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Deep Archive Sync user manual 1.4

1. 3 Click to start the search The clips whose filename matches part of the filename you entered are displayed Searching by Clipname To search for clips by clipname proceed as follows 1 Optional Select the Clipname check box 2 Enter part of the clipname in the field next to the Clipname check box The check box will be automatically selected 3 Click lad to start the search The clips whose clipname matches part of the clipname you entered are displayed Searching by Video Format To search for clips in the IP2Archive database by video format proceed as follows 1 Optional Select the Video Formats check box 2 From the drop down list select the desired video format Multiple formats can be selected The Video Formats check box will be automatically selected 3 Click the Search button lad to start the search Searching by Origin To search for clips in the P2Archive database by their origin proceed as follows 1 Optional Select the Origins check box 2 From the drop down list select the desired origin Multiple origins can be selected The Origins check box will be automatically selected f AsRunLog Backup 3 Click the Search button a to start the search Searching by Content Type To search for clips in the IP2Archive database by their content type proceed as follows 5 Synchronizing Clip Archive Metadata 23 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 24 Optional
2. July 2013 Issue 1 4 D 5 3 5 3 1 22 Searching for Clips Searching for Clips in IP2Archive Search Criteria The search bar in the Deep Archive tab allows a user to search for clips in the IP2Archive database using a number of search criteria w Deep Archive Sync EI Masa Clips can be searched by e their VarlD e their filename e their clipname e their video format e their origin e their content type e the date or period their archive status was last updated in Deep Archive Manager e their archive status The search criteria can be combined to narrow down the search results To start a search the user has to click the Search button E3 How to Search for Clips Searching by VarlD To search for clips in a particular tab using the clip VarlD proceed as follows 1 Optional Select the Varld check box 2 Enter part of the VarlD in the field next to the Varld check box The check box will be automatically selected 3 Click bad to start the search The clips whose VarlD matches part of the VarlD you entered are displayed Searching by Filename To search for clips by their filename proceed as follows 5 Synchronizing Clip Archive Metadata jo rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V 1 Optional Select the Filename check box 2 Enter part of the filename in the field next to the Filename check box The check box will be automatically selected
3. July 2013 Issue 1 4 D ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i Table of Contents Table of Contents TABLE OF CONTENTS cu 2 HI WHAT S NEW Uu cece ccc ccc cence ccc ee cceceeeceeeeeeeeeeeeeees V 1 ABOUT THE APPLICATION DD 1 2 ABOUT CLIP ARCHIVE METADATA 00 0 2 3 INSTALLING THE APPLICATION aaan cee 3 3 1 How to Install the Application a 3 3 2 How to Modify Repair or Remove the Installation 0 000 00 02 222222 9 4 STARTING THE APPLICATION Uu 00s 13 4 1 After Installation 6 5 acsecsuteadsouucaccens deeteeratiacesdercddadssieoecswstuaveulensmeues 13 4 2 After Configuration Aa 13 4 3 Main Window Overview 2 aa 15 5 SYNCHRONIZING CLIP ARCHIVE METADATA _ _ 17 5 1 Synchronization Workflows aa 17 5 1 1 Overview LL a 17 5 1 2 Synchronizing IPDirector Clip Archive Metadata 17 5 1 3 Synchronizing IP2Archive Clip Archive Metadata 18 5 1 4 Removing Clip Archive Metadata From IPDirector 20 02202 2 18 5 2 Interface a 19 5 2 1 Deep Archive Tab 19 5 2 2 IPDirector Tab o cece cece eee cece eee e cece ceeeeeseeeeeeees 21 5 3 Searching for Clips 222 e eee cee cece eee eeeceeeeeceeeeeees 22 5 3 1 Searching for Clips inIP2Archive 22 22 e eee ee eee e eee cece eeeee 22
4. Select the Content Types check box From the drop down list select the desired content type Multiple content types can be selected The Content Types check box will be automatically selected 3 Click the Search button a to start the search Searching by Update Period To search for clips in the IP2Archive database by the date or period their archive status was last updated in Deep Archive Manager proceed as follows 1 2 Select the check box next to the Date Updated From box In the Date Updated From box do one of the following o Enter the desired start date Proceed to step 4 o Click the downward pointing arrow to open a date picker Proceed to step 3 Do one of the following o Select the desired year month and day o Click Clear to clear the currently selected date and select a new date o Click Today to select the current date In the To box enter an end date for the period or select a date from the date picker To display the clips whose archive status was last updated on a particular day enter the same date as the one you entered in the Date Updated From box Click lad to start the search A warning message appears indicating the number of clips found If there are a lot of results the loading can take some time 5 Synchronizing Clip Archive Metadata ji rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V i Warning 6 Click Yes to continue or No to cancel the s
5. name by default IP2A EVS the IP address and port number by default 1521 of the machine that hosts the database and the service name by default TOM You can test the connection with the database by clicking the Test Login button Click Next to continue 6 3 Installing the Application A um P2Archive User Manual Deep Archive Sync Version 1 4 c53 6 EVS IP2Archive Setup Database Connection Creation Advanced Installer Create a database connection for the EVS IP2Archive Collecting information Preparing installation Enter the settings in order to make a connection to the EVS IP2Archive database Use the Test Connection to verify your database connection and dick Next Installing Finalizing installation Host Port Service 8 Click Install to start the installation i EYS IP2Archive Setup KI Ready to Install ee IPBA rch IVE The Setup Wizard is ready to begin the EYS IP2Archive installation Collecting information Preparing installation Click Install to begin the installation IF you want to review or change any of your installation settings click Back Click Cancel to exit the wizard Installing Finalizing installation The selected applications will be installed fe EYS IP2Archive Setup Installing EYS IP2Archive j pP A EE H Ive Collecting information Preparing installation Installing Finalizing installation 3 Installing the Application EVS Broadc
6. 1 Filtering by Values From a Column To filter the data in a particular grid by one or more values from a particular column proceed as follows 1 Hold your cursor over the header of the column by whose values you want to filter the grid and then click the filter button A drop down list opens containing all the column values Only the records that contain one of the selected values are displayed in the grid At the bottom of the grid a filter bar appears displaying the applied filter 3 Inthe filter bar do one of the following o Clear the check box next to the filter if to undo it Select the check box to apply the filter again o Click x to undo the filter and close the filter bar o Click ga to open a drop down list containing previously applied filters o Click Customize to create a complex filter 6 Managing Grids and Grid Data 43 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 6 5 2 44 Filtering by Criteria Filters by criteria can be simple or complex Simple filters consist of one or two criteria and one Boolean operator AND or OR Complex filters consist of more than two criteria and more than one Boolean operator AND OR NOT AND and NOT OR How to Create a Simple Filter To create a simple filter proceed as follows 1 Hold your cursor over the header of the desired column and then click the filter button appearing in the right corner From the drop down list select t
7. 4 of 6 subfeatures selected Space required for selected components Available Disk Space Remaining Disk Space The Custom Setup screen shows a tree view of the P2Archive applications that you can install By default Deep Archive Manager the database client software the EVS Software Player the IP2Archive documentation and Configurator are selected When you click a feature or subfeature a description of the feature will be displayed and also the disk space requirements To add or remove a feature click the arrow next to the feature name and then choose one of the following options from the drop down list o Will be installed on local hard drive Installs the selected feature in the location shown under Installation Folder Entire feature will be installed on local hard disk Installs the selected feature and all subfeatures Feature will be installed when required The feature will be installed when you perform an action that requires it Entire feature will be unavailable For a new installation of P2Archive this option passes over the installation of the selected feature For an existing installation this option removes the feature from the installation After you select this option a red X appears on the feature tree next to the feature name This option cannot be selected for the database client software the EVS Software Player and the P2Archive documentation Click the Reset button to undo your selection 7
8. Doone of the following o 3 Installing the Application If no database client software has been installed yet the Database Connection Creation screen appears EVS Broadcast Equipment S A July 2013 Issue 1 4 D Evs P2Archive setup mc Database Connection Creation pP A Py ss H IVe Create a database connection for the EVS IP2Archive wW Collecting information e Preparing installation Enter the settings in order to make a connection to the EVS IP2Archive database and Installing dick Next Finalizing installation Enter the IP address of the database server The default port number i e 1521 has already been entered Click Next to continue o Ifthe database client software has already been installed the Database Selection screen appears xi Database Selection A i H ive Select the database where EVS IP2Archive will be installed w Collecting information C Preparing installation Select a database or create settings for a new database connection Enter your credentials Use the Test Login to verify your database connection and dick Next Installing Finalizing installation Database User Select the database name from the drop down list and enter the username and password necessary to log onto the database You can test the connection with the database by clicking the Test Login button Click Next to continue To add a new database click the New Database button and enter the database
