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T3 Classic connected to IP Office User`s Guide

1. bers ix Ui Star and hash For special functions we Escape Ends the current connection during a call and also cancels entries the next higher menu level then appears on the display tw Clear Deletes the character above the marker If the marker comes after the last character the last character is deleted it IV Arrow up down Moves the cursor up or down in the display wiwi Increases or decreases the volume or contrast we Arrow left right Moves the cursor to the left or right in the display wo Enter Opens a selected menu item or confirms an input E gt Switch level Activates the next level for the display keys wo Function keys 4 display keys below the display 6 user definable function keys next to the numeric block 6 of these with LEDs 5 fixed function keys Menu the key is well accentuated on the top handsfree monitoring mute switch off microphone redial and refer back a l1 The default assignment for the function keys is printed on the enclosed label strips Familiarise yourself with your telephone Commissioning the T3 IP telephone Please read and follow the following instructions regarding the commissioning of an IP telephone Connecting and registering the telephone p 10 Modifying language for the registering procedure and IP settings p 10 1 P specific settings are described in separate chapters p 63 user manual Familiarise yo
2. sse 53 Changing general settings siirinsesi aieiaiei akaari 57 laegelnaemce T W 63 Add on equipment We 67 The DSS Module 4 RE bite a phe rise ber E aro R Ee gan 68 FIG AAS e 69 Consult the manual as required MEMUNOVEIRVIGW M 72 Telephone functions and symbols sse 74 sel X 76 Troubleshooting iioii reete AANI ence onde ee eee ro Le dein tener be 77 Hl OR 78 Familiarise yourself with your telephone Important notes Which systems can you connect your telephone to This telephone is only intended for connection to telecommunications systems from Avaya It must not be connected directly to a PSTN Declaration of conformity We Avaya GmbH amp Co KG declare that the T3 Classic telephone complies with the basic requirements and other relevant rules in accordance with directive 1999 5 EU Radio and Telecommunication Terminal Equipment R amp TTE This telephone is intended for connection to digital interfaces of Avaya telecommuni cations systems and meets the fundamental requirements formulated in EC directive 1999 5 EC Radio and Telecommunication Terminal Equipment R amp TTE The design of this telephone makes it unsuitable for direct operation on interfaces of public tele
3. ACCEPTANCE OF THE TERMS SET FORTH HEREIN AND THE GENERAL LICENSE TERMS AVAILABLE ON THE AVAYA WEBSITE AT support avaya com Licenselnfo GENERAL LICENSE TERMS IF YOU DO NOT WISH TO BE BOUND BY THESE TERMS YOU MUST RETURN THE PRO DUCT S TO THE POINT OF PURCHASE WITHIN TEN 10 DAYS OF DELIVERY FOR A REFUND OR CREDIT Avaya grants End User a license within the scope of the license types described below The applicable number of licenses and units of capacity for which the license is granted will be one 1 unless a different number of licenses or units of capacity is specified in the Documentation or other materials available to End User Designated Processor means a single stand alone computing device Server means a Desi gnated Processor that hosts a software application to be accessed by multiple users Software means the computer programs in object code originally licensed by Avaya and ultimately utilized by End User whether as stand alone Products or pre installed on Hardware Hardware means the standard hardware Products origi nally sold by Avaya and ultimately utilized by End User License Type s Designated System s License DS End User may install and use each copy of the Software on only one Designated Processor unless a different number of Designa ted Processors is indicated in the Documentation or other materials available to End User Avaya may require the Designated Processor s to be identified by type serial
4. number feature key location or other specific designation or to be provided by End User to Avaya through electronic means established by Avaya specifically for this purpose Third party Components Certain software programs or portions thereof included in the Product may contain software distributed under third party agreements Third Party Components which may contain terms that expand or limit rights to use certain portions of the Product Third Party Terms Information identifying Third Party Components and the Third Party Terms that apply to them is available on Avaya s web site at support avaya com ThirdPartyLicense Tips on phone location Place the telephone on a non slip surface especially if the furniture is new or has recently been cleaned or polished Varnishes or cleaning agents may contain sub stances which soften the base parts of your telephone and softened bases can leave undesirable marks on furniture Avaya cannot assume liability for damages of this kind Familiarise yourself with your telephone Important notes Repairs The equipment may only be opened or repaired by a qualified technician Do not open the telephone yourself Doing so could damage the unit and cause it to mal function What you should definitely read You should definitely read the following sections These sections explain all the parts of your telephone You will find out how to use your telephone Overview of your telephone 5
5. the standard user of this tele phone is automatically logged in again You are automatically logged into your standard telephone again Itis possible to call other internal subscribers from a telephone at which no user is logged in 48 Customising your telephone Setting audio contrast and language You can modify various audio settings and the display contrast to suit your require ments You can change the language for the text display via the language setting You can deactivate the ring tone If you are not available you can divert calls to your voicemail Setting the acoustics and contrast p 50 Set handsfree p 51 Do Not Disturb p 51 Setting the language p 52 Voicemail p 52 49 Customising your telephone Setting audio contrast and language Setting the acoustics and contrast You can quickly modify the display and tones of your telephone to suit changing envi ronmental conditions e g sun dazzle loud repair work E gt Press the Menu function key V Scroll to the Settings menu item w Confirm your selection V Scrollto the Display Audio menu item Confirm your selection V Scroll to the Audio Contrast menu item Confirm your selection V Scroll to the desired menu item E Increase or decrease the setting New ring settings are sounded immediately so you can check them P If necessary scroll to further menu options and change their set
6. be 0 or 1 Sending ping Press the Menu function key tw Confirm your selection F Scroll to the Sending ping menu item tx Confirm your selection V Scroll to the network component whose accessibility you want to check e g Def GK tw Confirm your selection You then receive an information message on whether the selected network component was reached Deleting registration at the telecommunications system 1 Disconnect the telephone s power plug 2 Press and hold the star key 3 Reconnect the telephone to the power supply 4 You can release the star key once the idle display appears The telephone is now no longer registered at the telecommunications system 66 Add on equipment Links One special advantage your telephone has is its flexible link concept that offers you the option of adding various links to the basic equipment of your telephone Links are base inserts for T3 telephones You can connect two links to the T3 Classic at the same time The T3 IP Classic has one slot for links View of a link Bottom view Some links have only one Western sok ket 1 Information on installing links can be found in the respective operating instructions Links for ISDN telephones Headset link For connecting headsets CTI audio link for connecting Comfort headsets from maintenance release 3 2 02 2007 Links for IP telephones AEl Headset link AEI interface For connec
7. being rather than answer them immediately This allows you to complete any operating procedures you have already started e g editing a directory entry You can also divert a caller without answering the call If you receive unwanted anonymous calls you can let the number of the caller be identified trap call If you receive a call p 16 If another telephone rings pick up p 16 If a group is being called group pick up p 17 Answering a call for a partner p 16 Call during a conversation call waiting p 17 Call during a programming procedure gt p 17 Call diversion p 17 Trap call p 18 15 Telephoning as usual Answering calls If you receive a call Your telephone rings The call is shown in the display paa Lift the handset 1 Telephoning without the handset Press the Handsfree Monitoring function key When you recieve a diverted call you will be shown the number or the name that the caller has dialled If you do not want the caller to hear what is being said at your end press the Mute key The opposite party will be able to hear you again after pressing this key again Answering a call for a partner If you have assigned a partner to a function key or display key A partner is being called Press the display key or function key for the partner being called 2 Lift the handset If another telephone rings pick up Another telephone rings P
