Home

Anwenderhandbuch Bewerberportal (en) mit

1. 35 A Courses offered a 37 4 1 Courses Oele een erneeeen 37 4 2 Step By Step Find courses offered 224444440nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 37 5 My applications nie een a ana ea eigene 40 5 1 My applications res eeesee 40 5 2 Applications OVEWIEW nee een 40 5 3 Step By Step Prepare central application cccccccccccccceccceeeceeeeeeeeeeeeeeeeeeeeeeeeess 42 5 4 Step By Step Delete application uuunssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenn 46 5 5 Step By Step Submit application with status In preparation ccccccceeeeeeees 46 5 6 Step By Step Show application 44 44uuunn4nnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 48 5 7 Step By Step Edit central application 44444444HHnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 49 5 8 Step By Step Change Subject mns4444440nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nn 51 5 9 Step By Step Prioritise applications u 444444444 H0nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 53 5 10 Step By Step Complete application components 44444444HRRRnnnnnnn nennen 54 5 11 Step By Step Withdraw application 444444444H Hnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 55 5 12 Step By Step Reuse application uunnssnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnennnnn 56 5 13 Step By Step Leaving the service procedure 4
2. uumeesensssnennnnnnnennn 21 22 SER ACCOUM erregen 22 2 2 1 User ACCOUNT ai 22 2 2 2 User account management 2244444unnnnnnnnnnnnnnnnnnnnannnnnnnnnnnannnnnnnnnnnnnnnnnnnn 22 2 2 3 Step By Step Changing your password uuuusrssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 23 2 2 4 Step By Step Change display language permanently uesesssseennneennenn 24 2 2 5 Step By Step Delete user account umr 2242444nnnnnnnnnnnnnnnnnnnnannnnnannnnnnnnnnennn 24 2 2 6 Step By Step Optional messages 42444440nnnnnnnnnnnnnnnnannnnnnnnnnnnnnnnennn 25 2 3 SOUT anerkennen 26 3 NY Older essen r a a 27 co Md 26 1012 0 ee ee ee een 27 3 1 1 Personal data ee 27 3 1 2 Manage personal data aan 27 3 1 3 Step By Step Edit personal data cccceceeeeeseeccceeeeeeeeeeeteneeeeeeeeeeeeeneeneeees 28 3 2 Fixed application Components 2 ea a 30 3 2 1 Fixed application components uuus444444444nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 30 User s Manual hochschulstart de Application Portal 01 2015 hochschul start de 3 2 2 Manage fixed application components 444444ssnnnns nn nnnnnnnnnnnnnnnnn nennen 30 3 2 3 Step By Step Create higher education entrance qualification 32 3 2 4 Step By Step Edit higher education entrance qualification 33 3 2 5 Step By Step Delete higher education entrance qualification
3. Enter your Applicant ID and Date of birth in the provided fields Click on the Request user name button This will take you to the E mail with user name sent page Here you will see the following message An e mail containing your user name has just been sent to you Step 3 Retrieve user name You will receive an e mail with the subject User name request to the e mail account which you specified while registering with hochschulstart de Your user name will be included in the e mail You can then use your user name and password to log in to the application portal User s Manual hochschulstart de Application Portal 01 2015 17 hochschul start de Result You retrieved your user name via e mail and can now log in to the application portal Note You can use the Forgotten your user name function only once per hour 2 1 6 Step By Step Reset password You can reset your log in password for the hochschulstart de application portal and specify a new one In order to do this you must provide your user name and registered e mail address Requirements You already have an active user account You are not currently logged into the hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can set a new password Step 1 Log in Enter the hochschulstart de application portal address in your internet browser https dosv hochschulstart de bewerber This will
4. If you have multiple admission offers in the decision phase you are free to decide between these offers As soon as the coordination phase 2 begins only the offer with the highest priority will be available the other offers will be removed In the coordination phase 2 it is however possible to receive an admission offer to a course with a higher priority for which an offer has not been possible up to know Coordination phase 2 In coordination phase 2 you will be given the optimal admission possibility in three 3 admission steps according to your priority list You will be informed by hochschulstart de and you can accept or decline an admission offer During this phase you will receive at most one admission offer As soon as an offer with a higher priority can be offered to you the offer with the lower priority will automatically be removed User s Manual hochschulstart de Application Portal 01 2015 hochschul start de If you have an offer for a place with your highest priority then you will be admitted automatically and you will withdraw from the selection procedure with all other applications At the end of this phase any existing offer will automatically be changed to an admission Clearing procedures You may participate in the clearing procedures even if you have already received an admission In these final procedures available or recently added study places are allocated by drawing lots For a clearing procedure a new
5. Click on My applications in the main navigation menu This will take you to the Application overview page All applications that have previously been entered on the hochschulstart de application portal will be listed here Under Submitted applications you will see the Status of your applications Based on the status of the individual application you can determine whether an admission offer is available For applications with available admission offers the Check admission offer icon is visible in the Action column User s Manual hochschulstart de Application Portal 01 2015 60 hochschul start de Click on the Check admission offer icon This will take you to the Check admission offer page Step 2 Review admission offer Click on the Next binding acceptance of the offer link under Accept admission offer This will take you to the Accept admission offer page Step 3 Accept admission offer Select the checkbox and click on the Binding acceptance of the offer button This will take you to the Application overview page Additionally you will see a confirmation message Result You have successfully accepted an admission offer You will receive a notification of admission Note Binding acceptance of an admission offer for an application As soon as you have bindingly accepted an admission offer you can no longer take any actions gt All remaining applications will be withdrawn from the current s
6. One place upwards To the first place and To the last place icons in the column Action in the prioritisation view to move applications up or down the list The application in the first position always has the highest priority User s Manual hochschulstart de Application Portal 01 2015 53 hochschul start de Confirm your entries with Save Your prioritisation will then be accepted This will take you to the page Applications overview with the confirmation The order of priority was saved successfully Result The changes have been stored and are immediately available Note Setting priorities in the clearing procedures Applicants can also set priorities for applications during the clearing procedures The initial order is determined by the submission date of an application 5 10 Step By Step Complete application components If determined by the higher education institution missing or incomplete application components can be changed or completed up to the end of the course offered specific late filing period The late filing period follows the specific application deadline of a course offered Late filing periods will be determined by the higher education institution depending on the course offered Should additional changes not be made to an application during the late filing period the affected application will automatically be excluded following the end of coordination phase 1 Requirements Please not
7. Submitted applications In the Action column you will see an icon Check admission offer for applications for which an admission offer exists You must decide if you want to accept or decline this admission offer You will find further information about the consequences of accepting or declining an admission offer in the Check admission offer detailed view Wait for further admission offers You can also decide to wait for further admission offers Request a deferment You may request a deferment if you have received an admission or an admission offer but cannot take up your studies due to period of service In this case you may use the Notify of deferment function All your other applications will be withdrawn from the current service procedure by deferring The deferment is irrevocable Note As soon as you bindingly accept an admission offer for a single subject course of study 1 All other applications will be withdrawn from the service procedure and the service procedure will end for you In this case you can still view all details but no longer take any further actions 2 No more admission offers will be possible 3 You will receive a notification of admission in electronic form and if requested by post If hochschulstart de has been assigned to issue notifications of admission you can view the electronic notification of admission after a short period of time in the application portal Otherwise you will receive
8. You can delete applications As desired these applications no longer participate in the procedure Applications overview Applications withdrawn e You can display applications e You can reuse applications Table 8 Applications overview Applications can have different application status and activity status User s Manual hochschulstart de Application Portal 01 2015 41 hochschul start de 5 3 Step By Step Prepare central application Here the procedure for the submission of a central application will be described A central application is submitted directly under the application portal of hochschulstart de The submission of decentral applications is explained on the homepage of the individual higher education institution In order to prepare an application for a central course offered you must first select a course offered add your personal data and create a higher education entrance qualification under the Fixed components page As soon as you have found the appropriate course offered you can start preparing the application using the Apply now on hochschulstart de link Enter all necessary information as desired by the higher education institution Using the Save button you can save this application without yet making it available to the higher education institution or the awarding procedure The application has the status In preparation Only by selecting the Save and continue with submission button follo
9. hochschul start de Step By Step Guide The following step by step guide will show you how you can look for courses offered Step 1 The application portal for your successful study application Use the following link to access the hochschulstart de application portal homepage in your internet browser https dosv hochschulstart de bewerber Step 2 Find courses offered There are three ways to access the Find courses offered page 1 Without being logged in to the application portal of hochschulstart de click on the Courses offered link 2 If you are logged into the hochschulstart de application portal click on Home and then on the Courses offered link under the section Courses offered 3 If you are logged into the hochschulstart de application portal click on Courses offered in the main navigation All three actions will lead you to the Find courses offered page Step 3 Select a service procedure Select a semester from the Select a service procedure in the upper left hand corner All semesters that are currently open for application as well as those available in the future will be listed here Click on the Display button On the right hand side in the Current phase you will see the current phase of the selected service procedure and its end time Under Search you will be informed about how many courses offered are available for the selected service procedure Step 4 Search You can use the followi
10. incomplete application components may be completed even after the end of the specific application phase of a course offered You can obtain further information in the application portal of the individual higher education institution or in the application portal of hochschulstart de A notification of admission is a document entitling the applicant to matriculate for the course of study There can be further stipulations for the matriculation For every single deferment of an admission offer or admission the applicant will receive a notification of deferment either via the application portal of hochschulstatrt de or from the higher education institution This notification of deferment is of the character of a reservation and provides you with the option of an admission to a place of study after the end of your period of service The affected User s Manual hochschulstart de Application Portal 01 2015 69 Term Notification of rejection Notification of exclusion Number of applications allowed Numerus Clausus Optional messages Partial admission Priority Quotas Ranking list hochschul start de Explanation higher education institutions will be informed of the deferment Claims to an admission possibility referred to in the notification of deferment can only be made in the two allocation procedures following the end of the period of service Ifthe course is only offered in a winter semester then the right t
11. possible Admitted Excluded Withdrawn Deferred Description An application will be set to In preparation if it has been saved in the hochschulstart de application portal but not yet submitted by the applicant An application will be set to Received if the applicant has submitted an application using the hochschulstart de application portal or if a decentral application has been submitted and then transferred to the hochschulstart de application portal An application will be set to Preliminarily excluded if a higher education institution employee decides that a required part of an application is incomplete or missing The applicant must then edit the required information If an application has the status Valid it takes part in the awarding procedure An application will be set to Admission offer exits if a higher education institution offers an admission to the applicant An application will be set to Admission offer not currently possible if the higher education institution cannot offer the applicant a place of study at the moment The status is temporary and does not imply a final refusal An application will be set to Admitted if an applicant has accepted an admission offer or if the admission was automatically issued by hochschulstart de using the priorities and the ranking lists An application will be set to Excluded if an application is not valid and therefore cannot participate in the awardi
12. Action column for applications with available admission offers There are two ways to decline an available admission offer 1 Click on the Check admission offer icon This will take you to the Check admission offer page Click on Next binding withdrawal of application link under Decline admission offer 2 Click on the Withdraw application icon Both of these actions will take you to the Withdraw application page Step 2 Withdraw application Select the checkbox and then click on the Withdraw application button This will take you to the Application overview page Additionally you will receive a confirmation message Result You have successfully declined an offer of admission The application has been withdrawn and will no longer participate in the service procedure All subsequent applicants in the ranking list may then receive an admission offer 5 17 Step By Step Request a deferment You can request a deferment if you cannot take up your studies due to a period of service In this case you may use the Notify of deferment due to a period of service function As a result of the deferment you can atthe end of your service within the next two allocation User s Manual hochschulstart de Application Portal 01 2015 62 hochschul start de procedures following the end of your service make a claim in the framework of a procedure for the deferred admission or offer of admission places A notification is i
