui ame Framing Gub Corm rector xx m Gerari Conc mec or Sub Cono rci pr Bub Con reci or im Rund uum Bub Cere racer fub C on or Pig is Pire rei pr Primo Preq CH namen fub C onc rc
34. 0 Initial Today Activities Started Finished 0 Started 0 Finished Today Push the ADD Contractor s on Site button to add a QC Started Finished Today Punch List ltem Labor Equipment Hours D Labor 0 Equipment Hours Accident Reporting 0 Accidents Today 3 9 Quality Control System Punch List Items Issued by QC OC Punch List Item QC 00009 10 15 2007 Joj xl 1 Enter the Location to allow reports to print a Location 3 Safety Violation punch list sorted by Description of Punch List sacco for d lt gt Edit Remove and replace fill on north side aur subcontractor did not Vg walter VET ion and it was too dry to compact Inspection 2 Indicate whether not the comment is Safety Violation by Activity Number 4205300 E placing a check in the box w of the Punch List Item in the Memo Field 3 Enter the Description You can use the ellipsis for location lookup and choose from previous entries and even replace locations with other locations If someone has used Room 3 and someone else has used Rm 3 the computer thinks it is a different location You can reconcile these so they print out together Activity Lookup Search Characters A very powerful feature of QCS is how the Contractors tasks are linked to Pay Activities Punch List Items are one of those links 05 30 Foundations
35. 33 000 00 0 00 0 00 0 00 35 600 00 0 00 0 00 0 00 340 000 00 0 00 0 00 0 00 Thomas Industrial Coatings Inc Triangle Enterprises A written notice of any w ithholding shall be issued to a subcontractor w ith a copy to the Contracting Officer of any such notice issued by the Contractor specifying 1 the amount to be withheld 2 the specific causes for the w ithholding under the terms of the subcontract and 3 the remedial actions to be taken by the subcontractor in order to receive payment of the amounts withheld Attach copy of notification to pay estimate Reference FAR 52 232 27 g I herby certify to the best of my know ledge and belief that 1 amounts requested are only for performance in accordance with the specifications terms and conditions of the contract 2 Payments to subcontractors and suppliers have been made from previous payments received under the contract and timely payments w ill be made from the proceeds of the payments covered by this certification in accordance w ith subcontract agreements and the requirements of Chapter 39 of Title 31 United States Code and This request for progress payments does not include any amounts w hich the prime contractor intends to w ithhold or retain from a subcontractor or supplier in accordance w ith the terms and conditions of the subcontract This certification is not to be construed as final acceptance of a subcon
36. 4 May be used with contracts of less than 60 days if an unusual situation exists that warrants imposition of a schedule http farsite hill af mil reghtml regs far2afmcfars fardfars far 52 232 htmZP31 3456 The Clause is TYPICALLY NOT BE USED in the same contract with clauses covering other management approaches for ensuring that contractor makes adequate progress The Clause is divided into three 3 basic parts 1 Submission of schedule within five days after work commences he Contracting Officer may insert another period of submission 5 5 Quality Control System e The schedule must be practicable showing the order in which the Contractor proposes to perform the work Mustinclude the start and finish dates of salient features of the work including acquiring materials plant and equipment Inthe form of a progress chart of suitable scale to indicate the percentage of work scheduled for completion by any given date during the period e Ifthe Contractor fails to submit a schedule progress payment may be withheld 2 Updating the actual progress the chart Sleep Zone e f Contractor falls behind his approved schedule he shall take steps necessary to improve progress without additional cost to the Government e Contractor may be directed to increase the number of shifts overtime operations days of work and or the amount of construction plant Contractor be required to pr
37. Contract Description Action tems j Prepare Awaiting Response FIs wih Gov t Flespanse NE Prime Contractor Requested Answered 0112200 0007 variance to Eliminate UL Listing for Sleeve P 0771272007 2007 Subcontractors 8 23 200 0002 Variance to Eliminate UL Listing for Sleeve 09705 2007 03 04 2007 08 31 2007 RFI 0n03 Fire Standpipe Support Modification 0906 2007 09 04 2007 10 14 2007 4 AFI O004 Clarification on Dump Area 1026 2007 10 14 2007 Correspondence Request for Informgtion Pay Activities Progress Paynfents 4 RFI 0001 Information Requested Please refer to the attached RFY dated July 11 2007 regarding a waiver of UL listings for split sleeves conduits ta Install existing electrical cables through or under concrete structures Ei RFI 0001 Government Response The use of UL listings Far split sleeves conduits to install existing electrical cables thoough ar under concrete As strucures is approved Push the View button to access the RFI report 2 27 Quality Control System View RFI Report The RFI button is available during all stages of the RFI process The report can be exports and saved as with any other report within RMS The example report can be seen on the next page Request for Information RFI 0004 Gi Close FI Oo RIDE IORI SDE ORI Contractor Reque
38. Designer of Record Approval uired for Activity C Government Conformance Review of Design Start of CLIN 03 Construction Primary Contractor Reviewer 1 Submittal need dates based on Activity Start Date 04 06 20064 aterial Delivery 30 Material Needed b aterial Needed by 03 07 2006 Primary Government Reviewer Office Lag Lead j JOANN G BRAY Procurement Period 50 Days Approval Needed by 06 2006 GULF REGION DIVISI Government Review Period 0 Days Submit Neededby 01 06 2006 Use the lookup provided for Required for Activity and attach the associated Activity for the item being entered on this screen The idea is to be able to verify that an item is submitted prior to submitting payment for an associated Activity Therefore IT MUST BE ATTACHED to the VERY FIRST activity that has money funds attached to it The submittal must be approved etc prior to the first occurrence of the product being used or installed This is important for many obvious reasons but one specifically comes to mind that we need to understand The Activity start date along with material procurement and lag lead times and the Approval period is what determines the dates printed out on the ENG Form 4288 H and provides the data for the various sorts within our Submittal Reports J In this example QCS and RMS will compute the
39. Exposure Hours Dec 06 27 Contractor Contractor Prime Exposure Hours Exposure Hours Exposure Hours Jan OF 27 605 Full Name Total to Date For the Y ear For the Month Feb Of zT Perini Corporation Activity Schedule Mar 07 27 BOG T7 west Feature Schedule Apr 07 2 603 May 0 27 60 Al Hamra Kuwait WLL Jun OF 27 603 Butler Manufacturing Company Warranty Items Jul OF 27 603 Marez Aug OF 27 603 EMTA Anaconda m Excavation Demolition Subcontractor aep Ur Fi irst Kuwaiti Framing Sub Contractor General Contractor Name of person submitting record for contractor Tim Morrow Government Remarks to Contractor When you mark the entry as complete it can then be exported to the Government The Government may provide response comments that would be sent back to you on the next exchange of data Completed Ready to send to the Government Quality Control System Page 2 69 Monthly Record of Work Related Injuries IlInesses amp Exposure SALE PRIME CON TRAC TOR onthly Record of Work Related Injuries lMlnesses amp Exposure n mccordence ath negare 27 35 Arg haragan nu Parnprephitr 2 Actions oponi pard Arennig ub porapraphs 2 12 sou ires Prime or preside a rm rece all easpesiam an son rere reki iua D ihr the incl ii sapore a mere sapedenceci Ooi Gndim nac
40. For the Contractor the list will be found under the Punch List Items Issued by QA tab The Government can then track the action until it is reported completed and the Government concurs that the action is completed satisfactorily With the Tab entitled Punch List Items Issued by QA selected a complete listing of all Government QA Punch List Items is presented The description of the comment is displayed in the lower portion of the screen as you scroll through them 101 QC Report Close Iraq Construction QC Report Number 732 10 15 2007 Monday QC Report Punch List Items Weather Weather Caused Delay Find QC Narratives Punch List Items Issued by QC Punch LiSyltems Issued by 2 Written Today Date TER Date ae Punch List Items E we Corrected 0 of 2 Corrected Today 10 14 2007 0 00001 DFAC 3 10 15 2007 M QC Requirements 0 Completed Today Prep Initial Inspections D Prep 0 Initial Today Activities Started Finished D Started 0 Finished Today Contractor s on Site 0 Started 0 Finished Today Labor Equipment Hours Labor 0 Equipment Hours QA 00001 Corrected by QC on 10 15 2007 Rebar installed on North foundation piers is Grade 40 instead of the specified Grade 60 Remove and Replace Accident Reporting 0 Accidents Today QC Report Completed rli When the QA Punch List Item has been corrected or otherwise adequately addressed simply place a
41. Home Administration Quality Control 09 VEIVIEW eports Import Export RMS Submittals Import E part Excel Template NAS SDEF 1 10 Quality Control System Edit Memo Fields Edit fields allow unlimited input into a Memo field An EDIT button next to the field indicates them One example is in QC Narratives in the following screen You have an unlimited amount of space to enter comments on a variety of QC topics Only a certain number of lines display on the screen however more of the field can be displayed by pushing the EDIT button This switches the field to full screen mode Narrative 08 08 2001 Ef x p Didg nything develope that may lead to a Change Order Claim gt Edit The Government Inspector insists that nat allow work to be in progress unless all of the applicable QC Staff onsite We have too many jobs in town and our Staff must cover all af them This i causing us to send home crews and will delay the completion advised the Government Inspector that he should allow us to perform our duties every other day That way we can do alll the jobs Activities in Progress Bl x E Close Font Size 14 Activities in Progress The Government Inspector insists that not allow work tf be In progress unless all of the applicable QC Staff are onsite We have too many jobs in town and our QC Staff must Cover 7 all of them
42. Identification of a potential problem is the first and most important phase of the entire change or claim management process One cannot remedy a problem unless it is known to exist Very often identification is automatic such as a change order initiated by the Government Most claims situations however arise out of subtle differences in field conditions from jobsite delays or as a result of differences in contract interpretation In these and all other instances a problem situation must be recognized and identified as soon as it occurs The Critical Path Method CPM is a planning and scheduling method that utilizes a network diagram graphical plot to show all job operations in a sequential fashion necessary for orderly completion It is a device utilized by contractors to plan schedule coordinate and control work activities on projects in such a manner to enable the contract to be completed in the quickest and most economical fashion possible DuPont de Nemours and Company developed the CPM scheduling technique in the period of 1956 1958 in conjunction with Univac Applications Research Center of Remington Rand development of CPM scheduling extended one step beyond the then popular bar chart method of scheduling work since this new method made it possible to display the interrelationships and interdependencies of work activities which omy control the progress of the work required Sleep Zone Engineering author Richard
43. Inspector to write in their evaluation of how well you performed your 3 Phase inspection process The comments are typically added after the contractor turns in the Daily Report and attachments and may be used in considering the Contractor s overall Performance Evaluation at the end of the contract Initial Inspection Check After work has begun you will want to point out items that should be verified prior to proceeding beyond the point of no return This will assist in avoiding tear out or less than satisfactory work or procedures You may re emphasize what was discussed at the Preparatory meeting to ensure the agreements and cautions are being implemented Initial Job Site Safety Here is where you will want to add comments to specifically check out particular safety items practices equipment certifications and so forth Initial QA Evaluation 2 37 Quality Control System Again this is an area for the Government Quality Assurance Representative to make their comments on the effectiveness and success of the Contractors 3 Phase Inspection process e Final Follow up Inspection Check You will want to make entries that will evaluate the final product or procedure For example you might wish to add Perform straight edge test on all sidewalks to verify that 1 8 inch tolerance has been provided Final Follow up QA Evaluation Here is another and final area for the Government Quality Assurance Represe
44. Quality Control System Construction Contractor Appraisal Support System CCASS The following table shows the roles and responsibilities of the various stakeholders in the Evaluation process CCASS Role DD2626 Responsibilities Role Focal Point N A Enters users into CCASS Assigns roles Assessing Official Contractor Representative Reviewing Official to users on each contract in CCASS Contract Data N A Entry Assessing N Drafts the evaluation in RMS must have WRITE access to Official the Contractor Evaluation module in RMS Representative sends evaluation from RMS to CCASS Forwards draft evaluation to the Assessing Official None when RMS is used to generate the evaluation Assessing Block 12 Ensures accuracy of the draft evaluation Official Evaluated By Transmits draft evaluation to the Contractor Finalizes evaluation after reviewing Contractor feedback Forwards completed evaluation to the Reviewing Official Contractor Reviews forwarded draft evaluation 30 day review period Representative Inputs comments in CCASS sends feedback to the Assessing Official 2 13 Quality Control System Reviewing Block 13 Reviews completed evaluation Official Evaluation Ensures Contractor s comments have been satisfactorily Reviewed By addressed Saves completed evaluation posts to Past Performance Information Retrieval System PPIRS CCASS Workflow EVALLIA 1 x CCASS Workflow COR
45. Transfer Property is that property that changes hands during the construction process Examples would include Government Furnished Property GFP that the contractor would install or consume during the contract performance It would also include spare parts and supplies that are furnished by the contractor as part of the contract requirements It could also include equipment or materials that were deleted as part of a contract modification and that were beneficial for the Government to retain rather than get some minimum token credit for the deletion These items are given the prefix TP and take the form of TP for numbering and tracking purposes As the contractor receives or provides the Transfer Property it is reported within his Daily QCR The Government should also track the property on DD Form 1149 and include it with the contract Closeout Documents Pressing the Add button will present the next sequential number for the Transfer Property OCS Contract Menu 0008433 WSIZER 04 D 008 0004 Overhead Cover Sys 004 GRN M File Options Help Home Administration Quality Contral Submittals Import E part Overview Reports Quality Control QC Requirements olx gi pes x ster X QC Daily Reports QC Daily Reports Add E di E QC Summary Uc Tess lace T MATERIALS Features of Work Transfer No id i DFAC 3 3 Phase Inspections Seen
46. User Schools Installed Property Transfer Property 2 Written Today Date QC Test Description Completed Punch List Items 1 of 2 Corrected Today 00137 Compressive strength tests on each found 10 15 2007 Awaiting Results QC Requirements 1 Completed Today Prep Initial Inspections D Prep 0 Initial Today Activities Started Finished D Started 0 Finished Today Contractor s on Site 0 Started 0 Finished Today Description Awaiting Results by QC on 10 15 2007 03300 Paragraph Compressive strength tests on each foundation pier Accident Reporting 0 Accidents Today QC Report Completed ha 2 QC Tests The QC Tests Tab option is the entry point for completion of one of the individual tests conducted by the Contractor This information is then available for verification by the Government if necessary The listing of the QC Tests should be in agreement with the CQC Plan After you indicate it is completed you will need to indicate if the test passed failed or is awaiting results If the test is marked as failed you will be given the opportunity to add a follow up test to take its place It will be indicated as a RETEST 3 12 Quality Control System User Schools In this Tab you will enter the completion of the individual User Schools that are listed This information is then available for verification by the Government if ne
47. a ete pales ied Pe re 11 in ee nd EIL PEAD E FOX MOUSE CR 1 iem T riar scenes ra eri emi pror ai ehig dim kde i imi CLE Tuo DLE ees TE D aam TIRT aliarum Cu im miep iem Sar iar mbi em ane gin ar iem m bieri e gami Ki aire arae NOPeCRN HE AMBAS EHDIGCERBEI braide bee ot ies epee tees oad Dien iren ran riri din er Oe Fri prm budik mpm mih rom rn ds esa eek hir bern ispi reu or JE Sip ee LOIRE vee DECEDERE rcu od um so 14 laor ber iem ard iris int a hail ard rer oor maiin FEF EE EA REN GUN bakip ds Be vot ip liri The report can be reviewed from this screen prior to printing If changes are necessary close this window and make the necessary changes The report can also be exported as a PDF File in HTML or Word doc format It
48. amp Visual Nav Aids 16528 Ext Ltg Inc Security amp CCTV Applicatns individual sections you need i 1111011418 RMS includes the older format of MasterFormat 1995 and also includes the MasterFormat 2004 The older version basically includes 16 opecification Divisions and the new format includes 50 Divisions some are reserved for future use HM 031100 Concrete Forming 031113 Structural Cast in Place Concrete Forming When downloaded from Specsintact 2004 Library F 03111313 Concrete Forming you will download all of the fourteen characters IAS available With this new format we are able to link 0311 16 Architectural Castin Place Concrete Forming the submittal items to various other data such as Sins een QC Test or QA Tests 031123 Permanent Stair Forming 031500 Concrete Accessories 031513 Waterstops 032000 Concrete Reinforcing 03 21 00 Reinforcing Steel Record 748 of 6718 SUBMITTAL REGISTER frown fee owen wuna h fo pos 14 pk bunws jm moraa je OTST Quality Control System Sample Submittal Register ENG Form 4288 TITLE OHO Cupra Cras eris a CE Bingo Sedan hh d Farid and hi ER 4115 1 10 CONTRACTOR Parini CONTRACT HARER Door ANE AST Pre ENT BAS DS Br
49. easet nete ease esee ense eae enae 2 9 Quality Control ate M ENTRE C MTM 2 9 MIT 2 10 Contractor Informati 5 23 2 10 What is CASS GIy id 2 11 E 2 13 SS 2 13 Contactor IPM 2 14 Management Work Days 0000002 2 1221 12 0000000000000000000000000000000000 2 15 2 16 SIUC ONIN ACEO A 2 17 COIESDONGENCE GONE GM 2 19 REGUESIS Tor information RFS ee EXE 2 21 mili 2 21 NR e 2 22 Example OF Ue TR T 2 24 Awaiting Response from Government on 2 25 3 Quality Control System Export Daily QCS Update to the Government 2 25 RFI with Government 2 26 SON NET 2 27 TONO 2 28 Summary RFI Report From Report
50. it is time to print the report and archive it as a permanent document for the contract Press the QC Report button from this screen to generate the report Iraq Construction QC Report Number 732 10 15 2007 Monday QC Report Close QC Report Accident Reporting Weather gi x Weather Caused No Delay Add Edit Delete Find Accidents Accident Reportable Lost Report to 10 15 2007 The fork k lift operator was not wearing a seat belt and he Yes 3 10 15 2007 QC Narratives 2 Written Today Punch List Items 1 of 2 Corrected Today Preview ac Leahy Reparti ka c Ex g Peli ENEE UOA TRA CTOS p FEISET ERILT LU CH CIONESEUZTION IPAG OC POESIE parmowe qr ee DLE LE DEIS E DEAETE E mer coh PP och ima ri ulna nc ie hu reri pelos pie dm LU ILLI ELT LI ug doa ndo rd irn aim 1s nirer tiri amr ombre um HRIRSPCTOORPTUCI TIW4 e PET NOU ET BER EPE UHE GEN EF E ROB E DU Gu Due ge ey Se eee ET ee Baia a nh CLE SORES Fel Fuer en re
51. with copies being given to the SITE Office However if you indicate that the correspondence will be mailed to the SITE address all Government generated letters addressed to the Contractor will automatically capture that address 9 2 Home Office Address Enter data as appropriate a County parish ward etc is that of the Contractor s Home Office This information is printed in Block 8 of the SF 30 Modification from b The Country is that of the Contractor s Home Office 3 Site Office Address Enter data as appropriate if mail will be sent there by the Government 2 15 Quality Control System Management Work Days QCS Contract Menu P0008433 W912ER 04 D 0008 0004 verhead Cover Sys 004 Master Jol xl File Options Help Home Administration Quality Control Submittals Import E wert Administration Prime Contractor a Overview Reports Contract Description Contractor Information Contractor Address anagement Wark Days Bond Co 564 Action Items Project Manager M ichael L Michols Phone 780 1 75 3244 Prime Contractor subcontractors Superintendent Pat Melody Cellular Asst Superintendent Pat Butram Correspondence Request for Information Manager Robert Berger Super Phone 703 521 B878 Asst OC Manager ohn Anderson Super Beeper Poy Super Cellular Progress Payments Contractor Work
52. xJ Look Backups Fe 50502031655 Fok OC50503231508 Fbk My Recent fal 050503310842 after your selection Desktop My Documents My Computer Network File name laces Files of type Database Backup Files L ancel EZ 1 42 Quality Control System Push the Restore button to begin the actual process to restore the contract Recover Database You will then be provided with Restore Database login screen to assure you Backup Database ta Restore pragram files qcs2 backupeqcs050331 0842 have the proper rights to restore fails check the next uncheck Qd option below starting from the left and try again prop ghtsio restore the contract Restore F Shada Filas T Cheek Don t Repair X Structure Activate fa Database Login Enter your userid and password to login to QC5 Database User ID SYSDBA _X cance Push the OK button to proceed xj The database will be restored and you will then have the 2 Database is restored Save restore lag Option to save a log to document the restore This log will be useful if you run into difficulties and need the support of the RMS Center Select Yes and then Save to keep the log Save Recovery Log 2 x Save in aj Backups ES File name save a
53. 0003 ME Overhead Cover System GRC Master Joj File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Import Export NAS GDEF RMS acs Impa rt from Network Analysis System Excel Template NAS SDEF Imported Changes Requiring Contractor Acceptance 13 Changes Last Import 17 06 2006 Data Date 10 31 2006 eS 7 27 Quality Control System Approve or Disapprove the imported items You must then approve or disapprove the items imported You first CLICK on the 13 Activity Changes You can take the approval or disapproval action on an individual activity or all activities as provided across the top of the screen Records Lompar Approve All Disapprove All Clear All Find Close Disapproved 4 m Notice Proceed Performance Added 002 50 Design Added A003 Complete All Design Work Added Design Submittals 100 Added A005 100 Complete Design amp Specs Added CCS atetu Proj Mgmt Plan Added AOD Assest Abatement Plan Added Contractor Mobilization Added 1 m 1 WOOO OVO A001 Notice To Proceed Performance Added Props Activity Description Notice To Proceed Perfomance 16 EQuai E Amot 7 P 8895 00 00 Femue 0 ContractorCode PEN Aea EN EPhase 0 Y Duration 0711 This ste
54. 4 3 Extensions of 4 3 euue u g ic 4 3 Bryce Tp PET 4 3 eUe 4 3 SCS ACE eee 4 5 Specifications Kept Intact Specification Production 4 5 Government Responsibilities ER 415 1 10 cccccccssssseceecceeessssseeeeeeeeeeesssseeeeeeeeesessseeeeeeeeeeeaaees 4 5 Submittal Processes CUR 4 6 OU m 4 6 5 Quality Control System SUD SC CUS 1 MIS tator 4 8 Manually Adding Submittal Items to the 4 8 Submittal Details and 4 10 4 11 Approval 4 13 4 14 Specification Sections dbaaumeberoicadeaeonsauacosecsoabnoeds 4 16 Manually Add New 4 17 Select Sections from MasterFormat 1995 Library or 2004 4 18 Transmittal PG OCC SSCS
55. 6 Tightening of the lower roof purlins and installation of sag angles is underway Patch any areas that are leaking around the columns that penetrate through the roof Continue with the installation of the brace rods in all areas MOSUL 0006 DEFAC Final Inspection no punch list As built drawings submitted to the Corps Form 1149 for building turn over submitted to the CORPS CLIN 0007 DEFAC Install purlins at lower roof beams 8 9 7 Insatll rod bracing between lower roof beams 8 9 10 Install angel braces at lower roof beams 10 11 Continue to water proof column roof penetrations CLIN 0016 GYM Insatlling metal decking 18 17 16 line Punch out as decking is being placed CLIN 0017 GYM Relocate T walls and bunkers CLIN 0018 MWR Tie rebar for footings Form work for pedistals Excavating Footings 05 06 Preparing to relocate electrical power supply unit Site clean up SPEICHER CLIN 0010 Roof beams strut beams x bracing brace bay A4 3 canceled due to mid mourning explosive fire accident 9 30 CLIN 009 Continued placement and bolting of purlins and tightening of bolts at all bracing and bolted steel connections all over stoped at 11 00 am per COE direction Start to clean up of area Do to the accident all work stopped at both Clins for a few days Please note this was unrelated to our work but due to unexplained fire accident at fueling point near gensets General Remarks AREAS OF CONCERN FOR MOS
56. Check Dialog Window More Suggestions 1 4 Quality Control System Add Data X Delete Data FILE Bold Upper Case indicates Main Menu Option Office Bold Standard Case indicates Drop Down Secondary and any additional Menu Options Accidents Bold Standard Case Italics indicates a window name Forum Italics indicates cell or field name Tab Brackets indicate keyboard functions Login Italicized Brackets indicate window buttons utilized The Screen Layout of the System There are quite a number of screens used within the program However consistency exists with their appearance and navigation requirements The QCS opening menu shown below is just one example The menu bar is displayed across the top of a screen and indicates the tasks you can perform from that screen From this screen you are able to access libraries that affect all contracts within the system You will also be able to access numerous reports from the REPORTS button The OVERVIEW button is not yet available but is anticipated to provide comprehensive data views and reports spanning all or several contracts with top management in mind We are going to assume you have a contract added to your program and begin discussions beginning at that point Later in this Manual we will explain in detail how data is exchanged with the Government including the ability to add contracts to the program 1 5 Quality Control System
57. Checks from 3 Phase Inspections in a Contract This selection applies when you or somebody else may have created worthy checks at a contract level but they are generic enough to be included in the Library for use at other contracts Manually Add Inspection Check E You then select the Copy Checks From 3 Phase Inspections in Library Close Copy Checks From 3 Phase Inspections in a Contract contract from which to Select Checks From 3 Phase Checks in Govt Library from Select Checks From Work Types in Gov t Library Select Contract Contract Contract Contract Office W912ER 04 D 0008 0004 Overhead Cover Sys O04 GAN Mast CEGRS BA0 BRO WS12ER 04 0 0008 0006 DOS Overhead Coverage Systems Basrah Expand All Collapse All x Search Characters Feature of work A ADMIN The Features of Work that are listed that contract will then BARRIERS EMTA Anaconda appear Barriers EMTA Mare CONCRETE You select the feature you CONCRETE 77 Anaconda a want to use from your chosen DECKING X Cancel contract DEMODE DESIGN ELECTRICAL Record of 23 X Cancel 2 44 Quality Control System Copy Checks from 3 Phase Checks in Gov t Library The Government has compiled hundreds of checks based on a number of contracts specification sections industry standards and so forth You may copy these directl
58. Control System tasks has separate control requirements or is identified by different trades or disciplines g he contractor must show how they plan to manage the submittals required by the contract These QC procedures must show who is responsible for the review and approval of all submittals for the contractor including those from subcontractors offsite fabricators and suppliers Note that the individual signing for the contractor is certifying that the submittal meets all contract requirements If too many submittals sent to the government are not in compliance then it is that individual who should be either retrained or replaced While these are not all of the items required to be in the contractors QC plan they are problems noted during the last three years of Design Construction Evaluations The easiest way to review a contractors QC plan is to have a copy of the contract specification section UFGS 01 45 04 00 10 Formerly UFGS 01451 available and check off each item specified after reviewing it to determine if it will aide the contractor in obtaining the quality specified Obtaining quality construction is a joint government and contractor effort If the contractor has the proper tools in place and understands how they can help him obtain the quality specified everybody s will be easier QCS Contractor Quality Control Module Elements of Quality Control within QCS Daily QC Report Contractor Staff Subcontractors Features of Wor
59. ENG Form 4025 H The Primary Government Reviewer Office blocks are primarily controlled by the Government The lookup can initially be used to indicate that it is expected to be reviewed at the Corps of Engineers District Office DO Area Office AO Resident Office RO Project Office PO or by the Architect Engineer AE It may be changed by the Government via a future Export Import This is typically the individual with overall responsibility for submittal control for the QA process This individual would coordinate all comments for secondary reviewers prior to submitting the final comments back to the Contractor with the Transmittal form ENG Form 4025 4 14 Quality Control System Submittal Schedule In order verify that submittals are or will be timely they must be coordinated with the Contractors scheduling system i e NAS QCS RMS and ENG Form 4288 R REQUIRE that every submittal item be attached to an individual Activity from the Contractor s schedule Submittal Requirements Window Details for Submittal Item 8 OHC Overhead Cover Sys 004 GRN Master E Close Section Title Steel Decks Item No 5 aj 0 Item Description Steel Support Deck Paragraph 45 Approval Requiremen Section No MEE Classification Drawing Submittal Type For Information Only 5 2 02 SHOP DRAWINGS Government Approval Submittal Schedule C D
60. ENG Form 4025 you wish to preview or print You may also use the Shift and Control keys to select multiple transmittals We will select the item shown below and push the Preview button at the top of the window 4 34 Quality Control System Report Menu Close Contract Reports Submittals Administration submittals Register ENG 4288 Finances Transmittal Sheet ENG 4025 Quality Control Submittals Schedules ENG4025 Remarks Report Options ea Preview Print Close Jransmiyiffal Sheet ENG 402A Range Selected Transmittals Remarks 0132041 03 04 2002 03 27 2002 01320 1 1 05 21 2002 06 26 2002 01320 1 2 071622002 08 12 2002 013204 3 08 21 2002 08 28 2002 01320 1 4 09 17 2002 10 17 2002 1013304 10204 01410 1 03 28 01410 2 04 01 01451 1 03 25 J 01451 1 1 gni24 2002 OP 5 2002 01451 1 0805 2002 0872072002 Use shiftictrl to select multiple Transmitkals 4 35 Quality Control System Sample ENG Form 4025 for Transmittal Form TRANSMITTAL OF SHOP DRAWINGS EQUIPMENT DATA MATERIAL SAMPLES OR TRANSMITTAL NO MANUFACTURER S CERTIFICATES OF COMPLIANCE 01 05 2006 07414 1 Read instructions on the reverse side prior to initiating this form SECTION REQUEST FOR APPROVAL OF THE FOLLOWING ITEMS This section w ill be initiated by the contractor TO GULF REGION DIVISION FROM CONT
61. Equipment Checks EQUIPMENT 03 29 06 02 18 07 EXCAVATION 04 08 06 04 08 06 Exposure Hours MECHANICAL MOBILIZE 10 13 05 11 14 06 10 13 05 10 13 05 Activity schedule i Feature Schedule d Feature ADMIN First Activity 50010001 Contract Award 09228705 Stark 09728720054 Warranty Items Last Activity SC051225 General Conditions CLIN 05 Finish 0372172007 Feature start and finish dates computed from the activity schedule Preparatory and Initial Inspection Dates from Daily QC Reports Features of Work can be considered as a general category of construction work that is referenced in the contract specifications A feature can also be thought of as any phase of work requiring a preparatory inspection In QCS they are tied to work types that are tied to three phase inspection checks As such they are an integral part to the power of QCS to print inspection worksheets and should be thought through carefully The dates are captured from the QC Daily Report or may be entered here 6 1 Quality Control System What you will learn from this Chapter Progress Payments Overview of Chapter Contents Far Requirements for Prompt Payment Adding a Pay Period Entering Requested Earnings Importing the Pay Request Additional Earnings Stored Materials Preparatory Work Performance and Payment Bonds Subcontractor Deductions Exporting the Pay Request Payment Reports 6 2 Quality Control Syst
62. Expand all Collapse All e Select Types in Gov t Preparatory Library 2 35 Quality Control System Manually Add Inspection Check You would use this selection when you want to create checks based on your own or company knowledge or experience The entries will be new and not included in other libraries The checks you enter here should not be specific to any particular contract but should be able to be used across many different contracts When you choose to add checks manually you will be presented with the following screen on which to record your check Add Specific Inspection Check X Check Type Preparatory Preparatory TERTS Preparatory Inspection Check Edit Preparatory Job Site Safety Preparatory Evaluation Initial Inspection Check Initial Job Site Safety Initial Evaluation You first need to use the drop down menu to select the type of check you wish to enter This will determine when the check appears for your 3 phase inspections and on what part of the Checklist is will become a part of e Preparatory Drawings Specifications Comments entered here should pertain to typical drawing details symbols etc or to basic specification Guide Specifications items that would apply to many different contracts and types of contracts For example you might want to point out that Civil 2 36 Quality Control System Drawings should be checked for
63. Home Administration Quality Control Submittals E port submittals Submittal Register Main Register gi X IO x Overview Reports n Specification Sections Due All Submittals Submittal Register Item D 50 HC Recevedby Sent to TENE 02414 1 Foam Panel and Accessories 003 Qga 21 2005 A 0223 2006 414 2 Foam Panel Samples 04 07414 3 Foam Panel Certificates of Con D 2 21 2006 02 23 2006 0 414 4 Panel Installation Instruc 08 A 02 21 2006 G 02 23 2006 414 5 Foam Panel and Accessories 03 07414 Foam Panel Certificates of Con D 07414 Foam Panel Install Instruct T5 08 13070 1 Fastenal Fasteners 03 10 13 2007 13120 1 Nonmetallic Shrink age Resist 03 10 13 2007 13120 2 Hilti Anchor Bolts 03 10 13 2007 Transmittal History Transmittal HC Recieved Sent to Variation E Government Code Contractor Of41 4 2 Qgz 21 2006 02 23 2006 07414 1 1 02 0122006 G 0272372006 07414 1 B 0120972006 01 14 2006 ac Record 180 of 189 Only after our Submittal register s is setup will we be able to begin tracking the actual Submittals and Transmittals for our contract 4 8 Quality Control System Submittal Requirements If the Government via the RMS program has the Specslntact import you are finished with the setup and the register may be viewed immediat
64. I S QCS will export the file to the designated location You will then email or otherwise provide the file to the Government so they can import it into RMS or QAS Export QCS Data to the Government SFTP ioi xi make use of the RMS Center SFTP EESE repository site as above From the on ogee Settings button you simply check selecting this option you can electronically export files to the RMS Center SFTP repository Export to RMS Center SFTP repository for electronic download into QCS and press the OK button Exportto file This option will save your exports as disk files Y ou can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB drive OK X Cancel 7 8 Quality Control System QCS will then export the data to the SFTP Repository 7 9 Quality Control System A walk through Primavera Screens Typical Activity Code Structure i Primavera Project Planner HM 19 i s 3 x 3 File Edit Insert Format Tools Data Window Help 8 gare jum Ez Hunter Army Airfield Medical Clinic 4 PROJECT START UP pee paene his a B a VAR Tat eon a wi are SHOPDWGS PROCUREMENT FAB amp DELIVERY Rebar Steel Shop Dwgs 074UG99A O6AUGI9A m B
65. Initial Inspectian Steel N 2053030 Start Butler Building Erection HN 2053033 Preparatory Inspection Metal N 2053040 Primary Erection 2 lower root N 2053041 Initial Inspection Metal Dec N 2053045 Preparatory Inspection 5andw TES N 2053050 Secondary Erection 2 lower roo M2053060 Primary Erection amp upper roof N 205307 Secondary Erection t amp upper N 2053080 Move Barriers to Final Positio We should always link a Punch List Item to the specific Pay Activity it is related to Use the lookup to access the Activity Number and complete the link Close the window when completed by pushing the OK button and then close the next window Ee E Activity Record 1152 of 1737 X Cancel You can use the Search feature top of window and find the item you want by searching for the Activity number or description bottom of the window 3 10 Quality Control System Punch List Items Issued by QA QA Punch List Items gives the Government a means to communicate to the Contractor comments resulting from an inspection site visit or various other reviews Using the Punch List Items function in RMS the Government can draw the Contractor s attention to an overlooked item faulty workmanship or job site conditions to name a few As the comment is issued as an action item the comment is placed on a QC list to be corrected by the Contractor reported corrected by the Contractor and then verified by the Government
66. It will come from either a file provided to you by the Government i e via email disk etc or you can import the file from the RMS SFTP site which is the preferred method loj x Import File from RMS QAS Push the Settings button to view the choices Settings Import from file CNTEMPNRMS 0008433 QCS RXF X Cancel Use the lookup ellipses to locate the file Apod With the Windows Explorer C Import from RMS Center SFTP repository for electronic download This option is recommended if the sender and receiver have an internet connection By selecting this option you can electronically import files from the RMS Center repository The RMS program is designed to name the export file with a prefix of RMS followed by the contract ID number and Import from file This option will allow you to import files that have been sent to you on disk With this option you can import th e su ffi X M QCX files that your sending site has sent to you on floppy or USB drive Path File File To Import From C TEMP 5_ 0008433_0 5 X Cancel Press OK to begin the import twice ort File from RMS QAS from file CNTEMP RMS 0008433 QCS RXF d ettings The files will then be imported into QCS 7 5 Quality Control System Import RMS Data from Government SFTP This procedure is the same as Import Settings E L
67. Level Meter use dBA scale 4 Inspection of all emergency equipment i e first aid kits fire C Review site specific chemical hazards and MSDS 5 Trench Ladders extinguishers D Verify that at least tw o persons are on each shift that are 6 Shoring Boxes 5 Verify all equipment operators are at least 21 years of age per Certified in First Aid and CPR 7 Picks and Breaking Bars Company Policy requirements 8 Metal Buckets 5 gal maximum size 6 Verify operation of communication equipment telephones and w alkie talkies PPE Includes a Warning Vests b Hard Hats c Safety Glasses d Steel toed Workboots e Leather Gloves f Hearing protection g Long Sleeve Shirts Long Leg Pants Page 2 of 2 Complete and Export AHA To Government Once the Hazard Analysis is complete mark it accordingly and export the contract to RMS Once this is done your Hazard Analysis will be in a View only mode The next step is for the Govern ment to review the AHA and either accept it or return it for further action Quality Control System Page 2 60 QCS Contract Menu P0009696 W912ER 04 D 0008 0005 File Options Help Home Overhead Cover Sys 005 GRN Administration Quality Control Submittals Import Export Overview Reports 1 x Quality Control QC Daily Reports QC Summary Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks
68. Lights CEN WW FIO 58 Tests Fiber Optic 06 CEN Wy GA a 61 Tests Motor 06 CEN Ww GA O 65 Test Forms Motor 06 CEN WW GA Field Test Reports 06 GA 68 0 amp M MANUAL Vols 1 2 3 12 CEN Ww GA 16050 11 E s Add Submittal Item X Cancel lolx If the first item selected is a NEW submittal this screen Will appear Transmittal Number 03301 2 This is a Resubmittal of Transmittal Na 03100 1 5 Ioj If the first item selected is a RESUBMITTAL this screen appears Transmittal Number 0100 ne In both cases above the Transmittal Number can be changed The first set of numbers that represent the specification section cannot be changed 4 24 Quality Control System This screen is used to complete the preparation of the transmittal package Transmittal No 01525 7 New Transmittal ml Eng 4025 Close Date Prepared 11705 2006 Completed Ready to send to Government Date Hecerved by Government Review Due Date Returned To Contractor N N Transmittal Review Office Portland District Submittal Items Included on this Transmittal Description Primary Contractor of Classification variation 5 Reviewer Copies Code fob Forrester Select Remarks to Government Government Remarks Remarks from Contractor to Government 2 Edit E Date Prepared This i
69. Narratives INSPECTORS QUALITY CONTROL REPORT QCR O Written Today DAILY LOG OF CONSTRUCTION MILITARY Punch List Items QC Report Number 732 10 15 2007 Monday D of 0 Corrected Today QC Requirements 0 Completed Today zi Weather Caused No Delay Prep lnitial Inspections D Prep 0 Initial Today Minimum 10 EB Activities Started Finished Temperature Started 0 Finished Today Maximum Contractor s on Site 24 Hour Precipitation 25 MM D Started 0 Finished Today Labor Equipment Hours Surface Wind 5 KPH D Labor Equipment Hours Accident Reporting 0 Accidents Today QC Report Completed 3 6 Quality Control System Possible choices for weather Weather caused No Delay Weather caused Critical Delay Weather caused Non critical Delay Previous Weather caused Critical Delay Previous Weather caused Non critical Delay Non Work Day Other Explain Iraq Construction QC Report Number 732 10 15 2007 Monday E e n E Repot Close QC Report QC Narratives gi x amp Add E dit Delete Find Weather Weather Caused No Delay QC Narratives Report QC Narrative Title Comments 2 Written Today Date 10 15 2007 10 15 2007 AREAS OF CONCERN FOR MOSUL What work activities were being performed ANACONDA General Remarks Punch List Items D of 0 Corrected Today QC Requirements 0 Complet
70. North foundation piers is Grade 40 instead of the specified Grade 60 Remove and Replace CONTRACTORS ONSITE Report first and or last day contractors w ere on site No contractors had their first day on site today Today was the last day on site for the following contractor Framing Sub LABOR HOURS The following labor hours were Reported today Number of Hours Employer Labor Classification Employees Worked Hamra Kuw WLL IRAQ EXPAT MALES 30 0 300 0 3 29 Quality Control System REPORT NUMBER CONTRACTORS QUALITY CONTROL REPORT QCR 732 Page 3 of 3 DAILY LOG OF CONSTRUCTION IRAQ DATE 15 Oct 2007 Monday PROJECT CONTRACT NUMBER OHC Overhead Cover Sys 004 GRN Master W912ER 04 D 0008 0004 EMTA Anaconda IRAQ US CITIZENS First Kuw aiti IRAQ EXPAT MALES Perini Corp IRAQ OTHERS Perini Corp IRAQ IRAQI MALES Perini Corp IRAQ US CITIZENS Perini Corp IRAQ EXPAT MALES Perini Corp IRAQ EXPAT FEMALES Perini Corp IRAQ IRAQI FEMALES Perini Corp IRAQ MULTINATIONAL FORCE Total hours w orked to date 196 341 5 LISAD EQUIPM ENT HOURS The following equipment hours were Reported today Standby Operating Serial Number Description Hours Hours SLP3CXTS4E0943291 BACKHOE LOADER 0 0 3 0 152G PPI VIBRATING PLATE COMPACTOR 0 0 5 0 5594437 02 0 0 6 0 PPI 25 ton Crane 7 0 4420057020155 77 JCB Excavator 4 0 00005 77 01
71. Officer must be provided copies of retainage and withholding notices issued to subcontractors While the sections on payments to subcontractors constitute a large portion of Clause 52 232 27 the Congress did not indicate it intended to place the Government in enforcement role between the prime and subcontractor on payment issues Although the requirements to provide the Contracting Officer with copies of correspondence to Quality Control System Page 6 5 subcontractors may indicate deeper involvement the Office of the Chief Counsel has confirmed that neither OMB Circular A 125 nor the FAR requires the Government to monitor and enforce activities between the prime and subcontractor as identified in subparagraphs d e f and g of Clause 52 232 27 Compliance with subparagraph c will be implemented through a mechanism similar to the Statement and Acknowledgment Form used in the labor provisions Adding a Pay Period The Progress Payment screen is used to review and or prepare payments The process for making payments is a logical one and should be easily understood You begin the process by pushing the Prepare Pay Request No button located at the bottom right side of the screen After you push the Prepare Pay Request No button to add a new pay period QCS presents a new screen on which to complete the request You are able to review the previous pay periods however you can only edit the CURRENT pay estimate You ma
72. SCHEDULE as applicable This schedule shall be input and maintained in the QCS database either manually or by using the Standard Data Exchange Format SDEF The updated schedule data shall be included with each pay request submitted by the Contractor 5 9 Quality Control System Contract Specified Project Schedule The specifications cover the requirements for the preparation and maintenance of the project schedule Selection of the optional requirements in the specification should have been coordinated to ensure that the schedule requirements are appropriate for the complexity of the work Paragraph 3 1 General Requirements states Pursuant to the Contract Clause SCHEDULE FOR CONSTRUCTION CONTRACTS a Project Schedule as described below shall be prepared The scheduling of construction shall be the responsibility of the Contractor The approved Project Schedule shall be used to measure the progress of the work to aid in evaluating time extensions and to provide the basis of all progress payments Paragraph 3 3 1 Use of the Critical Path Method states mm The Critical Path Method CPM of network calculation shall be used to generate the Project Schedule The Contractor shall provide the Project Schedule the Precedence Diagram Method PDM Well now that we explored way more than we needed to about schedules and the SDEF let s look at QCS interfaces with the Contractor
73. Site ID ISG7MIS File Options Help Home yftractor Library Government Library E Overview Reports Contracts GULF REGION CENTRAL DISTRICT yv a x es All Contracts Add E dit Delete Find lt W BERAA D4 D DOUT GRO Complex Camp Victory Iraq W971 BO W 04 0 0046 FRennovate Building 128 VICTORY BASE SOUTH W 31 BO W 04 P 0022 PROFESSIONAL SERVICES SUPPORT GAD amp PCO BAGHDAD IRAC Adding New Contract x d Adding New Contract to QCS Use this option if AMS OCS has uploaded a file to the AMS center SFTP server far adding a contract to your site Use this option if you have recerved a file from AMS QCS for adding a new contract bo your site IF HMS OCS have not uploaded sent you File you must give them your 5 Site and then request that they send you an export x Cancel Select Import from File Use the Browse button to locate the desired file Add Contract 8l xi S Add Contract from file Select a valid file to Import from x Cancel 1 27 Quality Control System Locate and highlight the file and then push Open followed by OK Look in Temp M i Documents Dezktop My Documents r File name AMS 0008433 QCS RKF Files of type 5 05 Export File Cancel EZ Windows Explorer Window Add Contract x iS Add C
74. Submittal need date on the Activity Schedule for the Activity based on the NAS being used Alternatively a Manually Entered 4 15 Quality Control System Work Start Date could be entered here If the Manual method is selected a popup calendar will appear and you must enter and keep updating the expected start date for the activity K The Government Review Period is typically 35 calendar days exclusive of mail time However there may be specific submittals or technical sections that have different review periods For example it is not uncommon for a contract to specify 90 calendar days for approval of structural steel drawings or prefabricated metal buildings and so forth There SSX may also be shorter review periods in some of the front end specification sections In any case enter the review period for this item as required It will 2245 be a time specified in the contract or a time as mutually agreed after award of the contract In the case of a Design Build Contract the Contractor must also account for any review period by his Design forces This may result in a very lopsided requirement time for the submittal to be provided L You as the Contractor are the only one that can complete the Material Procurement Period unless perhaps that Government Furnished Property is being entered The Prime Contractor must coordinate this period with the responsible Subcontractor during the completion of the
75. This is causing us to send home crews and will e mA delay the completion advised the Government Insp ctor Paste and Spell that he should allow us to perform our Check features of the GC duties every other day That way we can do all the jobs Windows program You must use the Edit Page 1 11 Quality Control System Help About Screen The Help About Screen can be used to verify the version of your database and software and shows where your database is located This information will be needed if you run into technical difficulties and require assistance from the RMS Center QCS Version 2 37 Software Release 1 7 10 Oct 2007 Database Release 1 2 OCS Database ALIEN 3074 C 4Program FilesstC5 3X0 C05 fdb USACE District GAD South District RHS Triggers 0001 sia Ul DSASCRKC support Center Phone 260 24 Uz1 bll 24 2547 Credits 1 12 Quality Control System The Reports Option The Reports option can be accessed from any menu or submenu and from most input screens It has a menu structure similar to the main menu You can request multiple copies of any report sent to the printer You can export reports to a PDF File an MS Word document OBJECT or in HTML format From any menu press the Reports button and you are shown the report topics available We Will discuss the individual reports at the appropriate time You will often have the ability to choose various sorts and ranges for
76. Today General Contractor Sub Contractor Labor Equipment Hours Masonry Sub Sub Contractor 9 Labor Equipment Hours Mech Elec Sprk Subs Sub Contracto Sub Contrag 1 11 02 19 2006 Sub Syfeontractor Prime Proj Marez Prime Proj amp naconda Prime Proj Diamondbk Tetra Tech Design 4 Accident Reporting 0 Accidents Today Le QC Report Completed This listing can filtered by one of the following choices a All Contractors b Contractors On Site c Contractors Not On Site 1 The Contractor and Trade fields are automatically populated with information previously entered 2 Enter the start date for each contractor listed in the First Day On Site field using the calendar lookup provided or type in the date directly 3 When applicable enter the final date on the jobsite of each contractor listed in the Last Day On Site field in the same manner as above 3 18 Quality Control System Labor Hours In this option you can record the number of hours of work by each subcontractor and labor classification For contracts in Iraq we are required to report seven 7 specific categories of personnel as indicated in the following screen Once you build this screen of seven remember the day on which you created it then you can simply copy if from day to day saving quite a bit of time and effort You can add other Labor Classifications if you w
77. Verify 2 7days 1 14 days and 2 28 days day break 2440 PSI 7 day break 3401 PSI 14 day break 3620 PSI 28 day 6508 4620 CT 00025 3 27 06 EMTA 0004 Molded compressive strength samples for breaks of 2 7 Verify days 1 14 days and 2 28 days 7 day break of 3126 3006 PSI 28 day breaks 6632 6538 PSI CT 00027 3 29 06 77Co 0012 Molded compressive strength samples phase 1 pedestall for QA Verify breaks of 2 7 days 1 14days and 2 28 days day break 2310 PSI 7 Day break 33151 PSI 14 day 3765 CT 00029 3 29 06 EMTA 0004 Molded compressive strength samples for breaks of 2 7 Verify davs 1 14 davs and 2 28 davs 7 dav breaks 3118 3188 PSI 2 53 Quality Control System Hazard Analysis Safety The contract Safety and Health Requirements Manual EM 385 1 1 includes the following requirement for developing an Activity Hazard Analysis AHA 01 1 13 Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub contractor is to perform the work the Contractor s performing that work activity shall prepare an Activity Hazard Analysis A feature of QCS is the Activity Hazard Analysis We have historically referred to this document as an Activity Hazard Analysis AHA We need to realize that the AHA is really keyed around the activities required to accomplish a certain Feature of Work and addresses any h
78. Where final payment is subject to settlement actions e g release of claims acceptance is deemed to have occurred the effective date of settlement If a contractor is overpaid his performance is later found not in conformance with the contract specifications or he has held retainage from a subcontractor and was paid the full amount the Government is entitled to interest and the interest must be deducted from the next available payment to the contractor Although Clause 52 232 5 d predicates such action upon the contractor s discovery of the unearned amount there may be instances where it is necessary for the Government to provide information for discovery Another major revision is the addition of some very detailed provisions applying to the payment of subcontractors The highlights are 1 The provisions flow down to subcontractors and suppliers at all tiers The prime contractor must include a contract clause requiring each of its subcontractors to flow down these same requirements t each of their subcontractors 2 Contractors and subcontractors must pay their subcontractors within 7 days of receipt of their respective payment They may not specify longer payment periods in their subcontracts 3 Contractors and subcontractors must pay interest to their subcontractors for payments made after the due date 7 day 4 Interest that the contractor pays a subcontractor cannot be charged to the Government 5 Contracting
79. advising of delinquency retainage for unsatisfactory progress and nonpayment for unapproved materials Submittal Processes Now that we understand way more than we will probably need to know let s look at how to use QCS for control of Submittals Contract Setup During the setup of a contract the Government will typically load the ENG Form 4288 Submittal Register into RMS and it would be exported to the QCS program upon award of the contract The register is best imported directly from SpecslIntact as explained earlier In the case of a Design Build contract the Contractor will eventually be able to import the register directly from Specsintact At this time it can be loaded manually into which is typical for a Design Build contract A contract may have an unlimited number of submittal registers and this is determined by the contract itself The setup for determining the number of registers is part of the RMS program and would be exported to the QCS program This screen reflects a listing of submittal items from the QCS program It is accessed from the CONTRACT MENU SUBMITTALS SUBMITTAL REGISTER as shown below 4 7 Quality Control System This listing can be filtered by one of the following choices a All Submittals b Completed Submittals c Outstanding Submittals d Submittals in Heview OCS Contract Menu 0008433 W9127ER 04 D 0008 0004 Overhead Cover s 004 GRN Master File Options Help
80. began laying out pre drillinmg holes to receive riveting a application at panel overlaps completing effort between column lines thru 14 additional narratives or panel trim installations to follow continue with other portions or sections of the Daily ff Construction CLIM 0032 Begin the lifting of the upper roof beams for the Report xl Record fore 3 8 Quality Control System Punch List Items aka Deficiency Tracking System The Punch List Items module gives the Contractor a means to communicate to the Government comments resulting from an inspection site visit or various other reviews This communication is a record keeping system also referred to as a Deficiency Tracking System By using the Punch List Items function QCS the Contractor can keep track of items that may otherwise be overlooked Iraq Construction QC Report Number 732 10 15 2007 Monday mi x 8 This screen has two CRepot Close tabs The left tab is a listing of the QC Report Punch List Items Weather gi y A Punch List Items Weather Caused No Delay Adg Edit Delete Find issued by the QC QC Narratives Punch List Items Issued by QC Punch List Items Issued by Staff and the right tab is a recap of the Punch List items 2 Written Today ected Punch List Ite D of O Corrected Today QCR i t 0 Completed Today issued by the Prep Initial Inspections Government QA D Prep
81. can also be sent to a printer file When you complete the report and export to the Government you will not be able to alter the report It will be marked as Read Only Quality Control System Sample Daily Report CONTRACTORS QUALITY CONTROL REPORT QCR DAILY LOG OF CONSTRUCTION IRAQ REPORT NUMBER 732 Page 1 of 3 DATE 15 Oct 2007 Monday PROJECT OHC Overhead Cover Sys 004 GRN Master CONTRACT NUMBER W912ER 04 D 0008 0004 CONTRACTOR Perini Corporation WEATHER Weather Caused No Delay Temperature Min 10 Max 35 25 MM Precipitation 5 KPH Wind QC NARRATIV ES What work activities were being performed Page 3 27 ANACONDA 77 CONSTRUCTION CLIN 13 Observed roofers continueing to layout install screw fasteners securing composite roof paneling to upper roof purlins completing approximately 7596 of task excluding extreme eave perimeters Witnessed composite panel installers continueing to hoist position screw fasten wall paneling screen mesh on both gable sides of structure completing entire Northeast gable as well as wall paneling between column lines 6 amp 7 both sides Roofers also began laying out pre drilling holes to receive riveting application at panel overlaps completing effort between column lines 9 thru 14 panel trim installations to follow Q WEST 77 Construction CLIN 0032 Begin the lifting of the upper roof beams for the brace bay at columns E 8 E 7 and E
82. contracts within that database not just a single contract 1 44 Quality Control System Uninstall the QCS Program QCS has a fully functional Uninstall feature This uninstall also provides the capability for uninstalling just the Firebird server 8 2000 IFc 53 Accessories Acrobat Distiller 5 0 A Adobe Acrobat 5 0 fa America Online fa AOL Instant Messenger 5 Fn FTP CoffeeCup 5 Commander 23 Iomega Internet Explorer 5 Jasc Software Java 2 Runtime Environment 5 McAfee com Windows Update Microsoft Access E Microsoft Excel 3 Microsoft FrontPage WebcamNow Broadcaster 3 3 LE Microsoft Image Composer Microsoft Office Small Business Tools Yahoo Messenger Microsoft Office Tools f Set Program Access and Defaults iuis Outlook Microsoft PowerPoint America Online 8 0 Microsoft Publisher Microsoft Word Launch RealOne Player NetMeeting S etMeeting Super T Programs Documents b Oracle Products Serv U Server ii 23 startup 5 Toshiba Internal Modem TurboTax Home amp Business 2001 gt WebcamNow 6 Outlook Express Settings Search d DD Real Help Resident Management System 3 Shut Down amp eiu Uninstall OCS version 2 35 2 5 ebid Sere Warning program using it QOS Progra Remove OCS Program wrinsat cs
83. days Not Started SC049590 Initial Inspection Equipment 08 30 2007 44 days Not Started SC049600 Initial Inspection Excav atio 08 31 2007 43 days Not Started SC049610 Initial Inspections Concrete 09 01 2007 42 days Not Started SC049620 Initial Inspection Steel 08 31 2007 43 days Not Started SC049630 Initial Inspection Metal Dec 08 31 2007 43 days Not Started SC049640 Initial Inspection Sandwich 08 31 2007 43 days Not Started SC262110 Mov e Barriers to Final Positio 08 30 2007 44 days Not Started 5 262150 USACE Final Inspection 26 09 06 2007 37 days Not Started 5 262160 CLIN 0026 Facility Constructio 09 07 2007 36 days Not Started SC262170 CLIN 0026 DD Form 1354 Signed 09 07 2007 36 days Not Started Items requiring completion on or before 10 14 2007 1 days Page 1 of 4 1 15 Quality Control System Hardware Software Requirements Hardware IBM compatible PC with 500 MHz Pentium or higher processor 128 MB RAM for workstation 256 MB RAM for server 1 GB hard drive disk space for sole use by the QCS system SVGA or higher resolution monitor 1024x768 256 colors Mouse or other pointing device Windows compatible printer Laser printer must have 4 MB of RAM Connection to the Internet minimum 56k BPS Software
84. export X Cancel Import from RMS to QCS Using SFTP Server When the Contractor is ready to import the project into his 5 program he must first be advised by the Government of the Contract ID number i e P0008433 Contractor will then import from the SFTP site as follows 1 24 Quality Control System Adding New Contract 3 Adding New to GCS Use this option it RS 7C 8 has uploaded a ta the RMS center SFTP server for adding a contract to your site Use this option if you have received file from AMS OCS for adding a new contract to your site IF 5 0 5 have not uploaded sent you a file vau must give them your Site 9 Request Export File and then request that they send vou an export X Cancel Enter the Contract ID here The Government must provide this number for you Add Contract Add Contract by RMS Center Repository Enter Contract ID 008433 X Cancel Push OK QCS will complete the import and it will then appear on the Home Menu of the program opening screen ziBix Close f YO n ot 5 J O r e n te n CO rre ct file for Contract ID 0010214 was not found on the RMS Center SFTP repository Either the contract has not yet been uploaded to the SFTP Respository or Contract ID is not valid When the issue has been c
85. exported as a Word document object 2 52 Quality Control System OHC Overhead Cover Sys 004 GRN Master 14 Oct 2007 W912ER 04 D 0008 0004 CEGRN Master Project Contracts PREPARATORY CONTROL WORKSHEET DEFINABLE FEATURE OF WORK CONCRETE A ACTIVITIES INCLUDED UNDER CONCRETE Perini Corp N2022060 Foundations 02 Incl Mod 06 N20321 10 Foundations 03 OHC Overhead Cover Sys 004 GRN Master 14 Oct 2007 W912ER 04 D 0008 0004 CEGRN Master Project Contracts PREPARATORY CONTROL WORKSHEET DEFINABLE FEATURE OF WORK CONCRETE SUBMITTALS REQUIRED Cont 03300 2 Test Reports for Concrete In Review 03300 3 Qualifications of CQC Personnel In Review 03300 5 Mix Proportions for Conc Speicher amp Diam In Review 03300 6 Test Reports for Conc Speicher amp Diamo In Review 03300 8 Nonmetallic Shrinkage Resistant grout Not submitted 13120 1 Nonmetallic Shrinkage Resistant Grout i In QC TESTS CT 00001 3 15 06 0005 Compressive Strength Test for Concrete Minimum of 27 5 MPa at QA Verify OHC Overhead Cover Sys 004 GRN Master 14 Oct 2007 W912ER 04 D 0008 0004 CEGRN Master Project Contracts PREPARAT ORY CONTROL WORKSHEET DEFINABLE FEATURE OF WORK CONCRETE QC TESTS Cont days 1 14 days and 2 28 days 3 day break 2327 PSI 7 day break 3038 PSI 14 day break 3701 PSI 28 day 6532 6605 CT 00023 3 27 03 77 Co 0012 Molded compressive strength samples for breaks of QA
86. m m 3 17 LADON TIO S 3 18 Labor 3 18 66272 VIOUS 2 2 7 3 20 9016 00 m 3 21 Add Equipment Hours 3 22 e 3 22 amp gi ets 912 m 3 23 7 6 9 PNE mmm 3 24 Identify and Classify the 4 3 24 Indicate if the Accident is 222 02002 665 0 8 80800000 3 25 Quality Control Report Form 221 441 2 02742 2 42 1 024 44 401 0 1 eene ette strae tenes ense ense ense eese ense ense ense senes ense ense ense eae 3 26 Sample Daly REDOT anrea ana m 3 27 CHAPTER 4 SUBMITTALS amp 5 4 1 What you will learn from this ChaDIBLl 554525055 NENNEN Ye Exe 4 1 Contact UIA CN REOR 4 2 GVBl ase 4 2 Relerence DOCUMmMeM o TUE TUER 4 2 Submittals a Contract 4 2 Submittals that require Government 1 0 1 1 eee eee eee ee eene eee en eset esos teens seen sete
87. name the export ZIP file with a prefix of QCS followed by the contract ID number and then the suffix RMS as seen below Choose Export to File and indicate the name and location of the file to export Press OK Export Export filegor Daily Update of RMS Export Settings x C Export to RMS Center SFTP repository for electronic download Export to RMS Center SFTP repc Y ou should inform other sites whe E Settings This option is rec jmmended if the sender and receiver have an internet connection By selecting this you can electronically export files to the RMS Center SFTP repository lt gt Edit Export to file This option will save youllexports as disk files You can transfer the saved files between government and contractor using youlprefered method including floppy disk email attachment or USB drive Send export notifications to the fi Gi Add E Mail amp ddress Path File Edit File To Export To P0008433 RMS RXF Delete Automatica E Mail Export File Email Address Jf OK X Cancel 7 7 Quality Control System Export file for Daily Update of RMS 5 Export to CNTEMP GCS 0008433 RMS RXF engs The saved file will not be emailed Export Notes lt gt Edit J OK X Cancel Progress Indicator E Exporting data from na 3 Exporting Payment Request records
88. notifications to the following people via e mail You are ready to export the pay Ei Add E Mail Address E request to the Government RMS system using the Import Export button on the main Contract Menu Payment Reports Using the Reports button you may preview and print the available reports for payments for the contract One of the reports available is the Progress Payment History report The report is included on the next page for your information Report Menu Bl x Close Administration Activity summary by CLIN Finances Contract Line Items Quality Control Contractor s Pay Request vvarksheet Submittals e ragress Payment Histo Activity Total Earnings Activity Accrual on Completed Payments Request Accrual an Pending Payment Clin History Schedules 6 14 Quality Control System Progress Payment History Report Progress Payment History Bod 207 DHS ead Cover Sy c 004 GRY us Army Corps 14 41008 0004 of Engineers 4 Cea Tete im LE EUST EIBIEIRIE al a 6 15 Quality Control System Creating an SDEF Pay Request in Primavera 81 Primavera Project Planner DEC3 File Edi View Insert Format Tools Data Window Help BEAU wA SET 020 00 Sat
89. p on the ENG Form 4288 R Column r is used to designate the reviewer The information on ENG Form 4288 R is usually incorporated into the specifications prior to advertisement However for Design Build contracts the Contractor is required to produce this document 4 6 Quality Control System 1 The Government COR Contracting Officer Representative should review the Contractor s submittal control document for compliance to the contract and to assure that all required submittal schedules review time and procurement lead times are reasonable In addition the document should be checked against the Network Analysis System or other approved construction schedule 2 The master copy of the control document is usually maintained in the Area Resident Office Control at this level is necessary to ensure effective management of the Contractor and timely response by the Government It is essential that a complete record of all action dates be maintained and that the document reflects current information for each contract It is important that certifications required after completion of construction like roofing systems and underground heat distribution systems be monitored and obtained at the appropriate times The Area Resident Engineer should monitor progress at all times and take appropriate action for any delay Examples of appropriate actions for Contractor caused delays include letters
90. previous site reassign it to avoid losing any data that may have been entered since the last import process QES Sites ais 8 m at Office abi Edit Delete The assignment is complete and you can Modules Assigned To now export your QCS OCS Master Site DS4SCRKC FFF Field Office 5 data to your remote site Home Correspondence RMS RESIDENT OFFICE a Site Correspondence AMS RESIDENT OFFICE The procedure for Request for Information IDS4SCRKC FFF Field Office exporting to a remote Prime Contractor Subcontractors DS4SCRKC FFFFiedOfice 00000 21 site is the same as Activities USG7M SY Scheduling Office Importing and exporting Progress Payments 0545 FFF Field to the Government 5 Daily Reports E m Program E E m Exchanging Data with a Hemote QCS Site QCS Contract Menu P0010213 W912ER 04 D 0008 0006 DOS Overhead Coverage Systems Basrah lol File Options Help Overview Reports Imporf Export QCS Home Administration Quality Control Submittals Import Export RMS Wil GCS used at a remote OCS site acs Notes from QCS Sites Master QCS Site Excel Template NAS SDEF From the Import Export acs Export to QCS screen choose QCS and then 1 36 Quality Control System the Export to QCS bu
91. register Common materials like cement or gravel may be considered off the shelf items and the procurement period may be entered as zero However there are many pieces of electrical and mechanical equipment that takes weeks and even months to receive on the jobsite following submittal approval This is an area often ignored but should be consistently recorded M The item represented by this submittal should always be linked to a pay activity Consequently the item is either needed on site before the activity starts when it starts or after it starts QCS and RMS use the terms Lag Lead for tracking this information Lead Time minus so many days prior to start of activity Example The Activity may be Drywall The submittal item may be the sheetrock needed for the Activity The sheetrock may be needed on site 3 days prior to start of the Drywall to allow stocking verification etc Zero start of activity Example The Activity may be Concrete The submittal item may be Curing Compound an off the shelf item The curing compound is needed when the activity Concrete begins Lag Time plus so many days after start of activity Example The Activity may be Erect Metal Building The submittal item may be Metal Siding The Metal Building would be started with erection of the structural steel members and after 4 16 Quality Control System that was completed the Metal Siding would be applied Th
92. s scheduling program QCS maintains two types of schedules 1 A detailed NAS of the contractor s work activities This is the Activity Schedule used at the jobsite to forecast projected need dates for submittals materials equipment work crews testing schedules three phase inspections etc The level of detail i e form footings set re bar place concrete is not very useful for the customer or those not tasked with the day to day scheduling operations at the jobsite 2 As part of the contractor s QC Plan Defineable Features of Work for a construction contract are identified by the contractor to plan Preparatory Initial 5 10 Quality Control System and Follow Up inspections of the work QCS and RMS generates a Feature Schedule by finding the first activity scheduled to start under a feature and the last activity scheduled to be finished under a feature Actual progress is determined by computing earnings to date on the activities for a feature Many construction contracts even those with 1000 s to tens of 1000 s of work activities have fewer than 30 features of work This rolled up Feature Schedule makes an excellent schedule for easily monitoring the progress on a contract The customers find this schedule very easy to understand Typical features include items like Site Utilities Interior Electrical Roofing etc Quality Control System Page 5 11 Activity Schedule This option gives you a quick overview o
93. select the Feature of Work you wish to create the AHA for and click the Edit button in the Contractor Library The list you see is created from the features of work you already added in the library We will review the process of entering an AHA for Excavation QCS Contract Menu P0009696 W912ER 04 D 0008 0005 Overhead Cover Sys 005 GRN Mas er 9 x File Options Help Home Administration Quality Control Submittals Import E xport 23 ighlight mss por Excavation and Quality Control Hazard Analysis then click the Edit QC Daily Reports button at the top of QC Summary i the screen Feature of Work Number of Status Principal a ae Features of Work ADMIN 0 Not Completed BARRIERS 0 0 Not Completed 0 0 Not Completed Hazard Analysis DECKING 0 D Not Completed QC Requirements DEMOB 0 0 Not Completed DESIGN 0 0 Completed Equipment Checks ELECTRICAL 0 Not Completed Exposure Hours EQUIPMENT 0 Not Er EXCAVATION NENNT NEN Not Complete MECHANICAL D Not Completed Activity Schedule MOBILIZE 0 Not Completed Fonua Hebdo PLUMBING 0 0 Not Completed SIESTEEL 0 0 Not Completed UTILITIES 0 0 Not Completed Warranty Items An AHA is made up of the following elements in QCS Principal Steps Includes Hazards and Controls Equipment Equipment required for performing the work Inspections List of required Contractor In
94. site identified So RMS prompts you for the Master QCS site information and sends full exports from RMS to QCS Until RMS gets confirmation back from the Master QCS site via an import it will allow you to change the Master QCS site ID and it will continue to send full exports e Once RMS hears back from the Master QCS site then RMS is out of the site ID business and it will send normal daily exports and will no longer ask you about the Master QCS Site ID e Ifthe Master QCS Site is required for one reason or another to be transferred from one QCS program to another RMS has the capability to UNLOCK the initial assignment and assign the contract to another Master QCS Site The RMS program requires a Government Office Administrator or a System Administrator to accomplish this transfer Only the QCS master site has the option to add additional QCS sites To do so the Master QCS site goes to the export screen and clicks on the little check box on top of the screen saying Will QCS be used at a remote QCS site That checkbox turns on a button for QCS sites and the Master 5 site can then click on that button and add additional sites and assign various modules as appropriate To add a site the QCS Master site will need to have the Site ID and Title for the Remote QCS sites 1 39 Quality Control System The Master QCS site and all Remote QCS sites can independently import and export data to and from RMS and or QCS However
95. the reports while others such as the report entitled List of Contractors will immediately print to screen to allow preview LT E Close Contract Reports Administration Administration List of Contractors Finances En Contractor Action Items Quality Control 2 p Requests for Information Submittals Schedules 1 13 Quality Control System Action Report It is highly recommended that the Contractor look at the Action Items report prior to any exchange of data with the Government especially prior to making a pay request This report will let you know what needs attention If you are requesting payment for some activity that shows up on the Action Items report don t flip out when the Government reduces the amount for that item to 0 00 they are only supposed to pay for work activities that have been completed and that do not have outstanding issues with them OCS Contract Menu 0010213 W912ER 04 0008 0006 DOS Overhead Coverage Systems Basrah ioj xi File Options Help Home Administration Control Submittals Import E port E Overview Reports ee Administration Contract Descrusfian CONTRACTOR ACTION ITEMS Bl xl Action Items e Preview Print Close Prime Contractor Subcontractors COWTRACTOR ACTION ITEMS Hange Items requiring completion on or before 0970972007 Correspondence Request for Information Pay Activities P
96. to be notified in event of a defective invoice If Notice of amp ssignment has been filed enter name of Assignee to whose payment is ta be sent M ame Mame payments will be made fram the proceeds _ 3 3 This request for progress payments does not include any amounts which the prime con Title Title tractor intents to withhold retain from a sub contractor or supplier 4 This certification not to be construed as Phone Phone final acceptance of subcontractor s per formance M ame Address Address m ooo m Payment Ma 7 Thru 03 31 z Invoice Date 03 31 22006 z Requested Earnings Completed Yes Indicate when you have completed the Pay Request to enable it to be electronically sent to the Government RMS for payment 6 13 Quality Control System Exporting the Pay Request xi When you are completed with entering Export file for Daily Update of RMS the requested earnings and ti Export to RMS Center SFTP repository for electronic download into RMS ded uctions if appropriate check the _ Lay Setings You should inform other sites when your upload has completed box Yes at the bottom right side of the screen When this is checked and d amp Edit the request is exported to the Government for processing no further changes will be possible All fields will Export Notes turn gray Send export
97. training certificate If his her certificate was issued by another District that District must be notified in writing that the certificate was revoked and for what reason The training District should then annotate the records to show that the certificate was pulled for unsatisfactory performance Thus it is essential that a background check be made any time an individual presents a certificate from another District as evidence of having completed the required training All parties will receive the most benefit from the Mutual Understanding Meeting if the 2 4 Quality Control System Quality Control QC manager has had the required training before the meeting is held It is therefore best if the District tries to pre schedule the training based on their projected execution schedules Partnering may demand individualized training for complex projects to accommodate contractors needs and to facilitate development of the Corps Contractor quality management team in a partnering process Each QC manager shall be required to obtain the training within 90 days of the NTP if he she does not have the required certification The cost for this training should not be greatly different between Corps of Engineers Districts The contractor can be charged the cost of reproducing the student study guide and cost of classroom rental if government facilities are not available If there are large differences we normally hear about it through the AGC or dir
98. wee X 7 CALTE Start Primavera Your TOOLS dropdown menu should now have P3SDEF indicate on it Mouse click on P3SDEF 7 16 Quality Control System Primavera Convert Project Screen Ex c C3 p3win Ej projects SDEF Convert Project screen 7 17 Quality Control System P3SDEF Help Screen ES amp Prmavera Project Planner 5 P3SDEF Help Eie Edit Bookmark Options Help Type Expor P3SDEF Help P3 Project Overview wi S Le Ele Tool Help APEX P3 4 What is SDEF BASE P3 pi is PSSDEF ENGR Conversion considerations ENGT Required activity code structure He _ How to ET Export a project as an SDEF data file OUTG 2 Import an SDEF data file into a P3 project Getting Help SDEF Primavera Technical Support Directory c Xp3wn Filename sdef txt For Help on Help Press F1 Status Start E Primavera Projec Convert Project E P3SDEF Help Choose the help button to get additional information 92 822 7 18 Quality Control System Primavera Activity Code Structure PASDEF Help S Le 29151912 S 2182127 File Edit Bookmark Options Help Required activity code structure The US Army Corps of Engineers COE requires the consist
99. what you would like to import Numerous import options are available Click or un click the desired options You may also click the Select All Options if you wish Import from Network Analysis System SDEF X What would you like to import Activity Changes Add Deleted Edited Activities When you are importing the SDEF for the very first time check the box Activity Changes and push OK at the bottom of the screen On subsequent imports you would check the Activity Schedule which would update the activity schedule already existing v Activity Schedule Scheduled Actual start amp finish dates Import CLIN Import Activity Amount Import Responsibility Code Import Feature of work Import Contract Phase Import Project Area Import Work Category aia fa I I I I lt Import Duration Pay Request on Activities Cancel Next gt gt Be careful what you import from the scheduling program For example if you have manually loaded Features of Work into QCS and have not also loaded them into P3 an import of Features of Work from P3 will erase them in QCS It will actually replace you manual entries in QCS with blanks because that s what you asked it to do You ll hate it when that happens 7 23 Quality Control System If you have assigned some of the QCS Modules to remote QCS sites you will not be able to import whatever it is that they are managi
100. 007 09 16 2007 09 18 2007 09 19 2007 Status Not Completed QC Requirements Missing Critical Data Enter missing data Requirements QC Requirement No 00001 QC Requirement Description Section To be perf ormed by Activity No Location Status Missing Data Activities Scheduled to be Started in Next 1 Days Enter date activity started in Activities Started Finished Activity No SC022100 Activ ity Description CLIN 0002 Facility Substantial Contractor Scheduled Start 08 30 2007 Days Late 44 days Status Not Started SC049500 Preparatory Inspection Barri 08 30 2007 44 days Not Started SC049510 Preparatory Inspection Utili 08 30 2007 44 days Not Started SC049520 Preparatory Inspection Equip 08 30 2007 44 days Not Started SC049530 Preparatory Inspection Excav 08 30 2007 44 days Not Started SC049540 Preparatory Inspection Concr 08 31 2007 43 days Not Started SC049550 Preparatory Inspections Stee 08 30 2007 44 days Not Started SC049560 Preparatory Inspection Metal 08 30 2007 44 days Not Started SC049565 Preparatory Inspection Sandw 08 30 2007 44 days Not Started SC049570 Initial Inspection Barriers 08 30 2007 44 days Not Started SC049580 Initial Inspection Utilities 08 30 2007 44
101. 09 Feb 06 24 Feb 06 24 Feb 06 09 Feb 06 23 Feb 06 N1041598 o ID oc IDM 01015 3 15 6 CLIN 0004 WEST MWR 100 DSGN COMP UI DESIGN 23 Mar 06 07 Apr 06 07 Apr 06 09 May 06 17 May 06 N1051148 01015 3 15 3 CLIN 0005 PX WEST 60 Prelim Design DESIGN 30 Dec 05 14 Jan 06 14 Jan 06 16 Dec 05 10 Jan 06 N1051184 01015 3 15 3 CLIN 0005 PX WEST 60 99 FINAL DESIGN DESIGN 27 Jan 06 11 Feb 06 11 Feb 06 30 Jan 06 10 Feb 06 N1051198 N 01015 3 15 3 CLIN 0005 PX WEST 100 Dsgn Cmplt Upat 1 DESIGN 21 Mar 06 05 Apr 06 05 Apr 06 01 May 06 04 May 06 N1062448 wo 01015 3 15 11 CLIN 0006 DFAC 60 Prelim Design DESIGN 18 May 06 02 Jun 06 02 Jun 06 03 Jan 06 08 Feb 06 N1062484 01015 3 15 11 CLIN 0006 DFAC 60 99 Final Design DESIGN 18 May 06 02 Jun 06 02 Jun 06 22 May 06 01 Jun 06 N1062498 01015 3 15 11 CLIN 0006 DFAC 100 DESIGN COMPLETE DESIGN 14 Jul 06 29 Jul 06 29 Jul 06 10 Jul 06 13 Jul 06 N1071948 01015 3 15 12 CLIN 0007 DFAC 60 Prelim Design DESIGN 03 Feb 06 18 Feb 06 18 Feb 06 30 Jan 06 17 Feb 06 N1071984 N 01015 3 15 12 CLIN 0007 DFAC 60 99 Final Design DESIGN 05 Apr 06 20 Apr 06 20 Apr 06 10 Apr 06 19 Apr 06 N1071
