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SHA Contractor Payroll Manual

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1. N Figure 80 Other Deductions Screen Note If you have recorded After tax deductions you will need to report those here l e Fringe Benefits that are paid to the employee taxed deducted and then paid to the plan or fund on their behalf es Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International HE Hill International Chapter 5 Submitting CPRs 14 Enter the gross wages and check direct deposit number and then click Save to save this record If you are missing any mandatory information a pop up window will appear indicating what is missing 15 Upon saving your browser will be redirected to the CPR Employees Screen The stoplight next to the completed employee record will become green indicating that the record is complete Note compliance check does not take place until the CPR is submitted 16 Repeat steps 7 15 for each employee Note The CPR is considered a Work in Progress from the time it is initially saved when weekending date and employees are selected and saved until it has been submitted If you cannot complete a CPR in a single session you may log back in to the application and complete it at a later time When going back to Payroll gt CPR Data Entry you will see the week ending date in progress double click to open and resume 17 Once all of the employee records are complete marked with a green light the certified payroll report is
2. 75 68 Figure 115 Adjustment Screen Note If an employee was paid a standard time rate instead of an overtime rate you may need to enter hours like 5 in standard hours and 5 in overtime hours for a particular day 4 The project wages will be calculated automatically The contractor must add the gross wages deductions and the check number Once the record looks correct click the Save button to return to the Adjustments Screen Vacation Fund Health Savin Trainin Holiday Admin Welfare g ng l l 0 Other Deductions Add Edit Add Edit oO n Adjusted Wages Gross Wages Check 0 Show CPR Adjustment Comment Figure 116 Adjustment Check Information 5 Once the adjustment is saved you can click Submit This will bring you to the Statement of Compliance Ga Complete the Statement of Compliance and click the Sign button to open the signature window Enter signature password and click Sign 7 Once signed click Submit again to submit the revised CPR to the agency 8 Proof of payment to the employee for the underpayment i e scanned check should be uploaded to the Associated Documents tab on the Project screen s s MyLCM Dec 20 2013 MyLCM Solutions Inc DA As y Subsidiary of Hill International Hill International Appendix 1 amp es Dec 20 2013 MyLCM Solutions Inc amp MyLCM Subsidiary of Hill International Hill International Appendix 1
3. Note This digital image of the user s ink signature will be used to sign all documents within the system Scan signature and upload by clicking Browse button This signature image is only required for the user who is authorized to sign certified payroll documents on behalf of your company Figure 24 User Setting Screen A message Are you sure you want to delete will appear Click on OK Figure 25 Microsoft Internet Explorer Ed 2 Are you sure vou want to delete a Figure 25 Click on OK to Delete Screen Once you click OK you will return to the Manage User screen The user you have deleted will no longer appear on the View User List Note You must have at least one other company admin account to delete a company admin username s s MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 3 Company Setup 3 4 Revising Company Profile Data Throughout the year you may have reasons to update the information in your company profile such as a change in company contact or address change 1 Goto the Company menu amp select Manage Company Figure 26 Project Admin Help Manage Company Manage Company Crate ane j Classes ce Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR 4uto Submit Crafts and Classes l DEE
4. Hill International CHAPTER 4 PROJECT SETUP In This Chapter 4 1 4 2 4 3 4 4 4 5 Dec Introduction Assigning Subcontractors Manage Fringe Benefit Statement CPR Submittal Process Manage CPR Auto Submit Crafts and Classes 20 2013 MyLCM Solutions Inc Subsidiary of Hill International Chapter 4 Project Setup 40 40 41 44 44 MyLCM i Hill International Chapter 4 Project Setup 4 1 Introduction All of the tasks described in the previous chapter are project independent This chapter describes the tasks that contractors need to perform for each of their projects 4 2 Assigning Subcontractors A subcontractor has to be assigned to a project prior to submitting certified payrolls To perform this function 1 Select the project to which you need to assign your subcontractor s 2 Select from the Project menu Assign Subcontractor Figure 55 These firms will be expected to enter weekly payrolls Note The prime contractor must assign first tier subcontractors before first tier contractors can assign their own subcontractors If the project s is not listed contact the prime to determine the status Company Payment Payroll Admin Help J Assign 5 Sn he currently selected project Figure 55 Assign Subcontractors Menu 3 A new screen will appear showing a list of available subcontractors and a list of assigned contractors Note If a subcontractor does not appe
5. Reviewed Reviewed by Project Officer Reviewed by Labor Law Figure 75 CPR Log Legend 5 4 Submitting a Certified Payroll Report Manual Submit After completing the company and project setup described in the previous chapters you may begin submitting weekly CPRs electronically as described below 1 Select a project for which a CPR needs to be prepared os Dec 20 2013 MyLCM Solutions Inc nd Aa MyL CM Subsidiary of Hill International il Hill International Chapter 5 Submitting CPRs 2 From the Payroll menu scroll down and select CPR Data Entry Figure 76 Company Project Payment N View CPR Log tM Perf Upload CPR Data lias Contractors a TRU VAL ELECTRIC CORP 9 THE JENNINGS COMPANY No CPR a 147TH STREET HOMES INC No CPR B 82 4 CONSTRUCTION AND RENOVATION No CPR wa LISS amp CO INC No CPR a ABC CONSTRUCTION CONTRACTING INC No CPR ASSOC D DRAPERY amp EQUIP CO CORP No CPR BB amp 4 amp 4 RESTORATION CONTRACTOR S INC No CPR dk JACKSON INTERNTL SECURITY CO SVCS 16 a ZOLLO CONCRETE CORP No CPR a ZOLLO CONSTRUCTION CORP No CPR Figure 76 Select CPR Data Entry This will direct your web browser to the Employee Selection Screen Figure 77 3 Select the weekending date of the CPR Note Once the initial CPR report weekending date is selected the system will then know to go weekly consecutively from that date forwar
6. Dec 20 2013 Ctrl Shift Del InPrivate Browsing Ctrl Shift P Delete browsing history Tracking Protection ActiveX Filtering Diagnose connection problems Reopen last browsing session Add site to Start menu View downloads Ctri J Pop up Blocker SmartScreen Filter Manage add ons Compatibility View Compatibility View settings Subscribe to this feed Feed discovery Windows Update F12 developer tools Send to Bluetooth Device OneNote Linked Notes Send to OneNote Blog This in Windows Live Writer 2002 2013 All nights reserved Contact Us MyLCM Solutions Inc Subsidiary of Hill International TRS System Enables you to change settings A75 Figure 1 Tools Menu Internet Options 2 MyLCM Chapter 2 Getting Started Internet Options General Secunty Privacy Content Connections Programs Advanced Aa To create home page tabs type each address on its own line s Se S T E eee OE eee http app myicm com Ji a Delete temporary files history cookies saved passwords and web form information Delete browsing history on exit Change search defaults Browsing history F Change how webpages are displayed in tabs Appearance x ay Figure 2 Internet Options Window amp o s Dec 20 2013 MyLCM Solutions Inc nd ha MyLCM Subsidiary of Hill International og Cap ter 2 Getting Started Hill International Te
7. Put the instruction here Enter Signature Password Figure 61 Enter Signature password 5 Click on Submit Figure 62 Click on Submit 6 You will return to the Fringe Benefit Statement Screen Submission Date Submitted By 2 12 2009 3 53 45 PM Joey Ruan Figure 63 Fringe Benefit Statement List To Submit Fringe Benefit Statements for multiple projects if applicable 1 From the Project Menu select Submit FB Statement to Multiple Projects Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i Chapter 4 Project Setu Hill International p j p 2 Select the applicable projects and click Next N Submit Fringe Benefit Statment to Multiple Projects Select Project s Contract Number Project Name 7 2011 FedEx Webcor 2011 FedEx Webcor Builders Federal Express Oakland 2011 FedEx Webcor Builders Federal Express Oakland Sort Expansion 6K Sort Bldg Package SB Sort Expansion 6K Sort Bldg Package SB T2003 05 A4 T2003 05 A4 Terminal 1 Renovation T1R T2003 05 A4 Terminal 1 Renovation T1R 3 Select the applicable Fringe Benefit Packages and click Next N tgs RSE RE a tto Mu SEPARAS Select Job Crafts Classes IsSelected SOFT iina oa Clones Effective Date Expiration Date 70 APPRENTICE e PAINTER BRUSH AND SPRAY Apprentice 5th Period 7 JOURNEYMAN e PAINTER BRUSH AND SPRAY Journeyman 01 01 2013 aiai 4 Click on sign
8. Se PR Data Ent Welcome to BART Labor Complial pjon Performance CPR Upload CPR Data Announcement Figure 72 Select CPR Log Screen 6 Select the contractor whose CPR you want to view by clicking next to their name this will expand the list to view their subcontractors Click on the name of the contractor to view their CPR log Figure 73 amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hil Intemational Chapter 5 Submitting CPRs SJ iew CPR Log Eiis ELECTRIC CORF 2 Contractors Figure 73 CPR Log Screen 7 Click on the symbol in the CPR column to review the CPR Figure 74 CPR Log Weekending Non Performance 04 07 2007 03731 2007 Click to view CPR Hover of Hammer Icon 03 24 2007 for Options 03 17 2007 0371072007 L A E Figure 74 CPR Log 1 Clicking on the icon for the selected week ending date will open a new window to showing the certified payroll report submitted for that week Note The CPR Log contains four columns The first column is the week ending date The second is the status of each Certified Payroll Report see Figure 75 below for icon meanings The next column is the non performance CPRs Last is the Options column it provides varies options depending on the status of your Certified Payroll These options will be discussed further in Chapter 6 Submitted Resubmit Incomplete Released
9. In order to manage the Fringe Benefit Statements you must make sure that you have defined a Fringe Benefit Package Association See section 3 11 Note If you have multiple packages that apply to the same classification you must define and submit the fringe benefit statements one at a time 1 From the Project Menu select Manage Fringe Benefit Statement Company Select Project a Welcome to Assign Subcontractor a peeps Manage Fringe Benefit Statements Figure 58 Select Mange Benefit Statements 2 Click on Add New If you do not see the package you wish to submit make sure that you have defined a Fringe Benefit Package Association for it Figure 59 Add New 3 Check the box es of the Package s you would like to select and click Submit Figure 60 submit Q Cancel Package Name Defined Crafts and Classes Laborer e LABORER AND RELATED CLASSIFICATIONS Group 1 A Journeyman 2 1 2009 12 00 00 AM 2 2 2010 12 00 00 AM e LABORER AND RELATED CLASSIFICATIONS Group 1 A Apprentice IsSelected Effective Date Expiration Date Figure 60 Select Package MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 4 Project Setup 4 Click on sign located at the bottom of the page and enter the signature password Y Sign and Submit Fringe Benefit Statement List Click Sign Button and then submPr fect Name Senior Community Ce
10. Once complete click the Preview button and review the report for accuracy Close the window when finished If everything looks good click the Submit button This will direct your web browser to the Statement of Compliance Complete the Statement of Compliance and click the Sign button to open the signature window Enter signature password and click Sign Note Be sure to answer question 4 If you make any changes to the Statement of Compliance after signing it you will have to sign the document again Once signed click Submit again to submit the revised CPR to the agency Manual Submit Option The Manual Submit option will be used when you originally reported a Non Performance and later realize you performed work that week Once the Agency rejects the Non Performance you can choose this option Figure 106 to replace the Non Performance with a CPR Edit Manual Submit Mon P rmance f View History Figure 106 Replacement Options for Certified Payroll Reports Non Performance Option The Non Performance option will be used when you originally reported a CPR and later realize you did not perform work that week Once the Agency rejects the CPR you can choose this option Figure 107 to replace the CPR with a Non Performance os Dec 20 2013 MyLCM Solutions Inc 8 6 MyL CM Subsidiary of Hill International gt Chapter 6 Reviewing and Resubmitting CPRs