9. The main window of the application opens You get an error notification if e you have entered a wrong username or password Login e you have omitted your username e you have insufficient user rights e your user account has expired Warning If you have lost your password a new password will have to be set in the Configurator Contact your system administrator 14 4 Starting the Application jo rg IP2Archive User Manual Deep Archive Sync Version 1 4 pad V i 4 3 Main Window Overview General Description The main window allows you to search for clips in a particular database request a clip archive metadata comparison with another database and start the synchronization between the two databases Illustration The main window contains the areas highlighted on the screenshot below Area Description The table below describes the various parts of the main window Part Name Description 1 Menu bar The menu bar contains three menus File Settings and Help 2 Deep Archive These tabs allow you to search for clips request a clip archive tab amp metadata comparison between two databases and IPDirector tab synchronize the metadata Menu Bar The menu bar contains three menus File Settings and Help The File menu contains only one command Exit It is used to exit the application Click the File menu or use the keyboard shortcut keys ALT F or F10 F to open it Click Exit or
10. as stored in the IP2Archive database Textual description of the progress as stored in the IPDirector database Name of the IPDirector archive or restore bin in which the clip is located as stored in the IP2Archive database Name of the IPDirector archive or restore bin in which the clip is located as stored in the PDirector database An error message that indicates what the difference is between the data in the P2Archive database and the IPDirector database The following error messages can be displayed e No metadata found e Clips not found e Archive states do not match e Status messages do not match e LTO tape ids do not match e Progress messages do not match e Progresses do not match e Group names do not match 31 EVS Broadcast Equipment S A July 2013 32 Data Compared In Sync VarlD Category Status Deep Archive Status DIVA Tape Deep Archive Tape DIVA Progress Deep Archive Progress DIVA Progress Message Deep Archive Progress Message DIVA Error Color Codes Issue 1 4 D Clip Data Compared With the DIVA Database The Comparison grid in the IP Director Sync dialog box displays the following data Description Check box indicating if the data of the clip has been compared or not Check box indicating if the data of the clip is synchronized with the DIVA database A 32 character ID with variable length and format It is automatically as
11. been synchronized e Sync candidate The archive metadata of the clip has to be synchronized e Unable to sync The archive metadata of the clip cannot be synchronized Status Deep Archive status of the clip in the IP2Archive database Archive Status IPDirector Archive status of the clip in the IPDirector database 5 Synchronizing Clip Archive Metadata IP2Archive User Manual Deep Archive Sync Version 1 4 Data Status Message Deep Archive Status Message IPDirector Tape Deep Archive Tape IPDirector Group Deep Archive Group IPDirector Deep Archive Progress Progress IPDirector Deep Archive Progress Message IPDirector Progress Message Bins Deep Archive Bins IPDirector Error 5 Synchronizing Clip Archive Metadata VS Description Status message linked to the clip in the IP2Archive database Status message linked to the clip in the IPDirector database ID of the LTO tape in the IP2Archive database ID of the LTO tape in the IPDirector database Name of the group the LTO tape belongs to in the IP2Archive database Name of the group the LTO tape belongs to in the PDirector database Progress bar indicating the progress of the archive purge restore or remove hi res proces as stored in the P2Archive database Progress bar indicating the progress of the archive purge restore or remove hi res proces as stored in the IPDirector database Textual description of the progress
12. isis Description If the low resolution file is found to be online this check box will be automatically selected VarlD of the clip The icon El appears when the clip is available on the XT server The icon appears when the high resolution video file is online The icon Bl appears when the low resolution video file is online Archive status of the clip One or more actions that have to be performed to get the low resolution video file online again The following messages can appear here e Generate lores in case the high resolution file is online e Restore hires then generate lores in case the high resolution file is not online but has been archived to LTO e Synchronize hires then restore hires then generate lores in case the high resolution file has been removed in IPDirector but is still online in the P2Archive database e Unable to restore in case the high resolution and low resolution file are not online no clip is available on the XT server and the clip was not archived on LTO tape Error message that appears when the low resolution file is not found online By default No clips found is displayed FM to exit the dialog box 5 Synchronizing Clip Archive Metadata 35 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 6 6 1 6 2 36 Managing Grids and Grid Data About Managing Grids and Grid Data In the application most of the data is displayed in grids Each grid consists of
13. items and the progress of the process i Progress q Note A If IP2Archive interfaces with XenData or SGL the Compare With DIVA button will be grayed out You won t be able to compare and synchronize the metadata Sync Dialog Box General Description The IPDirector or DIVA Sync dialog box appears as soon as Deep Archive Sync has completed its comparison process It displays the clip archive metadata originating from the IP2Archive database next to the clip archive metadata originating from the IPDirector or the DIVA database It highlights the clips with metadata discrepancies It allows you to start the synchronization process for the clips you select 5 Synchronizing Clip Archive Metadata IP2Archive User Manual Deep Archive Sync Version 1 4 Illustration VS The Sync dialog box contains the areas highlighted on the screenshot below Area Description The table below describes the various parts of the Sync dialog box Part Name 1 Comparison Grid 2 Preview Print and Export Buttons 3 Close Button 4 Synchronize Buttons 5 Synchronizing Clip Archive Metadata Description The Comparison grid displays the clip archive metadata originating from the IP2Archive database next to the clip archive metadata Originating from the IPDirector or the DIVA database The data displayed in the Comparison grid can be printed and exported to Excel The Print Preview button is used to open a print preview The Prin
14. of the clip is not in sync It can be synchronized Red Indicates that the archive metadata of the clip is not in sync It cannot be synchronized Synchronizing the Clip Archive Metadata To synchronize the clip archive metadata proceed as follows 1 Click to select the clips the archive metadata of which you want to synchronize If you click ad before selecting any clips an error message will appear Warning Click ad to start the synchronization process o 1f you are synchronizing the data between IPDirector and IP2Archive then depending on the settings a dialog box might appear asking if you also want to synchronize the content of the archive and restore bins in IPDirector See section MAD Tab on page 51 Continue to step 3 Confirm Bl CE YES ES SSS ES No metadata only o Ifyou are synchronizing the data between IP2Archive and DIVA then the synchronization is performed Click the Yes Both Bins And Metadata button if you want Deep Archive Sync to both synchronize the clip archive metadata and the content of the archive and restore bins in IPDirector Click the No Metadata Only button if you only want the clip archive metadata to be synchronized The synchronization is performed Removing Clip Archive Metadata After you have searched for the clips in the PDirector database that have clip archive metadata that does not exist in the IP2Archive database See section Searching for Clips in IPDirector on
15. page 25 you can remove this clip archive metadata in the IP Director database To remove the archive metadata of clips click the Synchronize button re in the IPDirector tab If nothing is selected the Synchronize button remains unavailable 5 Synchronizing Clip Archive Metadata 33 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 5 6 5 6 1 5 6 2 34 Checking the Status of the Low Resolution File Requesting the Check Once you have searched for the desired clips in the Deep Archive tab you can request Deep Archive Sync to check in the IP Director database if a low resolution file exists for the clips in questions Click the Check if Lores Exists in IPDirector button kal to start the check A dialog box appears displaying the ID and filename of the clips It also displays the remaining clips to be checked and the progress of the process Progress Once the check has been completed the Synchronize IPDirector Lores dialog box appears Synchronize IPDirector Lores Window The Synchronize IP Director Lores window displays if the low resolution video file of a particular clip is available online or not uSynchronize IPDirector lores 5 Synchronizing Clip Archive Metadata ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i The following information is displayed Column Clip Found VarlD XT Hires Lores Status Required Action Error Click the Close button m
