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ProSystem fx Engagement 6.5 Field Guide - Support

1. 65 Publishing Workpapers 2 0 2 eee eee eee eee ee 66 Other Common Features 67 Creating Templates sscor veel hele ue DX eee eee tu 67 Saving TB Link Formulas eee eee 69 Rename tems oos ots eec nen Haein edet eoe 70 Deletitie tems aano ers opie oie Ue we ere me ope ae lees 70 Getting More Information 71 Contacting ProSystem fx Engagement 71 Appendix A 72 Notes 73 Contents e 5 Overview The Field Guide is designed to be used as a quick reference for experienced users of ProSystem fx8 Engagement This Field Guide is ideal to use as a supplement to our training courses It describes the most common way to perform tasks Refer to the ProSystem fx Engagement User Guide for a more comprehensive explanation of these functions and all of the ways to perform them You can access the User Guide from the Help Menu in ProSystem fx Engagement Local File Room There are two views for the local file room Client Index view and Engagement Today view Client Index View ID Sample Binder 9999 01 MgJCCH Trial 9999 02 Quarter 1 Comp 9999 03 Quarter 2 Comp 9999 04 Type Audit Other Compfation Compfation Status In Process In Process In Process In Process Lead Partner 9 1053 LL Al Client Groups Year End 12 31 2009 12 31 2009 12 31 2009 12 31 2009 1 Client Index Pane This area of the File Room displays client folder informat
2. CCH a Wolters Kluwer business ProSystem fx Engagement Field Guide June 2010 Copyright 2010 CCH INCORPORATED A Wolters Kluwer business All Rights Reserved Material in this publication may not be reproduced or transmitted in any form or by any means without prior written permission Requests for that permission should be directed to CCH INCORPORATED 20101 Hamilton Ave Suite 200 Torrance CA 90502 The contents of this publication are believed to be accurate However responsibility cannot be assumed for the information contained herein and the consequences resulting from the use thereof Material in this publication is subject to change without notice This User Manual and the computer software it describes are designed to provide accurate and authoritative information in regard to the subject matter covered They are distributed with the understanding that the publisher is not engaged in rendering legal accounting or other professional services If legal advice or other expert assistance is required the services of a competent professional should be sought ProSystem fx Engagement is a registered trademark of CCH INCORPORATED Windows is a registered trademark of Microsoft Corporation All other brand product or company names are trademarks or registered trademarks of their respective owners Printed in U S A Table of Contents Overview 6 Local File Room 7 Client Index View 2 2cccceccecse
3. Changing the Grouping List You can switch to any grouping list you created in your trial balance from the Group drop down menu Different groups and sub groups display in the Account Group Summary and Account Sub Group Summary tabs See the following section Changing Worksheet Tabs for details on worksheet tabs Financial Scabennents The Account column displays the group or sub group index numbers you created The Description column displays the group or sub group descriptions you created The Grouping lists are created modified and deleted from the Account Grouping window See Account Groupings on page 41 for further details 31 Understanding the Trial Balance Changing Worksheet Tabs You can navigate among worksheets using the following tabs Account Detail Account Group Summary E Account Sub Group Summary amp Account Detail This tab displays the trial balance by account number Subtotaling cannot be performed on this worksheet You can manually add subtotals to TB Reports generated from the trial balance Account Group Summary and Account Sub Group Summary These tabs display the totals for each group or sub group you created in the Account Grouping window Change the Grouping List from the Group toolbar drop down to change which groups or sub groups you want displayed 32 Using Trial Balance Functions Setting Up Trial Balance Views 1 Select TB Column Setup from the Trial Balance menu in the Bi
4. 0 B Notes Summary view Workpaper 4515 Notes Receivable atl y zu Type Team Note Date Created 35 200 e l LZ wl From To All Subject No Interest on Loan 2 S Lr 12 Binder Window Sign Off Summary View The Sign Off Summary View displays the level of review for all of the workpapers that exist in the binder The level of review is broken down into three stages In Process Ready for Review Reviewed Team members that have signed workpapers off are listed with the sign off date under each workpaper Ready for Review I tta 7410 Depreciation Expense Leadsheet Manager Mary 4 7 2008 3 32 PM t 7510 Other Income amp Expense Leadsheet 6 Manager Mary 4 7 2008 3 32 PM c y Reviewed E 8 Engagement Letter g Manager Mary 4 7 2008 3 31 PM psmupys pepe 13 Binder Window Current Editor View or Live Editor View If you are viewing a non shared local file room the Current Editor View tab is available The Current Editor View displays all of the team members assigned to the binder Displayed under each team member is a list of the workpapers they have checked out Any workpaper not checked out to a team member appears in the Unassigned section If you are viewing a shared local file room the Live Editor View tab is available The Live Editor View displays all the staff members who are currently working on a workpaper in the binder Under each staff m
5. 2 Verify that the total of each balance column nets to Zero 4 Select the range of data excluding any column headers or balance checks and select Edit Copy in Excel 38 Using Trial Balance Functions 5 Switch to the trial balance by selecting it from the window menu in Excel pum 6 Click Paste TB Import Define the columns by clicking the gray column header bar and selecting the appropriate column description from the menu that appears Do this for all columns you want to import Do not define the header for those you do not want to import 8 Doone of the following Select Append to add your current data to the existing trial balance Select Overwrite to destroy all existing account data and journal entries The accounts must be regrouped Overwrite also unassigns all previous group and sub groupings 9 Correct duplicated account numbers invalid accounts and blank fields highlighted during import 10 To round balances select the place to round the account balances to in the Round Balance to Nearest field and complete the Select Rounding Account field 11 Click Next 12 Click Yes 13 Click OK 14 Review the statistical information and click OK Importing TB Data From An Engagement Trial Balance 1 Open the trial balance to import data to 2 Select Engagement Import from Engagement TB 3 Select the client name binder and trial balance from which to import These fields a
6. Select the Account Grouping List you would like to group the accounts to from the Grouping List drop down list Add groups or sub groups by right clicking in the Groups and Sub groups window Note You may also add groups or sub groups by clicking Advanced below the window Click Close when finished You can assign Account and Ratio Classifications when editing a group or sub group by clicking Advanced or by assigning the classification when the group or sub group is created These classifications are used to break down balances and calculate net income or loss for the period These classifications may also be used for TB Links Note If Account and Ratio Classifications are assigned the Quickview option displays the balances broken down by assets liabilities and equity revenue expenses and net income Select Quickview from the Trial Balance menu in the Binder window Select the account s you want to group from the Account and Description columns displayed on the left Drag the account s to the Group or Sub Group folders on the right Continue this process until all the accounts are grouped Note Use the Account and Description Filters fields to show only the accounts you want to group Use a question mark as a place holder and an asterisk asa wildcard For example to display all accounts with 5 as the second character such as 1500 01 1000 type 5 Click the Options button to administer your Group
7. Select a central file room and click Next Select the source for the binder Create binder from template a Select the tab containing the template b Selecta template and click Next Create blank binder no tabs or workpapers Click Next Create binder from existing binder in your local file room a Select client folder that contains the binder b Select the binder to use and click Next Enter the general properties of the binder and click Next Enter period information for the binder and click Next If you selected a template or existing binder with Knowledge Coach workpapers the Knowledge Coach options page displays Select the needed options and then click Next 24 10 11 Adding Items File Room Assign additional teams or staff to the binder by clicking the Assign buttons Click Finish Review the New Binder Summary Report and click Create to create the binder 25 Adding Items Binder Window New Tab To add a new tab do the following 1 In the Binder Index right click where you want the new tab 2 Select New Tab from the list 3 Enter the Name required and Index 4 Click OK New Workpaper You can add a workpaper in one of the following ways New Workpaper from Template Right click the tab where you want the new workpaper Select New Workpaper from Template Select the tab containing the template Select the template to use and click OK Enter the Name required an
