SharpSchool User Manual
Contents
1. A i A amp 7 Fr FontName Size Real Ey Te Zoom 2 I find that in May of each year a lot of my students need extra motiviation Does anyone have any motivational ideas lt gt HTML Q Preview C Email Notification whenever someone replies Post Message ancel Note Unless you have full control permissions on the discussion forum you will only be able to edit your own posts Normally that means Group Administrators and Contributors though a Group Member can be assigned that permission from the Security tab 18 Page SharpSchool User Guide Groups User Guide 3 Deleting Discussion Topics and Posts If you want to delete a post after it has been published click the Delete button at the top right side of your post You will be prompted whether or not you wish to carry out this action If you wish to delete an entire topic thread click on the Delete button next to that thread y WEDNESDAY MAY 02 2012 7 32 44 AM Terry Little Re May Motivations i Reply Ka Quote it a Delete tan Joined on 28 March 2012 T Posts DISCUSSION FORUM Threads Replies Views Actions Homework thoughts by Hugh Fuller 6 ag 3 Last Rephy Re Re Justa Thought on 02 May 2012 08 01 AM Note Unless you have delete permissions on the discussion forum you will only be able to delete your own posts If you do not have delete permissions you will not be able to delete topic threads2. Actions Managing Resources 1 Uploading a Single File a Click on the Add New Item dropdown menu and select File Document Container View Edit Security Activity dd New ltem Chat Document Container No Items Available Folder Actions v Link b To select a single file from your computer click Browse c Give your file a Name This name will be displayed d You may provide a Description of the file you are uploading for others to see e Once you have added your description click the Add File button 33 Page SharpSchool User Guide Groups User Guide Browse_ FA Aa ARR Ee 0 0 p betes g 0 A gt gt GF 7 FontName Size Realfcr GQ T f Design gt HTML Preview Your file is now uploaded and ready to use 2 Uploading Multiple Files To save time you can upload several files at once This feature is only available in Internet Explorer To access it a Click on the Add New Item dropdown menu and select File b Click on the Upload Multiple Files This will take you to the file upload editor Note You may have to install an ActiveX control to use this editor on your browser To do so simply click on the prompt that directs you to install the XUpload Upload Control and then click Run when the install window pops up If this control is already installed you will not see this prompt 34 Page SharpSchool User Guide Groups Use
3. Use the Date Picker button to select the day from a calendar or enter the date manually e Repeating Events Check the Enable Recurrence box to have an event occur more than once at regular intervals a Repeat Pattern This option enables you to decide the frequency with which the event occurs You can choose between Weekly Monthly and Yearly patterns You will then be presented with further frequency customization options dependent on which of the patterns you selected b Length of Recurrence There are three options to choose from when deciding how long you want the recurring event to go on for You can choose to have it ending on a specific date If you make this choice the event will continue to repeat as you specified up until the date selected You can choose to have the event End After a specific number of occurrences or you can choose No End to have the event recur indefinitely Enable Recurrence Repeat Pattern Weekly a Every Other E Mon El Tue wed Thu Meri ll sat C Sun Ending 04 27 12 End After 10 more occurences No End 12 Page SharpSchool User Guide Groups User Guide f Event Registration To allow people to register for your event click Yes for the Event Registration field Event Registration Yes Registration Deadline ici E Al Day Event Capacity Registration Approval Yes No Waiting List Enable Waiting List Online Payment Administrator N
4. Design and Layout Group administrators and contributors have the ability to add new pages change the design layout and choose which portlets are present on the page Board of Supervisors Events Discussions Photos Resources Members Edit Design New Page 1 Edit Edit allows you to update the layout of the page To save any changes that you make click Update Page 1P T Update Page Cancel 2 Design This page will allow you to also edit the layout as well as add and remove portlets displayed on the page To add a new portlet click on Add Portlet to Region To edit a portlet if it is editable click on the Edit button and to delete a portlet click on Delete Your changes will be saved automatically 48 Page SharpSchool User Guide Groups User Guide 3 New Page To add a new page to your group click on new pace New Page Fill in the Title and click the oe blue arrow to populate the Name or type Page Owner superadmin 7 in a name Select the Page Theme from Page Theme Inherit the dropdown menu as well as the Page as Com Type and then click Create Page To Icon Select Icon learn more about the different page types please refer to the Site Publish User Guide Administrator s Guide documents 49 Page
