the government of the democratic socialist republic of sri lanka
Contents
1. name of manufacturer MERC EA E a E A dress of manufacturer confirm that we have sufficient production capacity to produce the quantity of Computers and Accessories submitted in our bid and shall deliver them according to the delivery schedule indicated in the bid Authorised Officer of the Manufacturer Seal of the Company NWSDB SBD SUP PLC LC Appendices DPC June 2009 Version 1 11 6 Appendix 5 Bidder s Authorization to sign the Contract The Bidder shall require to fill in this Form in accordance with the instructions indicated This letter of authorization should be on the letter head of the Bidder and should be signed by a person with the proper authority to sign documents that are binding on the Bidder The bidder shall include it in its bid Date insert date as day month and year of Bid Submission No insert contract number To Chairman Procurement Committee Bid for Supply amp Installation of e roa Ne AE ee Contract No ene hashasharbashashasbashasbanii een dere insert complete name of the Bidder who BEREITETE cdd ae dd E Rope EDD insert full address of Bidder do hereby authorize suste st insert complete name of the Bidder s authorized officer who signs the contract to submit a bid on behalf of our company and to subsequently negotiate and sign the Contract Specimem Signature 1 A UM Ne ruri d E insert signature s of authorized r2. Required Specification Minimum Bidder s offer Please specify in details Do not mention YES or NO Technologies Features Scan Type Dust and scratch removal capabilities faded color restoration Flatbed Scan Technology Charge Coupled Device CCD Control Panel 4 front panel buttons Scan film Copy Scan to share Scan Input Modes Scan Resolution Front panel scan Reflective scan from the glass Scan film Transmissive scans of film materials from the transparent materials adapter TMA Copy Scan to share Up to 4800X9600 dpi Optical Up to 4800 dpi Color bit depth grayscale levels E 4X6 in color photo to file About 30 sec for single image scan 35 mm slides to file About 30 sec for single image scan Task Speed min 35 mm negatives to file About 40 for single image scan OCR 8 5 X 11 in text page to Microsoft Word About 30 sec for single image Enlargement Range 10 to 2000 in 1 increments Scan Size Maximum 8 5X 12 25 in 220 X 310mm Media Type Paper plain inkjet photo banner envelopes labels cards index greeting 3 D objects 3 5 mm slides and negatives medium format film 4X5 in film using transparent materials adapter NWSDB SBD SUP Computers LC Specification DPC November 2009 Version 1 6 7 Technical Specification for Multimedia Projector Description mE Required Specif
3. 2 b 1 e The Bidders technical and production capability Page No Clause No necessary to perform the Contract 1 4 2 2 b iii f Duly completed all sections of Bidding Documents Page No Clause No Bidder shall fill the Schedule of Particulars BOQ ete I 5 1 7 6 1 10 1 indicating any deviations to specifications under the corresponding schedule of particulars g Subsequent Addendum Addenda if any Page No Clause No 8 1 6 h Bid Security Page No Clause No 1 9 13 1 Product Conformity Certificates and Quality Assurance Page No Clause No Certificates for items offered 1 7 1 5 10 1 3 3 0 In the case of a bidder offering to supply Goods under Page No Clause No the Contract which the bidder does not manufacture or 1 4 2 2 b otherwise produce authorisation by the manufacturer or producer of Goods as his accredited agent k The agreement of the manufacturer or producer to Page No Clause No confirm that the supply will be made in accordance with 1 4 2 2 b 111 the Delivery Schedule B Proof of Authorization Page No Clause No 1 7 10 1 g m Declaration regarding local accredited agent and local agent s commission n Certified Copy of the VAT Registration Page No Clause No 11 3 Certificate 1 8 Any other document as given below NWSDB SBD SUP Computers LC Checklist of Submissions Nov
4. Bid by the Contractor for the execution and completion of such works AND WHEREAS the Bills of Quantities or Schedule of Rates and Specifications and General Conditions of Contract describing the Works to be done have been prepared by the Board and the same have been signed by the parties hereto NWSDB SBD SUP Computers LC Specimen Forms November 2009 Version 1 NOW it is hereby agreed as follows 1 For the consideration hereinafter mentioned the Contractor shall upon and subject to the conditions hereto annexed complete the Works referred to in the said Bills of Quantities or Schedule of Rates and in the said Specifications and Conditions of Contract to the entire satisfaction of the Board on Or before thesen see u aad evocatus du eut eiat subject to extras omissions and variations to be determined by the Engineer as hereinafter provided 25 The said General Conditions of Contract the said Specifications the said Bills of Quantities or Schedule of Rates a detailed list whereof is annexed hereto Instructions to Bidders Contract data Bid Data and Schedule of Particulars and Form of Bid all duly signed by the Board and the Contractor shall for all purposes whatsoever be read regarded and construed as part and parcel of the Agreement 3 The Contractor will be paid for the said execution of the Supply amp Installation Works SUM Of ara a BB RSS metes red to as t
5. Department Procurement Committee National Water Supply and Drainage Board Galle Road Ratmalana Sri Lanka I We the undersigned having authority to sign this Bid and having read and fully acquainted myself ourselves with the contents of the Information and Instructions to Bidders and Terms and Conditions of Bid pertaining to the above Bid along with Bills of Quantities thereto do hereby undertake to supply the Goods and Services referred to therein in accordance with the aforesaid Instructions Terms and Conditions Specifications Bidding Data amp Contract Data Jot atotal Priceof RUPEES NN EKR E in Figure excluding VAT The make up of the aforesaid total Bid Price is given in the accompanying Bills of Quantities I We confirm that this offer shall be open for acceptance until as given in the Bidding Data and that it will not be withdrawn or revoked prior to that date I We attach hereto the following documents as part of my our Bid l Duly completed sections 1 to 12 of Bidding Documents Documentary evidence to establish eligibility and qualification of bid 3 Documentary evidence to establish that goods are offered from an eligible source and origin 4 Documentary evidence for Manufacturer s Authorization to sign the contract on behalf of the manufacturer Confirmation of capability of Production and supply according to delivery schedule 6 Documentary evidence to establish eligibility of goods offered Te Bid
