NEW WEB-CAT
Contents
1. O Seau la 25 Olathe ant amt uum Zz 759 bd If you have an exploded view displayed you can use the menu at the top of the screen to enlarge the drawing or to change the settings relating to the subdivision of the available space between drawing and list choosing from three options 50 75 100 The drawing can be enlarged by selecting the area for enlargement directly on the drawing using the left click button of the mouse as shown here to the left By clicking on the references inside the exploded view or simply positioning the arrow on them you can obtain information about the 3 article code in the list below or inside the yellow rectangle that appears automatically on each reference selected with the arrow If on the other hand you click on an article in the list below the drawing the system automatically highlights in red the position of the Page 5 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE article in the drawing Adding articles to the order Once you have identified an article you can order it by clicking on the symbol G on the list of articles or on the symbol inside the yellow rectangle that appears on the image At this point you must enter the supplier of your choice if there is more than one Then choose whether to add the article to an order already open or to create a new order and enter the quantity desired Click o2. selection of the available catalogues Each catalogue is available in different languages so on your first access select the language of the catalogue you want You can change the language subsequently by clicking on the language Navigation m miian 3 Once inside the catalogue you will see on the left of the screen the eei navigation tree that enables you to browse through the product as mem families products and documents until you find the information dabas dias dii c you are looking for SEOANE With each selection of an entry in the navigation tree on the left c SEER prop m you will see any information or pages connected to it on the right p BLADE ASSEMBLY side of the screen LT ENGINE COVER When you select a product which is identified using the following r m imu symbol below it you will find information and the Sd REAR AXLE characteristics of the product and the list of documents available GEAR BOX divided into the respective categories ja HANDLE Click on the document of your choice to display its contents on the se 04 02 OF 18 03 right side of the screen B OPERATOR MANUAL You can display the other available documents by clicking directly on the document on the left side of the screen or by scrolling the list of all the documents using the keys on the upper bar of each document that is open Managing exploded views msec 25 Lrt Lue ant rame uum Zz 75 vj sean w
3. an recall it inside the purchase order in the second step attention this function may not be available for all suppliers Page 14 of 15 d E CRT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE B Technical specifications for order record layout Interface File ISA supplier code BEG order number date of order ddmmyyyy delivery date requested ddmmyyyy REF order type code name of carrier MSG any notes on the order max 250 characters STD company name address postal code city country shipping code POD quantity article code POD quantity article code Oo Important On the ISA line the supplier code is a numerical code from 1 to n Each supplier has a specific code therefore ask your supplier for the correct code to use Example of a real order ISA XXX BEG 54879 10052003 14052003 REF FH CARRIER UPS MSG THESE ARE THE NOTES FOR THE EXISTING ORDER STD MR SMITH STREET 25 451203 LONDON ENGLAND 12345 POD 45 8202039A POD 78 8203020 Each line always begins with 3 letters that are used to indicate what information is given afterward PEach field is delimited by the symbol FAII the lines must be filled in if any information on a given line is lacking the field will remain empty but the line must exist FThe STD type line contains information on the goods shipping address if different from that of the customer FThe ma
4. e information you need is available with a simple click in a simple and user friendly navigation system NEW WEB CAT and the eBusiness platform are instruments that will change your way of working They allow you to save time and to improve the productivity and competitiveness of your service This site contains all the material in the various formats that the manufacturer has decided to place at your disposal in order to improve the level of service and the quality of work Page 3 of 15 g E CAT amp New WEB CAT go WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE E Configuration Required For correct use of the system and in order to be able to access all the types of documents in the on line catalogues your computer must have certain softwares which can be downloaded free of charge macromedia FLASH PLAYER EJMacromedia Flash Player 7 or later A ECJAAdobe Acrobat Reader 5 or later EJMicrosoft Internet Explorer 6 0 or later Page 4 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE Navigation and Document Consultation Access to the catalogue When you access the area of the on line catalogues a list of the available catalogues is displayed Click on the catalogue of your choice to display the contents If you are enabled to use only one catalogue the system automatically enters this catalogue without requesting the
5. g E CAT amp New WEB CAT m T j HE User s manual E E mak SPARE PARTS ELECTRONIC CATALOGUE NEW WEB CAT User s manual Page 1 of 15 d E CRT amp New WEB CAT o WEB CAT User s manual B Emak SPARE PARTS ELECTRONIC CATALOGUE Contents INEFOGUCTION euseres vecedind ne n a ia a A DE aE Aa SE 3 Configuration REQUIPE 5 riesci ce hen rh hk then ELNA AAAA NEENA e REC RAN ATARA 4 Navigation and Document Consultation essssssssssssessesssess esee nme ense nnne 5 S IgeanlteMl m mer 7 E commerce Company Detalls 1 exte xt ER e tra RE ERRRU A HEXKEUXV ER BED chia IRR XR KR ERAI RR CR ER RR ERAN EAR ARES 8 Creating Purchase Orders 20 rn nnne hne 9 Order IMPOM wi iei coc vacet o DARET iv RR EXYYA dive AERE RIEYARU vee AURA S ENTE C AVE VRIVETRY eves ome 11 Order Transmission 0 rR UN I UN heh nennen nennen annee nnn nn 12 Orders Transmitted 45 recei ceteri en experte xor ere ag cR rU KR CR Kad ES FG EE KG LEX X K XR 13 Shipping Addresses en cte eirca vac Miter tran Ur Ya aaa sewer V GR VR o Va e EXE EVA RE TENE RR EA aS 14 Technical specifications for order record layout cssssseesseeeeeeen nnnm nnn 15 Page 2 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual B Emak SPARE PARTS ELECTRONIC CATALOGUE Introduction Congratulations for choosing our web catalogue and our ebusiness solution With this product you can work more quickly and efficiently All th
