Check Writing User Manual
Contents
1. Authorized by DateTime Open Cancel Authorized 2 1 1 Before Entering Checkbook Request Only those investors for whom the check writing facility has been allowed in their account profiles can avail the use of checkbooks for a fund Also rules for the check writing facility must also be maintained for the fund for which the checkbook has been requested by the investor Typically checkbooks requested by investors for a fund are printed by external agencies known as check vendors that enter into an agreement with the AMC to print the checks on the investor s behalf You must maintain a record for each check vendor with whom the AMC has entered into such an agreement as an entity in the Entity Maintenance in FCIS You must also associate each check vendor with the funds for which the vendor can print checks You do this in the Fund Entity screen ORACLE 2 1 2 Entering Checkbook Request in Check Book Request Screen To enter a checkbook request in the Check Book Request screen you must specify the following details Specifying the unit holder You must specify the unit holder who has requested the use of a checkbook Only those unit holders for whom check writing is allowed as part of their account profiles may avail the use of a checkbook Specifying the fund You must specify the fund for which the unit holder has requested the use of a checkbook Rules for check writing should already have been maintained for such a2. 4 6 Amending a Check Book Request record After a Corporate Actions record is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization 59 1 Invoke the Corporate Actions Summary screen from the Browser 60 2 Select the status of the record that you want to retrieve for authorization You can only amend authorized records 61 3 Specify any or all of the details in the corresponding fields on the screen 62 4 Click Search All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen SH ORACLE 63 5 Double click the record that you wish to authorize The Corporate Actions Detail screen is displayed in amendment mode Select Unlock operation from the Action List to amend the record 64 6 Amend the necessary information and click on Save to save the changes When you amend an authorized corporate action after it has been processed you can only alter the liquidation price lot size and book closing period for liquidations or the new unit par value book closing period and parent resultant ratio for splits reverse splits and mergers The original corporate action is marked cancelled and a new record is created with a link to the Original action record Also the book closing dates can be entered if required The exchange rate details such as the rate source and rate date ca
3. Holder ID Fund Id Entity ID and check book number 3 3 Press F8 You can perform Edit Delete Amend Authorize Reverse Confirm operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanumeric value Example You can search the record for Fund ID by using the combination of and alphanumeric value as follows 4 1 Search by A System will fetch all the records whose Fund ID starts from Alphabet A For example AGC17 AGVO6 AGC74 etc ae ORACLE 5 2 Search by 7 System will fetch all the records whose Fund ID ends by numeric value 7 For example AGC17 GSD267 AGC77 etc 6 3 Search by 17 System will fetch all the records whose Fund ID contains the numeric value 17 For example GSD217 GSD172 AGC17 etc You can retrieve a previously entered record in the Summary Screen as follows In the Browser select Corporate Actions menu and click on Summary specify any or all of the following details in the corresponding fields The status of the record in the Authorized field If you choose the Blank Space option then all the records are retrieved The status of the record in the Open field If you choose the Blank Space option then all records are retrieved Fund ID ISIN Code Corporate Action Date Corporate Action Type Click on search button to view the records All the records with the specified details are retri
4. To select a check in this screen you must specify the following details that the system will use to identify and retrieve the check record e The number of the check e The ID of the unit holder who issued the check e The ID of the fund for which the check was issued and the ISIN Code for the fund e The number of the redemption transaction that was generated for the check e The status of the check You could also specify the number of the checkbook that contained the check issued as well as the ID of the check vendor who printed the checkbook If you do not select any criteria for the search all the records are displayed The following details are displayed for each check e The ID of the unit holder that has issued the check e The ID of the fund for which the check has been issued e The ID and name of the check vendor e The number of the checkbook SCH ORACLE e The number of the check e The date on which the check was assigned the present status e The currency in which the checkbook was issued e The transaction number corresponding to the redemption payment made against the check Selecting the operation To change the status of an active check in the Check Status Screen select Amend as the operation The amended record will be saved as an unauthorized record which you must authorize to make the change effective To authorize a check status amendment choose Authorize as the operation To view the status of a