8. Select the area you want to paste the links into Do one of the following when pasting a link into one of the areas listed below Excel spreadsheet Select the cell or the first cell in the range if you are pasting multiple cells and click Paste TB Link Word Table Highlight the entire table cell and click a Paste TB Link 49 Th 6 7 Using Trial Balance Functions Word Paragraph Insert the cursor where you want the data to appear or select the text to replace and then Click Paste TB Link Select the options you want to use from the window that appears Click OK when finished setting the paste options Inserting TB Link A WN 9 Open the Excel or Word workpaper Place the cursor where you want to insert the TB Link Click Insert TB Link on the toolbar Build a formula using the six parameters Trial Balance Account Grouping Type Period Balance Type and Account Index If you want to round the amounts used in the formula check the Round box and select the number of places after the decimal to round to Select Sign options in Excel or Word and select Negative style Numeric style and Zero style in Word Click Insert once you have selected the parameters for the formula The formula will appear in the TB Link Formula box A plus sign appears at the end of the formula You can add to the existing formula by selecting the appropriate parameters again and clicking Insert Click Paste
9. The status changes to cleared Delete Note erases the note Workpaper Sign Off You can sign off workpapers as the Preparer and or the Reviewer A workpaper can have multiple Preparers and Reviewers To sign off a workpaper do the following 1 Select the workpaper in the Binder window 2 ClickSign Off Workpaper 3 Select your name from the Current User drop down menu 4 The Date will default to today s date Select a different date if necessary Zi 5 Add or update your sign off signature by clicking the plus sign in the Preparer or Reviewer field Click the minus sign to remove your sign off 6 Click OK to save your changes You can manage the sign off status of Engagement workpapers by selecting the Sign Off Summary View tab Lock Unlock Workpapers After the workpaper has been reviewed and signed off you may want to lock the workpaper A workpaper that is locked is read only Links will continue to update provided they are not frozen To lock or unlock a workpaper follow these steps 1 Select the workpaper you want to lock or unlock from the Binder window n 63 Reviewing Workpapers 2 Click the Lock Workpaper or Unlock Workpaper button When Gu the workpaper is locked the Lock symbol appears The workpaper is now a read only file Freeze Unfreeze Workpapers There may be situations where you want to freeze a workpaper Engagement links such as name and date links and TB links in a
10. at a later date from a file or scanned document New Knowledge Tools Workpaper Creates a new workpaper from the Knowledge Tools Workpaper Templates Requires installation of Knowledge Tools titles New Knowledge Coach Workpaper Creates a new workpaper from the Knowledge Coach Workpaper Templates Requires installation of Knowledge Coach titles New CCH Workpaper Creates a new workpaper from the CCH Workpaper Templates New Workpaper from Scanner Creates a new workpaper from a TWAIN compliant scanner Open Opens the selected item 17 D O Engagement Toolbar Binder Window Open Trial Balance Opens the trial balance If there is more than one trial balance a list appears for you to select from Print Prints the selected workpaper or report Cut Cuts item s to the clipboard Copy Copies item s to the clipboard Paste Pastes item s from the clipboard Properties Displays properties of the selected item Expand All Expands Binder Views to show all workpapers Collapse All Collapses Binder Views to hide all workpapers Refresh Refreshes and re sorts Binder tabs and workpapers Publish Workpaper Publishes a workpaper to convert formulas to values Lock Workpaper Locks a workpaper as read only Unlock Workpaper Unlocks a workpaper Freeze Links Freezes Engagement links in the selected workpaper so that links are not refreshed Unfreeze Links Unfreezes Engagement links for the selected work
11. send the binder package as an email attachment select Send package via email 5 Click OK Receiving a Binder Package After a binder package has been created other Engagement staff members can receive the file To receive a binder package follow these steps ae 1 Click Receive Binder Package from the File Room window Note If you are receiving a binder package via email and you use Microsoft Outlook select Engagement Receive Binder Package in Outlook 2 Browse to the binder package file with an AZP extension to receive 60 Sharing Workpapers 3 When you receive a binder one of two events will occur If you do not have this binder Engagement will find the client folder and attempt to insert the binder into the client folder If the client folder does not exist Engagement will create it If you have this binder Engagement will check the binder you are receiving and the binder you already have to determine if there are any conflicts If different Current Editors of the same workpaper exist you will be warned of this conflict when you open the binder Note During synchronization conflicts between the binder in the local file room and the binder in the central file room cause the Synchronization Conflicts dialog to appear Specify whether the Local copy or the Remote remote local file room central file room or binder package copy of the binder should win becoming the only file to re
12. shown in the log file z Note If no differences between the source trial balance and the target trial balance are detected a message displays The log file does not display if there are no differences 40 Using Trial Balance Functions Chart of Accounts Use the Chart of Accounts window to add modify and delete accounts 1 Select Chart of Accounts from the Trial Balance menu in the Binder window 2 Select the trial balance from the Trial Balance field Select the balance type from the lower field of the Period and Balance type group 4 Doanyofthe following as needed To add an account to a trial balance click Add Account and enter information for each new account Added accounts need to be grouped To modify account information click in the cell you want to modify and enter the change To delete an account click the account row and then click Delete Account Deleted accounts remove the prior year information TB Edit Mode Use TB Edit Mode to manually enter current period balances or to modify prior period amounts Click TB Edit Mode when the trial balance is open to enter information directly into the database Toggle this on or off by clicking the toolbar button Account Groupings 1 Select Account Groupings from the Trial Balance menu in the Binder window 2 Select the trial balance where you want to group accounts from the Trial Balance drop down menu 41 Using Trial Balance Functions
13. to insert the TB Link into the workpaper Analyzing a TB Link Formula To view a TB Link in Excel click on a cell containing the TB Link The formula will appear in the formula bar In Word click Toggle Field Codes or View Field Codes A Word formula has several formatting parameters but within this formula you will see the same formula noted in Excel 50 Using Trial Balance Functions TBLink TB FINAL 7 4110 15 1 0 TB represents the name you gave the trial balance database you linked from FINAL 7 represents the trial balance column you linked from FINAL shows the Abbreviation you defined in the TB Column Setup window 7 is the column ID assigned by Engagement 4110 represents the index assigned to an account class ratio class account group account sub group or the account number if linked to the Account Detail 15 represents the Grouping List ID number 1 represents the trial balance tab you linked from or the account type you linked 1 Group Summary tab 2 Sub Group Summary tab and 3 Account Detail tab 1 Account Class 2 Account Type 0 Ratio Class 0 is reserved for future use Drill Down to Trial Balance Accounts Once TB Links are created in the Excel or Word workpapers you can drill down to the accounts that make up the dollar amounts calculated in the linked formula 1 Open the Excel or Word workpaper 2 Doone of the following In Excel click the cel
14. workpaper that is frozen are not updated if changes are made to the trial balance To freeze or unfreeze a workpaper follow these steps 1 Select the workpaper in the Binder window e 2 Click Freeze Engagement Links represented by a broken chain ad or Unfreeze Engagement Links represented by a solid chain Note If you publish a workpaper with frozen links the published workpaper will contain the values of the links when frozen Tickmarks Using the Tickmark Definition List The tickmark definition list contains the tickmark symbols images and descriptions To use the tickmark definition list follow these steps Open a report or workpaper in Excel Word or Adobe Acrobat Select Engagement Tickmark Tickmark Definition To add your own tickmarks to this list click Add Enter the tickmark name and description Browse to a 16 color 16 x 16 pixel bitmap picture and click Open You are returned to the Tickmark Definition dialog and your image appears in the left hand column 5 Click Close A Cc N Note To delete a tickmark highlight the tickmark and click Delete 64 Reviewing Workpapers Inserting Tickmarks To insert a tickmark symbol follow these steps 1 Open an Excel Word or Adobe Acrobat workpaper 2 Click Tickmark Toolbar 3 Follow these steps if you are working with Excel or Word a Click where you want the tickmark to be placed b Click the tickmark symbol in the tickmark tool
