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1. New Delete e N 9 Profile gt Image Watermarks Image Watermarks Image Watermarks Confidential Configure visibility image and other properties of the image watermarks Confidential Copy image Watermarks Name Confidential Copy Description Image watermark to mark confidential documents Author Softland Private visible only to the current user Visibility v View vV Print Image File Location QO Local File name confidential png User name Password Image Properties Opacity 100 Transparent color Preview Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete novaPDF 8 User Manual Copyright 2015 Softland novaPDF 171 Deletes the preset selected from the list of presets You cannot delete the default presets that are included in
2. After you enter the details above click on Next to continue with the activation What is activation Cancel activation Click on the Next button to continue the manual activation process or on Cancel activation if you want to stop the activation process STEP 2 Click on the Email activation request button if you have an internet connection on the current computer or on the Save activation request button if you don t have an internet connection If you choose the save the activation request option you ll be prompted to save a manual activation request file on your computer Click Next after saving or emailing the request You have to move that file to a computer where you have an active internet connection Write down the url that is mentioned under the Save activation request button as that s where you ll need to load the activation file http activate novapdf com novaPDF 8 User Manual Copyright 2015 Softland 16 novaPDF 8 novaPDF Activation D Manual activation amp Step 2 of 3 select the manual activatio method If you have email access from this computer Click the button below to send the activation request file Email activation request If you don t have email access from this computer Click the button below to send the activation request file Save activation request Select a portable device i e USB drive as destination and move the file to th
3. intentional or unintentional Try or buy Purchase a license and activate it or try the program for 30 days Thank you for choosing novaPDF Click on Buy now if you don t own a license or on Already bought to activate novaPDF You can use it as a free 30 day trial by clicking on Free trial Need sales support l already have an activation file 29 Days remaining from your free trial Free trial Buy Now If you don t own a product key for novaPDF and want to purchase one click on the Buy Now button This will open the browser and allow you to buy a license To test the application before purchasing it click on the Free trial button instead to try it for 30 days without paying Enter Key After purchasing a novaPDF license you will receive an email that contains your Product key To start using the application you ll have to validate the registration details by clicking on Enter Key and follow the activation steps where you will be able to activate online or manually Free Trial Before purchasing a license and activating it online you have the option of running a trial version of novaPDF The trial version has the same features as the paid version with the exception that when creating a PDF file with the trial you ll get a notice in the footer of each page of the PDF This notice will not be included anymore if you pay for and activate the full version Click on the Free Trial button to continue with the se
4. New Delete a Profile Bookmarks Bookmarks Bookmarks Add title as root bookmark w Configure how to detect and display bookmarks Add title as root bookmark Copy 4 Bookmarks Microsoft Office heading styles E Name Add title as root bookmark Copy Minimal set of bookmarks EJ Description Add the document title as root bookmark Author Softland Private visible only to the current user vV Add root bookmark Name m Macro gt gt Example Title Style Bold Italic vV Allow multiline bookmarks vV Match bookmarks regardless of level Use levels x 3 Open to level 1 ES Headings Name Description Heading level PA Definition01 Arial 16 0 9 Bold Heading 1 vV Definitiond2 Arial 14 0 5 Bold Heading 2 vV DefinitionO3 Arial 13 0 5 Bold Heading 3 Level Heading 1 Detection v Font T Arial at 0 9 z vV Style Color vV Bold Italic u Preview Definition01 Display Style Bold Italic Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the d
5. Convert each document to PDF This option will allow you to create individual PDF files for each of the documents you selected previously Just select a folder where you want the PDFs to be saved if you Use default settings or choose a printing profile Use profile If you ve previously defined printing profiles they will show up in here and you ll be able to select one to be used for the print job as the active profile If a profile is selected novaPDF will use the settings defined in it to create the PDF file Use default settings When novaPDF is first installed no printing profiles are created Thus a set of default printing settings are used so when you check this option the PDF files will be created based on the options that were set by default You will be able to use the Browse button to select the folder file where the resulting PDF will be saved About The About page contains information about the version and edition you have installed plus the option to Activate Reactivate Deactivate the application Change product key or Register online it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 51 novaPDF novaPDF Version 8 3 Build 931 Driver Version 8 3 931 Copyright 2002 2015 Softland www novapdf com Windows 8 1 Enterprise Edition Version 6 3 9600 x64 Edition Professional License count 1 Licensed to Tesi License key 1 Computer Code CBCF F090 Change pr
