Updated: November 2011
Contents
1. 2 New Male 3 Old Female 4 New Female Oc ALM NERU Mozilla Firefox Se Archivo Editar Ver Historial Marcadores Herramientas Ayuda EF TPE Cc x A aa be f hips icalm dhamma eu org neru calm https calm dhamma eu org neru calm 0 X G TEEPE FICS Newsletters Administration Course from 13 Jan 2010 to 24 Jan 2010 NERU a OS check e 2 Oo 2 2 F FamilyName 1 All CALM AT Manual Nov 2011 12 alm Online course application amp registration 4 2 Complete the Code Sat and Served columns 4 2 1 Complete the Code column CALM NERU Mozilla Firefox Archivo Editar Ver Historial Marcadores Herramientas Ayuda Waser be v Cc x HH ry https calm dhamma eu org nerujcalm w ad m aiii m 0 Ol 0 Ol 0 Ol M DANIEL BENITO PO m F Fulltime v Y S NERU9451_ dabepo gmail com M CARLOS BRISO 7 i F Fulltime S NERU9670 sofia2007 terra es VI CHRISTIAN CROSET a F Fullime vi S christiancroset hotmail com ESMIOL ll ea eA J al jeremy esmiol orange fr 0 0l IN FERNANDEZ RUEDA 7 U No newsletter F Fullime vy iS dhsumuni yahoo es 0 ol N FERNANDO a C Cancelled F Fulltime S shricolombo yahoo es 0 Ol M HAMELEERS a ee Fulltime S nels harneleers gmail com 0 Ol M EMILIO JOSE HERNANDEZ LOPEZ C ER Eul2. local administrator will check your course completion and will finish the work 4 4 Check email address of each student server Compare the address on the day 0 registration form with email address in Calm and update the CALM email address with email address on day 0 form if needed 4 5 Start Again with a new Student category Once you have completed a student category i e Old Male click on OK and start again with step 2 5 with the next student category till you have filled in all 4 students categories You have then completed the Course Completion status and you can exit Calm Well done and thanks for your help CALM AT Manual Nov 2011 15
3. on the last report in the list Course arrival and completion processing Choose New or Old student and Male or Female then click on the Select button A list of students will be displayed For any student that leaves early in the Code field select L Left early as shown in the diagram below aJ OKs NERK E Einal 1 POste x MIKE SMITH ees D Did not arrive 1 8 Mo newsletter C Cancelled Click OK Repeat these steps for all departures during a course CALM AT Manual Nov 2011 10 alm Online course application amp registration 4 End of course administration The conducting teachers are responsible for the course administration at the end of the course This administrative work makes it possible to assemble the yearly statistics and to send out Newsletters and other mailings to old students through Calm You may choose to do the entering of data gradually during the course but please make sure it is correct on day 10 for example update any information about students who leave early New students who do not complete the course should not receive Newsletters or other mailings to old students Note In case you do not have an internet connection at the centre non centre location where you are conducting the course please proceed with this work once back home having taken the following information along with you to complete the work 1 Name 2 Gender 3 Sat served 4 Full part time 5 D
4. xX A Hy EES chamma eu crg https calm dhamma eu org neru calm w 7 J Google M s visitados Sl Dhamma gt CALM NERU s http support calm d B Calm Course Application a The way to ultimate c liz Home Fundaci n Priv 3 ASCII Code The ext M Gmail Inbox sacha prohaczka gmail connect Centre of Excellence Job va TMI Le Monde fr Actualit la Une a placery bienestar gmail com O Old student Y F Female T aranbaz hotmail com O Old student Y F Female Fulltime F Fulltime v EL Eulltime YF Fulltime S M PoNsaTI APATRICIA E M MARIA ARANZAZU BAZ ARCAUZ i M MARIA BLANCA BELTRAN DE HEREC M F Fulltime Y F Fulltime v S mablanbel amail com O Old student V F Female A MARTA BITLLOCH PUIGVER _ Fulltime YS martabhpt gmail com O Old student F Female F Female Al PAOLA BORTONI Mi EMILIA BRA A REY F Female aE Fulltime MS paolillabortoni hotmail com O Old student 0O F Fulltime o i hl emiliabranarey yahoo es O Old student a M ana Rosa CALDAS AGS L FFl Y O S anaarca ymailcom Old student_ F Female Mavs CHanDER EJ C Cancelled F Fulltime Y IS ivpsyiays hotmaitcom Old student Y F Female _ M CATHERINE CHEVROLET Fulltime Y S frichealine hotm
