eMedNY Subsystem User Manual
Contents
1. 8371 Ref Loop2300 HIOx 2 Proc Code and 8371 Ref Loop2300 HIOx 4 Provide when appropriate Attending Provider Name and Identifiers Form Locator 76 8371 Ref Loop 2310A NM1 Enter the Attending Provider information Operating Physician Name and Identifiers Form Locator 77 8371 Ref Loop 2310B NM1 Enter the Operating physician when a surgical procedure is reported on the claim Other Provider Individual Names and Identifiers Form Locator 78 8371 Ref Loop 2310F NM1 NYS Medicaid uses this field to report the Ordering Referring Provider Enter the NPI of the provider ordering the services A facility ID cannot be used for the referring ordering provider In those instances where an order or referral was made by a facility the ID of the practitioner at the facility must be used When providing services to a member who is restricted to a primary physician or facility the NPI of the member s primary physician must be entered in this field The D of the facility cannot be used Instructions for entering an NPI Enter the code DN in the unlabeled field between the words OTHER and NPI to indicate the 10 digit NPI of the provider is entered in the box labeled NPI On the line below the ID number enter the last name and first name of the provider See the example in Exhibit 2 4 2 14 Exhibit 2 4 2 14 The ordering referring provider is John Smith who is enrolled in Medicaid with an NPI of 12. when DTPO1 435 Enter the hour of admission for hospital inpatient services See the UB 04 manual for specific instructions INSTITUTIONAL Version 2015 01 10 1 2015 Page 10 of 22 ELAIMS SUBMISSION Priority Type of Visit Form Locator 14 8371 Ref Loop 2300 CL101 Enter a Priority of Visit code See the UB 04 manual for valid values Point of Origin for Admission or Visit Form Locator 15 8371 Ref Loop 2300 CL102 Enter a Point of Origin code See the UB 04 manual for valid values Discharge Hour Form Locator 16 8371 Ref Loop 2300 when DTPO1 096 Enter the Discharge Hour as described in the UB 04 manual Patient Discharge Status Form Locator 17 8371 Ref 8371 Ref Loop 2300 CL103 This field is used to indicate the specific condition or status of the member as of the last date of service indicated in Form Locator 6 Select the appropriate code from the NUBC UB 04 Manual Condition Codes Form Locators18 28 8371 Ref Loop2300 HIOx 2 See the UB 04 manual for proper completion of this field Provider type specific manuals may provide additional guidance as it relates to NY Medicaid Occurrence Code Date Form Locators 31 34 8371 Ref Loop 2300 HIOx 2 See the UB 04 manual for proper completion of this field Provider type specific manuals may provide additional guidance as it relates to NY Medicaid Occurrence Code Span Form Locators 35 36 8371 Ref Loop 2300 HIOx 2 See the UB 04
3. neh 9 3 Remittance ANNIE nee een 21 Appendix A Modification Tracking 22 For eMedNV Billing Guideline questions please contact the eMedNY Call Center 1 800 343 9000 INSTITUTIONAL Version 2015 01 10 1 2015 Page 3 of 22 eee PURPOSE STATEMENT 1 Purpose Statement The purpose of this document is to assist the provider community in understanding and complying with the New York State Medicaid NYS Medicaid requirements and expectations for billing and submitting claims This document is intended to serve as an instructional reference tool for providers who submit claims using either the 837 Institutional or paper UB 04 form For providers new to NYS Medicaid it is required to read the Trading Partner Information Companion Guide available at www emedny org by clicking on the link to the webpage as follows eMedNY Trading Partner Information Companion Guide INSTITUTIONAL Version 2015 01 10 1 2015 Page 4 of 22 nn CLAIMS SUBMISSION 2 Claims Submission Billing for institutional services other than clinic or hospital inpatient services may be performed using electronic or paper formats Clinic and inpatient claims may be submitted electronically only Providers are required to submit an Electronic Paper Transmitter Identification Number ETIN Application and Certification Statement before submitting claims to NYS Medicaid Certification Statements remain in effect and apply to