13. Personal data First name name please give any additional names Hyphens may be used to combine names Personal data Middle as Please enter any additional first names name optional Personal data Surname Please enter your complete surname Personal data Date of Please enter your date of birth using the following format YYYY birth MM DD Personal data Place of birth Please enter your place of birth User s Manual hochschulstart de Application Portal 01 2015 27 hochschul start de Title Explanation Personal data Surname Please enter your surname at birth at birth optional Personal data Nationality Please choose your nationality Please enter any additional necessary information concerning Address c o optional en your mailing address Please enter the mailing address written or official documents should be sent to Alternatively you can enter a post office box number Adress Street and House Number or PO Box Please enter the city or area written or official documents should Address Town City be sent Address Postcode Please enter the post code Address Country Please select a country for the given mailing address Address Federal State Please enter any applicable country or state for your mailing county optional address Address E mail address Please enter your e mail address Contact data Telephone Please enter your telephone number number optional Contact data Mobile Pleas
14. Step 5 Sort and display results If more than one result is displayed in the following table you can sort the results alphabetically by Subject Degree and Higher education institution by clicking on the corresponding column heading Click on the icon Display in the column Action of the results table to see the detailed view of the selected course offered Result You have searched for and found courses offered During the application period you can use the link Apply now on hochschulstart de for courses offered for which you can apply centrally under the application portal of hochschulstart de In case the application for a course offered must be done under the application portal of the higher education institution there is a link that takes you to the application portal of the higher education User s Manual hochschulstart de Application Portal 01 2015 39 hochschul start de 5 My applications 5 1 My applications Depending on the stipulations of the higher education institution you can apply under the application portal of hochschulstart de central application or under the application portal of the higher education institution decentral application A higher education institution offers a course of study either centrally or decentrally There is no mixed form Central applications Central applications are done directly under the application portal of hochschulstart de https dosv hochschulstart
15. This will take you to the Edit personal data page Here you can edit existing entries Confirm your changes with the Save button This will take to you the Overview of personal data page You will then receive the following confirmation message Data saved successfully Result You have edited your Personal data All changes are stored on the hochschulstart de application portal and are immediately visible Note The e mail address you have given will be used to communicate changes to you during a service procedure Please be sure you have access to your e mail account You cannot change your applicant ID and applicant authentication number BAN User s Manual hochschulstart de Application Portal 01 2015 29 hochschul start de 3 2 Fixed application components 3 2 1 Fixed application components After registering with the hochschulstart de application portal you can create fixed application components and if necessary edit your personal data Fixed application components Higher education entrance qualifications HZB are fixed application components A generated higher education entrance qualification can be attached to several central applications Note Fixed application components do not pertain to decentral applications In case of decentral applications all required application information must be entered in the higher education institution s application portal 3 2 2 Manage fixed applica
16. a higher education entrance qualification without having to resubmit an application you can create a new HZB containing the changed data Attach this HZB to new applications or to applications that you agree to submit again User s Manual hochschulstart de Application Portal 01 2015 34 hochschul start de You can upload digital copies to the hochschulstart de application portal and add these to your applications Please note that the maximum amount of available disk space is 5MB 3 2 5 Step By Step Delete higher education entrance qualification As an applicant you can delete a previously added higher education entrance qualification if it is not attached to applications Requirements You have an active user account and are logged into the hochschulstart de application portal A higher education entrance qualification has been stored in the system and is not attached to an application Step By Step Guide The following step by step guide will show you how you to delete a previously added higher education entrance qualification Step 1 Overview of the fixed application components There are two ways to access the Overview of the fixed application components 1 Click on My Data in the main navigation bar and then in the sub menu select Fixed application components 2 Click on Home in the main navigation bar and then click Fixed application components in the My data section Both of these actions wi
17. and English You can permanently change the display language to English or German language Delete user You can delete your user account Please note that by taking this account Delete action all applications for courses offered and available admission User s Manual hochschulstart de Application Portal 01 2015 22 hochschul start de Description Explanation user account offers will be withdrawn Your participation in the allocation procedure will end Using the checkbox you can delete your user account Optional messages By using the checkbox you can activate or deactivate optional Deactivate optional messages messages Table 2 User account 2 2 3 Step By Step Changing your password You can change your log in password for the hochschulstart de application portal at any time Requirements You have an active user account and are logged into the hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can change your password Step 1 User account Click on User account in the meta navigation menu in the upper right hand corner of the window Step 2 Change password Enter your old password in the provided field and choose your new password Please pay attention to the following requirements while resetting your password It must contain at least 8 characters at least 1 capital letter at least 1 lower case letter at least 1 number additional
18. any existing offer will automatically be changed to an admission A course of study can be a single subject course of study or a combined course of study Upon course of study completion a degree in the corresponding field will be obtained e g Bachelor in Psychology at TU Dresden Courses offered are a combination of courses of study and higher education institution which are offered in a service procedure e g Bachelor in Psychology at TU Dresden in the winter semester 2014 15 The applicant can choose from different courses offered and then apply for them In the decision phase applicants can set priorities for their applications for the last time On the basis of this priority list the best admission offer in coordination phase 2 is determined In the decision phase applicants can receive further offers of admission The applicants can decide to accept an admission offer or alternatively to participate in the coordination phase 2 If an offer is accepted the applicant will receive an admission and all other applications will be eliminated from the service procedure User s Manual hochschulstart de Application Portal 01 2015 68 Term Deferment Document pool Higher education entrance qualification HZB ID Late filing period Notification of admission Notification of deferment hochschul start de Explanation You may request a deferment if you have received an offer of admission or an admission but
19. application for a place of study is necessary Please note that a new registration is not necessary if you are already registered If you do not yet have a user account please register with application portal of hochschulstart de Note Information about the service procedure will be regularly updated at www hochschulstart de dosv 1 2 Your path to a place in higher education You can research courses of study via the hochschulstart de application portal You can register for the current service procedure and apply online for higher education institution offers If you do not find your chosen course of study under the application portal of hochschulstart de you have to apply directly to the higher education institution In the service procedure you can apply for up to twelve 12 courses of study During the entire application period and up to the decision phase you can see the status of all your applications as well as prioritise your study preferences in order to increase your admission chances for your preferred course of study AS soon as you receive an admission offer you can bindingly accept or decline it using hochschulstart de Furthermore you can request a deferment if you cannot take up your studies in the given semester due to a period of service As soon as you have accepted an offer of admission you and your other applications are withdrawn from the procedure Overview of the steps you need to take in order to receive admissi
20. application period However you can make adjustments to substitute subjects if they are available for the combined course of study 5 8 Step By Step Change Subject You may change a subject in a combined course of study Requirements You are already enrolled at a higher education institution in a combined course of study and would like to change a subject in your course of study You are registered with the hochschulstart de application portal and have added your personal data and fixed application components Step 1 Find a course of study In the main navigation menu click on Courses offered and choose the current service procedure Then search your current subject for which you would like to change In the User s Manual hochschulstart de Application Portal 01 2015 51 hochschul start de courses offered results list click on the Display icon This will take you to the detailed view of the course offered Step 2 Detailed view Applications If you have found the appropriate courses offered use the Apply now on hochschulstart de link in the detailed view of the courses offered in order to start your application Select the would like to change subject link in the Selected subject s section of this page You will be then taken to the first step of the Prepare applications page Step 3 Select minor subjects Select the subjects to which you would like to transfer Select Not needed for subjects for whic
21. applications can be edited at any time You have the following options Prioritise submitted applications If you have submitted multiple applications you should prioritise them Edit submitted applications Previously submitted applications can be edited Please make sure that you enter correct and complete data Any changes to your HZB might affect applications you already submitted and might make it necessary to hand in again the documents to the higher educations at which you use the HZB For further information please ask the higher education institution Please note A higher education entrance qualification as well as an application attached can only be changed within the application phase or until the end of a late filing period that the higher education institution might have determined You can find the late filing periods in the detailed information on the course of studies Withdraw submitted applications Previously submitted applications can be withdrawn at any time 5 6 Step By Step Show application You can view your application at any time regardless of its current status Requirements You have an active user account and are logged into the hochschulstart de application portal You have added at least one application User s Manual hochschulstart de Application Portal 01 2015 48 hochschul start de Step By Step Guide The following step by step guide will show you how you can view your application s Step
22. can only submit central applications using the hochschulstart de application portal if the maximum number of applications has not been exceeded If a decentral application is imported into the hochschulstart de application portal it Active is possible that the maximum number of allowed applications can be exceeded Using the applicant s priority list and the entry date of an application the system will decide whether a decentral application or another current application will be marked as Inactive The status will automatically be set if a central application is submitted using the hochschulstart de application portal In case of a decentral application the status will not automatically be set to Active This will be determined by the entry date inthe User s Manual hochschulstart de Application Portal 01 2015 72 Status hochschul start de Description hochschulstart de application portal An application will be set to Inactive if it falls outside of the maximum allowed Inactive number of applications 12 That application will then not participate in the allocation procedure If twelve applications are active the applicant must withdraw anactive application in order to set an inactive application to active Table 10 Activity status description 6 1 2 Application status Status In preparation Received Preliminarily excluded Valid Admission offer exists Admission offer not currently
23. cannot accept it due to a period of service In this case you may use the Notify of deferment function If you receive more than one offer you can decide at the time of requesting the deferment which ones you wish to defer Once the request of deferment has been made it cannot be taken back Ifthe applicant uses this option a notification of deferment will be issued for each deferment of an offer of admission or an admission that the applicant requests All other applications will be removed from the ongoing procedure Once the request of deferment has been made it cannot be taken back The applicant loses the right to the allocation of a place of study for the semester in question A document pool is a file repository in the hochschulstart de application portal where applicants can upload documents pdf and jpg The maximum amount of disk space available to applicants is 5MB A higher education entrance qualification HZB German abbreviation HZB Hochschulzugangsberechtigung is a collective term for all certificates that have been recognized as qualifying for entrance to a course of study at a higher education institution Each higher education entrance qualification that is entered into the hochschulstart de application portal will be assigned an identification number Each applicant may be assigned multiple HZB IDs Each application can only be assigned one HZB ID During a specific course of study s late filing period missing or
24. characters are optional Repeat your password in the Repeat password field Confirm your entry by clicking Save password This will take you to a confirmation page with the following message Data saved successfully Your password was changed successfully Please use the new password for your next log in User s Manual hochschulstart de Application Portal 01 2015 23 hochschul start de Result By using your new password and existing user name you can now log in 2 2 4 Step By Step Change display language permanently The display language is the language in which all content in the hochschulstart de application portal will be shown You may use the application portal in German and English You can set the display language to English or German permanently The selected display language will be used after the login to display the contents Requirements You already have an active user account and are currently logged into hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can change the display language Step 1 User account Click on User account in the meta navigation bar in the upper right hand corner of the window This will take you to the page User account Step 2 Change display language Activate the desired display language by selecting German or English from the list Click on the Save display language button By changing the display langu
