RIMS Guide-v02
Contents
1. A seen WorTwaimulens rr vet sure wa Peer nm read ELA Pre stiri roars WR BEEN MN eden eon te NN Zu ION Median Width Minimum ft 26 Median Percent Coverage Median Shoulder Paved Width ft Median Shoulder Unpaved Width ft Wem A Povement Bot Orc Sarasate 0 7 IO CI EEE BE Directions mws A LLL Bicycle Shared Access Both Bicycle Access Type Directions o me E DO po E NN A A E LL MEME MN ESOO E RN RN LIC e o pe E E atone fe IO EE E E an 0 o TE EC E E a MM NNNM 27 Number of Lanes s etc oo ET E Administrative Both Directions Functional Class Operation Region AA EE NN O A A 0000 A O IA pa NN Uran Areas at run wenne A NN 28 Appendix A Road Inventory Data Layers This section describes all of the data layers that are included in the road inventory The data layers are broken into multiple groupings that are outlined below The following pages describe each of the data points in detail including the possible inputs and definitions Physical Road Characteristics Travelway A travelway represents a single roadbed with uniform cross section Travelway data layers include characteristics A travelway can be single or bi directional and may be Facility Type represented in RNS by one or two centerlines but its length may not vary by y yp direction Each road in RNS must have continuous travelway events Couplet Access Control Number of Lane2. New Shopping Ctr Access Rd w Signal VA222 13 14 SR999 SR999 SR999 SR999 15 VA888 VA888 SR999 16 Section III Examples Addition Defining an Addition Additions to the road network are created as a result of new construction Additions can be new roadways that will be assigned a new route number or extensions to the end of existing routes It is important to note that adding extending either the beginning or the middle of an existing route is not considered an addition The following are some examples of an addition to the road network e Atown recently acquired land to create a public park In order to encourage visitors and provide parking a new road is built perpendicular to an existing roadway to provide access to the new parking lot built on the site e With the increasing demand for housing a developer decides to extend an existing dead end street in order to build more houses along the route The Scenario For these instructions assume that a developer is creating a new subdivision called Sunrise Estates Because the development will accommodate over fifty homes the developer will be building six additional roads Each of these roads will be a new route When the project is completed the developer will make the roads public by transferring ownership of the roadways to the state which will be responsible for any future maintenance What makes this scenario unique Every additio
3. e Integrate with GIS Integrator 2 0 to maintain georeferenced data create Reports including analysis and queries How do you open a project in RIMS Projects are opened in RIMS using the Inventory Change Request ICR initiated in DACHS Projects that do not require approval and are not initiated in DACHS can be created directly in RIMS with a miscellaneous ICR What data does RIMS require In addition to the basic inventory data provided in the ICR RIMS requires detailed roadway data This includes In addition to location data RIMS also requires a visual representation of the new roadway This can include plans or drawings If no images are available the user can sketch the road location using the Redline tool This information provides the basis for the road centerline in the VGIN which stores geospatial and inventory data for the road segment For more information on e The Redline tool refer to Section 2 4 e Submitting a project to TMPD refer to Section 4 1 e Reviewing and completing a project in RIMS refer to Section 4 2 e Reserving route numbers in RIMS refer to Section 2 3 e Querying data in RIMS refer to Section 3 5 What happens when an ICR is submitted for CET LRS processing When the appropriate data has been input in RIMS complete with a drawing road location and route number the data is sent to the Centerline Editors and RIMU Staff The centerline editors add and or modify route centerlines in the Li
4. ICR FIELD RIMS FIELD DACHS FIELD RIMS STAFF STAFF STAFF 5 4 Check Data and Make Update Map and Network Reserved Routes Active RIMU RIMS STAFF GIS ITD STAFF STAFF 6 7 Finalize and Close TMPD Data Verification Out the ICR RIMU RIMS RIMU RIMS TAFF STAFF Section II Types of Road Changes This section provides a basic example steps for each type of adjustment that can be made in RIMS Each description provides additional resources for a more detailed understanding of the process The two companion guides referenced in this section are the RIMS Business Guide and the RIMS User Manual The Business Guide provides an overview and processes for inventory updating and general step by step instructions for performing basic tasks The User Manual provides more en Z i 7 1 ji detailed instructions for using each screen of the RIMS NE DOR em eB Ak AT Le application Aa sd BI hen gt The following shows each of the road change types that can be completed in RIMS This diagram will be grouped by type i e the categories used in the draft outline Addition An addition can be the extension of an existing road continuing to run VA222 along the same route or a new road traveling along a new route VA222 VA222 VA222 VA222 11 VA222 Pond St Building SR999 VA999 VA999 VA222 VA222 12 SR999 SR999 VA888 VA888 VA222
