FF_Navigation-FamLink Pages_UM
Contents
1. tGender Female z U S Citizen SSN 123 45 6789 Danger to Worker Birth Date 07 10 1956 7 Estimated Birth Place Conon E 55 Deceased Registered Sex Offender Primary Langu Sexually Aggressive Youth SAY DH Version 04 03 2012 Religion None v Marital Status Married Couple Litigation Hold 7 Public Disclosure Hold 7 Ethnicity Race White Caucasian Race zl Race z Race zl i Ethnicity Caucasian z Race zl t Hispanic Latino No Y r Independent Living Provider Name ID Type Start End xi The Person Management page displays 0 1 Date Boxes e You can type directly in these boxes also referred to as date text boxes e When you click this box you get a yellow note telling you what date format to use There is no need to type in forward slashes FamLink does that for you e You also can right click the box to display a calendar Use the calendar arrows to go from month to month or year to year and then you click the date The date box is the only place in FamLink where you right click to perform a function In all other instances using right click displays the standard Windows right click menu 2 Check Boxes e When you select a check box you are selecting the item or option next to it A check symbol appears inside To clear the check box and remove the check mark just select the box ag2. ONU Version 04 03 2012 Local intranet 100 PA Topic Navigation FamLink Pages lolx The FamLink Desktop displays To open a Provider Maintenance page 1 Click your Providers expando 2 Click the My Providers expando 3 Locate the provider and click the hyperlink for the provider name Page 9 of 21 Course FamLink Fundamentals Topic Navigation FamLink Pages Provider Maintenance Windows Internet Explorer E 0 x The Provider Maintenance page disp ays O 9 0 680713 Name Intake Sally Sam Type Relative Kinship Care Provider Status Open v 2 Let s start with the General tab License Status None Contract None Actions _Address Members Stafi_ Characteristics Throughout FamLink you find navigational elements for Provider Information commonly used functions 1 Text Box Doing Business As Region Office t Parent Agency G Type RelativelKinship Care e These are user entered boxes that can be um limited to a few characters or large enough for a Inquiry Information Further Information ifi f t t Inquiry Type sweiasttu wm significant amount of text Primary Referral Source Adoption Agency eee ai e Atext box may have a scroll bar that lets you Adoption Only Adoptive Home Alcohol Drug Assessme
3. Course FamLink Fundamentals Topic Navigation FamLink Pages JBixj FamLink Desktop displays again R wor wu WW Cede Manan A amp plcnSesch Quee Seach Hap We are going to use the Person Management page to continue our discussion John David s Desktop Date Restricted ParicipantView View ot Approved Cancelled You can access the Person Management page from the Maintain Case page Tickers Bacon Linda Sue 1406 0340312005 05 Kristina 1202 12 31 2006 Gy Smith Glorias 2301 07 24 2008 Newmar Julie 5003 11 04 2008 1 Click the Cases expando 2 Locate the case and click the hyperlink for the Case Name gt Manual Tickers Ww cases e The Maintain Case page opens Adams Pauline 5008 Actons Legaiy Free 08 23 2008 n Olympia DCFS Tumwater Regea Gide 2100 Marin Way Apes Oympm W 96501 Ga Bacon Linda Sue 1406 ins CPS Deve Regen re Repat 1440 Street Ages Aberdeen WA 96520 Hammer Sana 6202 atona A egton Susser 10 28 2000 David J hs Aberdeen Ragen6 CO 201 Man Steet Aple Aberdeen WA 95520 amar 5003 Arbors CPS 05201005 David john Aberdeen Regen C O 1220 Pine Aberdeen WA 90520 0 Anih Gioia 2301 Actions CPS 20 200 5M Clerical Friday Heber Region 3 CD 852 icheson Avenue Act 5 205 Aberdeen WA 58520 b Prowders gt Approvals p gt intakes Version 04 03 2
