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1. ___ Select a Grade Scale Grades in Scale Minimum 5 C OMAN a 2 osu Seat Mal lg Hala o o Part B Adding a New Data Column Fasy Grade Pro provides numerous ways to configure the charts so that they best suit your needs For example in the score chart columns can be added which show class rank points or nearly any other data about your students The next few steps will show you how to do this Chapter 3 Tutorial 17 1 Switch to the score chart view of Quarter 2 Reading Above the column of student names press on the 11 of 11 Students title Prem hara i1 of 11 Students a ae Karen ea BEY 2 From the menu that appears choose Add NEW Column first item A new column will appear to the immediate right It will also be titled 11 of 11 Students 3 Press on the new column s title and choose Main Grades gt Class Rank The title and content of the column will change to display the rank for each student 4 To resize the column move the mouse so that the arrow is over the line to the right of the Class Rank title Press and drag the line to the left Press here Fxplore You can have up to eight user defined relocatable data columnsin a class To relocate a column press on its data The cursor will change to a hand Then drag the column left or right to the new position and let go Try adding resizing and relocating data columns You can also relocate any student and assignm
2. 1 Turned in late notes 2 Score reduced because turned in late 6 3 Score increased due to extra credit 214 Score increased due to effort 5 Has been encouraged to study and improve this score bd lt lt Student gt gt lt lt Assign gt gt Use the menus at the top to choose the student the assignment and the note format If you choose the first format Note is for teacher footnote is for student you also may attach a footnote to the score which can be included in a student progress report The second format Note is for student and the third format Note is for student in place of score don t allow footnotes because a score in a progress report cannot have two notes attached 46 Chapter 8 The Score Chart Ca CE There is a sample score cell in the upper left corner ofthe wndow which shows how the score cell changes based on what you do If you add a note using the first or second formats a small black box appears in the upper right comer of the cell A footnote number may appear in the lower left comer when using the first format If you choose the third format a picture of a notebook covers the score cell indicating that a score is not allowed The small icon of a clipboard 441 in the window is a menu that allows you to store the selected part of your note to the Clipboard Text window paste a stored note or open the Clipboard Text view of the Gradebook Options window where you can create or edit a
3. Click to Choose Comments Drag 5 to relocate Foor attendance affects grade Previous school transfer grade a Sl i S S L Grade averaged w last school Has no transfer grade Too new to receive grade Doing excellent work Good effort and enthusiazm Shows aptitude in this area Showing improvement Progressing satisfactor il ai RA Esl B ad E NBA _ 60 Chapter 11 Summaries Guidelines To apply a comment click the item in the lower list Up to six comments can be applied To remove a comment click the comment s number in the upper list To change the order of comments in the lower list press on a comment number and drag up or down Use the small menu above the lower list to sort or edit the comments To insert the student s first name in a comment use the symbol shift 6 An additional item in the menu allows you to create a plug in of the comments to make it easy to distribute comments to other Easy Grade Pro users See Using Plug ins on page 84 for help Use the small menu above the upper list to erase comments copy comments from the prior term or copy comments to all students in the class To have up to six comments automatically selected for a student click the Auto Select button To set the rules for the automatic selection of comments press on the arrow to the left of the upper list and choose Edit Auto select comments The Auto select Comments window will open shown below where th
4. Macintosh To jump to any student or assignment press control and the first letter of the item s name Press the keys again to jump to the next occurrence and so on m Right click Windows or control click Macintosh on a student or assignment name to display a contextual menu To repeat an item copy the data from the cell above press the key 10 delete an item press the delete key To delete a group of items first select the cells by dragging from the first to the last then press the delete key Fill down can be used in all charts but the seating chart Fill across can be used in the score and attendance charts The Find tool can be used to find students and assignments in any view Editing cut copy paste clear can be used in all charts The order of items students assignments seats furniture can be changed by sorting dragging and editing in all the charts Custom filters can be used in all the charts but the seating chart The one student and one assignment views can be found in most charts The Attendance Chart The attendance chart allows you to view record and edit attendance data for a single term It uses a format very similar to the format found in the score chart Before attendance data can be recorded a class must have calendar and attendance options set in the Class Options window Refer to the sections Class Options Attendance Categories and Class Options Calendar page 26 for help Use the foll
5. O o YB Seale ddress Line 1 O Chapter 6 Students 35 Type the last name and press tab Type the first name and press tab Notice that after both names are typed the Next Student gt gt button that leads to the next record becomes framed Any framed button can be selected by pressing enter After the names have been entered you can move to the next student by pressing enter Be careful if you press enter intending to move down to the next field in this record you will actually move to the next student s record If this happens click the lt lt button Optional Enter the ID by typing or have it set automatically Press tab The small button to the right of the ID number field opens a window where automatic ID numbers can be set Optional Set the student s gender Gender is used in custom filters and in clipboard text Optional Change the student s status You may choose between Active WD grayed grayed in the charts and WD hidden hidden in the charts Optional Change the student s grade scale Easy Grade Pro will automatically assign the first grade scale to a new student Optional Change the student s report language This option affects the titles and labels used in progress and missing work reports You can select English Spanish French or auser specified language The labels can be edited in the Gradebook Options window Optional Enter a password The password is used to
6. The Give warning when a score is changed option allows you to be given a warning when a non blank score or attendance code is changed This can help minimize accidental changes The Give warning when a score exceeds the maximum option allows you to be given a warning the first time a score is entered which exceeds the assignment s maximum The Scroll to top when the last score is entered option makes it easier to enter scores from a paper gradebook When a score is entered for the last student Easy Grade Pro scrolls up to the first student on the next assignment The Scroll to left when a cell is selected option causes Easy Grade Pro to scroll the selected item to the lett This affects all charts but seating The Palettes automatically position based on chart option causes the tool palette and the mini summary windows to move up or down based on the chart Palettes move up in the score and attendance charts and down in the others The Palettes hide in Seating Student amp Assign charts option causes the floating tool palette and the mini summary window to automatically close disappear whenever moving to the seating student and assignments charts Use the Compression option to cause each class to be compressed during automatic saving The class will take up less space but will take more time to save To compress the entire gradebook choose Compress from the File menu Gradebook Options Security Security Options include teacher a
7. 24 26 35 37 41 43 44 53 55 79 81 82 Tool Palette 14 31 81 82 Transfer a Student 38 44 U V W Un combine Terms 28 Undo 15 Value 25 Version 3 6 5 90 Warnings 31 43 WD 36 38 51 52 Web Server 69 71 73 Weights 25 27 28 42 65 68 89 Withdraw 34 37 Index 92
8. A Be sure you are viewing the score chart If necessary click the Score tab or choose Score from the Chart menu 2 To prepare for the entering of scores click the small triangle below left of the first tab so that the triangle points downwards if it is not already pointing downwards The triangle circled below shows and hides a row of grades and special scores Note if the tool har is visible instead of the tool palette this triangle is not available Choose Show Tool Bar from the Edit menu TA Seating Ch Student EH Assign 1 Attend Es Quarter 2 Science 1 gi E t o H E ES ht Et E E Ct C C Do F ex cr ab mi inc yes mo dr o 5 Uy 3 Click the Add Assignment button visible after the last assignment or choose Add Assignment from the Tool menu After clicking the Records window will open to the first empty assignment record 14 Chapter 3 Tutorial Records for Quarter 2 cience 1 5 H Classes y Students EH Assignments 0 MC a Category Display Scores Progress Report Include if Student has Score 4 In the Name field type Star Lab The box should already have a flashing cursor in it If not press the tab key as needed until the flashing cursor is in the box 5 Press tab to move to the Max Score field Type 25 The maximum score is the score that earns a 100 On this assignment a student that earns a score of 25 will receive a 100 6 Press tab to move to the Points field
9. CH Assign b Quarter 2 Reading Ab a P B QO inv TA C Zp torst students ID Mr Status Language Grade Scale Phone Contact Person address y Bradford Karen i A English Standard Scale Natalie Jenkins 7883 S S45 za Brown Jonathan E E i E i Standard Scale Earlene Brown EA 6 Radcliffe Missy 7 Haynes Terri E i Acti Engli Standard Scale Kramer Jennifer E E E E zm Robinson LaTonya E i 40 Taylor Roger E Acti English Standard Scale iMr and Mrs James 7115 Ash 41 Kendricks Allison E Acti English Standard Scale E Mrs Kendricks 12128 32 42 ADD STUDENT Press F1 for Help The student chart does display some data not found in the Records window At the right end ofthe chart there are six columns with student comment numbers Although it is easier to enter student comments in the Summaries window the student chart can be used to view and edit groups of comments Use the following information to guide your use of this chart m Data can be entered into any cell except the cells in the column of student names The gender status language and scale fields actually are menus that appear and can be used to select data The titles of the last twelve columns can be changed in the Records window To open this window double click in a cell below the title m To change the order of the columns press on a column s title The cursor will change to a
10. Grade Report Report Folder Name Grade Report Report Options Report Options JV Use Custom Student Title set_ Include Attendance Summary _ set_ IZ Use Custom Student Title set_ Include Attendance Summary _set Include Intro Postscript Text set FT Include Summary Notes T Include Intro Postscript Text set Include Summary Notes IV Include Grade Summary Chart _set T Include Comments with class name IV Include Grade Summary Chart _ set Include Summary Comments JV Include Assignment Chart set T Include selected classes only set IZ Include Assignment Chart set Grades show as Grades only X Grades show as Grades only X Label Options HTML Options Cancel i Label Options HTML Options Cancel i 6 Set the desired options Many of the options found in this window are identical to those found in the window for the printed progress reports but there are differences as follows bor the Multi class Report you must enter the Class ID given to you by your school It is critical that you use the correct value You must also enter a Class Title such as Ms Demo s 6th Grade For the Single class Report you must select from a menu the field in the Records window that is holding the Class ID m TheReport Folder Name is the name of the folder to hold the reports on Edline and is visible to viewers You can use one or more folders for different reports such as Quarter 1 Reports Quarter 2 Reports
11. Most likely this arrangement does not match your situation Use the guidelines below to create your own structure Use the Seat Format Options in the Class Options window to set the shape size name format and attendance format of all seats in a class See Class Options Seat Format on page 29 for help m To move any seat simply drag it to the desired location m To swap two students drag the first seat on top of the other If you are swapping students and one seat is rotated left or right and the other is not be sure to drag the upper left corner of the first seat to the upper left comer of the second The names and colors will be swapped the orientation of the seats will not be swapped m To move or swap a group of seats first select the seats by clicking on each one while holding down the shift key Another way to select multiple seats is by dragging a rectangle that encloses or touches all the seats To move the group of seats grab one and drag All the selected seats will move with it 10 deselect all selected seats simply click on an empty place Use the items in the View menu to sort seats randomly or to sort using one of eight patterns The patterns use the order of 34 Chapter 9 The Other Charts the students in the Records window when placing the students into seats To randomize your students click the Sort tool or choose Randomly from the View menu This tool when used only once ensures that every student moves
12. Note that the Max Score and Points Possible are taken from the assignments records the is found by dividing the score by the maximum score and the Points Earned is found by multiplying the percent by the points possible By the way you can print a progress report for a student with all these values and more In the Report Options window for the progress report be sure to tum on the Points Earned options for the Grade Summary and Assignment Charts Fxample 1 A Simple Situation If category weighting is not used Easy Grade Pro tabulates the number of points the student has earned and divides this by the sum of the points possible on all graded assignments If there are extra credit or negative points then these are added to the points earned value before dividing Here s how 1 Sum the points eamed 65 80 50 37 5 2 234 5 2 Sum the points possible 100 100 50 50 300 3 Divide points eamed by points possible 234 5 300 78 17 Fxample 2 Category Weighting If category weighting is used Easy Grade Pro goes through the calculations in Example 1 for each category Then it weights the categories and combines them to produce the overall percent In this example the quiz category is weighted 60 and homework is weighted 40 1 Determine the quiz category percent 65 80 100 100 72 5 2 Determine the homework category percent 50 37 5 2 50 50 89 5 3 Weight the categories 72 5 x 60 89 5
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14. justified with special fill characters and no delimiters except at the end of arecord In many but not all cases formats can be created in Easy Grade Pro to work with school administrative software 1 From the Import or Export window select the Other Formats tab Then click the New button The New Format window will open shown below On the left side of this window is a list of fields that are available for use in the format On the right side of the window is alist blank at first of fields in the format you are creating In general you will select a field in the left list and click the Copy button below the list to put the field in the list on the right KEY Format E at Name of Format My Custom Form Fields Available Fields in this Format Last Namespace gt F irst Last Name First i ID Last Name First Last Mame Student Grade Scale Student Language We a E First Mame I Status Active wD 2 To add a field to your format select it in the list on the left and click the Copy button When the Copy button is clicked the field is copied to the list on the right If a field is in the wrong position in the format list press on it and drag it to the new location A A format is limited to thirty fields columns of data per record 3 Optional Select the Quotes button Set this item if the data has if importing or should have if exporting quotation marks around each field Under many circumstance
15. x 40 60 40 79 3 Fxample 3 Combining Term Grades What if one or more prior term classes have been combined with the current class What happens depends on whether the classes have been combined using points or weights If the terms have been combined using points then it is a simple matter to sum all the points For example if the student above earned 234 5 out of 300 points this term and 222 out of 250 points last term the student will have earned 456 5 out of 550 points or 83 If the terms have been combined using weights and each term is worth 50 of the grade and the student earned a 79 3 this term and an 88 8 last term then the student will have earned 79 3 x 50 88 8 x 50 50 50 or 84 05 42 Chapter 7 Assignments The Score Chart The score chart is where you ll likely spend most of your time while using Easy Grade Pro The posting of student scores can be tedious and time consuming but Easy Grade Pro provides numerous tools to make this task both fast and easy This chapter describes a variety of ways to enter scores to add notes and to manipulate data in the score chart Entering Scores by Typing You can enter numbers from zero through 999 9 After typing a score press return enter or the down arrow key to move to the next cell To move in another direction use the tab up left and right arrow key Macintosh To jump to any student press control and the first letter of the stud
16. 044 aperg SEJ JJ YO 9JOIS MY 10 Chapter 2 Getting Help GITA TALEO HE 00 adag 10 59H pipip Ka FB aq AA AA 15H La Ld an oy DLL PI mau Up A UNL EAT Op 1900 A Lk 109 40 UHE ae 3208 004112 101125 U DRS 1 80 JN LE E JAR 291 38084201 SINING 2211 AN IMR HA aO ee 4974 12641 MALI 510 3411 107 215318 MILL 101750 Gace AL 7 07 01001 Ba q ql lat iy B BA dla x 06 YL 1023 90 41 E EE Haa gt JE 1467h h MRI SUL BET PDG Epy Oran E 11 219064 AA MEPL chep 21 ie 250 POL WERT I nanay ga En gt MOOD owe 1045 110 Lm LL JAR J LISE WL SIL 017 YL b 64641 LOR MW RT TILIE ITE JAA 1000 1079 81 9317 190 UI ESED 10 91110 0 ap T a 35 CLARA AQ aR LL juan hyd 16 pp AL 11 01 1380 Se hd ay ae LAN E pIE E HD34 U THE Lea r 8 HHH EU aai 130 AN 9160 at AER SL Ca a pesky ET T EF mma Hapi ma Hapi krr BERELE sd rn m rm AAAA E E PG a AG pr AE L 195 91 WE np e AA PENE E 1400 11 AL ZUL Ef RO RE Ty HI JE 1143 Paice g LO N17 All 11 p Aag Aep 57005 11 AMA Re e OTA ZURI Hoe E abiga E ba besp bg an Beppe hH HIERN Ng SLL TAPS 63 HL TRE DR PE 050 MOL ag H a MAP LM Fla RE LEZ 9U 1 a E dU 18164 QH IE HIE Lee t 11 WMI 110 LO A hH E MENTA O AA AA ELLE 13EUI1E 1098115 AITUA A aa NG TMS 4328 L FAA MEPL LR PR tapp M ME 9 81 ay HPA ART ONT FAVMLIOS SITIO DUA AIY P
17. 3 Blank Score Cells Entering Scores by Grade Clicking Entering Scores using Fill Down and Fill Across Entering Scores directly from Student Papers Editing Scores Using the Change Scores Tool Adding Footnotes to Scores Adding Notes to Scores Curving an Assignment Displaying Scores in Different Ways Locking and Curving the Overall Grade Adding Extra Credit Dropping Scores Adding Columns to Show Special Data Resizing the Assignment Title Region Filtering Students Assignments and Scores Creating Custom Filters Chapter 9 The Other Charts Tools Common to all Charts The Attendance Chart The Seating Chart The Student Chart The Assignment Chart Chapter 10 Security Locking a Gradebook Forgot the Password A Plan for Securing your Student Data Using the TA Mode Chapter 11 Summaries Using the Summaries Window Student Summaries Class Summaries Assignment Summaries Using the Mini summary Window Chapter 12 Printed Reports Using the Print Windows Printing Multiple Reports per Page Student Reports Chart Reports Other Reports Chapter 13 Internet Reports Internet Report Options Using HTML Reports Using Edline Using Basmati Chapter 14 Email Reports Creating the Reports Emailing a Report Chapter 15 Porting Importing Exporting Creating Formats for Importing and Exporting Exporting Attendance Using the Report Card Data format Using Plug ins Chapter 16 Working Cross Platform The Basics Transferring a Gradebo
18. 4 7 Starting Your Own Gradebook When you are ready to start your own gradebook take a look at chapters four through seven Chapter 4 The Gradebook explains how a gradebook is structured and how to create one Chapter 5 Options describes the variety of options available In Chapter 6 Students and Chapter 7 Assignments you ll learn how to add and work with students and assignments Chapters 8 9 The Charts Before you start entering scores be sure to look at Chapter 8 The Score Chart because it describes a variety of ways to quickly enter scores It explains how to add notes to scores how to add extra credit how to curve and drop scores and how to override calculated grades If you will be working with attendance seats or student record data check out Chapter 9 The Other Charts for explanations and suggestions about the four remaining charts Chapter 10 The Most Important Chapter If you only read one chapter it should be Chapter 10 Security It is essential that you follow a fail safe plan for protecting your student data Chapters 11 17 The Other Chapters Chapters 11 through 17 are available when needed They cover summaries Chapter 11 Summaries communicating student data Chapter 12 Printed Reports Chapter 13 Internet Reports Chapter 14 Email Reports Chapter 15 Porting how to use a gradebook on both Macintosh and Windows computers Chapter 16 Working Cross Platform and a chapter with a list of the most frequently ask
19. 56 65 68 71 74 78 82 Registration 6 90 Repeat a score 43 Report Label Options 32 33 Report Options 19 20 40 42 63 67 69 70 72 75 89 Rotate 51 54 Rounding 24 S Save Changes Save Copy 58 87 Score Categories 5 23 25 Score Chart 6 13 15 17 19 25 26 29 31 40 41 43 47 48 50 51 53 56 62 66 68 Score Chart Report 66 68 Score Footnotes 25 38 46 62 Score Notes 30 32 38 62 68 Scroll to Left 31 Scroll to Top 31 Seat Format 29 54 55 Seating Chart 19 20 29 30 37 38 52 55 59 66 81 82 Seating Chart Report 66 Security 5 6 22 31 57 58 69 71 74 76 Serial Number 6 Shortcuts 26 31 43 89 Show All 51 90 Show Colors Tool 29 Show Grades 30 Show Selected 51 single class Progress Report 65 sort Assignments 41 Sort Classes 22 Sort Seats 94 Sort Students 37 Spanish 32 36 Special Data Columns Special Scores 14 15 23 26 31 43 44 89 Special Status 40 44 49 50 Spell Check 32 34 47 Student Attendance 26 60 62 Student Chart 33 35 37 38 55 56 72 73 Student Comments 56 60 Student Grades 38 60 62 65 88 Student Graph 62 Student Notes 60 61 68 Student Notes Report 68 Student Order 37 41 Student Reports 5 30 32 63 65 69 71 75 76 89 Summaries Window 19 38 53 56 59 60 65 67 68 78 79 83 84 T TA Mode 32 57 58 90 TA Password 31 58 Teacher Password 31 32 57 58 Technical Support 6 57 87 90 Tool Bar 5 13 17 19
20. 8 4 p a 1 o eT EY a r 2 Sosial Studies 86 0 a 3 H 3 AENA a E y o Y Class Graphs Report Assignment Summary Report Class Summary Report The Class Missing Work Report The class missing work report includes all missing work from selected classes in a single report Although this report is meant to be used by the teacher it can be cut up and given to students You can choose to have the missing work sorted by student or by assignment If sorted by student the report will list each student with all missing assignments If sorted by assignment it will list each assignment with the students who have missing scores on it Chapter 12 Printed Reports 67 The Class Notes and Student Notes Reports The class notes and student notes reports print the information in the two notes views in the Summaries window The student notes report can also include the notes found in the Score Notes window The Class Roster Report Class rosters are very similar to score chart reports except that the data cells are always left blank They can be used in a variety of ways including being used to record grades You can set the width of the columns to normal or narrow You can include room for hand written titles and even have Easy Grade Pro print your own custom column titles The Labels Report labels for envelopes folders lockers etc can be printed to all popula
21. Assignment An assignment can be dedicated to extra credit by setting its Special Status attribute to Extra Credit in the record window for the assignment Sometimes it can be difficult to know what score to enter for a student on an extra credit assignment It may be very helpful to open the student s summary window by double clicking on the student s row number and clicking the green percent tab This displays the number of points possible and points eamed by the student overall in each category and on individual assignments If you know what impact you would like the extra credit to have the values in this window can help determine the score that should be typed Dropping Scores Scores can be dropped in two different ways manually and automatically To drop a score manually simply enter the special score dr into a score cell This built in special score stands for drop and has no value To have Easy Grade Pro drop scores automatically you must choose the Can be Dropped special status attribute in the record window for one or more assignments Whenever a score is entered Easy Grade Pro goes through a series of calculations to determine which score if any to drop for the student It only looks at scores on assignments with the Can be Dropped status Which score is dropped Surprisingly it is often not the lowest score because the lowest score may be on an assignment with little point value or in a category with little weight The score that i
22. E 950 95 04 Chu Jett 95 7A Goodman Michael a 86 5 6 Gustavson Peter 59 9 Satisfactory Haynes Terri 63 50 Kramer Jennifer E 44 45 Radclitte Missy E 97 2 At Robinson LaTonya l 92 6 4 Taylor Roger f 72 2 C Kendricks Alison 91 0 4 o Guidelines To lock a student s grade type the new percent in the Locked Curve column To curve a grade type a ora and the offset percent in the Locked Curve column To change the grade scale press in the Grade and Scale column To unlock a grade or to remove a curve offset select the percent and press the delete key After the window is closed a small icon will be drawn next to a curved grade and a small padlock will be drawn next to a locked grade shown below Holi Huimin L BA A retd Herr Waka l Ka Bran Jonathan SO AA a 41 o 43 07 13405 yu WIM 47 Adding Extra Credit Extra credit can be added in three different ways by curving the overall grade discussed in the previous section by increasing a score on a normal assignment and by adding an extra credit assignment Giving Extra Credit by Increasing a Score With this method simply add the desired number of points to the student s score Typically this will cause the student to receive a score that is greater than the maximum score for the assignment When this happens Easy Grade Pro may display a window asking if this is a mistake Giving Extra Credit by Adding an
23. Final Reports Missing Work Reports Grades 9 5 02 etc If you want to upload reports that replace older reports for your student use the same 72 Chapter 13 Internet Reports name for the folder If you want to upload reports that do not replace older reports use a new name HTMLOptions Click this to open a window where the style and colors used in the tables of the report can be set m abel Options Click this to open the Gradebook Options window so that labels used in the report can be edited 7 Click the Upload button If you are not using an always on connection to the internet be sure to connect before clicking Upload Easy Grade Pro will open your web browser to the Edline server and send the reports During the process you will be prompted to enter your Edline screen name and password Then Edline will scan the reports and inform you of any errors A Ifyou enter your screen name or password incorrectly uploading will be canceled 8 View one or more reports To view the reports go to the home page for any class whose reports you uploaded Click on the name of the report folder in the Contents box You will see a list of reports The title of each report is the student s name To view an individual report click on a student s name You as the teacher will see all the reports When students and parents click on the folder they will only see their own reports Using Basmati Basmati is open source software that will run on
24. H Classes Ep Students EH Assignments Record w 11 of 11 A Category A September 1998 EXA Special Status Display Scores Progress Report Include if Student has Score 2 Type the assignment Name and press tab After typing the name the Next Assignment gt gt button that leads to the next assignment record becomes framed Any framed button can be selected by pressing enter After the name has been entered you can move on to the next assignment at any time by pressing enter But be careful because once you have entered the name ifyou press enter intending to move to the next field in this record you will actually move to the next record If this happens click the lt lt button 3 Type the assignment s Maximum Score and press tab Maximum score refers to the score that earns 100 The maximum score is used only to determine the student s percent on the assignment If a student s score is 15 and the maximum score is 20 Easy Grade Pro calculates 15 20 x 100 and gets 75 Note that maximum score has nothing to do with the assignment s value If the assignment is being used for extra credit or is anon graded item then maximum score is ignored 4 Type the assignment s Points and press tab The points orpoints possible value refers to the true value of the assignment The higher the number the greater the value of the assignment Students earn points based on their score s percentage value Using the example above in
