Virtua_v131_RelNotes..
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1. Anonymized o High Priority Legal o OK Release Notes A user can change the priority through a Job Profile with the setting jobPriority high A user can change the priority through the Job Details screen in the Discs tab Job Details Job Id 3686 Description Plaque Preston ption ACC1795 5 23 05 Media Type CD Discs Per Copy 1 Patient Copies 0 Physician Copies 1 Anonymous Copies 0 Legal Copies 0 Label Physician DICOM Viewer Codonics Viewer Auto Run Enabled Yes Study Count 1 Job Queued 1 45 PM 3 20 07 Job Completed No Status Queued Time Remaining 4 High Priority Cancel NOTE You cannot change the priority for jobs that are already recording or printing or have started content creation High priority jobs are processed before normal priority jobs Within a priority class Normal High the order of a job is based on the original time the job was submitted to Virtua Support for Japanese language user interface The Virtua user interface including labels button text dialog messages column headings and warning messages are translated into Japanese The translation is a combination of Kanji Hiragana and Katakana There are a few exceptions job profile names label templates and disc features that remain in English Sample studies Virtua provides a Demo button on the Diagnostic tab within the Utilities tab When pressed it will automatically load three2. log entry is now created not only when the job completes successfully or in error but also when a job is aborted Miscellaneous performance improvements Q O CODONICS Known Common Issues This section details common issues with Virtua Version 1 3 1 software that are likely to be experienced by most users Slight loss of performance over time To maximize system performance and reliability it is recommended that the Virtua be rebooted at least every two to three weeks and more often for heavy usage Flash card reader USB2 port on front of Controller not supported These interfaces might be supported ina future software release The system cannot detect the type of media loaded The Dashboard media indicators will show which bin is configured for which media Only load the media that is configured for each bin Loading the wrong kind of media will result in incorrect operation for example a DVD disc being labeled as a CD disc Studies can be lost or corrupted if a hard power off occurs Loss of power during some operations can result in lost or corrupt data An uninterruptible power supply and proper shutdown procedure are strongly recommended Some system configuration parameters cannot be programmed from the Touch Screen Refer to the Virtua User s Manual for instructions on configuring Virtua using the SmartDrive Green LEDs do not flash when receiving studies Green LEDs only flash when recording or
3. right through the job profiles auto default etc and repeat the list in either direction Previously if a user scrolled to the left they would get stuck at the beginning of the list and not be able to scroll beyond that point Corruption of the database when the same study is stored simultaneously from two or more associations Previously if the same study record was simultaneously stored to the Virtua by two or more associations duplicate records were inserted into the database A solution was implemented in Version 1 3 1 software that prevents the database from being corrupted NOTE In the case of users whose database was already corrupted a warning message at boot time will request that the user perform a full install thereby deleting all studies and restoring the database to an original state Using Query Retrieve with certain PACS Query would work but Retrieve would not work Previously by including additional query criteria such as wildcards or for various fields certain PACS systems would successfully perform the query function but fail the retrieve request because the system would find too many or no records To correct the problem Retrieve requests are now created with only the StudyUID in them and no other fields Now Retrieve requests will retrieve a single study at a time The fix does not prevent using wildcards when performing a query Ma HIPAA log creates entry when jobs are aborted A HIPAA
4. Codonics Virtua Operating Software Version 1 3 1 Release Notes Summary Version 1 3 1 software provides new features corrects defects and provides miscellaneous performance improvements for the Codonics Virtua Medical Disc Publisher This software is compatible with all Virtua systems This document details only changes from Version 1 2 1 software If you are upgrading from an older software version previous Virtua Release Notes can be downloaded from the Codonics web site NOTE 1 3 1 and 1 3 0 software are functionally equivalent Firewall and security Virtua provides two user configurable security features designed to reduce the threat from malicious software attacks by viruses adware worms and so on A software firewall restricts incoming access to specific network services Also a method for external scanning of the Virtua hard drive by commercial anti virus programs allows detection of files containing malicious software Refer to Codonics Virtua Firewall and Security Technical Brief 901 160 001 for more information Job prioritization Virtua provides the capability to change a job between normal priority and high priority A user can change the priority from the Edit Job Options screen Edit Job Options Z Select Job Profile lt auto Disc Label Media Py lt Physician Disc Features Copies i eae Codonics Viewer 5 Physician a Make Auto CEES Patient 0 Run Job Priority
