Point of Entry – User Manual - Perfect Computer Solutions, Inc.
Contents
1. can be deleted by clicking the Trashcan button Search Button Allows the supervisor to search for a particular employee Category Selection Section to Add Delete the categories that an Employee belongs to Exit Button This will exit the Point of Entry back to the Supervisors Menu 12 CATEGORIES MAIN MENU Attendance Codes Menu Click this button to go to the Attendance Codes Modification Screen Department Categories Menu Click this button to go to the Employee Department Categories Modification Screen Exit Button This will return to the Supervisors Menu 13 ATTENDANCE CODES MENU amp Attendance Codes Attendance Codes Menu Here you modify the start and end intervals for early and late employee punch ins Any times that is punched in or out between these times will show a flag on the reports For example if you used the values above anyone punching in between 8 05 and 8 30 would be flagged as late Exit Button This will return to the Supervisors Menu 14 PURGE CARDS ADELMAN ADEWUMNI AGOSTINO AGRESTA AHRENS ALBANESE Purge Cards This form allows the supervisor to discard time stamps Select a specific employee by clicking on their name To select all employees check Purge All To discard all time reports before a certain date enter that date in the date box To have all time stamps discarded check Ignore Date Purge Button Once your selection is made click2. i Perfect Computer Solutions T Q www perfectcomputersolutions com i Point of Entry User Manual PURPOSE This software package was created to maintain accurate account of the employees working hours Employees new and old can easily be added deleted and viewed at a glance SUPPORT Please direct any technical questions problems comments or suggestions to techsupport perfectcomputersolutions comor visit our website at http www perfectcomputersolutions com SYSTEM REQUIREMENTS Microsoft Windows NT 95 98 Pentium 75 or higher 32 MB RAM 100 Megabytes of Hard Drive space This software package was designed to be run at 800 x 600 resolution desktop size or larger If the resolution size is any smaller i e 640 x 480 certain screens will not all fit on one display Note To change desktop settings right click on an empty portion of the desktop click properties then click the Settings tab This is where the desktop area can be changed to 800x600 or larger Employee Point of Entry Table Of Contents Section Page OVOEVION Coated ted uide aeo hands fore Ea ote tame ag Eaton 3 Software Installations ii del aet en eve ti RA I beR Ne eUAnTAE 4 Point of Entry Main Mei as NK in ETE IRE EE 5 Reports Mentis 25m des hr m Ma trio fuste dua eua ee UAE LEE 6 Print Reports Selupisss aea i i tes utat adunco coru E 8 SUDSEVISOE MEDUL eer operi x nv dex ps A e Mined EE R 9 Edit Time S AMIS 55 00 dplawssenancacwaiiher
3. the Purge button this will discard the time stamps Exit Button This will return to the Supervisors Menu 15 COMPANY INFORMATION ww cr Emo 0 Ww o qe d eme po 0 do Company Specs This form allows the supervisor to change the information that will print on reports The Product ID is entered during the initial setup of the product There is no need to change this value If this value is changed the program may need to be re installed Logo File The full path and filename of a graphic file bmp jpg gif that you want to include on the reports Text Header File The full path and filename of a text file ASCII Format that you want to include as a header on the reports Use Logo Use Text Header Check the appropriate box if you want to use the selected graphics file and or text file Exit Button This will return to the Supervisors Menu These features will be available in version 2 0 16 Perfect Computer Solutions www perfectcomputersolutions com LICENSE AGREEMENT CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT PRIOR TO OPENING THIS DISC PACKET OPENING THIS DISC PACKET INDICATES YOUR ACCEPTANCE OF THESE TERMS AND CONDITIONS If you do not agree with these terms and conditions return the unopened disc packet and the other components of this product to the place of purchase and your money will be refunded No refunds will be given for pr
4. 2 Iv Print EmployeeTime Reports On Seperate Pages Report Date 41212002 SET TO Start Date 3 1 2002 Ej Stop Date 4 2 2002 sl Report Time 3 49pm NOW All Available Administration a Show Only Briarwood Departments Birchwood These Categories Briarwood Departments Categories Business Office Cedar z amp rime Report by Category T d Who s In Report Exit Reports Reports Menu Options Time Report by Category Time reports for all employees together can be printed from here after specifying the Start and Stop Dates and choosing the categories that you want from the list Individual Employee Time Report Each individual employees time report can be printed from here after specifying the Start and Stop Dates Employee List This prints a list of all employees and their ID numbers Not Included In the Reports Menu in Version 1 0 Print Report Setup The menu containing all of the settings for each report including margins paper size etc This setup must be run for each machine where the program will be used Start Date Stop Date This specifies the working dates for printing all time reports Remember the Start Date must be dated the day before the actual working days hours And the Stop Date must be dated the day after the actual working days hours Categories to Show This specifies all the categories you will incl
