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NaviPlan Select User Manual: Introduction

1. Smith Robert amp Louise 1902 Jul 18 2012 9 25 5 dela Cruz Diana amp Lee 18 Jul 17 2012 12 51 O Client Robs amp Robse 1896 Jul 17 2012 10 03 Recently Modified _ Indude Granted Clients Search Revert to Defaults Figure 37 Client Management section Client List category Clients page Opening an existing client file To open an existing client file follow these steps 60 61 1 Under Search you can search for other client files to which you have access From the Search By list select Last Name or Client ID e If you selected Client ID enter the client s ID number and then click Search to continue The clients appear in the client list If you selected Last Name enter the client s last name You can also use wildcards in searches for example S to search for client files that start with S Note The Search feature is case sensitive Online only To search for client files created by another user select Other User and then enter the user name Online only To include clients belonging to other users or user groups for which you have access select the Include Granted Clients check box To search only the last 10 modified client files select the Recently Modified check box Offline only To include clients that are checked in and clients that are stored locally select Include Centr
2. Clicking the Add Family To enter additional information Member button adds a about the family member click new data entry row the applicable Details button Client amp Plan Creation ee eee __ Jan 120057 Son ja Both oy x Son Both vo BR x l To enter additional information Clicking the Add Family about the family members click Member button adds a the applicable Details button new data entry row Figure 29 Client amp Plan Creation dialog box Family Members stage 4 Enter the required information and then click Next The Client amp Plan Creation dialog box opens to the Beneficiaries stage Advisor Information stage 49 Client amp Plan Creation NaviPlan Select creates a beneficiary named Other that is niether an heir nor a charity but accounts for the annual gift tax exclusion You cannot delete or edit the Other beneficiary Enter additional benefidaries who are not family members Family members entered in the Family Members tage are automatically available for beneficiary selection for insurance and estate planning and should not be entered again Figure 30 Client amp Plan Creation dialog box Beneficiaries stage 5 Enter the required information and then click Next The Client amp Plan Creation dialog box opens to the Advisor Information stage 50 Client amp Plan Creation Cover a Lx Add
3. OK Cancel User Preferences Plan Settings General Milestones Current Portfolio Setting Cash Flow Education Insurance The following settings will be used as defaults when creating new plans Retirement Age Retirement Age for Client Retirement Age for Co client Life Expectancy Life Expectancy for Client Life Expectancy for Co dient 90 Figure 10 User Preferences Plan Settings dialog box Milestones tab 3 Enter the expected retirement age and estimated life expectancy for your clients and co clients Entering Social Security assumptions To enter Social Security assumptions for NaviPlan Premium follow these steps 1 Go to the User Preferences menu and then select Plan Settings The User Preferences Plan Settings dialog box opens 2 Go to the Social Security tab 25 General Milestones Social Security Current Portfolio Setting Cash Flow Education Insurance The following settings are only applicable in certain plan levels Review the client plan to ensure appropriate percentages are used Retirement Benefit 2 of Calculated Benefit Based on Current Earnings 100 00 Benefits Indexed Infl Addl Total w 4 0 00 3 00 Survivor Benefit Benefits to spouse and eligible dependents 5 of Calculated Benefit Based on Current Earnings 100 00 Benefits to spouse at Retirement 2 of Calculated Benefit Based on Current Earnings 100 00 Infl Addl Total w 0 00 2
4. E Retirement W Julia s college WE Matthew s college a Goal Amount Recommended Your Recommended Your Goal Description Plan Plan Review Yo 0 72 ae ees Goal Coverage SS z 0 yr 0 On track 5 000 yr 72 On track 5 000 yr 70 70 0 On track Values have been updated besed on celculstions or other information generated or obtained in the plan Original values you provided may have changed due to those updates The in the above graph represents the Gea Coverage percentage from the recommendations in Your Recommended Plan Figure 56 Results section Summary category Summary page 5 88 Go to the Results section Progress Report category Progress Report page Progress Report 4 Back Next gt gt Instructions Reports ReportName Template Action Generate Figure 57 Results section Progress Report category Progress Report page If applicable select a template to use for the progress report Click the Select Document Sections button for the client report 89 10 11 12 Instructions Introduction Goal Coverage w Net Worth Cash Flow Asset Allocation w Condusion v Appendix Tax Considerations Important Terminology Disclaimer Asset Allocation Rate Approval Delivery Acknowledgement Save as Template SelectAll Select None Generate Report Figure 58 Select Document Sections dialog box Select all sections you want included in the progre
5. Reassign Data Scrub Notes X Delete ID Search by any or all of the Status Client Name Modified Date 7 cpi criteria below Search By Last Name Dixon Jim amp Maria Jul 7 2011 15 55 Harris Jack amp Diane Jul 7 2011 15 27 Lee David amp Susan Jul 7 2011 14 51 a Smith Jim amp Diane Jul 6 2011 15 07 Current User Other User v Recently Modified Indude Granted Clients Indude Central Clients Search Revert to Defaults Figure 38 Client Management section Client List category Clients page showing checked out client file Undoing a check out without making changes To undo a check out without making changes follow these steps 65 1 In NaviPlan Premium Offline go to the Client Management section Client List category Clients page A list of your clients appears under Existing Clients 2 Select the required client file click next to the Check Out button and then select Release NaviPlan Premium Offline returns the client file to the database unsaved The list updates to show the client file as Central Hl The client file becomes available for others to edit Clients Import Client Instructions G Create New Client Blank Fact Finder A Ibbotson Rate Disdosure Additional Features Multiple 4 a Gar Open CheckIn 7 Grant Revoke Reassign Data Scrub Notes 7 Delete H Status Checkin Name ID Mo
6. Updates Using NaviPlan s Check for Updates feature you can update to the current release within the same version for example to update from v12 1 to v12 2 If the update is a major change that is it involves a change in the version number such as an upgrade from v12 0 to v14 0 the upgrade may not be available through Check for Updates You will have to install the new version To check for updates follow these steps 1 Click the Save button at the top of the window to save your work 2 Click beside the Help button and then select Updates The Updates dialog box opens 3 Click the Check for Updates button NaviPlan checks for current updates available online After a few seconds the NaviPlan Update dialog box opens 4 Follow the instructions in the dialog box If updates are available NaviPlan shuts down installs the updates and then restarts The About dialog box Clicking 7 beside the Help button and then selecting About opens the About dialog box Using the tabs in this dialog box you can determine what version of NaviPlan Premium you are using and which options are installed Chapter 2 Overview of NaviPlan Premium This chapter provides a general overview of NaviPlan Premium Online Offline In this chapter About NaviPlan Premium T Easy to use levels Recommended steps 12 About NaviPlan Premium NaviPlan Premium is a goals based financial planning tool You define your clients goals and Na
7. relevant financial documents These include the following e Tax returns and assessments for the client and co client for the past two years e Social Security Statements e Pension statements and booklets from the client s and co client s employers e Benefits statements from the client s and co client s employers e Pension statements investment plans and benefits plans from former employers e Pay stubs for the last two pay periods e Life disability and long term carecritical illness insurance policies e Most recent investment statements from banks trust companies brokers and investment companies e Budget of personal and living expenses e Most recent mortgage and loan statements e Most recent will and power of attorney documents e Marital agreement s e Severance pay documents e Any other relevant documents Using the Blank Fact Finder 46 You can use a Blank Fact Finder to collect your clients financial information The Blank Fact Finder lists the information you need to collect and provides space to record that information Once collected the information can be entered into NaviPlan Premium Note A Blank Fact Finder for Level 2 Plans is available in NaviPlan Premium Fact Finders for Financial Assessments Asset Allocation Assessments and Level 1 Plans are available at http support eisi com naviplan To print a Blank Fact Finder for a Level 2 Plan follow these steps
8. 1 Go to the Client Management section Client List category Clients page and then click the Blank Fact Finder button above the list of client files A Fact Finder opens as a PDF file or as an RIF file if you are able to change your settings accordingly 2 Click the Print button or go to the File menu and then select Print Note The Blank Holdco Fact Finder is also available to enter information about any holding companies your clients may own Creating a client file 47 Clients personal and financial information including their calculators assessments and plans are stored in client files Once you have entered your clients personal information into a client file it is available in all assessments and plans you create for the clients There are two ways to create a client file e Enter client information manually in NaviPlan Premium e Import client information into a client file for more information see Importing client information on page 94 To create a new client file without imported information follow these steps 1 Go to the Client Management section Client List category Clients page 2 Click the Create New Client button The Client amp Plan Creation dialog box opens to the Client Information stage Enter the required information sree nmerseneeninerstins If the client file is for a couple select Joint Analysis and then Fields markod with an enter the client inform
9. NaviPlan Introduction USER MANUAL USA Version 12 2 Contents Chapter 1 Using this manual NaviPlan Premium user manual series Conventions NaviPlan Premium resources Phone support Updates The About dialog box Chapter 2 Overview of NaviPlan Premium About NaviPlan Premium Easy to use levels Financial Assessment Asset Allocation Assessment Level 1 Plan Level 2 Plan Recommended steps Chapter 3 Setting user preferences Entering advisor details Setting system preferences Changing passwords Creating external profiles Setting import and data storage locations Deleting report templates Choosing report formats Setting plan preferences Entering general preferences Entering client milestones Entering Social Security assumptions Setting portfolio balancing preferences Entering retirement cash flow assumptions Entering education assumptions Entering insurance assumptions Setting asset allocation defaults with user defined asset allocation Setting default asset classes DRO oak n P COC oou N 12 15 15 17 17 18 20 21 22 23 23 25 25 26 27 28 29 30 31 Setting default correlation values Setting default investor profiles Setting default portfolios Setting security preferences Authorizing NaviPlan Premium Transferring your authorization between computers Removing your authorization Viewing the status of your authorization Chapter 4 Managing client files About client files engageme
10. Note The steps to configure your USB drive may vary depending on your operating system To configure your USB drive follow these steps 1 Connect the USB drive to your computer s USB port 2 On your computer go to Start Control Panel Administrative Tools Computer Management The Computer Management dialog box opens gS Computer Management File Action View Help es 72M EMax ecas Computer Management Volume Layout Type File System Status a System Tools C Simple Basic NTFS Healthy Boot Page File Crash Dump P ma b Task Scheduler Data E Simple Basic NTFS Healthy Primary Partition E Event Viewer KINGSTON D Simple Basic FAT Healthy Active Primary Partition amp Shared Folders amp System Reserved Simple Basic NTFS Healthy System Active Primary Partitic Local Users and Gri Performance ah Device Manager 4 amp Storage t Disk Management Services and Applicat 4 Disk 0 Basic System I C Data E 149 05 GB 100 MB t 79 90 GB NTFS 69 05 GB NTFS B Online Healthy Healthy Boot Page File Healthy Primary Partitioi Disk 1 Removable KINGSTON D 244 MB 244 MB FAT Online Healthy Active Primary Par E Unallocated W Primary partition Figure 22 Computer Management dialog box 3 On the left side of the dialog box under Storage double click Disk Management 38 Right click the
11. Report Setup Instructions User Credentials User name TARHEEL Integration Details Data Source Albridge Solutions Profile User Partner UserID DEMOADY FI ID Authorization Partner Login albridge 1 Partner Password eeeteseeee8 Figure 4 User Preferences System Settings dialog box External Profiles tab Note The File Locations tab only appears in offline in connected or disconnected mode From the Data Source list select the source from which you will import information When you import client or account information NaviPlan assumes that the information will be coming from the data source last selected on this page If you are importing from Albridge Solutions you must enter your identification information by completing the following steps Important You will only be able to establish an Albridge Solutions External Profile if your broker dealer has signed up for Web services with Albridge Solutions To find out if your broker dealer has signed up for Web services contact your broker dealer a Under User enter your Partner User ID which is normally your Social Security number If you work for a bank and you are managing the investments on behalf of the bank enter the bank s tax ID number in the Partner User ID field If you do not have the tax ID number contact your company Albridge Solutions and Advicent Solutions will not provide this information b Leave the
12. f Clicking the Open button Jun 8 2011 Retirement opens the selected plan assessment or calculator Edit View Delete Created 2011 07 08 14 37 58 View Duplicate Project Promote Update Plan History Workflow Notes X Delete fila Year ID Modified Date Status f Click New to f Clicking the Mew button opens create a new the selected plan or assessment plan assessment in view mode All data is locked or calculator preventing any modifications Figure 47 Plan Management section Plan List category Plans page 3 Select either a calculator assessment or a plan type Under Information NaviPlan Premium provides details about the selection 16 Managing existing calculators assessments and plans On the Plan Management section Plan List category Plans page you can duplicate existing calculators assessments and plans project plans and assessments created in previous years to the current year and promote assessments and plans to higher levels Instructions Create New Engagement 2010 Training Retirement Edit View X Delete Created 2012 02 14 15 11 38 Plans New Open View Duplicate Project Promote History Workflow Notes X Delete Financial Assessment F n Year Type ID Modified Date Status 12 Financial Assessment local 2 3 Mar 22 2012 13 57 Draft Instructions Create New Engagement Training Engagement Retirement Edit View X
13. Enter the path of the image file you want to use as a logo as well as the path of the directory where you want to store dient data files File Locations Logo l Data C Program Files Zywave Data Figure 6 User Preferences System Settings dialog box File Locations tab 3 In the Import field enter the path to the folder where you will import files 4 In the Logo field enter the location of the logo file 5 In the Data field enter the path to the folder where you store your client data files Note Because NaviPlan automatically stores client files in a default location it is important to verify the location of your client files before making changes to the Data field Deleting report templates When generating client reports you can select the topics or sections you want included in the reports and then save these selections as templates To delete a report template that is no longer needed follow these steps 1 Go to the User Preferences menu and then select System Settings The User Preferences System Settings dialog box 21 opens 2 Go to the Templates tab User Preferences System Settings External Profiles File Locationa Templates eport Setup Templates Template FinancialNeedsAssessment AssetAllocation User Preferences System Settings Change Password Templates Re Template FinancialNMeedsAssessment Template AssetAllocation Figure 7 User Preferences Syst