5. on the Direct Permissions tab Within Direct Permissions you can assign security permissions on your photo gallery to other users Click Add and a window will pop up allowing you to select the users and grant permissions l Photo Gallery gt Nature Direct Permissions Actual Permissions Permissions Granted To Fl karina west Add Remove Inherit Permissi Allow Inheritable Permissions From Parent to Propagate to This Object 27 Page SharpSchool User Guide Groups User Guide From this window select the users or groups you d like to grant permissions to by clicking their name and clicking Add When you have selected your users click OK Search EE Groups 1 3 of 3 Users 1 50f 5 Administrators Registered Users Students Jason Whitman e Jessica Flint Joseph Murray Selected Groups and Users 2 Jason Whitman Jessica Flint Remove OK Cancel To individually assign permissions to each user click on the beside their name From here you can assign specific permissions ip What it Allows You to Do Can add photos albums Can delete photos albums Can view the photos albums Can make changes to photos albums can manage comments Full Control All of the above as well as the ability to assign permissions to others 28 Page SharpSchool User Guide Groups User Guide b Actual Permissions Actual Permissions allows you to view what permissions specific users have on your
6. 1 AM May Motivations by Brian Rice Last Reply Re A Pizza Party on 02 May 2012 07 34 AM 16 Page SharpSchool User Guide Groups User Guide Managing Topics 1 Creating Discussion Topics To create a topic for yourself and others to discuss a Click the Add New Topic button b Fill out the title and details of your topic When you have finished click Post Topic New Topic Subject Support Topics SABE 9 0 Bi U dex di d fF ae Os Ay che y gt Font Name Size 153px Zoom gt HTML Preview E Email Notification whenever someone replies Tip You can choose to receive notices to your email whenever someone responds to your Y topic Simply check the Email Notification whenever someone replies box when you create yout topic 17 Page SharpSchool User Guide Groups User Guide 2 Editing Discussion Topics You may wish to make changes to your post after it has been published To do so simply click the Edit button at the top right side of the post When you have finished making your changes click Post Message to publish it y WEDNESDAY MAY 02 2012 7 32 02 AM Brian Rice May Motivations E Reply wA Quote Fi Edit I find that in May of each year a lot of my students need extra motiviation Does anyone have an ideas Joined on 23 March 2012 1 Posts NEW TOPIC Subject May Motivations FA 4E32BGG482 9 e a OFF BI Umek
7. Normally that means Group Administrators and Contributors will have the permission though a Group Member can be assigned that permission from the Security tab 4 Archiving threads Archiving a thread allows you to remove it from the view of your users without actually deleting the thread This allows you to re introduce it at a later date if you feel the information within is particularly useful to the participants of your Discussion Board 19 Page SharpSchool User Guide Groups User Guide To archive a thread click on the Archive button If you wish to make it visible to the browsers of your Discussion Board simply click the Un Archive button DISCUSSION FORUM Homework thoughts by Hugh Fuller Last Rephy Re Re Justa Thought on 02 May 2012 08 01 AM DISCUSSION FORUM Homework thoughts by Hugh Fuller Last Reply Re Re Justa Thought on 02 May 2012 08 01 AM 5 Locking threads If you wish to lock a thread to prevent other users from posting further messages but still desire the existing content to be viewable click on the Lock button next to the thread DISCUSSION FORUM Homework thoughts by Hugh Fuller Last Reply Re Re Justa Thought on 02 May 2012 08 01 AM 20 Page SharpSchool User Guide Groups User Guide 6 Unlocking threads If you wish to unlock a thread to allow other users to post messages click on the Unlock button next to the thread DISCUSSION FORUM A Homework
8. Parent meeting Teachers 12 2 2011 superadmin Active 44 Page SharpSchool User Guide Groups User Guide 3 Security The Security area allows administrators to assign and remove user based permissions from within the solution To add a user to the security section 1 Click Add 2 Select the User and or Group from the pop up window 3 Click Okay 4 The user will now be added to the list 5 Here you can assign granular permissions to the user such as a Create Permission to create objects in the module b Delete Permission to delete objects from the module c Read Permission to only read objects but not make any changes d Write Permission to make changes to existing modules but cannot create any new object Furthermore Direct Permissions refer to users who have permissions to that specific module but will not display administrator or other inherited permissions To view inherited permissions and specific user permission click on Actual Permissions 4 Activity The Activity section will show you what activity has been happening on the group object 5 General Settings The General Settings will allow you to change the name of the application and whether group creation is Enabled or Disabled GENERAL SETTINGS Application Name Groups Group Creation Approval Enable Disable 45 Page SharpSchool User Guide Groups User Guide 6 Group Templates This section will allow you to add more cus