5. Perfect Computer Solutions Limited Warranty and which is returned to Perfect Computer Solutions with a copy of your receipt If failure of the disc has resulted from accident abuse or misapplication of the product then Perfect Computer Solutions shall have no responsibility to replace the disc under this Limited Warranty THE ABOVE IS THE ONLY WARRANTY OF ANY KIND EITHER EXPRESSED OR IMPLIED THAT IS MADE BY PERFECT COMPUTER SOLUTIONS ON THIS PERFECT COMPUTER SOLUTIONS PRODUCT THE WARRANTIES OR MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED BY PERFECT COMPUTER SOLUTIONS AND ALL OTHER PARTIES INVOLVED IN THE CREATION PRODUCTION OR DELIVERY OF THIS PROGRAM THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS THAT VARY FROM STATE TO STATE NEITHER PERFECT COMPUTER SOLUTIONS NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION PRODUCTION OR DELIVERY OF THIS PROGRAM SHALL BE LIABLE FOR ANY DIRECT INDIRECT CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING OUT OF THE USE THE RESULTS OF THE USE OR INABILITY TO USE SUCH PRODUCT EVEN IF PERFECT COMPUTER SOLUTIONS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIM SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU 6 MISC This License Agreement shall be governed by the laws of the State of New York and shall insure to the benefit of Perfec
6. d SOFTWARE INSTALLATION NOTE Please read the software License Agreement on the CD enclosed before installing this software Once the License Agreement is read and accepted 1 Please check the System Requirements section on Page 1 of this User Manual to make sure you have all necessary requirements to run this software 2 Open the envelope containing the Point of Entry CD Insert the Point of Entry CD into the CD ROM This should AUTORUN If it doesn t AUTORUN double click on My Computer then double click the CD ROM drive Double click on the icon Setup 3 Follow Setup prompts to finish installing the software 4 If there are multiple user environments contact the system administrator Each user must login and reinstall this software using the above procedures 5 Reboot system If there are any problems regarding this installation please contact Perfect Computer Solutions Tech Support at 845 255 8000 POINT OF ENTRY MAIN MENU amp Main Menu Main Menu Options Reports Menu All reports are generated from this section Employee List Individual and All Employee Time On Grounds Reports Supervisor s Menu This menu has advanced settings for the program Exit Main Menu This will close the Point of Entry and exit back to the Windows Desktop REPORTS MENU x V1 009 Point Of Entry Reports Menu Software Development Perfect Computer Solutions www perfectcomputersolutions com 9200
7. f executing the program All other copies of the program and its documentation are in violation of this Agreement 4 TERM This license is effective until terminated You may terminate it by destroying the program and documentation and all copies thereof This license will also terminate if you fail to comply with any terms or condition of this Agreement You agree upon such termination to destroy all copies of the program and documentation 5 LIMITED WARRANTY THE PROGRAM IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND THE ENTIRE RISK AS TO THE RESULT AND PERFORMANCE OF THE PROGRAM IS ASSUMED BY YOU SHOULD THE PROGRAM PROVE DEFECTIVE YOU AND NOT PERFECTCOMPUTER SOLUTIONS OR ITS DEALERS ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING REPAIR OR CORRECTION FURTHER PERFECT COMPUTER SOLUTIONS DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OF OR THE RESULT OF THE USE OF THE PROGRAM IN TERMS OF CORRECTNESS ACCURACY RELIABILITY CURRENTNESSOR OTHERWISE AND YOU RELY ON THE PROGRAM AND RESULTS SOLELY AT YOUR OWN RISK Perfect Computer Solutions does warrant to the original licensee that the disc s on which the program is recorded be free from defects in materials and workmanship under normal use and service for a period of ninety 90 days from the date of delivery as evidenced by a copy of your receipt Perfect Computer Solutions entire liability and your exclusive remedy shall be replacement of the disc not meeting
8. lar employee can be found by searching for them by name or number ID Be careful not to overwrite any fields by accident If this happens hit the Esc key on the keyboard to undo any mistyped information This will usually bring back the old information Time Stamps Dates and Times are automatically entered when an employee punches In or Out This form does allow the supervisor to edit those dates and times however Forward Backward Arrows Clicking on the arrows will move you from one employee s time stamps to another Search Button Allows the supervisor to search for a particular employee Exit Button This will exit the Point of Entry back to the Supervisors Menu Notice the employee above did not punch in or out on 3 13 2002 multiple times This might be due to someone punching in or out several times or from a lack of training on the use of the program The above employee forgot to punch out on 3 28 2002 or they haven t ended their shift 11 EMPLOYEES ADD EDIT a z Adding Employees Employees can be added to the Point of Entry from this form by clicking on the button or using the right most arrow button on the bottom of the form see picture above When adding employees the ID field will not auto number to a new ID number It is up to the supervisor to assign each employee with his or her own Employee ID ID numbers can also be changed in this form Deleting Employees Old employees