102. 1 CEGS 01330 paragraph 3 2 Submittal Register The approved submittal register will become the scheduling document and will be used to control submittals throughout the life of the contract 2 CEGS 01330 paragraph 3 2 Submittal Register The submittal register and the progress schedules shall be coordinated Review and Approval tracking Contractors have an Incentive 1 UFGS 01 33 00 paragraph 1 5 Withholding of Payment Payment for materials incorporated in the work will not be made if required approvals have not been obtained 2 UFGS 01 33 00 paragraph 3 2 Submittal Register The Contractor shall keep the register up to date and submit it to the Government together with the monthly payment request Transfer Records to Customer 1 ER 415 345 38 Transfer and Warranties is the basic regulation which prescribes USACE policy and procedures for transfer of completed construction projects 2 Transfer of construction to the Using Service will be simultaneous with the acceptance of the construction from the Contractor Once you have completed one or more transmittals export the 5 program to the Government RMS program The Government will annotate their approval or disapproval actions and export back to the QCS program This will refresh the QCS data with the latest actions on all items 5 1 Quality Control System What you will learn from this Chapter Contractor Schedule
103. 1 04 2006 01015 7 1 12 09 2005 12 16 2005 12 30 2005 01 04 2006 01015 8 7 12 13 2005 12 28 2005 01 03 2065 01 04 2006 01015402 11 01 26 2006 01 30 2006 0271072006 n2 08 2006 01015 11 13 12 30 2005 01 03 2006 2 08 2086 02 08 200 01015 12 53 01 06 2006 01 09 2006 ni 25 2dfe 01 26 2006 01015 13 01062006 10120972006 01 25 20 6 01 426720065 E Submittal included on Transmittal 0101 5 3 WIEN esed Janine pom Record 1 of 104 At the bottom of each screen you have the option of displaying the Item Numbers on the Transmittal or the Remarks associated with the Transmittal 4 22 Quality Control System Prepare Transmittals The Transmittal Log is accessed from the main CONTRACT MENU ADMINISTRATION Transmittal Log as shown on the following screen You can EDIT an existing Transmittal or ADD a new one For our purposes push the ADD button OCS Contract Menu 0008433 W9127ER 04 D 0006 4004 Overhead Cover Sys 004 GRA Master ioj File Options Help m y Home Administration Quality Control Submittals Import part Overview Reports submittals Transmittal Log Mair Aegister Ej specification Sections Edit Delete Ee Eng 4025 submittal Register Transmittal Log IDi x All Sections pecification Sections with Outstandin
104. 1 7054 11 04 054 06 30 07 06 30 07 Total Float e oo occ cco 208 208 0 e 5 12 Quality Control System Feature Schedule The Contractor s Quality Control Plan requires that the contract be organized according to Definable Features of Work The Definable Features of Work are assigned to specific activities in the schedule so that preparatory initial and follow up inspections may be scheduled As Definable Features of Work are required to be identified by the Contractor as part of his Quality Control program this Feature Schedule of 5 is used to track and report when the Preparatory and Initial three phase Inspection Control Meetings are scheduled and actually conducted The Feature Schedule can be accessed from the main Contract Menu Administration Feature Schedule as shown below QCS Contract Menu P0008439 W912ER 04 D 0008 0003 Cover System Master n xl File Options Help Home Administration Quality Control Submittals Impoart E sport Overview Reports Quality Control Feature Schedule QC Daily Reports Edi Find ate Date or ADMIN 09 2 05222207 10 05 05 10 05 05 Features of Work BARRIERS DAZ A 4 28 07 3 Phase Inspections CONCRETE 4 08 b 03 3 07 03 09 06 03 11 06 4 22 06 DESIGN 10 13 0548 01 28 07 10 05 05 10 05 05 QC Requirements ELECTRICAL
105. 14 01 2 37 PM Pel consent 2 Application 59 00 17 2 D umplag Test Document 1 30 01 11 53 PM Frunlag 3KB Text Document 1 30 01 11 51 PM 2 Netlog 20KB Test Document 3 13 01 2 48 PM e L emrem bin JFKB BIN File 371700 4 37 ix Scandisk log LOG File 3 14 01 7 09 Suhdlog dat BEB File 5 14 33 11 00 System st 657KB 15T File 5 14 33 11 00 Wfecname Configuration Settings 3214 01 7 59 ix W insig leg LOG File 3 15 01 8 05 My Computer 7 Stat E W Microsoft Word adds 817 AM From your Desktop use your mouse and right click on the Computer icon to Explore browse your C drive and open the SDEF folder by double clicking on it 7 14 Quality Control System Run the SDEF Setup exe File J ars Te Dd Favorites Help m x ea Up Cut Copy Paste Undo Delete Properties Views p3sdef Pro lib Readme setup m x Select an item to view its description etup B2MB Computer E Sis det 24088 SDEF folder should now these files in it Run this setup exe file 7 15 Quality Control System Open Primavera i Primavera Project Planner Fie Tools Heap o 5 e Web Publishing wizard MF Conversion Utility Project Utilities Options 1 Project Check in Check out 2
106. 15 2006 Thursday 04 25 2006 Tuesday 04 24 2006 Monday 04 23 2006 Sunday 04 22 2006 Saturday Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Weather Caused No Delay Other Explain Weather Caused No Delay Weather Caused No Delay October 2002 Sun Wed Thu 1 2 3 4 7 8 49 10 11 14 16 17 18 21 22 23 24 25 28 29 30 3 OCS Information QC Report Far 10 15 2007 is nok completed lt 9 Today 10 15 2007 Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 2515 12 13 19 20 Jb Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t Received by the Gov t x 3 4 Quality Control System Entering Weather Data High
107. 17SEPO1 195 f EE Plumbing 3rd 3E16000 Rough Electrical 3rd Fir 57 82400 0 10 10 02AUGO1 15 001 HE Alf Rough lectrical 3rd Flr Frien sary 0 s 3 5417 A Finish Electica sess Third Flor s PP Poi e mranoocondeto cms opem 01010 One Submittals 000 0 5 5 050 00 11 00 ase One Submittals 01020 Submittal Review and 000 0 15 15 120 00 03J4AN01 T Trailer Submittal n and Approval ooo 6 5 suam rouanot Resubmitat aor Wales 23 ojana urea dum Manutactire Trailers Cameo fse 100 2 oferea mmm Setup Trailers ration ne 2 afromen E emnoe _ ope orase Crier res Too 3 oferon DENAYUIA g ride Chile drea Electrical Underground 802 EE Budget Siemon iF Install Concrete Pads Box COST 0001 Cy Underground Piping 02 Resource 0 install Chiller 5 0001 Commissioning 6011 E Transition Two ED1 o iras res 1st amp 3rd Firs Bldg 949 01 _ Final Testing Ph 01 Punch List
108. 2 Foam Panel Samples 04 07414 3 Foam Panel Certificates of Con D 2 21 2006 02 23 2006 0 414 4 Panel Installation Instruc A 02 21 2006 G 02 23 2006 07414 5 Foam Panel and Accessories 03 07414 Foam Panel Certificates of Con D 07414 T Foam Panel Install Instruct 08 13070 1 Fastenal Fasteners 03 10 13 2007 13120 1 Nonmetallic Shrink age Resist 03 10 13 2007 13120 2 Hilti Anchor Bolts 03 10 13 2007 E Transmittal Edit 0741411 02 01 2006 02 23 2006 07414 1 0120972006 G 01 14 2006 Record 180 of 189 aaa Quality Control System Submittal Item Screen Details for Submittal Item 8 GHC Overhead Cover Sys 004 GRN Master Close Section No Section Title Item No 5 Steel Decks Item Description Steel Support Deck Paragraph 45 Approval Requirement Classification For Information Only C Government Approval C DA Designer of Record Approval C CR Government Conformance Review of Desi Primary Contractor Reviewer Steve Primary Government Reviewer Office JOANN BRAY Use the SUFREHONDMSIN lookup or manually type in the Section number of the Submittal Ite QCS will automatically assign the ne available Item number for that Sec but it can be changed if needed On You can search by Section or Description Section Lookup Drawing Su
109. 5 11 13 12 30 2005 j01 03 20056 02 08 2006 02 08 2006 01015 12 59 01062006 0120972006 0122522006 01015 15 01062006 0140342006 0122522006 01 26 2006 01 26 2006 Submittal Items included on Transmittal 01 015 3 emerunt OCs varaion oh Cote Display Remarks Record 1 of 105 At the bottom of each screen you have the option to display either the item numbers or the remarks associated with each of the Transmittals 4 31 Quality Control System Reports for Transmittals The REPORTS button is used to preview and print the Submittal Register ENG Form 4288 and Transmittal Form ENG Form 4025 OCS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GR ter File Options Help Home Administration Quality Control Submittals Import part submittals Transmittal Log Main Register Overview Reports opecification Sections View Find Eng 4025 1 1 msssssusuuanansuamsusuuum pee petens Submittal Register Prepare Tranzsmittale Transmittals in Review _ Returned from Government Completed Transmittale Transmittal Lo Transmittal Submittal Items Contractor Contractor Government Number included en Transmittal Prepared Sent Hecerved 01015 1 55 11 03 2005 12 16 2005 01015 2 hb 11 04 2005 12 05 2005 12 16 2005 01015 9 28 12 20 2005 12 27 2005 12 28 2005 01015 24 1 82 OF 07 72006
110. 5 LAYER BALLISTIC GRADE FRAGMENT PROTECTION LATER GOVERNMENT FURNISHED MATERIAL ANACONDA DFAC 3 4 FT OFT THICENESS GREATER THAM 5 8 INCH WEIGHT IS 3 5 PSF Quality Control System Prep Initial Inspections Page 3 15 In this window the Prep and Initial Inspection data process begins This part of the QC Daily Report is simply required to document the dates and times of these required Inspections for the numerous Features of Work addressed in the Contract and in the CQC Plan 1 Iraq Construction QC Report Number 732 10 15 2007 Monday iol xl E QC Report Close QC Report Prep initial Inspections Weathe OE No Delay Features Requiring Prep Initial Narratives P itn Tod Punch List Items Barriers EMTA Mare Not Scheduled Not Scheduled 21 of 2 Corrected Today CONCRETE Not Scheduled Not Scheduled DEMOB Scheduled 01 10 2007 Scheduled 01 10 2007 QC Requirements ELECTRICAL Not Scheduled Not Scheduled 6 Completed Today EQUIPMENT Not Scheduled Not Scheduled Prep Initial Inspections EXCAVATION Not Scheduled Not Scheduled Prep 0 Initial Today MECHANICAL Not Scheduled Not Scheduled PLUMBING Not Scheduled Not Scheduled Activities Started Finished STEEL Not Scheduled Not Scheduled 0 Started 0 Finished Today UTILITIES Not Scheduled Not Scheduled Contractor s on Site 0 Started 0 Finished Today Labor Equipment Hours D Labor 0 Equipment Hours Accident Repor
111. 998 01015 3 15 12 CLIN 0007 DFAC 100 5 COMPLETE S DESIGN 18 May 06 02 Jun 06 02 Jun 06 16 May 06 17 May 06 N1082048 01015 3 15 13 CLIN 0008 60 Prelim Design DESIGN 03 May 06 18 May 06 18 May 06 09 Jan 06 25 Jan 06 N1082084 N 01015 3 15 13 CLIN 0008 PX 60 99 Final Design DESIGN 03 May 06 18 May 06 18 May 06 gt gt gt gt gt gt gt gt gt gt gt gt 28 06 17 06 31082098 N 01015 3 15 13 CLIN 0008 PX 100 DSGN COMPLETE SUB DESIGN 09 Sep 06 24 Sep 06 24 Sep 06 N1093248 N N 01015 3 15 17 CLIN 0009 DFAC 60 Prelim Design DESIGN 18 May 06 02 Jun 06 02 Jun 06 27 Mar 06 07 Apr 06 N1093284 N 01015 3 15 17 CLIN 0009 DFAC 60 99 Final Design DESIGN 18 May 06 02 Jun 06 02 Jun 06 18 May 06 01 Jun 06 N1093298 N 01015 3 15 17 CLIN 0009 DFAC 100 DSGN COMPLETE S DESIGN 21 Jul 06 05 Aug 06 05 Aug 06 19 Jul 06 20 Jul 06 N1103348 01015 3 15 18 CLIN 0010 EAGLES NEST 60 Prelim DESIGN 31 May 06 15 Jun 06 15 Jun 06 27 Mar 06 07 Apr 06 N1103384 01015 3 15 18 CLIN 0010 EAGLES NEST DFAC 60 99 Fina DESIGN 31 May 06 15 Jun 06 15 Jun 06
112. AD O Heer config ege ed Dizi berating Cr DM eon has been res end oid appa edbs Guide GOR SO uu ahi oe ee m erai eif ET 0C TAD aan ue afi ha aupperz eed appe ecd by BAT Ohi icaciori on Dum p Anma Gn ar ere Saks ina pa cor dined 10 dus damp iccmieri dimi ba plnra iced Flo cond im whe diction im popar ache s Gi CHE ETE TRESPONHSE Conci athi directora A medicamen being proceaaed Y cue directed n proceed t Peed in has of 1 2 30 Quality Control System QC Planning Data The next area of contract planning activities can be found under Quality Control and includes the Features of Work 3 Phase Inspections Hazard Analysis QC Requirements and Equipment Checks as required by the contract 0 5 Contract Menu P0010213 W912ER 04 D 000 4006 DOS Overhead Coverage Systems Basrah Jol x A File Options Help Home Administration Quality Submittals Import E port Overview Reports Quality Control Features of vark zi X Add Edt Delete Find Daily Reports QC Summary Number af days after Preparatory a wisis The tell scm be scheduled Features of Work ADMIN 1 BARRIERS 2 3 Fhase Inspections 3 Phase Inspections Hazard Analysis DEM B 1 Requirements DESIGN 1 _
113. ASSI FICATION TYPE OF SUBMITTAL FIO GA DA or CR CONTRACTOR REVIEWER CONTRACTOR SCHEDULE DATES CONTRACTOR ACTION GOVERNMENT ACTION SUBMIT NEEDED BY APPROVAL NEEDED BY MATERIAL NEEDED BY CORPS RECEIVED DATE CORPS RETURNED DATE SECTION 01015 Technical Re quirements N1021248 7 01015 3 15 4 CLIN 0002 PX EAST 60 Prelim Design DESIGN 24 Mar 06 08 Apr 06 08 Apr 06 16 Dec 05 30 Dec 05 N1021284 51 01015 3 15 4 CLIN 0002 PX EAST 60 99 Final Design DESIGN 24 Mar 06 08 Apr 06 08 Apr 06 24 Mar 06 07 Apr 06 N1021298 70 01015 3 15 4 CLIN 0002 PX EAST 100 Design Complete DESIGN 25 Apr 06 10 May 06 10 May 06 21 Apr 06 24 Apr 06 N1031448 6 01015 3 15 5 CLIN 0003 EAST MWR 60 Prelim Design DESIGN 21 Dec 05 05 Jan 06 05 Jan 06 16 Dec 05 08 Feb 06 N1031484 31 01015 3 15 5 CLIN 0003 EAST MWR 60 99 FINAL DESIGI DESIGN 10 Feb 06 25 Feb 06 25 Feb 06 09 Feb 06 23 Feb 06 N1031498 01015 3 15 5 CLIN 0003 EAST MWR 100 DSGN COMP UF DESIGN 22 Mar 06 06 Apr 06 06 Apr 06 09 May 06 17 May 06 N1041548 01015 3 15 6 CLIN 0004 WEST MWR 60 Prelim Design DESIGN 03 Jan 06 18 Jan 06 18 Jan 06 28 Dec 05 03 Jan 06 N1041584 01015 3 15 6 CLIN 0004 WEST MWR 60 99 FINAL DESI DESIGN
114. Clough best summarizes what the network diagram does and its advantages The network diagram portrays in simple and direct form the complex time relationships and constraints among the various segments of a project It has the tremendous advantage of easily accommodating modifications refinements and corrections It provides the project manager with the following invaluable time control devices 1 Provides a means to predict with reasonable accuracy the time required for overall project completion 2 Make Possible the identification of those activities whose expedient execution is crucial to timely project completion These are called critical activities hence the name of the method 3 Serves as a guide for project shortening when the completion date must be advanced 4 Provides a basis for the scheduling of subcontractors and material deliveries to the job site 5 Serves as a basis for balanced scheduling of manpower and construction equipment on the project 6 Makes possible the rapid evaluation of alternative construction methods 7 Serves as a convenient vehicle for progress reporting and recording 8 Affords a basis for evaluation the time effects of construction changes and delays Richard H Clough Construction Project Management New York John Wiley amp Sons Inc 1972 pp 7 8 5 4 Quality Control System CPM schedules are necessarily grounded in pragmatic considerations that govern our
115. Contract Menu consists of four primary areas Administration Quality Control Submittals and Import Export All QCS reports may be accessed from this or any other screen by clicking on the Reports button located at the upper right side of the screen OCS Contract Menu 0010213 W912ER 04 D 0008 0006 DOS Overhead Coverage Systems Basra ioj xi File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Administration Contract Description Y Actian Items Prime Contractor Subcontractors Correspondence Request for Information Pay Activities Progress Payments This initial screen defaults to the Administration screen and reflects various items that may be viewed edited or entered as may be necessary This screen and the one found under Quality Control will be where most work is accomplished Each selection will be discussed in detail 1 7 Quality Control System Contract Menu Quality Control Screen The Quality Control selection presents the area for entering the Daily Quality Control Report QCR All reports may also be viewed from this screen by choosing the QC Summary selection Planning for Features of Work QC Requirements and so forth are also accomplished from this screen selection OCS Contract Menu 0010213 W912ER 04 D 0006 0006 DOS Overhead Coverage Systems Bas ioj xi File Options Help Home Administrat
116. Control System 3 Phase Checks at the Contract level Page 2 48 Checks entered from the contract level should be specific to the particular contract These checks will not automatically become part of the Contractor Library that can be used for multiple contracts The procedures used for entry at the contract level are identical to the Library entries just discussed The only difference is that the Contract level entries should be unique to your contract OCS Contract Menu 0008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 GRM Master File Options Help Home Administration Quality Contral Submittals Import E port Quality Control 3 Phase Inspections QC Daily Reports QC Summary Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity schedule Feature Schedule Warranty Items I OALA AOA q Edit Find eat Ework Number of Number of Preparatory Checks Initial Checks ADMIN BARRIERS BARRIERS 7 CO Anaconda BARRIERS EMTA Anaconda Barriers EMT A CONCRETE CONCRETE Anaconda DECKING DEMOB DESIGN ELECTRICAL EQUIPMENT EQUIPMENT 77 Anaconda EXCAVATION EXCAVATION 77 Anaconda MECHANICAL MOBILIZE ow 4 W E Overview r2 oom oo oOo on IO x 27 Reports Number of
117. Craftsmen Optiq 02 25 2006 Accel Delivery of VBSs amp STSs 09 03 30 2006 Misc Elect Changes Mod RO0000 05 02 2006 Stillwell Revision amp Misc Changes 05 02 2006 W ashdown Pump Piping Modificati 08 23 2006 Modify Lifting Beam End Blocks 07 28 2006 may be updated from this screen STS Repair 08 01 2006 06 25 2005 06 25 2006 11 01 2005 03 30 2006 03 31 2006 03 31 2006 03 31 2006 03 31 2006 04 06 2006 04 06 2006 02 25 2006 03 31 2006 05 02 2006 05 02 2006 10 03 2006 01 01 2007 10 03 2006 03 01 2006 03 01 2006 11 01 2005 11 01 2005 10 01 2005 10 01 2005 10 01 2005 10 01 2005 11 01 2005 11 01 2005 11 30 2005 03 30 2006 05 02 2006 05 02 2006 08 21 2006 07 28 2006 08 09 2006 Enter Scheduled Dates Actual Dates are entered a QC report 05 31 2006 05 31 2006 04 15 2006 03 17 2006 03 24 2006 03 10 2006 02 01 2006 01 31 2006 02 28 2006 03 24 2006 04 15 2006 03 31 2006 05 02 2006 05 02 2008 09 30 2006 09 30 2006 09 30 2006 Activity Activity Actual Actual Scheduled Scheduled a Number Description Start Finish Start Finish File Options Help Home This is how the screen Administration Quality Control Submittals Import Export QCS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master 15 x Overview Reports cd appears when you are using QCS and importing QC Daily Reports Quality Control Acti
118. DAILY REPORT 3 1 What you will learn from this Lese eee eee eee ette sesta eaae ete esee ea sesta ease stessa setas 3 1 Quality Control Report and ERR IREE NERA VR M dE OE 3 1 4 Quality Control System ou 3 2 Daily Quality Control HeDOLD iiio oiii oiu EEG A ER 0202 000920215 3 2 C RTO NR UT m 3 3 P UU m 3 4 FOS SIDIS SS cun Emm 3 6 MM MN E E 3 6 Punch List Items aka Deficiency Tracking enne 3 8 Punch List tems 155060 Dy QC i Ufa PRESS AREIS UO COS MER DRM ro 3 9 PUNCH List ITEMS DV QA 3 10 comme 3 11 BENI IM e 3 11 ne 3 12 To mmm 3 13 uh MR omo mmm 3 14 Ege cie ENT o Tome 3 15 205 dta dva SUE 3 16
119. Days Sunday Monday Tuesday Wednesday Thursday v Friday Saturday 1 Project Manager Enter the name of the Contractor s Project Manager as it appears within the Contractor s Quality Control Plan 2 PM Phone Beeper Cellular Enter the Project Manager s Telephone Beeper and Cellular numbers in the cells provided 3 Superintendent Enter the Contractor s jobsite Superintendent s name as it appears in the Contractor s Quality Control Plan and the Contractor s appointment letter 4 Super Phone Beeper Cellular Enter the Superintendent s telephone beeper and cellular numbers in the cells provided 5 Assistant Superintendent Enter the Assistant Superintendents name if applicable 6 Quality Control Manager Enter the Contractor s QC Manager Full Name This should match the name within the Contractor s Quality Control Plan 7 Assistant Quality Control Manager Enter the name of the Assistant Quality Control Manager if applicable It should be noted that the Assistant QC Manager must have the same qualifications as the primary QC Manager including an up to date COM Certificate 8 Contractor Work Days This screen will be used in other areas of QCS and RMS when 2 16 Quality Control System establishing time extensions granted by contract modifications such as an extension granted due to adverse weather delays Indicate in the definitive check boxes a yes o
120. Description Performed E smosis Inc Warranty Items ene Required for Activity 2082040 z Relacate Utilities Activity Start Date 2 06 2006 Requirement Lag Lead days Requirement Needed by 11 28 2006 Description ID Manufacturer Model Seral Number Pressing the ADD button will Edit Kohler 4 sewage injection pump present the next sequential number for the Installed Property Capacity BTU Volts PH AMPS etc gt Edit gpm 220 volt Shp Use the lookup to select to appropriate specification section enter the paragraph number and use the lookup to link the Installed Property to the appropriate contractor Pay Activity P1 3290 in this example Indicate the number of days before or after the activity begins that the installed property is required to be performed A will occur AFTER activity start and a will occur PRIOR to the activity starting 2 64 Quality Control System Enter the Description ID Capacity etc for the item in the applicable fields The preliminary listing will typically be as shown on the contract drawings However as submittals are provided for the property these fields should be updated After the property is received the actual serial number and confirmation of other data should be entered to accurately reflect the particulars of the property Transfer Property
121. ELECTRICAL 3 Equipment Checks EQUIPMENT 2 Exposure Hours EXCAVATION 2 MECHANICAL 2 MOBILIZE 1 Activity Schedule PLUMBING 2 Feature Schedule STL STEEL 2 LITILITIES 2 Warranty Items Features of Work Search Characters Feature of Work 00 3 ELECTRICAL INTERIOR LT FIXT ELECTRICAL INTERIOR ROUGH ELECTRICAL LIGHTNING PROTECTN ELECTRICAL PRIMRY SwGR amp DIST ELECTRICAL UNDERGROUND 1 SYSTEM ENERGY MONITORING CNTRL SYSTEM ENVIRONMENTAL PROTECTION EVAPORATIVE COOLING SYSTEM _ EXTERIOR CEMENT BOARD SYSTEM FENCING amp GATES In accordance with the terms of the contract the Definable Features of Work is required to be listed in the contractors Quality Control Plan Using the QCS program to create that list is an easy way for the Contractor to meet that requirement However even more important Features of Work are tied to the contractor s pay activities providing both the Government and the Contractor invaluable information Search By Features of Work are considered to be general categories of construction work that are referenced in the contract documents A feature can be thought of as a phase of work requiring a separate Preparatory Inspection typically there is usually at least one for every technical specification section with many having multiple It is important that both the Contractor and 2 31 Quality Control Sys
122. Exposure Hours Activity Schedule Feature Schedule Warranty Items Hazard Analysis Number of Number of a ADMIN BARRIERS CONCRETE DECKING DEMOB DESIGN ELECTRICAL EQUIPMENT EXCAVATION MECHANICAL MOBILIZE PLUMBING SIL STEEL UTILITIES m UTE 0 Not Completed 0 Not Completed 0 Not Completed 0 Not Completed 0 Not Completed 0 Not Completed 0 Not Completed 0 Not Completed Sent to Gov t 0 Not Completed 0 Not Completed 0 Not Completed 0 Not Completed 0 Not Completed QC Requirements QC Requirements include four 4 separate items for control and tracking Each of the items is located under a separate Tab as can be seen below Each of these will be discussed in detail 1 2 3 4 OCS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 04 GRN Master File Options Help QC Tests User Schools Installed Property Transfer Property Home Administration Quality Control Submittals Import E port Quality Control QC Requirements QC Daily Reports Summary Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity Schedule Feature Schedule Warranty Items gi Add E dit QC Tests elete Find User Schools Installed Property Ei xl E Overview Reports fan Items Transfer Property Description 00001 3 15 06 0005 Com
123. Feature of Work and hitting the Edit button or double mouse click the desired item Quality Control System FFF Field Office Site ID DS4SCRKC 9 x Fie Options Help Home Contractor Library Government Library Overview Reports Exit Contractor Library 3 Phase Inspections Edt Find Feature of Work Number of Number of Perla of 4 Preparatory Checks Initial Checks Crack This will be followed by a screen that you will add your checks to The 3 phase QCS Site Description Contractor Staff Feature Types o e ce ce 3 Phase inspectione nannns 0 0 inspection process is Hazard Analvsis SHURA ai aa CE conducted at the CONCRETE 3 Phase Inspections ioj sa eS reparatory Initial go o Add Class and Final Follow up gt paratory HE Initia H E Final FRipe up oo co oc CO Cc oo co co CO COO al x CONCRETE Ph se Inspections Manually Odd Inspection Check Copy Checks From 3 Phase Inspections in Library Copy Checks From 3 Phase Inspections in a Contract Select Checks From 3 Phase Checks in Govt Library Select Checks From Work Types in Gov t Library Select Add and note your choices e Manually Add Inspection Check e Copy Checks in Library e Copy Checks in a Contract e Copy Checks in Gov t Library
124. Follow up Checks SMS 25 ea 25 2 49 Quality Control System How Features and 3 Phase Checks are related The Government Library accessed from the main QCS Menu Logon Menu includes the listing of the CSI Index Numbers that are used in the QCS and RMS programs This library is the mainstay of the3 phase inspection check worksheets Extensive relationships have been established based on previous construction experience and this can be invaluable as you manage your contract Each of the feature types has a set of checks linked to them Government Library Window Quality Control System FFF Field Office Site ID DS45CREC File Options Help Home Contractor Library Government Library Overview Reports Eit Government Library USACE Index Numbers Oni Work Category Codes Find Specification Sections i GENERAL REQUIREMENTS submittal Types 010 OVERHEAD amp MISCELLANEOUS m2 PRICE amp PAYMENT PROCEDURES iol ides 013 SUBMITTALS AND SCHEDULES TE 014 QUALITY CONTROL AND QUALITY ASSURANCE UNIS 015 CONSTRUCTION FACILITIES AND TEMP CONTROLS Labor Classifications 016 MATERIAL AMD EQUIPMENT GENERAL 017 CONTRACT CLOSEDUT 018 SAFETY ITEMS AND COMMENTS 019 LOCAL REGULATIONS AND PROCEDURES 02 SITE WORK 020 BASIC MATERIALS amp METHODS 021 SITE PREPARATION AND EXCAVATION SUPPORT 022 EART
125. HWORK 023 TUNNELING BORINS AND JACKING 024 RAILROAD AND MARINE WORE 025 PAVING SURFACING AND MARKING 026 PIPED UTILITIES 027 SEWERAGE AND DRAINAGE The information from the Government library can only be changed deleted or edited within the QCS program after it is copied into the Contractor Library as previously discussed The Government RMS Center is tasked with the actual data element maintenance 2 50 Quality Control System Reports Three Phase Inspection Checklists s Our report is a Contract related report Therefore ensure that you have pushed the Contract button at the top of the screen The report is then found under the category of Quality Control Push the Three Phase Control Checklists to the right of the screen to review the report OCS Contract Menu 0008433 W SIZER 4 D Uuuo Hr Overhead Cover Sys 004 GREN Master ioj x File Options Help NER 3 Home Administration Quality Control Submittals Import E port Overview Reports Quality Control 3 Phase Inspections q Edit Find QC Daily Reports QC Summary Mumber of mk mahar n 21011 c Close 0 0 Contract Reports Quality Control 0 Administration E 3 OIC Daily Report Finances Three Phase Sched F Quality Control Three Phase Agit Schedule 0 0 Submittals Three Phase Control Worksheet 2 gt 2 Funch List Issued by S
126. Hotes 2 68 Quality Control System Exposure Hours The Safety and Health Requirements Manual EM 385 1 1 at section 01 Program Management Paragraph 01 D Accident Reporting and Recording sub paragraph 01 D 05 requires the Prime Contractor to provide a monthly record of all exposure and accident experience of the Prime Contractor and all Subcontractors relative to the work The information is captured here and will produce the required exposure report to be provided to the Government You are able to Copy the prior month to save time You would then just change the hours for each contractor as appropriate for the current month OCS Contract Menu 0008433 W SIZER 04 D 008 0004 Overhead Cover Sys 004 GREN Master x File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Quality Control Exposure Hours i QC Daily Reports E dit QC Summary Ex posure Hours Exposure Hours Exposure Hours al Total To Date Far the Month Apr 183 083 12 843 9 399 Gov t Accepted Features of Work May 22 943 16 703 3 860 Retumed for Corrections 3 Phase Inspections Jun 06 27 603 21 363 4 660 In Review by Gov t Jul 06 2r BU3 21 363 0 Completed Hazard Analysis Aug 08 27 eee ae Requirement A E safety Exposure Hours for 2008 x ES Equipment Checks Det ef BUS 8 Mov 06 27 603 Exposure Close
127. LACE CONCRETE 034 PRECAST CONCRETE 035 CEMENTITIOUS DECKS AND TOPPINGS 039 CONCRETE RESTORATION amp CLEANING 7171711111111 4 MASONRY 330111 Ring on concrete buckets shall be prohil 05 METALS 3301 12M hen discharging on slope the wheels 03320113M operators applying a cement sand WOOD AND PLASTICS 03301148 silica fume concrete anticipated to be THERMAL AND MOISTURE PROTECTION Check concrete Rss Slc a DOORS WINDOWS AND GLAZING cT 16h Check for gradation testing on the first day 09301 1 Ven that concrete placed al above Ini x g E E Add Edit Delete Close ication Section 03 300 A Preparatory Drawings Specification e Repetitive Deticiencies DA 03301 00M Placement of concrete is limited to 12 layers MAXIMUM DRU P is free Feet hd be ee 03301014 Subgrade nat moistened prior to placement Be 03301 02M Cast in Place pipe sleeves through walls etc not made from the specified be PE 03301054 Concrete not thoroughly mised Your entries will then x E 02330106M Over vibration af concrete creates aggregate segregation be 033010 Honeycomb due ta insufficient consolidation af concrete include the selections you IND ame POCOOO0 Concrete is sometimes placed when temperatures are below 32 deg F or above made from the SE Inspection Check Government Library E e Job Site Safety Be oS 033071 0M Handles of bu
128. LLISTIC GRADE FRAGMENT TP 00006 CLIN 0012 E GLASS LAYER BALLISTIC GRADE FRAGMENT 10 15 2007 00007 CLIN 0013 E GLASS LAYER BALLISTIC GRADE FRAGMENT TP 00008 CLIN 0014 E GLASS LAYER BALLISTIC GRADE FRAGMENT 000 pm Transfer Property 79 gt Narratives 2 Written Today Punch List Items 1 of 2 Corrected Today QC Requirements Completed Today Prep Initial Inspections Prep 0 Initial Today Activities Started Finished D Started 0 Finished Today ISI Contractor s on Site 0 Started 0 Finished Today PI Labor Equipment Hours Close Descriptic D M 1 3 g i 1 Paragraph Unit Cost 0 00 Performed by GOVERNMENT When all information on UAE Total Units 02418 Fram the Transfer Property Transferred Units 0 has been provided has i PERINI Remaining Units 0 been transferred check the definitive box to so Required for Activity N2111080 m E Glass is Received at Site D Labor 0 Equipment Hours Accident Reporting 0 Accidents Today indicate on the QCR 07701 20064 This would be done after Requirement Lag Lead 30 days Requirement Needed by 05 01 f2006 the Remaining Units field shows a ZERO balance gt Edit NOTE This screen is also available when pushing the Edit button for each item Description CLIN 0011 E GLAS
129. List of Projects Use your cursor to highlight the contract you want and then press the Edif button you may also just double mouse click on a contract You can also use Fina if you have more contracts than may be seen on the screen When you are working with Contracts from more than one Corps of Engineers Districts you will need to add a separate QCS program for each District You are not able to add contracts from different Corps of Engineer Districts into the same QCS database There are additional menu bar options on this screen which we shall discuss at the appropriate point Quality Control System FFF Alien XP Site ID DS4SCREC File Options Help Home Contractor Library Government Library zi Overview Reports Eit zi X Add E dit Delete Find TY Contacto b itle W12ER 04 D 0008 0006 0012213 DOS Overhead Coverage Systems Basrah DOS Basrah Main Opening QCS Screen NOTE When you are finished working in the QCS program you may exit the program by using the File Exit option or pushing the X in the upper right hand side of each screen In any case you will observe a confirmation request that asks if you REALLY want to exit the program and if you desire to backup your QCS Database Turning off your computer without exiting properly can damage your files 1 6 Quality Control System Contract Menu Administration Screen The QCS
130. MENT 12 FURNISHINGS 13 SPECIAL CONSTRUCTION 14 CONVEYING SYSTEMS 15 MECHANICAL TAFLFECTAICAL Expand All Collapse All 01 GENERAL REQUIREMENTS afl 101 1 The checks you choose from the Work Types in Close the Government Library include ALL the comment in the database for a particular type of work This is where you will get the most information for the least amount of effort Bl x Close 053010 CONCRETE STRUCTURAL 033040M ROLLER COMPACTED CONCRETE 033050M CONCRETE TOPPING 033060M RETAINING WALLS CONCRETE AND MASE 033070M CONCRETE COLORED 033080M SANDBLASTING CONCRETE 033100 CONCRETE ARCHITECTURAL EXPOSED 033150 PROTECTION CONCRETE 033170 PRESSURE GROUTING CONCRETE 033190M CONCRETE FOOTINGS AND FOUNDATIONS 033200M CONCRETE ADMISTURES amp SURFACE TRE 033230M CONCRETE CURING 033260M SHOTCRETE GUNITE CONCRETE 033450M CONCRETE FINISHING 033800 MASS CONCRETE The BIGGEST Short cut from the Government Library If you don t remember any of the above steps remember the NUMBER 18 In the Government Library either choice you make an entry has been made of Projects by Defineable Features of Work This area lists various items that are categorized by Feature of Work F O W Simply check the corresponding F O W and you have the entire database with a single checkmark These F O W checks include safety items as well as technica
131. N Master GRC Completed Projects US Army Corps W912ER 04 D 0008 0005 of Engineers Potential Safety Health Principal Steps Recommended Controls Hazards Collapse of Excavation Walls Install Trench Ladders Install sufficient trench ladders such that travel in excess of 20 ft to nearest ladder is maintained Verify that ladder extends at least 3 ft above the highest level of excavated area Verify that ladder is secured in place to prevent tipping or falling Installation of Shoring Boxes Utilize Shoring Boxes on all excavations exceeding 48 inches in depth Handling Heavy Objects Back Strain Use of Back Supports Review techniques that should be used for lifting loads to Use two people w henever possible or feasible High Noise Levels High Low Ambient Temperature Manual Ex Sharp Slip Trips Hazard Analysis 16 Sep 2006 Struck B Overhead Cover Sys 005 GRN Master GRC Completed Projects US Army Corps W912ER 04 D 0008 0005 Undergrot of Engineers Equipment Inspection Training to be used Requirements Requirements 1 Excavator 1 Daily equipment inspections as per Manufacturers requirements Review AHA with all task personnel including all w orkers 2 Shovels 2 Excavation inspection permit B Review operations safety manuals for all equipment utilized for 3 LEL O2 Potential 3 Confined space permit potential Excavation 4 Sound
132. OK button Masonry Subcontractor dechanicalElectical S Sub Contractors PPI amp nacanda Corporation Prime Proj Marez Prime Prop Diamaondbk Tetra Tech Inc 1 5 Army Corps of Engineers Labor Classification x Labor Classification Lookup Window Contractor EMTA Anaconda Labor Classification EXPAT FEMALES Select the related labor classification for the gt IRADI FEMALES QC Report and push the OK button when era arenes completed MULTINATIONAL FORCE IRAQ OTHERS 3 20 Quality Control System Iraq Construction QC Report Number 732 10 15 2007 Monday E OC Report Close QC Report Labor Equipment Hours Weather Bi x Weather Caused No Delay Add Edit Delete Find QC Narratives Labor Hours Equipment Hours 2 Written Today Labor Number of Total Punch List items Classification 71 of 2 Corrected Today Perini Cop 7 IAQ IRAQI MALES IRAQI FEMALES 1 QC Requirements 5 Hamra WLL EXPAT MALES 30 300 Completed Today Perini Corp EXPAT MALES 8 Prep Initial Inspections eee Prep 0 Initial Today PeriniCop 3 35 Activities Started Finished 0 0 1 Stated 4 Finished Today y Contractors on Site EMTA Anaconda 2 24 0 Started 1 Finished Today Labor Equipment Hours 1 164 Labor 0 Equipment Ho
133. Only FIO or for Government Action GA Variation Variation is intended by this Transmittal is must be indicated here If a Contractor submits an item that varies from the specified product or condition he is responsible to point out that Variation and provide an explanation of the Variance apart from a simple CHECKMARK If an item does vary and the Contractor has explained it approval of the item by the Government constitutes an acceptance of the variance It could be that a modification to the contract credit or debit is required if the variation is considered significant Therefore the Government should ALWAYS carefully review any variance during the submittal process 4 27 Quality Control System QC Code Indicate the grade given by the Quality Control Manager for this item The options are shown in the lookup as follows Lookup X Search Characters Code Description 22 Approved as submitted m B Approved except as noted on drawings Completed Approved resubmission required Hesubmit D Returned by correspondence Completed E Disapproved See attached Resubmit F Receipt acknowledged Completed Other Specify Resubmit H Acceptable for Release for Construction Completed 5 Receipt acknowledged does not comply Hesubmit iz Search Bu J Completed Ready to Send to Government When you have completed all action on this screen indic
134. Page 1 of 13 pages 1 Contract No 3 Estimate No DACW27 01 C 0030 NA 42 4 Invoice Date 10 26 2005 5 Contractor Official name and address to w hom payment is 6 Discount Terms to be sent Massman Construction Co 0 Days 8901 State Line Road 0 Percent Kansas City MO 64114 8 Name Title phone number and mailing address of person to be notified in event of a defective invoice 7 Notice of Assignment has been filed enter name of Assignee to w hom payment is to be sent Robert Brow ne Ow ner 909 234 5679 1254 West Avenue Upland CA 92506 9 10 11 12 13 Subcontractor Name Total Amount Previous Subcontractor Subcontractor Subcontractor Earnings Subcontracted Payments Amount Included in this Deducted by Contractor Excluding Deductions Payment Estimate Total to Date Excluding Deductions BART 43 000 00 24 000 00 4 000 00 2 400 00 Bar Tie 23 445 00 0 00 0 00 0 00 COE 13 253 00 0 00 0 00 0 00 DivCon LLC 160 000 00 0 00 0 00 0 00 DivCon LLC 75 000 00 0 00 0 00 0 00 12 005 00 1 200 00 1 200 00 120 00 MCC 15 000 00 0 00 0 00 0 00 N amp N Metro Plumbing 80 000 00 0 00 0 00 0 00 N amp N Metro Plumbing Inc 0 00 0 00 0 00 0 00 PLAT 12 500 00 0 00 0 00 0 00 Plateau Electrical Constructor 250 000 00 125 000 00 50 000 00 12 500 00 STW 46 500 00 0 00 0 00 0 00 THMS
135. Phase Fon Total Cost Transition Three Units per da i Lag Duration E Complete E i 4 Budgeted amount 4 Planned valu Budae Eamed TTE 0 00 i 0 Actual to date 00 00 complete Less At completion 00 Variance TF 3 RD HE Type Tak LF 1 1 FF 0 sci 0004 s ADMIN Ham Wrkp Resp Area Modf Bidi Phal Catw Fowl Schedule Layout by Activity ID All Activities Comments regarding the COST TO DATE field First make sure the resource shown in the Activity Form Budget Summary Window is either 5 0001 or the value of the resource such as LUMP SUM that you have created Next place the value for the activity s earned value the Actual to Date field While the definition of the SDEF field is in an activities earned value the Earned Value field in Primavera was not used The differences in nomenclature are due to the variety of influences which impact cost control for projects The COST TO DATE field may be filled by either copying the number in the Earned Value filed generated through the use of the time based percent complete or by entering the actual value earned No value is required if the activity has resource that uses unit costs See the unit cost record for additional information 6 17 Quality Control System Primavera Budget Summary Sc
136. Quality Control System Quality Control System Q C S SPECIAL EDITION FOR CEGRD BAGHDAD IRAQ User Manual and Training Guide Manual for QCS Software Version 2 37 RMS Center 760 247 0217 Voice 760 247 2547 Fax Quality Control System Written under contract for Stanley Baker Hill Gulf Region Division U S Army Corps of Engineers Author Fred Freeman Owner Freeman s Funny Farm While every precaution has been taken in the preparation of this manual the U S Army Corps of Engineers and the author assume no responsibility for damages resulting from the use of information contained herein Trademarks Windows 2000 Windows NT Windows XP Windows Vista are registered trademarks of the Microsoft Corporation HP and LaserJet are registered trademarks of the Hewlett Packard Corporation 1 Quality Control System TABLE OF CONTENTS CHAPTER 1 QUALITY CONTROL SYSTEM 653 1 1 What 15 the QC S Program 1 1 Purpose of the QCS Program RR 1 2 21112 1 2 Typographic Conventions and 5 5 0 0 22222 0 001 000000000 000000000000 1 2 The Screen Layout of the System