25. How do I install it onto a computer without a CD ROM drive The Easy Grade Pro CD has a folder titled Floppy Disk Folder with instructions and files for making a floppy disk installer To find this folder insert the CD On a Macintosh the folder is easy to find On a Windows computer when you insert the CD the installer software may start automatically Cancel the installation Then right click on the icon of the CD and choose Explore Then you ll see the floppy disk folder Can Easy Grade Pro be networked A gradebook can be placed on a network allowing access from any computer A gradebook cannot be opened by multiple users simultaneously Macintosh The Easy Grade Pro application site version can be placed on a server allowing multiple users to work from a single installation Windows Unless you use network utility software the application must be installed on each computer Why are the dates wrong in the main chart and in calendars This indicates that the computer s clock is not set properly or the clock s battery is dead Use the computers Date and Time control panel to set the clock Refer to your computer s user manual for help in replacing a dead clock battery When I calculate a student s overall percent manually why is it different from Easy Grade Pro s Some users mistakenly think that Easy Grade Pro simply averages all the scores or percents Since most teachers want some assignments to be worth more than others a simple ave
26. Plug in from the menu that appears Then name and save the plug in Plug in files should be placed in the same folder as the Easy Grade Pro application or should be placed in a folder titled Plugins placed in the same folder as the Easy Grade Pro application Whenever a person opens an Easy Grade Pro gradebook using version 3 5 6 or higher Easy Grade Pro scans the plug ins and transfers their contents to the gradebook Be careful with plug ins A plug in with comments will prevent the user from making lasting changes to comments in the Summary window If the user makes changes to comments the next time the gradebook is opened the changes will be erase and replaced with what is found in the comments plug in To remove a plug in simply drag it out of the plug ins folder and out of the Easy Grade Pro folder 84 Chapter 15 Porting 16 Working Cross Platform This chapter explains the information you ll need to use an Easy Grade Pro gradebook on both Macintosh 0S7 0 and Windows 95 98 NT 2000 Me platforms The Basics Easy Grade Pro 3 6 for Macintosh and for Windows can share gradebooks easily and seamlessly Since both platform versions of Easy Grade Pro use identical gradebook formats you don t have to convert them save them in a special format or go through any importing process Just copy the gradebook from one platform to the other using a network email or disk and open it Because floppy disks are slow and unreliable you
27. SCALE options to set up the grade scalels for this class Since students are initially assigned Scale 1 your main scale should be in that position For help click the Help buttons Select a Grade Scale Grades in Scale BET Sale b E Chapter 5 Options 23 Guidelines To edit grade scale options choose Class Options from the Edit menu and select the Scale tab The names of one or more scales will appear in the list on the left The first grade scale in the list is the most important one because it is initially assigned to all students The scales can be put into any order by pressing on the row numbers and dragging Before editing a scale or using the Duplicate and Delete buttons select the scale by clicking on its row number The grades and minimum percents will appear to the right The minimum percents must be in descending order and the last percent must be 0 Use the small blue arrows to insert or delete a row anywhere in a scale To assign a scale to a student other than the first scale choose Records from the Chart menu or click the Records tool I and select the Students tab or choose Students from the Chart menu Then select a scale from the menu for each student To assign a scale to a score category other than the student s scale click the Category tab in the Class Options window and make your selection from the pop up menu after the category s name What happens when a grade is typed or clicked to give a score A
28. SSP 191 6 HDR 81 pra Daneg TH 5109350 LUHA DEZH YOZ SEITE 49310 00075072 Mode a LHH EHH BU 1 03 110 WAL SCA a AN Ma B28 al ao ee fiz foe sey O pcre a a TT TZT CG se ee a e ler ee C aa lere N4 Ca P I ee a Aa a ee ct pel e 111 1995 HIE ALR Se I wa L a e e l da rr A 7 I ha n h iat A AH a BE BG Db 1 SaF 4 4 4 155 dk ar 05 4D0009P0 9 US AS BU Uh LAA LAS BE IL FUR E JE URL a p Ip SIL CUR 41 U ANN AE UO ay ARN JO ARQ pa O EE NO AI tIHDE JPR HIRIE an pahadap CIR DIS La aly O a brip pag nA E AL LIN SU UNI ALA E SY UA TULA E AEREI LE hU UA 32 55240 LEH JAA 1HB 1 33195 BL SA JUAS E LN KE OL EE aiL Tani RE J l ARR NA PR Ab mani kal EU 1 JE 10 915 nS 1 1 TER J ay ee a 0 871 DLA pr DAH Wiel an MALI A Af TA ba 190011 AY TU J Gh ep pe agam 0 4341 00 Sd EIA 139195 81 nae De UPA n 11 11 10H 41 AE mU 111 DEAD PAR ANICA EAS Ay 11 a AA PE LCI SE 144 JIBS 911 FHE LE HIHI 9 PORE E LH NBI 10 ALTA n 111 10 13H 9010 RAME BAL PUE A ce ALL TLE LA Ia LES BAL 1599 HUE MUI dE L UR EY JO RENATO 910 10 A AA JRE B 401 pia Ja Laa o nai bL Lary AA HLE E E dij Aba 1 QE EW Lea ng PARES p a pagg 200 III 03114 9191 5510 LIO EJEA 0135 AL TAE Ges IRR AR AL LE Hg real iad 291 DEO pir ard Up EA IL Ue alL T TEE NE 29348042 Ar ALP AARAL TER ONT TIYML OS SITAO 91942199 TOHO YE
29. Select the Include Attendance box If you want to record attendance on the handheld be sure to set a calendar for the class in the Class Options window before syncing Calendars cannot be set on the handheld A To minimize sync time only set calendars in classes for which attendance data will be recorded Using the Spell Check Window Click the Spell tool in the Clipboard Options Score Note Summaries and other windows to bring up the Spell Check window This tool will check your text If it finds an unknown word it will display the word with possible replacements Guidelines Click Replace to change the unknown word to the selected word from the dictionary Click Skip for words that you know are correct but don t want added to the dictionary Click Learn for words that you know are correct and do want added to the user dictionary Press on the blue arrow to turn Smart Typing on and off Smart Typing allows you to type a word in an attempt to find the correct spelling As you type the spell checker will try to complete it for you Click Cancel to stop the checking of words Note that the numbers of unknown and checked words appear at the bottom 34 Chapter 5 Options Students This chapter explains how to add copy sort edit withdraw delete and transfer students A Class without Students Whenever a class without students is displayed a window appears shown below requesting that you choose how students are to be
30. Type 100 Points refers to the value or weight of the assignment Ms Demo uses 100 on any assignment that has a normal value She uses a higher number for more important assignments and a lower number for less important assignments 7 Set the due date of the assignment on the calendar The date is used by Easy Grade Pro when sorting using filters and producing graphs 8 Press on the Category menu and select Classwork The category is used when sorting assignments when using filters and in graphs and reports You can view edit and create score categories in the Class Options window but you ll see these later 9 Click the Done button You should be viewing the score chart again The first score cell under the new assignment s title should have the flashing cursor in it If not click on the first empty box under the Star Lab assignment Now it s time to enter scores Just to make things interesting you ll enter scores in several different ways 10 Enter the scores for the ten students as follows If you make a mistake simply click on the score cell with the error and try again Student 1 Type the number 25 and press enter Student 2 Click on the B grade on the tool bar Do not push the enter key because the next cell is automatically selected after clicking You can set up the grades that appear on the tool bar In fact you can have a different set of grades for each student and for each category Student 3 Press the letterm This en
31. added to the class Don t select the Type Student Names button unless it is your only option Whenever possible click the Copy Students from the PRIOR TERM button because the students will appear without any more effort on your part And this will ensure that student names are the same in each class The Copy Students from another Class button should be your second choice If clicked the Copy Class Data window will open allowing you to copy students If you have access to another Easy Grade Pro gradebook or a TEXT file with the right students you can click the Import from another file button our current class needs students before it can be used Please select one of the Following Cancel miji 1 B eb et Copy Student from the ERME TER Copy Students from another Class Import from another file Adding Students to a Class 1 Open the Records window to the first empty student record There are four ways to open this window so that it automatically displays the first empty student record 1 click the Type Student Names button shown in the last section 2 select Add Student from the Tool menu 3 click the Add Student button in the score attendance or student charts or 4 click the Add Student tool S on the tool bar Records for Quarter 3 Reading Classes Ep Students EH Assignments Sains a Custom Labels Custom Data Gender Y not set Address Line 2 L ns Es N BH t Stude nt gt gt
32. clicking the Print Reports window will open Notice that there are three tabs with nineteen reports pd 2 Click the Student tab select the Single class Progress item and click Next After clicking the Report Options window will open The Report Options window allows you to set the items to be included set options preview reports and then print the reports to paper or disk There is a different window for each report 3 Set the range and options as desired The upper half of the window allows you to select the students to receive reports The lower half allows you to select the items to be included in each report Click the set buttons to open windows where additional options can be set Click the Page Print Setup button to set options based on your printer To get a description of an option click on the help tool Dl Chapter 3 Tutorial 19 Single class Progress Report Options Broadford Karen Brown Jonathan current class students Chu Jeff O all current term students Goodman Michael selected students only gt Gustavson Peter Haynes Terri Font y Geneva TIS apomt_ C Summary Graph Grades show as Percents amp Grades L Attendance summary O Custom Student Title LU Summary Notes Intro 5 Postscript Text LI Summary Comments Print Progress Reports for M Grade Summary Chart Y Blank Comment Lines M4 Assignment Chart Students je x and lt GHG 4 Click the Preview button The Pr
33. co con HR BALAGADIND Cater l gt Tihi Ca bar Adra Ca er bd Mm rol Levens Guidelines Use the Grid Color and Background Color buttons to open a window where you can choose new colors m Use the Score Colors and Attendance Colors tabs to switch between setting colors for the score chart and for the attendance chart You may set colors for both charts m Use the Select colors base on menu to choose the basis for color selection using the six pop up menus and buttons below m Use the six pop up menus in the bottom half of the window to set the category score or percent associated with the color to the right of each menu Use the six buttons to open a window where you can choose new colors Colors can be turned on and off using the Show Colors tool and using the Show Colors item in the View menu Chapter 5 Options 29 Copying Class Options to other Classes It is easy to copy options in one class to others using the Copy Class Data window Choose Copy gt Class Options from the Tool menu or click the Copy Class Data tool and select the Options tab In the upper left list select the class to copy from In the lower left list select the class es to copy to Select the options you wish to copy and click Copy A Use caution in copying class options you might accidentally copy options that you don t want copied causing unintentional changes to occur Copy Class Data esign le Class ISS Opti
34. erase any copy until you are absolutely sure the data is no longer needed To make a backup of your gradebook from within Easy Grade Pro choose Save Copy from the File menu or select the Save Copy tool Using the TA Mode The TA or teacher assistant mode is designed to allow someone other than the teacher to enter student data while protecting the gradebook and the privacy rights of students When the TA mode is on many student data fields are grayed and access to menus and tools is limited It is suggested that before turning on the TA mode you use assignment and calendar filters to hide all columns except for those to receive data from the TA To tum the TA mode on choose TA Mode from the File menu or select the TA Mode tool 2 The menu item becomes checked If the teacher and TA passwords have not been set a prompt will appear directing you to open the Gradebook Options window where the passwords and the TA access privileges can be entered TA access options include entering data into charts switching charts switching classes adding assignments copying data to other classes and printing reports Refer to the section Setting Security Options on pages 31 for help To tum off the TA mode choose TA Mode as before The password window will appear and the teacher password must be typed to regain full access 38 Chapter 10 Security 11 Summaries Fasy Grade Pro provides two powerful tools for analysis of student performan
35. footnote To delete a footnote select the first list item Select the score and press option and a number from 1 through 7 Macintosh Press option 0 to delete a footnote Select the score and click on a footnote in the Mini summary palette If the palette is not visible choose Show Mini sum from the Edit menu Use the menu on the palette to display the list of footnotes Select the first list item to delete a footnote m Right click Windows or control click Macintosh in a score cell and select the footnote from a contextual menu Adding Notes to Scores In addition to score footnotes you may attach a unique note to any score The note can provide some history or clarification about a score or the note can be used in place of a score The note can be for your eyes only or can be included in student progress reports next to the score A note can be a few words sentences and even pages in length A note can be stored reused and can even include variables that are filled in automatically when the note is pasted into the window A 50 000 word dictionary is available to help ensure the note is error free To open the score note window double click on a student s score cell click the Open Score Note tool or choose Open Score Note from the Tool menu Score Notes Mote for Kramer Jennifer on Journal Entries ol Format i Note is for teacher footnote is for student spell G Score Cell 4 Mo Score Footnote
36. gain access to Easy Grade Pro s HTML Multi and Single class Website reports It is not used with any other internet reports Additionally the password is used as a filter when creating these reports only students with passwords will have reports created all other students are skipped The case of the password is not important It must consists of numbers and letters only No spaces It must be at least six but no more than twenty four characters in length To create a report choose Internet from the File menu select the HTML tab and select a Website report Optional Edit the Custom Labels and add Custom Data There are twelve custom data fields You can set the labels of these fields as well as enter any kind of information You might include phone number parent name address to be used in mailing labels reading group etc 10 Press enter to move to the next student or click Done Copying Students to other Classes Whenever possible copy students from one class to another rather than type student names It s faster and ensures that the names and other data are identical Choose Copy gt Students from the Tool menu or click the Copy Class Data tool and select the Students tab In the upper left list select the class to copy from In the lower left list select the class es to copy to Select the students you wish to copy and click Copy Copy Class Data F Aesign Class IIS Options x Seats Students Gradebook
37. hI APAL AAI ETE E J 91 01 EL dr TT ol PARIS 40114111 BRA 815 ain p U t 0010731 La 498 10 A i BI BI TR l4 T ONT TAY MLIOS SITIO Huy PMH YE n 044 apery SEJ WEY JUSPNIS oy 12 Chapter 2 Getting Help Tutorial The four lessons in this chapter will introduce you to the structure tools and options found in Easy Grade Pro The word to remember is explore these lessons are meant to be springboards for your own exploration Be sure to utilize the help tools and Quick Reference charts found in Chapter 2 as you work through the lessons Lesson 1 Moving around a Gradebook 1 Open the gradebook named Demo Gradebook Macintosh Double click on the icon titled Demo Gradebook found inside the Easy Grade Pro Folder Windows Click on Start in the corner of your screen point to Programs point to Easy Grade Pro and click Demo Gradebook W Easy Grade Pro 3 5 5 Demo Gradebook egp OF ES File Edit Tool View Chart Class Help Score fi Attend TH Seating G3 Student EJ Assign b Quarter 2 Readin S a N Gh GQ Ur mege o Gd Test Tga fi A A ie ET TE Test Quiz 11164998 Reading Skills Practice Classwork 11474998 Test Quiz 111201998 Classwork 11 304 998 Journal Entries Classweork 12 4 1998 Test Quiz 1211111998 ASSIGHMENT 42 ADD STUDENT Press F1 for Help Easy Grade Pro will display its title window and then the gradebook window will appear as shown ab
38. in one of the charts The Show Students menu allows you to set the order of a student s first and last names in most charts and reports This menu does not affect the seating chart TheShow Grades menu allows you to set the display of grades not scores in the charts It has no effect on student reports which have their own Show Grades menus m The Show El for missing work option causes an M to be drawn in the score chart for each student that has at least one score that counts as missing 30 Chapter 5 Options Gradebook Options General General Options control the behavior of typing warnings scrolling the movement of palettes and compression Tiple Haagu Eas Clpbaasd Tara MapadLabatr Fae Balap ika bipingal F Spl foot Soros Gree rad paca Scores na aho RAE wate ee T B Owe B BALL LZ macarra accede the racial emir Bondo fa ton when te eed ecore is entered RH ethan cal p calada Pusher fF miria pain band on chai H Make in Basaan Sf nand aed Adan chars aan orga CH an TIYA bk rebe Guidelines General options can be edited in the General view of the Gradebook Options window opened from the Edit menu The Allow typing of Special Score Shortcuts option allows you to use the single key special score shortcuts set in the Score view of the Class Options window The Allow typing of Grades and Special Scores option allows you to type grades and special score codes directly into scores cells in the score chart
39. in the report 66 Chapter 12 Printed Reports Other Reports There are eleven other reports that can be used to print graphs rosters charts missing work labels and notes Several of the reports include data found in the different views of the Summaries window This section describes the purpose and features of each report but as always you are encouraged to explore the options and features of each report in the Report Options Page Print Setup and Preview windows The Assignment and Class Graphs Reports The assignment and class graphs reports allow you to print one or more bar graphs found in the Summaries window The options for these reports allow you to choose the scale include the class name class average standard deviation cutoff scores cutoff percents and cutoff grades The graphs can be printed in color using the colors set in the Class Options window for each class It is suggested that you use the Page Print Setup window to set the orientation to landscape view sideways printing and the scale to between 75 six graphs per page and 150 one graph per page if your printer allows this The Assignment Summary Report The assignment summary report includes ranked student lists on one or more assignments This report works well as a poster because students can be sorted in a variety of ways and can be displayed by ID number Options allow you to include the class name date average and standard deviation You can also displ
40. last field and click the Edit button In the window that opens change the delimiter to CR Add a Blank Field to the format To do this select Blank Field the last field in the list on the left and click the Copy button c Change the delimiter of the Blank Field to LF ASCII 10 To do this select the field and click the Edit button In the window that opens change the delimiter to LF b Nor 6 Name the format in the text field at the top of the window and click Done The name will appear under the Other Formats tab in the Import or Export window Fxporting Attendance Fasy Grade Pro makes it easy to export attendance over a network After entering attendance data in the attendance or seating chart the teacher can export the data in just a few steps Macintosh The EGP Attendance Compiler software a companion product from Orbis Software can be used by the attendance secretary to compile all the individual teacher files for a day so that the data can be collected from the server saved printed recorded or placed into school management software Contact Orbis Software for information on this product For the exporting of attendance to be successful careful preparations are required These are outlined next Attendance Folder A folder must be set up on a shared volume to hold the daily attendance export files The pathname name of folder enclosing folders and volume must not change once exporting has begun The volume sh
41. on each sheet of paper They do this by shrinking each page the correct amount and placing the pages at different locations on the paper These options are known as layout options and can be found in the print window that appears after you click the Print button window Student Reports Easy Grade Pro provides three comprehensive reports for communicating information about individual students This section describes the purpose and features of each report The best way to learn about each report is to explore the options and features in the Report Options Page Print Setup and Preview windows One feature common to all student reports is the ability to change report titles and labels You can customize the labels using options in the Gradebook Options window See Gradebook Options Report Labels on page 32 for help The Progress Reports Easy Grade Pro offers two progress reports The multi class progress report is designed for teachers who have the same students in two or more classes Each report can include a great variety of information about a student s performance in up to eighteen classes The single class progress report is designed to report information about performance in a single class only The features of the two reports are essentially identical You can display student grades as percents grades or both Introductory and postscript text can be included and Easy Grade Pro can complete text variables with student data at the time o
42. or Quit M switch classes O don t prompt for backup LL add assignment prompt for backup use Copy Data window O display backup window L print reports Gradebook Options Clipboard Text Clipboard text items are stored sentences and paragraphs that can be pasted into score notes summary notes and student reports There is no limit to the number of clipboard text items and each has a 32 000 keystroke limit Numerous variables can be added to the text Easy Grade Pro completes the variables with student data at the time the text is printed or pasted into notes A 50 000 word dictionary is available Gradebook Options Display General Security Clipboard Text Report Labels Palm Setup Uze CLIPBOARD TEXT options to create reusable text for notes summaries and reports Text for selected Item Attendance Note D Ts Behavioral Note Dat Parent Contact Date Student Avg Date Class Avg Class4 PLEASE COMPLETE EEE N Ei T E M Guidelines Clipboard options can be edited in the Clipboard Text view of the Gradebook Options window opened from the Edit menu To edit a text item first select it in the left list The full text will appear to the right To create a new text item select the last list item titled NEW ITEM Then type the text To delete or duplicate an item press on the small blue arrow above the list of items You can use all basic editing commands on the text Use
43. or quit Easy Grade Pro will prompt you to make a backup copy of your gradebook It is a good idea to make the copy but keep in mind that it is a copy that is to be used only if the original gradebook becomes unusable The next time you use Easy Grade Pro use your main gradebook not the copy m My gradebook s name is Copy of copy of What is going on Many programs prompt you to save your changes when you quit However with Easy Grade Pro since all changes are saved automatically it prompts you to make a backup copy of your gradebook and suggests a name of Copy of gradebook name If you have agradebook with a Copy of copy of in its name it means you are opening and using your backup copies instead of your main gradebook See the prior question for more information on this m How do I work on grades at both school and home First be sure that you have the same version of Easy Grade Pro at both locations For example ifyou are using Easy Grade Pro 3 6 0 at school then you must use the same version at home Choose About Easy Grade Pro from the Apple menu Macintosh or Help menu Windows to find version information Keep in mind that just as with using a paper gradebook you have to physically move your Easy Grade Pro gradebook from one computer to the other before working on it at any location You don t want a situation in which you have entered data into two different gradebook files so that neither has all the data th
44. or student You may wish to write a set of instructions for opening the attached report Save the instructions so that it can be reused The instructions might include something like this Please find the grade report attached to this email You may be able to view the report by double clicking on the report s name Otherwise save it to the desktop or other location of your computer Then start your web browser choose Open from the File menu and open the report 2 Attach the report to your email message With many email programs you can simply drag the report file into the message window If this doesn t work use the Attach tool of the email program to attach the report Be sure you attach the right student s report For greatest security change the report s filename from the student s name to something generic like Grade Report A Be sure to delete the folder of reports when done 76 Chapter 14 Email Reports 15 Porting Porting refers to the transfer of data to and from your gradebook To import means to copy data from another file to your gradebook To export means to create a new file that holds data from your gradebook This chapter explains the many ways you can port data Importing Typically importing is used to bring student names and other student record information into a gradebook but it can also be used to import options scores and more You can import from two types of files Easy Grade Pro gradebooks and te
45. scores on an assignment are the same If there are a few scores that are different they can be changed after filling down Begin by selecting the starting cell Type the score but do not press enter or else the score will no longer be selected Finally select the Fill Down tool or choose Fill Down from the Tool menu To fill across means to copy a grade from astarting cell across to the last column It is normally used on a transferring student to apply the transfer grade to all assignments given prior to the transfer Note that the grade not the score is filled across Each assignment may have a different score but each will have the same grade value Begin by selecting the starting cell Type the score but do not press enter or else the score will no longer be selected Finally select the Fill Across tool or choose Fill Across from the Tool menu An assignment whose special status is Not for grade is ignored during filling across Entering Scores directly from Student Papers By using the Find tool s continuous search mode it is easy to enter scores directly from student papers even if the papers consist of an unsorted mixture of assignments classes and students Here s how 1 Open the Find window There are two ways 1 click the Find tool or 2 choose Find from the Too menu CA Search by Hame y 2 Choose by Name from the menu and select Use Continuous Search Mode By selecting the continuous search mode Easy