5. road centerline However some divided roads may have two centerlines one for each direction Road Network Description Links and notes HTRIS terminology anchor sections and anchor points dummy anchor sections Routes and Linear Referencing Overlapping Routes and Master Routes Road Characteristic Data Layers Sides of the Road 34 Key Terms ICR Inventory Change Request An inventory change requests initiates the process of amending adding or subtracting data from the road inventory There are four types of ICRs e Requests from DACHS that are created by Field and RIMU editors An ICR is created in DACHS if it falls under any of the categories listed in Appendix B ICRs are most often input in DACHS because the changes will require approval before they can proceed Miscellaneous requests are created directly in RIMS and can be created by both Field and RIMU editors These requests are often non secondary projects that do not require approval and therefore do no have to be input in DACHS e Requests based on the Urban Maintenance Inventory System UMIS can only be created by Local Assistance Division LAD staff and RIMU editors These requests pertain to changes in the urban road network Errors amp Omissions E amp O requests identify data errors in the road inventory and can be created in RIMS by all VDOT staff PI Proposed Inventory Reserved Route 2 routes reserved for 2 way streets Active Route The rout
6. the Highway System DACHS The initial data needs include physical characteristics in STAFF DACHS is also used to start an Inventory Change imported into RIMS The following steps illustrate the DACHS What data is required in DACHS addition to ownership and maintenance responsibility for the new roadway Primary and secondary additions require approval from either a LGB or the VDOT Commissioner therefore DACHS is used to help manage the approval process Request ICR that can be Behind the scenes process of inputting data into The project is initiated in DACHS because it is a secondary road addition and therefore requires approval from __ When the inventory data is completed the information is automatically submitted to _ for review It is not until this process is complete that the ICR will be created and sent to RIMS 22 FIELD STAFF 3 Create and Review the ICR Once an ICR has been created in DACHS it can be accessed in RIMS by clicking the Open RIMS ICR button RIMS Do you need to search for the ICR in RIMS before this step takes place or does the right page appear when the Open RIMS ICR button is used in DACHS 23 Checklist Creating a ICR DACHS versus RIMS An ICR can be initiated in either DACHS or RIMS This checklist is meant to help the user determine which program should be used It is important to find the one description that best fits the current project and use the correspo
7. Introduction Welcome to the Roadway Inventory Management System RIMS Tutorial This guide is a companion to the RIMS Business Guide and the RIMS User Guide This tutorial contains specific use cases and detailed examples that will introduce you to the tasks screens and data inputs necessary to successfully use RIMS This guide contains four sections These are Introduction Types of Road Changes Examples Appendix The Road Inventory What is the Road Inventory The road inventory contains important information about the public roads in the state of Virginia It includes data such as the road name route number length and location It also includes physical characteristics such as the number of lanes and pavement type Road ownership and maintenance responsibility are also stored in the inventory What is the Road Inventory used for The road inventory is crucial for project development maintenance and operations tasks Some important tasks that might require the road inventory include highway safety analysis traffic monitoring and pavement management External reporting requirements such as reporting to FHWA and the HPMS also require the road inventory data What data is stored in the Road Inventory The amount of data that is stored in the inventory is dependent on the agency that maintains the road Only public roads that are maintained by VDOT are required to have detailed inventory data The data includes g
8. ak lanes UMIS eligible sections Functional Class data layers include Functional Class Federal Functional Class NHS data layers include NHS 31 Highway Names Scenic Byways CTB Access Designation Special System snow Maps HPMS National Highway System Designation Highway Names data layers include CTB designated Highway Name Scenic Byway data layers include Byway Designation CTB Access Designation data layers include CTB Limited Access Designation Special System data layers include Special Highway System Designation Snow Map data layers include Snow Map Designation HMPS data layers include Federal Highway performance Monitoring System Sample Sections 32 Facility Type The facility type layer describes the directions that travel along the roadways one way two way or reversible and whether or not the roadway is separated divided or undivided 33 Important Concepts In order to better understand each of these programs it is important to recognize the major components that are created and adjusted The following section provides an introduction to the vocabulary and components that will be important in the upcoming sections Centerlines The Road Centerline RCL is a line on a map depicting the official location of a roadway The RCL is linked to the roadway inventory data through a Geographical Information System GIS The number of lanes along a roadway does not affect the