137. RACT NO CHECK ONE CPA USACE GRD X THIS IS A NEW TRANSMITTAL 73 Mt Wayte Avenue W912ER 04 D 0008 0004 TB SA RES EAL Framingham MA 01790 TRANSMITTAL SPECIFICATION SEC NO Cover only one section w ith each PROJECT TITLE AND LOCATION CHECK ONE THIS TRANSMITTAL IS transmittal 07414 Overhead Cover Sys 004 GRN Master Salah Ad Din Kirkuk and Ninew a Governorates X FIO GA CR ITEM DESCRIPTION OF ITEM SUBMITTED MFG OR CONTR NO CONTRACT REFERENCE FOR VARIATION Ty pe size model number etc CAT CURVE OF DOCUMENT CONTRACTOR See DRAWING OR COPIES USE CODE Instruction d BROCHURE NO SPEC DRAWING No 6 PARA NO SHEET NO e f See instruction no 8 LL Foam Panel and Accessories Data PRODUCT DATA Foam Panel Certificates of Compliance CERTIFICATES ES Foam Panel Installation Instructions MFRS INSTR a NO a REMARKS certify that the above submitted items have been reviewed Please find attached the Foam Panel Submittals for review and comment by ERDC and PDC This submittal includes product in Geta Corect andn data from tw o vendors Park Panel Izoploli Perini is currently obtaining product data froma third vendor that will be contract drawings and specifications except as otherwise submitted at a later date stated Refer to the attached documen
138. RD South District QCS Software 2 37 1 7 Already Up To Date QCS Database 2 37 1 2 Already Up To Date Update NOW Exit 28 Seconds Before Auto Close Download Software Update Download Database Update IR 1 20 Quality Control System Running the QCS Program Go to Start All Programs QCS and select the QCS red castle icon to start using QCS Or double mouse click on the Icon that was installed on your windows desktop The first time you login you MUST sign in as QCSMASTER and use the password masterkey f you have installed multiple QCS databases the password may not be masterkey it will be what ever you have changed the other QCS password too as the Firebird database is running all of your QCS programs After the initial sign in process you will see this screen with the last person s User ID that used the program OCS 2 37 1 4 08 Aug 2007 12 04 24 9 Ioj Enter pour User ID and Site 10 Password Database User ID Database alien 30 74 c Ypragram Files gcs2 gcs Fdb Depending on if you are installing a totally new Firebird Database you may see the word SYSDBMN instead of QCSMASTER in this position The procedures otherwise remain the same You may change your password anytime and as often as you wish 1 21 Quality Control System Next you SHOULD add one or more STAFF members to the p
139. Requirements Overview Far Clause 52 236 15 Gantt Chart Network Analysis System NAS Standard Data Exchange Format SDEF Commercial Scheduling Programs A Contractor s Guide to the SDEF QCS and the SDEF Contract Specified Project Schedule Activity Schedule Feature Schedule 5 2 Quality Control System Schedules and the SDEF Overview his chapter furnishes information on Schedules and the Standard Data Exchange Format provides instructions for utilizing the associated modules of the QCS program Schedule The very word can be frightening The dictionary provides the following definitions for us From The American Heritage Dictionary A printed or often written list of items in tabular form A program of forthcoming events or appointments A timetable of departures and arrivals A production plan allotting work to be done and specifying deadlines A supplemental statement of details appended to a document Gantt Chart A chart designed for comparing rates as of planned production versus actual production Bar Chart Graph A graph consisting of parallel usually vertical bars or rectangles with lengths proportional to specified quantities in a set of data od I From Means Illustrated Construction Dictionary 1 A supplemental listing usually in chart form of a project system subsystem or drawings 2 A diagram graph or other pictorial or written schedule showin
140. S Training Director Mr Fred Freeman for particulars 2 1 Quality Control System What you will learn from this Chapter Required Administrative Data e Prime Contractor Data e Subcontractor Data Required QA QC Data Features of Work Three Phase Checks Hazard Analysis QC Tests User Schools Transfer Property Installed Property Correspondence Tracking e Entering Correspondence in QCS e Exchange Correspondence Electronically with the Government Request for Information e Create RFI s in QCS e Exchange RFPs Electronically with the Government 2 2 Quality Control System Contractor Quality Control Planning Overview ao his chapter furnishes information on the planning activities required for Contractor Quality Control and provides instructions for utilizing the Quality Control modules of the QCS program Obtaining quality construction is a combined responsibility of the i construction contractor and the government Their mutual goal must be a quality product conforming to the contract requirements cooperative working relationship should be established in order to realize this common goal The contract documents establish the quality required in a project to be constructed Contracting officers are responsible for assuring the contract documents clearly define the quality of materials and workmanship required for a project and that construction contractors compl
141. SCRKC FFF Field Office Home L orrespondence RMS BASRAH RESIDENT OFFICE Site L orrespandence RMS BASRAH RESIDENT OFFICE Request for Information DS48CRKC FFF Field Office 22 1 Prime Contractor Subcontractors DS48CRKC FFF Field Office 2 1 Pay Activities DS48CRKC FFF Field Office 2 1 Progress Payments DS48CRKC FFF Field Office 00 1 Daily Reports OC Requirements Equipment Activity Schedule DS45CRKC FFF Field Office Features of Wark DS4SCRKC FFF Field Office 00 1 3 Phase Checks DS4SCRKC FFF Field Office Spec Sections Submittals Transmittals DS48CRKC FFF Field Office 22 1 Entering a QCS Site Title When a 5 program is installed a Site ID is automatically assigned with each program site installation You must know this information prior to setting up a remote site You can view the information in the Home Contractor Library QCS Site Description screen and on the very top of the opening screen of QCS You can have an unlimited number of remote QCS sites and all would have their own assigned Site ID and Title Sites that are listed in the Master QCS Site but not delegated responsibilities for a module will be Read Only sites As you hit the Add button on the previous page Add Remote QCS Sites the following screen advises you that a Site Title must be entered Remote OCS Site Title Site ID fou must enter a name for this site IE cannot be empty
142. T DATA of Engineers Department of the Air Force 04 SAMPLES SAMPLES and the Department of the Navy contracts a eee TEST REPORTS TEST REPORTS 0 CERTIFICATES CERTIFICATES 08 MFRS INSTR MANUFACTURER S INSTRUCTIONS Submittal Type Lookup Table 09 MFRSFLDREPT MANIFACTIURER S FIELD REPORT 10 O amp M DATA OPERATIONS AND MAINTENANCE CLOSEOUT SUBMTL CLOSEQUT SUBMITTALS x Cancel Submittal Descriptions SD 01 Preconstruction Submittals Submittals which provide Certificates of Insurance Surety Bonds List of proposed subcontractors List of proposed products Construction Progress Schedule Submittal Register Schedule of values Health and Safety Plan Work Plan Quality Control Plan and Environmental Protection Plan SD 02 Shop Drawings Drawings schedules diagrams and other data prepared specifically for this contract by contractor or through contractor by way of subcontractor manufacturer supplier distributor or other lower tier contractor to illustrate portion of work SD 03 Product data Preprinted material such as illustrations standard schedules performance charts instructions brochures diagrams manufacturer s descriptive literature catalog data and other data to illustrate portion of work but not prepared exclusively for this contract It also includes samples of warranty language when the contract requires extended product warranties SD 04 z Samples Physical examples of p
143. T setup First screen after launching QCSSETUP acs setup 2377 Please Wait Extracting GCS Setup Files 0 5 Setup 2 37 1 7 For technical assistance please at rmssupport usace army mil o Ready to begin QCS Install Ihe ena ease MOUS Hm rove For technical assistance please contact the RMS Support Center at rmssupport usace army mil or by phone at 760 24 7 021 7 When emeaikhng ease include phone number and descuptan OF SOE www rmmssuppart cam es 1 www rmssupport com 1 17 Quality Control System You are ready to begin installing the QCS program QC5 Setup 2 37 1 7 E zi T QCS Installation If you are installing an update or Click Next Update existing installation reinstalling the program QCS will Server and Client detect it and install components as needed If you are on a NETWORK you will most likely be setting up the program to be used by multiple users at various workstations In that case you would typically install the QCS Client on each computer workstation and the QCS Database on a server In this example we will install the program on a stand alone machine This requires both the CLIENT and the SERVER to be installed You can see this next screen by clicking on Force Different Install Type on the previous screen QC5 Setup 2 37 1 7 T
144. UL Day by day impact due to modification of utilities and equipment relocations on all Clins and increasein size of Clin 17 not issued Impact Possible impact with cost and schedule due to hightened security requirments which have been in place since 26 September Perinis subcontractor has been held in security check at Diamondback for 3 hrs during morning travel from Marez to Diamondback The 3 hrs represent 30 of a workday EMTA boom lift yet to be delivered lose time no work PREP INITIAL DATES Preparatory and initial dates held and advance notice No preparatory or initial inspections were held today ACTIVITY START FINISH The following activity was started today Activity No Description 3 28 Quality Control System REPORT NUMBER CONTRACTORS QUALITY CONTROL REPORT QCR 732 Page 2 of 3 DAILY LOG OF CONSTRUCTION IRAQ DATE 15 Oct 2007 Monday PROJECT CONTRACT NUMBER OHC Overhead Cover Sys 004 GRN Master W912ER 04 D 0008 0004 N1010115 Review amp Approve Area Use Plan The following 4 activities were finished today Activity No Description N1010062 Utility Allow ance 01 N1010064 Equipment Allow ance 01 N1074030 USACE Review Proposal 07 N1084030 USACE Review Proposal 08 QC REQUIREM ENTS The following 6 QC requirements were completed today Requirement No Type Description Results CT 00137 QC Testing Compressive strength tests on each foundation pier Aw aiting Results TP 00002 T
145. a Resident or Project Office that is administrating the construction contract on behalf of the Corps of Engineers e proper invoice is defined by FAR clause 52 232 27 a 2 and must include among other items substantiation of the amounts requested and certification in accordance with the requirements of clause 52 232 5 Payment will not be made without contractor substantiation of the amounts requested and certification that previous amounts were expended in accordance with the contract subcontractors and suppliers have been paid from previous payments and will be paid promptly from the payment requested and that the prime contractor s payment request does not include any amounts to be withheld or retained from a subcontractor The certification must appear exactly as stated in the aforementioned clause and be fully executed by the contractor The degree of substantiation required will depend upon the type of work involved and will be left to the discretion of the Contracting Officer In most cases however an update of the approved contract price breakdown indicating itemized completion percentages that were established by mutual agreement between government and contractor contract personnel would constitute substantiation of work in place e lf an invoice is found to be improper or defective as defined by 52 232 2 a 2 the contractor must be notified of the defect within 7 days after receipt of the invoice It is recommended
146. a Daily Report 3 5 Quality Control System 2 Use the mouse to access the Weather drop down menu and select the appropriate description for the weather Iraq Construction QC Report Number 732 10 15 2007 onday E 9 x 5 QC Report Close QC Report Weather Weather Weather Caused No Delay QC Narratives INSPECTORS QUALITY COQITROL REPORT QCR Written Today DAILY LOG OF CONSTRUWITION MILITARY Punch List Items 10 15 0 of 0 Corrected Today QC Report Number 732 207 Monday QC Requirements 0 Completed Today Prep initial Inspections D Prep Initial Today Activities Started Finished Temperature 0 Started 0 Finished Today Weather Weather Caused No Delay Weather Caused No Delay Weather Caused Critical Delay Weather Caused Non Critical Delay Previous Weather Critical Delay Previous Weather Non Critical Delay Non Work Day Contractor s on Site 24 Hour Precipit Other Explain D Started 0 Finished Today Labor Equipment Hours Surface Wind 5 KPH Labor 0 Equipment Hours Accident Reporting D Accidents Today QC Report Completed 3 Record the minimum and maximum temperatures for the shift worked and the amount if any of precipitation and wind that occurred Iraq Construction QC Report Number 732 10 15 2007 Monday ni amp j Repot Close QC Report Weather Weather Weather Caused No Delay QC
147. activity in the real world of construction We need to evaluate the CPM with these basic principles in mind A A schedule is only as good as the information on which it is based B In atypical construction contract the work sequences of various trades occur over and over again throughout the contract Follow on trades do not wait for the initial trades to complete their work for the entire building prior to commencing the follow on work different areas of the project are at different stages of completion within the sequence of work C Most of our contracts will have essential installations that must receive extra attention even when they are not on the critical path D Timely completion requires the establishment of flow and momentum The speed of the installation of various trades is substantially affected by the rhythm of a project When a smooth flow of the work is scheduled or established the majority of the activities will probably be very close to the critical path in terms of float time since these activities closely precede or follow the activities on the critical path FAR Clause 52 236 15 Schedules for Construction Contracts The Federal Acquisition Regulations FAR allows Government contracts to include the aforementioned Clause under the following conditions 1 Fixed Price construction contract 2 Contract amount expected to exceed the simplified acquisition threshold 3 Period of actual work performance exceed 60 days
148. actor E armings Additional Earnings Payment Exclude zero cast activities and lump sum activities previously paid 100 Total Total Requested a P Quantity Amount ty Amount M21 T Erect Steel Gable Ends 10 0 0000 0 00 42105020 Erect Panels Gable Ends 10 0 0000 0 00 General Conditions 12 60390 0 9900 1 941 786 00 General Conditions 13 314 0 7000 0 689 440 00 2132 Relocate Existing Equipment 13 0 9500 95 36 712 00 42133040 Secondary Erection 53 lower roo 0 9000 90 166 917 00 42134020 Secondary Erection upper roo 216 0 3100 31 20 837 00 42141020 Butler Building is Hecerved at 098 765 0 0000 0 0 00 42141050 Deck is at Site 0 0000 0 0 00 42141100 Sandwich Panels are Hecerved 0 0000 0 0 00 42142030 General Conditions 14 513 518 0 0000 0 0 00 42143020 Foundations 14 dub O O000 0 0 00 Primary Erection lower roof 520 0 3000 Tatal Hequested 50 585 432 00 Payment Ma 11 Thru 2 2007 Invoice Date 101 200 Requested Earnings Completed ves 6 7 Quality Control System Subcontractor Earnings and Deductions In accordance FAR 52 232 5 Payments Under Fixed Price Construction Contracts RMS and QCS has been provided with new screens to accommodate the information specified to be furnished by the Prime Contractor relative to any Subcontractor used on t
149. add a contract to the QCS program 1 23 Quality Control System Adding a Contract to the QCS Program The contract must be exported from the Governments RMS program prior to importing to the QCS program You cannot use the QCS program independent of the Government s RMS program The Government s RMS program must be setup to indicate that the Contractor will use the QCS program There are three options you have to add a contract to your QCS database 1 Import from the RMS Center SFTP Server 2 Import a File provided from RMS QCS 3 Request an Export file if you have not yet received one Push the Add button to start the process of adding a contract Quality Contre System FFF Field Office Site ID DS4SCREC z File Options p Home Contractor Library Government Library E Overview Reports Contraris E x Contracts Add E dit Delete Find WO12ZER O4 D 0008 0006 0 70213 DOS Overhead Coverage Systeme Basrah DOS Basrah Adding New Contract X e Adding New Contract to QCS Use this option i RMS QCS has uploaded a file ta the RMS center SFTP server for adding 4 contract to your site Use this option if you have received from 5 for adding a new contract Import fram File mors IFAMSVOCS have not uploaded sent you file you must give them your OCS Site equest Expart File and then request that they send you an
150. allows contractors to produce the SDEF file with commercial software for large projects or word processing programs for smaller projects Implementation of the SDEF made data transfer between the Corps and construction companies easier by establishing a standard format for the exchange of scheduling data In addition contractors and subcontractors are able to send and receive electronic scheduling information creating a simplified communication flow through the construction scheduling process This capability provides for more efficient project planning and scheduling 5 8 Quality Control System RMS QCS and the SDEF This guide specification covers the requirements for use of RMS QCS for contract monitoring and administration During preparation of the Government Project Management Plan the project delivery team should have analyzed each project future contract to decide if use of QCS is necessary Its use will be appropriate for inclusion in most construction and dredging contracts However it may not be necessary or beneficial to include the QCS requirement in small simple short duration contracts delivery orders for construction or for other contracts where its use would not be beneficial overall Paragraph 6 5 Schedule of the Guide Specification states The Contractor shall develop a construction schedule consisting of pay activities in accordance with Contract Clause Schedules for Construction Contracts or PROJECT
151. am The type of narrative Where any materials received on the jobsite today shown IS gove rned by the RMS prog ram Did Quality Control hold any Preparatory or Initial Inspections today Were there any Safety Violations on the jobsite today in their District Library Conflicts in the Plans and Specifications Place the cursor on the desired Narrative Type and push the OK button Or double mouse click the desired Narrative Type The two security narratives are extremely important here in Iraq It is requested that the narratives be addressed in every Daily Report Enter comments relative to the selected Narrative Type here Narrative 10 15 2007 m x KKI bb ie You can use a larger screen ose use Spell Check Cut and What work activities were being ANACONDA Paste etc by pushing the lt p Edit Edit button ff CONSTR CLIN 13 Observed roofers continveing to layout install ers securing composite root paneling to upper root sefinleting approximately 75 of task excluding extreme eave perimeters Witnessed composite panel installers continueing to hoeist positien serew Fasten Wall paneling screen mesh on both gable sides of structure completing entire Push the CLOSE button in the upper rig ht hand corner of the Northeast gable as well as wall paneling between column lines 6 amp bath screen You may then enter sides Roofers alzo
152. ansmittal 0101 5 1 amp Dipay tems Cien Pinay Cortocto Display Remarks Record 1 of 65 At the bottom of each screen you have the option to display either the item numbers or the remarks associated with each of the transmittals 4 29 Quality Control System Returned from Government Transmittals that have been sent to the Government and the Government has taken approval disapproval action on it and returned it to the Contractor is reflected on this tab The dates are automatically imported electronically with the next import from the Government RMS program Enter the date you received the Transmittal from the Government in this block QCS Contract Menu 0008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 GRN Master Eg x File Options Help Home Administration Quality Control Submittals Import E part F Overview submittals Transmittal Log Main Register opecification Sections UE Find Eng 4025 4 SubmiHal Register Prepare Transmittalz Review Returned from Government Completed T pgigermittals Transmittal Lo Transmittal Submittal terms Contractor Government Government Contractor Number included on Transmittal Frepared Hecerved Heturned Hecerved REB 015 108 51 0822322006 08 24 2006 MANR 005 4093 015 109 48 02572006 0830 2006 Submittal Items included on Transmittal 01015 108 f Disp
153. ar activity i e excavations scaffolding fall protections other activities as specified by OSHA and this manual will be identified and included in the AHA Proof of their competency qualification must be submitted to the GDA for acceptance prior to the start of that work activity d The AHA will be reviewed and modified as necessary to address changing site conditions operations or change of competent qualified person s 1 If more than one competent qualified person will be used on the AHA activity a list of names shall be submitted as an attachment to the AHA Those listed shall be competent qualified for the type of work involved in the AHA and familiar with current site safety issues 2 If a new competent qualified person not on the original list is added the list shall be updated an administrative action not requiring an updated AHA The new person shall acknowledge in writing that he she has reviewed the AHA and is familiar with current site safety issues 2 54 Quality Control System After the AHA is marked as completed in QCS it is exported to the Government RMS program The AHA is reviewed by the Resident Engineer COR ACO and the District Safety Office if required The Government Staff has the responsibility to review the AHA and accept or reject it They will provide comments back to the Contractor QCS program when the review is complete Activity Hazard Analysis Contractor Library You will
154. ate you are complete by checking this box The Transmittal will then be transferred to the Government RMS program with your next Export 4 28 Quality Control System Transmittals in Review Prepared Transmittals that have been completed by the Contractor and sent to the Government are reflected on this screen Simply select the date sent OCS Contract Menu 20008433 W912ER 04 D 0006 0004 Overhead Cover Sys 004 GRH Master File Options Help Home Administration Quality Control Submittals Import E part Overview Reports submittals Transmittal Log Register secuons Speciication Sections View Find Eng 4025 1 1 submittal Register Prepare Transmittals Transmittalz in Review Returned fram Government Completed Transmittals Transmittal Lo Transmittal Submittal Items Contractor Contractor Government Number included en Transmittal Prepared Bl Receved 01015 1 55 11 03 2005 12 15 2005 01015 2 11 04 2005 XN 12 76 2005 01015 9 28 12 20 2005 12 27 2005 12 28 2005 82 03 07 2006 3 10 2006 0422572006 01015 25 01 30 2006 01 30 2006 02 03 2006 01015 26 58 01 30 2006 01 30 2006 02 03 2006 01015 27 53 01 30 2006 01 30 2006 02 03 2006 70 04 05 2006 04 06 2006 0422572006 01015 391 83 03 07 2006 03 10 2006 04 25 2006 01015 40 1 84 03 07 2006 03 10 2006 04 25 2008 Submittal Items included on Tr
155. azards or potential hazards that may be associated with work anticipated to be required while doing the actual work The Contractor can develop the required AHA s in the Contractor Library and use this for all contracts in the QCS database The individual AHA s may also be edited at the contract level to tailor it for a specific unique contract hazard that might exist The Contractor should add an AHA for every Feature of Work that is listed within the Contractor Library and as listed in the Contractor s Plan Because many AHA s are similar from one Feature of Work to the next you are able to copy the AHA from one Feature Type to another Feature Type in the Library The following extract is taken from the Disk of Knowledge and will be helpful in preparing the http forums doklibrary com viewtopic php tz156 amp highlightzaha a AHA s will define the activities being performed and identify the sequences of work the specific hazards anticipated site conditions equipment materials and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk b Work will not begin until the AHA for the work activity has been accepted by the GDA and discussed with all engaged in the activity including the Contractor subcontractor s and Government on site representatives at preparatory and initial control phase meetings c The names of the competent qualified person s required for a particul
156. been determined that the Navy will accept the Corps certificates and the Corps of Engineers will accept the Navy s certificates A copy of the Corps of Engineers and the Navy certificates are shown hereafter for information The instructor should be a Corps of Engineers employee with solid experience in Construction Quality Management a thorough knowledge of the course material and preferably should have some experience in instruction It may be suitable to use recently retired Corps employees but their qualifications and experience level must remain up to date To successfully complete the training the student must obtain a score of at least 70 on the Posttest At the successful conclusion of training contractor personnel will be given a Certificate of Completion The District shall keep a record of all personnel trained by complete name social security number company and job title This is necessary to confirm that an individual has had the training if he she presents a certificate issued by a different District The certificate should also contain the name and phone number of the District POC to make verification easier This training certificate is good for five years and the expiration date should be included on the certificate After that the training must be retaken In the event that a certified Quality Control Manager is relieved of his her duties due to unsatisfactory performance the District administering the contract must revoke the
157. bmittal Type 5 2 02 suoP DRAWINGS Submittal Schedule for Activity Search Characters Sectiogy Af A Network Analysis Schedule NAS Submittal Procedures for Design Build Project Contractor Quality Control Safety and Occupational Health Requirements 72531 Sanitary Sewers 03151 Expansion Joints 03200 Concrete Reinforcement 03300 Cast In Place Structural Concrete 05310 Steel Decks 07414 Foam Panels 13070 Ballistic Grade E Glass Select Column to Search By Section X Record 12 of 15 Push the OK button when completed You are now ready to begin entering the specific details and requirements of the submittal item Page 4 9 4 10 Quality Control System Submittal Details and Requirements Submittal Requirements Window Details tem 8 Overhead Cover Sys 004 GRN Master Close Section No Section Title Steel Decks Item No 5 m B Item Description Steel Support De Paragraph 45 Approval Requirement Classification Drawing Submittal Type For Infomation Only 5 2 C Government Approval C D Designer of Record Appr C CR Government Conformanc Submittal Schedule Required for Activity N203201 0 Primary Contractor Reviewer Steve Submittal need dates based on Activity Start Date 04 06 20064
158. bserve your comment entered for the Preparatory Phase for that Feature Concrete You would then repeat the process for the Initial and Final Follow up phases for each Feature Type you have in your library ox gi x Add E dit Delete Close 51 4 Preparatory i E3 Drawings Specificatian Repetitive Deficiencies E Inspection Check Job Site Safety H Evaluation g 0 00001 Attendees E E Initial Final Follow up Expand All Collapse All QA Evaluation Contractor Quality Control Representative Date Government Assurance Representative Date 2 41 Quality Control System 6 Your report would then include something like this _ ocs Print preview THREE PHASE CONTROL WORKSHEET o gt Page a amp Print Export Sj Close OHC Overhead Cover Sys 004 GRN Master W912ER 04 D 0008 0004 CEGRN Master Project Contracts PREPARATORY CONTROL WORKSHEET QUALITY ASSURANCE EVALUATION NOTES Cont Contractor Quality Control Representative Date Government Quality Assurance Representative Date 7 In step number 3 above we MANUALLY added the comment There is an alternative way to get the same result From that drop down menu you could select Select Checks from 3 Phase Checks in Govt Library On the screen that pops up you would then select 014 QUALITY CONTROL AND QUALITY ASSURANCE in the l
159. cated and push the Continue with Import button If not correct Cancel the Import SDEF Import Confirmation B x SDEF File Header Information Data Date Contractror Marne 05 31 22006 Perini Corporation Project Name Gull Region Marth Project Master Project Start Date Project End Date 09 28 2005 03 05 2007 Continue with Import X Cancel the Import The program will create a log to reflect the steps taken with the import You may discard the log or save it for future reference ioj Eile To save your lag file click on menu above and choose Begin SWEF Import aLiEF Fracssing 1706 Activities SDEF Praceswng Features SDEF Frocessifg Compares SDEF Processing ropased Adds SDEF Processing 1 Mb a Save in Cl Backups Restore log Filename Restere07152003 save as type Log File txt log L ancel 2 7 26 Quality Control System If there are errors encountered with the SDEF Import warning messages will appear such as SDEF Feature Import Error hese 38 features AIC PAVE ABATEMENT ACCEPTANCE CABINETRY COUNTERS DEMO DOORS DRYWALL EIFS ELECT SITE The program will continue and automatically complete the import and indicate the number of Activity Changes that were imported Click on this link 73 Activity Changes QCS Contract Menu P0008439 W912ER 04 D 0008
160. cessary During the planning stages of the contract each User School they may be called Training or Instructions should have been entered as required by the specifications or drawings of the contract Iraq Construction QC Report Number 732 10 15 2007 Monday Oj x QC Report Close QC Report QC Requirements Weather gi x Weather Caused No Delay Add E dit Delete Find QC Narratives QC Tests User Schools Installed Property Transfer Property 2 Written Toda cis Description Completed Punch List Items ETE Completed 1 of 2 Corrected Today Tu US 00001 Provide 4 hour instruction on sewage ejection pumps and controla 10 15 2007 QC Requirements 2 Completed Today Prep Initial Inspections Prep 0 Initial Today Activities Started Finished 0 Started 0 Finished Today Contractor s on Site 0 Started 0 Finished Today Labor Equipment Hours D Labor 0 Equipment Hours Description Completed by QC on 10 15 2007 Sectionfjfl2531 Paragraph 4 5 Provide 4 hour instruction on sewage ejection pumps and controls Accident Reporting 0 Accidents Today QC Report Completed Simply check the definitive box as the school or training has been completed 3 13 Quality Control System Installed Property The Installed Property item is the point of entry for the Contractor to indicate that the items identified have been installed The Government QA Representative will nor
161. ch By X Cancel 2 19 Quality Control System 8 Amount Subcontracted This amount should agree with the contractor Activity distribution within the construction schedule of values The requirement to provide the amount of the Subcontract is a clear contract requirement and is used to show compliance to the Prompt Payment Act among other things The precise reference for this requirement can be found at http farsite hill af mil reghtml regs far2afmcfars fardfars far 52 232 htmZP31 3456 9 Contractor is a Small Business Check this box if appropriate This will be used to track your success in meeting your small business goals Correspondence This module will allow the Contractor and Government to exchange correspondence letters within QCS and RMS In addition they will be able to include file attachments to the letters The letters that will be able to be sent will include contractor Home H and Site S letters Basically the contractor will be able to designate a remote QCS to be either Site or Home using the current check out scheme The Government will accept the first answer to a particular letter from either the H or S office and will ignore subsequent answers Also the Government will be able to generate both RFP and C letters to send to the Contractor The generated letters are able to be answered by either the QCS Home or the QCS Site office The new feature opera
162. checkmark in the Corrected box QCS will automatically enter the date corrected When completed with the Punch List Items selection highlight the QC Requirements selection to proceed to the next step 3 11 Quality Control System QC Requirements Contract documents may require the Contractor to conduct training for the Customer on systems or equipment User Schools perform various test on materials equipment systems etc QC Tests account for property that is Government Furnished or will be turned over to the Government as unincorporated property Transfer Property or provide information for maintenance or repair on equipment installed as part of the contract Installed Property QCS titles this group of actions or contract requirements as QC Requirements These screens function in the same fashion as the previously discussed QA Punch List Items screen That is the Contractor simply places a checkmark in the Completed box when the action is completed You are also required to record the Results of the test Like the QA Punch List Items the date field will be automatically populated and the full Description can be viewed at the bottom of the window as you scroll through the items Iraq Construction Q Report Number 732 10 15 2007 Monday 9 x 5j E QC Report Close QC Report QC Requirements Weather N gi x Weather Caused No Delay 4 Add E dit Delete Find QC Narratives QC Tests
163. chedules 0 _ D 101 e Preview Print Close Three Phase Control Worksheet Type Preparatory Range Specific Feature Group By Activity Initial ET Group QC Requirements 7 By Activity Select Three Phase Control Worksheet The report can take on several looks and formats but we will select the Type Preparatory and Group By Feature and Preview the report by pushing the Preview button at the top left of the window 2 51 Quality Control System CHOOSE FEATURE FOR 3PHASE EVALUATIONREPORT 5 x al ADMIN BARRIERS BARRIERS 77 CO Anaconda BARRIERS EMTA Anaconda Barriers EMTA Mare CONCRETE CONCRETE 77 Anaconda We then simply highlight the Feature of Work we desire the report to reflect In this case choose Concrete in accordance with our previous entry and push the OK button at the bottom of the window DESIGN ELECTRICAL EQUIPMENT EQUIPMENT 77 Anaconda EXCAVATION EXCAVATION 77 Anaconda You will be provided with a FIVE PAGE worksheet based on the CHECKS you entered in previous screens The report will appear and may be reviewed 1X Cancet prior to printing It can also be exported to file in MS Word or HTML format or to an Acrobat PDF file Report Export Options x Report Name Save To Path REE PHASE CONTROL WORESHEET E Export to POF f Export to word C Export to HTML The next images shows a partial report
164. ctivities menu option 2 Enter the applicable Activity Start and Activity Finish dates You can use the calendar lookup that appears when you click on either field and choose the date or you can type the date in manually 3 17 Quality Control System Contractors on Site The names and trades of the prime contractor and all subcontractors are carried over from the Administration Subcontractors menu modules Contractor s On Site Window Iraq Construction QC Report Number 732 10 15 2007 Monday 1 Oj E QC Report Close QC Report Contractor s on Site Weather All Contracts Weather Caused No Delay Find Ae 2 Written Today ite PRIM 02 19 2006 Sub Contractor Sub Contractor Sub Contractor Sub Contractor Sub Contractor Perini Corp 77 QWest CO Anaconda 7 Speicher Al Hamra Kuwait WLL Army Corps of Engrs Punch List Items 1 of 2 Corrected Today QC Requirements Completed Today 4 Prep lnitial Inspections Butler Buildings Pre Engineered Buildings Prep 0 Initial Today Marez Sub Contractor 9 T Sarad nischad EMTA Anaconda Sub Contractor 03 08 2006 1 Started 4 Finished Today Excavation Demo Sub Sub Contractor First Kuwaiti Sub Contractor Contractor s on Site Framing Sub Sub Contractor 1012006 10 15 2007 0 Started 1 Finished
165. ctual planning Updates of actual progress should also have contractor participation as well as Government concurrence since the resultant analysis will project early or late contract accomplishment and progress payment due Changes to the work and occurrences which impact progress must be entered in the schedule logic in order to keep the schedule up to date to reflect actual job progress to determine where the contractor must accelerate to regain the schedule when behind due to his her own actions and to determine the impact and effect of Government actions on the contractor in order to provide equitable adjustments to the Sleep Zone 5 7 Quality Control System contract time as required The contractor should submit his her NAS within the time required by the specifications The schedule must be verified as being logical and the completion dates attainable Failure to enforce this requirement is highly detrimental to project management Partial payments cannot be processed until an acceptable NAS schedule has been submitted The Contracting Officer may not allow work to start nor make partial payments until an acceptable schedule interim or final is received and approved Once approved the schedule must be maintained up to date with regard to job progress and changes Failure to maintain job progress is fatal to effective schedule management NAS can be a valuable tool in contract administration NAS schedule data can be
166. e QC Report Activities Started Finished Weather Activities Not Previously Finished in Weather Caused No Delay Todso ID Start Finish 1010052 Utility Allowance 01 02 01 2006 10 15 2007 Equipment Allowance 01 pcs 02 01 2006 Prepare amp Submit Area Use Plan 9 12 13 2005 Review amp Approve Area Use Plan 9 10 15 2007 USACE Review Proposal 07 10 24 2006 10 15 2007 Perini USACE Negotiate USACE Issue USACE Review Proposals 2 10 24 2006 10 15 2007 Perini And USACE Ne USACE Issue Modi Prepare Substrug 02 01 2006 Prepare Supe 02 01 2006 Compile 604 Perini Re Desig Sut N1142950 Finalize FoundationDesin amp S zi 2 Punch List Items 1 of 2 Corrected Today QC Requirements Completed Today Prep Initial Inspections D Prep 0 Initial Today Activities Started Finished 1 Started 3 Finished Today Contractor s on Site 0 Started 0 Finished Today Labor Equipment Hours D Labor 0 Equipment Hours Accident Reporting 0 Accidents Today QC Report Completed This listing can be filtered by one of the following choices Activities Not Previously Finished Activities Started or Finished Today Activities in Progress Activities Not Started Activities Not Finished 1 The Activity ID and Description fields are automatically populated with information entered in the Administration Pay A
167. e MS Windows 2000 XP or Vista e Word Processing software compatible with MS Word 97 or newer e Latest version of Netscape Navigator Microsoft Internet Explorer or other browser that supports HTML 4 0 or higher e Electronic mail E mail MAPI compatible e Virus protection software that is regularly upgraded with all issued manufacturer s updates Installing the QCS Program The QCSSetup lt version gt exe is the program that you will begin the installation with Launch the program through your Windows Explorer the Run command or however you are used to doing that sort of thing This is a self extracting file and will create the necessary files and folders and complete the installation and set up your program The window will close automatically when the extraction process is completed The program should install itself asking only minimal questions The program will tailor the installation to suit the computer it is being installed on That is the program will install a new program if one has not already been installed it will install an update if the program is already installed on the computer and will determine each client or server requirement and automatically install update what is required Each screen and instruction is shown on the following pages 1 16 Quality Control System Choices for Installing QCS The program gives you three basic options to install and use QCS Single Stand Alone System Ins
168. easure regulations require Government review of a percentage 1096 of all Contractor approved FIO submittals Submittals that require Government Approval Submittals that should always require Government Approval are Examples provided not all inclusive and are used only for illustration purposes Extensions of Design Examples 1 Fire Alarm Systems Fire Sprinkler Systems Prefabricated Buildings Structural Steel Drawings otanding Seam Metal Roof Drawings Coordination Studies such as short circuit analysis p T Critical Materials These are materials that must meet specific quality performance standards Examples 1 Coatings for Cathodic protection of storage tanks 2 High pressure piping and controls 3 Acid and Hazardous Waste Systems 4 Architectural Finishes for Customer Approval Deviations This includes any submittal by the construction Contractor that varies from the construction contract specifications or drawings O amp M Manuals These include those involving equipment that must be checked for compatibility with the entire system Examples 1 Sewage Treatment Systems 4 4 Quality Control System Water Purification Plants Energy Management Control Systems Intrusion Detection Systems Power Generation and Distribution Systems E E ud A Mechanical Engineer assigned as a District support staff provided the following scenario about the difference between an FIO and a GA