4. all claims until superseded by another properly executed Certification Statement Providers are asked to update their Certification Statement on an annual basis Providers are sent renewal information when their Certification Statement nears expiration Information about these requirements is available at www emedny org by clicking on the link to the webpage as follows eMedNY Trading Partner Information Companion Guide 2 1 Electronic Claims Pursuant to the Health Insurance Portability and Accountability Act HIPAA Public Law 104 191 which was signed into law August 12 1996 the NYS Medicaid Program adopted the HIPAA compliant transactions as the sole acceptable format for electronic claim submission effective November 2003 Institutional providers who submit claims electronically are required to use the HIPAA 837 Institutional 8371 transaction Direct billers should refer to the sources listed below in order to comply with the NYS Medicaid requirements 5010 Implementation Guides IGs explain the proper use of 8371 standards and other program specifications These documents are available at store X12 org The eMedNY 5010 Companion Guide provides specific instructions on the NYS Medicaid requirements for the 8371 transaction This document is available at www emednv org by clicking on the link to the web page as follows eMedNY Transaction Information Standard Companion Guide Further information on the 5010 transaction is av
5. insurance days must correspond to the Statement Covers Period in Form Locator 6 and should not reflect the day of discharge Patient Paid Amount Value Code FC INSTITUTIONAL Version 2015 01 10 1 2015 Page 14 of 22 nn EE SUBMISSION Value Code Code FC should be used to indicate the amount the member has paid toward the claim Value Amount Enter the Patient Paid Amount Revenue Code Form Locator 42 8371 Ref Loop 2400 SV201 Revenue codes are to be reported as applicable to the services rendered The following revenue codes are used to identify specific situations for NYS Medicaid processing 0001 Total Charge must be present on paper claims and is not used for electronic 0185 Hospital Leave 0183 Therapeutic Leave Total Charges Use Revenue Code 0001 to indicate that total charges are entered in Form Locator 47 Hospital Leave Only When Billing for Nursing Home Room and Board To indicate the number of Hospital Leave days entered in Form Locator 46 use revenue code 0185 to indicate the member was hospitalized during the billing period and bed retention was involved Hospital Leave must not be claimed together with regular billing these claims must be submitted on a separate form Therapeutic Leave Only When Billing for Nursing Home Room and Board To indicate that the number of Therapeutic Leave days is entered in Form Locator 46 use Revenue Code 0183 to indicate overnight absences including leave for pe
6. 2 nn nn CAINS SUBMISSION Voids A void is submitted to nullify a paid claim The void must be submitted in a new claim form and all applicable fields must be completed Voids cause the cancellation of the original claim history records and payment ICD Version Indicator Form Locator 66 8371 Ref Loop2300 HIOx 1 Enter a value of 10 to indicate ICD 10 Untitled Principal Diagnosis Code Form Locator 67 8371 Ref Loop2300 HIOx 2 Using the International Classification of Diseases Tenth Edition Clinical Modification ICD 10 CM coding svstem enter the appropriate code that describes the main condition or symptom of the member The ICD 10 CM code must be entered exactly as it is listed in the manual NOTE Three digit and four digit diagnosis codes will be accepted only when the category has no subcategories Untitled Other Diagnosis Codes Form Locator 67 A Q 8371 Ref Loop2300 HIOx 2 Provide other diagnosis codes as appropriate Admitting Diagnosis Code Form Locator 69 8371 Ref Loop2300 HIOx 2 Provide when appropriate Patient Reason for Visit Form Locator 70 8371 Ref Loop2300 HIOx 2 Provide when appropriate for outpatient visits Principal Procedure Code and Date Form Locator 74 8371 Ref Loop2300 HIOx 2 Proc Code and 8371 Ref Loop2300 HIOx 4 Provide when appropriate INSTITUTIONAL Version 2015 01 10 1 2015 Page 19 of 22 a ne CAINS SUBMISSION Other Procedure Codes and Dates Form Locator 74a
7. 234567890 BISHER wae JI LAST SMITH FIRST JOHN INSTITUTIONAL Version 2015 01 10 1 2015 Page 20 of 22 REMITTANCE ADVICE 3 Remittance Advice The Remittance Advice is an electronic PDF or paper statement issued by eMedNY that contains the status of claim transactions processed by eMedNY during a specific reporting period Statements contain the following information Alisting of all claims identified by several items of information submitted on the claim that have entered the computerized processing system during the corresponding cycle e The status of each claim denied paid or pended after processing The eMedNY edits errors that resulted in a claim denied or pended e Subtotals by category status and member ID and grand totals of claims and dollar amounts e Other pertinent financial information such as recoupment negative balances etc The General Remittance Advice Guidelines contains information on selecting a remittance advice format remittance sort options and descriptions of the paper Remittance Advice layout This document is available at www emedny org by clicking General Remittance Billing Guidelines INSTITUTIONAL Version 2015 01 10 1 2015 Page 21 of 22 APPENDIX A MODIFICATION TRACKING APPENDIX A MODIFICATION TRACKING 12 23 2011 Version 2011 02 2 4 2 UB 04 Claim Form Field Instructions e Value Codes Form Locators 39 41 Added Note For retroactive NAMI changes an adjustmen