14. See About client files engagements and plans on page 45 for more information Note If you are using NaviPlan Premium in Connected mode you must have authorization to delete client files Checked out client files must be checked in before you can delete them To delete a client file follow these steps 1 From the Existing Clients list select the option button for the client file you want to delete and then click Delete You are prompted to confirm the deletion of the client 2 Click OK to delete the client 3 If the client file you selected does not contain any assessments or plans the file is deleted Note You cannot delete assessments or plans that are in Proposed or Approved status Checking client files in and out of a central database in NaviPlan Premium Offline 63 NaviPlan Premium Online and NaviPlan Premium Offline look almost identical They perform almost all the same tasks and operate using almost all the same methods However the way you access your clients data is slightly different NaviPlan Premium Online allows you to access your clients data from the central database on an intranet or Internet site The central database allows you to share client files and to review and approve assessments or plans For more information on reviewing and approving assessments and plans see Submitting an assessment or a plan for review on page 82 and Reviewing an assessment or a plan on page 84 N
15. password in the Ol Password field Enter your new password in the the Mew Password field and then re enter your new password in the Confirm New Password field If you have entered your password correctly you ll be able to submit it by clicking the Change Password button If you decide not to change your password simply go to another tab or close the dialog box without clicking the Change Password button Try to include the following in order to make your password stronger Your new password should meet the following conditions e Atleast 8 characters At least 2 uppercase letters At least 3 lowercase letters At least 2 numbers At least 1 symbol Old Password New Password Confirm New Password 0 Password Strength Change Password OK Cancel Change Password JFile Locations Templates Report Setup To change your password enter your old current password in the Ole Password field Enter your new password in the the New Fassword field and then re enter your new password in the Confinn New Password field If you have entered your password correctly you ll be able to submit it by dicking the Change Password button If you decide not to change your password simply go to another tab or dose the dialog box without clicking the Password button Try to indude the following in order to make your password stronger Your new password should meet the following conditions Atleast 8 characters At least 2 uppercase letters At
16. updates to show the client file as Central Note If you will be working in Disconnected mode and want read only or view access to a client file you must first start NaviPlan in Connected mode and then change the status of the client file to read only Granting and revoking access to your client files In NaviPlan Premium Online and NaviPlan Premium Offline in Connected mode depending on your permissions you can grant and revoke access to your client files You automatically have access to the client files you create and only people with administrative rights can access your client files without your permission You can grant someone else access to your client files and you can also cancel that permission To grant or revoke access to your client files follow these steps 1 Go to the Client Management section Client List category Clients page A list of your clients appears under Existing Clients Clients Instructions G Create New Client Blank Fact Finder Additional Features Blank Holdco Fact Finder Multiple 3 Existing Clients Open Check Out DataScrub Notes X Delete Status Client Na Modified Date Expires In acc Cah J 390417 ALIN WJA 1465 Feb 1 2012 14 30 N A El Martin Robert YIvIE a 7 s a 4 Martin English Robert amp Jacal Feb 18 2010 9 22 N A i Sarah 3 Ba Martin Francais Robert amp koca Feb 18 2010 11 50 N A 7
17. 32 Plans O New G amp Open View Duplicate Project Promote Update Plan History Workflow Notes X Delete ype yz Description Plan Year T Modified Date Status e Retirement plan 2011 Level 2 local 7 2 Jul 11 2011 11 07 Approved Retirement plan Reports Current Plan Modules 5 men sset Allocation y Estate Planning Figure 55 Plan Management section Plan List category Plans page showing approved plan 2 Select the approved plan and then click the Update Plan button A copy of the approved plan appears in Update Draft status 3 Open the newly created plan and then update it with the clients most recent data Note Navigation may be slightly different in update plans For Seams Instructions Summary information about these differences search for Update Plans in the application Help To view a summary of the clients progress go to the Results section Summary category Summary page NaviPlan Premium displays a summary listing the clients goals and whether the clients are on track to meet each goal The Overal Goal Coverage graph ilustrates how successful the strategies included in an individual goal scenario are at achieving each goal as of Your Review It indicates your increased or decreased ability to cover your goals when compared to the resulting calculations in Your Recommended Plan 100 one ao TA an 5 I H ar H 10 Ui
18. Advisor MoveUp Move Down The Advisor Information entered in the User Preferences Advisor Details dialog box automatically appears in the Advisor Information stage Clicking the Add Advisor button adds a new data enry row Client amp Plan Creation Lee Accountant Add Advisor MoveUp Move Down The Advisor Informaton entered in the Users Preferences Advisor Details Advisor button adds a dialog box automatically appears in the new data entry row Advisor Information stage Figure 31 Client amp Plan Creation dialog box Advisor Information stage 6 Enter the required information and then click Next The Client amp Plan Creation dialog box opens to the Plan Selection stage 51 NaviPlan Select provides details about the selection Client Information Instructions Family Members Preeren Beneficiaries Calculator v Levelli Advisor Information D inti _ Assess the clients current financial situation by entering more detailed data as required Analyze goal success and create side by side comparisons on the Scenarios pages P income Tax Method and indude alternative solutions in cient reports J Can be promoted to any one of the following levels Level 2 paueupneremieme Under Jnformaton NaviPlan Select provides details about the selection Client Information aS b Instructions Fami
19. Delete Created 2011 07 08 14 37 58 Plans O New G Open View Yodate Plan History Workflow Notes X Delete Descri ID Modified Date Asset A Asset Allocation local 3 2 Jul 11 2011 8 41 Financial Assessmen Financial Assessment Jul 8 2011 14 37 Level 1 plan Level 1 Jul 11 2011 8 42 Level 2 plan Level 2 Jul 11 2011 8 42 Figure 48 Plan Management section Plan List category Plans page showing the Duplicate Project and Promote buttons Duplicating a calculator an assessment or a plan T7 After you have created a calculator an assessment or a plan for your clients you can duplicate it as many times as you like You can enter as many financial strategies and financial goals as needed You can place the duplicated calculator assessment or plan in the same engagement as the original place it in a different engagement or place it in a new engagement The Duplicate feature is also helpful for moving calculators assessments and plans to other engagements For example if you need to delete an engagement but you want to keep one plan from this engagement duplicate the plan into another engagement delete all the calculators assessments and plans in the engagement you are deleting and then delete the old engagement To duplicate a calculator an assessment or a plan follow these steps 1 On the Plans page under Plans select the calculator assessment or plan you want to copy and then click the Duplicate bu
20. Enter demographic information for each family member Create a Financial Assessment Create a Financial Assessment which will take about five minutes to engage clients and prospects Identify the clients current financial situation Quickly address clients concerns regarding retirement education major purchases and insurance needs Analyze the clients asset allocation If applicable review the clients current asset allocation using an Asset Allocation Assessment Enter additional details about the clients current accounts and individual holdings Determine the clients risk tolerance and create a proposed asset allocation tailored to the clients investor profile 13 Create a proposed asset allocation tailored to the clients investor profile Enter financial information If needed enter your clients financial information in a Level 1 or Level 2 Plan The original plan contains current information only and is used as a point of reference Once completed the original plan should not be altered Enter current net worth and cash flow information such as lifestyle assets investment accounts expenses and incomes Enter current strategies for savings debt modification surplus savings surplus expenses and and RRSP Maximizer strategies Verify information Ensure that the data is accurate as any errors can alter results Two of NaviPlan s reports are especially useful for auditing y
21. List category Clients page you can open and delete existing client files and you can also prepare client files for delivery to third parties Client List Clients Import Client Instructions Create New Client A Blank FactFinder Ibbotson Rate Disclosure Multiple Check In Out Dixon Jim amp Maria Harris Jack amp Diane Lee David amp Susan Married Bob amp Linda Data Serub 9 Notes gandas e gt cpires In Jul 7 2011 15 27 Jul 7 2011 14 51 Mar 17 2011 12 54 Search Search by any or all of the criteria below Search By Last Name ra Last Name Current User T Other User _ All Users Recently Modified Indude Granted Clients Indude Central Clients Client List b Instructions Create New Client Blank Fact Finder Blank Holdco Fact Finder Reassign Multiple Clients Search Notes CK Delete Search by any or all of the Modified Date ID criteria below casnftiow Fidel 940 ii i gt Martin Robert amp Sarah 193 Jul 26 2012 9 56 Test CR Robert 1879 Jul 26 2012 9 54 NP Test Robert amp Louise 30 Jul 20 2012 9 49 Last Name D Smith Jack amp Jill 1905 Jul 20 2012 7 53 Eriksen Marshal amp Lily j Jul 19 2012 11 08 O Old Client amp Co Client gc Jul 18 2012 9 48 Search By Last Name hal
22. Social Security Current Portfolio Setting Cash Flow Education Insurance Current Portfolio Current Rebalanced This option rebalances the accounts linked to a goal and uses the weighted average rate of return of the linked assets O Current Not Rebalanced This option does not rebalance the accounts linked to a goal Each account linked to a goal maintains a separate rate of return User Preferences Plan Settings General Milestones Current Portfolio Setting Cash Flow Education Insurance Current Rebalanced This option rebalances the accounts linked to a goal and uses the weighted average rate of return of the linked assets _ Current Not Rebalanced This option does not rebalance the accounts linked to a goal Each account linked to a goal maintains a separate rate of return Figure 12 User Preferences Plan Settings dialog box Current Portfolio Setting tab 3 Under Current Portfolio Setting select one of the following e Current Rebalanced Assets in the plan are rebalanced as per the suggested asset mix e Current Not Rebalanced Assets in the plan are not rebalanced Note You can also override the current portfolio setting in Level 1 and Level 2 plans by changing the selection on the Plan Management section Assumptions category Current Portfolio Setting page Entering retirement cash flow assumptions To enter retirement cash flow assumptions in NaviPlan Premium fol
23. The client information is imported into the client file and the Import Client dialog box closes NaviPlan Premium populates the appropriate fields in the Client amp Plan Creation dialog box Updating imported client information 95 You can update the imported client information for existing family members in the client file To update the client information in an existing client file follow these steps 1 Go to the Client Management section Client List category Clients page 96 2 Open a client file that contains imported client information and then go to the Client Management section Client Information category Personal Information page rm Personal Information Instructions Individual Joint Analysis Client Information Date of First Name Last Name Birth Gender Tax Filing Status Import Details Delete Kristie Larson Oct 19 1992 Female Single v Be 8 x Street City State Zip Code 99087 Galactica Drive Bronx New York v 10474 Family Members Click the Add Family Member button to create a new row Add Family Member Instructions Beneficiaries GSTT Applicable for Client s First Name Description Last Name Gifts Details Delete ar x Add Beneficiary Update Client Figure 64 Client Management section Client Information category Personal Information page showing the Update Client button 3 Click the Update Client button If no information is available to be update
24. Type Credentials Contact Information Postal Code Figure 2 Advisor Details dialog box English tab Go to the English tab To use Advisor Information already entered on the French tab select Use same as French NaviPlan fills the fields with the content from the French tab and the fields then become inaccessible OR Enter the advisor s information Fields marked with an asterisk are mandatory 4 Enter the advisor s information Fields marked with an asterisk are mandatory 5 Click OK to save the information Setting system preferences In the User Preferences System Settings dialog box you can define your system preferences Changing passwords 17 If you do not have access to NaviPlan Premium Online this procedure does not apply to you Passwords expire every 30 days in NaviPlan Premium Online When you change your password in NaviPlan Online you can still use your old password to open NaviPlan Offline in Disconnected mode However to use NaviPlan Offline in Connected mode or when you connect to the server in any way you will need to enter the new password in NaviPlan Online To change your password follow these steps 1 Go to the User Preferences menu and then select System Settings The User Preferences System Settings dialog box opens to the Change Password tab Change Password ternal Profiles Templates Report Setup To change your password enter your old current
25. and then remove the USB drive or disk from your computer Take your USB or disk with you to the location of your work computer On your work computer connect the USB drive to your work computer s USB port or insert the disk into your disk drive Run the version of NaviPlan you have installed at work A dialog box opens indicating that NaviPlan Premium is currently unauthorized Click OK Another dialog box opens asking if you want to authorize NaviPlan Premium 13 14 15 16 Click Yes to return to the Security Settings dialog box and then go to the Transfer tab From the Use Drive list select the drive letter for the USB drive or disk Click Transfer In NaviPlan transfers the authorization from the USB drive or disk to the version of NaviPlan you have installed A message appears confirming that the transfer was successful and states that NaviPlan Premium is now operational Click OK to close the message and then click Close You can now continue working in NaviPlan at work Removing your authorization 42 If you want to discontinue using NaviPlan Premium on your computer you can remove your authorization key from NaviPlan This will render NaviPlan unusable until you acquire a new authorization key To remove your NaviPlan Premium authorization follow these steps 1 2 Go to the User Preferences menu and then select Security Settings The Security Settings dialog box opens Go to the
26. change the correlation between Small Cap Equity and Large Cap Equity locate the field where row B intersects column A and then enter a correlation value Setting default investor profiles To set default investor profiles follow these steps 1 Go to the Investor Profiles tab 32 33 Asset Allocation Settings Asset Classes Correlations Investor Profiles Portfoli b Instructions Investor Profiles Description Conservatve Moderate Conservative Moderate Moderate Aggressive Aggressive Add Investor Profile Figure 18 Asset Allocation Settings dialog box Investor Profiles tab To add a new investor profile click the Add Investor Profile button A new data entry row appears Under Description enter a name such as Conservative and then click the associated Details button The Investor Profile Details dialog box opens Investor Profile Details Investor Profile Description Conservative About this profile d Previous Entry Next Entry gt OK Figure 19 Investor Profile Details dialog box Investor profiles should be added from lowest to highest risk tolerance For example a conservative investor profile should be entered before an aggressive investor profile Enter the details of the new profile and then click OK The Investor Profile Details dialog box closes To edit the existing investor profiles click the Details button for the investor profile you want to change and