9. bers are reserved in RIMS Any VDOT staff with access to RIMS can reserve a route number What is the protocol for reserving numbers Although any available route number can be reserved VDOT has established a set of guidelines that determine what numbers can be applied to what road types Create a graphic for route numbering e Primary Route Numbers e Frontage Roads e Secondary Subdivision e School Access Roads e Other Secondary Roads 19 What are the steps for reserving a route number 1 On the RIMS Menu Bar select Manage and Route Reservation 2 select the maintenance jurisdiction using one of two methods sorting by Name or by Code Sunrise Estates which is located in 2a Once the jurisdiction has been selected the subdivision can also be defined Unlike the Jurisdiction the Subdivision is a text field that can be specified by the user This field will be used to ensure that the route numbers selected will be applied to the right project once an ICR has been created 3 Chose a starting route number based on the VDOT guidance for choosing a route number This number should be chosen by determining the appropriate type of route and using the lowest number in the corresponding range for the Starting Route Number In this scenario the routes begin added are therefore the Starting Route Number should be 4 Chose the number of routes that are needed It is also possible to specify if the route numbers shoul
10. d be consecutive In this case there are six new routes that are being created by the Sunrise Estates subdivision The numbers should also be consecutive as the routes are all part of the same development 20 Route Reservation Select one or more criteria below to see the available route numbers 7 Jurisdiction By Maintenance Jurisdiction 3 swarino Route Number 4 Consecutive 2a Search School Roads 5 reserve Opposite Route Subdivision Name Code Select One Yes C No x D N No e Yes No 6 mum co 5 If the roadway is divided or has many lanes it is possible to reserve two route numbers one for each direction In this instance all of the roadways that are being built within the development are two lanes one in either direction Therefore the roadways will only require one route which is the equivalent of one centerline in GIS 6 When the following steps have been completed click Next 7 RIMS will select the required number of routes based on the stating Route Number and the available route numbers The numbers that appear on the screen are reserved Note It is also possible to define if the route numbers apply to a school road 21 20 2 Enter Initial Inventory Data To being making a change in the road inventory network users should input initial data into the Database for FIELD DACHS Administering Changes to
11. e exists and is ready to be added to the network LRS Linear Referencing System Event Prime Direction The prime directions for roadways are North and East The prime direction is the direction for which milepoints increase Master Routes A road can carry many routes but only one master route The master route carries the business data and is linked to other routes along the same segment The master route is determined by RIMS will allow you to see the data from any overlapping route 35 Location Referencing Methods include Route Milepoint Jurisdiction Route Milepoint Route Latitude Longitude Route Intersection Offset The RIMS default 36 Acronyms MD Maintenance Division MIRE Model Inventory of Roadway Elements MP Milepoint MPO Metropolitan Planning Organization NHS National Highway System PI Proposed Inventory Segment PIM Planning and Investment Management PPTA Public Private Transportation Act RCL Road Centerline RIMS Roadway Inventory Management System RIMU Road Network System ROW Road Inventory Management Unit UMIS Urban Maintenance Inventory System VGIN Virginia Geographic Information Network 37 38
12. eospatial data physical characteristics and administrative characteristics such as ownership The road inventory also contains a geospatial component which links the inventory data to location data in the VDOT GIS network The geospatial road inventory incorporates road centerlines provided by the Virginia Geographic Information Network VGIN The data is connected to GIS Integrator 2 0 to link relate the road inventory data to a geographic location and route number How does RIMS relate to the Road Inventory In order to ensure the accuracy of the road network VDOT continues to update the road inventory when new roads are constructed changes are made to current roads and roads are removed These functions require the use of RIMS For a complete list of data included in the road inventory refer to Appendix A Database for Administering Changes to the Highway System DACHS What is DACHS The Database for Administering Changes to the Highway System DACHS is used to add new roadways to the network What projects are initiated in DACHS DACHS is used to input new roadways that require official acceptance or approval Approval can be required by any one of three entities e Local Governing Bodies LGBs e the Commonwealth Transportation Board CTB e or the VODT Commissioner or his designee The primary function of DACHS is to assist staff with completing the necessary steps and forms to approve a road The projects that are typ
13. ically entered through DACHS include e Additions e Abandonments e Discontinuances e Transfers e Route renumbering and e Annexation and de annexation What information does DACHS require DACHS requires the user to enter basic inventory data on the roadway such as the project name location project type street name and description and mileage What is the final output from DACHS When the required information has been entered and the project has been reviewed and authorized DACHS creates an Inventory Change Request ICR The ICR is then sent to the Roadway Inventory Management System RIMS For more information on the road changes that are required to be initiated in DACHS including information on the route designation and the necessary source of approval refer to Appendix B For a complete list of the required data and valid inputs refer to Section 2 1 or Appendix A Roadway Inventory Management System RIMS What is RIMS RIMS is used to manage road inventory data and to store the Official Roadway Data Inventory for Virginia RIMS assists with managing the road inventory data by making changes and adding data to the existing network The major functions of RIMS are to e Maintain information in the Road Inventory including physical administrative and operational characteristics Maintain the Route Inventory required for linear referencing e Assist in the process for Inventory Changes