9. oducts that have an opened disc packet or missing components 1 LICENSE You have the non exclusive right to use the enclosed program This program can only be used on a single computer You may physically transfer the program from one computer to another provided that the program is used on only one computer at a time You may not electronically transfer the program from one computer to another over a network You may not distribute copies of the program or documentation to others You may not modify or translate the program or related documentation without the prior written consent of Perfect Computer Solutions YOU MAY NOT USE COPY MODIFY OR TRANSFER THE PROGRAM OR DOCUMENTATION OR ANY COPY EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT 2 BACKUP AND TRANSFER You may make one 1 copy of the program solely for backup purposes You must reproduce and include the copyright notice on the backup copy You may transfer and license the product to another party if the other party agrees to the terms and conditions of this Agreement and completes and returns a Registration Card to Perfect Computer Solutions If you transfer the program you must at the same time transfer documentation and backup copy or transfer the documentation and destroy the backup copy 3 COPYRIGHT The program and its related documentation are copyrighted You may not copy the program or its documentation except for backup purposes and to load the program into the computer as part o
10. ounds Reports Edit Time Stamps Dates and Times are automatically entered when an employee punches In or Out This form does allow the supervisor to edit those dates and times however Add Edit Employees Employees can be added or deleted to the Point of Entry and Employee ID numbers can be assigned or changed from this form Add Edit Categories The different Categories that employees can be a part of may be modified added deleted here You can also modify the different attendance codes from this menu Purge Old Time Records This form allows the supervisor to discard time reports Company Information Company information for reports and other documents can be modified here Exit Supervisor Menu This will return to the Main Menu 10 EDIT TIME STAMPS amp Edit Time Stamps 5 xi Edit Time Stamp Software Development Perfect Computer Solutions vww perfecteomputersolutions com 2002 Employee ID First Name Middle Name Last Name ADEWUMNI e Stamps PunchinDate PunchinTime PunchOutDate PunchOutTime es NENNEN CNMNEM 3 3 2000 103713AM O 1 3 3 2002 10 37 47 AM 313 2002 104916AM 3 14 200 3 19 200 3 21 200 3 25 2002 10 07 33 AM 3 27 2000 8 23 57 AMI m 328200 291059AM LL LL LLL el oo Ter h3 h3 ee Every Employee has a time chart see picture above All modifications to dates and times can be made here by the supervisor A particu
11. sandadendw nature dedit pde edet vao 11 Employces Xdd Bdiii reet has e ind ed yate sed Ek uu d caius 12 Categories Main Men os ooi nter EU es Rant do pU erat Aust aS 13 Attendance Codes Menu neret retten E rn Ee aa 14 Purse Er ivo so cont ccd NP Cm 15 Company Settings Sie ven oom Dci ob tao EVER nic even eeu eae DNE RE 16 License AO PEEMIEN 12505 a5 cee ecu ede EU vised eee eae SE NS 17 OVERVIEW This software package was created to maintain accurate account of all employees working hours Employees new and old can easily be added deleted and viewed at a glance Supervisor Access To access the supervisor options your Supervisor Default ID must be entered This number is 3412 No other employee ID can access the supervisor options This number can be changed Data Input Employees and Employee ID numbers must be entered in to begin using the Employee Point of Entry Networks Perfect Computer Solutions Employee Point of Entry can be used over a network Additional licenses can be purchased through Perfect Computer Solutions at a discounted rate It is recommended that any network licenses be installed and setup by Perfect Computer Solutions Perfect Computer Solutions is not responsible for other parties network setup failure Customization Perfect Computer Solutions can modify this software package to fit any customized needs Please contact Perfect Computer Solutions for any updates or changes desire
12. t Computer Solutions its successors administrators heirs and assigns 7 ACKNOWLEDGEMENT YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU ALSO AGREE THAT THIS AGREEMENT IS THE COMPLETED AND EXCLUSIVE STATEMENT OF AGREEMENT BETWEEN THE PARTIES AND SUPERCEDES ALL PROPOSALS OR PRIOR AGREEMENT VERBAL OR WRITTEN AND ANY OTHER COMMUNICATIONS BETWEEN THE PARTIES RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT Should you have any questions concerning this Agreement please contact in writing Perfect Computer Solutions 700 N Ohioville Rd New Paltz NY 12561 Or via E Mail techsupport perfectcomputersolutions com 17
13. ude on your report Double click the list on the left to include a Category on the reports Double click the list on the right to remove a category from the reports Report Date Time This specifies the date and time to use for the Who s In Report Exit Reports This will return to the Supervisors Menu or Main Menu PRINT REPORT SETUP Paper Flanrgins True Type Font Support fun ted Bonn binas OPH Fields Erekislizer inramplete bx Pde Tiependrneses Print Report Setup Use this menu to modify settings for printing viewing reports You can change the margins paper size for each report It is important that you setup each report on each machine to print to the desired printer If you do not set the printer the program will not allow you to print Search Button Used to search and go to a desired report Exit Reports This will return to the Reports Menu SUPERVISOR MENU amp Supervisor Menu x V1 009 Point Of Entry Supervisor Menu Software Development Perfect Computer Solutions www perfectcomputersolutions com 2002 Time Report Menu Edit Time Stamps Add Edit Employees Add Edit Catagories alo Purge Old Time Records Company Information Exit Supervisor s Menu Supervisor Menu Options Reports Menu All reports are generated from this section Employee List Individual and All Employee Time On Gr
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