25. higher education institution admission The following sections exemplify the higher education institution s application review procedure which can differ from course of study to course of study and the issuing of admission offers based on the ranking lists You can find information about the status and results of the application review in the application portal Here you can also view your position in the applicant ranking lists Application review The university reviews all received applications Upon review completion they decide on the status of the application e Valid All information has been correctly submitted and all necessary application components are complete The application takes part in the coordination procedure User s Manual hochschulstart de Application Portal 01 2015 10 hochschul start de e Preliminarily excluded The application is incomplete The applicant will be informed about this status and can hand in missing documents within the late filing period or make corrections e Excluded The application has been excluded and will no longer participate in the coordination procedure A possible reason for this may be an invalid or incomplete higher education entrance qualification You can view an application s status in the detailed view Only valid applications will be considered in the coordination procedure Further information about an application s status can be found in the glossary under Application
26. link Apply now on hochschulstart de central or Go to higher education s application portal decentral In case of a central application you will be directly taken to the application form of the course offered and might have to enter information on your higher education entrance qualification first In case of a decentral application you will be taken to the website or to the application portal of the higher education institution where you can get further information on the decentral application Please note Applications in the clearing procedures have an abbreviated procedure You can apply for up to twelve 12 courses of study directly via hochschulstart de without the usual application components If you receive an admission you will have to submit all necessary documents at the time of matriculation Step 4 Review and accept or decline admission offers As soon as the higher education institutions have released the ranking lists for the courses offered offers of admission are made Please note that the higher education institutions do not release the ranking lists simultaneously Up to four weeks can lie between the releases If you receive an admission offer in the application portal of hochschulstart de you will be informed by e mail On the overview site My applications under Submitted applications you can see for which application an admission offer exists User s Manual hochschulstart de Application Portal 0
27. status and Activity status Create ranking lists for quotas Places of study are assigned according to certain quotas e g academic performance or waiting time The distribution of the total capacity among the individual quotas is determined by each German State s capacity ordinances as well as higher education institution regulations These will usually be announced by each university A ranking list will be created by the higher education institution for every quota which lists applicants by certain criteria e g average grade from the higher education entrance qualification Ranking lists will be processed top down during the creation of admission offers Ranking list publication As soon as a higher education institution releases ranking lists hochschulstart de begins to distribute admission offers on behalf of the higher education institution to the applicants As long as you do not have any admissions offers you can view information about all published ranking lists in the application portal e Places according to the regulation of admission numbers ZZVO This number shows how many admission offers can be assigned in a certain ranking list according to the regulation of admission numbers ZZVO If an applicant withdraws an application for which an offer is available or chooses a different course of study all remaining admission offers will be withdrawn This will then free a new admission offer for the next applicant in the r
28. the following services e If you are not a registered person you can register with the application portal e As a registered person you can log in with your log in information If you have forgotten your log in information you can use the following services Forgotten your password and Forgotten your user name e You must register with and log in to the application portal if you wish to apply for courses offered e You can use the application portal of hochschulstart de for research into the courses without having to register 2 1 2 Manage registration data For registration with the application portal of hochschulstart de you will be asked for some personal particulars that are necessary for your application You also must create a user name a password and select a display language In order to submit this information please agree to the provisions of data processing and collection Registration The following data is required for registration Designation Comments Personal data Title Choose a title Please enter your first name If you have more than one first Personal data First Name name please enter any further names You may use dashes for double names Personal data Middle Please enter middle name s Name s optional s Personal data Surname Please enter your complete surname Personal data Date of birth Please enter your date of birth using the following format User s Manual hochschulstart de A
29. 1 Applications overview Click on My applications in the main navigation menu In the following table you will see all applications sorted by their current status Find the line with the desired application By clicking the Show application icon in the Action column you will see the detailed view of the application Step 2 Application details Here you can see the application s details Using the To overview link you will be taken to the application overview The processing procedure is described in detail in the From application to higher education institution admission article Here you will also find details about available status information Result You can now view your application s Note You can edit an application if this is allowed by its current status 5 7 Step By Step Edit central application Application edit status Select an application that has been submitted in the application portal of hochschulstart de and that you like to edit Making desired changes and then saving the application will have one of the following effects on the application status Pre edit Post edit Consequence status status Before the application deadline You can edit the entire application Received Received up to this point User s Manual hochschulstart de Application Portal 01 2015 49 hochschul start de Pre edit Post edit Consequence status status Up to the end of the late filing period of a c
30. 1 2015 hochschul start de You can then review all admission offers and decide which you would like to accept decline or request a deferment due to a period of service You can also decide to wait for further admission offers As soon as you accept an offer of admission you and all your other applications will be withdrawn from the procedure Starting with coordination phase 2 an admission offer that you have ranked with the highest priority will automatically lead to an admission because all applications with a lower priority will be withdrawn Step5 Notification of admission If you have accepted an admission offer or if you were admitted automatically in coordination phase 2 you will be informed and you will receive a notification of admission either directly from the higher education institution or via hochschulstart de You can find further information in the application portal of hochschulstart de Step 6 Participation in clearing procedures You may participate in the clearing procedures even if you have already received an admission In these final procedures available or recently added study places are allocated by drawing lots For a clearing procedure a new application for a place of study is necessary Please note that a new registration is not necessary as long as you are already registered If you do not yet have a user account please register with the application portal of hochschulstart de 1 3 From application to
31. 444ssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 57 5 12 Manage admission offers 25 ccicccis seo tsar ee 59 5 15 Step By Step Accept admission offer c cccceeceeeeeeesececeeeeeeeeeeeeeeeseeeeeeeeeeeneneae 60 5 16 Step By Step Decline admission offer cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeetaeeeeeeeeeeteeee 61 5 17 Step By Step Request a deferment 4444444nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 62 5 18 Decentral Applications ea 64 5 18 1 Entries for a decentral applications 444sseennnnnennnnnnnnnnnnnnnnnennnnnnnnnn 64 6 amp 01127 Qa eR eee ney a mE eee eee ee er eer eer eee EIERN 66 6 1 Glossary attachment ansetzen 72 6 1 1 ACtiVity Stal S sea 72 6 1 2 Applicaton StatUS issrseisnriie ninna rakari a AEE REE EE R aah 73 6 1 3 Number of applications allowed 4444444nennnnnnnennnnnnnnnnnnnnnnnennnnnnannn 74 User s Manual hochschulstart de Application Portal 01 2015 hochschul start de User s Manual hochschulstart de Application Portal 01 2015 hochschul start de List of Tables Table 1 Data for registration ea en ea ie teeeenties 15 Arable 2 USE accou sieniin innen oa A A E AA NA SS 23 Tables Personal dataro eaa A aa Aa AA a AA Aaa AN E 28 Table 4 Fixed application components ccccccccecceceeeeeeeeeeceeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeneess 32 Table 5 Detailed view higher education institution cccccccccceccceceeeeeeeeeeeeeeee
32. Higher education entrance qualification Digital copy optional Document pool hochschul start de Explanation education entrance qualification Please enter the date you acquired your higher education entrance qualification This is noted in your higher education entrance qualification Please enter the date in the following format DD MM YYYY Please enter the average mark of your higher education entrance qualification This is noted on your higher education entrance qualification Please enter the number of points achieved This is noted on your higher education entrance qualification If no score is given leave this field empty Please enter the maximum achievable number of points This should be taken from your higher education entrance qualification If no score is given leave this field empty You can upload a digital copy of your higher education entrance qualification in the document pool or select a previously uploaded document This document will be given to the higher education institutions you apply for Please note that not all higher education institutions accept digital documents Therefore please pay attention to any additional instructions from the individual higher education institutions when submitting documents A document pool is a file depository in the hochschulstart de User s Manual hochschulstart de Application Portal 01 2015 31 hochschul start de Title Explanation applicatio
33. a permission for special course combination and then select the corresponding subjects The system will not review the combination of selected courses of study to ensure validity If you would like to change subjects please select the link would like to change subject in the Selected subject s section Please pay attention to the notes in the step by step guide change subjects With the specifications on the substitute course subject you determine how to proceed with your applications if at the end of the coordination phase 2 at least one of the desired minor subject cannot be offered If you have accepted an admission free substitute subject for all minor subjects you will receive an admission following the end of the coordination phase 2 for e admission restricted minor subjects for which you could receive an admission and e selected admission free substitute subjects for minor subjects for which you could not receive an admission User s Manual hochschulstart de Application Portal 01 2015 43 hochschul start de If you do not receive an admission for at least one minor subject for which you do not accept a substitute subject then you will receive a notification of rejection for your application There are also minor subjects which are optional for the overall admission In case you did not get an admission for one of these minor subjects this will not decline your whole application even in case you did not choos
34. account at hochschulstart de only Confirm your choice by clicking Continue This will take you to the Prepare application page Step 3 Create higher education entrance qualification HZB If you have not yet created a higher education entrance qualification HZB under My data gt Fixed application components a dialogue will be shown to create a higher education entrance qualification HZB After entering and saving your data you can continue preparing your application by clicking on the button Continue application This will take you to the Prepare application page Step 4 Select minor subjects If you are applying for a single subject course of study offer this step is not necessary You must select a minor subject for combined course of study applications Please select an available subject for each requested minor subject The abbreviation NC stands for Numerus Clausus and means that there are entry restrictions for this subject If you do not wish to take an optional minor subject select No subject desired Please note that under certain circumstances combinations can be created that cannot be studied together You are responsible to ensure that you select valid subject combinations Further information may be found on the websites of the higher education institutions If you have a higher education institution s special permission that allows you to take usually invalid study combinations please select have
35. age you will be taken to a confirmation page in the desired display language Result The changes have been applied to your hochschulstart de application portal settings and are immediately visible You have changed the display language permanently From now on the desired display language will be shown after logging into the system 2 2 5 Step By Step Delete user account As an applicant you can delete your account at any time After deleting your account you can no longer participate in the service procedure Requirements User s Manual hochschulstart de Application Portal 01 2015 24 hochschul start de You already have an active user account and are logged into hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can delete your user account Step 1 User account Click on User account in the meta navigation menu in the upper right hand corner of the window Check the box Delete user account and click on the Delete user account button This will take you to the page Delete user account Step 2 Delete user account Enter your password Click on the Irretrievably delete user account button You will then receive the following message Your user account has been deleted Result The user account has been deleted and cannot be restored You can no longer log into the system Note Please note that by taking this action all active applicati
36. and new password to log in to the application portal Note Please note that you must reset your password within 72 hours of receiving the e mail with the subject Reset password Your old password will remain valid until you have successfully reset your password You may only reset your password once per hour In case you did not reset your password in the above mentioned time frame you can reset your password again an hour later If the password has been successfully reset it will take effect immediately 2 1 7 Step By Step Logging into the application portal You can log into the hochschulstart de application portal with a valid user name and password Requirements You already have an active user account You are not currently logged into the hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can log into the hochschulstart de application portal Step 1 Log in User s Manual hochschulstart de Application Portal 01 2015 19 hochschul start de Enter the hochschulstart de application portal address in your internet browser https dosv hochschulstart de bewerber This will take you to the log in page Step 2 Enter user name and password Enter your user name and password in the provided fields By clicking the Log in button your log in data will be verified and you will be taken to the application portal homepage Result You have successfu
37. anking list who has applied for the course of study Please note that in a particular case the number of admissions can change e Your rank This number denotes your current position in the ranking list All applicants who have received an admission or an offer of admission or who are ranked before you are included in this number e Eliminated applications The number of eliminated applications ranked before yours That is if they have been withdrawn or another offer has been accepted By the numbers displayed you can determine how many applicants are ahead of you in the ranking list User s Manual hochschulstart de Application Portal 01 2015 11 hochschul start de Applicant s decision If you receive an admission offer you can then decide whether you would like to wait for further admission offers Please note that in coordination phase 2 an admission offer can be replaced by an admission offer with a higher priority This process takes account of your own prioritization You can also request a deferment if you cannot take up your studies due to a period of service User s Manual hochschulstart de Application Portal 01 2015 12 hochschul start de 2 Introduction 2 1 Login and Log out 2 1 1 The application portal for your successful application The following link will take you to the homepage of the hochschulstart de application portal https dosv hochschulstart de bewerber There you will have access to