8. Address and Telephone Number Form Locator 1 8371 Ref Loop 2010AA NM1 N4 and PER Enter the service location s name and address with the full 9 digit ZIP Code NOTE It is the responsibility of the provider to notify Medicaid of any change of address or other pertinent information within 15 days of the change For information on where to direct address change requests please refer to Information for All Providers Inquiry section which can be found at www emedny org by clicking on the link to the webpage as follows Inquiry Patient Control Number Form Locator 3a 8371 Ref Loop 2300 CLM01 This field can accommodate up to 20 alphanumeric characters and will be returned on the Remittance Advice Type of Bill Form Locator 4 8371 Ref Loop2300 CLM05 1 and CLM05 3 See the UB 04 manual for proper completion of this field Provider type specific manuals may provide additional guidance as it relates to NY Medicaid Statement Covers Period From Through Form Locator 6 8371 Ref Loop 2300 when DTPO1 434 Enter the date s of service claimed in accordance with the instructions provided below When billing for one date of service enter the same date in the FROM and THROUGH boxes When billing for multiple dates of service enter the first service date of the billing period in the FROM box and the last service date in the THROUGH box Dates must be entered in the format MMDDVVVV NOTE Claims must be submi
9. New York State Medicaid General Billing Guidelines INSTITUTIONAL Version 2015 01 10 1 2015 EMEDNY INFORMATION eMedNY is the name of electronic New York State Medicaid system The eMedNY system allows New York Medicaid providers to submit claims and receive payments for Medicaid covered services provided to eligible members eMedNY offers several innovative technical and architectural features facilitating the adjudication and payment of claims and providing extensive support and convenience for its users CSC is the eMedNY contractor and is responsible for its operation The information contained within this document was created in concert by eMedNY DOH and eMedNY CSC More information about eMedNY can be found at www emedny org INSTITUTIONAL Version 2015 01 10 1 2015 Page 2 of 22 TABLE OF CONTENTS TABLE OF CONTENTS 1 Purpose Statement an re re 4 i Claims SUBMISSION een 5 2 1 Electronic CANS a i 5 2 2 Paper Claims ei 5 2 2 1 General Instructions for Completing Paper 6 2 3 4 Cla sis a E ee E E eee 8 2 4 General Billing INStHUCKIONS assais a e asa a ekk g eta e da die 8 2 4 1 Instructions for the Submission of Medicare Crossover 8 2 42 UB 04 Claim Form Field instructions
10. age other than Medicare Enter the name of the Insurance Carrier on line A of this field Enter the word Medicaid on line of this field Leave line blank Medicare Commercial Medicaid Claim If the member is covered by Medicare and one or more commercial insurance carriers Enter the word Medicare on line A of this field G Enter the name of the Other Insurance Carrier on line B of this field G Enter the word Medicaid on line C of this field Prior Payments Payer Form Locator 54 8371 Ref Loop2320 AMTO2 when 1 D Enter the amount paid by the payer identified in FL50 NPI Form Locator 56 8371 Ref Loop2010AA NM109 Enter the provider s National Provider Identifier NPI INSTITUTIONAL Version 2015 01 10 1 2015 Page 17 of 22 nn SUBMISSION Other Prv ID Other Provider ID Form Locator 57 8371 Ref Loop2010BB REFO2 when REFO1 G2 For atypical providers enter the MMIS ID Insured s Unique ID Form Locator 60 8371 Ref Loop2010BA NM109 Enter the member s ID number This information may be obtained from the Member s Common Benefit ID Card CBIC The Member s ID should be entered on the same line A B or C that matches the line assigned to Medicaid in Form Locators 50 and 57 If the Member ID number is entered on lines B or C the lines above the Medicaid ID number must contain either the member s ID for the other payer s or the word NONE Treatment Authorizat