16. the E Mail Options tab will allow you to configure an e mail account enter the e mail address of the default sender and recipients and enter a default e mail subject If the application is not capable of sending e mail messages the settings in this tab cannot be used Send E Mail Send Mail Mail System Settings Host Identifier SMTP Login Part User TimeOut Password Mail message settings Intemal mail settings External mail settings From To be able to configure the e mail account you have to select the Send E Mail check box The fields in the Mail System Settings and Mail Message Settings group box become available Configuring an E Mail Account In the Mail System Settings group box you have to enter the IP address and port number of the SMTP server and specify a timeout In the SMTP Login group box you can enter a user name and password Configuring a Default E Mail Message The Mail Message Settings group box contains two tabs Internal Mail Settings and External Mail Settings The Internal Mail Settings tab can be used to configure a default e mail message that will be sent to the EVS developers and the customer when an error occurs The External Mail Settings tab can be used to configure a default e mail message that will be sent to the customer to notify him about an error In each tab you have to enter the sender s email address the email address of the various recipients and a subject It shoul
17. 12 Drag the shortcut to the Desktop 8 3 Installing the Application S IP2Archive User Manual Deep Archive Sync Version 1 4 pad V 3 2 How to Modify Repair or Remove the Installation To modify repair or remove the installation of the application proceed as follows 1 Double click the 1P2Archive exe to launch the IP2Archive Maintenance Wizard The Welcome screen appears EVS IP2Archive Setup Welcome to EVS IP2Archive Setup pP TAN Py R Iive Welcome to the Wizard for EVS IP2Archive Setup Collecting information Preparing installation Installing The Setup Wizard will allow you to change the way EVS IP2Archive features are installed on your computer or even to remove EVS IP2Archive from your computer Click Next to continue or Cancel to exit the Setup Wizard Finalizing installation 2 Click Next to continue The Modify Repair or Remove Installation screen appears G3 EVS IP2Archive Setup x Modify Repair or Remove installation pP A E H Iive Welecome to EVS IP2Archive Maintenance Wizard Collecting information Preparing installation Please choose the maintenance operation you wish to perform and dick Next Installing Finalizing installation NT 7 O Modify Change the state of current installation add or remove program y features Repair Repairs errors in the most recent installation state fixes missing or corrupt files shortcuts and registry entries R
18. 5 3 2 Searching for Clips in IPDirector _ 2 2 22 2 c cece eee cee eee e eee ee 25 5 3 3 Search Results ccc cece cece eee c ec ccecceecceceeece 26 5 4 Comparing and Synchronizing Clip Archive Metadata 2 2 22 2 28 5 4 1 Requesting the Comparison 22 22 e cee cee eee cece eee eee 28 5 4 2 Sync Dialog Box ieee cece cee cee ee eee eee cece ees 28 5 4 3 Comparison Grid e ee eee ee eee eee ee cee cece ee eeeeeeeeeeeees 30 5 4 4 Synchronizing the Clip Archive Metadata 2 33 5 5 Removing Clip Archive Metadata 0 0 0 0 0 0 0 cece ec eee cee ccecceccecceeee 33 5 6 Checking the Status of the Low Resolution File 34 5 6 1 Requesting the Check __ 2 00 2 o elec c eee cece eee c cee ceecceceecees 34 5 6 2 Synchronize IPDirector Lores Window eee eee 34 Ill EVS Broadcast Equipment S A July 2013 Issue 1 4 D 6 1 6 2 6 3 6 4 6 5 6 6 7 1 7 2 7 3 MANAGING GRIDS AND GRID DATA XX 36 About Managing Grids and Grid Data 2 222 222 eee cece cee cece eee 36 Adjusting the Width of a Grid Column 0 22222 cece eee eee eee cece 36 Sorting Grid Data 22 0 2 aa 37 Manipulating Grid Columns 22 2 c eee eee cece eee cee eee ceeeeeseeeeees 38 6 4 1 Adjusting the Width of a Grid Column 22 2 22 22 2 eee eee eee ee eee 38 6 4 2 Reordering G
19. A July 2013 62 Issue 1 4 D 7 Configuring the Application Sa V To learn more about EVS go to www evs com EVS Headquarters Li ge Science Park 16 rue Bois St Jean B 4102 Seraing Belgium Corporate 32 4 361 7000 North amp Latin America 1 973 575 7811 Asia amp Pacific 852 2914 2501 Other regional offices www evs com contact EVS Broadcast Equipment is continuously adapting and improving its products in accordance with the ever changing requirements of the Broadcast Industry The data contained herein is therefore subject to change without prior notice Companies and product names are trademarks or registered trademarks of their respective companies
20. A DIVA AA PAA 61 Table of Contents ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i What s New What s New In the Deep Archive Sync user manual the icon New has been added on the left margin to highlight information on new and updated features The changes linked to new features in version 1 4 6 0 are listed below Online help is now available An option has been added to set the maximum number of clips retrieved from IPDirector e Seesection MAD Tab on page 51 A Date field has been added to the search fields e See section Search Criteria on page 22 An advanced search setting has been added e See section IPDirector API Tab on page 58 Columns can be reordered hidden added and removed See section Manipulating Grid Columns on page 38 EVS Broadcast Equipment S A July 2013 VI Issue 1 4 D What s New 1 ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i About the Application General Description P2Archive Deep Archive Sync is an application which allows an administrator to compare the archive metadata of clips in the IP2Archive database with the clip archive metadata in the IPDirector or DIVArchive database It will highlight the differences if any and allow the administrator to synchronize the databases In case the IPDirector database contains clips with archive metadata that are not known in the IP2Archive database it will allow the user t
21. Best Fit all columns 6 Managing Grids and Grid Data ko ng IP2Archive User Manual Deep Archive Sync Version 1 4 pad V 6 3 Sorting Grid Data Every grid can be sorted according to the values in one of the columns You can sort text from A Z or from Z A and numbers from low to high or from high to low To sort the data in a particular column click the column header once to sort the data in ascending order Click again to sort the data in descending order An arrow next to the column header indicates the sorting method sorted in ascending order sorted in descending order 6 Managing Grids and Grid Data 37 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 6 4 6 4 1 38 Manipulating Grid Columns Adjusting the Width of a Grid Column To manually adjust the width of a particular column drag the right or left border of the column header until the column has the desired width To manually change the width of a column to fit its contents double click the boundary on the right side of the column header If you hold your cursor over a column header border it will change into a double headed arrow al TC In TC Out ee ee ee ee ee el TUS WSUS Us a a E LIE epi LE eli LIE PIE L To automatically adjust the width of a column to fit its contents right click the column header and then select the Best Fit option from the context menu To automatically adjust the width of all columns to fit t
22. Location of the high resolution video file Status Archive status of the clip Status Automatically generated status message Message Date Date the archive status was last modified in Deep Archive Manager Updated Tape ID of the LTO tape the high resolution file of the clip was stored on Progress Progress bar indicating the progress of the archive purge restore or remove hi res process Progress Textual description of the progress Message Type Clip content type Origins Source via which the clip was entered in the deep archive system Hires Indicates if the high resolution video file is present on the nearline storage 5 Synchronizing Clip Archive Metadata VS IP2Archive User Manual Deep Archive Sync Version 1 4 Data Description Online or not A green icon M indicates that the high resolution file is online If the high resolution file is offline i e not available on the nearline storage the cell is empty Creation Date and time the clip appeared in Deep Archive Manager as archive Date candidate The data in the grid can be sorted and filtered See section Managing Grids and Grid Data on page 36 IPDirector Tab The Search Results pane in the IPDirector tab displays the clips from the IPDirector tab that have archive metadata but that do not exist in the IP2Archive database The following clip data is displayed Data Varlds Archive Status Archive Status Message Status Date Archive LTO
23. Sard Mame Ord Name Description Status Last update Def Act Active 2 Select a header and drag it to the desired position in the list Green arrows will appear indicating where you can insert the grid 6 Managing Grids and Grid Data 39 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 6 4 3 40 Crd Name Ord Name Description Status Last update Def Act 7 Active Removing a Grid Column If you want less information to be displayed in a grid you can remove some columns To remove a column from a grid right click its header and then select the option Remove This Column from the context menu el Sort Ascending pad Sort Descending Clear Sorting Group By This Field Group By Box L Footer The removed column will be added to the dialog box containing the columns that can be added to the grid Ina later stage the removed column can be added again to the grid 6 Managing Grids and Grid Data jo rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V 6 4 4 Adding a Grid Column If you want more information to be displayed in a grid you can add some extra predefined columns To add a column to a grid proceed as follows Right click the header of a column and then select the option Field Chooser from the context menu Al Sort Ascending al Sort Descending Clear Sorting Group By This Field Group By Box L Footer Grou
24. Tape Archive Group Archive Date Archive Progress Archive Progress Message Error 5 Synchronizing Clip Archive Metadata Description A 32 character ID with variable length and format It is automatically assigned by IPDirector to new clips It is mainly used to ensure redundancy on the system Archive status of the clip Automatically generated archive status message Date the archive status was last modified in Deep Archive Manager ID of the LTO tape the high resolution file of the clip was stored on Tape group the clip belongs to Date the clip was archived Progress bar indicating the progress of the archive purge restore or remove hi res process Textual description of the progress Error message indicating that the clip was not found in the IP2Archive database 21 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 5 4 5 4 1 5 4 2 28 Comparing and Synchronizing Clip Archive Metadata Requesting the Comparison Once you have searched for the desired clips in the Deep Archive tab you can request Deep Archive Sync to compare the archive metadata of these clips in the IP2Archive database with the metadata in the IPDirector database or in the DIVA database a Click the Compare With IPDirector button or the Compare With DIVA button to do this A dialog box appears displaying the ID and filename of the clips whose archive metadata is being compared It also displays the remaining