5. Drive call Codonics before loading 1 3 1 software Improved checking for a valid USB SmartDrive Virtua now uses an improved process to check that the SmartDrive has a valid license code and security code If there is not a valid license code and security code Virtua will provide the same message The SmartDrive has been removed 1 Insert the SmartDrive 2 Select OK to reboot the system as if there was no Smart Drive inserted New and improved viewers An improved eFilm Lite viewer and anew viewer MimVista are now included on the Virtua Accessories Disc Label improvements Version 1 3 1 software provides the ability to label a disc with the patient information once when there are one or more studies for a single patient The label displays patient information once and then information for each study It also requires a custom label Call Codonics Technical Support for details Studies save Job Profile For manual record jobs the Edit Options screen is now populated with settings from the Job Profile AE Title to which a study was originally sent rather than always using the default Job Profile options NOTE Make sure that the AE Title matches the name of the Job Profile file Query results provides instance availability feedback The results provide feedback to the user whether the study is ONLINE OFFLINE NEARLINE UNAVAILABLE Job Profile menu corrected When queuing a job a user can now scroll left and
6. Inc Printed in the US A Part No 901 150 008 Rev A Cannot set date and time from Virtua user interface in some Tier 2 locales The workaround for this problem is to run the system in the en_US locale which is the factory setting set the local time and date correctly and then change the system to the desired operating locale A list of Tier 2 locales and instructions for changing the locale are in Version 1 2 of the Virtual User s Manual Codonics part number VIRTUA MNLU No Unicode support in Viewer The Codonics Virtua Medical Image Viewer does not correctly display Unicode characters It is uncommon for DICOM files to be encoded in Unicode Limited Viewer support for international characters Refer to the Codonics Virtua Medical Image Viewer Release Notes Codonics part number 901 356 001 for details User interface issue for some locales In some locales the right side of the Dashboard on the user interface will not be drawn correctly Locales known to have this problem include Romanian Romania ro_RO Greek Greece el_GR Hungarian Hungary hu_HU Finnish Finland sv_Fl Thai Thailand th_TH All Chinese locales User interface issue with Hong Kong locale Problems with date formatting may distort the user interface in the Chinese Hong Kong zh_HK locale For Chinese language it is recommended that one of the other Chinese locales be used No support for Turkish and Indian loc
7. ales The Turkish Turkey tr_TR locale may cause errors and should not be used The Tamil India ta_IN locale does not correctly support Tamil characters Technical Support If problems occur during software installation contact Codonics Technical Support between the hours of 8 30AM and 5 30PM EST weekends and U S Holidays excluded Phone 440 243 1198 Email support codonics com Website www codonics com 3 CODONICS We bring the future into focus 17991 Englewood Drive Codonics Limited KK Middleburg Heights OH 44130 USA New Shibaura Bldg F1 440 243 1198 1 3 11 Shibaura 440 243 1334 Fax Minato ku Tokyo 105 0023 JAPAN Email info codonics com Phone 81 3 5730 2297 www codonics com Fax 81 3 5730 2295
8. demo studies and allow testing of the unit Allow recording a single patient s studies from multiple modalities to a single disc Virtua provides the ability to record a single patient s studies from two different IP addresses onto a single disc S O CODONICS Configuration of patient matching criteria for incoming records by the Job Profile matchPatientUsing In cases where patient names do not exactly match across different modalities you can change the matching criteria id dob sex The default name id dob behavior for this feature remains the same NOTE It is recommended that systems sending images to the Codonics Virtua Medical Disc Publisher use unique Patient IDs for different patients see Product Bulletin No 201 903 204 001 Possible settings are matchPatientUsing setting to name_ id_dob matchPatientUsing setting to name_ id_sex matchPatientUsing setting to name_ dob_sex matchPatientUsing setting to id_ dob_sex Product Improvements Support for keys and viewers Version 1 3 1 software provides support for permanent and temporary keys for viewers refer to Technical Brief 901 162 001 In addition the current version of all Codonics supplied viewers are included as part of the Virtua Operating Software Encrypted viewers that do not have a valid feature key will not be selectable via the Edit Job Options menu NOTE If the system does not have an authentic Codonics Smart