5. Calm urse application amp registration CALWNMNI e Course Applications and Letters Management Updated November 2011 alm Online course application amp registration Table of Contents daaa CELS E AAE A A A A E 3 1 Using the Calm SYSt IM cccccesecceneeeenseeensecensecensecenseceasenensenensesensesonsesenseses 4 INA Errol En raO E E E 4 1 2 General course information u ccciccdscccvseserssecseceevenderecvsideverneeniedeetenvensevediaracvartaceatastecdevendavsevenionss 6 2 Pre course preparation sssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 7 3 Processing forms during a COUFSe ccccceeeceesceescenseessenssonseonseonseensoessonssoneeoas 9 3 1 Ang a oa TOCO ena E eee ae eee eee eee ee eee eee 9 Pa Updating records when students leave early cccccecccccsssceeceeseeeceeseeeeceesceeseaeeessaeseeseeaeeeeseaes 10 4 End of Course AdMinisStration ccscccssceseceseceeecnsecnseensecnscnscesscnseonseonsenesenes 11 4 1 Accessing the course completion section IN CALM ccccccccceccecceesceeceeeeeeseeeeessaeeeseeeeeees 11 kah eR aaa EEE E E AR 11 4 1 2 Click on Courses and Current ccccccccssceseccerecsecsnsscuseveusevenseueceuacsauaauaeuauaeuaavansavansausauaeuaens 11 4 1 3 Click on the course YOU are conducting NOW ccccccesccccesceceseeceeeeeceueeecaueeceueesseeessueeessaeeees 12 4 1 4 Click on Course Arrival and Compl
6. Courses OldCourses or use Shift F3 CALM AT Manual Nov 2011 5 alm Online course application amp registration 1 2 General course information Reviewing course information To review a variety of reports and other specific course information Main Menu Courses Current or use Shift F2 A list of your courses will be displayed Click on the course you want to review The following screen will be displayed TE Description Applications by Category oi View Rides Board Accomodation Reports Applications referred to AT am Course arrival and completion processing To access any of the above reports click on the description title All of these reports are also available for the Registrar in the CALM system by clicking on M for Course Menu Please refer to the CALM User Manual for more details about these reports CALM AT Manual Nov 2011 6 am Online course application amp registration 2 Pre course preparation Receiving and responding to e mails from registrars and creating notes lf Registrars have any queries or concerns about individual application forms they will normally send an e mail to a local AT who is involved in registration work or to the conducting AT This e mail will include brief details about the student and a link to the student s application form located in the AT CALM system For security and privacy reasons application forms are not sent via e mail After clicking
7. Japanese ref list https dhamma org au japanrl updates The European ref list https calm dhamma eu org eursl updates CALM AT Manual Nov 2011 4 alm Online course application amp registration Basic navigation The screen format and navigation are the same as for the CALM system used by registrars Please refer to the CALM User Manual for details about navigation and various functions to be found at the Calm webpage http www calm dhamma org index php id 2158 Same username and password as the international AT website www at dhamma org Main Menu The Main Menu at the top of the screen includes two folders Courses and Find Drop down sub folders are displayed when the mouse is held over each folder A To display a list of courses that have been allocated to you in your region only Main Menu Courses Current or use Shift F2 The following screen will be displayed Date from ation Stat sstypel tion 2 End Timel Languages _Registrar er p PAJJOT Bet 10 day course DMT AF Oct 18 2011 Be eee te christine_herz veerle_offe honoris ochre BB weve ont fommnm ew ove one B To display a list of all courses that have been conducted by you in the past and allocated to you to conduct in the future in this region only Main Menu Courses AllCourses or use Shift F1 C To display a list of all courses that have been conducted by you in the past in this region only Main Menu
8. ail com Old student_v F Female Mjto sfontasauesapa EJ Fulltime VIS _ lascintas yahooes Old student Y F Female M RoMy corro FREsNEDO L Y F Fulltime Y F Fullime S romy_siglo21 yahooes Old student F Female N alamPaRo ooo DELGADO ESTEVEZ LE Fulltime VP y a oooO amparodestevez hotmail com F Female MJann J FAUconnER E Fulltime YE IS ann fauconnier telenetbe 9 Old student Y F Female M MaRa JOSE __ _ GALLART GABRIEL P Partime F Fulltime Y S ______ mariajose gallart gmailcom Old student _ F Female M ana GARMENDIA AYERBE LI F Fulltime Y F Fulltime WS agayerbe25 yahoocom Old student Y F Female M CARMEN GONZ LEZ FERNAN T C Cancelled V F Fulltime Y yS carmen_cleo hotmailcom 1 0 Old student_ F Female M CARMEN HERRERO MORERA I F Fulltime YI IS L carmen hm hotmailcom ooo 2 Old student Y F Female MjFaTma uimenez cook I M F Fultime Y IS fatimajcook gmail com Old student F Female M M DELMAR JIMENEZ sanchez I F Fulltime Y F Fullime S mariimenezsanchez gmail com_ Old student_ F Female M NveeRa KARIN FF ultime VIS myberg hotmailcom 0 Oldstudent_ F Female M sonia LANZA o Y FE Fullime vi F Fulltime IS bandida ozues o Old student _Y F Female LIN J sileenlam1016 hotmailcom Old student_ F Female yy Mlun LN 4 C Cancelled F Fulltime Terminado As the above picture sho