6. Security 8 Documentary evidence to establish qualifications for the performance of the Contract 9 Bidding Data 1 0 Any other document I We declare that the photostat copies of documents and certificates submitted as part of my our Bid are true copies of such documents and certificates Also in case of ISO 9001 2008 BS EN ISO 9001 2008 certificate s and product conformity certificates as given in the specifications I we confirm that I we have verified that the certificate issuing authority has accreditation to issue same and materials offered conform to the ISO 9001 2008 BS EN ISO 9001 2008 certificates and the specified product standard certificates I We further agree to the right of the Board to debar me us from participating in its future bids in the event that my our submitted copies or documents are found to be forged or tampered with I We understand that you are not bound to accept the lowest bid and that you reserve the right to reject any or all bids or to accept any part of a bid without assigning any reasons thereto I We undertake to adhere to the Delivery Schedule given in Contract Data My Our Bank Reference is as follows Signature of Bidder Name of Bidder Capacity o MM Md T ERN Address ee ada e cei tmd Telephone Number M bataatasdbanigdes E mail Number Se Fac
7. and Drainage Board Galle Road Ratmalana The deadline for submission of bid Datei eoe corporis us Time Wale 21 1 The place for opening of Bids The Chairman Department Procurement Committee C o Assistant General Manager Tenders and Contracts National Water Supply and Drainage Board Galle Road Ratmalana 32 2 The prevailing rate of stamp duty on contracts for supply of goods is NIL 33 1 The amount of Performance Guarantee shall be 1096 of the Contract Price NWSDB SBD SUP Computers LC Bidding Data 4 2 June 2009 Version 1 34 1 Advance payment shall be limited to 2096 of the contract price NWSDB SBD SUP Computers LC Bidding Data 4 3 DPC June 2009 Version I 5 CONTRACT DATA e GENERAL e LIST OF GOODS amp DELIVERY SCHEDULE e PAYMENT SCHEDULE e SUPPLY amp INSTALLATION PROGRAMME Contract Data General Conditions of Contract Clause Reference Number 1 e Add to the Definition of Services The Services means services ancillary to the supply of the Goods amp Installation of computers such as installation of necessary and requested software testing transportation insurance and any other incidental services such as storing stacking provision of technical assistance training and other such obligations of the Supplier covered under the Contract 3 2 The Engineer s Representative shall be the Assistant General Manager RWS of the National Water Supply and Dr
8. bidder has a minimum number of 08 years of experience in supply installation amp maintenance of the offered computers and accessories That the manufacturer of the products offered has a minimum number of 10years experience in manufacturing of relevant products 4 Funds required for this contract is available under AUSAID through World Bank 8 2 The address for the purpose of submission of any addendum is Assistant General Manager Tenders amp Contracts National Water Supply and Drainage Board Galle Road Ratmalana Telephone 011 2635885 Fax 011 2635885 13 2 The amount of Bid Security shall be Rs 25 000 00 Sri Lanka Rupees NWSDB SBD SUP Computers LC Bidding Data 4 1 November 2009 Version 1 13 3 The validity of Bid Security shall be up to specify the date 14 1 The period of Bid validity shall be 91 days from the date of closing of Bid 17 2 a The inner and outer envelops shall be addressed as follows The Chairman Department Procurement Committee C o Assistant General Manager Tenders and Contracts National Water Supply and Drainage Board Galle Road Ratmalana c Not to be opened before Time on 18 1 The Procurement Committee s address for the purpose of bid submission and on behalf ofthe Board and bid opening is The Chairman Department Procurement Committee C o Assistant General Manager Tenders and Contracts National Water Supply
9. references 11 4 e Appendix 3 Letter for Manufacture s Authorisation 11 5 to sign the Contract e Appendix 4 Letter for Confirmation of Capability of 11 6 production and Supply according to Delivery Schedule Bidder s Authorisation to sign the 11 7 Contract e Appendix 6 TOR for Independent Inspection Agency Not used e Appendix 7 Manufacturer s awareness of the TOR Not used for the Independent Inspection Agency e Appendix 8 List of Technical Support centers and Dios associated technical staff details j e Appendix 9 confirmation of capable to maintain the 11 9 equipment and respond to the maintenance calls NWSDB SBD SUP Computers LC Table of Contents ii DPC November 2009 Version 1 CHECKLIST OF SUBMISSIONS CHECKLIST OF SUBMISSIONS Note Please mark Y in the cages under the Remarks column if submissions are made N or N A should be marked for cases of No submissions and Not applicable respectively Reference Remar Instructions to Bidders ks a Documentary evidence to establish eligibility of bidder Page No Clause No 2 1 1 3 1 4 and 32 b Certified copy of business registration Page No Clause No 1 3 24 c Documentary evidence to establish qualifications for the Page No Clause No performance of the Contract 1 3 2 2 d Documentary evidence to establish that goods offered Page No Clause No are from an eligible source and origin 1 4 2