6. BOOKMARKS Name novaPDF 8 User Manual Copyright 2015 Softland 158 novaPDF 8 You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox ADD ROOT BOOKMARKS If this option is checked a root parent bookmark level will be added the rest of the defined bookmarks showing as child entries for this level This is useful for instance when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document Name You can manually type a name for root bookmark in the Name field or use Macro to automatically name the bookmark In order to automatically assign different names for each root bookmark when merging several documents in a PDF you can use macros in the Name field an example of how the macros are converted is shown just below the Name field You can select any of following macros e N The name o
7. Confidential When this preset is used the application will add a confidential text watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 70px red The layout of this watermark can be modified from the Profile Manager gt Layout section Draft When this preset is used the application will add a draft text watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 150px black The layout of this watermark can be modified from the Profile Manager gt Layout section Date and time When this time stamping preset is used the application will add the date and time when the PDF was created as a text watermark The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 10px black The layout of this watermark can be modified from the Profile Manager gt Layout section Page index page count When this preset is used the application will add the page number and total on each of the pages in the resulting PDF i e page 1 3 2 3 3 3 for a 3 page document The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 10px black The layout of this watermark can be modified from the Profile Manager gt Layout section ADVANCED novaPDF 8 U
8. Recipient Email Recipient No recipients New Manage Used with the default email client enter recipients if you wish From To Template Email templates Empty email template New Manage Used with the default email client add a subject and a content if you wish Subject Macro gt gt Content Macro gt gt Vv Attach PDF m Open with default email client Send with default email client Send with SMTP SMTP Server v New Manage MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are novaPDF 8 User Manual Copyright 2015 Softland 126 novaPDF 8 included in the application Browse You can use the left right arrows in the top righ
9. You can open Profile Manager as an administrator or as a regular user e to open Profile Manager as an administrator open Printer Manager go to Start and type printer manager then Profiles gt Manage Profiles If you set an administrator password you ll be required to enter it to make changes e to open Profile Manager as a regular user open Devices and Printers go to Start and type devices and printers right click on novaPDF and select Printing Preferences Click on the Manager Profiles button Opening Profile Manager as an administrator gives you access to more options than when opening it as a regular user x GB Copy Delete 2 Profile gt Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark General 2 Choose from predefined save and after save preferences and customize them for your needs PDF A Compliant Name Review documents Bulk email PDFs Description Small size PDFs Send email to multiple addresses after creating the PDF Author GUID 905fae6c 1d08 4dd0 884d 52bce41c18F vV Private visible only to the current user Vv Open default viewer Location QO Local ile saving options Save options Prompt for file name v New Manage Show the Save dialog to select the destination folder and the name of the created PDF file Prompt Save dialog Prompt standard save dialog Prompt simple save dialo
10. FONTS EMBEDDING By embedding fonts you will be sure that the resulting PDF file will look the same on all other systems were it is opened as the used fonts will be packed within the PDF and used when viewing even if the recipient s system doesn t have them This however makes the PDF larger in size By default a font embedding preset is selected but you can manage the existing presets if you click on New Manage The default preset will not embed the fonts in the PDF For detailed explanation of each option see the Fonts embedding section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 4 1 Fonts embedding The Fonts embedding section is embedded in the Fonts tab of the Profile Manager and allows you to choose which fonts will be embedded or not in the resulting PDF file and how will those be embedded novaPDF 8 User Manual Copyright 2015 Softland 96 novaPDF 8 Fonts embedding Fonts Do not embed fonts v New Manage Do not embed any fonts into the created PDF file Embed all used fonts Vv Embed font subsets Force embedding of protected fonts Font Name Always Embed Never Embed a Adobe Arabic Adobe Caslon Pro Adobe Caslon Pro Bold Adobe Devanagari Adobe Fan Heiti Std B Adobe Fangson
11. When this preset is used the resulting PDF will allow editing commenting and form fill authoring Printing and extracting text graphics will be disallowed To enforce this preset you need to make a copy and add an user password for it Allow copying enable accessibility When this preset is used the resulting PDF will allow content copying and extraction and enable content access for the visually impaired Printing editing and form filling will be disallowed To novaPDF 8 User Manual Copyright 2015 Softland 162 novaPDF 8 enforce this preset you need to make a copy and add an user password for it Allow everything When this preset is used the resulting PDF will allow all operations such as copying printing and editing enable accessibility Allow printing When this preset is used the resulting PDF will allow only printing Editing commenting form filling copying and annotating will be disallowed To enforce this preset you need to make a copy and add an user password for it SECURITY Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create