38. applications as well If you want to edit a higher education entrance qualification without having to resubmit an application you can create a new HZB containing the changed data Attach this HZB to new applications or to applications that you agree to submit again Step 6 Fill out further application components Aside from the HZB there are further entry fields which are specific to the course offered and which need to be filled out Any fields that are marked Optional do not need to be filled out Step 7 Application in paper form Some institutions of higher education demand an application in paper form In this case a note will be shown that you have to create an application datasheet and send it to the User s Manual hochschulstart de Application Portal 01 2015 44 hochschul start de institution of higher education after submitting your application You have to confirm this note by selecting the checkbox took this note Step 8 Save application 1 By clicking Save you can save the application without submitting it and making it available to the higher education institution You can change application information up to the point of application submission To do this click on My data in the main navigation This will take you to the Application overview page You will find the application in Applications in preparation You can then display edit submit and delete an application in preparation Please remember th
39. art de application portal An application must first be submitted before being considered for the awarding procedure User s Manual hochschulstart de Application Portal 01 2015 46 hochschul start de In order to complete the application process successfully you need to perform the following individual steps 1 Prepare application 2 Submit application see below Requirements You have an active user account and are logged into the hochschulstart de application portal As soon as you have prepared an application as described in the step Prepare application the application is available in the My applications section under Applications in preparation Step By Step Guide The following step by step guide will show you how you can submit an application that has the status In preparation Step 1 Applications overview There are three ways to access an application in process 1 Click on My applications in the main navigation menu This will take you to the Application overview page All applications that have previously been entered on the application portal will be listed here You will find the application under Applications in preparation In the Action column click on the Show application icon to review an application This will take you to the Application details page Click on the Submit application link at the end of the page 2 Click on My applications in the main navigation menu This
40. at your application must be submitted before the end of the given application deadline 2 By clicking Save and continue with submission you will save the application This will take you to the Submit application page Review all data for accuracy Select the checkbox and click on the Submit application button This will take you to the Application overview page Additionally you will receive a confirmation that the application has been successfully submitted compare Submit application Result If you have saved your application but not yet submitted it you can see it under My application in the Applications in preparation area There you can view edit submit or remove applications using the icons Note Saving an application By saving an application it will not automatically be submitted Please note that you must submit your application by the given application deadline Change fixed application components Please make sure that you enter correct and complete data Any changes to your HZB might affect applications you already submitted and might make it necessary to hand in again the documents to the higher educations at which you use the HZB For further information please ask the higher education institution Please note A higher education entrance qualification as well as an application attached can only be changed within the application phase or until the end of a late filing period that the higher education institut
41. ation Portal 01 2015 20 hochschul start de Step 2 Accept the procedure notes Please read the procedure notes carefully because they contain important rules and instructions for the processing of your applications Check the box have read the processing guidelines and agree and click on the Accept the processing guidelines button This will then take you to the application portal homepage Result You have consented to the procedure notes and may now use all functions and services that the application portal has to offer 2 1 9 Step By Step Logging out of the application portal You can log out of the hochschulstart de application portal at any time Requirements You are logged into the hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can log out of the hochschulstart de application portal Step 1 Log out Click on Log out in the meta navigation menu in the upper right hand corner of the window This will take you to the log out page with the following message Thank you for your visit You have successfully logged out Result You have successfully logged out of the application portal Note You can log out on every site of the website using the Log out link located in the meta navigation menu in the application portal of hochschulstart de Be sure to log out of the application portal if you are using a public computer to avoid misuse of your acc
42. ation portal if the higher education institution User s Manual hochschulstart de Application Portal 01 2015 64 hochschul start de has submitted a valid combination of applicant ID and BAN to the hochschulstart de application portal If the combination is valid the decentral application will be transferred and displayed in the My applications overview according to the submission date The display in the application portal of hochschulstart de will be updated after a couple of minutes or on the following day depending on the transmission interval of the individual higher education institution If multiple applications are submitted at the same time the application that was transferred first to the hochschulstart de application portal will be given priority No applicant information for a decentral application will be displayed in the hochschulstart de application portal if a decentral application is transferred to the hochschulstart de application portal from the higher education institution This means you will not be able to view application details belonging to an application that you have submitted under the higher education institution application portal in the hochschulstart de application portal User s Manual hochschulstart de Application Portal 01 2015 65 hochschul start de 6 Glossar Term Activity status Admission Admission restricted courses offered Admission offer Applicant ID Applicati
43. atively you can copy and paste the link into your internet browser Please note that activation must take place within 72 hours following initial registration This will take you to the Registration page Enter your chosen password and then click on the Activation button in order to complete the registration This will take you to the Registration completed page with the following confirmation message You have successfully registered with hochschulstart de Result Your user account has been activated You can log in to the hochschulstart de application portal and use all of its services using your user name and password Note Please note that account activation must take place within 72 hours after receiving the activation e mail Should you fail to activate your account within 72 hours of receiving the activation e mail please contact service hochschulstart de in order to get a new activation link The applicant ID is used for the unique identification of an applicant in the application portal of hochschulstart de and will be automatically generated during registration 2 1 4 Step By Step Changing display language before registration The display language can be changed before registering with the application portal Requirements You have not yet registered with the hochschulstart de application portal Step By Step Guide The following step by step guide will show you how to change the display language before register
44. cation You may reuse a previously withdrawn application If you apply for a course offered for which you have already submitted and withdrawn an application the hochschulstart de application portal will recognize the withdrawn application and offer you the option to reuse User s Manual hochschulstart de Application Portal 01 2015 56 hochschul start de this application However the prerequisite is that the specific application deadline of the course offered has not yet expired Requirements You have an active user account and are logged into the hochschulstart de application portal You have withdrawn at least one application You have submitted not more than 11 active applications The courses offered specific application period has not yet lapsed Step By Step Guide The following step by step guide will show you how you can reuse withdrawn applications Step 1 Applications overview Click on My applications in the main navigation menu There are two ways to access withdrawn applications 1 Click on Applications withdrawn in the My applications overview 2 Scroll down the page until your reach the Applications withdrawn table Both of these actions will lead you to your withdrawn applications Step 2 Reuse application Select the checkbox and then click on the Reuse application button This will take you to the Application overview page Result The reused application will be available under Submitte
45. cation Portal 01 2015 74
46. d applications and will have the status received 5 13 Step By Step Leaving the service procedure You have decided to no longer participate in the service procedure If this is the case you may use the Leaving the service procedure function If you withdraw from the service procedure it will result in all applications being withdrawn and all affected higher education institutions will be informed Your application will no longer be considered for the awarding procedure Other applicants may move up and may receive an offer of admission User s Manual hochschulstart de Application Portal 01 2015 57 hochschul start de Requirements You have an active user account and are logged into the hochschulstart de application portal There is at least one submitted active application in the current service procedure Step By Step Guide The following step by step guide will show you how you can leave the service procedure Step 1 Applications overview Click on My applications in the main navigation menu This will take you to the Application overview page All applications that have previously been entered will be listed here Under Submitted applications you will see the Status of your applications Click on the Leaving the service procedure link This will take you to the Leaving the service procedure page with an overview of all applications which will be withdrawn if you drop out of the service procedure S
47. de bewerber You do not have to switch to another website and possibly register there Requirements for an application are that you are registered with the application portal of hochschulstart de have stored your personal data as well as a higher education entrance qualification Decentral applications A decentral application is done under the application portal of the higher education institution after successfully registering with the application portal of hochschulstart de The application will be transferred from the higher education institution to the application portal of hochschulstart de You can view your submitted applications in your user account under My applications 5 2 Applications overview You can apply for courses offered if you are registered with hochschulstart de If you have already created applications the My applications page serves as an overview and a central location for all of your applications in the selected service procedure Your applications will be displayed as follows Applications submitted Number of applications Applications excluded Number of applications Applications in preparation Number of applications Applications withdrawn Number of applications Editing applications User s Manual hochschulstart de Application Portal 01 2015 40 hochschul start de Using the icons in the Action column you can display edit and withdraw applications Depending on the status you can pr
48. e a substitute subject If a minor subject is optional for the overall admission please refer to the corresponding description text Click on the Next button This will take you to the Prepare application Step 2 page This step is identical for single subject course of study and combined course of study applications Step 5 Assign fixed application components If you have found a course offered and if needed selected minor subjects the latter only applies to combined courses of study you will then be asked to fill out the application components as well as select the previously created fixed application components confer My data which are relevant for this application If you have entered multiple higher education entrance qualifications you must select which one is relevant for this course offered You may use multiple higher education entrance qualifications for a combined course of study application with minor subjects If you would like to change your HZB click on My data in the main navigation menu In the Fixed application components view you can edit and complement your fixed application component Please note Any changes made to a higher education entrance qualification will affect all applications that this higher education entrance qualification has been assigned to Please note that previously submitted applications will be submitted again and their status will be set to received This holds true for valid
49. e application for resubmission Should a single part of an application need correction only the application components marked as incorrect canbe changed Confirm your entries with the Save and submit button Your application will then be resubmitted and set to the status received Result The changes have been stored and are immediately available Note Regardless of whether additional changes have been requested you can make changes to the entries of an application during the specific application period of a course offered 5 11 Step By Step Withdraw application If a previously submitted application is withdrawn it will no longer be part of the service procedure Withdrawing an application may be necessary if e You have submitted at least 12 applications and would like to submit more e A decentral application has been transferred to hochschulstart de and then exceeds the maximum number of applications allowed Up to the end of the application phase the withdrawal of an application may result in the automatic activation of a previously inactive application by moving up Requirements User s Manual hochschulstart de Application Portal 01 2015 55 hochschul start de You have an active user account and are logged into the hochschulstart de application portal There is at least one application which can be withdrawn The application currently has one of the following statuses Received Valid Preliminaril
50. e enter your mobile number number optional Table 3 Personal data Note You cannot change your applicant ID BID and applicant authentication number BAN Optional entries can only be deleted if they are not attached to a submitted central application 3 1 3 Step By Step Edit personal data You can change your Personal data and master data at any time Requirements You have an active user account and are logged into the hochschulstart de application portal Your personal data has been stored in the system You have consented to the procedure notes User s Manual hochschulstart de Application Portal 01 2015 28 hochschul start de Step By Step Guide The following step by step guide will show you how you can view and change your personal data Step 1 Personal data overview There are two ways to access your Personal data 1 Click on My data in the main navigation bar and then in the sub menu select Personal data 2 Click on Home in the main navigation bar and then in the sub menu select Personal data Both of these actions will lead you to the Overview of personal data page All information that has previously been entered in the application portal of hochschulstart de will be listed as Personal data Step 2 Change personal data There are two ways to change your Personal data Click on the Overview of personal data page and then select the Change button pencil icon