10. 09 Version 1 6 4 Technical Specification for Printer Laser Jet Description Required Specification Bidder s offer Please Minimum specify in details Do not mention YES or NO Print Speed black best quality mode Up to 27 ppm Print Speed black normal quality mode VR PM First page out black As fast as 8 5 sec Monthly duty cycle Up to 15000 pages Recommended monthly print volume Print quality black 740 to 3000 pages Up to 1200X 1200 dpi Cartridges 1 black Paper tray s standard 2 Paper tray s maximum Input capacity Standard 2 plus 50 sheet multipurpose input tray Up to 250 Sheet Duplex printing Printing on both sides of paper Media sizes standard Manual driver support provided Letter legal executive index card envelopes No 10 Monarch Media sizes custom Tray 1 3 X5 to 8 5X14 in Tray 2 5 X8 3 to 8 5X14 in Media types Paper bond light heavy plain recycled rough envelopes labels cardstock transparencies heavy media Document finishing Manual duplexing manual feed sheet feed straight through paper path Memory standard 32 MB Memory maximum 288 MB Processor speed 400 MHz Print languages standard HP PCL 5e HP PCL 6 HP Postscript level 3 emulation with automatic language switching Connectivity Standard HI Speed USB 2 0 compatible port Con
11. DIX 2 FINANCIAL STATEMENT Summary of assets and liabilities based on the audited financial statements for the last three financial years Current statement may be unaudited together with the Financial Performance as indicated in the following schedule shall be submitted If the business has not been in operation for three years following schedule shall be submitted for the period that the business has been in operation together with the aforesaid financial statements Bidders whose financial capability is marginally less to undertake this bid may show credit facilities available to them from a Banks see note below Financial performance for the last 3 years Year XXXX XXXX XXXX Turnover from Contracting Fixed Assets FA Current Assets CA Current Liabilities CL Long Term Liabilities LL Net Worth Total Assets Total Liabilities Current Ratio Current Assets Current Liability Liquidity Ratio Current Assets except stock Current Liability Gearing Ratio Dept Capital x 100 Total Capital Employed Turnover x 100 Total Operating Assets Net Profit x 100 Total Assets NWSDB SBD SUP Computers LC Appendices 11 2 November 2009 Version 1 Revised on 29 09 2011 APPENDIX 2A AUTHORIZATION FOR BANK REFERENCES Contractor or Supplier shall provide the authorization to the Procurement Committee to Seek reference from Bankers on the financ
12. IONAL DEVELOPMENT AUSAID THROUGH WORLD BANK SUMMARY OF BIILS SUPPLY AND INSTALLATION OF COMPUTERS AND ACCESSORIES CONTRACT NO RWS PMU GOODS 2012 10 Bill No Description Supply delivery amp installation of Computers and accessories Supply delivery amp installation of Multimedia Projector with Screen Less Discount if any Total of Bid Price carried to Form of Bid excluding VAT in page 3 1 VAT applicable rates oct eo e re ene A copy ofthe VAT registration certificate shall be annexed Note The NWSDB VAT Registration No 4090 31820 7000 On behalf of Business Address NWSDB SBD SUP Computers LC Bill of Quantities 9 5 November 2009 Version 2 10 SPECIMEN FORMS BID SECURITY CONTRACT AGREEMENT PERFORMANCE SECURITY ADVANCE PAYMENT GUARANTEE FORM OF BID SECURITY Beneficiary Chairman National Water Supply and Drainage Board Galle Road Ratmalana Sri Lanka Date eure tote BID GUARANTBE NO 5 editos We h ve been nformed hab store alte name of the Bidder if joint venture list complete legal names of partners hereinafter called the Bidder has submitted to you its bid dated insert date hereinafter called the Bid for the supply and installation of EE TE SE ea ae ee eT TS name of contract under Contract Furthermore we understand that according to your conditions Bids must be supported by a Bid Guaran
13. ONAL WATER SUPPLY AND DRAINAGE BOARD WITNESSES Signature Lanes SIENAWITE Ps Name EE JER Name MISS Ge Address C pacity JA Capacity seks signed by the sard anne Re deu einer in the Capacity Of SAA a EE EN on the in the presence of the following Witnesses WITNESSES Seal Stenaturs Ti nn eese STATE Za Name ESTE Name Addiess ai EE Capacity ANA C pacity ea NWSDB SBD SUP Computers LC Specimen Forms DPC November 2009 Version 1 10 4 FORM OF PERFORMANCE SECURITY Unconditional RE ENE Issuing Agency s Name and Address of issuing Branch or Office Beneficiary Chairman National Water Supply and Drainage Board Galle Road Ratmalana Sri Lanka We have been Inlormed that ee Breaks name of Contractor Supplier hereinafter called the Contractor has entered into Contract No su dated with you for the supply and installation Of esce ca A A ER RIO NR MARBLE EHE PANNE name of contract and brief description of Works hereinafter called the Contract Furthermore we understand that according to the conditions of the Contract a performance guarantee is required At the request of the Contractor Weser Renee name of Agency hereby irrevocably under take to pay you any sum or sums not exceeding total and amount of LKR es Seed er nmm amount in words And LKR amount in figures such sum being payable in the types and p
14. Ref No NWSDB SBD SUP Computers LC Verl THE GOVERNMENT OF THE DEMOCRATIC SOCIALIST REPUBLIC OF SRILANKA MINISTRY OF WATER SUPPLY AND DRAINAGE NATIONAL WATER SUPPLY AND DRAINAGE BOARD IMPROVING COMMUNITY BASED RURAL WATER SUPPLY AND SANITATION IN POST CONFLICT AREAS OF MANNAR AND TRINCOMALEE DISTRICTS NORTH EAST WASH PROJECT FUNDED BY AUSTRALIAN AGENCY FOR INTERNATIONAL DEVELOPMENT AUSAID THROUGH WORLD BANK GRANT NUMBER TF010773 SUPPLY AND INSTALLATION OF COMPUTERS AND ACCESSORIES CONTRACT No RWS PMU GOODS 2012 10 NATIONAL WATER SUPPLY AND DRAINAGE BOARD GALLE ROAD RATMALANA SRI LANKA MARCH 2012 DOCUMENT ISSUANCE CERTIFICATE To be filled at the time of issue by the authorised issuing officer 1 STANDARD BIDDING DOCUMENT NUMBER NWSDB SBD SUP Computers LC Verl 2 CONTRACT NUMBER RWS PMU GOODS 2012 10 ISSUE EARN OT MEE 4 a TENDER FEE Rs eee RECEIVED IN CASH BANK DRAFT b RECEIPT BANK DRAFT NUMBER rati en Ea Sex Re 3 NUMBER OF COPIES ISSUED ia o u 6 NUMBER OF CANCELLED COPIES ISSUED unless tee innen 7 CANCELLED COPY FEE Rs eee RECEIVED NOT RECEIVED IN CASH BANK DRAFT 9 4 ISSUING OFFICER a D DBSIGNATION 2 ua san naar ach cives a 10 PLAGE ORISSUE REDE DER SEAL ee ers 12 DATE NWSDB SBD SUP Computers LC Document Issuance certificate i N