9. SharpScheel Helping Schools Succeed Social Groups SharpSchool User Guide Groups User Guide Table of Contents PRO il o A on E techs e o o 4 o A MEC 6505 Em E E E E 4 Was sao Ut E E E 4 as e oo po OEN E EES 4 EE A So II PR PO 5 ROU a e a A E T O 6 flota a AO 0100101 0 PIN PO OPEP o PP E E E E EE htpatiesnesaseeauen 6 valia AAA E SU Uno E r SGo Ay AA e AE eraen a A O DN trae 10 Mino Peores 10 BE san vel cen Teen ner E er crt 10 A cl ammeter rer Tem net rn en yn Torn err are nnn mire nent Onin ten erat cnet 14 PAD E iam A A ee er a ee eee 15 MDH UO ca sas ea eect nn e een e no PE 16 DVN OM NCS tcc cases E E cee casera ee caenste E EN 17 bobo tiara TRO 1 Cece essere ese PPP on In 17 As AAA o Oe O 18 3 Deleting Discussion Lo pies ana POSTS reunirea eura naiiai evaaa 19 E ea ACS A O 19 A a E E E E O E E A A eT 20 Ain E A OE N EN ern er rt meer 21 POOTO e E E E E EE A E E E ee ee da Waerea a da a E a rotos 22 loto Add a TOTO DU aaa pode EGEREN 22 2 Adding Images to your Photo Gallery AlbuMW oooccncnncncnncncnnnnennnnrnnnnnnnonnnonnnnonnnncnnrrnnacnnnnons 23 Soo MAS AIC BU Bey RPM i TEE COCO Em EEEO 25 li o AMP EA 26 Sr Photo Galery caos AA oo II A A 27 SharpSchool User Guide Groups User Guide Oy Aban Peri ONG scares eter ees eee eee 20 IS CONOR aoe retest ul o A 30 o Enri MES AAA NS o O 31 PR Od E A e E N o A E E dene 32 Lae a A nee AE TA A AEE AAA E A A E AE AAA E AA 33 MET AE EE e E E PP o E A A 33 o ms Ras
10. aded Select File Select Folder Remove Remove All 9 Maintain directory structure Upload all of these files into the same folder Another quick and easy way to upload multiple files into the Resources is via drag and drop Simply open a folder on your computer select the files you wish to upload and drag them into the interface This will move all the files over 3 Creating Folders for your Files To create Folders for your files and links a Click on the Add New Item dropdown menu and select Folder Document Container No Items Available Actions b Give your folder a Name This name will be displayed within the Resources c You may provide a Description to let others know of the contents of the folder d Click the Create Folder button when completed 36 Page SharpSchool User Guide Groups User Guide 7h 4 BERGER 9 O IA AA PARA A A Elr l dd EF Font Name 5 Size 7 Real fc amp t Zoom 8E Design HTML Preview Icon Select Icon You have now created a folder with which to store your resources 37 Page SharpSchool User Guide Groups User Guide 4 Creating Links to Resources on the Internet a Click on the Add New Item dropdown menu and select Link b Give your link a Name This name will be displayed within your Resources c Type in the full web address of the site within the Web Address URL field d You may provide a Description to let ot
11. con of your folder b When you finished making your changes click the Update Folder button This will save the changes you have made to your folder L Design gt HTML a Preview Icon Select Icon 7 Moving a File or Folder a If you wish to move your files folders and links to another location within your Resources click on the Actions dropdown menu at the bottom of your Resources From here select Move Selected 39 Page SharpSchool User Guide Groups User Guide Tip You can save time by moving several items at once Simply check the box next to every item you wish to move to the same new destination Document Container Hame Modified User Sire e Agreement of Purchase and Sale 11 29 10 12 19 PM Intrafinity Support 12 3 KB E a November Documents 11 29 10 12 19 PM Intrafinity D Search Engine edit 11 29 10 12 33 PM Intrafinity Support Move Selected Delete Selected b On this page click on the Browse link next to the Select Destination field to select a new location within your Resources for your items A new window will POP Up Documents Moving the following items Search Engine e Agreement of Purchase and Sale c Navigate your way to your desired destination folder by clicking on the names of the folders on the way to your destination folder When you have located the folder you wish to contain your selected items click on the Select link on the right side of the window fo
12. date Event 3 Deleting an Event a To delete an event from the calendar first click on the event you wish to remove b Click the Delete button Edit Hf Registrants if Reports security Activity FOOTBALL PRACTICE DOWNLOAD COP Gore DateTime Woy 22 2012 3 00 PM 5 00 PM Location Field Registration Deadline 11 21 2012 Register Now c You will be prompted whether or not you d like to delete this event Clicking OK will permanently remove this event from your calendar as well as any other calendars in which it has been published Note With recurring events when you click on the Delete button you will be prompted to select whether you d like to delete the event just for that day or for every instance of that event 15 Page SharpSchool User Guide Groups User Guide Discussions The Discussions tab is excellent tool for conducting quick and detailed discussions on various topics with many individuals participating at once Here you can establish topics for your users to collaborate on and answer questions your users may have all in an organized environment Grade 10 Teachers Events i ior Photos Resources Members Teacher Pages testing Edit Design New Page EA Tij Subscribe E Manage Forum E Add New Topic Esa Security Replies Views Actions SCUSSION FORUM Homework thoughts 45 fp Y 3 by Hugh Fuller Last Rephy Re Re Justa Thought on 02 May 2012 08 0
