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C2C User Manual - Hills Material

1. en M ai a I E A A start sne inbox Microsoft Ou i SQL Server Enterpris 8 Digtal Signature ignature App active Microsoft Documenti Microso Desktop EI gt 10 36 AM You may need to click the link below the address bar to install the activeX control See screen shot above Once you choose to Install the ActiveX Control you will receive the following dialog box 4 21 2006 70 osoft Internet Explorer provided by State of South Dakota ziej Fie Edt View Favorites Tools Help dv Qm O 0e deem O e ED Address https www uservaultcom customers sddot Authenticatedicheck ctivexasp GO we e File Edit View Favorites Tools Help Opsch HB f JP seach vFavodes 2 3 A 00 9 9 amp Address a https denm uservault com customers sddot Authenticated checkActivex asp control udol if m Internet Explorer Security Warning Do you want to install this software CH Name USERTrust Digital Signing Tool cab Publisher USERTRUST INC este coma While files From the Internet can be useful this file type can potentially harm your computer Only install software from publishers you trust What s the risk tive clive Please be pa You will only have to download this Signing Tool the first time you access this site or if there are updates Elapsed time 0 05 III 1
2. 4 21 2006 61 Build Bidders List JE i Last Subcontractor File date downloaded was Date 03 01 2005 Please ensure that this is the most current version You are responsible For selecting valid Subcontractors After clicking EM the warning message the Build Bidders List window will be available to create the Bidder List R DICT Electronic Hid Systenc Program Version 5 94 Baley Construction P 0095 21 158 Project COE Gecke Bd Ee deslut Transat EN web Window Heb KDA ir mu mc zum t IS Ge Gen a xX OS E 18 puid mdders List Subeoniraciors Select Select SD BLASTING COMPANY r CMON SYSTEMS NC r Baking Derscition r AE CORPORATION E Baring Parting r LSNORTH BENNING CONSTRUCTION INC r Conerele Curb Gutter Pistwork Init Bowes Ete r S CONSTRUCTION tC H Corerele Sroctural r NDERSON VESTERN INC r Coratruction Mexcelacmour A Incciectal r SPHALT PAVING amp MATERIALS CO Coratruction Project Management ousity Control v Core Services Macagerert r Cormufirg Services Constructon r Dessg en r APPLICABLE ectncw Lighting Trattic Signats Piber Optics r PROJECT ei Farage r z DESCRIPTK Bidders List Project Ma P 0995 21 158 Viri Group Descrigiion control an soement Kul COMPILED BIDDERS LIST REPORT Za S D 3 inbox Moco i Hosscontracta ca recie B Ees contraer E sopor gert H Sept bg Get Oo ean Upper Left Column Select
3. Document1 Microsoft EN C WINDOWSisystem3z2 Jl i SD DOT Electronic Bid ere vam 4 21 2006 File Edit view Insert Format Tools Table Window Help Final 5 DEMO Install gt ebs_setup exe BMEEC XDEMO Install pause Press any key to continue iCz DEMO Install gt msde setup exe SAPUD sddot SECURITYMODE SQL DISABLENETWORKPROT lOCOLS 1 5 This screen sets up the database File Edit view Insert Format Tools Table Window Help DG WIND Final St RING ayo Install gt ebs_setup exe MEE C ppm Install pause Press any key to continue IC NDEMO Install gt msde setup exe SAPWD sddot SECURITVMODE SQL DISRBLENETUORKPROT lOCOLS 1 IC DEMO Install gt pause Press any key to continue iC DEMO Install gt scm ction 1 Service MSSQLSERUER SQL Server Service Control Manager D AJ Service operation has been completed successfully SC DEMO Install gt ebs_setup exe mC DEMO Install gt pause Press any key to continue iC DEMO Install gt msde setup exe SAPWD sddot SECURITYMODE SQL DISRBLENETUORKPROT COLS 1 IC DEMO Install gt pause Press any key to continue iC DEMO Install scm Action 1 Service MSSQLSERUER C DEMO Install gt pause Press any key to continue C DEMO Install gt osql E i sddot sql 7 The command prompt screen will close when the installation is complete 4 21 2006 Installation Of SDDOT Electronic Bidding System Version 6 X
4. DBE Virtual Sign In Link to DBE sign in on web Work Types Work Type file to load into SD EBS software Please save file on your computer Update Date 09 21 2005 Subcontractor and DBE list Subcontractors and DBE s to load into SD EBS software Please save files on your computer Update Date 12 28 2005 Instructions to Load Subcontractor and DBE lists Please Print and Read First Updated 12 28 2005 Completed Lettings Pre EBS Lettings that are complete and have been archived Includes links to the Final Low Bidders List and the Abstract Back to SD DOT Site Index Search this Site Help Feedback Contacts start E El KS Inbox Microsoft Ou C3 C My Development fi EBS Contractor Biddi amp sopor Operatio E SDDOT Electronic Bid Desktop Zi 2 14PM The following screen will show 4 21 2006 17 RI A SDDOT Operations Bid Letting EBS Lettings Lettings Detail Microsoft Internet Explorer provided by State of South Dako E Fie Edt View Favorites Tools Help Eco me r 5 ae a Ga Seuth Dakota Operations Support Office SDDOT Operations Bid Letting EBS Lettings Lettings Detail Department of Transportation You will need the free Adobe Acrobat Reader to view these files Adabe Website Main Navigati eb idl lee Ifa file comes up File Not Found please try back later as the servers may be extremely busy for all the requests coming in Thank you f
5. SDDOT Operations Bid Letting ooT Department of Transportation EBS Lettings Information on current tentative and awarded lettings Main Navigati wx zi ail jenen Contractor Info Information for contractors bidding or planning to bid SD DOT Projects News Current news and information relating to SD DOT Bid Letting Forms Forms necessary for the Bid Letting process Back to SD DOT Site Index Search this Site E e Internet start e bi O inbox microsoft ou C epp Development S EBS Contractor Biddi amp sopor operatio spbor Electronic Bid Desktop E E 2 14PM Once you have clicked the EBS Lettings link select the letting in which you are interested BE Z SDDOT Operai Microsoft Internet Explorer provided by State of South Dakota lani xj Eco me 3 ettings Download and Installation Instructions Instructions for Full Version 6 00 Please Print and Read First Updated 12 20 2005 EBS Contractor Program Re Installation Full Version 6 00 Updated 12 20 2005 EBS Contractor Bidding Program User Manual PDF version of the help file Update Date 10 27 2005 EBS Contractor Bidding Program FAQ Frequently Asked Questions If you have suggestions email thern to the Project Development office for inclusion Digital Certificate Application Instructions for applying are on UserTrust page EBS Support Information Who to contact with questions
6. Derscition TI A H LE CORPORATION Baking Punting r Click Bidder s SWORTH BENNNO CONSTRUCTION INC Concrete Curb Gutter Pis veork niit Booms Ete D A INES CONSTRUCTION NC Corerele Sructural rh List menu optio n ADERSON WESTERN INC Coratructon Mecelisceour A noeietal r SPHALT PAVING amp MATERIALS C Coratruction Project Management Ae Control d Corm rg Services Macagement E Select Add Comming Services Constructen r Doreen Subcontractor Deciricai Ughtina Trattic Signats T er Optics r Menu option Excwwation r Bidders List Propact Bar P OAI Viork Group Description ASPHALT SURFACE TECHNOLOGIES CORPORATION Constructon Project Nansgerent Quality Control W sar Fc ES inbox Horns i Heescontracto STT TE FA EES Contractor UE sonor nec Y Goofsih tep Desto gt V o 6 43 aN Digital Certificate Protecting your ID over the Internet SDDOT requires that a digital certificate must sign a project bid submitted electronically over the Internet The digital certificate confirms SDDOT that the information actually came from you and has not been forged or tampered with You must obtain a certificate and set up your browser to use the digital certificate NOTE Internet Explorer Version 5 1 or later is required to access the Bid Data Repository Technical issues regarding the installation and setup of the certificate must be resolved with the issuer of the certificate Digital certificates a
7. Change of address phone s authorized signatures Status of Work Under Contract View See Special Provision for Electronic Bidding Requirements Part A Race Conscious DBE Participation DBE Bid Condition Assurance DBE Commitment Report View Edit If DBE Commitment is less than Goal Good Faith Effort is Required By Low Bidder Good Faith Effort Reports View Edit DBE Bid Assurance Only applicable far Federal Aid Projects Project Goal 2 000 view Bid Report Receipt of Addendums Bidders List Edit View Part B Race Neutral DBE Participation DBE Bid Condition Assurance View View Edit DBE Contact Report wiew Edit The DBE Commitment Report andor the DBE Contact Repon are being Included with your bid submission DBE Commitment Report Bid Bond Authorization Code zzz View Proposal Guaranty E Edit Gee Special Provision far Electronic Bidding Requirements Print Setup Print Forms Gee Special Provision far Electronic Bidding Requirements Transmit Bid Asar BOG Bee Piso Bre 9 oe 6 v 6x es Oca so eis W en Destop P O om The Bid Submission Check List and Forms Window contains several sections with various forms available for viewing and printing The availability of the forms depends on the project being submitted for bid e g DBE forms are only applicable for Federal Aid
8. Due to email being a non secure communication your username and password will not be emailed to you Write down the username and password or print them when they are given to you in the application process You will then go to the USERTrust web page that will be in the email you received from them As you download and install your certificate your vault access should be completed automatically Allow 2 3 weeks for completion of the requirements to receive your certificate and set up your access NOTE Internet Explorer Version 5 1 or later is required to access the Bid Data Repository When you receive the email from UserTrust with the link click it You will be taken to a page similar to the following A Online oso ernet Explorer provided by State of South Dakota B x File Edit View Favorites Tools Help a Q Beck M T ix E GE Se Favorites Ol B T G LJ Eco tins 3 Tanes To get your certificate please enter your username and password below If you do not have a username and password or have forgotten them please SIAS contact USERTRUST at support usertrust com Username Password NOTE Your username and password will be on the page printed after filling out the online digital certificate application The username will be your email address and the password will be all numbers Print these instructions for future reference IMPORTANT This username and passwor ill be needed to
9. F E E inbox Microsoft Ou 501 Server Enterpris 5 Digital Signature App e SDDOT Microsoft I Document Microso Desktop O 10 37 am 4 21 2006 71 Certificate Security Bids signed with your digital certificate are legally binding documents You can control the use of your digital certificate by having the certificate password protected on your computer system and again by having your computer system password protected If you happen to forget the password required to use the digital certificate you must contact USERTrust and have a new certificate issued to you You can additionally protect your computer system with a password required to logon to your computer If others in your office are preparing bids on more than one computer you may optionally choose to have the completed bid saved on a diskette by any estimator and then submitted from a single computer where the digital certificate is located and protected If your certificate is compromised you must immediately contact USERTrust and notify them of the situation This could possibly occur if a computer is stolen with the digital certificate installed or someone who could use the certificate inappropriately knows the password The compromised certificate must be revoked and if possible deleted from your computer A new digital certificate must be issued to you This is another reason to password protect your digital certificate on your computer and passw
10. Project Addendums Import Total Project File Export Total Project File Area Bid Date 10 06 2005 Export Project to Text File Import Project from Text File Project DBE Goal mcm Export mojed ems bo EXcNl in the number of days 110 maximum for this project 500 day fi10 Project Item Bid Detail Total Bid For Items 1 832 261 18 Save Entered Alt Item Editable X Alt Item Ho Edit 777 Fixed Price Item Delete Unit Quantity Unit Price Unit Price Oty Printer Setup Print Close bag Fa Eg 3 265 00 Exit Water for Granular Materia 3 i2086200 fica eeng i333 230684 BaseCourse Salvaged gt 0 4 Fee fon 323800 ha 22 901 74 kKodMiingAsphet Concrete gt 5 3260010 Bava p2194000 bas 99 873 00 Pavement Marking Pant Whe 6 3361300 fa basco i300 322400 Pavement Marking Paint Yelow 1 Epos fa e000 i300 884000 Flagging s aao For 64000 Ee 6 225 40 a Ec e 9 aaen How Een RES 9 334 50 TUI 10 aam bet foso po 3 111 00 start e El Ga KS inbox Microso fI EBS Contractor 13 NAHc6StModule ij Heescontractor 3 SDDOT Electro Yj untitled Paint Desktop gt gt O 11 11 AM To Export data Open the project to be exported select Project from the menu bar and then Export Total Project File from the drop down A window similar to the following will be di
11. USERTrust Notion ycy and integrity m eyeerspace Choose a digital certificate 2 xj Identification The Web site you want to view requests Congratulations Your c identification Please choose a certificate EM installed and is now rea Support questions please contat ESSA supportQusertrust com Denise Baile UTN Level 2 USERTrust Home If you wish to test your http sddot uservault EI EjOpenngpagehttpiisddotusevaubcomj e 8 II IT 18 fep mene A start soe S inbox Microsoft Ou 2 soc Server Enterpris EA Digital Signature App amp 1RA online Micros Documenti Microso Desktop 7 ES 10 35 AM Click OK after highlighting the certificate Fie Edit View Favorites Tools Help amp Q O gym Ei cm Address ja https www uservault com customers sddot Authenticated checkActivex asp J BE Links ze 9 This site might require the F ol Trust Digital Signing To SERTRUST INC Click here to install Eie Edit View Favorites Tools Help Gr O MB Asa rete 60 8 D Open Address Reeg This site might r te install sigsing tool 0 Information Bar Help Loading Digital Signing Tool Please be patient this can take anywhere from 1 min to 3 min depending on your connection You will only have to download this Signing Tool the first time you access this site or if there are updates Elapsed time 0 09 a
12. learing foo Is hoo fon 100 Remove Concrete Curb and Gutter geen R Booom fon sono emove Beam Guardrail fi 10E0730 R 25 000 f 00 225 00 emove 3 Cable Guardrail Anchor Assembly f 10E0740 Fach 000 fi 00 2 00 emove W Beam Guardrail Breakaway Cable Terminal fi 10E0770 Fach 000 Boo 12 00 emove Concrete Pavement In 0E1100 Bava 834 700 Boo 20 504 10 emove Tie Bar fi 10E1185 Each B322 000 00 9 288 00 emove Pavement Marking 4 or Equivalent In 0E1400 F f 6 060 000 00 32 120 00 ase S BO Bin eu oe eof men Comal so Oru As eom e eu Du Youle coke 0 nm To create a DBE Commitment or to update an existing commitment the appropriate project must be open choose Project from the menu bar and Open Project from the drop down menu or click on the Open Project icon Ki on the tool bar Make sure the project that is open is associated with the correct Contractor Profile The Contractor Profile name and the project number are both displayed in the EBS Window s title bar After the desired project is open select DBE from the menu bar and Part A Race Conscious by DBE DBE Commitment from the drop down menu or click on the Build DBE Commitment icon BS on the tool bar It is important that you are using the latest available DBE Directory when creating or updating a DBE Commitment and submitting your bid See the Download the Certified DBE Contractors section for more information As the DBE Comm
13. may be extremely busy for all the requests coming in Thank you for your patience Update Contractor Information BRO 8043 06 Project Item File E cy Local intranet a start 40G KS box Microso C CAMy Develop fT EBS Contractor amp sopor oper H sopor Electroni amp File Download Desktop gt O GP 2 22 Pm For each of the above addenda the contractor will need to click the Click Addendum Receipt link This allows SDDOT to know that the contractor is aware there is an addenda for the project After clicking the Click Addendum Receipt link the contractor will be taken to the page with more information for that particular addenda 4 21 2006 22 E SDDOT Operations Bid Letting EBS Lettings Addendums Microsoft Internet WESS provided by State of South Dakota E File Edit view Favorites Tools Help ie Ou H Q x ig tp 2 E Search Sg Favorites 2 X X Lal i4 Address Ex http www state sd us applications HCESC2C Eid eting ebsaddendunitems asp gt Go links gt kaft i S E EN EK d Siew CN D O amp O 5 69 Operations Support Office SDDOT Operations Bid Letting EBS Lettings Addendums Department of Transportation Addendum id 12 You will need the free Adobe Acrobat Reader to view these files Adobe Website If a file comes up File Not Found please try back later as the servers may be extremely busy for all the requests coming in
14. order for the import to be successful Specifically the sequence of columns must not be moved i e their sequence must remain in the original sequence when the file was exported from EBS and except for the column with the unit price should not be edited If using Excel note that the information is in tab delimited ASCII format To Export data Open the project to be exported select Project from the menu bar and then Export Project to Text File from the drop down menu or clicking on the Export Project to Text File icon on the tool bar A window similar to the following will be displayed Click on Cance to discontinue the export otherwise click on Export to continue the export process B Export Project for Text File IB xl Contract ld 1988 Project No Item 4 NH 0015 39 41 Directory and Folder c work Enter Directory and Folder or Click Browse Browse Cancel Once Export has been selected the following information message box will be displayed To continue click OK otherwise click Cancel to discontinue the export process l This selection exports Project and Item Information to a text file o When the export is complete the confirmation box below will be displayed Export Project Items x i The Project Items file has been saved to cilworkiBRO 6666 00 _4652_20051011110906 txt The Contractor can now open the text file using their spreadsheet program Import Project from Text Fi
15. 19025000 EENS 4 foomo ks foo E0000 5 000 00 RemoeFenge 0T 5 uoeoen Ft 540 000 bo 5 563 20 RemoveBeamGuardral 000000 mea K soo me eem Etage Ce G erd s lt Cs sSSSOSOSS 1 fitceseoo Each omg o000 mm DmclssiledExcaveion s 2060000 kuva 7533820 p88 171831438 MuckExcavalion OC CS SOSOS S lt S SSSSS o 200000 Kand 52000 pon 172400 ndercuting e 10 fi20e2000 kova Ds1253 0005 30 87 375 90 start e WI FS inbox Mir C NaHcesto SQL Server xj MI EBS Contra C CASDDOTE Y Hc SContr m SDDOT Ele Desktop Hy 7 03AM In the above example if the Contractor estimates that it will take 30 days to substantially complete the project the daily road user cost of 500 00 will be multiplied by 30 resulting in 15 000 00 being added to the cost of the project as the B portion Number of Calendar Days is the number of calendar days beginning and ending at midnight estimated by the Contractor to Substantially Complete the project If the project is determined to be Substantially Complete before the number of Calendar Days stated by the contractor in the bid with adjustments then the Contractor will be paid the Daily Road User Cost for each Calendar Day of the difference between the number of Calendar Days submitted at bid and the actual number of Calendar Days used to Substantially Complete the project Failure to Substantially C
16. By fip internet i BG Bitte Microsoft Ou SQL Server Enterpris 4 Digtal signature App E active Microsoft 2 Document Microso Desktop gt 10 37 AM Click the Install button Once the control has been installed you will be taken to the bid repository for your bids DDO oso ernet Explorer provided by State of South Dakota 18 x File Edit View Favorites Tools Help av Qr O a A Omm erm Ce E L Tienen uservault comjcustomers sddotjAuthenticated index asp Welcome to the USERTrust USERVault Hosting SDDOT Electronic Bid Submission Your Digital Certificate Will Expire On Tuesday September 12 2006 NOTE Electronic bid submissions will be officially time stamped when they have been successfully and completely uploaded Please be aware of your internet connection speed and allow sufficient time to upload the bid files NOTE Bids will not show on this list after 7 days of bid letting Need To Renew Your Certificate or Need Additional Certificates for another computer Click here to renew or apply for additional certificates L Bids for State Of South Dakota Bid Filename Bid Receipt Date Time There are no bid files Click here to gt gt Click here if you wish to download a test bid submit bid If you experience errors while digitally signing or submitting your bid file please email support or call 801 363 9748 x 114 POT E tg internet
17. Control Wattle 12 Diameter Erosion Control Wattle Shaping for Erosion Control Blanket High Flow Silt Fence Mucking Silt Fence aaqa E ase 8 BO D D oe oe Me ow s DJ As ni De oo Yulia ome OS um If you want to delete or remove a committed item from a sub contractor select the item in the window on the right of the Build Commitment tab and click in the Select checkbox to remove the check Reply Yes to the following message to delete the committed item from that sub contractor or No to cancel the delete process Item switch cleared ES Do vau want to delete the committed iter If you want to delete or remove a sub contractor from the DBE Commitment select the contractor in the window on the left of the Build Commitment tab and click in the Select checkbox to remove the check Reply Yes to the following message to delete the sub contractor from the Commitment or No to cancel the delete process DBE switch cleared Ea S Do you want to delete this DBE commitment If you want to delete the entire commitment delete the individual sub contractors from the DBE Commitment Window 4 21 2006 41 Step 2 Edit and Validate Commitments To edit or validate any item in the window at the bottom of the Build Commitment tab click on the Edit amp Validate Commitments tab The following is an example of a Project s Edit amp Validate Commitments tab window 8 SDDOT Elect