11. Subcontractors Subcontractors Add fringe Add fringe Add fringe benefits benefits benefits Select Crafts amp Select Crafts amp Select Crafts amp Classes Classes Classes Create CPRs Create CPRs Create CPRs Sign and submit Sign and submit CPRs CPRs View own and View own and View own and subcontractor subcontractor subcontractor CPRs CPRs CPRs The user account created during the registration is an Admin user This section will explain how to add a new user the next section will describe how to edit existing user accounts From the Admin menu select Manage Users Figure 17 Company Project Payment Payrall Manage Users amp Welcome to BART Labor Compliance amp ae d Dec 20 2013 MyLCM Solutions Inc 8 MyLCM Subsidiary of Hill International i Chapter 3 Company Setup Hill International Figure 17 Manage Employees Menu Screen This will direct your web browser to the User List screen On the User List screen click the Add New button This will open a new window See Figure 19 Company Project Payment Field Audit Payroll Reports Admin Help Y view User List Double click any row to edit or delete EJ Go UserName Last Name First Name User Type taw Wyciskala Tina Contractor Figure 18 User List Screen Company Project Payment Field Audit Payroll Reports Admin Help Y Ada New User 20 izis namzz in bold tye sre romsecf 8 user Sett
12. la Save Cancel Week Ending Date 11 17 2007 Show all Job Groups Electrical Utility Lineman Pole Treatment After 1 year Journeyman Addtl Info Wage amp Fringe Benefits Electrical Utility Lineman Pole Treatment After 1 yea v c Regular Shift Swing Shift Graveyard Shift Overtime 1 5X Fringe Benefits Contribution D Yacation Holiday 1 50 Fund Admin 0 00 Health amp Welfare 0 00 Travel Subs 0 00 Pension Training 0 00 0 00 Savings 0 00 Overtime 2 Overtime 3X Hours Worked E SUN 11 11 MON 11 12 TUE 11 13 WED 11 14 THU 11 15 FRI 11 16 RT GT 0 ST 0 0 0 OT 1 5X A Overtime 2x Overtime 3X and Paid Holiday A other Project Hours F Deductions amp Summary H Other Deductions Specify 0 00 0 00 FICA FED WH Project Wages SAT 11 17 Add Edit Other Deductions K net Paid Check 864 00 8 Gross Wages 888 00 Figure 68 Employee Payroll Record with Labels 5 3 The CPR log In the CPR log contractors may view all previously submitted certified payroll reports for each project and for every subcontractor To view these reports 1 Select Pr
13. Hill International Edit Manual Subrit Mon Performance Wie vy Figure 107 Replacement Options for Certified Payroll Reports Note All previous versions of reports will be stored in the application View History Option The View History option is always available Figure 108 Edit Adjustment Manual Submit Auto Submit Non Performance Figure 108 View History Option for Certified Payroll Reports The View History shows the date and timestamps of each transaction Figure 109 Payroll History Report Contractor ABC Concrete Project Name Tire Leasing and Related Services for Miami Dade Transit State Project ID Federal Project ID Week Ending 5 6 2013 Date Action User Name Company Name Remarks 5 16 2013 6 01 27 PM CPR Rejected MDT LLC MDT LLC MDT CPs do not reflect sufficient labor costs for the amount of work completed 5 10 2013 2 55 32 PM CPR Submitted Mike Richards OTHR ABC Concrete Figure 109 View History Option information Why was my CPR rejected If your CPR was rejected and you are unsure why you can go to the CPR Log and click the View History option to see the comments that were entered by the agency amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hill International Appendix 1 Additionally you can view the CPR and see if any employees are highlighted for non compliance When a CPR is Non compliant once in rejected
14. List Screen Edit all applicable information and click the Save button You cannot delete an employee but you can disable them To disable an employee tick the box next to Disable in the employee s profile located on the bottom right hand side of the screen Figure 37 and click Save This will eliminate obsolete employee names from showing up to be selected for the data entry each week MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i Chapter 3 Company Setup Hill International TRS LCM System A Company Project Reports Admin Help Logout Y Edit Employee All field names in bold type are required ipl Save Cancel employee info crafts and Classes Documents Project Termination Dates Employee ID Address No P O Boxes Salutation Country First Name State Middle Initial City Last Name Zip Suffix Contact Phone Number Title Date of Birth mm dd yyyy SSN Marital Status Ex Office Phone Number Union Name Hire Date mm dd yyyy Termination Date mm dd yyyy Exemption Employee Status Ethnicity Is Section 3 Gender Is New Hire Figure 37 Edit Employee Screen 3 8 Fringe Benefit Plan Fund Programs Enter Plan Fund name s your company pays their Fringe Benefits to 1 From the Company menu select Manage Fringe Benefit Plan Fund Programs Project Payroll Manage Company Manage Company Craf
15. Manual Submit 52 5 5 Submitting a Certified Payroll Report Auto Submit 58 5 6 Completing a Work in Progress CPR 61 5 7 Submitting a Non Performance Report 62 L ae Dec 20 2013 MyLCM Solutions Inc n Aa MyL CM Subsidiary of Hill International iii International Chapter 5 Submitting CPRs 5 1 Introduction Each week whether or not the contractor performs work on the project they must submit information to the Seattle Housing Authority During weeks when work is performed contractors must submit a certified payroll report CPR If no work has been performed then the contractor shall submit a Non Performance Report for the week or suspend payrolls indefinitely This chapter will discuss how to submit a CPR as well as how to submit a non performance report 5 2 About Certified Payroll Reports The MyLCM System application information about each employee listed on the certified payroll reports The following table along with the certified payroll report employee record Figure 68 is designed to assist contractors to understand what is required Each report is reviewed against several criteria You will receive feedback on every certified payroll either through an e mail message if rejected or by viewing the payroll on the CPR Log Table 2 Certified Payroll Report Data Description Label A Employee Profile Information Name Employees full name Address Street address city and zip code Social S
16. Report Auto Submit Completing a Work in Progress CPR Submitting a Non Performance Report CHAPTER6 Reviewing and Resubmitting Certified Payroll Reports 6 1 6 2 6 3 6 4 Introduction Viewing and Printing CPRs Replacing a Report Editing and Resubmitting a Certified Payroll Report APPENDIX 1 Tips For Creating an Electronic Signature Image APPENDIX 2 Customer Support 50 52 58 61 62 65 67 67 68 68 76 68 Hill International Chapter 1 Introduction CHAPTER 1 INTRODUCTION In This Chapter 1 1 Overview 1 2 Labor Compliance Management MyLCM 1 3 Suggested System Requirements MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 1 Introduction 1 1 Overview Hill International Inc Hill has implemented Labor Compliance Management MyLCM a state of the art software application for labor compliance management This system is designed to fulfill and streamline various federal and state reporting and monitoring requirements 1 2 Labor Compliance Management MyLCM The web based MyLCM function is designed to streamline the reporting and monitoring process of state and federal prevailing wage laws including the Davis Bacon Act The MyLCM functionality collects electronic certified payroll data and automatically verifies it against applicable prevailing wage rates The MyLCM reporting and monitoring platform enables contractors
17. Skill Improvement Education Training Annuity Dues Other Fringe Benefits Other Fringe Benefit Type Please Select lt Please Select Please Select Please Select Please Select Please Select Please Select 4 R R R RK K R Please Select Please Select Please Select Please Select Dec 20 2013 Figure 44 Create Benefit Package Screen MyLCM MyLCM Solutions Inc Subsidiary of Hill International I Hill International Chapter 3 Company Setup 7 Provide a name to describe the Fringe Benefit Package so that you know which employee s the package is for i e Carpenters or Carpenter Apprentices 8 Indicate the effective date and expiration date of this fringe benefit if applicable Note The purpose of the effective and expiration dates is to prompt contractors to update fringe benefit information For example this may be required for predetermined wage rate changes Union determined wage rate changes or for contractor imposed wage changes If no changes to the fringe benefits are expected during the duration of the project then simply le
18. able to recover your password with the security question and will want to contact support Icm support hillintl com or via the Contact Us link to have your account unlocked Note Company Admin Users have access to unlock other employees within your company Go to the Admin gt Manage Users menu remove the check mark located to the right of the user s name that is locked Forgot your pas ord Register Figure 10 Login Screen 3 You may see announcements and messages such as those in Figure 11 when you log on You can click on the link to be directed to the CPR Page f Company Project Admin Help BART LCM System Username gcOl ga Welcome to BART Labor Compliance Announcement Show Details 2 5 Message Board Hide Details You need to review CPR s for the following project s e Phase 7 West Dublin Pleasanton Station TSD x CPRis released by Prime Contractor Project Officer Labor Law Officer To view the released CPR s please check the following project s e Phase 7 West Dublin Pleasanton Station TSD You need to submit CPR s for the following project s e Phase 7f wWest Dublin Pleasanton Station TSD e OKS Radio Site ConstructionfLake Merritt Administration Dismantling Project TSD 6 os Dec 20 2013 MyLCM Solutions Inc n Aa MyL CM Subsidiary of Hill International il Hill International Chapter 2 Getting Started Figure 11 Announcement and Message Board S
19. authority to act for and on behalf of Alten Construction Inc certify under penalty of perjury that the records or copies thereof submitted and consisting of 1 are the originals or true full and correct copies of the originals which depict the payroll record s of the actual disbursements by way of cash check or x Image Date 02 12 2009 Signature A public entity may require a stricter and or more extensive form of certification Figure 102 CPR Preview 6 3 Replacing a Report Once a CPR is submitted to the agency no changes can be made by the contractor Once your payroll has been released rejected by the Agency you can choose to edit the CPR to correct data entry issues replace a CPR with a Non Performance and vice versa or create an adjustment for underpayment The system stores a history of all versions submitted 6 4 Editing and Resubmitting a Certified Payroll Report If your payroll has been released by the Agency an email will be sent to your companies main contact when this occurs you will have several options to choose from in order to resubmit a report 1 Select the Project then from the Payroll menu scroll down and select CPR Log amp es Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hill International Chapter 6 Reviewing and Resubmitting CPRs Company Project Payment Admin Help CPR Data Entry ga Welcome to BART Labor Complia Mon Perfarmance CPR U
20. e following projectis e Phase F West Dublin Pleasanton Station TSD Figure 26 Select Company Profile 2 Make any necessary changes click Save Note The Tax Payer ID cannot be edited if you entered it wrong please contact Support to change it for you Username JDoe test com Y View Company Details ll reld names in bold type sre resuired Company Profile Certification Info NAICS Agency Save Cancel Figure 27 Update Company Profile 3 5 Manage Company Classes and Crafts The Department of Industrial Relations list of crafts available is extensive MyLCM enables contractors to identify the applicable crafts for their specific employees To select company crafts MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International Hill Hill International Chapter 3 Company Setup 1 From the Company menu click on the Manage Company Crafts and Classes option Figure 28 Note This is to reduce the list of available crafts in the CPR data entry screen do not select all if you do your system will run very slow Project Admin Manage Company Manage Employees Manage Fringe Benefit Plan Fund Manage Company Crafts and Classes Programs Manage Fringe Benefit Package Manage CPR Auto Submit Crafts and Classes e following project s Figure 28 Select Crafts amp Classes Menu This will direct your web browser to the Select Freq
