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System User Guide for Hospital Authority Medical Record Officers

1. seeeeoossssnnennnssssoeennnssssseeresssssseeeesssssseeree 12 32a FaASwWrd C PON ES EAEE T A E A O 12 Dil TAS WOd TOM COMO reinir nap A EEEE EE E E 13 3 3 SECURITY LOOKEN DEVICE whaictcctcossscecebert cheese uqnuetcesecceanes E ae Seis tcanueesmccavauers gate ae eu emcerts 13 3 4 LOGIN TO THE PTE PRS Y STEM wissosdncneorrsntsea eia segoxaee ole re denongs mine A 14 Deel LO FO AE T US LIMO cist a seccsc cy EE etna ak seas stints td easier A acd AENA 16 DA AOO SU CCSN E E EEE ease oer ahaa seat eae ana apes tieee 17 3 4 3 Login with Replacement Security Token For users with security toKen cccccccesvseeeeeeees 19 3 4 4 Login Failure and Automatic LOCK OUt ccccccccccssseeccccccccunaeesseeeecccaaaasnseecceeeaaaaasseseeessuaaaaneesees 20 3 4 5 Login through internal site For users with security token cccccccseecccccccceeeeeeeseceeeeecaaesseeees 20 3 5 LOGOUT PPIFEPR SYSTEM hinoi nmo on eao a nia n a ERSE ZN 3 6 RETURN LO MAIN MENU ereraa n ei e i a a a sete ntieesnetudiad aumonasoeds 21 F SWI EMROLE cea caroszepsecacesosennedrectencasesennedepstececesusamnadecsoca aaesennedaneecces uaunaade cs A 22 4 UPDATE OWN PROFILE AND PASSWORD scssssssssccccccccccccossssssseccececcoososossssessscececesosssssssooe 24 4 1 UPDATE OWN ERORILE uiaiia aaa einai ein is 24 4 1 1 GAGE Personal INFORMATION ath ETE E hep Oe deta atts add NT ee aces 24 AT AA Ate Ole INI OVING arrien E E aS GOA 25 4 2 CHANGE YOUR OWN PASS WORD spira tase e
2. Hand written consent form HA MRO Pamela Youde Nethersole Eastern Hospital Continue Cancel Click lt Continue gt to verify patient information or lt Cancel gt to cancel enrollment without saving 4 Important Notes on Patient s Address Please compare the lt HKPMI Address gt displayed on the screen with the patient s reported address If the patient reports a different address from the one displayed please advise the patient that his her registered address with the Hospital Authority HKPMI address will be used for all official correspondence from the HA to the patient regarding the PPI ePR system If the patient intends to update the address he she should provide address proof for this address and authorises the HA to update his her registered address with the HA P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 35 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Patient Enrollment Non SMART ID Step 2 Verify Patient s Information HKID D623546 6 Se Male Name CHAN SIU MING DOB 01 01 1981 i t Number Email Addre Mobile 91234567 Language for SMS English HKPMI RM 890 GOOD House Address Matched Matched ress on Consent Form N A If different from HKPMI fice HA MRO Pamela Youde Nethersole Eastern Hospital Continue f Back Click lt Continue gt to save changes or lt Back gt to return to the previous screen to update patient information 5 The following screen wil
3. Welcome User ID hamro999 e g A123456 7 U S a S 2 Enter the patient s HKID No and click the lt Next gt button 3 If the entered information is correct the following page will be displayed and a pop up Application Form is shown Only for the Unvetted Patient enrolled by the same user and the enrolment method is either SmartID or 2D Barcode cy esi Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID hamro999 Update Own Profile gt Enrollment Update Patient P ile Vettin Patient Enrollment Print Form Detail HKID No D454877 1 Name CHAN SIU MING Email Address Mobile 91234567 HKPMI Address ig aca l Ea Language for SMS English Print out the Application Form Letter D HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 44 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Ee MEA PUBIC Private interrace CIccuUonic ravent NeEcord naring PuOT rroject http f haits is 6 014 8000 PPI FilePDF Viewer aspx op Windows Internet Explorer Mn fp ef fee x REN AERA TE BAAN TMSRAN Geis HOSPITAL Public Private Interface Electronic Patient Record Sharing Pilot Project ea Ith BEASTIE LEY EF RER ROER T AER E a pilot project under the HKSAR Government s electronic health records system FRSA Application Form ERIRE ARE PMI AIS AE Sly A ROR nascar Ate Eo i BESE O a CHAN SIUMNG SIU MI
4. Fax Server List of fax pages received Patient Enrollment List 4 2 Change Your Own Password 1 Click lt Update Own Profile gt on the Menu Bar then click lt Change Password gt on the Sub menu Bar cy phos Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest62 2 Role Patient Account Admin New Password eeeeeee Old Password Cee 2 Enter the old password and enter the new password twice and press lt Save gt button Notes e Please refer to System requirements on Password Maintenance in the Chapter on Security Information and Guide to User Login for guidelines on Password maintenance HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 27 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 5 Patient Enrollment and Patient Profile Maintenance 5 1 Patient Enrollment 5 1 1 Smart ID Enrollment Before proceeding to Smart ID Enrollment users should have Hong Kong Smart ID card reader and Java JRE installed into his her computer Please refer to Installation Guide for Smart Card Reader for installation 1 Click lt Patient Enrollment gt on the Menu Bar Click lt Smart ID Enrollment gt on the Sub menu Bar nroliment Reporting 2 Ask patient to insert the Smart ID card into the card reader Update Patient Profile 3 Click lt Start gt under Method 1 Smart ID Enr
5. Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 patient Enroiment Reporting Update Own Profile Smart ID Enrollment Patient Enrollment Update Patient Profile HKID No H123123 4 Name CHAN SIU MING Email Address Mobie 91111111 Language for SMS English Chinese RM 890 HKPMI Address GOOD House Patient With Minor Consent Extend Minor Consent Yes No Siment Update Patient Profile HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 43 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Click lt Save gt to save changes made and lt Back gt to return to the previous screen without saving 4 The following screen will be displayed upon successful update of the changes D ed be if Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 Update Own Profile irollme 1t Patient Enrollment Update Patient Profile ii 2 Confirmation Patient profile has been updated successfully t4 HKID No H123123 4 o Name CHAN SIU MING H Email Address r Mobile 91111111 RM 890 HKPMI Address GOOD House You may print out the consent t U 5 1 5 Reprint consent form function 1 Click lt Patient Enrolment gt then click lt Print Form gt C phet Public Private Interface Electronic Patient Record Sharing Pilot Project
6. create an account in the system automatically for audit purposes The logged information includes the access date time User ID type of transaction the record and data fields accessed and if any data is changed the before and after image of the change This logging allows the system administrator to trace every action within the system to the individual user and you will be personally responsible for the actions logged with your User ID You should use the PPI ePR system to perform your duties in relation to patient care and related purposes only according to the Terms and Conditions of this website Regular audit reports on individual users activities in the PPI ePR system will be generated for monitoring by the system administrators at the Hospital Authority and each participating Private Hospitals 3 1 4 Patient Consent You are allowed to access the patients records only when the patient has consented Apart from the system logging the PPI ePR system will generate a SMS QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 11 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 message to the patient s mobile phone every time a patient s record is opened in the PPI ePR system The message contains the time and name of the user accessing his her record so that the patient can report any unauthorised access to the Hospital Authority immediately 3 2 System requirements on Password Maintenance 3 2 1 Ge
7. 2 Update the Role Information You can add or update the Institute Information by clicking the lt add gt or lt edit gt button in the Institute clinic Information Section cy e if Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Role Patient Account Admin Switch Role B Patient Enrollment Reporting t Role Information murtest622 Account Status PPl ePR Original Form Not Received HAMRO Pamela Youde Nethersole Eastern Hospital Patient Account Admin HAMRO Pamela Youde Nethersole Eastern Hospital Active Rank Post Affiliated Institute clinic Information test AP LEI CHAU HK 91234567 Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Administrative Functions Enroll Patient Smart ID Reprint Application Form Update Patient Mobile Number and Email Address Vetting for enrolled patient 3 Fill in the Institution Information Form Click lt Confirm gt button to save the changes Click lt Delete gt button to delete the institutes Click lt Back gt button to decline the changes D beer Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Role Patient Account Admin Patient Enrollment Reporting Account Management Role Information Affiliated Institute Clinic Information User ID murtest622 Affiliated Institute Clinic Informa