27. current year Note You cannot project assessments or plans created in the current year 78 Promoting an assessment or a plan Assessments and Level 1 Plans can be promoted to higher levels You cannot demote assessments and plans For example a Level 2 Plan cannot be demoted to a Level 1 Plan To promote an assessment or Level 1 Plan to a higher level follow these steps 1 On the Plans page select the assessment or plan you want to promote and then click the Promote button The Promote Plan dialog box opens Promote Plan The selected Asset Allocation plan will be duplicated and promoted A copy of the original Asset Allocation plan will be retained Select the Level to promote this plan to Levell Cancel Figure 50 Promote Plan dialog box 2 Select the plan level you want to promote to and then click OK The assessment or plan is promoted to the plan level you selected and appears in the list of plans as Copy of lt original name gt The original assessment or plan remains in the list 3 Select the promoted plan and then click the Open button The Modules page opens On this page you can rename the promoted assessment or plan and select different modules if required Using the Presentation Module 19 The Presentation Module is an interactive sales tool available for purchase as an additional feature for NaviPlan Premium Using the Presentation Module you can work collaboratively with clients
28. drive letter for the USB drive for example Disk 1 Removable and then select Change Drive Letter and Paths Click Change Change the drive letter to B and then click OK Preparing your home computer To prepare your home computer to receive an authorization transfer follow these steps 1 eigen ook cee 10 11 Connect the USB drive to your computer s USB port or insert your disk into your disk drive Run the version of NaviPlan Premium you have installed at home A dialog box opens indicating that NaviPlan is currently unauthorized Click OK Another dialog box opens asking if you want to authorize NaviPlan Premium Click Yes The Security Settings dialog box opens Go to the Transfer tab From the This computer list select Home From the Other computer list select Work From the Use Drive list select the USB drive or the drive letter for your disk Click Prepare to Receive a Transfer In This prepares the USB drive or disk to receive the transferred authorization key from the version of NaviPlan that you have installed at work Once the USB drive or disk is prepared a message appears stating the preparation has been successful Exit NaviPlan Premium and then remove the USB drive or disk from your home computer Take the USB drive or disk with you to the location of your work computer where you will transfer the authorization from your work computer to the USB drive or disk see Transferring aut
29. or the drive letter for your disk Status Authorized Warning If you transfer out your authorization you cannot transfer your authorization back to this location without first authorizing the destination copy Prepare to Receive a Transfer In Use Drive A Transfer Out gt Other computer Work Ww This computer Home A lt Transfer In Note to transfer your authorization to a new location you should Install the software on the destination computer Prepare that computer to receive a transfer Run the authorized version and transfer out your authorization Return to the destination computer and transfer in the authorization For more information consult the OnLine Help Figure 24 Security Settings dialog box Transfer tab Click Transfer Out to transfer the authorization key to the USB drive or disk A message appears confirming that the transfer was successful and states that NaviPlan is no longer operational You will need to transfer this authorization back to your home computer if you want to run the software again at home Click OK to close the message Another message appears asking you whether you want to prepare the USB drive or disk to receive a transfer when you leave home Click Yes Whenever you transfer an authorization key toa storage device you must remember to prepare that device to accept the authorization if you plan on transferring the key back to this computer Exit NaviPlan
30. then make your changes To delete an investor profile click the appropriate Delete button Setting default portfolios To set default portfolios follow these steps 1 Go to the Portfolios tab Asset Classes Correlations Investor Profiles Portfolios Instructons Portfolio Criteria Select Your Default Profile Conservative Investor Profiles Conservative Ww Portfolio Class Name Weightings Class Name Large Cap Equity 23 00 small Cap Equity International Equity 0 00 Aggregate Bonds Cash 0 00 Total 100 00 OK l Cancel Figure 20 Asset Allocation Settings dialog box Portfolios tab 2 Under Portfolio Criteria select a default profile The portfolio associated with the default profile will be used as the suggested asset mix for all clients and plans unless either the profile or portfolio is overridden within individual plans 3 Enter a portfolio a suggested asset mix for each investor profile by selecting a profile from the Investor Profiles list and then under Portfolio enter the appropriate percentages for each asset class within the portfolio The weightings must equal 100 Setting security preferences 34 Every copy of NaviPlan Premium Offline requires a unique authorization key to unlock access to application features except for the trial version of the software which expires 30 days from the installation date By default NaviPlan Offline is configured to work on one computer at a time How
31. to the External Profiles tab r Preferences System Change Password External Profiles File Locations Templates Report Setup Instructions User Credentials User name TARHEEL Integration Details Data Source Albridge Solutions Profile User Partner UserID DEMOADY FI ID Authorization Partner Login albridge 1 Partner Password eeeteseee8 Cancel Figure 59 User Preferences System Settings dialog box External Profiles tab Note The File Locations tab only appears in offline in connected or disconnected mode 3 From the Data Source list select the source from which you will import information When you import client or account information NaviPlan assumes that the information will be coming from the data source last selected on this page 4 If you are importing from Albridge Solutions you must enter your identification information by completing the following steps Important You will only be able to establish an Albridge Solutions External Profile if your broker dealer has signed up for Web services with Albridge Solutions To find out if your broker dealer has signed up for Web services contact your broker dealer a Under User enter your Partner User ID which is normally your Social Security number If you work for a bank and you are managing the investments on behalf of the bank enter the bank s tax ID number in the Partner User ID field If you do not have the
32. 2000 11 Son David w Add Family Member Instructions B fciari First Name Description Last Name Other Add Beneficiary _ Client Information Regie Notes Reports Fersonal Information Advisors Instructions Individual Joint Analysis a First Name Last Name Date of Birth Gender Marital Status Details Robert Martin Apr 211968 Male w Married ha Sarah Martin Feb 101970 Female Married w 520 Thomas Street Toronto Manitoba v V2G IR7 Family Members First Name Last Name Date of Birth Age Relationship Dependant of Detsils Delte Marc Martin Jun 151998 14 Son vi Both v E xX Add Family Member Figure 36 Client Management section Client Information category Personal Information page 2 Edit the client information 3 To view or edit additional personal information click the appropriate Details button Managing existing client files 59 On the Client Management section Client
33. 3 00 Disability Benefit 5 of Calculated Benefit Based on Current Earnings 100 00 Benefits Indexed Infl Addl Total wot 0 00 3 00 Figure 11 User Preferences Plan Settings dialog box Social Security tab For each Social Security benefit type enter the percentage of calculated benefit that you want NaviPlan to use for cash flow calculations for all new clients and plans By default NaviPlan applies 100 of the calculated Social Security benefit during retirement survivorship and disability Setting portfolio balancing preferences 26 In NaviPlan Premium you can specify how your clients assets are to be rebalanced by selecting one of two methods Current Rebalanced or Current Not Rebalanced When Current Rebalanced is selected NaviPlan assumes the accounts are regularly rebalanced to maintain their asset allocation and applies the weighted average rate of return to accounts that are linked to goals When Current Not Rebalanced is selected NaviPlan assumes the portfolio is never rebalanced and each account earns its separate rate of return for accounts that are linked to goals To determine whether all new plans will rebalance existing portfolios follow these steps 1 Go to the User Preferences menu and then select Plan Settings The User Preferences Plan Settings dialog box opens 2 Go to the Current Portfolio Setting tab User Preferences Plan Settings General Milestones
34. 5 To view the new engagement go to the Plan Management section Plan List category Plans page Note the new engagement tab under the Create New Engagement button Instructions Create New Engagement 2010 Training Retirement Edit View X Delete Created 2012 02 14 15 11 38 Plans New Open View Duplicate Project Promote History Workflow Notes X Delete Description Plan Year Type S Modified Date 7 ans 011 Retrenert Edit View Delete Created 2011 07 08 14 37 58 Plans O New Gi Open View Duplicate Project Promote Update Plan History Workflow Notes Delete D ipti r ID Plan Year Type Modified Date 7 Status Figure 46 Plan Management section Plan List category Plans page Opening and deleting existing engagements 14 Before you can delete an engagement all calculators assessments and plans within the engagement must be deleted To open or delete engagements follow these steps 1 Go to the Plan Management section Plan List category Plans page e To open an engagement click the tab for the engagement you want to open e To delete an engagement click the tab for the engagement you want to delete and then click the Delete button Working with new calculators assessments and plans 15 Calculators provide a quick snapshot of your clients current financial situation future goals and objectives Financial Assessments are designed to i
35. FI ID field blank c Under Authorization enter your Partner Login and Partner Password Note If you are using NaviPlan Premium Online skip the following steps 5 Go to the File Locations tab Change Password External Profiles File Locations JTemplates Report Setup Enter the directory where data you want to import is located as well as the image file you want to use as a logo and the directory where you want to store cient data files File Locations Import Logo Data C Program Files Zywave Data Figure 5 User Preferences System Settings dialog box File Locations tab offline 6 In the Import field enter the path to the folder where you will import files Setting import and data storage locations 20 To set import and data storage locations follow these steps 1 Go to the User Preferences menu and then select System Settings The User Preferences System Settings dialog box opens 2 Go to the File Locations tab User Preferences System Settings Change Password External Profiles File Locations Templates Report Setup Enter the directory where data you want to import is located as well as the image file you want to use as a logo and the directory where you want to store dient data files File Locations Import Logo Data C Program Files Zywave Pata EE Cancel User Preferences System Settings ile Locations JTemplates Report Setup Change Password F
36. Premium with user defined asset allocation you can enter default asset classes correlations investor profiles and portfolios These defaults apply to all future client files and plans that will be created in NaviPlan Note If you have NaviPlan Premium with Ibbotson asset allocation the settings provided from Ibbotson Associates are used automatically and cannot be edited 30 Setting default asset classes To set default asset classes follow these steps 1 Go to the User Preferences menu and then select Asset Allocation Settings The Asset Allocation Settings dialog box opens 2 Go to the Asset Classes tab Asset Allocation Settings Asset Classes Correlations Investor Profiles Portfolios Instructions Asset Classes Capital Deferred Description Interest Dividends Gains Growth Tax Free Total Large Cap Equity 0 000 2 400 3 010 5 250 0 000 10 660 19 610 Small Cap Equity 0 000 1 470 5 060 7 840 0 000 14 370 28 900 International Equity 0 000 1 580 4 300 5 100 0 000 10 980 24 650 Aggregate Bonds 4 910 0 000 0 000 0 000 0 000 4 910 7 110 Cash 3 130 0 000 0 000 0 000 0 000 3 130 3 010 Add Asset Class Ceesecrigpticen Lange Cap Equity Groen Lange Cap Wade Equity International Gout are ging Markets Equity Figure 16 Asset Allocation Settings dialog box Asset Classes tab 3 Under Asset Classes enter the asset classes you want to use in NaviPlan Premium F
37. Remove tab Authorization Transfe a Warning This command will permanently remove your authorization key for this application rendering it unusable without a new site authorization key Mote that this is not a way to transfer a key from one computer to another Your Name Please enter your full name here Path A Use the Path field to enter the name of the drive where you want to save the key removal information When you remove your authorization a text file named UNAUTHOR TXT is created Forward this text file to the location where you received your original authorization key Permanently Remove Authorization Figure 25 Security Settings dialog box Remove tab In the Your Name field enter your full name In the Path field enter the name of the drive where you want to save the key removal information Click Permanently Remove Authorization A text file named UNAUTHOR TXT is created and is placed on the drive selected in the Path field The changes will take effect when you restart NaviPlan Premium Viewing the status of your authorization 43 To view the status of your authorization follow these steps 1 pA Go to the User Preferences menu and then select Security Settings The Security Settings dialog box opens Go to the Status tab The status of your authorization and the features included with your NaviPlan Premium subscription appear Authorization Transfer Remove Status Type of Licens
38. Sarah ey 1 440 ae Clients Import Client Instructions ap p s 3 Blank Fact Finder Ibbotson Rate Disdosure Additional Features Mul m aa Reassign Data Scrub Notes Delete Client Name ID Modified Date P Jul 8 2011 11 07 Dixon Jim amp Maria local Jul 7 2011 15 55 N A Harris Jack amp Diane local Jul 7 2011 15 27 N A Lee David amp Susan local Jul 7 2011 14 51 N A Smith Jim amp Diane 1421 Jul 6 2011 15 07 N A Figure 42 Client Management section Client List category Clients page showing the Grant Revoke button 69 2 Select the appropriate client file and then click the Grant Revoke button The Client Access dialog box opens 3 Under Client Access each user who has access to the selected client file is listed as well as their access rights Read Write Control Revoke Wf T wf Figure 43 Client Access dialog box 4 To grant someone access to the client file click Add Entry A new row appears 5 Enter that person s User ID and then select from the following access rights for that person Read View a read only copy of the client file and all its engagements plans and assessments Edit and delete the client file and all of its engagements plans and assessments Grant access rights to others 6 To cancel someone s access to the client file locate the user under Client Access click Revoke and then clic
39. a plan for review Reviewing an assessment or a plan Reviewing assessments and plans for several clients online Creating an update plan Chapter 5 Importing information into NaviPlan Premium About importing in NaviPlan Premium Creating external profiles Importing client information Updating imported client information Index 80 80 81 81 81 81 82 84 85 87 90 91 92 94 95 97 Chapter 1 Using this manual The NaviPlan Premium user manual series includes all the instructions you need to use NaviPlan Premium effectively This chapter will help you use all the manuals in this series More manuals are available in the Knowledge Base http knowledge eisi com In this chapter NaviPlan Premium user manual series Conventions NaviPlan Premium resources 5 NaviPlan Premium user manual series The NaviPlan Premium user manuals are organized based on the tasks you can accomplish in each level If you are a new NaviPlan Premium user start with the Introduction user manual User manuel Teskecovered Introduction Setting up user preferences Creating and managing client engagements Determining which assessment or plan level to select to enter financial information Using NaviPlan Premium workflow Calculators and Assessments Using calculators to model specific aspects of your clients finances such as retirement savings and debt management Assessing your clients current financial situation E