8. disturb A caller is diverted to your voicemail if it has been activated You can still make internal and external calls without any restrictions even if you have activated Do not disturb 51 Customising your telephone Setting audio contrast and language Specifying the language Press the Menu function key F Scroll to the Settings menu item twx Confirm your selection V Scroll to the Display Audio menu item tex Confirm your selection F Scroll to the Language menu item ox Confirm your selection The currently set language is highlighted V Select the desired language two Exit menu Your telephone will reset itself All display texts will now be in the selected language Activate voicemail If voicemail answering machine has been set up in your telecommunications system After activating voicemail all incoming calls are automatically diverted to voicemail after a certain period of time Callers can leave a message there E gt Press the Menu function key V we Scroll to the Settings menu item and confirm F amp Scroll to the Display Audio menu item and confirm Scroll to the Voicemail menu item The current setting is displayed at the right hand edge of the line wo Change setting The new setting is displayed at the right hand edge of the line ime Exit menu Ll Call diversion or forward unconditional settings are considered first before a call is diverted to voice
9. hold KO S Enter the number of second conference participant Wait until you are connected to this subscriber wo Press the Hold function key again The two initial parties are put on hold In case further parties call and are also put on hold V Scroll to the Conference menu item w Confirm your selection You are now in a conference with all the parties who were on hold L 1 Ending the conference Any participant can switch out of the conference Replace the handset If the new subscriber you are calling does not answer Select the Return to subs menu item to return to the waiting participant Connecting conference partners with each other During the conference X Replace the handset 26 Telephoning as usual Telephoning without the handset You can activate the loudspeaker of your telephone in order to hear the caller without having to use the handset You can also make a call with handsfree You do not then need to pick up the hand set You can also activate handsfree mode during a call and then continue the con versation with the handset on hook Monitoring Handsfree p 28 Making a call with the handset on hook handsfree p 28 Handsfree continuing the call using the handset p 29 Handsfree ending a call p 29 Tips for handsfree monitoring and handsfree calling p 29 27 Telephoning as usual Telephoning without the handset Switch on monitori
10. list function key V Scroll to the Delete all menu item amp Confirm your selection 31 Telephoning with ease Using the call list Symbols in the call list Examples of an entry in the call list 06975056666 12 06 17 13 2 Wagner 14 12 06 16 34 a Clark 11 06 08 21 amp 0691234567 11 06 06 31 Meaning New entry which has not yet been viewed Entry which has already been shown S Call that you have had with an external caller 06975056666 Phone number of caller Clark Caller s name 11 06 06 31 Day and time of last call 2 The caller called twice Wagner 14 In the case of a call diversion to your telephone Caller and the number of the telephone which has diverted 1 Overlong entries will not fit in their entirety in the display You can view the com plete call list entry with the left and right arrows You can accept a call list entry gt p 43 into the directory 32 Telephoning with ease Diverting calls IP Office You can divert incoming calls to another connection You may also have calls diver ted to your telephone from another connection You can activate forward unconditional to a previously entered phone number You have the choice whether this should always take place only if the telephone is busy oronly if the telephone is not answered within a specified time period You can also set this up for other t
11. send your internal extension number e g 7505 12 me Exit menu The new setting has been saved LI 1 This feature must be supported by your network provider You can also suppress call number display for the next call only anonymous cal ling p 22 58 Customising your telephone Changing general settings Direct dial When you set this function to off you can first type in a whole call number and then dial it as a block You can then check the call number again and correct it if neces sary Press the Menu function key F Scroll to the Settings menu item tx Confirm your selection iV Scroll to the Dial settings menu item we Confirm your selection IF Scroll to the Direct dial menu item An indication on the right hand side of the window shows whether the function is on or off x Switch the function on or off The new status is displayed a Exit menu The new setting has been saved Switch on call waiting E Press the Menu function key V Scroll to the Settings menu item w Confirm your selection IF Scroll to the Dial settings menu item x Confirm your selection V Scroll to the Call waiting menu item An indication on the right hand side of the window shows whether the function is on or off wo Change setting The new status is displayed we Exit menu The new setting has been saved J f you are making a call and have switched off call waiting a call
12. the Escape key and start again from the beginning The lock PIN and the hot desking PIN p 48 are the same Locking the telephone wo Press the Menu function key F Scroll to the Lock menu item x Confirm your selection V Scroll to the Lock telephone menu item two Confirm your selection The telephone is now locked Unlocking the telephone In the idle display V Scroll to the status message Telephone locked x Confirm your selection KO S Enter the current PIN w If necessary confirm PIN l If you make a mistake when entering your PIN press the Escape key and start again from the beginning No PIN is set upon delivery 40 Telephoning with ease Using the directory The directory consists of a central and an individual section It contains up to 1000 entries The entries from the central section are displayed at each telephone They can only be changed using the Manager administration tool You can add and change individual entries in your directory These personal entries are only available at your telephone You can then dial all these entries quickly and easily Dialling an entry from the directory p 42 Entering a new number in your individual directory p 42 Editing entries in the directory p 42 Saving redial numbers in the directory p 43 Saving a call list entry in the directory p 43 41 Telephoning with ease Using
13. the directory Dialling an entry from the directory wo Press the Directory function key Zz 2 B cg Enter one or more first letters of the name until the desired subs criber is shown Lift the handset The number is dialled 1 You can also scroll to the desired number using the arrow keys Entering new numbers into the directory wo Press the Directory function key V Scroll to the New personal entry menu item TN z Enter the desired number x Confirm the number Be B E Enter the name x Confirm the name and add the individual entry to the directory 6 1 You may need to enter an external line code in front of an external call number You can obtain more information from your system administrator Editing entries in the directory You can change all the personal entries which you have added to the directory E gt Press the Directory function key 2 2 3 a Enter one or more first letters of the name until the desired subs criber is shown x Confirm your selection V Scroll to the Edit menu item ex Confirm your selection Edit the number x Confirm your selection Edit the name tx Accept new settings 42 Telephoning with ease Using the directory Saving redial numbers in the directory wo Press the Redial function key iV Scroll to the desired entry e g 0069123456 Confirm your selection W Scroll to the Directory entry menu item
14. until the cursor moves to the right l6 l6 l6 Press the MNO button three times The display reads J0 Wait briefly until the cursor moves to the right a Ga Press the GHI button twice The display reads JOH Wait briefly until the cur sor moves to the right r3 r3 Press the MNO button twice The display reads JOHN Deleting letters Deletes the character above the marker If the marker comes after the last cha racter the last character is deleted Switching between upper case and lower case letters Press key to change between upper case and lower case letters Entering special characters Not all possible symbols appear on the digit keys All the keys provide additional characters to the ones printed on them l The symbol table p 76 shows an overview of all the symbols which are pos sible 14 Telephoning as usual Answering calls You can lift the receiver and speak with the caller as usual If another subscriber within your system receives a call you can pick up the call at your telephone Itis also possible to answer calls using the handsfree key and then to telephone with the receiver on hook You can set your telephone to activate handsfree mode automatically when it recei ves an internal call You will not need to lift the receiver but can immediately start speaking to the caller Automatic handsfree for incoming call p 58 It is also possible to put calls on hold for the time