11. ailable at www emedny org by clicking on the link to the web page as follows eMedNYHIPAASupport Further information about electronic claim prerequisites is available at www emedny org by clicking on the link to the webpage as follows eMedNY Trading Partner Information Companion Guide 2 2 Paper Claims Institutional providers who submit their claims on paper forms must use the National Uniform Billing Committee NUBC standard UB 04 claim form NOTE Submission of paper claims for hospital and clinic services is NOT PERMITTED INSTITUTIONAL Version 2015 01 10 1 2015 Page 5 of 22 CLAIMS SUBMISSION To view a sample UB 04 claim form see Appendix A The displayed claim form is a sample and is for illustration purposes only An Electronic Paper Transmission Identification Number ETIN and a Certification Statement are required to submit paper claims Providers who have a valid ETIN for the submission of electronic claims do not need an additional ETIN for paper submissions The ETIN and the associated certification qualify the provider to submit claims in both electronic and paper formats Information about these requirements is available at www emedny org by clicking on the link to the webpage as follows Information for All Providers 2 2 1 General Instructions for Completing Paper Claims Since the information entered on the claim form is captured via an automated data collection process imaging it is imperative that it be legibl
12. e and placed appropriately in the required fields The following guidelines will help ensure the accuracy of the imaging output All information should be typed or printed Alpha characters letters should be capitalized Numbers should be written as close to the example below in Exhibit 2 2 1 1 as possible Exhibit 2 2 1 1 Circles the letter O the number 0 must be closed Avoid unfinished characters See the example in Exhibit 2 2 1 2 Exhibit 2 2 1 2 Written As Intended As Interpreted As 6 00 6 gt Zero interpreted as six When typing or printing stay within the box provided ensure that no characters letters or numbers touch the claim form lines See the example in Exhibit 2 2 1 3 Exhibit 2 2 1 3 Intended As Interpreted As Written As ra gt Twointerpreted as seven gt Threeinterpreted as two INSTITUTIONAL Version 2015 01 10 1 2015 Page 6 of 22 CLAIMS SUBMISSION amp Characters should not touch each other as seen in Exhibit 2 2 1 4 Exhibit 2 2 1 4 Written As Intended As Interpreted As 2 Entry cannot be 23 interpreted properly Do not write between lines Donot use arrows or quotation marks to duplicate information Donotuse the dollar sign 5 to indicate dollar amounts do not use commas to separate thousands For example three thousand should be entered as 3000 not as 3 000 For writing it is best to use a
13. felt tip pen with a fine point Avoid ballpoint pens that skip do not use pencils highlighters or markers Only blue or black ink is acceptable If filling in information through a computer ensure that all information is aligned properly and that the printer ink is dark enough to provide clear legibility e Do not submit claim forms with corrections such as information written over correction fluid or crossed out information If mistakes are made a new form should be used Separate forms using perforations do not cut the edges Do not fold the claim forms Do not use adhesive labels for example for address do not place stickers on the form eeee Do not write or use staples on the bar code area The address for submitting claim forms is COMPUTER SCIENCES CORPORATION P O Box 4601 Rensselaer NY 12144 4601 INSTITUTIONAL Version 2015 01 10 1 2015 Page 7 of 22 nn nn CLAIMS SUBMISSION 2 3 UB 04 Claim Form The UB 04 1450 is a standard form therefore CSC does not supply it The form can be obtained from any of the national suppliers The UB 04 Manual National Uniform Billing Data Element Specifications as Developed by the NUBC Current Revision should be used in conjunction with this Provider Billing Guideline and the applicable provider guideline as a reference guide for the preparation of claims to be submitted to NYS Medicaid The UB 04 manual is available at www nubc org Form Locators in this manual for wh