5. check select View as the operation When you have specified all the details for selecting the check and the operation you want to perform click on OK Button The checks that match the details you have specified are displayed in the lower list portion of the screen The Check Status screen is displayed Cheque Status Summary Check Status Type Of Check wi Operation View All Records Check Number From Check Number To NEE Payment Date sd Unit Holder ID 0 H Check Status Information Check Statue invata wl Mark Statue Change 1of1 Check Details C Check Status Depository ID Unit Holder ID Payment Number Fund ID Check Number Check Date Drawes Bank Draws Cancel In this screen the details of the check you have selected are displayed in View Mode If you have selected an operation to change the status of the check the Check Status field is enabled with the current status displayed and you can select the required status by choosing from the options in the drop down list 2 16 ORACLE If the operation you have selected is View then none of the details in the Check Status screen can be changed including the Check Status The latest status of the check is displayed here 2 5 1 Fields in Cheque Status Summary Screen Cheque Status Section The following fields are available in this screen Type of Cheque Mandatory Specify the type of cheque for which you wish to view details or change
6. checkbook For instance if the original request is marked with Cancelled status then all checks in the checkbook would automatically be marked Invalid ne ORACLE The Used status Any check that has been issued by a unit holder for which the details have been received by the AMC from the bank or clearing house and uploaded into the system is automatically marked as Used For such checks redemption transactions are generated when you execute the interface that you have defined through the Online Execution of Interfaces option If the transaction is generated successfully the status of the Used check is marked as Redemption Cleared If the redemption transaction fails to be generated successfully the status of the Used check is marked as Redemption Failed If the redemption transaction generated for the check is amended the status of the used check is marked as Redemption Amended Selecting a check in the Check Status Summary screen To recall you can effect manual status changes on an active check in the Check Status Summary screen You can also view the status of active or used checks You can invoke this screen by typing UTDCHKST in the field at the top right corner of the Application tool bar and click the adjoining arrow The screen is displayed below You can manually change the status of an active check to Stop Payment Issued or Lost through this screen
7. for the unit holder who issued the check in the fund for which the check was issued The used check details are typically sent to the AMC as a file the contents of which may be uploaded into the system You must define an interface that will upload the details from the file and also automatically trigger the generation of redemption transactions based on the check details Each check in an issued checkbook will pass through different statuses in the cycle of issue through clearing To monitor the status of a check in the system use the Check Status Summary screen The active status When a checkbook is printed and issued against a request and the details of the checkbook sent by a vendor are uploaded into the system each check in the issued checkbook is marked with the active status This means that the check is now available to the unit holder to be issued to a third party for a transaction A stop payment instruction could be issued on an active check An active check could also be rendered lost if the unit holder misplaces it or a third party to whom it is issued misplaces it before presenting it at the bank You can manually change the status of active checks in a checkbook as Stop Payment Issued Lost or Inactive as deemed necessary by amending the check status in the Check Status Summary Screen A change in status of the original checkbook request could also affect the status of an active check in the
8. record that you want to modify in the list of displayed records The Corporate Actions Detail screen is displayed 25 6 Select Unlock Operation from the Action list to modify the record Modify the necessary information 26 7 Click Save to save your changes The Corporate Actions Detail screen is closed and the changes made are reflected in the Corporate Actions Summary screen 2 4 3 Viewing a Check Book Request record To view a record that you have previously input you must retrieve the same in the Check Book Request Summary screen as follows 27 1 Invoke the Check Book Request Summary screen from the Browser 28 2 Select the status of the record that you want to retrieve for viewing in the Authorized field You can also view all records that are either unauthorized or authorized only by choosing the Unauthorized Authorized option 29 3 Specify any or all of the details of the record in the corresponding fields on the screen 30 4 Click Search All records with the specified fields are retrieved and displayed in the lower portion of the screen 31 5 Double click the record that you want to view in the list of displayed records The Check Book Request Detail screen is displayed in View mode To view a record that you have previously input you must retrieve the same in the Corporate Actions Summary screen as follows 32 1 Invoke the Corporate Actions Summary screen from the Browser 33 2 Select the statu