14. n is slightly different depending on the scenario The following factors are important elements of this scenario but might not apply to all additions e Because multiple additions will be taking place at a single time the developer should reserve route numbers ahead of time to ensure that the numbers assigned to the subdivision are sequential and contiguous i e VA 889 VA890 VA891 e Because the development is adding secondary roads to the road network approval from ___ will be required That means that the ICR should be initiated in DACHS When beginning a project it is important to consider all of the factors that make the project unique Appendix A and Appendix B contain more information on all of the possible options for initiating a ICR choosing the PI type and the order in which tasks should be performed 18 1 Reserve Route Numbers Before creating an ICR even before the road is completed field staff can reserve route numbers for planned routes RIMS This step is not required of all projects but in the case of Sunrise Estates it was necessary because FIELD STAFF i the project is an addition il the project includes roads that will require new route numbers and lil multiple routes are being created as part of a single project For a complete list of the characteristics that would require field staff to reserve a route number refer to Appendix A What program is used to reserve a route number Route num
15. nding software to initiate the ICR Note that generally DACHS is used for projects that will require approval before proceeding and typically deals with additions abandonments discontinuances transfers route renumbering and annexation and de annexation processes RIMS is primarily used for miscellaneous projects including general construction and urban roads Projects that are initiated in DACHS often require approval before they can proceed DACHS is designed to help with this approval process Transfers from Primary to Secondary System Definition Requires approval from VDOT Commissioner at the request of LGB Route Renumbering Impacting a Single Highway System Definition Annexations Definition Based on a U 1 form transmitted by the Local Assistance Division Deannexations Definition RIMS RIMS Some ICRs are not required to go through DACHS These projects can be created directly in RIMS using a Miscellaneous ICR Rerouting of primary routes thorugh a city Definition Construction project that dose not impact length or location of a road Definition Examples include road widening new intersections with non VDOT roads etc New urban roads Definition 24 RIMS Inputs Location Description Street Name e mew Lm AAA f IE E a O omm o LU AAA LU Teen NENNEN LRM Date Road Configuration Both Facility Type Directions I OMNE warren
16. near Referencing System LRS using the Centerline Editing Toolset CET When the road has been successfully added to the LRS with accurate mileage and location the RIMU editors review the map These steps ensure that the roadway has been accurately georeferenced as the route centerline will be linked to the corresponding inventory data How is a project completed in RIMS After the roadway has been added to the LRS the data and the centerlines should be reviewed in RIMS The project should then be submitted to TMPD for review When this process has been completed the ICR should be Activated and Closed What other tasks can RIMS perform In addition to editing the road inventory RIMS can be used to reserve route numbers This function is particularly important for developers creating subdivisions and other large projects that will generate a number of new roadways In this case multiple route numbers can be reserved at one time to ensure continuity RIMS can also be used to query the road inventory DACHS and RIMS in Action To update the inventory using RIMS and DACHS the following workflow shows the basic steps that should be taken the staff responsible for completing each tasks and the software that will be utilized Section 2 will elaborate on this workflow and specify the different processes for each type of edit to the road inventory 1 2 3 Create RIMS Inventory Reserve New Routes Create DACHS Assembly Change Request
17. s Reversible Lanes Thru Travel Surface Width Pavement Width Median Type Median Width Shoulder Type Shoulder Width Curb Type lype Surface Type Base Type Sidewalk Location Causeway Name HOV Type 29 Lanes HOV Auxiliary Lanes Right of Way Bike Shared Access Physical Road Characteristics Responsibility Operations Region Maintenance Number of HOV Lanes Auxiliary Lane data layers include Turn Lane Type Length Taper Length Right of Way data layers include Total ROW Width ROW Width from Centerline to Property Line Right Side Bike Shared Access data layers include Bicycle Pedestrian Access Type Bike Facility Side of Road Bike Path Owner Bike Route Number Responsibility data layers include Total ROW Width ROW Width from Centerline to Property Line Right Side Operations Region data layers include VDOT Operations Region Maintenance Jurisdiction data layers include 30 Jurisdiction Maintenance Jurisdiction Physical Jurisdiction data layers Physical Jurisdiction include Physical Jurisdiction Urban Area data layers include Urban Area Urban Area Code Toll Facilities data layers include Toll Facilities Federal Toll ID Toll Facility Name Toll Type Collection Direction MPO Study Area data layers include MPO Study Area MPO Study Area Name UMIS data layers include UMIS Road Designations ROW Width Pavement Width Pe
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