40. al Clients Click Search The list of clients updates Under Client Name select the client file required and then click Open OR Click the link for the client file you want to open The client file opens to the Plans page Preparing client files for delivery to third parties 62 NaviPlan Premium has a data scrub function which allows you to export and send client files to a third party without revealing sensitive client information Client data such as net worth cash flow financial goals and strategies are saved in exported client files but personally identifiable data is stripped and replaced with generic values You can safely store exported client files on a local or network drive or even send these files by e mail To prepare client files for delivery to a third party follow these steps 1 From the Existing Clients list select the option button for the client do not click the link for which you want to export information and then click the Data Scrub button The File Download dialog box opens Click Save The Save As dialog box opens Select a location where you will save the client file enter a unique name if required and then click Save The client file is saved to the location you specified Deleting a client file If the client file you wish to delete contains calculators assessments or plans you must delete the calculators assessments or plans before you can delete the client file
41. ation asterisk are mandatory the information is required for NaviPlan calculations Last Name Date of Birth Gender Tax Filing Status Import Details lee Apr 151960 Male v Married fiing jointy v Be BF Lee Aug8 1965 Female v Married filing jointy v Be Br Street City State Zip Code 3058 Main Streen San Diego California v 92113 The selected status inthe Tax Filing Status field will affect some calculations as well as the available options on some pages in the application Chent amp Plan Creation If the client file is for a couple Fields marked with an select Joint Analysis and then asterisk are manditory enter the client information the information is required for NaviPlan calculations Last Name Date of Birth Gender Marital Status Details i O ban11975 Male v Married iy Lr Jan 11976 vi pooo Province 123 Main St Toronto Ontario Figure 28 Client amp Plan Creation dialog box Client Information stage 3 Click Next The Client amp Plan Creation dialog box opens to the Family Members stage 48 Client amp Plan Creation Family members added here are automatically included as beneficiaries for the clients estates Date of Birth Age Relationship Dependent of Import Details Delete Feb 28 2000 11 Daughter v Boh Be X Jun6 1998 143 5on v Both v e X
42. ault annual account fee you wish to use 0 00 Select the account fee frequency Quarterly v Fees are tax deductible 1 i lNot applicable to plans using the Average Tax income tax option Figure 9 User Preferences Plan Settings dialog box General tab Under Specify Inflation Rate enter the default inflation rate to use with new plans Under Income Tax Option select the income tax method you want to use If you select Average Tax specify the default state tax rate Note Based on your permissions and additional features the Income Tax Option section may not appear or the options available may differ 5 Under Annual Account Fees specify the default annual account fee percentage and select the account fee frequency If fees are tax deductible select the Fees are tax deductible check box Entering client milestones To enter the default retirement ages and life expectancies for new plans follow these steps 1 Go to the User Preferences menu and then select Plan Settings The User Preferences Plan Settings dialog box opens 2 Go to the Milestones tab User Preferences Plan Settings General Milestones Bodal Security Current Portfolio Setting Cash Flow Education Insurance The following Settings will be used as defaults when creating new plans Retirement Age Retirement Age for Client Retirement Age for Co cient Life Expectancy for Client Life Expectancy for Co cient
43. aviPlan Premium 81 Creating an update plan 87 44 About client files engagements and plans 45 Before you begin to enter client data you should understand how client files engagements and plans relate to each other Understanding this relationship will be helpful when creating organizing and deleting client information Client files engagements and plans are nested within each other That is a client file contains engagements engagements contain plans assessments and calculators Client file Engagement Engagement aay Engagement f Plan Plan Calculator Dian Plan a Assessment Calculator Figure 27 Client file engagement and plan relationship Here are a few things to keep in mind when working with client files engagements and plans When you create a client file NaviPlan Premium automatically creates an engagement as well as a plan assessment or calculator When you create an engagement NaviPlan Premium automatically creates a plan assessment or calculator Although you can create a calculator at any time you cannot save a calculator until you create a client file You cannot delete an engagement until you delete all plans assessments and calculators in the engagement You cannot delete a client file until you delete all engagements in the file Collecting financial information Before entering your clients financial information into NaviPlan Premium collect all the clients
44. aviPlan Premium Offline can be opened in three modes Connected Disconnected or Standalone Mode How client files are accessed and stored Connected Client files are accessed from and stored in a central database You can check in and check out client files from the central database when connected to the Internet Checking out a file creates a copy of the file on a local drive Disconnected NaviPlan Premium Offline gives you the freedom to work from a remote location Using this mode you can work on checked out client files when no active Internet or intranet connection is available While the client file is checked out the file version prior to the check out can be viewed but not modified by other users Standalone Client files stored in a central database cannot be accessed All client files are stored on a local drive Client files can be checked in and out on the Client Management section Client List category Clients page You must be running NaviPlan Premium Offline in Connected mode to check client files in or out The following icons show the client file status D coat tect Bonsante ae py son a Roe dint e ponsa py sos an a TE Never e los roten Hele Checking out a client file 64 In NaviPlan Premium Offline if you want to make changes to a client file that is stored in a central database you must check out the client file using Connected mode Note This procedure only applies if you have acces
45. cal 1 3 Feb 18 2010 13 05 Comprehensive Plan Level 2 local 1 4 Mar 22 2012 10 45 Comprehensive Plan w Det Tax Level 2 local 1 5 Edit View X Delete Created 2009 09 02 07 26 19 Plans O New G amp Open View Duplicate Project Promote Update Plan History Workflow Delete Description Plan Year Type IDs Modified Date Estate Planning Current 2010 Level 2 1 Oct 7 2010 9 59 Dixons Asset Allocation Asset Allocation 1 Oct 1 2010 15 39 Financial Assessment Financial Assessment 1 Oct 1 2010 15 38 Dixons Base Plan Oct 1 2010 15338 Figure 44 Plan Management section Plan List category Plans page 2 Click the Create New Engagement button The Client amp Plan Creation dialog box opens to the Client amp Plan Selection stage gt Instructions O Income Tax Method gagement Name O Summary Calculators Information Calculator Choose a calculator Financial Assessment ty Estimated time to complete 5 to 7 minutes Assessments _ Cr em identify the di eate a needs assessment to identi ients current financial situation and to dearly illustrate what is required to meet the clients goals Plans Rome i Promote 0 Can be promoted to any one of the following levels Level 2 e Level 1 e Level 2 Figure 45 Plan Creation dialog box Plan Selection stage 3 If needed revise the name of the engagement 4 Follow the directions on screen to complete the plan creation process
46. ces setting 23 plan selection selecting 51 Plan Settings Cash Flow 27 Current Portfolio Setting 26 Education 28 General 23 Insurance 29 Social Security 25 plan summary 55 Planning Assistant 13 plans approving 84 86 creating new 75 76 duplicating 77 Level 1 Plan 9 75 Level 2 Plan 11 75 managing existing 77 projecting 78 promoting 79 rejecting 84 86 reviewing multiple 85 submitting for review 82 viewing history 84 86 portfolio balancing preferences setting 26 portfolios setting up default 34 Presentation Module accessing calculators 81 accessing reports 81 opening 80 switching to NaviPlan from 81 102 presentations closing 81 navigating 80 printing 80 running 80 standard 79 Proposed status 63 84 proposing an assessment or plan 83 R read only mode 68 84 Rejected status 86 report setup 22 report templates deleting 21 reports Asset Allocation 9 choosing formats 22 Difference 13 Financial Needs Analysis 11 Financial Needs Assessment 8 Retirement Distribution Summary 10 Synopsis 13 viewing 86 retirement cash flow assumptions entering 27 Retirement Distribution Summary client report 10 S security preferences setting 34 Security Settings Authorization 35 Remove 42 Status 43 Transfer 38 Social Security assumptions entering 25 standalone mode 64 statuses Approved 63 Draft 81 82 Proposed 63 82 84 103 Read only 68 Rejected 86 support accessing 5 Synopsis report 13 syste
47. d the message This Client is already up to date appears If information is available to be updated the Update Client dialog box opens The information available tor the update appears 4 To proceed with the changes click OK The client file is updated and the message This Client has been updated appears If you do not wish to proceed with the changes click Cancel Index 97 A accessing Help 5 support 5 advisor details entering 15 advisor information entering 49 50 Approved status 63 assessments approving 84 86 Asset Allocation Assessment 9 75 creating new 75 76 duplicating 77 Financial Assessment 8 75 managing existing 77 projecting 78 promoting 79 rejecting 84 86 reviewing multiple 85 submitting for review 82 viewing history 84 86 Asset Allocation Assessment description 9 75 Asset Allocation client report 9 asset allocation defaults setting 30 Asset Allocation Settings Asset Classes 31 Correlations 31 Investor Profiles 32 Portfolios 34 asset classes correlating 31 defining 31 authorization obtaining 35 preparing home computer for transfer 38 removing 42 transferring 36 38 40 42 98 viewing status 43 authorization key 36 Average Tax method 4 52 beneficiaries entering 49 Blank Fact Finder 12 46 Blank Holdco Fact Finder 12 47 C calculators creating new 75 76 description 75 duplicating 77 managing existing 77 cash flow retirement cash flow assumptions 27 Client amp Plan Creat
48. dentify the clients current financial situation and goals and to assess how well the clients are positioned for meeting their goals Asset Allocation Assessments contain information about the clients current asset allocation accounts annuities and related holdings NaviPlan Premium analyzes this information and proposes an asset allocation that is appropriate to the clients investment time horizon and risk tolerance The clients financial information goals and intentions are stored within plans Scenarios within each plan can be used to compare possible financial strategies but if needed you can create additional plans for your clients There are two plan types Level 1 and Level 2 e Level 1 Plans are designed for clients with uncomplicated financial situations Level 1 Plans allow for a simple insurance analysis Estate planning is not available e Level 2 Plans are designed for clients with complex financial situations who require detailed estateretirement planning or insurance analysis Level 2 Plans contain more modules require more information and take more time to create For more information about levels see Easy to use levels on page 8 If you are creating a plan you must select a specific plan type You can promote assessments to plans and you can promote Level 1 Plans to Level 2 Plans but you cannot demote them When you promote a plan or assessment NaviPlan Premium retains the original assessment o
49. dified Date ExpiresIn a Check Out tobert amp Sarah 1422 Jul 8 2011 11 07 30 days rt m amp Maria local Jul 7 2011 15 55 N A ck amp Diane local Jul 7 2011 15 27 N A l ief Nn cee cevid amp Susan local Jul 7 2011 14 51 N A 3 Smith Jim amp Diane 1421 Jul 6 2011 15 07 M A i Instructions G Create New Client S Blank FactFinder Additional Features Blank Holdco Fact Finder Multich r Existing Cents Open CheckIn Grant Revoke Reassign DataScub Notes 7 Delete 4 Sta Check In nt Name IDs Modified Date Expires In Check Out tall Jordan amp Jordana 1429 Jan 11 2012 14 52 30 days _Gettopy li Jean Claude amp Marie local Apr 7 2011 15 44 N A Release art amp Kate local Mar 28 2011 12 45 N A l etesn e 1463 Jan 19 2012 9 17 N A 3 Fl Champlain Robert amp Sylvie 1464 Feb 6 2012 12 56 N A Figure 39 Client Management section Client List category Clients page showing checked in client file Checking in a client file to a central database In NaviPlan Premium Offline when you first create a client file it only exists on your workstation After you check out a client file from the central database the client file cannot be modified by anyone except you and your changes are saved to a local drive In both cases you must save the client file to the central database check it in to update the central database
50. e Limited Time Remaining 170 of 173 days Feature List Mean Variance Optimizer Enabled Asset Classifier Database Financial Assessment Enabled Lewel 1 Enabled Level 2 Enabled Advanced Planning Features Enabled Presentation Module Player Enabled Presentation Module Editor Enabled Review Process Disabled Import Disabled Figure 26 Security Settings dialog box Status tab Chapter 4 Managing client files In NaviPlan Premium all information is stored within client files You should create one client file for each client or client family Before creating a client file you can use a Blank Fact Finder to collect your clients financial information Each client file you create is automatically assigned to you Only you and people with administrative access to your files can work with your client files However in NaviPlan Premium Online you can choose to give someone else access to your client files You can also revoke that access at a later time In this chapter About client files engagements and plans 45 Collecting financial information 46 Creating a client file 47 Updating clients personal information 58 Managing existing client files 59 Checking client files in and out of a central database in NaviPlan Premium Offline 63 Managing engagements 71 Working with new calculators assessments and plans 15 Managing existing calculators assessments and plans T1 Using the Presentation Module 19 The workflow process in N
51. e or Offline except in the Standalone mode of NaviPlan Offline where the approval function is not available If the assessment or plan is rejected you can modify it to correct any problems and then resubmit it Only assessments and plans in the Draft or Proposed statuses can be submitted for review 82 83 Status To submit an assessment or a plan for review follow these steps 1 In an open assessment or plan go to the Workflow section Status category Status page OR Go to the Plan Management section Plan List category Plans page select an assessment or a plan and then click the Workflow button The Status page opens Peete eee peees ee Notes 7 Planning Assistant Calculators Reports Client Smith Jack and Smith Jill Plan Analysis Current Status Draft Next Steps Please click Propose to propose your analysis Additional Notes Workflow Actions Workflow Reports Indude Alternatives In Reports To generate the report cick on the reports Generate button To view the report that has already been generated click the report s title Report Name Gofianal Repor s Financial Needs Assessment Asset Allocation Financial Needs Summary Financial Needs Analysis Action Status Submission Time Generate Use default sections Generate Use default sections Regenerate 9 Use default sections Completed Generate w Use default sections Retrement Distribution Summary Regene