13. e Select the Group Access Public All users will be able to access and join the group Approval Required An administrative user will need mo pose to approve the users for the group By Invitation Only An Default Group Template invitation must be sent from a group member Public Group Theme g Click Add Group C Approval Required By Invitation Only 43 Page SharpSchool User Guide Groups User Guide 2 Manage Groups a Deactivating Groups Deactivating a group makes it so eroup members can no longer see the group as well as prepares the group to be deleted To deactivate a group click on Deactivate Group GROUPS Name Creation Date Creator Status Board of Supervisors 12 2 2011 superadmin Active High School Football Team Pagel 11 19 2010 superadmin Active Parent meeting Teachers 12 2 2011 superadmin Active b Deleting Groups To Delete a group you must first Deactivate the group Then click on Delete GROUPS Name Creation Date Creator Status Board of Supervisors 12 2 2011 superadmin Deactivated High School Football Team Pagel 11 19 2010 superadmin Active Parent meeting Teachers 12 2 2011 superadmin Active c Activate Group To reactivate a group after it has been deactivated click on Activate GROUPS Name Creation Date Creator Status Board of Supervisors 12 2 2011 superadmin Deactivated High School Football Team Pagel 11 19 2010 superadmin Active
14. ead write They also have the ability to add or delete tabs from your group Browsers These members largely have read only access to the group but can comment on photos post on the front page and reply to forum threads i Adding a Group Member Under the Actions Menu choose Add Administrators Add Contributors or Add Browsers Select the user you want from the Users list and click Add and then at the bottom of the box click OK 11 Changing Group Members Permissions To change member s permissions check off their name from the list and then under the Actions dropdown menu choose Change to Administrator Change to Contributots or Change to Browsers 111 Deleting Group Member s To delete a group member check off the member s and then from the Actions dropdown menu choose Delete Selection You can delete all members by choosing Delete All from the Actions dropdown menu c Manage Member Requests This section allows you to respond to member requests It will only appear if you have set your group to Approval Required 8 Page SharpSchool User Guide Groups User Guide d Send Invitation This section allows you to send an invitation to a user of your site to join the group To do so just select the user by clicking the User Picker enter in a comment and then click Send Invitation e Join Leave Group This option will allow you to join or leave the group 9 Page SharpSchool User Guide Groups Use
15. es files in codes with file extensions at the end e g DSC 1001019A 200805 jpg To rename images simply click on A Manage Images and click on the picture you wish to rename i Photo Gallery gt Nature TP Add Image Manage Comments Dup One Level LT Image Name Action Wramids ipa 16 2009 O taj mahal jpg 6 16 2009 wallofchina jpg 6 16 2009 b The following box will give you the ability to rename the image as well as to include a description of it in the gallery Click on Update and the new image name will be updated in the album 25 Page SharpSchool User Guide Groups User Guide y gt Nature gt Pyramid jpg Image Details Name Pyramid pg BZU Kl vpaste cance 4 How to delete a picture To delete an image simply click on A Manage Images and click on the icon corresponding to the picture you want to delete and click OK in the pop up window Photo Gallery gt Nature O Are you sure you want to delete taj mahal jpg 6 16 2009 26 Page SharpSchool User Guide Groups User Guide 5 Photo Gallery Permissions You can assign permissions to users so that they are able to govern an entire gallery These user permissions propagate to all albums and images in your gallery To assign permissions Click on the Security link on the gallery tab page TP Add Album Edit Gallery Manage Album setae Uploaded 10 14 10 pee ae karina west Description a Direct Permissions Click
16. had com AA ER En E IA 33 2 Uploads Malpica 34 3 Cieaino Folders 0t yout le eno direna nei nN ie EEEE iE 36 4 Creating Links to Resources on the Internet ssssesssseesersesesesesrrresrsrsrrrresrnrnreesenrnreresrnrneeees 38 Aaa A NOM a E E E AA T EE EA 39 eae A o O E AEE E p D Movosra Peor Folde aiora iaie piba 39 JED e lle dr e oe E E E E E cnr ere one 41 iaa AAA a il E E oo 42 Group Administration Administrators OnLy eesesesseeeeeeesecseeseeeeseeseeseeesseeseeaesecsessesaeeasees 43 Cs A TT E ener A 43 Day NMEA 3 01010 ARAN io S 44 EE OI e E Oo OO nn 45 e E T E E 45 Conoci en E A O 45 ECE EE e E AE EE E E N A E E 46 E OC E A N O eee 46 o E E E E E eee E re E eee 46 Een E prem rrr E A A A A E er 47 Group Pase Dista dnd lO eee ra E E E eee 48 W E S o AO 48 AD i A E E E E A E E A OS 48 A O atrio 49 3 Page SharpSchool User Guide Groups User Guide About Groups harpSchool Social Groups module is an intuitive application that allows all organizations the freedom to collaborate in groups online This online group collaborative environment is designed to stand alone as an entirely virtual group collaboration area or be used in conjunction with traditional group collaborations About this Guide This user guide offers both administrators and general users an introduction into SharpSchool s Social Groups module and how it can be used for all users to collaborate in one place share resources ideas discussions photo