8. Birth 01 Jan 2000 Sex Male RM 890 GOOD House Mobile 90000000 Language Chasen English Email Address GAH Email Registered By phmrool Canossa Hospital Caritasi Patient Enrollment Vetting HEPMI Address Vetting Status Unvetted Consent Form Not Received HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 46 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 With the minor consent case patients the following page will be displayed and click lt Yes gt to approve the minor consent case H a bes Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID ppkathy Reporting Update Own Profile Patient Enrollment The patient has been vetted Are you going to print the confirmation letter Detail HKID No Name Date of Birth 5ex HKPMI Address Mobile Language Chosen Email Address Registered By Vetting Status Status proval Minor Consent Remarks Contirm Cancel 129712 6 CHAN TAI MAN 20 Apr 1990 Female RM C 13 F BLDG OLD BLDG EST HSE NO STREET TSING YI NEW TERRITORIES 99787878 Chinese c97878 ss hk pmmakt Princess Margaret Hospital Yes O No Click lt Save gt to save the changes or lt Back gt to return to the previous page without saving the changes 3 Ifthe patient s enrollment or approval for minor consent is confirmed the following page will be displaye
9. INFORMATION TECHNOLOGY DEPARTMENT PAGE 37 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Click lt Accept gt if patient accept and sign the application form or click lt Decline gt in case patient reject the application Patient Enrollment Non SMART ID Pre filled form with 2D barcode Step 3 Print Patient s Application Form Acquire Patient s Signature D623646 6 Male CHAN SIU MING 01 01 1981 Mobile 91234567 English HKPMI RM 890 GOOD House Address Matched Matched N A HA MRO Pamela Youde Nethersole Eastern Hospital Print Application Form Modify Entry Accept Decline 6 The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone Upon completion of vetting a letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA Patient Enrollment Non SMART ID Pre filled form with 2D barcode Completed Pai Access Key via SMS Please check the necessary identity document and complete the vetting process confirmation letter to patient and keep the original copy at local MRO HKID D623646 6 Sex Male Name CHAN SIU MING DOB 01 01 1981 Contact Number 91234567 Emai Adare Mobile 91234567 Language for SMS English HKPMI RM 890 GOOD House Address Matched Matched A yn Consent Form I ere HKPMI Adare Office HA MRO Pamela Youde N
10. Section 3 4 amp 4 1 14 06 Dec 2011 AB team ITD HA Update Section5 1 2 amp 5 1 3 for Patient Enrolment with Authorized Person PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Table of Contents k INTRODUCTION Co ccc loitariecsicccivecssiavecssaceeesuisaetanssecsavedauedrecdudaisieibas E 5 1 1 ABOUT THIS MANUAL otas ea or a O bonis nai S O ENA 5 1 2 WHERE TO GBD BEB ogc ate sa ae eal segs solve ve does a a a visidausa sete 5 2 SYSTEM REQUIREMENT AND INSTALLATION GUIDE sccsssssssssssscccccccccccccccssssssees 6 24 HARDWARE REQUIREMENT horrena a a a a a E O AA 6 22 SOFTWARE RKREOUIREMEN T inr A NN N 6 25 SOTEM C ONFIGURATION ciactoanarnidcnatnancodpaniceanimastad A bed an use A 7 Ck TE E a ee E a ET O A A NT T O A 7 3 SECURITY INFORMATION AND GUIDE TO USER LOGIN seseeeeeeeccecccccssssseececeececcccccocssseee 11 3 1 GENERAL SECURITY INFORMATION cerien adii aiea Sea EErEE REEERE EEEE EAA TE EO ane ate 11 SAL ACCS C ONTO ense a e i Il See ASCP ACCOUMU aE A T dees ieee easter A ao E EA Il Deli DS ACY LOSON E enie en E toss tence E iGO aaa resoca Ss Taw Gish eae Saha eee Il IALA PNC OUSE Wiese ras tena ae dg E vette sa ol eialp vas Mesa do ace inh date ices A SNT Il a2 SYSTEM REQUIREMENTS ON PASSWORD MAINTENANCE ccscccsccsccsccsccsccscescescesccsscsscescescessens 12 Deh Cne ral GOC NE Seere AEE AE AEN aide A Bawa sun dss NEEE RENE 12 3 2 2 Mandatory requirement on Password format
11. ems setontin reopens jien ae cg ssi peel meal pose meen eile ee Slimane gain Participating in the Pilot Project for my healthcare and other related purposes Fe OR A SCE ALF ARS SBE Biia 1 Fam Trequest to change my residential address recorded in Hospital Authority to Please refer to Point 4 of Points to Note for the documentary proof required ieee ens EE EGE GES GUTTER ROR E TE ate ismat m 05 12 2011 habe Bae aR Aaa A AT A iit z parent of paiteni under 18 years old O AACS Z BRR ey E ae Ea sees me RSP Ra e IS Ppt ake katt at Me ah ae T TH PEE S LAN ANELEE EAER EEE EREE ATE e EA BA ARCS E I agee to the patient participating im Project and the mt im the Points in Hote T amthonze HA in disclose the ePR a ee eee Local intranet Protected Mode Off If any amendment is to be made on the form click lt Modify Entry gt to update the information and reprint the form Patient Enrollment Non SMART ID Pre filled form with 2D barcode Step 3 Print Patient s Application Form Acquire Patient s Signature HKID D623646 6 Sex Male Name CHAN SIU MING DOB 01 01 1981 Contact Numbe Email Addre Mobile 91234567 Language for SMS English HKPMI RM 890 GOOD House Address Matched Matched Address on Consent Form If N A different from HKPMI Address Office HA MRO Pamela Youde Nethersole Eastern Hospital Print Application Form Modify Entry Accept J Decline HOSPITAL AUTHORITY
12. them immediately If you forget your password you have to call your system administrator or the PPI ePR Program Office to reset your password Since the password is system generated and no one knows your password it is impossible to revert your password to a previous password 3 3 Security Token Device A Security Token Device as shown below will be assigned to each user who has to access the PPI ePR via the internet This device is not required for Hospital Authority users who only access the system within the HA network Internet users must have this token with him her at the time of logging into the PPI ePR system The system requires internet users to enter the 6 digit code as displayed on the LCD screen of the Security Token device at logging in e g 032848 as shown above The Security Code will expire within a short period of time and a new code will be displayed You must input the Security Code as displayed on the Token at the time of logging in If you find any problem with your Security Token Device please contact your system administrator or the PPI ePR Program Office QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 13 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 3 4 Login to the PPl ePR System 1 Go to http ppi ha org hk with your web browser The PPI logon screen will be displayed Enter your User ID and click lt Continue gt ublic Drivate Interface Electronic Patient Record Shar
13. 1 14 LAST SAVED 06 DEC 2011 3 4 1 Login for the First Time 1 The first time when you login successfully to the system a Notice and Disclaimer for HA PPI ePR Sharing Pilot Project will be displayed cy hobet Public Private interface Electronic Patient Record Sharing Pilot Project R Before accessing to the PPI ePR em please read through and accept the Notice and Disclaimer Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Important Notes A T By accessing this website and any of its pages you are agreeing to the as stated in the guidelines for the S Hospital Authority HA Public Private Interface Electronic Patient Record Sharing Pilot Project PPI ePR Detailed information can also be accessed from the Public Private Interface section of for direct link please click lt lt gt gt 1 All patient information is strictly confidential and copyright of the content is owned by HA You have a licence to use it only for the purpose of the Pilot Project and not otherwise 2 You must perform your duty of care ensuring patient date privacy while accessing any information from the system and handling any material generated from the system Ul 3 You should only use the PPI ePR for the sole purpose of patient s healthcare and related purposes only 4 You are allowed to access the patients records only when the patient has consented and when you agree and comply with th
14. AN MAN MAN DOB 01 01 1980 Contact Number 98887777 obile 98887777 Language for SMS Chinese HKPMI RM 345 13 F BLK B TIGER House ABC CITY EIGHT 100 ICE ROAD Address Matched Matched Address on Consent Form If N A i HKPMI Addi ess Print Application Form Modify Entry Accept J Decline HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 32 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Click lt Accept gt if patient accept and sign the application form or click lt Decline gt in case patient reject the application Patient Enrollment SMART ID Step 3 Print Patient s Application Form Acquire Patient s Signature j900008 6 Male LEE SIU SIU MAN MAN MAN 01 01 1980 98887777 98887777 Chinese RM 345 13 F BLK B TIGER House ABC CITY EIGHT 100 ICE ROAD Ad t i Matched N A Print Application Form Modify Entry Accept Decline 11 The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone A letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA Patient Enrollment SMART ID Completed Patient will receive the Access Key via SMS Please print the confirmation letter and give to patient Please fax the consent form to Programme Office Fax 2762 5802 and keep the origi
15. Logon Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 14 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 3 For _non HA users or users accessing the system via the internet the following page will be displayed You are required to input both the Password and the Security Code from your Security Token Device Identity Authentication Password Security Code Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Notes e the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock is not accidentally kept on e if you are unsure of what is the Security Code please refer to paragraph Error Reference source not found above on Error Reference source not found 4 Press the lt Logon gt button to proceed HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 15 OF 54 PPI USER MANUAL VERSION