9. the status The type can be any of the following e Redemption e Dividend e Fee Incentive e Bonus Operation Mandatory Specify the type of operation you wish to perform You can e View all records e View records whose status has been changed e Change the status for a cheque Note The field Cheque Status and the button Mark Status Change are enabled only if the type of operation is Mark Status Change Cheque Number From Optional Enter the cheque number from which you wish to perform the operation specified Cheque Number To Optional Enter the Cheque number till which you require the operation you have specified Sg ORACLE 2 5 2 2 5 3 Payment Date Optional Specify the payment date of the cheque s Unit Holder ID Optional Specify the unit holder ID if you want view details make changes only for a specific unit holder Use the UH Find button to search for the specific unit holder Click OK after having specified all the relevant details The system displays all the relevant details in the Cheque Status Details section Cheque Status Information Section Cheque Status The current status of the selected check is displayed here It could be any of the following e Lost Indicates that information has been received from the unit holder that the check has been misplaced e Invalid Indicates that the original checkbook that contained this issued check has been marked with th
10. Check Writing Oracle FLEXCUBE Investor Servicing Release 12 0 April 2012 Oracle Part Number E51528 01 ORACLE FINANCIAL SERVICES Check Writing l Table of Contents ABOUT THIS MANUA d a a cata aaa a cates ERER 1 1 1 1 INTRODUCI ION RE l 1 L REA TED DOCUMENT ET l 1 1 3 AUDIENCE ne eat a a ond ceed duster E l 1 1 4 BER E l 1 1 5 CONVENTIONS USED INT DEE l 1 1 5 1 Gr E l l LZ KEY DOGIG EE 1 2 MiG GLOSSARY ee 1 2 E7 ABBREVIATIONS AND ACRONYMS c a E A a 1 3 1 8 CEET Ee 1 4 PROCESSING CHECK BOOK REQUES eege ee 2 1 2 1 PROCESSING CHECKBOOK REQUEST S eet eege Eed Eege 2 1 Zell B jore Entering EE 2 1 2 d2 Entering Checkbook Request in Check Book Request Acreen 2 2 TAN e EE 2 3 22 SENDING DETAILS OF CHECKBOOK Roter 2 5 2 3 RECEIVING DETAILS OF PRINTED C HECKBOOR besserer geheegt eebe deeg geg 2 5 2 4 MAKING CHANGES TO CHECKBOOK Rtotpsrg 2 5 2A Retrieving a Check Book Request record 2 7 24 2 Editing a Check Book Request E 2 9 2 4 3 Viewing a Check Book Request record 2 10 2 4 4 Deleting a Check Book Request record 2 11 2 4 5 Authorizing a Check Book Request record 2 11 2 4 6 Amending a Check Book Reguest record 2 12 2 4 7 Authorizing a Check Book Request record 2 14 29 MONITORING STATUSES FOR INDIVIDUAL CHECK 2 14 e Fields in E E 2 17 SE Chegue Status Information Eege EE SE Seite 2 18 2 555 Check Peas COLON aka a ak ache chy Ga EE 2 18 1 1 1 2 1 3 1 4 1 5 1 About This Manua
11. all checks that are part of the issued checkbook are maintained in the system When all checks in the checkbook have been used up the status of the book is marked as Check Book Exhausted You will need to either edit or amend the record to mark this status In this status all checks contained in the book are marked Invalid ES ORACLE If for any reason the checkbook stands cancelled and you have received notification to that effect you must edit or amend the checkbook request and mark the status as Cancelled In this status all checks contained in the book are marked Invalid You can also monitor the status of individual checks in the checkbook through the Check Status Summary screen Fields in this Screen Unit Holder ID 16 Characters Maximum Alohanumeric Mandatory In this field you can indicate the unit holder for whom the checkbook request is being entered You can use the Find Options button to view a list of unit holders for whom the check writing facility has been allowed in their account profiles and select the required unit holder from this list You cannot enter a checkbook request for a unit holder for whom the check writing facility is not allowed in the account profile Fund ID 6 Characters Maximum Alphanumeric Mandatory In this field you can indicate the fund for which the unit holder made the checkbook request You can use the Find Options button to view a list of funds for which ru
12. e Check vendor e Checkbook status e Checkbook issue currency In the summary screen you can select a checkbook request for which you want to make changes by specifying any or all of the following details e The ID of the unit holder who requested the checkbook e The ID and ISIN Code of the fund for which the checkbook request was made e The check vendor to whom the checkbook request was sent for printing e The number of the checkbook SE ORACLE 2 4 1 The following operations are possible in through the Check Book Request Summary screen Retrieving a Check Book Request record You can retrieve a previously entered record in the Summary Screen as follows In the Browser select Check Book Request menu and click on Summary specify any or all of the following details in the corresponding fields e The status of the record in the Authorized field If you choose the Blank Space option then all the records are retrieved e The status of the record in the Open field If you choose the Blank Space option then all records are retrieved e Unit Holder ID e Fund ID e Entity ID e Check Book Number e Check Currency e Status Click Search to view the records All the records with the specified details are retrieved and displayed in the lower portion of the screen You can also retrieve the individual record detail from the detail screen by querying in the following manner 1 1 Press F7 2 2 Input the Unit