15. 5058 iV Scroll to the Call from 06975058 menu item amp x Confirm your selection You are connected to the second caller The first caller is on hold and cannot hear your other conversation Now you want to forward the additional caller e g to call number 1234 E Press the Refer back function key HZ 3 4 Enter the number of the extension you want to connect the caller to in this example 1234 You can now announce the caller The first party is waiting F Scroll to the Transfer call to 06975058 menu item tex Confirm your selection You will now be able to talk to the first party again Conference operation adding a party to a call During a call e g with 06975058 E gt Press the Hold function key The other party is on hold lo l9 Enter number of second conference participant When you are connected to this subscriber you can initiate the conference W Scroll to the Conference menu item w Confirm your selection u 1 Ending the conference Any participant can switch out of the conference Replace the handset If the third subscriber whom you are calling does not answer select the Return to subs menu item to return to the first participant 25 Telephoning as usual Making several connections Conference with more than three parties You are telephoning with the first call partner who wishes to participate in the confe rence Press the Hold function key The other party is on
16. 53 to keys Redialling You can redial one of the last 10 numbers called wo Press the Redial function key Scroll to the desired number e g 06975051234 paa Lift the handset 20 Telephoning as usual Call someone If the person you have called cannot be reached auto callback The number you called is busy iV Scroll to the callback menu item tex Confirm selection 3 Replace the handset Your telephone rings as soon as the other line is free 2 Lift the handset when your telephone rings The other line is called automatically by the telephone system u 1 In the case of external calls you can only use Auto callback if the network provi der type of system connection and connected party support it For internal calls you can also initiate Auto callback if the extension dialled was not busy and the call was not pikked up Joining another call cut in You call an internal extension The user already has a call You want to cut in on the call Scroll to the Cut in menu item amp w Confirm your selection All subscribers hear a cut in tone You are now included in the conversation and can give the subscribers your message 5 l Cut in is only possible within your system It must be enabled for your telephone and the target telephone If you require this option contact your system admini strator Ending the cut in Replace the handset or press the Escape key 21 Telep
17. Contact Centers Mobility Services AVAYA T3 Classic connected to IP Office Benutzerhandbuch User s guide Manual de usuario Manuel utilisateur Manuale d uso Gebruikersdocumentatie Contents Familiarise yourself with your telephone limportant notes a coke rete cr esd caged dae can eoddhal cas eux De i can Eoo s Ra Ree dE 3 Your T3 IP Classic at a glance sse emen T The keys at a glance netten tenerte eira aaia hha 8 Commissioning the T3 IP telephone sseen emn 9 Basic rules of operation aaa cete sue cde duce eda tipi tese depre cene he n 11 Telephoning as usual Answering call me n 15 Call SOMEONE pm SNS 19 Making several connections Uu aaa mamana teta tne indue 23 Telephoning without the handset earn ceuacesie cetacazeensees ca seoctestcateassenezicese 27 Telephoning with ease UEieBuarIellreee 30 Diverting calls IP OffICB x oratione aa cornea pec ence eo eec recen Ren 33 LOCKING INE telephone oe 39 WSING the directory TET P 41 Seecharges IP OMICS sriti AA AN 44 Telephoning With Partners a NN cete er octo Ses ea ire ap c etae eere da O2 46 Logging into another telephone Hot Desking see 48 Customising your telephone Setting audio contrast and language see 49 Assigning functions call numbers to keys
18. ID Direct dial 72 Menu overview Consult the manual as required Menu line in basic menu down one menu level down one menu level Accounting code Links gt Compartment 1 Compartment 2 only T3 Classic gt Date Time gt Year Minute Logout Login 73 Consult the manual as required Telephone functions and symbols All the functions that you can assign to display keys are shown in the table If a function is active the symbol is shown in inverse This table is also useful if you want to know the meaning of a symbol List Call list The call list contains all the calls you have not answered The call list also displays all the calls which have been made MCID Trap call To register the phone numbers of anonymous callers Pick up You can use this function to direct calls for other subscribers or groups to your telephone wihans Call pick up from associated subscriber from associated group Group state of the associated group Night For switching the associated group into Night state Group state Night For switching a group into or out of Night state Switching the state of the associated group to Off Switches the state of the associated group to Off Switching the group state to Off Switches the state of a group to Off Partner or destination If a partner or destination has been s
19. arges display p 60 Date Time p 61 Change group membership p 62 Change group state p 62 57 Customising your telephone Changing general settings Internal Auto Answer If you switch on this function your telephone automatically accepts all internal calls On receiving a call you hear a short attention tone and you can then speak in hands free mode to the caller immediately without pressing any key and without picking up the handset E gt Press the Menu function key P Scroll to the Settings menu item tx Confirm your selection V Scroll to the Dial settings menu item tx Confirm your selection Scroll to the Internal Auto Answer menu item An indication on the right hand side of the window shows whether the function is on or off x Switch the function on or off The new status is displayed ie Exit menu The new setting is saved and a status message appears u l When your caller terminates the call a new call can be taken immediately Number presentation You can specify whether a call number is passed to an external call partner wo Press the Menu function key V Scroll to the Settings menu item tx Confirm your selection V Scrollto the Dial settings menu item tx Confirm your selection V Scroll to the Number presentation menu item wox Press the key for the desired setting Off to completely switch off the call number display On to
20. ay 60 Charges resetting 45 Charges total 45 Commissioning IP telephones 9 Conference 25 26 Conference connecting partners 26 Conformity 3 Connecting 10 24 25 Connecting the telephone 3 Consultation 24 Contrast 49 50 Cutting into another call 21 D Date 61 Date Time 12 Deactivating a diversion 35 Deleting registration 66 Destination key 20 54 Dialling from the direc 42 Dialling with DSS module 68 Direc editing entry 42 Direc new entry 42 Direc saving number in a different loca tion 43 Direc selecting entry 42 Direct dial 59 Directory 41 Directory general 43 Display 11 12 Display keys 11 12 13 Diverting 33 Diverting call 33 Do Not Disturb 51 Do not disturb 51 DSS module 68 E Enter name 76 Entering a directory 42 Index Entering text 14 External 19 External line code 19 F Fault finding 77 Faults 77 Finding a gatekeeper 10 Follow me here 34 Forward unconditional 33 Forward deactivating 35 Forwarding 24 25 Forwarding a call 17 Function keys possible functions 74 Functions 74 Functions onto keys 53 Fwd uncond 17 Fwd uncond 35 Fwd uncond after time 36 Fwd uncond for 37 Fwd uncond group call 36 Fwd uncond if busy 36 G Gatekeeper 10 gatekeeper entering manually 64 Group 62 Group membership 62 H Handsfree 28 Handsfree automatic 58 Headset 69 Hot Desking 48 l Idle display 12 Information message 12 Internal 19 IP setting
21. e Charges menu item wox Confirm selection The charge for the last call e g Last call 1 19 is displayed Viewing the sum of the charges wo Press the Menu function key V amp w Scroll to the Charges menu item and confirm V Scroll to the Total menu item The sum of the charges so far e g Total 31 17 is displayed Resetting the call charge meter E Press the Menu function key V amp w Scroll to the Charges menu item and confirm V Wx Scroll to the Reset menu item and confirm 45 Telephoning with ease Telephoning with partners A partner user can be any internal subscriber to your telecommunications system You can have partner keys set up These can be display keys or other function keys gt p 55 The display or the LEDs in the function keys provide information about the activities of each partner Calling partners p 47 Answering a call for a partner p 47 Information about partners on display keys p 47 J 1 You can set up all the freely programmable function keys and the first 4 display keys first level as partner keys 46 Telephoning with ease Telephoning with partners Calling partners E Press the key for the desired partner Lift the handset Answering a call for a partner A partner telephone rings and the corresponding display flashes Press the partner key 2 Lift the handset Information about partners on display keys The following infor