46. the first menu to select the score to change If you select Text Score gt from the menu be sure to type a numeric score 3 Use the second menu to select the new score As before if you select the last item in the menu be sure to type a numeric score Chapter 8 The Score Chart 45 4 Select the range of assignments to be included If you choose All displayed assignments any assignments hidden by filters will not be affected Choose Selected assignments ONLY if you selected at least one assignment column before opening the window To select a column click on the column number at the top Drag left or right to select more than one column 5 Optional If you want ungraded assignments to be included select the Include Not for Grade item The Not for Grade attribute is set in the record window for an assignment 6 Click the Change button Adding Footnotes to Scores A footnote can be attached to a score to provide additional meaning about the score Perhaps the assignment was turned in early or late You can attach one of seven custom footnotes to a score When a score has an attached footnote a small number appears in the lower left comer of the score cell The actual text of a footnote can appear with the score in a student progress report To define or edit a footnote use the Class Options window There are several ways to attach or remove a footnote Double click the score to open the Score Note window and select a
47. the seats Class Options for Quarter 2 Reading SEAT options can be used to set the shape size and format for seats in this class More options can be set by double clicking on seats in the Seating chart For help click the Help buttons Mame Format Last First C3 Use 1 line for name 1 Last Name t First Mame Use 2 lines for name O Show name amp Attendance Format io None On screen Attendance O Paper Attendance Guidelines m Seat Format options can be edited only in the Seat view of the Class Options window To change the seat shape drag the box at the lower right corner of the sample seat Use the buttons to set the name and attendance formats These options affect all seats If you would like to change the rotation color or locked status of a seat double click on the seat in the actual seating chart The format window will appear for that seat where you can make your selections To copy theseat format options from one class to others choose Copy gt Class Options from the Tool menu To copy the seating chart structure and furniture from one class to others choose Copy gt Seats from the Tool menu Class Options Color You can set the background and grid colors used in all charts and in bar graphs You can also set colors for scores and attendance marks used in the score and attendance charts Cia ehenc ber rever 2 Anacbng Srl Kard Katagang Farrea 8 pot aps Jeana Tar Saat Cut
48. to a new seat To add furniture to a chart choose Add Furniture from the Tool menu or click the Add Furniture tool Furniture can be copied and pasted using the tools in the Edit menu m To set the color rotation or locked status of a seat double click on the seat or select the seat and choose Seat Format from the Tool menu The Seat Options window will open with options s seat that is locked cannot be moved or sorted m To change the size drag in the small rectangle in the lower comer of the item To set the format or name of a piece of furniture double click on the item or select the item and choose Seat Format from the Tool menu The Furniture Options window will open 10 delete apiece of furniture select the item and click the Delete tool E or press delete m The structure of a seating chart and its furniture can be copied to and from classes within a gradebook Choose Copy Seats from the Tool menu When furniture is copied from one class to another it always replaces any furniture that the class might already have Demo Gradebook TH Seating p Y Quarter Reading BHOINBADN Orcs Taking attendance in a seating chart Before a seating chart can be used for attendance the class must have a calendar and attendance categories and the seat format must be set to allow attendance These can only be set in the calendar attendance and seat views of the Class Optio
49. work assignments with missing scores and the missing scores Custom filters can also be selected using the View menu Note to select a filter using the keyboard you must press shift command filter key Macintosh or shift control filter key Windows All of the filters in this menu can be edited deleted and reordered The next section explains how to create custom filters Creating Custom Filters You can create filters to show just the students assignments and scores you want to see Filters can be used in all charts but the seating chart Before creating your own filter you should study the built in filters to see how they were set up Choose Edit filters from the View menu In the window that appears select a filter and click the Edit button To create your own filter first open the Filters window using the Filters tool or by choosing Edit Filters from the View menu Click the New Filter button to open the New Filter window shown below Neu Filter Filter Mame Show Missing Keyboard 0 shift 38 E Students EH Assignments Ww Show ONLY Students whose who C Guidelines m Puta short but clear name in the Filter Name field at the top It will be placed in the View and Custom Filters menus and can be selected in all charts but the seating chart Optional Use the Keyboard menu to select a unique key to be used with shift and command Macintosh or control Windows to activate your filter m Your filter may conta
50. you have combined two or more terms the multi class progress report automatically includes columns for each term and for the overall grade If you want to include individual term grades but not the overall column combine your terms using weights of 0 for each prior term class and 100 for each current term class Also do not curve or lock the overall grade for any student in any current term class Under these conditions Easy Grade Pro will automatically omit the Overall column How do I show points in my progress reports In the Report Options window for a progress report click the set button after the Include Grade Summary Chart options and turn on Points Earned Click the set button after the Include Assignment Chart option and turn on Points Earned How can I import a whole class in another gradebook into my gradebook Choose Import from the File menu and select the Built in Formats tab From the list select Import from an EGP Gradebook and click Next In the next window that opens you must choose to import into an existing class or a new class If you select the latter you will be prompted to name the new class and to sets the term Then you will be prompted to open the other gradebook Find it select it and click Open The Import window will appear Very import select the Class tab Then from the upper left list select the class in the other gradebook to be imported In the lower left list select the class in the current gradebook to rec
51. 86 HTML5 69 71 73 75 76 ID Number 27 28 36 55 67 71 73 78 89 90 Import 5 6 14 15 22 24 35 39 52 58 59 71 73 77 82 84 85 87 90 Import from an EGP Gradebook 77 89 Import Summary Comments 78 Import Tool 77 Installation 5 6 88 91 Index Internet 5 6 69 73 75 Internet Too 70 72 73 75 L Labels Report 68 Lock 19 29 31 38 40 48 49 55 57 68 80 88 90 Lock Gradebook M Master Category 26 Maximum Score 15 38 40 42 43 47 49 56 88 Mini summary 25 31 46 59 62 Missing work 25 30 36 52 66 67 72 Multi class Gradesheet Report 68 Multi class Progress Report 26 53 65 78 89 90 N Negative Points 40 42 New Gradebook 21 33 79 90 Not for Grade 40 44 46 89 Notes 6 25 30 32 33 38 43 46 56 59 60 62 67 68 0 Open Score Note 46 Orbis Software 5 33 57 81 85 88 90 Other Formats 78 81 84 P Page Setup 86 Palettes 31 Palm 5 33 Palm Setup Tool 33 Password 5 31 32 57 58 70 73 74 90 Paste 32 37 38 41 45 47 53 55 56 60 85 86 88 Points 14 15 17 25 27 38 40 42 49 50 56 60 61 67 88 89 Points Eamed 38 40 42 49 89 Points Possible 38 40 42 49 88 Print Preview 20 64 86 Print Reports 19 63 89 90 Printing Multiple Reports per Page 65 Progress Report 14 25 26 38 40 42 43 46 48 53 60 64 65 68 70 72 75 78 89 90 R Recombine Terms 28 Records 14 19 21 22 24 27 28 33 35 37 39 41 42 55
52. Changing an Assignment Record At any time you can view edit or add data to an assignment record You may wish to modify the name change the category or make some other changes To make changes choose Records from the Chart menu or click the Records tool Click the Assignments tab and make the desired changes Changing the Order of Assignments Easy Grade Pro gives you complete control over the order of assignments in a class There are three general ways to change assignment order sorting dragging and editing You can sort your assignments by date category and name using the items in the View menu You can also sort assignments by date using the Sort tool El on the tool bar In the score and assignment charts you can change assignment location simply by pressing on the assignment s name and dragging up or down Basic editing can be used to move one or a group of assignments simultaneously This works in both the score and assignment charts but is illustrated below using the assignment chart 1 Click the row number of the assignment to be moved After clicking the assignment s row will be highlighted You can select more than one row if you press on the row number and then drag up or down 10 of 10 Assignments Max Points Date Category Status MI 1142495 Classwork 1103 95 i Classwork Mot Graded Journal Entries Level Test 2 Select Cut from the Edit menu The row s will be removed and placed on the comput
53. Grade Pro will reopen this window after each score is entered 3 Optional If the stack of papers includes several classes select Search all current term classes If this is selected Easy Grade Pro will search other classes if the student cannot be found in the current class If you have the same student in multiple classes you may wish to search using some other search field that you ve set up for this purpose 4 Click Exit or press enter to exit this window The window will close You are now ready to begin entering scores 44 Chapter 8 The Score Chart 5 Select the score cell for the first paper Enter the score and press enter The Find window will reopen 6 Enter a few letters of the name from the next paper After typing a few letters of the last name or first name if the students are displayed with the first name before the last Easy Grade Pro will attempt to complete the student s name for you 7 Click Find or press enter Easy Grade Pro will find the student and select the score cell in the same column as before If the wrong student is selected edit the search text and click the Find Again tool ac choose Find Again from the Tool menu or simply press enter twice to find to the next match If the selected cell is in the wrong assignment column use the arrow key to switch columns 8 When you are done deselect Continuous Search Mode and click Fxit The window will close and remain closed Fditing Scores Fasy Grade Pr
54. Help window whenever you need a detailed description or explanation To open this window click the Help tool found in most windows or choose Easy Grade Pro Help from the Help menu Easy Grade Pro will display information based on the window in which the tool is clicked The Help window has two views Index and Contents shown below TOPIC 1 HELP MENUS AHD TOOLS Use the seven tems inthis category to find aut how to aj 1 1 Using the Help Window Use this Help windows and descriptions of all menu 1 2 File Menu tems tems and tools on the tool bar palette 1 3 Edit Menu tems 1 4 Tool Menu tems 1 5 View Menu tems 1 6 Chart Menu tems 1 7 Class Menu tems View Contents Cc bb E Done i AE A Bel aoe Done aan i aa Chapter 2 Getting Help 7 El OE A gn Be ES pH Hi AER RS y au poa U pasang Ge pram iors WOR PEDO 54 9 Y PRPP aug 14 P HR PU 00d jo Bea ng minis radios age hides AG J U PUE pare BO ag pug HOOPLE ag Em PN O KE Z PSS AS ee EK MAE LOG LU PY LE g PTE A pH ag 13 Jo Amd ng DS PUE DO apo RIR LUA JULIE 9 RT A A GUR aap ULA Be 40110 ZURDOS ENE arama EE GL NGA HO PAN 661 JO HESIN OA YL 5 AHi BL YO pung O LING RG JULITO GA LA 1 TRENES poge d oH ag E o d BP ey Jd 100 11 E EEE E TR pg SUC pn wr L a s ONT FUVMILIOS SITO Snub IU UH MD gE n 044 pup Aseq 8 Chapter 2 Getting Help PENCE ID ag JL 35 91 1671 po UA LAR 611 bey byte
55. In this view the cursor is a magnifying glass By clicking once on any part of the page the view automatically switches to the full size view The full size view shows the page at its actual size In this view the cursor becomes a hand By pressing the mouse button the page can be grabbed and dragged about Windows Right click on the image to display a contextual menu with multiple zoom levels First Page Next Page REPORT Tuesday June te QUARTER 2 READING Bradferd Karen Ord Grade 95 9 Parents this E your 4hik s latest progress report Pact ontat me Y you haw ny questions Pisa bok over thi report sign and retum Thanks MG Demo 64 Chapter 12 Printed Reports 9 Select ePrint or Print Print Use this option to print paper reports The standard Print window for your type of printer will open where you can set some final print options and begin printing a ePrint Use this option if you want to save each page as a file so that it can be manipulated using a graphics program or used in another document such as a presentation file Each report page will be saved as a separate file in PICT format Macintosh or BMP bitmap format Windows Be sure to create a new folder in the window that appears to hold all the files The files will be automatically named using the student class or assignment names Printing Multiple Reports Per Page Many printers today allow you to choose the number of pages to be printed
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57. Preview CCCs Use this window to preview the records to be exported Selected Date D LastMame First Selected Day s Attendance AE 4450 Kendricks Allison cana 3 Click Export Records in the Export Preview window Even if you do not have any students with attendance data for the selected date it is important to export so that a file is created indicating that attendance has been sent If this is the first time that you are exporting attendance from the gradebook the standard Save dialog window will open allowing you to name and save the export file Use the unique name given to you The location to save the file should be the attendance folder set up on a shared volume Easy Grade Pro will remember the name and location and use them automatically in the future If you saved the file using the wrong name or location you must reset Easy Grade Pro To do this click the Export Records button shown above while holding down the option Macintosh or control Windows key You will be able to reset the name and location Using the Report Card Data Format This section explains the Report Card Data export format found in the Export window of Easy Grade Pro This format can be used to export student data to database software designed to print your school s report cards One of the more popular and affordable database programs available is FileMaker Pro from FileMaker Inc a subsidiary of Apple Computer Inc It can b
58. THIS Column m To move a column to a new location press on any data beneath the column s title The cursor will change to a hand Drag left or right Note this does not work with the column that contains student names because this location is used to drag a student s row up or down To move the student name column drag the other columns around it m To resize a column press on the vertical line after the title and drag left or right 30 Chapter 8 The Score Chart Resizing the Assignment Title Region The height of the rotated assignment titles can be customized If your assignments titles are long you can give them more room in the score chart If the titles are consistently short you can take away some space so that more student rows can be shown on your screen To resize the column height press and drag the thick horizontal line below the assignment titles up or down Gin sio Gie big tie G Sri ig tim NG NGH a Mig mig Mig mig mig y Brie Oe FP Di Did E 50 25 50 25 50 25 Filtering Students Assignments and Scores Easy Grade Pro provides extensive tools for filtering the display of students assignments and scores Filters allow you to show and hide items so that your chart shows just what you want to see Several reports allow you to include all data or just the data displayed in a chart The rest of this section explains the different types of filters The Show Selected and Hide Selected Filters After selecting one o
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60. Use the small menu on the score chart found next to the intersection of the first student row and the first assignment column Press here Literatur Classwork Locking and Curving the Overall Grade You may override automatic calculations of overall grades in two different ways locking and curving To lock an overall grade means to enter a new percent for a student Typically this is something that is only done at the end of a term because once a grade is locked it does not change even when scores are added A padlock appears in the score chart next to the overall grade for any student whose grade has been locked To curve an overall grade means to enter a percentage offset for the student using a or and the offset i e 5 0 or 5 0 The grade does not become locked rather the grade is adjusted by the offset amount every time it is calculated A symbol appears in the score chart next to the overall grade for any student whose grade has been curved Locking and curving can be done only in the Lock Curve Grade window To open the Lock Curve Grade window choose Lock Curve Grade from the Tool menu or click on the small square after the student s grade in the score chart 48 Chapter 8 The Score Chart Lock Curve Grade to LOCK To override a student s Overall grade type the new percent CURVE To offset a grade by a set amount type a or and then the percent Bradford Karen 20 97 9 A Brown Jonathan
61. a for a student for a term Attendance totals for the current term as well as prior terms are found in a list Use the Student Notes view shown below to enter notes up to pages in length Notes can be used to document events record attendance notes and anything else about a student Notes can be for your eyes only or can be included in reports Use the Clipboard tool 2 in the upper right comer of the Student Notes view to store reusable text to paste stored text and to open the Clipboard window where you can design text with variables These variables are filled in with current student data at the time the text is pasted into the summary window Refer to the section Gradebook Options Clipboard Text on page 32 for help Summaries Casses 9p students l nea clia l quarter 2 Reading l Bradford Karen 95 9 A T STUDENT NOTES Mrs Jenkins does not want Karen s father Mike Bradford to contact her at school 2 o __NextStudent gt gt Done Use the Student Comments view shown below to apply comments to students for progress reports or grade export files There are two lists in this view the upper list displays the comments that have been applied and the lower list displays the available comments Summanes Classes 29 Students EH assignments w Quarter 2 Reading Ka 4 Goodman Michael 35 0 LL S Auto select STUDENT COMMENTS Click s to delete
62. asy Grade Pro automatically copies options into the class either from a prior term class from an adjacent class or from a built in set of options if it is the first class in the gradebook Class Options can be viewed and edited at any time in the Class Options window To open this window choose Class Options from the Edit menu or click the Class Options tool l This window consists of a series of tabs one for each type of class option The following sections explain the options found under each tab Changes that you make to the Class Options in one class have no effect on other existing classes However it is easy to copy options from one class to other classes For more information see the section Copying Class Options to other Classes on page 30 Class Options Grade Scales A grade scale is used to convert the percent on an assignment a category average and the overall average to some meaningful label For example it may be used to convert a 98 to an A A scale consists of one or more grades with a minimum or cutoff percent for each Grades can he letters A B C words Outstanding Satisfactory or numbers 4 00 3 00 A class may have multiple grade scales Each student is assigned the first grade scale but you can have different scales for different students You can even assign scales to score categories in case you wish a certain category of assignments to always use a certain scale Class Options for Quarter 2 Reading Use
63. ay the students with scores percents and grades The Attendance Summary Report The attendance summary report includes a chart of students and attendance totals You can control the students who appear in the report and the number content and order of the attendance columns You can include a key with attendance codes It is suggested that you use the Page Print Setup window to set the orientation to landscape view sideways printing and the scale to between 60 and 80 if your printer allows this The Class Summary Report The class summary report is a concise compilation of overall points percents and grades broken down by term and category This report works well as a poster because students can be sorted and displayed by ID number You can set the order and content of the columns Ifyou include many columns it is suggested that you use Page Print Setup to set the orientation to landscape view sideways printing and the scale to between 60 and 80 Grades ass erap a JO Students Scores Grades Terra SCHOOL KANE Monday ty ily Quarter 2 Reading 84 3 2 Math 84 0 6 1998 Quarte 3 2 2 E TAG 1 il oa PUD O TE TETE w a ETE Quarter 2 Language ng r 2 Seienee 1 89 1 Paa l A L A l F B C C Ct b U Rr de a w F pen el RM a qa S Grades
64. ayed or WD hidden 3 Click Done to exit If you selected WD hidden the student will be removed from all charts If you selected WD grayed the student will be removed from the seating chart but will be grayed in the other charts as shown below TE Haynes Terri 10i 685 b m 59 2 cri 47 5 mi 1182325 FY Kramer Jennifer w gt iE SSE 322i i A75 50 mi 35 7 B Radcliffe Missy 1 1972 at ll E One 50 50 23 7 407 Deleting a Student To delete a student using editing techniques select the student s row number in the score attendance or student charts If you need to delete a series of students press on the first row number and then drag down to the last student Then click the Delete too HH press the delete key or choose Clear from the Edit menu To delete a student using the Delete window choose Delete Student from the Tool menu Select the student s to be deleted from the list Click Delete If a student is to be deleted from multiple classes you will need to repeat these steps for each class Transferring a Student How you transfer a student depends on whether the assignments and calendars in the original class and the transfer class match exactly Transferring a Student when Classes Match If the two classes match exactly assignment order assignment settings calendar settings score footnotes etc it is easy to transfer a student using basic copy and paste Simply select the student s row numbe
65. ber that identifies him or her in Basmati These ID s may be imported into your gradebook directly from school administration software or you may need to manually enter them The Student ID must be entered into the Student ID field in the Records window under the Students tab or can be entered directly into the Student chart Choose Student from the Chart menu to view this chart 3 Select Internet from the File menu or use the Internet tool to open the Internet Reports window Select the Other tab and select Basmati from the list Click Next After clicking the Basmati Options window will appear shown on the next page Chapter 13 Internet Reports 73 Basmati Options Include Students in 0 current class only O all current term classes selected classes only gt Courset Teacher Sectiont Email Period Tchr ID Students Phone Assigns Y All assignments Controls 4 Set the desired Basmati options using these guidelines Include Students in Use this to set the classes to be included Course Set this to the appropriate custom field in the Records window This field is required Section and Period Set these to omit or the appropriate custom fields in the Records window Students and Assigns Use these to set which students and assignments are to be included Use these in conjunction with the filters found in the View menu Teacher Put your name in this field Email Put your email in this field This fi
66. bles of the report can be set m abel Options Click this to open the Gradebook Options window so that labels used in the report can be edited Use Custom Student Title For security it is strongly recommended that you turn on this option Then click the set button to open the Custom Student Title Options window shown on the next page and set the display of the student in Line 1 to ID onlyor tum on the Exclude Tine 1 from Internet reports which causes any reference to the student to be omitted Chapter 14 Email Reports 75 Custom Student Title Options Line 1 C3 Student Name Nome amp ID ID only b4 Exclude Line 1 from intemet reports Line 2 Y Mat Used T Mot Used h 4 K 4 F Line 3 Mot Used gt Not Used Line 4 Y Mot Used BM Not Used 9 Click the Create button Follow the prompt to create a folder on your desktop You may wish to name it Email Reports Easy Grade Pro will create a folder inside it with student reports for each class 6 Quit Easy Grade Pro and view or more reports using your web browser Although there is no way to preview the HTML reports within Easy Grade Pro it is easy to view them using your web browser before you email them Find the folder you created open it and double click on any report page If it doesn t open open your web browser choose Open from the File menu then navigate to the report and open it Emailing a Report 1 Using a email program write an email to the parent
67. ce the Summaries window and the Mini Summary window Each can be a tremendous aid in understanding the performance of students individually on specific assignments and asa Class This chapter explains where to find and how to use these tools Using the Summaries Window The Summaries window is one of the most important tools in Easy Grade Pro There are graphs lists calendars notes and comments You can quickly jump to any view class student or assignment for thorough analysis Use these tabs to switch Use these tabs to switch between the between the class student graph scores attendance notes ani and assignment views comments views E E p paries sc LL A Classes 29 students foo E E To switch to To switch to any class any student click here assignment or class use these 7 a Ment Class gt gt There are several ways to open the Summaries window m Select Summaries from the Chart menu m Click the Summaries tool Select a student assignment or seat first before clicking to view a summary on the item Double click a row or column number in any chart except for the seating chart m Right click Windows or control click Macintosh on a student or assignment name and choose View Summary from the contextual menu that appears To switch between the different views use the three tabs on the left Classes Students Assignments along with the five tabs on the right graph scores at
68. cias to CopyFRoM Students To Copy Quarter 1 Social Studies 1 Bradford Karen E Re eading 2 Brown Jonathan Quarter 2 Math 3 Chu Jeff Quarter 2 Language Arts 4 Goodman Michael Quarter 2 Science 1 15 Gustavson Peter Classes to Copy TO vint Language Arte Quarter 2 Science 1 Quarter Science 2 10 Taylor Roger US E slaba HH Kendricks Allison 36 Chapter 6 Students Changing a Student Record At any time you can view edit or add data to a student record You may wish to modify the name change the student status or make some other changes To make changes choose Records from the Chart menu or click the Records tool Click the Students tab and make the desired changes Changing the Order of Students Easy Grade Pro gives you complete control over the order of students in a class There are three general ways to change student order sorting dragging and editing You can sort your students by last name first name and several other ways using the items in the View menu You can also sort students using the Sort tool This tool sorts student by name in the score attendance and student charts In the seating chart it sorts students randomly In most charts you can change student location simply by pressing on the student s name and dragging up or down Basic editing can be used to move one ora group of students simultaneously Students can be moved in the same class or to other classes Follow
69. cintosh Double click on the Easy Grade Pro 3 6 icon in the Easy Grade Pro folder created during installation Windows Click on Start in the comer of your screen choose Programs and then choose Easy Grade Pro 4 Carefully type the serial number from the Installation card and click OK 7 Easy Grade Pro 0K Registration STEP 1 Product Serial Number 1 Please enter the product Serial Number exactly asit appears on the Installation Card Then click OK 5 Carefully type the registration name and click OK Be careful entering the registration name it will appear on all reports How to Use this Manual This manual has been designed to be a reference tool rather than something that should be read from beginning to end You ll find simple step by step instructions along with lots of illustrations You are encouraged to have this manual at hand as you learn to use the program the explanations and tips can save time and provide insight into what s going on Chapters 2 3 Getting Started If you are new to Easy Grade Pro you ll save time by thoroughly investigating the first three chapters Chapter 2 Getting Help explains how to quickly get answers to questions while you are using the program You ll find several Quick Reference sheets Chapter 3 Tutorial should not be missed by spending time going through its short lessons you ll quickly discover how you can use Easy Grade Pro with your classes and students Chapters