17. he album may delete a comment 30 Page SharpSchool User Guide Groups User Guide 8 Manage Comments You can view and moderate recent comments made to your album To do so you are required to have at least Write permissions on the album you are moderating To view recent comments made within your album click on the album name and click on Manage Comments gt Photo Gallery gt Nature GA Add Image gt Album Properties a q security B up One Level Start Slideshow On this page you can see who posted a comment when and on which photo the comment was made You can delete comments directly by clicking on the icon 31 Page SharpSchool User Guide Groups User Guide 9 Reorder Images If you wish to change the order images appear in your photo gallery and you have Write access for the album click on the album name and then on Reorder Images On this page you can drag and drop images from one position to another gt Photo Gallery gt Nature SP Add Image Album Properties 1 Manage Images Reorder Images gt Mz Comments Secu D Up One Level Nature Start Slideshow 32 Page SharpSchool User Guide Groups User Guide Resources The Resources section allows you to upload and store files and links within your Groups page Up To Board Agendas and Meeting Minutes View Edit Security Activity Aaa New Item y FJ Pending Minutes Fl 5 Published Minutes
18. he right of the comment A regular user can only delete his comments If you have administration rights on the group you will be able to delete any and all comments 3 Group Management This section will allow you to manage group s settings manage group members manage member requests join leave the group as well as send out group invitations Some of these options may not be available to you due to your user permissions or the group s settings a Manage Group GROUP DETAILS Name Allows you to change the group name Description Provide a description of the group Theme From the dropdown menu you can select a pre made group theme Group Access Public All users will be able to access the Group Hime group and join Template Default Group Template Approval Required A group Public administrator will need to approve the Approval Required By Invitation Only users for the group By Invitation Only n invitation must be sent from a current group member To save any settings you have made click on Update Settings 7 Page SharpSchool User Guide Groups User Guide b Manage Members This section will allow you to add members to your group and define whether they are Administrators Contributors or Browsers Administrator This user type has full control over the group Contributors This type of user has permissions to add content which is the equivalent to create r
19. hers know of the contents of the linked site e When completed click the Add Link button Create Link Link Name Web Address URL hitp m8 ha By Gy Gy A I AB Deo e A E ee z828 5 a Avy dr Er Font Name Sizer Realfc dy Te Zoom gt a 7 Design lt gt HTML Preview Add Link Cancel You have now created a link on your page directing to your desired website 38 Page SharpSchool User Guide Groups User Guide 5 Editing a File a You may wish to change the name or the description of your file Click on the fre name you wish to edit Note If your file is stored in a folder you will have to first navigate to where yout file is stored by clicking on the folder s b Click on the Edit File tab along File Details File Name Agreement of Purchase and Sale the top From here you can make 7 04 Ga Gp AA 9 e EE EZE gr Ar A amp 7 F 7 FontName Size Realfc EY T Zoom Y changes to the name and description of your file When you have made your changes click the Update File button This will save the changes to your file Design lt gt HTML amp Preview View Edit Security Activity Edit Folder 6 Editing a Folder November Documents VA LRAUADASEEA 9 C a Click on the Edit tab along the top From PT Say Oy Av 7 Yr FontName Sizer Real fcr here you can make changes to the name AO zoom A description and i
20. otification Yes No a Registration Deadline Choose the date and time when users must register for the event you have created For obvious reasons the registration deadline must be earlier than the End Date and time of the event b Event Capacity The event capacity allows you to choose how many users may register for the event c Registration Approval If this option is enabled then an event administrator must approve users before they will be able to complete registration for the event d Waiting List If this option is enabled you can specify a number of users who may be placed on a waiting list These users will have the option to register even after the event capacity has been reached They will be told they have been placed on a waiting list and people from this list will be added to the event whenever an event attendee cancels their registration e Online Payment If you have configured an online payment provider you can choose that provider here This allows you to charge a fee for particular events and have users make their payment online 13 Page SharpSchool User Guide Groups User Guide f Administrator Notification If you enable administrator notification the event administrator will receive an email any time a user registers for the event g Category Choose from a list of preset categories Choosing a category for your event allows it to be filtered by that category It also selects a color and icon fo