16. NG ep nea E 1 Fovowies1 SaN ooo Ste O Female eames mas lt eee ae Fe aS pt RA Ra he RA i A 91234567 EN i RES F oO ar when Electronic Patient Records ePR is accessed iA RF To be signed by patient O AR SURG PRORMIY PRHA FIRS TORERT HER PRA BRR SORE SCE A CR ame 3 A KA a Peet AE d are A TEE AE Moy Lag aa alge pty peed he Pilot nee ere galls chs oie Sacks E a mated eee tei vanes nnar hams e Suede anak a ele a fa BRAT al im x ree ch Lea Ce fabs FUL FAR persue men HF age E3 B f ae as p SIME lt hr Nepaton ier Bt RPE ee ee aA FEA BRA pias Ee rei aaa AA cf Points to Note for the documentary proof will be sent to the residential WA ppe Bay Basiea OOOO O Bae 0082010 PRP EA AAA EEA BRT RAR A To be signed by applicant legal guardian of patient or parent of patient under 18 years old oO AA ABERA RE CSM RIAA RAR NTE PRAH HAREA SRR amp PAFU 1 AJER KAR PETREA ARA AAS El EES EUR EAN EREO Z UB Le CREM Project and the terms set out in the Points to Note I authorize HA to disclose the ePR of the above named patient to authonzed private medical Ul a Local intranet HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 45 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 6 Patient Vetting This function allows MRO to ensure that each registered patient has completed a consent form and that the patient s registered address aligns w
17. NT PAGE 24 OF 54 PPI USER MANUAL 3 The Personal Information is updated VERSION 1 14 LAST SAVED 06 DEC 2011 cy BE Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Role Patient Account Admin Account Status 0111622 4 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Account Mana Role Information No of User Role 2 Switch Role Role Service Area Stays Patient Account Admin HAMRO Pamela Youde Nethersole Eastern Hospital Security Information HA Intranet Access Password Internet Access Disabled 4 1 2 Update Role Information Active O s a 1 Click the O icon besides the role you would like to edit cy eh ie i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Role Patient Account Admin Update Own Profile Successfully User ID murtest622 Personal Information HKID 0111622 4 Name Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 2 Role Service Area Patient Account Admin HAMRO Pamela Youde Nethersole Eastern Hospital Security Information HA Intranet Access Password Internet Access Disabled P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT Account Status Switch Role Status Active PAGE 25 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011
18. NT PAGE 49 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 2 A list of reports belonging to the selected group will be displayed Click on the Report Name to view the report cy a Ley Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progotf123 Patient Enrollment Account Management Update Own Profile Utilities Patient Enquiry Report User Account Report Other Reports Statistics List of Unvetted Patient List of Expired Access Key Patient Enrollment Report Reporting List of Patient PMI Address Changed 3 The selected report will be displayed Click on the lt Print Report gt button to print the report cy bet Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Account Management Update Own Profile Utilities er Account Report Other Reports Stat j List of Unvetted Patients Please input no of day after enrollment F Show List of Unvetted Patients 7 days after enrollment Print Date 07 Oct 2009 HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 50 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 7 2 Patient Enrollment Reports This group of reports relate to patient enrollment status to facilitate follow up actions required 7 2 1 List of Unvetted Patients 7 2 1 1 Purpose of report T
19. Patient Record Sharing Pilot Project Welcome User ID progotfi23 Role PP ePR Programme Office Reporting Account Managemen Utilities Change Password 4 1 1 Update Personal Information 1 Click the right top corner O icon on the Personal Information Section to update the personal information cy Eh oe i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Role Patient Account Admin A Switch Role Patient Enrollment Reporting murtest622 Account Status ement 0111622 4 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 2 Role Service Area Status Patient Account Admin HAMRO Pamela Youde Nethersole Eastern Hospital Active O Account Mana Security Information HA Intranet Access Password Internet Access Disabled 2 Update the Information and Click lt Save gt button O Ee it Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Role Patient Account Admin Switch Role 4 Patient Enrollment Account Management Personal Information User ID User ID murtest622 Personal Information HKID 0111622 4 Last name TEST First name TEST Name in Chinese Not Applicable Title Dr v Email address cyy838 ha org hk 91234567 HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTME
20. RTMENT PAGE 39 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Patient Enrollment Non SMART ID Step i Enter Patient s Information F141556 6 Male CHAN SIU MING 01 01 1981 Mobile 91234567 English Chinese RM 890 GOOD House Address Matched Matched Not Matched amp Hand written consent form HA MRO Pamela Youde Nethersole Eastern Hospital Continue Cancel Click lt Continue gt to verify patient information or lt Cancel gt to cancel enrollment without saving 4 Important Notes on Patient s Addres Please compare the lt HKPMI Address gt displayed on the screen with the patient s reported address If the patient reports a different address from the one displayed please advise the patient that his her registered address with the Hospital Authority HKPMI address will be used for all official correspondence from the HA to the patient regarding the PPI ePR system If the patient intends to update the address he she should provide address proof for this address and authorises the HA to update his her registered address with the HA P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 40 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Patient Enrollment Non SMART ID Step 2 Verify Patient s Information HKID F141556 6 Male Name CHAN SIU MING DOB 01 01 1981 Mobile 91234567 Language for SM5 English HKPMI RM 890 GOOD House 5 Matched Matched i
21. ation 3 1 1 Access Control Access to the different functions in the PPI ePR system is granted based on the job duties of each user If you think that your type and level of access in the PPI ePR system do not match your responsibilities please contact your PPI ePR system administrator or the Hospital Authority PPI ePR Program Office 3 1 2 User Account You are assigned a unique User ID Login ID when granted access to the PPI ePR system for your sole and personal use only For HA users you are required to login to the system using the correct User ID and Password For non HA users a Security Token is also provided and you are required to login to the system using the correct User ID Password and the Security Code as displayed on the Security Token at the time of logging in Under current arrangement enrolled users of the PPI ePR system and also the eHealth System of the Hong Kong Government s Healthcare Voucher Scheme can opt to use the same security token for both systems Access to the system is restricted to authorised users only and you must not share your User ID Password and Token to others Please refer to the IT Security Guide for the PPI ePR Project for good security practices A copy of which has been distributed to you when your account was created or you can download a copy from the PPI ePR web site 3 1 3 Activity Logging The PPI ePR system logs every user activity e g accessing patient s clinical data
22. az Q15 5 1 2 Non smart ID Enrollment with 2D barcode pre filled form 1 Click lt Patient Enrollment gt on the Menu Bar Click lt Smart ID Enrollment gt on the Sub menu Bar Reporting Update Patient Profile 2 Enter the patient s HKID Sex Name and Date of Birth and click the lt Next gt button Patient Enollment Method 1 SMART ID Enrollment Please ask patient to insert the SMART ID to the card reader and click lt Start gt Start sa 2 Non SMART ID Enrollment Please fil in the information and click lt Continue gt button HKID No e g A123456 7 Cav DCX pS ina Name Nato nf p m Date of Birth DD MM YYYY use 01 for unknown day or month e g 01 Continue HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 34 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 3 If the system finds a complete match of an existing HA patient the following Patient Enrolment page will be displayed Complete the details on the patient Fields with an asterisk must be completed and cannot be left blank Select Pre filled form with 2D barcode in Enrollment Form Type Patient Enrollment Non SMART ID Step 1 Enter Patient s Information HKID D623646 6 Male CHAN SIU MING 01 01 1981 Mobile 9712354567 English 5 Chinese RM 890 GOOD House Address Matched Matched Not Matched Pre filed form with 2D barcoda4
23. ccount by your system administrator Please contact your system administrator or the Hospital Authority PPI ePR Program Office if you found that you need some of the reports which are not available to you The patient s or user s HKID number name address and other personal details will be listed on some reports These reports will be marked Confidential and you must secure these reports areas 1 Do not print these reports unless it is absolutely required Do not leave the hard copy of these reports in areas which can be accessed by people who do not have the rights to view these reports 3 Do lock away these reports securely if they are to be retained for filing record purposes 4 Do dispose of unwanted print outs properly in an appropriate manner shredding incineration etc 5 Never dispose these reports into rubbish bins with other waste paper 7 1 View Report List 1 Click lt Reporting gt on the Menu Bar and the Report Types on the Sub menu Bar cy a Les a Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progotf123 Patient Enrollment Account Management Update Own Profile Utilities Patient Enquiry Report User Account Report Other Reports Statistics Patient Enrollment Report O List of Unvetted Patients Reporting List of Expired Access Key List of Patient PMI Address Changed Dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTME
24. ctronic Patient Records ePR is accessed FAF To be signed by patient O AB SERA AR EEREAY PRHA RRS TOREST HIE PAAA ARERR KAREE SC A ECR re 3 1 IRR BY FARE Sine tae e Poteet Blake attr teed g aati Pees Yee i sa te Peet Pinkert il in tin iets feet ap paee ee ae ee ee ee healthcare institutions service providers participating im the Pilot Project for my healthcare and other related purposes A J PE Gapa F bad ry 0O DAR m SRE ore Fines i FC FEAL AT FU a wai AER wee Fa a PRA F a AU E i a to Note Par amasaj cumentary proof t EE PADA A LTE A eH AE RER A SEA FAS ky tt pit 5k ee ation letter will be sent to no request for change of residential addres is made on iA ae Bi Fe i kta mt At pba an TARR z parent of patient under 18 years old A BRA DEA E CERRY PAA AEEA SRH PA AER AAT UR A ACRE T EEE Se ELS SS Ft th HS SPHERE EE ity A St ie AY ae e g Splcant have oad aed tadersood the Poms to Nose atached to da Apphicroon Form spree to the above patent parang i the Pilot Project and the terms set out in the Points to Note I authorize HA to disclose the ePR of the above named patient to authorized private medical Local intranet If any amendment is to be made on the form click lt Modify Entry gt to update the information and reprint the form Patient Enrollment SMART ID Step 3 Print Patient s Application Form Acquire Patient s Signature HKID 3900008 6 Sex Male Name LEE SIU SIU M
25. d Click the Print Letter icon to print the confirmation letter to be sent to the patient P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 47 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 cy ie if Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID ppkathy Reporting Update Own Profile New ent Ipdate Patient rofile Patient Enrollment Vetting Confirmation R print Confirmation Letter gt Wee Patient s Vetting Status has been updated successfully HKID No Y129712 6 Name CHAN TAI MAN Email Address chk066 ha org hk Mobile 99787878 RM C 13 F BLDG OLD BLDG HKPMI Address EST HSE NO STREET TSING YI NEW TERRITORIES Rrint out the confirmation letter Patient Enrollment Vetting 4 The following is the sample of the printed letter to inform the patient that his her enrollment with the program is confirmed The patient s access key is printed on the letter for the patient s record but his her HKID number will NOT be printed on the same letter due to security reason Date 08 03 2006 RM XXX BLK X XXX Building Enrollment to the Public Private Electronic Pateint Record Sh AR REG TE ERG REA ties AN aring Pilot Project EH EL This is a confimation letter on your enrollment to the Public Private Interface Electronic Patient Record Shar
26. d ects ca sem tc urioe teen E neem aren een ae ane ana 27 5 PATIENT ENROLLMENT AND PATIENT PROFILE MAINTENANCE esssssssssscecccceccsccssssss 28 5 1 PATIENT ENROLLMENT sorata a r a a 28 Dell SMALI E AFOUMENT oar ENE NRU AEE NOEN EE O EN TET N E E 28 5 1 2 Non smart ID Enrollment with 2D barcode pre filled fOr o cccccccseccccccccccsnesecsececeeecaaeseeeees 34 5 1 3 Non smart ID Enrollment with hand written consent form oooesssssneeeeensssnennnnssssseennnsssseeenee 39 5 1 4 Update Patient s personal information eS asicsisios hits awas nsicksiigunaddenasastontnendd dadedwasdiannedcidassnseateeeibbades 4 Dele REPIN CONSCHE ONIN UNCON Ea TE E EAE EE teen eet TE 44 Gx PA TENT YVYETLTIN wosecasacasiccciienscctcadevessauecoaieslessuediveseacdausssevsavedoaisessescedevecuastoussecsdeusssaisescescedasesboates 46 6 1 PATENTE VETTING apes ioc Sire ou tas a E a E E A E E a E 46 Te REPORTING oea a a a a a e 49 7 1 VIEW REPOR TIIS T imors insonnning nno n Nan oga ai AT Nane oga anai 49 7 2 PATIENT ENROLLMENT IREPOR TS n A ENO A 51 lead FASE OF UNVCUCA PONENS reise E REE A E ava eactenerdes 51 Filia LASO EITC A ACCESS IR OVis EEK AAEE alee ce ina ated a ea deca EA ed snag gla ee 52 Teli POA TN TON AUCH IAMS ois a E E aise eau O EA EE eee 53 PAGE 3 OF 54 PPI USER MANUAL 7 2 4 Fax Server List of fax pages received VERSION 1 14 LAST SAVED 06 DEC 2011 PAGE 4 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 1 Introducti
27. e 5 You should not DISTRIBUTE any material generated from the system to the patient directly You should advise the patient to apply for a formal medical report if necessary 6 All access to the PPI ePR and patients record are logged for audit purpose 7 Access is restricted to authorized users only and you should not share the account password and token to others 8 Please close the application immediately after use 9 In case of general enquiries and technical problems you can contact HA PPI ePR Program Office for assistance at 2300 6654 or send e mail to M Accept Reject please read through and scroll down to the end of the Notice and Disclamier above 2 Please read through this important notice regarding the use of the PPI ePR system and its site The lt Accept gt and lt Reject gt button will be enabled when you scroll to the end of the notice 3 If you do not agree with the disclaimer click the lt Reject gt button You will be logged out of the system and return to the login page New Patient Registration q TEET HOSPITAL gt 3 Easy Steps for registration by Fax Mail or E mail ET AUTHORITY Logon User ID conina Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Receive Access Key via az 2 and start sharing your record Important Notes me 1 All patient information is con
28. e be aware that after a number of incorrect attempts to log on we disable online access by your User Account Please contact your PPI ePR system administrator or the Program Office to re activate your account Login Fail Owing to invalid account information your instruction cannot be processed Possible Cause s Please check if you have entered Incorrect User ID or Incorrect Password or Incorrect Security Code Or your account have been suspended Possible Solution s Please check the information entered and see if you can continue your instruction Otherwise please call our hotline for assistance Hospital Authority PP ePR Program Office 2300 6654 Eroan HOSPITAL AUTHORITY Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 3 4 5 Login through internal site For users with security token If you have both Internal and External roles you still can use internal site for accessing the account After entering the User ID and click lt Continue gt there is a check box Not Applicable next to Security Code Text box If user just want to use internal roles the user can check the check box Not Applicable D HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 20 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 and just fill in the Password and click lt Logon gt button to login th
29. e role is switched to the selected role cy bet Public Private interface Electronic Patient Record Sharing Pilot Project 22 Role Patient Account Admi fe Own Profile Welcome User ID murtes Switch Role B Home Patient Enrollment Sharing Electronic Patient Record Sustaining Quality Patient Care ETE E Ba Last logon Date Time 22 Jun 2011 11 26 Status successful PPl ePR Project Update No 33 31 03 10 PPl ePR Project Update No 32 24 03 10 PPl ePR Project Update No 31 15 03 10 PPl ePR Project Update No 30 04 03 10 PPl ePR Project Update No 29 13 11 09 List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza eeo eq eQ q Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 23 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 4 Update Own Profile and Password 4 1 Update Own Profile All users have permission to update their own information Follow the steps below to update your own profile 1 Click lt Update Own Profile gt on the Menu Bar then click lt Update Own Profile gt on Sub menu Bar cy beets Public Private Interface Electronic
30. e system Be reminded that the user can only use the Internal Roles by using this login method If you want to use the external roles just fill in the Security Code and unchecked the check box Not Applicable HOSPITAL AUTHORITY Identity Authentication Password TETTI Security Code Not Applicable Logon Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 3 5 Logout PPI ePR System To logout from the system click the lt Logout gt icon Logoff on the menu bar If you have entered the Primary Care Profile PCP Cataract Profile or ePR system you can logout the system by clicking at the lt Logoff gt icon Logott Notes e Remember to logout the system when you finish working with the system Forgetting to logout the system may lead to your User ID being used to retrieve confidential information by unauthorised person e The system will automatically log you off if your account remains inactive within the system after a period of time You will be required to login again after your session has been timed out e It is a good practice that you should close a patient s record immediately after your encounter with the patient This will avoid the patient s record being vi