14. his process Providers must review their Medicare remittances for crossover information to determine whether their claims have been crossed over to Medicaid for processing Any claim that was indicated by Medicare as a crossover should not be submitted to Medicaid as a separate claim If the Medicare remittance does not indicate the claim has been crossed over to Medicaid the provider should submit the claim directly to Medicaid Claims for services not covered by Medicare should continue to be submitted directly to Medicaid as policy allows If a separate claim is submitted directly by the provider to Medicaid for a dual eligible member and the claim is paid before the Medicare crossover claim both claims will be paid The eMedNY system will then automatically void the provider submitted claim Providers may submit adjustments to Medicaid for their crossover claims because they are processed as a regular adjustment INSTITUTIONAL Version 2015 01 10 1 2015 Page 8 of 22 CLAIMS SUBMISSION Electronic remittances from Medicaid for crossover claims will be sent to the default ETIN when the default is set to electronic If there is no default ETIN the crossover claims will be reported on a paper remittance The ETIN application is available at www emedny org by clicking on the link to the webpage as follows Default Electronic Transmitter Identification Number ETIN Selection Form 2 4 2 04 Claim Form Field Instructions Provider Name
15. ich no instruction has been provided have no Medicaid application These Form Locators are ignored when the claim is processed 2 4 General Billing Instructions This subsection of the Billing Guidelines covers the specific NYS Medicaid billing requirements for Institutional claims Although the instructions that follow are based on the UB 04 paper claim form they are also intended as a guideline for electronic billers to find out what information they need to provide in their claims For reference purposes the related electronic fields are provided For further electronic claim submission information refer to eMedNY 5010 Companion Guide which is available at www emedny org by clicking on the link to the webpage as follows eMedNY Transaction Information Standard Companion Guide It is important that providers adhere to the instructions outlined below Claims that do not conform to the eMedNY requirements as described throughout this document may be rejected pended or denied 2 4 1 Instructions for the Submission of Medicare Crossover Claims This subsection is intended to familiarize the provider with the submission of crossover claims Providers can bill claims for Medicare Medicaid members to Medicare Medicare will then reimburse its portion to the provider and the provider s Medicare remittance will indicate that the claim will be crossed over to Medicaid Medicare Part C Medicare Managed Care and Medicare Part D claims are not part of t
16. ion Codes Form Locator 63 8371 Ref Loop2300 REFO2 when REFO1 G1 When applicable enter the Prior Approval or Prior Authorization Number Document Control Number Form Locators 64 A B C 8371 Ref Loop2300 REFO2 when REFO1 F8 Leave this field blank when submitting an original claim or resubmission of a denied claim If submitting an Adjustment Replacement or a Void to a previously paid claim this field must be used to enter the Transaction Control Number TCN assigned to the claim intended to be adjusted or voided The TCN is the claim identifier and is found in the Remittance Advice Notes e If a TCN is entered in this field the Frequency Type position of Form Locator 4 Type of Bill must be 7 or 8 The must be entered in the line A or that matches the line assigned to Medicaid in Form Locators 50 and 57 Adjustments An adjustment is submitted to correct one or more fields of a previously paid claim Any field except the Provider ID number or the Member s Medicaid 10 number can be adjusted The adjustment must be submitted in a new claim form copy of the original form is unacceptable and all applicable fields must be completed Adjustments cause the correction of the adjusted information in the claim history records as well as the cancellation of the original claim payment and the re pricing of the claim based on the adjusted information INSTITUTIONAL Version 2015 01 10 1 2015 Page 18 of 2
17. manual for proper completion of this field Provider type specific manuals may provide additional guidance as it relates to NY Medicaid INSTITUTIONAL Version 2015 01 10 1 2015 Page 11 of 22 nn CAINS SUBMISSION Value Codes Form Locators 39 41 8371 Ref Loop 2300 HIOx 2 NYS Medicaid uses Value Codes to report the following information Locator Code required for paper claims see notes for conditions Rate Code if applicable Recurring Monthly Income if applicable Other Insurance Payment if applicable Paper only Medicaid Covered Days if applicable Medicaid Non Covered Days if applicable Medicare Co Insurance Days if applicable eeeeeee Patient Paid Amount if applicable Value Codes have two components Code and Amount The Code component is used to indicate the type of information reported The Amount component is used to enter the information itself Both components are required for each entry Locator Code Value Code 61 For electronic claims leave this field blank For paper claims enter the locator code assigned by NYS Medicaid Value Code Code 61 should be used to indicate that a Locator Code is entered under Amount Value Amount Entry must be three digits and must be placed to the left ofthe dollars cents delimiter Enter the locator code that corresponds to the address where the service was performed Rate Code Value Code 24 Rates are established by the Department of Health and