13. e status Cancelled or Check Book Exhausted Mandatory Specify the status for the cheque you have chosen It can be one of the following e Invalid e Lost Click on the Mark Status Change button to apply the status change to the given cheque Check Details Section The system displays the following check details e Cheque Status e Depository ID e Unit Holder ID e Payment Number e Fund ID e Cheque Number eae ORACLE e Cheque Date e Drawee Bank e Drawee Branch e Cheque amount e Transaction Number ORACLE Check Writing April 2012 Version 12 0 Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores CA 94065 U S A Worldwide Inquiries Phone 1 650 506 7000 Fax 1 650 506 7200 www oracle com financial_ services Copyright 2012 Oracle Financial Services Software Limited All rights reserved No part of this work may be reproduced stored in a retrieval system adopted or transmitted in any form or by any means electronic mechanical photographic graphic optic recording or otherwise translated in any language or computer language without the prior written permission of Oracle Financial Services Software Limited Due care has been taken to make this document and accompanying software package as accurate as possible However Oracle Financial Services Software Limited makes no representation or warranties with respect to the contents hereof and shall not be respon
14. emphasis Numbered Step by step procedures Bullet We ORACLE Convention Type of Information GES This symbol when placed before text indicates a warning or an important note that you should read 1 5 2 Keyboard Conventions Convention Type of Information Keys All keys of the keyboard are represented in capital letters For example lt CTRL gt Shortcut keys All short cut keys are contained in brackets For example lt ALT SHIFT gt 1 6 Glossary of Icons This User Manual may refer to all or some of the following icons Icons Function New T Copy Save Delete Unlock Print Close Re open Reverse Template s fl aw E Ski p Roll over Hold Authorize Liquidate Exit SES 1 2 ORACLE Icons Refer the Procedures User Manual for further details about the icons Function Sign off Help Add Delete 1 7 Abbreviations and Acronyms The following acronyms and abbreviations are adhered to in this User Manual Abbreviation Acronym Meaning ADMIN AGY AMC BOD CDSC CGT CIF EOD EPU FO IS FMG FPADMIN ID IHPP IPO LEP LOI NAV User Administrator The Agency Branch component of the system Asset Management Company Beginning of Day Contingent Deferred Sales Charge Capital Gains Tax Customer Information File End of Day Earnings per unit Oracle FLEXCUBE Investor Servicing The Fund Manager component of the system Orac
15. eved and displayed in the lower portion of the screen You can also retrieve the individual record detail from the detail screen by querying in the following manner 7 1 Press F7 8 2 Input the Fund ld 9 3 Press F8 You can perform Edit Delete Amend Authorize Reverse Confirm operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanumeric value For example You can search the record for Fund ID by using the combination of and alphanumeric value as follows ae ORACLE 2 4 2 10 1 Search by A System will fetch all the records whose Fund ID starts from Alphabet A Ex AGC17 AGVO6 AGC74 etc 11 2 Search by 7 System will fetch all the records whose Fund ID ends by numeric value 7 Ex AGC17 GSD267 AGC77 etc 12 3 Search by 17 System will fetch all the records whose Fund ID contains the numeric value 17 Ex GSD217 GSD172 AGC17 etc Editing a Check Book Request record You can modify the details of a check book request record that you have already entered into the system provided it has not been subsequently authorized You can perform this operation as follows 13 1 Invoke the Check Book Request Summary screen from the Browser 14 2 Select the status of the record that you want to retrieve for modification in the Authorized field You can only modify records that are unauthorized Accordingly choose the unau
16. fication is received that the checkbook stands cancelled In this status all checks in the book are marked Invalid You can only mark this status by editing or amending the checkbook request Check Issue Currency 3 Characters Maximum Alphanumeric Mandatory In this field you can indicate the currency in which the check amounts will be expressed on a check issued from the requested checkbook All currencies allowed for the selected fund in the Fund Transaction Currency Rule are displayed in the drop down list e ORACLE 2 2 2 3 2 4 Remarks 200 Characters Maximum Alphanumeric Optional You can specify any relevant narrative regarding the requested checkbook in this field Sending Details of Checkbook Requests To send details of checkbook requests entered into the system through the Check Book Request screen to the designated check vendors you must define an interface through the Interface Definition facility The interface when executed on a given business day sends all authorized checkbook requests with status Checkbook Applied received during the day as an export file to the designated check vendors You must manually execute the interfaces on each business day If you fail to do so the pre end of day checks performed by the system prompts you to do so To execute the interfaces use the Online Execution of Interfaces menu option Receiving Details of Printed Checkbooks To upload details of chec