51. e that additional changes to a decentral application must be made in the application portal of the higher education institution in question There may be one or more submitted applications with missing or incomplete application components in the application overview under Submitted applications These applications will be in the Preliminarily excluded status A late filing period determined by the higher education institution will be displayed and the late filing period has not yet expired Step By Step Guide The following step by step guide will show you how you can complete application components of an application that was submitted in the hochschulstart de application portal central application User s Manual hochschulstart de Application Portal 01 2015 54 hochschul start de Step 1 Applications overview Click on My applications in the main navigation menu In the following table Submitted applications you will see all submitted applications with the Preliminarily excluded status In case of a central application click on the Edit additional requirements icon in the Action column This will take you to the Edit application page Step 2 Edit additional requests Make any changes to your central application if determined by the higher education institution within the late filing period The higher education institution may make review comments in the application components e g incorrect or mark the entir
52. e that higher education institutions may accept fewer applications Decentral applications also count towards these twelve applications regardless of whether they have been submitted within the procedure by post or under the application portal of the higher education institution Therefore it is possible that you incidentally submit more than the allowed twelve applications If more than twelve applications are submitted the superfluous applications are marked as inactive Unlike active applications inactive applications will not be considered in the allocation procedure You can view an application s activity status in the main navigation menu under My applications in the Submitted applications section An inactive application can only be changed to active by withdrawing an active application and thereby reducing the number of active applications to less than twelve This will result in the desired inactive application being set to active Active and inactive applications can only be withdrawn within the application phase After this period has lapsed applications may still be withdrawn but they will not be automatically set from inactive to active The application status for active or inactive applications will be shown at all times in the hochschulstart de application portal An application cannot be deactivated or set to inactive if it has already received an admission offer or admission User s Manual hochschulstart de Appli
53. ed Courses offered are composed of courses of study that higher education institutions offer in the application portal of hochschulstart de As an applicant you can apply for courses offered Courses offered Courses offered are comprised of a combination of a certain course of study and a particular higher education institution Courses offered can be single subject courses of study or combined courses of study Courses of study can be offered in the coordination or clearing procedures Single subject course of study A single subject course of study only includes one discipline e g Mathematics Business Economics or Psychology Combined course of study A combined course of study includes more than one discipline e g teacher training You can choose from a range of subjects depending on the number of minor subjects Minor subjects are divided depending on the description of the course of study in major minor core competence or module 4 2 Step By Step Find courses offered As an applicant you can look for courses offered without having to register with or log in to the application portal of hochschulstart de You can search for higher education institutions and subjects participating in a service procedure Requirements In order to look for courses offered you do not need to be registered with or logged into the hochschulstart de application portal User s Manual hochschulstart de Application Portal 01 2015 37
54. eeeeeeeeeeeeeeess 37 Table 6 Courses offered detailed ViOW ceeeeececccceeeeeeeeeeeeneeeeeeeeeeeeeeegeaaaaeeeeeeeetennenaaaaes 37 Table 7 Application in hardcopy detailed view ccccceeessssecceeeeeeeeeeseeeeeeeeeeeeeeeenenaaaees 37 Table 8 Applications Overview au ae le 41 Table 9 Applications edit status aaa ae 50 Table 10 Activity status deseription acu senenen reeeiweevesstuerersixeeceseucentees 73 Table T1 Application salls anne use 74 User s Manual hochschulstart de Application Portal 01 2015 hochschul start de 1 Welcome The quick and transparent placement of admission offers according to the admission policies of each German federal state and higher education institution is the goal of this coordinated and decentral admission system This means that all available study vacancies will be filled by the commencement of the semester s course work Please note that the user s manual and the online help are intended for information purposes only Legally enforceable are only the legal rules of the German federal states and higher education institutions In questions of understanding and interpretation these rules should be consulted exclusively Key points of the new admission procedure The service procedure for local admission restricted courses of study also Known as dialogue oriented service procedure simplifies the process for you as applicant as well as for the higher education institut
55. ervice procedure gt No more admission offers will be possible gt A notification of admission will be made available Request a deferment You may request a deferment if you have received an admission or an admission offer but cannot accept it due to a period of service In this case you may use the Notify of deferment function 5 16 Step By Step Decline admission offer You have checked an admission offer and decided to decline it Requirements You have an active user account and are logged into the hochschulstart de application portal You have received at least one admission offer The service procedure is still in the User s Manual hochschulstart de Application Portal 01 2015 61 hochschul start de application phase coordination phase 1 decision phase or coordination phase 2 Steps 1 and 2 Step By Step Guide The following step by step guide will show you how you can decline an admission offer Step 1 Applications overview Click on My applications in the main navigation menu This will take you to the Application overview page All applications that have previously been entered on the hochschulstart de application portal will be listed here Under Submitted applications you will see the Status of your applications Based on the status of the individual application you can determine whether an admission offer exists The icons Check admission offer and Withdraw application are displayed in the
56. h this is not required Confirm your entries with Next This will take you to the second step of the Prepare applications page Step 4 Assign HZB Assign one of your higher education entrance qualifications to each minor subject For combined courses of study applications you may use multiple higher education entrance qualifications for minor subjects You are still on the second step of the Prepare application page Step 5 Fill out additional application components Aside from the HZB there are additional fields which need to be filled out These fields pertain specifically to the subject If any fields are marked as optional they do not need to be filled out You are still on the second step of the Prepare application page Step 6 Save application If you are done editing your application or if you would like to finish it at a later date you can save your application using the Save button This will take you to the detailed view of your application Result As soon as you have saved your application your application will be available in the main navigation menu under My applications in the Applications in preparation section There you can edit submit or delete an application using the corresponding icons User s Manual hochschulstart de Application Portal 01 2015 52 hochschul start de Note Saving an application By saving an application it will not automatically be submitted Please note that you m
57. he registration you receive a unique ID number applicant ID Requirements You have not yet registered with the application portal of hochschulstart de Step By Step Guide The following step by step guide will show you how you can register with the hochschulstart de application portal Step 1 Log in page Enter the hochschulstart de application portal address in your internet browser https dosv hochschulstart de bewerber This will take you to the log in page Click on Registration This will first take you to an information page and then to the Registration page Step 2 Registration form Enter personal particulars in the corresponding fields Choose your preferred user name password and display language Please pay attention to the corresponding information Complete the Security check Check the box Consent to data collection confirming that you agree to the Data collection provisions Confirm your entries by selecting Register This will take you to the Registration confirmation page that contains further help for completing the registration User s Manual hochschulstart de Application Portal 01 2015 15 hochschul start de Step 3 Complete your registration Log in with your e mail provider and open the e mail from the application portal with the subject Complete Your Account Registration Click on the activation link included in this e mail to complete the registration with the portal Altern
58. he specification of the higher education institutions the application is done centrally or decentrally Central applications are done directly under the application portal of hochschulstart de A decentral application is done under the application portal of the higher education institution In both cases it may be necessary to send papers directly to the higher education institution You can view all applications for courses and higher education institutions that participate in the service procedure in your user account under My applications Coordination phase 1 The higher education institutions set up ranking lists for applications to hand The resulting offers of admission are made to the applicants under the application portal of hochschulstart de Applicants can check their application status view admission offers and accept offers all under the application portal of hochschulstart de Upon accepting an admission offer all remaining applications are withdrawn from the service procedure Other applicants then move up Please note that you can accept only one admission offer Decision phase In the decision phase applicants can set priorities for their applications for the last time By setting priorities applicants order their applications according to their preferences If no priorities are set then the applications will be dealt with according to their entrance date This means that the first submitted application has the highest priority
59. hochschul start de hochschul start de User s Manual Application Portal The service procedure for local admission restricted courses of study Dialogue oriented Service Procedure User s Manual hochschulstart de Application Portal 01 2015 1 hochschul start de Table of Contents 1 Welcome svete iecericccinteented mations tinndheradente somenecen eigene 6 Tel Ihe pfocadure a ne iu 6 1 2 Your path to a place in higher education 444444444BBHnnnnnannnnnnnnnnnnnnnnnannnnn 8 1 3 From application to higher education institution admission eee 10 2 NTOUUENON ee 13 2 1 Login and Log out anna anna 13 2 1 1 The application portal for your successful application 13 2 1 2 Manage registration data na 13 2 1 3 Step By Step Registration m44nnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 15 2 1 4 Step By Step Changing display language before registration 16 2 1 5 Step By Step Request user name unuessensssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 17 2 1 6 Step By Step Reset password uuuussssnsnsnnnnnnnnnnnennnnnnnnnnnannnnnnnnnnnnnnnnnnnn 18 2 1 7 Step By Step Logging into the application portal ernnnn seen 19 2 1 8 Step By Step Accept the procedure notes ccccceeeeeeesesseceeeeeeeeeeeeeeeaeees 20 2 1 9 Step By Step Logging out of the application portal
60. ification in the Higher education entrance qualification section This will take you to the Create higher education entrance qualification page Please enter all necessary information as correctly and completely as possible User s Manual hochschulstart de Application Portal 01 2015 32 hochschul start de You can upload a digital copy of your higher education entrance qualification or select a previously uploaded document These documents will be given to all higher education institutions you apply to provided that the higher education institution wishes to access this document Please note that the creation of a HZB does not replace the entries concerning the HZB that have to be made in the application portal of a higher education institution Confirm your entries with Save This will take you to the Detailed view where you will receive the following message Data saved successfully Result You have added a higher education entrance qualification This data will be stored on the hochschulstart de application portal and is immediately available You can add a higher education entrance qualification as a fixed application component while submitting a central application Note You can upload digital copies to the hochschulstart de application portal and add these to your applications Please note the maximum amount of available disk space is 5MB Not all higher education institutions accept digital documents Therefore
61. ing with the application portal Step 1 Registration User s Manual hochschulstart de Application Portal 01 2015 16 hochschul start de Enter the hochschulstart de application portal address in your internet browser https dosv hochschulstart de bewerber This will take you to the log in page Step 2 Change display language Select English in the meta navigation menu in the upper right hand corner of the window The display language will now be English and the link in the meta navigation will show Deutsch Select Deutsch to change the display language back to German Result The website s display language has been changed 2 1 5 Step By Step Request user name If you have forgotten your user name you can request it via e mail on the login page of the application portal of hochschulstart de In order to request your user name you will need to provide your applicant ID and date of birth Requirements You already have an active user account You are not currently logged into the hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can request your user name Step 1 Log in page Enter the hochschulstart de application portal address in your internet browser https dosv hochschulstart de bewerber This will take you to the log in page Click on Forgotten your user name This will take you to the Request user name page Step 2 Request user name
62. ion might have determined You can find the late filing periods in the detailed information on the course of studies User s Manual hochschulstart de Application Portal 01 2015 45 hochschul start de 5 4 Step By Step Delete application Applications that have the status In preparation can be deleted at any time Requirements In order to delete an application it must still be in preparation Submitted withdrawn or excluded applications cannot be deleted Step 1 Applications overview Click on My applications in the main navigation menu There are two ways to access applications in preparation 1 Inthe My applications overview click on Applications in preparation 2 Scroll down the page until your reach the Applications in preparation table Step 2 Delete application You can access the Delete application page for your applications by clicking the Delete icon behind each application in the Applications in preparation view Select the checkbox and then click the Delete button This will take you to the Applications overview page Additionally a confirmation message will be displayed Result You have deleted the desired application Note Submitted applications cannot be deleted However it is possible to withdraw submitted applications 5 5 Step By Step Submit application with status In preparation A central application is possible for courses offered using the hochschulst