18. Electronic Bid System Program Version 6 03 Bailey Construction Item 1 BRF 6438 OI Project DBE Profile Bid Bidders List Transmit Bid Web Window Help amp B EA Ef leg E ERIS x meat Project Ho Eer 6438 01 Area Bete Fourche Area Bid Date 05 17 2006 Location E miles South and 0 7 miles East of Reva over a creek Btructure and Approach Grading Harding Project DBE Goal I Not Specified Bid is incomplete please review Bid Status Report Total Bid For Items 0 00 a Unit Price Entered No Unit Price Entered Alt Item Editable Alt Item Ho Edit ill Fixed Price Item Item Ho Unit Quantity Unit Price Unit Price Oty is 000 0 00 LG o bo oo F 0 000 bo 0 00 Ruy iYd 97 000 bo 00 0 00 F20E0600 Ecg 55 000 bo 00 0 00 6 ing Topsoil EsoEo0t6 Eug 03 000 bo 00 0 00 T ntal Work Structure sono ks ho hoo 000 8 Excavation Box Culvert fe20E0200 Ruy vd 7 000 bo 00 0 00 9 ox Culvert Undercut e E0200 Ecg 00 000 foo 0 00 10 2 14 x7 Precast Concrete Box Culvert Furnish P 4 000 bo 00 0 00 11 2 14 x7 Precast Concrete Box Culvert Install R o po om SSES D oc e ow s ov Bs oom Es oc a oot 0 nian 4 21 2006 25 After the Project Item Bid Detail Window is displayed unit price information can be entered and the project data saved see Preparing the Bid for more information It is good to save your work often If a project has already been loaded and is
19. Faith Effort documentation must be provided to SDDOT by the low bidder See the Create a DBE Commitment section for additional information about creating a DBE Commitment Please refer to the project s Supplemental Specification Special Provisions Appendix A for more information about Disadvantaged Business Enterprise commitment and Good Faith Effort documentation requirements specifically the Suggested Actions and Required Documentation to Demonstrate Good Faith Efforts to Comply with DBE Requirements section The following functions are provided in the EBS software to create documentation to support a Good Faith Effort to meet the assigned DBE goal DBE Contact Log and Quote Comparison Navigate to the Good Faith Effort Documentation from the Menu Items DBE Part A Race Conscious By DBE and then Good Faith Effort Documentation or by the Good Faith Effort S icon on your Toolbar 4 SDDOT Electronic Bid System Program Ve Project DBE Profile Bid BiddersList Trans 18 x JR CA Be so REM Y IS ee lech a x po fr A Bid Assurance Part A Good Faith Effort or Part B Intend to Sublet Step 1 Item Groups step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports Group ID Select Work Type Category E E Item Description Item No Item Description Checker Training Program Clearing xi Remove Concrete Curb
20. Favorites Tools Help A Qx H T be CS Search 1 Folders E Address c SDEBS version6 02 EJ Name Size T Date Modified File and Folder Tasks A ebe setup withoutdb exe 17 365KB Application 04 17 2006 11 39 AM Make a new folder E Share this Folder Other Places spEBs E My Documents d My Computer My Network Places Details version6 02 File Folder Date Modified Today April 17 2006 11 39 AM start E GG KS bo sot li nce E ug Gem mp Ocim fees DAG a CAS Hl Upd Desktop D gt 11 43AM 4 The following screens will show r Current File Copying file C AWINDOWS system32 0c30 dll BEHBEHE Amaan All Files Time Remaining 0 minutes 11 seconds rT TT start As gt 3 C DEMO Install I1 Documenti Microsoft CAWINDOWSIsystem32 IS so bor Electronic Bid Cog 8 08 pm 4 21 2006 13 Starting the Program To run the EBS software locate the software by going to Start Programs and then selecting SDDOT Electronic Bidding System Program or by double clicking on the EBS icon installed on the desktop If a contractor profile has not been previously defined to the EBS software a contractor information is required message will display After replying OK to the message your contractor information can be entered in the Contractor Information Window see the Contractor Profile Definition and
21. REIR EAD REIR akain ME EG 83 PRE POOR TS qe 84 Print Bid Reporti aou eoo eben pm mic m Ele etude 84 Glen 85 EXPORT PROJECT TO TEXT FILE eere ieget pen cass ease Ete cass vase RP eH PER EUER clin 85 Export Project to Text Pile iiit irte RU ie ee M RE be DE EE 85 Import Project from Text File E 86 DEER 87 Deleting Projects iirrainn a aaaeeeaa anaa aa anara araa AEAEE ap Eaa EEEa aaa NEE E 87 IMPORT EXPORT TOTAL PROJECT FILE s ssssesesesesreeeeseececeecceccececececcecererereeeeerereeerererererererereeeeeeee 88 Export Total Project Files i Dr rei ote Mo Dus ux 88 Import Total Project File o gp eet patrie EE 89 LOAD PROJECT ADDENDUNEBIEE 6dciscesttsMeskbristes b eese esto esi ei ee 92 Load Project Addendum Fil aote or eto erecto auis auci e fure c iiis 92 PROJECT ADDENDUM E 95 Initial of Project Addendum eene nennen tenete tenentes 95 4 21 2006 3 Overview General Information The South Dakota Department of Transportation SDDOT Electronic Bid System Bidding Program is used for bid preparation and bid submission Prime Bidders for a South Dakota Department of Transportation project will use this program to prepare and submit their bid The Electronic Bid System EBS can be downloaded from the SDDOT Website and installed on a PC or laptop of Prime Bidders It may also be used by those not bidding prime subcontractors DB
22. Select Project for Bidding UserTrust Vault You will need to select your digital certificate and click ok on the Privacy message You will then be taken to the bid repository 4 21 2006 80 DDO oso ernet Explorer provided by State of South Dakota B al xi File Edit View Favorites Tools Help ae QO sxx x E SNE Sg Favorites E Address E uploaded Please be aware of your mes EE speed ERST Ser ne to EECH E core Boe wl not show on this list after 7 days of bid letting Need To Renew Your Certificate or Need Additional Certificates for another computer gt gt Click here to renew or apply for additional certificates L Bids for State Of South Dakota Bid Filename Bid Receipt Date Time amp j 001471_000009_20051017 txt 10 17 2005 1 47 PM CST x 3 001471 000079 20051017 t t 10 17 2005 1 53 PM CST x Sj 001471 004652 20051018 t t 10 18 2005 9 17 AM CST x J 001471 004666 20051018 txt 10 18 2005 9 30 AM CST x Sj 001471 004667 20051018 t t 10 18 2005 11 56 AM CST x amp j 001481 000009 20051017 txt 10 17 2005 1 45 PM CST SE Sj 001481_004652_20051020 txt 10 20 2005 7 37 AM CST x amp j 001481 no4666 20051018 t t 10 18 2005 9 28 AM CST x amp 001481_004667_20051018 txt 10 18 2005 12 1 AM CST x S Item 1 BRO 8026 15 n04652 20051017 txt 10 17 2005 1 36 PM CST x gt gt Click here if you wish Click here to to download a test bid submit bid i OT E tg interne
23. Thank you for your patience fiel E Local intranet p A start SE I KS nbox Microso C C My Develop fi EBS Contractor Jl amp SDDOT Oper m SDDOT Electroni amp File Download Desktop Q 2 23PM If there has been a change in quantity or a bid item has been added or deleted the contractor will need to download this new file and load it into the SDDOT EBS application Follow the instructions for Download A Project Each Addenda will need to be loaded into the SDDOT EBS application in addenda order If there are two addendum make sure to load addenda 1 first and then addenda 2 The addendum files will have an A and a number right before the txt in the file name ie Item 1 BRO 8043 06 2005122214004A1 txt Load Project Items Once the project items data file project file has been downloaded from SDDOT s Website and saved on your computer the next step is to load the project items into the EBS software Start the EBS software and choose Load New Project from the Project menu or choose the Load New Project button H from the tool bar 4 21 2006 23 8 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Project DBE Profile Bid Bidders List Transmit Bid Web Window Help pem e sp Y e x ma t Import Total Project File Export Total Project File Export Project to Text File Import Project from Text File Export Project Items to Excel Proj
24. ao tee Y g e o5s cmB ex ma t B Bid Assurance Part A Good Faith Effort or Part B Intend to Sublet Step 1 Item Groups step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports Group ID Building Demolition E Item Description Item No Item Description Mobilization Remove Concrete Curb and Gutter Checker Training Program Clearing Remove Concrete Curb and Gutter Remove Beam Guardrail Remove 3 Cable Guardrail amp nchor Assembly Remove WW Beam Guardrail Breakaway Cable Terminal Remove Concrete Pavement Remove Tie Bar Remove Pavement Marking 4 or Equivalent Remove Pavement Marking Arrow Remove Silt Fence Remove 3 Cable Guardrail for Reset Remove Pipe End Section for Reset Remove Cattle Pass End Section for Reset Save le Guardrail Anchor Assembly Za S BG Ar oc oe oc me Gn fs ov E5 eon Wr oe Gu Wu fis pester OB nm Click the Save Button on the bottom of the window to save the Work Classification Project Item group You will see a Save Group message box similar to the one below if the information was saved successfully Save Group QD Group items have been saved You will be reminded to save if you close the window before clicking the Save Button Click OK to Save or N to Exit The Save Group message box does not appear but your data is saved in the database The Item
25. being reloaded again a warning message will show asking you to delete the project and then load it Load Contract xj LJ Ww This project contract already exists IF you would like to reload please delete the project first Open Project To access a project that has already been loaded or to edit or continue preparing a bid choose Project from the menu bar and Open Project from the drop down menu or click on the Open Project icon ay on the tool bar If any other project is currently open the following Close Project Confirmation Window will be displayed Close Project xi J Close Project Item 1 BRF 6438 01 Addendums 0 e zen If another project is not currently open or if Yes is clicked to the Close Project Confirmation Window a window similar to the following window will display a list of all the projects currently loaded on the computer 4 21 2006 26 Hi SDDOT Electronic Bid System Program Version 6 03 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help GCA 9 s cz m pr of Reva over a creek SA 1425 US83 from the Nebraska state line to just north of the Todd County line BRF 6268 US83 from NE state line to just north of Todd county line P 6109 00 Fm SD79 at Vale E 3 42 Vale Road NH 0016 39 41 P US1B from Hill City to the Keystone Wye amp US385 across the 0385 05 95 Pactola Dam P 0281 72 71 P US281from Lane to Plankington amp SD258 through
26. from the bid repository titled Signing Data with your Private Key Click Cancel to end the bid submission Click OK to proceed If this is your first bid submission or if USERTrust has made changes to the signing tool program the signing tool must be downloaded to your PC You will see the following Security Warning page displayed asking you if you want to download the signing tool Click YES to Proceed 4 21 2006 76 Our records indicate the Digital Signature you have just used to logged in will expire on 9 12 2006 3 34 07 PM This certificate was issued to Denise Bailey deni bailey amp state sd us Renewing online will allow you to pay for and install the digital signature right away with a credit card to allow uninterrupted usage of the EBS system or will allow the option of paying via check will delay the issuance until payment has been received If you do not renew your digital signature while your current signature is still valid and can be used to authenticate your identity you will be required to complete the entire notary process in order to be issued your new signature Please call 801 363 9748 x114 with any questions Thank you Gregg Anders USERTrust Inc You will then be asked to select the bid file that you want to submit to the USERTrust vault On the Select the Bid to Submit list window select the appropriate bid file from your computer by highl
27. i E eI ee EE P Mte ipee Hee eh EE RR ER Hee e SEHR 53 Quote Comparison Report ii ace ere d a bt e EIS RE ER IER o ERR Ee E Ii eu beating 53 DBE Commitment Not Specified Goal essen 54 PART B RACE NEUTRAL PARTICIPATION By DBE DBE Commitment eese 54 4 21 2006 2 DBE Contact LOG es opus ear i e ee i e dp ad e t oie ere 55 DBE Contact Log Report ee e e e ee oi e P e Eb ne o Pe eee Doo Re ib tener 56 BIDDERS E Ch E 57 Bidders List Overview iion or niet Db epe Eege 57 Download the SubContractors eee eene tenente tenete tena tnns 57 Load the SubContractors into EBS see eneneneneneentntetenenennnnnes 60 Creating Bidders E 61 Er TE 63 DIGITAL CERTIFICATE PEDE E 64 Protecting your ID over the Internet eene 64 How to obtain a Certified Digital Certificate enn 64 Access To Bid Repository eese nennen nnne tenente tete tete tet bint epika riisi 65 Certificate Security 72 BID SUBMISSIQN iier rti RH U EPIRI o troto eaaeo tetere UU Eege 72 Transmit BId EE 72 Electronic Bid Submission gege 74 Late Bid Zauberer ege 80 Wit Egi m 80 BIDDATA REPOSITORY eege 83 USERTrust DATA VAULT Bid Data Repository eeennnnnnne 83 Bid Repository ACCESS xii eegene 83 Viewing Submitted KE n attamen Pipini a
28. projects or on other criteria e g Status of Work Under Contract may not be required depending on what was specified in the Contractor profile See the Print Forms section for more information about each form If you have not included required information in your bid packet you will be prompted to complete it prior to submission Following are some examples of the messages Save Pro ject The above message would be displayed if the project has an assigned DBE goal and the DBE Commitment has not been provided Click on the OK button to continue processing Save Project xj P documents Do you wish to continue Yes DBE Commitment Percentage is less than the Project Goal The Low Bidder will be required to submit the Good Faith Effort No 4 21 2006 73 The above message would be displayed if the project has an assigned DBE goal the DBE Commitment does not meet the assigned DBE goal Click on the OK button to return to EBS and complete the required documentation The contractor may want to send in the Good Faith Effort if they have completed it for bid submission In order to include the Good Faith Effort in the bid submission click the Good Faith Reports checkbox before clicking the Transmit Bid button If this checkbox is blank the Good Faith effort will not be submitted with the bid After all of the required forms have been checked and any that need to be printed have been printed click on the Transmit
29. right click on the MSDE folder select the menu option Copy to Folder In the Save In dropdown box select the CASDEBS folder Then Save NOTE If your SDEBS folder already contains a MSDE folder then you may skip downloading the MSDE folder 4 Find the folder on your local disk where the files are saved Open that folder Double click or Run the file setup withoutdata bat to install the application 4 21 2006 8 File Edit View Favorites Tools Help Qu 9 Search Folders lest Address lea C SDEBS gt ZA Go Name size Type Date Modified File and Folder Tasks R ebs_setup_withoutdata exe 17 753KB Application 01 17 2006 9 50 AM ikea new dir S setup_withoutdata bat 1KB MS DOS Batch File 01 03 2006 11 46 AM 2 e 01 sddot_withoutdata sql 1KB SQL Script file 01 03 2006 11 46 AM kj Share this Folder mse ES EI M Other Places R ep C Local Disk E My Documents d My Computer My Network Places Details SDEBS File Folder Date Modified Friday March 10 2006 12 17 PM w t soe KS mb sot KS nce E unti cio Onan Ocam Siess amp ww B Inst IS CAS Desktop eat 11 38 am 4 The following screens will show r Current File Copying file C AWINDOWS system32 0c30 dll BEBHBHEBESHEEBESH All Files Time Remaining 0 minutes 11 seconds BEEN start AB C3 capevo Instal lt Back Nest
30. selected for that sub contractor the item will display in the window at the bottom The following is an example where items have been selected for a sub contractor 4 21 2006 40 is SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help 18 x BEA mr al a ss Y IS ee elg ceanal x ma t 1 Build Commitment 2 Edit amp Validate Commitments 3 Commitment Report Approved Disadvantaged Business Enterprises Access Solutions LLC Accurate Conveyor ACT Electronics Inc Advanced Systems Resources of IL Inc Advanced Technologies Integration Inc Airport Advertising All Communications amp Services Allen Construction American Fence and Fabrication Inc Anderson Fencing amp S 730E0200 731E0200 732E0100 732E0200 7340102 T34E0103 734E0151 734E0154 T34E0510 734E0604 734E0610 Select Line item Description Bank and Channel Protection Gabion Type A Permanent Seed Mixture Fertilizing Mulching Fiber Mulching Type 2 Erosion Control Blanket Type 3 Erosion Control Blanket 9 Diameter Erosion Control Wattle 12 Diameter Erosion Control Wattle Shaping for Erosion Control Blanket Hinh Floss Sit Fanne IOC Type A Permanent Seed Mixture Fertilizing Mulching Fiber Mulching Type 2 Erosion Control Blanket Type 3 Erosion Control Blanket 9 Diameter Erosion
31. to Sublet DBE Commitment Report andor the intend to Sublet Documentation are required Bid Bond Authorization Code 12345678 View Proposal Guaranty Edit Gee Proposal Guaranty Section 00120 Part 1 10 Transmit Bid Print Setup Print Forms See Standard Specification Section 005415 7 6 start sne FS inbox nos M ecescontracto C waHeesivodal EBS Contractor Y untitled Paint IE SDDOT Electr Deskop O A 6 46 aM After the bid has been encrypted and successfully saved to the diskette in the a drive using the Transmit Bid function the bid will be submitted electronically to SDDOT A Bid Submission message similar to the following will display Click on the OK button to continue processing Copying Submittal to Diskette Please Wait Bid Submission x e LD The File to Transmit has been saved to c work 001988_004652_20060329 txt 4 21 2006 75 The EBS software will open Internet Explorer on your computer to submit the bid file to the USERTrust data repository You may see a security warning message similar to the one below Click OK to proceed Security Alert You will then see a message box from the bid repository titled Client Authentication You may view your certificate or review the information displayed to you with the More Info button Click the OK button to Proceed Choose a diyital certificate You will then see a message box
32. to keep your email address current with SDDOT Each time you submit a bid profile information included with the bid will update the SDDOT database with the two following exceptions 1 Contractor ID this must match your company ID already on the SDDOT database 2 Prequalified Name If you are prequalified you must contact SDDOT Prequalification office to change your company name If you are not prequalified please contact SDDOT Operations Support Bid Letting Office to change your company name Since the Authorized Prequalification amount is needed on the Status of Work Report there is a field for Current Authorized Prequalification Amount See the Status of Work section for more information about the Status of Work Under Contract tab To submit a bid the contractor must have a bid bond On the Contractor Profile tab there is a box where the contractor may enter an annual bid bond authorization code This bond information should be entered only for annual bid bonds If the contractor is bonding by individual contract that bond authorization code should be entered on the Transmit Bid window The annual bid bond 4 21 2006 15 authorization code the contractor enters on the Contractor Profile tab will automatically be entered in the bond authorization code box on the Transmit Bid window but this field may be changed if the contractor has a bond for that specific contract The contractor may also enter an Annual Bid Bond E
33. vault The SDDOT Bid Letting website has a link to the digital certificate application on the USERTrust website The instructions below are also on the SDDOT Bid Letting website Forms and detailed instructions are on the USERTrust website and presented to you as you fill out your certificate application Please read and follow the UserTrust application instructions to prevent any delays Note You will need the Username and Password given to you when you fill out the on line information to apply for your certificate Due to email being a non secure communication your Username and Password will not be emailed to you Print the Instructions when they are shown to you in the application process If you do not retain this information you will need to begin the process over again with a new application Steps to Obtaining a Digital Certificate 1 Fill out the On line application Follow the link on the SDDOT Construction Web Page https www usertrust com installcert apply asp id 1777 1 Labeled DIGITAL SIGNATURE APPLICATION 2 PRINT the Forms and Instructions presented to you Read the documents carefully Follow the instructions for the included forms The Username and Password needed to download your digital certificate are in the instructions See Step 5 Save the documents you have printed in a safe place Do not sign the forms yet You must sign the forms in the presence of the notary 3 Have the forms notarized Take the required ide
34. will not be able to open or view any bid until it is transmitted from the vault at 10 00 A M If you have submitted multiple bids on a project only the most current bid received at the vault before the 10 00 A M cut off time will be transmitted to SDDOT As an Example if you submitted three bids on a project received at the vault at the following times Original bid received in the vault at 9 39 A M Revised bid received in the vault at 9 55 A M Revised bid received in the vault at 10 01 A M Only the revised bid received at 9 55 A M would be transmitted to SDDOT at bid opening SDDOT receives a copy of your bid file Original bid files will remain in the custody of USERTrust and will be archived at USERTrust 7 days after bid opening date NOTE Internet Explorer version 5 1 or later is required to access the USERTrust bid vault Bid Repository Access Access to the data repository is restricted to holders of authorized digital certificates USERTrust will work with you to set up your vault access after you have been issued an authorized digital certificate Your certificate will be checked each time you try to access the vault either to submit a bid or to view your submitted bids It is your responsibility to maintain a current authorized digital certificate See the How to Obtain a Digital Certificate section for more information on contacting USERTrust NOTE Internet Explorer version 5 1 or later is required to access the USERTr