9. etion Processing cccccccccceseeeeeeeeseeeceeeeeeeeeeseeseaeeeeeas 12 4 1 5 Select the student category one at a time and complete the procedure four categories 12 4 2 Complete the Code Sat and Served COIUMNS cccccccsssceeceseeeceeneeeeceseeeseaeeeseaaeees 13 4 2 1 Complete the Code column cccccccccccccesseeceeceeeeeeceeeeeeeseeeseeeseceeeseauaeceeeesauaeceeessaaaeseseesaaaes 13 4 2 2 Revise the Sat and Served COLUMN ccccccceccceececeececeeeeeseeeeeueeuseeeueeeuseeeeeeuseueeeeuseueenenss 14 4 3 Match Students with their database entry ce cccccccccccceseceecesceeceeeeeeseeeeeeseeeeeseeeeeeseaeeeeeseaes 14 AR Mon OaE oie Eaa Ree eee 14 wa O EE oai a aae aa aei 15 4 4 Check email address of each student server ccccccceescceceeseeeeceeseeeceeeceeeeeeeteeseeetseseeeteeaeees 15 4 5 Start Again with a new Student category cccccccsscccccessseceeeceeeseceeeceeeseceeceaeceeeseeegeceesesaaseeees 15 alm Online course application amp registration Introduction This AT User Manual provides an operating guide to the AT CALM system as used by Assistant Teachers both referred to in this manual as AT or conducting AT for all the relevant course administration The AT manual contains four chapters 1 2 3 4 Using the Calm system Pre course preparation Processing forms during a course End of course administra
10. id not arrive 6 Left early 7 Change email address 4 1 Accessing the course completion section in CALM 4 1 1 Enter CALM Via the following URL httos calm dhamma eu org at calm AT CALM for Europe https dhamma org au at calm AT CALM for Australia Username same as you use for the referral list Password same as you use for the referral list Note Download Firefox as your internet browser Internet Explorer Safari and Google Chrome are not recommended for this application 4 1 2 Click on Courses and Current ad AT Calm system CALM AT Manual Nov 2011 11 Calm Online course application amp registration 4 1 3 Click on the course you are conducting now Courses Find ii ieee PAJOTA e POES i w ETR 06Mar PAJJOTA PAJJOT 4 0 ea a w liaso 29Aug DIPA DIPA ti 10 day course Se peT pem 18 2010 DD 8Dec10 19Dec NERU NERU a 0 Curso de 10 dias DMT 7 30am ES EN carmen 4 1 4 Click on Course Arrival and Completion Processing Courses Find pajjot PAJJOT Course from 23Feb10 to 6Mar10 Applications by Category Course a ViewR Rid Board mw a a w Applications referred to AT IC oF To pS aS 4 1 5 Select the student category one at a time and complete the procedure four categories 1 Old Male and click on Select Follow instructions below to update each category
11. ltime IS tetucci hotmail com 0 ol M FRANCISCO JAVIER INIESTA BADIA 4 Fulltime YM IS xavier ludiconsulting com 0 01 JUAN 4 YF Fulltime vp ISP m_or06 hotmai com 0 01 N PAPELL RIVADENEIRA C Fulltime vp S arsenid hotmailes 0 ol M PEDROSAPACHON 0 S SCs tonipedrosa pedrosapachon gmail com 0 ol N ROSSELL CARDONA C S ss paurossell gmail com 0 ol M SAVE a Si save dominique wanadoo fr 0 Ol SINTES GUARDIA C 5 miguel fenixpools com 0 0l N SOL NICOLAS 4 S jnsl69 hotmail com 0 ol MI PEDRO TEIXEIRA F Fulltime v IS pedror 33 vahoo ca 0 91 ai Click on Code and select the relevant statement from the drop down list as follows For Old Students E Email if student has an e mail address and has completed the course this is the most common code P Postal if student does not have an e mail address and has completed the course D Did not arrive if student did not arrive L Left early if student left early For new students please select Y Completed OK if the new student has completed the course D Did not arrive if student did not arrive L Left early if student left early CALM AT Manual Nov 2011 13 alm Peru Eg Online course application amp registration 4 2 2 Revise the Sat and Served column CALM NERU Mozilla Firefox Archivo Editar Yer Historial Marcadores Herramientas Ayuda o v Cc
12. on this link and logging into the AT CALM system the following screen will be displayed for the student being reviewed Reviewing a student s details Before responding to a Registrar s enquiry the AT will first need to review the student s details Located below the Notes box highlighted in light blue are a list of student details and a record of any previous notes as shown in the screen image above or the list below The symbol indicates that there are more details available by clicking on the item Click on the item to display additional details The fourth item is the application form Responding to the Registrar After reviewing the applicant s details and contacting the student if necessary you are now ready to type a response to the Registrar for example 1 In the Notes box type your response eg OK to confirm 2 Inthe Note Type drop down box select R Registrar CALM AT Manual Nov 2011 7 alm Online course application amp registration 3 Click on the Save Note button at the top of the screen or use F3 Your note will now be sent to the Registrar and will also appear in the list of details n Click on this item and your note will be displayed Please note that the AT CALM system does not send letters e mail responses or confirmations directly to a student All written correspondence must be made by the Registrar Recording notes for the conducting AT only For this application