6. ining the document you seek EParts This type of research enables you to find any article present in the catalogue by entering the code the description and any product containing the article code you are searching for This function is also very useful for knowing where an article is used as the search results always show the product and the document containing the article found The search results also include the symbol wy Which enables you to add the article found to a purchase order EJProduct characteristics This type of research enables you to find any product present in the catalogue by entering the technical characteristics of the product itself After selecting one or more characteristics from those available enter the values you are interested in and make the search Attention This function may not be available for all the catalogues Page 7 of 15 g E CAT amp New WEB CAT WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE E commerce company Details The first time you access this site you need to register and enter your company details To do this click on Company Details at the top of the screen In this mask you must fill in at least the mandatory fields marked with an asterisk If you do not register the first time you enter the site you will be asked to do so in any case the first time you try to send an order Without the registration it is not possible to send purchase o
7. n Ok to continue consulting the catalogue while adding other articles to the order click on Open order to leave the catalogue section and enter the purchase order you have selected attention In order to view certain types of documents as exploded views or files in PDF format you must have certain softwares installed which are free of charge Consult the section Configuration required to know the components you need to have installed and where necessary download them if they are not present on your computer Errors may occur during navigation within the system if these softwares are not installed on your computer Page 6 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE A Searches Once you have accessed the catalogue of your choice you can make various types of searches by clicking on the Search menu at the top of the screen or on the icon on the left EJCatalogue This type of search enables you to find any item on the navigation tree of the catalogue displayed on the left The navigation tree contains the product families and the products themselves it does not contain documents nor articles EJProducts This type of search enables you to find any product present in the catalogue by entering its code or description EJDocuments This type of research enables you to find any document present in the catalogue by entering the description or any product conta
8. ndatory fields are ISA supplier code POD quantity article code All the others are not mandatory but as mentioned above they must be present even though they are empty Example of an order with only the mandatory fields filled in ISA XXX BEG REF MSG STDIITITI POD 45 8202039 POD 78 8203020 POD 50 8200341 POD 2 82012834 Page 15 of 15
9. pears immediately for the single supplier for whom you have been enabled to transmit orders via Internet When you reach the window containing the list of orders available you can choose to open an existing order or to create a new order To create a new order enter the name you want to give if you do not want to use the one proposed automatically by the system then click on Ok iota note when you create one or more purchase orders it is not mandatory to send them immediately In fact you can terminate the connection and complete the order and carry out the transmission later on since all the data entered are saved There are various possibilities for entering articles on the purchase order E Manual entry of each single article You can add the articles directly to the order by entering the code and the quantity in the dedicated spaces and then clicking on Add Repeat this operation for each article you want to add to the order Search functions are available by code or description click on Search Even from the search results you can select the code and the quantity of articles to be added to the order Entry of multiple articles simultaneously If you already have the list of articles and the quantities you want to enter on the purchase order you can greatly speed up the process using this function To do this click on Enter multiple articles and in the window displayed enter the list of all the articles and the quantities you
10. rders Other functions attention These functions may not be available to all users Edchange password This function enables you to change your password for accessing the system To do this click on change password enter your old password your new password and the new password again to confirm then click on Ok 3Join user s enabling If you have received two or more different user names from two or more suppliers who work in this system you can join the enabling in a single user name in order to have a single entry code for managing all your suppliers To do this click on import enabling specify the user name and password from which you want to import the enabling and click on Ok At this point in the current user name you will find all the enabling pertinent to the user name imported To see the new settings exit from the site and re enter with the same user name Page 8 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE wy Creating Purchase Orders To create a purchase order on the menu at the top click on Transactions Order Management Open Orders If you are enabled to create purchase orders for more than one supplier a window appears in which you can select the supplier desired and then the list of open orders for that supplier is displayed If instead you are not enabled to create purchase orders for more than one supplier the list of orders ap