25. USER MANUAL Deep Archive Sync Version 1 4 July 2013 IPB Archive ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i Copyright EVS Broadcast Equipment S A Copyright 2003 2013 All rights reserved Disclaimer The information in this manual is furnished for informational use only and subject to change without notice While every effort has been made to ensure that the information contained in this user manual is accurate up to date and reliable EVS Broadcast Equipment cannot be held responsible for inaccuracies or errors that may appear in this publication Improvement Requests Your comments will help us improve the quality of the user documentation Do not hesitate to send improvement requests or report any error or inaccuracy on this user manual by e mail to doc evs com Regional Contacts The address and phone number of the EVS headquarters are usually mentioned in the Help gt About menu in the user interface You will find the full list of addresses and phone numbers of local offices either at the end of this user manual for manuals on hardware products or at the following page on the EVS website http www evs com contacts User Manuals on EVS Website The latest version of the user manual if any and other user manuals on EVS products can be found on the EVS download center on the following webpage http www evs com downloadcenter EVS Broadcast Equipment S A
26. a This button allows you to print the grid data ci This button allows you to export the grid data to Excel Printing Grid Data To print the data of a particular grid proceed as follows 1 Click the Print button t above the grid whose data you want to print A Print dialog box appears 2 Click Print to print the grid data Exporting Grid Data To export the data of a particular grid to Excel proceed as follows 1 Click the Excel Export button Fx above the grid whose data you want to export to Excel An Excel file is generated The suggested Excel file name contains the current date and name of the tab of which you want to export the data You can still modify this name 2 Browse for the folder where you want to save the Excel file 3 Entera namein the File Name field or use the default name and then click Save to save the file If the folder contains an Excel file with the same file name a warning message will appear asking you if you want to replace the existing file Click Yes to continue and No to cancel the operation F C exports already exists Do you want to replace it 6 Managing Grids and Grid Data 47 EVS Broadcast Equipment S A July 2013 Issue 1 4 D Once you have saved the file a message box appears asking you if you want to open the newly generated Excel file Click Yes to open the file and No to cancel the operation 48 6 Managing Grids and Grid Data jo rg P2Archive User Manua
27. a number of columns containing specific information The application provides you a number of functions that allow you to organize the display of data in the grids to be clearer and more comprehensible This will enable you to find back information much faster It is possible to e sort and filter data e widen and narrow columns The data of the grids can be printed and or exported to Excel for reporting purposes Adjusting the Width of a Grid Column To manually adjust the width of a particular column drag the right or left border of the column header until the column has the desired width To manually change the width of a column to fit its contents double click the boundary on the right side of the column header If you hold your cursor over a column header border it will change into a double headed arrow ab Tih Teo WUT Ng aa iieri ee ee PO ee YU JOO USS UU JP LI PIF LI L PU L F L pif L To automatically adjust the width of a column to fit its contents right click the column header and then select the Best Fit option from the context menu To automatically adjust the width of all columns to fit their contents right click the column header and then select the Best Fit all columns option from the context menu 8 Sort Ascending Sort Descending Clear Sorting Group By This Field ET Group By Box Footer Group Footers Remove This Column ef Field Chooser Alignment ha Best Fit
28. ase the application has to connect to If the Use This Database Name check box is selected the name of the database will automatically appear in the Oracle login dialog box at start up Entering the Login Name In this field you have to enter a login name If the Use This Login Name check box is selected the login name will automatically appear in the Oracle login dialog box at start up Entering a Password In this field you have to enter a password If the Use Auto Login check box is selected the application automatically logs into the selected database at start up The Oracle login dialog box does not appear 7 Configuring the Application 53 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 54 Activating Version Control If the Use Version Control check box is selected the software version of the application is checked each time it logs into the database This check box should always be selected If the software version is outdated the following warning message appears in the splash screen highlighted in red Obsolete A newer version exists May not be used anymore Click the OK button to close the splash screen and update your software version By clicking the Application History button you can open a chronological list of all software versions of the application To get more details about each version creation date name of programmer status additional remarks you have to click next to the version n
29. ast Equipment S A July 2013 Issue 1 4 D 9 Ifthe installation has been completed click Finish to exit the Setup Wizard o Ifthe View Readme File check box is selected a text file containing the P2Archive release notes will be opened o If the second check box is selected the Configurator application will be launched This application will allow to configure the installed applications EYS IP2Archive Setup Complete pP A EM H AVA SS Click the Finish button to exit the Setup Wizard Collecting information Preparing installation Installing Td view readme File Finalizing installation This installer only installs the applications and the connection to the IP2Archive database After the installation you can configure your installed applications Do you want to launch the IP24rchive Configurator afer this installation EI ETE The installed P2Archive applications and a link to the IP2Archive documentation will appear in the Windows Start menu Windows Media Player Windows Update gd XPS Viewer Ji 7 Zp di Accessories J Acronis J Adobe Design Standard CS5 5 Evs Broadcast Equipment C7 Configurator JK iTunes d Kaspersky Endpoint Security 8 for Windows di MadCap Software J Microsoft Office Search programs and files LO Shut down gt 10 Open the IP2Archive installation folder and right click the application you want to create a shortcut to 11 Click Create Shortcut
30. ator application IPDirector new IPDirector API Settings API Host WSDL Login Test Connection Password Cmnd Timeout seconds Token Keep Alive minutes Extended log enabled use with caution generates lots of logs Trace enabled use with caution generates lots of logs IPDirector Data Refresh Advanced search Advanced search limit 100 If your setup has multiple IPDirectors you have to select the right IPDirector from the IPDirector field The corresponding API connection settings will appear If your setup has only one IPDirector it will be automatically selected The IPDirector API Settings group box contains the data the application needs to be able to communicate with the IPDirector API API Host The IP address or hostname of the server that hosts the IPDirector API 7 Configuring the Application ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i e Login The login necessary to log into the IPDirector API e Password The password necessary to log into the I PDirector API e WSDL The path to the IPDirector API wsdl file This path is is automatically calculated on the basis of the IP address of the server that hosts the IPDirector API A Test button is provided allowing you to test the connection with the PDirector API If all data is correct the message Connected will appear Otherwise the message Connection Failed will appear The Cmnd Timeout field
31. contains the number of seconds the application will wait while IPDirector attempts to execute a command before canceling the attempt and generate an error By default a time interval of 10 seconds is set By default the API maintains a session for 1 hour After a period of no activity the session expires automatically The Token Keep Alive field contains a time interval after which the session timeout is reset to prevent the session from timing out By default this is after 10 minutes If the option Extended Log Enabled is selected additional information will be inserted in the application logs For example the API messages and parameters sent by the SOAP API client the application By default this option is not selected If the option Trace Enabled is selected even more detailed information will be inserted in the application logs For example the entire SOAP messages sent between the SOAP API client the application and the SOAP API server IPDirector API By default this option is not selected If in IPDirector the archive or restore process bins have been deleted and recreated or if another metadata profile has been selected or if the name of metadata userfields has been modified the Refresh button in the IPDirector Data group box enables you to retrieve the updated data without leaving the settings Once the updated data is imported you still have to select the right metadata profile bins and metadata userfields De