70. class Website Report Options Create reports for students with Passwords in current class only C all current term classes C selected classes only Main Page Options Report Options fe Use Custom Student Title set T Include Attendance Summary set Include IntraPostscript Text set Include Summary Notes Z Include Grade Summary Chart set F Include Comments T with class name Include Assignment Chart _set_ Include selected classes only set Match students by e name f ID Grades show as Grades only bd Label Options HTML Options Cancel 1 5 Set the desired options in the Report Options window Many of the options found in this window are identical to those found in the window for the printed progress reports but there are differences as follows m Students without passwords will be skipped Main Page Options The main page is a password page where the viewer must choose a class enter a name and password Optionally it can include a message from the teacher and the teacher s email address To include a message select the Include Main Page Text option Then click the set button and enter the text The text might include a greeting directions and a request to sign up and send a password If you would like parents to be able to click on a button to send you email enter your email address in the Email field HTML Options Click this to open a window where the style and color
71. core chart You can exclude the assignments and include blank rows and columns so that it can be used like a paper gradebook This report works well as a poster because students can be sorted in a variety of ways and can be displayed by name or ID You can choose to include a footnote key on the last page The Attendance Chart Report The attendance chart mirrors the onscreen attendance chart Like the score chart report you can include blank rows and then use it like a paper gradebook A key to all of your attendance codes can be included on the last page of the report The Seating Chart Report Use this report to print your seating charts as they appear on screen You can choose to include a frame around the chart to include furniture and to print in color Use font size and the options in the Page Print Setup window to get the chart to fill a single sheet of paper Score Chart Report Attendance Chart Report Seating Chart Report The Student and Assignment Chart Reports The student and assignment chart reports can be set to mirror the onscreen charts or they can be highly customized to include the data and order of data that you desire You can print book number reports parent name and phone number reports etc You can change the report title so that it matches the data
72. d Easy GradePro User Manual ORBIS RE Software License Agreement The Easy Grade Pro software program is licensed by ORBIS Software Inc for use only on the terms and conditions that follow Refer to the License Registration Card for the specific license type Use of the Easy Grade Pro software indicates that you accept all terms To use Easy Grade Pro you must have a valid single user license or your employer must have a valid site license Under no condition does a site license apply to more than one school or college level department For Single user License You may use Easy Grade Pro on any computer in which you are the primary user Your name and registration number must appear in the Easy Grade Pro title screen If you transfer the software license you may not retain a copy and the new owner must agree to the terms of this agreement For Site License You may use Easy Grade Pro on any computer owned by the employer and on any computer in which you are the primary user Your employer s name or site name and registration number must appear in the Easy Grade Pro title screen The software license may not be transferred without permission from Orbis Software Inc Windows Macintosh Platforms You may use Easy Grade Pro only on the platform s specified on the license card You may use Easy Grade Pro only for its intended purpose You may not modify the software make any attempt to di
73. d when calculating totals and should be 1 00 for full day marks 0 50 for half day etc Class Options for Quarter 2 Reading Scale Round category Footnote Score Attend Calendar Term Seat Color Use ATTENDANCE options to define up to 15 attendance categories in up to 10 different master categories Totals are calculated for each category Master Category Category Code value Jasa eres dar roo Ei CAC ETE CU absent TS CC LIT z Guidelines m Attendance options can be edited only in the Attendance view of the Class Options window m You can change items at any time but it is best not to change items that are being used unless you simply change a name to a synonym m You should never remove items in use or change their position Fach term of a class should have the same attendance codes When attendance is combined across terms it is matched using the codes Elementary teachers can use just one class for attendance each term because the multi class progress report will automatically find that class when compiling the report Class Options Calendar Calendar options allow you to set the days that the class meets the starting and ending dates and no school days A calendar only needs to be set if attendance will be taken Calendar options can be edited only in the Calendar view of the Class Options window Set your calendar carefully Once studen
74. debook egp Using a Floppy Disk Insert a floppy disk into the Macintosh computer If the disk is formatted for Macintosh select it and erase it using a PC DOS format Find and drag the Easy Grade Pro gradebook to the floppy disk Insert the disk into the PC Double click on the My Computer icon double click on the A Drive icon Find the icon of the gradebook on the floppy disk Right click on it and choose Copy from the menu that appears Find an empty space on your computer s desktop right click on it and choose Paste from the menu that appears Eject the floppy disk Using Email Open your email program and create a new email Click the Attach button or choose Attach from a menu Locate the gradebook and select it Look for encoding options and choose an encoding option like MIME Base64 which is appropriate for sending attachments to a PC If you are emailing from one Macintosh to another use a Macintosh specific encoding method such as BinHex Then send the file On the receiving computer save the gradebook to the desktop of the computer Chapter 16 Working Cross Platform 85 Transferring a Gradebook to Macintosh You can transfer a gradebook from a Macintosh computer to a Windows computer using a network see your network administrator floppy disk or email Once a gradebook has been transferred simply double click on it to open it Before transferring it be sure to use the File or PC Exchange Control Panel on the Macintosh to map
75. dited only in the Rounding view of the Class Options window Class Options Score Categories Whenever an assignment is added to a class a score category must be selected Categories are used in graphs summary charts filters and reports They help provide useful information about a student s performance They can also affect a student s overall grade if the weighted categories option is tumed on A class can have up to fifteen score categories Class Options for Quarter 2 Reading i i y i C v i Scale Round Category Footnote Score attend Calendar Term l Seat Color Category Hame Weight Grade Scale Option emma za OA E Sla NA y E rene WA sle WA epoce TE yO AA Use CATEGORY options to create up to 15 assignment categories for this class Choose whether to have student averages weighted by category Then edit the chart to the right Use Category Weights Yes Ho Cancel 24 Chapter 5 Options Guidelines m Score Category options can be edited only in the Category view of the Class Options window m Since each class has its own set of options you can use subject specific names such as Lab Activity Category options can be changed at any time but be careful if the category is already being used by an assignment in the class Verify all assignments after making changes m Score categories can be weighted with percents to ensure that they have the desir
76. dow will appear so that you can verify the data being before saving Creating Formats for Importing or Exporting If you wish to import or export student data with spreadsheet database school administration and other software you may need to create an porting format This section explains how to create formats that appear under the Other Formats tabs in the Import and Export windows Creating formats requires a certain amount of knowledge of file formats and ASCII codes In addition it requires 100 accuracy or else unpredictable results may occur Proceed with caution If you will be porting to or from a spreadsheet or consumer database program things are easier because these program typically use a tab delimited format This means that fields data in columns are separated by tabs ASCII 9 and that each record all the data in one row of columns is separated by a CR carriage return ASCII 13 By default Easy Grade Pro uses this format when you create a format In the PC world many programs use a CR LF carriage return line feed ASCII 13 10 combination instead of alone CR You can modify an Easy Grade Pro format to include the LF See step 5 below Chapter 15 Porting 79 If you will be porting to or from school administration software things can be much more difficult because these programs tend to use custom formats For example some files may use fixed length fields instead of variable length fields that are left or right
77. e bottom To print this use the Class summary report If you need to view attendance totals by category and student use the Class Attendance view Use the menu to choose the category to display To print attendance totals for a class use the Attendance Summary report The Class Notes view like the Student Notes view allows you to enter notes that can be several pages in length These notes are for your eyes only The small Clipboard menu in the upper left comer can be used to store and reuse text Refer to Gradebook Options Clipboard Text on page 32 for an explanation of how to use this menu To print this view use the Class Notes report Chapter 11 Summaries 61 Assignment Summaries There are two assignment summary views All of the information in these views can be included in different reports The Assignment Graph view includes a bar graph showing the number of students who have received each grade on an assignment Grade names and cutoff scores are shown below the graph You can choose any grade scale available to the class To see the students that a bar represents press on the bar a list will appear To print one or more assignment graphs use the Assignment Graphs report The Assignment Ranked List view shows a list of students with scores percents and grade names on a particular assignment The list is ranked from highest to lowest score and provides some statistical information at the bottom To print this use the Assignm
78. e rules for the automatic selection can be entered There are six tabs and under each you can set up to four rules and assign a comment to each rule Note Easy Grade Pro will select the comment from the first rule under each tab that is true for a student Auto select Comments Up to comments can be automatically selected for a student Set the rules for comment selection below Note for each tab the comment chosen is based on the FIRST rule met by a student Ej Select a comment based on Overall Average W fit is greater than or equal to T use Doing excellent work W If it is greater than or equal to W use 41 Conscientious and depen Wolf it is greater than or equal to so W use 10 Progressing satisfactorily Class Summaries There are four class summary views Three of them provide information to you and one allows you to enter notes All of the information in these views can be included in different reports The Class Graph view includes a bar graph showing the number of students who have received each grade in the class Grade and cutoff percents are shown below the bars To see the students that a bar represents press on the bar a list will appear To print one or more class graphs use the Class Graphs report The Class Ranked List view shows a list of students with overall points percents and grade names for the class The list is ranked from highest to lowest average and provides some statistical information at th
79. e used to print your school s report cards using data from Easy Grade Pro If the database is well designed the whole process can be fairly easy But to create a well designed database requires skill and time Many resources are 82 Chapter 15 Porting available to make the task easier Check out www filemaker com The Report Card Data format consists of 157 fields listed below Virtually every piece of data about a student is included other than individual attendance marks and assignment scores Even the text found in the Summaries window is included This format results in a tab separated text file The field information below is needed when creating a report card database 1 Last Name First 94 Category 5 Grade 107 Term 7 Points 2 Last Name 55 Category 6 Points 108 Term 7 3 First Name 96 Category 6 109 Term 7 Grade 4 ID 97 Category 6 Grade 110 Term 8 Points 9 Gender 98 Category 7 Points 111 Term 8 6 Status 59 Category 7 112 Term 8 Grade 7 Grade Scale 60 Category 7 Grade 113 Term 9 Points 3 Language 61 Category 8 Points 114 Term 9 9 Student Custom 1 62 Category 8 115 Term 9 Grade 10 Student Custom 2 63 Category 8 Grade 116 Term 10 Points 11 Student Custom 3 64 Category 9 Points 117 Term 10 12 Student Custom 4 69 Category 9 118 Term 10 Grade 13 Student Custom 5 66 Category 9 Grade 119 Master Attendance 1 14 Student Custom 6 67 Category 10 Points 120 Master Attendance 2 15 Student Custom 7 68 Category 10 121 Maste
80. eb server Find the folder you created open it and double click on the index html page If it doesn t open first open your web browser choose Open from the File menu then navigate to the index html page and open it If there is an element in the main page or in the reports that you would like to change delete the folder and start over 8 Use an ftp program to upload the folder to your web server You will need a File Transfer Protocol FTP program to transfer the folder with pages to the server Your school may provide you with the instructions and software necessary to complete this step A For security be sure to delete the folder from your computer when done with the transfer 9 Using a web design program provide a link from you school s web page or a personal web page to the index html page within your folder of grade reports You will need a web design program to set up the link Your school may provide you with the instructions and software necessary to complete this step or it may it may be done for you Using Edline Edline provides a complete Internet platform that serves as your school s website or a companion website It allows one click uploading of student reports directly from Easy Grade Pro making it the easiest way to regularly upload reports For information view www edline com or call 1 800 491 0010 Once your account has been set up Edline will provide your school with information about how to get started and set things u
81. ecause blank score cells are ignored by Easy Grade Pro the assignment without a score for each student has no impact Because of how you set the progress report option an assignment without a score won t appear on anyone s progress report And because Easy Grade Pro allows up to 1000 assignments per class you can have any number of modified assignments If you would like a quick and easy way to show just the special assignments put a code such as X in the Note field of the assignment record for any modified assignments Create a custom filter View menu that when called hides all assignments except for those with an X in the note field Above the right vertical scroll bar is a small triangle that when pressed allows you to quickly choose a custom filter Anytime you want to see the modified assignments without the clutter of all the other assignments choose the filter Then choose Show All from the View menu to restore the view Contacting Orbis Software for Technical Support Orbis Software provides free technical support to registered users Before you contact us please be sure that you have read the FAQs above and you have searched this manual and your computer manual and could not find a solution Be sure to have the following information your registration serial number the version number of Easy Grade Pro e g version 3 6 0 your operating system Window 98 Mac OS 9 0 4 etc and a clear description of the problem If cal
82. ecial Scores You can create special scores to be used instead of regular numbers Your special scores could be 5 100 4 90 3 80 2 70 and 1 60 The plus symbol is used to minimize confusion with true numeric scores You can choose to enter special scores by direct typing or by using shortcuts but not both Open the Gradebook Options window to the General view to set your preference Refer to the sections Class Options Special Scores on page 25 and Gradebook Options General on page 31 for help With this method you do not have to use a modified scale or hide percents How do I drop multiple scores for a student Easy Grade Pro drops scores in real time changing the dropped scores as new scores are added It performs extensive calculations to ensure that the process always results in the greatest possible improvement Because of this only one score can be automatically dropped per student However there is an easy way to manually drop multiple scores using the Change Scores tool Refer to the section Dropping Scores on page 49 for help What is the best way to start a new term Choose Start New Term from the Tool menu How do I combine grades across terms How do I add a weighted Final Exam Refer to the section Class Options Combine Terms that starts on page 27 I ve combined terms but now the prior term grades are wrong in my current class What s going on Refer to the section How often do I need to combine terms on pa
83. ed questions of our technical support staff and contact information Chapter 17 Technical Support 6 Chapter 1 Getting Started Getting Help Getting Help within the Program The Easy Grade Pro application provides help in the form of balloon help status bar help and a context sensitive help window Balloon Help Macintosh only Balloons are short descriptions that appear and disappear as the mouse arrow is moved around in a window Easy Grade Pro has balloons for toolbar tools for regions in the main gradebook window and for objects in most windows To tum balloon help on and off click the Balloon Help tool4 found in nearly every window or choose Show Hide Balloons from the Help menu fi Attend TH Seating Student EF assig p E tuarter Hain AB AOH A Use these tabs to switch charts Menu items for these tabs can be found in the Chart menu Status Bar Help Windows only The status bar is a region at the bottom of the main gradebook window It provides information about the tool menu or region currently pointed to by the mouse To turn the status bar on choose Show Status Bar from the Help menu When an object is pointed to with the mouse arrow text will appear like the text shown below To tum this help off select the menu item again C To move one seat drag it To swap seats drag one on top of the other Double clicking opens a window with more options g Help Window Use the
84. ed value For example tests can be worth 90 homework 30 and participation 20 If you use weights be sure that their sum is 100 There is one drawback to using category weights classes that use category weighting can only have their terms combined using term weights Classes that don t use category weighting can have their terms combined using term weights or points Refer to the section Class Options Combine Term starting on page 27 for additional information on this Categories can have grade scales assigned to them For example you can have a category named Effort that uses a 1 2 3 grade scale Easy Grade Pro will use the category s assigned grade scale in the score chart in assignment graphs and in reports Grade scales can be created and edited in the Scale view of the Class Options window Class Options Score Footnotes Score footnotes are short comments that can be attached to scores to provide additional meaning They can be included in progress reports and filters Footnotes can be attached to scores in several ways 1 by double clicking on a score cell and then selecting the footnote from a list 2 by pressing the footnote number on the keyboard while holding down the option key Macintosh 3 by right clicking Windows or control clicking Macintosh on ascore cell and 4 by clicking on a footnote in the mini summary Footnote options can be viewed and edited only in the Footnote view of the Class Options window If you cha
85. eighted Select the Special Status option Special status options include the following items Normal No special action is taken Extra credit Any score entered for a student will increase the number of points the student has earned without increasing the number of points possible In other words the student s average will go up Students without scores are unaffected Can be dropped Easy Grade Pro will drop this assignment for a student if by dropping it the student s overall percent is improved more than by dropping any other assignment that can be dropped A letter d is drawn next to a dropped score Not for grade The assignment will not be included when determining grades It can be used for recording items such as whether a progress report has been retumed It can also be used to temporarily turn off a group of assignments so that they do not influence the overall grades This is best done from the assignment chart Negative Points A score entered for a student will decrease the number of points the student has earned without decreasing the number of points possible causing the average to go down Students without scores are unaffected Select the Display Scores option Use this to set whether the scores will appear as scores percents or grades in the score chart A pop up menu in the score chart above left of the first score can override this setting Select the Progress Report option Progress report options include the follo
86. eive the class data Select the only item in the list on the right Check your selections and then click Import Chapter 17 Technical Support 89 How can I print reports that include grades from multiple teachers If you wish to print multi class progress reports that include data from multiple teachers it may be easiest to create a master gradebook that contains gradebooks from multiple teachers To do so start a new gradebook When a wndow appears stating that the gradebook has no classes click the Import button or choose Import from the File menu Under the Built in Formats tab select Combine Gradebooks and click Next In the window that appears select one of the other gradebooks and click Open In a matter of seconds all classes in the other gradebook will be imported in the master gradebook Continue using the Combine Gradebooks format until all gradebooks have been imported Print reports Note it is important that the students names or ID numbers are identical in all teachers gradebooks Everytime I switch classes my gradebook displays a message stating that the file is locked and changes could not be saved But I don t have a password on my gradebook What is happening There are different kinds of locks with computers First of all Easy Grade Pro allows you to set a password lock on a gradebook using the Lock command File menu or Lock tool With this type of lock you cannot open your gradebook Since your gradebook is o
87. eld is required TchrID Put your password in this field for access to Basmati This field is required Phone Put your school phone in this field Control Leave this field blank unless instructed to use it Term 1 Demo Class Current Term 1 Particle Physics emaloaddress edu 9999 Create 5 Click Create and save the Basmati txt file to the desktop of your computer or some other location 6 Quit Easy Grade Pro 7 Upload the Basmati txt file using your web browser Using your browser access your school s Basmati Faculty page After logging in click the Submit File button Then click the Browse button shown below Find and select the Basmati txt file your created with Easy Grade Pro Then click the Submit File to Basmati button S3JLIOAD AJOJS1H mM TB a yooqdnins d Basmati Submit file Faculty Menu Locate your export file Send the file to Basmati a Show Current Classes e udent Grade a Check Submit Memo z a Logout Submit File to Basmati BASMATI Intemet Grade Posting System 3 A For security be sure to delete the Basmati txt file when done uploading 74 Chapter 13 Internet Reports 14 Fmail Reports Using Easy Grade Pro s HTML reporting features itis easy to create a folder of student reports for each of your classes These reports can be attached to your email messages sent and viewed by parents and students usi
88. en the gradebook and set a new password Chapter 10 Security 57 A Plan for Securing your Student Data Because computers are prone to problems it is imperative to follow a plan to protect your gradebook file and student data For greatest security it is best to maintain student data in different ways and at different locations Here is a simple 3 part plan that offers great security Part 1 Daily Backups Make a copy of your gradebook every day that you make changes Save your backup to the server your computer s hard drive or another convenient volume One day s backup can replace a prior day s backup copy For greater security use the name of the day of the week for your backup Monday Tuesday etc and let one day s backup replace the backup from the prior week A Abackup copy of a gradebook is like an insurance policy it s something that you hope you never have to use Don t get your gradebook and its backup copies confused and don t work on a backup of your gradebook unless there is a good reason Just as you would not use a photocopy of your paper gradebook for data entry don t use a backup copy of your Easy Grade Pro gradebook for data entry Part 2 Printed Reports Produce printed reports for each class on a weekly basis Part 3 Archived Backups At least twice a month and at important times make a backup copy of your gradebook to a floppy disk or other removable media and store it away from your site Do not
89. ent s name as it appears in the chart Press them again to jump to the next occurrence To repeat a score copy the score from the cell above press the key 10 delete ascore press the delete key To delete a group of scores first select the cells by dragging from the first to the last then press the delete key m You can type the single key shortcuts for special scores if the Allow typing of Special Score Shortcuts option is selected in the Gradebook Options window m You can directly type grades and special scores if the Allow typing of Grades and Special Scores option is selected in the Gradebook Options window m You can switch between these two typing modes using the small menu to the left of the row of grades on the tool bar shown below y E H E oie Bt E jee CL C CD F cee g mi inc yes no dr o s Uu v Ifyou type a score that is greater than the maximum score or if you change a non blank score a warning may appear if the warning options are turned on in the Gradebook Options window These wamings can help minimize mistyping Blank Score Cells In Easy Grade Pro a blank score has no value and is completely ignored when calculations are made This allows you to add assignments in advance without affecting calculations It also allows you to add assignments that are not meant for all students An assignment can be excluded from progress reports when scores are blank using an option in the record window
90. ent Summary report Using the Mini summary Window The Mini Summary floating window can display graphs and lists while you are working in any of the five charts It can also be used to attach footnotes to scores and show score notes in the score chart To make the summary window visible choose Show Mini Summary from the Edit menu Select the item again to hide it The small menu in the upper left comer of the window can be used to switch between the seven views These include Class Graph Assignment Graph Student Graph Student Grades Student Attendance Score Footnotes and Score Notes 28 Quarter 2 Reading Sd SX MASTER CAT Absent g AE Excused absence KIT Turned in late E 2 Score reduced because turned in late Has been encouraged to study and improve t F would have been higher had homework been d 7 Homework must be completed before test ca SE Gustavson Peter Literature Self 5 Peter was allowed to do some basic English mal practice instead of the self study handouts aid Bradford Karen FA OVERALL GRADE 25 97100 628 650 El 191 2 200 374 3 400 93 62 Chapter 11 Summaries 12 Printed Reports Easy Grade Pro offers nineteen comprehensive reports Regardless of which report you want to print you ll follow the same steps select the report set options preview one or more reports and then print the reports This chapter begins by explaining this process in general It the
91. ent row or column by pressing on the student s or assignment sname and dragging up or down Try it Part C Using Filters Fasy Grade Pro allows you to configure the charts so that they display just the students assignments scores or attendance dates that you want to see For example the score chart has four small menus that allow you to control display circled below Similar menus are found in nearly every chart In this section you will explore these four menus to discover what they do Demo Gradebook Il Attend TA Seating C9 Student ASSIGNMENT 17 ADD STUDENT 18 Chapter 3 Tutorial 1 Switch to the score chart in any class and explore the display menus Choose the first item in each menu to return to the standard view Note that in the right most menu the last item allows you to open a window where you can design your own filters You may wish to take amoment to try this 2 Switch to the other charts except seating and explore the display menus Part D Setting the Display of Seats and Furniture The seating chart allows you to place seats and furniture nearly anywhere It also allows you to change the shape size rotation and color of these items Use the Chart menu or tabs to switch to this chart Then try these Move asingle item by dragging it Swap two seats by dragging one to another The upper left comers must be aligned Select more than one item by clicking while holding down the shift key or by draggi