11. reating purchase orders It does not matter whether the order is empty or not as other articles may also be present Click on Import Order then click on Browse in the window that opens as shown below then select the file containing the order you have extracted from your management system and click on Import to import the order to Internet EJfrom the NEW E CAT electronic catalogue on CD ROM If you have the electronic catalogue on CD ROM called NEW E CAT you can create an order inside this catalogue without being connected to Internet Then when you have completed the order you can go on line and with a simple click send the order created inside the NEW E CAT catalogue to the order created on Internet which is already ready for transmission to your supplier To do this consult the user guide in the NEW E CAT electronic catalogue This possibility is not displayed in the window that opens as it is all done automatically when the order is sent from the NEW E CAT catalogue Page 11 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE 5 Order Transmission When you have completed the phase of entering articles on the purchase order you can go on with the order transmission to the supplier We remind you that the order can be entered and sent at different times it is not necessary to create and send the order immediately as the data entered are always saved by the system To car
12. ry out order transmission open the order as described in the section on creating purchase orders and click on Carry out transmission If you have not entered your company details as requested at the beginning a mask appears that asks you to enter the mandatory data that are lacking otherwise it won t be possible to continue with order transmission Then a new mask opens in which you can enter a different destination for the goods if necessary the required shipping date any notes and other general information For some suppliers the type of order is mandatory but the programme will request this information when necessary along with any other parameters needed in order to go on At this point click on Confirm and the order is transmitted After order transmission a summary receipt of the order you have sent is displayed To print the receipt click on Print another mask opens in black and white ready for printing on A4 format The printout is not launched automatically but you have to launch it by clicking on Print inportant note When the purchase order has been transmitted you will receive confirmation of transmission by e mail at the address you specified in your company details Page 12 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE C Orders Transmitted Once the purchase order has been transmitted you can find and display it by clicking on the menu Tran
13. s entered are checked by a validation procedure carried out by the system so if the code of the article ordered has been replaced by a new one a window appears asking you to choose whether you want to order the new or the old code If the article you have ordered does not exist a window appears which depending on the supplier s settings may or may not allow you to order the article that was not recognized by the system Page 10 of 15 g E CAT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE Ca Order Import After choosing the supplier and opening the order desired click on Import Order In the window displayed there are different types of import from your Management System If you already enter orders on your management system and you want to avoid duplicate entry of the same order you can interface your management system with this system of transmission via Internet To do this you must export the order from your management system in a file and import it into this system Obviously it is necessary for the two systems to be able to dialogue therefore the file extracted from your management system must comply with certain rules and characteristics To display the technical characteristics of the interface file click Here Once the interface file has been extracted from your management system you can import it into the order To do this open an order as described in the section on c
14. sactions Order Management Orders Transmitted at the top of the screen In this section enter any search criteria and click on Search The system will display all the orders transmitted that match the search criteria you entered If you don t enter any search criteria and click on Search the system will display all the orders transmitted that are present in the system It is also possible to enter the code of an article to display all the orders containing it To open a transmitted order just click on the order itself in the search results Bicsonent note It is possible to transmit once again an order already sent by clicking on the transmit order button at the top of the screen The system will ask if you want to create a new order or add it to an order already open When the transmitted order has been taken to the open orders it is possible to transmit once again the order directly or subsequently following any necessary changes Page 13 of 15 d E CRT amp New WEB CAT o WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE Er Shipping Addresses This function enables you to manage your archive of shipping addresses for each supplier Each shipping address has a code that connects it to the supplier so the same address may be used more than once as a different shipping code is required for each supplier even though the shipping address is the same Once the shipping address is saved in your archive you c
15. want to add to the open order When you have completed the list click on Ok and all the articles will be added to the order at once Obviously the rules for entering the list must be followed i e article code quantity for each article line in the window This list can also be copied and pasted from an external programme such as Excel Word or other provided the syntax described above is respected If a system error occurs during the process of adding to the order this probably means that you did not follow the syntax article code quantity check the list carefully and try again EJImporting from an external order This function is very useful for those who create purchase orders on another system for example a management system Using the import function you can import orders which are on your computer directly to the open order on Internet This allows you to avoid duplicate entry of the same order saving time and eliminating any errors To do this refer to the section on order import EJIrmporting items from the Web Catalogue If you are enabled and if the catalogue is available you can consult the supplier s catalogue on line in the catalogue section if you do not remember the code of an article and add the article to the open order directly from the catalogue illustrations Page 9 of 15 d E CRT amp New WEB CAT mM WEB CAT User s manual E Emak SPARE PARTS ELECTRONIC CATALOGUE attention all the article
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