32. d be noted that this tab is not always used When you insert multiple e mail addresses in any of the header fields make sure you separate them by a comma To test the settings and manually send an e mail message click the Send Mail button 7 Configuring the Application 4 P2Archive User Manual Deep Archive Sync Version 1 4 pad V E 7 3 4 7 3 9 For the new settings to take effect close and restart the application Check the TOM ini file in the installation folder of the application for the e mail addresses and subject entered here General TemporaryFi les Text edtTemporaryFi lesDir Emai lwanted Checked 0 Port Text 25 HOSTID Text Timeout Text 5000 SMTPLogin Checked 1 Mai lUser Text Mai lPasswd Text ylcwaD8bsihdk17 uHg8knw Mai PasswdUni code Text 7 9C 1GqDro FCD6AsFhtzkw a1 IFrom Text cbSavescr eenDumpUnHand lederrors Checked 1 cbs5aveUnforcedeErrors Checked 1 cbsavescr eenDumphand l ederrors Checked 1 cbAutomaticLogin Checked 0 cbuseknownDatabase Checked 0 cbuseThisLogin Checked 0 chkkeepConnectional ive Checked 0 chkTryToReconnect Checked 0 Global Password Tab The Global Password tab allows you to set a password that the superuser s has have to enter to be able to edit the Global settings of the application if any To apply the password you have to click the Apply button Global Password Enter the Password please confirm then select apply Password Co
33. d may include associated media printed amt atm man dN mantle nl ma nian te mane Am mrs natni mas SMON TADI I accept the terms in the License Agreement I do not accept the terms in the License Agreement lt back no ND concd 3 Read the license agreement on using IP2Archive in your country Accept the agreement and click Next to continue The Installation Folder screen appears 3 Installing the Application 3 EVS Broadcast Equipment S A July 2013 Issue 1 4 D Pak Installation Folder pP Boe R ive This is the folder where EVS IP2Archive will be installed Collecting information Preparing installation Installin To install in this folder dick Next To install to a different folder enter it below or dick ee d Browse Finalizing installation Folder C Program Files x86 EVS Broadcast Equipment IP 2Archive 4 Select the folder where the application has to be installed and click Next to continue By default the IP2Archive applications will be installed in the following folder C Program Files EVS Broadcast Equipment IP2Archive for 32 bit machines or C Program Files x86 EVS Broadcast Equipment IP2Archive for 64 bit machines The Setup Type screen appears xl Setup Type IP Archive VW Collecting information Please choose the setup type that best suits your needs Preparing installation Installing O 8 Complete All program features will be installed Requires m
34. dit the Global and or System settings you first have to enter a password To put the Settings window into Edit Mode proceed as follows 1 Click the Enter Into Edit Mode button A dialog box appears Password Dialog i a ka bk pm pm Kg in fa l kaa ka r 2 Enter the administrator password and then click OK The Settings window enters into Edit Mode Edit Mode 50 7 Configuring the Application li rg IP2Archive User Manual Deep Archive Sync Version 1 4 pad V i 7 2 Global Settings 7 2 1 Overview Global Settings Subcategories The Global settings are divided into the following subcategories e MAD 7 2 2 MAD Tab Inthe MAD tab you can configure the synchronization of the content of the IPDirector archive and restore process bins by Deep Archive Sync Synchronize Bins Always synchronize bing in PDirector Never synchronize bing in PO rector Ask each time if bins should be synchronized in PD rector IPO irectar ry Nag Masinurn number of clips to retrieve when searching in PDirector 10000 The following options are available e If you select the option Always Synchronize Bins in IPDirector Deep Archive Sync will also automatically update the content of the bins in IPDirector when synchronizing the IPDirector clip metadata e If you select the option Never Synchronize Bins Deep Archive Sync will not update the content of the bins in PDirector e If you s
35. earch operation Searching by Archive Status To search for clips in the P2Archive database by archive status proceed as follows 1 Optional Select the Statuses check box 2 Open the drop down list and select the desired archive statuses from the list The Statuses check box will be automatically selected 3 Click a to start the search A warning message appears indicating the number of clips found If there are a lot of results the loading can take some time Warning 4 Click Yes to continue or No to cancel the search operation The clips are displayed in the Search Results pane 9 3 2 Searching for Clips in IPDirector To search for clips in the IPDirector database with clip archive metadata that does not exist in the P2Archive database click the Search button lal in the IPDirector tab 5 Synchronizing Clip Archive Metadata 25 EVS Broadcast Equipment S A July 2013 5 3 3 26 Issue 1 4 D Search Results Deep Archive Tab The Search Results pane in the Deep Archive tab displays the clips that correspond to the search query performed in the search bar The following clip data is displayed Data Description VarlD A 32 character ID with variable length and format It is automatically assigned by IPDirector to new clips It is mainly used to ensure redundancy on the system Clipname The name of the clip Filename Name and extension of the corresponding high resolution video file Location
36. elect the option Ask Each Time if Bins Should Be Synchronized in IPDirector the user will have to confirm each time the synchronization of the content of the bins in PDirector In the IPDirector group box you can specify a maximum number of clips to retrieve when searching in the IPDirector database This to avoid that too much clips will be retrieved By default this is set to 10000 7 Configuring the Application 51 EVS Broadcast Equipment S A July 2013 Issue 1 4 D Td 7 3 1 52 System Settings Overview System Settings Subcategories The System settings are divided into the following subcategories Directories MAD Options Oracle Connection E Mail Options Global Password Error Handling PDirector API IPDirector Bins IPDirector Metadata DIVA For each subcategory a tab is provided The Directories and MAD Options tab do not contain settings 7 Configuring the Application jo rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V i Oracle Connection Tab The Oracle Connection tab allows you to configure the connection with the Oracle database Oracle Login Database Marne use this Database name Login Name use this Login Name Password use auto login Version Control use Yersion Control Application History Keep Alive Keep connection alive Interval BI second s time 5 a Test Oracle Entering the Database Name In this field you have to enter the name of the datab
37. emove Removes EVS IP2Archive from your computer 3 Doone of the following o If you want to modify the IP2Archive installation e g add or remove certain applications select Modify and click Next Continue to step 4 o If you want to repair the P2Archive installation e g fixing missing or corrupt files shortcuts and registry entries select Repair and click Next Continue to step 6 3 Installing the Application EVS Broadcast Equipment S A July 2013 Issue 1 4 D o If you want to remove the IP2Archive installation select Remove and click Next Continue to step 7 4 Inthe Custom Setup screen select the applications that you want to de install Custom Setup ON A ae ive Please select the program Features you would like installed W Collecting information Coy iGEM Ya Cov Deep Archive Manager Preparing installation Xx Deep Archive Sync C ry Database Installing Cov Software Player Cy Documentation Finalizing installation Cov Configurator Installs the IP24rchive product This Feature requires 25893KB on your hard drive It has 4 of 6 subfeatures selected Space required for selected components Available Disk Space Remaining Disk Space The Custom Setup screen shows a tree view of the P2Archive applications that you can install and deinstall By default Deep Archive Manager the database client software the EVS Software Player the IP2Archive documentation and Conf
38. ep Archive Sync searches the IPDirector database for clips using IPDirector API calls Multiple API calls are necessary to be able to retrieve all clips In the Advanced Search tab you specify the maximum number of clips that should be returned with each IP Director API call By default this is set to 100 clips 7 Configuring the Application 59 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 7 3 7 7 3 8 60 IP2Archive Bins Tab Deep Archive Sync will check the status of the clips in the archive and restore process bins in IPDirector If the status of these clips changes because of the synchronization process it will move the clips to the bin that corresponds to their new status This tab displays the archive and restore process bins in IPDirector that are scanned by Deep Archive Sync These settings are read only They can only be configured in the Configurator application Archive Process Bins Request Archive Bin Archive In Process Bin Archived Bin Archiving Failed Bin Archiving Rejected Bin Subclip Generation Bin Restore Process Bins Request Restore Bin Restore In Process Bin Restored Bin Restore Failed Bin Restore Rejected Bin IP2Archive Metadata Tab Deep Archive Sync will compare and synchronize the archive metadata of particular clips in the IP2Archive database with the archive metadata of these clips in the IPDirector or DIVArchive database This archive metadata is linked to these cl
39. er value 6 Managing Grids and Grid Data 45 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 46 To delete a criterion click the m button to the left of the criterion and select the option Remove Row To add a group of criteria do one of the following o click m next to a random criterion and select Add Group o click the Filter button and select Add Group To delete all criteria click the Filter button and select the option Clear All Do one of the following o Toopen an existing complex filter click Open o Tosave the current filter click Save As o To confirm the changes and close the dialog box click OK o To undo the changes click Cancel o Toapply the changes click Apply At the bottom of the grid a bar appears which displays the components of the complex filter Note that if you have already created a custom filter in the past you can reapply it by clicking the current filter or the downward pointing arrow A drop down list containing previous filters appears 6 Managing Grids and Grid Data IP2Archive 6 6 6 6 1 6 6 2 6 6 3 GH User Manual Deep Archive Sync Version 1 4 pa V i Printing and Exporting Grid Data Print and Export Toolbar A toolbar is provided containing buttons that allow you to print or export to Excel the data displayed in the grid The table below describes each button Button Description El This button allows you to preview the grid data before printing