22. elephones if you have the authorisation to do so You can also allow a call to signal at two telephones at the same time e g at your office telephone and at your GSM mobile phone Diverting calls for your telephone p 34 Diverting calls to your telephone p 34 Switch off divert call p 35 Forward unconditional p 35 Forward unconditional after time and if busy p 36 Deleting forward unconditional destination p 38 Forwarding calls for another telephone p 37 Signalling a call at two telephones mobile twinning p 38 J 1 The time that elapses before forward unconditional after time takes place is set in the system 33 Telephoning with ease Diverting calls IP Office Diverting calls for your telephone wo Press the Menu function key V Scroll to the Forward menu item tex Confirm your selection Scroll to the Follow me to menu item tex Confirm your selection H j Zz 5 r Enter the call number to which you would like calls to be diverted e g to 1234 If it is an external number you will probably also have to predial an external line code usually 0 Confirm the number The status indication Follow me to 1234 appears in the display l You can also press an appropriate destination or partner key instead of entering the call number Diverting calls to your telephone wo Press the Menu function key V Scroll to the Forward menu ite
23. er will receive the busy signal 59 Customising your telephone Changing general settings Charges display You can let the charges for external calls be displayed wo Press the Menu function key V Scroll to the Settings menu item x Confirm selection V Scroll to the Charges display menu item x Change setting You may choose between Currency and Of f ine Exit menu The new setting has been saved Account code Each outgoing call can be assigned an account code This enables the call to be assigned to a project or client number wo Press the Menu function key V Scroll to the Settings menu item tx Confirm your selection V Scrolltothe Dial settings menu item tx Confirm your selection V Scrollto the Account code menu item If already set up the current accounting number is displayed Confirm your selection amp Change or re enter the account code x Confirm the account code The new account code has been saved 1 The accounting code can have between 1 and 15 digits 60 Customising your telephone Changing general settings Date Time E Press the Menu function key Scroll to the Settings menu item w Confirm your selection Scroll to the Date Time menu item w Confirm your selection Scroll to the menu item whose settings you want to change e g Hour amp E Press the left or right arrow to increase or decrease the selected settings e
24. esired status message tx Confirm your selection Display keys 14 Wagner 22 05 13 22 Smeta List Bach Chopin CI PE G Your telephone has four special function keys the display keys The current alloca tion of each key is shown in the display Example List is written above the second key If you press the key the function list is carried out 12 Familiarise yourself with your telephone Basic rules of operation Display keys in several levels One level with four key assignments is shown on the display at a time However you can assign each key several times The display keys of the first level can be assi gned partners or any desired functions Normally you will see the first level dis played You can assign destinations to display keys in other levels You can change between the levels using the Switch level key Press amp The next level of the display keys will be shown The current destinations are shown in the display Press ise Return to the first level 13 Familiarise yourself with your telephone Basic rules of operation Entering text The digit keys can also be used to enter letters and characters e g for names in the individual directory The letters are printed on the digit keys Your telephone switches automatically to entry of letters and numbers when this is necessary Example Enter the name JOHN i5 Press the JKL button once J appears in the display Wait briefly
25. g the hour we Exit menu The new setting has been saved L l You have to have authorisation to change the date and time f you change several settings all of these are accepted when you exit the menu 61 Customising your telephone Changing general settings Change group membership Press the Menu function key F Scroll to the Settings menu item Confirm your selection F Scroll to the Group membership menu item tx Confirm your selection V Scroll to the group for which you want to change your membership e g Ser vice amp x Change membership me Exit menu The new setting has been saved u l You can exit all groups simultaneously Select the menu item All off and confirm via the OK button Change group state You can set the state of each group to which you belong The following settings are possible On Off Night E Press the Menu function key V Scrollto the Group state menu item ox Confirm your selection The state of each group which you belong to is dis played V Scroll to the group whose state you want to change e g Service w Press several times if necessary until the desired new state is displayed ime Exit menu The new setting has been saved l You can change several states before exiting the menu All the settings will be accepted 62 Customising your telephone IP specific settings The IP specific settings are
26. g from 1234 0 0 0 0 Enter the PIN for this subscriber e g 0000 tx Confirm your entry V Scroll to the Forward unconditional or Forward on busy NA menu item w Confirm your entry Ee BE Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually O WW f necessary scroll to the If free after time or Tf busy menu item x Confirm your selection 1 You can also press an appropriate destination or partner key instead of entering the call number 37 Telephoning with ease Diverting calls IP Office Deleting forward unconditional destination wo Press the Menu function key V Scroll to the Forward menu item tx Confirm your selection V Scrollto the Forward unconditional or Forward on busy NA menu item tx Confirm your selection V Scrollto the Delete menu item Cox Confirm your selection The call number has been deleted LJ 1 Even if you deactivate forward unconditional the entry for the forward unconditio nal destination still remains Signalling a call at two telephones mobile twinning wo Press the Menu function key V Scroll to the Call diversion menu item amp Confirm selection V Scroll to the Twinning menu item tex Confirm selection KO Cu enter the external number of the tele
27. great deal of information such as the status of your current connection The phone number of all external ISDN callers appears in the display assuming they have not disabled call number ID display This allows you to see who is calling If name and call number of the caller have been stored in your telecommunications System you will see the caller s name The four keys under the display have different functions depending on the operation you are currently performing You can read the current function of each key in the display 11 Familiarise yourself with your telephone Basic rules of operation What does the idle display show The idle display shows Your name and call number Date and time Assignment of display keys Status messaged if required Info window Info Function not possible Smeta List Bach Chopin Sometimes the info window appears This gives you important information e g if a particular function cannot be executed or you have changed a setting It disappears again automatically after a short time Status messages 27 05 13 22 If required your telephone displays additional text in the idle display This happens when there is important information for you e g new entry in the call list or you have activated particular functions e g Follow me here 4712 You can call the associated menu item directly from a status message e g to change the setting V Scroll to the d
28. headsets which have been released for these links Caution Prevent damage to your hearing If you use a headset headphone on a continuous basis loud signals can cause damage to your hearing So always reduce the volume of loud calls to a pleasant value using the key 69 Add on equipment Headset Activating headset You have to have inserted a suitable link and connected a headset Activate usage of this headset here E gt Press the Menu function key V Scroll to the Headset menu item x Confirm selection Whether you can use a connected headset or not is displayed on the right hand side of the highlighted line x Switch the setting to On The new setting is displayed Ese Exit menu You can now use the headset 1 You can set the listening volume for your headset in the same menu Headset answering calls If you receive a call Press the Handsfree Monitoring function key You will be speaking to the other party via the headset The LED next to the function key flashes Continuing a headset call with the handset paa Lift the handset and continue the conversation as normal Continuing a handset call with the headset ww Press the Handsfree Monitoring function key twice You will be speaking to the other party via the headset The LED next to the function key flashes Ending a headset call and disconnecting Press the Handsfree Monitoring function key x Replace the hand
29. honing as usual Call someone Anonymous calling 10 19 Enter the external phone number V Scroll to the Anonymous call menu item amp Confirm anonymous calling 2 Lift the handset Your call partner cannot see your number u 1 Anonymous calling must be supported by your network operator Paging E gt Press the Menu function key F Scroll to the Paging menu item w Confirm your selection woz 10 9 Enter the call number or group number which you want to page 2 Lift the handset You can now carry out paging The individual subscriber or all the group members can now hear you l Instead of entering a group number you can also select a displayed group and confirm it via the OK key You will only hear the paging announcement in your handset after picking it up 22 Telephoning as usual Making several connections You can also accept another call while you are already on the phone Call Waiting p 59 You can speak to several parties alternately and switch back and forth between them as you wish You can speak with several callers simultaneously conference Consultation during a call hold p 24 Switching between two external callers brokering p 24 Forwarding callers p 24 Forwarding additional callers p 25 Conference 3 participants p 25 Conference several participants p 26 Connecting conference partners with each