4. Maintain Case Microsoft Internet Explorer The Maintain Case page displays again Case LastName Beacon First Linda Sue wd Case 1406 03 14 2008 Status Open Let s look at how FamLink collects mandatory Or Address Collaterals File Location Closing History required information on a page Basic Case CPS Description Single Female v Restricted Case 7 Longscan 1 Mandatory Boxes Foun m s bud Y uil Mandatory boxes are shaded light blue and have an asterisk next to the label You must fill these aay Name Household Status DOB Gender Relationship red boxes before you can save your work If you try to Beacon Linda S Active 07 03 1988 Female Maintain Deactivate close the page without completing this information c Hill Daniel Active 01 03 1986 Male Maintain Deactivate FamLink displays a Validation Errors dialog box Hill Natasha Legaly 91 14 2005 Female Manian Dependent telling you which box or boxes you missed Free Legally Free 2 AFCARS NCANDS amp NYTD Boxes These boxes have a red label and a symbol called a double dagger t They are for the Adoption and Foster Care Analysis and Reporting System for the National Child Abuse and Neglect Data System and for the National Youth in Transition Database required for all SACWIS Some of these boxes are mandatory others are not However not filling all of them out may prevent you
5. 1 Click the Cases expando 2 Locate the case and click the hyperlink for the Case Name e The Maintain Case page opens Page 2 of 21 Case Basic Case Type CPS v Description Single Female v County Grays Harbor v Region Region 6 v Participants Reference Name Household Status DOB Gender Person C Beacon Linda S U Active 07 03 1988 Female Hill Daniel N Active 01 03 1986 Male Hill Natasha N Legally 91 14 2005 Female Free Last Beacon First Linda Sue ME Address Collaterals File Location Closing Histo Restricted Case Cases 1406 Open Date 03 14 2008 Office Region 6 Office Relationship Legal Maintain Maintain Maintain DER o Status Open Longscan w Status Deactivate Deactivate Dependent Legally Free Topic Navigation FamLink Pages The Maintain Case page displays This is a typical FamLink page with typical FamLink features 1 Every page in FamLink has a name located at the top left corner of the page in the blue title bar e In our example we re on the Maintain Case page Version 04 03 2012 Local intranet Page 3 of 21 Case LastName Beacon First Linda Sue wi Cases 1406 Topic Navigation FamLink Pages BA Maintain Case page cont d Open Date 03 14 2008 Status Open Address Collaterals Basic Case Type CP
6. and a thin black line surrounds the E related items CPS Description Single Female v Restricted Case Longscan amp County Grays Harbor v Region Region 6 v Office Region 6 Office v thi h th B n our example this page nas three grou OXeS Participants 9 9 Household Status DOB Gender Relationship Legal Documents erson Status 1 C m C Beacon Linda S U Active 07 03 1988 Female Maintain Deactivate ase C Hill Daniel N Active 01 03 1986 Male Maintain Deactivate 2 Basic amp Hill Natasha N 01 14 2005 Female Maintain Legally Free 3 Participants Sometimes a group box does not have a name but it will always have a thin black line around it Done 3 Local intranet Version 04 03 2012 Page 6 of 21 Course FamLink Fundamentals Topic Navigation FamLink Pages Maintain Case Microsoft Internet Explorer DER Maintain Case page cont d Case Last Name Beacon First Linda Sue mif Case 1406 Open Date 03 14 2008 Status Open Let s look at the Options pane Address Collaterals Many pages in FamLink have an area to the left called the Options pane Here you find hyperlinks to certain Actions Checklists or Documents related to the work you are doing on that page The Options pane content Basic CPS Description Single Female v Restricte
7. from closing the case at a later time a Local intranet You have reviewed all of the FamLink pages You can return to the Desktop 3 Click Close to return to the Deskto Version 04 03 2012 Page 20 of 21 Qese Marten Quee Seach Hap John David s Desktop Date Restricted Parcipantview View iot Approved Cancelled NE TicHers Bacon Linda Sue 1405 03032005 00 Kristna 1202 1231 2006 3 Smith Gioia J 2301 07 24 2008 Newmar Julie 5003 11 04 2008 gt Manual Tickers Cases 0 Adams Pauline 5008 Actions Legais Free 05 23 2608 David jchn Olympia DCFS Tumwater Regea CO 2100 Marin Way Apes Otymoia 58551 Bacon Linda Sue 1406 Actions CPS xt42008 Dave RegonGOffce Regon 6 1440 Street Acts Aberdeen WA 96520 Hanmer Sanai 6202 Actions Susser 10 28 2008 Ded J hs Aberdeen Regen 6 CO 201 Man Street Apis Aberdeen WA 98520 Newmar Jue 5003 Actions CPS 0 201005 David Aberdeen Regeng C O 1220 Pine Aberdeen WA 98520 smith Clori2 2221 Adiong CPS 0520 2005 SM Clerical Friday Heber Region 3 852 ishnson Avenua Apt BE 205 Aberdeen WA 85520 b Providers Acorovals gt intakes Version 04 03 2012 Topic Navigation FamLink Pages The FamLink Desktop displays You have completed the Navi