15. 00 INCOME STATEMENT yf 8000 TAX C Unfiled Workpapers is Binder View 3 1 Shortcut Bar The Shortcut Bar provides quick access to many Engagement functions including workpapers the Binder Snapshot and the Trial Balance Snapshot It also includes links to ProSystem fx Tax if installed IntelliConnect Accounting Research Manager the CCH Tax Research Network and FAQs among other links Binder Window 2 Binder Index Pane The Binder Index Pane includes the following folders Binder The Binder name displays beside one of the following images based on the Document Completion Date TE The Document Completion Date is not approaching and is not past due Oy The Document Completion Date is approaching Oy The Document Completion Date is past due Note If you are Current Editor of a binder a current editor designation arrow displays on top of the appropriate binder icon above Unfiled Workpapers This folder stores workpapers that have not been filed yet Reports generated by ProSystem fx Engagement originally appear here You can then move each report to the desired workpaper tab section Conflicts This folder stores workpapers in conflict after synchronization or from binder packages that have been received Incompatible Workpapers This folder displays if you have Knowledge Coach installed It stores Knowledge Coach workpapers that could not be filed in the active binder because the title version of t
16. Template 67 Other Common Features Select the template folder where you will save the template Type the file name for the template Check the Clear chart of accounts box if you do not want to save the account numbers and descriptions in the template 10 Checkthe Save journal entries box to save the journal entries accounts and amounts in the template 11 Click Save Workpaper Templates If there is a workpaper format you use frequently you can save it asa template Follow these steps to save a workpaper as a template 1 2 Select the workpaper in the Binder window Right click the workpaper you want to make into a template and select Save As Template Keep the default path and name or browse for the path and type a name for the template and click Save Note Knowledge Coach workpapers cannot be saved as templates Instead you can copy Knowledge Coach workpapers from one binder to another Account Grouping Templates To use an account grouping in another trial balance you can follow these steps to save an account grouping as a template 1 Select Trial Balance Account Groupings from the Binder window In the Trial Balance and Grouping List field click the Options button The Grouping List Options dialog displays Select a grouping from the grouping lists shown Click Export 68 Other Common Features 5 Browse for the path and enter a file name 6 ClickSave to create the template and
17. after you have set all the options A report lists any ungrouped accounts If any are listed you will need to go back to the Account Grouping window to make your corrections and re export the data Tip When customizing a tax Account Grouping List you can add sub groups to groups that support detail schedules in your tax software The sub group descriptions will appear as the description on the detail schedule You cannot add groups to a tax Account Grouping List as they will not export to your tax software Also you can choose which groups or sub groups should be exported by selecting the Send to Tax option in the group or sub group properties 99 Sharing Workpapers Only the Current Editor in a non shared file room or the Live Editor in a shared file room can make changes to a workpaper Other team members will have a read only copy of the workpaper When you check unassigned workpapers out of the central file room you become the Current Editor You remain the Current Editor until you check in the workpaper to the central file room or assign the workpaper to another team member There are five methods you can use to share workpapers Shared Local File Room Synchronize Binder Synchronize Selected Workpapers Express Synchronization Binder Packages When the Engagement team is attached to an office network the central file room will be utilized to share and distribute binders When you log in to Engagement from the Offi
18. al CY Unadjusted Variance Variance PY Final CY Final Variance Variance CY Budget CY Final Variance Variance CY Adjusted CY FTJE CY Tax Notes 73
19. ance Include sum of account groups Subtotals the groups within a classified report Include net income Displays net income amount on an unclassified report Note that net income will always be included on classified reports 9 Click Format to select which trial balance columns you want to include in the report Drag columns from left to right to add them Drag columns from right to left to remove them Add Variance columns as needed 10 Click OK to save your column setup 11 Click OK to create the reports The reports are stored in the Unfiled Workpapers tab in your Engagement binder Notes See Appendix A on page 72 for sample TB Report Settings To modify the report setup after you create it open the report and then from the Engagement menu select Properties Make your changes as noted in the steps above and click OK to save them 46 Using Trial Balance Functions Consolidated Reports Open the consolidated trial balance Select Create Reports Consolidated Reports from the Engagement menu Select the report options as desired These options are the same as with a regular trial balance Click OK to create the report The report will be stored in the Unfiled Workpapers tab of your Engagement binder Note See Advanced Trial Balance Functions on page 52 for instructions on how to create consolidated trial balances Write Up Reports Engagement provides the following thr
20. bar Follow these steps if you are working with Acrobat a Click the tickmark symbol in the tickmark toolbar b Click where you want the tickmark to be placed Workpaper Reference Links Inserting Workpaper Reference Links 1 Open an Excel Word or Adobe Acrobat workpaper 2 Follow these steps if you are working with Excel or Word a Click in the cell Excel or place the cursor in the document Word where you want to insert the workpaper reference link b Click Insert WP Reference Follow these steps if you are working with Acrobat a ClickInsert WP Reference b Clickthe location in the workpaper where you want the workpaper reference to be placed Select the workpaper you want to reference 4 Click Insert 5 Click Close 65 Reviewing Workpapers E id Opening Referenced Workpapers To open a referenced workpaper do the following 1 Open the Excel Word or Adobe Acrobat workpaper 2 Click in the cell containing the reference Excel or highlight the workpaper reference Word or Acrobat you want to open 3 Click Open WP Reference Publishing Workpapers If you want to send someone an electronic copy of a Word or Excel workpaper you should publish the workpaper A published workpaper is a copy of a workpaper in which the formulas such as trial balance links have been converted to values This allows you to share the workpaper with people who do not have access to the trial balance database To p
21. ce the program will display the central file rooms that have been set up When the Engagement team is attached to a peer to peer network in the field they will be able to share and distribute binders directly with each other When you log in to Engagement from the Field each staff member assigned to binders in your local file room displays When you are not on a network or you need to email a binder to a staff member you do not synchronize to the central file room or to another staff member s local file room See Binder Packages on page 60 for further details Shared File Rooms Shared local file rooms allow multiple Engagement users to work directly with workpapers in the same binder without synchronizing with a central file room checking out workpapers or assigning workpapers 56 Sharing Workpapers To work with shared file rooms the option must be enabled for your firm in Administrator and you must belong to a staff group that allows sharing of local file rooms A Host selects to share his or her local file room and then other users can log in to the shared file room Users can open any workpaper in the Host s file room as long as the Host is the Current Editor Sharing a Local File Room To share a file room do the following 1 Login to Engagement as either Office or Field 2 Right click within the file room frame 3 Select Share File Room To stop sharing a file room do the following 1 Login to Engagement a
22. ceccdceeeeceeseececes 7 Engagement Today View 22 2 eee 8 Binder Window 9 Binder VICW 22 2222 658 i e pisllwu Ae Sa Bete DAL RS 9 Notes Summary View eee eee eee lll 12 Sign Off Summary View 222 222 0 2 eee ee eee 13 Current Editor View or Live Editor View 14 Engagement Toolbar File Room 15 Engagement Toolbar Binder Window 17 Engagement Toolbars in Excel and Word 20 Engagement in Office 2007 eee eee eee eee ee 20 Engagement Toolbar Excel 22 2 eee eee eee eee 20 Engagement Toolbar Word _ eee eee eee eee 22 Adding Items File Room 24 New Cliepnb Folder veas ik S de EE eee tte dae 24 New BInder 24 5050305 su ebpL more EE oO abe dacbe tieu utu ti 24 Adding Items Binder Window 26 New Tab isuasinnrk sri ga dans eM dent AL rA S EA 26 New WorkDaDel us coca ud Ub tee eh s doo 26 Contents 3 Understanding the Trial Balance 30 Opening a Trial Balance Liillluulllll lll 30 Parts of a Trial Balance 1 22 erede reri pice pp Ee res 31 Using Trial Balance Functions 33 Setting Up Trial Balance Views 33 Converting and Importing Trial Balance Data 33 Chart OF ACCOUNTS Gasto encode sta ae edt recht aed 41 TB EdIEMOGdG vs on ade Ge seca eee eke S PE UU 41 Account GroupingS e eee lll lll lll 41 Jo