21. oups User Guide Group Main Page After you have opened up the group you will now see the main page The main tab will show you the Group Info Comments Group Members Upcoming Events and Group Management These features are customizable and we will get into that later on in this user guide High School Football Team Page Events Discussions Photos Resources Members Group Management Group Info Manage Group Name Manage Members High School Football Team Page Manage Member Requests Description Invite Others Leave Group Group Members 6 of 9 members See All D 1 2 Johnny Suzanne Ezekiel Admin Marx Ker Make sure you get your family and friends to join the Mighty Bears page This page will be used to discuss the highs and lows of the Bears season The first game is up against the Eagles and we want ensure we stop them Group Access Public Jane Smith Dexter Sarah Lincoln Williams Upcoming Events Football Practice Nov 22 2012 at 03 00 PM jane smith Don t worry Peter I ll make sure Curtis is in attendance from now on December 2nd at 2 47 pm lester wu Good luck on Monday guys December 2nd at 2 25 pm curtis smith yes sir December 2nd at 10 41 am 1 Adding Comments To add a new comment to your groups page simply type in the comment in the box and click Post 6 Page SharpSchool User Guide Groups User Guide 2 Deleting Comment To delete a comment click on the O icon to t
22. photo gallery Users higher up the security hierarchy may already have permissions to yout photo gallery Users with entire site permissions or higher tiers of security hierarchy may have permissions to your photo gallery if you have the Allow Inheritable Permissions From Parent to Propagate to This Object checkbox selected on the Direct Permissions screen 6 Album Permissions You can instead choose to assign permissions to an individual album This may be useful if you ate creating a private album that you only wish a select number of individuals to see or edit The permissions for an album work identically to permissions for a gallery To assign album permissions click on the album for which you wish to grant permissions Once you have done so click on the Security link Photo Gallery Nature P Add Image Album Properties 4 Manage Images Start Slideshow 29 Page SharpSchool User Guide Groups User Guide 7 Comments Browsers of the gallery can leave comments on individual photos Additionally you can moderate the comments that are published First you need to ensure that comments are enabled on your album To comment on any photo simply click on it and enter your comment in the simplified text editor at the bottom ed johnson 12 4 2010 6 43 28 PM Aral To delete a comment simply click on the O icon next to the comment Aside from the comment creator only users with delete permissions on t
23. r Guide Events The Events tab is a calendar page that will allow you to manage events You can add and remove events and even share them with other calendars on your site If you do not have access to manage events you will need to contact your group administrator to change your access level Managing Events 1 Adding an Event Click the starting date for the event you wish to add and click on HA in the calendar menu View Approval Security Activity 94 N ajajaj ra A sa Wed Thu 10 Page SharpSchool User Guide Groups User Guide On the ensuing page add information about the event in the relevant fields and click Create Event Start Date 11 22 10 55 05 01 PM be El al day End Date 11 22 10 55 06 01 PML lor f Enable Recurrence Event Registration C yes Who Color B Icon SelectIcon Pick the participants for this event To indude non members enter their email addresses separated by commas Participants Members Non members were ee ARR 9 0 BBs Uae ss Zoom ha o E Design 4 HTML 9 Preview Published Calendars Select calendars 11 Page SharpSchool User Guide Groups User Guide a Subject The name of your event b Location Where the event is taking place c Start Date The date and time the event starts Use the Date Picker button to select the day from a calendar or enter the date manually d End Date The date and time the event ends
24. r Guide Upload File Upload Multiple Files Upload Scanned Files Any files exceeding the upload limit of 1024000KB will not be uploaded y Click here to install the following ActiveX control XUpload Upload Control from Persits Software Inc Select File Select Folder Remove RemoveAll 9 Maintain directory structure Upload all of these files into the same folder Upload Cancel c To select files one at a time from your computer click Select File Upload File Upload Multiple Files Upload Scanned Files Any files exceeding the upload limit of 1024000KB will not be uploaded Files Sel Select File Select Folder Remove Remove All Maintain directory structure Upload all of these files into the same folder Upload Cancel d Within the Choose File window locate the file you wish to upload Once you have selected your file click Open e You may instead wish to upload an entire folder of files all at once To do so click Select Folder From here navigate to the location of the folder on your computer and click on it and then and click Scan f If you decide you do not want to add one of the files listed in the window click on that file and click on Remove g When completed click Upload 35 Page SharpSchool User Guide Groups User Guide Upload File Upload Multiple Files Upload Scanned Files Any files exceeding the upload limit of 1024000KB will not be uplo