169. ectly from some of our contractors Headquarters USACE did not intend to infer in any way that the training should be done in a government facility That decision is up to individual Districts based on their own unique situations The course material will take about 8 12 hours to complete in a formal classroom situation allowing adequate time for student participation pre and post tests classroom breaks and lunch You will find that this time varies somewhat between different Districts and facilitators 2 5 Quality Control System Certificate Sample Corps of Engineers PROFESSIONAL DEVELOPMENT SUPPORT CENTER HUNTSVILLE ALABAMA CERTIFICATE This is to certify that has completed the Corps of Engineers Training Course CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS Given at By Location Instructional District Date Facilitator THIS CERTIFICATE EXPIRES FIVE YEARS FROM DATE OF ISSUE Chief z Professional ecco m 2 6 Quality Control System Certificate Sample Navy has completed the training course Construction Quality Management given at on luing Mical This certificate expires five years from date of issue 2 7 Quality Control System Contractor Quality Control Plans The goal of the Contractor and the Corps of Engineers should be to provide a quality product to our customers on time and within budget ER 1180 6 Construct
170. ed Today Prep lnitial Inspections D Prep 0 Initial Today When completed entering Weather data highlight QC Narratives to begin preparing the remainder of the QC Report Activities Started Finished D Started 0 Finished Today Contractor s on Site D Started 0 Finished Today Labor Equipment Hours D Labor D Equipment Hours What work activities were being performed ANACONDA Accident Reporting 0 Accidents Today 7 CONSTRUCTION CLIN 13 Observed roofers continueing to layout install screw fasteners securing composite roof paneling to upper roof purlins completing approximately 75 of task excluding extreme eave perimeters Witnessed composite panel installers continueing to hoist position screw fasten wall QC Report Completed QC Narratives The QC Narrative provides the Contractor with a variety of topics in which to record the days activities When you add a narrative you have a choice to either enter them manually or to copy from a previous day or even from a previous shift if applicable On selecting to enter manually a Lookup provides you with several topics from which to choose These topics are simply the headings that are printed on the report form for each narrative or group of narratives If a Contractor desires an additional heading other than those shown the Government must first add the desired heading in the Government s main RMS program If
171. eft pane In the right pane put a check in number 0142011M Attendees The process would then be completed as above except there is no need to cut and paste The window would then look like the following CONCRETE 3 Phase Inspections g 1 GENERAL REQUIREMENTS O140000M Review requirements for 3 phase inspectic LOMO OVERHEAD amp MISCELLANEOUS DATA 0140001M Review recording requirements to include 012 PRICE PAYMENT PROCEDURES 0141000 Coordinate test laboratory inspection and t 0141001 Are all laboratory test results acceptable SUBMITTALS AND SCHEDULES 0142000M Inconsistent test results due to use of impr 014 QUALITY CONTROL AND QUALITY ASSO 0142001M Surface variation nat within the specified li 015 CONSTRUCTION FACILITIES AND TEMP z aes pe curing of an T as preliminary work been satisfactorily ac ME MEMO 0142004M Are all materials equipment for testing an t 017 CONTRACT CLOSEOUT 0142005M Did the contractor conduct a thorough IN 018 SAFETY ITEMS AND COMMENTS O142006M Is the contractors QC STAFF qualified to i 019 LOCAL REGULATIONS ANB PROCEDURE C 0142007M Is the contractor adequately prepared to b 0142008H Insure that periodic compaction tests c ee ee 0142009M Is the compacted thickness as specified a U3 CONCRETE 0142010M Secure test samples as required by the QL 8 04 5 EGAL E 05 METALS 0142012 Are Marsha
172. ely However you still may want to make manual entries or even the complete register entry so we will explore that process next SUBMITTAL REGISTER ER 415 1 10 CA CONTRACTOR Sun Eagle ES CONTRACT NUMBER DAC A09 97 C 0052 _ querat 2 _ DESCRIPTION OF 3 UTTAL PARAGRAPH RUPTA UN asp Spr subu HUMBER CODE DATE ONLY eee pue p 00200 cuml mn Form a x 00300 Subcontractor List SECTION 16721 Fire Detection and Alarm System eso i620 26 Fire Aam Control Panel oma Example Register ENG Form 4288 Manually Adding Submittal Items to the Register We begin the process by selecting Submittals and highlighting Submittal Register and pushing the Add button as shown below OCS Contract Menu 0008433 W912ER 04 D 0006 0004 OHC erhead Cover Sys 004 GRN Master 5 x File Options Help Home Administration Quality Control Import E port Overview Reports submittals Submittal Register Harf Register Specification Sections ane All Submittals Submittal Register 5 Item D 50 HC Recevedby Sent to Has Decne io Semen Cnt 07414 1 Foam Panel and Accessories 0 03 2 21 2006 A 414
173. ely flow 5 nnns 4 37 5 4 37 Transiter 4 37 CHAPTER 5 SCHEDULES amp THE 5 1 What you will learn from this ae et eee Yea ooa setae 5 1 Contractor Schedule Requirements 22 222 2 2 2 2 660000000000000000000000000000 nnn nnns esses eene nennen nennen ns 5 1 c l NT 5 2 FAR Clase 52 230 19 c 55 OI Dna niii min 5 4 Schedules for Construction Contracts ns 5 4 ripe i 5 5 Network Analysis System 5 6 Standard Data Exchange Format SDEP sssssccssssssssssssscsssssccessscccssssscscssssccssssccsesssscsssssscsssssscssesnees 5 7 5 8 Contract Specified Project SCHEAUIE sscccsssscccssssscssssssscssssscsssssscsssssssssssssssssssssesssssesssssessssssssssenees 5 9 QCS maintains two types of 20 5 9 re I s MERITI E 5 11
174. em Overview he QCS program allows the contractor to submit progress payments with the Me exchange of data electronically with the government The actual exchange process is the subject of the next chapter in this manual This chapter will address the payment process within the QCS program The Progress Payments module allows you to track all the aspects of payments on the contract The Contractor submits a request for payment by Pay Activities The request can either be for a specific dollar amount or for a percentage of the pay activity amount or quantity The Contractor and Government Representative should jointly review the Contractor s request check for any outstanding requirements and determine what the allowed amount will be again using either specific dollars or a percentage Retained percentages are also taken into consideration In accordance with Contract Clause Prompt Payment for Construction Contracts the Prompt Payment Act PPA this is a Public Law 100 496 and has been in effect since April 1 1989 payments are required to be made within14 calendar days of receipt of a proper invoice When submitting the pay request MAKE SURE it is accompanied by a certification as specified in the contract The office receiving the payment request is obligated to ensure that the pay request is correct and if not return it to the Contractor within 7 calendar days otherwise it will be assumed to be correct and interest wi
175. ended that you retain this naming scheme 1 41 Quality Control System Restore Database This backup utility allows the User to recover a backup from the available files or to repair an existing database Click on File and scroll to Restore Database for access to this feature Quality Control System Home fice GRD Site ID EKSGC7CA o x File Options Help Check for Software Update 5 A ce ibrary Government Library Overview Reports Exit Restore Database Utilities Exit dd Delete Find Recover Database X Contract Contra Restore Database J0 04 503 P0000452 Backup Database to Restore c program files qcs backups e NE2470 04 C 4738 P0003230 912 04 0007 20000004 If restore fails check the next unchecked option below starting from the left and try WO 2GB 04 C 0023 ignore Indexes lgnoreChecksums Commit Each Table Database WST4N5 04 0 0101 0000656 wg BG 06 C 0015 P0004366 Restore Repair Database Activate Indexes Delete 5 Check Don t Repair Checksum For Backup Validate Structure Sweep Garbage Salvage Database Validate Records Repair This screen is pretty much self explanatory The first thing you will need to do if you wish to restore a database is to select the one you want to restore Use the lookup for this purpose and make your selection se 2
176. ent use of a predefined activity code structure in all projects This structure specifies the sequence name and length of each activity code in the project SDEF format adheres to this structura All P3 projects being exported SDEF format should use this exact activity cade structure Note The required codes Use 56 ofthe 64 characters available far activity coding in You can define and Use the remaining 8 characters for additional code fields atthe end of the list Field Code Length Field Description 1 WRIKP B Workers per day 2 RESP 4 Responsibility d AREA 4 Area 4 MODF MOD ar Claim 5 BIDI Bid Item PHAS 2 Phase y 1 Category of work B FONT Feature of work segment 1 z FOA 10 Feature of work segment 21 10 10 Feature of work segment 3 Note The SDEF code Feature of Work is 30 characters long Because the maximum length of a P3 cade field is 10 characters Feature ofvVork is divided into 3 segments How to Modify the activity code sequence E Stat A W Microsoft word Primavera Projec Convert Project P3S5DEF Help 24885 amp 23 QCS and RMS require a specific activity code structure 7 19 Quality Control System Reorder Primavera Activity Code Fields PASDEF Help S as Le 29151912 S 5 81 File Edit Bookmark Options Help Modifying the activity code sequence Your project s Activity Code Dictionary must list
177. ested Activity Earnings Payments to the contractor and payment frequency are set forth in the Payments Under Fixed Price Construction Contracts or an equivalent clause of the contract Frequency of payment is usually specified as monthly but the pay period should be mutually agreed upon by appropriate Government and Contractor person or as specified in the contract Progress payments are based on the value of acceptable work the Contractor has placed from one pay period to the next That is a Contractor is paid according to the percentage or quantity of work that has been satisfactorily completed or partially completed as the case may be Preferably mutual agreement is obtained with the Government and Contractor on progressive earnings through consultation prior to preparing the formal pay request The estimate must be arithmetically correct The Contractor or authorized representative should sign the original before forwarding the final request for payment to the Government When a NAS is used it should provide the supporting data for interium pay estimates When there is an unreconciled disagreement in the amount of contractor earnings the Government advises the Contractor of the differences and makes the payment The Contractor may manually enter the requested earnings or Import Pay Request from his scheduling system e g Primavera Contractor Requested Earnings ioj Ej Find Request Close Activity Earnings Subcontr
178. etails v Potential Schedule Impact ONCRETE CAST IN PLACE P Activiti Information Requested MINES lt Edit The contract drawings do not shgf access for handicapped persons No access ramps are Progress Pay ments into the building Only steps are Provided for entry Contractor s Recommendation Edit Suggest that all steps be converted to 12 concrete ramps at all entras ES Dock D Attachments from Contractor Ead LII aci j Request for Information RFI 0041 E E 7 RFI Close Contractor Request for Information Date Requested 09 4 2007 Completed Ready to send to Government Requestor s Name Tim Morrow Subcontractor Answer due date 09 18 2007 v Potential Cost Impact Potential Schedule Impact Subject Clarificatio Feature of Work CONCRETE CAST IN PLACE Drawings and Details Information Requested lt gt Edit The contract drawings do not show access for persons No access ramps are provided into the building Only steps are provided for entry Specification Sections H Contractor s Recommendation Suggest that all steps be converted to 12 concrete ramps at all entrances except for Dock Fenty at the Loading rom Contractor Edit 3X Delete RFI Detail The information elements on the screen are self explanatory but some com
179. ewage injection pump C Edit check the definitive box to so indicate on the QCR Capacity HP Volts PH AMPS etc gpm 220 volt Shp C Edit NOTE This screen is also available when pushing the Edit button for each item 3 14 Quality Control System Transfer Property oimilar to the above Tab the Transfer Property item is the point of entry for the Contractor to indicate that the items identified for transfer have taken place After the Contractor has made the appropriate entry indicating a property item has been transferred in full it should then be verified by the Government and a DD Form 1149 prepared for the official record of the transfer Normally this is also completed at the end of the contract or at the time a portion of the contract is turned over to the Occupant Iraq Construction QC Report Number 732 10 15 2007 Monday E Oj xl E QC Report Close QC Report QC Requirements gi x 4 Add Find Weather Weather Caused No Delay QC Tests User Schools Installed Property Transfer Property User are Date TP 00001 CLIN 0011 E GLASS LAYER BALLISTIC GRADE FRAGMENT 00002 CLIN 0005 E GLASS LAYER BALLISTIC GRADE FRAGMENT 10 15 2007 00003 CLIN 0002 E GLASS LAYER BALLISTIC GRADE FRAGMENT 00004 CLIN 0003 E GLASS LAYER BALLISTIC GRADE FRAGMENT 00005 CLIN 0004 E GLASS LAYER BA
180. export Ini xi Export to RMS Center SFTP repository for electronic download This option recommended if the sender and recerver have an internet connection By selecting this option vau can electronically export to the AMS Center SFTP repository This option will save your exports as disk You can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB drive Path File File To Export Ta GCS 0010213 BCS RAF Automatically E Mail Export File Email Address X Cancel The procedures to exchange data between the Master QCS Site and the Remote site are the same as between the Master QCS Site and the Government In addition the Remote QCS Site can also exchange files directly with the Government The areas that the Remote Site does not control will be READ ONLY for such modules The Master QCS Site will also be READ ONLY for areas designated to be assigned to the remote QCS Sites Exchange of files between RMS QCS including remote sites can only be accomplished within the same Corps of Engineer District That is Albuquerque District would not be able to exchange files with a contract from Los Angeles District We do have an exception in that GRD has three Districts Northern Central and Southern but they all use the same RMS database Warning On use of Remote QCS Sites If you a
181. f your Activity Schedule The information in this section is either entered directly into QCS or imported from the scheduling software package There is an opportunity to review imported data before incorporating it into QCS Choosing Activity Schedule brings up the following screen Options Help Home Submittals Import Export QCS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications Administration Quality Control 10 x Overview Reports Actual date changes are made as a part of the Daily Quality Control Report QC Daily Reports Quality Control Activity Schedule Activities m from which the dates are typically either imported from the Contractors NAS or manually updated The actual dates are imported from the Contractor s Daily QC Report and cannot be changed after export to the Government The Scheduled Date columns Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity Schedule Feature Schedule Warranty Items VBS Guides For Use During The F 03 01 2006 Gap Closure Devices For Use Duri 03 01 2006 Mob Demob 11 01 2005 Gate well Modifications 10 01 2005 VBS 10 01 2005 STS Turning Vanes 10 01 2005 VBS Guides 10 01 2005 Closure Devices 10 01 2005 Raw Water Wash Down System 11 01 2005 Electrical Work Preassure Trandug 11 01 2005 Services of Skilled
182. g Submittals Section Description 01015 Technical Requirements 01060 RMS Implementation Plan 01321 Network Analysis Schedule 5 01335 Submittal Procedures for Design Build Project 03151 Expansion Joints 03300 Cast In Place Structural Concrete 05310 Steel Decks Foam Panels f Display Display 0 Records Fai MUN The default screen will list all sections that include one or Fm more Outstanding Submittal items to be processed You may need to provide a transmittal for an item already submitted and approved in which case you may select the All Sections box at the top right of the screen In that case ALL sections will be shown on the list including completed submittal items Choose the desired item from the listing and push the Next button on the lower right of the window 4 23 Quality Control System The Next window shows all Outstanding Submittals from which to choose You also have the option to show ALL submittal items if desired You simply check one or more items that you want to include on the transmittal form RMS will determine if the item is being submitted for the first time or if it is a re submittal of a previous item and provide the numbering required to be used by the program Outstanding Submittals Select Items to be Submitted LI Electrical Dwg Inst amp Pwr Panel O 2b Ethernet cable FIO 50 Indicating
183. g advantage of the monitoring and reporting aspects of this program the contractor can perform quality control activities more consistently and within the requirements specified by the Corps of Engineers About this Manual This User Manual and Training Guide is designed to give detailed easy to understand instructions on how to use the QCS program It assumes that the QCS User has understanding of Corps of Engineers policy and the construction business in general but it does not necessarily require any previous computer knowledge Typographic Conventions and Symbols To make it easier for you to use this guide symbols and type styles are used consistently These are An ellipsis lookup associated with data entered into cell Lookup Search Characters Description 99 003 Front Loader Lookup Dialog Window 1 3 Quality Control System Drop Down List associated with required data entered into cell Check Box indicates or no definitive Note The grayed check box with an apparent check showing indicates either Yes or No Printer Print Option Mame Status Ready Type HP Color LaserJet 3500 Where Office Comment Color LaserJet Print Options Window 5 Reports Button to launch Report Screen Reports sr Spell Check Button Spelling Check X Suggestions Dictionary Mat Found Replace With Spell
184. g proposed and actual times of starting and completion of the various elements of the work progress schedule 3 PERT schedule An acronym for Project Evaluation and Review Technique The PERT schedule charts the activities and events anticipated in a work process 4 CPM An acronym for Critical Path Method A charting of all events and operations to be encountered in completing a given process The method is rendered in a form permitting determination of the relative significance of each event and establishing the optimum sequence and duration of operations A Schedule in QCS or with our construction contracts can mean all of these things and much more The constraints of cost time and the environment leave little room for perfect contract documents or perfect construction conditions The Contractor is committed to build the project within the constraints of budget the contract documents and good construction practices Any variance from these constraints will cause variations in time and cost As such remedies will be sought in the form of changes and perhaps claims The administration of claims and changes is time consuming to say the least 5 3 Quality Control System An active role in claim and change management is mandatory to mitigate costs of the Government and the Contractor Organized procedures such as schedules form the backbone of a strong and effective Quality Control and Quality Assurance organization
185. g the module that allows the Master Firebird amp database engine designed with the User QCS Site to assign various in mind It allows the rapid entry and retrieval of modules to one or more remote information necessary to efficiently manage your QCS sites It operates similar in resources Several key features allow QCS to principle to the QAS program that accomplish these goals They include is used remotely from the Government program 5 Planning for Design Government and QCS uses Firebird as the Contractor Resources software platform Contract Administration relative to unique Business Processes Interface with other Corps of Engineers Database systems Multiple QCS Sites can be used for a given contract Contractor Quality Control Activities 3 Phase Inspections at Library Level Hazard Analysis at Contractor Library level Libraries that span all contracts in database Comprehensive Report Explorer 1 2 Quality Control System This chapter presents basic information about the QCS program You will learn How this manual is designed What hardware and software you need How to install and run the QCS program How to view and print reports Purpose of the QCS Program The Quality Control System QCS is the Contractor s Quality Control module of the Government s Resident Management System RMS and was developed to assist contractors in providing contract required data to the Corps of Engineers Furthermore by takin
186. ggies shall not extend beyond the wheels on either side of the Ee gt gt 0330111M Riding an concrete buckets shall be prohibited and vibrator crews shall be p You can also edit any k comment or check you Expand All Collapse All copied from another source 2 45 Quality Control System Copy Checks from Work Types in Gov t Library This is by far the easiest and quickest way to build your database The checks in this area are already defined by Feature of Work Work Types and take advantage of all the Government checks with minimal selection effort on your part Like the checks you might copy from the Government Library you would also want to delete add or modify these to meet your own needs and practices 3 Phase Inspections ue Manually Add Inspection Check Copy Checks From 3 Phase Inspections in Library Copy Checks From 3 Phase Inspections a Contract Select Checks From 3 Phase Checks in Govt Library Select Checks From Work Types in Gov t Library CONCRETE 3 Phase Inspections Preparatory 02 SITE WORK 8 03 CONCRETE 031 CONCRETE FORMWORK pum CRETE REINFORCEMENT 2 n PRECAST CONCRETE 0 55 CEMENTITIOUS DECKS AND TOPPINGS 039 CONCRETE RESTORATION amp CLEANING 04 05 METALS 06 WOOD AMD PLASTICS 07 THERMAL AND MOISTURE PROTECTION 08 DOORS WINDOWS AND GLAZING 09 FINISHES 10 SPECIALTIES 11 EQUIP
187. government Their mutual goal must be a quality product conforming to the contract requirements A cooperative and professional working relationship should be established in order to realize a this common goal The contract documents establish the quality required in a project to be constructed The Government requires the Contractor to create a Contractor Quality Control Plan tailored for their contract to outline how Quality Control will be managed on this particular contract While Quality Assurance QA in RMS provides the vehicle by which the Government can create a daily report and monitor the Contractor s actions and records it is Quality Control QC within QCS that provides the Contractor a means to create daily reports and to maintain contract records Much of the data entered by the Contractor is interdependent with other options throughout RMS Special attention should be placed on Prep Initial Dates Activity Start Finish User Schools QC Testing Transfer Property Installed Property Punch List Items and Contractor s On Site options as they are linked to other vital functions of the RMS program Daily Quality Control Report Selecting the QC Daily Reports lets you enter data for that day only The date is automatically entered on each screen and you will see only outstanding or incomplete tests inspections activities etc for that particular date This makes is quite easy to find a particular item Selecting the QC Summar
188. h the Equipment entries you can enter the inspections directly on this screen or use the Edit button such as is shown here Hazard Analysis Inspection Requirements Bl x Close Font Size 10 Hazard Analysis Inspection Requirements 1 Daily equipment inspections as per Manufacturers requirements 2 Excavation inspection permit 3 Confined space permit potential 4 Inspection of all emergency equipment first aid kits fire extinguishers 5 Verify all equipment operators are atleast 21 years of age per Company Policy requirements 6 Verify operation of communication equipment telephones and walkie talkies Training CPR Training listed can include any Certified Training as may be required special training required by the equipment manufacturer and even On the Job training that may be provided or necessary Hazard Analysis Training Requirements A Review AHA with all task personnel including all workers B Review operations safety manuals for all equipment utilized for Excavation C Review site specific chemical hazards and MSDS D Verify that at least two persons are on each shift that are Certified in First Aid and Close Font Size 10 2 58 Quality Control System 2 59 Quality Control System Hazard Analysis Report Contract Hazard Analysis FEATURE EXCAVATION 16 Sep 2006 OHC Overhead Cover Sys 005 GR
189. hand tools The entries will then be available to report their use and standby time on the Contractor Daily Quality Control Report QCR OCS Contract Menu P0008433 W912ER D4 D D008 0004 Overhead Cover Sys 004 Masteri x File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Quality Control Equipment Checks QC Daily Reports QC Summary Features of Work zi Add x wmm Edit Delete Find 00000002 3 Phase Inspections 00000003 5 00000004 Hazard Hazard Analysis TIPPS QC Requirements 000000 Equipment Checks 000000 000000 Exposure Hours 000000 000000 000000 Activity schedule 000000 Feature Schedule Notes Warranty Items JCB 3C SLP3CXTS4EU843 PFI BACKHOE LOADER Y 02719 2006 GE 53510 1021 x PPI GENERATOR gt 02 19 2006 HATZ AVP 1850 1526 PPI VIBRATING PLATE 02 19 2006 WACKER GPS600 5594437 GENERATOR 01 ii 02 19 2006 r r Ep 7 n Me Equipment Checks Z oj x Close E quipment ID 0000000 Serial 44200570201 55i Make and JCB 4C Description Te JCB Excavator Initial Inspection 03 09 2006 Za Last Day On Site Last Reinspection fioa el 2 Equipment In Safe Condition Hours authorized between inspections Hours run since last inspection Remaining hours authorized
190. he contract Key items to be provided per the Prompt Payment Act e Listing of amount for work accomplished by each subcontractor e Listing of the total amount of each subcontract e Listing of amount previously paid to each subcontractor includes any deductions against the subcontract per the Prompt Payment Act PPA Screens have been added to provide data for Assignments and Notification of Defective Invoice The Prompt Payment Certification is also included on the screen and a report can be generated within QCS to submit with the Contractor Payment Request Contractor Requested Earnings El Request Close Activity E armings Subcontractor Earnings Additional Earnings POC Update Previous Subcontractor Payments t Previous Subcontractor thi Subcontractor E arming Subcontractor Pa amoun Payments Deducted by Contractor Subcantracted Payment Estimate Excluding Deductions Total to Date Excluding Deductions 0 00 Framing Sub Contractor Mechanical Electical Sprinkler 5 Payment Ma 11 Thru fioa 2 2007 Invoice Date 102 2007 Requested Earnings Completed ves 6 8 Quality Control System Prompt Payment Certification Report Page 1 Prompt Payment Certification And Supporting Data For Contractor Payment Invoice 2 Location and Description of Work Olmsted Illinois Maintenance and Operating Bulkheads
191. ial of the company must sign this letter The QC manager will issue letters of direction to all other various QC representatives outlining duties authorities and responsibilities and provide copies of the letters to the government The QC plan must identify all control verification and acceptance testing procedures for each specific test It shall list the test name specification paragraph number requiring test feature of work to be tested test frequency and the person responsible for each test It is noted that if the contractor uses a commercial testing lab the Corps must approve it If the contractor intends to set up his own lab then this must also be inspected and approved by the Corps The QC plan must describe a procedure for tracking construction deficiencies from initial identification thru correction It is noted that establishment of the procedures does no good unless the contractor is required to implement and maintain them Procedures for reporting to include forms must be included in the QC plan This should include as a minimum forms for daily QC activities preparatory and initial meetings control testing final inspections and subcontractor QC activities forms The QC plan must also contain a list of definable features of work There may be more than one definable feature of work in each section of the specifications A definable feature of work is any task which is separate and distinct from other 2 8 Quality
192. ically share information Administration Finances Quality Control Submittal Monitoring Scheduling 6 1 1 Contractor Information Staffing submitted 14 days from receipt of QCS software 6 1 2 Subcontractor Information Submitted 14 days from receipt of QCS software 6 1 3 Correspondence shall be identified with a serial number 3 1 General Requirements Scheduling shall be the responsibility of the contractor Approved project schedule shall be used to measure the progress of work 3 1 Contractor management personnel shall actively participate 3 1 Subcontractors and suppliers shall contribute in developing and maintain schedule 3 2 1 Content of CQC Plan shall include organization chart names and qualifications appointment letters procedures for scheduling and managing submittals control and verification tests tracking and controlling three phase inspections and tests 3 4 1 Personnel requirements organization to be of sufficient number to ensure safety and contract compliance 3 6 Control CQC is means by which the contractor ensures all construction to include subcontractors and suppliers complies with contract requirements 6 1 4 Equipment Maintain a 3 6 1 f physical examination current list of equipment of equipment planned for use with inspection dates 6 2 1 Pay Activity Data sum of pay activities must equal the contract am
193. if a formal submittal for the item should be required Electronic Transfer of Data SpecslIntact 1 3 Corps of Engineers Guide Specifications is designed to be used with Specslintact a personal computer based system for the production of contract specifications opecslntact is an effective tool that has been evolving and improving since Headquarters adopted the system in 1987 as the official means for producing and maintaining our guide specifications The use of SpecslIntact is mandatory for production of contract specifications for all FY 00 and future projects Civil and Military The UFGS Unified Facilities Guide specifications is required by regulation The Under Secretary of Defense memorandum of 29 May 2002 http www hnd usace army mil techinfo ufgs ufgsdod pdf The SPECSINTACT program is available on the Internet at http si ksc nasa gov specsintact index asp It should also be noted that the QCS and the Government RMS program will directly import a submittal register from an Excel spreadsheet 4 37 Quality Control System One of the most important tasks and one that should not be overlooked is to ensure that the Designer uses the proper Specification Section Number and Title as listed in the latest Index for UFGS Guide Specifications The index is found at UFGS Contents http www wbdg org ccb DOD UF GS ufgsinx pdf Scheduling timely flow of materials It is a Contract Requirement
194. ing package such as Primavera and can easily be imported into the QCS and RMS programs The Prime Contractor s code must always be equal to PRIM and cannot be assigned to any other contractor Subcontractors X Tetra Tech Design ub Contractor T Responsibility Code Contractor Trade Full Mame Tetra Tech Inc Address Dne arant Street Framingham MA 01701 3005 Amount Subcontracted Contractor Are Insura Contractor Contractor Enter an abbreviated name of the Subcontractor This is used for simple reports and screens throughout the QCS and RMS programs Trade Use the lookup to select the MAJOR Trade represented by this Subcontractor Full Name and Address Enter the Subcontractor s full name and office address as you want it to appear on various QCS and RMS reports and contract documents POC Enter the primary Point Of Contact at the Subcontractor home office This name will be used for reporting Warranty issues at the conclusion of the contract Phone Enter the Subcontractor s home office telephone number Fax Enter the Subcontractor s home office fax number Search Characters Contractor Trades 0 7 Mechanical Medical Equipment all Cevering E Pavement Marking E Fest Terite Control Pile Driving a Plastering Stucco Plumbing Pre Engineered Buildings Prime Contractor E Reinforcing Steel Sear
195. ings Total Requested Activity Earnings to Date 2 250 333 02 0 00 Additional Requested Earnings not included above Activity Earnings Additional Stored Material 851 626 00 0 00 0 00 m Preparatory work Performance and P Subcontractor Deductions Less Subcontractor Deductions held by Prime 0 00 Sum of Requested Earnings to Date Accrual this Period Total Requested E arningz 3 112 525 02 53 112 2 2 Payment Ma Thru Invoice Date Requested Earnings Completed Yes 6 12 Quality Control System Payment POCs This is the screen from which you can print the PPA Certification The screen also includes information on any Assignment that may have been extended and a person to contact in the event of a defective invoice Contractor Requested Earnings 5 x E Request Close Activity Earnings Subcontractor Earnings Additional arning Payment Discount Terms Discount Days 0 Discount Percent 0 to the best of my knowledge 4 1 The amounts requested are only far per Notice of Assignmen Notice of Defective Invoice formance in accordance with the specifica tions terms and conditions of the contract 2 Payments to subcontractors and sup pliers have been made from previous pay ments received under the contract and timely Mame Title phone number and mailing address of person
196. ini xi above except you choose Import Import from RMS Center SFTP repository for electronic download from RMS Center SFTP repository for electronic download Then press OK twice to accomplish the import Import from file This option will allow you to import files that have been sent to you on disk With this option you can import files that your sending site has sent to you on floppy CD or USB drive This option is recommended if the sender and receiver have an internet connection By selecting this option you can electronically import files from the RMS Center repository J OK Cancel ial xi Import Import File from RMSAQAS a Settings Import AMS CeRter SFTP repository for electronic download x Cancel 7 6 Quality Control System Export QCS Data to the Government File The procedure used to Export QCS data to the Government is similar to that of the previous Import process QCS Contract Menu P0008439 W912ER 04 D 0008 0003 ME Overhead Cover System GRC Master m xj File Options Help Home Administration Quality Control Submittals Import E port Overview Reports onie impor Export screen RMS push the Export acs Notes from Government to RMS button n Excel Template Import from RMS Export to RMS As before push the Settings button to choose the method of export The QCS program is designed to
197. ion Quality Contral Submittals Import E part Overview Reports Quality Control Daily Reports C Summary Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity schedule Feature Schedule Warranty Items 1 8 Quality Control System Contract Menu Submittals Screen The Submittals selection presents the area for entering the Specifications Sections using either the MasterFormat 1995 Library or the MasterFormat 2004 Library The Submittal Register and Transmittal Log is also accessed from this screen File OCS Contract Menu P0010213 W912ER 04 D 0008 0006 DOS Overhead Coverage Systems Bas Options Help Submittals ah Ini x Home Administration Quality Control Submittals Import E port Overview Reports opecification Sections submittal Register Transmittal Log 1 9 Quality Control System Contract Menu Import Export Screen This is the screen where all exchange of data will take place between the Contractor QCS Program and the Government RMS Program The Contractor will also use this screen to import export data from the scheduling system i e Primavera and an Excel spreadsheet for a submittal register e OCS Contract Menu 0010213 W SIZER 04 D a8 0006 DOS Overhead Coverage Systems Basrah IO x File Options Help E
198. ion Quality Management requires the inclusion of UFGS 01 45 04 00 10 Formerly UFGS 01451 Contractor Quality Control This specification section details how the contractor will control his construction activities and obtain the quality he contracted for It requires him to submit a quality control QC plan detailing how he intends to comply with the contract A good detailed QC plan will help us achieve quality construction and the Contractor QCS module will help accelerate and unify that plan The following parts of contractor QC plans need special attention during review and approval of the plan a The QC plan must include a QC organization description which shows in detail exactly who is responsible for the quality of each type of work performed This means the name and qualifications of all the individuals responsible must be listed If a subcontractor is doing the mechanical work and the foreman of the subcontractor is responsible for the quality of that work his name qualifications and responsibilities must be included in the plan This allows the Government QA representative to know who is responsible and make sure he attends and is involved in the preparatory phase meetings The QC plan must contain a letter to the individual Quality Control Manager named in the plan This letter outlines his duties and responsibilities and gives authority to halt work which is not in compliance with contract requirements An authorized offic
199. ion should be factual on not your opinion of what occurred It should indicate the parts of body affected any objects or substances that were involved Be as specific as you can Accident Report Accident Description Identify and Classify Accident Reportable Accident Accident Date 071522007 Describe injury or illness parts of body affected and ebjects substances that directly injured or made person ill e g Second degree burns on right forearm from acetylene torch The fork lift operator was not wearing a seat belt and he fell out of the cab and was run over The Doctor said he needs to stay ee three 3 days However 1 can do without him that lang we can do without hime Forever What dummy iz Identify and Classify the Accident You will enter the contractor subcontractor involved as well as basic information on the employee involved in the accident Indicate the most serious result of the accident from the available choices and identify the injury category QC Accident Report E X Accident Description Identity and Classify Accident Reportable Accident Identify the Person Contractor Subcontractor General Contractor 000000000004 Age 2 Gender Male Date Employee Started Work 07 15 2007 Labor Classification IRAQ EXPAT MALES m Location of Accident Main Slab DFAC HB Classify the Case Using the injury categories check ONLY one Using
200. ions necessary to ensure contract compliance whether the prime contractor subcontractors or vendors performs work The CQC system manager will be an employee of the prime contractor and must report directly to the project superintendent or someone higher in the contractor s organization The size and 2 3 Quality Control System composition of the CQC organization may vary as the job progresses At all times it should be compatible with the level of effort and capability required by the contract and construction schedule Quality Control Plans and Procedures Contractors will be required to prepare a quality control plan for all projects except those excluded under the discretionary authority Plans and procedures will include the features described in UFGS 01 45 04 00 10 Formerly UFGS 01451 Construction Quality Management Training for Contractors The Corps of Engineers has been requiring the Contractors Quality Control Manager to complete the course entitled Construction Quality Management for Contractors since 1994 The certificate obtained for successfully completing the training is good for five years As the certificates expire those individuals will be required to retake the training Here are some points about the training that can stand repeating a The updated course has been coordinated with the Navy and they are using the same tape and student study manual to teach the course as the Corps of Engineers It has
201. is lag time may be several days or even weeks Specification Sections There may be occasion where the Contractor needs to add a Specification Section that is not in the existing submittal register For example a Modification has added a specification section or the contract is a Design Build contract You have multiple choices when adding a Specification Section within QCS You may select the Add button and view the drop down menu Manually Add New Section e Select Sections From MasterFormat 1995 Library e Select Sections From MasterFormat 2004 Library OCS Contract Menu 0008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 Mas ter ioj x File Options Help Home Administration Quality Control 5 Import E port Overview Reports submittals Specification Sections X E x Specification sections Add Edit Delete Find submittal Register Transmittal Lo 01015 Technical Hequirements 010650 RAMS Implementation Plan 01320 Project Schedule 01321 Network Analysis Schedule 01335 Submittal Procedures for Design Build Project 01451 Contractor Quality Control 01525 Safety and Occupational Health Hequirements 025 31 Sanitary Sewers 03151 Expansion Joints 03200 Concrete Reinforcement 03300 Cast In Place Structural Concrete 05310 Steel Decks 414 Foam Panels 13070 Ballistic Grade E Glass 13120 Standard Metal Building Systems 4 17 Quality Control Sy