8. 012 Page 13 of 21 o x Acbons Cas Last Name Bacon First EZ wf Cases 1405 OpenOete 0142008 Status Open r IT Case ces j Descrpto sese Ferae Restricted Case 7 Longscan r 3 County cres Martor Region Regen Office Regen Otice r ar cipants Reference Name Household Status DOB Gender Retatonship Legal Documents Person Status Bacon Linda 5 G Acte OT 0V1982 Female Mantan Deacttvate Hill Daniel m Acte 01022001 ceram Deactvate Hill Natasha 01 14 2005 Female Marian Meeshas Acte 03162005 Female Maintain Deactvate Version 04 03 2012 Topic Navigation FamLink Pages The Maintain Case page displays To access the Person Management page 1 Click the hyperlink for a participant s name Page 14 of 21 Course FamLink Fundamentals Topic Navigation FamLink Pages fj Person Management Catherine Gutz 10 539238 Webpage Dialog Fav ink Secondary La Limited Englist E Interprete Physically Aggressive Assaultive Youth PAAY Sexual Behavior Indicator 7 High Risk Behavior Indicator 7 r Actions __ Relationship Background Check Name Documents ID 539238 Prefix Last Name First Catherine Middle Bloomquist Suffix z Ej Warning Indicators
9. 06 Open Date 03 14 2008 Status Open Address Collaterals File Location Closing Histo Basic Case Type CPS v Description Single Female Restricted Case Longscan County Grays Harbor Region Region 6 Office Region 6 Office v Participants Reference Name Household Status DOB Gender Relationship Legal Person Status e Beacon Linda S U Active 07 03 1988 Female Maintain Deactivate Hill Daniel 01 03 1986 Male Maintain Deactivate Dependent Legally Free Hill Natasha 01 14 2005 Female Maintain EN ELM Topic Navigation FamLink Pages SAM Maintain Case page 1 Hyperlinks A hyperlink displays as underlined blue font By clicking a hyperlink you e Open up another page in FamLink When you click a case participant name you open that participants Person Management page When you click the Maintain hyperlink you open a Relationship Entry page This is the only way to access that page e Perform an action In our example when you click the Remove hyperlink FamLink asks if you are sure If you click Yes in the dialog box FamLink removes the participant and returns you to the Maintain Case page Local intranet Version 04 03 2012 Page 17 of 21 Course FamLink Fundamentals Topic Navigation FamLink Pages Maintain Case page cont d 1 Buttons Case LastName Beacon First Linda Sue wi Cases 1406 O
10. FamLink User Manual Course FamLink Fundamentals Topic Navigation FamLink Pages Overview You access many different pages while working in FamLink You ll find that the design of FamLink has a consistent functionality a look and feel that makes it easy for you to create and access information on the pages In this topic of the FamLink User Manual we take a closer look at the different elements or parts of a typical FamLink page and how they work You will learn how to identify the page you are on and how to use the various buttons lists tabs check boxes text boxes and other features of FamLink pages that will help you with your daily work Workflow Because you use navigation throughout FamLink it is not specific to any particular process Version 04 03 2012 Page 1 of 21 Course FamLink Fundamentals FamLink Windows Internet Explorer LE LE won Search Q Retesh 2 NS Create Maintain Adoption Search Utilities Search Help John David s Desktop 5 Date Restictes Partcipant View T View Not Agprovedi Cancelled NP nos ue A lt Cg vlC PIESES ESTER Approvals FFY Version 04 03 2012 Topic Navigation FamLink Pages This is the FamLink Desktop your starting point We are going to use the Maintain Case page to facilitate our discussion of FamLink pages Let s open the Maintain Case page for one of our cases