40. er to monitor the archive progress and status of each clip The following user fields have been defined in IPDirector e Archive Status e Archive Progress e Archive Progress Message e Archive LTO Tape e Archive Group e Archive Date Deep Archive Sync will check the values in these fields for each clip in the IP2Archive database and compare them with the values in the IPDirector database and in the DIVA database 2 About Clip Archive Metadata ji rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V i 3 Installing the Application 3 1 How to Install the Application To install the application proceed as follows 1 Double click the 1P2Archive exe to launch the IP2Archive Setup Wizard The Welcome screen appears EVS IP2Archive Setup x Welcome to EVS IP2Archive Setup pP JAN IES H ive Welcome to the Wizard for EVS IP2Archive Setup Collecting information Preparing installation The Setup Wizard will install EVS IP2Archive on your computer Please dick Next Installing to continue Finalizing installation 2 Click Next to continue The End User License Agreement screen appears xi End User License Agreement pP IN y R AVA a Collecting information Please read the following license agreement carefully USER LICENSE AGREEMENT FOR Preparing installation EVS BROADCAST EQUIPMENT SOFTWARE Installing IMPORTANT READ CAREFULLY Finalizing installation includes computer software an
41. eturned 3 The user requests to remove the archive metadata of these clips in the IP Director database The archive metadata is removed from the IPDirector database C2 Deep Archive Sync O IP Director N c gt 2 p Remove IP2Archive IPDirector DB DB 5 Synchronizing Clip Archive Metadata jo rg IP2Archive User Manual Deep Archive Sync Version 1 4 pad V E 5 2 Interface 5 2 1 Deep Archive Tab General Description The Deep Archive tab allows you to search for clips in the IP2Archive database and request a comparison between their archive metadata and the archive metadata of these clips in the IPDirector or in the DIVA database It also allows you to start the synchronization process Illustration The Deep Archive tab contains the areas highlighted on the screenshot below Area Description The table below describes the various parts of the Deep Archive tab Part Name Description 1 Search Bar The Search bar allows you to search for clips in the P2Archive database using one or more search criteria 2 Compare Buttons The Compare buttons allow you to compare the clip archive metadata in the P2Archive database with the clip archive metadata in the IPDirector or in the DIVA database i Check Lores Button The Check Lores button allows you to check the 5 Synchronizing Clip Archive Metadata 19 EVS Broadcast Equipment S A July 2013 Issue 1 4 D Part Name Description PD
42. he option Custom The Custom Filter dialog box appears Here you can enter the criterion or the two criteria you want to filter the values of the selected column by Custom Filter Select the desired comparison operator from the first drop down list A comparison operator is used in comparison criteria to compare two values Operators include equals does not equal is less than is less than or equal to is greater than is greater than or equal to like not like is blank and is not blank For example if you want to filter the values of a column by text that includes a certain word character or sign you have to select the comparison operator like Enter text in the field next to the first drop down list For example if you want to filter by text that includes the letter S type S The wildcard can substitute for zero or more characters The _ character can substitute for exactly one character If you want to add a second filter criterion select the desired Boolean operator Select o gt AND if both criteria have to be true o OR if at least one of the criteria or both have to be true 6 Managing Grids and Grid Data jo rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V i 6 Select the desired comparison operator from the second drop down list and then enter text in the field at the right 7 Click OK to apply the filte
43. heir contents right click the column header and then select the Best Fit all columns option from the context menu Al sort Ascending raul Sort Descending Group By This Field El Group By Box Footer Group Footers Remove This Column ef Field Chooser Alignment ka Best Fit Best Fit all columns 6 Managing Grids and Grid Data jo rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V 6 4 2 Reordering Grid Columns If you want the information in a grid to be displayed in a different order you can change the position of the columns There are two ways to reorder columns To reorder a column proceed as follows 1 Click the header of the column you want to move and hold down your left mouse button 2 Drag the column header to the desired position in the grid Two arrows will indicate where it is possible to insert the column 3 Release the left mouse button to insert the column You can also reorder the columns of a grid by using the Show Hide Move button 1 Click Eon the left side of the first column header A drop down list containing the headers of the grid columns appears The column headers are listed in the order in which the columns are displayed in the grid The first header in the list is the leftmost field in the grid The columns that are visible in the grid are selected The headers in the screenshot below can differ from the headers available in your application
44. igurator are selected When you click a feature or subfeature a description of the feature will be displayed and also the disk space requirements To add or remove a feature click the arrow next to the feature name and then choose one of the following options from the drop down list o Will be installed on local hard drive Installs the selected feature in the location shown under Installation Folder Entire feature will be installed on local hard disk Installs the selected feature and all subfeatures Feature will be installed when required The feature will be installed when you perform an action that requires it Entire feature will be unavailable For a new installation of P2Archive this option passes over the installation of the selected feature For an existing installation this option removes the feature from the installation After you select this option a red X appears on the feature tree next to the feature name This option cannot be selected for the database client software the EVS Software Player and the P2Archive documentation Click the Reset button to undo your selection Click Next to continue 5 Click Install to start the installation 10 3 Installing the Application 4 P2Archive User Manual Deep Archive Sync Version 1 4 pd V i Ready to Install j p ACE H ive The Setup Wizard is ready to begin the EYS IP2Archive installation wW Collecting information r IE Preparing installation Clic
45. ips in PDirector by means of specific userfields For example Archive Status Archive Progress etc The userfields are linked to one or more metadata profiles The IP2Archive Metadata tab displays the name of the IPDirector metadata profile and the name of the userfields whose content Deep Archive Sync has to update The type of each userfield is also displayed for example text combo box date The metadata profile and the userfields cannot be changed They have been configured in the Configurator application Archive Metadata Userfields LTO Tape Userfield Archive Group Userfield Archive Status Userfield Archive Status Mesg Userheld Archive Date Userfield Progress Mesg Userfeld Progress Userheld 7 Configuring the Application jo rg IP2Archive User Manual Deep Archive Sync Version 1 4 pad V i 7 3 9 DIVA Tab The DIVA tab contains the settings that configure the connection with the DIVA API These settings are read only and can only be modified in the Configurator application Manager Manager API connection In the Manager field the name of the DIVA Manager is selected Deep Archive Sync has to communicate with through the DIVA API In the API Connection group box the IP address and port number of the machine on which the DIVA API is running are displayed A Test button is provided to test the connection with the DIVA API 7 Configuring the Application 61 EVS Broadcast Equipment S
46. irector database the existence of the low LJ resolution file for particular clips 4 Search Results Pane The Search Results pane displays the clips that correspond to the search that was performed KY Note Depending on your user rights the Compare buttons will be available or not 20 5 Synchronizing Clip Archive Metadata jo rg IP2Archive User Manual Deep Archive Sync Version 1 4 pad V i 5 2 2 IPDirector Tab General Description The IPDirector tab allows you to search for clips in the PDirector database that have archive metadata but that are unknown in the IP2Archive database and to remove this archive metadata from the IP Director database Illustration The IPDirector tab contains the areas highlighted on the screenshot below Area Description The table below describes the various parts of the PDirector tab Part Name Description 1 Search Button Remove The Search button allows you to search for Metadata for Selected clips in the IPDirector database Clips Button The Remove Metadata for Selected Clips button allows you to start the removal of the archive metadata of the selected clips from the IPDirector database 2 Search Results pane This pane displays the clips that have archive metadata but that do not exist in the IP2Archive database 4 Note Depending on your user rights this tab will be available or not 5 Synchronizing Clip Archive Metadata 21 EVS Broadcast Equipment S A
47. ive Setup Complete pP Arc h ive Click the Finish button to exit the Setup Wizard Collecting information Preparing installation Installing Finalizing installation a Eom 12 Issue 1 4 D 3 Installing the Application ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V E 4 4 1 4 2 Starting the Application After Installation Double click the Deep Archive Sync icon C2 on your desktop to start the application You can also start the application by double clicking the executable file exe in the installation folder The splash screen appears IPS Archive EVs Deep Archive Sync Yersion 1 4 6 0 Logging on to as The application logs into the database Then the Settings window appears allowing you to configure the application See section Settings Window on page 49 After Configuration Double click the IP2Archive Deep Archive Sync icon C2 on your desktop to start the application You can also start the application by double clicking the executable file exe in the installation folder The splash screen appears The application logs into the database Then a Login dialog box appears Login NG 4 Starting the Application 13 EVS Broadcast Equipment S A July 2013 Issue 1 4 D To be able to log into the application you need to belong to a user group that has a role which allows to use the application Enter your username and password and click Login