23. click Close to close the Grouping List Options dialog Print Group Templates To print a group of workpapers and save a print group as a template follow these steps 1 Select File gt Print Group in the Binder window The Print Group dialog displays Select the workpapers in the print group from the left side Click Save Print Group Enter a name in the File name field ok U N Click Save Tickmark Templates To share tickmarks with other team members and save them as templates follow these steps 1 Open an Excel Word or Adobe Acrobat workpaper 2 Select Engagement Tickmark Tickmark Definition 3 Click Export 4 Browse for the path and click Save For further information see Using the Tickmark Definition List on page 64 Saving TB Link Formulas To save TB Link formulas e g complex ratios as templates for other workpapers follow these steps gd 1 Build a TB Link formula using the Insert TB Link function See Linking to the Trial Balance on page 48 for further details 2 In the nsert TB Link window click Save 69 Other Common Features 3 Type a name and description for your saved TB Link formula 4 Click Close Renaming Items Throughout the system you can rename items by selecting the items you want to rename and clicking the Properties toolbar button Make your changes and click OK to save them Deleting Items a Warning When a Knowledge Coach workpaper is deleted it is removed per
24. d Index Click OK n Ee uude c New Workpaper from File Right click the tab where you want the new workpaper Select New Workpaper from File Choose the location in the Look in field Select the file to insert and click OK Enter the Name required and Index Click OK Ov uo KR WYN 26 Adding Items Binder Window New Trial Balance New New New Z AUN U BR UKNM rz O0 UMKMNA ok UU N Right click the tab where you want the new workpaper Select New Trial Balance Select the tab containing the template Select the template to use and click OK Enter the Name required and Index Click OK anual Workpaper Right click the tab where you want the new workpaper Select New Manual Workpaper Enter the Name required and Index Click OK laceholder Right click the tab where you want the new workpaper Select New Placeholder Enter a Name required and Index Click OK nowledge Tools Workpaper Right click the tab where you want the new workpaper Select New Knowledge Tools Workpaper Select a title Select the workpapers from the title Click OK 27 Adding Items Binder Window 6 If needed you can do the following for each workpaper to be inserted Enter an index amp Change the workpaper name Select the roll forward options New Knowledge Coach Workpaper ONO U1 KR WN Right click the tab where you want the new workpaper Select Ne
25. ding options as necessary Check the All active periods in CSA are closed recommended box if you do not want to import current period CSA data When selected the CSA balance type to import as Engagement current unadjusted balance field is disabled If converting CSA tax codes to Engagement tax code assignments select the appropriate options in the Tax information section Click Next 36 Using Trial Balance Functions 9 n the Account groupings section select one of the following Convert all CSA account groups and grouping schedules Convert all CSA groups and schedules and map one schedule to one Engagement grouping Map the accounts from one CSA schedule to one Engagement grouping Note Accounts assigned to CSA account groups will not be assigned to the groups in the resulting Engagement grouping list since the assignment of ranges of accounts is not supported in Engagement After the import is complete you can map the accounts to the appropriate groups and subgroups using the Account Grouping option in Engagement 10 If you are mapping a CSA grouping schedule first select the applicable CSA grouping schedule and Engagement grouping list Then select the CSA codes or subcodes to map from on the left and select the Engagement groups or subgroups to map to on the right 11 Click Finish Importing Data from CaseWare 1 Select Import Conversion Wizard from the Trial Balance menu in the Binder window 2 Choose t
26. ee write up reports to display the information entered in write up journals write Up Detail This report will show the detail of the entries in the selected journal The columns in the report are the same as in the journal G L Current and G L YTD These two reports show the accounts in the trial balance their beginning balance transaction amounts and ending balance for the current or YTD period whichever you select Creating the Write Up Detail Report 1 Select Create Reports Write Up Reports Write Up Detail Report from the Engagement menu Select the trial balance from the drop down list Check the boxes for the specific write up journals you want to create Click OK to create the report The report is stored in the Unfiled Workpapers tab in your Engagement binder 47 Using Trial Balance Functions Creating G L Current and G L YTD Reports 1 Select Create Reports gt Write Up Report from the Engagement menu Select G L Current Report or G L YTD Report The Select Journal Entry dialog displays M Important If you select G L YTD Report for a non annual binder the Select Journal Entry dialog does not display The report is created with only write up journal entries Select the types of journal entries to include in the report By default Client Journal Entries and Adjusting Journal Entries are already selected Click OK The report is stored in the Unfiled Workpapers tab of your Engagement bi
27. ember is a list of the workpapers he or she is working on Any workpapers that are not being worked on are listed in the Unassigned section c 1210 Preliminary Analytical Review Report EF 1220 Ratio Analysis c 1230 Final Analytical Review Report 2100 Control Testing 3110 Trial Balance cg 3120 Working Trial Balance Report dg 3210 Adjusting Journal Entries Report dg 3220 Reclassifying Journal Entries Report dg 3230 Federal T ax Journal Entries Report dg 3240 State T ax Journal Entries Report dig 3250 Proposed JE Report 14 Engagement Toolbar File Room The Engagement toolbar in the File Room window consists of the following buttons ute i d 3 P New Client Creates a new client folder New Binder Wizard Creates a new binder Assign Binder Staff Adds team members to a binder Open Opens the selected item Open Trial Balance Opens the trial balance in a selected binder If there is more than one trial balance a list appears for you to select from Cut Cuts item s to the clipboard Copy Copies item s to the clipboard Paste Pastes item s from the clipboard Expand All Expands the entire tree Collapse All Collapses the entire tree Properties Displays properties of the selected item Refresh Refreshes the local file room or central file room Create Binder Package Creates a single file compressed of a binder to send to other Engagement users Receive Binder Package Rece
28. es created with a version of Engagement prior to 6 0 must be converted to Microsoft SQL Server database files To do this select Start gt Programs gt ProSystem fx Engagement gt Utilities and then click ProSystem fx Engagement Trial Balance Conversion Wizard The wizard instructions will guide you through the conversion process If you prefer trial balances can be converted when binders are synchronized in ProSystem fx Engagement Note See Advanced Trial Balance Functions on page 52 for details on creating consolidated and write up trial balances Opening a Trial Balance Click Open Trial Balance from the Binder window This launches Excel allowing you to view the trial balance Note If you have more than one trial balance in your binder a window displays listing all trial balances Select the appropriate trial balance and click OK 30 Understanding the Trial Balance Parts of a Trial Balance There are three areas in the trial balance that allow you to change the way information is displayed Changing the View You can switch to any view you created in your trial balance from the View drop down menu The columns to the right of the Account and Description columns change based on your settings for that view in the TB Column Setup Examples of column descriptions are Unadjusted Balance Final Balance and Prior Period Final Balance See Setting Up Trial Balance Views on page 33 for further details Lumen
29. eviewer the date and reviewer s initials display File Modified Date The date and time the workpaper was last changed Current Editor if viewing a non shared file room The staff member who has checked out this workpaper Live Editor if viewing a shared file room The staff member who has this workpaper open If no staff member has the workpaper open then Available displays if the file room s host is current editor of the workpaper Unavailable displays if the host is not the current editor 11 Binder Window Assigned To The team member who the current editor has assigned the workpaper to prior to synchronizing Does not display in shared file rooms 3 Notes Pane When a workpaper or tab with a note is selected in the Binder window information about the following displays subject number of responses who it is from and assigned to the date created who cleared the note and the date cleared Note If Knowledge Coach is installed a Diagnostic pane also displays above the Notes pane Notes Summary View The Notes Summary View displays all of the notes that exist in the binder The Notes are broken down into three types Team Notes Open Items Notes for Next Period re Notes Y Status From gf Team Notes f Open Items 3 Reserve for Uncollectible Accounts Open 9 RE Reserve for Uncollectible Accounts Q Cash Confirmations pen Notes for Next Period A Binder view