12. 106 novaPDF 8 This value signifies the number of defined bookmarks which will be taken into consideration when generating the PDF file Open to level This value signifies the number of opened bookmarks in the bookmark layout of the generated PDF file Headings The list view contains information for all the definitions of the current bookmarks e Enabled this option signifies whether the currently selected definition will be taken into consideration e Name definition name e Description contains the detection attributes for the currently selected definition such as font size style e Heading level this shows the corresponding heading for a particular definition i e what level on the hierarchy it can be Add The Add button adds a new definition with default detection options values at the end of the list Copy The Copy button provides a copy of the currently selected definition and places it at the end of the list Remove The Remove button removes the currently selected definition from the list view Detection This group allows you to set formatting rules that will be used to detect the bookmarks You can choose one or more of the next detection options e Font e Size and Size margin e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Detection preview This section illustrates the appearance of the current definition accordingly to the detection
13. A3 54 A4 54 A5 54 A6 54 B4 54 B5 54 Envelope 54 Executive 54 Folio 54 Legal 54 Letter 54 Note 54 Quarto 54 Statement 54 Tabloid 54 Printers 60 Profile manager Bookmarks 73 Document 73 Emails 73 Fonts 73 General 73 Graphics 73 Layout 73 Other 73 Security 73 Profiles 52 61 publisher 42 publisher to pdf 42 R Recipient BCC 86 CC 86 From 86 To 86 Recipient presets 127 Reduce size 97 Regional settings 58 Requirements 6 Ga Save options Macro 79 Merge PDF 79 Simple save dialog 79 Standard save dialog 79 Save presets Prompt file name 116 Save to last used folder 116 Security 107 Security presets 160 Security settings 107 Select profile 25 Send emails 84 Simple save dialog 31 SMTP Server Authentication 89 Encryption 89 Port 89 SMTP Server presets AIM 133 AOL 133 Gmail 133 Google 133 Hotmail 133 Live 133 Outlook 133 Yahoo 133 Standard save dialog 26 System requirements 6 T Template Attach PDF 87 Change zip extension 87 Delete PDF afteremail 87 Email body 87 Email subject 87 Lookup emails 87 Zip attachments 87 Template presets Email template macros 130 Empty email 130 novaPDF 8 User Manual Copyright 2015 Softland Index 197 Terminal server 6 Text watermark presets 173 Translator 58 Trial 12 66 oa Updates Check for Updates 58 Use profile 61 View presets 139 visio 45 visio to pdf 45 W word 32 word to pdf 3
14. FORMS This will let you choose one of the predefined page size forms available After you select a form you ll see the size of the content layer change in the live preview section You can manage the forms i e define your own custom form in Printing Preferences as described in the Manage Forms section of the help ORIENTATION This lets you specify how the page is positioned Available options are Portrait and Landscape The orientation can also be set from the printing application e Portrait Portrait orients the print vertically longest edge of the page is vertical e Landscape Landscape orients the print horizontally longest edge of the page is horizontal TEXT WATERMARKS You can insert text watermarks that will be included in the resulting PDF file This means that even if in the original document one being converted to PDF there is no watermark it will be added automatically when the conversion is done to the resulting PDF file Depending on the number of added watermarks the size of the resulted PDF files will increase From this drop down you can choose to insert one of the default text watermark presets You can add new or manage the existing text watermarks by clicking on New Manage You can read more about predefined text watermark presets in the Manage Presets gt Text Watermarks help section IMAGE WATERMARKS Just as with text watermarks you can also insert images to be included as watermarks in the resulting PDF fil
15. This is displayed only if you open Profile Manager with administrator rights Default If this checkbox is set any options you modify for the default profile will be used as a basis for new profiles This is displayed only if you open Profile Manager with administrator rights novaPDF 8 User Manual Copyright 2015 Softland 78 novaPDF 8 Open PDF with default viewer If this is selected the resulting PDF file will be opened in the default PDF viewer after it is created If you uncheck this the PDF won t be showed after it s created using the PDF viewer PDF version You can set a PDF version that will be used when creating PDF files 1 3 1 4 1 5 1 6 or 1 7 A PDF created with a higher PDF version can be opened only using newer versions of PDF viewers e PDF 1 3 can be opened with Adobe Reader 4 or higher e PDF 1 4 can be opened with Adobe Reader 5 or higher e PDF 1 5 can be opened with Adobe Reader 6 or higher e PDF 1 6 can be opened with Adobe Reader 7 or higher e PDF 1 7 can be opened with Adobe Reader 8 or higher Enable PDF A Check this option if you want to have the resulted PDF file compliant with the following ISO standards e PDF A 1a Level A compliance in Part 1 This includes all requirements of PDF A 1b and additionally requires document structure to be included tagged PDF Unicode character maps and language specifications e PDF A 1b Level B compliance in Part 1 This has as objecti