15. ainage Board 8 5 Pre shipment Inspection by one of the inspection Agencies listed in clause 8 5 is not required 10 1 The Goods shall be delivered at such places in such quantities and within such periods as prescribed in the attached Delivery Schedule Contract period from the date of acceptance of bid is 45days 15 1 Add to the clause Warranty shall be a Comprehensive warranty Period of warranty shall be minimum of 3 years from the date of testing comprehensive and handing over in fully trouble free operational condition 16 1 The maximum amount of Advance Payment shall be twenty percent 20 of the Contract Price 23 1 The amount of liquidated damages shall be for the items in Bill 1 Rs13 400 00 Bill 2 Rs1 500 00 31 1 Purchaser s address for notice purposes shall be as follows General Manager National Water Supply and Drainage Board Galle Road Ratmalana Facsimile Number Colombo 011 2635885 E Mail gmnwsdb sltnet 1k Supplier s address for notice purposes shall be as follows NWSDB SBD SUP Computers LC Contract Data 5 1 November 2009 Version 1 DELIVERY SCHEDULE The Purchaser shall fill in this table with the exception of the column Bidder s offered Delivery date to be filled by the Bidder Delivery Date ine Description of Goods NN Unit Ee Bidder s offered Delivery date to be NO filled by the b
16. c warehouse rent and other charges customs duties Port dues payable to the Department of Customs and Sri Lanka Ports Authority Any Port Rent and demurrage etc in connection with or in relation to the contract Cost of minor expenses items not specifically listed but necessary for proper supply delivery unloading stacking etc NWSDB SBD SUP Computers LC Bill of Quantities 9 1 DPC November 2009 Version 1 4 Unit rates accepted by the Employer shall be held good and effective until the supply amp Installation is completed and accepted by the Employer 5 A rate and or amount is to be entered against each item in the Bill of Quantities whether quantities are stated or not The cost of any item against which a rate has not been entered shall be deemed to be covered by other contract rates 6 The materials covered by items in the Bills of Quantities are as detailed in the Specifications All materials packed in accordance with the relevant sub section in the specification 8 The rates and or prices entered against items in the Bills of Quantities shall be excluding the VAT as the VAT is considered separately NWSDB SBD SUP Computers LC Bill of Quantities 9 2 November 2009 Version 2 NATIONAL WATER SUPPLY AND DRAINAGE BOARD NORTH EAST WASH PROJECT FUNDED BY AUSTRALIAN AGENCY FOR INTERNATIONAL DEVELOPMENT AUSAID THROUGH WORLD BANK SUPPLY AND INSTALLATION OF COMPUTERS AND ACCESSORIES CONTRACT N
17. chedule Schedule of Particulars Specifications and Key Features of Specifications which are to be read in conjunction with the Bills of Quantities The following notes are given to assist in pricing the Bills of Quantities and enable the supplier to arrive at the total Bid Price The Bidder shall insert rates and prices for the supply and delivery of Computers and accessories in strict accordance with the specifications 2 Description of Items 2 1 Descriptions attached to the items in the Bills of Quantities are only in sufficient detail to ensure identification of the work described in the specifications 3 Rates and prices 3 1 In pricing the items of the Bills of Quantities the bidder shall cover himself and will be deemed to have covered himself for a b All services and goods which according to the true intent and meaning of the contract may be reasonably inferred as necessary for completion of Supply amp Installation of Computers and accessories in sound condition at the places which is specified in Contract data the duties obligations liabilities and responsibilities which the Contract documents place upon the bidders in connection with or in relation to the Contract 3 2 The bidder shall include in his bid price for a b Cost of goods all costs arising out of installation inspection and testing packing insurance shipping line charge THC container deposit cleaning delivering and stacking et
18. e centre facilities should be available Product data Make Model Country of manufacture No of identical Units Sold in Sri Lanka Manuals amp CDs Original Manual and Installation and Drivers CD for Each Desktop Computer NWSDB SBD SUP Computers LC Specification November 2009 Version 1 6 3 Technical Specification for 650 VA UPS Description Required Specification Bidder s offer Please Minimum specify in details Do not mention YES or NO Power Rating 650VA Type Line interactive sine wave Input Supply 180V to 250V Single Phase 50Hz Output Supply e Voltage 230V e Frequency 50 Hz e Wave Form True Sine Wave e Distortion Less than 5 Battery Back up e Back uptime 5 10 Minutes for full typical computer load e Re charge time e Battery type 10 to 15 hours after fully discharged Replaceable maintenance free in built battery system No of Sockets 02 Minimum Protection Overload Over Under Voltage Battery Low Noise Noise less than 55 DBA Indicators e Visuals Line input Overload Inverter on off Battery low e Audible Battery in use Overload Battery Low Warranty Minimum two years Spares Availability of spare parts and after sales services Popularity of model Model shall be a popular one in Sri Lanka Number of identical units sold in Sri Lanka shall be indicated NWSDB SBD SUP Computers LC Specification DPC November 20
19. e 2009 Version 1 11 9
20. e signing the Contract upon equivalent amount submission of required A performance Guarantee documents 02 Final Final Acceptance A written request for final Total Contract Sum less The total Contract Sum Payment by the Engineer balance payment in the form previous payments shall become payable within for the delivery of an invoice based on the including any advance 21 days from the date of the and other BOQ payment made Engineers Final Acceptance obligations Certificate b Engineer s approval for the payment NWSDB SBD SUP Computers LC Payment Schedule DPC November 2009 Version 1 5 4 SUPPLY amp INSTALLATION PROGRAMME 6 Week No Description 1 2 3 4 1 Delivery of Equipment 2 Installation of Equipment 3 Testing amp Operation of Equipment NWSDB SBD SUP Computers LC Payment Schedule November 2009 Version 1 5 5 6 SPECIFICATIONS FOR COMPUTERS AND ACCESSORIES e General Specifications e Technical Specifications GENERAL SPECIFICATIONS FOR OFFICE EQUIPMENT Office equipment shall meet the following general requirements with regard to the performance and operation unless otherwise stated under particular specifications Operating Voltage 230 V 50Hz 5A or 15 A plug point will be provided by NWS amp DB Voltage Fluctuation Office equipment shall be capable of withstanding 10 of voltage fluctua