11. OB Gender Relationship Legal Documents Person Status Ej 5 U Active 07 03 1988 Female Maintain Deactivate cC Hill Daniel N Active 01 03 1986 Male Maintain Deactivate amp Hill Natasha N Legally 91 14 2005 Female Maintain Pes peel Free Legally Free Done a2 Local intranet Version 04 03 2012 Topic Navigation FamLink Pages Maintain Case page cont d A page may consist of several tabs Tabs give you views of different sets of data for the main page Think of their function as being the same as notebook tabs There are five tabs on this page e General e Address e Collaterals e File Location e Closing History The first tab is the default tab that FamLink displays when you open the page Clicking each tab allows you to see different information for this case e For example clicking the Address tab displays address information for the case e Clicking the Collaterals tab displays all collaterals associated with the case Page 5 of 21 Course FamLink Fundamentals Topic Navigation FamLink Pages Maintain Case Microsoft Internet Explorer DER Maintain Case page cont d Actions Case G Last Name Beacon First Linda Sue wi Case 1406 Open Date 03 14 2008 Status Open A group box is a frame that encloses a set of related Checklist Address Collaterals File Location Closing History oprons ar normano Tne fale ar te usually in light blue
12. S County Grays Harbor Participants Reference Name Person e Beacon Linda S c Hill Daniel I Hill Natasha b Household Status N N v Description Region Active Active Legally Free Single Female Region 6 v DOB Gender 07 03 1988 Female 01 03 1986 Male 01 14 2005 Female Restricted Case Longscan Office Region 6 Office v Relationship Legal Maintain Maintain Maintain Status Dependent Legally Free Deactivate Deactivate e Tabs Version 04 03 2012 3 Local intranet The features on a typical page might include a combination of e An Options pane e Group and header boxes e Common functions Text boxes List boxes Date boxes also called text boxes Check boxes Radio buttons Hyperlinks Command buttons Mandatory boxes AFCARS boxes Pages are sometimes called windows In FamLink we always refer to them as pages Page 4 of 21 Course FamLink Fundamentals Maintain Case Microsoft Internet Explorer Actions Case Last Name Beacon First Linda Sue 1406 Open Date 03 14 2008 Status Open Checklist Address Collaterals File Location Closing Histo Basic Case Type CPS v Description Single Female v Restricted Case Longscan County Grays Harbor Region Region 6 v Office Region 6 Office v Participants Reference Name Household Status D
13. Topic Navigation FamLink Pages Maintain Case page cont d Let s discuss the header group box in FamLink Most pages in FamLink have a header group box at the top of the page The header is a group box that displays basic information for the work you are doing on that page usually the case name and case ID number In our example the Case header box displays e The case name including the last name Beacon first name Linda Sue and MI blank The case ID 1406 e The date the case was created 03 14 2008 e The current status of the case Open If the page has several tabs the header box remains the same from tab to tab Now let s use the Provider Maintenance page to look at list and text boxes First we have to return to the Desktop 1 Click Close to return to the Desktop Page 8 of 21 Course FamLink Fundamentals FamLink Windows Internet Explorer ink Se eto Create Maintain Adoption Search Utilities Search SHERYL LOWE s Desktop Date Restricted Participant View View Not Approved Cancelled Tickers gt My Tickers b Escalated Ticklers b Manual Ticklers b Cases Providers b Provider Actions My Providers 2 GUTZ CATHERINE MICHAEL 32103 Actions Open DLR Licensed Region6 OTERO DORINDA SMITH LEAH ALAN 210124 Actions Open DLRLicensed Region 6 OTERO DORINDA b Approvals b Intakes