31. ethersole Eastern Hospital Enroll Next Patient P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 38 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 5 1 3 Non smart ID Enrollment with hand written consent form 1 Click lt Patient Enrollment gt on the Menu Bar Click lt Smart ID Enrollment gt on the Sub menu Bar t Enrollment Reporting t Update Patient Profile 2 Enter the patient s HKID Sex Name and Date of Birth and click the lt Next gt button Patient Enollment Method 1 SMART ID Enrollment Please ask patient to insert the SMART ID to the card reader and c ck lt Start gt Start sa 2 Non SMART ID Enrollment Pease fil in the information and click lt Continue gt button wl Continue 3 If the system finds a complete match of an existing HA patient the following Patient Enrolment page will be displayed Complete the details on the patient Fields with an asterisk must be completed and cannot be left blank If the application is submitted by Authorized Person check the Application submitted by Authorized Person check box otherwise leave the check box unchecked and proceed to select Hand written consent form If the check box is checked the Enrollment Form Type Hand written consent form is automatically selected and the Pre filled form with 2D barcode is disabled P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPA
32. ew Send gt Import and Export Properties Work Offline Close 3 Clear the contents in the lt Header gt and lt Footer gt sections and set margin to zero as below P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 7 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Pape Setup SOURCE Automatically Select ka Headers and Footers Orientation Portrait Right 0 01 Landscape Top Bottom 4 Click lt OK gt button to save the changes Dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 8 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Mozilla Firefox 1 Open your Firefox browser 2 Click lt File gt and then click lt Page setup PPI ePR Public Private Inter Face electonic Patient Record aning Pilo Projec t Mozilla Firefox File Edit View History Bookmarks Tools Help Ctrl New Window http eis 0026 vm 1 8000 PPI New Tab Ctrl4T Open Location Ctrl4 L b P i BBC News News Fro guardian co uk Open File crl o0 Close Window Ctrl Shift w face E3 Close Tab Crl4 w te Interface Electronic Patient Record Sharing Pilot Pr Save Page As Ctrl 5 Save Frame As Send Link porting Account Management Update Own Profile Utilities see Print Preview Print Ky i Ph Sharing Electronic Patient Record w OOR BPRS Hi sities ka W a La
33. ewed by another patient or staff member 3 6 Return To Main Menu To return to the main page from any functions within the system click the lt Home gt icon Home on the menu bar HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 21 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 If you have entered the Primary Care Profile PCP Cataract Profile Haemodialysis Public Private Partnership Programme HD PPP Patient Empowerment Profile or ePR system you can return to the main page by clicking at the lt Close gt icon Home 3 7 Switch Role By using the switch role function the user can switch the log in role to the selected role 1 You can see the current role on the left hand side of the header menu bar Click the lt Switch Role gt button on the menu bar cy Bie i Public Private interface Electronic Patient Record Sharing Pilot Project Switch Role Aa Home Ta Log d mm Profile Sharing Electronic Patient Record Sustaining Quality Patient Care SpE S WE Sa Welcome User ID murtest Patient Enrollment Fe 9 IEE EFR oe ES aa Show All IB Messages amp Highlights tte a E Useful Information nnn PPI ePR Project Update No 33 31 03 10 List of Participating Private Medical Practitioners PPl ePR Project Update No 32 24 03 10 User Manuals updated PPI ePR Project Update No 31 15 03 10 PPL ePR Project Update No 30 04 03 10 Registrat
34. fidential You may register in person at HA s Patient 2 Only access patient data for healthcare purpose Registration Centres 3 Do not share your account token to others List of Participating Private Medical Practitioners 4 Please logoff immediately after use F uiry Hotline 2300 6654 Email ppi epr ha org hk 5 Please change your password regularly ik 6 All access is logged Learn more about this project 7 Breach of confidentiality is subject to legal liability Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 16 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 4 If you agree with the disclaimer click the lt Accept gt button You will be asked to change your password Input the new password twice and click the lt Submit gt button to confirm You can click lt Reset gt to clear all entries cy mie 4 Public Private Interface Electronic Patient Record Sharing Pilot Project Please provide your desired password for subse New Password 8 12 characters and or numbers exclude space special characters Retype Password ge Password 3 4 2 Login successful 1 On successful login and successful change of password when required the following page wil
35. fox 3 x e Adobe Acrobat Reader Version 5 0 or above You can download a free copy of the current version of Adobe Acrobat Reader at http www adobe com For Mac e MacOS X 10 4 Tiger or 10 5 Leopard e Web browser Safari 3 x e Adobe Acrobat Reader for Mac version 8 or above You can download a free copy of the current version of Adobe Acrobat Reader at http www adobe com Note that Primary Care Profile PCP can only run on Internet Explorer version 6 7 under current implementation Browser Applications support matrix co Care Profile PCP Cataract Profile Patient Empowerment Profile Mac C A a A Sa Haemodialysis Public Private Partnership Programme HDPPP QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 6 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Shared Care v IE7 only v v Profile SCP 2 3 System Configuration Before you access the PPI system you should configure your computer as specified below 2 3 1 Printing If you need to print reports or letters through the system please set up your web browser as follows Microsoft Internet Explorer 1 Open your Internet Explorer 2 Click lt File gt and then lt Page Setup gt about blank Microsoft Internet Explorer File Edit View Favorites Tools Help Back x a h Aseh X Faoite 0 A amp f New gt Open Ctrl O Save As Page Setup Print Ctrl P Print Previ
36. ge will be displayed Complete the details on the patient Fields with an asterisk must be completed and cannot be left blank Patient Enrollment SMART ID Step 1 Enter Patient s Information j900002 7 Male CHAN SIU MAN 01 01 1950 English Chinese RM 345 13 F BLK B TIGER House ABC CITY TWO 100 ICE ROAD Address Matched O Matched O Not Matched Continue Cancel 8 Important Notes on Patient s Address Please compare the lt HKPMI Address gt displayed on the screen with the patient s reported address If the patient reports a different address from the one displayed please advise the patient that his her registered address with the Hospital Authority HKPMI address will be used for all official correspondence from the HA to the patient regarding the PPI ePR system If the patient intends to update the address he she should provide address QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 30 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 proof for this address and authorises the HA to update his her registered address with the HA 9 Click lt Continue gt to verify patient information or lt Cancel gt to cancel enrollment without saving Patient Enrollment SMART ID Step 2 Verify Patient s Information HKID 7900002 7 Sex Male Name CHAN SIU MAN DOB 01 01 1950 Contact Number 91234567 Email Address a a com Mobile 91234567 Language for SMS Eng
37. his lt List of Unvetted Patients gt provides the list of patients who have enrolled in the PPI ePR program but the MRO has not completed vetting of their enrollment The Patient s Access Key will remain as a temporary key until the patient s enrollment status become Vetted 7 2 1 2 Input Criteria Input the number of days after enrollment and all patients who have enrolled for the input number of days will be listed Click lt Show gt to view report cy phos Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Account Management Update Own Profile Utilities Patient Enquiry Report User Account Report Other Reports Statistics List of Unvetted Patients Please input no of day after enrollment WEI 7 2 1 3 Report Layout List of Unvetted Patients 7 days after enrollment Print Date 20 Feb 2006 Alice Ho Miu Ling Nethersole Hospital HKID Name Enrollment Date Moblie Enrolled By Patient s access key extended AccessKey Expiry Date Status ESOSOSOA YIP KWAIMUI 19 Jan 2006 92571414 Chan Siu Ming Extended 26 Mar 2006 Unvetted No of Outstanding Enrollment 1 End of Report Dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 51 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 7 2 2 List of Expired Access Key 7 2 2 1 Purpose of report The lt List of Expired Access Key gt lists the pa
38. i pa be E Hj 5a fe 2P aos ehealth HKSAR GOVT Public Private Interface PPI System User Guide for Hospital Authority Medical Record Officers Revision 1 14 Prepared by ISS 1S1 Team Information Technology Division 06 Dec 2011 Amendment Log Ref Version Date of Prepared by Description No Amendment 10 _ 21 Mar 2006 181 team ITD HA 1 1 19 Dec 2006 ISI team ITD HA UI enhancement of Quick Access and Next Patient Button er Feb 2007 ISI team ITD HA UI Enhancement of Logon Page 3 2 al Jul 2008 IS1 team ITD HA Add Vetting and Reporting Function _ 14 240ct 2008 _ 151 team ITD HA 1 5 4 Feb 2009 IS1 team ITD HA Address Searching function in User Account Management 1 6 29 June 2009 IS6 team ITD HA Direct link access between ePR and PPI PCP amp Cataract 30 June 2009 IS6 team ITD HA System Requirement and Installation Guide is I7 Oct 2009 IS6 team ITD HA Change eHealth Logo t 2 Mar 2010 IS6 team ITD HA Updated Section 3 5 for HD PPP and PEP 1 10 6 Jul 2010 AI3 team ITD HA Updated Section 3 5 for SCP 24 Aug 2010 AB team ITD HA Updated Section 2 for System Requirement and Installation Guide Updated Section 5 1 for Smart ID Enrollment 27 Oct 2010 AI3 team ITD HA Add Section 5 1 5 for Reprint Consent Form function and Section 7 2 4 Report of no of fax page received 1 13 22 Jun 2011 AI team ITD HA Add Section 3 7 and Update