30. file or file extension is displayed to assist you Select the appropriate current period information tax information chart of accounts settings and lead classifications options as necessary Click Finish Converting Trial Balance Data from ATB for Windows GoSystem Audit or an ASCII Text File 1 Select Import Conversion Wizard from the Trial Balance menu in the Binder window Choose the source of your conversion file Click Next Select the ProSystem fx Engagement trial balance you want to transfer the data into from the Select Trial Balance drop down list Select the source file for import Select the number of prior periods If importing from an ASCII Text file select whether the source file is comma delimited or tab delimited If importing from GoSystem Audit select the balance type to convert Click Next 34 Using Trial Balance Functions 10 11 12 125 14 15 16 17 If importing from GoSystem Audit do the following a Select whether to convert all groupings convert all and map to one Engagement grouping or map to one Engagement grouping b If you are mapping groupings select the GoSystem Audit grouping to map from on the left and select the ProSystem fx Engagement grouping to map to on the right C Select the appropriate options for converting tax codes if necessary d Click Next On the Chart of Accounts screen click the gray bar at the top of each column to select t
31. he appropriate header information You can assign only one trial balance column to each column of imported data Select whether to append or overwrite the data in the existing trial balance Select the appropriate rounding options as necessary Click Next Click Yes Click OK to begin the conversion The Summary screen displays Click Finish 35 Using Trial Balance Functions Importing from Creative Solutions Accounting With Creative Solutions Accounting you can import annual semi annual quarterly and monthly standard balances id Important Weekly 13 period budget and other balances and write up trial balances are not supported To import client data from Creative Solutions Accounting into an Engagement trial balance complete the following 1 Select Import Conversion Wizard from the Trial Balance Menu in the Binder Window Choose the source of your conversion file and click Next From the Engagement trial balance drop down list select the ProSystem fx trial balance you want to transfer into Engagement Consolidated and Engagement Write Up trial balances are not supported Select the client file wsw or wsz file to import or click Browse to select a file Note If the CSA database is password protected enter your password In the Chart of accounts information section select whether to append or overwrite the existing data in the Engagement trial balance data Select the appropriate roun
32. he source of your conversion file and click Next 3 Select the ProSystem fx Engagement trial balance you want to transfer the data into from the Select Engagement trial balance drop down list 4 Select the client file for import Note Only client files with the extension ac are accepted Compressed files with the extension ac_ are 37 Using Trial Balance Functions not accepted O1 Select the CaseWare entity On In the Chart of accounts information section select the period sequence the current CaseWare period to import into Engagement and the CaseWare current period balance type 7 Select whether to append to or overwrite the existing data in the Engagement trial balance data Co Select the appropriate rounding options as necessary 9 Select one of the following Convert all groupings Convert all and map to one Engagement grouping Map to one Engagement grouping 10 If you are mapping groupings select the CaseWare grouping to map from on the left and select the ProSystem fx Engagement grouping to map to on the right 11 Click Finish Importing TB Data From an Excel File 1 Open the trial balance 2 Open the Excel file containing your trial balance data 3 Do the following to prepare the content for import Organize the data so that there are no blank rows in the data range Remove any of the following characters from the account number and balance columns
33. he workpaper is not compatible with the title version of the binder Published Workpapers This folder stores copies of Word or Excel workpapers where the formulas such as trial balance links have been automatically converted to values Trash This folder contains the workpapers you delete in ProSystem fx Engagement If you have deleted a workpaper by mistake you can restore it and it will be filed back to the appropriate tab 10 Binder Window The Binder folder contains tabs that organize the workpapers Workpaper properties display in columns to the right of the Binder Index column and include the following a b v IK I Index Number and Name The alphanumerical index number is optional The name is required and it describes the content of the workpaper Locked A locked paper is read only Frozen Links If the Engagement links in the selected workpaper are frozen this icon displays Note If a note has been created for this workpaper or workpaper tab this icon displays Modified after Reviewer Sign Off If the administrator has chosen to flag workpapers that have been modified after a reviewer has signed off this icon displays as appropriate Prepared By When a workpaper is signed off by a preparer the date and preparer s initials display Reviewed By When a workpaper is signed off by a reviewer the date and reviewer s initials display 2nd Reviewed By When a workpaper is signed off by a second r
34. ies as Client Journal Entries instead of the transaction journals see Journal Entries on page 43 You can choose one of the two methods for entering Client Journal Entries Either method will display in the CJE column of the write up trial balance LJ Note See Reports on page 44 for information on creating write up Reports Exporting to Tax Software To export your trial balance data to a supported tax software package you must have grouped your accounts to one of the Account Grouping Lists See Account Groupings on page 41 for instructions on grouping accounts Follow these steps to export the data Click Tax Software Interface from the Binder window 2 Select the vendor you will be exporting to from the Tax Software drop down list 3 Verify the appropriate tax Account Grouping List is selected in the Grouping drop down list 4 n Configuration information enter the Tax year Grouping Balance and Employer ID 7 5 Select the balance you want to export from the Balance drop down list The Export Prior Year checkbox is always checked to export that information Note You must control the import of prior year information in the tax program 6 In Export information Engagement provides default paths and names for the information you need to export to the respective tax vendor however you may need to browse to the appropriate directory by clicking Browse 54 Using Trial Balance Functions re Click OK
35. inders gt Correspondence 0 gt Binders within 15 days of doc completion date gt Litigation 0 gt Binders past doc completion date gt Other 0 gt Permanent 0 gt Review 0 gt Tax Accrual 0 Display as the default view in the File Room gt Tax Return 0 The Engagement Today view displays five panes 1 My Recent Binders Displays links to the last four binders used 2 By Lead Partner Displays a list of binder links sorted by lead partner from the binder properties 3 Other Highlights Displays a list of binder links sorted by specific criteria 4 By Engagement Type Displays a list of binder links sorted by the categories listed 5 Tip of the Day Displays suggestions for using the program more efficiently You can hide the Tip of the Day by clicking Hide Tips Click Previous and Next to navigate through the tips Binder Window To open a binder double click the binder in the file room The Binder window is made up of four views Binder View Notes Summary View Sign Off Summary View Current Editor View or Live Editor View Binder View The Binder View displays the contents of the binder and the status of the workpapers in the binder Lis Binder Index d ON y ReviewdBy al Sample Binder if 0000 GENERAL f 1000 PLANNING amp ANALYTICAL f 2000 TEST OF CONTROLS 3000 REPORTING 4000 ASSETS f 5000 LIABILITIES 6000 EQUITY E f 70
36. ing Lists You can create new groups delete or rename existing groups and 42 Using Trial Balance Functions 10 export groups from this window You can also access standard Tax Line Grouping lists by clicking Import Click Close when you are finished administering your Grouping Lists Click Close when you are finished grouping accounts Journal Entries 1 Select Journal Entry Summary from the Trial Balance menu in the Binder window From the Trial Balance drop down list select the trial balance to which to post the journal entry In the Type pane select the type of entry Click New to open the Journal Entry Detail window Enter the journal entry number description and W P reference in the appropriate fields Select the accounts for the entry by double clicking an account on the left hand side __ Note You can create accounts that are not in the Chart of Accounts by clicking Add Account Click Remove JE Line to take the selected account out of the journal entry field Enter the amounts in the cells Select one of the following Save and New to record another entry amp Save and Close to return to the Journal Entry Summary screen Note From the Journal Entry Summary screen you can reclassify any entry to another journal entry type by dragging and dropping the journal entry to the appropriate icon in the left pane Click Close when finished 43 fa Using Trial Balance Functions Recordi
37. ings Opens the Account Groupings window where you group your accounts TB Column Setup Opens the TB Column Setup window where you can modify the columns displayed in your trial balance You can set up Budget Tax and Variance columns and more Write Up Journal Entry Organizes the transaction data in journals Consolidate Consolidates data from single company trial balances into a consolidated trial balance Tickmark Toolbar Displays the tickmark toolbar Insert Workpaper Reference Inserts a link to another workpaper in the binder Open Workpaper Reference Opens the referenced workpaper Freeze Links Freezes Engagement links for the workpaper so that links are not refreshed Unfreeze Links Unfreezes Engagement links for the workpaper Create Workpaper Note Creates a note for the workpaper Insert CCH Footnote Inserts a CCH footnote Toggle Field Codes View Field Codes Toggles all links in Word on off When on you can view and edit Engagement formula links directly 23 ta ok WN oh UU N gt Adding Items File Room New Client Folder Click New Client on the toolbar Enter the client s information on the Profile tab Click the Groups tab to assign the client to a client group Click the Contacts tab to enter contact information Click OK when finished New Binder Click New Binder Wizard on the toolbar Click Next on the Welcome dialog Select the client folder and click Next