48. k Install to begin the installation IF you want to review or change any of your installation settings click Back Click Cancel to exit the wizard Installing Finalizing installation oe naa conce Any features that you have added in the Custom Setup screen will be installed Any features that you have removed will be uninstalled The installed features that you haven t modified will be skipped Continue to step 8 6 Click Repair to repair the installation of EVS IP2Archive Continue to step 8 Ready to Repair IPBArch ive The Setup Wizard is ready to begin the EVS IP2Archive repair WM Collecting information co Gn 3 Preparing installation Click Repair to repair the installation of EVS IP2Archive If you want to review or change any of your installation settings dick Back Click Cancel Installing to exit the wizard Finalizing installation 7 Click Remove to remove IP2Archive from your computer 3 Installing the Application 11 EVS Broadcast Equipment S A July 2013 Ready to Remove pP ACCE H ive The Setup Wizard is ready to begin the EVS IP2Archive remove WM Collecting information Ta Nie r Preparing installation Click Remove to remove EVS IP2Archive from your computer If you want to review or change any of your installation settings dick Back Click Cancel to exit the Installing wizard Finalizing installation 8 Click Finish to exit the Setup Wizard EYS IP2Arch
49. l Deep Archive Sync Version 1 4 pad V i f Configuring the Application 7 1 Settings Window Opening the Settings Window The Settings window allows you to configure your application The first time the application is launched after it has been installed the Settings window opens automatically 8 Close User settings Global settings System settings MAD The Settings window can also be accessed through the Settings menu in the main window Overview Setup Categories The settings can be divided into three setup categories In the Settings window a tab is provided for each setup category The table below briefly describes each setup category Setup Category Description User Settings These settings can be configured by each individual user Global Settings These settings can only be configured by the system administrator and by an eventual superuser System Settings These settings configure the general functioning of the application They can only be configured by the system administrator Currently only the System Settings tab contains settings The User Settings and Global Settings tab are still empty They do not contain any settings 7 Configuring the Application 49 EVS Broadcast Equipment S A July 2013 Issue 1 4 D Certain settings are read only and cannot be configured These can only be modified in the Configurator application Other settings have to be configured locally Edit Mode To be able to e
50. login and username then a message box appears with the following message ORA 12560 TNS protocol adapter error If the Use Version Control check box is selected you can also check the software version of the application by clicking the Test Oracle button If the software version is up 7 Configuring the Application ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V to date then the following message appears Actual The Actual Version If the software version is outdated then the following message appears Unknown Version Application Please contact the EDP department If you close the Settings window without testing the validity of the database name login and username you just entered then a message box appears Information If you click Yes then the Settings window is closed and the original values are restored If you click Cancel then the Settings window doesn t close and you can test the values by clicking the Test Oracle button If you change the current database settings test the connection and then close the Settings window a message box will appear Information If you click Yes the application is stopped and closed A manual restart will be required Click Cancel to continue 7 Configuring the Application 55 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 7 3 3 56 E Mail Options Tab In case the application is capable of sending e mail messages
51. nfirmation Apply Error Handling Tab The Error Handling tab is used to configure the error handling by the application This tab will only be used by the EVS administrator Error Handling Unhandled Errors W Save the screen dump Nat logged Error 3 Handled Errors Save the unforced error log s W Save the screen dump 7 Configuring the Application b7 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 7 3 6 58 Handling Unhandled Errors If the Save the Screen Dump check box is selected a screenshot is taken of an unhandled error message and stored in the database and in a folder on the computer where the application is installed In the Not Logged Error s panel errors can be typed for which no log was created By default this check box is selected Handling Handled Errors If the Save the Unforced Error Log s check box is selected the log of the error is saved in the database and in a folder on the computer where the application is installed By default this check box is selected If the Save the Screendump check box is selected a screenshot is taken of the error message and stored in the database and saved in the same folder as where the error log is kept By default this check box is selected IPDirector API Tab The IPDirector API tab contains the settings that configure the connection with the IPDirector SOAP API Most of these settings are read only They can only be configured in the Configur
52. o remove this archive metadata from the IPDirector database It sometimes happens that a new clip is created starting from another clip for example when creating a subclip In this case the metadata fields of the new clip will be copied from the original clip Since the Archive Process fields are also metadata fields they may contain incorrect data now In particular it happens a lot that clips are marked as archived while in fact they are not Workflow The diagram below shows the interactions between IPDirector and the various IP2Archive software components and between the various IP2Archive software components and the HSM system When IP2Archive interfaces with XenData s Digital Archive Tape Storage Controller is replaced by File Transfer Daemon In setups without DIVArchive as HSM no synchronization is possible between the IP2Archive database and the HSM database Store SAN anil IPD DB Metadata oe Archive Restore Job Nearline Remove Hi Res Job 3 Communicator t amp D U a AE Deep Archive Sync IP2Archive DB Deep Archive Controller Tape Storage Controller J DIVA DB Archive Restore Remove Hi Res Purge Job Deep Archive Manager Tape Robot Metadata Sync 1 About the Application 1 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 2 About Clip Archive Metadata In IPDirector archive metadata is added to clips by means of specific user fields They allow a us
53. ost disk Finalizing installation r space Typical Installs the most common program features Recommended for most users Custom Allows users to choose which program features will be installed and where they will be installed Recommended for advanced users 5 Choose a setup type and click Next to continue You can choose one of the following setup types o Complete Installs all P2Archive applications Continue to step 7 o Typical Installs the most common IP2Archive applications i e the database client software the Deep Archive Manager Configurator and the EVS Software Player Continue to step 7 By default this installation type is selected o Custom Allows you to select the IP2Archive applications that have to be installed The Custom Setup screen appears Continue to step 6 6 Inthe Custom Setup screen select the applications that you want to install and then click Next to continue 4 3 Installing the Application ji rg P2Archive User Manual Deep Archive Sync Version 1 4 Dad V i Custom Setup IP Archive Please select the program Features you would like installed VW Collecting information SalainFeature e Cov Deep Archive Manager Preparing installation Xx Deep Archive Sync ey Database Installing a gt Software Player Coy Documentation Finalizing installation Cov Configurator Installs the IP24rchive product This feature requires 25893KB on your hard drive It has
54. p Footers Alignment ka Best Fit Best Fit all columns A dialog box appears with a list of predefined columns you can add to the grid Note that the column headers shown in the screenshot below can differ from the ones displayed in your application Customization Columns From the list select the header of the column you want to add to the grid Drag the column header to the desired position in the grid Two green arrows will appear indicating where you can insert the column A black prohibition sign or cross will appear if you try to insert the column in a location where it cannot be inserted Release the left mouse button to insert the column 6 Managing Grids and Grid Data 41 42 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 6 4 5 Hiding and Showing Grid Columns gt In each grid you can select the columns you want to be shown and deselect the columns you want to be hidden A filter button is provided in the top left corner of the grid If you click it a drop down list will appear with the available columns gord Mame Ord Name Description W Status Last update Def Act Active 6 Managing Grids and Grid Data jo rg P2Archive User Manual Deep Archive Sync Version 1 4 pad V i 6 5 Filtering Grid Data You can filter the data in a grid by using two types of filters by one or more values from a particular column or by simple or complex criteria 6 5