92. er s clipboard 3 Select the row where you would like the assignment s to be by clicking on a single row number You may select any currently used row or the row immediately following the last assignment in the current class in another class or even in another gradebook 4 Select Paste from the Edit menu The row s will be pasted into the list All assignments from the selected row on down will be moved to make room for the pasted assignment s Deleting an Assignment To delete an assignment using editing techniques select the assignment s column number score chart or row number assignment chart Then click the Delete tool T press the delete key or choose Clear from the Edit menu If you need to delete a series of assignments press on the first number and then drag to the last To delete an assignment using the Delete window choose Delete Assignment from the Tool menu Select the assignment s to be deleted from the list Click Delete Chapter 7 Assignments 41 How a Student s Overall Grade is Calculated At times you may wish to confirm Easy Grade Pro s calculations Possibly this will be at a student s or parent s request The information here explains with examples how overall percents are calculated We ll use the same five assignments in all examples as shown Assignment Data Student Data Name Max Score Points Possible Score Points Farned Quiz 1 Quiz 2 Hwk 1 Hwk 2 extra credit hwk
93. esson 3 Options and Tools Lesson 4 Working with Reports Chapter 4 The Gradebook Starting a New Gradebook Adding Classes to a Gradebook Managing Sorting Class Records Saving your changes Chapter 5 Options Class Options in General Class Options Grade Scales What happens when a grade is typed or clicked to give a score ass Options Rounding ass Options Score Categories ass Options Score Footnotes ass Options Special Scores SS Mm OI OI OI ass Options Attendance Categories ass Options Calendar ass Options Combine Term ass Options Seat Format Class Options Color Copying Class Options to other Classes Gradebook Options Display Gradebook Options General Gradebook Options Security Gradebook Options Clipboard Text Gradebook Options Report Labels Gradebook Options Palm Setup Using the Spell Check Window l OD OD O oO Chapter 6 Students A Class without Students Adding Students to a Class Copying Students to other Classes Changing a Student Record Changing the Order of Students Withdrawing a Student Deleting a Student Transferring a Student Chapter 7 Assignments Adding Assignments What s your Grading Style Copying Assignments to other Classes Changing an Assignment Record Changing the Order of Assignments Deleting an Assignment How a Student s Overall Grade is Calculated Chapter 8 The Score Chart Entering Score by Typing Table of Contents 43 Table of Contents
94. f printing A summary chart with overall term category and other data for each class can be included as well as a chart of some missing or all assignments The line graph note and comments found in the Summaries window can all be included Attendance data can be displayed using a chart calendars and list of dates Blank comment lines can be added for handwritten comments by teacher or parents There are some differences between the reports In the multi class report if the report is customized to include an overall grade Easy Grade Pro will combine all the subject grades using the class weights found in the Records window for each class In the single class progress report you can filter the students based on overall percent so you get just the reports you want Multi class Progress Report Single class Progress Report MISSING WORK REPORT Monday July 6 Kramer Jennifer Ms Demo SCHOOL NAME Parents This report lists the assignments your child is missing in our class Please help your child complete his her missing assignments as missing work can affect the final grades Assignmen 411 13 Scienc sj WN o ar 2 F I O 3 o o pes a O jo S N S 2 tt S gg o 32313333133 3 0 Please sign and return this form to me by Friday Call me if you have any ions or would like t
95. ffe i E 9 LaTonya Robinson 10 Roger Taylor a A ADD STUDENT Show One Student ment Show One Assignment menu The Show One Filters Above the first row number in the score chart is a small menu called the Show One Student menu that allows you to select and display a single student only To the left of the first column number is a second menu called the Show One Assignment menu that allows you to select and show one assignment only Both menus shown above cause Easy Grade Pro to switch to the show one mode in which the function of the scroll bars changes The scroll bars scroll the students or assignments one at a time drawing each in the first position One of the best times to use the show one mode is during conferences when the privacy rights of students must be protected The Find tool works in the show one mode allowing you to find any student or assignment and still never have more than one item visible Chapter 8 The Score Chart 51 The Show One Assignment menu also has category filters which allow you display only assignments in a single category This is great when assessing student performance in individual assignment categories The Custom Filters To the right of the last visible column number is a special menu which holds filters to show and hide students assignments and scores simultaneously For example the Show Missing filter displays only students with missing
96. for the assignment Blank scores can be included in filters such as the Show Blanks filter which hides all scores but blank ones Don t think that you ll have to spend a lot of time filling in all the blanks with zeros the Change Scores tool can easily change all blanks or just some blanks to zeros or something else with just a few clicks Chapter 8 The Score Chart 43 Entering Scores by Grade Clicking You can enter scores by clicking on grade and special score buttons on the tool bar The tool bar or palette must be visible If not choose Show Tool Bar from the Edit menu If the grade buttons are not visible on the tool bar click the triangle shown below to the left of the class menu To display grades special scores or both use the menu to the left of the first grade The grades that are displayed are always based on the scale assigned to the student or the scale assigned to the category ex cr i in mo dr oa u x When a grade is clicked Easy Grade Pro will enter a numeric score in the score cell based on the click value of the grade The click value is set automatically to 100 for the top grade and to the middle of the grade s range for the rest You can edit the click values for any grade scale in the Scale view of the Class Options window Entering Scores using Fill Down and Fill Across To fill down means to copy a score from a starting cell downwards to the last row It is typically used when most of the
97. ge 28 How do I get the overall grade to reflect a subset of the assignments Change the status of the assignments to be excluded to Not for Grade in the assignment chart My overall grades are too low How can I modify them before sending printing progress reports To raise grades you can drop scores page 49 add extra credit page 49 or lock or curve the overall grade page 48 How do I change the name that appears on reports Site license version The school s name is entered into the program when it is first used It can only be changed by reinstalling the program The teacher s name can be changed in the Print Reports window File gt Print It is safe to reinstall Easy Grade Pro without losing any data as long as your gradebook is not named Demo Gradebook or Demo egp Single user license version The teacher s name is entered into the program when it is first used It can only be changed by reinstalling the program The school s name can be changed in the Print Reports window File gt Print It is safe to reinstall Easy Grade Pro without losing any data as long as your gradebook is not named Demo Gradebook or Demo egp I m getting two different multi class progress reports for a student What s wrong The student s name or ID number is different in the class es in the second report Retype the name or ID numbers in the other class es and print again How do I remove the Overall column in a multi class progress report If
98. gory 1 94 Term 2 Grade 147 Comment 3 number 42 Category 1 Grade 95 Term 3 Points 148 Comment 4 number 43 Category 2 Points 96 Term 3 149 Comment 5 number 44 Category 2 9o 97 Term 3 Grade 150 Comment 6 number 45 Category 2 Grade 98 Term 4 Points 151 Comment 1 text 46 Category 3 Points 99 Term 4 152 Comment 2 text 47 Category 3 100 Term 4 Grade 153 Comment 3 text 48 Category 3 Grade 101 Term 5 Points 154 Comment 4 text 49 Category 4 Points 102 Term 5 155 Comment 3 text 90 Category 4 103 Term 5 Grade 156 Comment 6 text 91 Category 4 Grade 104 Term 6 Points 157 Student Summary Note 92 Category 5 Points 105 Term6 93 Category 5 106 Term 6 Grade Chapter 15 Porting 83 Using Plug ins Plug ins are small files created using Easy Grade Pro that can be used to make import formats export formats and summary comments readily available to other users of Easy Grade Pro To create a plug in of an import or export format choose Import or Export from the File menu click the Other Formats tab and select the desired format from the list Press on the small blue arrow above the list and choose Save Item as Plug in from the menu that appears Then name and save the plug in To create a plug in of the list of comments in the Summaries window choose Summaries from the Chart menu click the Students tab on the left and the Comments balloon tab on the right Press on the small blue arrow above the lower list and choose Save Comments as
99. gradebook and choose the location to save it Do not use the name of a class for the gradebook s name unless the gradebook will contain only one class Be sure to Save your gradebook to the hard disk of a computer and not to a floppy disk A floppy disk is slow and unreliable Use a floppy disk only to store a copy or transfer a gradebook from one computer s hard drive to another 4 Click the Save button iv The icon for your new gradebook is a notebook with a large check mark on it Adding Classes to a Gradebook 1 Open the Records window to the first blank class record There are different ways to open the Records window If your gradebook has no classes a window below left will automatically appear Click the Add Classes button If your gradebook has classes choose Add Class from the Tool menu In either case the Records window will open below right Chapter 4 The Gradebook 21 Records GUIDE ME No Classes A This gradebook has no classes Please select the appropriate button below Term Labels EI LI O loom E Boum E i PA E Custom Labels Custom Data 2 Type the name of the class in the Class Subject Name field and press tab Be sure to use a unique name for the class Examples include Math Reading English 1 English 2 etc Do not include a term name with the name of the class 3 Optional Edit the Class Weight and press tab Class weight is used in some reports
100. hand Using the hand drag the column left or right to the desired location m To change the width ofa column move the cursor until it is over the vertical line to the right of a column title The cursor will change to a spreader bar Press on the line and drag the line to the desired location m Like the score chart you can move rows up and down by dragging on student names Students can be filtered in the normal way so that only the desired students are visible Text can be filled down cut copied and pasted from one column to another The Assignment Chart Just as the student chart is related to the student view of the Records window the assignment chart is related to the assignment view of the Records window Both display assignment names maximum scores points dates categories special attributes display settings and notes While the Records window displays one assignment at a time the assignment chart can display all assignments together When entering numerous assignments it is easy to set the wrong category or enter the wrong number of points The assignment chart can be used to help ensure that your assignment settings are correct because it allows quick inspection of your assignments Since the assignment chart is so similar to the student chart refer to the prior section for guidelines in using this chart 56 Chapter 9 The Other Charts 10 security Flectronic data is susceptible to a variety of problems unauthori
101. he assignment will not appear on another student s progress report m Inthe score cell for this student enter the student s transfer percent Ifyou use category weighting in the class you may need to follow these steps for each of the categories instead of for the class as a whole Ifyou use category weighting and you want to transfer a student to a class in a term that has already ended you may simply type the student s name in the transfer class and use the Lock Curve Grade window to enter and lock in the transfer percent Refer to the section locking and Curving the Overall Grade on page 48 for help Note this method should not be used in a class without category weighting 38 Chapter 6 Students Assignments In this chapter you will learn how to add copy edit sort and delete assignments At the end you ll find an explanation of how Easy Grade Pro calculates overall grades Adding Assignments Assignments can be added to a class by typing by copying from another class or by importing from a class in another gradebook This section explains how to add assignments by typing 1 Open the Records window to the first empty assignment record There are three ways to open this window so that it displays the first empty record 1 select Add Assignment from the Tool menu 2 click the Add Assignment button in the score or assignment charts or 3 click the Add Assignment tool EJ RR Records for Quarter 2 Reading
102. hen syncing If the name is blank it will be filled in automatically during the first sync A Do not reset the user if there are unsynced gradebook changes on the handheld Chapter 5 Options 33 From the list select the classes to be copied to the handheld You may select up to sixteen classes from one term If a selected class has no students it will be ignored You may change your selection of classes at any time EGP Clipboard will sync the changes in your handheld before switching to your new class selections A Don t select unneeded classes each adds roughly five seconds to the sync time Choose the students to be copied to the handheld You can choose to include all students displayed students based on the items in the View menu or students with missing or blank scores Withdrawn students are never copied The students that appear on the handheld can actually change each time you sync A If your selection results in no students to be copied the class will be ignored and not appear on the handheld Optional Select the Include Assignments box and choose the assignments to be copied to the handheld You can choose to include all assignments displayed assignments based on the items in the View menu or assignments with missing or blank scores The assignments that appear on the handheld can change every time you sync based on your setting A To minimize sync time only include assignments needed until the next sync Optional
103. ically or as an option How often do I need to combine terms You usually do not need to set term options more than once in a term fora class Whenever you enter a score or attendance mark in your current class Easy Grade Pro calculates new totals that include the copied prior term data However if you make changes to grades or attendance data in any of the prior term classes you must recombine the terms to bring the updated data into your current term see the next section to learn how How do I recombine terms Recombining terms causes Easy Grade Pro to go back to each class that is combined with your current class and recopy the grades and attendance data This is used whenever the current copied grades or attendance data are not complete or not current To recombine the data choose Recombine Terms from the Tool menu How do I un combine terms You may occasionally want to combine terms just long enough to print certain reports To later un combine terms open the Class Options window to the Term view Press on each prior term class listed in this window and choose None in the menu that appears When you exit from this window your class will be un combined When should I combine overall grades instead of term grades When setting your combine term options you must choose to combine the term or overall grades from each selected class Usually you will combine the term grades However you may want to combine overall grades under certain c
104. in individual filters for students assignments and scores Use the tabs to switch between these three parts Fach filter consists of from one to four rules The rules can be connected using and and or found in the small menus to the left of all rules but the first And connects two rules so that they must both be met while or allows either rule to be sufficient Fach rule consists of a subject and a condition that are selected using menus Depending on the type of condition the rule may or may not have an object that must be completed by typing letters or words into a text field Case is not important Be sure to test your filter you may find that it needs refinement to work properly Note filters have no effect on students whose status is WD hidden 32 Chapter 8 The Score Chart The Other Charts Although the score chart is the most comprehensive of the five charts the attendance seating student and assignment charts share many of its tools and offer a variety of new ones This chapter describes the other charts Be sure to refer to the Quick Reference sheets in Chapter 2 for detailed concise information on these charts Tools Common to all Charts Many of the tools and techniques found in the score chart can also be used in the other charts Some of these are m After typing a score press return enter or the down arrow to move to the next cell m To move in other directions use the tab up left and right arrows
105. ing only the readability of the graph The teacher chose the smallest size to minimize the length of the graph 5 Change the distribution of grades by dragging the vertical lines left and right to the desired locations and by clicking the two Shift buttons This is the step in which you control which students get which grades The teacher moved all the lines towards the left so that most students earned A s B sand C s There are special tools hidden in the graph as follows m To show the true percent or the curved percent of any grade bar press on the grade label at the top of the bar A menu will appear with options m To see the names of students and their curved percents click on any box in the graph 6 When ready click the Curve button After clicking Easy Grade Pro will give each student a score based on the percents in the curve scale A new assignment column will be added to the score chart immediately after the curved assignment The original column will still be present but will be set to non grade status and exclusion from progress reports If desired it can be deleted but may be kept as a record of the original scores or used to re curve the assignment later Displaying Scores in Different Ways Scores in the score chart can be displayed as raw scores percents and grades Although an assignment s display is set in its record window you can override this setting so that all are displayed as raw scores percents or grades
106. int Preview window has two views fit in screen and full size The fit in screen view shows the entire page In the fit in screen view the cursor is a magnifying glass By clicking once on any part of the page the view automatically switches to the full size view In the full size view the cursor becomes a hand By pressing the mouse button the page can be grabbed and dragged about Double clicking causes the view to change to the original view The Zoom button can also be used to toggle between the two views Your can right click to choose from different zoom levels Windows First Page Next Page REPORT Tuesday June te QUARTER 2 READING Bradferd Karen Ord Grade 95 9 Parents this E your 4hik s htest progress report Piece contat me Y you haw ny questions Pisa bok over the report sign and retum Thanks MG Demo 9 Click the Done button to close the Print Preview window If you like change any options in the Report Options window then preview again to see how the report has changed 6 Click the Cancel button in the Report Options window Explore If you d like repeat the steps in this lesson for other reports It s easy All the reports have options which allow much customization Several reports charts graphs can be printed in color When you are done click the Cancel button This is the end of Lesson 4 and the end of this chapter You can quit Easy Grade Pro by choosing Quit Exit from the File menu By the way a
107. intosh computers you may have to set up File Exchange Control Panel options if your email programs do not preserve certain internal codes Refer to Transferring a Gradebook to Macintosh on page 86 for help How do I copy my gradebook to a floppy disk Windows To copy a gradebook to a floppy disk first find the gradebook If it is not on the desktop it may be found at this path C Program Files Orbis Software Easy Grade Pro Right click on the gradebook and choose Copy from the menu that appears Right click on the A drive icon and choose Paste from the menu that appears Macintosh To copy a gradebook to a floppy disk first find the gradebook If it is not on the desktop it may be found in the Easy Grade Pro folder on the hard drive or in the Documents folder Drag the icon of the gradebook to the floppy s icon How do I get my gradebook to fit on a floppy disk Choose Compress from the File menu You can set compression to occur automatically as you work Refer to the section Gradebook Options General on page 31 for help Why am I getting disk error messages when saving to floppy disks Floppy disks are prone to a variety of problems especially when used with two or more computers Don t trust your important data to a floppy disk Use a floppy disk only to transfer a file from one computer s hard drive to another or to store a copy of agradebook If you get an error message it is best to throw out the disk Easy Grade Pro comes on a CD
108. ircumstances For example suppose you set up your gradebook with the following terms Quarter 1 Quarter 2 Semester 1 Quarter 3 Quarter 4 Semester 2 Final Exam and Year Grade In your Semester 2 class you combined term grades for Quarters 1 and 2 In your Semester 2 class you combined term grades for Quarters 3 and 4 However in your Year Grade class you combined the overall grade from Semester 1 with the overall grade from Semester 2 with the term grade from Final Exam to produce a year end grade In summary you will usually combine term grades However if one of the classes you are combining has combine term options set in it then you may want to combine the overall grade from it instead I have to include a weighted final exam What do I do When a final exam must be weighted with one or more other terms the final exam should be treated in the same way as the terms As an example you might set up your terms in the Records window as follows Semester 1 Semester 2 and Final Exam Your Final Exam will actually be a separate class within your gradebook From within the Final Exam Class you might set the combine term options as follows Semester 1 40 Semester 2 40 and Final Exam 20 The overall grades will be found in the Final Exam class 28 Chapter 5 Options Class Options Seat Format If you plan to use the seating chart for a class you can use the Seat Format options to set the size shape name and formats for all of
109. is would be like having two paper gradebooks and entering some assignments into one and other assignments into the other The most important things to remember is to always transfer the current gradebook before working at other computer and don t get your gradebook mixed up with any backup copies of your gradebook Most teachers use a floppy disk to transfer their gradebook between computers Simply drag the gradebook file not the Easy Grade Pro program to the floppy move the floppy to the other computer and drag the gradebook to the location of choice on the other computer Double click to open it up Quit drag it back to the floppy and so on For more information and refer to the question How do I copy my gradebook to a floppy disk below You can also use email to transfer a gradebook First create the email message click the attach button or menu item and attach the gradebook not the Easy Grade Pro Chapter 17 Technical Support 87 program to the email If you are sending from a Macintosh to another Macintosh use BinHex or some other Macintosh specific encoding method if given an option Optionally compress the gradebook before sending it to save time but only if you have the ability to decompress it on the other end If your home and schoo computers use different platforms Macintosh and Windows refer to Chapter 16 Working Cross Platform on page 85 for additional important information If your home and school computers are both Mac
110. l file that makes it easy to distribute a format to other Easy Grade Pro users See Using Plug ins on page 84 for help If the Import Preview window appears select the records to be imported and click the Import button For most formats the Import Preview window will appear so that you can select the records students to be imported Be sure to check that the data in the columns properly match the column titles If they don t match click the Cancel button A Tfa selected student has the same ID number as a student currently in the class the import data will be used to update the student s record information The student will not be duplicated in the class Import Preview Use this window to preview verify and filter the records to be imported Bradford Karen Brown Jonathan Chu Jeff Goodman Michael Gustavson Peter Haynes Terri Kramer Jennifer Radcliffe Missy Robinson LaTonya Taylor Roger Kendricks Allison Cancel Import Selected Records Exporting Exporting is typically used to transfer student grade data to a program used to print report cards but it can also be used to transfer all kinds of student information to word processor spreadsheet or database software to take advantage of the unique tools of these programs When exporting you can create two types of files Easy Grade Pro gradebooks and text files Text is a standard file format that many programs use for transferring data to other prog
111. liability exceed the purchase price for the software Trademark Information ORBIS Software and Easy Grade Pro are trademarks of ORBIS Software Inc and use of them without prior consent is prohibited Apple Macintosh and Power Macintosh are registered trademarks of Apple Computer Inc Windows is a registered trademark of Microsoft Corporation Palm Graffiti and HotSync are registered trademarks and Palm OS is a trademark of 3Com Corporation or its subsidiaries Dedication Easy Grade Pro is dedicated to Tommy If it weren t for him there would be no Easy Grade Pro Contacting Orbis Software Address P O BOX 73745 Puyallup WA 98373 Phone 253 848 6899 Pacific Time Fax 253 848 6505 fax only Web www orbissoft com www easygradepro com Sales sales orbissoft com Support support orbissoft com Before contacting Orbis Software for technical support be sure to view the list of Frequently Asked Questions and contact information at the end of this manual 2 Chapter 1 Getting Started What s New in Version 3 6 system Requirements Installing Easy Grade Pro How to use this manual Chapter 2 Getting Help Getting Help within the Program Quick Reference The Menus Quick Reference The Tools Quick Reference The Score Chart Quick Reference The Seating Chart Quick Reference The Student Chart Chapter 3 Tutorial Lesson 1 Moving around a Gradebook Lesson 2 Adding an Assignment L
112. ling for technical support you are encouraged to be at your computer Address P O BOX 73745 Puyallup WA 98373 Phone 253 848 6899 Pacific Time Fax 253 848 6505 fax only Web www orbissoft com www easygradepro com Sales sales orbissoft com Support support orbissoft com 90 Chapter 17 Technical Support A Add Assignment 14 39 43 Add Class 21 Add Furniture 55 Add Student 35 Allow typing of Grades and Special Scores 24 26 31 43 Allow typing of Special Score Shortcuts 26 31 43 Assignment Chart 39 42 50 53 56 66 89 Assignment Graph 25 62 Assignment Order 38 Assignment Ranked List 62 Assignment Summary Report 62 67 Attendance Categories 23 26 53 55 81 82 Attendance Chart 14 28 29 31 38 53 66 82 89 Attendance Summary Report 61 67 Automatic Drop 50 Auto select 61 B Backups 58 Balloon Help 7 86 Basmati 69 73 74 Blank Scores 34 43 45 66 Built in Formats 81 89 90 C Calendar Options 26 81 Can be dropped 40 49 50 Categories 5 17 23 27 38 40 42 52 53 55 56 60 81 82 Category Weighting 25 27 38 42 Change Scores 43 45 50 66 89 Class Attendance 61 Class Graph 61 62 67 Class Missing Work Report 67 Class Name 22 67 Class Notes 61 68 Class Options 17 23 31 34 44 46 53 55 67 68 79 81 89 Class Ranked List 61 Class Summary Report 61 67 Class Weight 22 65 68 Clear 25 38 41 52 53 85 90 Clipboard Text 32 36 47 60 61 Colo