21. ember 2009 Version 1 dv INVITATION FOR BIDS MINISTRY OF WATER SUPPLY AND DRAINAGE NATIONAL WATER SUPPLY AND DRAINAGE BOARD NORTH EAST WASH PROJECT FUNDED BY AUSTRALIAN AGENCY FOR INTERNATIONAL DEVELOPMENT AUSAID THROUGH WORLD BANK INVITATION FOR BIDS SUPPLY AND INSTALLATION OF COMPUTERS AND ACCESSORIES CONTRACT No AGM RWS PMU GOODS 2012 10 The Chairman Department Procurement Committee National Water Supply and Drainage Board NWSDB Galle Road Ratmalana Sri Lanka will receive sealed bids for the d and Delivery of Computers and accessories up to closing of bids at hours on Bids should be submitted in the documents available at the office of the Assistant General Manager Tenders and Contracts NWSDB Galle Road Ratmalana Sri Lanka between 09 00 hours to 15 00 hours on normal working days up 0 upon payment of a non refundable fee of Rs 2 000 00 plus VAT Bids will be opened immediately after the closing of Bids at the office of the Assistant General Manager Tenders and Contracts NWSDB Galle Road Ratmalana Sri Lanka Bidders or their authorised representatives may be present at the opening of bids Bidding Documents will be issued only to those who are manufacturers or their local accredited agents for supply of Computers and accessories upon production of a letter of request for documents on a business letterhead together with the proof for man
22. epresentative s of the Bidder Name S ansehe insert complete name s of authorized representative s s of the Bidder Title insert title Duly authorized to sign this Authorization on behalf of CIERRE CEST CRISE insert complete name of Bidder NWSDB SBD SUP PLC LC Appendices DPC June 2009 Version 1 11 7 Appendix 8 APPENDIX 8 LIST OF TECHNICAL SUPPORT CENTERS AND ASSOCIATED TECHNICAL STAFF DETAILS Technical Contact Contact Nos Details of Technical Support Personnel Support Center Person Tel Fax Name Qualifications Experience Address NWSDB SBD SUP PLC LC Appendices DPC June 2009 Version 1 11 8 Appendix 9 Address of the Manufacturer Chairman Procurement Committee Bid for Supply amp Installation dvs For National Water Supply amp Drainage Board Contract No Confirmation of Capability to maintain the equipment and respond to the maintenance calls WE aora tu name of manufacturer OE rise chos tu ese a DU ens aU edd Sh N ek rh dress of manufacturer confirm that we have sufficient equipment for maintenance and shall respond within maximum of 4 hours from a maintenance call by the employer Authorised Officer of the Manufacturer Seal of the Company NWSDB SBD SUP PLC LC Appendices DPC Jun
23. he Contract Price or such as shall become payable hereunder according to the terms of the Contract 4 As security for the due and proper performance and fulfillment of this contract and for the due payment of all claims to which the Board may be entitled hereunder the Contractor hereby undertakes to maintain to the Board with a Guarantee in favor of the Board from a Bank approved by the Engineer as surety in the sum of Sri Lanka Rupees ae in word enges ag in figures which said Performance Guarantee shall remain in force and shall not be discharged until the Engineer shall have granted a Final Certificate to the effect that the Contractor has duly discharged and completed all his obligations under this contract and that there is no sum whatever due to the Board at the date of such Final Acceptance Certificate under this Contract IN WITNESS WHEREOF the parties hereto have set their hands and seal to these presents at the places and dates hereinafter mentioned Siened by thes Salud rs er aes oi Chairman National Water Supply and Drainage Board and NWSDB SBD SUP Computers LC Specimen Forms November 2009 Version 1 10 3 Board Member of the National Water DD Te ea ae day ara of Two Thousand and the presence of the following Witnesses Chairman ee meme ees Board Member NATI
24. ial status of the Contractor Supplier Chairman Procurement Committee Contract No AGM RWS PMU GOODS 2012 10 AUTHORIZATION FOR BANK REFERENCES RU RUN AR E hereby authorize the Procurement Committee National Water Supply amp Drainage Board to seek references from our Bankers H specify the name of MAS re en ne REEL Co RS official address of Bank in connection with the Contract Noises EE SIGNER BY DT in the capacity of Address AMT ren NWSDB SBD SUP PLC LC Appendices DPC June 2009 Version 1 11 4 Appendix 3 Manufacturer s Authorization to sign the Contract The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated This letter of authorization should be on the letter head of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer The bidder shall include it in its bid Date insert date as day month and year of Bid Submission No insert contract number To Chairman National Water Supply and Drainage Board Galle Road Ratmalana Sri Lanka Bid for Supply and installation Of Contract No We b IEEE XR in
25. ication Bidder s offer Please specify Minimum in details Do not mention rr AA YES or NO Liquid crystal panel 0 42 type inch 1 1cm polysillicon active matrix last ti JE al Number of pixels 786 432pixels H 1024xV 768 Resolution 1024x768colorpixels XGA Manual zoom x12 Lamp 200 UHB Light output brightness 2 200 Lumens Contrast ratio 500 1 a ie NNNM Power supply AC 100 120V AC220 240 V Operating temperature 5 35 C 41 95 Input Signals Computer input VGA SVGA XGA WXGA E WXGA SXGA SXGA UXGA Video input MAC 16 NTSC NTSC4 43 PAL SECAM M PAL N PAL HDTV 720P 50 60 1080i 2 50 60 1080P 2250 60 E SDTV 480i 480P 576i 576P Input output video input Composite video RCA jack x Terminals Computer input 1 component video via D sub Analog RGB 15 Pin Mini Dsubx 1 AS NZS CLSPR 22 Class B 12 05 x3 03 x8 7 excluding protruding part Weight 2 1kg 4 6lbs NWSDB SBD SUP Computers LC Specification DPC November 2009 Version 1 6 8 Standard Accessories Computer cable Remote Control Batteries Power cord User s manual Optional Accessories Lamp DT 01151 Air filter NJ 27422 Laser Remote Control RC ENS R008 Screen with stand 5 x6 1 Notes a The bidders are necessarily be required to complete fully the column of bidder s offer given in the bidding document for Computer