21. following address into the Internet Explorer browser address bar https app mylcm com This will direct the user to the homepage for MyLCM Figure 6 1 Click the Register button to continue Forgot your password Figure 6 homepage The Registration information requested on the first registration screen is divided into five sections Figure 7 General Information Note You will need to select Seattle Housing Authority as the Agency Contact Information Note The company contact is the individual who will be using or administering the use of MyLCM All correspondence and update information will be directed to this individual Company Information Certified Information Your Username and Password Note User Name should be your email address amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hill Hill International Chapter 2 Getting Started TRS System m Registration Form please note that the field with bold label is required Agency Company Name Legal ity Name Address Address Contd Country State City Zip Contact Information Last Name First Name Title Company Information Business Structure Certified Information Your User Name and Password User Name Password Confirm Password Security Question Security Answer Figure 7 Registration Form Note SHA requires ALL highlighted fields nee
22. hours worked by this employee on all other projects for this week if applicable Deductions Standard deductions include FICA SDI Federal withholding State withholding and Dues Other deductions or Other payments these must be entered via the Add Edit Other Deductions or Add Edit Other Payments links MyLCM Solutions Inc Subsidiary of Chapter 5 Submitting CPRs Action Required by Contractor If a default Fringe Benefit Package is setup then this information will populate it Contractors may also select a fringe benefit from the fringe benefit dropdown list or manually enter the hourly rates If a default Fringe Benefit Package is setup then this information will populated if provided Contractors may also manually enter the hourly rates You must type the hours You must type the hours You must type the amounts You must type the other payment deduction description s and amount s MyLCM Hill International Hill Hill International Chapter 5 Submitting CPRs Label Description Action Required by Contractor Project Wages Project wages are None this field is calculated the sum of the straight time project automatically wages and the overtime project wages o Straight time project wages are calculated by multiplying the weekly straight time hours by the sum of the straight time hourly rate of pay and the straight time hourly cash benefit amount o Overtime project wag
23. however they may only have one default craft 6 After completing the employee crafts and classes information click Save If everything was entered properly the computer will indicate Employee has been successfully added updated 7 Repeat these steps for each employee who needs to be added to the system Note Employees may be added at any time during the project by repeating this process 3 7 Edit Employee Profiles If an employee s information changes someone will need to update this information in the application To do this 1 From the Company menu select Manage Employees The View Employee List screen will open amp es Dec 20 2013 MyLCM Solutions Inc nd Aa MyL CM Subsidiary of Hill International i gt Chapter 3 Company Setup Hill International Project Admin Help Manage Company Manage Company Crafts and j Classes Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Employees Manage Fringe Benefit Package Manage CPR Auto Submit Crafts and Classes eee e following proje Figure 35 Edit Employee Menu 2 Here you will see a list of all of the employees in the application Figure 36 locate the employee s name and double click on it to edit N view Employee List Double click any row to edit or delete Employee ID Employee Name Address 1 Bloor Steven SB 300 Emory Road Cunningham Alan i 74 King Road Figure 36 Employee
24. located at the bottom of the page and enter the signature password ial Y Sign and Submit Fringe Benefit Statement List Click Sign Button and then submPr ect Name Senior Community Ce Put the instruction here Enter Signature Password 5 Click on Submit Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i i Chapter 4 Project Setu Hill International p J p pmimunity Center Phase 2 06 210 18 116 City of San Leandro Submit J Cancel 4 4 CPR Submittal Process The MyLCM system provides two options for submitting certified payroll reports Option 1 Manual Submit utilizes a web version of a standard certified payroll form to report the certified payroll data via manual data entry Option 2 Auto Submit is an advanced feature designed to eliminate the double data entry of payrolls The MyLCM system works with some accounting payroll systems in the construction industry to automatically extract the electronic certified payroll data from an output file of the contractor s payroll system If interested please email customer support at lcm support hillintl com Provide your company name and payroll software used including specific version We will let you know if we have an interface available If not there are still two other options to be able to upload 1 Have a custom interface created fee involved or 2 Use our csv template no fee to enter your data into prior to uploadin
25. status you can click the red X icon in the CPR Log to see the violations Figure 110 2 CPR Log Week Ending CPR Non Performance Options 05 06 2013 x a Figure 110 CPR Log rejected status This will open the CPR and show any employee s that are non compliant highlighted in yellow Figure 111 U S Department of Labor PAYROLL Wage and Hour Division For Contractor s Optional Use See Instructions at www dol gov whd forms wh347instr htm Persons are not required to respond to the collecdon of informadon unlass It displays a currandy valid OMB conmo number Rev Dec 2008 NAME OF CONTRACTOR O OR SUBCONTRACTOR ADDRESS OMB No Expires 12 31 2011 PAYROLL NO FOR WEEK ENDING PROJECT AND LOCATION Bitter Laks Manor Rehabattation PROJECT OR CONTRACT NO 20 North 130th Street Seattle VVA 8133 4303 n Ta 3 HDAYANDDATE 7 NAME ANO INDIVIDUAL IDENTIFYING 6 WORK Se TOTAL Rate FRINGE DEDUCTION s NET NUMBER 3 gla re CLASSIFICATION BENEFIT AMOUNT VAGES L SECURITY NUMBER i E 2 aso awi 102 aws ree 105 os SRATE EaRNeED POA ia k OTHER rak PAID FOR Ww o RONS ii au HOURSWORKEDEACHDAY a SHEET METAL H 7 00 0 00 aco 7 00 ato WORKER including HVAC Duct Ins n Journeyman SHEET METAL 7 00 0 00 oco G00 7 00 555 52 WORKER including HVAC Duct installation View Journsyman gt Figure 111 Non Compliant Employee Double click the employee high
26. the issue relates to or the error message itself preferably captured in a screenshot amp es Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Appendix 2 Hill International PP 6 os Dec 20 2013 MyLCM Solutions Inc n Aa MyLCM Subsidiary of Hill International
27. to interface with Weatherization Projects and vice versa in a secure environment The unique feature of the MyLCM functionality enables it to collect certified payroll data directly from the output file from a contractor s payroll system Therefore it significantly reduces the burden of the reporting requirements for contractors and subcontractors It also provides web based reporting forms for those contractors who currently may not use an electronic payroll system in house 1 3 Suggested System Requirements Although contractors can connect to MyLCM System from any computer with Internet access we recommend the following minimum requirements Processor Pentium III 933 MHz Operating System Windows XP or later version Hard Disk 500 MB free RAM 256 MB Display Super VGA 1024x768 or higher resolution monitor Web Browser Internet Explorer 8 0 or higher Internet Connection 56 000 bps or faster modem ISDN DSL or LAN connection MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International Chapter 2 Getting Started Hill International CHAPTER 2 GETTING STARTED In This Chapter 2 1 Recommended Internet Settings 4 2 2 Registering with MyLCM System 10 2 3 Logging in to MyLCM System 12 2 4 Selecting a Project 13 2 5 Associated Documents 14 2 6 Logging out of MyLCM System 16 amp os Dec 20 2013 MyLCM Solutions Inc n Ag MyL CM Subsidiary of Hill International Chapter 2
28. to view and or print previously submitted certified payroll reports for your firm as well as its subcontractors certified payroll reports Additionally this chapter provides instructions for resubmitting certified payroll reports that are found to be non compliant and released by the agency general contractor 6 2 Viewing and Printing CPRs At any time contractors may view print or export all previously submitted certified payroll reports for each project and for every subcontractor To view these reports 1 Select the Project then from the Payroll Reporting menu scroll down and select CPR Log Figure 100 Company Project Payment Admin Help CPR Data Entry 4 Welcome to BART Labor Compliat jjoan Performance CPR Upload CPR Data Announcement Figure 100 CPR Log Screen 2 Select the name of the contractor whose CPR you want to view the CPR log will appear 3 Click on the symbol in the CPR column to review the CPR Figure 101 CPR Log Weekending Non Performance O04 fO7 2007 03 31 2007 Leb DETSE 72007 Click to view CPR OZO 2007 Figure 101 CPR Log 03r 17r 2007 ptx i 031072007 Lat 4 This will open a new window showing the CPR submitted Figure 102 If you wish to print or export the report click the appropriate link in the top left hand es Dec 20 2013 MyLCM Solutions Inc 8 6 MyL CM Subsidiary of Hill International gt Chapter 6 Reviewing and Resubmitting C
29. you are using a payroll software version we have an interface setup for If so Customer Support will provide the accounting profile for you to set prior to your first upload taking place Save the correct week s certified payroll file from your accounting software package onto your computer in the required format Once this is complete follow the steps below to upload the CPR information 1 Once you selected the project from the Payroll menu scroll down and select Upload CPR Data Figure 84 This will open the Upload File screen Figure 85 Company Project CPR Log Y View Project List Click on pro CPR Data Entry Non Performance CPR Upload CPR Data Search Figure 84 Main Project Screen ah Upload CPR Data Click c6 Browse to Once the first CPR is submitted for this project your company cani search for file on ding date prior to the CPR Week Ending Date selected below Please make sure that CPR Week Ending Date your computer CPR Week Ending Date 10 24 2008 mv Select a File E Engineering Payroll Import CPR S N C check if this is the last CPR Figure 85 Upload File Screen Select the weekending date Click Browse to search for the payroll file on the user s computer for the week ending date entered 4 Click Submit to upload the file Note Even minor changes to the contractor s payroll output file may result in a problem uploading 5 You will now need to c
30. APPENDIX 1 TIPS FOR CREATING AN ELECTRONIC SIGNATURE IMAGE In order to create a user with signature privileges contractors must create a digital image of the signature of the individual that will be signing the payroll reports electronically Have access to a scanner Please follow these steps to create a signature image 1 Have the person authorized to sign payrolls sign a piece of paper 2 Following your scanner s instructions scan the signed paper 3 The entire 8 1 2 x 11 image should appear in a dotted box Grab the edges of this box and drag them in so that they surround only the area with the signature cropped 4 Save the image as a jpg the system will NOT accept pdf Note Remember the name of the folder where the file was saved for easy retrieval when uploading into our system Don t have access to a scanner Please follow these steps to create a signature image 1 Have the person authorized to sign payrolls sign a piece of paper 2 You can either fax or email a copy of the user s signature to MyLCM Customer Support team Fax 714 441 8753 include your company name contact information Email lcm support hillintl com 3 Customer Support will send you the formatted signature which you will save onto your computer 4 Then follow the instructions for uploading the file into your user account in Chapter 3 under Edit User Information amp es Dec 20 2013 MyLCM Solutions Inc n Aa MyL CM Subsid
31. Date Created Modified By Date Modified 04 15 2008 Jay Alford 9 5 2008 6 03 14 PM Delete Figure 94 Work In Progress Screen 3 Click on the Week Ending Date you wish to update 4 Complete each of the CPR records according to the instructions in section 5 4 to update submit 5 7 Submitting a Non Performance Report Contractors must account for each week of the project from the time they start work until they have completed the project For those weeks when they are not performing work on the project they must submit a Non Performance Report This report merely indicates that for a particular week the contractor did not have any prevailing wage employees performing work on the project To submit a Non Performance Report 1 Select a project for which a CPR needs to be prepared 2 From the Payroll Reporting menu scroll down and select Non Performance CPR Figure 95 amp os Dec 20 2013 MyLCM Solutions Inc 8 6 MyL CM Subsidiary of Hill International Hill International____ W _EeeeeeseSSSSSSSSSSSSSSSSSSS ap ter 5 Submitting CPR Company Project Payment Admin Help CPR Log CPR Data Entry SJ CPR Work in Progress Double click Upload CPR Data Figure 95 Non Performance CPR 3 Select the weekending date from the dropdown list and click Submit Figure 96 Username gc01 NY Non Performance Report Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling P