113. ll changes that you made during these lessons have been automatically saved With Easy Grade Pro Changes are always automatically saved 20 Chapter 3 Tutorial The Gradebook An Easy Grade Pro gradebook is very similar to a paper gradebook both consist of classes with students assignments scores and attendance This chapter explains how to create a gradebook and perform basic gradebook management Starting a New Gradebook An Easy Grade Pro gradebook is a single computer file that holds one or more classes It is usually best to create only one gradebook for a year because it saves time and minimizes duplication of efforts However a gradebook can become large if you intend to use a floppy disk to transfer or store a copy of your gradebook you may need to use Easy Grade Pro s compress tool File menu or start a new gradebook at the start of each major grading period 1 Start Easy Grade Pro If a gradebook opens automatically choose Close from the File menu After a few seconds a small window will appear shown below With Easy Grade Pro for Windows the gradebook that was last viewed automatically reopens whenever Easy Grade Pro is started directly If this happens choose Close from the File menu GUIDE ME Mo gradebook is open Please select one of the following Open an Existing Gradebook Create a New Gradebook Quit Easy Grade Pro 2 Click the Create a New Gradebook button 3 Type the name of your new
114. lthough grades are normally used to convert percents to meaningful labels Easy Grade Pro allows you to enter scores on assignments by typing grades if the Allow typing of Grades and Special Scores option is on in the Gradebook Options window and by clicking on grades on the tool bar What score does a student get when an A or C is entered The score is based on the grade click value of the grade For all grade scales the grade click value for the top grade is 100 For all other grades itis the average percent for the grade For an A the top grade the student will get a score that is equivalent to 100 Ifa C ranges from 76 to 80 the student will get a score that is equivalent to 78 Grade click values are automatically set and editing is usually unnecessary To edit them click the blue arrow above the scroll bar on the right in the Scales view of the Class Options window Grade click values are always reset to default values when changes are made to a grade scale Class Options Rounding Rounding options include whole numbers tenths and hundredths and are used whenever percents are calculated As an example suppose a student has earned 89 638 After rounding the number displayed will be 90 for ones rounding 89 6 for tenths rounding and 89 64 for hundredths Ones rounding results in cleaner looking numbers Hundredths rounding results in greater accuracy For many teachers tenths rounding offers a good compromise Rounding can be e
115. luded in the score chart before the first assignment These can be set to display student name grade class rank points term grades attendance and a variety of other things In addition the columns can be resized and arranged in any order Te redite a column prem On iho ke alter the tte and drag Delete THIS Column veral 11 or 11 Students Rank Overall_ KI 25 9 A Karen Bradford E i 93 5 4 Jonathan Brown ERA b v StudentName tre Fa 3 ID Number eree E T a A o eee a MAGAHIS itech Gi TT i WEEE ap E J eff Chu ANAKAN ANA AN ANAN AA NANG Si 212 A tale erm Grades Phone Michael Goodman 8 72 STA B mj Contact Person Address Line 1 Address Line 2 Gender Reading Group Custom 7 Custom 8 Custom 9 Custom 18 Custom 11 Custom 12 Peter Gustayson Overall Attendance Term Attendance a D isplayed Attend a 54 3 F 972 At i Category Grades K b gt mn 92 6 JO T2 2 C 91 0 Alison Kendricks ADD STUDENT Tm Guidelines The titles ofthe columns are actually menus that pop up and show lists of all the items that the column can display m To add a column press on a column title and choose Add NEW Column A new column will appear to the right Press on the new column s title to bring up the menu but this time choose the desired content for the column m To delete a column press on the column title and choose Delete
116. n be used to enter papers even when those papers are mixed by class By setting the option Search through all current term classes Easy Grade Pro will search in other classes if the student is not found in the current class Lesson 3 Options and Tools This lesson which has been divided into five short parts will guide you in an exploration of some of the options and tools within a gradebook To begin this lesson the Demo Gradebook must be open Part A Gradebook and Class Options Easy Grade Pro offers an abundance of options to accommodate your personal style Some options such as font and font size affect the entire gradebook and are called Gradebook Options But many options apply only to a single class these are called Class Options and include items like grade scales categories weighting calendars colors and more In this section you ll view and edit both types of options Don t forget to utilize the Help tool s to gain additional information about the options 1 Select Gradebook Options from the Edit menu and explore all tabs Then click Done 2 Select Class Options from the Edit menu and explore all tabs Then click the Done button Class Options for Quarter 2 Science 2 Scale Round category Footnote Score Attend Calendar Term Seat Color Use SCALE options to set up the grade scale s for this class Since students are initially assigned Scale 1 your main scale should be in that position
117. n describes each of the reports Using the Print Windows 1 To print any report open the Print Reports window Open this window by clicking the Print tool or by selecting Print from the File menu Notice below that this window lists reports using tabs The first tab lists all reports meant for students The second tab shows reports that correspond to the five screen charts All other reports are found under the last tab _ Print Reports 9 Student E Chart Other select a Report Multi clazs Progress Single class Progress Student Missing Work School SCHO OL NAME a Labets We N View Edit the School single user version or Teacher site version name This name will appear in the heading of each report Qa Optional Click the Labels button to edit the labels for student reports See Gradebook Options Report Labels on page 32 for help 4 Select a report and click Next After clicking the Report Options window will open shown on the next page where options for the report can be set Every report has its own Report Options window To get a description of an option click on the Help tool a 5 Select the range of reports Use the three top buttons to select the students assignments or classes for which reports are to be printed If you select the last one be sure to select at least one list item Chapter 12 Printed Reports 63 6 Select the report opti
118. nd TA passwords backup preferences and TA access privileges These can be edited only in the Gradebook Options window Guidelines Security options can be edited in the Security view of the Gradebook Options window opened from the Edit menu Use the Set Teacher Password button to open a window where the teacher password can be entered or changed This password is used to gain full access to a gradebook Use the Set TA Password button to open a window where the TA password can be entered or changed This password is used to gain limited access to a gradebook The Password Protect options allow you to set whether the gradebook becomes locked whenever you quit or only if you choose Lock The When Close or Quit options allow you to control the type of backup prompt that appears whenever you quit or close your gradebook Chapter 5 Options 31 m TheAllow TA to options are used to set access privileges for a teacher assistant The TA mode allows you to give access to another person while still protecting your gradebook and student privacy rights The teacher password is required to tum off the TA mode Gradebook Options Display Security Clipboard Text Report Labels Palm Setup Use SECURITY options to set passwords backup preferences and TA access privileges ff Set Teacher Password fF Set TA Password Password protect Allow TA to when Lock Close or Quit f enter data in charts O when Lock only switch charts When Close
119. ng a rectangle around the seats Drag a group of selected items Double click on a seat to open the Seat Options window Try different settings Double click on a piece of furniture to open the Furniture Options window Try different settings Furniture Options OO r Onentation q p Title and Type normal rotated right Books rotated left upside down rectangular circular Color iS Cancel E Part E Other Tools and Windows Many special windows can be opened by double clicking right clicking Windows and control clicking Macintosh in different regions of the charts Try these suggestions for opening windows from the score chart Double click on any row number to open the Summaries window for that student Double click on any column number to open the Summaries window for that assignment m Double click on any score cell to open the Score Note window Double click on any student or assignment name to open the Records window m Single click in the small box to the left of the first score for any student to open the Lock Curve Grade window Lesson 4 Working with Reports In this lesson you will be taken through the steps of selecting one report its range and options Then instead of printing the report you will preview the report on screen The Demo Gradebook should be open and visible You can be in any class Click the Print tool on the tool bar or choose Print from the File menu After
120. ng their web browser This chapter explains how Creating the Reports 1 Select Internet from the File menu or use the Internet tool to open the Internet Reports window 2 Enter the name of the school or your name in the field at the bottom of the window This name is used in the title area of the reports 3 Select the HTML tab and select either Multi class or Single cla ss Email Reports Click Next Select Multi Class Email Reportsif you have the same students in multiple classes or subjects and wish to produce reports that include all subjects Otherwise select Single class Email Reports After clicking the Report Options window will appear with a variety of options Single class Email Report Options Create Reports for Students in Bradford Karen Brown Jonathan Chu Jeff Goodman Michael C3 current class only oll current term classes O selected students only gt Gustavson Peter Haynes Terri Report Options Custom Student Title Attendance Summary fZ Intro amp Postscript Text CJ Summary Notes ki Grade Summary Chart CJ Summary Comments S Assignment Chart Grades Label Options HTML Options 4 Set the desired options in the Report Options window Many of the options found in this window are identical to those found in the window for the printed progress reports but there are differences as follows HTML Options Click this to open a window where the style and colors used in the ta
121. nge a footnote that is already being used be sure to limit the change to something with the same meaning or remove the footnote from the scores that use it Class Options Special Scores Special scores are scores you design that can be used in place of numeric scores on assignments Some examples include ex yes no and Aspecial score has five attributes Its name is used as a key in reports Its code is used in place of the numenic score Its shortcut is a single key that when pressed enters the code into a score cell The value is the percentage value of the score and missing determines whether the score should be picked up when a missing work filter is used or a missing work report is printed Class Options for Quarter 2 Reading Use SCORE options to define up to 30 Special Scores to be used in addition to numeric scores when entering student marks For help click the Help buttons ScoreNames 1 Code Shortcut aes Counts as Omme 0 0 Guidelines Special Score options can be edited only in the Score view of the Class Options window You may define up to thirty special scores m tis best if your special scores do not include numbers because of the confusion that may result If you do use numbers include other symbols so it is clear that the score has a different meaning For example consider using 1 through 5 instead of 1 through 5 As an exception to the rule above you may want to use 0 as a special score if y
122. note to be used later Refer to Gradebook Options Clipboard Text on page 32 for help By clicking the Spell tool sen the Spell Check window will open For help in using this window refer to the section Using the Spell Check Window on page 34 Curving an Assignment Occasionally a set of scores on an assignment may have a distribution that is not desired For example maybe the assignment was too difficult causing the majority of students to do very poorly Whatever the case may be Easy Grade Pro allows you to curve or alter the distribution of scores to match your goals Because curving can be complex this section explains how to curve using an example In this example a group of twenty students was involved in a computerized treasure hunt Although the maximum score possible was 950 the students earned scores ranging from 50 to 925 Using the teacher s normal grade scale fourteen students failed five earned D s and one earned an A This activity requires curving Here s how 1 Open the curve window for the assignment To open the window first select the assignment Then click the Curve tool or choose Curve Assign from the Tool menu Curve Planet Treasure Hunt Average 453 6 Standard Deviation 187 1 Maximum 923 0 Minimum 50 0 Curve Treasure Hunt Curve interval E S80 600 620 640 660 630 TOO 720 740 760 Teo S00 S20 840 860 30 200 920 940 maa YG tg Dn This window provides a row of statistics at the t
123. ns window Choose Class Options from the Edit menu to open this window Once these have been set it is easy to take attendance from the seats Use the guidelines that follow The current date ifit is within the calendar for the class will be displayed in the lower left corner of the window Use the Set and buttons to switch to other dates If the date is not the current date it will be grayed Attendance can be taken on any day One way to take attendance is to use the menu in the upper part of each seat A second way is to select seats and then click on an attendance code on the tool bar No matter how attendance is taken the attendance code is displayed in the seat You can use the Export Attendance tool to export one day s attendance over a network The Student Chart The student chart and the Records window students view have alot in common Both display student names ID numbers gender status grade scale and twelve custom fields While the Records window displays one student at a time the student chart can display all students together If you have a lot of student record data the student chart is the better place to work with the data Many of the tools found in the other charts such as fill cut and paste find and filters are also available here Chapter 9 The Other Charts 55 F4 Easy Grade Pro 3 5 5 Demo Gradebook2 egp Iof x File Edit Tool View Chart Class Help BB Score i Attend TA Seating Gp Student
124. nt to parents So periodically she imports either by floppy disk or directly over a network the entire Social Studies class from her associate s Easy Grade Pro gradebook 9 Switch back to Quarter 2 Reading Then click on the Attend tab to switch to the attendance chart You can also switch charts using the Chart menu Notice that the new chart displays dates and attendance marks Ms Demo takes attendance in just one class Reading because it is the first class A class has five charts score attendance seating student and assignment Press here Score C stend mH Seating Ga Student EH Assion gt quarter 2 Reading Ab aa Aa 5A ma 6 Use the tabs or Chart menu to view all five charts Explore An Easy Grade Pro gradebook can have hundreds of classes and each can have its own students assignments and options Before moving to the next lesson you may wish to explore charts and classes throughout the gradebook Lesson 2 Adding an Assignment Probably the most time consuming task in the grading process is that of adding assignments and scores Easy Grade Pro provides many tools to make this task easy and fast In this lesson you ll be introduced to some of these tools To begin this lesson the Demo Gradebook must be open and the score chart must be visible 1 Using the Class menu move to Quarter 2 Science 1 You ll know that you are in this class when its title is visible on the tool bar
125. number or name must be identical in all terms Chapter 5 Options 27 Select the prior term classes by pressing on the menus below the name of the current class When selecting classes you must choose between combining the term or the overall grade from the class for each student In most cases you will choose to combine the term grade See the question When should I combine overall grades instead of term grades below for an explanation of this option m Enter the term weights as desired If you want reports to display individual terms without combining the term grades use 100 for the current term and 0 for others What do I do when a student doesn t match When terms are combined a window will always appear listing any students that could not be matched If a student didn t match but should have it is probably because the student s name or ID number is different You ll have to change the name or ID in the affected class and then from the current term class choose Recombine Terms from the Tool menu How is a class changed by using combine term options After combining the overall grades and attendance totals found in charts summaries and reports reflect all combined terms In the scores and attendance charts special columns can be added adjacent to the column of student names that show data from individual terms See Adding Columns to Show Special Data on page 50 Many reports and summaries will display multi term data automat
126. o a PC If you are emailing from one Macintosh to another use a Macintosh specific encoding method such as BinHex Then send the file On the receiving computer save the gradebook to the desktop of the computer Differences between the Plattorms Easy Grade Pro for Windows is virtually identical to Easy Grade Pro for Macintosh There are some differences as follows m Menu item terminology keyboard keys keyboard equivalents accelerators for menu items and highlight colors have some platform specific differences Different characters are found in fonts typefaces Some characters on the Mac such as the check mark are not available in Windows and vice versa Easy Grade Pro will convert some of these to alternatives m Easy Grade Pro for Macintosh saves all Page Setup orientation paper type scaling etc options Easy Grade Pro for Windows does not you will need to reset any non default page setup options each time you print Macintosh printers typically allow scaling Since fewer Windows printers offer this Easy Grade Pro for Windows allows smaller typefaces in reports and allows right clicking in the print preview window to select from multiple zoom levels When ePrinting Easy Grade Pro for Macintosh creates files in PICT format Easy Grade Pro for Windows creates files in BMP bitmap format These formats are the most common formats on their respective platforms m Easy Grade Pro for Windows offers status bar help and automa
127. o allows you to use basic editing cut copy and paste on one or more scores This allows you to copy scores from another program such as a spreadsheet into your gradebook This also allows you to easily move a group of scores from one location in the chart to another Maybe you entered some scores only to realize later that you were off by one student or assignment This section explains how to move a group of mistyped scores 1 Select the group of scores by pressing on the first score and dragging to the last one 2 Choose Cut from the Fdit menu The scores will be removed and placed on the computer s clipboard 3 Select the new score cell where pasting will begin and choose Paste from the Edit menu Using the Change Scores Tool The Change Scores tool allows you to change all occurrences of a score to another score It can be used to change all blank scores to zeros or to change a score that counts as missing to something else It can also be used to change all automatically dropped scores to manually dropped scores dr allowing you to drop more than one score per student You can choose to change scores on all assignments displayed assignments or just selected assignments 1 Open the Change Scores window To open this window either select the Change Score tool or choose Change Scores from the Tool menu Change Scores Change For All displayed assignments gt Selected assignments ONLY Include Not for Grade 2 Use
128. o copy assignments students options and other class data It can copy several items together and copy them to several classes at the same time Copy Class Data Assign Class BS Options Tm Beatz 33 Students Gradebook Class to Copy FROM E Assignments To Copy Quarter 2 Math 11 Space Intro Quarter 2 Science Quarter Science 2 Current Quarter 2 Social Studies J Classes to Copy TO Quarter 2 Math Quarter Language Arts 9 Science Fair Project Quarter 2 Scence 1 10 Space Test Quarter 2 Science 2 Current Quarter 2 Social Studies caca toy 16 First click on the Assign tab at the top In the top left list click on Quarter 2 Science 1 In the bottom left list click on Quarter 2 Science 2 In the right hand list click on Star Lab Finally click Copy The assignment will be copied from Science 1 to Science 2 After the window closes the first score cell for the new assignment will be selected ready for you to enter scores The rest of this lesson will focus on entering scores for the copied assignment You ll use a very powerful tool that allows you to easily enter scores from a mixed stack of papers Since you don t actually have the student papers you ll simply pretend 17 Click on the Find tool on the tool bar or choose Find from the Tool menu to open the Find Window Search Tent bd Use Continuous Search Mode I Search all current term classes exit Find 18 Select U
129. o request a conference with me Thank you Ms Missing Work Report Chapter 12 Printed Reports 65 The Missing Work Report The missing work report can be used to inform students and parents about missing work A student s missing work from more than one class can be included in the same report The scores that count as missing are set in the Options window for each class If you would like blank scores to be included in this report use the Change Scores tool to change blank scores to scores that count as missing Introductory and postscript text can be included You can filter the missing work report to include only missing assignments prior to a certain date Chart Reports The five screen charts score attendance seating student and assignment can be printed using the reports in the chart category They can be printed to look exactly as they appear on screen or can be customized in a variety of ways This section describes the purpose and features of each report but you are encouraged to explore the options and features of each report in the Report Options Page Print Setup and Preview windows You may find that the chart reports print better if you use the Page Print Setup window to set the orientation to landscape view sideways printing and the scale to between 60 and 80 if your printer allows this This will maximize the number of columns per page The Score Chart Report The score chart report mirrors the onscreen s
130. ok to Windows Transferring a gradebook to Macintosh Differences between the Platforms Chapter 17 Technical Support FAQs Frequently Asked Questions Contacting Orbis Software for Technical Support Index 69 73 19 70 07 90 91 4 Table of Contents Getting Started Welcome to Easy Grade Pro 3 6 from Orbis Software With Easy Grade Pro you will be able to manage your student data with ease and effectiveness Easy Grade Pro allows you to create an electronic gradebook which like a paper gradebook can store student assignment score and attendance data on all of your classes and subjects But unlike a paper gradebook an Easy Grade Pro gradebook provides an abundance of tools to save you time provides you with a wealth of information about your students and allows you to generate professional internet and paper reports to effectively communicate your data with others What s New in Version 3 6 New ways to produce student reports for internet viewing with password security page 69 The ability to produce student reports in html for attaching to your email to parents and students page 75 Compatibility with EGP Clipboard 1 0 the new Palm OS companion to Easy Grade Pro 3 6 page 33 Color coding of scores and attendance marks based on category percent ranges etc page 29 Score categories can now be assigned their own grade scales for greater grading flexibility page 24 Curving of the overall grade using
131. ons The boxes found in the lower half of the window have options for the report Two options found in all reports are font and font size These are unique to each report 7 Select Page Print Setup and set printer options The Page Print Setup window allows you to set the orientation scale and other printer options Select one of these to set the range of reports If you select the t option be sure to select one or more items from the list Report Options E Bradford Karen Brown Jonathan 3 current class students Chu Jeff HB all current term students Goodman Michael Po selected students only gt Gustavson Peter Haynes Terri Print Progress Reports for Report specific options are found here Click to set the Click to Click to save Click to set the orientation preview the the reports as number of pages enlargement and reportbased disk files the number of other printer on the current reports per page Options settings and to print 6 Select Preview to view the reports Previewing a report before printing is a good way to learn how certain options affect a report You can use Print Preview to ensure that a progress report fits on one page or that you are maximizing the data that will fit There are two views in the preview window fit in screen shown below and full size The fit in screen view shows the entire page Depending on the size of your monitor the details on the page may be unreadable
132. ons a Seats Ie Students Gradebook ClasstoCopyFROM a ClassOptionsToCopy Gra Quarter 2 Reading Current Ro Quarter 2 Math Sc Quarter 2 Language Arts Quarter 2 Science 1 Atte E Classes to Copy TO Cal Quarter 2 Math B Quarter 2 Language Arts E Huart e Quarter 2 Science 2 2 HENCE Quarter Social Studies Ed alar 5 ka iT 5 Note This ends the last section on Class Options The remainder of this chapter explains Gradebook Options and tools that affect the entire gradebook Gradebook Options Display Display Options include font font size column and row highlighting student name order and other items that affect the display in the five main charts These can be edited only in the Gradebook Options window Gradebook Options Display Clipboard Text Report Labels Palm Setup Use DISPLAY options to set the font and other options that affect display throughout the gradebook Font Show Students Y as Last First Size Show Grades Y as Percents amp Grades Highlight Y ROY and COLUMN bd Show ll for missing work Students Grades Scores Guidelines m Display options can be edited in the Display view of the Gradebook Options window opened from the Edit menu The Font and Size menus affect display in the main charts and the text in the Summaries and Score Notes windows The Highlight menu items control how a column and row are highlighted whenever a cell is selected
133. op Below this is a row of menus that are used to prepare for the curving In the middle is a graph where the actual redistribution of grades occurs The Shift buttons at the bottom can help with this task When ready the Curve button is clicked to initiate the actual curving on the score chart 2 From the Curve menu choose Create New Curve A window will open where grades can be listed and given values Each value is not a minimum or cutoff percent like in a grade scale rather each is the percent of the assignment s maximum score that a student will receive for any given grade To keep things simple the teacher decided to create a scale with only five grades A student who ends up with an A will get 100 of the maximum score a B will earn 85 and so on Be sure to give the curve aname Then click the Create button Note if you already created a curve for another class or assignment you can select it instead 3 From the Interval menu choose the desired interval for the graph The interval affects curving because all the scores in an interval are curved as a group In general you should use an interval Chapter 8 The Score Chart 47 value in proportion to the range of students Because the range of students is so great in this example the teacher chose an interval value of 10 Notice that the graph interval marks are all multiples of 10 4 From the Size menu choose the desired screen width for each interval The size does not affect curv
134. ou would like to have zeros count as missing when missing work filters are used m The value of aspecial score should be blank no value or between 0 and 100 Chapter 5 Options 25 Ifyou change a special score that is already being used any location that had the prior score will display the new one Special score codes can be entered into cells in the Score chart in three ways A code can be entered by clicking on the tool bar see below A code can be entered by direct typing if the Gradebook Option Allow typing of Grades and Special Scores is on A code can also be entered by pressing a single key shortcut if the Gradebook Option Allow typing of Special Score Shortcuts is on Of the three methods the shortcut is fastest To show or hide the special scores on the tool bar click the small triangle to the left of the class menu on the tool bar To quickly switch between the direct typing and shortcut modes press the small triangle below the class menu A menu will pop up allowing you to make your selection pe Go oy A A B E E Ct C C D F ex cr ab mi inc yes mo dr o z7 u xy Class Options Attendance Categories You can set up to fifteen attendance categories An attendance category has four attributes The category is the full name of the category The master category names the major grouping that the category belongs to The code is the one or two character mark that is entered in an attendance cell The value is use