13. tion ATs are welcome to suggest changes or additions to this manual info calm dhamma org CALM AT Manual Nov 2011 3 alm Online course application amp registration 1 Using the Calm system 1 1 Logging into AT CALM You should have received a secure website address or URL for example httos calm dhamma eu org at calm AT CALM for Europe https dhamma org au at calm AT CALM for Australia Make sure you use https and not http as this is a secure protocol that ensures all data remains confidential in transit on the internet Note Download Firefox as your internet browser Internet Explorer Safari and Google Chrome are not recommended for this application Username and Password Use the same username and password that you use to access the Referral List In case you don t remember your username and password or feel these may have become insecure do get in touch with your regional contact who provided you with the Referral List access details Alternatively you may send an email to info calm dhamma org to help you Referral List An Internet program enables you to add change and delete entries from the Referral list and the International Special List For exact use of the Referral List please refer to the AT manual Underneath you find the different Referral List addresses The Australia New Zealand ref list https dhamma org au vaurl live The SE Asia ref list https dhamma org au earl updates The
14. ws many students come with information in both Sat and Served columns Only the correct information should be ticked i e Sat or Served There are 3 options a F Full time b P Part time c Blank means not applicable Note In principle the only valid case in which both columns may be ticked is when the student sat part time and served part time 4 3 Match Students with their database entry 4 3 1 New Students As you complete the new students completion status entries will be created automatically in the database So no extra step is required for new students CALM AT Manual Nov 2011 14 alm Online course application amp registration 4 3 2 Old Students Only for those students that have completed the course you need to click on the next to the student s name By clicking on this button CALM will search whether this student already exists in the database If CALM finds an exact match then the data base Student ID will be automatically assigned to the student in the Student ID column If CALM cannot find the exact match CALM will show a list of possible matching entries Select the student by clicking on the c next to the matching student Alternatively if you are confident that the student is not on the list just click on the button Create an old student record However if you are not sure whether the student is on the list or not just click g to go back A
15. you may want to record a note for the conducting AT regarding contact made with the student as follows Enter the new note in the Notes box Inthe Note Type drop down box select T AT Only 3 Click on the Save Note button at the top of the screen or use F3 The following items will now be displayed Click on this last item and the following screen will be displayed CALM AT Manual Nov 2011 8 alm FFR Online course application amp registration 3 Processing forms during a course 3 1 Adding a student record If you have any registration forms left over and there are no records of these students in the system you will need to add student records as follows 1 On the following screen click Course arrival and completion processing 2 Then click Add 4 O 4 O 1 F F FamilyName 3 The following screen will appear CALM AT Manual Nov 2011 9 Calm Online course application amp registration Enter the students details as per the registration form 5 Click on OK 6 The following screen will appear JOKE FRED NERK 4 M NERK a ANDY PARRY E MIKE SMITH i Enter the arrival details and under the Sat or Served fields choose F Full time or P Part time When finished click on OK 3 2 Updating records when students leave early On the Main Menu click on Courses then Current or sF2 Click on the relevant course Click
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