14. ain Now let s look at the radio buttons on the Maintain Case page 3 Click Close to return to the Maintain Case page Page 15 of 21 Course FamLink Fundamentals Ir E Maintain Case Microsoft Internet Explorer Case LastName Beacon First Linda Sue Cases 1406 Open Date 03 14 2008 Status Open Address Collaterals Basic Case CPS County Grays Harbor Participants Reference Name Person c Beacon Linda S Hill Daniel e Hill Natasha Household Status Single Female Restricted Case Longscan Region 6 Office Region 6 Office Gender Relationship Legal Status 07 03 1988 Female Maintain Deactivate Remove 01 03 1986 Male Maintain Deactivate Remove Dependent 01 14 2005 Female Maintain Legally Free Version 04 03 2012 J Local intranet Topic Navigation FamLink Pages The Maintain Case page displays 1 Radio Buttons These round buttons allow you to choose one option from a set of choices In our example only one person on this case can be the reference person By selecting the radio button next to the name of the female head of household you are selecting that person as the reference person When you select a radio button a dot appears inside it To clear the radio button select it again and the dot goes away Page 16 of 21 Case Last Name Beacon First Linda Sue wi Cases 14
15. d Case Longscan amp County Grays Harbor v Region Region 6 v Office Region 6 Office v Participants A Reference Name Household Status DOB Gender Relationship Legal changes according to the page you are on Person Status Beacon Linda S Active 07 03 1988 Female Maintain Deactivate In our example the Options pane displays these hyperlinks under the Actions heading e Delink Intake c Hill Daniel N Active 01 03 1986 Male Maintain Deactivate Legally 94 14 2005 Female Maintain Deer Free Legally Free Hill Natasha N e Submit a Case Closure Request e Relationship Matrix Under the Checklist heading these hyperlinks display e Adoption Support Case Closure Checklist e CPS Case Closure Checklist e FRS Case Closure Checklist ES cose e Investigation Case Closure Checklist Done Boca intranet e CFWS Cases Close when a Permanent Plan is Completed Checklist Under the Documents heading a hyperlink to the Family Face Sheet form displays Version 04 03 2012 Page 7 of 21 Course FamLink Fundamentals Maintain Case Microsoft Internet Explorer Fam Link Actions Done Version 04 03 2012 Last Name Beacon Address Collaterals File Location Closing Histor Cases 1406 Restricted Case Office Region 6 Office Gender Relationship Lega Statu Maintain Maintain Maintain
16. d to highlight your choices When you click the Add button all your choices move to the Selected Values list Page 11 of 21 Course FamLink Fundamentals Topic Navigation FamLink Pages nix Characteristics tab cont d Provider ID 680713 Name Intake Sally Sam Type Relative Kinship Care Provider Status Open v x E in EN e 5 1 If you want to move all the choices in the list to the Selected Values list you can click the Add All ie a a Values button 2 2 remove values from the Selected Values list Pon highlight the value and click Remove Medical Behavioral Mental Health 3 If you want to remove all values from the Selected Values list click Remove All Add All Values gt gt lt Remove x m Now let s take a look at date and check boxes r Provider Characteristics F We will do so on the Person Management page Let s Specialized Education Certifications Proficiencies fi t return to the Deskto Possible Values Selected Values Irs p 24 Hour Care DEL Before After School Only DEL Evening DEL Add All Val i Life Skils Training sues 4 Click Close NAA Accredited DEL lt Remove x NAEYC Accredited DEL NAFCC Accredited DEL gt EN e The FamLink Desktop will display gt Additional Languages Cultural Comnetencies Snecial Accomodations Version 04 03 2012 Page 12 of 21
17. et City vil ZIP Code Incl AKA Search Precision Sort By Alpha Ex Clear Fields Low Med High Record 1 to 1 of 1 e 5 Returned Select Frump Horace 6201 21 Front St Yakima Male 05 10 2000 Delete Participants Intake Particibant Name Erump Horace Status Search Found CO mm Version 04 03 2012 Topic Navigation FamLink Pages The Intake Inquiry Search page displays 1 Buttons cont d Another action that can occur when you click a button in FamLink is e Data transfer An example of this action is when you click the Continue button It pulls your returned results from a search into a specific work process such as an intake or investigation In our example we clicked the Add Edit button on the Intake page to access the Intake Inquiry Search page Our search returned one name Frump Horace which displayed in the Persons Returned group box When you click the Select hyperlink the participant s name displays in the Participants group box When you click the Create button you access the Intake Participant page to create a participant When you click Continue at the bottom of the page the name in the Participants group box transfers to the Participants tab on the Intake page We re going to return to the Maintain Case page to continue our discussion Page 19 of 21 Course FamLink Fundamentals Topic Navigation FamLink Pages