17. fund Specifying the check vendor You must also specify the check vendor who will print the checkbooks on behalf of the investor Only those check vendors associated with the selected fund for which the checkbook is being requested can be specified Specifying checkbook details You must also specify the details of the checkbook being printed such as the number of the checkbook the currency in which it is being issued and any remarks Specifying the status of a checkbook request When a new checkbook request is being filled in in this screen you must mark the status of the checkbook as Checkbook Applied The interface that you have defined for exporting details for checkbook requests to the designated vendors when executed will only pick up those requests whose status is Checkbook Applied After the interface is successfully executed the status of the requests processed is automatically marked as Sent to Vendor After a checkbook request has been sent to the designated check vendor if there is any discrepancy reported by the vendor while downloading the checkbook request you must manually change the status to Discrepancy Noticed by either editing or amending the request When the details of checkbooks printed and issued against each request are received from the vendors and uploaded into the system the status of all issued checkbooks is marked as Check Status Maintained In this status the details of
18. kbooks printed by vendors against requests received you must define an interface through the Interface Definition facility The checkbooks are uploaded as authorized records The interface when executed on a given business day uploads all authorized checkbooks printed by vendors against requests received during the day from an import file sent by the vendors You must manually execute the interfaces on each business day If you fail to do so the pre end of day checks performed by the system prompts you to do so To execute the interfaces use the Online Execution of Interfaces menu option Making Changes to Checkbook Requests If a checkbook request has been entered incorrectly you can make changes to the details of the request through the Check Book Request Summary screen SE ORACLE You can invoke this screen by typing UTSCHKRQ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Cheque Book Request Summary Authorized Unit Holder ID Entity ID Cheque Currency Open Fund ID 8 Cheque Book Number Status Q Search II Advanced Search Records per page 1 se To aim Authorized Open Unit Holder ID Fund ID Entity ID Cheque Book Number Cheque Currency You can make changes both before the request is authorized and also after You can change the following details e Check Book Number
19. l Introduction Welcome to Oracle FLEXCUBE Investor Servicing a comprehensive mutual funds automation software from Oracle Financial Servicing Software Ltd This Oracle FLEXCUBE Investor Servicing User Manual helps you use the system to achieve optimum automation of all your mutual fund investor servicing processes It contains guidelines for specific tasks descriptions of various features and processes in the system and general information Related Documents The User Manual is organized in to various parts each discussing a component of the Oracle FLEXCUBE Investor Servicing system Audience This Fund Manager User Manual is intended for the Fund Administrator users and system operators in the AMC Organization This volume of the Fund Manager User manual is organized under the following chapter sequence Chapter 1 About This Manual explains the structure audience organization and related documents of this manual Chapter 2 Check Writing Processing Checkbook Requests explains how to maintain and update details of checkbooks requested by an investor Conventions Used in this Manual Before you begin using this User Manual it is important to understand the typographical conventions used in it 1 5 1 General Conventions Convention Type of Information Italic type Functional foreign terms Names of fields on a screen Validations for fields on a screen References to related Headings Users Manuals For
20. le FLEXCUBE Administrator Identification Inflation Hedged Pension Plan Initial Public Offering Life and Endowment Products Letter of Intent Net Asset Value 1 3 ORACLE Abbreviation Acronym Meaning REG The Registrar component of the system ROA Rights of Accumulation ROI Return on Investment SI Standing Instructions SMS Security Management System URL Uniform Resource Locator VAT Value Added Tax WAUC Weighted Average Unit Cost 1 8 Getting Help Online help is available for all tasks You can get help for any function by clicking the help icon provided or by pressing F1 mi ORACLE 2 1 2 Processing Checkbook Requests Processing Checkbook Requests An investor could avail the use of checkbooks for a fund You can maintain details of checkbooks requested by an investor as well as the status of individual checks in a checkbook that has been issued To maintain details of requested checkbooks and update the status of checks in each issued checkbook use the Check Book Request Detail screen You can invoke this screen by typing UTDCHKRQ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button EI Cheque Book Request Detail Entity Information Unit Holder ID SI a Noe sd Fund iD ag Entity Goal Lag Entity Name Cheque Book Details Cheque Book Number 7 o l Cheque Currency ER status ag Remarks fe Input by DateTime Mod No