18. must be used to indicate the total number of days that are covered by Medicaid If only Medicare co insurance days are claimed do not report code 80 Value Amount Enter the actual number of days covered by Medicaid The Covered Days must be entered to the left of the dollars cents delimiter Note The sum of Medicaid Full covered days Medicaid non covered days and Medicare co insurance days must correspond to the Statement Covers Period in Form Locator 6 and should not reflect the day of discharge Medicaid Non Covered Days Value Code 81 Value Code Code 81 must be used to indicate the total number of full days that are not reimbursable by Medicaid or any other third party This does not include full days covered by Medicare or other third party insurers Value Amount Enter the actual number of Medicaid non covered days to the left of the dollars cents delimiter NOTE The sum of Medicaid Full covered days Medicaid non covered days and Medicare co insurance days must correspond to the Statement Covers Period in Form Locator 6 and should not reflect the day of discharge Medicare Co Insurance Days Value Code 82 Value Code Code 82 should be used to indicate the total number of Medicare co insurance days claimed during the service period Value Amount Enter the actual number of Medicare co insurance days to the left of the dollars cents delimiter NOTE The sum of Medicaid Full covered days Medicaid non covered days and Medicare co
19. other State agencies At the time of enrollment in Medicaid providers receive notification ofthe rate codes and rate amounts assigned to their category of service Any time rate codes or amounts change providers receive notification from the Department of Health Value Code Code 24 must be used to indicate that a rate code is entered under Amount INSTITUTIONAL Version 2015 01 10 1 2015 Page 12 of 22 CLAIMS SUBMISSION Value Amount Enter the rate code that applies to the service rendered The four digit rate code must be entered to the left ofthe dollars cents delimiter Recurring Monthly Income Value Code 23 Value Code Code 23 should be used to indicate that the member s Net Available Monthly Income NAMI amount is entered under Amount Value Amount Enter the NAMI amount approved by the local Social Services agency as the member s monthly budget In cases where the member s budget has increased the new amount rather than the current budgeted amount should be entered If billing occurs more than once a month enter the full NAMI amount on the first claim submitted for the month Note For retroactive NAMI changes an adjustment to the previously paid claim needs to be submitted These adjustments can only be submitted when approval for a budget change has been received from the LDSS Other Insurance Payment Value Code A1 A3 or B1 B3 If the member has insurance other than Medicaid it is the responsibilit
20. rsonal reasons or to participate in medically acceptable therapeutic or rehabilitative plans of care Therapeutic Leave must not be claimed together with regular billing these claims must be submitted on a separate form HCPCS Code Form Locator 44 8371 Ref Loop2400 SV202 2 Enter all applicable procedure codes for non inpatient services INSTITUTIONAL Version 2015 01 10 1 2015 Page 15 of 22 nn CAINS SUBMISSION Service Date Form Locator 45 8371 Ref Loop2400 DTP03 when DTPO1 472 Enter the date the outpatient service was provided Service Units Form Locator 46 8371 Ref Loop2400 SV205 Enter the appropriate number of days or units Notes f Revenue Code 0185 Hospital Leave was used in Form Locator 42 enter the total number of Hospital Leave days on the same line where the revenue code appears The number of units entered in this field must match the entry in Form Locators 39 41 Value Code 80 Covered Days e f Revenue Code 0183 Therapeutic Leave was used in Form Locator 42 enter the total number of Therapeutic Leave days on the same line where the revenue code appears The number of therapeutic days must match the entry in Form Locators 39 41 Value Code 80 Covered Days Total Charges Form Locator 47 8371 Ref Loop 2400 SV203 for line charge amounts Loop2300 1 02 for the total claim charge Revenue line Rev Code 0001 Enter the amount charged for the line Paper claims mus