18. gation FamLink Pages topic in the FamLink User Manual Page 21 of 21
19. nt Center Alcohol Drug Rehabilitation Facility Attorney at Law Child Care Center Child Placing Agency Child Residential Center Child Study Guidance Clinic Chiropractor Client Payee Commercial Business Community Agency Community College University County City Juvenile Court Day Treatment DD Group Home Dentist orthodontist Emergency Respite Center Family Child Care Home Family Crisis Residential Center Foster Home Group Home Group Receiving Home Handicapped Children Facility Secondary Referral Source view text that s not showing in the box r Schools School District Elementary Middle School Comments Inquiry Date 2 List Boxes High School e One type of list box is sometimes referred to as a dropdown list These boxes have a down arrow on the right hand side that you must click before you can see a list of options Click the list box select your choice by highlighting it and click again Pore cise Local intranet Version 04 03 2012 Page 10 of 21 Course FamLink Fundamentals z Provider Maintenance Microsoft Internet Explorer 0 4001 Name Lisa Dawson License Status None Contract Active E Members Staf Hold down the Ctrl key for multi selection Provider Accepts v7 Medical Behavioral Mental Health Possible Values Abuses animal
20. pen Date 03 14 2008 Status Open When you click a button in FamLink one of these actions occurs Basic e A page action Case Type CPS Description Single Female Restricted Case Longscan An example of this action is when you click the Close button This closes the page you are Participants working on Other examples are clicking the Refei N H hold Statu DOB Gend Relationship Legal Pee d 77 Yes No and Cancel buttons a dialog box Beacon Linda S U Active 07 03 1988 Female Maintain Deactivate Remove County Grays Harbor Region Region 6 Office Region 6 Office v e Background processing Hill Daniel N Active 01 03 1986 Male Maintain Deactivate Remove Hill Natasha N easly 01 14 2005 Female Maintain An example of this action is when you Click the Save button In the background FamLink updates its database with your new information FamLink Web Page Dialog hi including d its before closi Let s continue our review by looking at the buttons on the Intake Inquiry Search page e We will access this page for you Version 04 03 2012 Local intranet Page 18 of 21 Course FamLink Fundamentals Intake Inquiry Search Web Page Dialog Search Criteria Last Name Frump First Name Person ID SSN DOB From 00 00 0000 00 00 0000 Gender Tribe Band Nation Stre
21. s ADA needs Adjudicated Criminal Affiliated with gangs Autistic Developmental Delay Diabetic Provider Characteristics Specialized Education Certifications Proficiencies Possible Values 24 Hour Care DEL EECTHENI Tutoring Before After School Only DEL NAFCC Accredited DEL Evening DEL Life Skills Training NAA Accredited DEL NAEYC Accredited DEL gt Additional Languages gt Cultural Competencies Special Accomodations Version 04 03 2012 Type DLR Licensed Pek eo Provider Status _Senices Financial Placements File Location _ Selected Values Developmental Delay Diagnosed Mental Health Condition Requires Medication Selected Values v amp Local intranet Topic Navigation FamLink Pages The Provider Maintenance page displays the Characteristics tab We have moved to the Characteristics tab to continue our review of list boxes 1 List Boxes continued e Another type of list box displays a portion of the list along with a scroll bar to the right to access more choices than what is visible on screen Inthe example shown highlight your choice and click the Add button next to the box In our example this moves the choice from the Possible Values list to the Selected Values list to the right For more than one selection you can repeat the steps above or you can hold down the CTRL key on your keyboar
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