26. idder 1 Printer Laser Jet 01 No Manager O amp M Office Vauniya 2 Multimedia Projector with Screen 01 No Manager O amp M Office Vauniya 3 Printer Laser Jet 01 No Manager O amp M Office Trincomalee 4 Multimedia Projector with Screen 01 No Manager O amp M Office Trincomalee 5 Desktop Computer 05 Nos RWS Section Head Office 6 UPS 02 Nos RWS Section Head Office 7 Desktop Computer 05 Nos Manager O amp M Office Vauniya 8 UPS 05 Nos Manager O amp M Office Vauniya 9 Printer Laser jet 04 Nos Manager O amp M Office Vauniya 10 Scanner 04 Nos Manager O amp M Office Vauniya 11 Desktop Computer 05 Nos Manager O amp M Office Trincomalee 12 UPS 05 Nos Manager O amp M Office Trincomalee 13 Printer Laser jet 04 Nos Manager O amp M Office Trincomalee 14 Scanner 04 Nos Manager O amp M Office Trincomalee 15 Desktop Computer 01 No RWS Unit Mannar 16 Scanner 01 Nos RWS Unit Mannar 17 Printer Laser jet 01 Nos RWS Unit Mannar NWSDB SBD SUP Computers LC Payment Schedule DPC November 2009 Version 1 5 3 PAYMENT SCHEDULE STAGE OF STAGE OF DOCUMENT TO BE AMOUNT OF REMARKS PAYMENT CONTRACT SUBMITTED PAYMENT 01 Advance After signing of A written request for payment 20 of the contract price Advance payment shall be Payment Contract in the form of an invoice made within 30 days of Agreement A bank guarantee for th
27. k Serial ATA 4 serial ATA Interfaces Memory 4GB DDR3 1066 MHz 1033MHz upgradeable up to 4 GB or better Network Ethernet Integrated Network Speed 10Mbps 100Mbps 1000Mbps Fast Ethernet Adapter Graphics Type 2D 3D Graphics with integrated 512MB Video Memory Intel Graphics Media Accelerator i lt Sound Integrated High Definition audio with 600w Speaker set Expansion Bays 2 5 25 external bays Optical Drive 16X Internal DVD Writer or better m Readers 8 GB USB Pen Drive 0 PS 2 USB Keyboard Mouse PS 2 USB Optical Scroll Mouse with 17 LED Monitor Resolution 1024 768 or better NWSDB SBD SUP Computers LC Specification DPC November 2009 Version 1 6 2 Description Minimum Requirement Bidder s offer Please specify Slots total free 2 Full height PCI slots 1 full height and type PCI Express x1 slot 1 full height PCI u 22 EE I O Ports 1 Parallel 1 Serial standard 8USB 20 Front and 6 Rear Ports lt lt xpansion Ports External microphone External Display Keyboard Line in Line out Mouse RJ 45 Operating Windows 7 Professional Original User Licenses Three years comprehensive warranty Manufacturer authorization letter should be provided Manufacturer should have minimum of ten years experience in manufacturing of the same brand Serviceability Manufacturer authorized servic
28. nectivity optional Network connectivity through external adapter Wireless Print Server NWSDB SBD SUP Computers LC DPC November 2009 Version 1 Specification 6 5 Warranty Period 1 year comprehensive minimum Make Product Data Model Country of Manufacture Compatibility Windows 98 Me XP 2000 2003 V sta Annual Maintenance Charge Part and labour after Pl specify warranty period Rs Current Market Price of the specify Toner Rs No of A4 size pages that can be printed from a replacement cartridge Pl specify With default printing mode with OEM cartridge Average Toner Cost per A4 pages divide price of a cartridge by no of pages given above Shall be less than Rs 2 50 per page Average printing volume per month A4 size Assumed as 3000 pages Total toner cost for 3 years Cost per pages X 3000X12X3 please calculate on this basis Price of the printer with Standard warranty minimum 1 Year Pl indicate the price of the printer If any extra costs to extend the warranty to 3 years Pl calculate based on the price annual maintenance charges for extra years to provide 3 years Comprehensive warranty Total cost for 3 years Add 30 31 32 NWSDB SBD SUP Computers LC Specification DPC November 2009 Version 1 6 6 Technical Specification for Scanner Description
29. o AGM RWS PMU GOODS 2012 10 BILL No 01 Supply and Installation of Desktop Computers and Accessories Note 1 Computers amp Accessories shall conform to the specification given in Section 8 Ite Description Qty Unit Rate Amount Cts Rs Cts Supply delivery amp installation of Desktop Computer with necessary accessories as per the specification 650 VA UPS Printer Laser Jet Scanner Total of page Carried to Summary of Bills NWSDB SBD SUP Computers LC Bill of Quantities 9 3 November 2009 Version 2 NATIONAL WATER SUPPLY AND DRAINAGE BOARD NORTH EAST WASH PROJECT FUNDED BY AUSTRALIAN AGENCY FOR INTERNATIONAL DEVELOPMENT AUSAID THROUGH WORLD BANK SUPPLY AND INSTALLATION OF COMPUTERS AND ACCESSORIES CONTRACT No AGM RWS PMU GOODS 2012 10 BILL No 02 Supply amp Installation of Multimedia Projector with Screen Note 1 Computers amp Accessories shall conform to the specification given in Section 8 Ite Description Qty Unit Rate Amount No Supply delivery amp installation 02 Nos of Multimedia Projector with Screen 5 x6 and Stand for it Total of page Carried to Summary of Bills Rs Cts Rs Cts NWSDB SBD SUP Computers LC Bill of Quantities 9 4 November 2009 Version 2 NATIONAL WATER SUPPLY AND DRAINAGE BOARD NORTH EAST WASH PROJECT FUNDED BY AUSTRALIAN AGENCY FOR INTERNAT