35. work by clicking in box under the DBE column You can scroll through the list of DBE contractors by clicking on the down arrow to the right of the box and using the scroll bar If you do not see the DBE contractors name that you are looking for either the contractor is not certified by SDDOT or you do not have the latest certified DBE Contractors file from SDDOT also see the Download the Certified DBE Contractors and Load Certified DBE Contractors in EBS sections 4 21 2006 47 After selecting a sub contractor tab to the Contact Method column and select from the drop down list 4 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 18 xi Project DBE Profile Bid Bidders List Transmit Bid Web Window Help ROCA ES cm zEE IY ly ee loelcbll ax pel t 8 Bid Assurance Part A Good Faith Effort or Part B Intend to Sublet EH ioj x Step 1 tem Groups Step 2 DBE Contact sen 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports ACT Electronics Inc 04 21 2006 11 40 42 Quote Recv d Save Delete Za BOS Br Oce oc De On Hs Ov Es e v Oc Gu Wu fies oem 1 a unn Tab again and enter the Contact Date and one more tab to select the Contact Result in SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 laj x Project DBE Profi
36. 0 18 2005 12 1 AM CST x ZS Item 1 BRO 8026 15 004652 20051017 t t 10 17 2005 1 36 PM CST x Click here if you wish Click here to to download a test bid submit bid If you experience errors while digitally signing or submitting your bid file please email support or call 801 363 9748 x 114 gt E Done start e El EI inbox Microsoft Outlook E SDDOT Electronic Bid Sys Jf amp SDDOT Microsoft Int Document Microsoft ITT O18 ep memet m Desktop amp 4 7 39 AM 4 21 2006 82 Bid Data Repository USERTrust DATA VAULT Bid Data Repository SDDOT has contracted with USERTrust to provide data repository services to bidding contractors USERTrust has developed a product called TrustXchange that will be used to receive store and protect contractor bids TrustXchange is a web based data repository designed to allow contractors to electronically sign and submit bids online with the highest form of legal and technological protections available Access to the vault is restricted to authorized digital certificate holders and all activities are tracked and recorded The result is that contractors can submit bids electronically with full confidence that all transactions are legal and will remain binding over time Bids submitted to the vault will remain encrypted in the vault At 10 00 A M on bid opening day SDDOT will request bids on projects A copy of your bid will be electronically transmitted to SDDOT to be opened SDDOT
37. 00 264_2006032411 tem 7 IM 90 2 104 68 200603241109 txt 9 tem 8 P 0010 00 296_200603241110 txt tem 9 NH P 0238 00 43 200603241110 txt tem 10 063 372 200603241111 txt tem 11 1804 371 200603241337 txt PE Item 11 1804 371 200604140839A1 txt E Item 12 014 191 200603241112 txt My Computer E Item 13 012 152_200603241113 txt Department of Transportation My Documents L SE WEG Filename 041906_DBEDirectory txt zt EH Letti Places ettings Save as type Text Document z CPTOWISTOTIS 34 97 At 0 5 Int Coli REC TRK EXT OVR Bstart S OO Gips lem lem E e E es Cot Bos sa Coites spo 5 rite Desktop uua You will now be able to load the DBE Directory file into the EBS application See Load Certified DBE Contractors into EBS Load the Certified DBE Contractors into EBS To load the Certified DBE Contractors into SDEBS 1 Open the SDEBS software 2 Select the DBE menu option 3 Select the Load DBE Directory menu option 4 21 2006 33 18 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Project Profile Bid Bidders List Transmit Bid Web Window Help HRZ SEH je mz t Race Neutral sel BD Btu e oe oie De One bs Dr s eo ins oe o Vs oot gt nier 4 ASelect DBE Directory to Load dialogue box will show Select the DBEDirectory txt file 18 SDDOT Electronic Bid System Program Version 6 02 Bailey Construction lej x Pro
38. 006 f on 37 700 D0 0 00 11 PG 64 34 Asphalt Binder E20E0008 on pes 900 00 0 00 Asar BOG Bone Piso Bre 9 une 6 e ex es Oca so 8150 ib rie desktop z 5 um 4 A Select Subcontractor File to Load dialogue box will show Select the Subcontractorlist txt file 4 21 2006 60 A SDDOT Electronic Bid System Program Version 6 02 Bailey Construction Item 11 NH 00 jendun lel xi Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Select Subcontractor File to Load E EIES Look in version6 02 zl er E3 DBEDirectory txt E Worktypes txt Bid Date 03 29 2006 Project DBE Goal Not Specified d For Items 85 252 50 File name Subcontractorist txt Alt Item Ho Edit 33 Fixed Price Item Files of type Text Files TXT E eet HUE E A obilization Boso Es hoo bunn 50 000 00 2 hecker JposE3320 Es 000 Boo 2 00 3 Inclassified Excavation Digouts fr20E0108 Kuva 10 000 BEN 3 050 00 4 emove and Replace Topsoil bs Es foo bo 300 5 Incidental Work BsoEo0t D Es 000 poo 0 00 6 lase Course beoEtoto fron 5 540 000 foo 0 00 T ase Course Salvaged Asphalt Mix Dee 050 f on 8 200 000 00 0 00 8 anular Material Furnish Esoesooo fron 400 000 00 0 00 3 lend Haul and Stockpile Granular Material bam ffon ps200 000 ba 000 10 PG 64 22 Asphalt Binder 20E0006 f on 37 700 D0 0 00 1
39. 0174 Eoia Miling Asphat Concrete 5 a2E0010 Bava Bais4ooopsS 122 067 00 Pavement Marking Paint Wie 6 Eaaemm ba poo haoo 347200 Pavement Marking Paint Yeow 1 s305 fa peooo i400 8952000 lagging 8 Eaaemng How Bag oo WE 6 225 40 EE 9 aaen Four ben oo BEES 9 334 50 Hrff gConl 0000 T 10 3460100 fr foo Bo0 341100 stet 40G KB inbox Microso EJDA Ni He65 Modul fi EB5 Contractor Yi HcesContracto IE SDDOT Electr Desktop O Hy 7 26AM The following window will open 4 21 2006 95 ELZTETTUENNU 8 Project Addenda Project 2 Addendum Date Initial Add Addendum Delete Addendum Save Close Click Add Addendum A line will be entered with the addendum number and current date Enter your initials in the intial column and click Save i Project addenda I Project Addenda Project 2 Addendum Date Initial 7 29 2005 Add Addendum Delete Addendum Close The number of addendums from this screen will be transmitted with the bid 4 21 2006 96
40. 1 PG 64 34 Asphalt Binder B20E0008 f on be 900 00 0 00 start sne KS mb st lS nce E unti cup cum cw fa EBs cis EE sop s00 Desktop 1 19PM 5 After highlighting the Subcontractorlist txt file click Open The Subcontractor List will load into the software 6 You will receive a message when the load is complete Load Subcontractors x i Successfully loaded the Subcontractors New Version Date 02 17 2006 Creating Bidders List To create a Bidders List the appropriate project must be open choose Project from the menu bar and Confirm the project open is associated with the correct Contractor Profile The Contractor Profile name and the project number are both displayed in the EBS Window s title bar After the desired project is open select Bidders List from the menu bar and Build Bidders List from the drop down menu or click Open Project from the drop down menu or click on the Open Project icon on the tool bar the Build Bidders List icon on the toolbar As the Build Bidders List window opens an informational message similar to the following will display to remind you of the effective date of the last Subcontractor and Work Type files you downloaded from the SDDOT website Check this date with the last modified date on the SDDOT website to verify you have the current file loaded See Load Subcontractors and Load Work Type for additional information
41. 2194000 pas 99 973 00 Pavement Marking Paint Whe 6 3361300 pa aoo i300 322400 Pavement Marking Paint Yelow 1 pamo pa Fenn i300 884000 Flagging e pasoo For bag SN 6225 40 Pitcairn es 9 paoa For psow BEES 233450 rame coto a a a 10 e e Ut foxo Bol 341100 start 30O KB inbox Microso J f EBS Contractor Cj NHc stHodule iij ncescontractor 3 SDDOT Electro untitled Paint Desktop 11 22 am Load Project Addendum File Load Project Addendum File Project items may sometimes be added or deleted or quantities may change from the time the Notice to Contractors is given and the letting date of the project If this occurs on a project that the contractor has already loaded into the system they will need to re load the project file In this case the contractor may not want to reload the project and potentially lose any unit prices they may have already loaded This menu option will allow the contractor to download the new items and make changes to existing items without losing any previously entered unit prices for the project 4 21 2006 92 is SDDOT Electronic Bid System Program Version 5 04 B 1471 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Load New Proj al a zm T oad Pi Addendum zum SIS a d Export Project to Text File Import Project from Text File Project Item Bid Detail Save Delet
42. 601 Area BeleFoucheArea Bid Date 057772006 Location miles South and 0 7 miles East of Reva over a creek Improve Btructure and Approach Grading County Harding Project DBE Goal Not Specified Bid is incomplete please review Bid Status Report Total Bid For Items 0 00 _ Unit Price Entered Mo Unit Price Entered Alt Item Editable 3 Alt Item No Edit 77 Fixed Price Item Item Ho Unit Quantity Unit Price Unit Price Oty E 1 Mobilization poseooio ks hoo 1000 learing hooomo Is foo po ow emove Silt Fence fi 10E1700 Ft 0 000 foo 0 00 Inclassified Excavation fizogto Kuva B97 000 00 0 00 ontractor Furnished Borrow f 20E0600 Kuva 55 000 poo 0 00 lacing Topsoil 30e001 D Kuva 03 000 poo 0 00 Incidental York Structure s0E0030 Es 000 00 0 00 ructure Excavation Box Culvert haog200 Kuva 7000 00 0 00 lox Culvert Undercut hono kuvd Po ong po oo 10 2 14 x7 Precast Concrete Box Culvert Furnish 602226 Ft 4 000 00 0 00 x 4 x7 Precast Concrete Box Culvert Install Fee Kong 00 0 00 ds a BO Bi Se 56 oe ef con Bs n 2s on in Es Deu os os pem 40 m To prepare the bid it is only necessary to enter Unit Prices and either Number of days for A B bidding days for daily lane mile rental or block closure days if applicable The program will compute Unit Price Quantity extensions subtotal the bid by Project Detail and total the bid The color codes
43. 7 20051018 t t 10 18 2005 12 1 AM CST x J Item 1 BRO 8026 15 004652 20051017 t t 10 17 2005 1 36 PM CST x Click here if you wish Click here to to download a test bid submit bid i III 1 18 fep inteme E pone start sne Oj inbox Microsoft Outlook E SDDOT Electronic Bid Sys E sopor Microsoft Int 4 Document1 Microsoft Desktop S gt 7 38AM Click OK on the message You will see the following 4 21 2006 81 File Edit View Favorites Tools Help ay Dro O x 2 JO search yrs Z n El _ Address https www uservault com customers sddot Authen icated inde E uploaded Please be aware of your EE EE speed ERST SECH tme to EECH E NOE Bde wl not show on this list after 7 days of bid letting Need To Renew Your Certificate or Need Additional Certificates for another computer gt gt Click here to renew or apply for additional certificates L Bids for State Of South Dakota x Bid Filename S 001471 000009 20051017 txt A Bid deleted successfully x 3 001471 000079 20051017 t t x 3 001471 004652 20051018 t t x J 001471_004666_20051018 txt 10 18 2005 9 30 AM CST x Sj 001471 004667 20051018 t t 10 18 2005 11 56 AM CST x amp j 001481 000009 20051017 txt 10 17 2005 1 45 PM CST x amp j 001481 n04652 20051020 t t 10 20 2005 7 37 AM CST x amp j 001481 n04666 20051018 t t 10 18 2005 9 28 AM CST x 3 001481_004667_20051018 txt 10 18 2005 12 1 AM CST x am
44. Bid button at the bottom of the window A Save to File and for Bid Submission window similar to the following will display Click on the Browse button to select where to save the files Click the Save button to save the bid in an encrypted format to the folder selected The unencrypted file for your records will be saved with the filename of projectname contractorid idopendate txt The file to transfer for bid submission to usertrust will be saved with the file name of contractid contractorid bidopendate txt Click the Cancel Button to discontinue the transmit process 8 Save to File and for Bid Submission Contract ld 1988 Project No Jtem 4 NH 0016 39 41 Directory and Folder c work Enter Directory and Folder or Click Browse If the bid has been saved successfully a Bid Submission message similar to the following will display Click on the OK button to continue processing Copying Submittal to Diskette Please Wait Bid Submission x 1 The File to Transmit has been saved to c work 001988_004652_20060329 txt Electronic Bid Submission NOTE Internet Explorer version 5 1 or later is required to access the USERTrust bid vault When a bid has been prepared and it is ready to be submitted to SDDOT the Electronic Bid System can create an encrypted bid file that can be submitted as a digitally signed bid file electronic bid submission 4 21 2006 74 To submit a bid electronically select Transmit Bid from th
45. Bstart S O O Bone lem s O cm E es Con E Soc ites E spp Co aw vb misc Desktop SIE 4 Select the Save Target As menu option 4 21 2006 58 ig EBS Contractor Bidding Module User Manual doc Microsoft Word a 10 xl H Ele E KEN File Edit view Favorites Tools Help er Q O EN EN IN JO Search T Favorites Ol A State oa GK Das kata Operations Support Office Open SDDOT Op Geen in New Window EBS Lettings Lettings Detail Department of Transportation Youy Print Target to view these files Adobe Website Main Navigation Cut H l ise try back later as the servers n e requests coming in Copy Shortcut patience Paste Add to Favorites 06 Convert link target to Adobe PDF Convert link target to existing PDF Bid Letting Properties Log In By Item le ite 60 98 At 6 5 Ln 10 Col 1 REC TRK EXT OVR D cam Gain ew jes Con t soc ites E s00 E wav vo misc Desktop 5 The following save dialog box will show Select the folder where you would like to save the file and click Save E EBS Contractor Bidding Module User Manual doc Microsoft Word E ini xl H File Edit View Favorites Tools Help fv Q i i2 724 D Dern me i a i Ld 554 374 lt 0 th Dakota Operations Support Office
46. CL M 27 DBE COMMEEMENT sssisssssssvenesssuececs sastedssdseudesevevessss ct 31 DBE Commitment Overview ccssssccsssssscsssssesecsssessesecssseesesessesecsesesaesarsesessesansesassesanseeass 31 Download the Certified DBE Contractors cccccsssesecsssesesesssseesesessssarsecessesaesetassesaneeeaes 31 Load the Certified DBE Contractors into EBS eese 33 Download DBE Merkur 35 Load the Certified DBE Work Types into EBS eene 37 Create DBE Commitment scutis eipi rk Qc n Svr D ke cl E 38 PART A RACE CONSCIOUS DBE Commi tment eese nnn nnn nnn nnn n nnns nnns nnns anne 38 Step 1_ Build COMMIULMENL ccccccssccensecessccenecssnceenseessacconsesssscsonsessssescnsessesesonsessssesonseceesesenseeessesenseeenaes 40 Step 2_Edit and Validate Commimtente 42 Step 3 E 43 Create Good Faith Effort Documentation eere ennt nnns 44 PART A RACE CONSCIOUS Good Faith Effort eese entente enne 44 Grouping Items into Work Classifications eese eee entente entente nennen nne en nente enne nennen 45 DBE EE 46 New Subcontractors Non DBE Companies 49 Associating Project Item Work Groups with Contractors eerte teen eene 50 Entering Price Quote AMOUNTS eese ee eee eese ee einen a ni a aE e se enne notan inet ta seen etta nennen tns 51 DBE Contact Log Report sr t
47. Download the Certified DBE Contractors section for more information As the window opens an informational message similar to the following will display to remind you of the effective date of the last DBE Directory that you downloaded from the SDDOT website After replying OK to the warning message the Window will be available to create or to continue to build the Good Faith Effort Documentation Select the tab labeled Step 1 DBE Contact Select a DBE sub contractor that you are soliciting to perform some of the contract work by clicking in box under the DBE column You can scroll through the list of DBE contractors by clicking on the down arrow to the right of the box and using the scroll bar If you do not see the DBE contractors name that you are looking for either the contractor is not certified by SDDOT or you do not have the latest certified DBE Contractors file from SDDOT also see the Download the Certified DBE Contractors and Load Certified DBE Contractors in EBS sections After selecting a sub contractor tab to the Contact Method column and select from the drop down list Tab again and enter the Contact Date and one more tab to select the Contact Result 4 21 2006 55 is SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 11 NH 0079 52 34 Addendums D Project DBE Profile Bid Bidders List Transmit Bid Web Window Help ROCA SR Be e cm sn Y JE eco GR a xl Da P B Bid A
48. E s or suppliers to see the bid items and prepare quotes for Prime Bidders Software The Electronic Bid System performs all arithmetic automatically calculates price times quantity extensions subtotals by project detail and totals the bid The program will check for an incomplete bid failure to bid all required items and it will not allow the contractor to bid more than one opposing alternate For items that have fixed unit bid prices the program will not allow the price to be edited The Bidding Contractor initially installs the Electronic Bid System on their computer following the instructions in the Download and Installation section of this document The instructions are also found on the SDDOT Website The SDDOT Website will always have the most current version of the installation instructions It is important to note that the program must not be installed on a server because of licensing restrictions Project Items After installation of the Electronic Bid System on the Bidder s computer the Bidder may then go to the SDDOT Website to download a project item data file for any project open for bid The project item data file contains the items quantities and project information for bidding of the project The Bidder will then be able to open the downloaded project data file to prepare and submit a bid from their computer using the Electronic Bid System Certified DBE Contractors Some projects may require a Disadvantaged Business
49. E subcontractor will be used to perform or supply a portion of the project items Even if a projects DBE goal is zero a DBE Commitment must be created if a DBE subcontractor will be used to perform or supply a portion of the project items A DBE Commitment is not required if a Non DBE subcontractor will be used to perform or supply a portion of the project items or if the Project DBE Goal in the Project Item Bid Detail Window contains NONE Non federal aid Project If the DBE Commitment does not meet the Project DBE Goal assigned to the project Good Faith Effort Documentation must be submitted by the low bidder Download the Certified DBE Contractors A list of currently certified DBE contractors is maintained on SDDOT s website This list is updated frequently to add and delete contractors therefore it is important that this list is downloaded and loaded in EBS in a timely manner prior to submitting a bid to insure that any DBE sub contractors that have been selected are still listed as Certified Each time you import a current DBE directory file into EBS the software will review all DBE Commitments on your computer that have a bid open date in the future or a bid open date on the day of the import Any DBE used on a Commitment that is not on the new imported file will be deleted from the Commitment You will receive a message box indicating the changes that were made To download the Certified DBE Contractors 1 Click the f
50. EBS Contractor Bidding User Manual 4 21 2006 1 Table Of Contents OVERVIEW EE 4 General Information eese nre ren nene n nnan 4 SOPTWOLE M H 4 Project Hems iai dero P ad UR EP RR ERE UR GRE EE T REEF FEBR VO EF PR Eeer de r 4 Certified DBE Contractors 42 ee ptr teret ER pe ee ie ree e 4 Bid Submission uds ceteri rara d Ir EM 4 EUR UE 5 WY LO Contact nirea a o edited Fu tir qud Rata eue Pitra RN 6 INSTALLATION OF SDDOT ELECTRONIC BIDDING SYSTEM VERSION 6 00 7 Download and Install version 6 00 eese enne nennen natn nnn nnne nnne nta nnun 7 INSTALLATION OF SDDOT ELECTRONIC BIDDING SYSTEM VERSION 6 XX 11 Download and Install version 6 XX Where XX is the updated version 11 Starting tlie Progralri ee rh EENS Da an adorno nee aee 14 CONTRACTOR PROFILE STATUS OF WORK ee eeee eee esee en oeste tones tense etes sete ense ette te sese ena 14 Contractor Profile Definition and Use esee ener nennen nnne 14 Contractor Profile Information EE 14 Delete a Obert 16 Status OR EEN 16 BID PREPARA TION 16 Download A Project 16 Load Project 2 iniiaiee MEE 23 Open Project 6e cte rdi teni trice nidos Pucci ean Grid canes 26 Prepare Bid Mec
51. ERY 2 Filename P 0095 21 158_4652_20051011111352 txt Files of type Text Files TXT x Cancel The contractor will see the following window They can select which items to import If the file has the elected items the information will be imported It is important to remember that this machine must contain the project file itself 4 21 2006 90 8 SDDOT Electronic Bid System Program Version 5 04 A81 xl Project DBE Profile Bid Bidders List Transmit Bid Web Window Help junca gp so eee tr y ag Zeg a x Do t 8 Untitled Project No P 0095 21 158 Select Items to Import Project items Contractor Profile Status of Work Bidders List DBE Commitment Good Faith Effort Addendum EBS Contractor Bidding Module User Manual doc Microsoft Word start BOG KB inbox Microso E EBS Contractor L N Hc65 Module Uj Hcescontractor 3 SDDOT Electro Yj untitled Paint Desktop 11 20 Am After selecting which items to import click the Import button The contractor will see the following message i SDDOT Electronic Bid System Program Version 5 04 Project DBE Profile Bid BiddersList Transmit Bid Web Window Help jJ amp 5A Sg Be po sn amp IS ee eg a sx Da A Untitled E a8 xi Project No P 0095 21 158 Select Items to Import v Project Items V Contractor Profile Status of Work Bidders List DBE Commitment Good F