16. or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default bookmark presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Add title as root bookmark When this preset is used the title of the document will be added as a root bookmark A root bookmark is a parent level which means that the rest of the defined bookmarks will be showing as child entries for this level This is useful for instance when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document Microsoft Office heading styles If this default preset is used the application will generate the same heading styles for the PDF bookmarks as those defined in Microsoft Office Minimal set of bookmarks This default preset will detect and generate only three levels of bookmarks heading 1 3 based on the Arial font
17. signature You can check the option Keep aspect ratio to ensure the image won t be disproportionate When this is checked options under the Graphic image section will be enabled Enter a path to the image in the File name field or use its browse button as well as the username password if the image is located on a protected network folder Preview In the Preview section you ll see an automatically generated view based on the signature selected novaPDF 8 User Manual Copyright 2015 Softland 188 novaPDF 8 Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 18 Borders The Borders presets section allows you to manage the existing default presets or add new ones These presets let you define the border styles to be used with various objects added in the Layout section A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it Fe EN New Delete 2 Profile Borders Borders Borders Blue Configure border style width and color Blue Copy Borders Name Blue Copy Description Thin blue borders Author Softland Private visible only to the current user Style Solid Width 0 2 x Mea
18. Add document info Review documents Add document information Small size PDFs Document info Info from original document v New Manage Add info from original document to the created PDF file Subject Macro gt gt Title IN Macro gt gt vV Set viewer options PDF Viewer options Viewer Use PDF viewer s settings v New Manage Use the settings of the PDF viewer to show the PDF Show Viewer default Page display Viewer default Zoom Viewer default Add document info If this option is checked you will be able to customize the metadata information that will be saved in the resulting PDF and show up in its properties The Document Information is specific for each printed document and should be set on each printing job novaPDF 8 User Manual Copyright 2015 Softland novaPDF 91 ADD DOCUMENT INFORMATION Options in this section can be modified only if Add document info is checked This section allows you to configure what document info details will be set in the resulting PDF file By default a document info preset is selected but you can manage the existing presets if you click on New Manage The default preset will use information from the original document when setting the properties of the resulting PDF For detailed explanation of each option see the Add document information section Set viewer options If this option is checked you will be able to configure how the resulting PDF
19. After Save help section A predefined save preset can be used by multiple profiles while Custom settings only affect the current profile Location This is an informative field that shows you where the location was set for saving the PDF from the General tab on a local folder or on the server Application This field will be already filled by default when an after save action preset is used To start an application after the PDF is created enter here the full path to the exe file for that application or click on the Browse button to find and select the application You can also enter network paths UNC in the Application field in case the application you want to launch is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF It the network file requires authentication different from your user login you have to enter the username password User name If the application is located on another network computer that requires authentication enter the username for that user Password If the application is located on another network computer that requires authentication you ll have to enter the password for that user so that the application will run Parameters novaPDF 8 User Manual Copyright 2015 Softland 84 novaPDF 8 If the appli
20. Copyright 2015 Softland novaPDF 111 Link formatting Links Detect web links v New Manage Detect web links in the created PDF document Detect file names and convert them to PDF links Check if file exists before linking V Underline Override color E Preview http www novapdf com support novapdf com LINKS This group allows you to choose a predefined link detection preset or use a custom one By default there are several predefined link detection presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined link detection presets in the Manage Presets gt Links help section A predefined link detection preset can be used by multiple profiles while Custom settings only affect the current profile In order to be detected and converted the URLs must be visible in the original document and formatted to start with http www mailto ftp Detect file names and convert them to PDF links If this option is enabled the text in the printed document will be parsed and texts that will match a file name including its path will be marked in the PDF as links to file Check if file exists before linking If this option is enabled there will be a check if the file really exists and the PDF links will be added only if the file is found Note that the printing and PDF generation is made on the printing server computer so if linked files are on