39. ing Pilot Project Your access key is shown below TESTE PRE Sat A See GE SRE NST BY ENEAS PRAIRIES Name 4 XXX Access Key P2745 05 6445823 Public Private Interface Electronic Patient Record Sharing Pilot Project allows you to share your electronic patient record from the Hospital Authority with authonsed private medical doctors by providing them with your Access Key Please exercise reasonable care in keeping the Access Key in secrecy and do not knowingly or accidentally share provide or facilitate unauthonsed use of it z If you think your Access Key has been disclosed o a third party is lost or stolen and unauthorised access may have been conducted please inform the Program Office immediately WARRE PRE RLR ER E EE T EAS EA E ME Re RITA RITES BARI SAI EE ee PRA Eth EEDA EIAI IAN TATA Ries gt PERRIERI ER MOREE AR RSCTA EE AA Aa ERIRE E EA AEREI E o Ifyou have any enquiries please contact the Program Office Tel 2300 6654 Email ppi epr ha org hk MAAN Raet EE Wik 2300 6654 TS ppi epr ha org hk Done amp Local intranet HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 48 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 7 Reporting A number of reports are available to you for monitoring of exceptions or to facilitate regular auditing on the usage of the system The types of reports available to you will depend on the access rights assigned to your a
40. ing Pilot Project OT ee SPa De TELNET ag PGB Eilean eee HOSPITAL AUTHORITY grmom Logon lt a UserID Submit your application via N Fax Mail Email detail here Log in to access this protected resource If you don t A gt remember your login information contact your help Step 3 desk or administrator Receive Access Key via mail A and start sharing your record J A A Important Notes 1 All patient information is confidential at HA s Patient 2 Only access patient data for healthcare purpose Registration Centres 3 Do not share your account token to others List of Participating Private Medical Practitioners 4 Please logoff immediately after use 5 Please change your password regularly 6 All access is logged Learn more about this project 7 Breach of confidentiality is subject to legal liability Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 For HA users the following page will be displayed and you are required to enter your Password Note that the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock is not accidentally kept on ublic Private Interface Electronic Patient Record Sharing Dilot Project i me PES ply te he Pee LNRM ai FIER RHE o See eed HOSPITAL AUTHORITY Identity Authentication Password le
41. ion Packs for Patients Users Updated PPl ePR Project Update No 29 13 11 09 Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority 2 Click on the link of the role that you would like to change You can check the Default check boxes next to the roles for setting the default role Once the default role is set the system will automatically log in the default role when logging in the system bets Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Ta Logoff 2 Help Please Select User Role Current Role Default pA Patient Account Admin HA MRO Kwong Wah Hospital Other Roles Patient Account Admin HA MRO Pamela Youde Nethersole Eastern Hospita P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 22 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 3 Enter the password and click lt Continue gt button cy mie ia Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Ta Logoff 2 Help Please Select User Role Current Role Default Please enter the password Other Roles Password eeeeeeee Default pA oude Nethersole Eastern Hospital 4 Finally th
42. ith the address recorded in HKPMI Before the patient s enrollment or approval for minor consent 1s confirmed via this vetting function the Patient s Access Key is only valid for two weeks Once the enrollment is confirmed the Patient s Access Key becomes a permanent key and can be used until the patient s key is deleted suspended or regenerated on patient s requests 6 1 Patient Vetting 1 Click lt Patient Enrollment gt on the Menu Bar and then click lt Vetting gt on the Sub menu bar Enter the patient s HKID number and click lt Next gt to proceed cy bets Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Reporting Account Management Update Own Profile tilities View Detail Enroll New Patient Update Patient Profile Delete Suspend Reactivate Extend Patient s Access Key D Patient Enrollment Vetting S HKIDNo jeg 123450807 D 2 The patient s information with the current vetting status will be displayed for verification cy desis Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoti Reporting Account Management Update Own Profile Utilities View Detail Enroll New Patient Update Patent Profile Delete Suspend Reactivate Patient Enrollment Vettinc Patient Vetting Class PFI HEIO Mo H goa0ai Name CHAN SIU MING Date of
43. itutions and enrolled between the period from the input date to today will be listed Click lt Show gt to view report Q ie g Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progott1 3 Patient Enrollment Account Management Update Own Profile Utilities Patient Enquiry Report User Account Report Other Reports Statistics Patient Enrollment List Please select institution All Please input report from date f v oos hayarvwy Show 7 2 3 3 Report Layout Patient Enrollment List Print Date 20 Feb 2006 Alice Ho Miu Ling Nethersole Hospital Unvetted HKID Patient Name Enrollment Date Enrolled By H4004 XXXXXXXX 02 Feb 2006 Chan Siu Ming HooS XXXXXXXX 02 Feb 2006 Chan Siu Ming No of Unvetted Patients 2 Vetted HKID Patient Name Enrollment Date Enrolled By HOSS TU KWOK KAU 06 Feb 2006 Chan Siu Ming No of Vetted Patients 1 Total No of Enrolled Patient 3 Dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 53 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 7 2 4 Fax Server List of fax pages received 7 2 4 1 Purpose of report This report will list all the fax pages received by different institution 7 2 4 2 Input Criteria Input the institute name which the fax pages received and the from date and to date for the fax pages received within the period of this day range will be listed Click lt Sho
44. l be displayed cy eh oe i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Switch Role Home Ma Logofi Patient Enrollment Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care ra Siamese fe ae Lastlogon D ate Ti me 22 Jun 2011 11 02 Status successful PPl ePR Project Update No 33 31 03 10 PPl ePR Project Update No 32 24 03 10 PPl ePR Project Update No 31 15 03 10 PPl ePR Project Update No 30 04 03 10 d User Manuals Updated E PPI ePR Project Update No f9 13 11 09 E d Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPl ePR Sharing Pilot c Hospital Authority HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 17 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 2 Information on your last logon including date time and status success failure will be displayed You should check this information every time after you logon into the system to ensure that no unauthorised login attempts have been made using your User ID If in doubt you should contact your System Administrator or the Program Office for assistance wi health Welc
45. l be displayed after verification Patient Enrollment Non SMART ID Pre filled form with 2D barcode Step 3 Print Patient s Applit Form Acquire Patient s Signature HKID D623646 6 5e Male Name CHAN SIU MING DOB 01 01 1981 ntact Nu Email Addre Mobile 91234567 Language for SMS English HKPMI RM 890 GOOD House Address Matched Matched Consent Form If N A HA MRO Pamela Youde Nethersole Eastern Hospital Frint Application Form f Click lt Print Application Form gt to print the application form ask patient to tick the agree box and sign the form for signature P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 36 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 G PDF Viewer Windows Internet E j 4 gt eg awa LESTE SAGES REL 2 2 ik HOSPITAL Public Private Interface Electronic Patient Record Sharing Pilot Project ehealth Se Ae eae 2 ee E a pilot project under the HESAR Government electronic health records parer Agg Application Form Non SMART ID gate cal Eak Bina SaR E By irae yeti Xe Wr AR Ae MA La A I Ei NA 4 PERHERE Arre aaa oo A documents as in Poort 4 of the Poots eon So en TEAS ALERIA roa PETA ann when Electromc Patent Records ePR E accessed A a To be signed by parent O ESM RRS BAARI SPEAR RESET Res HAL SERRE R AeA Se a aac Bear aR RE E RR DAAE LAE SE h H ER TIRE RAR oe procect and the
46. lish HKPMI RM 345 13 F BLK B TIGER House ABC CITY TWO 100 ICE ROAD Address Matched Matched Address on Consent Form N A E If different from HKPMI Address Continue id Back Click lt Continue gt to save changes or lt Back gt to return to the previous screen to update patient information 10 The following screen will be displayed after verification Patient Enrollment SMART ID Step 3 Print Patient s Application Form Acquire Patient s Signature 3900002 7 Male CHAN SIU MAN 01 01 1950 91234567 a a com Mobil 91234567 La age f M English RM 345 13 F BLK B TIGER House ABC CITY TWO 100 ICE ROAD A ass Matched N A Print Application Form Dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 31 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Click lt Print Application Form gt to print the application form ask the patient to tick the agree box and sign the form CP it E gt m T E E En fse t k EE ome ee DERRATE SINE TAT RE i HOSPITAL Public Private ihain Electronic Patient Record Sharing Pilot Project phe alth BRAS TELE BF REE RE T RTH a pilot project under the HKSAR Government s electronic health records system iiki Form A JRE A 5 A R Feces Fe oll iai WEE anane ee d polis path EA in Point 4 af the Points ae E pima eo TERA ee rense ie O ak jonora T hg gpa g ee ER when Ele