21. les for check writing facility have been defined and select the required fund from this list You cannot enter a checkbook request for a unit holder in a fund for which rules for check writing facility have not been defined When you specify the ID of the fund the ISIN Code of the fund is displayed in the ISIN Code field ISIN Code 12 Characters Maximum Alphanumeric Mandatory Select the ISIN Code of the selected fund If you specify the ISIN Code of a fund the ID of the fund is displayed in the Fund field Entity ID 16 Characters Maximum Alphanumeric Mandatory Indicate the check vendor to whom the checkbook request will be sent for printing You can use the Find Options button to view a list of check vendors associated with the selected fund select the required vendor from this list The name of the vendor that you select is displayed in the Entity Name field SC ORACLE Check Book Details Section Check Book Number 16 Characters Maximum Numeric Mandatory Specify the number of the checkbook that has been requested This is the identification for the checkbook in the system The number you specify here must not be used to identify any other checkbook in the system for the same unit holder and fund combination Check Status 50 Characters Maximum Alphanumeric Mandatory This field is used to assign a status to a checkbook The individual checks in the book may have different statuses which are different from the statu
22. n be amended provided the corporate action has not been processed When you amend an authorized corporate action before it has been processed the amendment operation is similar to an edit operation All the validations performed by the system when a new corporate actions record is initiated are applicable In this mode the corporate action can also be marked as cancelled in which case it will not be processed After a Corporate Actions record is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization 65 1 Invoke the Corporate Actions Summary screen from the Browser 66 2 Select the status of the record that you want to retrieve for authorization You can only amend authorized records 67 3 Specify any or all of the details in the corresponding fields on the screen 68 4 Click on search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen 69 5 Double click the record that you wish to authorize The Corporate Actions Detail screen is displayed in amendment mode Select Unlock operation from the Action List to amend the record 70 6 Amend the necessary information and click on Save to save the changes When you amend an authorized corporate action after it has been processed you can only alter the liquidation price lot size and book closing period for liquida
23. played Select Authorize operation from the Action List When a checker authorizes a transaction details of validation if any that were overridden by the maker of the transaction during the Save operation are displayed If any of these overrides results in an error the checker must reject the transaction An unauthorized Corporate Actions record must be authorized in the system for it to be processed To authorize a record 54 1 Invoke the Corporate Actions Summary screen from the Browser 55 2 Select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option 56 3 Specify any or all of the details in the corresponding fields on the screen 57 4 Click on search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen 58 5 Double click the record that you wish to authorize The Corporate Actions Detail screen is displayed Select Authorize operation from the Action List When a checker authorizes a transaction details of validation if any that were overridden by the maker of the transaction during the Save operation are displayed If any of these overrides results in an error the checker must reject the transaction When you authorize a corporate action you must re key the liquidation price for liquidations or the parent resultant ratio for splits reverse splits and mergers 2
24. s of the checkbook You can choose the status of the checkbook that is being requested from the drop down list The list contains statuses defined to be applicable to checkbooks in the System Parameters The following statuses are possible for a checkbook e Check Book Applied You must mark this status when a checkbook request is entered for the first time in this screen This is the only status you can assign when you are entering a new request in this screen e Sentto Vendor The system automatically marks this status for all checkbook requests that are sent to the designated vendor for printing e Discrepancy Noticed You can mark this status when a vendor reports a discrepancy in a checkbook request while processing it You can only mark this status by editing or amending the checkbook request with the status Sent to Vendor e Check Status Maintained The system automatically marks this status when the file containing details of printed and issued checkbooks is received from the vendor and uploaded into the system In this status details of each check in the checkbook are maintained in the system e Check Book Exhausted You can mark this status when all the checks in a checkbook have been used up In this status all checks in the book are marked Invalid You can only mark this status by editing or amending the checkbook request with the status Check Status Maintained e Cancelled You can mark this status when noti