30. ovember 2009 Version 1 Volume 1 ofthis document is the Volume 1 of Standard Bidding Document SUPPLY amp DELIVERY OF GOODS NWSDB SUP GOODS LC Verl October 2009 and available for purchasing at the Office of Tenders amp Contracts Division NWSDB Galle Road Ratmalana Volume 2 Table of Content SECTION Volume 1 1 Instructions to Bidders 2 Conditions of contract Volume 2 Document Issuance Certificate Table of contents Checklist of Submissions Invitation for Bids 3 Form of Bid 4 Bidding Data 5 Contract Data General Listof Goods amp Delivery Schedule Payment Schedule Supply amp Installation Programme 6 Specifications for Computers amp accessories s Key features of Specifications 8 Deviation from Specifications PAGE NUMBER 1 1 1 19 2 1 2 17 1 ii iii iv v 3 1 3 2 4 1 4 2 5 1 5 3 5 4 6 1 6 9 Not used 8 1 NWSDB SBD SUP Computers LC Table of Contents November 2009 Version 1 9 Bills of Quantities Preamble Notes on Pricing 9 1 9 2 Bills of Quantities 9 3 Summary of Bills 9 4 10 Specimen Forms Bid Security 10 1 Contract Agreement 10 2 10 4 Performance Guarantee 10 5 Advance Payment Guarantee 10 6 11 Appendices e Appendix 1 Details of similar supplies carried 11 1 out within the last three years and ongoing similar ones e Appendix 2 Financial statement 11 2 11 3 e Appendix 2A Authorisation for Bank
31. roportions of currencies in which the Contract Price is payable upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation s under the Contract without your needing to prove or to show grounds for your demand or the sums specified therein This shall expire no later than the day Ol pA 20 VORNE 28 days beyond the scheduled contract completion date and any demand for payments under it must be received by us at this office on or before that date Signature s Signature and seal ofthe guarantor Witness Name pr MI NWSDB SBD SUP Computers LC Specimen Forms November 2009 Version 1 FORM OF ADVANCE PAYMENT GUARANTEE Beneficiary Chairman National Water Supply and Drainage Board Galle Road Ratmalana ADVANCE PAYMENT GUARANTEE No sese We f ye been informed hat nenne an name of Contractor Supplier hereinafter called the Contractor has entered in to Contract INO tere dated with you for the Supply and installation of ea ee ze ba eh ku see een O name of Contract and brief description hereinafter called the Contract Furthermore we understand that according to the conditions of Contract an advance payment in AAA amount in figures ES amount words is to be made against an advance paymen
32. s accessories and other b Where catalogues technical literature and drawings accompanying the bid their references should be quoted according to the specification 9 c Where the bidder s specification is not conforming to the minimum specification the offer will be rejected 2 The Bills of Quantities contains for Computers and accessories conforms to specification NWSDB SBD SUP Computers LC Specification DPC November 2009 Version 1 6 9 7 KEY FEATURES OF SPECIFICATIONS Not Used 8 DEVIATIONS FROM SPECIFICATIONS DEVIATIONS FROM SPECIFICATIONS Preamble The Bidder is required to list any deviations of Equipments Accessories and workmanship etc from the Specifications including such information as has already been given elsewhere in the Tender Documents The information shall be in sufficient detail to enable the Engineer to make a realistic assessment of the effect of such deviations on the performance and also such deviation if any shall be subject to clause 25 2 a of Instructions to Bidders Deviations NWSDB SBD SUP computers LC Schedule of Particulars November 2009 Version 1 8 1 9 BILLS OF QUANTITIES e Preamble Notes on Pricing e Dills of Quantities e Summary of Bills PREAMBLE NOTES ON PRICING 1 General 1 1 The Bidder s attention is specifically directed to the Form of Bid Instructions to Bidders Conditions of Contract Bidding Data Contract Data Delivery S
33. sert complete name of Manufacturer who are official manufacturers of Computers amp Accessories having factories at ru T Dh cage T MP insert full address of Manufacturer s factories do hereby authori Ze ea ee n ets us insert complete name of Bidder to submit a bid the purpose of which is to provide Computers and Accessories manufactured by us and to subsequently negotiate and sign the Contract We hereby extend our full guarantee and warranty in accordance with Clause 15 of the General Conditions of Contract with respect to the Goods offered by the above firm Signed A Re Tenha insert signature s of authorized representative s of the Manufacturer Name o miS eR nn ERE ERRARE ERA insert complete name s of authorized representative s ofthe Manufacturer Title eus insert title Duly authorized to sign this Contract on behalf of insert complete name of Manufacturer Dated on day OE ds insert date of signing NWSDB SBD SUP PLC LC Appendices DPC June 2009 Version 1 11 5 Appendix 4 Address of the Manufacturer Chairman Procurement Committee Bid Tor Supply amp Installation of i eese esie eio aene ek vx RER rn een eue du iun For National Water Supply amp Drainage Board Contract No Confirmation of Capability of Production and Supply according to Delivery Schedule WE
34. simile Number Be EE MM ARI Date REE ten Erden EE E tae Seal Witnesses Name Capability Pu Address MUS Signature 2 c DIT DE Capability p EE Address is Signature NOR NWSDB SBD SUP Computers LC Form of Bid DPC November 2009 Version 1 3 2 4 BIDDING DATA NWSDB SBD SUP Computers LC Form of Bid DPC November 2009 Version 1 3 3 BIDDING DATA Clause Reference Number Instructions to Bidders 1 The Supplier is expected to supply delivery and installation of Eleven Numbers of Computers Accessories Multimedia Projector with screen Laser Jet Printers and Scanners 2 2a Not Applicable 2 2b Add to the Clause 2 2 b That the bidder is capable to maintain the equipment and respond to the maintenance calls with 4 hours after receiving a maintenance request Use Appendix 9 The bidder shall have technical support centers sufficiently close to the final delivery destinations given in the Delivery Schedule to ensure a maximum response time of 4 hours for a maintenance support call from the end user The bidder shall attach a list of Technical support centers and technical support persons in each of technical support centers indicating their qualifications experience and competency use the format given in the Appendix 8 That the