30. ired level level 2 8 Press the desired display key The respective display flashes ox Confirm the key x Accept assignment The desired telephone number is now assigned to this key 54 Customising your telephone Assigning functions call numbers to keys Function keys with an LED Your telephone has 6 programmable function keys with LED indication The LED shows you the current status of the key function e g you can see whether the corre sponding function is turned on or off LED display on function keys Function LED Call list to Entries flashing new entries Follow me here to Call diversion is active Forward unconditional to Forward unconditional is active Callback to Callback is activated Directory Paging Paging a group number Number Pick up Pick up group Accounting code to Accounting code is being used Do not disturb to Function active Switch out of group to Switched out of group Intercom Handsfree during call to Function active Headset to Headset active Switch group state to Night to Group state Night Switching the group state to Off to Group state Off Special key e g door opener Voicemail flashing New message Trap call Twinning to Twinning is activated flashing A twinning call has been answe red using the mobile phone LED disp
31. l 52 Volume 50 Ww Web browser 65 2006 All rights reserved for Avaya Inc and Avaya GmbH amp Co KG 4 999 106 399 12 06 IPO 4 0 en AVAYA Avaya GmbH amp Co KG KleyerstraBe 94 D 60326 Frankfurt am Main Germany T 0 800 266 10 00 F 0 800 266 12 19 International T 449 69 7505 28 33 F 49 69 7505 5 28 33 infoservice avaya com avaya de
32. lay on partner keys Status of partner LED Free Off Busy On Being called Flashing 55 Customising your telephone Assigning functions call numbers to keys Labelling function keys iy Es SKS All function keys are pre assigned with frequently used functions as a default Next to the rows of function keys you can insert corresponding labelling strips These can be found on the accompanying sheet If you change the assignment of the function keys you can use the spare legend strips on the sheet for entries in handwriting 56 Customising your telephone Changing general settings You can specify how your telephone normally establishes a connection This inclu des all settings that help you to telephone more conveniently e g automatic hands free when calling You can set the telephone to indicate another call while telephoning call waiting You can specify whether a call number is passed to the call partner For accounting purposes outgoing calls can be assigned an accounting code You can have the current charges displayed You can change the date time displayed on your telephone You can temporarily switch yourself out of all the groups to which you belong You can also change the state of these groups Automatic handsfree for incoming call p 58 Call number display for outside calls p 58 Direct dial p 59 Switch on call waiting p 59 Accounting code p 60 Ch
33. lways dispose of old equipment correctly keep our environment tidy X Old electrical and electronic equipment marked with this symbol can contain substances hazardous to human beings and the environment Never dispose of these items together with unsorted municipal waste household waste In order to protect the environment public collec tion points have been set up to ensure the correct disposal of old elec trical and electronic equipment marked with this symbol To reduce the risk of these substances being released into the envi ronment and to reduce the burden on natural resources it is also pos sible to participate in Avaya s used equipment return system This System ensures the correct recycling of old equipment as well as the re utilisation of individual components Familiarise yourself with your telephone Your T3 IP Classic at a glance 1 10 ti 2 Display Level switch for display keys Clear key Arrow keys for navigation around the display OK key Escape key Digit keys with letters Function keys partially with LED Volume Contrast keys Call indicator gt NI oy A N gt o Display keys for destinations functions and partners Familiarise yourself with your telephone The keys at a glance D E s l0 Digit keys with letters For dialling call numbers and entering codes and text The alphabetic labelling allows you to dial with letters vanity num
34. m tx Confirm your selection V Scroll to the Follow me here menu item Confirm your selection En 2 3 1 Enter the internal number of the subscriber for whom you want to set up call diversion to your own telephone e g from 1234 ox Confirm the number The status indication of the diverted telephone Follow me to 1234 appears in the display L l You can also press an appropriate destination or partner key instead of entering the call number 34 Telephoning with ease Diverting calls IP Office Forward deactivating In the status menu V Scroll to the desired call diversion e g Follow me to 1234 Confirm your selection F Scroll to the Deactivate menu item wo Delete call diversion Forward unconditional F Press the Forward unconditional function key LH E B la Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually O V Scroll to the On menu item w Confirm your selection The entry Forward to 1234 appears in the status messages 35 Telephoning with ease Diverting calls IP Office Forward unconditional after time and if busy Press the Menu function key V Scroll to the Forward menu item tx Confirm your selection F Scroll to the Forward on busy NA menu item tx Confirm your selectio
35. mail If you have messages on your voicemail a Voicemail entry appears in the status menu The number of messages is also stated after this entry You can call up the voicemail directly via the status menu entry Please read the respective operating instructions to learn about voicemail opera tion 52 Customising your telephone Assigning functions call numbers to keys Functions p 74 which you often use can be assigned to display and function keys Call numbers can be assigned as destinations to display keys You can then execute the functions or dial the phone numbers simply by pressing the key You can assign partners to display keys or function keys The display or LEDs if pre sent will then inform you about the telephone status of each partner Assigning destinations to keys p 54 Function keys with an LED p 55 Labelling function keys p 56 L Please contact your system administrator if you want a specific function and dis play key assignment 53 Customising your telephone Assigning functions call numbers to keys Assigning destinations to keys You can assign personal entries from your directory to display keys Press the Menu function key V Scroll to the Directory menu item x Confirm selection V Select the desired personal directory entry e g by scrolling x Confirm selection V Scroll to the Edit menu item x Confirm selection E Select the des
36. mation is shown in the display fields Partner is free Bach Bach Partner busy on a call or handset off hook name is shown in inverse Bach T Partner is being called name and bell flashing alternately 47 Telephoning with ease Logging into another telephone Hot Desking Hot Desking enables you to log in at another telephone The telephone accepts your internal extension number and the settings of your normal telephone e g directory and assignment of the function keys Hot Desking is only possible if you have set a PIN for it The PIN is the same as the lock PIN p 40 Hot Desking is also possible in a SCN Small Community Network Logging in to the telephone You can log into every other telephone if you have set a corresponding PIN At another phone Press the Menu function key V Scroll to the Login menu item w Confirm selection LO Sv Enter current PIN wox If necessary confirm PIN You are logged in at this telephone 1 You have been automatically logged out of the telephone at which you were pre viously logged in Logging out from the telephone You can logout from your own telephone or from another one at which you used Hot Desking to log in wo Press the Menu function key V Scroll to the Logout menu item ox Confirm your selection You are now logged out of this telephone u 1 If you logged into this telephone via Hot Desking
37. n ZH z 34 Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually O V If necessary scroll to the If free after time or If busy menu item Confirm your selection The entry Forward to 1234 appears in the status messages In addition a clock symbol is shown for forward unconditional If free and a B for forward unconditional If busy L You can simultaneously activate forward unconditional after time and if busy Calls are forwarded to the same call number You can forward calls after time and if busy to a different call forwarding station than the one used for normal forward unconditional As standard only the calls which are specifically for your telephone are forwarded You can also divert the calls which you receive as a member of a group In the For ward Forward unconditional menu set the menu item Forward group calls to On 36 Telephoning with ease Diverting calls IP Office Forward unconditional for another telephone F Press the Menu function key F Scroll to the Forward menu item w Confirm your selection Scroll to the Forward unconditional for menu item tx Confirm your selection Ga z 5 a Enter the internal number of the subscriber for whom you want to set up call diversion to your own telephone e