25. r that folder d Click on the Move to Here button to move your selected items Pitfall If you move a folder to a new location all the items within that folder will be moved as well 40 Page SharpSchool User Guide Groups User Guide 8 Deleting a File or Folder a If you wish to delete items from the Resources click on the Actions dropdown menu at the bottom of your Resources From here select Delete Selected Tip You can save time by deleting several items at once Simply check the box next to every item you wish to remove Add New Item l View Edit Security Activity Document Container JName Modified User Size Agreement of Purchase and Sale 11 29 10 12 19 PM Intrafinity Support 12 3 KB E Jal November Documents 11 29 10 12 19 PM Intrafini En Search Engine edit 11 29 10 12 33 PM Intrafinity Support Delete Selected Move Selected b You will be taken to a confirmation screen Click Yes if you are certain about deleting the selected items Once deleted the items are permanently removed so take care to confirm that the items listed on this page are the ones you wish to delete Pitfall If you delete a folder all items within that folder will also be deleted 41 Page SharpSchool User Guide Groups User Guide Members The Members tab lists all of the group members You can email a group member from here by clicking on the email address link Additionally you can search for g
26. r your event h Color The color of the text displayed on your calendar for your event You can choose More Colors at the bottom of the color selection pop up to select from a larger range of colors or even input one by its RGB value i Icon The image displayed beside your event name on your calendar j Participants The individuals that are selected to be part of the event These participants are notified of the event by email and the event is published on that individual s calendar within their workspace if applicable i Members With the User Picker choose members from your site s user list ii Non Members Enroll external individuals by filling in their email addresses using a comma to separate them k Description Fill out the details of the event using the WYSIWYG What You See Is What You Get editor 1 Published Calendars Publish created events onto other calendars so that others can see your event Refer to Section I Publishing Events for more details on how to publish events 2 Editing an Event a To edit an event within your calendar first click on the event you wish to edit 14 Page SharpSchool User Guide Groups User Guide b Click the Edit tab Registrants Reports Security Activity FOOTBALL PRACTICE E DOWNLOAD COPY DELETE DateTime Woy 22 2012 3 00 PM 5 00 PM Location Field Registration Deadline 11 21 2012 Register Now c When you have finished making your changes click Up
27. res taken during our nature exploration trip The objective of this expedition was to give students the opportunity to experience the wonders of nature first hand and to marvel at the source of life S Random Picture from Album Selected Cover Picture 2 Adding Images to your Photo Gallery Album Once you have created your album the message No Images in this Album will be shown To add images click on Add Image This will lead to a page that will allow you to upload images from your server or computer To upload an image click on Browse select the image you desire click OPEN and click on Upload Image s to publish them into your online album 23 Page SharpSchool User Guide Groups User Guide Image 1 Ciphotosinature trip Ju Image 2 photos nature trip Ju Image 4 Image 5 Upload Image s D Cancel Tip If you are uploading images from Internet Explorer you will also have the option to use the Upload Multiple Images tab to upload many pictures at once The resulting screen is an administrative view into the Photo Album From this point on you have the ability to change the name of images alter their properties such as thumbnail sizes and delete images Photo Gallery gt Nature Start Slideshow 24 Page SharpSchool User Guide Groups User Guide 3 How to rename a picture a Uploading images from a computer or digital camera often nam
28. roup members using the search function SEARCH ALL MEMBERS Find View All GROUP MEMBER LIST 1 5 OF 5 User Info david villa David Villa david villa cityofm com Administrator edward trevor Edward Trevor edward trevor cityofm com Administrator eric cantona Eric Cantona eric cantona cityofm com Administrator y john doe John Doe john doe cityofm com a Administrator suzzie char Suzzie Char Suzzie char cityofm com Administrator 42 Page SharpSchool User Guide Groups User Guide Group Administration Administrators Only Group administrators have the most privileges as they can create groups manage groups security view the activity logs and adjust the settings This section of the user guide pertains to administrative users only Find A Group Administration Create A Group Administrati ee SEARCH Find View All ADVANCED SEARCH gS Manage Groups 9 Security GROUPS E Activity Name Creation Date Creator Status sont Board of Supervisors 12 2 2011 superadmin Active amp General Setti eee High School Football Team Pagel 11 19 2010 superadmin Active E ezo Parent meeting Teachers 12 2 2011 superadmin Active Themes Senior Band 12 2 2011 superadmin Active aP Page Types Teacher Talk 12 2 2011 superadmin Active A Portlets 1 Create A Group Click on Create A Group sitet ai Fill in the Name Enter in a Description Choose the Theme Choose the Templat