52. eation dialog box Summary stage 11 Click Finish NaviPlan Premium creates the client file and an engagement containing a new analysis 56 57 Updating clients personal information 58 When your clients provide you with updated personal information such as a change of address a new dependent etc you can update this information in NaviPlan Premium To review or revise your clients personal information follow these steps 1 Open the client file and then go to the Client Management section Client Information category Personal Information page This page lists information about the client co client and family members and beneficiaries F Client Information Personal Information Advisors Instructions Individual Joint Analysis First Name Name Date of Birth Gender Tax Filing Status Import Details David lee May 71970 Male w Married filing jointy w Be BF Susan Ji Jun 22 1972 Female w Married filing jointly Be EF Street ty State Zip Code 3058 Main St San Diego California 92113 Family Members Date of First Name Last Name Birth Age Relationship of Julia Lee an 11998 13 Daughter v David v Matthew Lee Jan 1
53. ection Assumptions category Entering general preferences To set defaults for the inflation rate income tax calculations and a nnual account fees follow these steps 1 Goto the User Preferences menu and then select Plan Settings The User Preferences Plan Settings dialog box opens 2 Go to the General tab 23 User Preferences Plan Settings General JMilestones Socal Security Current Portfolio Setting Cash Flow Education Insurance Enter the rate of inflation you wish to use when creating new plans 3 00 Income Tax Option Select the income tax method you wish to use when creating new plans Average Tax Specify the default state tax rate you wish to use 5 00 Detailed Tax Select the account fee default s you wish to use when creating new plans Specify the default annual account fee you wish to use 0 00 Select the account fee frequency Quarterly v Fees are tax deductible 1 1 Not applicable to plans using the Average Tax income tax option User Preferences Plan Settings llestones Current Portfolio Setting Cash Flow Education Insurance Enter the rate of inflation you wish to use when creating new plans 3 00 Income Tax Option Select the income tax method you wish to use when creating new plans Average Tax T Detailed Tax Annual Account Fees Select the account fee default s you wish to use when creating new plans Specify the def
54. em Settings dialog box Templates tab 3 Click the Delete button next to the report template you want to remove A confirmation message appears 4 Click OK to delete the template Choosing report formats 22 You can choose to create reports in either portable document format PDF or rich text format RTF To select report output formats follow these steps 1 Go to the User Preferences menu and then select System Settings The User Preferences System Settings dialog box opens 2 Go to the Report Setup tab User Preferences System Settings Change Password External Profiles Templates Report Setup Report Setup Client Reports Blank Fact Finder PDF ra RTF y Generate dient reports in grey scale Generate cient reports in grey scale Figure 8 User Preferences System Settings dialog box Report Setup tab 3 For each of the listed report types select an output format Note You can select the Generate client reports in grey scalecheck box to create and print reports in black and white If you haveNaviPlan Premiumwith Ibbotson asset allocation the settings provided from Ibbotson Associates are used automatically and cannot be edited Setting plan preferences In NaviPlan Premium you can set up default preferences that apply to all new clients and plans in the User Preferences Plan Settings dialog box You can modify preferences for individual plans in the Plan Management s
55. etirement expenses end when the first client retires When Death is selected pre retirement expenses end when the last client dies Entering education assumptions To set the default education inflation rate in NaviPlan Premium follow these steps 1 Go to the User Preferences menu and then select Plan Settings The User Preferences Plan Settings dialog box opens 28 2 Go to the Education tab User Preferences Plan Settings Current Portfolio Setting Cash Flow ee Infl Add l Index Education Costs By User Preferences Plan Settings Current Portfolio Setting Cash Flow Education Infl Add l Index Education Costs By 2 00 Figure 14 User Preferences Plan Settings dialog box Education tab 3 Under Specify Education Inflation Rate enter the index rate for education costs Entering insurance assumptions To enter the default insurance assumptions in NaviPlan Premium follow these steps 1 Go to the User Preferences menu and then select Plan Settings The User Preferences Plan Settings dialog box opens 2 Go to the Insurance tab User Preferences Plan Settings Social Security Current Portfolio Setting Education Analysis Method Select a default insurance analysis method Goal and Expense Analysis _ Income Coverage Analysis 2 Only applicable to the survivor and disability income analyses in Level 2 Plans All other levels use the Goa and Expense Analy
56. ever you can transfer your authorization to other computers as needed Note Do not change the installation location of the software after you have authorized it This will invalidate your authorization key and the software will no longer function Authorizing NaviPlan Premium 35 You can authorize NaviPlan Premium for use on your computer and then if needed transfer the existing authorization to another computer Usually the authorization process only needs to be performed once However if you are running a trial copy of NaviPlan Offline you may have to reauthorize it after the trial period has ended and you decide to purchase a software subscription To authorize your copy of NaviPlan Premium Offline follow these steps 1 Go to the User Preferences menu and then select Security Settings The Security Settings dialog box opens 2 Go to the Authorization tab The fields on the Authorization tab may vary depending on your authorization status Authorization JTransfer Remove Status a rized Site Code XXISDV 2H9KKS VISKYS YTPXNS XXXXXX XXXKS 1 Copy Authorization Key Product Support Number 64 8273 9075 To automatically authorize your software cick the Auto Authorize button Note To auto authorize you must be connected to the Internet and have an existing Aroauct Support AUDE If you are unable to auto authorize phone the EISI Software Authorization Department at 888 692 3474 You will be provided with a uni
57. files and to make the client file accessible to other people To connect to the central database you must be in Connected mode To check in a client file follow these steps 1 In NaviPlan Premium Offline go to the Client Management section Client List category Clients page A list of your 66 clients appears under Existing Clients 2 Tosave a client file to the database and allow others to edit it select the client file you want to save and then click the Check In button NaviPlan Premium Offline saves the file to the database and the list updates to show the client file as Central OR To save the client file to the database and continue working with the file click B next to the Check In button and then select Refresh NaviPlan Premium checks the file in and out Note The Check In button only appears when the client file status is either New or Checked Out P E Instructions GO Create New Client Blank Fact Finder Additional Features Blank Holdco Fact Finder Multiple Existing Clients Open Check In iv Grant Revoke Reassign DataScub Notes Delete i St Check In Aent Name ID Modified Date Expires In z Check Out local N A GetCopy jeu Jean Claude amp local Apr 7 2011 15 44 N A a Release Stuart amp Kate local Mar 28 2011 12 45 N A 3 oe 3 Ba F Francais Robert amp Jacal Feb 18 2010 11 50 N A j Clients Impo
58. goals If you are working in an assessment and you want to create scenarios you will need to promote the assessment to a plan Because of its importance to a financial plan NaviPlan Premium calculates the clients cash flow each year It also provides several resources such as indicators and graphs within scenarios that monitor the clients cash flow when implementing strategies to help you ensure that any recommendations are result in a positive cash flow Once the assessment or plan is complete and you are satisfied with the results you can incorporate all your recommendations into a single professional document Easy to use levels In NaviPlan Premium you can enter your clients financial information in four easy to use levels of data entry Financial Assessments Asset Allocation Assessments Level 1 Plans and Level 2 Plans Note If after creating a Financial Assessment Asset Allocation Assessment or Level 1 Plan you require an additional level of data entry you do not need to re enter the data Instead you can promote the assessment or plan to a higher level If you subscribe to a customized version of NaviPlan the names used for the data entry levels may vary Financial Assessment e Enter a simple financial picture high level net worth and cash flow information e Enter retirement education and major purchase goals e Analyze life and disability insurance needs e Generate a Financial Needs Asses
59. han one copy of the software with only one authorization key for example you have a computer at work and at home but do not require two licenses The authorization key must be transferred before NaviPlan is uninstalled from the computer If the authorization key is not transferred before the software is uninstalled the key becomes invalid and unusable The authorization key may need to be transferred in the following instances e The hard drive is reformatted e The hard drive or computer is replaced e NaviPlan Premium is installed but not authorized to run on another computer Both computers must have NaviPlan installed You can use a USB drive or disk to perform the transfers The USB drive or disk must be prepared accordingly Note When transferring the authorization key for the first time you must prepare the transfer on the computer that is not authorized The following procedures describe how to transfer an authorization from a work computer to a home computer and back Configuring your USB drive on page 37 e Preparing your home computer on page 38 e Transferring authorization from your work computer on page 38 e Transferring authorization to your home computer on page 40 e Transferring authorization back to your work computer on page 40 Configuring your USB drive To use a USB drive to transfer your authorization you must complete the following procedure for both your home and work computers
60. horization from your work computer on page 38 Transferring authorization from your work computer Your home computer must be prepared before you can transfer your authorization from your work computer to your home computer For more information see Preparing your home computer on page 38 39 To transfer authorization from your work computer to your disk or USB drive follow these steps 1 Connect the USB drive to your work computer s USB port or insert your disk into your disk drive Run the authorized version of NaviPlan Premium you have installed at work Go to the User Preferences menu and then select Security Settings The Security Settings dialog box opens Go to the Transfer tab and then ensure that This computer is set to Work and the Other computer is set to Home Status Authorized Authorization Transfer Rem Warning If you transter out your authorization you cannot transfer your authorization back to this location without first authorizing the destination copy Prepare to Receive a Transfer In Use Drive A This computer Transfer Out gt Work Ww Other computer Transfer In Home a Note to transfer your authorization to a new location you should Install the software on the destination computer Prepare that computer to receive a transfer Run the authorized version and transfer out your authorization Return to the destination computer and transfer in the authorizati
61. ing will only work in NaviPlan Online and NaviPlan Offline in Connected mode Before you can import from Albridge Solutions you will have to enter identification information For instructions see Creating external profiles on page 92 You cannot import personal information from more than one data source into a single client file Import personal information into a client file Once a data source has been selected you can create a new client file and import the clients personal information into that file Usually not all required information is available for import and some personal information for example the clients genders has to be entered manually For instructions see Importing client information on page 94 Import financial information into a plan Once the clients personal information has been imported into a client file you can create engagements plans and assessments within that file Then you can import any available financial information into plans For example account information can be imported from Albridge Solutions Creating external profiles 92 If you intend to import client or account information into NaviPlan Premium you must first create an external profile for each source of imported information To create an external profile follow these steps 1 Go to the User Preferences menu and then select System Settings The User Preferences System Settings dialog box opens 2 Go
62. ion Advisor Information 49 50 Beneficiaries 49 Client Information 47 Family Members 48 Income Tax Method 52 Plan Selection 51 Summary 55 client data required 46 client file access granting or revoking 69 rights described 70 client files checking in 63 66 checking in multiple 67 checking out 63 64 creating 47 data scrub 62 deleting 63 granting access to 69 managing 44 45 opening 60 99 read only mode 68 revoking access to 69 searching for 61 status icons 64 undoing a check out 65 updating personal information 58 viewing in the database offline 68 client goals summary 88 tracking 87 client information entering 47 importing 94 updating imported 95 client information updating 58 client milestones entering 25 client reports 11 Asset Allocation 9 Financial Needs Analysis 11 Financial Needs Assessment 8 generating 83 Retirement Distribution Summary 10 connected mode 17 64 conventions user manual 4 correlations entering 31 cr er les clients et les plans modules 53 current portfolio setting overriding 27 D data scrub function 62 data source selecting 19 91 92 data storage locations 20 Detailed Cash Flow module 2 7 Detailed Tax method 2 4 7 52 Difference report 13 disconnected mode 17 64 Draft status 81 84 86 E education assumptions entering 28 engagements creating new 73 deleting 74 managing 45 71 opening 74 external profiles creating 18 92 F Fact Finder blank 46 blank Ho
63. k OK to the message that appears The user is removed from the list 7 Click OK The Client Access dialog box closes Managing engagements 71 In NaviPlan Premium an engagement represents a unit of work For example you may have one engagement for retirement planning and a second engagement for estate planning major purchases or one engagement for 2011 and another for 2012 For fee based planning an engagement may be used to represent a unit of work that a financial planner undertakes to produce an assessment or plan for clients during a specific time period Each engagement can contain one or more calculators assessments or plans When you create a new client file an engagement is created automatically by default titled with the current date but you can rename it You can also create new engagements as needed Within each client file there can be many engagements Creating a new engagement 13 Opening and deleting existing engagements 14 12 Creating a new engagement 13 To create a new engagement follow these steps 1 Goto the Plan Management section Plan List category Plans page Instructions Create New Engagement 2010 Training Edit View Delete Created 2010 02 18 09 22 16 New Open View Duplicate Project Promote History Workflow Notes Description Plan Year Type ID Financial Assessment Financial Assessment local 1 1 Feb 18 2010 13 05 Financial Plan Level 1 lo
64. lan A draft can be modified or deleted Before moving the draft to Froposed status the planner should verify its accuracy Proposed status By moving the assessment or the plan from Draft to Proposed status the planner indicates that the draft is ready to be reviewed A planner cannot modify or delete a plan in Aropesed status A user with approval authority i e an approver can either approve or reject the plan in Propesed status Approved status Rejected status Approved status indicates that the assessment or the Rejected status indicates that changes to the assessment plan has been reviewed and is acceptable for the planner or the plan are required before it is suitable for to present to the clients presentation to the clients The planner must modify a Approved drafts cannot be modified or deleted Only rejected assessment or plan to correct any problems users with approval authority e an approver are Once modified it can be proposed again for approval permitted to move an assessment or a plan into this Only users with approval authority i e an approver are stage An engagement can only contain one approved permitted to move an assessment or a plan into this assessment or plan stage Figure 51 The workflow process in NaviPlan Premium Submitting an assessment or a plan for review You can submit an assessment or a plan to someone with approval authority for review in NaviPlan Premium Onlin