63. ions You can obtain information about your position in the ranking lists and more easily assess your chances of admission Applicants who accept an offer of admission are automatically withdrawn from the service procedure All subsequent applicants can move up and may receive admission offers The procedure accelerates the allocation of places in higher education As before every higher education institution retains its autonomy in the admission of its applicants Online help Using the online help you can obtain a guide describing your path from initial application to higher education institution admission The online help outline is based on the structure of the application portal https dosv hochschulstart de bewerber You can find help on any topic on the website using the same navigation menu in the online help 1 1 The procedure The service procedure is divided into four phases for which different time periods and deadlines have to be considered Following this four phases so called clearing procedures take place to draw all places in higher education which were not assigned before Please take note of information given about deadlines and dates on hochschulstart de User s Manual hochschulstart de Application Portal 01 2015 hochschul start de Application phase Information about courses of study can be obtained from the higher education institutions or from the application portal of hochschulstart de Depending on t
64. ission or admission so that in this phase only one deferment can be requested 5 18 Decentral applications Via a link in the application portal of hochschulstart de you can submit your applications directly under the higher education institution s application portal if so requested by the higher education institution 5 18 1 Entries for a decentral applications In order to successfully submit an application under the higher education institution s application portal you need to make the following entries e Applicant ID An applicant ID serves to clearly assign decentral applications to a user account in the hochschulstart de application portal You will receive the applicant ID automatically following successful registration with the hochschulstart de application portal This means that a decentral application without previous registration with the hochschulstart de application is not possible e BAN You will also receive an applicant authentication number BAN following successful registration with the hochschulstart de application portal In combination with your applicant ID the BAN will help to assign a decentral application to an applicant This way applications that might be accidently or intentionally submitted for someone else will be recognized and lead to a plausible evidence of the applicant s identity Therefore applications can only be transmitted from the higher education institution to the hochschulstart de applic
65. licant Provided that the higher education institution have stored the information for the ranking list it may be possible to view boundary positions which lead to an admission offer in the last semesters If the ranking list has not yet been released a preliminary release date as given by the higher education institution will be shown It is not possible to make reliable statements on possible admission offers using an applicant s position in a ranking list that has not yet been released A ranking list entry states an applicant s position in the given list Depending on ranking list criteria ranking list entries may contain additional information about concrete criteria values of an applicant e g marks Selection boundaries will display the quota for the last selected applications The selection boundaries are not known before the beginning of the allocation procedure They will be decided during the allocation procedure depending on competition among applicants e g average marks Denotes how many semesters it should take to complete a certain course of study In certain cases individual semesters from other subjects or courses of study may be calculated in this number Hochschulstart de is responsible for the admission to the first semester if a higher education institution participates in the service procedure User s Manual hochschulstart de Application Portal 01 2015 71 Term Service procedure Single subject c
66. lied immediately 2 3 Contact Applicant support Service procedure for local admission restricted courses of study Internet http www hochschulstart de E mail service hochschulstart de Telephone 01807 12 24 48 Postal Address hochschulstart de D 44128 Dortmund 14 cent per minute from German landline based networks maximum 42 cent per minute from German mobile networks User s Manual hochschulstart de Application Portal 01 2015 26 hochschul start de 3 My data 3 1 Personal data 3 1 1 Personal data You must enter your personal data when registering with the hochschulstart de application portal Personal data Personal data is electronic information that specifies information about an individual These include for example full name e mail address and mailing address In contrast to personal data your user account information contains system settings for the use of the hochschulstart de application portal These include your password and the display language among other settings 3 1 2 Manage personal data Personal data is electronic information that specifies information about an individual These include for example full name e mail address and mailing address You can update your personal data at any time Personal data The following data will be stored Title Explanation Personal data Title Please choose a title Please enter your first name If you have more than one first
67. ll lead you to the Overview of the fixed application components All fixed application components that have previously been entered on the hochschulstart de application portal will be listed here Step 2 Delete higher education entrance qualification Click on the Delete icon under the desired higher education entrance qualification in the section Higher education entrance qualification This will take you to the Delete higher education entrance qualification page Select the checkbox and click on the Delete button This will take you to the Overview of the fixed application components page There you will receive a deletion confirmation Result You have successfully deleted a higher education entrance qualification from the application portal The deleted higher education entrance qualification can no longer be added to any applications User s Manual hochschulstart de Application Portal 01 2015 35 hochschul start de Note If a higher education entrance qualification has already been assigned to an application it cannot be deleted In this case the Delete button is not available for this higher education entrance qualification If you would like to delete a higher education entrance qualification that has been assigned to an application you must first withdraw the application User s Manual hochschulstart de Application Portal 01 2015 36 hochschul start de 4 Courses offered 4 1 Courses offer
68. lly logged into the hochschulstart de application portal Note If you enter your user name and password incorrectly four times in a row you must answer an additional security question before proceeding After a temporary 30 minute account lock you can regain access to the application portal An unsuccessful log in attempt does not distinguish whether log in information username and password was incorrectly entered or whether the user account does not exist In both cases you will receive a generic error message notifying you that your user name and password combination is incorrect 2 1 8 Step By Step Accept the procedure notes In order to participate in the procedure you must first consent to the procedure notes You will not be able to perform any actions in the application portal until you consent to these conditions Requirements You are logging in to the application portal of hochschulstart de for the first time Step By Step Guide The following step by step guide will show you how to consent to the procedure notes Step 1 Log in Enter the hochschulstart de application portal address into your internet browser https dosv hochschulstart de bewerber This will take you to the log in page Enter your user name and password in the provided fields Click on the Log in button If you log in for the first time you will be taken to the Agreement to the processing guidelines page User s Manual hochschulstart de Applic
69. n number known as BAN is a number that is automatically generated by the hochschulstart de application portal It serves as a unique identification of an applicant This number will be assigned during initial registration with the hochschulstart de application portal and is used to verify an applicant This number can be viewed at any time in the application portal The BAN is a six digit randomly generated set of characters It is generated automatically You can view your BAN after a successful registration in the main navigation menu under My data and then Personal data The BAN will not be sent by e mail Decentral applications submitted under the application portal of a higher education institution or those submitted directly to the higher education institution by post will be verified using the BAN These applications are only possible by giving a valid combination of applicant ID and BAN The boundary position denotes the spot in the ranking list where the last applicant who has received an admission is located In the clearing procedure free places of study are allocated by drawing lots In the clearing procedures applicants higher education institutions and courses of study that have not yet taken part can participate A combined course of study is a course of study which contains multiple subjects e g double majors or teaching diplomas In coordination phase 1 the higher education institutions set up the ranking li
70. n portal where applicants can upload their documents PDFs and JPGs The maximum amount of available disk space is 5MB Table 4 Fixed application components 3 2 3 Step By Step Create higher education entrance qualification As an applicant you can create one or more higher education entrance qualifications in the application portal of hochschulstart de You need these when applying for a course offered directly under the application portal of hochschulstart de and not under the application portal of a higher education institution Requirements You have an active user account and are logged into the hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can create a higher education entrance qualification Step 1 Overview of the fixed application components There are two ways to access the Overview of the fixed application components 1 Click on My data in the main navigation bar and then in the sub menu select Fixed application components 2 Click on Home in the main navigation bar and then click Fixed application components in the My data section Both of these actions will lead you to the Overview of the fixed application components All fixed application components that have previously been entered on the application portal will be listed here Step 2 Create higher education entrance qualification Click on Create higher education entrance qual
71. nents There are two ways to access the Overview of the fixed application components 1 Click on My data in the main navigation bar and then in the sub menu select Fixed application components 2 Click on Home in the main navigation bar and then click on Fixed application components in the My data section Both of these actions will lead you to the Overview of the fixed application components All fixed application components that have previously been entered on the hochschulstart de application portal will be listed here Step 2 Edit higher education entrance qualification Select the higher education entrance qualification you would like to edit and click on the Change button This will take you to the Edit higher education entrance qualification page Confirm your changes with the Save button This will take you to the Detailed view where you will receive the following message Data saved successfully Result You have edited a higher education entrance qualification The changes have been stored in the application portal and are immediately visible Note Any changes made to a higher education entrance qualification will affect all applications that this higher education entrance qualification has been assigned to Please note that previously submitted applications will be submitted again and their status will be set to received This holds true for valid applications as well If you want to edit
72. ng procedure An application will be set to Withdrawn if an applicant has decided that an application for which an admission has not yet been offered shall no longer participate in the awarding procedure Furthermore all applications will be set to withdrawn if an applicant decides to leave the service procedure An application will be set to Deferred if an applicant has decided to request a deferment for an admission offer or admission via the application User s Manual hochschulstart de Application Portal 01 2015 73 hochschul start de Status Description portal of hochschulstart de An application has the status Eliminated and no longer participates in the procedure if the applicant has accepted another offer of admission if an offer with a higher priority is available in coordination phase 2 or ifthe Eliminated a or applicant has requested a deferment for another application Likewise an application that has not been drawn in the clearing procedure will be set to the status Eliminated An application will be set to Rejected if following coordination phase 2 Rejected PP g P no admission is possible for the applicant Table 11 Application status 6 1 3 Number of applications allowed Applicants can submit up to twelve 12 applications Before the submission applicants can find these applications in the main navigation menu under My applications in the Applications in preparation section Please not
73. ng search functions 1 Higher education institution 2 Subject 3 Higher education institution and Subject 4 Show all You can search for specific courses offered Enter at least two consecutive characters of the higher education institution s name in the Higher education institution field or at least two consecutive characters of the subject s name in the Subject field You can narrow your search results by using both search fields simultaneously Using this search function there will only be shown results to you that contain both search terms User s Manual hochschulstart de Application Portal 01 2015 38 hochschul start de By entering more than one term in the Higher education institution or Subject fields all search terms will be searched together Only results that contain the search terms from the Higher education institution and Subject will be shown An example of a relevant search would be Humboldt Universitat Berlin Psychologie Please do not use any abbreviations such as HU Berlin in the search By clicking the Search button only results that correspond to the search terms will be shown If no courses offered are available for the search terms you will receive the following message There are no results Please change your search terms or select the Show all search link By clicking the Show all button all courses offered for a selected service procedure will be displayed
74. nt Select the checkbox for the admission offer s or the admission for which you would like to request a deferment and then click on the Notify of deferment button Please note that any admission offer or possibly available admission for which you do not select the checkbox will automatically be withdrawn and will no longer be available User s Manual hochschulstart de Application Portal 01 2015 63 hochschul start de Click on the Notify of deferment button This will take you to the Application overview page Additionally you will receive a deferment confirmation Result You have successfully requested a deferment The status of the affected applications will be set to Deferred You will soon receive a notification of deferment The status of your other applications will be changed to eliminated Note The deferment is irrevocable The higher education institution will be informed of the deferment A notification of deferment for the selected admission offers or admission will be generated Please note that as a result of a deferment you withdraw from the ongoing procedure and that you lose your right to the allocation of a place of study for the semester in question In coordination phase 1 there may be multiple admission offers available at the same time You can request a deferment for all available admission offers or for one admission During coordination phase 2 you can only receive at the most one offer of adm