29. s and events This guide will also show how administrators can manage the Social Groups section Who Should Use this Guide The contents of this guide are written to be readable by users of all technical backgrounds Primarily this guide will be used by administrators department coordinators and curriculum coordinators Accessing your Groups To access the Social Groups application simply add groups to the end of your site URL For example http www yourdomain com eroups You can also add an external link to the groups by copying and pasting the URL into a content area such as the quick links or as an external link page In order to use the Social Groups section you must first log into your website The login page to your site will contain fields for the username and password The location of the login button will vary according to your website s design however login buttons are typically available on the upper right corner of your website Note If you have not yet used groups on your site you will need to contact SharpSchool Support and ask them to enable this feature There is no charge associated with adding the Groups module to your site 4 Page SharpSchool User Guide Groups User Guide Find A Group The first screen that you will see is the Find A Group screen From here you can search for a specific group or you can select one from the list You can use the built in sort function to sort by Most Popular Fir
30. st Name or Most Recent First Any groups that you are a member of will show up on the My Groups tab This tab functions exactly the same as the Find A Group tab The Advanced Search allows any user to search by Creation Date Creator or Group Access Type Once you have located your group you can access the content by clicking on the Name of the group Find View All ADVANCED SEARCH Sort By Most Popular First BOARD OF SUPERVISORS JOIN GROUP Any person interested in viewing or addressing the Board during a regular meeting or hearing may do so by joining the collaboration group If any such person intends to submit documentation to the Board for its consideration prior to the meeting such documentation shall be submitted to the Executive Office of the Board Room 383 Kenneth Hahn Hall of Administration no later than 5 00 p m the day before the scheduled meeting or hearing Any documentation submitted at the site but not at the Executive Office of the Board shall become part of the official record for the matter Members 3 Created On 12 2 2011 by superadmin HIGH SCHOOL FOOTBALL TEAM PAGE JOIN GROUP Make sure you get your family and friends to join the Mighty Bears page This page will be used to discuss the highs and lows of the Bears season The first game is up against the Eagles and we want ensure we stop them Members 24 Created On 11 19 2010 by superadmin 5 Page SharpSchool User Guide Gr
31. thoughts by Hugh Fuller Last Rep Re Re Justa Thought on 02 May 2012 08 01 AM 21 Page SharpSchool User Guide Groups User Guide Photos The Photo tab allows you to create multiple albums with dynamic features such as the ability to view pictures as slideshows or allowing for moderated commenting These galleries are a great way to capture and showcase activities and events that happen for the group or to share photo resources within the group p group Board of Supervisors Events Discussions Photos Resources Members Gallery County Photo Events Ribbon Cutting Ceremony Uploaded 10 17 2010 by david villa Description Ribbon Cutting Ceremony County Fair Uploaded 10 17 2010 by david villa Description County Fair Managing Photo Gallery 1 How to Add a Photo Album a Click FAdd Album i Photo Gallery Y Edit Gallery 4 Manage Album Security b The following window will prompt you to include a Name and Description for your Album c Selecting the L Random Picture from Album option means that the system will pick any image from your album as the Cover Picture d The second option available is to directly select an image of your choice to be the Cover Picture By clicking Browse you can select an image from your computer or server to upload as the cover picture 22 Page SharpSchool User Guide Groups User Guide e Click Create Here are some pictu
32. tom templates to be used You can only edit created templates To edit the template click on the Name If you want to delete the template click the a under the Action menu To add a new template click on Add Template SITE TEMPLATES Template Name Default Group Template New Template 7 Themes This section will allow you to add more custom themes to be used You can only edit created templates To edit the theme click on the Name If you want to delete the theme click the O under the Action menu To add a new theme click on Add Portal Theme Search Portal Theme Name Portal Themes 1 1 of 1 Portal Theme Name Y Default Group Theme 8 Page Types This section will allow you to add more Page Types to be used You can only edit created page types To edit the page type click on the Name If you want to delete the page type click the Y under the Action menu To add a new page type click on Add Page Type 46 Page SharpSchool User Guide Groups User Guide Calendar Page Content Space Page Discussion Forum Page Document Container Page Form Page Photo Gallery Page Wiki Page 7 Portlets This section will allow you to add more Portlets to be used within your group pages To edit the portlet click on the Portlet Name If you want to delete the page type click the under the Action menu To add a new portlet click on Add Portlet 47 Page SharpSchool User Guide Groups User Guide Group Page
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