65. ldco 47 family members entering 48 file locations 20 93 Financial Assessment description 8 12 75 financial information collecting 46 Financial Needs Analysis report 11 Financial Needs Assessment client report 8 G general preferences entering 23 H Help accessing 5 history of assessments or plans viewing 84 Import Client dialog box 94 import data storage locations setting 20 import locations setting 20 importing data source 91 external profiles 92 income tax method selecting 52 100 insurance analysis analysis methods 30 insurance assumptions entering 29 investor profiles setting up default 32 L Level 1 Plan 9 75 Level 2 Plan 11 75 levels in NaviPlan Select 8 logo file location 20 milestones entering 25 modules s lectionner 53 Multiple Check In Out 67 multiple client files checking in and out 67 NaviPlan Offline Connected mode 17 64 Disconnected mode 17 64 security preferences 34 Standalone mode 64 NaviPlan Online assessment plan approvals 85 intranet or Internet access 63 NaviPlan Select authorizing 35 description 7 easy to use levels 8 overview 7 phone support 5 recommended steps for using 12 resources 5 updates 6 user manual series 2 version 6 workflow process 81 101 O overriding current portfolio setting 27 P passwords changing 17 passwords requirements 18 personal information updating 58 phone support 5 plan history viewing 86 plan preferen
66. le Enter Financial Data section Net Worth category Accounts page NaviPlan eran Assets Liabilites Accounts Holding Companies Asset Class Weightings Logged in as tarheel tarheel 7 Help 7 Save UI section Cliert To tom TT Instructions k Flan Management eit To edit investment income 4 Enter Financial D z r AEE Previously Incurred Investmen q ES red and red j nach Ela Register Non Registe Accounts Cash Flow edits Beste H Strategies Market Cost g met pt Insurance Coverage A Account Type Owner Value Base y Tax Details Robert s RRSP RRSP Robert w 50 000 EH b Set Goals Joint Savings Non Registered Joint yt 50 000 50 000 b Realt Sarah s RPP RPP money purchase Robert we 7 so Marc s RESP RESP Robert w 17 000 cof E Workflow Robert s Brokerage Non Registered Joint w 61 000 61 000 Figure 1 Enter Financial Data section Net Worth category Accounts page To help you use this manual please note the following abbreviations and graphics e AA Refers to the Asset Allocation Assessment e FA Refers to the Financial Assessment Indicates that the step or paragraph applies to Level 1 Plans only Indicates that the step or paragraph applies to Level 2 Plans only Indicates that the step or paragraph only applies when you are using the Average Tax method e Indicates that the step or paragraph only ap
67. least 3 lowercase letters At least 2 numbers At least 1 symbol Old Password New Password Confirm New Password j 0 Password Strength Change Password Figure 3 User Preferences System Settings dialog box Change Password tab 2 Enter your old current password 3 Enter the new password using the following rules e It must be at least eight characters long e It must include two uppercase letters three lowercase letters two numbers and one symbol e It cannot include the word password e Confirm the new password by entering it again Note As you enter your password the Password Strength graph changes For your security a strong password is preferable 4 Click Change Password If you entered all the information correctly your password is changed If your password did not change check the error message to see if the reason is displayed If you are unable to change your password contact Customer Service at 888 692 3474 Creating external profiles 18 If you intend to import client or account information into NaviPlan Premium you must first create an external profile for each source of imported information To create an external profile follow these steps 19 Go to the User Preferences menu and then select System Settings The User Preferences System Settings dialog box opens Go to the External Profiles tab Change Password External Profiles JFile Locations Templates
68. low these steps 1 Go to the User Preferences menu and then select Plan Settings The User Preferences Plan Settings dialog box opens 2 Go to the Cash Flow tab 27 User Preferences Plan Settings Infl Add l Index Pension Benefits By 3 3 Only applicable to Estimate Benefit type defined benefit pensions in Level 1 and Level 2 Plans Pre Retirement Expenses Select a default end date for pre etrement expenses Retirement Death 4 Not applicable to pre retirement expenses in Financial Assessment where all pre retirement expenses end at retirement User Preferences Plan Settings i General Milestones Current Portfolio Setting Cash Flow Education Insurance Specify Defined Benefit Pension Inflation Rate Infl Add l Index Pension Benefits By 2 _ 0 00 2 Only applicable to Estimate Benefit type defined benefit pensions in Level 1 and Level 2 Plans Select a default end date for pre etirement expenses 3 Retirement Death 3 Not applicable to pre etirement expenses in Financal Assessment where all pre retirement expenses end at retirement Figure 13 User Preferences Plan Settings dialog box Cash Flow tab 3 Under Specify Defined Benefit Pension Inflation Rate enter the index rate for pension benefits 4 Under Pre Retirement Expenses select the end date for pre retirement expenses Note For a joint analysis when Ketirement is selected pre r
69. ly Members osama a 7 f Advisor Information Level 1 Description Assess the dients current financial situation by jest more detailed data as required Analyze goal success and create side by side comparisons on the Scenarios pages and indude alternative solutions in dient reports Promote Can be promoted to any one of the following levels Level2 Level 2 If the client s are already retired with a retirement date before the current year select the Client s are already retired check box When this check box is selected many plan4evel defaults will be set to better tailor the plan for the retirement period only Once the check box is selected the plan cannot be reverted to a pre retirement period _ Client s are already retired Figure 32 Client amp Plan Creation dialog box Plan Selection stage 7 Select an analysis type and then click Next If you select Asset Allocation the Client amp Plan Creation dialog box opens to the Assessment Setup stage If you select Financial Assessment or a plan level the Client amp Plan Creation dialog box opens to the Income Tax Method stage where you can select an income tax method for the plan A description of the selected method appears on the right side of the dialog box 52 Client amp Plan Creation gt Instructions Income Tax Method Information Average Tax D ipti This method a
70. m preferences setting 17 System Settings Change Password 17 File Locations 20 Report Setup 22 Templates 21 T templates for reports saving 89 templates for reports deleting 21 U Update Client 95 update plans creating 87 described 87 updates to NaviPlan Select 6 USB drive configuring 37 user manual conventions 4 series 2 user preferences asset allocation settings 31 setting 15 system settings 17 V version of NaviPlan Select 6 W workflow process 81 participants 81 104
71. n approved and you would like to make changes based on your clients progress you can create an update plan For more information see Creating an update plan on page 87 Creating an update plan 87 An update plan allows you to track your clients progress against an approved plan For information about plan approval see The workflow process in NaviPlan Premium on page 81 and see Reviewing an assessment or a plan on page 84 You can update certain sections of an approved plan without changing the clients goals Using this NaviPlan Premium feature you can update recent changes in income account values and expenses without affecting the approved plan The update plan is populated with information from the approved plan s Recommended Plan scenario If any recommendations from the approved plan were not acted upon you may have to make adjustments to the updated plan to accurately reflect the clients current financial situation You can compare your clients progress and the approved plan by generating a Progress report This report helps you to determine how well your clients are staying on track towards attaining their financial goals To create an update plan follow these steps 1 Go to the Plan Management section Plan List category Plans page gt Instructions l Create New Engagement f NPSE FDs Apr 26 2010 Jun 42010 Sep 8 2010 Jul 11 2011 Edit View X Delete Created 2011 07 11 10 53
72. nder Tax Filing Status Import Details v B amp v Be amp State Zip Code v Figure 61 Client amp Plan Creation dialog box Client Information stage 3 Select Individual or if the client file is for a couple select Joint Analysis 4 Under Client Information click Import The Import Client dialog box opens Note The Import button is only available when you create a new client file It is not available when editing an existing client file 5 In the field next to the Search button enter the client surname You can enter part of the last name and replace the missing character s with an asterisk For example to search for clients with the last name starting with La you would enter La 6 Click Search A list of client names appears Instructions Search Search By Last Name Figure 62 Import Client dialog box Select the client from the list and then click Next The Import Client dialog box updates to show fields for the client Date of Birth Gender Tax Filing Status City State Oct 19 1992 Single v Bronx New York Figure 63 Import Client dialog box showing information available for import If you re importing married clients from Albridge you must import the clients individually and then on the Client Information stage select the appropriate Tax Filing Status Edit the data entry fields for the individuals and charities listed where necessary Click Finish
73. ntering account and annuity information Determining your clients investor profile Level 1 and Level 2 Plans Entering financial planning assumptions Pntening cieitgata and goals Entering detailed net worth cash flow and insurance information Adding holdings to accounts and annuities Entering business entities Entering real estate assets Entering equity compensation Entering detailed estate planning information Entering advanced estate planning information Using the Detailed Tax method and the Detailed Cash Flow module Entering saving and redemption strategies Entering client goals Generating simple estate planning reports Generating client reports Vermont nomen Level 1 and Level 2 Plans Analyzing client goals Analyzing your clients goals using side by side comparisons of the Current Plan scenario and Recommended Plan scenario Conducting detailed cash flow and net worth analyses Generating Monte Carlo simulations Creating goal scenarios Creating estate planning scenarios Generating client reports Conventions This user manual uses the following conventions e The names of items on the screen are italicized For example the Clients page opens e The names of items that you must select click or enter appear in bold For example select Recommended and then click OK e To help you navigate through the application locations are separated by en dashes For examp
74. nts and plans Collecting financial information Using the Blank Fact Finder Creating a client file Updating clients personal information Managing existing client files Opening an existing client file Preparing client files for delivery to third parties Deleting a client file Checking client files in and out of a central database in NaviPlan Premium Offline Checking out a client file Undoing a check out without making changes Checking in a client file to a central database Checking multiple client files in and out Viewing a client file in the database Granting and revoking access to your client files Managing engagements Creating a new engagement Opening and deleting existing engagements Working with new calculators assessments and plans Creating a calculator an assessment or a plan Managing existing calculators assessments and plans Duplicating a calculator an assessment or a plan Projecting an assessment or a plan to the current year Promoting an assessment or a plan Using the Presentation Module Opening the Presentation Module Running a presentation 31 32 34 34 35 36 42 43 44 45 46 46 47 58 59 60 62 63 63 64 65 66 67 68 69 71 73 74 75 76 77 77 78 79 79 80 80 Navigating through a presentation Printing a presentation Switching to NaviPlan Premium Accessing NaviPlan Premium calculators and reports Closing a presentation The workflow process in NaviPlan Premium Submitting an assessment or
75. on For more information consult the OnLine Help Figure 23 Security Settings dialog box Transfer tab From the Use Drive list select the drive letter for your USB drive or disk Click Transfer Out to transfer the authorization key to the USB drive or disk A message appears confirming that the transfer was successful and states that NaviPlan Premium is no longer operational You will need to transfer the key back to this computer if you want to run the software again Click OK to close the message Another message appears asking you whether you want to prepare the USB drive or disk to receive a transfer when you leave work Click Yes Whenever you transfer authorization to a storage device you must remember to prepare that device to accept the authorization if you plan on transferring the authorization back to this computer Exit NaviPlan Premium and then remove the USB drive or disk from the computer 40 9 Take the USB drive or disk with you to the location of your home computer where you will transfer the authorization from your USB drive or disk to your home computer For more information see Transferring authorization to your home computer on page 40 Transferring authorization to your home computer To transfer authorization from your USB drive or disk to your home computer follow these steps 1 Connect the USB drive to your home computer s USB port or insert your disk into your disk drive Run
76. ons Present possible options to your clients using the Results section Analyze Goals category Scenarios page and then confirm the strategies you will use Finalize and present the client report Generate predefined client reports These reports contain a series of graphs and customized text You can choose from several client reports Chapter 3 Setting user preferences You can customize some aspects of NaviPlan Premium to suit your needs by changing application settings or setting default values using the commands on the User Preferences menu Preferences only need to be set once You do not need to access the User Preferences menu each time you use NaviPlan Any changes you make to your user preferences apply to all new client files and all new assessments and plans Some default values can be overridden within individual assessments and plans In this chapter Entering advisor details Setting system preferences Setting plan preferences Setting asset allocation defaults with user defined asset allocation Setting security preferences Entering advisor details 15 In the Advisor Details dialog box you can enter details about the clients advisor s that will appear in client reports To add advisor details follow these steps 1 Go to the User Preferences menu and then select Advisor Details The Advisor Details dialog box opens 15 17 23 30 34 16 Advisor Details Title Advisor
77. or each asset class enter a unique description such as Cash or Bonds and then define the return rates and standard deviation values that apply To change existing asset classes click the asset class you want to change and then enter the revised description or return rate information To delete an asset class click the appropriate Delete button Setting default correlation values Correlation measures how much you can expect your clients investments to change in price relative to each other Correlation works in the following manner 31 Correlation value Indicates that historically The two asset classes move in exactly the same direction The two asset classes move in exactly the opposite direction The two asset classes have no relationship Typically non correlated asset classes are used in a portfolio to reduce risk To set up default correlation values follow these steps 1 Once you have entered all the asset classes you want to use go to the Correlations tab Investor Profiles Portfolios Instructions B A Large Cap Equity 10000 06 5200 B Small Cap Equity 1 0000 C International Equity 0 4500 0 2300 D Aggregate Bonds 1 0000 1 0000 E Cash 1 0000 1 0000 OK Cancel Figure 17 Asset Allocation Settings dialog box Correlations tab 2 To change correlations enter the new correlation value at the intersection of a row and a column for two asset classes For example in Figure 17 to