35. t guarantee At request of the Contractor We ee issuing agency hereby irrevocably undertake to pay you any sum or sums not exceeding in total and amount of amount Te KON FR PE amount in words upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation under the Contract The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Contractor This guarantee shall expire on 28 days beyond the Completion Date Consequently any demand for payment under this guarantee must be received by us at this office on or before that date Signature s Signature and seal of the guarantor cie ee eret nette ape ERE ER EIE EHE RR REPRE Rh Witness NWSDB SBD SUP Computers LC Specimen Forms November 2009 Version 1 Address asse E tier ee Lara epe ts NWSDB SBD SUP Computers LC Specimen Forms November 2009 Version 1 11 APPENDICES APPENDIX 1 DETAILS OF SIMILAR SUPPLIES COMPLETED WITHIN THE LAST THREE YEARS AND ONGOING Name and Address of Employer Name and details of Contract Value of Contract Period of Contract Remarks Completed ongoing etc Value of work remaining incomplete NWSDB SBD SUP Computers LC Appendices DPC November 2009 Version 1 APPEN
36. tee At request of the Bidder we eee name of issuing agency hereby irrevocably under take to pay you any sum or sums not exceeding in total an amount of amount in figures erde een amount words upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation s under the bid conditions because of the Bidder a has withdrawn its Bid during the period of bid validity specified or b does not accept the correction of errors in accordance with the Instructions to Bidders hereinafter the ITB or c having been notified of the acceptance of its Bid by the Employer Purchaser during the period of Bid validity 1 fails or refuses to execute the Contract Form if required or ii fails or refuses to furnish the Performance Security in accordance with the ITB This Guarantee shall expire a if the Bidder is the successful bidder upon our receipt of copies of the Contract signed by the Bidder and of the Performance Security issued to you by the Bidder or b if the Bidder is not the successful bidder upon the earlier of 1 our receipt of a copy of your notification to the Bidder that the Bidder was unsuccessful otherwise it will remain in force 1 insert date Consequently any demand of payment under this Guarantee must be received by us the office on or before
37. that Signature s of authorized representative s NWSDB SBD SUP Computers LC Specimen Forms November 2009 Version 1 THE GOVERNMENT OF THE DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA MINISTRY OF WATER SUPPLY AND DRAINAGE NATIONAL WATER SUPPLY AND DRAINAGE BOARD NATIONAL WATER SUPPLY AND DRAINAGE BOARD TENDER FOR THE SUPPLY AND INSTALLTION OF COMPUTERS AND ACCESSORIES CONTRACT No RWS PMU GOODS 2012 10 CONTRACT AGREEMENT Contract Agreement made and entered into between the National Water Supply and Drainage Board a corporate body duly established under the provisions of the National Water Supply and Drainage Board Law No 2 of 1974 and having its Head Office at Ratmalana in Sri Lanka hereinafter sometimes referred to as the Board of the one part and Messrs Seniores which duly incorporated under the laws of Democratic Socialist Republic of Sri Lanka and having registered It s office at OR IEEE herernal ter called the Contractor which term of expression shall where the context so requires or admits mean and include its successors and permitted assigns of the other part WHEREAS the Board is desirous of entering into a contract with the Contractor for the supply and installation of computers and accessories to the employer at locations as specified in the Delivery Schedule and has accepted a
38. tion Noise Office equipment shall not produce excessive noise unacceptable for office environment Guarantee and Free JAll equipment shall carry a guarantee for Maintenance Period a minimum period of one year unless otherwise stated from the date of installation and all repairs which may become necessary during that period shall be attended by the contractor free of charge Maintenance repair work regular maintenance work during this Following the free period shall also be attended by the Maintenance period contractor free of charge The Bidder shall indicate the cost of maintenance work following free maintenance Market Position Period in an yearly basis in the questionnaire This cost is also considered at the time of evaluation Preference will be given for the models and makes which are commonly used in Sri Lanka and for which consumable repair parts are commonly available in the open market NWSDB SBD SUP Computers LC Specification 6 1 DPC November 2009 Version 1 Technical Specification for Desktop Computer System Description Minimum Requirement Bidder s offer Please specify in details Do not mention YESorNO _ _________ Form Factor Tower Processor Intel Core 15 2400 processor 3 10GHz 3 10GHz 6MB L2 cache 1066MHz 1033 MHz 1033 MHz FSB or Better L2 Cache 6MB L2 cache 1066MHz 1033 MHzFSB or Better Intel H57 Express chipset or Better Core Chipset Hard Dis
39. ufacturer or their local accredited agent Alternative offers will not be accepted Bidders may purchase bidding documents in required number and may submit one or more independent offers The independent offers shall be in separate set of bidding documents together with separate bid securities Sealed bids may be either dispatched by registered post or hand delivered to the Assistant General Manager Tenders and Contracts NWSDB Galle Road Ratmalana Sri Lanka to receive on or before the closing time Bidding Documents may be inspected free of charge at the office of the Assistant General Manager Tenders and Contracts NWSDB Galle Road Ratmalana Sri Lanka For further details please contact the Assistant General Manager Tenders Contracts NWSDB Galle Road Ratmalana Sri Lanka on telephone number 94 11 2635885 or 94 11 2638999 or facsimile number 94 11 2635885 Chairman NATIONAL WATER SUPPLY AND DRAINAGE BOARD NWSDB SBD SUP Computers LC Invitation for Bids DPC November 2009 Version 1 Revised on 29 09 2011 3 FORM OF BID THE GOVERNMENT OF THE DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA MINISTRY OF WATER SUPPLY AND DRAINAGE NATIONAL WATER SUPPLY AND DRAINAGE BOARD NORTH EAST WASH PROJECT FUNDED BY AUSTRALIAN AGENCY FOR INTERNATIONAL DEVELOPMENT AUSAID THROUGH WORLD BANK SUPPLY AND INSTALLATION OF COMPUTERS AND ACCESSORIES CONTRACT No AGM RWS PMU GOODS 2012 10 FORM OF BID The Chairman
Download Pdf Manuals
Related Search