32. Getting Started Hill International 2 1 Recommended Internet Settings Before using the application we recommend that users update their Internet Explorer settings in order to improve and facilitate the use of the application Pop Up Blockers The MyLCM System application uses pop up windows In order to use the application you may need to alter your pop up blocker Hill recommends adding the following website to the allowed list in the pop up blocker settings https app mylcm com Cache Settings Hill recommends that users change the cache setting to prevent web browsers from displaying cached old information To edit these settings 1 Open Internet Explorer 2 From the Tools menu select Internet Options to open the Internet Options window Figure 1 3 Inthe Internet Options window select General Tab Figure 2 From the select Temporary Internet files section select Settings to open the Settings window Figure 3 4 Verify that the setting for Check for newer versions of stored pages is set to Every visit to the page If not select this option and click OK 5 Click OK on the Internet Options window to complete cache settings update amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hill Hill International Chapter 2 Getting Started Hole http app my P X Login File Edit View Favorites
33. PRs Hill International corner highlighted below When finished with the report simply close the window eS fh 100 m aon ea PUBLIC WORKS PAYROLL REPORTING FORM Paia industrial Relations ME x CONTRACTOR su BCONTRACTOR CONTRACTOR LICENSE NO ADDRESS pera Construction inc SPECIALITY LICENSE NO 720 12th St Richmond CA 34301 PAYROLL NO FOR WEEK ENDING SELF IN SURED CERTIFICATE NO PROJECT OR CONTRACT NO 06 210 15 116 1 1OOV2005 WORKERS COMPENSATION POLICY NO PROJECT AND LOCATION Senior Community Canter Phase 2 35 East 14th Street San Leandro CA 12345 u PTIONS i 4 DAY AND DATE i 7 3 NAME ADDRESS AND wo TUE WED THU SAT TOTAL GROS3 AMOUNT DEDUCTION S CONTRIBUTIONS AND PAYMENTS SOCIAL SECURITY NUMBER CLAS SP CATION OF EARNED sa a cs eo oe HOURSWORKEDEACHDAY WORKED EACH DAY NET PAI RT oce oce oco aco sco sco aco 2000 THIS FED soc STATE HEALTH PROJECT PROJECTS TAX HOLIDAY amp WELF Roberto Casto ASBESTOS SEC 54 Redondo Ave REMOVAL TRAINING FUND TRA SAVINGS a TIONS CECILIA Form A 1 131 New 2 80 peepee form has been mieie to fit epean OTHER Any other deductions contributions and or payments CERTIFICATION must page OT CVERTAS whether or not included or required by prevailing wage determinations be completed 27 2OURETAS must be separately listed Use extra sheet s if necessary Joey Ruan the undersigned am the OTHR with the
34. S SS S S SSSS tix This shows the wages and fringe benefits paid compared to those expected 6 5 Recording an Adjustment If the contractor has underpaid an employee for a particular week they need to pay the employee the difference and record an adjustment to correct the problem Note An adjustment should be only used to correct an underpayment to an employee It should not be used to correct an overpayment Please follow the steps below to record the payment of back wages 1 From the CPR Log click on the hammer icon for the CPR that needs an adjustment and select the Adjustment option Figure 113 this will direct your web browser to the Adjustments Screen Figure 114 Note Only when the CPR has the rejected red x status will you see the Adjustment option Options Edit me Adjustment 2 Mant Submit A n SS SST Non Make wage adjustments to the CPR Figure 113 CPR Log Adjustment option Double click on the employee s name whose wages you want to adjust Username Y View Employee CPR Adjustment List Double click any row to edit or delete Refresh Submit Weekending Date 8 3 2012 Employee Name Job Group Job Class Colunga Fernando CARPENTER AND RELATED TRADES Scaffold Builder Area 1 2002 2013 EBiz at Hill International Inc All rights reserved Contact Us Figure 114 Employee CPR Adjustment screen Note The top half of the screen is to record the adjustment Th
35. age List screen Figure 49 Project dmir Help Manage Company Manage Company Crafts and Classes Double click on any Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR Suto Sub and Classes Manage Fringe Benefit Package Figure 48 Manage Fringe Benefit Packages Menu 15 Locate the Fringe Benefit Package that you want to copy from and double click on the name This will direct your web browser to the Benefit Package Summary screen Figure 49 Y iew Fringe Benefit Package List Double click on any row to edit or delete ee Double Click on Package Name Selected Package Effective Date Brick Package 1 try 10 1 2008 12 00 00 AM Brick Package 2 10rirz008 12 00 00 AM Figure 49 Select Package Screen 16 The created Fringe Benefit Package screen will be populated with all of the information contained Replace the name of the package with the new name make any necessary changes and then click Save As N Edit Fringe Benefit Package All field names in bold type are required Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD i Save y Save As X Delete Cancel iu Fringe Benefit Package Summary Package Name Brick Package 1 ote i To copy this fringe benefit to a new package just Effective Date 10 1 2008 replace the Package Name with the new name and Expiration Date 9 30 2009 c
36. and Classes Mapped Crafts and Classes APPRENTICE CARPENTER Unmapped Journeyman Figure 88 Mapping Applicable Crafts and Classes amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Li Hill Internation nol Chapter 5 Submitting CPRs 8 You will select from the drop down arrows e Group e Class e Trade 9 Click on Update Applicable Crafts and Classes Mapped Crafts and Classes APPRENTICE CARPENTER Journeyman CARPENTER AND RELATED TRADES Carpenter Apprentice 3rd Period Figure 89 Mapping Crafts and Classes 10 From the Payroll menu select Upload CPR Data again once the classifications are mapped future CPR s will only need to be uploaded one time Company Project CPR Log Y View Project List Click on pro CPR Data Entry Non Performance CPR Search Upload CPR Data ht morna Figure 90 Select Upload CPR Data 11 A record will be created for each employee listed in the payroll report Weekending Date 10 24 2008 12 00 00 AM OT 1 5 Hours OT 2X Hours OT 3X Hours Job Group Project Wages RT Hours Status Employee Name Job Class Gross Wages ST Hours Construction Trade Net Pay GT Hours PH Hours 0 00 M A 5177 68 6 00 0 00 A Barrilleaux Michael NA 710 72 0 00 i 0 00 0 00 Journeyman 488 42 0 00 Figure 91 Auto Su
37. ar on the list please verify with them that they have registered themselves in MyLCM If they have registered be sure they have selected the correct agency of Seattle Housing Authority under Company gt Manage company gt Add agency N Assign Subcontractors Assign subcontractors to the currently selected project Project Name OKS Radio Site Cons Select Subcontractor Assigned Subcontractor amp A CONSTRUCTION AND RENOVATION Assign A amp SIGNS SYSTEMS INC Assjan A amp B CAULKING CO INC aih amp B CAULKING COMPANY Assign Figure 56 Assigning Subcontractor s Screen Note To search for a Company you may click on the starting letter of the firm s name to avoid having to scroll as much 4 Find the contractor name and click Assign Figure 56 5 Enter the contract value into the contract amount box Figure 57 6 Save the assignment by clicking on Submit Figure 57 MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i i Chapter 4 Project Setu Hill International p j p N welcome to BART Labor Compliance Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD Submit amp Cancel Sub Contract Information Assigned Company Name amp SIGNS SYSTEMS INC Contract Amount 1523211 Figure 57 Add Edit Subcontract Amount 4 3 Manage Fringe Benefit Statement N A for SHA please skip
38. ave the effective and expiration dates empty 9 Provide a regular time rate and if you wish swing time graveyard and overtime hourly rates for the package under Hourly basic pay Note If employees all receive same fringe amounts but different hourly rates you can leave the hourly basic pay blank and enter on the data entry screen 10 If you pay your employee s cash in lieu of fringe benefits you will put this amount in the Cash in lieu of Fringe Benefits box 11 Go to the first fringe you offer IE vacation and in the first box put the required amount and click to select the next box a message will pop up stating Auto distribute option copy this value to the remaining cells in the row Click ok to do this for all required fringes 12 Next click the drop down arrows under Fringe Benefit Plan next to each fringe you pay for and select the fund plan that you pay those funds to 13 Review to ensure that all the information is complete and then click Save 3 10 Defining Fringe Benefit Package Associations Defining Fringe Benefit Package associations allows users to link Fringe Benefit Packages to particular crafts and or employees for defaulting purposes Each employee and each craft may be associated with several Fringe Benefit Packages To define Fringe Benefit Package associations 1 Click Manage Fringe Benefit Packages from the Company menu Figure 45 MyLCM Dec 20 2013 MyLCM Solutio
39. aved 3 9 Adding Fringe Benefit Packages In addition to the basic hourly rate contractors are generally required to pay fringe benefits either to an employee directly in cash or to funds on the employee s behalf The application has a set of standard fringe benefit categories such as health amp welfare training and vacation as well as fields for other benefit types The sum of each of the fringe benefit categories and the basic hourly rate equal the total hourly rate paid to the employee Because fringe benefits are often similar across projects the application has a Save As feature which allows contractors to define a common subset of fringe benefits in order to easily create similar Fringe Benefit Packages e Fringe Benefit Packages these are compensation packages for a particular group of employees on the project Contractors must create Fringe Benefit Packages for each of your projects This section will discuss how to add a Fringe Benefit Package To add a Fringe Benefit Package 3 3 MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i gt Chapter 3 Company Setup Hill International 5 Click Manage Fringe Benefit Package from the Company menu Figure 42 This will open the Manage Fringe Benefit Package screen Figure 43 Project Admin Manage Company Manage Company Crafts and Classes Double click on any Manage Employees Manage Fringe Benefit Plan Fund Program
40. bmit Employee List Note If any employee s stoplight remains red a problem may have been found Verify the classification is mapped correctly 12 Just as in manual submit you may add more employees to the payroll record by clicking the Add Employees button Similarly you may delete employees by locating the employee in the list and clicking the Delete link amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hill International___ ___ eesSS Raptr 5 Submitting CPR Note If any of your employees receive a pay increase mid week they need to be included on the payroll twice once at each pay rate 13 Once all of the employee records are complete marked with a green light the certified payroll report is ready to be previewed Click the Preview button to see the completed CPR Review it to ensure all of the data is correct Click the Back button to return to the CPR Employees Screen 14 If everything looks correct click the Submit button This will direct your web browser to the Statement of Compliance Figure 92 15 After checking box 4a and or 4b on the form as well as any other necessary information i e comments exceptions etc click Sign to electronically sign the report A new window will open Type in your signature password and click Sign Note All passwords are case sensitive Put the instruction here Enter Signature Pass
41. creen 2 4 Selecting a Project When you log in to the application you will see a list of menus on the top of the screen To select a project 1 Select Project from the main menu 2 Scroll down to Select Project Figure 12 Company 38 Assign Subcontractor Welcome Manage Fringe Benefit State Select Project L Announcement 5 Message Board Figure 12 Selecting a Project Screen Note If you get a No projects found message please contact whomever your contract is with to be assigned See Chapter 3 for tasks you may do while waiting for the assignment to take place Once assigned you will see the project immediately 3 Click on the project drilling down through all tiers font will then change to purple Company Project Payment Field Audit Payroll Reports Admin Help Y view Project List Search Go 3 Projects Ce rere Project Details Local In Sort By Regions Sort By Contracts Seattle Housing Authority Project Name 4 9999 Contract Number 8 Center Stair Tower Rebuild Award Amount Project Descripti Contract Executic Figure 13 Select Project Screen amp es Dec 20 2013 MyLCM Solutions Inc n Aa MyL CM Subsidiary of Hill International ii Hill International Chapter 2 Getting Started The project name will appear on the left hand side of the screen and on the right hand side of the screen you will see the Project Details and two addit