38. ion The Client Folders hold your Engagement binders 2 Contents Pane This area displays the contents of the selected item in the Client Index Pane These could be client folders or binders You can sort items shown in this pane by clicking the column headers 3 Remote File Rooms Pane This area contains three tabs CFR Central File Room Lists all CFRs set up for the firm If you have logged in from the Field you will not see the CFR tab Staff Lists all staff members Buddy List Lists the staff members you have added to your Buddy List Local File Room Engagement Today View Engagement Today displays user level diagnostic information that summarizes key statistics regarding the binders in your local file room Engagement Today also displays the Tip of the Day Note Engagement Today is not available from a shared file room i Bile Edit View Tools Window Help 3 E ET iila aui il oa s s fase if Engagement Today for Admin Default My Recent Binders By Lead Partner e Tip of the Day a A12345 Sample Client 9999 01 Sample Binder P None 1 ta 12 31 2009 Find a Binder 1 2 a To find a binder quickly use the Find command by i gt Binders with checked out workpapers gt Audit 1 gt Binders with open notes to me gt Bankruptcy 0 gt Binders not synchronized in a week b se Cee 5 ENS gt Collateral Review 0 gt Binders within 15 days of due date gt Compilation 0 gt Past due b
39. ives a binder package created by another Engagement team member 15 B mig 2 ls A Chen Groups Engagement Toolbar File Room Synchronize Binder Opens the Synchronize Binder Wizard Express Synchronization Automatically synchronizes the binder to the central file room without opening the Synchronize Binder Wizard Tax Software Interface Exports trial balance data to tax vendors Finalize Binder Opens the Finalize Binder Wizard for the selected binder Roll Forward Opens the Roll Forward Wizard for the selected binder Client Inquiry Opens the ProSystem fx Practice Client Inquiry Module Engagement Today Displays the Engagement Today view Client Index Displays the Client Index view Client Group Filter Filters the clients in the file room by client group 16 Engagement Toolbar Binder Window The Engagement toolbar displayed in the Binder window consists of the following buttons Hm FD New Tab Creates a new workpaper tab New Workpaper from Template Creates a new workpaper from predefined templates New Workpaper from File Inserts into the binder a new workpaper from an Excel Word or other file type New Trial Balance Creates a new trial balance New Manual Workpaper Creates a workpaper to serve as a placeholder for a physical workpaper not inserted into the Binder New Placeholder Creates a name and index number for a workpaper that will be added
40. l balance from the Trial Balance list Select the Grouping List to generate the report from Choose one of the following in the Account Groups section Include selected Includes only the groups you place checkmarks by Include current and future Includes all groups that are currently in the selected grouping list and automatically adds any groups that are created in the future LJ Note If you select Include current and future you may select the Classified Report option to create a report that is organized by the account and ratio classifications assigned to the groups and sub groups 6 Choose the appropriate radio button in the Report Type field to choose the level of detail Summary Groups Summarizes your report at the Group level Summary Sub Groups Summarizes your report at the Sub Group level Detail Displays all charts of accounts organized into the groups and sub groups If you check the Combine Groups box the information generates in one report 45 Using Trial Balance Functions Otherwise a separate report is generated for each selected group 7 Entera name in the Report Name Guide field 8 Select from the following options Hide empty groups and sub groups and Hide accounts with zero balances Hides indicated items Print as Black and White Sets the default print settings to black and white Show W P Ref Columns Displays workpaper references created in the trial bal
41. l with the linked formula In Word highlight the linked field 3 Click Drill Down TB Link 4 Click Close when finished 51 n Using Trial Balance Functions Advanced Trial Balance Functions Consolidating Trial Balances Consolidations occur at the trial balance level within one Engagement binder You will set up a trial balance for each subsidiary and then consolidate them into a consolidated trial balance To create a consolidated trial balance do the following T f Ov Ul KR C N Select the tab you want to insert the trial balance into from the Binder window Click New Trial Balance on the Binder window Click the Consolidated tab Select the Consolidated Trial Balance 2 Year template Click OK Complete the Index and Name fields in the Workpaper Properties dialog Click OK to create the trial balance Consolidating Subsidiary Trial Balances You can consolidate subsidiary trial balances into a blank consolidated trial balance To consolidate subsidiary trial balances do the following CJ N Oo uU R Open the consolidated trial balance Click Consolidate on the Engagement toolbar From the Consolidated Trial Balance drop down list select the trial balance you want to hold the consolidated information Click Add to add a subsidiary trial balance Select the trial balance from the Trial Balance list Type the abbreviation you want for the column heading Select a grouping from the Gro
42. main between the two You can view the details of the conflict by clicking View Details Click OK to continue 61 Reviewing Workpapers Workpaper Notes There are three types of workpaper review notes you can use to electronically communicate during an engagement Open Item Team Note Note for Next Period You can use the Notes pane in the Binder window or the Notes Summary View to keep track of which notes require response clearing or deletion Creating a Workpaper or Workpaper Tab Note Select the workpaper or workpaper tab from the Binder window ia Click Create Workpaper Note Select the type of note from the drop down list Kh WN To address the note to an individual team member uncheck the All Binder Staff checkbox and select a specific staff member Ol Enter the note s subject in the Subject field 6 Enter the note s text in the Note field Click OK to save your note The note information appears in the Notes pane Responding to Clearing or Deleting a Note To clear delete or respond to a workpaper or workpaper tab note do the following 1 Click the Notes Summary View tab in the Binder window 2 Right click the note and select one of the following Respond to Note allows you to reply Enter a response Click OK to save your text 62 Reviewing Workpapers Clear Note crosses out content and any replies A record of the note remains in the Binder View and Notes Summary View
43. manently It is not sent to the Trash folder and cannot be restored To delete items in the file room select the item s to delete and press DEL These items are permanently deleted To delete items in the Binder window select the item s to delete and press DEL The items are now in the Trash Notes To restore an item deleted from the Binder Window right click the Trash icon and select Restore All or right click on individual workpapers and select Restore Depending on the settings in Administrator upon closing a binder Engagement will keep the items in the trash prompt you to delete the items in the trash or automatically delete the items in the trash 70 Getting More Information For more detailed information on these functions and to better understand their underlying concepts you can refer to the following sources Tip of the Day User Guide see Help menu in Engagement Online Help see Help menu in Engagement Technical Support at https support cch com engagement CCH INCORPORATED a Wolters Kluwer business provides hands on detailed training on all the information contained in this guide Consulting services are also available to assist you in the development of procedures and templates so that you may fully experience the benefits of ProSystem fx Engagement For more information about Training amp Consulting Services contact our Customer Training department at 310 802 8310 Con
44. nder Note See Advanced Trial Balance Functions on page 52 for instructions on how to create write up trial balances Linking to the Trial Balance Name and Date Links Name and date links enable you to insert information about the client firm binder workpaper or dates related to the engagement Name information comes from the Properties window of the client firm binder or workpaper Date links are calculated from the Periods and Dates tabs in the Binder Properties window 48 Using Trial Balance Functions To insert name or date functions do the following 1 Open the workpaper 2 Doone ofthe following In Excel click the cell where you want to insert the link n Word either place your cursor where you want to insert the link or highlight the text that you want to replace with a Name or Date link 3 Click Name Functions or Date Functions on the Engagement toolbar A menu of name or date functions displays 4 Select the name or date option you want to insert Linking Trial Balance Data This section explains the two methods for linking trial balance data Copying and Pasting TB Links 1 Open both the trial balance and the Excel or Word workpaper you want to link Ha 2 Activate the trial balance in Excel by selecting it from the Window menu and select the trial balance cell s you want to link to the workpaper Click Copy TB Link Switch to the workpaper you want to paste the link s to 4