52. Enterprise DBE Commitment to be included with the bid and will have a DBE goal assigned to the project A data file of currently certified DBE contractors is available on SDDOT s website which can be downloaded into the Electronic Bid System for use in preparing the required DBE Commitment and or Good Faith effort documentation If you intend to sublet project items the software will assist you in the preparation of the required documentation to be submitted with your bid Bid Submission The Electronic Bid System will create an encrypted bid file that can be digitally signed and submitted to an independent third party data repository via a secure Internet connection The bid information electronically submitted to the USERTrust data repository the bid in the data repository is the legally binding version 4 21 2006 System Requirements The minimum recommended requirements to run the Electronic Bid System are Hardware Pentium Processor with 32 MB of RAM Printer Software Windows XP Internet connection Web browser Requirements for electronic bid submission Authenticated Digital certificate issued by USERTrust Inc Access to the USERTrust data repository Internet Explorer Version 5 1 or higher NOTE Internet Explorer version 5 1 or later is required to access the USERTrust bid data repository It is desirable to have E mail software e g Outlook Outlook Express but not a requirement As you submit a bid elect
53. File Download Zill Save in 04192006 joyo m le E Item 1 ERO 8049 16 200603241058 txt E Item 14 073 352_200603241150 txt y E ttem 2 NH 0014 00 414 200603241058 xt Item 15 NH 0281 70 195 200603241 paa EE UC Item 3 IM 90 6 00 284 200603241058 tx t E Item 16 PH 0005 154 20060324115 Main Navigation ER JC ttem 4 IM 90 1 00 1 200603241101 txt E Item 17 P 0005 00 263 2006032411 Office Info E Z Item SA 0034 95 210_200603241107 txt Item 18 P 0005 00 262 2006032411 E Item 5 NH 0034 95 210 200604101004A1 txt Item 19 P 0005 00 261 2006032411 Desktop E Item 6 NH 0012 112 290_200603241108 txt TI Item 20 P 0005 00 264 2006032411 E Item 7 IM 90 2 104 68_200603241 109 txt Pes E Item 8 P 0010 00 296_200603241110 txt E Item 9 NH P 0238 00 43_200603241110 txt GTE tem 10 063 372_200603241111 txt Item 11 1804 371 200603241337 txt E E Item 11 1804 371 200604140839A1 txt VAT E Item 12 014 191 200603241112 txt E Item 13 012 152_200603241113 txt Department of Transportation IZEG Filename i Places Lettings Save as type E 5 Cancel n A I Trusted sites Ui 61 98 At 5 3 in4 Colt REC TRK EXT OVR Sal S00 Gee oon era oa Oe fem bo oaea eer Rees 4 21 2006 59 You will now be able to load the Subcontractor file into the EBS application See Load SubContractors into EBS Load the SubContractors into EBS To load the SubContractors into SDEBS 1 Open t
54. Groups will now be available to assign to subcontractors See Associating Project Item Work Groups with Contractors for more information Grouping Items into Work Classifications and Associating Project Item Work Groups with Contractors must be complete before Entering Price Quote Amounts can be completed Once all three steps are complete the data is available for the Quote Comparison Report DBE Contact Log The DBE Contact Log Window can be used to document DBE subcontractors you contacted in the process of your bid preparation It allows you to select the DBE subcontractor name from a drop down list and then indicate the date of contact method of contact result of the contact You may also add comments to any contact record The information entered into the DBE Contact Log Window will be 4 21 2006 46 used to create the Contact List Report and will be included as part of your electronic bid package You also have the option to print a DBE Contact Log Report To create a DBE Contact Log or to update an existing DBE Contact Log the appropriate project must be open choose Project from the menu bar and Open Project from the drop down menu or click on the Open Project icon Ki on the tool bar Make sure the project that is open is associated with the correct Contractor Profile The Contractor Profile name and the project number are both displayed in the EBS Window s title bar After the desired project is open naviga
55. P 0005 00 264 2006032411 Department of Transportation 3 03 93 93 03 93 3 v Item 7 IM 90 2 104 68 200603241109 txt Item 8 P 0010 00 296_200603241110 txt Item 9 NH P 0238 00 43 200603241110 txt Item 10 063 372 200603241111 txt Item 11 1804 371 200603241337 txt Item 11 1804 371 200604140839A1 txt Item 12 014 191 200603241112 txt Item 13 012 152 200603241113 txt My Documents m My Computer DEE EE em INC Filename Places Save as type REC TRK EXT OVR distant i EJ O oc _ ges Guan amp wm Bi SQL ses Eso E File Desktop E 4 21 2006 36 You will now be able to load the DBE Work Type file into the EBS application See Load Certified DBE Work Types into EBS Load the Certified DBE Work Types into EBS To load the Certified DBE Work Types into SDEBS 1 Open the SDEBS software 2 Select the DBE menu option 3 Select the Load Work Types menu option 8 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Project DBE Profile Bid Bidders List Transmit Bid Web Window Help E Part A Race Conscious gt epes gp E Part B Race Neutral ge sel BO Btu ac os oe me on hs Dr s eo ies oc o Vs oot 0 nion 4 A Select Work Type file to Load dialogue box will show Select the worktypes txt file 4 21 2006 37 ZB SDDOT Electronic Bid System Program Version 6 02 Bailey Cons
56. S 8 Bid Assurance Part B Race Neutral DBE Solicitation Step 1 DBE Contact Contact List DBE Contact Information Report Project Item 11 HH 0079 52 34 Contract Nbr 1971 Contractor Bailey Const DBE Firm Date Method Result Comments Anderson Fencing amp Seeding 1 04 21 2006 11 45 00 Phone Interested Click on the screen to change the view of the report start sne gi Oc ees B RE on amp s Qe amp ls en Ven A eu uy ER S Desktop gt Q 11 45 AM Scroll through the report to review it or print it by clicking on the Print Button on the bottom of the Window clicking the Printer icon on the tool bar or selecting Project from the menu bar and Print from the drop down menu The information on the DBE Contact Log Report will be included as part of your bid packet The DBE Contact Log Report can also be viewed and printed by selecting Transmit Bid from the menu bar or click on the Transmit Bid icon on the tool bar See the Transmit Bid section for more information about viewing and printing reports Bidders List Bidders List Overview Federal regulations mandates SDDOT create and maintain a bidders list as part of the DBE annual goal setting methodology SDDOT s Special Provisions Appendix A Bid Conditions Section J 4 require all prime bidders on Federal aid projects to submit a bidders list with their bid The bidders list information consists of all bidders in
57. Step 1 Subcontractors BD BLASTING COMPANY BD Specialties A P amp Sons Construction Inc A 1 Sewer amp Drain Ae Building Construction Delete Group io Hstort SOG Eli Oc Gs oc me On s Cv Es o i Oc Ou Wulf s desktop P O o 11 42 am Step 4 Click the Save button to save the Subcontractor and the associated Groups Items Grouping Items into Work Classifications and Associating Project Item Work Groups with Contractors must be complete before Entering Price Quote Amounts can be completed Once all three steps are complete the data is available for the Quote Comparison Report Entering Price Quote Amounts Please refer to the Quote Comparison Overview before entering information into this window Grouping Items into Work Classifications and Associating Project Item Work Groups with Contractors must be complete before Entering Price Quote Amounts can be completed Once all three steps are complete the data is available for the Quote Comparison Report Select the Tab labeled Step 5 Quotes Select a Subcontractor from the List on the Left Enter the quote amount and select a partial complete item from the drop down list Both are required for you to save quote information 4 21 2006 51 ia SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid Bidders List Transmit Bid Web Windo
58. T T fgmedss 7 A start bi Bee KSE kj nce a up ep wm Lem Siess cis H3 spp leien Desktop IZ 11 46 am 4 21 2006 19 Click the log in button You will be taken to the following screen Z SDDOT Operations Bid Letting EBS Lettings Contract Detail Microsoft Internet Explorer provided by State of South Dako E Fie Edt View Favorites Tools Help d Q ex H r x EN seh Sg Favorites vt ETE 4 Address http Jwwiw state sd us applications HC6SC2C BidLetting ebslettingitems asp X Ba Links gt A Fir Operations Support Office SDDOT Operations Bid Letting EBS Lettings Contract Detail Department of Transportation i Main Navigation You will need the free Adobe Acrobat Reader to view these files Adobe Website If a file comes up File Not Found please try back later as the servers may be extremely busy for all the requests coming in Thank you for your patience Update Contractor Information BRO 804306 Project Item File Bid Letting n List Letti Addendums el ES m K Local intranet start e El WI KS Inbox Microsoft Ou C3 CAMy Development fi EBS Contractor Biddi amp 1sopor Operatio H SDDOT Electronic Bid Desktop 2 21PM To download the bid item list for use with the SDDOT EBS application Right Click on the Bid Item List link 4 21 2006 20 S Lettings Contract Detai
59. Use and Contractor Profile Information sections Get Contractor ID ES Contractor Information is required Contractor Profile Status of Work Contractor Profile Definition and Use The Contractor Profile contains information about the bidding contractor that must be included in each bid submitted in order to identify the bidder on an electronic bid file or to print company information on any bid reports printed from the EBS system The profile information needs to be entered once and can be modified at any time Each time a download and install of the EBS software is done the Contractor Profile information is re accessed from the data in the installation directory unless the directory is manually deleted prior to the re install of the software If you have multiple offices preparing bids use only the company information for the main location in each instance of the Contractor Profile information Company information maintained by SDDOT is updated with Contractor Profile information each time a bid is submitted Some contractors may be incorporated under different names and Federal Tax Ids but may submit bids from the same central office To accommodate this case the contractor can add as many profiles as they require Each profile therefore requires a unique Contractor ID number see below If only one profile is defined to the program it is automatically associated with all bids created on the system Contractor Pro
60. X DO NOT DELETE ANY FILES Download and Install version 6 XX Where XX is the updated version NOTE If your current version is less than version 6 00 then you will need to install version 6 00 first Please see EBS Contractor Program Re Installation Full Version 6 00 at SDDOT Operations Bid Lettin EBS Lettings The SDDOT Electronic Bid System Bidding Program EBS software can be downloaded from the SDDOT Construction Website and installed on your system s hard drive 1 Create folder to contain downloaded application files ie C SDEBS vers6 XX where xx is the current version ie C SDEBS vers6 03 2 Copy the file ebs setup withoutdb exe from http www state sd us applications HC65C2C EBS DOTSDEBS EBSVer6lnstall UpdateEBSv6 03 to folder To copy place cursor over file right click on the file and choose save target as If you receive a message that the file already exists and it asks if you would like to overwrite the existing file click the Yes button BS DOTSDEB BS er6 a pdateEBSv6 0 oso e plorer provided b g xi Fie Edit View Favorites Tools Help GES Me 2 Baie Search sae 2 aa LJ Eur jjwww state sd usJapplications HC6SC2C l JT Install UpdateE DI www state sd us application HC65C2C EBS DOTSDEBS EBSVer Install UpdateEBSvt To Parent Directory Wednesday January 18 2006 2 12 PM 17762253 ebs setup withoutdb exe Tuesday January 17 2006 7 49 AM 219767 UpdateInstallatio
61. aith Effort Addendum Project Import Total File xj J The project import total file has been imported start 3 O Ki inbox Microso W EBS Contractor E NAHc st Module ij Heescontractor Ij sppoT Electro 1j untitled Paint Desktop Q 11 21 AM After clicking OK the application will open to the newly imported project with the bid items showing 4 21 2006 91 4 SDDOT Electronic Bid System Program Version 5 04 Bailey Construction P 0095 21 158 Addendums 1 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help j g PA SS c see Y y alge eg a sx malt 8 project Item Bid Detail Lic xd Project Ho F 0095 21 158 Area I Bid Date 10 06 2005 Location RepidOtyRegon lt CS 7 3 XHhk Improve J amp spmatConoreeSufacg OOOO S County LAWRENE ProectDBEGoal 75 Please fill in the number of days 110 maximum for this project 500 day LR Total Bid For Items 1 832 261 18 Unit Price Entered Ho Unit Price Entered Alt Item Editable m Alt Item No Edit E Fixed Price Item Item Ho Unit Unit Price Unit Price Oty E Moizan ooo 1 boeemg ooo e T 90 000 00 InclessifiedExcavation Digos 2 hamo kuva Een FR 3 265 00 Fater tor Granular Matera _e 3 2086200 Moa eso aa 230654 BaseCourse Salvaged gt 00000 4 Fee fon 323800 five 22 901 74 oid Miling Asphat Concrete SS 5 3260010 Eaa b
62. al Signature App E Select a location t Documenti Microso Desktop B 3 10 53 am Select the Web Browser Radio Button 4 21 2006 67 You will get the following message USERTrust Network securing privacy and integrity in cyberspace Please select a location to install your certificate If you are unsure choose browser Web Browser Smart Card C Ikey 2000 2032 C USERTrust Network securing privacy and integrity in cyberspace Please select a locatio you are unsure choose Support Click OK on this And you will then see this message 4 21 2006 68 d E tsm usertrust comnstallcert getcert asp USERTrust Network securing privacy and integrity in cyberspace Installing certificate please wait Potential Scripting Violation USERTrust Network securing privacy and integrity in cyberspace Congratulations Your certificate has been successfully Ei installed and is now ready to use If you have any Support questions please contact USERTRUST support at 2 supportQusertrust com If you wish to test your certificate click here http sddot uservault com 4 21 2006 69 RA Online Microsoft Internet Explorer provided by State of South Dakota File Edit View Favorites Tools Help Q O b 2 6 Paws erem O 2 Iu LI Address https www usertrust comjinstallcert success asp Ee Links E t
63. and Gutter Remove Beam Guardrail i LD Gei EE E Remove 3 Cable Guardrail Anchor Assembly Remove W Beam Guardrail Breakaway Cable Terminal Last Work Type date downloaded was Remove Concrete Pavement Date 09 21 2005 Remove Tie Bar Remove Pavement Marking 4 or Equivalent Please ensure that these are the most current versions You are responsible for selecting valid DBEs and Work Types Remove Pavement Marking Arrow Remove Silt Fence Remove 3 Cable Guardrail for Reset Remove Pipe End Section for Reset Remove Cattle Pass End Section for Reset Save 4 21 2006 44 18 xl in SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid BiddersList Transmit Bid Web Window Help CA tB a o ge pr y ag Sie ax Del t B Bid Assurance Part A Good Faith Effort or Part B Intend to Sublet Step 1 Item Groups step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports Group ID Select Work Type Category E Item Description Item Description Checker Training Program Clearing Remove Concrete Curb and Gutter Remove Beam Guardrail Remove 3 Cable Guardrail Anchor Assembly Remove W Beam Guardrail Breakaway Cable Terminal Remove Concrete Pavement Remove Tie Bar Remove Pavement Marking 4 or Equivalent Remove Pavement Marking Arrow Remove Silt Fence Re
64. at Thursday March 02 2 44 PM dir UpdateEBSv6 02 H Trusted sites pA start e E ie inbox Bi so s Wans I untitl D ciwo C3 NAR lem M EBS C J Ew f instal Desktop O gt 11 35 AM 4 21 2006 7 e sd applicatio 6 BS DOTSDEBS EBSVer6 a 050 erne plorer provided b ate of South D Slab File File Edit View Favorites Tools Help LA QO O 9 ig 5 Do rms Iz ELI Addre Address ja http www state sd us applications HC65C2C EBS DOTSDEBS EBSVer Install DI Ee Links e Fi _ www state sd us a P application HC65C2C EBS DOTSDEBS EBSV er Install e k Ki gt To Parent Directory Wednesday December 21 18179070 ebs setup withoutdets eve Thursday March 02 305327 InstallationofSDDoT Open al Tuesday June 07 326 sddot withoutdata s OpeninNew Window Monday December 19 380 setup withoutdata c ELLLAL CORE c Thursday March 02 lt dir gt UpdateEBSv6 02 Print Target Gut H Copy Copy Shortcut Paste D Add to Favorites Fi Convert link target to Adobe PDF El Convert link target to existing PDF Properties REC TRK EXT OVR start 40G KE inbox micr C cAMy devel O G HC65 PD C3 CAMy Devel fa EBS Contrac SUN ELO la www state Desktop O gt 8 49AM 3 Copy the MSDE folder from ftp ftp state sd us DOT DOTSDEBS EBSVer6lnstall to folder To do this
65. ation or in preparation of your Good Faith Effort Documentation 4 21 2006 49 is SDDOT Electronic Bid System Program Version 5 04 Bailey Construction P 0095 21 158 18 xi Project DBE Profile Bid Bidders List Transmit Bid Web Window Help B eGA sg Be 2 ao 2 6g ag Zeg a x De H Step 1 Item Groups Step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports Subentretr Name Address 1 Address 2 City State Zip Required Estimator Phone Fax Email John s Milling 123 North West Ave Pierre SD 57501 John Smith 605 999 9999 Save Delete Add Print A start 8 KS nbox Microsoft Aj Hcescontractorbidd LO NAHceSiModule3a fT EBS Contractor Biddi Ile SDDOT Electronic Desktop O yy 6 40 aM You may also print a report of the Non DBE Companies by clicking the Print Button on the bottom of the window Associating Project Item Work Groups with Contractors Select the tab labeled Step 4 Assign Items Step 1 Select a Subcontractor from the Subcontractor List Window You can scroll through the list by using the scroll bar This list will have all DBE and Non DBE Contractors Subcontractors downloaded from the SDDOT Website DBE s will be identified with X in the DBE column plus any new DBE and Non DBE Contractors Subcontractors you have added identified with X in the New column X in the Contacted c
66. ations HC65C2C BidLetting ebslettingitems asp Operations Support Office ER Save in O Item 1 sl ott fe EI Item 1 BRO 8043 06 200512221400 txt OOT Department of Transportation MoR Documents Main Navigation E Desktop e My Documents ox My Computer WR w CETE File name Item 1 BRO Places Save as type Text Document x Lettings 3 OO Bitte noe Cp c imy Develop fT EBS Contractor d amp SDDOT Operat Hi SDDOT Electroni Ja FileDownload Desktop O 2 22PM 4 21 2006 21 You will now be able to load the project file into the EBS application See Load Project Items If there are any addenda for this project they will show after login see screen shot below E SDDOT 7 Operations Letting EBS Lettings Contract Detail Microsoft Internet Explorer provided by State of South Dako File Edit View Favorites Tools Help Q ex z x a N JO search Sg Favorites Ol 93 m E23 LJ Address http www state sd us applications HC65C2C BidLetting ebslettingitems asp bd Be Links gt X 8 4 ge h D a k o f A Operations Support Office SDDOT Operations Bid Letting EBS Lettings Contract Detail Department of Transportation Main Navigati sieht LASS You will need the free Adobe Acrobat Reader to view these files Adobe Website If a file comes up File Not Found please try back later as the servers
67. ations Support Office SDDOT Opi Pn EBS Lettings Lettings Detail Open in New Window Youw e to view these files Adobe Website Print Target ise try back later as the servers e requests coming in patience tar Copy Copy Shortcut Paste 06 Add to Favorites Convert link target to Adobe PDF Convert link target to existing PDF Properties R 4 In 3 Colt REC TRK EXT OVR distat e D O D cim Ta Geamy lees Comite y t soc s o ese E sovo Say N Select the Save Target As menu option The following save dialog box will show Select the folder where you would like to save the file and click Save ial EBS Contractor Bidding Module User Manual doc Microsoft Word Fie Edt View Favorites Tools Help HESE d A Cl Caen serene t Dakot Operations Support Office ziii Save in 04192006 zl Ov 2h ie Item 1 BRO 8049 16 _200603241058 txt E Item 14 073 352_200603241150 txt Item 2 NH 0014 00 414_200603241058 txt E Item 15 NH 0281 70 195_200603241 k pe My Recent Item 3 IM 90 6 00 284_200603241058 txt E Item 16 PH 0005 154 _20060324115 Main Navigation Documents Item 4 IM 90 1 00 1 200603241101 txt E Item 17 P 0005 00 263 2006032411 E Item 5 NH 0034 95 210_200603241107 txt Item 18 P 0005 00 262 2006032411 Item 5 NH 0034 95 210 200604101004A1 txt E Item 19 P 0005 00 261 2006032411 Desktop Item 6 NH 0012 112 290_200603241108 txt TI Item 20
68. call 801 363 9748 x 114 TOT T 8 f mene start S O 3 Bimbo f soc se E wines ricos E ciwo S Jm amp 3sopor Docume Desktop S 1210 PM The following message will be shown to you in order for you to verify that you would like to sign the bid You may view the certificate if you wish by clicking the View Certificate button Click Sign Bid button to proceed Bid signing You may see the following window after clicking the Sign Bid button 4 21 2006 78 T SDDOT Microsoft Internet Explorer provided by State of South Dakota File Edit View Favorites Tools Help ay Q O el ig Ds verme O B ELI Address https www uservault com customers sddot Authenticated index asp SS Ee Links e X Welcome to the USER gg x Hosting Secure File Transfer USERVault Secure Online Your Digital Certifica Document Storage NOTE Electronic bid submissions will E completely uploaded Please be aware the bid files NOTE Bids will not show on this list at Need To Renew Your Certificate or N gt gt Click here to renew or apply for adi Path C Temp 8993241 Filename gt 001471_001234_20050922 txt L Bids for State Of Sou Cancel Bid Filename amp 001471 001234 20050922 txt Connecina ta te sever Curent File Progress Click here to submit bid gt gt Click here if you wish to download a test bid If y