42. d 4 Click on the boxes to the left of employee who worked on this project for the week ending date indicated above Note If any employee performed more than one classification during the week i e electrician and carpenter please indicate the number of crafts in the box to the right of the employee s name This will create an additional record for this employee on the CPR to separate hours and show corresponding wages for each classification Leaving this box blank assumes that the employee only performed a single craft during the week CPR Week Ending Date 01 19 2008 Employee Name No of Classifications Bloor Steven SB M Cunningham Alan Cl pa niels Ryan Fj Heller Frederick KANE JOHN J CI LACAVA JAMES F Mahoney Ryan CI ott Jeff p if this is the last CPR Figure 77 Employee Selection Screen 5 When your work on the project is complete and you are submitting your final CPR Indicate so by checking the box Check if this is the last CPR Note Once this box is checked no additional payrolls may be entered for the project unless the flag is later removed via the Remove last CPR flag on the CPR Log os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hill International de Add New Chapter 5 Submitting CPRs If you later find that you have completed all work on this project and have already submitted your last CPR but di
43. d not mark it as your final you may submit a Non Performance Report for the next week ending date and check the box to indicate completion for the project 6 Once the above steps are completed click Save This will direct your web browser to the CPR Employees Screen Figure 78 Preview Submit Weekending Date 1 19 2008 12 00 00 AM Status N CPR Data Entry Dec 20 2013 MyLCM Solutions Inc OT 1 5 Hours OT 2X Hours OT 3X Hours PH Hours 0 N A 0 00 0 00 D Bloor Steven SB N A 0 00 0 00 000 Delete N A 0 00 0 00 aoe Job Group Project Wages RT Hours Employee Name Job Class Gross Wages ST Hours Construction Trade Net Pay GT Hours N A 0 00 0 0 Cunningham Alan N A 0 00 0 0 N A 0 00 0 0 0 0 Delete Figure 78 CPR Employees Screen 7 Each of the employees who were selected on the previous screen will be listed The red light indicator to the left of their name indicates that their record is incomplete Note If at any time you realize that you need to add another employee record you may do so by clicking the Add New button on the CPR Employees Screen Similarly you may delete an employee record by clicking the Delete link to the right of the employee name if you realize they did not in fact work that week See Figure 81 above 8 To complete the record double click on the red signal light This will direct your web browser to the Employee CPR Record Screen Project Nam
44. d to be filled out from Figure 7 2 Enter the code given in the bottom of the screen and click Submit Figure 8 Cancel Figure 8 Verification You will receive a message Your registration is successful and will be logged into the MyLCM application Your registration is successful 84 Welcome to TRS Labor Compliance Announcement The City of San Leandro has implemented TRS Labor Compliance a state of the art software applic compliance management This system is designed to fulfill and streamline various federal and state r New features are included in this release Frequently Asked Questions document is available in the Help Menu Figure 9 Successful Registration amp Ss Dec 20 2013 MyLCM Solutions Inc My LCM Subsidiary of Hill International il Hill International Chapter 2 Getting Started 2 3 Logging in to MyLCM System 1 Open the Internet browser and type in the following website URL in the address bar https app mylcm com 2 This will bring you to the login screen Enter the User ID and Password you created during your registration into the fields listed and click Login Figure 10 Note Username should be your email address If you have forgotten your password click the Forgot your password link Attempting to log in more than 3 times unsuccessfully will result in locking your account If your account has been locked you will not be
45. data is saved successfully In blue will appear in the Manage User screen Figure 23 Company Project Payment Payroll 4 drnin The user data is saved successfully Y view User List Double click any ao edit or delete MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i gt Chapter 3 Company Setup Hill International Figure 23 Message Data is Saved Screen MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 3 Company Setup The following information can be edited added o User role this can only be edited by admin users only o Password o A signature image can be added by admins amp submitters only if no signature exists Follow the instruction for adding a signature in the previous section o Signature password for users with signatures o Fullname o Title o Email To delete a user from the User Setting screen click on Delete from the User setting screen Figure 24 NI Edit User Account All field names in bold type are required Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD la Save X Delete Cancel F a_ User Setting Groups M Maintenance and Engineering Mitso Oan Groups Role Data Entry submitter company Admin User Name Cl Change Password Signature Browse
46. ddition 40082860 San Diego Act lz Save y Save As X Delete Cancel j amp Fringe Benefit Package Summary Package Name Carpenter Apprentice 1st period Note i a To copy this fringe benefit to a new package just Effect Date 7 1 2012 E ren 3 1 hd replace the Package Name with the new name and Expiration Date 6 30 2013 TR wv click the Save As button on the toolbar Figure 52 Click on Delete Screen 3 To Delete Note All Classifications and employees should be undefined prior to deleting a Fringe Benefit Package On the right hand corner of the screen click on Delete to delete the Fringe Benefit Package Before the application deletes the package you will need to confirm this action by clicking OK on the dialog box Figure 53 MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i Chapter 3 Company Setup Hill International r Microsoft Internet Explorer Figure 53 Delete Package Confirmation 4 To Edit Follow steps 1 and 2 Make any changes to the information and click Save Figure 54 This will return your web browser to the Manage Fringe Benefit Packages Screen Project Name GES Radio Site Canstruction Lake Merritt Administration Dismantling Project TSO Fy save ay Save As x Delete Cancel Figure 54 Click on Save Screen s s MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International
47. e Phase 7 West Dublin Pleasanton Station Edit Employee Info f Edit Fringe Benefit Package Info Employee Info loor Steven Week Ending Date 1 19 2008 Show all Job Groups XXXX xXx 6701 Electrical Utility Lineman Addtl Info v Pole Treatment After 1 year ow ire Date Gender M thnicity Other xemption E ourne yman v E J E Wage amp Fringe Benefits Electrical Utility Lineman Pole Treatment After 1 yea v a Houny Rate Fringe Benefits Contribution Regular Shift acation Holiday 1 50 Fund Admin 0 00 Swing Shift Health amp Welfare 0 00 Travel Subs Graveyard Shift Pension F Savings Overtime 1 5X 62 rainin Overtime 2X Overtime 3X Hours Worked MON 1 14 FRI 1 18 os o Ss Ss oS ss Ss o r oF o o o E o o o o i i o OT 1 5 0 A Overtime 2x Overtime 3x and Paid Holiday A other Project Hours Deductions amp Summar Add Edit Other Deductions Gross Wages EE her FICA s ucti s Project Wages Specify 0 00 lo 0 00 0 00 0 Figure 79 Employee CPR Record Net Paid Check 33 MyLCM Subsidiary of Hill International HE Hill International Chapter 5 Submitting CPRs Note If you need to make changes to the employee s information click on Edit Employee Info located on the top left hand corner of the screen and make any necessar
48. e bottom half for reference purposes only is what was initially entered for the employee amp os Dec 20 2013 MyLCM Solutions Inc n Ad MyL CM Subsidiary of Hill International ii Hill International Appendix 1 3 This will open a new screen that shows the payroll record previously submitted and an editable record for the adjustment If the hourly rate is too low put the difference between what was paid and what should be paid in Adjustment box D Figure 115 Enter CPR Adjustment below Help Fernando Colanga Show all Job Groups 1234 Alborada Way lt Select Job Group gt Ahamdra CA 12596 123 458 6789 lt Select Trade gt lt Select Job Class gt Adjusted Hours Worked us D C D WED THU FRI 7 28 7 29 7 30 7 31 8 1 8 2 8 3 o a 0 0 0 Fund Health Travel Holiday Admin Welfare Subs 0 0 FICA FED WH ST WH SDI Deductions Add Edit 0 0 0 0 0 i 3 0 0 9 0 Adjusted 0 Wages Gross Wages Check e 2X Overtime 3X and Paid Holiday Show CPR Adjustment Comment CARPENTER AND RELATED TRADES Cont 0 me State Project 0 Scattold Bulder Area 1 Shimmick Construction Company Inc Journeyman Subcontractor Hired By Federal Project D Jingle Town Construction Daily Hours Worked Total B A B V ti Fund Health Travel Weekly Basic Total Welfare Subs S WED THU FRI ian Fund 9 78 o 0 o 7 28 7 29 7 30 7 31 8 1 8 2 8 3 Worked Payment 7 78 FED WH ST WH SDI 0 Gross Wages
49. ecurity Number Hire Date Gender Ethnicity Exemption Marital status and number of exemptions Description Action Required by Contractor All of this information is contained in the employee profile If any information is incorrect you can click the Edit button B Job Group Craft and Trade This information may be defaulted Information The craft and from the employee profile via the classification that this employee Crafts and Classes tab If it does performed on this project for this not appear or is incorrect week contractors may be able to select the information from the dropdown Apprentice Period If Apprentice is lists selected Note The dropdown lists are limited to company specific crafts To select from all crafts you will need to click the Show all Jobs button 333 MyLCM Dec 20 2013 MyLCM Solutions Inc amp Subsidiary of Hill International ii Hill International Label Dec 20 2013 Description Basic Straight Regular Time Swing Time Graveyard Overtime Double amp Triple Time Hourly Rate of Pay The basic straight time hourly rate of pay is the amount paid to the employee in cash before fringe benefits are added Benefits Hourly Rate Hourly fringe benefits paid to each employee Hours Worked for this project the hours worked each day by this employee under this craft for this project Other Project Hours the total straight time and overtime
50. eral PAINTER Dryvaall Finisher Taper PAINTER Roller and Spray Selected Crafts and Classes Figure 29 Select Company Crafts IJ tt 2 You will select State Mm County amp Project from the drop down boxes Note If you do not see any projects listed please contact whomever your contract is with to be assigned Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International MyLCM in Hill International Chapter 3 Company Setup 3 From the Available Crafts and Classes table at the top highlight the applicable craft then click the button This will create the list of Selected Crafts and Classes in the bottom screen Note To select multiple crafts hold the Ctrl key and select the crafts and classes 4 Click Save Figure 30 Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSO la Save Cancel 0 Figure 30 Click on Save 3 6 Manage Employees Once logged into the application users may begin adding employees who will be working on the project As employment conditions change contractors may add additional employees at any time during the course of the project s Note Contractors who upload payroll files do not need to add employees The employees will be added from the certified payroll report files They may however need to edit employees if data changes or if any mandatory information is
51. es are calculated by multiplying the total weekly overtime hours by the sum of the overtime rate of pay and the overtime hourly cash benefit amount o Double time project wages are calculated by multiplying the total weekly double time hours by the sum of the double time rate of pay and the double time hourly cash benefit amount o Fund fringes are not included in the Project Wages J Gross Wages The gross wages You must manually enter the gross equals the project wages plus any wages wages the employee earns on other projects This should be equal to the gross wages shown on the employee s paycheck K Net Pay The net pay is the None this field is calculated amount that appears on the automatically employee s paycheck This shall be Note if the net pay is negative equal to the gross wages minus the verify that the gross wages are sum of all deductions entered L Check Number The number of the You must manually enter the check or direct deposit ID issued to check deposit number each employee amp o s Dec 20 2013 MyLCM Solutions Inc o9 MyLCM Subsidiary of Hill International Hill International N CPR Data Entry ff Edit Employee Info M 3 Employee Info Bloor Steven SB 300 Emory Road Mineola NY 11501 RAKK KX 6701 Hire Date Gender M Ethnicity Other Exemption 8 Edit Fringe Benefit Package Info Chapter 5 Submitting CPRs Project Name Phase 7F West Dublin Pleasanton Station TSD