45. nder window 2 Inthe Trial Balance field select the trial balance with the columns you want to modify 3 In the View field select the view with the column setup you want to modify Click Options to create a new view 4 n the Available Columns field select the period that contains the columns you want to select from Select the available column on the left side and then select the right pointing arrow to add the column to your view 5 To add a variance column click Add Variance and select the appropriate information in the Column Properties section 6 Click Close to save your changes Converting and Importing Trial Balance Data You can convert trial balance data from other supported trial balance software packages into an Engagement trial balance You can also import trial balance data from another Engagement trial balance For other cases import the information using the Paste TB Import function Converting Trial Balance Data from ProSystem fx Write Up or ProSystem fx Trial Balance 1 Select Import Conversion Wizard from the Trial Balance menu in the Binder window 2 Choose the source of your conversion file 3 Click Next 33 7 Using Trial Balance Functions Select the ProSystem fx Engagement trial balance you want to transfer the data into from the Select Trial Balance drop down list Select the ProSystem fx Trial Balance or Write Up file from the Select export file drop down list If applicable the default
46. ng Transactions in Write Up Trial Balances To record transactions in write up trial balances follow these steps 6 Open the write up trial balance Click Write Up Journal Entry on the toolbar From the Trial Balance drop down menu select the trial balance you want to post transactions to Select the journal to use to enter the transactions Click New to start entering your transaction Enter the Date Ref Transaction Account Account Description and Debit and Credit amounts Note Click Options for choices involving dates reference numbers or account numbers Click Close to finish entering transactions Note See Advanced Trial Balance Functions on page 52 for instructions on how to create write up trial balances Reports There are four types of reports created by Engagement Journal Entry JE Trial Balance TB Consolidated Write Up JE Reports Open the trial balance Select Create Reports gt Journal Entry Reports from the Engagement menu Select the trial balance from the Trial Balance list 44 Using Trial Balance Functions 4 Place a check in the box for each type of JE Report to create Click OK The reports are placed in the Unfiled Workpapers tab in your Engagement binder From there you can rename the files and then drag them to the appropriate tabs TB Reports 1 2 3 4 5 Open the trial balance Click Create TB Report on the toolbar Select the tria
47. paper Create Workpaper Note Creates a note for the selected workpaper Sign Off Workpaper Signs off the selected workpaper Tax Software Interface Exports data to tax packages 18 Engagement Toolbar Binder Window Binder View Displays binder contents and workpaper status Notes Summary View Displays workpaper and workpaper tab notes by type if Sign Off Summary View Displays workpapers sorted by level of review E Current Editor View Live Editor View Displays workpapers sorted by current editor or live editor 19 Engagement Toolbars in Excel and Word Engagement in Office 2007 Engagement takes advantage of the new Ribbon interface in Excel and Word 2007 The Engagement tab displays all of the functions you need to complete workpaper tasks The Workflow eroup of the Engagement tab includes the six most recently used tickmarks Engagement Toolbar Excel The Microsoft Excel toolbar consists of the following buttons Mamie Functions Dake Functions Sb ww F B E J Name Functions Inserts links to Client Engagement and Firm information Date Functions Inserts links to Current and Prior date information Refresh Refreshes all links in the workpaper including Name Date and Trial Balance Links Copy TB Link Links data from your trial balance to your workpapers or financials This information updates with trial balance changes Paste TB Link Links data from your trial balance to yo
48. papers press Shift to select contiguous workpapers or press Ctrl to select non contiguous workpapers Right click the selected workpapers and select Synchronize Workpaper or select Workpaper gt SynchronizeWorkpaper The Synchronize Target dialog displays Select the target to synchronize with Click OK The Synchronize Workpaper dialog displays a list of selected workpapers that are available for synchronization Click Synchronize The Synchronization Job Queue dialog displays the progress of the synchronization You can click Hide to close the dialog Express Synchronization Express Synchronization automatically synchronizes changes from the local file room to the central file room and from the central file room to the local file room without opening the Synchronize Binder Wizard You do not have the option to check workpapers in or out To perform an express synchronization do the following Select the binder in the File Room window Click Express Synchronization on the toolbar 59 Sharing Workpapers Binder Packages Creating a Binder Package From the File Room select the binder you want to package i Click Create Binder Package from the File Room window Select the workpapers to include in the binder package A Cc N Select how you want to distribute the binder package To save the binder package as a file select the Save package to a file option Verify the path and file name of the binder file To
49. per Note Creates a note for the workpaper 21 Engagement Toolbars in Excel and Word Guil Link a D FB A QuikLink Performs a Quiklink with ProSystem fx Tax New Comments Adds comments in a worksheet Show Hide All Comments Displays all comments Toggles between showing and hiding all comments in a worksheet Edit Comment Allows you to edit the selected comment Delete Comments Removes comments from a worksheet Check Source TB for Changes Checks a source trial balance for changes if you have imported data from a source Engagement trial balance to a target Engagement trial balance Engagement Toolbar Word The Microsoft Word toolbar consists of the following buttons Mame Functions Date Functions M f Name Functions Inserts Client Engagement and Firm information links Date Functions Inserts Current and Prior date links Refresh Refreshes all links in the workpaper including Name Date and Trial Balance Links Paste TB Link Links data from your trial balance to your workpapers or financials This information updates with trial balance changes Insert TB Link Creates links from the trial balance without having to open the trial balance Drill Down TB Link Drills down to the accounts included in the linked formula 22 D Be E J Eo m ay Engagement Toolbars in Excel and Word JE Summary Enables you to add modify or delete journal entries Account Group
50. re required 4 f necessary check the Import current period balance box and select the current period balance type to import 39 8 Using Trial Balance Functions If necessary check the Import prior period balance box and select the prior period balance type to import If you checked mport current period balance Import prior period balance or both choose whether to append or overwrite the data Note If you have previously imported trial balance data from the source trial balance the Import status based on last binder synchronization section displays the date and time of the last import the date and time that the source binder was last synchronized and the status of the source binder Click Check for Source TB Changes to determine whether any balance changes exist between the source trial balance and the target trial balance Click OK Checking for Changes to the Source Trial Balance You can check for balance differences between a source Engagement trial balance and a target Engagement trial balance after you have imported data from one to the other To check for changes do the following T From the Binder window select Trial Balance Check for Source TB Changes If more than one trial balance exists in the binder the Select Target Trial Balance dialog displays Select the target trial balance and click OK The mport from Engagement TB Log File displays Only accounts with balance differences are
51. s either Office or Field 2 Right click within the file room frame 3 Select Stop Sharing File Room Editing Workpapers in a Shared File Room Working with workpapers in a shared file room is similar to working in your own local file room When you open a binder in the Host s local file room the Binder View displays The Live Editor column displays the current status of each workpaper The following statuses are displayed User Name The user whose name displays is currently the Live Editor of the workpaper You can view a read only copy of the workpaper until the Live Editor closes it Available The local file room s Host is the Current Editor of the workpaper and no other users are currently working on the workpaper These workpapers are available for you to open and edit Unavailable The Host is not Current Editor of the workpaper 57 Sharing Workpapers a JA WN Click on any workpaper with Available displayed in the Live Editor column to edit the workpaper Close the workpaper when you finish editing it There is no synchronization or check in required Synchronize Binder Use Synchronize Binder if you want to update changes made to workpapers with other staff members Select the binder in the File Room window Click Synchronize Binder on the toolbar Click Next on the Synchronize Binder Wizard Welcome screen Select the Staff or Buddy List member you want to synchronize with If you are s