75. o admission is valid for the two winter semesters following the end of the period of service A notification of rejection will be issued if capacity is at a limit due to the admission of better qualified applicants and no more admission offers can be made A notification of exclusion will be sent to applicants if they have not submitted their application in the given time period or if their applications have not fulfilled all requirements for the participation in the procedure The number of active applications is limited to twelve 12 The term Numerus Clausus NC is the German term for restricted number and indicates that the number of study places available is much lower compared to the number of applicants In the current language selection restrictions are often referred to as Numerus Clausus On numerous occasions you may receive messages by e mail concerning the service procedure You can deactivate optional messages at any time The term partial admission is used when in the case of a combined course of study an offer of admission can only be made for one of the subjects Applicants can set priorities for their applications By setting priorities applicants order their applications according to their own preferences Priorities are required for the automatic determination of the offers of admission in coordination phase 2 and for the draw in the clearing procedure The higher education institutions do not kno
76. ocess applications Status Processing options Applications are participating in the service procedure if they do not have the inactive status You can display applications You can edit applications You can withdraw applications You can view all the notifications issued by hochschulstart de You can set priorities for applications as desired e You can Leave the service procedure which will turn all submitted applications into withdrawn e As soon as admission offers become available you can review these and either accept or decline them e You can Notify of deferment due to a period of service if you will take up your studies in a later semester due to a period of service e You can Edit additional requirements by adding or correcting application components e You can depending on the stipulations of the higher education institution create an application form for postal submission to the corresponding application Applications overview Applications submitted These applications no longer participate in the allocation procedure because they were excluded Applications overview Applications excluded e You can display application details e You can open notifications as soon as they have been issued These applications not yet participate in the e procedure Applications overview Applications in preparation You can display applications You can edit applications You can submit applications
77. on Application phase Explanation Each application will be assigned an activity status If you have chosen more than twelve courses of study the activity status lists which applications are actively participating in the procedure The superfluous applications are marked as inactive because they are not allowed to participate in the procedure Only active applications participate in the procedure and can receive admission offers An admission will be awarded for a certain course of study ata certain higher education institution It gives the applicant the right to enroll for the coming semester in the specified course of study It is possible that matriculation will require further verification Applicants may apply for admission restricted courses of study under the hochschulstart de application portal Substitute subjects in combined courses of study are an exception These are admission free An admission offer is an option offered by the higher education institution for admission to a certain course of study Applicants may accept an admission offer straight away or wait for further offers with higher priority Applicants will be assigned a unique applicant ID upon registration with the application portal The applicant ID enables consistent processing of all applications in the application portal of hochschulstart de and the higher education institutions Using this applicant ID applicants can apply using the hochschulstart de ap
78. on Step 1 Register and log in If you do not yet have a user account you can register in the application portal of hochschulstart de under https dosv hochschulstart de bewerberfor the service procedure You will then receive a unique identification applicant ID which will be used for the service User s Manual hochschulstart de Application Portal 01 2015 hochschul start de procedure Please always use the applicant ID when you apply under the application portal of a higher education institution Following completed registration you will receive an activation link from hochschulstart de After activating your account latest within 72 hours you can log in to the application portal of hochschulstart de Step 2 Research course of study You can research various course of study offers from different higher education institutions under Courses Offered You can organise your research by narrowing it by Subject and Higher education institution As a result you will receive a list of courses offered for which you can display detailed information You can also view course of study offers without logging in As soon as a course of study is available you will have the option to Submit application Step 3 Submit your application After you have chosen a course offer that you would like to apply for you can depending on the stipulations of the individual higher education institution start your application using the
79. ons will automatically be withdrawn All higher education institutions will be informed of your account deletion 2 2 6 Step By Step Optional messages As an applicant you can configure your optional messages Optional messages will be sent in the following cases The beginning of a phase or step of the service procedure Voluntary withdrawal from the service procedure Admission offer was manually accepted Successful application review Rejection of an application Admission offer was automatically created in the coordination phase 2 after determination of admission options An admission offer was not created in coordination phase 2 e End of clearing procedures Requirements User s Manual hochschulstart de Application Portal 01 2015 25 hochschul start de You already have an active user account and are logged in to hochschulstart de application portal Step By Step Guide The following step by step guide will show you how you can configure the optional messages Step 1 User account Click on User account in the meta navigation bar in the upper right hand corner of the window Step 2 Optional messages Activate or deactivate the checkbox under Optional messages to configure optional messages Click on the Save changes button You will receive the following message Optional messages have been changed Result You have configured the optional messages These settings have been saved and will be app
80. ount User s Manual hochschulstart de Application Portal 01 2015 21 hochschul start de You will automatically be logged out after 60 minutes of inactivity The next time you log in you will receive the following message Forgot to logout 2 2 User account 2 2 1 User account You can access your user account anytime while logged on to the hochschulstart de application portal By clicking on User account in the meta navigation menu you will be taken to the User account page Here you can change your password the display language and the optional messages User account A user account is an access authorisation to a restricted IT system It is uniquely assigned to a specific person Usually a user must verify his identity using a user name and password during the log in 2 2 2 User account management You can manage all user account system settings including your password the display language and optional messages User account After you have registered you can adjust your user account data Description Explanation Change password Old an Enter your old password Change password The new password must be at least 8 characters long and contain at New password least one capital and one lower case letter as well as a number Change password Repeat new Repeat your new password password Change display Y th licati tal in G d English Y language display ou may use the application portal in German
81. ourse of study Status Status Icon Subject Substitute subject hochschul start de Explanation A service procedure is time limited and divided into the following phases Application phase Coordination phase 1 Decision phase Coordination phase 2 and the Clearing procedures A single subject course of study is a course of study which includes only one subject See activity status or application status To enhance a user friendly intuitive experience icons are used throughout the portal which also display text by scrolling over with the mouse Status icons show the current status of an element You cannot navigate using these icons meaning that there is no hyperlink assigned to them A subject is determined by the exam schedule as well as designation for a scientific or artistic discipline for which a corresponding diploma is possible A substitute subject denotes the option for admission to an admission free course offered In case of combined courses of study it can be chosen in place of an admission restricted course This option allows the admission to a combined course of study if applicants have not received a partial admission for the indicated admission restricted course 6 1 Glossary attachment 6 1 1 Activity status Status Description An application will be marked as Active if it is under the maximum number of allowed applications and thus participates in the allocation procedure Applicants
82. ourse offered Depending on the university s check note you may only be allowed to edit selected components of your application You will resubmit your application in both cases Please not that an edited application is equal to anew submitted application Therefore it might be necessary to hand in again the documents to the higher educations For further information please ask the higher education institution Valid Received You completed editing an application before the end of the late filing period You edit an application up to end of the late filing Received period The status of the application changes to received Thus the higher education institution is informed that you edited additional requirements Preliminarily excluded Table 9 Applications edit status Requirements You can edit central applications during the application phase as well as during the specific application phase of a course offered as long as they have one of the following statuses Received Valid or Preliminarily excluded Step By Step Guide The following step by step guide will show you how you can edit an application Step 1 Applications overview Click on My applications in the main navigation menu In the following section you will see all applications sorted by status of submission submitted excluded applications in preparation and withdrawn applications Click on the Edit application icon in the Action column Thi
83. please pay attention to the individual instructions given by each higher educational institution Please note that uploading a HZB does not replace the entries concerning the HZB that have to be made in the application portal of a higher education institution You can add more than one HZB When you add a HZB it will automatically be assigned a unique identification number HZB ID If you have not yet received your higher education entrance qualification and if you do not yet know your average grade but wish to submit an application please enter 9 9 in the field average grade 3 2 4 Step By Step Edit higher education entrance qualification As an applicant you can edit a previously added higher education entrance qualification as long as this qualification has not been attached to applications In such a case a change is only possible if the applications are not yet placed on ranking lists Requirements User s Manual hochschulstart de Application Portal 01 2015 33 hochschul start de You have an active user account and are logged into the hochschulstart de application portal A higher education entrance qualification has already been stored in the system and is not yet attached to applications that are placed on ranking lists Step By Step Guide The following step by step guide will show you how you can view and edit a higher education entrance qualification Step 1 Overview of the fixed application compo
84. plication portal as well as the application portals of higher education institutions A distinction is made between central and decentral applications in the service procedure Decentral applications are submitted under the application portal of the individual higher education institution These applications are then transferred to hochschulstart de so that they are visible in the application portal Central applications are submitted by the applicants under the hochschulstart de application portal Applications have an acitivity status see activity status as well as an application status see application status The higher education institution decides whether the application is done centrally or decentrally Courses offered that are released by the higher education institutions User s Manual hochschulstart de Application Portal 01 2015 66 Term Application status BAN Boundary position Clearing procedure Combined course of study Coordination phase 1 hochschul start de Explanation can be selected by applicants in the application phase Depending on the specification of the higher education institutions the application is done either under the admission portal of the individual higher education institution or under the application portal of hochschulstart de Each application has an application status that indicates the current processing status of each individual application The applicant authenticatio
85. pplication Portal 01 2015 13 Designation Personal data Place of birth Personal data Surname at birth optional Personal data Nationality Address c o optional Address Street and House Number or PO Box Address Town City Address Postcode Address Country Address Federal state county optional Address E mail address Address Repeat e mail address Choose a user name Your chosen user name Set your password Password Set your password Repeat password hochschul start de Comments YYYY MM DD Please enter your place of birth Please enter your surname of birth Please choose your nationality Please enter any additional necessary information for your mailing address Please enter the mailing address for written or official documents to be sent to Alternatively you can enter a post office box number Please enter the city or area written or official documents should be sent to Please enter the postcode for written and official documents Please select a country for the given mailing address Please enter any applicable county or state for your mailing address Please enter your e mail address Please repeat your e mail address to assure correctness Please enter your preferred user name This along with your chosen password will allow you access to the application portal The chosen user name must be at least 5 characters long but no longer than 20 characters For your user name yo
86. s will take you to the Edit application overview page Step 2 Edit application Make any changes to your application in the Edit application page User s Manual hochschulstart de Application Portal 01 2015 50 hochschul start de Confirm your entries with the Save and resubmit button for any applications which have already been submitted Accordingly click the Save button for any applications in preparation that are not yet ready to be submitted or the Save and continue with submission button for any applications in preparation that should be submitted afterwards By doing this your changes will be accepted and your will be taken to the detail page with the following confirmation Data saved successfully You can exit the Edit application page without saving by clicking the To overview button Note Changes made to a HZB that is attached to an application Any changes to your HZB might affect applications you already submitted and might make it necessary to hand in again the documents to the higher educations at which you use the HZB For further information please ask the higher education institution Changes to a combined course of study application If you have already created an application for a combined course of study you cannot change the subject selection If you would like to select a different subject combination you first have to withdraw the old application and then submit a new application within the