52. g 4 5 Manage CPR Auto Submit Crafts and Classes This is only used if you upload your certified payrolls into MyLCM Manage CPR Auto Submit Crafts and Classes is an advanced feature designed to map the job classifications that the contractor uses in their payroll packages to the classifications used by the Comptroller 1 From the Company Menu select Manage CPR Auto Submit Crafts and Classes Figure 64 Project Payment Payroll Admin Manage Company Manage Company Crafts and J Classes Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR Auto Submit Crafts and Classes Figure 64 Select Manage CPR Auto Submit Craft and Classes This will open the Crafts and Classes Data Mapping screen Figure 65 On the left hand side of the screen you will see the Job Group and Classes from the payroll package that was imported On the right hand side you will see the classifications that your company had selected in Section 3 5 ae MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i i Chapter 4 Project Setu Hill International p j p 2 Double click on any row to begin mapping the Job Craft and Classes Y view CPR Auto Submit Crafts and Classes List Double click on any row to edit Applicable Crafts and Classes Mapped Crafts and Classes Bricklayer Electrical Utility Lineman Journeyman Senior Technician After 3 years Journeyman Car
53. iary of Hill International Appendix 2 Hill International pp APPENDIX 2 CUSTOMER SUPPORT Questions Please contact Darrell Hubbard DHubbard seattlehousing org for any questions regarding the MyLCM system If sending an e mail please be sure to include the following information in addition to your question Project Name Company Name Contact Number Locked out of the MyLCM System If you are locked out of the system please contact MyLCM Customer Support at lcm suppornt hillintl com Your Companies user with the Company Admin role can unlock you as well Timing Out For security purposes the application will log you out after one hour of idle time If you receive an error message after leaving the application unattended for a while try logging out and logging back in to the application If an error persists refer to the following section for how to report errors Reporting Issue Error If you encounter an issue error while using the system and in reviewing your steps believe that you have done everything correctly please contact support You contact support via e mail at Icm support hillintl com or via phone 855 49MyLCM If sending an e mail please be sure to include the following information Project Name Company Name Contact Number Issue Error reporting including specific information necessary including steps followed and any other pertinent information such as craft class employee etc that
54. iary of Hill International Chapter 2 Getting Started Hill International 5 Click OK on the Internet Options window to complete the recommended security settings update Restricted sites This zone is for Internet websites except those listed in trusted and restricted zones Security level for this zone Custom Custom settings To change the settings dick Custom level To use the recommended settings cick Default level Enable Protected Mode requires restarting Internet Explorer Reset all zones to default level Some settings are managed by your system administrator Figure 4 Internet Options Window Security Tab 6 o s Dec 20 2013 MyLCM Solutions Inc nd Aa MyLCM Subsidiary of Hill International Chapter 2 Getting Started You can add and remove websites from this zone All websites in this zone will use the zone s security settings Add this website to the zone Enter website address click Add then click Close Figure 5 Trusted Site Window amp os Dec 20 2013 MyLCM Solutions Inc od Aa MyLCM Subsidiary of Hill International Chapter 2 Getting Started Hill International 2 2 Registering with MyLCM System Online registration must be completed before contractors can begin using MyLCM To complete this process Note Your Company should register only once regardless of the number of users projects or agencies Type the
55. il Hill International SHA Labor Compliance Contractor s User Manual Payrolls Seattle HOUSING AUTHORITY Table of Contents CHAPTER 1 Introduction 1 1 Overview 1 2 Labor Compliance Management MyLCM 1 3 Suggested System Requirements CHAPTER2 Getting Started 2 1 Recommended Internet Settings 2 2 Registering with MyLCM System 2 3 Logging in to MyLCM System 2 4 Selecting a Project 2 5 Associated Documents 2 6 Logging out of MyLCM System CHAPTER3 Company Setup 3 1 Introduction 3 2 Adding System Users 3 3 Edit Delete User Account 3 4 Revising Company Profile Data 3 5 Manage Company Classes and Crafts 3 6 Manage Employees 3 7 Edit Employee Profiles 3 8 Fringe Benefit Plan Fund Programs 3 9 Adding Fringe Benefit Packages 3 10 Defining Fringe Benefit Package Associations 3 11 Creating New Fringe Benefit Packages from Existing One 3 12 Editing and Deleting Fringe Benefit Packages CHAPTER4 Project Setup 4 1 Introduction 4 2 Assigning Subcontractors 4 3 Manage Fringe Benefit Statement 4 4 CPR Submittal Process 4 5 Manage CPR Auto Submit Crafts and Classes CHAPTER5 Submitting Certified Payrolls Reports 5 1 Introduction 5 2 About Certified Payroll Reports Oo N N N a 12 13 14 16 17 18 18 22 25 25 27 29 31 32 34 36 37 39 40 40 41 44 44 46 47 47 5 3 5 4 9 9 5 6 5 7 The CPR log Submitting a Certified Payroll Report Manual Submit Submitting a Certified Payroll
56. ile Data 2 Make any necessary changes click Save 3 5 Manage Company Classes and Crafts 3 6 Manage Employees 3 7 Edit Employee Profiles 3 8 Fringe Benefit Plan Fund Programs 3 9 Adding Fringe Benefit Packages 3 10 Defining Fringe Benefit Package Associations 3 11 Creating New Fringe Benefit Packages from Existing One 3 12 Editing and Deleting Fringe Benefit Packages Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International Chapter 3 Company Setup 18 18 22 25 25 25 2 29 31 32 34 36 37 MyLCM i Chapter 3 Company Setup Hill International 3 1 Introduction Contractors should perform a number of tasks in order to prepare for submitting payrolls for their company These tasks include adding users selecting company crafts adding employees and adding fringe benefit packages Each task may be done prior to being assigned to a project The tasks are described in detail in the following sections 3 2 Adding System Users The application contains three defined roles so firms may provide security for the data being submitted Each role is responsible for a set of tasks The table below identifies these access levels of each user role Table 1 User Types Sompa Data Entry Submitters Add Edit all user Edit own user Edit own user information information information Add Edit Add Edit Add Edit employee employee employee profiles profiles profiles Assign Assign Assign Subcontractors
57. ing User Type Agency Company Role User Name Password Confirm Password Security Question Security Answer Signature Note T s civtal image ofthe user s ink signature wil De used to sign al documents within the system Scan signature and upload by clicking Browse Sutton This signature image is ony required for the user who Is authorized to sign certified payrol documents on Dahal o your company In order to success ully upioss a new Singsture Image Signature Password is aso required for security putposies Signature Password Last Name First Name Title Note Users who do not have a signature uploaded cannot submit Certified Payroll Reports 2002 2013 EBiz st Hill International Inc All nights reserved Contact Us MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International i gt Chapter 3 Company Setup Hill International Figure 19 Add New User Screen MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International in Hill International Chapter 3 Company Setup Select a role 2 Fill in all mandatory fields Username Note All User IDs should be e mail addresses Password Passwords must contain 8 or more characters with at least one character being a special character i e Confirm password Security question and answer to be used if password is forgotten Last First name Title Email 3 If
58. ional tabs Local Information and Associated Documents You may click on those tabs at any time see Figure 14 and Figure 15 2 5 Associated Documents Project Details Local Information Associated Documents Project Name T2003 05 A4 TSO T1 11 Terminal 1 Renovation T1R Contract Number T2003 05 A4 Assigned Project ID T2003 05 A4 Contract Type Technical Service Order Award Amount 25 109 069 00 Contract Description T2003 05 A4 Terminal 1 Renovation T1R Contract Execution Date 3 26 2012 NTP Date 8 30 2011 Close Out Date 8 30 2016 Figure 14 Project Details tab Project Details Local Information oo 3 Contract OKS Radio Site Construction Address 2055 MAPES AVENUE City Gakland State oe ip 10460 Group TSO Figure 15 Local Information tab The Associated Documents tab is where you will upload any required documentation such as Proof of Apprenticeship Proof of Correction for Underpayment etc amp es Dec 20 2013 MyLCM Solutions Inc n Ag MyL CM Subsidiary of Hill International Chapter 2 Getting Started Hill International Project Details Local Informaton Associated Documents Add New No Items To upload a document click Add New This will bring you to the Add Document screen Add Document Name Description Proofof X Upload Document Bove Choose document type Other in order to enter a descripti
59. lick the Save As button on the toolbar Figure 50 Click on Save As Screen s s MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 3 Company Setup 3 12 Editing and Deleting Fringe Benefit Packages If Fringe Benefit Packages change during the course of the project contractors may elect to either edit the package to reflect the changes or delete the package altogether To do this 1 From the Company menu click on Manage Fringe Benefit Package Figure 51 This will open the Fringe Benefit Package List screen Project dmir Help Manage Company Manage Company Crafts and Glasses Double click on any Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR Suto Sub and Classes Manage Fringe Benefit Package Figure 51 Manage Fringe Benefit Packages Menu 2 To Duplicate To duplicate package info to save time in data entry for multiple packages Locate the Fringe Benefit Package that you want to copy from and double click on the name This will direct your web browser to the Benefit Package Summary screen Figure 52 To copy the package and use in a new package simply change the package name and any amounts required and click Save N Edit Fringe Benefit Package All field names in bold type are required Project Name Storm Nasatir Renovation amp A
60. lighted this will open a new window showing a wage comparison Figure 112 PREVAILING WAGE DETERMINATION COMPARISON NAME O CONTRACTOR W SUBCONTRACTOR CONTRACTOR S LICENSE NO ADDRESS ABC Concrete SPECIALITY LICENSE NO 123 Main Street Miami FL 33010 PAYROLL NO FOR WEEK ENDING SELF INSURED CERTIFICATE NO PROJECT OR CONTRACT NO 5 04 29 2013 WORKERS COMPENSATION POLICY NO PROJECT AND LOCATION Tire Leasing and Related Services for Miami Dade Transit Se N ae 32nd Avenue Miami FL i i a ee T RATE a RATE E RATE CZ RATE ae TZS RATE CT RATE TOTAL i OF OF OF OF OF OF OF d OF al OF OF OF WAGE Pay Pay FB ae Pay FB Pay FB Pay Pay FB Pay BLDG DRYWALL HANGERS AND FINISHERS 4 24 Basic Supplemental Benefits hourly rate is non compliant 4 25 Basic Supplemental Benefits hourly rate is non compliant Drywall Hanger Journeyman 4 26 Basic Supplemental Benefits hourly rate is non compliant Epele pee eta eel ost epee eat sal es moon ee aseles epee pisteesi can fae eat ost act joe ocd eet eee mate ooo ooo 4108 00 800 408 00 2 00 _ 408 00 0 00 o oo ooo 800 smi a en fao v ae wae om eal o To en aa e omer ea a ee ee ee ee nese Lim sess ee ee Legend As Reported __ Prevailing Wage Rate Non Compliant Figure 112 Wage Comparison e s Dec 20 2013 MyLCM Solutions Inc My LCM Subsidiary of Hill International ii Hill International ___ __S
61. list of Existing Users double click on the username to edit Figure 21 SJ View User List Double click any raw ta edit or delete dh add New search y Elco U s erh ame Last Name First Name Al Dawis Dawis CamilleBalsarmellam tru val com Totaro gc 1 Alford Say Listen Figure 21 User List Screen testi 3 This will direct your browser to the User Setting Screen Figure 4 To edit user s information make any necessary changes and click on Save Figure 22 Dsername gcu N Edit User Account All field names in bold type are require Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD lA Save X Delete Cancel BS user Setting Groups M Maintenance an d Engineering Mrtso Olan Groups Role Data Entry O submitter O company Admin User Name al D i C change Password and na ad by clicking Browse button Omp Note pute ee of the FRES ae ae pa pep lain zen sign all documents within aaa elirtigde Sca This sign only pie Saa Rr the who ETET zed to sign cartifie d payroll doc ear pide Signature Example Signed CPR Example Signature Password Note This password is used to access the Digital Signature Last Name Davis Owner noemail trsconstultants com Note sers who do not have a signature uploaded cannot submit Certified Payroll Reports Figure 22 Click on Save Screen A message The user