21. Low level 40 bits e Print document if this is unchecked the resulting PDF file will not allow printing possibly not novaPDF 8 User Manual Copyright 2015 Softland novaPDF 109 at the highest quality level if Print High Resolution is not allowed e Modify document content if this is unchecked the resulting PDF will not allow editing e Extract text and graphics if this is unchecked the resulting PDF file will not allow text graphics extraction including copying text from the PDF file e Modify annotations fill forms if this is unchecked the resulting PDF will not allow filling forms or changing annotations if Modify document content is allowed create or modify interactive form fields High Level 128 bits has all the features of the low level protection plus e Print high resolution print the document to a representation from which a faithful digital copy of the PDF content could be generated When this is not allowed but Print document is allowed printing is limited to a low level representation of the appearance possibly of degraded quality 150dpi maximum image quality e Assemble the document insert rotate or delete pages and create bookmarks or thumbnail images e Advance extract text and graphics force allow extract text and graphics in support of accessibility to disabled users or for other purposes e Advance fill forms fill in existing interactive form fields even if Modify Annotat
22. Never Embed Fonts list because they are standard fonts in the PDF format and they do not need to be embedded with the PDF file Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 7 Compression The Compression presets section allows you to manage the existing default presets or add new ones These presets let you configure the compression for text and graphics monochrome images indexed images and high color images A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 147 GN ZN New Delete gt Profile Compression o Compression Compression Lossless E Configure how to compress images and text Lossless Copy Compression Name Lossless Copy Description Lossless compression of text and images Author Softland Private visible only to the current user vV Compress high color images Method Level zip High vV Compress indexed images Method Level ZIP High V Compress monochromes images Method Level ZIP vV Compress text and graphics Method ZIP Private MANAGE PRESETS New This will create a new preset based on the
23. Overlay if with tf 6fa Repeat if shorter overlay file None Last page If the PDF file you selected to overlay with has less pages than the file you are printing and Last Page is selected the resulting PDF file will use as background foreground the content of the overlayed PDF until it reaches the last page of the overlayed PDF after that continuing to add the content from the last page of the overlayed PDF only Example you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages called let s say overlay pdf The resulting PDF file will have 5 pages On the first page it will include the content of page 1 from overlay pdf on the second page it will include the content of page 2 from overlay pdf and for the last 3 pages it will continue to include the content from page 2 of overlay pdf because it is the last page novaPDF 8 User Manual Copyright 2015 Softland novaPDF 181 mta D S a document t t I ii Resulting se O PDF 1 2 J J S Overlay i with E Repeat if shorter overlay file Last Page Continuous If the PDF file you selected to overlay with has less pages than the file you are printing and Continuous is selected the resulting PDF file will add continuously as background foreground the content of the overlayed PDF until it reaches the end of the resulting pdf Example you have a document that has 5 pages and y
24. Preferences 3 novaPDF Printing Preferences window will be displayed and you will have the option to change the various settings available To access the novaPDF Printing Preferences window in Windows 7 Vista XP and Windows 2003 Server 1 Go to Start and click on Printers 2 In the Printers window right click novaPDF and select Printing Preferences 3 novaPDF Printing Preferences window will be displayed and you will have the option to change the various settings available To access the novaPDF Printing Preferences window in Windows 2000 1 Go to Start and click on Printers 2 In the Printers window right click novaPDF and select Printing Preferences 3 novaPDF Printing Preferences window will be displayed and you will have the option to change the various settings available Select profile The Select Profile window is displayed if the Show Select Profiles dialog option is checked on the Printing Preferences page novaPDF 8 User Manual Copyright 2015 Softland 26 novaPDF 8 1 2 2 2 Name Type PDF A compliant Public Review documents Public Small size PDFs Public o ee e PROFILES LIST All the existing defined profiles are shown in the list view You have to select an existing profile you want to use for the current print job and click OK to continue with the printing process Besides the Name of the profile you can also see the Type of the selected profile public or private Even if you have a
25. Save activation request button if you don t have an internet connection If you choose the save the activation request option you ll be prompted to save a manual activation request file on your computer Click Next after saving or emailing the request You have to move that file to a computer where you have an active internet connection Write down the url that is mentioned under the Save activation request button as that s where you ll need to load the activation file http activate novapdf com novaPDF 8 User Manual Copyright 2015 Softland 70 novaPDF 8 novaPDF Activation D Manual activation amp Step 2 of 3 select the manual activatio method If you have email access from this computer Click the button below to send the activation request file Email activation request If you don t have email access from this computer Click the button below to send the activation request file Save activation request Select a portable device i e USB drive as destination and move the file to the computer where you have Internet access and upload the activation request file to http activate novapdf com STEP 3 From the computer where you have an internet connection compose a new email message and attach the activation request file obtained previously or visit the activation url and upload the file on our server You will receive an email reply or download one if using the website method wi