38. n titled Making several connections p 23 to find out about possible operating steps Or You have activated monitoring or handsfree operation A function does not work It is possible that the function has not yet been activated by your system administra tor Telephone cuts off prematurely when programming No key has been pressed for approx 60 seconds This will terminate every pro gramming procedure You also terminate programming if you answer a call during the procedure 77 Index x5 A Account code 60 Acoustic signal 51 Action cancelling 11 Additional functions 5 Anonymous call 18 Anonymous calling 22 Answering a call 15 Answering machine 52 Asterisk 5 Audio 49 50 Automatic connection 58 B Basic principles 11 Block dialling 59 Blocking 39 Busy 27 C Call diversion 33 Call diversion to 34 Call during programming procedure 17 Call for partner answering 16 Call list 30 Call list calling back 31 Call list deleting 31 Call list symbols 32 Call number entering IP 66 Call number saving in a different locati on 43 Call numbers on destination keys 54 Call numbers onto keys 53 Call numbers preventing display of 58 Call Waiting 17 Call waiting 59 Callback 31 Callback automatic 21 Calling 19 20 47 Calling anonymously 22 Calling partners 47 Calling with one key stroke 20 78 Calling with the DSS module 68 Cancel 11 Cancelling an entry 11 Charges 44 Charges displ
39. ng handsfree during a call While telephoning with the handset lifted Switching to monitoring Press the Handsfree Monitoring function key LED lights up You can then hear the caller through the built in loudspeaker Switching to handsfree Press the Handsfree Monitoring function key again LED flashes The built in microphone is activated You can replace the handset and speak handsfree Adjusting the loudspeaker volume re K7 Press keys and 5 1 You can switch off the loudspeaker while monitoring by pressing the Handsfree Monitoring function key twice LED goes out Making a call with the handset on hook handsfree KO Cu Enter the desired number Press the Handsfree Monitoring function key LED flashes When the desired party answers you can hear them out loud and you can also talk to them with the handset on hook u 1 The LED next to the function key flashes whenever you switch to handsfree If you want to make a handsfree call you can also select the number from the call list or the redial list 28 Telephoning as usual Telephoning without the handset Handsfree continuing the call using the handset During a handsfree call 2 Lift the handset LED goes out Handsfree ending a call While you are telephoning handsfree with the handset on the hook wo Press the Handsfree Monitoring function key LED goes out u 1 You can also end the call with the E
40. ng out of the telephone amp az Twinning To switch mobile twinning on or off Symbol flashes A call has been received with the other mobile telephone With that it can be accepted from the T3 telephone 75 Consult the manual as required Symbol table The numeric keys can also be used to enter letters and numbers e g for names in the directory Your telephone switches automatically to entry of letters and numbers when this is necessary A general description of how to enter characters can be found under Entering text p 14 You can switch toggle between upper and lower case entry using the key Key 1 2 3 4 5 6 7 8 9 10 11 1 1 i 2 A B C 2 A A A A A C a b C e 3 D E F 3 d e f 4 G H 4 j g h i i 5 J K L 5 j k 6 M N O 6 N O m n Oo n Oo O O O 7 P Q R S 7 p q r S 8 T U V 8 t u V 9 W X Y Z 9 Y W x Y Z 0 Empt 0 amp B y lt gt Shift 76 Consult the manual as required Troubleshooting Incorrect date and time are displayed Set the correct time in the settings menu p 61 The number of a caller is not displayed Call is transmitted without caller s number e g an analogue call or the caller has switched off the caller ID function Short tones during a call A second call is being signalled Please refer to the sectio
41. other p 26 23 Telephoning as usual Making several connections Consultation during a call Refer back During a call E gt Press the Refer back function key The caller waits and cannot hear what you say 0 9 Enter the number you wish to refer back to Carry out refer back we f necessary disconnect the refer back extension V Scrollto the Return to menu item x Confirm your selection You will now be able to talk to the first party again The other party is on hold J 1 You can also call the refer back extension with a function key if it is set up as a partner key or is assigned to that extension number Destination key Switching between two external callers brokering If you want to speak with a call party e g 06975058 who has been put on hold V Scroll to the Back to 06975058 menu item x Confirm your selection The other caller is now waiting Forwarding callers Your caller wishes to be connected to another extension E gt Press the Hold function key The caller waits and cannot hear what you say aJ S Enter the number to which you want to forward the call Replace the handset The hold extension will be connected to the first caller u 1 You do not need to wait until the hold extension picks up the call 24 Telephoning as usual Making several connections Forwarding additional callers Someone calls you while you are on another call e g from 0697
42. p 7 Basic rules of operation p 11 J A You will often find this information line at the end of a section or chapter It contains additional information that will help you to make better use of the functions Additional functions Functions marked by an are not supplied as standard with your telephone Other functions may be disabled or depending on the system software not availa ble If you wish to use one of these functions please contact your system administra tor telephoning made easy You can make the following settings immediately or during your first telephone calls Adapt the Volume for ringing p 50 for the handset and the settings for Handsfree p 51 to your surroundings Adapting the contrast of the display p 50 to the lighting conditions where you are Selecting which language gt p 52 should be used for all displays The langua ges available are English German French Italian Spanish and Dutch Saving frequently used call numbers in an individual directory p 41 You can modify the individual directory entries yourself User manual in other languages Would you prefer to read these operating instructions in a different language Via our homepage www avaya com you can access our document database Look there to find out whether the language version you want is available for download Familiarise yourself with your telephone Important notes A
43. phone networks If any problems should occur during operation please initially contact your specialist dealer or your system administrator The complete Declaration of Conformity can be requested at the following Internet address www avaya de gcm emea de includedcontent conformity htm or look for Conformity in the index CE Declaration of Conformity IP We Avaya GmbH 8 Co KG declare that the T3 IP Classic telephone complies with the basic requirements and other relevant rules in accordance with directive 1999 5 EU Radio and Telecommunication Terminal Equipment R amp TTE This telephone is designed for connection to Ethernet LAN interfaces of IP compati ble telecommunications systems from Avaya and complies with the fundamental requirements formulated in directive 1999 5 EU R amp TTE Avaya cannot guarantee successful operation of the telephone in LAN or Intranet environments in which no Avaya telecommunications system is present Declaration of Conformity Links When using links and DSS modules This link DSS module is intended for connection to T3 telephones and meets the fundamental requirements of EC directive 1999 5 EC Radio and Telecommunication Terminal Equipment R amp TTE The design of this Link DSS module makes it suitable for use with T3 telephones only Familiarise yourself with your telephone Important notes License Software License USE OR INSTALLATION OF THE PRODUCT INDICATES THE END USER S
44. phone which should also ring when a call is received e g 012341234 amp Confirm the number The following status appears in the display of the tele phone Twinning On Now if your T3 telephone is called the external telephone also rings You can take the call on both telephones J l If twinning is assigned to a display or function button the display flashes if you answer a call on your mobile phone You can transfer the call to your T3 telephone with one press of this button 38 Telephoning with ease Locking the telephone You can protect your telephone against unauthorised use by locking it with a PIN Personal Identification Number You can enter this PIN yourself and also change it at any time It is still possible to answer all incoming calls and dial internal numbers when the telephone is locked Changing the PIN Personal Identification Number p 40 Locking the telephone p 40 Unlocking the telephone p 40 39 Telephoning with ease Locking the telephone Changing the PIN Personal Identification Number Press the Menu function key V Scroll to the Lock menu item amp w Confirm selection V Scroll to the Set PIN menu item ox Confirm selection LO Ig Enter current PIN wor l0 9 Enter new PIN wo Confirm PIN 1 The PIN may be up to 31 characters long No PIN is set upon delivery If you make a mistake when entering your PIN Press