69. ce Quote Amounts can be completed Once all three steps are complete the data is available for the Quote Comparison Report Scroll through the report to review it or print it by clicking on the Print Button on the bottom of the Window clicking the Printer icon e on the tool bar or selecting Project from the menu bar and Print from the drop down menu 4 21 2006 53 Use the scroll bar to view quote information received from all bidders The far right column will indicate the low bid amount for each project item 8 SDDOT Electronic Bid System Program Version 5 04 Deni Bailey 1450 E x Project DBE Profile Bid Bidders List Transmit Bid Web Window Help lancea Boe tc sgr y amp gcsuaexmsa i Step 1 Item Groups Step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports Contact List Select Group ID E 28 Traffic Control Flagging E Comparison Report Project Contractor HH 0083 23 191 Deni Bailey Bidders Bidders Description BESTWAY TRAFFIC Traffic Control MARKINGS SIGHS Services Inc E28 Traffic Control Flaggir 2313 Maintenance of Traffic Dive 000 00 3 000 00 2314Remove Traffic Diversion s 7 500 00 8 000 00 Group Total 12 500 00 11 000 00 Click on the screen to change the view of the report A start SOG Hno ijj rces sa Cocim Sess c E Electr Cp mio Fg Manu Wy untitl sovo Des
70. cluding subcontractors suppliers or service providers who will submit a bid for the project Download the SubContractors A list of subcontractors is maintained on SDDOT s website This list is updated frequently to add and delete contractors therefore it is important that this list is downloaded and loaded in EBS in a timely manner prior to submitting a bid to insure that you have the most current list of subcontractors 4 21 2006 57 To download the SubContractors 1 Click the following link http www state sd us applications HC65C2C BidLetting ebslettings asp 2 Selectthe letting on which you are bidding the Subcontractor List will be under the Notice to Contractors 3 Right click on the link Subcontractors File Edit View Favorites Tools Help Q O ig Dawe verme Iz EB LJ E http www state sd us applications HC65C2C BidLetting ebslettingsdetail asp id 67 5 4 21 3 9 Cok DB a kee ie Operations Support Office SDDOT Operations Bid Letting EBS Lettings Lettings Detail Department of Transportation You will need the free Adobe Acrobat Reader to view these files Adobe Website Navigation Ifa file comes up File Not Found please try back later as the servers may be extremely busy for all the requests coming in Thank you for your patience nfo April 19 2006 ontractors Log In By Item Lettings Ready Page 60 60 97 At 1 6 In Colt REC TRK EXT OVR
71. complete Daily Road User Costs is an estimate of the daily dollar cost impact to the traveling public due to the construction The Daily Road User Cost which is estimated by SDDOT is then multiplied by the Number of Calendar Days and added to the total bid see below for a description of the usage of the number of calendar days If the project is not an A plus B project neither the Daily Road User Costs nor the Number of Calendar Days field will be displayed The following is an example of an A plus B project that requires the number of calendar days to be specified 4 21 2006 29 8 SDDOT Electronic Bid System Program Version 5 04 Deni Bailey 1450 B a lB x Project DBE Profile Bid Bidders List Transmit Bid Web Window Help J amp E A Rp ao sg t ag Zeg a x mat FEE Project Ho my 0083 23 191 Area Mobridge Area Bid Date 09 21 2004 Location Juss FM SD20 N To US12 amp Strs Improve rang Struct Int Surf County Walworth Project DBE Goal 5 000 Please fill in the number of days 30 maximum for this project 500 day Unit Price Entered Ho Unit Price Entered Alt Item Editable Jil Alt item No Edit I Fixed Price Item Total Bid For Items 5 918 551 36 Item Ho Unit Quantity Unit Price Unit Price Oty G MentenanceofTrafis Diversions T 1 ho4E0030 Es r 000 000 00 3 000 00 Remove Tram Diversions 2 fposeo0so Es foo pomo 9 000 00 Mobiizetion 0T 3 b epnog Es fowo 8025000
72. d Bidders List Transmit Bid Web Window Help H cA d Bir so 2X bk IB ag eg GE ax De H Contractor Information Contractor Profile Status of Work Under Contract Contractor ID Phone 533 559 5999 Fax gt Prequal Name Pailey Construction ha Deni Baloy H Penbaey Address 700 E Broadway Ave is A IE Deni Caley unas Authorized Signature Ecooby Bailey CityPere H DRE Authorized Signature foizmo Bailey State E Zip Fan i Email Peni here com Required Fields Prequalification Current Authorized Annual Bid Bond Annual Bid Bond Prequalification Amount Authorization Code Expiration Date f 0000000 00 6666666666 start etm KS intox C cw eines 3 CAMy ess co C3 NAR amp wmst kii ncesc sopor Desktop O G 8 53 aM If more than one profile has been entered you may select the desired profile to view by clicking on the drop down arrow of the Contractor ID listbox window and then selecting the desired profile ID The required information on the Contractor Profile tab is the Contractor ID Note The Contractor ID Number must be obtained from SDDOT and is unique based on the company name Name prequalified name you must be consistent in the use of the prequalified name Address street or P O Box City State Zip Phone President s name and Authorized Signature If you have an email address use the email field in your contractor profile
73. d Password enter them below Main Navigation and click the Log In button If not click Register a New Bidder link Passwords are case sensitive and need to be lower case Ifyou experience any problems logging in please contact our Operations Support Office at 605 773 3184 Contractor Id Password Log In Register As A New User HEP D D M trusted sites ss e O G Bnbo i sot eco unt O o Eom Cocam yes emp E soo spp Desktop NEUEN Enter your contractor id provided by SDDOT Project Development Office and password Select one of the following options Prime Bidder Quoting Prime Bidder and Quoting and Not Bidding or Quoting The Not Bidding or Quoting radio button will automatically be clicked EE DDO Operatio Bid Le g EBS Le T og oso e plorer provided b ate of South Dakota loj x POI File Edt View Favorites Tools Help ev d Qe s 7 x e Dawa Sp Favortes go Links gt gt SDDOT Operations Bid Letting EBS Lettings Log In Department of Transportation Ifyou have a Bidder Userld and Password enter them below Main Navigation and click the Log In button If not click Register a New Bidder S 1 link Passwords are case sensitive and need to be lower case If you experience any problems logging in please contact our Operations Support Office at 605 773 3184 Contractor Id Password Register As A New User gl T L
74. e Printer Setup Print Close Exit start 13 e D GB Inbox out Ca ciimy Devel E EBs Contrac BT EBS Help doc b MSN Messen YI Hcescontra GE soDOT Elec RoW 7 20PM To Load a project addenda file Open the project to be that has the addendum select Project from the menu bar and then Load Project Addendum Items from the drop down The contractor will receive a message similar to the following Close Project x K d Close Project P 0095 21 158 Lom zem Click yes to close the project if you want to continue to load the addendum file If you do not want to load the items at this time click Cancel You will now see a file open dialog box Select the file to load and click open 4 21 2006 93 i Select Addendum Project File to Load 4 zs Look in o ProjectFiles Di e EI rh E3 EI BRO 6666 00 _200507280902 txt EI NH 0291 22 126 200507280905 txt EI P 0095 21 158 200507280902 txt P 0095 21 158_20050726091041 txt File name P 0095217158 20050728091041 t Files of type Text Files TXT DI Cancel The new project items will load into the software and open with the unit prices filled in If your computer is connected to a printer you will receive a printed copy of what items changed and how For example if an item quantity was changed the report will say 120E6200 Water for Granular Material Quantity Change If an item was added it will gi
75. e A DBE Commitment report can also be viewed and printed by selecting Transmit Bid from the menu bar or click on the Transmit Bid icon on the tool bar See the Transmit Bid section for more information about viewing and printing reports If a DBE Commitment cannot be created that meets the required goal Good Faith Effort documentation must be created and submitted to SDDOT by the low bidder If a project s DBE goal is Not Specified and you have indicated that a subcontractor will perform or supply a portion of the project items by selecting the Intend to Sublet checkbox on the bid submission window you must submit supporting documentation A DBE Commitment is required if a DBE subcontractor will be used to perform or supply a portion of the project items Even if a project s DBE goal is Not Specified a DBE Commitment must be created if a DBE subcontractor will be used to perform or 4 21 2006 43 supply a portion of the project items See Part B Race Conscious section for more information on documentation requirements Create Good Faith Effort Documentation PART A RACE CONSCIOUS Good Faith Effort If a project has a Disadvantaged Business Enterprise DBE goal assigned a DBE Commitment is required i e when the Project DBE Goal in the Project Item Bid Detail Window contains a percentage However if a DBE Commitment cannot be created or the required goal cannot be met Good
76. e check the update date and compare it to the update date in the software If your date is previous to the date on the website download and load the work types To download the Certified DBE Work Types 1 Click the following link http www state sd us applications HC65C2C BidLetting ebslettings asp 2 Selectthe letting on which you are bidding the Work Types List will be under the Notice to Contractors igl xi ki lol xi File Edit view Favorites Tools Help fv en O A A Dom reme EC B Bs Eje tins Kit st 8 9v te D a kot Operations Support Office SDDOT Operations Bid Letting EBS Lettings Lettings Detail Department of Transportation You will need the free Adobe Acrobat Reader to view these files Adobe Website Main Navigati Ub er Ply If a file comes up File Not Found please try back later as the servers may be extremely busy for all the requests coming in Thank you for your patience April 19 2006 Log In By Item le Iti etti Lettings le T 34 97 At 7 3 Ln 14 Col 68 REC TRK EXT OVR AT A start e El FS box Cem cse cin amp essc O NAR EB www i EEN O Nespr amp sppo Desktop 10 57 AM 3 Right click on the link Work Types 4 21 2006 35 ial EBS Contractor Bidding Module User Manual doc Microsoft Word File Edit View Favorites Tools Help Qr O h A swe tems t Dakot Oper
77. e menu bar or click on the Transmit Bid icon on the tool bar and a Bid Submission Check List and Forms Window will display After all of the required forms have been checked and any that need to be printed have been printed insert a blank diskette in the computer s a drive and click on the Transmit Bid button at the bottom of the window See the Transmit Bid section for information regarding this process Hi SDDOT Electronic Bid System Program Version 5 04 Bailey Construction P 0095 21 158 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Ig eA Sg Bio ao sg p IR es ee a x Da E 8 Bid Submission Check List and Forms m Forms Check List for Bid Submission Change Contractor Profile Edit Change of address phone ts authorized signatures Status of Work Under Contract View See Standard Specification Section 00120 Bid Report Receipt of Addendums Bidders List _Edit View DBEBid Assurance Only applicable for Federal Aid Projects Project Goal 7 000 Part A Race Conscious DBE Participation Part B Race Neutral DBE Participation DBE Bid Condition Assurance DBE CommitmentReport View Edit DBE Commitment is less than Goal Good Faith Effort is Required By Low Bidder Good Faith Effort Reports View Edit DBE Bid Condition Assurance View DBE Commitment Report View Edit lintend to Sublet view ar t intend
78. ect Item Bid Detail Save Delete Printer Setup Print Close Exit start ep Em Oca s Scr leie m ise oe Jee eoe r Es Desktop ML STI The project being loaded will be automatically associated with the Contractor Profile that was selected when the EBS software was initially started see Starting the Program If only one Contractor Profile has been defined to the EBS software the project is always associated with that profile and a profile does not have to be selected when EBS is started If more than one profile has been defined and a different Contractor Profile is to be associated with the project to be loaded select Profile from the menu bar Select Contractor from the drop down menu and then select the desired Contractor Profile from the Select Contractor Window When the project is loaded it will be associated with the Contractor Profile that was last selected If for some reason you want to associate the project with a different profile you must select the desired contractor profile and again load the project items into the EBS software by choosing Load New Project from the Project to make the association The project only needs to be loaded the first time you want to use it with a profile If an addenda has changed the project item file you will need to reload the project using the Load Project Items for Addendum menu option See Load Project Items for Addendum section Once loaded the pr
79. file associations are made either when the EBS software is started see the Starting the Program section or prior to the load of project items into EBS see the Load Project Items section The Contractor Profile information is needed to print on the Bid Reports to be included in bids that are electronically submitted To add or edit a Contractor Profile see the Contractor Profile Information section Contractor Profile Information To add a Contractor Profile click on the menu item Profile and then select Aad Profile Status of Work from the drop down list Once the Contractor Profile Window displays enter the Contractor ID Number in 4 21 2006 14 the new profile Contractor ID window This number is assigned by SDDOT andi it is imperative that it is obtained from SDDOT and entered correctly into your profile NOTE To obtain your contractor id please contact SDDOT Operations Support office at 605 773 3164 The Operations Support office will send you your id In order to process a bid submitted electronically the Contractor ID Number in your profile must exactly match your Contractor ID on SDDOT s central database To edit or view a Contractor Profile click on the menu item Profile and then select Edit Profile Status of a Work from the drop down list or click on the Edit Profile icon on the tool bar 8 SDDOT Electronic Bid System Program Version 6 02 Bailey Construction aj x Project DBE Profile Bi
80. g Transmit Bid from the menu bar see the Print Forms section for more information The Bid Report will have the project information Contractor name and Contractor ID printed in the heading of each page If an item is a fixed price item that will be indicated in the item description 4 21 2006 84 Subtotals are printed for each section a section is know as a Project Detail If a project is an A plus B Bidding project both the A and B portions are tabulated If the bid is incomplete the title Bid is Incomplete will print next to the total When the bid is complete the title Total Bid will print next to the total The Signature Page follows the Project Items portion of the Bid Report If the project is a Federal project i e a portion or all of the project is Federally funded there will be a section for the Contractor to indicate if the source of steel on the project will be of domestic or foreign origin The Authorized Signature line must be completed as must the Receipt of Addenda section if there have been Addenda to the project It is important to note that at the bottom of the Signature Page there is a SDDOT Project Creation Date This date will be an important reference in the case where a project design is changed by an Addendum In that case the SDDOT project data will be reissued and made available on the SDDOT Web Page Contractors who have purchased plans previous to that Addendum and have installed the
81. he SDEBS software 2 Select the Bidders List menu option 3 Select the Load Subcontractors menu option B SDDOT Electronic Bid System Program Version 6 02 Bailey Construction Item 11 NH 0079 52 34 Addendums O Project DBE Profile Bid Bidders List Transmit Bid Web Window Help BRGA Build Bidders List gEE E jg Sls 7 perg etre Add Subcontractor Project No Im 0079 52 34 071 492 Area Kuster Area Bid Date 03 29 2006 Location Bors fm Buffalo Gap to Fairburn Road on Existing Lanes Improve ld Mill AC Resurf amp Contr Fum County Kuster Fall River Project DBE Goal I Not Specified Bid is incomplete please review Bid Status Report Total Bid For Items 185 252 50 UnitPriceEntered Ho Unit Price Entered Alt Item Editable i Alt Item No Edit X3 Fixed Price Item Item Ho Unit Quantity Unit Price Unit Price Oty E 1 Mobilization jposEooto Es 000 50 000 00 hecker fposE3320 Es 000 Bo 2 00 Inclassified Excavation Digouts fr20e0100 Kuva 10 000 BUS 3 050 00 emove and Replace Topsoil 3001 00 Es 000 00 lt 1300 Incidental Work Bs0E001 D Es DO bon 0 00 lase Course Deo 010 f on 5 540 000 foo 0 00 lase Course Salvaged Asphalt Mix Dem 050 f on 8200 000 00 0 00 anular Material Furnish DeoEeooo f on 4 100 000 00 0 00 9 Blend Haul and Stockpile Granular Material 7oE0200 f on 6 200 000 poo 0 00 10 PG 64 22 Asphalt Binder 20E0
82. ighting the file If you do not see the correct bid file use Look in window to locate it The file will be a six digit number with an underscore another six digit number another underscore and the bid open date contractid contractorid bidopendate txt Click on Open to complete your bid file selection 4 21 2006 77 E SDDOT Microsoft Internet Explorer provided by State of South Dakota File Edit View Favorites Tools Help Qw O 9 2 Psat yr G a EL ies amp https www uservault E index asp Welcome to the USERTrust USERVault Hosting SDDOT Flectronic Rid Submission Your Digital Certificate Will m Sch NOTE Electronic bid submissions will be offic d completely uploaded Please be aware of you Remo hal E P ooss21 TempForWork E P oDs5 21 the bid files NOTE Bids will not show on this list after 7 c WE E P o095 21 E proj_decryg Need To Renew Your Certificate or Need Ac ts gt gt Click here to renew or apply for additiona 9631 Staioninfo bt E proi enarye E Im 90 6 37 281 20050906094542 txt E test txt Bids for State Of South D ls KH gt Filename oora7t_oors4 2m0s0sz20R Files of type Bid Fies tt zl Cancel CR 001471 _001234_20050922 txt gt gt Click here if you wish Click here to to download a test bid submit bid If you experience errors while digitally signing or submitting your bid file please email support or
83. in the unit price field indicate the status of the price field The unit price field will be white if no unit price had been entered and blue if a unit price has been entered Some items in a SDDOT project have fixed prices Flagging for example The fixed price items will be un editable and displayed with green in the unit price field In some projects there are alternate items This means that the project designers have given the bidders items they can choose between Once a unit price has been entered for an alternate item all the items that may have been designated as being part of the same alternate set must also have unit prices entered All items that are part of the un chosen alternate set or sets will be un editable and colored magenta If the bidder desires to change the choice of alternates zeroing out the unit prices previously entered will make all alternates editable again The following is an example of a project with alternate items 4 21 2006 28 4 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Em 8 x Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Baca Sg Be sa c EB Y g algi elg gea x mal t ia Project Item Bid petal ee Project Ho Im 0016 39 41 P 0385 05 95 Area Kuster Area Bid Date 03 29 2006 Location US16 from Hill City to the Keystone Wye amp US385 across the Pactola Dam Improve fraa AC amp PCC Surf amp Conc
84. ither choosing the project from the list of projects in the Open Project window or selecting the current project in the Project Item Bid Detail window Then choose X Project from the menu bar and Delete from the drop down menu or click on the Delete icon on the tool bar After selecting Delete a confirmation window similar to below will be displayed To delete the project either press enter or click Yes Click No to cancel the deletion 4 21 2006 87 CONFIRMATION ES 3 Delete Project STP 15 B 138 2 77 7 s Import Export Total Project File Export Total Project File Many contractors may want to have a parts of the bid for a project created on another machine In order to allow the contractor to create the different parts on one machine and then connect it to the contract project file that they will be bidding on the Export Total Project File and Import Total Project File options were created To export the Total Project the contractor will need to select a project and open it Then the contractor will then select the Project Menu option and within that the Export Total Project File menu option See example 4 SDDOT Electronic Bid System Program Version 5 04 Bailey Construction P 0095 21 158 Addendums 1 18 x Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Load New Project a E E Ei Ms Load Project Items for Addendum Open Project b x EH n