47. n and Guide to User Login This section describes the security features of the system and how to use security token to login to the PPI ePR system 3 Guide to use the functions provided by PPI ePR This section describes the various functions provided by the PPI ePR system 1 2 Where to Get Help If you require help with the use of the PPI ePR system please contact the system administrator of your hospital If you do not have a system administrator please contact the Hospital Authority PPI ePR Program Office on 2300 6654 or via email to the following addresses Internet ppi epr ha org hk Intranet HO PPI ePR Program Office hopsoppiepr ho ha org hk QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 5 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 2 Ssystem Requirement and Installation Guide The minimum hardware and software requirement for your computer system to access the PPI system is described below 2 1 Hardware Requirement e IBM Compatible PC Pentium and above with a minimum of 256 MB RAM or e Intel based Mac either desktop or laptop with a minimum of 1GB RAM e Broadband Internet access 2 2 Software Requirement For Microsoft Windows e Microsoft Windows 2000 with SP4 or above OR Windows XP with SP1 or above OR Windows Vista e One of the following web browser installed o Microsoft Internet Explorer version 6 with SPI or above Microsoft Internet Explorer version 7 o Mozilla Fire
48. nal copy at local MRO 3900002 7 Male CHAN SIU MAN 01 01 1950 91234567 a a com i 91234567 English RM 345 13 F BLK B TIGER House ABC CITY TWO 100 ICE ROAD Matched Print Confirmation Letter Enroll Next Patient Click lt Print Confirmation Letter gt to print the confirmation letter to patient Close the confirmation letter after print out Dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 33 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 2205 Pub Private interface Fiectronic Patient Record Sharing Pilot Proiec E PatientEnrollmentConfirmLtr Windows Internet Explorer ii Welg gt Hon BF Be WH Fi Wh RRR NRHA RAR MA H HOSPITAL Quality Patient Centred Care Through Teamwork AUTHORITY Vew Patien CHAN SIU MAN Date 11 05 2010 RM 345 13 F BLK B TIGER House ABC CITY TWO 100 ICE ROAD nro rolimen RHEL Dear Sir Madam Ati _ amp ri 2 Be amp 35 Pal Fa LEHR Enrollment to the Public Private Interface Electronic Patient Record Sharing Pilot Project Pilot Project RHOSUSRSHER SSR SLEERSE SAPERE EEE SEC MAE AE TRE We welcome you to join the Pilot Project of the Hospital Authority HA This letter confirms your enrollment in the Pilot Project with your Authorization Code as shown below ji Name CHAN SIU MAN HEME Authorization Code 13430266 SHEENA ALRCRT AREER HOST 2 Local intranet f
49. neral Guidelines Passwords are the principal means of authenticating the user and validating a user s authority to access the system You are advised to adopt the following guidelines to protect your password so as to protect your own user account 1 Keep passwords confidential Do not disclose your password to others to prevent unauthorised access using your account 2 Avoid keeping a paper record of passwords 3 Change passwords whenever there is any indication of possible system or password compromise 4 Change passwords at regular intervals about 30 days and avoid reusing or cycling old passwords 5 Avoid basing passwords on any of the following e months of the year days of the week or any other aspect of the date e family names initials or car registration numbers e the organisation names identifiers or references e telephone numbers or similar all numeric groups e User ID user name group id or other system identifier e more than two identical characters e words that can be found in dictionaries 3 2 2 Mandatory requirement on Password format The system will automatically check the format of your password when you create a new password Passwords of the following format will be rejected e with length less than 8 characters e with the user s User ID or HKID embedded in the password e with 3 or more consecutive identical characters in the password e with the word password embedded e same password as your pre
50. ng Update Own Profile ent Patient Enrollment Update Patient Profile HKID No eg A123456 7 sex fi Name Date of Birth y J DD MM YYYY use 01 for unknown day or month e g 01 01 1978 2 Enter the patient s HKID No Sex Name amp Date of Birth and click the lt Next gt button HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 42 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 3 If the entered information is correct the following page will be displayed and you can update the patient s information as required D a sg Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 Pateneenrolmene Reporting Update Own Profile Smart ID Enrollment Patient Enrollment Update Patient Profile HKID No H123123 4 Q x Name CHAN SIU MING Email Address x D bend Mobie 91111111 Language z hey RM 890 i HKPMI Address GOOD House re For patients enrolled to PPI ePR at the time under 18 years of age minor consent they are required to re submit application upon reaching 18 With the minor consent case patients the following page will be displayed and click lt Yes gt to extend the minor consent case New Access Key will be sent to the patient s mobile phone immediately via a SMS message D a ben Public Private Interface
51. nsen t E oO rT N A Application submitted by Yes Office HA MRO Pamela Youde Nethersole Eastern Hospital Click lt Confirm gt to save changes or lt Back gt to return to the previous screen to update patient information 5 The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone Upon completion of vetting a letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA Patient Enrollment Non SMART ID Hand written consent form by Authorized Person Completed Patient will receive the Access Key via SMS Please check the necessary identity document and complete the vetting process then print the confirmation letter to patient and keep the original copy at local MRO F141556 6 Male CHAN SIU MING 01 01 1981 91234567 91234567 English RM 890 GOOD House ii i Matched Yes HA MRO Pamela Youde Nethersole Eastern Hospital Enroll Next Patient 5 1 4 Update Patient s personal information 1 Click lt Patient Enrolment gt then click lt Update Patient Profile gt QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 41 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 C bel be if Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 Parent enrolment Reporti
52. ollment to start Enrollment process Patient Enollment Method 1 SMART ID Enrollment Please ask patient to insert the SMART ID to the card reader and click lt Start gt Method 2 Non SMART ID Enrollment Please fil in the information and click lt Continue gt button HKID No e g A123456 Date of Birt DD MM YYYY use 01 for unk Continue Dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 28 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 4 Click lt Confirm gt if patient agreed to gain access to the data stored in the Smart ID card The card holder has inserted the Smart ID Card and agreed to gain access to the data stored in the chip 5 Remove Smart ID from card reader when complete Read Hong Kong Smart Identity Card Please remove the Hong Kong Smart Identity Card from the smart card reader HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 29 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 6 The following screen will be displayed Specify sex of the patient Patient Enollment Please ask patient to insert the SMART ID to the card reader and click lt Start gt Patient Information Please specify the sex of the applicant Start Male Female Please fil in the information and click lt Continue Continue 7 If the system finds a complete match of an existing HA patient the following Patient Enrolment pa
53. ome User ID murtest630 Role Patient Account Admin ruUDIIC Private interrace CICCUONIC ravlient NeEcord onaring FINOT Project Switch Role Home o Patient Enrollment Reporting Update Own Profile PPI ePR Project Update No 33 31 03 10 PPI ePR Project Update No 32 24 03 10 PPI ePR Project Update No 31 15 03 10 PPI ePR Project Update No 30 04 03 10 PPI ePR Project Update Nofi9 13 11 09 Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority Show T Login Status 2 2 2 2 List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza 3 Functions which are available to you are displayed on the lt Menu Bar gt There are a total of 6 groups of functions offered by the system Patient Data Enquiry Patient Enrolment Reporting Account Management Update Own Profile If you found that the functions displayed on your lt Menu Bar gt do not match your job duties please contact your PPI ePR system administrator or the Program Officer for support D HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 18 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 3 4 3 Login with Replacement Securi