45. ress the Menu function key V Scroll to the Pick up menu item tx Confirm your selection KO S Enter the number of the ringing telephone 3 Lift the handset You can now talk with the caller 16 Telephoning as usual Answering calls If a group is being called pick up A group is being called A group member s telephone rings wo Press the Pick up function key It displays all the groups of which you are a member V Scroll to the group at which the group call occurs paa Lift the handset You can now talk with the caller l Instead of selecting the group you can also enter the group call number directly Call during a conversation second call You are on the phone Someone else calls you You hear a single ringing tone The caller is shown as the top item on the menu Answering a call The first caller is waiting and cannot hear your conversation J l n order for a second caller to be displayed call waiting has to be activated Call during a programming procedure You receive a call but want to finish what you are doing on your telephone first You are programming your phone A call arrives W Scroll to the Place call on hold menu item tex Confirm your selection You can continue with your programming After comple tion the held call will be shown Call diversion You receive a call and wish to divert the call to a different phone number W Scrollto the Call diversion
46. s 64 K Keys 8 L Labelling strip 56 Language 10 49 Language versions of the user manual 5 Language selecting 52 LED 55 Letters 76 Letters on keys 14 License 4 Light emitting diodes 55 Links 67 Lock 39 Locking telephone 40 Logging in 48 Logging out 48 Logging out from the telecommunicati ons system 66 Logging out the telephone from the tele communications system 66 Login 48 Logout 48 Lower case letters 76 M Menu 11 72 Mobile twinning 38 Monitoring 28 Mute 16 N Names searching for 42 Notes important 3 Notes important chapters 5 O Open Source 4 Overview 7 Overview menu 72 P Paging 22 Partner 46 Pick up a call 16 17 Pick up 16 17 PIN 39 PIN Web browser 66 Placing the telephone 4 79 Index Programming 11 Protection 39 R Redialling 20 Refer back 24 Registering 70 Remote call no ID 17 Repairs 5 Ringing tone 51 Ringing deactivating 57 S Second call 59 Set handsfree 51 Settings 5 Settings IP 63 Settings modifying 57 Several connections 23 State 62 Status 12 Status messages 12 Switching between calls 24 Switching between parties 24 80 Symbols 74 Symbols call list 32 T Taking over a telephone 48 Telephone functions 74 Telephone systems for your telephone 3 Telephoning made easy 5 Time 61 Transferring 24 25 Trap call 18 Twinning 38 U Unit diagram 7 Unlocking telephone 40 Upper case letters 76 User 46 V Voicemai
47. scape key Tips for handsfree monitoring and handsfree calling Perhaps you can t remember whether call monitoring or handsfree are actually acti vated Here are a couple of simple tips f the handset is not on the hook the Handsfree Monitoring function key toggles between call monitoring LED on handsfree LED flashing and normal telephone operation LED off None of these will end the call If however the handset is on the hook the call will be ended the next time the key is pressed 29 Telephoning with ease Using the call list If you do not answer a call it is stored in the call list with the time and date You can display this list at any time and return calls to the subscribers entered in it The call list also displays all the calls which have been made The list contains the 10 most recent entries Selecting an entry from the call list gt p 31 Deleting an entry p 31 Deleting all entries p 31 Symbols in the call list p 32 30 Telephoning with ease Using the call list Selecting an entry from the call list wo Press the Call list function key iV Scroll to the desired entry e g 0069123456 paa Lift the handset l f you call an entry from the call list the entry is automatically deleted Deleting an entry wo Press the Call list function key V Scroll to the entry you want to delete e g 0069123456 ew Delete entry Deleting all entries wo Press the Call
48. set if necessary 70 Add on equipment Headset Headset making a call KO i5 Enter the desired call number on the telephone wo Press the Handsfree Monitoring function key The LED next to the function key starts to flash You can speak with your desired call partner as soon as they answer your call LI 1 If the call number that you want to dial is in one of the lists call list directory then you can also select it there and then press the Handsfree Monitoring function key 71 Consult the manual as required Menu overview You can find an overview of the menu structure of the T3 IP Classic below The first three menu levels are shown Deviations from the menu overview shown here may arise due to the released functions and the accessories used Menu line in basic down one menu down one menu menu level level Pick up Call list Directory Searching New indiv entry Call diversion Divert to Follow me here Forward unconditional Fwd uncond busy after time Forward unconditional for Twinning Lock Lock telephone Setting up the PIN Headset Charges Last call Total Delete them Paging Group state Group1 Group n Settings Display tones gt Acoustics contrast Do not disturb Voicemail Charges display Group membership Language Dial settings Handsf for call Call waiting Call no
49. son who you call to see your number you can also call anonymously You can also page subscribers in your telephone system via the loudspeakers fitted in the telephones You can talk to individual subscribers or groups Making a call within and outside your telephone system gt p 20 Making a call with one key stroke p 20 Redialling p 20 Auto callback p 21 Joining another call cut in p 21 Anonymous calling p 22 Paging p 22 1 Some telephone systems require a special code to be dialled first for external calls the so called external line code You can obtain more information from your system administrator 19 Telephoning as usual Call someone Making a call within and outside your telephone system KO 9 Enter the desired number Lift the handset 1 You can of course pick up the handset first and then dial the number However in this case you cannot correct an input error If you have deactivateddirect dial you can correct input errors before dialling If necessary you have to predial an external line code for external calls For more information contact your system administrator Making a call with one key stroke Press the display key or function key for the desired subscriber paa Lift the handset 1 You can find out how to assign a call number to a destination key in the section tit led Assigning functions call numbers p
50. ting DSS modules Application interface for headsets Headset Link Application interface For headsets 67 Add on equipment The DSS Module A DSS module has 36 keys which your system administrator can assign according to your preferences DSS Direct Station Select The following options are availa ble to you Phone numbers of your partners Functions e g door call diversion etc 1 Keys with LEDs 2 Label strips for legend You can connect up to three DSS modules Dialling with the DSS module 2 Lift the handset Press the DSS key for the desired subscriber The LED indicates whether the connection is free or busy Port LED Free Off Call Flashing Busy On l Instead of lifting the handset to start with you can also press the DSS key for the desired subscriber first and then lift the handset dialling with handset on hook 68 Add on equipment Headset You can connect a headset via a headset or AEl Headset link to your telephone the latter only for IP telephone Before making a call using the headset you have to activate it in the menu Activating headset p 70 Headset answering calls p 70 Continuing a headset call with the handset p 70 Continuing a handset call with the headset p 70 Finishing a headset call and clearing the connection p 70 Headset making a call p 71 i The links only correctly support the
51. tings x 1 Exit menu The new settings have been saved u 1 You can access the acoustics and contrast menu directly from your telephone s basic status using the und keys You can also change any setting by pressing the numeric key for the desired set ting If you want to reset the acoustics and contrast settings to their factory settings scroll to the Basic setting menu item and confirm it via the OK key 50 Customising your telephone Setting audio contrast and language Set handsfree wo Press the Menu function key iV Scroll to the Settings menu item amp x Confirm your selection F Scroll to the Display Audio menu item tx Confirm your selection W Scroll to the Audio Contrast menu item ex Confirm your selection W Scroll to the Hands free menu item mu Increase or decrease the setting x Exit menu The new settings have been saved There are four possible settings for handsfree mode Level 1 Normal connection medium volume Level 2 Quiet or long distance connection Level 3 Loud connection purely digital or internal connection Level 4 When you have connected an additional loudspeaker Level 3 is normally the best setting if you are using your telephone s built in loudspeaker Do not disturb If you do not wish to be disturbed you can temporarily deactivate the ring tone E gt Press the Do Not Disturb function key u 1 f you have activated Do not