85. itment Window opens an informational message similar to the following will display to remind you of the effective date of the last DBE Directory that you downloaded from the SDDOT website DBE Directory 4 xi 2 Last DBE Directory date downloaded was J Date 08 19 2004 Please ensure that this is the most current version You are responsible For selecting valid DBEs After replying OK to the warning message the DBE Commitment Window will be available to create or to continue to build the projects DBE Commitment 4 21 2006 39 4 SDDOT Electronic Bid System Program Version 6 03 Bailey Constructic NH ui Addend 8 xl Project DBE Profile Bid Bidders List Transmit Bid Web Window Help j BcA H e c 28m p jg e 2o s 25B e x ma v 1 Build Commitment 2 Edit amp Validate Commitments 3 Commitment Report Select Line item Description Select E Mobilization P Checker Training Program Clearing Remove Concrete Curb and Gutter Remove Beam Guardrail Remove 3 Cable Guardrail Anchor Assembly Remove WW Beam Guardrail Breakaway Cable Terminal ACT Electronics Inc Advanced Systems Resources of IL Inc Advanced Technologies Integration Inc Airport Advertising All Communications amp Services Allen Construction American Fence and Fabrication Inc Remove Concrete Pavement Anderson Fencing amp Seeding 10 DBE Directory ES Anderson Hironn Sian amp Sunnie Inc 44 Item Nbr Ite
86. ject DBE Profile Bid Bidders List Transmit Bid Web Window Help 2lsl Look in E version6 02 z e e em EI Worktypes txt 33 from NE state pe to just north of Todd county line B from Hill City to the Keystone Wye amp US385 across the ola Dam File name DBEDirectory txt 1 B1from Lane to Plankington amp SD258 throught Plankington Files of type rex Files TTT x a ous Locations in the Mitchell Region 047 251 rm 050 253 224 253 281251 IM 90 8 00 353 NH 0079 62 34 071 492 SD79 fm Buffalo Gap to Fairburn Road on Existing Lanes 03 29 2006 12 2000 083 392 US83 from the Nebraska State line to just north of the Todd County line 03 16 2006 1965 P0044 00 261 P SD44 from SD49 to SD47 and US183 from US18 to the White River 0183 00 39 Bridge sl Bstart S Ei 3 mb sa Ines Hunt O co owe lem lge Jop E sop so desktop z 5 em 5 After highlighting the DBEDirectory txt file click Open The DBE Directory will load into the software It will also check current DBE Commitments 4 21 2006 34 6 You will receive a message when the load is complete Load DBE Directory x i Successfully loaded the DBE Directory New Directory Date 02 17 2006 Download DBE Work Types A list of currently certified DBE work types is maintained on SDDOT s website This list is not updated frequently You will not need to download and load this file often Pleas
87. ktop O Eo 2 47 PM The Quote Comparison Report can also be viewed and printed by selecting Transmit Bid from the menu bar or click on the Transmit Bid icon on the tool bar See the Transmit Bid section for more information about viewing and printing reports DBE Commitment Not Specified Goal PART B RACE NEUTRAL PARTICIPATION By DBE DBE Commitment If the DBE goal is Not Specified on a federal aid project and you intend to have any subcontractor perform or supply a portion of the project items you must include Race Neutral DBE Participation documentation with your bid The DBE Contact must be created to indicate your affirmative action efforts The DBE Contact Log Report is provided in this software to fulfill this documentation requirement and will be included in the electronic bid file created by EBS if the contractor would like to include it The DBE Contact Log is required if you intend to use DBE s for any work on the project You may also view and print this report See the DBE Contact Log section for more information Additionally if you intend to use a DBE subcontractor create a DBE Commitment to indicate your intention for DBE participation on the project 4 21 2006 54 Please refer to DBE Commitment Part A for instructions on filling out the DBE Commitment Refer to DBE Contact Log instructions below on filling in DBE Contact Log information DBE Contact Log The Good Faith Effort Documentation Wi
88. l Microsoft Internet Explorer provided by State of South Dako Edit View Favorites Tools Help Om 2A e e DLP Search SC Ole a a gE mM Operations Support Office Open etting EBS Lettings Contract Detail Open in New Window Department of Transportation Save Target As Print Target f Lech US 1 zm robat Reader to view these files Adobe Website Copy Found please try back later as the servers Copy Shortcut busy for all the requests coming in Paste Ik you for your patience Add to Favorites x Contractor Information Convert link target to Adobe PDF BRO 8043 06 Convert link target to existing PDF Properties FE ERIT ann state sd us applications HC65C2C EBSjlettings Item 1 BRO 8043 06 200512221400 txt be 8 El Ga E imbox Microsoft Ou CJ CAMy Development fi EBS Contractor Biddi E soor Operatio Lj SDDOT Electronic Bid Desktop D gt 2 21PM Select the Save Target As menu option The following save dialog box will show Select the folder where you would like to save the file and click Save You may want to create a new folder for each letting and label it the letting date Then save the bid item lists in this folder Z SDDOT Operations Bid Letting EBS Lettings Contract Detail Microsoft Internet E File Edit View Favorites Tools Help SSES x BEA Tu 2 Search Sg Favorites 3 t f o d E m Ze E http www state sd us applic
89. le After calculations have been made in a spreadsheet program that the Contractor has chosen to use the unit bid prices can be imported into the Electronic Bid System It is important to note that in the spreadsheet program columns must not be moved i e their sequence must remain in the original sequence when the file was exported from EBS and except for column with unit prices should not be edited The information must be converted back to a text file with the same format as the exported file If the file layouts are not the same the import will not work 4 21 2006 86 To import data choose Project from the menu bar and then mport Project from Text File from the drop down menu or click on the Import Project form Text File icon from the tool bar The Import From dialog box similar to the following will be displayed Select the source of the data and click Open to continue the import process otherwise click Cancel to discontinue the import Look in E Ze Floppy A D Ini File name export tt Files of type D Gate If the import is successful the following message will appear Click OK to continue If the import fails a failure message will be displayed Data Impart E xj QD Import completed successfully Deleting Projects Deleting Projects Once a bid opening has taken place and the project has been awarded you may want to delete the project Select the project to be deleted by e
90. le Bid Bidders List Transmit Bid Web Window Help laneca BH cm seg gp IS ee elg saax pel t 3 Bid Assurance Part A Good Faith Effort or Eatp kend e Siet o Step 1 tem Groups Step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports Contact Method Comments ACT Electronics Inc a 2006 11 40 42 Quote Recv d No Response Hot Interested Attended Mtg INot Applicable Save Delete 4 21 2006 48 You may also add comments appropriate for this contact The Contact No is generated each time you add a record to this window To Save the record click the Save Button on the bottom of the window Save DBE Contact X et E DBE Contacts have been saved The Add button will generate a new blank record to enter another contact Each record represents one contact so if you make more than one attempt to contact a DBE you will enter a record on this window for each attempt If DBE firms are not interested or not responding the Contact Log is the tool for documenting this situation To view the DBE Contact Log Report click on the Step 6 Reports tab See DBE Contact Log Report section for more information New Subcontractors Non DBE Companies This function is used to add company names and addresses for new Non DBE companies submitting price quotes to you Once the company name and address information has been added on this window i
91. m Description 1 Last DBE Directory date downloaded was Oooo ER Date 02 17 2006 Please ensure that this is the most current version You are responsible For selecting valid DBEs ase 8 BO Gu a 2e Ded Ne ow s on es eon e oc oo Yule cme I0 nm Three steps are required to build a DBE Commitment Note the three window tab descriptions on the above graphic Step 1 Build Commitment Step 2 Edit amp Validate Commitments Step 3 Commitment Report Step 1 Build Commitment By default the Build Commitment tab of the DBE Commitment Window is active From the Approved Disadvantaged Business Enterprises Window on the left select a DBE sub contractor that will perform some of the contract work by clicking in the Select checkbox next to a sub contractors name You can scroll through the list of contractors by using the scroll bar If you do not see the contractor s name that you are looking for either the contractor is not certified by SDDOT or you do not have the latest certified DBE Contractors file from SDDOT also see the Download the Certified DBE Contractors and Load Certified DBE Contractors in EBS sections After selecting a sub contractor select the item or items to be assigned to that sub contractor by clicking in the Select checkbox next to the item or items in the window on the right You can scroll through the list of items by using the scroll bar Once an item has been
92. move 3 Cable Guardrail for Reset Remove Pipe End Section for Reset Remove Cattle Pass End Section for Reset Save en 8 BO Bula oe De Ne ow Bs Ou As eon e oe oul EELER Grouping Items into Work Classifications Project items can be grouped into work categories in order to solicit bids from subcontractors on similar types of project items SDDOT has provided a list of typical work categories available on the SDDOT website to be downloaded and imported into EBS See Download DBE Work Types section for more information Select the tab labeled Step 1 Item Groups Select a Group ID that will identify the type of work to be performed You can scroll through the list of work types by clicking on the down arrow to the right of the box and using the scroll bar Once you have selected the Group ID project items can be identified as part of the work type group The list of DBE work types is sometimes changed by SDDOT If this occurs a new list of work types will be available on the SDDOT website for you to download See Download DBE Work Types section for more information Use the Select and Remove Buttons to add individual project items to the selected Group ID Or Double Click the items to move them 4 21 2006 45 GEES H SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help juncea t Bn
93. nd then save the data The data is saved by either selecting Save from the Project menu drop down list or by clicking on the Save icon on the tool bar If data has been changed and not saved you will be prompted to save the data prior to exiting from the window To delete an entry click on the row to be deleted and then click on the Delete How button Status of Work Under Contract Report To print the Status of Work Under Contract Report select Transmit Bid from the menu bar or click on the Transmit Bid icon on the tool bar and then click on the View button to the right of Status of Work Under Contract in the Forms Check List for Bid Submission Window that displays After viewing the information you can print in one of three ways 1 click on the Print button in the lower left corner of the view window 2 click on the Printer icon e on the tool bar or 3 select Project from the menu bar and then Print from the drop down list Bid Preparation Download A Project Project Files Bid Item Lists must be downloaded from the SDDOT EBS Lettings website http www sddot com pe projdev bidlet asp 4 21 2006 16 id Letting Microsoft Internet Explorer provided by State of South Dakota Edit View Favorites Tools Help EI DEE x 2 fn JJ search Sg Favorites 2 cte m F L d e EA Address fa http www sddot com pe projdev bidlet asp gt Go Links gt H Fir Operations Support Office
94. ndow can be used to document DBE subcontractors you contacted in the process of your bid preparation It allows you to select the DBE subcontractor name from a drop down list and then indicate the date of contact method of contact result of the contact You may also add comments to any contact record The information entered into the Good Faith Effort Documentation Window will be used to create the DBE Solicitation List Report and will be included as part of your electronic bid package You also have the option to print a Good Faith Effort Documentation DBE Solicitation report To create a Good Faith Effort Documentation or to update an existing Good Faith Effort Documentation the appropriate project must be open choose Project from the menu bar and Open Project from the drop down menu or click on the Open Project icon on the tool bar Make sure the project that is open is associated with the correct Contractor Profile The Contractor Profile name and the project number are both displayed in the EBS Window s title bar After the desired project is open navigate to Part B Good Faith Effort Documentation Window from either the Menu Items DBE Part B Race Neutral and Good Faith Effort Documentation or by the Good Faith Effort Documentation icon us on your Toolbar It is important that you are using the latest available DBE Directory when creating or updating a DBE Commitment and submitting your bid See the
95. nofSDDOTEBSv6O0l ipplication pdf Fas EJ Local intranet p E into au Contes Te SQL Se sa se D cim Biwo Bienen os I Desktop D gt 11 57 aM 4 21 2006 11 File Edit View Favorites Tools Help Qa O x E N JO search 7 Favorites E CX LJ Address http www state sd us applications HC65C2C EBS DOT5DEBS EBSVer6Instal UpdateEBSv6 01 SY BG Links Hw www state sd us application HC65C2C EBS DOTSDEBS EBSVer6 Install UpdateEBSv t amp xj Ay Ld To Parent Directory Wednesday January 18 2006 2 12 PM 17762253 ebs setup vithoutdb exe Tuesday January 17 2006 7 49 AM 219767 UpdateInstalla Open Open in New Window Print Target Cut Copy Copy Shortcut Paste Add to Favorites Convert link target to Adobe PDF Convert link target to existing PDF Properties 4 gt KJ ocal intranet fel Bistart S O O inbox Co wes Pr Sot se n soc se Cocimy E capo O erem SH update JE www st Desktop gt B 11 57am Once the file has been copied to your C drive C SDEBS vers6 03 find the folder where files are saved on your computer double click or run the file ebs_setup_withoutdb exe to install the application If the file ebs setup withoutdata exe is also in this folder do not double click it 4 21 2006 12 SDEBS version6 02 EE iui xi File Edit View
96. ntification with you to the notary See instructions with the forms Take the instructions to the notary The notary will need them Sign the forms in the presence of the notary Have the notary complete the authentication form according to the instructions 4 Mail or personally deliver the notarized forms and a check in the amount of 25 00 to USERTrust Inc 265 East 100 South Salt Lake City UT 84111 Telephone 801 363 9748 Extension 114 Fax 801 363 9882 5 Download and Install your Digital Certificate USERTrust will email you within 24 hours after they receive your check and the notarized forms Follow the instructions in the email to download and install your certificate You will need the Username and Password given to you in the instructions you were asked to print See Step 2 above as you filled out the on line application Access To Bid Repository After receiving the email from UserTrust with the link to installing your certificate you must install the certificate before you will be able to access the bid repository When you apply for your digital certificate USERTrust will issue the certificate and notify you via email that the certificate is available for installation on your computer See How to obtain a Certified Digital Certificate for more information 4 21 2006 65 Note You will need the username and password given to you when you filled out the on line information to apply for your certificate
97. o the current revision will not be received by SDDOT but will remain in the vault for 7 days after bid opening 4 21 2006 79 If you revise and upload a bid you will receive an email You may view your bid revisions by going to the USERTrust website and clicking the View History button on the right side of the appropriate project on the project list There would not be a project list if you have bid only one project Late Bid Submission If a bid submission is completed after the 10 00 A M bid opening deadline for a project an Email will be sent It is your responsibility to ensure that the bid transmission to the vault is completed prior to 10 00 on bid open day This means not started at 10 00 not in progress at 10 00 but transmission is completed prior to 10 00 If your bid is time stamped at 9 59 59 it is not late If your bid is time stamped at 10 00 01 it is 1 second late and will never be received by SDDOT At completion the message shown to you will have the received time stamp Be sure to allow time for the completion of the transmission Your Internet service provider could be a factor affecting the successful timely completion of an electronic bid transmission If your connection is slow you need to begin your upload sooner If your connection is not reliable you need to allow time to reconnect to the Internet and begin the transmission again If you do not receive a message with a time stamp indicating your bid transmis
98. oject can then be accessed from this same Project menu by selecting Open Project or click on the Open Project icon on the tool bar After selecting Load New Project choose the project you want to load in the Select Project File to Load Window and then click the Open button If you do not see the project item file that you want to load be sure the directory in the Look in box is correct e g c SDDOTEBS download lettingdate 4 21 2006 24 ZB SDDOT Electronic Bid System Program Version 6 03 Bailey Construction lal xi Project DBE Profile Bid Bidders List Transmit Bid Web Window Help ER Look in 04132006 z f Ex E3 9 16 D xt EI Item 6 NH 0012 112 290 2C EI Item 2 NH 0014 00 414 200603241058 bt EI Item 7 IM 90 2 104 68 200 EI Item 3 IM 90 6 00 284 200603241058 txt EI Item 8 P 0010 00 296 2006 EI Item 4 IM 90 1 00 1_200603241101 txt E Item 9 NH P 0238 00 43 20 EI Item 5 NH 0034 95 210_200603241107 txt B Item 10 063 372_20060324 B Item 5 NH 0034 95 210 200604101004A1 txt el Item 11 1804 371 2006032 gt Filename item 1 BRO 8049 16 200603241058 txt Files of type Text Files PTT z Cancel Ais BOG heo es 63 ex Jee Conn ise e Les vo ms nc I i en desktop P 8 B zm After the project is loaded the project items will be displayed in the Project Item Bid Detail Window and bid preparation can be started see the Prepare Bid section 8 SDDOT
99. ollowing link http www state sd us applications HC65C2C BidLetting ebslettings asp 2 Select the letting on which you are bidding the DBE Directory will be under the Notice to Contractors 4 21 2006 31 File Edit View Favorites Tools Help Qa O EN ie 2 j Search Se Favorites E SE EF i A O O R E O i ti Ds ka ta Operations Support Office SDDOT Operations Bid Letting EBS Lettings Lettings Detail Department of Transportation You will need the free Adobe Acrobat Reader to view these files Adobe Website Main Navigati ABI nanganan If a file comes up File Not Found please try back later as the servers may be extremely busy for all the requests coming in Thank you for your patience April 19 2006 Documents Log In By Item e le Lettings IL A start 8 El Ga inbox Cem cse O CAM amp essc O NAH Eww fi SQLS CJ Mespr E sovo Desktop 10 55 AM 3 Right click on the link DBE Directory ig EBS Contractor Bidding Module User Manual doc Microsoft Word E id Letting EBS Lettings Lettings Detail Microsoft Internet Explorer provided by State of Sc File Edit View Favorites Tools Help th Dakota Operations Support Office SDDOT Operations Bid Letting EBS Lettings Lettings Detail Department of Transportation You will need the free Adobe Acrobat Reader to view these files Adobe Website Main Navigati
100. olumn indicates the subcontractor was added in Tab 2 DBE Contact X in the Assigned column indicates the subcontractor has been assigned to a Group Id Step 2 Once you have selected the Subcontractor select a Group ID from the Group ID Window All project item groups you created on tab labeled Step 1 Item Groups will be listed for your selection See Grouping Items into Work Classifications for more information You may assign more than one group to the selected subcontractor Step 3 Use the Select and Remove Buttons to select the item groups you wish to assign to the selected subcontractor As you select a group from the Group ID window on the left the individual project items in the group will show in the Item Description Window in the right You may remove individual items from the Item Description window by using the Remove Button However if you do this you will eliminate consistency among contractors bidding on the entire group of items 4 21 2006 50 is SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Janca Be a c sg gp IS ee ici ax Del t B Bid Assurance Part A Good Faith Effort or Part B Intend to Sublet 18 x Step 1 ttem Groups Step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items step 5 Quotes Step 6 Reports
101. omplete the project within the number of Calendar days stated by the Contractor in the bid will result in the Daily Road User Cost being assessed for every Calendar Day in excess of time until the project is Substantially Complete To quickly scan to see which bid items have not yet been priced and whether the number of calendar days have been entered on applicable projects use the Bid Status Report by clicking on the Bid Status Report icon on the tool bar or by selecting View Status Report from the Bid drop down menu see the Bid Status Report in the Print Bid Report section for more information To save changes made to the Project Item Bid Detail Window choose Project from the menu bar then Save from the drop down menu or by clicking on the Save icon D on the tool bar If any changes are not saved before exiting the confirmation window below will be displayed Select Yes to save changes No to not save the changes or Cancel to return to editing the bid 4 21 2006 30 Project Item Bid Detail Lx raur ehanges have not been saved Do pou want to save then E No Cancel DBE Commitment DBE Commitment Overview DBE Commitment A Disadvantaged Business Enterprise DBE Commitment is required if a DBE Goal is required by the project the Project DBE Goal in the Project Item Bid Detail Window will contain a non zero percentage or will say Not Specified A DBE Commitment is required if a DB