54. on The Public Private Interface electronic Patient Record Sharing Pilot System PPI ePR is a web based application aiming at improving the sharing of patient s clinical information between public and private healthcare providers to facilitate a seamless and better quality healthcare environment for patients upon patient s consent The Hospital Authority HA being the largest healthcare provider in Hong Kong has collected clinical data on patients under its care through its integrated clinical information system over the past years and established a patient centered lifelong longitudinal clinical data repository namely the electronic Patient Record ePR A pilot for this collaborative project is to be launched by 1Q 2006 in which HA will share the ePR of patients who are under the care of selected private healthcare providers upon patients consent Through this pilot run it aims to establish amp assess the logistics involved and to determine the key success criteria and identify critical components for the provision of a community wide health information portal in the future 1 1 About this manual This manual aims at providing users with a quick and working reference of the PPI ePR system and includes the following 4 sections 1 System Requirement amp Installation Guide This section describes the hardware amp software requirement and the setup procedure before accessing the PPI ePR system 2 Security Informatio
55. played with message D HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 19 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 New token activated The activate process is completed and the original security token is no longer valid for login into PPI ePR System Sharing Electronic Patient Record Sustaining Quality Patient Care ti fia ES Hr HE sa iy 3 Be oH itt Last logon Date Time 14 Jun 2011 09 11 Status successfugfffew token activatedy a Show Al E Messages amp Highlights Show All PPLePR Project Update No 33 31 03 10 PPl ePR Project Update No 33 31 03 10 PPl ePR Project Update No 32 24 03 10 PPl ePR Project Update No 32 24 03 10 PPl ePR Project Update No 31 15 03 10 PPl ePR Project Update No 31 15 03 10 PPl ePR Project Update No 30 04 03 10 PPl ePR Project Update No 30 04 03 10 PPI ePR Project Update No Fg 13 11 09 PPl ePR Project Update No 29 13 11 09 E Useful Information List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza O00000 R Sharing Pilot ct 3 4 4 Login Failure and Automatic Lock out If you have input an incorrect User ID and or Password and or Security Code the following Page will be displayed Pleas
56. st lagon Date Time OF Oct 2009 Work Offine Exit Messages amp Highlights Show All PPLePR Project Update No 2 7 16 09 09 New PPLePR Project Update No 26 26 08 09 PPL ePR Project Update No 24 30 04 09 PPLePR Project Update No 23 17 04 09 PPLePR Project Update No 2 22 01 09 3 Set all headers and footers to blank Page Setup x Format amp Options Margins amp Header Footer Margins millimeters Bottom Headers amp Footers HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 9 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 Safari for MacOS X Uncheck the lt Print headers and footers gt option every time when you print a document in Safari PPI ePR Public Private Interface electonic Patient Record Sharing Pilot Project C BQ Google A http eis 0026 vm1 8000 PPI Printer 160 1 42 123 4 Fa goff123 cnc Presets Standard teporting es eee l Copies 1 V Collated Two Sided Pages All O From 1 to 1 Paper Size A4 20 99 by 29 70 cm Orientation far Scale 100 Safari 7 l Print backgrounds Print headers and footers Eseje Iori feja HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 10 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 3 Security Information and Guide to User Login 3 1 General Security Inform
57. tients whose Access Keys have expired 7 2 2 2 Input Criteria Input the report from date and all patients whose keys have expired in the period between the input date and today will be listed Click lt Show gt to view report Cp HF Public Private Interface Electronic Patient Record Sharing Pilot Project _ Welcome User ID progotf123 Patient Enrollment Account Management Update Own Profile Utilities Patient Enquiry Report User Account Report Other Reports Statistics List of Expired Access Key Please input the report from date Py p y 2009 Dom Any shew 7 2 2 3 Report Layout List of Expired Access Key Print Date 20 Feb 2n0s Alice Ho Miu Ling Nethersole Hospital HKID Name Enrolment Mobile Enrolled By Patlent s 3 AccessKey ExDI Y Reason Status BS781367 TESTPATIENT 23Jan2006 96707117 awe Siu Not extended 07 Feb 2006 Unvetted No of Expired Access Key 1 End of Report HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 52 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 7 2 3 Patient Enrollment List 7 2 3 1 Purpose of report This report will list all patients enrolled in the PPI ePR program grouped by the institutions which carried out the enrollment and the vetting statuses of the patients 7 2 3 2 Input Criteria Input the institution which enrolled the patients and the report from date and all patients who were enrolled by the selected inst
58. tion Affiliated Institute Clinic Name clinic 1 Affiliated Institute Clinic Name in Chinese Contact No 91234567 Fax No 91234567 date Own Profile U Address in English Room 1 test Addr Search Addr Edit District AP LEI CHAU v Area Hong Kong Kowloon New Territories Address in Chinese Delete Back HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 26 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 4 Click lt Save gt to save the updated Role Information cy Ese it Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest622 Role Patient Account Admin Switch Role B Patient Enrollment Account Management Role Information Account Status User Role Information Profile PPI ePR Original Form Not Received Office HAMRO Pamela Youde Nethersole Eastern Hospital User Role Patient Account Admin Service Area HAMRO Pamela Youde Nethersole Eastern Hospital Role Status Active Rank Post Remarks Account Mana Affiliated Institute clinic Information name E faaaress fona O test AP LEI CHAU HK 91234567 Q Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Administrative Functions Enroll Patient Smart ID Reprint Application Form Update Patient Mobile Number and Email Address Vetting for enrolled patient Reporting Functions
59. ty Token For users with security token 1 For non HA users or users accessing the system via the internet with replacement security token the following login page will be displayed HOSPITAL AUTHORITY Identity Authentication Password p Security Code Logon To activate the replacement security token please enter codes generated by the new token Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 If you have input a security code generated by replacement security token device the following page will be displayed You are required to input both the first 4 digit no of your HKID e g HKID Z123456 7 input 1234 and the registered phone no to activate the account HOSPITAL AUTHORITY gt Activation of New Security Token _ To activate your new token please input the following as information The first 4 digits no of your HKID e g HKID A123456 7 input 1234 Your registered phone no Notes e If the input security code was generated by original security token you can login successfully with normal flow The replacement security token will only activate after new security code has been input 3 On successful login the following page will be dis
60. vious password 3 2 3 Password Changes The system requires you to change your password upon successful login under the following circumstances e login for the first time e login after your password has been reset e login after your password has not been changed for a period of times The following page will be displayed when the system requires you to change your password You must change your password successfully before you can QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 12 OF 54 PPI USER MANUAL VERSION 1 14 LAST SAVED 06 DEC 2011 proceed to other functions when this page is displayed When you change your password please note the mandatory requirement on the format of the password as described in section Error Reference source not found cy bets Public Private interface Electronic Patient Record Sharing Pilot Project New Password Retype Password Change Password In addition you can change your password any time via the Update Own Profile function in the PPI ePR 3 2 4 Password notification When your account is created or when your password is reset an e mail from ppi epr system ha org hk will be sent to you to advise you of your password It is therefore very important that you should keep your updated e mail address recorded in the PPI ePR system Your User ID will be sent to you in a separate e mail You should memorise your User ID and password on receipt of the e mails and destroy
61. w gt to view report cy B bess Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID hamro999 Patient Enrollment Update Own Profile Fax Server List of fax pages received Please input the criteria Institute Name HA Hospitals Date From 1 10 2010 DD MMA To 27 10 2010 DD MM 7 2 4 3 Report Layout Fax Server List of fax pages received PPE al Tuen Mun Hospital Recevie Datetime Page Received Count 27 04 2010 16 53 10 i 28 04 2010 15 06 42 1 28 04 2010 15 08 46 1 28 04 2010 17 05 43 1 28 04 2010 17 06 46 1 29 04 2010 09 59 31 i 29 04 2010 12 01 50 1 29 04 2010 12 03 55 i 30 04 2010 11 19 10 1 No of Records 9 End of Report Each batch of fax in documents should include at least 1 page with 2D barcode in order to show the correct institution name and no of page received HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 54 OF 54

System User Guide for Hospital Authority Medical Record Officers

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