55. r Only the values matching the entered criterion or criteria will be displayed How to Create a Complex Filter To create a complex filter proceed as follows 1 Apply a simple filter to a grid or filter a grid by selecting one or more values from a list of values See above At the bottom of the grid a filter bar appears 2 Inthe filter bar click the Customize button A dialog box appears that allows you to create complex filters The criteria of the active filter are displayed in a tree structure Here you can add extra criteria and change the existing criteria Ts Filter builder untitled fit 3 Doone of the following e Toadd anew criterion do one of the following o click the Press the Button to Add a New Condition button Click the Filter button and select Add Condition o click m next to a criterion and select Add Condition e Tochange a criterion do one of the following o click a column header green and underlined text and select another value from the list o click a comparison operator dark red and underlined text and select another value from the list equals does not equal is less than is less than or equal to is greater than is greater than or equal to like not like is blank is not blank between not between in not in o click the dark blue text on the right of the comparison operator and enter anoth
56. re bins in PDirector is also synchronized C2 Deep Archive Sync LS e IP2Archive iii IPDirector DB DB 5 Synchronizing Clip Archive Metadata 17 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 5 1 3 5 1 4 Synchronizing IP2Archive Clip Archive Metadata To synchronize the clip archive metadata in the IP2Archive database with the clip archive metadata in the DIVA database the following workflow has to be followed 1 The user searches in the Deep Archive tab for clips in the IP2Archive database whose archive metadata has to be compared with the archive metadata of these clips in the DIVA database 2 The user requests a comparison Deep Archive Sync performs a comparison through the DIVA API 3 The user selects the clips whose archive metadata has to be and can be synchronized and he initiates the synchronization process The archive metadata in the P2Archive database is updated with the archive metadata in the DIVA database C2 Deep Archive SICCA J U sync IP2Archive DIVA DB DB Removing Clip Archive Metadata From IPDirector To remove the archive metadata in the PDirector database of clips that are not known in the P2Archive database proceed as follows 1 Theuser searches in the IPDirector tab for clips in the IPDirector database that have archive metadata 2 Deep Archive Sync checks if these clips exist in the IP2Archive database or not The clips that do not exist are r
57. rid Columns a 39 6 4 3 Removing a Grid Column a 40 6 4 4 Adding a Grid Column a 41 6 4 5 Hiding and Showing Grid Columns 22 22 22 e eee cece cece cess 42 Filtering Grid Data cc eee cece eee cece cee ceeceeececeereeee 43 6 5 1 Filtering by Values From a Column 2 22 22 222 22 e cece eee cece cess 43 6 5 2 Filtering by Criteria ccc cece eee cece ee ceeceeceeceees 44 Printing and Exporting Grid Data 47 6 6 1 Print and Export Toolbar 2 22 2 e eee eee cence eee eceeeeeees 47 6 6 2 Printing Grid Data ccc cece eee cee cee cece eens 47 6 623 JEXPOrming Gnd Dalan aaah Ans NANANA GAAN ARA NG esd delanedsieten 47 CONFIGURING THE APPLICATION 000070711111000 49 Settings Window a 49 Glan KTA 51 7 2 1 Overview Global Settings Subcategories 2 22 e eee ee eee 51 L22 MAD TaD oeeie aaa a BA 51 SyS leM SENGS onone a a T r eE 52 7 3 1 Overview System Settings Subcategories e eee eee ee eee 52 1 9 2 Oracle Connection Paba AA naat el eau a AA NN 53 7 3 3 E Mail Options Tab a 56 7 3 4 Global Password Tab aa 57 720 0 Eror Handing Wap 2ssy 52 ou hA NG AANGAT NATA ince bat ada A 57 3 6 PRDrecor AP AD aeneae ra a 58 ladt IP2Archive Bins Tab aa apang kaa KG bid e ETENA eee 60 7 3 8 IP2Archive Metadata Tab a 60 T
58. signed by IPDirector to new clips It is mainly used to ensure redundancy on the system Category in DIVA the clip belongs to Archive status of the clip in the P2Archive database Archive status of the clip in the DIVA database ID of the LTO tape in the IP2Archive database ID of the LTO tape in the DIVA database Progress bar indicating the progress of the archive purge restore or remove hi res proces as stored in the IP2Archive database Progress bar indicating the progress of the archive purge restore or remove hi res proces as stored in the DIVA database Textual description of the progress as stored in the IP2Archive database Textual description of the progress as stored in the DIVA database An error message that indicates what the difference is between the data in the IP2Archive database and the DIVA database The following error messages can be displayed e Archive states do not match e LTO tape ids do not match e Progresses do not match e Progress messages do not match e Clips that are in progress or in error cannot be synchronized The Comparison grid uses color codes to indicate the synchronization status of each clip Three colors are used Green Indicates that the archive metadata of the clip is in sync 5 Synchronizing Clip Archive Metadata ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i 5 4 4 5 5 Orange Indicates that the archive metadata
59. t button is used to print the content of the grid The Export to Excel button is used to export the data in the grid to Excel The Close button is used to exit the Comparison window The Select all Clips that can be Synchronized button allows you to select all clips in the grid that can be synchronized The Synchronize Selected Clips button allows you to start the synchronization of the data of the selected clips in the grid 29 EVS Broadcast Equipment S A July 2013 Issue 1 4 D 5 4 3 30 Comparison Grid Introduction In the Comparison grid the clip archive metadata in the IP2Archive database is compared with the clip archive metadata in the IP Director or in the DIVA database snelheidstest Sync candidate Refused Unknown automatica 1 archivereje Nometadata founi sneheidstest Sync candidate Refused Unknown automatically B archive reje 03_TEST_Culjunable to sync refused Unknown rues canc lees bA KU N J NIR Clip Data Compared With the IPDirector Database The Comparison grid in the IPDirector Sync dialog box displays the following data Data Description VarlD A 32 character ID with variable length and format It is automatically assigned by IPDirector to new clips It is mainly used to ensure redundancy on the system Sync Status Synchronization status of the clip The clip can have one of the following statuses e In sync The archive metadata of the clip has
60. tion ko ng P2Archive User Manual Deep Archive Sync Version 1 4 pad V i 5 1 5 1 1 5 1 2 Synchronizing Clip Archive Metadata Synchronization Workflows Overview Three synchronization workflows can be performed in Deep Archive Sync e The user synchronizes the archive metadata of clips in the IPDirector database with the archive metadata of these clips in the IP2Archive database e The user synchronizes the archive metadata of clips in the P2Archive database with the archive metadata of these clips in the DIVA database e The user removes in the IPDirector database the archive metadata of clips that are not found in the IP2Archive database Synchronizing IPDirector Clip Archive Metadata To synchronize the clip archive metadata in the IPDirector database with the clip archive metadata in the P2Archive database the following workflow has to be followed 1 The user searches in the Deep Archive tab for clips in the IP2Archive database whose archive metadata has to be compared with the archive metadata of these clips in the IPDirector database 2 The user requests a comparison Deep Archive Sync performs a comparison through the IPDirector API 3 The user selects the clips whose archive metadata has to be and can be synchronized and he initiates the synchronization process The IPDirector clip archive metadata is updated with the metadata in the IP2Archive database The content of the archive and resto
61. umber Activating Keep Alive If the option Keep Connection Alive is selected a message is sent to the database at regular time intervals to avoid idle connections from being closed by the firewall These intervals can be set by you If the option Try to Reconnect if Keep Alive Fails is selected the application will try a number of times to reconnect with the database If the option Report Status in Database Everytime Keep Alive Timer Triggers is selected the status of the connection is reported in the database each time the Keep Alive Timer sends a trigger to send a Keep Connection Alive message If the option Report Status of Tasks is selected the status of the tasks ok or not ok is reported to the database Testing the Oracle Connection The Test Oracle button allows you to check the validity of the database name login and username you entered If these data are valid then the following message appears next to the Test Oracle button OK If the login name or password is invalid then a message box appears with the following message ORA 01017 invalid username password logon denied If the database name is invalid then a message box appears with the following message ORA 12154 TNS could not resolve the connect identifier specified If you omit the password then a message box appears with the following message ORA 01005 null password given logon denied If you don t enter a database name
62. use the keyboard shortcut key X to exit the application 4 Starting the Application 15 EVS Broadcast Equipment S A July 2013 Issue 1 4 D The Settings menu doesn t contain any commands It immediately gives access to the application settings Click the Settings menu or use the keyboard shortcut keys ALT S or F10 S to access the settings The Help menu contains the following commands About and Help With the About command the application splash screen can be opened The splash screen displays the application software version the name of the database the application is logged on to and the login name used With the Help command you can open the application help file Click the Help menu or use the keyboard shortcut keys ALT H or F10 H to open it Click About or use the keyboard shortcut key A to open the splash screen Click Help or use the keyboard shortcut key H to open the application help file Deep Archive and IPDirector Tab The Deep Archive tab allows you to search for clips in the IP2Archive database and compare their archive metadata with the archive metadata in the IPDirector or DIVA database See section Deep Archive Tab on page 19 In the IPDirector tab you can search for clips in the IP Director database that have archive metadata but that are unknown in the IP2Archive database You can remove this archive metadata from the IPDirector database See section IPDirector Tab on page 21 4 Starting the Applica

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