202. ish for your own purposes Labor Hours Window Iraq Construction QC Report Number 732 10 15 2007 Monday 5 E oj E QC Report Close QC Report Labor Equipment Hours Weather Bi x Weather Caused No Delay Add Edit Delete Find QC Narratives Labor Hours Equipment Hours 2 Wiitten Today Conso Labor Number of Total f Classification Hours MALES 1 of 2 Corrected Today Perini Corp IRAQI FEMALES QC Requirements 5 Hamra E WLL EXPAT MALES 6 Completed Today EXPAT MALES PranAnitiel Inspecions EXPAT FEMALES MULTINATIONAL FORCE LIS CITIZENS Activities Started Finished OTHERS 1 Started 4 Finished Today Prep 0 Initial Today Contractor s on Site 0 Started 1 Finished Today Labor Equipment Hours 480 Labor 0 Equipment Hours Accident Reporting 0 Accidents Today QC Report Completed You begin by pushing the Add button A drop down menu will appear and you will have the option to e Add Labor Hours Manually e Copy A Previous Day Add Labor Hours Manually xj A window will appear and you will use the lookups to select the Contractor and the Labor Classification for which you are reporting Contractor Labor Classification ESPAT MALES X Cancel After the selections have been made push the OK buttons 3 19 Quality Control System Contractor Lookup Window Select the appropriate contractor and push the
203. ist of the possible import export choices 1 2 You must be at a Contract Menu in order to have access to the Import Export button From a Contract Menu push the Import Export button Upon selecting RMS you can either import or export data from to the Government Upon selecting QCS you can import export to any remote QCS Sites that have been identified You will also be able to view QCS Sites from this screen When you select Excel Template you import Submittals from a special Excel template The template can be downloaded from the RMS QCS website 7 3 Quality Control System 6 Upon selecting NAS SDEF the only choice is to import from the scheduling system RMS Import Export Screen From RMS you can import from or export to the Government QCS Contract Menu P0008439 W912ER 04 D 0008 0003 ME Overhead Cover System Master Joj File Options Help Home Administration Quality Control Submittals Import E part Overview Reports sort RMS RMS Notes from Government Excel Template NAS SDEF Import from RMS Export to RHS 7 4 Quality Control System Import RMS QAS Data from Government File Push the Import from RMS button to begin You are then presented with a window to identify the file you wish to import You will notice the Settings button on the left this will determine where you get the file to import
204. it is recommended that the Remote QCS sites export directly to their Master QCS site and have the Master QCS site as the primary exchange point This will cause less confusion for the Government RMS Users as they must select from a Menu the available imports Its been observed that the wrong import is made and that the Master QCS is totally ignored in some cases This isn t a Contractor problem per se but QCS can certainly assist in avoiding confusion 1 40 Quality Control System Backup Database This backup utility allows the User to have multiple backups Click on File and scroll to Backup Database for access to this feature Quality Control System Hor GRD Site ID EKSGC7C4 lol x ibrary Government Library Es en eports mit Delete Find a rd J0 04 503 000452 008 Power Plants Upgrade amp Maint NB2470 04 D 4738 0003 30 SM IN G HO 504 BN D CO Ar Rutbah Ar u 9127bR D4 C 0007 ML 1Tst GAY HO Building Baghdad Camp Victory 21 2G6 04 C 0025 Anaconda Power Plant Logistics Support Area Camp Anat W S 465 04 D 0101 T PORT OF UMM ELECTRICAL SYSTEM Al Basrah Umm Qasr 9176 6 05 0015 4 ML LIS amp CE GRAD Baghdad Camp Liberty You can use this window to name your backup file The name defaults to QCSyymmddhhmm fbk yy Year mm Month dd Day hh Hour mm Minute It is recomm
205. k 3 Phase Inspections Hazard Analysis QC Tests User Schools Transfer Property Installed Property Equipment Checks Exposure Hours Warranty Items Post Completion Monitoring contract progress is a responsibility of both the Government and the Contractor As a contract progresses both the Contractor and the Government make a daily report as to that progression These reports include activities started and completed inspections made QC requirements met problems experienced and if any accidents encountered as well as a variety of other information The QCS program provides a place to enter all of this information pertaining to the Contract and is easily shared with the Government RMS program and between various Contractor QCS Sites if remote sites are chosen to be used 2 9 Quality Control System Why should the Contractor use QCS e Once the Contractor enters the initial data and the Government approves the data a variety of reports can be printed and used by both the Contractor and Government e he Contractor can use queries ranges and sorts to monitor the Quality Control aspects of the contract he Contractor can use multiple QCS sites to manage different areas of the Contract For example you can assign on QCS program to handle Correspondence another to do Submittals another to do Progress Payments another to do the Daily CQC Report and so forth e provides the Contractor an automated tool to prin
206. l Test results provided and are H 014207 3M Are all test results within the specified limit TA QA Evaluation Contractor Quality Control Representative Date Government Assurance Representative Date 2 42 Quality Control System Copy Checks from 3 Phase Inspections in Library This selection is used when you wish to simply copy existing checks already in your library This might be helpful when you have entered checks on a particular Feature of Work and that check would also be applicable to another feature of work You would first be adding checks to an individual Feature of Work i e Concrete Cast in Place and then copy checks from another Feature of Work i e Concrete Sidewalks You can then add modify or accept the comments copied from the secondary Feature of Work CONCRETE 3 Phase Inspections _ Bl g Bi AA r Manually Add Inspection Close Checks from 3 Phase Ins nections in Library Copy Checks from 3 Phase Inspations in a Contract Select Checks from 3 Phase CheckSNn Govt Library Select Checks From Work Types in Gott Library x Search Characters Feature of work A ADMIN BARRIERS Expand All Collapse All DESIGN ELECTRICAL i EXCAVATION MECHANICAL MOBILIZE PLUMBING STL STEEL Record 1 of 12 Cancel 2 43 Quality Control System Copy
207. l information on the particular 2 46 Quality Control System subject It also contains a section on HTRW Construction codes As these are selected you may modify or delete individual checks in a particular contract or from your Contractor Library 3 Phase Inspections h ie ia n 8 i 81 01 GENERAL REQUIREMENTS SITE WORE 03 CONCRETE 04 5 05 METALS WOOD AND PLASTICS 07 THERMAL AND MOISTURE PROTECTION 08 DOORS WINDOWS AND GLAZING 09 FINISHES SPECIALTIES 11 EQUIPMENT 12 FURNISHINGS 13 SPECIAL CONSTRUCTION 14 CONVEYING SYSTEMS 15 MECHANICAL 16 ELECTRICAL 17 SPECIAL OCCUPANCIES OR PROJECTS gt Close 150010 SYSTEM UNITARY 180020M ACCESS FLOORING SYSTEM 180030M ACOUSTICAL TREATMENT CEILINGS 180040M ADMINISTRATION amp MOBILIZATION 180050M ARCHITECTURAL FURNISHINGS INT JE 180070M ASPHALT BITUMINOUS PAVING 180080M ARCHITECTURAL BUILDER S HARD WAF 180090M BUILDING INSULATION RIGID BATT 180100 CAISSONS amp PILING 180110M CARPENTRY FINISH 180140M CAULKING AND SEALANTS 180150M CENTRAL REFRIGERATION SYSTEM 180155M COMMISSIONING HVAC SYSTEMS 180180M COMMUNICATION SYSTEM PRE WIRE 180190 CONCRETE CURBS GUTTERS AND SID v 180200M CONCRETE CASTIN PACE PRETE 180220M CONTRACT MODIFICATION ADMIMN CHE 180230 DAMPRODFING AVATERPR OFING
208. lay Items Display Remarks Record 1 of 2 At the bottom of each screen you have the option to Display either the Item Numbers or the Remarks associated with each of the Transmittals 4 30 Quality Control System Completed Transmittals Transmittals that have been returned by the Government and acknowledged as received by the Contractor are reflected on this screen The date field is to indicate the completed transmittal was received by the Contractor OCS Contract Menu 0008433 W917ER 04 D 0006 0004 OHD verhead Cover Sys 004 GRN Master x File Options Help E Home Administration Quality Control Submittals Import part Overview Reports submittals Transmittal Log Main LL Specification Sections 2 a2ubimital riegister Submittal Register Prepare Transmittals Transmittals in Review Returned from Goverment Completed Transmittals Transmittal Log Transmittal Submittal Items Contractor Govermment Contractor a Number included on Transmittal Frepared Hecerved Hecerved 01015 3 zn 11 08 2008 12 15 2005 2 08 2005 I 01015 4 10 12 15 2005 0121022006 01 13 2006 01015 5 31 12 07 2005 12 28 2005 01 04 2006 010155 4 12 09 2005 12 16 2005 02 08 2006 01 04 2006 01015 7 1 12 09 2005 12 16 2005 12 30 2005 01 04 2006 01015 8 1221322005 12 28 20 017052006 012042006 01015 10 2 11 01 25 2006 1430 20056 0271022006 0220822006 0101
209. leted Is lx Quality Control System Page 2 56 d Enter the Hazard and Recommended Controls for the Hazard using the fields provided Hazard Editor Close Principal Step O ZE lt gt Edit Recommended Controls Use of Back Supports Review techniques that should be used for lifting loads to Use two people whenever possible or feasible e Repeat this process for each Hazard f Sample AHA s courtesy of Gulf Region Division can be found at the following website 20 20 nalyses 20 AHAs Equipment Your list of equipment should be all inclusive pertaining to the Feature of Work and the hazards that might be associated with it You can enter the equipment directly on this screen or use the Edit button for a larger screen and font size should you desire it E Copy Hazard Close Principal Steps Equipment Inspections Training gt Edit Equipment to be used h Excavator 2 Shovels 3 LEL O2 potential 4 Sound Level Meter to read dBA scale Weave Hazard Analysis Equipment to be used d Steel toes work boots 3 LEL O2 potential 4 Sound Level Meter to read dBA scale P P E includes d Steel toes work boots e Leather Gloves 2 57 Quality Control System Inspections Identify the inspections you will perform to ensure avoidance of hazards or accidents As wit
210. light the first selection Weather to begin preparing the QC Daily Report QCR The screen will change and provide the fields for the weather information Iraq Construction QC Report Nur ser 732 10 15 2007 Monday 10 Report Close QC Report Weather Weather Caused No Delay Of Aarratnzoc Iraq Construction QC Report Number 732 10 15 2007 Monday inl xl 5j E QC Report Close QC Report Weather Weather Weather Caused No Delay QC Narratives INSPECTORS QUALI CONTROL REPORT QCR O Written Today DAILY LOG OF COMSTRUCTION MILITARY Punch List Items QC Report 32 10 15 2007 Monday 0 of O Corrected Today QC Requirements 0 Completed Today S w ther C d No Del Prep Initial Inspections Weather EE D Prep 0 Initial Today Minimum 10 m Activities Started Finished Temperature 0 Started 0 Finished Today Maximum 35 EE Contractor s on Site 2 24 Hour Precipitation 5 MM 0 Started 0 Finished Today Ew Labor Equipment Hours Surface Wind 5 D Labor 0 Equipment Hours Accident Reporting D Accidents Today QC Report Completed 1 The Report Number and Date are automatically reflected based upon the date just selected The report number reflects the day of the contract from the Construction Start Date of the contract The Construction Start Date must be entered in RMS before you will be able to create
211. ll be paid if a late payment takes place The PPA certificate can be printed directly from the QCS program Progress Payment are located under the heading Administration from the Contract Menu 0 5 Contract Menu 20008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 GRN Master ml x File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Administration Progress Payments Contract Description View Find Action ltems z F 1 12 13 2005 12 13 2005 9 461 605 00 9 461 605 00 18 988 524 75 Prime Contractor 2 12 14 2005 02 01 2006 343848300 1290108800 12 25603360 Subcontractors 3 02 02 2006 03 03 2006 4281750455 1571859256 31493266293 4 04 02 2006 04 30 2006 457412844 42039272100 41937308495 5 05 01 2006 05 31 2006 4 528 834 0 Correspondence 06 01 2006 06 30 2006 4 576 241 0 MMC 7 07 01 2006 07 31 2005 4 299 449 eT 8 08 01 2006 08 31 2006 5 718 046 3 09 01 2006 03 30 2006 6 457 344 10 10 01 2006 10 31 2006 4 612 795 6 Progress Payments Or Pay Request No 11 Not Completed Prepare Pay Mo 11 E 6 3 Quality Control System FAR Requirements for Prompt Payment designated billing office is defined as the office or person designated in the contract to first receive the contractor s invoice or request for payment In most cases this will be the Are
212. ll or alternatively use the lookup and make a Esse wu o TE selection from the list that is embedded within the QCS CONCRETE program from the Contractor Library as previously DEMODE discussed DESIGN ELECTRICAL You also enter the anticipated days after the Preparatory ue EXCAVATION Inspection that the Initial Inspection will be scheduled E MOBILIZE Repeat this process for all Features of Work that are PLUMBING listed in the Contractor Quality Control Plan zs UTILITIES 2 32 Quality Control System Features of Work from the Contractor Library In order to facilitate adding and describing Features of Work only one time you may enter them in the Contractor Library and then utilize them by using the lookup on all of your QCS contracts Quality Control System FFF Field Office Site ID DS4S5CREC joj x File Options Help Home Contractor Library Government Library E Overview Reports Eit Contractor Library Feature Types QCS Site Description E x Ned dicic Rind 5 Feature of Work Contractor Staff Feature Types CONCRETE DESIGN ELECTRICAL EQUIPMENT MECHANICAL MOBILIZE 3 Phase Inspections Hazard Analysis UTILITIES Add Feature w Work Select the Add button and enter your desired Feature of Work to be included in your Libra ry Feature of Work Excavation rl 2 33 Quality Control S
213. lso used on the DD 2626 Contractor Evaluation form in CCASS 3 Contractor Short Name Enter an abbreviated name of the Prime Contractor This is used for simple reports and screens throughout the QCS and RMS programs 4 Contractor Name Enter the Contractor s full name as you want it to appear on various QCS and RMS reports and contract documents 5 NAICS Code Enter the Contractor s NAICS code A sample NAICS code is 236220 Commercial and Institutional Building Construction This number is required to be used on the CCASS Contractor Evaluation Form DD Form 2626 6 Office to receive payments This will be completed automatically by the Government RMS 7 Contractor Representative to Review Contractor Evaluation DD2626 Enter the name and email address of this Contractor representative The name entered here will have access to and responsibility for responding to evaluation criteria entered by the Government in the CCASS database This new feature of RMS QCS allows the construction evaluation to put directly into CCASS electronically from RMS Additional information can be obtained from the ACASS CCASS User Manual at the following website CPARS http www cpars navy mil This will allow the Assessing Official Evaluator once notified that the evaluation is copied to CCASS to login to CCASS and continue processing the evaluation to the Contractor Representative What is CCASS anyway 2 12
214. mally verify that this is accomplished for selected or high interest items This is usually accomplished at the end of the contract or when a portion of the contract is turned over to the Occupant Iraq Construction QC Report Number 732 10 15 2007 Monday E iol x al QC Report Close QC Report QC Requirements gi X Add E dit Delete Find QC Tests User Schools Installed Property Transfer Property Weather Weather Caused No Delay QC Narratives 2 Written Toda ian Description Completed Punch List Items umet 1 of 2 Corrected Today 00001 QC Requirements 2 Completed Today Prep Initial Inspections 0 Prep 0 Initial Today Close Activities Started Finished D Started 0 Finished Today Installed Ma Location Bewer PE Section 02531 Unit Type H Paragraph Unit Cost 750 00 Performed by Dsmasis Inc QC Report Completed Required For Activity N20g2040 Relocate Utiities 08 Activity Start Date 1270672006 Reguirement Lag Lead 7 days Aequirement Meedaed by 1 29 2006 Description ID Manufacturer Model Seral Number Contractor s on Site 0 Started 0 Finished Today Labor Equipment Hours D Labor 0 Equipment Hours Accident Reporting 0 Accidents Today When all information on the Installed Property has been provided and tx has been installed tx Kohler 4 s
215. ments will be offered here nonetheless A If the is generated as a result of a Subcontractor check the 2 23 Quality Control System appropriate box A lookup will then appear on which to select the particular Subcontractor UJ When the result of the RFI is anticipated to impact the cost or time growth of the contract you should advise the Government accordingly It may very well end up with no impact but it is important to give your opinion at the beginning of the process If the Government concurs they should issue a Request for Proposal Change Request to modify the contract Provide as much explanation of the RFI as you can This will usually expedite the response from the Government If you have a recommendation for the RFI to be resolved chances are it will make sense and the Government will consider it carefully You as the Contractor are typically in a better position to give an opinion on the impact of the as it is handled in different ways E As appropriate the attachment of drawings Excel spreadsheets and photos would be helpful to clarify your inquiry A word of caution here is needed WATCH THE SIZE of your photographs Reduce them in size to less than about 150kb if at all possible 2 24 Quality Control System Example of the Process An RFI is prepared as above Check the Completed box when done and it will become READ ONLY gray Reques
216. n These are Prepared Transmittals that have been completed by the Contractor and sent to the Government for review and or information Returned from Government Definition These are Prepared Transmittals that have been sent to the Government and the Government has taken approval disapproval acknowledgement action on it and returned it to the Contractor 4 21 Quality Control System Completed Transmittals Definition e These are transmittals that have been returned by the Government and acknowledged as received by the Contractor QCS Contract Menu 20008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 GRM Ma st ap ioj x File Options Help Home Administration Quality Control Submittals Import part Overview Reports submittals Transmittal Log Register z Q Ej Specification Sections i Specification Sections View Find Eng 4025 submittal Register Prepare Transmittals Transmittals Review Returned fram Government Transmittals Transmittal Lo Tranemittal Submittal Items Contractor Government Governme Contractor Number included on Transmittal Frepared Hecerved Heturned Hecerved 01015 3 11 08 2005 12 16 2005 02 08 2008 02 09 2006 01015 4 10 12 02 2008 12 16 2008 012102200 01 13 2006 01015 5 3l 122072005 12 0722005 12 26 7200 01 04 2006 01015 6 4 12 03 2005 12 16 2005 02 08 2008 0
217. n NAICS Cade 237990 Office to receive payments Pay Activities Progress Payments Contractor Representative to Review Contractor Evaluation DD 2626 Name Claude Email colsen perini com Contractor Information 1 Responsibility Code This code must match the Contractor s scheduling package if one is being used It must be PRIM and cannot be assigned to any other subcontractor for this contract An alpha numeric identifier is almost always used within a commercial scheduling package such as Primavera and can easily be imported into the QCS program Be sure to advise your P3 scheduler of the Prime Contractor responsibility code of PRIM DUNS No Enter the nine digit or thirteen digit Contractor CEC number DUNS or DUNS 4 as it appears on the Contractor s proposal or contract award letter A sample CEC number is 03 807 4381 FAR 52 204 4 Contractor Establishment Code The CEC is a 9 digit code assigned to a Contractor that contract with a Federal executive agency The CEC system is a contractor identification coding system that is currently the Dun and Bradstreet Data Universal Numbering System DUNS The CEC 2 11 Quality Control System system is distinct from the Federal Identification Numbering TIN system The Government will obtain a CEC for any awardee that does not have or does not know its CEC The CEC number should be found on the executed SF 1422 in block 14 It is a
218. ncorporated into the design of a facility These are typically those pieces of equipment that may require maintenance have serial numbers and can be accounted for individually It is the Designer that specifies the equipment based upon Design guidance provided by the Government Design or Using Agency These items are given the prefix IP and take the form of IP for numbering and tracking purposes As the Installed Property arrives at the jobsite it is compared to the approved Shop Drawings for conformance to the contract the serial number and other information is recorded and reported within the Daily QCR OCS Contract Menu 0008433 W SIZER 04 D 008 0004 Overhead Cover Sys 004 GREN Master ioj x File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Quality Control QC Requirements x 75 Alters d 5 All Item gt QC Daily Reports Add iL QC Summa EE laa Semak Installed Property 1 Transfer Property seci gt um Features af Work ERIS 02531 IP 00001 Sewer Pit Kohler 4 sewage injection pump 750 00 3 Phase Inspections Hazard Analysis Requirements Equipment Checks Exposure Hours Installed Location Sewer Pit 0253 Unit Type 5 AC Installed Property ojx E Close Activity Schedule Section 0253 Feature Schedulg Paragraph Unit Cost 750 00
219. ng Therefore you may see screens such as these Import from Network Analysis System SDEF X What would you like to import Note The Fay Activity module is currently assigned to contractor site Payroll Office As aresultyau will not be able to impor activity changes Features import Activity Features The Feature module is currently assigned ta contractor site Payrall Office As a result you will nat be able to import the features Activity Schedule Scheduled Actual start amp finish dates Pay Requeston Activities The Progress Payments module is currently assigned to contractor site Pavroll Office As a result vou will nat be able to import the Pay Activities 7 24 Quality Control System Locate the SDEF file Locate and highlight the SDEF file generated in your scheduling program l e P3 using the WindowsQ explorer Press the Import NAS SDEF button Import from Network Analysis System SDEF Select Standard Data Exchange Format amp file to Import fee C AMS Files SDEF Files lt lt Back Import MAS SDEF The program will load the selected SDEF file and provide a window wherein you confirm you have selected the desired contract to import Progress Indicator Loading SDEF File Bas 7 25 Quality Control System Confirm proper contract has been selected Confirm the proper contract is indi
220. nical SUD 6 1 46 CHAPTER 2 AND QUALITY CONTROL 2 2 1 2 2 1 What you will learn from this Chapter eesseeesssoeessocessoccessoceescccessceessoceessocessoocessccesssceessocesssceessoeeesseeessoesss 2 1 Required Administrative 2 22 0222 2 22022 2 0 0 00 000000000000 nnns sees ee eene nennen nnns assesses 2 1 Required QA Data 2 1 Correspondence 2 1 Request for Information MATRE 2 1 Contractor Quality Control Planning ssesssesscesocesoesscesccesoeesoessoesscesocesoessoesscesocesocesoesseesocesoessoesscesscesoesoee 2 2 eA A E 2 2 dies c 2 2 Construction Quality Management Training for Contractors esses 2 3 Certificate Sample Corps of 2 22200 0 0 0 010 01 00000000 eene nennen 2 5 Certificate Sample NAVY 2 6 Contractor Quality Control Pais n eiie MM 2 7 QC Contractor Quality Control Module 2 2 8 Elements of Quality Control within 2 8 Why should the Contractor use 52 2 2222 11
221. no headings are entered you will see a message letting you know that such are not entered in the District Library A narrative is a paragraph or Memo field for each individual narrative QCS can accept an unlimited number of narratives for a particular day The paragraphs may contain your observations and comments such as Verbal Instructions given by the Government Activities in Progress and so forth The information is simple text and it may be spell checked and imported or exported to from other Word Processing programs The data cannot be directly sorted compared or extracted to a database you would use another software package for this Keep in mind that your report content should be a record of facts and you should avoid personal opinions whenever possible 3 7 Quality Control System When you hit the Add button your Search Characters choices from the popup menu will be to either add a narrative manually or to Narrative Tile n How did Security lesues affect the jobsite activities copy from a previous report day or Shift How many manhours were lost due ta threats or security issues What work activities were being performed General Remarks Selecting the Add a Narrative Manually Verbal Instructions Recenved from the Government today provides th iS looku of Narrative Types What Contractors 5ubcantractors were on the Jobsite Today TIN What Equipment was being used within the prog r
222. nsert Heading for 222 4 7 List All Items Submitted 2 Concrete Mixers Item 4 Conveying Equipment ltem 11 Hat eather Placing ltem 13 Uniformity of Concrete Mixing 7 Concrete Construction Inspector Item 9 Curing and Protection Item 15 Tests and Inspections Item 10 Cold Weather Placing Item 11 Hot Wreather Placing Item 13 Uniformity of Concrete Mising Item 15 Tests and Inspections Item 1 Impervious Sheet Curing Materials Item 24 Aggregates ltem 24 Aggregates Item 17 Impervious Sheet Curing Materials gt gt 4 26 Quality Control System Transmittal No 01525 7 New Transmittal x Clase Date Prepared 11 05 2006 z Completed Ready to send to Government Date Hecerved by Government Review E Date Returned To Primary Contractor Ho of mes Reviewer Copies el 4 lation nra RN Send Transmittal Review Office Portland District Eng Const Submittal Items Included on this Tran mn E dit k8 Confined Space Entry Permit Remove Remarks to Government Goverment Remarks C Edit Remarks from Contractor to Government F No of Copies Indicate the number of copies you are providing to the Government for this Transmittal G Classification This column advises that the Submittal Item is labeled For Information
223. ntative Once your type of check has been decided upon you enter the comment in the memo field Add Specific Inspection Check x Check Type Preparatory Repetitive Deficiencies Three Phase Inspection Check E dit Concrete is sometimes placed when temperatures are below 32 deg above 100 deg without proper procedures being used Close the window when completed and you will then see where the check appears in the hierarchy of the 3 Phase Inspection process CONCRETE 3 Phase Inspections gi E Add E dit Delete Close Fl Preparatory pu E3 Drawings Specification Repetitive Deficiencies 0 4p 0 00001 Concrete sometimes placed when temperatures are below 32 deg F or above 100 deg F 5 of Inspection Check Job Site Safety GA Evaluation H E Initial H E Final Follow up Expand Collapse All FFeparafary Repetitive Deficiencies Concrete i sometimes placed when temperatures below 32 deg F or above 100 deg without proper procedures being used 2 38 Quality Control System Example of Adding Signature Blocks in Library As an example of what be done in this area let s assume we would like to add a place on each control worksheet that can be endorsed following the meeting You would want to do this at the library level for two basic reasons 1 If you put them in your Contractor Library they can then be used on ALL of your contrac
224. ntract Adding New Contract d Adding New Contract to QCS amp t from SFTP Use this option if AMS LCS fes uploaded a file to the AMS center SFTP server for adding contract to Use this og fon if vau have received a from AMSZOCS adding new contract Impart fram File to vo IFAMSZOCS have not uploaded ar sent you file you must give them your 5 Site and then request that they send vou an export X Cancel E Request Export File 1 29 Quality Control System This message will appear at this point in the process Export Request G Request Expor for adding contract If this 15 the first QCS site to add this contract You need to request the Government assign your 005 Site ID WCG 3RHJ az the Master 0 5 site for this contract and export a contract file from AMS If this contract has been added to a Master QCS site You need to request the Contractor Master GCS site add your site ID 3 WCG 3RHJ to the list of QCS sites for this contract and export a contract file to you You will need to follow the directions on this screen to add the contract to your QCS program 1 30 Quality Control System Adding a Remote QCS Site If you will be using remote sites for management of QCS the remote site must be recognized by the Master QCS site and assignments delegated to each remote site as appropriate Following the installation of the QCS prog
225. omplete During our review of FIO submittals 1096 of all FIO submitted for a project we should not expect to see a lesser detailed submittal nor should we accept a lesser detailed submittal Emmanuel J Molina CESPL CO CS 4 5 Quality Control System Specsintact Specifications Kept Intact Specification Production System The National Aeronautics and Space Administration NASA developed this program over a period of years by the Construction Criteria Base CCB system which was developed by the National Institute of Building Sciences NIBS by the cooperative efforts of the military services and by the Internet The use of SpecsIntact in both Military and Civil construction contracts is mandatory as established within Engineering Regulation ER 1110 2 1201 and 1110 Memorandum of 14 April 1997 for all FYOO and future projects This policy has been incorporated into ER 1110 345 700 Drawings Design Analysis and Specifications For those that may need assistance with Specsintact the Kennedy Space Center KSC maintains a web site at URL http si ksc nasa gov specsintact to accept user feedback and to provide access to the latest software releases the on line User Guide and other current news The Corps of Engineers uses a section numbering system based on the CSI MasterFormat and uses a uniform section format based on the CSI Manual of Practice and the Specslntact system The Corps of Enginee
226. on Submittals and transmittals for our contracts and provides instructions for utilizing the associated Submittal related modules of the QCS program Reference Documents 1 Engineer Regulation ER 415 1 10 Contractor Submittal Procedures http www usace army mil publications eng regs er4 15 1 10 toc htm 2 Engineer Regulation ER 1180 1 6 Construction Quality Management http www usace army mil publications eng regs er1 180 1 6 toc htm 3 Guide Specification UFGS 01 33 00 Submittal Procedures www wbdg org ccb DOD UFGS UFGS 2001 2033 2000 pdf Submittals are a Contract Requirement The Contractor is required to furnish a specified quality of construction including materials and equipment to be incorporated in the work Control of the quality of materials and equipment require timely review testing or other evaluation All required submittals must be made in time to allow for evaluation approval procurement and delivery prior to the preparatory control phase and before the item is needed in the construction process The primary responsibility for the overall management and control of contractor submittals lies with the Prime Contractor Monitoring of the Contractor s quality management control to assure that the submittals are timely appropriately certified and in compliance with the contract is the responsibility of the Government TEAMWORK While the submittal process can be time consuming for both Contractor and Gove
227. ontract from file Select file ta Import fram ICATEMPARMS P DD8433 0 X Cancel QCS will then import the file Progress Indicator EE Importing RMS Export to QCS fC Processing Master Work Check records TTT TT TT TT TT 3214 records to process 1 28 Quality Control System When the import is complete the program will automatically open the contract to the QCS Contract Menu Administration screen as shown below An exception to this opening screen would be if the Government had already responded to RFI and this is the first setup you will be taken to the Import Export screen to login the RFP s O xl QCS Contract Menu P0008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 ter File Options Help Home Administration Quality Control Submittals Import E port E Overview Reports Contract Description Action Items Prime Contractor Subcontractors Correspondence Request for Information Pay Activities Progress Payments Request Export File for Adding Contract As above when you push the Add button on the main menu select Request Export File if you have not yet been provided one by the Government or the Master QCS Site The next screen will provide instructions on getting the export file In either of the cases you will need to have your site registered to be able to import Add a co
228. or Teram Tech ira Bub Con reci or LAG Amm Copa Sub Con rac or US Amy Corps of Engine ers ponti ms nl 2 denn Corpora en ot See ey CHC Cuertusd Cres er i y a d Pram igre Ln Ten Prec Cornea US Amy Corps of Engine ers Baiti Apii tin Sof bina er 3 1 Quality Control System What you will learn from this Chapter Quality Control Report and QCS QC Report Date Weather QC Narratives Punch List Items Listed by QC Punch List Items Listed by QA User Schooling QC Testing Transfer Property Installed Property Prep Initial Inspections Activities Started Finish Contractor s on Site Labor Equipment Hours Accident Reporting 3 2 Quality Control System Contractor Quality Control Daily Report Overview es his chapter furnishes information on the Contractor Quality Control Report and provides instructions for utilizing the Quality Control Report modules of the QCS program As a contract progresses daily reports are made by both the contractor and the government These reports include activities started and completed inspections made QC requirements met problems encountered and a variety of other information The Daily QC Report provides a place to enter all that data Obtaining quality construction is a combined responsibility of the construction contractor and the
229. or the Designer accomplishes some of this preliminary planning long before the contractor is aware that a potential contract even exists This includes among many other things what QCS and RMS refers to a QC Requirements Each of these requirements is tracked by specific number and is assigned linked to a contractor pay activity by the construction contractor Other items that the 2 10 Quality Control System Contractor must enter prior to making his daily reports include his staffing intentions his subcontractors and the definable features of work he will use to manage the inspection process Prime Contractor Data The Prime Contractor window is comprised of four 4 tab entry screens located under Administration from the QCS Contract Menu Data is entered into each tab separately beginning with the Contractor Information tab Home Administration Quality Control Administration Prime Contractor OCS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004 GRN Master x Import E port Overview Reports File Options Help Contract Description ractor Information Contractor Address Management ork Days Bond Co SBA Action Items Prime Contractor ibili FRIM Prime Contractc Responsibility Code PRM Subcontractors DUNS No 0063956434 Contractor Short M ame Perini Corp Correspondence Contractor Hame Perini Corporation Request for Informatio
230. ormation 2 ANN 1 04 06 a EN 03 02 Activities p 77777839848 Progress Payments 00 Letter H 0049 HFP F Letter Dated 09 03 2007 Completed Ready to send to Government v Does letter 0049 require an answer Answer Due 0971 2 2007 0049 Brief Summary Please confirm that new site disposal area is okay to use immediately There is a trailer on the site that does not have a name on it therefore please have it removed D Edit 0049 Answers the following letters D Attachments from Contractor 2 Select View 06 2006 C 0008 Potential Impact 2 21 Quality Control System Requests for Information RFPs During the course of the contract it is often necessary to obtain clarification guidance or interpretation on certain aspects of the contract This can include the written documents specifications plans contract drawings or interpretation and application of the contract as a whole Yes you can still use the traditional formal method of creating letters and waiting for the Government to respond to your query Or you can utilize QCS to handle the transfer of information between you and the Government The Request for Information RFI module in QCS and RMS allows the contractor to request clarification of contract information thru the RMS QCS interface The RFI is transmitted between RMS and 5 using the import expor
231. orrected try this option again Contract ID number the following message may appear Des QCS 0010214 RMS Export Dest was not OCS 0 5_ 0010214_0 5 OCS E Only a FULL Export can start a new system QCs 0010214 QCS Rx OCS Only a FULL Export can start a new system QCS 0010214 QCS Rx OCS E Only a FULL Export can start a new system 0 5_ 0010214_0 5 OCS E Only a FULL Export can start a new system QCs P0010214 QCS R OCS E Only a FULL Export can start a new system RM S_P001 021 40 MS B Your Site ID DS4S CRKEC is not shown as having acces Quality Control System Or you may see one of these messages Export File Not Found If this is the first QCS site to add this contract Y ou need to request the Government assign your QCS Site ID SITE ID as the Master QCS site for this contract and export a contract file from RMS If this contract has been added to a Master QCS site Y ou need to request the Contractor Master QCS site add your site ID SITE ID to the list of QCS sites for this contract and export a contract file to you Page 1 25 QCS Secure File Transfer 1 26 Quality Control System Import from RMS into QCS by Exported File The procedure for adding a contract via an Import file is very similar to using the SFTP server The first step is to push the Add button on the Home menu Quality Control System Fred Lar sp
232. ote Site Export File for GCS Read Only Mode Export File for QCS Training Mode Gay um Export ta AMS Center SFTP repository for electronic download into OCS rou should inform other sites when your upload has completed Export Notes Edit C5 Read Only 2 Training Access Code Important Information ioj Send export natif 1 Add E Mail Address IMPORTANT INFORMATION Edit he ns AEGUTIAE E WO order fo add 7 Delete On of TENG Contract fo GOS Contract ID 547000193 OCS Access Code YBAIJS ING Pririt 1 46 Quality Control System Technical Support Your Government Quality Assurance representative should be available to answer any questions you have regarding the QCS program In addition there is an RMS Support group that may also be of some benefit You may email your questions problems to RMSSupport usace army mil There may be however a few days between the time your message is sent and a reply is received You may also call the RMS Center at 760 247 0217 0730 1600 Monday Friday Pacific Standard Time Onsite QCS Training is available for contractors for a fee from the RMS Center or from a Contractor that works with the RMS Center Occasionally the Government will coordinate training and arrange for RMS QAS QCS training all within the same time period to save and or share costs for the training Feel free to contact the RM
233. ount and be grouped by CLIN Sum of all CLIN s equals contract amount 6 2 2 Payment requests all payment requests shall be prepared using QCS Payment requests shall be submitted monthly after the coordination meeting 6 3 Quality Control CQC Plan to be submitted in QCS within 7 Calendar Days of Acceptance 6 3 1 Daily CQC reports to be prepared and submitted via QCS 6 3 2 Deficiency Tracking numerically tracked and reported using QCS 6 3 3 Three Phase Control Meetings maintained scheduled and reported in QCS Page 8 2 Quality Control System 3 3 2 7 Bid Item All activities shall be identified by the Bid Item CLIN to which the activity belongs 3 3 2 4 Responsibility All activities shall be identified by the part responsible to perform the work Responsibility will be identified with a responsibility code 3 2 Basis For Payment 3 3 2 1 Activity Durations are those that allow progress of activities to be accurately determined monthly 30 days 3 4 1 Preliminary Project Schedule submitted within 20 days of NTP 3 4 2 Initial Project Schedule submitted within 40 days of NTP 3 5 4 Schedule Reports Specified reports to be submitted at least monthly 3 2 CQC plan furnished for review NLT 14 days after receipt of notice to proceed 3 2 2 Acceptance of plan required before the start of construction 3 9 Documentation contractor shall maintain curren
234. ovide supplementary schedule or schedules in chart form to demonstrate how the approved rate of progress will be regained 3 Remedy for lack of compliance e Determination may be made by the Government that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract e Failure to comply may result in termination Gantt Chart The bar chart often called the Gantt Chart is a scheduling device that looks like what its name implies a chart of bars plotted along a time scale ET The bars are used to represent individual items of work electrical interior plumbing foundations excavating etc and are plotted to a specific time scale The left end of the bar is placed at the starting point in time of the item of work and the right end shows the completion time of the item of work it represents Even today it is the most widely used of all scheduling devices and may be quite satisfactory for some of our simpler contracts The bar chart however has a distinct disadvantage on our major construction contracts They neglect to indicate the relationship between the various items of work This limits their ability to identify possible problems areas or any impact that may have already occurred on the items As contracts become more complex and critical we need to use a more effective scheduling tool such as the CPM or NAS 5 6 Quali