26. The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 13 Advanced The Advanced presets section allows you to manage the existing default presets or add new ones These presets let you set some advanced options regarding how the printed documents will be processed and saved as PDFs A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 167 lan fs z New Delete gt Profile Advanced Advanced Advanced New Advanced Options Copy Configure corrections and optimizations to perform on documents No printing messages aavan o SE Name Optimize text New Advanced Options Copy Description Author Private visible only to the current user Ignore empty pages Silent print Optimize text Optimize image sequences Correct fill colors Correct line width Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to dupl
27. When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Ignore empty pages If this option is checked the empty pages from your original document will not be added to the PDF document But the pages have to have no information at all no page number no header novaPDF 8 User Manual Copyright 2015 Softland novaPDF 169 Silent print If this option is checked no prompts will be shown during the print to PDF operation Optimize text By default novaPDF optimizes PDF size by compressing texts as much as possible However some fonts are not correctly defined in their font files and when applying this optimization the text may not be correct in the PDF file Uncheck this option if the text is not correct in your PDF files By default this option is checked Optimize image sequences When this option is enabled small image sequences are combined in one big image The process time will be slightly increased but the resulting PDF file will be smaller You should enable this option if you have many sequences of small monochrome images and your resulting PDF file is very large By default this
28. Wj Definition01 Arial 16 0 9 Bold Heading 1 vV Definition02 Arial 14 0 5 Bold Heading 2 vV Definition03 Arial 13 0 5 Bold Heading 3 Remove Copy Level Heading 1 Detection Vv Font Vv Size T Arial 16 oo fs V Style Color Vv Bold Italic O v Preview Definition01 Display Style Color Bold Italic O BOOKMARKS This group allows you to choose a predefined bookmarks preset or use a custom one By default novaPDF 8 User Manual Copyright 2015 Softland novaPDF 105 there are several predefined bookmarks presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined bookmarks presets in the Manage Presets gt Bookmarks help section A predefined bookmarks preset can be used by multiple profiles while Custom settings only affect the current profile ADD ROOT BOOKMARKS If this option is checked a root parent bookmark level will be added the rest of the defined bookmarks showing as child entries for this level This is useful for instance when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document Name You can manually type a name for root bookmark in the Name field or use Macro to automatically name the bookmark In order to automatically assign different names for each root bookmark when merging several documents in a PDF you can use macros in the Name
29. a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox User password You can setup a user password for opening the PDF document If you enter a user password the document cannot be opened without entering user or owner passwords Owner password If the PDF Document is encrypted access permissions can be changed only if the document is opened with the owner password Encryption level Available encryption levels are e Low Level 40 bit for Adobe Reader 3 0 and above The PDF document will be encrypted with a low level encryption algorithm You can setup passwords for opening the document and other access permissions for printing editing or extracting text and graphics e High Level 128 bit for Adobe Reader 5 0 and above Beside passwords and access permissions that can be setup for low level encryption you can add some more advance permissions for the PDF document DOCUMENT PERMISSIONS You can enable or disable permissions to novaPDF 8 User Manual Copyright 2015 Softland novaPDF 163 Low level 40 bits e Print document if this is unchecked the resulting PDF file will not allow printing possibly not at the highest quality level if Print High Resolution is not allowed e Modify document content if this is unchecked the resulting PDF will not allow
30. addresses use semicolon to add multiple addresses Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 2 3 Template The Template section is embedded in the Emails tab of the Profile Manager and allows you to define the subject body of the email that will be sent as well as attachment options Template Email templates Empty email template v New Manage Used with the default email client add a subject and a content if you wish Subject Macro gt gt Content a Macro gt gt vV Attach PDF Attach other files Zip email attachments Delete PDF file after sending the email v Lookup email addresses Email templates This group allows you to choose a predefined template preset or use a custom one By default there are several predefined template presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined template presets in the Manage Presets gt Emails gt Template help section A predefined template preset can be used by multiple profiles while Custom settings only affect the current profile Subject This is the subject of the email to be sent out You can use macros to add automatically variables based on what PDF is being created The following macro
31. allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about novaPDF 8 User Manual Copyright 2015 Softland novaPDF 123 PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from t
32. and use the novaPDF driver Usually only one printer will show up but if you have multiple ones you can select a different one Optionally you can click on Preferences to adjust the driver s options File list This is the list of files that can be converted individually to PDF or merged in a single PDF file You can click on Add files to add documents for conversion or Add folder if you have multiple documents in a folder If you select a folder all files that are convertible will be detected and added to the list Once the list of files is displayed you can manage those by selecting them and clicking on Remove or move Up Down in the list the order in which the files are displayed is the order in which they will be novaPDF 8 User Manual Copyright 2015 Softland novaPDF 49 inserted in the PDF when you merge the files If you want to exclude some of the files from the conversion but still keep them in the list just uncheck the Use option for those particular files These file formats can be currently converted in bulk doc docx docm dotx dotm dot mht htm rtf txt xml odt wps xlsx xlsm xIsb xls xltx xltm xIt csv prn dif slk xlam ods pptx pptm ppt potx potm pot thmx ppsx ppsm pps odp vsdx vssx vstx vsdm vssm vstm vsd vdw vss vst svg svgz dwg dxf emz Save Open list You can save the li
33. default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Application This field will be already filled by default when an after save action preset is used To start an application after the PDF is created enter here the full path to the exe file for that application or novaPDF 8 User Manual Copyright 2015 Softland 124 novaPDF 8 click on the Browse button to find and select the application You can also enter network paths UNC in the Application field in case the application you want to launch is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF It the network file requires authentication different from your user login you have to enter the username password User name If the application is located on another network computer that requires authentication enter the username for that user Password If the application is located on another network computer that requires authentication you ll have to enter the password for that user so t
34. document in the PDF you can set here if you want the pages collated ordered as P1 P2 P3 P1 P2 P3 or grouped ordered as P1 P1 P2 P2 P3 P3 GRAPHIC Specifies the resolution and scale of the document Resolution You can set the printing resolution between 72 and 2400 dpi by selecting the default values from the drop down list or entering a different value A smaller resolution results in smaller PDF file but lower image quality while a higher resolution means better image quality but bigger PDF file The default value is 300 dpi The resolution can also be set from the printing application Scale You can set the scale of the document from 1 to 400 by entering a value or pressing the Up and Down arrows The scale factor can also be set from the printing application NOTE Some applications allow you to set page size orientation number of copies scale and resolution from their own printing dialogs If you open the novaPDF Printing Preferences dialog from the printing application you will see these settings are automatically updated on the first page PROFILES With novaPDF you can define and use printing profiles A profile records all the settings you can change for a print job novaPDF 8 User Manual Copyright 2015 Softland 54 novaPDF 8 Use default settings When novaPDF is first installed no printing profiles are created Thus a set of default printing settings are used so when you check this option th
35. e Adobe Photoshop PSD e Truevision Targa files TGA TARGA e Tagged Image File Format TIF TIFF e X11 Bitmap Format XxBM You can also enter network paths UNC in the File name field in case the image you want to use is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to and enter the username password novaPDF 8 User Manual Copyright 2015 Softland novaPDF 173 IMAGE PROPERTIES You can set different options here for the image to be used as a watermark such as opacity transparency and color variation Opacity You can select an opacity percentage for the image watermark By default the image watermark is drawn with maximum opacity 100 If you decrease the opacity value the image will be drawn with lighter colors Transparent color You can choose a color to be considered transparent color when drawing the image on the PDF page By default there is no transparent color Color variation When you choose a transparent color you can set a slight variation that will be considered also as transparent PREVIEW The selected image file is drawn exactly as it will be drawn on the PDF page The image is updated automatically when c
36. extension to PDF when creating cross document links all those pointing to other files can point to PDF files having the same name path in case those will be converted afterwise Convert cross reference links If checked this will convert the cross reference links from Word links that point the reader to various places within the same document Convert Internet links novaPDF 8 User Manual Copyright 2015 Softland novaPDF 39 1 2 3 3 If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document Create PDF from Microsoft PowerPoint During installation novaPDF gives the option to install add ins for Microsoft Office applications Word Excel PowerPoint Publisher and Visio By default this option is checked and it will add in Microsoft PowerPoint another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button Create PDF files from Microsoft PowerPoint using the add in for Microsoft Office e Open the presentation created with Microsoft PowerPoint that you want to convert e Click on the novaPDF menu item e Optionally you can change the settings of the novaPDF printer or those of the add in for Microsoft Office e Click on Save As PDF and you ll be asked for a location where to save the resulting PDF file Configure the settings of add in for Microsoft Office The add in installs with default settin