52. tacting ProSystem fx Engagement Technical Support Hours 6 00 a m to 5 00 p m U S Pacific Time Monday through Friday Phone 800 739 9998 option 4 Fax 316 612 3405 Product Updates FAQs and more Visit https support cch com engagement Training amp Consulting Attention Engagement Training Coordinator CCH a Wolters Kluwer business Customer Training Department M S 21 20101 Hamilton Ave Suite 200 Torrance CA 90502 Phone Training Coordinator at 310 802 8310 Email training coordinatorecch com 71 Appendix A TB Report Sample Settings The following table includes TB Report settings for common reports used in an engagement You can also customize any report to show the information you need Account Group Report Name DN Report Type Detail Leadsheet s oe Working Trial Balance Preliminary Analytical Review Final Analytical Review Budget to Actual Book to Tax Include selected Check boxes as needed Include current and future Classified report Include current and future Include current and future Include selected Click Select All Include current and future Classified report 72 Detail Combine Groups m by Group or Sub group Include Net Income Summary by Group or Sub group Include Net Income Detail Combine Groups Format columns included PY Final CY Unadjusted CY AJE CY Final PY Final CY Unadjusted CY AJE CY Final PY Fin
53. ublish a workpaper follow these steps 1 Select the workpaper you want to publish in the Binder window 2 Click Publish Workpaper A copy of the workpaper is filed in the Published Workpapers tab in the Binder window The original name of the workpaper now has Published appended to the end All of the formulas such as dates names and amounts have been converted to values This published workpaper will not be updated because the formulas no longer exist 66 Other Common Features Creating Templates This section includes procedures for creating the following templates Trial Balance Workpaper Account Groupings Print Groups Tickmarks TB Links Trial Balance Templates If there is a trial balance that has a format you use frequently you can save it as a template Note Trial balance templates created with a version of Engagement prior to 6 0 must be converted to a format supported by Microsoft SQL Server database To do this select File Convert Trial Balance Templates in the ProSystem fx Engagement File Room Follow these steps to save a trial balance as a template Open the trial balance Select Engagement Properties Uncheck Hide zero balance groups and sub groups and Hide zero balance accounts The numbers and groups will now show up on the trial balance when it is created from this template Click OK Close the trial balance Right click the trial balance in the Binder window and select Save as
54. uping List drop down 52 Using Trial Balance Functions 8 11 12 13 14 Check the Overriding List box if you want to take precedence over the trial balance s when there are conflicts with the description of the grouping basis or grouping codes Select the balance type to consolidate in the Balance field To add more subsidiaries click Add and repeat steps 5 through 9 Select the consolidation basis based on groups sub groups or account detail Select how you would like numbers to be rounded from the Rounding drop down list Select the Number of Prior Periods you want to gather during consolidation Click OK to consolidate Note See Reports on page 44 for instructions on how to create consolidated reports See Journal Entries on page 43 for instructions on eliminating journal entries Write Up Trial Balances Write up trial balances allow you to enter transactions into write up journals or book client journal entries To create a write up trial balance follow these steps 1 N Oo Ul KR W N Select the tab you want to insert the trial balance into from the Binder window Click New Trial Balance on the toolbar Click the Write Up tab Select the Write Up template Click OK to display the Workpaper Properties dialog Complete the ndex and Name fields Click OK to create the write up trial balance 53 Using Trial Balance Functions If you prefer to book standard two sided entr
55. ur workpapers or financials This information updates with trial balance changes Insert TB Link Creates a link from the trial balance without opening the trial balance Drill Down TB Link Drills down to the accounts included in the linked formula Create TB Report Creates reports based on your trial balance data See Appendix A on page 72 for sample report settings 20 Wwe amp B ef d 8T E Engagement Toolbars in Excel and Word JE Summary Displays current journal entries by type You can add modify or delete journal entries from this window Account Groupings Opens the Account Groupings window TB Column Setup Opens the TB Column Setup window where you can modify the columns displayed in the trial balance Paste TB Import Imports data directly from Excel into the trial balance TB Edit Mode When toggled on allows you to make changes to the trial balance directly Write Up Journal Entry Organizes the transaction data in journals Consolidate Consolidates data from single company trial balances into a consolidated trial balance Tickmark Toolbar Displays the tickmark toolbar Insert Workpaper Reference Inserts a reference link to another workpaper in the binder Open Workpaper Reference Opens the referenced workpaper Freeze Links Freezes Engagement links for the workpaper so that links are not refreshed Unfreeze Links Unfreezes Engagement links for the workpaper Create Workpa
56. urna LENTES oie duoc creed tds tee Debe dE 43 Recording Transactions in Write Up Trial Balances 44 Reports 8023 ue E Foe et AU eee cC PLA DA Le UE Adeste m cA s 44 Linking to the Trial Balance 22 2 22 eee eee eee 48 Linking Trial Balance Data 0 0 000 222002 49 Analyzing a TB Link Formula 2 0 2 0 2 06 50 Drill Down to Trial Balance Accounts 2 51 Advanced Trial Balance Functions 2 52 Exporting to Tax Software 2 00 22022 eee eee 54 Sharing Workpapers 56 Shared File ROOMS v2 cibuste edet bees bea nulo Cin d 56 Synchronize BINGEN oc ee ee d EU e I EEUU EE 58 Synchronize Individual Workpapers 59 Express Synchronization e eee ee eee ee eceee 59 Binder Packages __ eee eee eee eee eee eee eeeeee 60 Contents 4 Reviewing Workpapers 62 Workpaper Notes 2 00 ee eee ee els eee ee cence 62 Creating a Workpaper or Workpaper Tab Note 62 Responding to Clearing or Deleting a Note 62 Workpaper Sign Off eee eee eee eee ee eee 63 Lock Unlock Workpapers eee eee eee eeee 63 Freeze Unfreeze Workpapers 2 eee eee eee ee 64 WICKING KG eere ob at crater cena teed uM I aby oe earl Ped anes 64 Workpaper Reference Links
57. w Knowledge Coach Workpaper Select an industry Select the workpapers from the industry Click OK If needed you can do the following for each workpaper to be inserted Enter an index Change the workpaper name Select the roll forward options New CCH Workpaper or New M amp P McGladrey amp Pullen Workpaper nNOS N DO Ui HK CJ Right click the tab where you want the new workpaper Select New CCH Workpaper or New M amp P McGladrey amp Pullen Workpaper Select the title to use from the Type drop down list Select the tab containing the template Select the template to use and click OK Enter the Name required and Index Click OK 28 Adding Items Binder Window New Workpaper from Scanner Right click the tab where you want the new workpaper Select New Workpaper from Scanner Select your scanner from the Scanner drop down menu and click Scan 4 Adjust any settings and begin the scan according to your scanners user guide 5 Review a thumbnail image of each scanned page and click Scan More or Finish 6 Enter the Name required and Index Click OK 29 Understanding the Trial Balance While Trial Balances appear to be normal Excel files they actually represent the databases that store all of your data The three types of trial balances are as follows f Standard single company trial balance Gal Consolidated trial balance Mal Write Up trial balance Trial balanc
58. ynchronizing the binder in the field environment with a staff member whose computer is not listed in the Existing Locations drop down list browse to the appropriate path in the Alternate Locations field then click Next The Synchronize Entire Binder or Selected Workpapers dialog displays Select whether to synchronize the entire binder including all workpapers or to synchronize only workpapers you select Click Next If you have current editor rights for any workpaper the Assien Workpapers dialog appears Select the workpapers you would like to assign to the staff member s local file room When you assign the workpapers you no longer have current editor rights to these workpapers in your local file room Click Next If you are synchronizing only selected workpapers and new workpapers exist in either your local file room or the remote file room the Synchronize Workpaper from your LOCAL File Room or Synchronize Workpaper from REMOTE File Room dialog displays as appropriate Select the workpapers to synchronize 58 Sharing Workpapers Click Next The Completing the Synchronization Wizard dialog displays 9 Click Synchronize Synchronize Individual Workpapers When logged in from the Field you can synchronize selected workpapers with other staff members or a staff member in your Buddy List Open the binder containing the workpapers to synchronize Select the workpapers to synchronize If you are synchronizing multiple work

ProSystem fx Engagement 6.5 Field Guide - Support

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