62. me A an ai x 7 ot Lieis inama cia ak AE cheek Daniels Ryan Fringe Benefit Package Electrical Utility Lineman Pole Treatment After 1 year Electrical Utility Lineman Heller Frederick Senior Technician After 3 years iM KANE JOHN J Figure 47 Define Associations Screen 3 The Define Associations screen is divided into two columns The column on the left lists all of the company identified crafts and classifications The column on the right lists all of the employees stored in the application Select all employees and or crafts that will default to this Fringe Benefit Package by checking the box next to the name and click Save For defaulting purposes the application first checks to see if an employee has a default benefit package If so the application will apply that package If not the application will check to see if the employee s craft has a default Fringe Benefit Package and apply that package If neither condition is met then the Fringe Benefit Package will not default MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 3 Company Setup 3 11 Creating New Fringe Benefit Packages from Existing One You can create a new Fringe Benefit Packages that is similar to an existing one to save some time To do this 14 From the Company menu click on Manage Fringe Benefit Packages Figure 48 This will open the Fringe Benefit Pack
63. mporary Internet Files and History Settings Temporary Internet Files Internet Explorer stores copies of webpages images and media for faster viewing later Check for newer versions of stored pages Every time I visit the webpage Every time I start Internet Explorer C Automatically Never Disk space to use 8 1024MB Recommended 50 250MB Current location C Users h35469 AppData Local Microsoft Windows Temporary Internet Files Move folder View objects View files History Specify how many days Internet Explorer should save the list of websites you have visited Days to keep pages in history Figure 3 Settings Window Security Settings Hill recommends adding the website address to the user s Trusted Sites list on their computers This will help the website load more quickly To edit the security settings 1 Open Internet Explorer 2 From the Tools menu select Internet Options to open the Internet Options window Figure 1 3 Inthe Internet Options window click on the Security tab Figure 4 Click on the Trusted Sites icon and then click on the Sites button to open the Trusted Sites window Figure 4 Type in the MyLCM website address https app mylcm com and click on Add and then click on OK to return to the Internet Options window Figure 5 amp a Dec 20 2013 MyLCM Solutions Inc ao My LCM Subsid
64. not contained in the payroll file To add an employee 1 From the Company menu select the Manage Employees option Figure 31 The next screen will be the View Employee List screen Figure 32 Project Admin Help Manage Company Manage Company Crafts and Classes Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Employees Manage Fringe Benefit Package Manage CPR Auto Submit Crafts and Classes e following proje Figure 31 Select Manage Employees Screen 2 Click on Add New to add an employee Figure 32 a screen with two tabs will appear Figure 33 o Employee Information MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 3 Company Setup o Craft and Classes WY iew Employee List Double click any row to edit or delete aasang sere So Employee ID Employee Name Title Address 1 Bloor Steven SB 300 Emory Road Cunningham Alan 74 King Road Daniels Ryan 2779 Schley Avenue Heller Frederick 414 Herricks Road KANE JOHN J 715 FILLMORE ROAD Figure 32 Click on Add New Screen 3 Add all the employee information Figure 33 Note All highlighted fields are mandatory and must be completed prior to saving employee data per Seattle Housing Authority Company Project Reports Admin Help Y Edit Employee All field names in bold type are required employee ino Crafts and Classe
65. ns Inc Subsidiary of Hill International i gt Chapter 3 Company Setup Hill International Project Help Manage Company Manage Company Crafts and Classes Double click on any Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR Suto Sub 1 and Classes Manage Fringe Benefit Package Figure 45 Manage Fringe benefits Menu This will open the Manage Fringe Benefit Package screen Figure 46 2 Locate the Fringe Benefit Package for which you want to define associations and click the Define Associations link N View Fringe Benefit Package List Double click on any row to edit or delete Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD de Add New Refresh Package Name Effective Date Expiration Date Brick Package 1 10 1 2008 12 00 00 AM 9 30 2009 12 00 00 4M Define Association Brick Package 2 10 1 2008 12 00 00 AM 9 30 2009 12 00 00 AM Define Assoc n Figure 46 Manage Fringe Benefit Package Screen This will direct your web browser to the Define Associations screen Figure 47 N Define Fringe Benefit Package Association Brick Package 1 Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD l Save Cancel Select Crafts And Classes Select Employees Electrical Utility Lineman Bloor Steven SB Pole Treatment After 1 year Cunningham Alan Journeyman fein
66. oject from the main menu 2 Scroll down to Select Project Figure 69 Company dmin Select Project wee Assign Subcontractor Welcome e Announcement 5 Message Board Figure 69 Selecting a Project Screen A list of groups will appear on the left hand side of the screen 3 Select a Group Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International Manage Fringe Benefit Statem select Project s s MyLCM iii International Chapter 5 Submitting CPRs NY iew Project List Click on project name to select project Search Go a Project Project Details Local Information Maintenance and Engineering Pe TSD Figure 70 Select Group Screen A list of projects will appear below the groups selected 4 Select a project The project name will then turn purple Figure 71 and an additional menu option Payroll Reporting will appear N view Project List Click on project name to select project Search Go 8 Projects Maintenance and Engineering a TSD Lake Merritt Administration Dismantling Project West Dublin Pleasanton Station d hy 7 Figure 71 Select Contract Once a project is successfully selected the right hand side of the screen will show three tabs Project Details Local Information and Associated Documents 5 From the Payroll Reporting menu select CPR Log Company Project Payment dmin Help
67. omplete the one time set up for mapping the job classifications unless additional classifications are added later that the contractor uses in their payroll software to the classifications used by MyLCM os Dec 20 2013 MyLCM Solutions Inc n Aa MyL CM Subsidiary of Hill International iii International Chapter 5 Submitting CPRs Go to Company menu and select Manage CPR Auto Submit Crafts and Classes Weekending Date 10 24 2008 12 00 00 AM OT 1 5 Hours OT 2 Hours OT 3X Hours PH Hours 0 00 N A 177 68 8 00 0 00 R Barrilleaux Michael NA 710 72 0 00 0 00 Journeyman 488 47 0 00 0 00 Job Group Project Wages RT Hours Status Employee Name Job Class Gross Wages ST Hours Construction Trade Net Pay GT Hours Figure 86 Auto Submit Employee List Note If any employee s stoplight remains red a problem has been found You may need to map your company Crafts and Classes with the LCM System 6 Goto Company menu and select Manage CPR Auto Submit Crafts and Classes Project Payroll Manage Company Manage Company Crafts and Classes Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR Auto Submit Crafts and Classes Ww Figure 87 Managing Auto Submit Crafts and Classes 7 Double Click on the unmapped Applicable Crafts and Classes J View CPR Auto Submit Crafts and Classes List Double click on any row to edit Project Applicable Crafts
68. on i e Proof of Underpayment Contractor X Employee Y Weekending date Z Click Browse to find the document you wish to upload and click Save The document will then be added for only your company and SHA to see Project Details Local Information Associated Documents dh Add New Document Name Description Created Date Created By me se View Edit Document 4 10 2012 Q J To Edit the Name Description of the document after having uploaded the document you will need to go to the Associated Docs tab and double click on the pencil icon to the right of the document See illustration above From the option you can also delete the document if necessary Once complete with edit click Save amp 0 e Dec 20 2013 MyLCM Solutions Inc ao My LCM Subsidiary of Hill International ee ehapter 2 Getting Starter Hill International 2 6 Logging out of MyLCM System You may log out of the LCM System at any time by clicking Logout in the upper right hand corner of the screen Figure 16 Username gcOl Project Name OES Radio Site Canstruction Lake Merritt Administration Dismantling Project TSO Figure 16 Logout 6 a Dec 20 2013 MyLCM Solutions Inc ao My LCM Subsidiary of Hill International Hill International CHAPTER 3 COMPANY SETUP In This Chapter 3 1 Introduction 3 2 Adding System Users 3 3 Edit Delete User Account 3 4 Revising Company Prof
69. penter Heavy Construction Work Unmapped Journeyman my Laborer Foundation LABORER AND RELATED CLASSI Journeyman Group 1 i2 Journeyman Plumber Residential Unmapped Journeyman Figure 65 Job Groups and Classes Data Mapping 3 Click on the down arrow to select the specific trade Figure 66 Carpenter Heavy Construction Work Sel anaes Journeyman lt Select Job Group lt Select Job Group gt CARPENTER SND RELATED TRADES CEMENT MASON DREDGER OPERATING ENGINEER DREDGER OPERATING ENGINEER Second Shift Electrical Utility Lineman Laborer Foundation LA Iron Worker Groop iT Journeyman Figure 66 Click on the down arrow to Select 4 Specify whether the classification is a Journeyman or Apprentice 5 Click on Update Carpenter Heavy Construction Work PTER beanie Journeyman CARPENTER AND RELATED TRADES Carpenter Journeyman Figure 67 Mapping Job Groups and Classes You have now completed the one time set up for working on payrolls The next chapter will discuss your four options for reporting weekly labor activity on the project MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International Hil Intemational Chapter 5 Submitting CPRs CHAPTER 5 SUBMITTING CERTIFIED PAYROLLS REPORTS In This Chapter 5 1 Introduction 47 5 2 About Certified Payroll Reports 47 5 3 The CPR log 50 5 4 Submitting a Certified Payroll Report
70. pload CPR Data Announcement 2 Select your company name the CPR log will appear Figure 103 E CPR Log Weekending 04 07 2007 03 31 2007 Lob 03 24 2007 ERE fig eee 03 10 2007 Lo Os O5 2007 Mon Performance pex U Figure 103 CPR Log We will now go through each option hammer icon starting with Edit Figure 104 Edit Option The edit option should be used for data entry corrections such as Dec 20 2013 adding an employee to a CPR correcting a mistake on the day work took place removing an employee from a CPR Click on the Edit link for the CPR that needs to be edited This will direct your web browser to the CPR Employees Screen Figure 105 Edit Manual Submit i si Non Performance Certified Payroll Report Options A Wiew History Figure 104 Certified Payroll Report Options amp MyLCM MyLCM Solutions Inc Subsidiary of Hill International Chapter 6 Reviewing and Resubmitting CPRs Hill International p g g Preview Submit Weekending D ta 5 5 2007 12 00 00 AM Job Group Project Wages ST Hours Status Click to add Job Class Gross Wages OT Hours employee Construction Trade Net Pay DT Hours record s lron Worker Ornamental 1 880 Click to delete lron Worker Ornamental 1 000 Delete Apprentice First Year 1st Six Months 1 000 employee Figure 105 CPR Employees Screen Repeat for each employee that needs editing
71. re Window Note All passwords are case sensitive 21 If you see a box containing a red x or the word image it means you have not yet uploaded your electronic signature file successfully You should see your actual legible signature See Adding System Users Section 3 3 22 Once the Statement of Compliance is signed hit Submit again to submit the Certified Payroll to the agency Figure 83 The prime and any other firm which may have hired your firm will also be able to see you payroll to know that is submitted Y CPR Statement of Compliance Project Name Phase 7 West Dublin Pleasanton Station TSD Submit Cancel I Jay Alford the undersigned am the President with the authority to act for and on behalf of TRU VAL ELECTRIC CORP certify under penalty of perjury that the records or copies thereof submitted are the originals or true full and correct copies of the originals which depict the payroll record s of the actual disbursements by way of cash check or whatever form to the individual or individuals named hs a f H pin D AI 10 31 2008 OFFICER S SIGNATURE DATE Figure 83 Signed Statement of Compliance amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International ii Hill International Chapter 5 Submitting CPRs 5 5 Submitting a Certified Payroll Report Auto Submit To begin this process you must first have confirmation from support that