78. our data the Synopsis report Reports menu Summary Synopsis and the Difference report Reports menu Summary Difference The Synopis report Reports menu Summary Synopsis Keport is especially useful for auditing your data Use the Planning Assistant to review problems questions and opportunities Its reports provide information regarding cash flow surpluses and deficits that may exist in pre retirement as well as information regarding TFSA and RRSP contributions unused contribution room and overcontributions Its reports provide information regarding cash flow surpluses and deficits that may exist in pre retirement as well as information regarding unused contribution room and overcontributions to qualified accounts Generate net worth and cash flow reports Define goals Establish your clients plan objectives NaviPlan s predefined categories cover retirement education major purchase and emergency fund goals as well as survivor income disability income critical illness long term care and Monte Carlo analysis Analyze and solve for goals Once all financial data and goals have been entered and verified explore various scenarios as needed and then implement the most effective planning strategies in the 14 10 Recommended Plan scenario Ensure that the selected recommendations are appropriate for your clients For example does their cash flow support the recommendations Present opti
79. plies when you are using the Detailed Tax method NaviPlan Premium resources Advicent Solutions provides several resources to help you use NaviPlan Premium In addition to telephone support you can access resources from within NaviPlan and Online The following table shows some of the resources available and where to find them Advicent resource Description and location Help The quickest way to get information about any command dialog box or item within NaviPlan Premium is to use the application Help To access Help click the Help button at the top of the NaviPlan Premium window Help includes a glossary of terms Functional Functional documents explain NaviPlan Premium documents functionality underlying assumptions and results calculations Knowledge The Knowledge Base is a database comprised of the following Base resources Support issues Functional documents Learning guides Help videos Frequently asked questions FAQs You can access the Knowledge Base fromwithin NaviPlan or online at http knowledge eisi com To access resources from within NaviPlan follow these steps 1 Click beside the Help button and then select Support The Support dialog box opens 2 Click the appropriate link The applicable page opens in your Web browser Phone support You can contact us by telephone at 888 692 3474 Monday Thursday 7 30 a m 6 p m central time Friday 7 30 a m 5 00p m central time
80. pplies user entered tax rates to income during three different time periods pre retirement retirement and in the year of death A limited number of deductions is applied against income The alternative minimum tax AMT is not supported Conversion Options Plans using this method can be converted to the following tax method Detailed Tax Client amp Plan Creation D ipti This method applies user entered tax rates to income during three different time periods pre retirement retirement and in the year of death A limited number of deductions is applied against income The alternative minimum tax AMT is not supported Conversion Options Plans using this method can be converted to the following tax method Detailed Tax Figure 33 Client amp Plan Creation dialog box Income Tax Method stage 8 Select an income tax method and then click Next The Client amp Plan Creation dialog box opens to the Modules stage 53 Client amp Plan Creation Enter the plan name Plan Name and plan year for the Plan 2011 assessment or plan Modules Select one or more of the following modules V Asset Allocation Retirement V Education IV Major Purchase V Emergency Fund Survivor Income V Disability Income IV Long term Care 3 Detailed Cash Flow Select All Select None Client amp Plan Creation Client Information Family Members Advisor Informa
81. que Awthonza ton Key and a Froduct Support Number Enter those in the appropriate fields on this tab and then dick the Authorize button Auto Authorize Authorize Figure 21 Security Settings dialog box Authorization tab 3 There are several different ways to authorize NaviPlan Premium Do one of the following Authorize Click Auto Authorize NaviPlan sends your site code and NaviPlan product support number to Zywaves authorization Premium server Upon verification NaviPlan automatically automatically authorizes the software over the Note To authorize the software you must have a valid Internet product support number If there is a problem auto authorizing your software you can either try again later manually authorize the software or contact the partner support Authorize Follow these steps NaviPlan 1 Acquire an authorization key and a product support Premium number PSN manually Note When you purchase a subscription to NaviPlan a PSN is sent to your e mail account On the Authorization tab enter the authorization key and PSN Click Authorize A message appears stating that the current version of NaviPlan is now authorized to run in its present location Transferring your authorization between computers 36 Any version of NaviPlan Premium that you have installed on a computer can be run only when a valid authorization key has been assigned to it However you may wish to use more t
82. r plan and creates a promoted copy in the selected level A single client file or engagement can contain assessments and both Level 1 and Level 2 Plans You do not need to create a new client file or a new engagement to create new assessments or plans for the same client Creating a calculator an assessment or a plan Before you can create a calculator an assessment or a plan for a client you must create a client file an engagement will be created by default For instructions see Creating a client file on page 47 You can promote assessments and Level 1 Plans to a higher level but you cannot demote them to a lower level To create a calculator assessment or plan follow these steps 1 Go to the Plan Management section Plan List category Plans page 2 Under Plans click the New button The Plan Creation dialog box opens to the Plan Selection tab Instructions l Create New Engagement f Clicking the Open button opens the selected plan 2010 Training Retirement assessment or calculator Edit View Delete Created 2012 02 14 15 11 38 Project Promote History Workfow Notes 3 Delete Plan Year Type gt ID ee B m m Scere anda ASSsessment Click New to i ii TEN create a new Clicking the Fferr button opens plan assessment the selected plan or assessment oor diadar in wiew mode All data is locked preventing any modifications Instructions Create New Engagement
83. rate Use default sections Completed Planning to Protect Presentation Generate The Road to Retirement Presentation Generate Planning for your Family s Education Presentation Generate Cash Flow Planning Presentation Generate Generate Selected Generate All Note Default sections will be used when generating multiple reports To view the list of all the generated reports go to the Client Report Monitor Figure 52 Workflow section Status category Status page 2 Generate all client reports that you wish to present to your clients To generate a client report as part of the workflow reports select the report and then click the Generate button for that report Reports that have already been generated are listed and the name of the report becomes a link To print a generated report click the link Note Any reports not generated before an assessment or plan is proposed will only be available in draft form once you propose it 3 After generating all required client reports click the Propose button The assessment or plan is submitted for approval On the Plans page under Plans the assessment or plan appears in Proposed status Those that have not been submitted appear in Draft status To find out how users with approval authority review assessments and plans see Reviewing an assessment or a plan on page 84 You cannot modify or delete a proposed or approved assessment or plan but
84. returned to the launch slide The workflow process in NaviPlan Premium In NaviPlan Premium workflow refers to a series of steps that takes an assessment or a plan through a life cycle from Draft status through to delivery The workflow process provides a firm with compliance controls by guiding planners through the approval process Organizations can designate approvers to oversee all planning activity and ensure that compliance standards are met Workflow can help to ensure the quality of the analysis presented to the clients There are three key players in the workflow process the client the planner and the approver Participant Workflow duties Client Provides the financial and personal information required to create an assessment or a plan Planner Captures the financial and personal information from the clients and creates an assessment or a plan to help the clients realize their financial goals 81 Participant Workflow duties Approver Reviews assessments and plans submitted by the planner for compliance and then either approves or rejects the assessment or the plan depending on whether it meets the compliance requirements Draft status The Draft status is the initial status in the workflow process An assessment or a plan is in Draft status when it is created While itis in Arat status the planner captures all the necessary financial and personal information required to design the assessment or the p
85. rkflow section Status category Status page Status 4 Back Client Lee David and Lee Susan Analysis Retirement plan Current Status Proposed Next Steps This analysis has been submitted for approval Please either approve this analysis by clicking Approve or reject this analysis by a F clicking Reject The list of reports that are available for review with this analysis are shown below Indude Alternatives In Reports To view the report that has already been generated click the report s title Report Name Optional Reports Financial Needs Assessment Figure 53 Workflow section Status category Status page 5 If the assessment or plan meets with all compliance criteria and can be implemented click Approve The status on the Plans page changes to Approved Once approved the assessment or plan cannot be modified deleted or returned to Draft status If the assessment or plan does not meet all compliance criteria and cannot be implemented click Reject The status on the Plans pages changes to Rejected Reviewing assessments and plans for several clients online 85 To review a proposed assessment or plan from a list of all clients assessments and plans follow these steps 1 Go to the Client Management section Client List category Approval page Clients Approval Instructions Plans History Reports 3 Approve Reject PrintList Client Name Plan Plan Type ID P
86. roposal Date Married Frank amp K Level 2 1079 1 11 Oct 27 2010 9 38 Test Head1 amp Head2 Level 2 1118 1 3 Nov 19 2010 11 Clients Approval Import Client Instructions Plans History Reports 3 Approve EX Reject PrintList Status Client Name Plan Proposed Married Frank amp K 1079 1 11 Oct 27 2010 9 38 Proposed Test Head1 amp Head2 1118 1 3 Nov 19 2010 11 Figure 54 Client Management section Client List category Approval page 86 2 Select an assessment or plan and then do one of the following a jro History View the history of an assessment or a plan In the Plan History dialog box that opens NaviPlan Premium shows such information as the time of creation and the time of status change Click Close to close the Plan History dialog box Reports View reports that have been generated for a proposed assessment or plan In the Reports dialog box that opens NaviPlan Premium shows a list of generated reports To open a generated report click the link for the applicable report Click Close to close the Reports dialog box Approve Approve a proposed assessment or plan that meets all compliance criteria and can be implemented Once approved the assessment or plan cannot be modified deleted or returned to Draft status Reject Reject a proposed assessment or plan that does not meet all compliance criteria and cannot be implemented The status changes to Rejected If a plan has bee
87. rt Client b Instructions G Create New Client Blank Fact Finder E Ibbotson Rate Disdosure Additional Features vb 3 Existing Clients S Ga Open Check In Grant Revoke Reassign DataScub Notes 8 Delete Status Check In Name ID Modified Date 7 Expires In neck 1422 Jul amp 2011 11 07 30 days y local Jul 7 2011 15 55 M A local Jul 7 2011 15 27 N A 3 local jul 7 2011 14 51 N A i j Smith Jim amp Diane 1421 Jul 6 2011 15 07 N A Figure 40 Client Management section Client List category Clients page showing additional Check In options Checking multiple client files in and out If you are using NaviPlan Premium Offline in Connected mode and you need to manage multiple client files in a single session you can select which client files you want checked in or checked out of the central database To check multiple clients in and out of the central database follow these steps 67 1 2 In NaviPlan Select Offline go to the Client Management section Client List category Clients page Click the Multiple Check In Out button The Multiple Check In Out dialog box opens Only the client files displayed on the Clients page appear in this dialog box Instructions Clients Status Action Client Name Modified Date Ea Martin Robert amp 5 Jul 8 2011 11 07 as Dixon Jim amp Maria Jul 7 2011 15 55 Release Harris Jack amp Diane Jul 7 2011 15 27 Refre
88. s to both NaviPlan Premium Online and NaviPlan Premium Offline To check out a client file follow these steps 1 In NaviPlan Premium Offline Connected mode go to the Client Management section Client List category Clients page A list of your clients appears under Existing Clients 2 Select the Include Central Clients check box and then click the Search button NaviPlan Premium displays client files stored on the central database 3 Select the client file that you want to check out and then click the Check Out button NaviPlan Premium searches the database and updates the client list making the client file available for you to edit The client file is now unavailable for others to edit and the list updates to show the client file as Checked Out FA Clients Import Client Instructions Multiple Check In Out Search Search by any or all of the criteria below artin Ri t amp Sara 3 0 Search By Dixon Jim amp Maria Jul 7 2011 15 55 Last Name Harris Jack amp Diane Jul 7 2011 15 27 Lee David amp Susan Jul 7 2011 14 51 Eae aE Smith Jim amp Diane Jul 6 2011 15 07 Current User Other User v Recently Modified Indude Granted Clients v Indude Central Clients Search Revert to Defaults Instructions OD Create New Client Blank Fact Finder Additional Features Blank Holdco Fact Finder Multiple Check In Out Existing Clients Search Open CheckIn Grant Revoke
89. sh Lee David amp Susan Jul 7 2011 14 51 Smith Jim amp Diane Jul 6 2011 15 07 Elias Frank amp Jane Jul 6 2011 13 07 tester test Jul 6 2011 12 37 Keeler Jane amp Jack Jul 6 2011 11 19 doe jane amp joe Jul 6 2011 11 19 GSXR Kevin amp Jen Jul 6 2011 9 58 Process Selected Actions Figure 41 Multiple Check In Out dialog box For each client file that you want to manage select an option from the Action list Click the Process Selected Actions button NaviPlan Premium performs the selected actions If an action is not successful NaviPlan Premium displays an error message Click the Close button The Multiple Check In Out dialog box closes Note The Close button should always be used to close this dialog box Viewing a client file in the database If you do not want to make any changes you can view the contents of a client file in read only mode without checking the file out of the central database 68 To view a client file follow these steps 1 In NaviPlan Premium Offline go to the Client Management section Client List category Clients page A list of your clients appears under Existing Clients Select the client file you want to view click next to the Check Out button and then select Get Copy The list updates to show the client file as read only GH The client file remains available for others to edit 3 To release the copy of the read only file click Release The list
90. sis method Long Term Care If Client If Co Client Enters LTC Enters LTC Enter the default daily expense amount you wish to apply to new LTC al a 3 Only applicable to the long term care analysis in Level 1 and Level 2 Plans 29 User Preferences Plan General Milestones Current Portfolio Setting Cash Flow Education Insurance Analysis Method Select a default insurance analysis method Goal and Expense Analysis Income Coverage Analysis 4 Only applicable to the survivor and disability income analyses in Level 2 Plans All other levels use the Gea and Expense Analysis method Figure 15 User Preferences Plan Settings dialog box Insurance tab 3 Under Analysis Method select one of the following insurance analysis methods Goal and Expense The amount of life insurance is intended to Analysis preserve the family s economic security and net worth if the client or co client dies This method is integrated with the rest of the plan and the required insurance is calculated using goals and expenses at the plan level as well as additional expenses entered for the life insurance scenario Income Coverage The amount of life insurance is intended to Analysis replace any lost income as a result of the insured s death 4 Under Long Term Care enter the default daily expense amount for the client and co client Setting asset allocation defaults with user defined asset allocation In NaviPlan