102. on cm Ifa file comes up File Not Found please try back later as the servers Orr may be extremely busy for all the requests coming in Thank you for your patience April 19 2006 Documents Open Open in New Window Print Target Cut Copy Copy Shortcut Paste Add to Favorites Convert link target to Adobe PDF 33 97 At 5 2 in3 coll Convert link target to existing PDF tar ego inbox cin cse Cep Properties Select the Save Target As menu option The following save dialog box will show Select the folder where you would like to save the file and click Save 4 21 2006 32 ial EBS Contractor Bidding Module User Manual doc Microsoft Word File Edit View Favorites Tools Help Q T M x EN PN J search Se Favorites O State a Seve CK DE a eee Operations Support Office ziii Save in 04192006 zl Ov m Item 1 BRO 8049 16 200603241058 txt E Item 14 073 352_200603241150 txt y tem 2 NH 0014 00 414 200603241058 txt E Item 15 NH 0281 70 195 200603241 7 eo My Recent tem 3 IM 90 6 00 284 200603241058 xt E Item 16 PH 000S 154 20060324115 Main Navigation IS ULM ICT ttem 4 IM 90 1 00 1 200603241101 txt E Item 17 P 0005 00 263 2006032411 E tem 5 NH 0034 95 210_200603241107 txt Item 18 P 0005 00 262_2006032411 tem 5 NH 0034 95 210_200604101004A1 txt E Item 19 P 0005 00 261 2006032411 Desktop tem 6 NH 0012 112 290_200603241108 txt E Item 20 P 0005
103. or your patience January 18 2006 moved from the 17th Log In BR G4 a III Mianta 4 stet S D E E intox Microsoft ou C C My Development f EBS Contractor Biddi JE spot Operatic Hi SDDOT Electronic Bid Desktop O 5 2 14PM This page shows the item number project number type of work and other information The Work Type is the prequalified work type of the project The plan holder list link will show you who is planning to be a prime bidder quoting prime bidder and quoting or not bidding or quoting The Special Provisions link is a pdf file of any special provisions for that project All sections of plans are then listed The plan sets are in pdf format and will be available for download and printing by the contractor Printed plans will no longer be available by SDDOT The only printed plans will be ten copies of the plans for the Contractor who is awarded the bid To download the bid item files for use with the SDDOT EBS application click the Log In link next to each item 4 21 2006 18 ER E SDDOT Operations S Lettings Log In Microsoft Internet Explorer provided by State of South Dakota Edit View Favorites Tools Help ES H 2 2 eg 6 4 4 Search 5 Favorites O ec ions HC65C2C BidLetting ebslettingsdetaillogin asp id 2008 Operations Support Office SDDOT Operations Bid Letting EBS Lettings Log In Department of Transportation Ifyou have a Bidder Userld an
104. ord protect the logon to the computer Use a password only known by the certificate owner and do not write the password down and leave in an unsecured place Use of the digital certificate is as legally binding as a hand written signature Protect your signature from being used by anyone but you Changes in information contained in the certificate such as your e mail address can also result in requiring your digital certificate to be reissued USERTrust can provide the conditions that would require re issue Be mindful of these conditions If you try to submit a bid with an expired or compromised certificate you will not be allowed access to the USERTrust data repository and your bid cannot be submitted electronically Bid Submission Transmit Bid When a bid has been prepared and is ready to be submitted to SDOT select Transmit Bid from the menu bar or click on the Transmit Bid icon on the tool bar and a Bid Submission Check List and Forms Window similar to the following will display This window will allow you to view and optionally print the forms that are to be submitted with the bid 4 21 2006 72 8 SDDOT Electronic Bid System Program Version 6 02 Bailey Construction Item 4 NH 0016 39 41 Addendums i Project DBE Profile Bid Bidders List Transmit Bid Web Window Help RGA E mr as o sn t in Bid Submission Check List and Forms x r Forms Check List for Bid Submission Change Contractor Profile Edit
105. ota Bid Filename Bid Receipt Date Time amp j 001471 nono09 20051006 t t 10 6 2005 9 53 AM CST E 001471 000079 20051006 txt 10 6 2005 10 3 AM CST Sj 001471 004652 20051006 t t 10 6 2005 8 3 AM CST Sl 001481 n00009 20051006 txt 10 6 2005 9 20 AM CST 3 001481 000079 20051006 t t 10 6 2005 10 5 AM CST J 001481 004652 20051006 t t 10 6 2005 8 0 AM CST wa Oo 4 5 dp internet Draw gt AutoShapes zw IOR AS Ba o 4 A Page 54 Sec 1 54 74 At 7 4 Ln 40 Col 1 REC TRK EXT OVR A start E G E NAHc stModule fi EBS Contractor Mj ecescontractor Y untitled Paint C3 Ci stufF amp sopor micro Desktop O GP 7 12AM The list of bids submitted by you will be displayed To view the history of any bid on the list click the View History button to the right of the project number Bid files are encrypted and may not be viewed or changed once submitted to the vault If you need to revise a previously submitted bid make the changes in the EBS software on your computer and submit a revised bid to the vault NOTE Internet Explorer version 5 1 or later is required to access the USERTrust bid vault Reports Print Bid Report To print the Bid Report choose Bid from the menu bar and then choose Print Bid Report from the drop down menu or click on the Print Bid Report icon e on the tool bar Note The project must be Open before the bid can be printed The report can also be printed by choosin
106. ou experience errors while digitally signing or submitting your bid file please email support or call 801 363 9748 x 114 Z Done IE FOE I8 ap internet stet SOG Orin i SQL Se C NAHcS Kj ncesc i etwok a Untitled Ri amp sopor f Docume Desktop 12 11 PM Your bid is currently being signed This may take a few moments If USERTrust receives the bid submission successfully a successfully received acknowledgement message similar to the following will be displayed to you Do NOT assume that USERTrust received the bid submission unless you receive the successfully received acknowledgement socer x Y Your bid was digitally signed and uploaded successfully at 09 21 2005 11 11 09 AH NST You mil coon receive an enia receipt confirmation for this submission ES If USERTrust knows your current Email address you will receive an email re stating that your bid was successfully received The official bid received time stamp will also be included in email BID REVISIONS If you would like to submit a revised bid the process is the same as submitting an original bid Make the changes to the bid on your computer and transmit the bid to the USERTrust data repository Bids cannot be deleted or changed once transmitted to the data repository The latest bid received from you prior to 10 00 A M on bid open day would be the only bid that will be opened for consideration All bids previous t
107. ow and data needs to be saved reply OK to the following message to save the data or Cancel to not save the data 4 21 2006 42 Save Commitment E Q Do you wish to save Step 3_Commitment Report To view or create a report of the DBE Commitment click on the Commitment Report tab of the DBE Commitment Window If a valid commitment exists a report similar to the following will display Scroll through the report to review it or print it by clicking on the Printer icon E on the tool bar or selecting Project from the menu bar and Print from the drop down menu H SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help RE A Boc a sgr 18 xl Ip ee es cm ax Da R DBE Commitment 1 Build Commitment 2 Edit amp Validate Commitments Project Nbr Item 4 NH 0016 39 41 Contract Hbr 1988 Bid Amount 13 519 778 68 Assigned Goal Percent 2 Amount Commitment 210 000 00 Calculated Assigned Goal 270 395 57 Commitment Percentage 1 553 DBE Subcontractor Anderson Fencing amp Seeding Total DBE Commitment for DBE 210 000 00 Items 730E0200 Type A Permanent Seed Mixture 731E0200 Fertilizing 732E0100 Mulching T32E0200 Fiber Mulching 734E0102 Type 2 Erosion Control Blanket 734E0103 Type 3 Erosion Control Blanket 734E0151 9 Diameter Erosion Control Wattl
108. p Item 1 BRO 8026 15 004652 20051017 txt 10 17 2005 1 36 PM CST x gt gt Click here if you wish Click here to to download a test bid submit bid i III 1 T8 fep memet Z Done start sne Oj inbox Microsoft Outlook sbbor Electronic Bid sys spoT Microsoft Int Recent Microsoft Desktop AO gt 7 39 AM Click OK After clicking OK on this message the bid is gone from the list DDO oso erne plorer provided b ate of So Dakota BEE File Edit View Favorites Tools Help a Qax H x 2 D PO Search Se Favorites E IW ke LS UL DIG DIG Su SIS WII a completely uploaded Please be aware of your internet connection speed and allow sufficient time to upload S the bid files NOTE Bids will not show on this list after 7 days of bid letting Need To Renew Your Certificate or Need Additional Certificates for another computer Click here to renew or apply for additional certificates L Bids for State Of South Dakota Bid Filename Bid Receipt Date Time 3 001471_000009_20051017 txt 10 17 2005 1 47 PM CST x 5j 001471 000079 20051017 txt 10 17 2005 1 53 PM CST x amp j 001471 004652 20051018 t t 10 18 2005 9 17 AM CST x 5j 001471 D04666 20051018 txt 10 18 2005 9 30 AM CST x amp j 001471 004667 20051018 txt 10 18 2005 11 56 AM CST x xj 001481 000009 20051017 t t 10 17 2005 1 45 PM CST x 3 001481 004666 20051018 t t 10 18 2005 9 28 AM CST x Xj 001481 n04667 20051018 txt 1
109. project data will need to reinstall the project data A check of whether the correct project data was used to prepare the bid will be the SDDOT Project Creation Date It is also necessary to complete the Receipt of Addenda block on the Signature Page with Date and Initials for each Addendum received on the project If an incomplete bid is printed the Bid Status Report will automatically be printed as well Print Forms The EBS Construction Project Bidding Program provides for printing of all the reports or forms prior to submission The EBS software allows for completing all required reports and forms which need to be electronically submitted including the Bid Bond or Proposal Guaranty The Bid Submission Check List and Forms Window contains several sections with various forms or portions of forms available for viewing and printing The availability of the forms depends on the project being submitted for bid e g DBE participation forms are only applicable for Federal Aid projects or on other criteria e g Status of Work Under Contract may not be required depending on what was specified in the Contractor profile If the form or item is to be included in the bid the EBS software will include it in the bid file When the form item or report listed has a View button to its right the button can be selected to view the form a portion of the form that is affected by the item or the report If the form or report is being viewed it can be p
110. ps Step 2 DBE Contact Step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Contact List Comparison DBE Contact Information Report Project P 0095 21 158 Contractor Bailey Const DBE Firm 2 Date Method Result Comments D amp G CONCRETE CONSTRUCTION INC 1 8 8 2005 13 09 00 Phone Quote Recv d Click on the screen to change the view of the report start e KS nbox Microsoft i HcescontractorBida LO N He65 Module3a fT EBS Contractor Ed E SDDOT Electronic Desktop gt O P 6 41 aM Scroll through the report to review it or print it by clicking on the Print Button on the bottom of the Window clicking the Printer icon e on the tool bar or selecting Project from the menu bar and Print from the drop down menu The information on the DBE Contact Log Report will be included as part of your bid packet The DBE Contact Log Report can also be viewed and printed by selecting Transmit Bid from the menu bar or click on the Transmit Bid icon on the tool bar See the Transmit Bid section for more information about viewing and printing reports Quote Comparison Report To view or create a report of the Quote Comparison Report click on the Step 6 Reports tab If quote information exists a report similar to the following will display Steps for Grouping Items into Work Classifications and Associating Project Item Work Groups with Contractors must be complete before Entering Pri
111. re issued by independent licensed Certification Authorities SDDOT has contracted with USERTrust to provide digital certificates and data repository services to bidding contractors The bid repository is web based designed to allow contractors to electronically sign and submit bids online with the highest form of legal and technological protections available Access is restricted to authorized digital certificate holders and all activities are tracked and recorded The result is that USERTrust clients can submit bids electronically with full confidence that all transactions are legal and will remain binding over time See How to obtain a Certified Digital Certificate for instructions on how to get your certificate and access to the Bid Data Repository How to obtain a Certified Digital Certificate If you are planning to submit a bid electronically contact USERTrust or visit their website to obtain your digital certificate and set up your access to the data repository Both must be completed before you will be able to submit an electronic bid 4 21 2006 64 Digital Certificates are issued for a period of one year It is your responsibility to renew your certificate annually in order to not disrupt your ability to submit bids electronically If you try to submit a bid with an expired certificate you will not be allowed access to the USERTrust data repository See Access To Bid Repository for more information on setting up your access to the data
112. rete Repair County Pennington o ProjectDBEGoal 2 Total Bid For tems 13 519 778 68 _ Unit Price Entered Mo Unit Price Entered Alt Item Editable 3 Alt Item No Edit 77 Fixed Price Item Item Ho Unit Quantity Unit Price Unit Price Oty 121 Refurbish Single Mailbox Some D Each f 5 000 00 6400 122 Refurbish Double Mailbox bon Eacn pooo0 O0 emm 123 Permanent Vehicle Classification System Boogse40 Esn fico Boo 500 Subtotal 13 476 973 18 Alternate Group Alternate Alternate A 124 PG 64 22 Asphalt Binder B20Eo006 fron 85 000 Eo 242500 125 Klass E Asphalt Concrete 201050 ben 8 057 000 Eo 4028500 Subtotal Alternate Group Alternate Alternate A 42 710 00 Alternate Group Alternate Alternate B 126 Fe 64 22 Asphalt Binder B20E0006 fron 17 000 BE 0 00 127 lass E Asphalt Concrete B20e10s0 fon B 282 000 BOE 0 00 Subtotal Alternate Group Alternate Alternate B Alternate Group Alternate Alternate A 128 PG 64 22 Asphalt Binder E2oEoo06 fron DEI Fa sam ds S DO Br oe e on Bs n 25 on in EE os os vem 48 m Some projects are designated as A plus B bidding and will require the Contractor to bid a number of calendar days in which to complete the project If a project is an A plus B project the field Daily Road User Costs will be displayed and the Contractor must bid on a Number of Calendar Days as well as the unit prices for the items in the project for their bid to be
113. retrieve your digital certificate please prin zt s page Username yourname email co Password 0000000000 Certificate Retrieval Proce Ov w When tF info n as been completed and the original copies of the notari sd d s ients downloaded in Step 2 below are received USER mst il review the information Once USERTrust has verified your information you will receive an email with instructions on how to install your certificate Step 2 Print and complete the Authentication Form Before a digital signature can be issued USERTrust must authenticate your identity To do so you must do the following sl Lei Done FOE 8 dap memet start 3 O Bl Inbox Microsoft Outlook D I SQL Server Enterprise M amp Digital Signature Approv e RA Online Microsoft Desktop 10 32 AM Enter the username and password you received from UserTrust when you filled out your application After clicking the Submit button you will be taken to the following page 4 21 2006 66 ET Creating Key Pairs Microsoft Internet Explorer provided by State of South akota File Edt View Favorites Tools Help Q O A De krns O 2 a L Address https wm usertrust comfinstallcert getcert int asp X Ee Links e Network ring privacy and integrity in cyberspace Nemon Please Read Thoroughly Before Continuing The Digital Certificate you are about to install will e
114. rinted by selecting the printer icon e on the tool bar or by choosing Project from the menu bar and then Print from the drop down menu Information on the forms must be added or updated through the menu items provided in EBS Update is not available from the View report function on the Bid Submission Check List and Forms Window If a report view does not include information or a report is missing from Bid Submission Check List and Forms Window select the appropriate EBS function from the menu bar enter or update the required information and then return to the Bid Submission Check List and Forms Window to view your bid reports Export Project to Text File Export Project to Text File Many Contractors make use of spreadsheets or packaged software packages to assist in bid preparation The Export Project to Text File feature exports a project items and bid information to an ASCII text format file which can be opened in a spreadsheet application worked with there and then the bid prices can be imported back into the Electronic Bid System see the Import Project from Text File section The export import option does work with Timberline Estimating software and HCSS am also currently working with Bid2Win also 4 21 2006 85 It is very important to note that the original columns of the data exported to text must not be moved i e they must remain in the same sequence and the file must be saved back to an ASCII text format in
115. ronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help HCA d Be 2 o 288 Y 18 xi Igel els sa ax Dap Fone commiemene oo 1 Build Commitment 3 Commitment Report Contractor Bailey Construction Project Item 4 NH 0016 39 41 Project Name Grad AC PCC Surf Concrete Repair DBE Name Anderson Fencing amp Seeding DBE Total 210 000 00 Bid Amount 113 519 779 68 Grand Total 210 000 00 Commitment 1 553 Project Goal 2 Check and Validate Commitment For each DBE that displays in the window only the DBE Total column can be changed e DBE Total specify the dollar amount of this DBE Contractor will be commited to for the contract The amount should not exceed the total bid amount The default is 0 00 To validate the data click on the Check and Validate Commitment button at the bottom of the window If an item is in error or is incomplete an appropriate error message will be issued If the commitment passes the validation check a successful Check Commitment message will display Reply OK to continue Check Commitment ES Checks and validation completed successfully Save the DBE Commitment data by selecting Project from the menu bar and then Save from the drop down menu or click on the Save icon J on the tool bar If you close the DBE Commitment Wind
116. ronically messages will be presented to you The messages will also be duplicated in an email from USERTrust and sent to the Email address from your Digital Certificate application It is your responsibility to notify USERTrust if you change your email address 4 21 2006 Who to Contact If you have any questions or problems please contact the following resources 1 Technical and Installation problems or questions with the EBS software Contact the SDDOT Operations Support Office at 605 773 3184 Email Address paul knofczynski state sd us or deni bailey state sd us 2 Questions about the DBE Directory DBE Commitment Good Faith Effort Documentation or Intend to Sublet Documentation Contact the SDDOT Operations Support Office at 605 773 3184 Website http www sddot com pe projdev bidlet asp 3 Digital Certificate problems or questions Contact the SDDOT Operations Support Office at 605 773 3184 Email Address paul knofczynski state sd us or deni bailey state sd us Contact USERTrust Inc 265 East 100 South Salt Lake City UT 84111 801 363 9748 Email Address support usertrust com 4 Electronic Bid Submission problems or access to the Bid Repository Contact USERTrust Inc 265 East 100 South Salt Lake City UT 84111 801 363 9748 Email Address supporto USERTrust com Website http sddot uservault com 5 All other problems or questions with the EBS software Contact the SDDOT Operations Suppor
117. sion was successful then it was not successful SDDOT will not have your bid at bid opening When the bid upload is completed successfully you will be notified of the bid receipt time The time must be prior to 10 00 A M You may review your bid history for the project to see the received time for each of your bids in the data repository Any bids in the bid repository that are time stamped after 10 00 A M will not be received by SDDOT at bid opening They will remain in the repository and archived with all project bids submitted All bids time stamped after 10 00 A M will be archived and kept as verification for late submission If for example a contractor submitted three bids on a project and these bids were received in the USERTrust bid repository Only the bid received closest to on or before 10 00 00 A M CST will opened and considered by SDDOT If awarded this is a legally binding bid and will be archived in the repository Bids received after 10 00 A M will be archived but never opened Withdrawing a Bid A contractor may want to withdraw a bid from the bid repository To withdraw a bid go to the UserTrust bid repository by clicking the icon or select Web menu option and then User Trust Vault menu choice T SDDOT Electronic Bid System Program Version 5 04 Bailey Construction Project DBE Profile Bid Bidders List Transmit Bid Web Window Help we A d Boe es erg Jg Sieh amp amp El 9 X ee 44