72. ready to be submitted Note You can also choose to preview prior to submitting Click the Preview button on the top right side to see the completed CPR Review it to ensure all of the data is correct Click the Cancel button top right side to return to the CPR Data Entry Screen 18 When ready to submit the CPR click the Submit button This will direct your web browser to the Statement of Compliance Figure 81 19 Check box 4a and or 4b and any other necessary information i e comments exceptions etc 20 Scroll down to bottom of page Click on the blue Sign link to electronically sign the report A new window will open Type in your signature password and click Sign Figure 81 5 and Figure 82 Submit Cancel I Jay Alford the undersigned the sident with the authority to act for and on behalf of TRU VA4L ELECTRIC CORP certify under penalty o that the ords ther submi tted are the origin na or r true full Pras correct copies of the ori T which deni the payroll record s of the actual di ENEE a way oD ace check or Sunes yer ey a me individual or individuals Sign 10 31 2008 OFFICER S SIGNATURE DATE Figure 81 Statement of Compliance ae Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International HII International Chapter 5 Submitting CPRs Figure 81 5 Put the instruction here Enter Signature Password a Figure 82 CPR Signatu
73. roject TSD Submit Cancel Certified Payroll Report for the Week Ending 04 15 2008 w C Check if this is the last CPR Figure 96 Non Performance Report Date Selection Screen Note If the non performance report is the last report for this project check the box indicating last CPR This will direct your web browser to the Statement of Non Performance screen Figure 97 4 Tosign the Non Performance report click the Sign button Figure97 A new window will appear asking for the signature password Figure 98 Enter the password and click Sign This window will close and an image of the signature will appear on the Statement of Non Performance Note All passwords are case sensitive amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International Hill Hill International TRU 4L ELECTRIC CORP 550 PARK A YENUE Bronx NY 10451 STATEMENT OF NWON PERFORMANCE Date 11 3 7008 Name of Contractor TRU AL ELECTRIC CORP I Jay Alford do hereby state that no persons Were employed on the construction of the Project OKS Radio Site Construction Job 08 10376D during the payroll period commencing on 4 9 2006 and ending 4 15 7008 Officer s Signature Sign Name amp Title Jay Alford 2resident Figure 97 Statement of Non Performance Put the instruction here Enter Signature Password Cancel Figure 98 Non Performance Report Signa
74. s Manage Fringe Benefit Package Manage CPR Auto Sup a i and Classes Manage Fringe Benefit Package Figure 42 Manage Fringe benefits Menu 6 Click the Add New button to create a new Fringe Benefit Package for this project SJ View Fringe Benefit Package List Double click on any row to edit or deleted GF 4dd Mew Effective Date 10 1 2005 12 00 00 AM 10 1 2008 12 00 00 4M 7rirz007 12 00 00 AM 7rirz007 12 00 00 AM 7zrirz007 12 00 00 AM 7zrirz007 12 00 00 AM Package Na Brick Package 1 Brick Package Electrical Utility Lineman Pole Treatment After 1 year Electrical Utility Lineman Senior Technician After 3 years Tron Worker Fence Erector Iron Worker Iron Worker Ornamental Reinforcing Structural Figure 43 Manage Fringe Benefit Package Screen The Benefit Package Summary screen will open Company Project 4dmin BART LCM System Username gc01 N Add New Fringe Benefit Package All field names in bold type are required Cancel la Save dp Fringe Benefit Package Summary Package Name Effective Date Expiration Date Regular Time Swing Shift Graveyard Shift Hourly Rate Hourly Rate Hourly Rate OT 1 5x Rate OT 2x Rate Fringe Benefit Type Fringe Benefit Plan OT 3x Rate 4 Hourly Basic Pay Cash in lieu of Fringe Benefits Vacation Health Welfare Pension Retirement
75. s Documents Project Termination Dates ipl Save Cancel Employee ID Address No P O Boxes Salutation Country First Name State Middle Initial City Last Name Zip Suffix Contact Phone Number Title Office Phone Number Date of Birth mm dd yyyy Union Name SSN Hire Date mm dd yyyy Marital Status Termination Date mm dd yyyy Exemption Employee Status Ethnicity Is Section 3 Gender Is New Hire Figure 33 Employee Info Screen 4 After completing the Employee Info tab click on the Crafts and Classes tab 5 Select the job class es that this individual works This list is generated from the selected Classes and Crafts identified in the previous section It is mandatory to MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 3 Company Setup always default the employee s craft identify the default craft by clicking on the Default checkbox Figure 34 Username zoespop hotmail com id Seve 9 Cancel Project Termination Dates Please check the box next to the crafts that you would like to be available for this employee You can also pick the default craft for this employee by selecting the button next to the checkbox le Default Applicable Crafts and Classes LABORER View Counties Figure 34 Crafts and Classes Tab Note Each employee can have several Applicable crafts
76. ts and Classes Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe B_Jetit Package Manage CPR Auto Submit Crafts and Classes Figure 38 Select Manage Fringe Benefit Plan Fund Programs 2 Click on Add New J View Fringe Benefit Plan Fund Programs Double click any row to edit or delete New Figure 39 Click on Add New oF Add New MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International il Hill International Chapter 3 Company Setup Only the company name is mandatory include here the company name s you pay fringes to on behalf of your employees Please make a new one for each Plan Fund you pay into Figure 40 ld i Cancel Name ABC Fund Address 2707 Happyland Wy San Leandro CA 95476 Administrator Jane Doe o f Administrator Address 5617 Pleasantville Dr Hayward CA 94554 Comment Ei Plan Status Enabled Disabled Figure 40 Click on Save To add others simply click Add New again and repeat You will be directed back to the Manage Fringe Benefit Plan Fund Programs Screen Figure 41 v Data is saved successfully Y View Fringe Benefit Plan Fund Programs Double click any row to edit or delete qP Add New Search Po Go Refresh Name Address Administrator Administrator Address ABC Fund 2707 Happyland Wy San Leandro CA 95478 Jane Doe 5617 Pleasantville Dr Hayward CA 94554 Figure 41 Data S
77. ture Window Chapter 5 Submitting CPRs 5 Click Submit to complete this process and submit the report You will return to the CPR Log for this project Note Non performance reports do not require The City s approval Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International 33s MyLCM Hill International_____ _lD9WJ _ ___U_S ap ter Submitting CPRs Submit Cancel TRU AL ELECTRIC CORP N 2550 PARK AYENUE Bronx N 10451 STATEMENT OF NON PERFORMANCE Date 11 3 2008 Name of Contractor TRU AL ELECTRIC CORP I Jay Alford do hereby state that no persons were employed on the construction of the Project OKS Radio Site Construction Job 08 10328D during the payroll period commencing on 4 9 2008 and ending 4 15 2008 Figure 99 Submit Non Performance Screen CHAPTER 6 REVIEWING AND RESUBMITTING CERTIFIED PAYROLL REPORTS In This Chapter 6 1 Introduction 67 6 2 Viewing and Printing CPRs 67 6 3 Replacing a Report 68 6 4 Editing and Resubmitting a Certified Payroll Report 68 s e Dec 20 2013 MyLCM Solutions Inc DA MyL CM Subsidiary of Hill International Chapter 6 Reviewing and Resubmitting CPRs Hill International p g g amp os Dec 20 2013 MyLCM Solutions Inc 8 MyL CM Subsidiary of Hill International gt Chapter 6 Reviewing and Resubmitting CPRs Hill International 6 1 Introduction This chapter includes directions
78. uently Used Crafts and Classes screen Figure 29 C Y Select Frequently Used Crafts and Classes Applicable Crafts and Classes CARPENTER Piledriverman CEMENT MASON Mason Tender Cement Concrete Electrician ELECTRICIAN Ironworker Reinforcing Structural and Ornamental LABORER Grade Checker Pipelayer LABORER Mason Tender Brick LABORER Mason Tender Cement Concrete OPERATING ENGINEERS Group 1 Cranes 45 tons thru 99 tons under 150 ft of boom including jib with at OPERATING ENGINEERS Group 1 Dozer D 10 OPERATING ENGINEERS Group 1 Excavator shovel backhoes over 3 yards and under 6 yards OPERATING ENGINEERS Group 1 Loader overhead 6 yards to but not including 8 yards OPERATING ENGINEERS Group 1A4 Cranes 100 tons thru 199 tons oz 150 ft of boom including jib with a OPERATING ENGINEERS Group 1A Loaders overhead 8 yards and over OPERATING ENGINEERS Group 14 Shovels excavator backhoes 6 yards and over with attachments OPERATING ENGINEERS Group 1AA Cranes 200 to 300 tons or 250 ft of boom including jib vith attachme OPERATING ENGINEERS Group 1A4A Cranes over 300 tone or 300 ft of boom including jib with attachmen OPERATING ENGINEERS Group 2 Crane Oiler 100 Tons and Over OPERATING ENGINEERS Group 2 Cranes 20 tons thru 44 tons with attachments ORES ATINA CAGCINECCS SiGroaun 9 Mrillinen machina CARPENTER Including Formwork Drywall Hanging and Acoustical Ceiling Instal LABORER Common or Gen
79. word Figure 92 Statement of Compliance 16 Once the statement of compliance is signed click Submit again to submit the Certified Payroll to the agency Note The system will automatically bring you to the CPR Log once submitted successfully 5 6 Completing a Work in Progress CPR From the time that you start the certified payroll report until you submit it it is considered a work in progress If you are unable to finish a work in progress in a single log in session you may return to it at any time Unfinished work will not appear on the CPR Log until submitted To continue working on a work in progress payroll 1 Select a project refer to section 2 4 for which a CPR needs to be prepared s e a MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International ii Hill International Chapter 5 Submitting CPRs 2 From the Payroll Reporting menu scroll down and select CPR Data Entry Figure 93 Note If you do not have any works in progress then clicking Manual Submit will direct your web browser to the employee selection screen as indicated in Section 5 4 Company Project Payment Admir Help SJ CPR Work in Progress Double click Wen Beracmacce CTR Jh Add N Upload CPR Data EIN Figure 93 Main Project Screen This will direct your web browser to the Work In Progress screen Figure 94 da Add New Week Ending Date Created By
80. y changes 9 Select the occupation information from the dropdown menus if it is not defaulted or if the employee is working another craft 10 Select the Fringe Benefit Package from the dropdown menu if it is not defaulted or if another package is being used for this employee record Note If you select a Fringe Benefit Package the benefit hourly rates cannot be edited on the data entry screen You will need to update the Fringe Benefit Package and submit a new Fringe Benefit Statement See Section 4 3 11 Enter the hours worked each day for this project Note if your company pays employees bi weekly you will report the hours worked each week by the employee and the check information will be the same for both weekending dates CPR s 12 Enter the standard deductions FlICA Social Sec Medicare Federal Withholding and State Withholding These deduction fields are mandatory Please type leave 0 in each field where no deductions were taken 13 If you have any other payments or deductions to enter Click the Add Edit Other Deductions and or Add Edit Other Payments link above the gross wages field Supply a description and amount for each other deduction or payment and click Submit Error Reference source not found below The other deductions and or other payment field on the Employee CPR record will populate with this total amount Description Amount 1
81. you are to have signature privileges Company Admin or Submitter only then an electronic image of your signature must be uploaded Accepted signature formats jpg no PDF s accepted Signature files must be cropped down to just the signature do not upload whole page Email lcm support hillintl com if you require assistance with formatting the signature file PDF FORMAT WILL NOT BE ACCEPTED To upload signature click Browse next to the Signature field and locate your file Note The file size of the signature file should not exceed 100kb Add a signature password no requirements can be anything Once all fields are completed click Save Figure 20 The new user will appear on the table of existing users on the next page The new user will immediately be able to log into the MyLCM System BART LCM System Username gcOl Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSO lH Save W Delete J Cancel Figure 20 Click on Save MyLCM Dec 20 2013 MyLCM Solutions Inc Subsidiary of Hill International iiL Chapter 3 C Set f apter 3 Company Setup Hill International TTT SS EE 3 3 Edit Delete User Account Administrators can edit or delete other users profiles including their own while other users may only edit their own information To do this 1 From the Admin menu at the top of the screen click Manage Users Figure 17 2 From the

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