135. ould be automatically mounted on each teacher s computer Attendance Categories Fach teacher s gradebook must have the school s attendance categories and codes Although these can be set by each teacher using the Class Options window it is suggested that a gradebook template be set up and made available to teachers Creating a gradebook template is explained on the bottom of this page Export Attendance Format Easy Grade Pro has a built in export format for attendance This format has the name Export Attendance and can be found under the Built in Formats tab of the Export window It has the following fields Field 1 Selected Date Field 2 ID Field 3 Last Name First Field 4 Selected Day s Attendance If desired you can create your own custom format See the section Creating Formats for Importing and Exporting on page 79 for help In order for Easy Grade Pro to automatically use your format it must be named Export Attendance Every gradebook must have the custom format Although it can be imported into a gradebook it is best to include the format in a gradebook template Calendar Settings Attendance data cannot be recorded until calendar options have been set in the Class Options window Fxport Attendance Tool The Export Attendance tool is used to start the export process It must be placed on either the tool bar or tool palette To add the tool press and hold on any occupied or unoccupied tool location Select the Export Attendance
136. ove This is the gradebook of a fictitious sixth grade teacher Ms Demo who teaches Reading Math Language Arts and Science She also teaches science to the students in another sixth grade class The homeroom teacher ofthose students teaches Social Studies to both classes Ms Demo is currently in the second quarter of the school year and you are viewing the score chart for the class Quarter 2 Reading Notice that the name of this class is on the Class menu below the tabs Class Menu E Demo Gradebook ER gt Ta 00 2 Press on the Class menu on the tool bar to switch to Quarter 2 Math Notice that Ms Demo s math class has most of the same students as her reading class but the assignments are different Chapter 3 Tutorial 13 3 Use the Class menu to move to Quarter 2 Science 1 and then to Quarter 2 Science 2 Recall that Ms Demo teaches science to both sixth grade classes The science classes have the same assignments but different students By the way Ms Demo enters assignments into just one class and then copies them to the other class 4 Move to the Social Studies class to view a class imported from the other sixth grade teacher s gradebook Notice that the students are the same but several items are different Ms Demo does not teach this class it is taught by an associate But Ms Demo wants to keep track of her students performance in all classes and wants to include their Social Studies grades in the progress reports se
137. owing information to guide your use ofthe attendance chart Fach column represents a single date in the calendar for the class No school days are grayed and cannot be selected When entering attendance data Easy Grade Pro will automatically scroll over all no school days m Note that each column number indicates the number of days into the term You can enter the one and two character attendance codes by typing clicking on marks on the tool bar by filling down and across or by using the Find tooll SI m To add anote to an attendance mark first double click on a cell to open the student note view of the Summaries window Tools in this window allow you to quickly add dates Elementary teachers may choose to take attendance in a single class The multi class progress report will find the class with the greatest number of attendance marks for a student and use it when completing the attendance portion of the report To filter the dates displayed in the chart use the menu to the left of the first column number You can choose between Chapter 9 The Other Charts 53 showing all days the current day current week current month or a selected range of dates If the current day week or month is selected the actual dates will automatically change at the right times m To quickly hide all dates but one click on the date you wish to view When only one date is visible you may use the horizontal scroll bar to scroll through all dates
138. p You will be given an access code that is used to gain access to the website where you can upload announcements calendars news pictures and more using your web browser Follow these steps in uploading student reports from Easy Grade Pro 1 Ensure that each class in your gradebook has a Class ID Every class must have a unique ID number that identifies it in Edline When you post reports from your gradebook Edline uses the Class ID to determine where to put the reports Your school will provide you with a unique Class ID for each class you teach These may be imported into your gradebook directly from school administration software or you may need to manually enter them The Class ID will be entered into one of the fields in the Records window for each class you teach To open this window choose Records from the Chart menu or click the Records tool Then select the Classes tab If you must manually enter a Class ID enter it in the first field under the Custom Data title shown on the next page Chapter 13 Internet Reports 71 Records Term Labels Terms Custom Labels Custom Data ems eo put class id here E roma Plena i oms e 8 Next Class gt 2 Ensure that each student has a Student ID Every student must have a unique ID number that identifies him or her in Edline When you post reports from your gradebook Edline uses the student ID to determine which student or parents should be allowed to see the report Yo
139. pen the lock is of a different type Another type of lock is a hardware lock usually found on floppy disks and other removable media To unlock a disk move the tab on the actual disk to the unlock position A software lock the last type of lock is set at the operating system level To check for this right click on the gradebook s icon and choose Properties from the menu that appears Windows or select the icon and choose Get Info from the File menu Macintosh Look for a field titled Locked with an x in it Another type of software lock involves network permissions If you have to log in to your computer on a network to use it perhaps your log in account does not grant you permission to save data to the location of your gradebook Contact your network administrator for help with this type of lock m How come my student data is grayed out and I can t switch charts or use most menu commands The gradebook is in TA mode Choose TA Mode from the File menu and enter the teacher not the TA password See Using the TA Mode on page 58 for help m havea student with modified assignments How do I handle this Add the regular assignment Be sure to sets the assignment s Progress Report option to Include if Student has Score Then add the assignment a second time with the modified settings Be sure to set the Progress Report option the same way Use the first copy of the assignment for most students Use the modified assignment for the special student B
140. percentage offsets page 48 New tools for the tool bar Export Import Internet Palm Setup and Show Colors page 9 Easy combining of multiple gradebooks for printing of multi teacher reports page 78 Importing can now be used to update student rosters pages 77 78 Automatic selection of up to six summary comments per student base on user defined selection rules page 61 Combine term grades using overall grades in addition to term grades pages 27 28 A variety of smaller enhancements System Requirements Easy Grade Pro 3 6 requires Windows 95 98 NT 2000 or Mac OS 7 0 a color monitor with 256 colors with at least 640x480 resolution a CD ROM drive to install the software a hard disk drive with 4 MB of free space and a minimum of 16 MB of RAM or 8 MB of RAM for Macintosh 680x0 based systems Insta lling Easy Grade Pro Install Easy Grade Pro rae Insert the installation CD ROM The icon of the disk will appear on the desktop Double click the Easy Grade Pro 3 6 Installer icon and follow the steps Windows Insert the installation CD ROM and follow the onscreen instructions that appear automatically If nothing appears choose Run from the Start menu type D setup exe and press enter Use the drive letter for your CD ROM drive in place of D 2 Eject the disk The Easy Grade Pro disk is used for installation only Be sure to store it in a safe place Chapter 1 Getting Started 5 3 Start Easy Grade Pro Ma
141. r Attendance 3 16 Student Custom 8 69 Category 10 Grade 122 Master Attendance 4 17 Student Custom 9 70 Category 11 Points 123 Master Attendance 5 18 Student Custom 10 71 Category 11 124 Master Attendance 6 19 Student Custom 11 72 Category 11 Grade 125 Master Attendance 7 20 Student Custom 12 73 Category 12 Points 126 Master Attendance 8 21 Class Name 74 Category 12 127 Master Attendance 9 22 Class Weight 75 Category 12 Grade 128 Master Attendance 10 23 Class Custom 1 76 Category 13 Points 129 Attendance 1 24 Class Custom 2 77 Category 13 150 Attendance 2 25 Class Custom 3 78 Category 13 Grade 131 Attendance 3 26 Class Custom 4 79 Category 14 Points 132 Attendance 4 27 Class Custom 5 80 Category 14 153 Attendance 5 28 Class Custom 6 81 Category 14 Grade 134 Attendance 6 29 Class Custom 7 82 Category 15 Points 155 Attendance 7 30 Class Custom 8 83 Category 15 136 Attendance 8 31 Overall Points 84 Category 15 Grade 137 Attendance 9 32 Overall 85 Missing Assignments 158 Attendance 10 33 Overall Grade 86 Completed Work Points 139 Attendance 11 34 Class Rank 87 Completed Work 140 Attendance 12 35 Class Average 88 Completed Work Grade 141 Attendance 13 3b Class Average Grade 89 Term 1 Points 142 Attendance 14 37 Current Term Points 90 Term 1 143 Attendance 15 38 Current Term 91 Term 1 Grade 144 Today s Date short 39 Current Term Grade 92 Term 2 Points 145 Comment 1 number 40 Category 1 Points 93 Term 2 146 Comment 2 number 41 Cate
142. r Avery labels for laser printers and ink jet printers You can set the content of up to three lines on a label and have the text justified to the left or centered Since you can use cutoff percents for selecting students it is easy to print both progress reports and mailing labels for students who are failing or at certain grade levels The Multi class Gradesheet Report The multi class gradesheet report produces a chart with students and their overall or term grades from multiple classes Elementary teachers can use this report to list all subject grades for each student Secondary teachers can use this report to produce a single list of all students and their grades Since students can be displayed by ID and can be sorted in a variety of ways this report can be used as a poster You can choose to have the report display individual term grades or overall grades A term grade is the grade for a single term If term options have not been set in the Class Options window then the overall grade and the term are the same The Show Combined Class Average option can be used to combine all displayed grades for a student using the class weights found in the Records window You can sort by the combined class grade to produce a ranked list of students across multiple subjects or classes CLASS ROSTER Shelley Lansing sf Mr and Mrs Radcliffe fl MS DEMO aE EE EE EE EE EEE Eb Ep E25 Morningciorytn N sgt cit eigh
143. r Options Combine Term 5 25 27 28 89 Combine Gradebooks 78 90 Comments 5 25 56 59 61 65 78 79 84 Compress 21 31 88 Continuous Search Mode 16 17 44 45 Copy Class Data 16 23 30 35 36 41 Curve 6 47 49 89 Custom Data 22 36 71 73 Custom Filters 36 40 52 53 Custom Labels 22 36 Cut 23 25 26 31 37 41 43 45 47 53 55 56 61 62 67 68 89 D Delete 24 32 35 38 39 41 43 46 48 50 52 53 55 71 74 76 Display Options 30 Display Scores 40 Dropping Scores 49 89 E Easy Import 77 78 Edit Filters 52 Editing 24 32 37 38 41 45 53 Edline 69 71 73 EGP Attendance Compiler 81 EGP Clipboard 5 33 34 English 22 32 36 Email 5 6 70 74 76 85 88 ePrint 65 86 Export 5 54 55 60 77 82 84 Export Tool 78 Export Attendance 54 55 79 81 82 Export Gradebook Template 79 Export One Class 79 Export Report Card 79 Export Summary Comments 79 Extra Credit 6 39 40 42 49 89 F FAQs 87 90 Fill Across 44 53 Fill Down 15 44 53 Filters 15 18 19 24 25 36 40 43 46 51 53 55 58 70 74 Final Exam 22 28 89 Find Again 45 Find Tool 16 44 52 53 Font 17 30 64 66 86 Footnotes 25 38 46 62 French 32 36 G Gender 36 55 56 Grade Scale 5 17 23 25 27 36 44 47 49 55 62 88 89 Gradebook Options 17 23 24 30 33 36 43 47 57 58 60 63 65 70 73 75 88 89 Grading Style 40 H Help Window 7 Hide Selected 51 Highlight 15 30 37 41
144. r in the score or student chart to the left of the student s name and choose Copy from the Edit menu Then switch classes select any row number and choose Paste from the Edit menu This method is preferred because it not only transfers the student s name scores and attendance data but score notes footnotes and summary notes as well Transferring a Student when Classes Do Not Match Transferring a student is more difficult when the classes don t match In this case you may want to simply print out scores and attendance charts and retype the data into the proper columns If the transfer class has different assignments or different settings it may not be possible to retype all scores and maintain the student s transfer average In this case you may want to simply add a new assignment column used solely to give the student a transfer grade Here are some suggestions when doing this m Use an assignment name like Tommy s Transfer Grade m Set the assignment s maximum score to 100 since you will be transferring a percent m Set the assignment s points value to the sum of all the points currently in the class This will ensure that the student s transfer grade has the same weight as all the assignments currently in the class The Summaries window Class or Student Grades views can help determine the number of points possible from all assignments m Set the assignment s progress report option to Include if student has score This ensures that t
145. r more students or assignments by clicking on row and column numbers and dragging choose Show Selected or Hide Selected from the View menu to display just the desired items This can be used to hide all assignments but the current ones or to show just failing students after sorting by grade You may need to use Hide Selected more than once to show just the items you want Choose Show All to unhide all items except for students whose status is WD Hidden ES Score fa Attend TH Seating Pama En As ign Custom Filters menu gt eE NOO A A gt 8 E cc B BE all assignments EA Show 411 Show Test Quiz Show Missing Show Performance Show Absent Show Homework no Lo Hide Absent Show Classwork a E Show Blanks Show Mon Grade E N Show F s S ka Show Low Tests 1 Chapter 20 Prob 2 16 vt Show Top 10 2 Math Teams 22 Z Chapter 20 Review C ow Deoliners e 4 Levels Test 5 Show WD Grayed 5 Chapter 20 Test Hide WD Grayed rre Students Overall lt Math Game i T Chapter 21 Prob 9 25 1 Karen Bradford 8 Problem Solving 2 Jonathan Brown 2 3 Chapter 21 Review a Jeff Chu o AT eS tio eE HET K 10 Math Lab d Michael Goodman AAA H PITTTTO POPE PP PATPAT EYA TATAYO O Y CEE 5 Peter Gustavson ii AA A PA re B Terri Haynes a KR ara eee ee Bedim eiee iT i Jeers T denniter Kramer MU nasaan TE O A O ak sh S Missy Radcli
146. rage won t work for most teachers Instead Easy Grade Pro like most grading programs allows teachers to assign point values to assignments Students earn points based on their scores In general a student s overall grade is based on how many points a student has eamed out of the number of points possible To read a thorough explanation of how Easy Grade Pro calculates see the sections Adding Assignments on page 39 and How a Student s Overall Percent is Calculated on page 42 Use the Student Grades view of the Summary window to view a helpful breakdown of grades How do I set up my 5 point or some other point grading system There are two different ways to do this as follows Method 1 Using Numbers and a Modified Grade Scale You can simply set the maximum score on assignments to five and type the numbers one through five into score cells Although this is simple to do there is one side effect that must be considered Since a score of 1 out of 5 is a 20 2 out of 5 is a 40 etc a traditional grade scale will be too high Imagine the response from a parent who sees an overall grade of 50 but is told that this is considered acceptable because it represents a 2 9 in the grading system You can compensate for this by using a modified grade scale and hiding percents from student 88 Chapter 17 Technical Support reports See page 23 for help with setting up a scale pages 30 and 48 for turning off percents in the main chart Method 2 Using Sp
147. rams Follow these steps 1 Select Export from the File menu or use the Export tool to open the Export window The Export window shown on the next page has two tabs Under the first tab you ll find export formats that are built in Under the second tab you ll find user defined and other editable formats A format is used to specify the fields and structure of the data to be exported Optional Select the New button If the format that you need is not present you can create one using the New button This button can only be selected if the Other Formats tab is front most For help refer to the section Creating Formats for Importing and Exporting on page 79 78 Chapter 15 Porting 3 Select the classes and students to be exported Select the classes from the list Select the students using the menu near the bottom Built in Formats Other Formats Select an Export Format BI Select One or More Classes Export One Class Guarter 1 Science 1 Export Gradebook Template Quarter 1 Science 2 Export Attendance Quarter 1 Social Studies Export Report Card Data Quarter 2 Reading Current Export Summary Comments Quarter 2 Math Guarter 2 Language Arts Quarter 2 Science 1 Quarter 2 Science 2 Guarter 2 Social Studies Quarter 3 Reading 4 Select a format and click Next What happens after clicking depends on the selected format The formats include m Export One Class Use this format to create a ne
148. s Easy Grade Pro will remove quotation marks automatically during importing 4 Optional To customize a field select it and click the Edit button Easy Grade Pro automatically uses a tab delimited format in which each field is variable in length and is followed by a tab ASCII 9 for most fields and a CR ASCII 13 for the last field in a record To change this formatting or to make a field required for export formats select the field in the list on the right and click the Edit button A small window will open with options for changing the format of a field Only those with sufficient knowledge of file formats should attempt to make changes in this window Any field that has been customized will have an asterisk appended to its name in the list Field Gender i Variable Size maximum field size 32000 Fixed Size exact field size Fill Char Nu il Justification f Left i Right IZ Delimiter Tab a T Field Data Required export only Reset Cancel 1 F If you set the Field Data Required item in an export format Easy Grade Pro will block exporting until all required data are complete 80 Chapter 15 Porting 3 Optional Add a LF Record Delimiter By default Easy Grade Pro adds a CR ASCII 13 to the end of a record If your format requires a CR LF ASCII 13 10 combination follow these steps a Change the delimiter of the last field to CR ASCII 13 To do this select the
149. s appear in the Class menu and in reports If you need to change the order choose Sort Classes from the View menu A window will open where you can change the order Saving your Changes Like most database programs that can deal with large amounts of data Easy Grade Pro automatically saves all of your changes You trigger the automatic saving of data whenever you switch classes switch charts and choose most menu commands or even leave your computer idle for a few minutes A Although Easy Grade Pro automatically saves your changes you are strongly encouraged to make backup copies of your gradebook Refer to Chapter 12 Security for a discussion on ways to protect your important student data 22 Chapter 4 The Gradebook Options Fasy Grade Pro attempts to accommodate the variations in how teachers manage student data by providing options on two levels class as well as gradebook Class options apply only to a specific class in one term gradebook options apply to the entire gradebook This chapter explains how to view and edit both types of options It also show how to copy class options from one class to others Class Options in Genera Fach class within a gradebook can have its own grading scales score categories special scores attendance categories and other options Together these are known as class options because they are stored with the class and are unique to it A class has no options until it is viewed for the first time E
150. s dropped is the one that by being dropped causes the Chapter 8 The Score Chart 49 student s average to increase the most When a score is dropped a small letter d is drawn in the upper left comer of the score cell As scores are entered the d may move about disappear and reappear Because Easy Grade Pro drops scores in real time as scores are entered it can only drop one score automatically per student However it is possible to have more than one score automatically dropped if you use the Change Scores tool Here s how 1 Set the Special Status option to Can be Dropped on two or more assignments You can set this option in the record window for an assignment Double click on the assignment s name to open this window You can set this option for several assignments using the assignment chart 2 Open the Change Scores window To open this window either select the Change Score tool or choose Change Scores from the Tool menu Change Scores Change Dropped Score To this T dr For All displayed assignments O Selected assignments ONLY LC Include Not for Grade oo 3 Set the first menu to Dropped Score and the second menu to dr This will cause Fasy Grade Pro to change all automatically dropped scores to manually dropped scores 4 Click Change The small letter d is replaced by dr and a new automatic drop calculation is made Adding Columns to Show Special Data Up to eight columns of data can be inc
151. s used in the tables of the report can be set abel Options Click this to open the Gradebook Options window so that labels used in the report can be edited Use Custom Student Title For security it is strongly recommended that you turn on this option Then click the set button to open the Custom Student Title Options window shown below and set the display of the student in Line 1 70 Chapter 13 Internet Reports to ID only or turn on the Exclude Tine 1 from Internet reports which causes any reference to the student to be omitted Custom Student Title Options Line 1 C3 Student Name C2 Name amp ID amp ID only Exclude Line 1 from internet reports Line 2 Y Not Used BI Not Used Line 3 Y Mot Used BI Not Used Line d Not Used BI Not Used 6 Click the Create button Follow the prompt to create a folder on your desktop Give the folder an exact name such as teacher name Grades Perhaps your school will provide you with a name Easy Grade Pro will automatically create the main page named index html other special files as well as a folder for each class with reports A You must use the same folder name every time you create reports so that the link to your index html does not break 7 Quit Easy Grade Pro and view the reports using your web browser Although there is no way to preview the HTML reports within Easy Grade Pro it is easy to view them using your web browser before you upload them to the w
152. scover the source code or create derivative works based on the software Replacement of CD ROM If an original CD ROM becomes defective it will be replaced without charge if retumed within ninety days of the date of purchase Copyright Copyright O 1992 2002 by ORBIS Software Inc All rights reserved This software and manual may not be copied or transferred to any medium in whole or part except as permitted by U S Copyright Law or by written permission from ORBIS Software Inc Warranty The Easy Grade Pro program and documentation are sold asis without warranty of any kind It is your responsibility to verify the results obtained from the use of the program ORBIS Software reserves the right to make changes in the program and documentation at any time and without notice ORBIS SOFTWARE INC MAKES NO WARRANTIES El TH ER EXPRESSED OR IMPLIED INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE THEEXCLUSION OF IMPLIED WARRANTIESISNOT PERMITTED BY SOME STATES THE ABOVE EXCLUSION MAY NOT APPLY TO YOU THERE MAY BE RIGHTS THAT YOU HAVE THAT VARY FROM STATE TO STATE IN THAT EVENT ANY IMPLIED WARRANTIES ARE LIMITED IN DURATION TO THIRTY 30 DAYS FROM THE DATE OF DELIVERY OF THE SOFTWARE In no event will ORBIS Software Inc be liable to any person for any direct indirect special incidental consequential or similar damages In no case shall ORBIS Software Inc s
153. se Continuous Search Mode Then click Exit The continuous search mode causes Fasy Grade Pro to return to this window after every score is entered This means that whenever the enter key is pressed or whenever a grade is clicked on the tool bar the Find window will reappear 16 Chapter 3 Tutorial 19 In the score chart select the first score cell for the Star Lab assignment This score cell is for Kelly Armstrong The cursor should be flashing in this score cell 20 You will be pretending to enter scores directly from student papers Follow these steps Paper 1 In Kelly Armstrong s score cell enter a 25 and press enter The Find window will reopen Paper 2 The next paper belongs to Josef Talbo In the Find window type the letter T and notice that Easy Grade Pro completes it with Talbo Josef Press enter Now click Sat on the tool bar The Find window reopens Paper 3 Tad Nguyen earned a 20 Type an N in the Find window and press enter Type a 20 and press enter again Paper 4 Justin Bronin earned an 18 Type the letter B and notice that Easy Grade Pro completes it with Benjamin Atunde Type the letter r and notice that Easy Grade Pro completes it with Bronin Justin Press enter Type his score Go ahead and finish the remaining scores on your own just make them up When you are done be sure to deselect the Use Continuous Search Mode box so the Find window will stop reappearing and click Exit The Find window ca
154. separated or comma separated text files Many database and spreadsheet programs use this format when creating text files The Easy Import window will Chapter 15 Porting 77 open where you can identify the fields in a record from the file You must identify the first and last names but all other fields are optional You must also name the format so that it can be added to the Import window where it can be reused directly Easy Import of Scores Use this format to import scores from most tab separated or comma separated text files The records may be in any order as long as each contains a score and an ID number or student name to be used for matching The Easy Import window will open where you must identify the score and the ID number or student name fields Import Summary Comments Use this format to import a list of summary comments from a text file This will replace the list in the Summaries window Combine Gradebooks Use this format to combine one or more gradebooks from other teachers into a single master gradebook to be used for the printing of multi class progress reports or other reports Note there is a 250 class limit for a gradebook Other Formats The formats that appear under the Other Formats tab can only be used to import students and student record data from text files There is a small blue arrow above the list of formats which allows you to duplicate a format or create a plug in of a format A plug in is a smal
155. set in the Class Options window and tries to match the students Whenever a match is found the student s overall points overall grade and attendance totals for that term are copied to and combined with the current class using the combining method that has been set Cisa ehenc ber reer 2 Ana aL Kara Catagan rack Dan aani lrei Tore Saal ake Guerter 1 CHE jiss TER dr ki Pater ie Terma anan Combi ih E PTE Zh KI A ES Comrie Z Paging DSS yr do 609 A pd copied ho Sx code d h Ure STET piigi ste 1 NT Tan Gerir 1 Bagh Tann diad Large Ari Tema Cee airs e m gwig of ponia aich sora wang FF me UI RTE 1 Ehe THO Quarter l Scene Tumi i 1 wally ter 1 Sone Elo Tare di i y gwen tere Guidelines Combine Term options can be edited only in the Term view of the Class Options window Choose Combine grades using weights to ensure that each term has a set value Don t use this method unless you are at or near the end of the current term because temporary grade distortions can occur when the current term has only a few assignments Choose Combine grades using points if you want the current term to be a direct continuation of the prior term or if you want the sum of the points in a term to determine the weight of the term This option is not available if any of the classes being combined uses score category weighting m You may choose to match the students by ID or name Each student s ID