25. s of the record that you want to retrieve for viewing in the Authorized field You can also view all records that are either unauthorized or authorized only by choosing the Unauthorized Authorized option 34 3 Specify any or all of the details of the record in the corresponding fields on the screen 35 4 Click on search button All records with the specified fields are retrieved and displayed in the lower portion of the screen 36 5 Double click the record that you want to view in the list of displayed records The Corporate Actions Detail screen is displayed in View mode SH ORACLE 2 4 4 Deleting a Check Book Request record You can delete only unauthorized records in the system To delete a record that you have previously entered 37 1 Invoke the Check Book Request Summary screen from the Browser 38 2 Select the status of the record that you want to retrieve for deletion 39 3 Specify any or all of the details in the corresponding fields on the screen 40 4 Click Search All records with the specified fields are retrieved and displayed in the lower portion of the screen 41 5 Double click the record that you want to delete in the list of displayed records The Check Book Request Detail screen is displayed 42 6 Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physically deleted from the system database You can delete only unauthorized records in
26. sible for any loss or damage caused to the user by the direct or indirect use of this document and the accompanying Software System Furthermore Oracle Financial Services Software Limited reserves the right to alter modify or otherwise change in any manner the content hereof without obligation of Oracle Financial Services Software Limited to notify any person of such revision or changes All company and product names are trademarks of the respective companies with which they are associated SZ ORACLE
27. the system To delete a record that you have previously entered 43 1 Invoke the Corporate Actions Summary screen from the Browser 44 2 Select the status of the record that you want to retrieve for deletion 45 3 Specify any or all of the details in the corresponding fields on the screen 46 4 Click on search button All records with the specified fields are retrieved and displayed in the lower portion of the screen 47 5 Double click the record that you want to delete in the list of displayed records The Corporate Actions Detail screen is displayed 48 6 Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physically deleted from the system database 2 4 5 Authorizing a Check Book Request record An unauthorized Check Book Request record must be authorized in the system for it to be processed To authorize a record 49 1 Invoke the Check Book Request Summary screen from the Browser 50 2 Select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option ST ORACLE 51 3 Specify any or all of the details in the corresponding fields on the screen 52 4 Click Search All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen 53 5 Double click the record that you wish to authorize The Check Book Request Detail screen is dis
28. thorized option 15 3 Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified 16 4 Click Search All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen 17 5 Double click the record that you want to modify in the list of displayed records The Check Book Request Detail screen is displayed 18 6 Select Unlock Operation from the Action list to modify the record Modify the necessary information 19 7 Click Save to save your changes The Check Book Request Detail screen is closed and the changes made are reflected in the Corporate Actions Summary screen You can modify the details of a Corporate Actions record that you have already entered into the system provided it has not been subsequently authorized You can perform this operation as follows 20 1 Invoke the Corporate Actions Summary screen from the Browser 21 2 Select the status of the record that you want to retrieve for modification in the Authorized field You can only modify records that are unauthorized Accordingly choose the unauthorized option 22 3 Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified 23 4 Click on Search button All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen ae ORACLE 24 5 Double click the
29. tions or the new unit par value book closing period and parent resultant ratio for splits reverse splits and mergers The original corporate action is marked cancelled and a new record Is created with a link to the Original action record Also the book closing dates can be entered if required The exchange rate details such as the rate source and rate date can be amended provided the corporate action has not been processed SR ORACLE 2 4 7 2 5 When you amend an authorized corporate action before it has been processed the amendment operation is similar to an edit operation All the validations performed by the system when a new corporate actions record is initiated are applicable In this mode the corporate action can also be marked as cancelled in which case it will not be processed Authorizing a Check Book Request record An amended Check Book Request record must be authorized for the amendment to be made effective in the system The authorization of amended records can be done only from Fund Manager Module and Agency Branch module The subsequent process of authorization is the same as that for normal transactions Monitoring Statuses for Individual Checks A unit holder who uses the check writing facility could issue checks to third parties for a transaction The bank at which the check is presented communicates with the AMC and sends the check details to the AMC A redemption transaction is initiated
Download Pdf Manuals
Related Search