9. likely to be experienced by most users Discs ejected into input bin The Recorder configuration file might be corrupted causing the Recorder to eject discs into the left input bin instead of the output bin If a system reboot does not correct this problem try running the Select Disc Drives utility from the General tab on the Utilities screen This will replace the corrupted file with a fresh one If this problem persists please contact Codonics Technical Support Progress bars inaccurate or stuck The job progress bars may prematurely jump to zero time remaining or become stuck even through the job has completed Rebooting the system will clear this condition System will not completely start up if SmartDrive is not installed Do not start the system without the SmartDrive installed Recorder lock up Occasionally the Recorder will lock up with a status of Robotic Arm Error No Drive Connection or No Recorder Drives Found To clear this condition clear any stray discs from the Recorder cycle power on the Recorder wait for any receiving studies to be completed and reboot the system System clock continuously set backwards A rare hardware problem may cause the system clock to be set back by an hour once per hour If this occurs please contact Codonics Technical Support DICOM association limit may be exceeded DICOM clients which open many simultaneous associations might exceed Virtua s limit of 24 simu
10. ltaneous connections This can cause the system to stop receiving DICOM jobs requiring the system to be rebooted Unexpected drive selection pop up In rare cases a Windows pop up box will ask the user to indicate which drive is the top one and which is the bottom one Following the on screen instructions clears the condition Robot Arm Alignment utility failures Occasionally the system gets into a state where the Robotic Arm Alignment utility does not work properly The problem can normally be cleared by rebooting the system S O CODONICS Time remaining indicators for jobs inaccurate if more than one page If there is more than one page of jobs queued eight or more jobs the time remaining indicator on the Discs tab will not be accurate on any pages other than the first page Each page starts the time estimation over again without accounting for the jobs on the previous page Install disc remains in closed drive after software install The first startup after a software install closes the drive tray If another reboot is performed the installation process repeats To work around this problem remove the disc as soon as it ejects during installation or manually open the drive and remove the disc after installation is complete HTTP 500 errors Occasionally attempting to delete a large study or a group of studies results in an HTTP 500 error The operation normally is successful upon retrying Drive Time out e
11. printing discs Green LED on Controller does not flash during system activity Only the LED on the Touch Screen flashes during system activity Shutdown does not wait for studies or jobs to complete Shutting down the system in either Shutdown or Reboot modes does not wait for receiving studies to be completed or for currently recording or printing discs to complete The system should not be shutdown while studies are being received or while discs are currently recording or printing Discs required counts inaccurate for multi disc backup jobs When multi disc backup jobs all studies included in the job will not fit on one disc are queued the Discs Required count in the Status Details tab and the X of Y discs recorded count on the Discs tab might contain inaccurate counts Typically the count will not increment until the entire set is completed Studies Jobs database capacity is 40 GB This typically allows storage of between 400 and 2000 studies before old recorded studies are removed to make room for new studies Larger Studies Jobs databases may be supported in a future software release Compatibility problems with Internet Explorer 7 There are minor cosmetic problems when remotely connecting with Internet Explorer 7 Internet Explorer 6 is recommended for remote connections to Virtua Known Uncommon Issues This section details uncommon or obscure issues with Virtua Version 1 3 1 software that are un
12. rrors when recording DVDs Occasionally a Drive Time out error will be reported and a disc will be rejected when recording DVDs If this problem persists please contact Codonics Technical Support Opening cover does not always silence error beep If the system is out of only one media CD or DVD and the top cover is opened the error beep will not stop The Touch Screen must be touched to stop the error beep Page number incorrect after deleting multiple studies When deleting multiple studies the current page number does not correctly update Ink Cartridges user interface tab uses incorrect font This problem occurs only for non admin users Deleting in process jobs may cause drives to lock up Deleting jobs that are recording or printing should be avoided if possible System fails to completely start up Very rarely the system will not completely start up and will display a message Problem loading page Touching the Try again button will complete the startup sequence Known Issues For International Regions e Issues with Arabic Locales Arabic characters may be clipped on disc labels Arabic characters are currently not supported by the Codonics Virtua Medical Image Viewer Get it all with just one call 1 800 444 1198 All registered and unregistered trademarks are the property of their respective owners Specifications subject to change without notice Patents pending Copyright 2007 by Codonics
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