235. p is put in the program as an additional safety feature to help avoid clobbering your data with the wrong activity schedule Close the screen when you have completed the action and the program will process the activity changes import Progress Indicator SDEF Processing Comparison Results ha 7 28 Quality Control System 9 5 Contract Menu P0008439 W912ER 04 D 0008 0003 ME Overhead Cover System GRC Master Joj File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Import Export NAS GDEF RMS acs Import from Network Analysis System Excel Template NAS SDEF Imported Changes Requiring Contractor Acceptance Last Import 17 06 2006 Data Date 10 31 2006 The bottom of the window will indicate the Last Import date and the Data Date of the last import 7 29 Quality Control System Verify that activities have been imported and are balanced You may then go to Administration and Pay Activities to view your import OCS Contract Menu 620001937 W9127N 05 C 0025 Bonneville amp VES Modifications File Options Help Home iBl x Quality Control Submittals Import E part Overview Reports Administration Administration Pay Activities gi X Contract Description Add ed iss Rm Action Items Activities CLINS Activity a Prime Contractor NNNM Ama
236. pically specified to be a twelve month period beginning from acceptance of the facility Warranty items are entered into the Government System RMS as they are reported by the facility occupant or are discovered during various Post Completion Inspections by the Government The comments actions are then exported to the Contractor as a normal export OCS Contract Menu P0008433 WS912ER 04 D 0008 0004 Overhead Cover Sys 004 GRN Master E x File Help Home Administration Quality Control Submittals Import E port Overview Reports Quality Control Warranty Items QC Daily Reports QC Summa d Correction Corrector Features of ork WI OOO01 Welding Failure 3 Phase Inspections Hazard Analysis _ warranty Item 1 3 QC Requirements Equipment Checks Close Exposure Hours 2 7 Warranty Item H 1 0000 Location Activity Schedule Description Welding Failure Feature Schedule Date Reported by Owner 1070972007 m Date Contractor Notified Sli m Warranty Items dm Date L arrected Scheduled 10 19 2007 24 Date L arrected Actual 10 15 2007 Government Remarks View Northeast comer panel support is hanging in the The weld broke Please fis ASAF EE Contractor Remarks Weld is repaired just happened that our welder was picking up his equipment onsite today Edit 2 66 Quality Control System The contractor will be tasked to inves
237. pres give Strength Test for Concrete 03300 CT O0002 sagen Air Content Testing 03300 00003 Footings Slump Test for Concrete 03300 00005 O005Footings 3 18 06 0005 Compressive Strength for Concrete Molde 03300 00006 3 18 06 0004 Compressive Strength Far Concrete at plac 03300 00011 0004 20 06 0004 Compressive strength test for pedistalls D9 03300 00013 Sidewalks 222 06 EMTA 0004 Molded 4 compressive strenght te 03300 00015 pedistalls 323 06 0005 Molded compressive strength samples for 03300 CT O0017 Footings 24 06 O004 Molded compressive strength samples for E 03300 00019 Pedestals 225 06 EMTA 0004 Molded compressive Strength sar 03300 00021 sidewalks 326 06 7 Co 0005 Molded compressive strenght samp Description Section 03300 Paragraph 1 4 3 15 06 0005 Compressive Strength Test Far Concrete Minimum of 27 5 MPa at 29 days gt 3 15 UB 0005 Test was for concrete place at footing Gridline 42 to Received 10 trucks of concrete 5 Cylinders were molded fram concrete from load number 4 The cylinder breaks will be as follows 1 200 days and 200 28 days Test result of 3 day break was 2276 PSI 7 day break was 3088 PSI 14 day break 3555 PS 28 day 2 61 Quality Control System Quality Control Tests Quality Control Tests are defined in the Contract and are based on engineering and construction judgment as to the type and n
238. proper contour lines or stations and that these have been coordinated with your excavation activities Preparatory Repetitive deficiencies The repetitive deficiencies that you or your company have experience in the past are a good thing to include so you will recognize that they may become an issue and remind your staff to pay particular attention to some detail or practice These items can come from your records of previous contracts or even magazine articles you may come across Preparatory Inspection Check Here is where you might wish to remind your QC staff and other trades to LOOK inspect a particular item before proceeding with the next phase of the construction process For example for concrete formwork you might enter a comment to inspection of forms will be necessary to verify that they are properly constructed and provide adequate clearance for reinforcing steel prior to placement of concrete Preparatory Job Site Safety Safety is always important and there are many things that can be entered here Such things as reminding workers to ensure proper Personal Protective Equipment PPE is available and should be used You might wish to specifically point out items to check on scaffolding as it is erected or being erected Or verify that proper tie off measures are being used by roofers and so forth Preparatory QA Evaluation This is an area for the Government Quality Assurance Representative Government
239. r for the days of the week the Contractor will NORMALLY be performing work on the jobsite An empty or light gray check indicates a For example the work days used should match the workweek used with the NAS CPM Bond Co SBA Most contracts in Iraq GRD do not require a Surety However in those isolated cases that do require performance and or payment bonds this screen must be completed accordingly FAR Part 28 1 includes the requirements and FAR Clause 52 228 may be included within the contract Consent of Surety is applicable is necessary for contract Modifications exceeding certain dollar limits OCS Contract Menu 0008433 W S1I2ER 04 D 008 0004 Overhead Cover Sys 004 GREN aster E x File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Administration Prime Contractor Contract Description Contractor Information ContractorAddress Management wiork Days Bond Co SBA Actian Items Bond ot Required Bonding Company PF Prime Contractor Subcontractors Bond Address Phone Correspondence Request for Information Pay Activities Progress Payments 1 Bond Number Enter the Bond Number as it appears on the contract Notice to Proceed letter or other document 2 Bonding Company Enter the name of the Bonding agency as it appears on the contract Notice to Proceed letter or other documen
240. ram each site receives a unique QCS Site ID It is this number and title that must be provided to the Master QCS Site QCS Sites are entered added from the Import Export screen as shown below If QCS will be used at remote sites check the box here OCS Contract Menu P0010213 W912F 04 D 0008 0006 DOS Overhead Coverage Systems Bas ah ioj xi File Options Help Home Administration Quality antral Submittals Import E part Overview Reports Import Export QCS RHE 5 be used at a remote OCS site 965 OCS Contract Menu 20010213 W912ER 04 D 0006 0006 DOS Overhead Coverage Systems sasrah x File Hel Excel Template E EE Home Administration Quality Control Submittals Import E part NAS SDE Meme Overview Reports Import Export QCS RMS wil OCS be used at a remote OCS site OCS Sites Notes from GCS Sites OCS Excel Template NAS SDEF new button appears labeled S QCS Sites Push this button add sites xport to 0 Initially this screen will only list the QCS site of your computer i e FFF Field Office To add new sites push the Add button at the top of the next screen 1 31 Quality Control System QCS Sites i Add Remote OCS Sites Edit mEt Delete Modules Assigned OCS Master Site DS4
241. ransfer Property CLIN 0005 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION Completed LAYER GOVERNMENT FURNISHED MATERIAL ANACONDA PX WEST 4 FT X8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS TO 6 PSF TP 00006 Transfer Property CLIN 0012 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION Completed LAY ER GOV ERNMENT FURNISHED MATERIAL GFM ANACONDA INDOOR GYM EAST 4 FT X8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS TO 6 PSF TP 00010 Transfer Property CLIN 0006 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION Completed LAY ER GOV ERNMENT FURNISHED MATERIAL GFM MAREZ DFAC 4 FT X8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS TO 6 PSF TP 00016 Transfer Property CLIN 0009 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION Completed LAY ER GOV ERNMENT FURNISHED MATERIAL GFM SPEICHER VICTORY DFAC 4 FT X8 FT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT IS TO 6 PSF US 00001 User Schooling Provide 4 hour instruction on sew age ejection pumps and controls Completed QA QC PUNCH LIST Describe QC Punch List items issued Report QC and QA Punch List items corrected The following QC Punch List item was issued today Item No Location Description QC 00009 DFAC Remove and replace fill on north side as our subcontractor did not use w ater and it w as too dry to compact The following Punch List item was corrected today Item No Location Description QA 00001 DFAC 3 Rebar installed on
242. re going to use the Remote QCS feature it is very important that the QCS programs frequently exchange files with each other and RMS The reason for this is two fold First it helps to ensure data integrity between the two programs and secondly it is needed to maintain manageable file sizes for the exports and imports 1 38 Quality Control System Exchanging data frequently will ensure that each site is up to date with the most recent data If for some reason a site becomes inoperative then RMS can send a full overwrite file to get them back on track However if the last time an export was done to RMS QCS was over a week or two then you may have quite of bit of data entry to manually catch up with If all RMS QCS sites are exporting and importing frequently then it is very common for the file size to be less than 1 Megabyte in size If you are on a remote site that does not have DSL a file less than 1 megabyte in size will be very helpful If you have a site that is no longer being used then please remove it and then promptly do an export to your other sites and RMS Failing to remove a site that is no longer in use can result in data loss and a tremendous increase in the export file size An explanation of Site ID s and Titles The Site IDs are generated during the QCS Setup process A basic description of the overall process follows e When RMS begins to use a contract that has been designated to use QCS there is no Master QCS
243. red of Contractor or of a supplier installer or subcontractor through Contractor the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures acceptability of methods or personnel qualifications Confined space entry permits SD 08 Manufacturer s Instructions Preprinted material describing installation of a product system or material including special notices and Material Safety Data Sheets concerning impedances hazards and safety precautions SD 09 Manufacturer s Field Reports Documentation of the testing and verification actions taken by manufacturer s representative to confirm compliance with manufacturer s standards or instructions Factory test reports SD 10 z Operation and Maintenance Data Data that is furnished by the manufacturer or the system provider to the equipment operating and maintenance personnel This data is needed by operating and maintenance personnel for the safe and efficient operation maintenance and repair of the item SD 11 Closeout Submittals Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism 4 13 Quality Control System Approval Requirements Submittal Requirements Window Details for Submittal Item 8 Overhead Cover Sys 004 GRN Master E Close Section Title Steel Decks Item No 5 2j Ho It inti Steel S
244. reeman Site ID PKKASRS4 Oj x File Options Help Home Contractor Library Government Library Overview Reports Exit Contractor Library 3 Phase Inspections y QCS Site Description Edit E Contractor Staff Feature of Work Number of Number of Feature Types Preparatory Checks Initial Checks Check 0 0 CONCRETE 3 Phase Inspections Hazard Analysis 3 You should then see the following entry screen From this screen you would select the ADD button after you highlight the phase you want i e Preparatory CONCRETE 3 Phase Inspections Bl x E Ti Add Edit Delete Close E H E Initial H E Final Follow up Expand All Collapse All 2 40 Quality Control System 4 The first choice listed after selecting ADD is to Manually Add Inspection Check When the next window pops up use the drop down menu to select Preparatory QA Evaluation If you use the suggested cut and paste entry presented earlier and paste it in the memo field your screen will look as follows you can then tailor it to anything you desire Add Specific Inspection Check X Check Type Preparatory Evaluation Three Phase Inspection Check Attendees Edit Contractor Quality Control Representative Date Government Quality Assurance Representative 5 Close that window and you will o
245. reen Budget Summary 5 00 Resource Cost Acct Categor 0510001 OE al Total Units Total Cost rits perdat UE essem DOM pw re ut Res LagiDuraton Momo Mode Lemplete Expended Dm 50 0 Budgeted amount 0 00 esses ur nnn 2200 00 Planned un MM un MM 0 00 Eamedvalue Dum 0 00 Actual to date Ur ne 2115008 21130 00 To complete ae eaa 330 00 At completan Ur nnn Ur 23900 00 Variance 0 00 0 00 0 00 0 00 7 1 Quality Control System Chapter 7 Exchanging Data 0 SS eee Overview lt he QCS program allows the contractor to exchange data electronically with the government pps remote QCS Sites There are two general periods Initial Planning Scheduling and Contract Progress An overview of each follows QC Planning and Contract Scheduling 1 Government Design work must be complete and all data should be entered into RMS before work with the QCS module begins Otherwise data may be overwritten When the design work is complete and the contract is awarded export of the data will go to the contractor This data can then be used as the starting point for the contractor s own planning The Award Appropriation and Award Contract Line Items CLINS must be entered and exported before the contractor can complete pay activi
246. rials that are included in activity earnings could be such items as gypsum board The activity could be labeled as Drywall and the gypsum board is an item for that activity and it has been delivered to the jobsite but not yet incorporated into the work Any amount listed here will not reduce or increase earnings Its primary purpose is to reflect accurate progress percentage of work actually in place The earning amount will be reduced by the value of the stored materials prior to computing the actual progress percentage The amount should ultimately be ZERO when all material is incorporated into the work 6 10 Quality Control System B Stored materials that are not included in activity earnings could be such items that have been delivered to the jobsite but not yet incorporated For example if you had an activity called Fencing the item could be chain link fabric The fencing will be paid for by the lineal feet LF of installed fence but none has yet been installed The fabric is delivered but is not addressed in any specific Contract Line CLIN sometimes called Bid Items The amount entered here will be processed IN ADDITION to any activity earnings requested It should be reduced to as the material is all incorporated Other Earnings not included in Activity Earnings Similar to the stored material B above there are two other categories of expenses for which payment is authori
247. rnment technical and administrative personnel and can significantly affect the construction schedule procurement placement testing and transfer procedures it is critical to the success of both the quality control and quality assurance processes As such its scope must be carefully thought out during the design process and submittal requirements tailored to trim fit the specific job Because submittal approval must be timely to allow procurement and delivery of materials or equipment prior to the preparatory inspection phase of the 3 step inspection process the number type of submittals required by the contract should be kept to the minimum amount sufficient to assure the specified construction quality is achieved 4 3 Quality Control System From a contractual standpoint all required submittals are important However some are more critical to quality management than others particularly extensions of design deviations and those involving critical materials or equipment which must be compatible with an entire system By regulation and policy these critical submittals require Government approval Review for Government approval can involve construction field and District Office District engineering division and design Architect Engineer personnel Submittals of a less critical nature are usually approved by the contractor and submitted to the Government For Information Only As a quality assurance m
248. roducts materials equipment assemblies or workmanship that are physically identical to portion of work illustrating portion of work or establishing standards for evaluating appearance of finished work or both This includes color samples field samples and mock ups constructed on the project site 50 05 Design Data Calculations mix designs analyses or other data pertaining to a part of work SD 06 Test Reports Report signed by authorized official of testing laboratory that a material product or system identical to the material product or system to be provided has been tested in accord with specified requirements Testing must have been within three years of date of contract award for the project Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site Report which includes finding of a test made at the job site or on sample taken from the job site on portion of work during or after installation Investigation reports Daily checklists Final acceptance test and operational test procedure 4 12 Quality Control System SD 07 Certificates Statements signed by responsible officials of manufacturer of product system or material attesting that product system or material meets specification requirements Must be dated after award of project contract and clearly name the project Document requi
249. rogram Push the Contractor Library button on the top of the opening menu bar and select Contractor Staff Contractor Library Contractor Staff Screen Quality Control System Home Office Portland Site ID GAMHQT33 10 File Options Help 3 x Contractor Librar Government Librar The User ID is automatically E d Overview Repons listed as SYSDBA or Contractor Library Contractor Staff QCSMASTER You need to QCS Site Description ie em change the password and Contractor Staff me 0 O SAB Boyle Steve add other users that Will use Feature Types RRF Forrester Rob QCSMASTER Master QCS the program 3 Phase Inspections Hazard Analysis Push the Edit button to change the password You must first use masterkey as the default password 1 22 Quality Control System Add additional users to the system by pushing the Add button Close the screen when complete with entries Add New User Screen Close User ID 0 00 First Sim 5055 595 0 Last Mame Pickens Abbreviated Name Sim Change Password Hew Password Confirm Password i You can check the Change Password box anytime to change your password to something you will remember It is also used when another Staff member forgets their password You must then login to the QCS program using your User ID and Password You are now ready to
250. rogress Payments C All Subjects Selected Subjects Missing Data Pawralls Insurance 5F1354 Exposure Hours Correspondence Submittals Modifications Schedules Finances Moo Show Selection Criteria Contractor Action Items Page 1 of 4 US Army Corps of Engineers Quality Control System CONTRACTOR ACTION ITEMS Page 1 14 13 Oct 2007 DOS Overhead Coverage Systems Basrah W912ER 04 D 0008 0006 Prime Contractor Missing Critical Data Enter missing data in Prime Contractor Prime Contractor Missing Data The following Prime Contractor fields need to be entered DUNS POC Fax Missing Data Subcontractors Missing Critical Data Enter missing data in Subcontractors Responsibility Code Contractor Name Hamra Kuwait WLL Trade Sub Contractor Tony Jeha POC Name Amount Subcontracted Missing Data Missing Data Missing Data Missing Data Sabre International Sub Contractor Thomas McDonald Missing Data Missing Data Missing Data Daily QC Reports not Completed Enter Daily QC Report and mark completed Daily QC Reports QC Reports not completed for the following dates 06 13 2007 06 18 2007 08 25 2007 08 28 2007 08 29 2007 08 30 2007 09 01 2007 09 03 2007 09 04 2007 09 06 2007 09 07 2007 09 08 2007 09 09 2007 09 10 2007 09 11 2007 09 12 2007 09 13 2007 09 15 2
251. rs Guide Specifications is designed to be used with SpecslIntact It is a personal computer based system for the production of project specifications SpecslIntact is designed to assemble project specifications from one or more guide specification databases Masters from other projects or from sections written specifically for the project When our contract specifications are generated in Specslntact they can be directly imported into RMS the format of the ENG Form 4288 Submittal Register and then exported into the QCS program A future enhancement will afford the ability to import from Specslntact directly into QCS This will be especially important for Design Build contracts QCS currently has the ability to import a Submittal Register using an Excel Template Government Responsibilities ER 415 1 10 The designer will prepare a list of submittals required for each contract This list must be very specific to allow the construction Contractor to know exactly what is required to be submitted This list will be prepared electronically on ENG Form 4288 R Submittal Register and will be limited to columns d thru o This list will be provided in hard copy and on computer diskette which is compatible with the QCS and RMS software Prior to advertisement construction and engineering elements jointly determine what submittals require Government Approval GA and what submittals are designated For Information Only FIO This is noted in columns
252. s refers to SHIFT hours not the hours in a 24 hours day Copy A Previous Day When this selection is made you simply use the calendar lookup to select the previous report QCS will automatically capture all entries from that previous report and you will be able to edit or delete particular entries if they do not apply for the report day You can cut down on the time it takes to enter equipment if you build a complete list of equipment on a day you will remember then just copy it to the day you need it It is okay to have the complete list even though many of the entries will be 0 Only enter data on the equipment in use The process is very similar to the Labor Hours previously discussed 3 23 Quality Control System Accident Reporting The contractor is required to report all Contractor accidents The Contractor reports and records the accident in QCS through the Quality Control Report menu option Note this does not take the place of the Contractor completing the Accident Report Form Eng Form 3394 that may be required by the contract Accident Reporting Window Iraq Construction QC Report Number 732 10 15 2007 Monday 5 Dl x OC Repot Close QC Report Accident Reporting Weather Weather Caused No Delay QC Narratives 2 Written Today Punch List Items 1 of 2 Corrected Today QC Requirements 6 Completed Today Prep Initial Inspections D Prep 0 Initial Today Ac
253. s the default date entered It may be changed if required B Select If you have an item that was inadvertently missed on the list the Select button will return you to the screen showing Outstanding Submittals and you can add it at this point C Edit Submittal Item This selection will take you directly to the Submittal Item screen on which you may make changes if required For example you may need to change the Contractor Primary Reviewer or change the Activity the item is linked to x D Remove You may remove 9 item on the list if required Are vou sure vou want bo remove item 3 From this transmittal 4 25 Quality Control System E Edit Remarks to Government This selection not only gives you the typical Windows features of Cut Copy Paste and Spell Check but also provides a Lookup that will list all items that have been selected for this Transmittal You can use these as a header for comments you wish to make To enter Transmittal Remarks to Government you may type directly in the field at the bottom of the screen or alternatively push the EDIT button for a larger area in which to type Lookup Window for Submittal Items on the Transmittal Transmittal No 03301 2 Transmittal Remarks to Government Ioj C ET Find Close Transmittal No 03301 2 Transmittal to ltem 9 Curing and Protection Search Characters ltem 10 Cold Vyeather Placing I
254. s type Log Files log Lancel 2 1 43 Quality Control System You will then be returned to this screen If the restore FAILS read the instructions and try each option If you continue to have problems please contact the RMS Center Recover Database 1 X Restore Database Backup Database to Restore Je program files qcsz backups qest50 33110842 IF restare fails check the next unchecked option below starting from the left and try again Rebuild Database Restore Repair Database Activate Indexes Delete Shadow Files Check Don t Repair Ignore Checksum Mend For Backup Validate Structure Sweep Garbage Salvage Database Validate Records Repair After you restore or repair your database you should exit from the QCS program and restart it for the changes to take effect Restore in QCS can only be done from the server itself A client can trigger a Backup but not a Restore When a User enters an IP address instead of a server name the restore routine states that restores can only be done from the server The Server Name is now compared to the IP address of the machine that is running QCS If they are the same Restore is now permitted In order to access the Restore Database function you must be at the MAIN QCS screen That is not from within a contract screen The reason should be obvious when you restore a database you are restoring ALL
255. spections for the work Training List of required training that might be anticipated You should progress through the screens one at a time listing the relevant information The example that follows includes screen shots of each tab 2 55 Quality Control System Principle Steps a List the steps necessary to accomplish the work and all relevant hazards You then address the controls you anticipate necessary to avoid the hazards Use the Add button and select Add Principal Step and enter the Principal Step Title in the block provided Note After the AHA has been completed and exported to the Government only the View button will be available Hazard Analysis for Feature EXCAVATION E B x e o Copy Hazard Close Principal Steps Potential Hazards Equipment Inspections Training ipixi Close Principal Step Title Handing Heavy Objects Government Remarks to Contractor lt gt View ES Hazard Analysis Completed b Select the Add button for each Principal Step and add as many Potential Safety Health Hazards there may be c Select the Add button again 8 G enter the Hazard for the adipisa SED EUR HEN Add Hazard for Handling Heavy Objects Principal Step entered ment Inspections Training Principal Step Handling Heavy Objects Government Remarks to Contractor amp View Hazard Analysis Comp
256. st for Information Government Response Pee eee eee eee eee eee eee a Date Requested 10 14 2007 Hequestor s Mame Tim Marraw Subcontractor Answer due date 10 25 2007 Potential Eost Impact Potential Schedule Impact Subject Clarification on Dump Area Feature of Work Specification Sections Information Hequested amp View Government Site Inspector directed us to change the dump location approximately 1 further than the plans indicated Please confirm this direction via proper authority Contractor s Hecammendatian gt View Comply with directions but Modification should be issued A Attachments from Contractor iadd 7X Delete RFI Detail 2 28 Quality Control System Individual RFI Report BY BATE AEG U AS SER RED U IRED Pobnial Go ctimpant feug GaenmertS TETUER tie dimp locaton approx mate 1 therta tie phis ideat d Pease ti rx edaz ztcbd racs sed Yoram dip cie d t ET em m Ep zh 2 29 Quality Control System Summary Report From Report Menu All Requests for Information 14 cl 058 Gverhsad Cow rge c Eh era Army Ci rp e 00008 of Engineer BASGRAH ABS BETO FFE ar
257. stem Manually Add New Section Add Contract Specification Section You add section using any number Close or title you wish Section No 88790 The section title be up to 45 characters in length Rocket Pod You must use the proper numbering format otherwise you will see the following window appear The 1999 MasterFormat number x can consist of five numbers followed by letter Please Follow the outlined Specification Sections Format Requirements The 2004 MasterFormat is more 1999 complicated AAA AS 4 18 Quality Control System m Select Sections from Close 4 MasterFormat 1995 Library cu 1530 16265 Uninterruptible Power Supply Sys 15kV 2004 Li b ra ry 16311 Main Electric Supply Station Substation 16370 Electrical Distribution System Aerial 16375 Electrical Dist System Underground You view a lookup that originates in the 603 Moter Corio Centers amp Pribds _ utomatic Transfer amp By Pass Iso Government Library from the Home menu You r is TEET 1 16475 Coordinated Power System Protection can either Check All Sections imagine 16525 Helipad Lighting Visual Navigation Aids you REALLY needing this but or check the 16526 Aitfield Heliport Ltg
258. submittal It seems to hit the head on the nail and is worth sharing found myself in the middle of a heated discussion concerning a For Information Only FIO submittal The contractor felt the government reviewer had imposed additional and unreasonable requirements on an FIO submittal after all it was for information only Why was the reviewer requesting more information Why was the submittal rejected as incomplete and returned A great question What is the difference between an FIO submittal and a Government Approved GA submittal The only difference that could think of was payment The GA submittal requires an approved action code by the government before we will accept an invoice for payment After an FIO submittal receives an approved action code from the Contractor Quality Control staff and it is submitted to the government the contractor can invoice the government in the next pay request without waiting for any further action by the government Reviewing section 01330 Submittals paragraph 3 1 the information required in the submittal does not vary from a GA to an FIO submittal The information requirements are not dependent upon who is doing the review and approval The FIO and GA designation refers to only the approval sequence of the submittal In the above event the government reviewer was correct in requiring the Contractor to provide additional information per the appropriate SD and rejecting the submittal as inc
259. t 2 17 Quality Control System 3 Bond Address Enter the address of the Bonding agency as it appears on the contract Notice to Proceed letter or other document 4 Phone Enter the telephone number of the Bonding agency 5 Fax Enter the fax number of the Bonding agency Subcontractor Data OCS Contract Menu P0008433 W917ER 04 D 0008 0004 Overhead Cover Sys 004 GRM Master File Options Help Home Administration Quality Control Submittals Import E port Administration Subcontractors Contract Description zi Add Responsiii Contractor Tak Amount a Code Mame Subcontracted Action Items TaK Tr Ti A fra Correspondence als BUT Request for Information EMT EMTA Pay Activities FRM Progress Payments GC OWN FFI 2 Prime Contractor Subcontractors x a Edit Delete Find First LU Anaconda CO Speicher PAM Al ra Kuwait LL Butler EMTA WMarez EMTA AnSconda Excavation emo Sub Framing Sub General Contract Masonry Sub Mech Elec Sprk 5 Army Corps of Engrs Prime Pra Anaconda Prime Proj Warez Prime Prap Diiamondbk Tetra Tech Design Sub Contractor Sub Contractor Sub Contractor Sub Contractor Sub Contractor Pre Engineered Buildings Sub Contractor Sub Contractor Sub Contractor Sub Contractor Sub Contractor Sub Contractor Sub Contractor Sub Contractor Sub Contrac
260. t Government required forms and documents to meet contract specification requirements One such form is the Transmittal Form ENG Form 4025 for submittals and another is the DD Form 1149 for transfer of property e QCS gives the Contractor a deficiency tracking system that meets their QC Management Plan requirement as specified in the contract e Preparatory and Initial Inspections can easily be scheduled and recorded The program provides an Inspection Check sheet to help the Contractor prepare for these inspections e Hazard Analysis can be created in the Contractor Library and accessed and used for all contracts in the database e can import the activities scheduled start and finish dates and values from the Contractor s NAS if the software used meets the Government s Standard Data Exchange Format SDEF Much of the data entered by the Contractor is interdependent with other area options throughout QCS Special attention should be placed on Prep Initial Dates Activity Start Finish User School QC Testing Transfer Property Installed Property Issue QC Punch List items Corrected Punch List items Corrected QA Punch List items and Contractor On Site options as they are linked to other vital functions of both the QCS and RMS programs Quality Control Requirements There are areas that must be addressed in the Planning of a contract before a Contractor can adequately prepare his Daily Quality Control Report The Government
261. t distribution for the number of copies sent to Transatlantic Programs Center TAC Engineer Research and Development Center ERDC Protective Design Center PDC and for the USACE Office in Iraq ONTINUED ON LAST PAGE NAME AND SIGNATURE OF CONTRACTOR SECTION II APPROVAL ACTION ENCLOSURES RETURNED List by item No NAME TITLE AND SIGNATURE OF APPROV ING AUTHORITY ENG FORM 4025 MAR 95 ER 415 1 10 EDITION OF SEP 93 IS OBSOLETE SHEET 1 OF 2 Proponent CEMP CE Do really need to know this stuff 4 36 Quality Control System Why would we use the Submittal feature of QCS or what will we have gained if we do use it What good is all this stuff anyway These are questions you may hear occasionally from some of our less enthusiastic CQC staff and even the Government QA staff Here are some items that QCS and RMS will help in this process to make our work easier and are a recap of what has already been discussed in this chapter Identify Requirements Register 1 The Designer of the project is responsible to create the initial Submittal Register Eng Form 4288 The Designer may be an independent A E Government Designer or a Contractor Design Build Submittals should be tailored to fit the requirements of the project and should be limited to those necessary for adequate quality control The importance of an item in the project should be one of the primary factors in determining
262. t for Information RFI 0041 Close Contractor Request for Information Date Requested 0971 472007 Completed to send to Government Hequestor s Mame arr m MT Request for Information RFI 0041 Answer due date Ej Close Subject Contractor Request for Information Specification Sector _ Date Requested 0914 2007 wv Completed Ready to send to Government Drawings and Detail Requestor s Name Tim Subcontractor amp Edit Answer due date 09 18 2007 Potential Gost Impact Potential Schedule Impact RFI Subject Clarification of Handicapped Access Feature of Work amp Edit Specification Sections ri m Infarmation Requested C View The contract drawings do not show access for handicapped persons access ramps are provided anywhere E dit inta the building Only steps are provided for entry Delete d Contractor s Recommendation RFI Detail 02 lt 2 View Dock Attachments from Contractor P FleSze View 7X Delete RFI Detail 2 25 Quality Control System Awaiting Response from Government on RFI The administration screen will then indicate your RFI as awaiting response OCS Contract Menu 0010213 W SIZER 04 D 008 0006 DOS Overhead Coverage 5y dems Basrah x File Options Help EE Home Administration Quality Control S
263. t function Prepare RFI The contractor prepares the RFI in QCS When the Contractor checks that it is completed the RFI is then submitted to the Government and includes the following key items Information requested Date response Required Contractor s Recommendation Will the result in a cost or schedule impact to the contract Attachments from Contractor such as contract drawings sketches or photos 2 22 Quality Control System Screen When the Completed Ready to send to Government check box is populated the RFI will export to the Government during the next data exchange The information will then become READ ONLY and cannot be changed QCS Contract Menu P0010213 W912ER 04 D 0008 0006 DOS Overhead Coverage Systems Basrah Oj x File Options Help E Home Administration Quality Control Submittals Import Export Overview Reports Request for Information RFI 0041 Administration Request for Information 8 e 8 RFI Close Contract Description i Contract Description E dit Dele Action Items Contractor Request for Information 09 14 2007 Completed Ready to send to Government ie Prime Contractor Requestor s Name Monon Subcontractor Subcontractors Answer due date 091 8 2007 1 Corres pon dence Subject Clarification of Handicapped Access Specification Sections Request for Information A Drawings and D
264. t records providing factual information of quality control activities 3 2 1 g Procedures for tracking construction deficiencies 3 6 Control Preparatory Initial and Follow Up phase of control 6 3 4 Accident Safety Tracking Comments direction guidance deficiencies accidents 6 3 5 Features of Work include in the QCS database Each pay activity must be linked to a feature of work 6 3 6 QC Requirements develop and maintain a listing of testing transferred and installed property and user schooling 6 4 Submittal management Using the government provided Eng Form 4288 contractor shall maintain a complete listing of submittals including schedule dates Contractor shall use QCS to track and transmit submittals 7 Implementation QCS shall be an integral part of the contractor s management of quality control 8 Data Submission data to be submitted via E Mail 9 Monthly Coordination Meeting Contractor shall update QCS each workday Updates shall be submitted at least once per week Page 8 3 Quality Control System 3 3 2 10 Feature of Work All activities shall be identified by the feature of work in which the activity belongs 3 3 2 3 Government Activities shall be shown Approvals inspections tie in 3 3 2 2 Procurement Activities Task related to procurement of long lead items 90 days to be included in the schedule 1 2 Qualifications
265. tal QES x The Pay Activities module is cuffentls managed by FFF Field Office Do vou want to assign thigthodule to different site x Select a site to manage Pay Activities 2 4 The available sites will be shown and you choose TENTE eae which one the assignment is for and press OK If you have already assigned a particular module to a site and wish to reassign it you can have either the previous site assign the new site or reassign it from the Master QCS Site You will see one of these X Screens Select An option x cs x The Pay Activities module is currently managed by Payroll Office 4 If you want this module managed at a different site you have the following options The Pay Activities module is currently managed by Scheduling Office wow EER EMI OO IM pO NR IR E i i i ikea Have Payroll Office assign this module to a different site No data will be lost Do you want to assign this module to different site C Assign this module to a different site from your site Last edits from Payroll Office may be lost X Cancel 1 35 Quality Control System You may continue to reassign it but be aware that some data may be lost from the previous site if you have not first coordinated an import from them It is good practice to export from the old site just prior to reassigning it to a new site or have the
266. tall a single stand alone system Client Server on one machine This machine will provide total control of QCS including data entry and exchange of data with the Government This could be the Home Office Jobsite Trailer and so forth The installed program would have a unique Site ID and Title Multiple Stand Alone Systems Install multiple stand alone systems Client Server on multiple machines This will allow multiple locations to manage different parts of the QCS program The Master QCS Site will delegate responsibility of various modules to different remote QCS sites This could include the Home Office Jobsite Trailer Submittal Review Office Payroll office etc Each office would have their own unique Site ID and Title and be able to exchange data electronically with the Government and the Master QCS Site These remote sites must export the contract file from the Master 5 Site in order to register their Site ID and Title and be delegated any of the QCS Module responsibilities Installed on a Wide Area Network Install QCS on a Wide Area Network WAN Server and Clients connected together on a single network These machines would all work on the same database and all machines would have the same Site ID and Title This set up could involve the Home Office Network with several machines connected to it from within the Home Office and could also include WAN connectivity to remote sites VPN etc depending on the capabilities of your I
267. tand Operating 4 Number Hours Hours Punch List ems 1 1 of 2 Corrected Today QC Requirements Completed Today Prep Initial Inspections Prep 0 Initial Today Activities Started Finished 1 Started 4 Finished Today Contractor s on Site 0 Started 1 Finished Today Labor Equipment Hours 1 154 Labor 0 Equipment Hours Accident Reporting 0 Accidents Today QC Report Completed You begin by pushing the Add button If this is your first entry of the day a drop down menu will appear and you will have the option to a Add Equipment Hours Manually b Copy A Previous Day 3 22 Quality Control System Add Equipment Hours Manually A window will appear and you Will use x the lookups to select the Equipment for search Characters which you are reporting You should have previously entered equipment as eL T was all ready discussed SLPSCATS4E0943291 PPI BACKHOE LOADER 1021505 PPI GENERATOR 1526 PPI VIBRATING PLATE COMPACTOR If the desired piece of equipment is ENE not present use the button at the 5594437 GENERATOR 02 bottom left of the window and Add eaen plane 4420057020155 Tr JCB Excavatar Equipment as necessary 702900000260687 EMTA ANA Crane 1 0908249 Tr Backhoe loader 00005 Tr Crane 01 45 Ton The Standby Hours and Operating Hours fields self explanatory However keep in mind that thi