87. ssued for each deferment request With the notification you can directly refer to the higher education institution at a later date Deferment A deferment in the service procedure protects the applicant s right of Keeping an admission and making use of it at a later point of time due to a period of service Included are periods of service according to Article 12a of the German Basic Law periods of service according to the German Development Worker Act youth voluntary service according to the Act for promotion of voluntary social work and care of children under the age of 18 or other relatives needing care Requirements You have an active user account and are logged into the hochschulstart de application portal You have received at least one admission offer or one admission Step by step guide The following step by step guide will show you how you can notify of deferment Step 1 Applications overview Click on My applications in the main navigation menu This will take you to the Application overview page All applications that have previously been entered on the hochschulstart de application portal will be listed here You will see the Status of your applications under Submitted applications You may request a deferment if you have received an admission or an admission offer Click on the Notify of deferment due to a period of service button This will take you to the Notify of deferment page Step 2 Request a deferme
88. sts for the applications to a course of study This is done according to the particular state and the higher education institution s internal regulations User s Manual hochschulstart de Application Portal 01 2015 67 Term Coordination phase 2 Course of study Courses offered Decision phase hochschul start de Explanation Ranking lists will be released during this phase After the ranking lists are released applicants can view their positions in the ranking lists for each course of study for which they have applied Higher education institutions make individual applicants offers of admission via the hochschulstart de application portal as these ranking lists are processed Applicants can accept these admission offers directly or wait for further offers If an offer is accepted the applicant receives an admission and all other applications will be eliminated from the service procedure Other applicants will then be moved up the ranking list In coordination phase 2 offers of admission and admissions are made in three admission steps This is done based on the ranking lists for the courses of study In the case of multiple admission possibilities only the one with the highest priority will be offered all other offers will be dropped In the admission steps an admission will be issued if the applicant accepts the offer of admission or if the admission offer was ranked highest by the applicant At the end of the third step
89. take you to the log in page Click on Forgotten your password This will take you to the Reset password page Step 2 Reset password Enter your User name and registered E mail address in the provided fields Click on the Reset password button This will take you to the next page where you will see the following message An e mail has just been sent to you Please follow the link in the e mail to set a new password Step 3 Set new password You will receive an e mail with the subject Reset password to the e mail account which you specified while registering with hochschulstart de The e mail will contain an activation link in order to set a new password Click on the activation link Alternatively you can copy and paste the link in your internet browser This link will take you to the Reset password page Step 4 Specify new password Please note the following requirements while setting your password It must contain User s Manual hochschulstart de Application Portal 01 2015 18 hochschul start de at least 8 characters at least 1 capital letter at least 1 lower case letter at least 1 number additional characters can be used but are optional Repeat your password in the Repeat password field Confirm your entry with Save This will take you to a confirmation page with the following message Your password was changed successfully Result You have reset your password You can use your user name
90. tep 2 Confirm withdrawal Select the checkbox and click on the Leaving the service procedure button This will take you to the Application overview page Additionally you will see a confirmation message that you have left the service procedure Result You have left the service procedure All previously submitted applications have been withdrawn from the service procedure You will find the applications in My applications under Withdrawn applications It is possible to display and reuse applications Note You may request a deferment if you have received an admission offer or an admission but you cannot accept it due to period of service In this case you may use the Notify of deferment function All your other applications will be withdrawn from the current service procedure by deferring Once the request of deferment has been made it cannot be taken back User s Manual hochschulstart de Application Portal 01 2015 58 hochschul start de 5 14 Manage admission offers The hochschulstart de application portal will inform you about new admission offers You can view these by clicking on My applications in the main navigation menu You can review these admission offers in order to assess the consequences of accepting or declining an admission offer On these grounds you can then accept or decline an admission offer Check admission offer You will see individual applications in the application overview table under
91. the notification directly from the higher education institution User s Manual hochschulstart de Application Portal 01 2015 59 hochschul start de As soon as you bindingly accept an admission offer for a combined course of study for which you have accepted a substitute subject for a minor subject 1 The application for the minor subject for which an offer of admission is not possible will be withdrawn from the current service procedure 2 You will receive an admission for the accepted minor subject 3 All other applications will be withdrawn from the current service procedure 4 No further admission offers will be possible Decline admission offer As soon as you bindingly withdraw an application or decline an admission offer all subsequent applicants will be given the chance to move up the list and your application will be withdrawn from the current service procedure 5 15 Step By Step Accept admission offer You have reviewed an admission offer and decided to accept it Requirements You have an active user account and are logged into the hochschulstart de application portal You have received at least one admission offer The service procedure is still in the application phase coordination phase 1 decision phase or coordination phase 2 Section Information of applicants Step By Step Guide The following step by step guide will show you how you can accept an admission offer Step 1 Applications overview
92. tion components As an applicant you can create change and delete fixed application components For acentral application during the application phase of a service procedure a higher education entrance qualification must be provided Fixed application components The following data will be stored Title Explanation Higher education entrance Please choose the type of higher education entrance qualification Type qualification Please choose the rural district where you gained your higher Higher education entrance education entrance qualification You can find the information qualification German rural about the rural district in your higher education entrance district qualification If you did not graduate in Germany please select Outside Germany Higher education entrance Please select the German federal state where you gained your qualification German higher education entrance qualification If you did not graduate federal state optional in Germany please select Outside Germany Higher education entrance Please choose the state where you gained your higher User s Manual hochschulstart de Application Portal 01 2015 30 Title qualification State optional Higher education entrance qualification Date acquired Higher education entrance qualification Average mark Higher education entrance qualification Points attained optional Higher education entrance qualification Max possible points optional
93. u may use the following characters e Letters A Z and a z e Numbers 0 9 e Addtional characters full stop dash underscore Using the Check availability button you can see whether your preferred user name is still available or already assigned to another applicant This password must be at least 8 characters long and contain at least one capital and lower case letter as well as one number Please repeat your password to assure correctness User s Manual hochschulstart de Application Portal 01 2015 14 hochschul start de Designation Comments Please choose the language which should be used to display Change display language en the contents of the application portal Please complete the task and enter the correct answer in the Security check Result y given field In order to register for hochschulstart de you first must agree to our data collection provisions PDF To agree to these terms please select the check box Consent to data collection Consent to data collection Table 1 Data for registration 2 1 3 Step By Step Registration If you wish to apply for courses offered in a service procedure of hochschulstart de you need a user account If you do not yet have a user account you must register first Then you receive an e mail and you can activate your user account After this the log in to the application portal and the submission of applications within the application period is possible With t
94. ust submit your application by the given application deadline Change fixed application components If you change a fixed application component it will immediately be available and visible for all applications that are in preparation those that have not been submitted 5 9 Step By Step Prioritise applications If you have submitted more than one application you should set priorities Setting the priorities means ordering your chosen courses of study according to your own preferences If you do not set priorities your applications will be ordered according to their submission date This means that the first submitted application will have the highest priority As an applicant you can prioritise all active applications as desired You may set priorities for applications up to the end of the decision phase Requirements You have submitted more than one application and these applications are still within the courses offered specific application phase coordination phase 1 or the decision phase Step By Step Guide The following step by step guide will show you how you can set priorities for applications Step 1 Applications overview Click on My applications in the main navigation menu In the following table Submitted applications you will see all submitted applications You will be taken to the prioritisation view using the Prioritise applications link Step 2 Prioritise applications You can use the One place downwards
95. w the priorities For every course of study several quotas are provided which define certain groups of individuals Each individual quota will be handled differently in the allocation procedure and a ranking list will be created for every quota A ranking list is created by the higher education institution The User s Manual hochschulstart de Application Portal 01 2015 Term Ranking list entry Selection boundary Semester hochschul start de Explanation applications received are put into order according to certain criteria like the higher education entrance qualification grade position on the institution s own selection list waiting time or recognised case of hardship It is required for the systematic allocation of places of study to applicants The ranking list consists of a number of places that will be allocated from this list The higher education institution creates for each admission restricted course ranking lists according to various criteria Ranking lists are only valid for the current semester and are not intended to forecast future service procedures Applicants can receive information about ranking lists in the Applications submitted section under My applications For each released ranking list places according to ZZVO total number of available study places will be shown as well as an applicant s current rank in the ranking list and the number of eliminated applications ranked before the app
96. wed by the subsequent confirmation of submission your application will be made available to the higher education institution for further processing Requirements You have registered with the hochschulstart de application portal and have logged in You have found one or more courses offered that you would like to apply to These courses offered are currently in the application phase Step By Step Guide The following step by step guide will show you how you can prepare applications Step 1 Detailed view Applications If you have found a desired course offered click on the Apply now on hochschulstart de link in the courses offered detailed view If this is your first central application participating in the selected service procedure you will be taken to the Delivery of notifications page Step 2 Delivery of notifications Here you have to specify once for the service procedure in which way notifications generated by hochschulstart de should be delivered to you Select the checkbox if you want to receive all notifications by post With that you accept possible delays resulting from delivery by post and that the notifications displayed in your user account at hochschulstart de do not have any legal force User s Manual hochschulstart de Application Portal 01 2015 42 hochschul start de Leaving the checkbox empty the notifications generated by hochschulstart de will be available to you in electronic PDF format in your user
97. will take you to the Application overview page All applications that have previously been entered on the application portal will be listed here You will find the application under Applications in preparation In the Action column click on the Submit application icon 3 If you have just saved an application for courses offered by clicking the Save button you will be taken to the Application details page Click on the Submit application link at the end of the page All these actions will take you to the Submit application page Step 2 Submit application Review all given information for accuracy Select the checkbox and click on the Submit application button The successful submission will be confirmed by a note Depending on the chosen course there also will be a link which allows you to create an application form for postal submission Below the page Applications overview will be displayed User s Manual hochschulstart de Application Portal 01 2015 47 hochschul start de Result You have successfully submitted an application for a course offered Your information is stored and is immediately available Submitted applications can be found in the Applications overview under Submitted applications with the status Received Note Only by clicking the Submit application button will your application participate in the service procedure and be made available to a higher education institution Submitted
98. y excluded Admission offer currently not possible or Admission offer exists Step By Step Guide The following step by step guide will show you how you can withdraw an application Step 1 Applications overview Click on My applications in the main navigation menu This will take you to the Application overview page All applications that have previously been entered will be listed here Look for the application under Submitted applications Click on the Withdraw application icon in the Action column This will take you to the Withdraw application page which contains all information about the application Step 2 Withdraw application Select the checkbox and then click on the Withdraw application button This will take you to the Applications overview page Additionally you will receive the confirmation message The application has been withdrawn Result You have successfully withdrawn an application The application will then be located in the Application overview under Applications withdrawn The changes have been stored and are immediately available Note The higher education institution will automatically be informed about a withdrawn application The application review will be stopped You can resubmit the application within the application period of the course offered Please note that you might have to hand in again the documents to the higher education institution 5 12 Step By Step Reuse appli

Anwenderhandbuch Bewerberportal (en) mit

Contents

Download Pdf Manuals

Related Search

Related Contents