91. sment client report Asset Allocation Assessment Level 1 Plan Enter account and annuity information with or without holdings Establish the clients risk tolerance Determine appropriate investment profiles using the Weightings and Optimize functions Propose an asset allocation that is appropriate to the clients investor profile Compare the current asset mix to the suggested asset mix Compare the expected rate of return and expected standard deviation for current and suggested asset mixes Generate an Asset Allocation client report Financial Assessment details plus If the Asset Allocation module is included in the plan you can o Define the investor profile and override it at the plan and goal levels o Reallocate portfolio assets to match the investor profile at the plan date and at first retirement Enter financial picture information with additional details Enter account information with or without holdings Conduct a side by side comparison of the Current Plan and Recommended Plan scenarios you can also modify or create additional scenarios Note The Current Plan scenario contains the clients current financial picture A Recommended Plan scenario is a What if scenario that includes alternative strategies the clients could implement Enter emergency fund goals Analyze survivor income disability income and long term carecritical illness goals Use the Planning Assistant
92. ss report To save your selections as a template for the progress report click the Save as Template button The Save Template dialog box opens Enter a name for the template and then click OK The Save Template dialog box closes Templates you create are available on the User Preferences menu System Settings option User Preferences System Settings dialog box Templates tab Click OK NaviPlan Premium saves your selections and the Select Document Sections dialog box closes To generate the report click the Generate button If you generated this report before this button appears as Regenerate Chapter 5 Importing information into 90 NaviPlan Premium If you have information about your clients stored somewhere other than in NaviPlan Premium e g Albridge Solutions you can import it into NaviPlan instead of entering it manually In this chapter About importing in NaviPlan Premium 91 Creating external profiles 92 Importing client information 94 About importing in NaviPlan Premium 91 To import information follow the procedure outlined below 1 Select data source Before importing any information into NaviPlan Premium you must identify the data source from which you will import the information This can be done on the User Preferences System Settings dialog box External Profiles tab You can choose data sources such as Albridge Solutions If the data source is Albridge Solutions import
93. tax ID number contact your company Albridge Solutions and Advicent Solutions will not provide this information b Leave the FI ID field blank c Under Authorization enter your Partner Login and Partner Password Note If you are using NaviPlan Premium Online skip the following steps e e 5 Go to the File Locations tab User Preferences System Settings Change Password External Profiles File Locations Templates Report Setup Enter the directory where data you want to import is located as well as the image file you want to use as a logo and the directory where you want to store dient data files File Locations Import Logo Data C Program Files Zywave Data Figure 60 User Preferences System Settings dialog box File Locations tab offline 6 In the Import field enter the path to the folder where you will import files Importing client information 94 Before importing client information into NaviPlan Premium you must first create an external profile for the source from which you will import the information For instructions see Creating external profiles on page 92 To import client information follow these steps 1 Go to the Client Management section Client List category Clients page 2 Under Clients click the Create New Client button The Client amp Plan Creation dialog box opens to the Client Information stage Client Creation Client Information Date of Birth Ge
94. the version of NaviPlan Premium you have installed at home A dialog box opens indicating that NaviPlan Premium is currently unauthorized Click OK Another dialog box opens asking if you want to authorize NaviPlan Premium Click Yes The Security Settings dialog box opens Go to the Transfer tab and then ensure that This computer is set to Home and the Other computer is set to Work From the Use Drive list select your USB drive or the drive letter for your disk Click Transfer In to transfer the authorization key from the USB drive or disk to the version of NaviPlan you have installed A message appears confirming that the key transfer was successful and states that NaviPlan Premium is now operational Click OK to close the message and then click Close On your home computer you can begin working in NaviPlan Transferring authorization back to your work computer To transfer your authorization from your home computer back to your work computer follow these steps 1 Connect the USB drive to your home computer s USB port or insert your disk into your disk drive Run the version of NaviPlan Premium you have installed at home Go to the User Preferences menu and then select Security Settings The Security Settings dialog box opens Go to the Transfer tab and then ensure that This computer is set to Home and Other computer is set to Work 41 4 10 11 12 From the Use Drive list select the USB drive
95. tion Plan Selection Income Tax Method Retirement Education Major Purchase Emergency Fund Modules Survivor Income Disability Income Critical Illness Monte Carlo Analysis Holding Companies SA AAA A sd lt 1 Ix s Figure 34 Client amp Plan Creation dialog box Modules stage 9 If you are creating a Financial Assessment or a plan select at least one of the available modules The modules available vary based on the assessment or plan level The following modules are available when creating a Financial Assessment Level 1 Plan or Level 2 Plan Cc Oe A MEA 54 a E Assessment Level 1 Plan Level 2 Plan Major Purchase Emergency Fund aa Insurance Survivor Income Disability Income Long term Care Critical Illness Estate Planning Monte Carlo Analysis Detailed Cash Flow Equity Compensation Business Planning Advanced Estate The Detailed Cash Flow module is automatically selected when you are using the Detailed Income Tax method The Equity Compensation Business Planning and Advanced Estate modules are only available when you are using the Detailed Income Tax method 10 Click Next The Client amp Plan Creation dialog box opens to the Summary stage A summary of the client file and selected analysis appears Chent amp Plan Creation Lee David and Susan Julia Lee Mathew Lee None Other Other Client amp Plan Creation Figure 35 Client amp Plan Cr
96. to simplify the planning process Import external data 10 e Generate the Financial Needs Summary and Retirement Distribution Summary client reports Note The Asset Allocation client report is available only when the Asset Allocation module is included in the plan e Generate the Financial Needs Assessment Asset Allocation Financial Needs Summary and Retirement Distribution Summary client reports Note The Asset Allocation client report is available only when the Asset Allocation module is included in the plan e Generate additional reports and graphs if needed Level 2 Plan Level 1 Plan details plus e Override weightings for the investor profile allocations access mean variance optimization access the asset classifier database to allocate holdings and at the goal level and define different allocations and investor profiles e Enter real estate assets e Enter holding companies e Conduct Monte Carlo simulations e Generate estate planning reports when using the Estate Planning module e Generate the Financial Needs Analysis client report in addition to the reports available in a Level 1 plan Note The Asset Allocation client report is available only when the Asset Allocation module is included in the plan e Enter detailed estate planning information when using the Advanced Estate module e Conduct detailed cash flow and net worth analyses when using the Detailed Cash Flow module e Cond
97. ts and Finish buttons appear at the bottom of the slide e Click the Back and Next buttons to more backward and forward one slide at a time e Click the Finish button to close the presentation and return to the launch slide e To quickly navigate to another slide within the presentation click the Table of Contents button a menu will appear Select your desired slide from this menu Printing a presentation 80 To print the entire presentation from within a presentation go to the Tools menu and then select Print Presentation To print a streamlined report click the Print Report button that appears at the end of each presentation Switching to NaviPlan Premium To go back to the NaviPlan Premium planning view click Switch to NaviPlan Note The Switch to NaviPlan button does not appear within a presentation If you want to return to planning view from within a presentation you must first click Finish Accessing NaviPlan Premium calculators and reports To access a NaviPlan Premium calculator from within a presentation go to the Tools menu Calculators and then select the calculator you want to use To access an existing NaviPlan Premium report from within a presentation go to the Tools menu Reports and then select the report you want to view Closing a presentation At the end of the presentation or at any point during the presentation click the Finish button at the bottom of the slide You will be
98. tton The Duplicate Plan dialog box opens Duplicate Plan Options Duplicate plan into current engagement Select an engagement to duplicate into Retirement Duplicate plan into a new engagement Engagement Name Figure 49 Duplicate Plan dialog box 2 Select the engagement in which you want to place the duplicate calculator assessment or plan and then click OK The Duplicate Plan dialog box closes If you placed the duplicate in the same engagement as the original the duplicate appears on the Plans page under Plans NaviPlan Premium automatically names it Copy of lt original name gt To change the name of the duplicated calculator assessment or plan click Copy of lt original name gt In the first dialog box or page that opens you can edit the name of the calculator assessment or plan Projecting an assessment or a plan to the current year If you want to use assessments and plans created in previous years you need to update the data To avoid re entering several dates and values NaviPlan Premium can automatically project the selected assessment or plan to the current year To project an assessment or plan to the current year on the Plans page select the assessment or plan you want to project and then click the Project button NaviPlan creates a copy of the old assessment or plan and projects the applicable dates and values to the current year The new copy is listed under Plans and the Plan Year updates to the
99. uct stock option and restricted stock analyses when using the Equity Compensation module e Conduct business planning analyses when using the Business Planning module The following table shows the available client reports for each level of data entry Financial Retirement Financial Asset Financial Needs Needs Distribution Needs Allocation Financial Assessment Asset Allocation Assessment 11 Recommended steps 12 The process below outlines some recommended steps for creating an optimal plan for your clients 1 Gather data Use the Blank Fact Finder a form that you can use for collecting financial information from clients It is available in NaviPlan Premium on the Client Management section Client List category Clients page If you need to include holding company financial information in your clients plan use the Blank Holdco Fact Finder to collect the information It is also available on the Client Management section Client List category Clients page Collect appropriate documentation from your clients e g income tax return statements of employer sponsored pension plans most recent brokerage statements personal budget current mortgage and loan details Create the client file Once all the financial data is collected create a client file You only need to create one client file for each client family All future plans for that client will be saved within the same client file
100. viPlan helps you determine if they are attainable given the clients income savings and spending NaviPlan Premium includes different levels of data entry so that you can create an assessment or plan that best meets your clients financial situation If needed you can model specific aspects of your clients finances such as retirement savings and debt management using NaviPlan Premium s calculators If your clients have diversified financial situations that require a more comprehensive analysis you can use the Detailed Tax method along with the Detailed Cash Flow module This advanced planning option also provides access to the following additional advanced modules Equity Compensation Business Planning and Advanced Estate This advanced planning method automatically applies the bracketed federal and provincial rates to taxable income on a year by year basis It calculates an extensive number of deductions and credits When using NaviPlan Premium with or without the Detailed Tax method once all of your clients information has been entered you can use the tools within NaviPlan Premium such as scenarios and reports to analyze whether your clients will be able to achieve their goals Based on the information entered NaviPlan Premium assesses each goal s attainability and suggests strategies such as additional savings In plans you can enter strategies within scenarios to create an optimal solution to meet your clients
101. when creating or presenting a financial plan You can use the Presentation Module to interact with clients about a specific aspect of their financial situation for example retirement Five standard presentations designed to be used with Level 2 Plans are included e Planning to Protect Income coverage insurance analysis e The Road to Retirement Retirement goal analysis e Planning for your Family s Education Education goal analysis e Cash Flow Planning Cash flow analysis e Income Planning for Retirees Cash flow and goal oriented income management for retirees Each presentation includes a combination of marketing and planning slides e Marketing slides are information only slides designed to help guide the conversation with the clients they do not require the use of a client file e Planning slides include NaviPlan Premium data entry components These data entry fields are shared with the NaviPlan Premium application Information entered in either the Presentation Module or the planning view will appear in both places Opening the Presentation Module To open the Presentation Module click Switch to Presentation View Running a presentation e Torun a planning presentation open a client file and a plan If either does not exist create it Then on the launch slide click the appropriate link to run that presentation Navigating through a presentation When available the Back Next Table of Conten
102. you can duplicate it by clicking the Duplicate button on the Plans page The duplicate assessment or plan appears in Draft status To check the status of an assessment or a plan go to the Plan Management section Plan List category Plans page The status of the assessment or the plan is displayed Reviewing an assessment or a plan 84 You must have approval authority in order to approve or reject an assessment or a plan in NaviPlan Premium Online or Offline except in the Standalone mode of NaviPlan Premium Offline where the approval function is not available In NaviPlan you can review proposed assessments and plans for the current client file or for multiple clients To review an assessment or a plan for the current client file follow these steps I Go to the Plan Management section Plan List category Plans page To view the assessment or plan in read only mode click the View button You cannot make changes to an assessment or a plan while it is in read only mode To view the history of the assessment or the plan click the History button The Plan History dialog box for the assessment or plan opens showing such information as the time of creation and the time of the most recent status change On the Plans page click the Workflow button The Workflow section Status category Status page opens You can also go to the Status page by opening an assessment or plan and then going to the Wo

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