52. to menu item x Confirm your selection i1 i5 Enter the external call number to which calls are to be diverted x The call is diverted 17 Telephoning as usual Answering calls Trap call You are talking with an external caller Telephone number suppressed is displayed instead of the caller s name or number If you would like to know the caller s number you can register for this with your network provider V Scroll to the Trap call menu item x Confirm selection The message Call registered is displayed The phone number of the caller is now stored with your network provider J 1 You will have to apply to your network provider to use trap call and there will be a charge for this service You can only use trap call when the external line being used supports this feature Please ask your network provider how they will inform you of a number which has been identified 18 Telephoning as usual Call someone You can use the telephone as usual within and outside your telephone system Dial the internal extension number or external phone number directly You can use the display keys to redial the 10 most recently called numbers and to dial frequently required numbers If an number is busy you can be automatically called back when the line is free again You can cut in on another call within your system if you have something urgent to tell one of the subscribers If you don t want the per
53. tored with a name this name will be shown Forward unconditional For forwarding calls from your telephone to another one Forward unconditional to the associated subscriber Follow me here For diverting calls from another telephone to your own Follow me here associated subscriber Auto callback Initiates an automatic callback when the busy subscriber called is free again 8 Do not disturb If you do not wish to be disturbed by internal calls 4 EHS1 Switching out of a group Temporarily switches you out of the group 74 Consult the manual as required Telephone functions and symbols zi Special key For controlling a relay e g a door opener CJ Directory Displays the directory di Paging the associated subscriber 160 Group announcement Paging the associated group 415 Intercom Creates an intercom connection to the associated subscriber Both telephones are set to handsfree HFAns Automatic handsfree for incoming call Your telephone automatically answers an internal call handsfree HdSet Headset activate deactivate Switches a connected headset on or off 4224 Accounting code For every outgoing call you can enter a 1 to 15 digit accounting code for billing the charges e g a project or job number FE Voicemail Switches your voicemail on or off Login Login For logging into the telephone The call number and PIN are required Logout Logout For loggi
54. ttings menu item x Confirm selection You will now see various IP settings e g the gatekeeper list or your telephone s IP address 64 Customising your telephone IP specific settings Blocking the Web browser Your telephone has been released in order for your system administrator to be able to access your telephone and adjust certain settings via a Web browser on a PC Proceed as follows to block access Press the Menu function key IF Scroll to the Security menu item w Confirm selection iV Scroll to the Web browser menu item w Confirm selection Hu sga ig Enter PIN The factory setting is 0000 amp w Confirm input iV Scroll to the blocked menu item ox Confirm selection 5 l You can only block and unblock the Web browser if your system administrator has enabled this function 65 Customising your telephone IP specific settings Changing the PIN to enable the Web browser Press the Menu function key V Scroll to the Security menu item ox Confirm selection V Scroll to the Change PIN menu item ox Confirm selection E ky Enter the current PIN default setting 0000 F Scroll to the New PIN menu item E 9 Enter new PIN V Scroll to the Re enter PIN menu item E ig Re enter the new PIN to confirm it F Scroll to the Save PIN menu item w Confirm selection l The first digit of the PIN for enabling the Web browser should not
55. two Confirm selection 1 When first setting up your telephone you can choose your preferred language in other ways When the registration window appears press the Escape key twice D GB F I E NL appears Subsequently select your preferred language D GB F I E NL disappears once the language has been changed 10 Familiarise yourself with your telephone Basic rules of operation You can select and use most of the functions using the menu To make operation easier you can assign frequently used functions to the function keys Some keys have already been assigned functions in their factory settings Selecting functions in the menu wo Press the Menu function key V or IF scroll to the desired menu item ex Confirm your selection The selected function is displayed A submenu also appears in many cases You can scroll in the submenu just as you can in the menu L 1 You can find all the functions in the menu overview Cancelling or exiting an operation If you have made an input or parameter error a Press several times if necessary to cancel the procedure You then move up one menu level or go to the idle display 5 1 The following settings cannot be undone using the Escape key Changes to the assignment of function keys Settings that have been changed using the OK key The display helps you The displays guide you through operation step by step The display provides you with a
56. urself with your telephone Commissioning the T3 IP telephone Connecting and registering the T3 IP telephone After connecting to the LAN Local Area Network and to the power supply only if the telephone is not powered via the LAN the telephone software is activated and subsequently searches automatically for a gatekeeper responsible for access authorisation A gatekeeper is normally found If this is the case the registration window appears next 2 Ku S Enter extension number V Scroll to the PIN menu item lo lo lo lo Enter PIN No PIN is allocated to the IP Office in delivery condition ox Confirm your selection The idle display appears next You can now also be reached under the number you have entered extension number J 1 You can change the language gt p 10 for the registration procedure If you have cancelled registration i e you have exited the registration window via the Escape key in order to change or view settings in the menu you can reregi ster via the User administration menu item Selecting the language for the registering procedure and IP settings If your telephone has not yet been registered you can choose between 11 different languages German English French ltalian Spanish Dutch Hungarian Slovenian Polish Czech Russian Press the Menu function key V Scroll to the Switch language menu item tw Confirm selection V Select the desired language e g English
57. usually carried out by your system administrator An overview of possible settings and procedures in the case of faults is listed below If no gatekeeper is found on automatic search run p 64 Viewing your IP settings p 64 Sending a ping p 66 Blocking the Web browser p 65 Changing the PIN to enable the Web browser p 66 Deleting registration at the telecommunications system p 66 L L P specific settings are only possible if your telephone is not registered at the tele communications system 63 Customising your telephone IP specific settings If no gatekeeper is found during an automatic search If the automatic search for a gatekeeper has been unsuccessful the display on your telephone will show Searching Network permanently You now have the option of selecting a gatekeeper from the gatekeeper list provided there are entries in it V Scroll to the Gatekeeper list menu item amp w Confirm selection V Select a gatekeeper e g GKxyz 123 456 000 123 tox Confirm selection The search for the gatekeeper specified is now started If the gatekeeper is found your telephone s idle display will subsequently appear Viewing your IP settings If you wish to view IP specific settings your telephone should not be registered at the telecommunications system delete registration p 66 Press the Menu function key V Scroll to the Gatekeeper list or the Netzwork se
58. w Confirm your selection i E 3 3 Enter a name for this number tx Save in the directory You can also save a call list entry in your directory Saving a call list entry in the directory wo Press the Call list function key F Scroll to the desired entry e g 0069123456 tx Confirm your selection F Scroll to the Directory entry menu item tw Confirm your selection 2 e 3 B Enter a name for this number two Save in the directory 43 Telephoning with ease See charges IP Office During a call you can have the currently incurred charges converted to your local currency shown in the display p 60 You can view the charges for your most recent call Your call charges incurred since the last reset are totalled and stored in the tele phone system Viewing the charge for the last call p 45 Viewing the sum of the charges p 45 Resetting the call charge meter p 45 l Charges can only be displayed if your network operator supports this For techni cal reasons the charges displayed may differ from those calculated In the case of a conference with two external subscribers the sum of the charges for both external connections is shown Charges which are incurred by an external call diversion appear as a message 44 Telephoning with ease See charges IP Office Viewing the charge for the last call E Press the Menu function key V Scroll to th

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