118. splayed Click on Cancel to discontinue the export otherwise use the Browse button to find the folder in which you would like to export the file Select the checkboxes of those items you would like to export click on Export to continue the export process default folder is c work 4 21 2006 88 ees 1 E2 Save to Diskette loj SI Project No P 0095 21 158 r Select Items to Export Project Items Contractor Profile Status of Work l Bidders List DBE Commitment Good Faith Effort Addendum Directory and Folder c work Enter Directory and Folder or Click Browse Browse Cancel You will receive the following message although the file name will change based on the project number Project Export Total File xj l1 The project export total file has been saved to c workiP 0095 213158_4652_20051011111352 txt This file can then be imported back into the Electronic Bid System see the Import Total Project File section on another machine Import Total Project File After the file for Total Project File has been exported on one machine the contractor may import the Total Project File to another machine The reason the contractor may want to do this is that one person may work on the different parts of a project on one machine while another works on the estimate for bid on another machine Instead of re entering the information so all the information is on one machine the contrac
119. ssurance Part B Race Neutral DBE Solicitation GEES Step 1 DBE Contact step 2 Reports Phone 04 21 2006 11 45 17 interested a Save Delete Add ase 8 BO Bula oe oe De on Bs Ou As eon e oc EELER You may also add comments appropriate for this contact The Contact No is generated each time you add a record to this window To Save the record click the Save Button on the bottom of the window Save DBE Contact G DBE Contacts have been saved The Add button will generate a new blank record to enter another contact Each record represents one contact so if you make more than one attempt to contact a DBE you will enter a record on this window for each attempt If DBE firms are not interested or not responding the Contact Log is the tool for documenting this situation To view the DBE Contact Log Report click on the Step 2 Reports tab See DBE Contact Log Report section for more information DBE Contact Log Report To view or create the DBE Contact Log Report click on the Step 2 Reports tab If information exists See DBE Contact Log for more information a report similar to the following will display 4 21 2006 56 is SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 11 NH 0079 52 34 Addendums 0 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help J E 5A Ho so eee Y jg ezcie Ep als Dap GEE
120. t f pone start El Ga Gj inbox Microsoft Outlook E SDDOT Electronic Bid sys amp SDDOT Microsoft Int SI Document Microsoft Desktop S gt 7 37 AM Bid 001481 004652 20051020 txt is the bid submitted that now want to withdraw Click the X beside the bid to withdraw You will get the following message T SDDOT Microsoft Internet Explorer provided by State of South Dakota m xj File Edit View Favorites Tools Help a QO sxx x 2 Cp JO search Se Favorites E EIER Bn Sue Sa e a completely uploaded Please be aware of your internet connection speed and allow sufficient time to upload E the bid files NOTE Bids will not show on this list after 7 days of bid letting Need To Renew Your Certificate or Need Additional Certificates for another computer gt gt Click here to renew or apply for additional certificates L Bids for State Of South Dakota Bid Filename amp j 001471 000009 20051017 t t YD Are you sure you want to delete this bid FATETI gt lt 3 001471_000079_20051017 txt x 3 191 ER E 001471_004652_20051018 txt iew history P amp j 001471_004666_20051018 txt 10 18 2005 9 30 AM CST UE X amp j 001471 004667 20051018 t t 10 18 2005 11 56 AM CST x amp j 001481 000009 20051017 t t 10 17 2005 1 45 PM CST x amp j 001481 004652 20051020 t t 10 20 2005 7 37 AM CST x j 001481 004666 20051018 txt 10 18 2005 9 28 AM CST bed amp j 001481 00466
121. t Office at 605 773 3184 Email Address bradley remmich state sd us or deni bailey state sd us Website http www sddot com pe projdev bidlet asp 4 21 2006 Installation Of SDDOT Electronic Bidding System Version 6 00 DO NOT DELETE ANY FILES Download and Install version 6 00 The SDDOT Electronic Bid System Bidding Program EBS software can be downloaded from the SDDOT Construction Website and installed on your system s hard drive 1 Create folder to contain downloaded application files ie C SDEBS 2 Copy the files ebs setup withoutdata exe sddot_withoutdata sql and setup withoutdata bat from http www state sd us applications HC65C2C EBS DOTSDEBS EBSVer6Install to folder created on C drive To copy files place cursor over file Right Click and choose Save Target as Save into the folder created in step 1 EIS ate sd a atio b BS DOTSDEB D ioj x Elle Fie Edt View Favorites Tools Help ev D Oa Q i 8 5 sme erem A EB A Address fa http www state sd us applications HC65C2C EBS DOTSDEBS EBSVer Install z Go Links ex www state sd us applications HC65C2C EBS DOTSDEBS EBSVer6Install To Parent Directory Wednesday December 21 3 13 PM 18179070 ebs setup withoutdata exe Thursday March 02 2 40 PM 305327 InstallationofSDDOTEBSApplicationver600 pdf Tuesday June 07 9 06 AM 326 sddot withoutdata sql Monday December 19 3 01 PM 380 setup withoutdata b
122. t Plankington 3258 02 276 P 0046 00 289 018 251 Various Locations in the Mitchell Region 034 253 045 253 047 251 050 251 050 253 224 253 281 251 IM 90 8 00 353 NH 0037 00 84 P 0018 00 332 NH 0079 52 34 071 492 SD79 fm Buffalo Gap to Fairburn Road on Existing Lanes 083 392 US83 from the Nebraska State line to just north of the Todd County v sen 8 BO Btu Ge Ge oc mes on Buf oo s on i s ce coo Y unl tem 849 o gt nione To select a project either click on the desired project or use the arrow keys to move the selection bar from project to project and press the enter key to select the project After a project has been selected the project will be opened and the Project Item Bid Detail Window is displayed see Prepare Bid for additional information Prepare Bid After Load New Project or Open Project action is completed the Project Item Bid Detail Window is automatically displayed If this window has been closed it can be opened by choosing Project from the menu bar and then Project Item Bid Detail from the drop down menu or clicking on the Project Item Bid Detail icon on the tool bar 4 21 2006 27 8 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 1 BRF 6438 01 Addendums 0 BEN 5 x Project DBE Profile Bid Bidders List Transmit Bid Web Window Help j t cA t HU ea c EB Y x als elgsena x ma t LEB Project Item Bid Deta R Project tio BRF E3
123. t is required i e when the Project DBE Goal in the Project Item Bid Detail Window contains a non zero percentage A DBE Commitment is not required if a DBE goal is NONE e the Project DBE Goal in the Project Item Detail Window contains NONE If a project s DBE goal is Not Specified a DBE Commitment must still be created if a DBE sub contractor is expected to perform or supply a portion of the project items See Part B Race Neutral DBE Participation The following is an example of a project that has a DBE Goal assigned 4 21 2006 38 8 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 P 8 sl Project DBE Profile Bid Bidders List Transmit Bid Web Window Help HCA mra cm zEE IY IS ee ici ax De t ll Project Ho Im 0016 39 41 P 0385 05 95 Area Kuster Area Bid Date 03 29 2006 Location Leg from Hill City to the Keystone Wye amp US385 acrossthePactolaDam Improve fraa AC amp PCC Surf amp Concrete Repair County Pennington ProetDBEGoa 25 Total Bid For Items 113 519 778 68 Unit Price Entered No Unit Price Entered Alt Item Editable Alt Item Ho Edit I Fixed Price Item Item Ho Unit Quantity Unit Price Unit Price Oty I Mobilization Es kom EE IUE Es 000 f 00 1 00 raining Program fosessoo Hour 00 000 fi 00 600 00
124. t will be listed in the drop down for selection when preparing Good Faith Effort Documentation or Intend to Sublet Documentation To create a Non DBE Company or to update an existing Non DBE Company the appropriate project must be open choose Project from the menu bar and Open Project from the drop down menu or click on the Open Project icon Ki on the tool bar Make sure the project that is open is associated with the correct Contractor Profile The Contractor Profile name and the project number are both displayed in the EBS Window s title bar After the desired project is open navigate to Part A Good Faith Effort Documentation Window from either the Menu Items DBE Part A Race Conscious and Good Faith Effort Documentation or by the Good Faith Effort Documentation icon es on your Toolbar Before adding a new company go to Step 4 Assign items tab to see if they are on the contractor list If they are not on the list add them under Step 3 New Subcontractors tab Select the tab labeled Step 3 New Subcontractors By clicking the Add Button on the bottom of the window the fields become available for data entry Once you have entered the name and address information click the Save Button on the bottom of the window to add the Non DBE Company to your contractor drop down list for the project The name may then be used in creating the Quote Comparison Report as part of the Race Neutral Document
125. te to either Part A Good Faith Effort Documentation Window from either the Menu Items DBE Part A Race Conscious and Good Faith Effort Documentation or by the Good Faith Effort Documentation icon S on your Toolbar It is important that you are using the latest available DBE Directory when creating or updating a DBE Commitment and submitting your bid See the Download the Certified DBE Contractors section for more information As the window opens an informational message similar to the following will display to remind you of the effective date of the last DBE Directory that you downloaded from the SDDOT website After replying OK to the warning message the Window will be available to create or to continue to build the DBE Contact Log is SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 4 NH 0016 39 41 Addendums 2 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help JR CA Bn c see t JE alg Go cm ax pe pl B Bid Assurance Part A Good Faith Effort or Part B Intend to Sublet la xi Step 1 tem Groups Step 2 DBE Contact step 3 New Subcontractors Step 4 Assign Items Step 5 Quotes Step 6 Reports Contact Method Comments ACT Electronics Inc ax 04 21 2006 11 40 42 Quote Recv d Select the tab labeled Step 2 DBE Contact Select a DBE sub contractor that you are soliciting to perform some of the contract
126. the subcontractors suppliers and service providers who submitted a bid to the prime bidder from the Subcontractor list by clicking in the select box to the right side of their name Upper Right Column After selecting the subcontractor select the applicable items from the Project Item Descriptions by clicking in the box to the right of the item Bottom Section Compiles the Bidders List for the selected contractor subcontractors and applicable items To Print the bidders list from the bidders list window click T Icon on the toolbar You can also print view edit the bidders list from the Bid Submission and Check List window Select Transmit Bid from the menu or the transmit bid Ld icon from the toolbar 4 21 2006 62 Add Subcontractor If a subcontractor s name does not appear in the Bidders List Good Faith or Intend to Sublet windows for selection use Add Subcontractor 18 SDDOT Electronic Bid System Program Version 6 03 Bailey Construction Item 11 NH 0079 52 34 Addendums 0 New subcontractors name will be available for selection in the Bidders List and Good Faith windows 4 21 2006 63 R SDDOT Electronic Bid Systeree Program Version 5 04 Bailey Construction P 0095 21 158 ERE lai xl Project COE Frolike Bd EeSdeslut Transat EN Web Window Help KDA Boe 9 mc zum amp D ee eg a x malk Subceniraciors SD BLASTING COMPANY CON SYSTEMS NC Baking
127. tlook L CAMy Developm R EBS Contractor SB MSN Messenger iz Sybase Po lj untitled Paint dias Gy 7 28PM You may then change your unit prices for those items that have changed 4 21 2006 94 Project Addendum Initial of Project Addendum Once an addendum file is loaded the contractor will need to initial the receipt of the addendum This will be transmitted with the bid as proof of receipt of addendum On the Project menu select Project Addendums Hi SDDOT Electronic Bid System Program Version 5 04 Bailey Construction 1471 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Load New Project Load Project Items for Addendum Open Project Addendums a o zm Export Project to Text File Ponisi 20051 ae eee Area Bid Date 05 31 2005 Project Item Bid Detail Em ProjectDBEGoal 75 lin the number of days 110 maximum for this project 600 day flan De Entered Alt Item Editable ll Att Item Ho Edit J Fixed Price Item E dd ae Total Bid For Items 31 843 084 00 Unit Quantity Unit Price Unit Price Oty Close Exit mem Is poo EHEEEN 89 279 42 DunclassiiedExcaveion Digodis _ 2 ini bad 653 000 FR 3 265 00 Fater tor Granular Material 00 3 2086200 Mea 168000 fass 223844 BaseCouse Savaged 00000 4 Bemeeeg Fan 3238000 78 229
128. tor may choose to import the different parts After completion of the export Total Project File the file may be imported into the EBS software on another machine Both machines will need to have the project file After moving the exported Total Project file to a folder or disk that may be shared by both machines on the machine to import the file into the user may import the parts of the project To import data choose Project on the menu bar and then mport Total Project File from the drop down Menu 4 21 2006 89 8 SDDOT Electronic Bid System Program Version 5 04 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help Load Project Items for Addendum Export Project to Text File Import Project from Text File Export Project Items to Excel Project Item Bid Detail start E Be E inbox Microso J E EBS Contractor CO NAHceSqModule Aij Hcescontractor tt SDDOT Electro 27 untitled Paint Desktop WE 11 18 AM The Import From dialog box similar to the following will be displayed Select the source of the data and click Open to continue the import process otherwise click Cancel to discontinue the import Select Project File to Load 3 xj Look in work D amp et ES E l EI 001471 000079 20051006 txt EI proj encrypt Exk EI BRO 6666 00 4652 20051011110906 txt EI cmpwrk Ext EI P UO m 20051006 Ext P 0095 21 158 4652 20051011111352 Ext EI
129. truction E 81 x Project DBE Profile Bid BiddersList Transmit Bid Web Window Help select Work Type retoro RTE Look in S version6 02 z eE E DBEDirectory txt 3 from NE state line to just north of Todd county line 6 from Hill City to the Keystone Wye amp US385 across the ola Dam B1from Lane to Plankington amp SD258 throught Plankington Filename Kate Files of type Test Files Tx z Cancel 034 253 045 253 047 251 050 251 ous Locations in the Mitchell Region 050 253 224 253 281 251 IM 90 8 00 353 NH 0037 00 84 P 0018 00 332 03 29 2006 11 1971 NH 0079 62 34 071 492 SD79 fm Buffalo Gap to Fairburn Road on Existing Lanes 03 29 2006 12 2000 083 392 US83 from the Nebraska State line to just north of the Todd County line 03 16 2006 1965 P0044 00 261 P SD44 from SD49 to SD47 and US183 from US18 to the White River 0183 00 39 Bridge ini start sne FS mo se Bic B unt Coca Cons Coca es Oca f so eis unti desktop gt 5 mm 5 After highlighting the worktypes txt file click Open The Work Types file will load into the software You will receive a message when the load is complete Load Work Types xi 3 Successfully loaded the Work Types New Version Date 09 21 2005 Create a DBE Commitment PART A RACE CONSCIOUS DBE Commitment If a project has a Disadvantaged Business Enterprise DBE Goal assigned a DBE Commitmen
130. ust bid vault Viewing Submitted Bids You may review your bidding history on a project any time prior to bid opening and for 7 days after bid opening The history list will not show you bid amounts or any bid details You will see the project number and the date and time of each bid received All project bids are archived 7 days after bid opening 4 21 2006 83 To view your bid history open Internet Explorer and enter the following URL hitp sddot uservault com EIS 2 sono osoft Internet Explorer provided by State of South Dakota Josi d s De Edt Wel Fie Edt view Favorites Tools Help Ay 5 EE D dH UT TEES ON Oz O ig GB Osee kres Ci iz E3 LJ 44 Normal Web E Address https www uservault com customers sddot Authenticated index asp e Be Links ze Final Showing Mar Welcome to the USERTrust USERVault Hosting SDDOT Electronic Bid Submission Your Digital Certificate Will Expire On Tuesday September 12 2006 NOTE Electronic bid submissions will be officially time stamped when they have been successfully and completely uploaded Please be aware of your internet connection speed and allow sufficient time to upload the bid files NOTE Bids will not show on this list after 7 days of bid letting Need To Renew Your Certificate or Need Additional Certificates for another computer gt gt Click here to renew or apply for additional certificates L Bids for State Of South Dak
131. ve the same message with Item Added A deleted item will give the message Item Deleted An example of the items after loading the file is Hi SDDOT Electronic Bid System Program Version 5 04 B P 0095 21 158 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help BBGA Rp soen amp ag esa a x De 8 Project Item Bid Detail Project Ho P 0095 21 158 Area I Bid Date 08 31 2005 Location Rapid City Region Improve asphatt Concrete Surfacing County Lawrence Project DBE Goal 7 Please fill in the number of days 110 maximum for this project 500 day UnitPrice Entered No Unit Price Entered E Alt Item Editable fa Alt Item Ho Edit X Fixed Price Item Bid is incomplete please review Bid Status Report Total Bid For Items 0 00 Item Ho Unit Quantity Unit Price Unit Price Oty man U Gr boseomg Els foo 18927942 InclassifiedExcavetion Digous 2 20100 kuva 653000 EE 3 265 00 Fater tor Granular Material 3 kamen Moa 63000 i333 Aug BaseCouse Savaged lt 7 Rt 4 Bemesg Fon 3238000 723 2290174 Foia miling Asphat Concrete 5 32E0010 Bava bois4ooopss 122 067 00 3361300 Da soo i400 347200 Pavement Marking Pairt Yelow 0 1 Fees Da beooo fi400 952000 s B34EDD10 How 640000 RE 6 225 40 FE oso bar ben og BEE 9 334 50 BHraficConrd SS 10 pasooo Let b ero Boo 341100 start AS B 3 Inbox Ou
132. w Help ERCA Be so eee tk amp Sik l ols 2al al x male in Bid Assurance Part A Good Faith Effort or Part B Intend to Sublet p 1 Item Groups i p 3 New ractors Step 4 Assign p B Repo Step 1 Item Gr 2 DBE Contact Step 3 New Subcontractors Step 4 Assign items Step 5 Quotes Step 6 Reports item Item Description Partial Complete Group ID Building Demolition 5 Remove Concrete Curb and Gutte 5 000 00 Complete 5 Remove Beam Guardrail 1 000 00 Complete Remove 3 Cable Guardrail Ancho 2 000 00 Complete When you have completed entering the quotes click the Save button on the bottom of the window You should see a message box like the one below indicating that your data has been saved Save uotes Once this step is complete the Quote Comparison Report is available to review and print The quote information will automatically be included in your bid packet 4 21 2006 DBE Contact Log Report To view or create the DBE Contact Log Report click on the Step 6 Reports tab If information exists See DBE Contact Log for more information a report similar to the following will display is SDDOT Electronic Bid System Program Version 5 04 Bailey Construction P 0095 21 158 Project DBE Profile Bid Bidders List Transmit Bid Web Window Help unea B c 288 g ag eg a x mal t R part A Good Faith Effort Documentation Step 1 Item Grou
133. xpiration Date This date will be for the contractors use as a reminder of when to renew their annual bid bond This field is not required and is not submitted with the bid Save the data by selecting Save from the Project menu drop down list or by clicking on the Save icon wl Delete a Profile To delete a Contractor Profile click on the menu item Profile select the profile to be deleted and then select Delete from the Project menu drop down list or click on the Delete icon Status of Work The Status of Work Under Contract information is required to be reported by bidding contractors The Status of Work Under Contract information can be updated at any time in the Contractor Information Window This information will be sent along with the bid to SDDOT Project Development office The contractor will need to update this information as work under contract by the contractor changes on the tool bar on the tool bar To add Status of Work Under Contract information click on the menu item Profile and then select Add Profile Status of Work from the drop down list To edit Status of Work Under Contract information click on the menu item Profile and then select Edit Profile Status of Work from the drop down list To add edit or delete detail work entries on the Status of Work Under Contract Window click on the Status of Work Under Contract tab To add an entry click on the nsert Row button Enter the required information a
134. xpire in 1 year on Tuesday September 12 2006 We will send a courtesy email reminder approximately 30 45 days prior to expiration but it is your obligation to keep track and renew your certificate before it expires Anytime you wish to test your Digital Certificate or check the expiration date log into the http sddot uservault com If you can log into the site your digital certificate is working If you reinstall your operating system or get a new computer you will be required to apply for a new certificate 1Do Not Wish to Continue Understand and Wish To Continue art S D 3 Bl inbox microsoft ou Bi ot Server Enterpris BA Digtal Signature App Creating Key Pairs BP Documenti Microso Desktop es 10 32 AM Read the information and then click the understand and wish to continue button EE Select a location to install cert Microsoft Internet Explorer provided by State of South Dakota File Edt View Favorites Tools Help d E Q O 2 A sro verme O B a a L Address https www usertrust com installcert getcert int step2 asp X Ee Links e Network xcuririg privacy and integrity ir aie Please select a location to install your certificate If 2 you are unsure choose browser Support Web Browser Smart Card Ikey 2000 2032 C EI Astar S EI O Eel tnbox Microsoft ou ir SQL Server Enterpris 54 Digt

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