268. tem the Government have a clear understanding of the exact type of work the Feature of Work represents Contract Menu Features of Work This is the entry point for the contractor Features of Work as is required by the contract The contractor is responsible to ensure that the features selected represent the work required by the contract and are addressed within his Quality Control Plan Push the Add button to add the necessary features of work OCS Contract Menu P0010213 W912ER 04 D 0008 0006 DOS erhead Coverage Systems Basrah x File Options Help Home Administration Quality Control Import E port Overview Reports Quality Control Features of Work x a Edit Delete Find QC Daily Reports QC Summary Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity Schedule Feature Schedule Warranty Items Add ADMIN BARRIERS CONCRETE DEMOB DESIGN ELECTRICAL EQUIPMENT EXCAVATION MECHANICAL MOBILIZE PLUMBING as SUE SME UTILITIES Feature of ork Humber of days after From this popup screen you can type the description of the Feature of Work directly in Freparatary that Initial should be scheduled Number of days after Preparatory thet elles E 2 mM Bo STL STEELE ET Search Characters the ce
269. tem crashes and you need to reinstall it later QES Setup Database is backed as c Program Files cszYBackupsV 0050503310842 It will also indicate where the file has been backed up and stored 1 19 Quality Control System The installation is complete and you are ready to use the QCS program OCS Setup 2 37 1 7 QCS Install Completed Run the OCS program immediately Finish Updating the QCS Program Software Periodically you may want to go to File Check for Software Update and download any available QCS updates The selection will evaluate whether or not you need an update Each time you launch the program if connected to the Internet the program will automatically install the update for you Otherwise it will tell you that the installed Software and Database is already up to date When you first launch QCS each day the program will check to see if you have the latest updates automatically and advise you accordingly The update windows will time out in just a few seconds Quality Control System FFF Alien XP Site Ih kt x File Options Help Check Far Software Update ibrary Government Library E Overview Reports Eit Restore Database Utilities k Backup Database Exit a 00 cit Delete Find d W1ZER 04 D 0008 0006 0010213 DOS Overhead Coverage Systeme Basrah DOS Basrah lolx USACE District G
270. tes very similar to the existing RFI modules When the letter is completed in QCS you must check the Completed Ready to Send To Government box The screen will then be read only and once you export the letter to RMS you will not be able to make changes The Government via RMS will respond answer the letter and these processes move the letter from Tab to Tab 2 20 Quality Control System The choice to use the new feature must be indicated in the RMS Contract Setup the same as the RFI feature is presented Once the Contractor is designated to enter the Correspondence the RMS User will not be able to perform manual entry to the received correspondence QCS Contract Menu P0008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 GRM Master File Options Help Home Administration Quality Control Submittals Import E port Overview Reports Administration Correspondence fead Oniy Contract Description A fan Letters View Find Action Items Prepare Letter Letters Sent Letters Received Answer Date Subcontractors 06 12 2006 C 0001 RFF Removal of HESCO Barriers amp Sand Bags Ch 02 03 2006 3 24 2005 Eea 01 20 2006 0002 RFP Variance to actual required area requiring prot 0203 2006 02 10 2006 01 20 2006 C O003 Request for Additional Information Associated with 02 03 2006 01 26 2006 c M EU LE M Request for Inf
271. that the initial notification be placed telephonically see clause 52 232 27 2 vii and then confirmed in writing The clock is effectively stopped upon notification of the defect and the whole process starts over with the resubmission of the corrected invoice Disagreement between the Government and the Contractor over the payment amount issues of contract compliance or retainage does not form the basis for finding the invoice to be defective and requiring resubmission However since clause 52 232 27 a 4 iv states that Interest penalties are not required on payment delays due to disagreement itis imperative that the ENG Form 93 be annotated to document the delay and alert the designated payment office not to pay interest during the delay period e fthe Government takes longer than 7 days to notify the contractor of an invoice defect the subsequent payment period for processing the corrected invoice is shortened by the number of days that the Government exceeded the 7 day requirement e g if the specified due date is 14 days after receipt and the Government takes 10 days to notify the Contractor of a defect payment of the corrected invoice is due 11 days after receipt e The due date for progress payments shall be 14 days after receipt of a proper payment request This requirement is contained in P L 100 496 and is not subject to negotiation The FAC Federal Acquisition Circular 84 45 does provide for making a determina
272. the 10 required code fields in the sequence specified in the Required activity code structure topic To modify the sequence of cades in your project to comply follow these steps To reorder existing activity code fields 1 a copy ofthe project choose Tools Project Utilities 2 Inthe original project choose Tools Project Utilities Export Export the data items Activity ID and Activity Codes to a spreadsheet using Lotus format 3 olf your project requires code field name changes as well as field reordering continue with step 3 otherwise skip to step 4 pen the spreadsheet using Lotus Excel or other software capable of saving the file in Lotus format Modify the column titles and the range names associated with the columns ta match the required activity code field names cave the changes 4 Open the copied project that you created in step 1 Restructure the Activity Codes Dictionary so that the code field sequence complies with the SDEF format 8 Choose Tools Project Utilities Import Importing the spreadsheet updates the dictionary and the code assignments for activities in the project Stat amp Microsoft word Primavera Projec Convert Project P3S5DEF Help 24885 9 24 This is how you reorder activities of an existing project 7 20 Quality Control System New SDEF Activity Structure 81 Primavera Project Planner TEST ss s 3 xj
273. ther effort is complex with many interrelated activities a network schedule may be the most effective tool for analyzing progress projecting completion and calculating payment commensurate with actual progress The determination of applicability of network scheduling is the responsibility of the Contracting Officer When determined to be applicable network schedules must be carefully specified updated regularly and used effectively Standard data exchange format shall be used to monitor a contractor s schedule A network schedule requires first a logic diagram graphically depicting the sequence and interdependence of the work It is required to be drawn in the precedence format and it must accurately represent the intended work sequence and indicate actual constraints Once the logic diagram is made an analysis is required which calculates early and late start and finish dates for the activities as well as the spare time or float available to accomplish the activity Resource data such as cost and responsibility may be entered for activities also Once calculated these results can be ordered in different arrangements or sorts and compiled into specific reports for management purposes Actual progress must be entered once work commences Based on this progress revised start and finish dates and progress payment can be calculated Construction schedules after contract award should be contractor prepared in order to involve the contractor in the a
274. these categories check ONLY the most serous results Death Days away from work Days Remained at work Job transfer or restriction Poisoning Skin disorder Hearing loss Respiratory condition All other illnesses Remained at work Other 3 25 Quality Control System Indicate if the Accident is reportable Indicate if itis a Contractor Reportable Accident If so a date field will appear where you will record the date on which the ENG Form 3394 Accident Report Form was sent to the Government documenting the accident Accident Report Accident Description Identify and Classify amp ccident Reportable Accident Contractor Reportable Accident Date Accident Report Submitted to Government f 0715 2007 zj Need to submit ENG Form 3394 USACE Accident Investigation Heoprt within 48 hours if one of the following occurs 1 Accident resulted in any contractor lost time inar illness Fatality f accident resulted in any damage of 1000 more to contractor property Including motor vehicles 3 If accident involved a motor vehicle regardless of whether INJURY YILLNESS FATALITY ar PROPERTY DAMAGE are marked 4 Ifthe accident involved a USACE Contractor diving activity Push the Close button to save all entries 3 26 Quality Control System Quality Control Report Form Now that all desired entries have been made
275. tigate the warranty item and correct it if required QCS is used to document the process and to track the item to completion The Government will also track the completion and enter comments into RMS as to the effectiveness of the Contractor response to warranty calls Reports for Planning Listing reports of each type of Requirements discussed above will be available when this module is completed In addition Planning Worksheets both blank and data filled will also be included at a later date Close Administration GC Daily Report Three Phase Schedule Three Phase Activity Schedule Three Phase Control Worksheet Punch List Items Issued by GA Funch List Items Issued by GC unch List Items Issued by C Requirement List Monthly Injuries MIness Exposure Finances Quality Control Submittals Schedules 3 Phase Schedule O x Preview Print Close GC Heguiremenfs List Range Tests Currently under QC Requirements List there are reports available for E QC Tests User Schools and agentes Installed Property User Schools Transfer Property Transfer Property is not yet complete 2 67 Quality Control System Equipment Checks All equipment that requires mechanic s inspection should be entered here not
276. ting 0 Accidents Today QC Report Completed m 2 Prep Initial Inspections Window x The Feature is automatically populated with the information su pplied in the Quality Control rtu Date Time Enter time when scheduled date is confirmed area Features of Work Scheduled 09 03 2007 1000 hours minutes AM PM option Select the EDIT button to enter Initial dates and times Date Time Enter time when scheduled date is confirmed Scheduled 09 05 2007 4 09 00 hours mirakes AMPH Held 09 05 2007 Each feature will be listed with fields for the dates and times the preparatory and initial inspections Enter in the Prep Scheduled date and Prep Time and then the Prep Held date Actual Date of Preparatory Inspection for the preparatory inspection Repeat the process for the Initial Scheduled Initial Held Dates and Initial Time fields 3 16 Quality Control System Activities Started Finished Recording the start and finish dates of an activity takes place in this menu item The dates will not be overwritten by the Contractor s NAS import These dates are considered the official dates because they are entered as they occur as observed on site by the QC Manager The dates are extremely important and must be entered as they occur Activities Started Finished Window Iraq Construction QC Report Number 732 10 15 2007 Monday P 9 x E OC Repot Clos
277. tion as to a contract or class of contracts and specifying in the solicitation a period longer than 14 days if required to afford the Government a practicable opportunity 6 4 Quality Control System to adequately inspect the work and to determine the adequacy of the contractor s performance The Office of Management and Budget OMB Circular A 125 states that extended payment periods would not be appropriate for the mere convenience of government employees or to avoid any possibility of making late payment In order to carry out the Congressional intent determinations to specify longer payment periods shall be made by the Contracting Officer and shall be documented by written justification in the contract file Current feedback from the field indicated that where ENG Form 93 s are transmitted electronically to the payment office the 50 percent rule in the payment office by close of business on the day that represents half the pay period or in this case the 7 day could usually be met The release of retained amounts shall be based on the Contracting Officer s determination that satisfactory progress has been made Payment is due within 30 days or other specified period after release is approved On final payments we don t have the latitude of specifying a longer payment period Payment is due either the 30 day after receipt of the invoice or the 30 day after Government acceptance of the work whichever is later
278. tivities Started Finish d 1 Started 4 Finished Today Contractor s on Site 0 Started 1 Finished Today Labor Equipment 1 164 Labor 23 Equipmenffid ours Accident Reporting 0 Accidents Today QC Report Completa Push the ADD button to enter the accident Screen lt gi amp All Accidents Add Edit Find Delete pos Ancien Reportable Lost Report to al Date Accident Days Government E e Close Accident Description Identify and Classify Accident Reportable Accident Accident Date fi 0 15 2007 4 Describe injury or illness parts of body affected and objects substances that directly injured or made person ill e g Second degree burns on right forearm from acetylene torch QC De lt p Edit The fork lift operator was not wearing seat belt and he fell out of the cab and was run over The Doctor said he needs to stay equ about three 3 days However if we can do without him that long we can do without hime forever What a dummy he is QCS will automatically populate the Accident Date field with the Report date but it can be changed if needed There are three basic steps required for entering a report of an accident 1 Enter a description and date of the accident 2 Identify and Classify the accident 3 Indicate if it was reportable accident 3 24 Quality Control System Accident Description Enter a description of the Accident The descript
279. tor Sub Contractor Sub Contractor Sub Contractor IO x Overview Reports 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Push the Add button to add new Subcontractors or the Edit button edit information on an existing Subcontractor The subcontractor entry is an essential part of the QCS and RMS programs for example 1 2 Attaching a subcontractor to each activity links submittal items to the subcontractor Subcontractor information such as Amount of Subcontracted Work and Small Business data is gathered and used in various reports With the subcontractor attached to activities QCS and RMS know who has related responsibilities for Preparatory and Initial Inspections Without the subcontractor data daily Labor Hours cannot be posted in the Daily Quality Control Report 1 2 18 Quality Control System 5 Subcontractor deficiencies are noted on the Pay Estimate Worksheet 6 A listing of Subcontractors may be provided to the User at the conclusion of the contract for Warranty of contacts 221 ES Em um Responsibility Code This code must match the Prime Contractor s scheduling package if one is being used It must be unique and cannot be assigned to any other subcontractor for this contract An alpha numeric identifier is almost always used within a commercial schedul
280. tractor s performance Signature John Mayberry Superintendant Typed Name and Title 6 9 Quality Control System Additional Eanings Occassionally you may need to request action for additional earnings that are not addressed within the specific pay activities but for which entitlement is authorized Or you may need to make deductions in the pay request for other items as shown below The third tab on this screen is entitled Additional Earnings and is used for the purposes just explained 015 Request Close Activity Earnings Subcontractor Earrings Payment Previous T Estimated Stored Materials Total Earnings To Date ncluded in Activity E armings d Activity Eamings to Date 13 375 4D8 n 33 375 403 00 mings not included in above Activity Earnings 000 Additional Requeste Additional Stored Material Preparatory work Performance and Payment Bond Subcontractor Deductions Less Subcontractor Deductions held by Prime Sum of Requested Earnings to Date Accrual this Period Total Requested Earnings 3 375 409 00 3 375 408 00 Payment Ma Thru 03 31 2006 z Invoice Date 03 31 22006 z Requested Earnings Completed Yes Stored Materials There are two different types of stored materials addressed on this screen Stored Materials included in Activity Earnings Stored Materials not included in Activity Earnings A Stored mate
281. ts and ALL of your Features of Work You would only have to enter them ONE time for each Feature Type 2 f you have the control on input you can make it appear look like you want it to The following is a suggestion that you can cut and paste the Memo Field as explained below If you have the control on input you can make it appear look like you want it to The following is a suggestion that you can cut and paste the memo field as I ll explain below Attendees Contractor Quality Control Representative Date Government Quality Assurance Representative Date The process to add it in the Contractor Library is as follows 1 Go to Contractor Library in QCS and select Feature Types You may already have some Feature Types entered but in this example will add the feature called CONCRETE You use the ADD button for that ial x Contractor Library Government Library Overview Reports Exit Contractor Library Feature Types QCS Site Description gi x Add E dit Delete Find Co ntractor Staff of eb x Feature Types 3 Phase Inspection Close Feature of Work CONCRETE 4 Hazard Analysis 2 39 Quality Control System 2 Close the Add Feature of Work screen and then select 3 Phase Inspections You will observe the new Feature Type you just entered CONCRETE Select the Edit button Quality Control System Fred F
282. tton at the bottom right of the screen x Export file to add this contract to Remote QCS Site C Export File for Read Only Mode OCS Read Only Training Access Code C Export File for QCS Training Mode Setti Export to file C TEMP QCS_P0010213_QCS RXF e The saved file will not be emailed Export Notes amp Edit Jf OK Cancel The program will also give you the choice of exporting a file for the Read Only or Training mode This version of the program also gives you opportunity to use your QCS program for training and all exports imports will be sent and or retrieved from a special training server This way the real live data between the QCS program and the Government will not be corrupted Export file to add this contract to Remote GCS Site Export File for QC5 Read Only Mode Export File for QCS Training Mode 5 m Export to file 5 0010213 QCS RxF nio The saved file will not be emailed Export Notes Important Information ml x gt Edit IMPORTANT INFORMATION he Imiormalon 5 REGUIAE me order fo add Heat Only of Img Contract fo GOS Contract ID 20010213 ICS Access Code H J76K5F 1 37 Quality Control System Like previous procedures you can export via File or via the SFTP Repository The manner in which you import data from a Remote QCS Site is the same as the
283. ty Control System The interface with QCS and or 5 and the scheduling system employed makes no difference as to whether it is a bar chart or a full blown NAS CEGS 01312 Quality Control System requires the contractor to breakout his work activities so they can be analyzed and tracked to completion You will be provided the same information no matter the scheduling system specified in the contract Network Analysis System NAS Obtaining quality construction on time and within budget is a primary goal of the U S Army Corps of Engineers In order to manage the time specified for the accomplishment of a project a schedule may be required on construction contracts The contractor is responsible for scheduling the work and progress so that the contract completion ES date is met The Administrative Contracting Officers ACO EN monitors the contractor s schedule to assure compliance If a mm mm schedule is not provided the Contracting Officer may withhold progress payments If actual progress fails to meet the schedule the Contracting Officer should take appropriate actions to assure compliance with the progress of the work Therefore the schedule is vital to effective construction management by the Contractor and the Government Regulations allow the Government Staff to choose the type of contract schedule during the design phase Bar charts can be used to manage simple jobs When by its nature a construction project or o
284. ty entries Contractor When entering pay activities be sure the CLIN item numbers are exactly the same as those used by the Government Pay particular attention to leading zeros number of digits and justification Data can be exported in SDEF see note below from other planning software and either imported into the QCS program or manually entered Government Import the contractor s data Changes made by the contractor are placed in a temporary holding area and do not overwrite any existing data in RMS until approved by the Government Generally additions do not require Government approval with the exception of pay activities that must be approved or disapproved Changes can be approved in one step or optionally each change can be approved or disapproved separately Export the data to the contractor The approvals and disapprovals as well as changes made by the Government will be included in the export Repeat steps 2 and 3 until the contractor planning work is complete Once the planning and scheduling are complete and the actual work has begun the data entry switches to the ongoing work of the construction 7 2 Quality Control System Contract Progress Daily QC Reports Payments amp Transmittal Log Contractor Import QA Daily Update data regularly from the government Enter any data for the daily report payments or transmittals Check for items returned by the government e g QC requirements that have been reiss
285. ubmittals Import E port Overview Reports Administration Request for Information Contract Description Action Items Prepare pas A Prime Contractor Hequested Answered 10 14 2007 0004 Clantication on Dump Area 10 26 2007 subcontractors Correspondence Request for Information Pay Activities Progress Payments Progress Payments 0004 Information Requested Government Site Inspector directed us to change the dump location approximately 1 further than the plans indicated Please confirm this direction via proper authority Export Daily QCS Update to the Government The next step is to export a Daily QCS Export to the Government Once the Government responds to your RFI they should send an export from RMS to you that will contain the response When the Government imports the QCS file it the RFI will be flagged for their acknowledgment 2 26 Quality Control System RFI with Government Response The QCS Request for Information screen will show any RFI that have been responded to by the Government You are able to see the RFI status at the bottom of the screen in the scrolling windows OCS Contract Menu 0010213 W912ER 04 D 0008 D 6 DOS Overhead Coverage Systems Basra ih x tS File Options Help Home Administration Quality Control Submittals Imp E port Overview Reports Administration Request for Information VIEW Find
286. udget Codes Constr Cost Custom Dates Log Pred Hes Succ WBS E D Pet D 0 Ea ES TF 3 Resp Area Sect Mile Step Fo WES Classic Schedule Layout Cost Activities Qf Stat E A Jeffrey 9 p3info F p3info p3info 9 p3info 5 p3info Prim EARE 10 24 This is a typical activity code structure This does not conform to SDEF and cannot be imported into QMS The activity code structure must be changed 7 10 Quality Control System Installing the SDEF Utility Insert the P3 CD and go to BROWSE CD ERIT version C ight 2000 7001 Primavera 3 Copyrig H 1 Primavera Systems Inc Project Planner e 7 11 Quality Control System Copy the SDEF folder to your computer C drive amp 330 E Edt View Go Favorites Help 5 Back persi Undo Delete Properties Views AEA 2102191218 Te Dd 3 Manuals Prmmail P330 E CJ 3 a ES S def Support Auterun D emo dbd Demo gm iar P3launch Pow 3 cuf Setup 1 02 E Computer Start E Muy Computer E Microsoft Word P330 7 12 Quality Control System Extract p3sdef to your C drive The SDEF folder on your c drive should have p3sde in it BI ES X sx File Edt Whew Favorites Help
287. ued Export the data to the government include in the export only those items that have been changed A printed signed Daily QC Report must also be provided to the Government and is the official legal document In addition if the Master QCS site has delegated certain areas of QCS to be managed by other remote QCS sites it is important that the Master QCS receive regular updates either from the remote QCS sites or from the Government Government Import and review the QC Daily Report pay requests and transmittals from the contractor Enter the government s daily report modifications and payments processed submittals approved etc Export the data to the contractor Repeat steps 1 and 2 on a regular basis for the life of the project Data exchanges are done according to the needs of the contract but the more frequent the exchanges the more current the data will be Some projects have daily or even twice daily exchanges General Guidelines A If the government makes changes to the contractor s data they will overwrite the contractor s data unless the contractor has also made changes to the same data B If the contractor is using planning software other than or in addition to the QC module any government changes must be manually entered into that system so that it stays current Steps to Importing or Exporting These are the basic steps for importing and exporting data in QCS Import and export screens are shown along with a l
288. uired for Activity DO Water Wash Down System Activity Start Date fi 1701720054 Requirement Needed by fi 1704 2005 Requirement Lag Lead 3 days Description dit Density Test main slab of lift The Required for Activity entry is critical and is tracked to completion in many areas of QCS Use the lookup to select the Pay Activity for this test Enter an appropriate description of the test and repeat the process for all required QC Tests to be performed The number and type of test should match the Contractor s Quality Control Plan 2 62 Quality Control System User Schools User Schools represents the Training or Instruction the contractor must provide the Customer on equipment or systems provided and installed as part of the contract They have the prefix US and take the form of US for numbering and tracking purposes As each session of the Training or Instruction is completed it is reported on the Contractor s Daily QCR A Government representative may ensure that it was accomplished appropriately and if not have it repeated to comply with the contract documents The Customer User will often neglect attending the training and then complain that none was offered Our records help protect the Corps of Engineers and the contractor from that situation OCS Contract Menu 0008433 W S1I2ER 04 D 008 0004 Overhead Cover Sys 004 GREN Master ioj x
289. umber of tests to be accomplished After the award of the contract the Contractor will further define the method and quantity of tests based on the material quantity and or equipment options he has chosen to incorporate into the work These tests are given the prefix CT Control Test and take the form of CT for numbering and tracking purposes contained in various reports The Contractor is responsible for performing the tests and reporting the results of the tests to the Government If a test fails the Contractor must correct the problem and report that it is corrected This reporting is accomplished within the Contractor s Daily Quality Control Report QCR With the TAB QC Tests selected push the Add button to add QC tests The QCS program will select the next sequential number This number cannot be changed QC Tests Window ioi xl Use the lookup to select the related specification section for this test and follow that by adding the referenced paragraph number Indicate who will perform the Test and where it is located Reports can produce a listing by Location or Responsibility Indicate the number of days before or after the activity begins that the test is required to be performed A will occur AFTER activity start and a will occur PRIOR to the activity starting E Clase Performed by ATL Inc Location Exterior Test Section 05307 Paragrap 2 Req
290. upport Deck Paragraph 45 Approval Requirement Section Classification Drawing Submittal Type For Information Only 5 2 02 SHOP DRAWINGS Government Approval Submittal Schedule Required for Activity CR Government Conformance Review of Design N2032010 zl I UNE aun Primary Contractor Reviewer C DA Designer of Record Approval need dates based on Activity Start Date 04 06 2006 Maternal Deliver Lag Lead y 30 Days Material Needed by 03 07 2006 Procurement Period 60 Days Approval Needed by 01 706 2006 GULF REGION DIVISION Government Reviewer Office Government 0 Days SubmitNeededby 01 06 2006 F Indicate whether this submittal item will be approved by the Contractor For Information Only or will require Government Approval The submittal register ENG Form 4288 H will use the abbreviation of FIO for Information Only submittals and GA for Government Approval G The Primary Contractor Reviewer should be selected from the Lookup table This is typically the individual with overall responsibility for submittal control for the QC process This individual would coordinate all comments for secondary reviewers subcontractors and so forth prior to submitting the final comments back to the Government with the Transmittal form
291. urs Accident Reporting 0 Accidents Today QC Report Completed 2 Enter Number of Employees and the TOTAL Hours Worked by all employees For example if you had six 6 employees and they each worked eight 8 hours you would enter 6 and 48 respectively Repeat this process for all other Labor Classifications and Contractors on site 21515 October 2007 Sun wed Thu a Previous Day When this selection is made you simply use the calendar lookup to select the previous report QCS will ee on automatically capture all entries from that previous report 8 9 10 11 12 13 and you will be able to edit or delete particular entries if 16 17 18 19 20 they do not apply for the report day 26 2 lt 9 Today 10 15 2007 3 21 Quality Control System Equipment Hours This is where the contractor will record the hours used for all pieces of equipment on the contract Equipment hours are entered and tracked in a similar fashion as were the labor hours except you make an entry for each individual piece of equipment Equipment Hours Window Iraq Construction QC Report Number 732 10 15 2007 Monday E 9 x E QC Report Close QC Report Labor Equipment Hours Weather Bi Weather Caused No Delay Add Edit Delete Find QC Narratives Labor Hours Equipment Hours 2 Written Today Serial 25 S
292. used to project contract completion schedule Government actions incorporate changes and occurrences during execution of the contract analyze their effect on the contract completion and arrive at equitable adjustments Standard Data Exchange Format SDEF Standard Data Exchange Format SDEF provides a non proprietary protocol to exchange project planning and progress data between scheduling systems Bill East CERL The Standard Data Exchange Format provides a consistent format for exchanging scheduling information on construction projects and allows data to be easily transferred between different software programs It was originally implemented in March 1990 with eight software vendors incorporating the data exchange protocols into their systems Since then changes have been made to clarify differences that occurred when implementing the standard Revisions included clarification of previously optional activity codes inclusion of calculated dates and minor modification to the cost elements The SDEF was developed by the U S Army Construction Engineering Research Laboratories USACERL in conjunction with the Corps of Engineers Headquarters Corps Field Offices construction management consultants scheduling software vendors and professional associations It uses a 132 character fixed field ASCII file to specify the position length and definition of both required and optional scheduling information Fixed field ASCII file
293. vity Schedule fHead Onfy Activities the Contractors file from his scheduling system QC Summary 41010001 41010002 41010010 41010012 1010014 1010020 1010030 1010040 1010042 1010044 N1010046 1010050 N1010060 N1010062 N1010064 N1010065 N1010070 Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity Schedule Feature Schedule Warranty Items Contract Award Project Start Project Activation Mobilizatio Project Mobilization 31 to 50 Project Mobilization 51 to 30 Kick off Mtg for Design Concep USACE Gives Notice to Proceed Develop Prototype Design Solut USACE Reviews amp Comments on Pr Design Team Responds to Commen Design Conference on Prototype QCS Inhouse Training USACE Gives Notice to Proceed Utility Allowance 01 Equipment Allowance 01 Deliver Midsize Vehicle 01 Prepare amp Submit 120 day Desig 03 28 05 107 137054 117 127054 12 13 054 10 05 7054 107 137054 10 05 054 112037054 117247054 11 28 054 10 19 7054 12 05 7054 02 01 064 02 01 064 12 02 054 10 13 054 Scheduled and Actual Dates Imported from N S Activity A Activity Early E arly Late Late Number Description Start Finish Start Finish 8 054 09 27 054 09 27 054 117117054 12 12 0584 01712706A 10 04 054 10 12 054 11 08 054 11 23 054 11727705A 11729 7054 107 217054 12 04 054 12 01 06 12 01 06 12 1
294. y into your own library and then be able to delete add or modify the Government checks to meet your own needs or Company experiences CONCRETE 3 Pha Inspections q xl You are taken to the gi gt Government library Manually Add Inspectin Check Close entries where select Copy Checks Fram 3 Phage Inspections in Library the Feature of Work you Copy Checks From 3 Phas amp Inspections in a Contract Select Checks From 3 Phase Checks in Govt Library Select Checks From Work Typ are working on from the lookup then select the individual items you wish to include in your listing in Gov t Library CONCRETE 3 Phase Inspections B x E Close g 01 GENERAL REQUIREMENTS a OSS0100M Placementlff concrete iz limited ta 12 lay a 330101 Subaradegfiot moistened prior to placemer 330102 pipe sleeves through walls 4 330103M Concretayfloors which will receree dry set c 03301 04M Movinalfiancrete horizontally in Farms with 03307 05M Conce nat thoroughly mised 3301 06M Over of concrete creates aggrec 330107 due ta insufficient consolidati O3S301 08M For SANDING mines or excessive 3301 09M Yer that all embedded items and block c 3301108 H idles of buggies shall not extend beyor HO SITE WORK 03 CONCRETE Expand All Collapse Al 031 CONCRETE F RMWU RK 092 CONCRETE REINFORCEMENT Mreparatoly 033 CAST IN P
295. y option will place you in a Read Only mode but you will be able to review all items for all dates entered Quality Control System File Home Options Help Military Administration Quality Control Submittals Import E port QCS Contract Menu P0008433 W912ER 04 D 0008 0004 Overhead Cover Sys 004 GRN Master Iraq Report QC Daily Reports QC Summary Status columns have been added to enable you to view the status of each QC Report The columns indicate whether a report is complete not completed not received sent to the Government returned from the Government etc Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity Schedule Feature Schedule Warranty Items QC Report Date Push the Add button and a popup calendar will appear You can then select a date for the report you wish to create If you have not marked as completed a prior report you will first see this popup screen Quality Control QC Daily Reports Edit zi Add x Delete Q Find Page 3 3 10 x Overview Reports 10 15 2007 Monday 08 19 2006 Saturday 08 18 2006 Friday 08 17 2006 Thursday 08 16 2006 Wednesday 08 15 2006 Tuesday 08 14 2006 Monday 08 13 2006 Sunday 08 12 2006 Saturday 08 11 2006 Friday 08 10 2006 Thursday 08 09 2006 Wednesday 08 08 2006 Tuesday 06
296. y preview all ENG Form 93 s that have been archived File Options Help Home Administration Quality Control Submittals Import Export OCS Contract Menu 20008433 W912ER 04 D 0006 0004 Overhead Cover Sys 004 Master 15 x a Overview Reports Administration Progress Payments Contract Description Action ltems Prime Contractor Subcontractors Correspondence Request for Information Pay Activities Progress Payments Q View Find 1 12 13 2005 2 12 14 2005 3 02 02 2006 4 04 02 2006 5 06 01 22006 06 01 2006 07 01 2006 08 01 22006 3 09 01 2006 10110201 2006 12 13 2005 02701 2006 03 03 2006 04 30 2006 05 31 2006 06 30 2006 OF 7391 2006 08 31 2006 092302006 10 31 2006 Pay Request No 11 Not Completed 3 461 B5 n 3 433 483 00 2 817 504 55 4 574 128 44 4 528 834 00 4 241 4 233 443 UI 5 718 045 74 5 457 344 3 4 512 735 53 Invoice Earnings Earnings 3 461 605 00 12 901 066 00 15 718 592 56 20 392 721 00 24 321 555 00 29 49 2 796 00 633 727 245 35 515 291 74 45 3 2 2 47 50 595 452 10 mM Prepare Pay Mo 11 Paid a to Date 135 388 524 75 12 255 033 Bl 14 992 552 33 13 373 084 35 23 575 477 25 27 7341834 15 31 553 538 25 36 605 540 32 45 972 47 50 585 432 10 Or 6 6 Quality Control System Entering Requ
297. y with the contract documents and produce the required product Certain civil works structures are specified by a construction procedure in lieu of end product quality In these instances contractors are responsible for the specified procedure and contracting officers must verify design assumptions and control and assure the end product quality In contracts administered in Iraq detailed CQC will likely be applied and a properly edited UFGS 01 45 04 00 10 Formerly UFGS 01451 should be included in the contract In any case the Contractor is reminded to comply with the specific requirements of the contract Contractor Responsibility General Contractors are responsible for all activities necessary to manage control and document work so as to ensure compliance with the contract plans and specifications The contractor s responsibility includes ensuring adequate quality control services are provided for work accomplished on and off site by his her organization suppliers subcontractors technical laboratories and consultants The work activities include safety submittal management and all other functions relating to the requirement for quality construction Staffing It is the contractor s responsibility to carefully examine the contract requirements for CQC and provide personnel capable of complying with the CQC requirements of the contract clauses and technical provisions The CQC staff must be of sufficient size and have the qualificat
298. ystem Features of Work from the Contract Level From within a Contract you can now press the Add button to select a Feature of Work that was previously entered in your Library The planned number of days between the Preparatory and Initial Inspection should be carefully selected The Initial Inspection always takes place following the Preparatory Inspection but AFTER a representative sample of the work has been placed This is to ensure that the QCS Contract Menu P0010213 W912ER 04 D 0008 0006 DOS Overhead Coverage Systems Basr ah 15 x File Options Help 5 Home Administration Quality Control Submittals Import E xport Overview Reports Quality Control Features of Work QC Daily Reports gi x a Add E dit Delete Find QC Summary MANENTE ADMIN BARRIER CONCRETE DEMOB DESIGN ELECTRICAL EQUIPMENT EXCAVATION MECHANICAL MOBILIZE PLUMBING SILSIEERL UTILITIES Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Exposure Hours Activity Schedule Feature Schedule w Warranty Items Add Feature of Work X EXCAVATION 5 4 Feature of ork quality and workmanship reflect the agreements reached and discussions that took place during the Preparatory Inspection meeting Number of days after Preparatory that Initial should be scheduled
299. zed in accordance with the Federal Acquisition Regulations FAR e Preparatory Work e Performance and Payment Bonds Preparatory Work Preparatory work is often encountered on UNIT PRICE contracts where items such as Mobilization or Demobilization are not specifically addressed as a line item for which payment can be made Payment may be extended for such costs but must also be reduced as the work is placed This amount should be ZERO when the contract is complete Performance and Payment Bonds Not unlike Preparatory Work in the previous paragraph Performance and Payment Bonds may be reimbursed as up front costs when not specifically part of a contract line item This also must be reduced as the work progresses This amount should also be ZERO when the contract is complete 6 11 Quality Control System Subcontractor Deductions C When the Prime Contractor withholds earnings from a Subcontractor the Government must HOLD the funds on behalf of the Prime Contractor This is a strict requirement of the Prompt Payment Act and must be adhered to Enter the amount of the withholdings in C below As the amount is returned to the Subcontractor that amount will be reduced to ZERO Contractor Requested Earnings E x a Find Close Activity Earnings Additional E arminigs Previous Total Earnings Estimated Stored Materials Activity Earnings Total Earnings To Date Included in Activity Earn

Quality Control System (QCS) - Government Home Page

Contents

Download Pdf Manuals

Related Search

Related Contents