21. t include a claim charged amount line which is represented by using Revenue Code 0001 in Form Locator 42 See Exhibit 2 4 2 14 for an example Exhibit 2 4 2 14 42 REVCD 43 DESCRIPTION 44 HCPCS RATE HIPPS CODE 45 SERV DATE 46 SERIUNITS 47 TOTALCHARSES 48 NON COVERED CHARGES EN 0001 640 00 024 03012007 8 320 00 0240 03022007 8 30 00 Both sections of the field dollars and cents must be completed if the charges contain no cents enter 00 in the cents box Note Revenue Code 0001 is not used for electronic claims INSTITUTIONAL Version 2015 01 10 1 2015 Page 16 of 22 ME SUBMISSION Payer Name Form Locator 50 A 8371 Ref 50A maps to Loop 2010BB NM103 B and map to Loop 2330B NM103 This field identifies the payer s responsible for the claim payment The field lines A B and C are devised to indicate primary A secondary B and tertiary C responsibility for claim payment For NYS Medicaid billing payers are classified into three main categories Medicare Commercial any insurance other than Medicare and Medicaid Medicaid is always the payer of last resort Complete this field in accordance with the following instructions Medicare Medicaid Claim If the member has Medicare coverage Enter the word Medicare on line A of this field G Enter the word Medicaid on line B of this field Leave line C blank Commercial Insurance Medicaid Claim If the member has insurance cover
22. t to the previously paid claim needs to be submitted These adjustments can only be submitted when approval for a budget change has been received from the LDSS 10 1 2015 Version 2015 01 ICD Version Indicator Form Locator 66 Untitled Principal Diagnosis Code Form Locator 67 e Updated ICD references from ICD 9 to ICD 10 INSTITUTIONAL Version 2015 01 10 1 2015 Page 22 of 22
23. tted within 90 days of the date of service entered in this field unless acceptable circumstances for the delay can be documented Information about billing claims over 90 days or two years from the INSTITUTIONAL Version 2015 01 10 1 2015 Page 9 of 22 nn nn CLAIMS SUBMISSION Date of Service is available in the All Providers General Billing Guideline Information section available at www emedny org by clicking on the link to the webpage as follows General Billing Patient Name Form Locator 8 line b 8371 Ref Loop2010BA NM1 Enter the member s last name followed by the first name This information may be obtained from the member s Common Benefit ID Card CBIC Birthdate Form Locator 10 8371 Ref Loop2010BA DMGO2 Enter the member s birth date This information may be obtained from the CBIC The birth date must be in the format MMDDYYYY See the example in Exhibit 2 4 2 6 that follows Exhibit 2 4 2 6 03051935 Sex Form Locator 11 8371 Ref Loop 2010BA DMG03 Enter M for male or F for female to indicate the member s sex This information may be obtained from the member s CBIC Admission Start of Care Date Form Locator 12 8371 Ref Loop 2300 DTP03 when DTPO1 435 Enter the admission date for inpatient services performed in both hospital and nursing home settings For Home Health services enter the Start of Care date Admission Hour Form Locator 13 8371 Ref Loop 2300
24. y of the provider to determine whether the service being billed is covered by the member s Other Insurance carrier If the service is covered or if the provider does not know if the service is covered the claim must first be submitted to the Other Insurance carrier Medicaid is always the payer of last resort Value Code If applicable enter the appropriate code from the NUBC UB 04 Manual Form Locator 39 41 to indicate that one or more of the following items is entered under Amount Deductible 10 81 Co insurance A2orB2 Co payment A7orB7 Paid or B3 NOTE These codes are used in conjunction with the value reported in Form Locator 50 These Value Codes are considered as Medicare related only when Line A or B Medicare Codes that begin with an A are used when Medicare is primary Codes that begin with a B are used when Medicare is secondary to another payer These value codes are not applicable to electronic submissions Value Amount INSTITUTIONAL Version 2015 01 10 1 2015 Page 13 of 22 CLAIMS SUBMISSION Enter the corresponding amount for each value code entered Enter the amount the other insurance actually paid for the service Ifthe other insurance denied payment or ifthe provider knows that the service would not be covered by the other insurance enter 0 00 Proof of denial of payment must be maintained in the member s billing record Medicaid Covered Days Value Code 80 Value Code Code 80
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