156. should never work from a gradebook that is on a floppy disk It is crucial to remember to transfer the gradebook from one computer s hard drive to the other before working at the other location Don t forget this and find yourself in the situation in which you have entered data into gradebooks on both computers so that neither has all the data The only solution in this case is to reenter data into one of the gradebooks Be careful that you don t mix up copies of gradebooks with your main gradebook Make a clear plan and follow it or stick to using one computer You must be using the same version number of Easy Grade Pro on both platforms Ifyou are using Easy Grade Pro 3 6 0 for Macintosh then you should be using Easy Grade Pro 3 6 0 for Windows Choose About Easy Grade Pro from the Apple menu Macintosh or Help menu Windows to find version information Versions of Easy Grade Pro earlier than 3 5 5 cannot be used for cross platform work To obtain software and licensing to work on both platforms contact Orbis Software Transferring a Gradebook to Windows You can transfer a gradebook from a Macintosh computer to a Windows computer using a network see your network administrator floppy disk or email Once a gradebook has been transferred simply double click on it to open it Before transferring it be sure that the gradebook s name ends with the extension egp For example if your gradebook s name is My Gradebook change it to My Gra
157. t attendance data has been added to a class you will be able to change neither the days that the class meets nor the first day of the term 26 Chapter 5 Options Class Options for Quarter 2 Reading CALENDAR options are used to prepare and B HT Y TF 5 maintain the calendar for this term only Days Add AL First Day of Term No School Days Last Day of Term 4 Mawember ip 4 November SoM Iw T F SR RO RZ afrofa1fref1a HES Class Options Combine Term Some background In Easy Grade Pro each term of a class is actually a separate and distinct class within the gradebook For example let s say an instructor will be teaching Chemistry for two quarters To add the class to the gradebook the instructor opens the Records window types the name of the class and adds two check marks in the Terms column Easy Grade Pro will actually add two classes to the gradebook Quarter 1 Chemistry and Quarter 2 Chemistry There are several benefits to having each term as a separate class Grade scales categories and other options can be changed in one term without data in prior terms being inadvertently changed or regraded Students can be removed from one term without losing their data in earlier terms Switching classes is faster because classes are smaller The Combine Term options are used to combine data in one or more prior term classes with the current class When terms are combined Easy Grade Pro goes to each of the prior term classes
158. tendance notes comments The menus and buttons below the tabs allow you to quickly switch to different classes students and assignments Whenever you use the class menu to switch classes Easy Grade Pro will attempt to find the same displayed item in the new class This allows you to quickly switch classes to see how a student has done in other classes or to see how other classes have done on an activity Chapter 11 Summaries 59 Student Summaries There are five student views in the Summaries window Three of them provide information about a student and two allow you to enter notes and comments about the student All of the information in these views can be included in progress reports Use the Student Line Graph to view changes in a student s performance over the course of a term One line in the graph displays the overall grade you can include up to three additional lines to display performance in different categories Select the Graph Options button to set the categories and colors The changes you make apply to the current class only Use the Student Grades view to see a complete breakdown of a student s grade You ll find the overall term completed work category and assignment grades Not only are scores percents and grades displayed but also points If you ever need to confirm or verify the calculations for a student the Sudent Grades view can make the task easy The Student Attendance view displays calendars with attendance dat
159. ters a score of mi for missing You can customize up to thirty special scores and give them any meaning you wish Notice that the score tums red Ms Demo has set things up so that all failing scores are displayed in red Student 4 Type the number 25 Do not push enter Now click the Fill Down tool on the tool bar Notice that 25 is repeated all the way down 11 Click the Undo tool on the tool bar or choose Undo from the Edit menu to prepare for the next step Notice that the score of 25 is removed from the students Undo is nearly always available to reverse the last action 12 Select the seven blank score cells by pressing on the first and dragging to the last Release the mouse The seven score cells should be highlighted as shown on the next page Chapter 3 Tutorial 15 trope cn Press on this cell 91 Ve ES L mio ia A Drag to this cell in 13 Click on the A grade on the tool bar A score of 25 is entered for each student Try clicking on other grades and special scores in the tool bar Recall that Ms Demo teaches two science classes and both have the same assignments It is easy to copy assignments from one class to another In the next few steps you ll do just that 14 Using the Class menu on the tool bar move to Quarter 2 Science 2 15 Click on the Copy Class Data tool 4 or Choose Copy gt Assignments from the Tool menu The Copy Class Data window will open The Copy window can be used t
160. the egp file extension to Easy Grade Pro Open the File Exchange Control Panel and click the Add button shown below left In the window that opens shown below right type egp into the Extensions field and select Easy Grade Pro 3 6 0 from the list File Exchange PC Exchange File Translation bi Map PC extensions to Mac OS file types on PC disks bd Open unmapped files on any disk using mappings below Add Mapping Extension Map to Cha nges to these mappings also affect Internet Preferences a Jv PC Extension Application 1 File Type JE E File Type Viegp5 PC SCSI Disks f Mount at startup Using a Floppy Disk Insert a PC floppy disk into the Windows computer Find the Easy Grade Pro gradebook If it is not on the desktop it may be found at this path C Program Files Orbis Software Easy Grade Pro Right click on the gradebook and choose Copy from the menu that appears Right click on the A drive icon and choose Paste from the menu that appears Insert the disk into the Macintosh computer Double click on the floppy disk s icon Find and drag the gradebook s icon to the hard disk s icon Eject the floppy disk Using Email Open your email program and create a new email Click the Attach button or choose Attach from a menu Locate and select the gradebook Look for encoding options and choose an encoding option like MIME Base64 which is appropriate for sending attachments t
161. the four menus below the text to add text variables Variables are automatically filled in with the specified student or other data at the time the text is pasted into a note or printed in a report You may need to put a space before and after each variable to ensure proper spacing when Easy Grade Pro later substitutes the variable with student data m Click the Spell button to bring up the Spell Check window described next Gradebook Options Report Labels Report Label options allow you to change the titles and labels used in student reports Easy Grade Pro has labels in three different languages English French and Spanish and each can be customized You can even create labels for a fourth language of your choice Report labels can be edited only in the Gradebook 32 Chapter 5 Options Gradebook Options Display Clipboard Text Report Labels Palm Setup Use REPORT LABEL options to edit the labels in student reports Language English Custom Student Report Labels lt lt atin lt lt Ca LLL amp Guidelines R Report Label options can be edited in the Gradebook Options window opened from the Edit menu R Begin by using the Language menu to set the language you wish to customize R Use the last menu item to add your own language or to add an alternate set of labels R Use the Records window or the student chart to assign a language to a student R The built in label will be used unless you enter your o
162. these steps 1 Click the row number of the student to be moved After clicking the student s row will be highlighted You can select more than one row if you press on the row number and then drag up or down 2 Select Cut from the Edit menu The row s will be removed and placed on the computer s clipboard 3 Select the row where you would like the student s to be by clicking on a single row number You may select any currently used row or the row immediately following the last student in the current class in another class or even in another gradebook 4 Select Paste from the Edit menu The row s will be pasted into the list All students already in the list from the selected row on down will be moved to make room for the pasted student s Withdrawing a Student Easy Grade Pro allows you to withdraw a student without removing the student from the class When a student is withdrawn you can elect to have the student hidden from the charts or just grayed If a student is grayed in the charts cells cannot be selected and data cannot be changed The letters WD are appended to the name of a withdrawn student When printing reports withdrawn students will be skipped unless specifically chosen 1 Open the student record for the withdrawing student The easiest way to do this is to double click on the student s name in any of the charts except the seating chart Chapter 6 Students 37 2 Use the status menu to select either WD gr
163. tic reopening of the last gradebook Easy Grade Pro for Macintosh offers balloon help and allows quick searching by pressing the option key with the first letter of the item s name 86 Chapter 16 Working Cross Platform 17 Technical Support This chapter includes the most frequently asked technical questions about Easy Grade Pro If you can t find your question in this section at the end you ll find email and phone information for contacting technical support at Orbis Software FAQs Frequently Asked Questions m The wrong gradebook opens even when I choose Easy Grade Pro directly How do I open a different gradebook or start a new one Windows only Easy Grade Pro for Windows automatically reopens the last used gradebook When this happens choose Close from the File menu read that Easy Grade Pro saves automatically What does this mean Like most database programs that can deal with large amounts of data Easy Grade pro automatically saves your changes while you work When you switch classes switch charts or choose most menu commands you trigger Easy Grade Pro s save feature causing it to write your changes to the gradebook file you created in the beginning It even saves your changes if you leave your computer idle for a few minutes What this means is that you never manually save your changes Besides there is no Save command in the File menu only a Save Copy command used to make backup copies When you close a gradebook
164. tool from the menu that appears It is best to include this setting in the gradebook template A gradebook template can be used to ensure that all teachers gradebooks have the same settings It also minimizes the work that teachers must do First create a gradebook with the right settings Then create a template of the gradebook using the Export window Refer to the section Exporting starting on pages 78 79 for help Teachers should create their gradebooks directly from the template Chapter 15 Porting 81 Before you can export attendance your gradebook must have the correct attendance categories and export format The Export Attendance Too must be on the tool bar or tool palette and the volume to receive your attendance data must be mounted on your computer You must know the name to use for your export file and the location in which it is to be saved Be sure to enter your attendance data in the attendance chart or seating chart first Then follow these steps 1 Click the Export Attendance tool A small calendar will appear shown below This calendar will automatically display the current date but you may change this by clicking on the calendar 2 Click OK in the Calendar window After clicking Easy Grade Pro will gather the attendance data for the selected date and present it in the Export Preview window shown below This window is used to verify the attendance data Note that only students with attendance marks appear Export
165. ts iva OO Cf Rpm SCHOOL NAME 2 Earlene Brown ENE SE A A Se SS KGG GG Se ee SD Class Roster Report Labels Report Multi class Gradesheet Report 68 Chapter 12 Printed Reports 13 Internet Reports Fasy Grade Pro offers different ways to post student reports on the internet with security Once set up it can be easy to regularly update internet reports for parent and student viewing saving both time and resources Internet Report Options Easy Grade Pro 3 6 0 offers three types of options for internet viewing HTML Edline and Basmati Each is very different and has its own set of features and requirements as the chart below illustrates Edline Basmati Web Server School or district web server or web space provided by an ISP of your choice Secure server provided and maintained by Edline Requires school or district web server running NT 2000 Linux Unix or OSX Designed for Individuals schools and districts Schools and districts Schools and districts To upload reports Teacher creates a folder of reports using Easy Grade Pro and uploads it to the web server using an ftp program Easy one click uploading of reports directly from Easy Grade Pro using Mac OS 8 6 or Win95 Teacher creates a report file
166. ur school will provide you with a unique Student ID for each student These may be imported into your gradebook directly from school administration software or you may need to manually enter them The Student ID must be entered into Student ID field in the Records window or can be entered directly into the Student chart choose Student from the Chart menu 3 Select Internet from the File menu or use the Internet tool to open the Internet Reports window 4 Enter the name of the school or your name in the field at the bottom of the window This name is used in the title area of the reports 5 Select the Edline tab and select a report from the list Click Next Select the Multi Class Edline Reports if you have the same students in multiple classes or subjects and wish to produce reports that include all subjects Otherwise select the Single class Fdline Reports After clicking the Report Options window will appear with a variety of options Multi class Edline Report Options Single class Edline Report Options Bradford Kare Bradford Kare Create reports for students in current class only C all current term classes C selected students only Create reports for students in current class only C all current term classes C selected students only Edline Options Edline Options Class ID 1001 Get ClassID from Class Custom 1 Class Code y itle Ms D s Cl saaan Demo s Class Report Folder Name
167. using Easy Grade Pro and uploads it to the server using a web browser Security Password protection Encryption of uploaded reports Secure web site Passwords for school personnel students and parents Password protection Pricing Other Free Can work with existing school or personal web pages Must add link to main password page for each teacher based on students Stand alone full featured service for posting grades and any school class information Free Can work with existing school web pages Allows easy viewing of reports from multiple teachers Report View i si la Bradford Karen AASA e e e e ele ai E 1 AE i E Using HTML Reports HTML Reports are for individual teachers schools and districts that want a free way to post student reports for viewing on the internet If a teacher doesn t have access to a school or district web server web space provided by an ISP can be used as long as the space provided is at least 4MB HTML Reports offer security through the use of JavaScript 1 1 and frames Netscape Navigator 3 0 Internet Explorer 4 0 and Chapter 13 Internet Reports 69 America Online are capable of viewing student HTML reports as long as frames and JavaScript have not been turned off in the browser s preferences window The majority of browsers in use at the time of printing are capable of vie
168. w gradebook with a single class This can be used to create a file with data to be imported into another gradebook m Export Gradebook Template Use this format to create a new gradebook with gradebook and class options from the selected class only The new file can be used as a stationery template When you open this template a copy of the gradebook is created leaving the original unchanged m Export Attendance This format is usually not selected directly because it is automatically used whenever the Export Attendance tool is selected from the tool bar For help refer to the section Fxporting Attendance on page 81 Export Report Card Data This format can be used to export student grade data to database software that prints custom report cards This is explained in detail in the section Using the Report Card Data format on page 82 m Export Summary Comments Use this format to create a text file of the list of comments found in the Summaries window m Other Formats The formats that appear under the Other Formats tab can only be used to export student data to text files There is a small blue arrow above the list of formats which allows you to duplicate or create a plug in of a format A plug in is a small file that makes it easy to distribute a format to other Easy Grade Pro users See Using Plug ins on page 84 for help 4 Ifthe Export Preview window appears verify the data and click the Export button For most formats the Export Preview win
169. when a student s weighted average for several classes is calculated In most cases it should be kept at 1 00 If you have a class that is worth half of a normal class set the class weight to 0 50 and so on 4 Optional Edit the Term Labels in the column on the left Any of the term labels can be changed You can use First 6 Weeks Semester 2 etc If you will give a final exam that must be weighted then you must add the final exam as a term Changes made to these labels will apply to all classes 5 Select the terms for which the class will be taught A You must select at least one term 6 Optional Edit the Custom Labels and add Custom Data There are eight custom data fields You can edit the labels of these fields as well as enter any kind of information You might put course number section number etc 7 Optional Add more classes To add more classes click the Next Class button or press enter 8 Click Done to close the Records window The new class names have now been placed in the Class menu which is used to switch to the classes in a gradebook Managing Sorting Class Records At any time you can view edit or add data to aclass record You may wish to add anew term change the name of the class or change the name of the term To make changes choose Records from the Chart menu or click the Records tool S Click the Classes tab and make the desired changes The order of the class records determines the order in which the classe
170. which the Chapter 7 Assignments 39 student earned a 75 the student will eam 15 points if there are 20 points possible 75 points if there are 100 points possible and 150 if there are 200 points possible In its simplest form a student s overall grade is based on the sum of the points earned on all assignments divided by the sum of the points possible What s your Grading Style For some teachers the scores put on papers are not the number of correct problems but the number of points earned In this case scores and points earned are the same thing If you grade this way when you add an assignment to your gradebook you should set the maximum score and points to the same value If on the other hand the scores you put on papers do not directly relate to the value of the assignments when you add an assignment you will probably set the maximum score and points to different values You may want to use a points value of 100 for typical assignments 50 for assignments that have half the typical value 200 for assignments that are double and so on Select the assignment s due date The calendar is initially set to the current date You can click on the dates the month arrows and even the year to change the date If the date showing is not the current date the computer s clock may be improperly set or its battery may be dead Select the assignment s category The category is used in summaries reports and in grading if categories are w
171. while keeping only a single date visible at a time To return to the normal view click on the date again m You can use the Export Attendance tool to export one day s attendance over a network See page 81 The height of the rotated date titles can be customized You can raise the titles so that more student rows can be shown on your screen To resize the title height press and drag the thick horizontal line below the titles up or down Ed Easy Grade Pro 3 5 5 Demo Gradebook egp File Edit Tool View Chart Class Help TERM TOT MASTER CAT Absent 11 5 AB Excused absence o SU Unexcused absence 3 AH Half day Absence o A5 Suspension o Er ni SUm mary MASTER CAT Tardy Fe rr Tarea T THE Bradford Karen E A Brown Jonathan Chu Jeff ico 0h GH i it S 1173041995 A 11211995 Gustavson Peter Radcliffe Missy Haynes Terri Kramer Jennifer Robinson LaTonya Taylor Roger Kendricks Alison The Seating Chart You can set up a seating chart to match your classroom furniture included Students can be sorted into the seats randomly or in a variety of patterns The arrangement of seats can be copied to and from any class In addition attendance can be taken directly from the seats This section explains how to do all of this Setting up a seating chart The first time the seating chart is entered Easy Grade Pro automatically places the first 128 students into seats using a built in arrangement
172. wing items Include Assignment The assignment will be included on every progress report whether the student has a score or not Include if Student has Score The assignment will be included only if the student has a score This option allows you to add columns to your score chart that only apply to one or some students If you use this for all assignments a transfer student s progress report will not show assignments prior to the transfer Exclude Assignment The assignment will not be included in any progress report 10 Optional Enter text in the Note field Text could include the assignment objective or purpose It can also be used in conjunction with custom filters to allow you to show or hide the assignment based on any criteria that you choose 11 Select Next Assignment gt gt to move to the next assignment if any Then select Done 40 Chapter 7 Assignments Copying Assignments to other Classes Whenever possible copy assignments from one class to another because it is faster and ensures that the assignments are identical Choose Copy gt Assignments from the Tool menu or click the Copy Class Data tool amp and select the Assignments tab In the upper left list select the class to copy from In the lower left list select the class es to copy to Select the assignments you wish to copy and click Copy Use caution in copying you might accidentally copy items that you don t want copied or copy items to the wrong Classes
173. wing the reports A Although security is very good itis best to view reports from a computer that is not shared by others in a public environment because of the browser history stored by most web browsers Follow these steps in setting up HTML Reports with password security 1 Enter passwords for one or more students Open the record window for a student double click on a student s name in most charts and enter the password in the Password field Or choose Student from the Chart menu and enter the passwords in the Password column Not only are passwords used to gain access to reports on the internet they are used as filters when creating reports students without passwords are skipped A Passwords must consist of letters and numbers only and must be between six and twenty four characters in length They are not case sensitive 2 Select Internet from the File menu or use the Internet tool to open the Internet Reports window 3 Enter the name of the school or your name in the field at the bottom of the window This name is used in the title area of the reports 4 Select the HTML tab and select either Multi class or Single class Website Reports Click Next Select Multi Class Website Reports if you have the same students in multiple classes or subjects and wish to produce reports that include all subjects Otherwise select Single class Website Reports After clicking the Report Options window will appear with a variety of options HMulti
174. wn Gradebook Options Palm Setup EGP Clipboard the Palm OS companion to Easy Grade Pro can be used to record student scores attendance and notes Contact Orbis Software to purchase EGP Clipboard To set up a gradebook for syncing with EGP Clipboard follow these steps 1 Open the Palm Setup window o To open this window shown below choose Palm Setup from the File menu or click the Palm Setup tool 2 Select Turn on syncing for this gradebook Ifa different gradebook is already set up for syncing a warning window will appear because only one gradebook can be set up for syncing at a time Do not tum on syncing fora new gradebook if there are unsynced gradebook changes on the handheld Sync the data first Gradebook Options Display General Security Clipboard Text Report Labels Palm Setup Use PALM SETUP options to set the classes and data to be synced with EGP Clipboard Only one gradebook can be synced to a handheld and it must be closed during syncing Reset User 2 Turn on syncing for this gradebook Include Selected Classes ST HET Quarter 2 Reading Current Quarter 2 Math Include Active Students Displayed students only m Include Assignments Last 5 assignments a Include Attendance if the class has a calendar 3 Optional Click the Reset User button FGP Clipboard uses the Handheld User name displayed in the window to match the gradebook with the right handheld w
175. xt files Text is a standard file format that many programs use for transferring data to other programs and platforms 1 Select Import from the File menu or use the Import tool to open the Import window The Import window shown below has two tabs Under the first tab you ll find the built in import formats Under the second tab you ll find user defined and other editable formats A format is used to specify the fields and structure of the data to be imported Built in Formats Other Formats E Select an Import Format Minor from an EGP gradebook e Easy Import of Students e Easy Import of Scores e import Summary Comments text a Combine Gradebooks Edit New Format Delete 2 Optional Select the New Format button Ifthe format that you need is not present you can create one using the New Format button This button can only be selected if the Other Formats tab is front most For help in creating a format refer to the section Creating Formats for Importing and Exporting on page 79 3 Select a format click Next What happens after clicking depends on the selected format The formats include Import from an EGP Gradebook Use this format to copy students options assignments a whole class etc from another Easy Grade Pro gradebook The Import Gradebook window will appear where you can select the items to be imported Easy Import of Students Use this format to import students from most tab
176. your school or district s Linux Unix Windows NT 2000 or Mac OS X web server Software and documentation are free and are available for downloading at http www sourceforge net Search for Basmati Parents and students can use a single password to view grades from all classes and teachers Once your school or district has set up the software on its server you can use Easy Grade Pro to generate a single grade file with information on all of your students and classes and upload it to the server using your web browser Follow these steps 1 Ensure that each class in your gradebook has a Course Code and other values Every class must have a unique course code that identifies it in Basmati Optionally it may also have a section number and period These codes may be imported into your gradebook directly from school administration software or you may need to manually enter them into fields in the Records window for each class you teach To open this window choose Records from the Chart menu or click the Records tool E Then select the Classes tab Typically the Course Code will be in the first field under the Custom Data title shown below and the others below it Follow the instructions provided by your school Records for Term 1 Particle Physics Classes Ep Students EF Assignments pasari a m Corsecoae erws E sw k o El ea pooo S barena 2 Ensure that each student has a Student ID Fvery student must have a unique ID num
177. zed access software conflicts hardware breakdowns etc This chapter explains how to prevent unauthorized access to a gradebook and it presents a plan to ensure that ifa problem does occur student data will not be lost This chapter also shows how to use the TA mode to protect a gradebook and the privacy rights of students when others assist in the managing of student data Locking a Gradebook Easy Grade Pro allows a gradebook to be automatically locked whenever it is closed and manually while it is still open but lett unattended A gradebook that is locked cannot be viewed unless the correct password is entered shown below To set the teacher password and lock option use the Security view of the Gradebook Options window which is opened from the Edit menu Refer to the section Gradebook Options Security on page 31 for help To manually lock a gradebook choose Lock from the File menu or choose the Lock tool B Demo Gradebook Type the User or TA password an CK Forgot the Password Ifyou are unable to get back into your gradebook because you don t remember the password don t worry there isa way First double check all of the passwords you ve used in the last year If you still can t get in contact Orbis Software See the appendix for the email address phone number and times in which technical support is available Ifyou are a registered user you will be given a one day password that will allow you to op

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