37. field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default emails presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Open default email client If you use this default emailing preset after the PDF is created the application will open the default email client and attach the PDF file to it EMAILS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset novaPDF 8 User Manual Copyright 2015 Softland novaPDF 127 that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Recipient Choose an email recipient preset by default No recipients is selected or add from to cc bcc email addresses for the email that will be sent out You can read more about the presets available here Recipient presets Template Choose an email template preset by default
38. for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Resolution The image resolution can be selected between 72 dpi and 2400 dpi By default the resolution is 96dpi Method Available downsampling methods are Box Bilinear B Spline Bicubic Catmull Rom Lanczos By default the Bicubic downsampling method is used to downsample images to the selected resolution Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 10 Bookmarks The Bookmarks presets section allows you to manage the existing default presets or add new ones These presets let you configure how bookmarks will be detected and included in the resulting PDF file A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 156 novaPDF 8
39. in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name Content This is the body of the email to be sent out You can use the same macros described above to add automatically variables based on what PDF is being created Attach PDF novaPDF 8 User Manual Copyright 2015 Softland novaPDF 133 This option is checked by default and attaches the generated PDF file to the email that it sends out If unchecked an email will still be sent out but with content only eventually with other files attached if using the Attach other files option Attach other files Checking this option will let you choose other files to be attached to the email being sent out You can add files using the Add Files button or by writing directly the path to the file s you want attached If you want to quickly remove multiple files from this field you can use the Delete All button Zip email attachments If this option is selected the PDF file will be compressed first and the resulting zip file will be attached to the email If the option to attach other files is selected then all files including the generat
40. installed and you ll be able to select which version edition to use for the current conversion process LINKS This section lets you customize how links will be detected and converted in the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland 44 novaPDF 8 Advanced Links IV Generate PDF Links Microsoft Office links V Convert cross document links IV Use relative paths MV Change file extension to PDF MV Convert cross reference links MV Convert Internet links MV Convert links in Header and Footer Generate PDF Links If this is checked all links in the current document will be detected and converted as active links in the resulting PDF file Convert cross document links If checked it will convert links pointing to other documents e Use relative paths check this to use non absolute links for file paths i e Documents file pdf instead of C Documents file pdf e Change file extension to PDF when creating cross document links all those pointing to other files can point to PDF files having the same name path in case those will be converted afterwise Convert cross reference links If checked this will convert the cross reference links from Word links that point the reader to various places within the same document Convert Internet links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document Convert links
41. interface of novaPDF 1 3 1 2 2 Updates The Updates window allows you to set how often to check for updates and to disable it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 59 New version available Click to download i 4 Version history 4 Version 8 0 300 March 20 2014 PDF Linearization optimize for web MSI installer for easy deployment Driver certification for Windows 7 8 Extended PDF viewer options transition effects possibility to hide menubar toolbars user tert Create PDF A 1a and PDF A 1b compliant PDF files Completely redesigned interface new theme layout Added predefined SMTP servers AIM AOL Gmail Outlook Hotmail Live Yahoo Added predefined Microsoft Office heading styles for bookmark detection Added Security profiles to choose easily what to allow everything only printing changes copy pa New link detection presets detect only web links or file links Added silent print option Added new predefined forms with realtime preview Included text watermark templates confidential date time draft page index count New image watermark presets confidential draft placeholder Predefined templates for overlays generic invoice letterhead New predefined signatures basic signature generic sample All auto fillable fields now support macros Last check on April 14 2014 14 52 06 CHECK FOR UPDATES Automatic check for updates This option is checked by default and will co
42. items can be added e N The name of the document being converted novaPDF 8 User Manual Copyright 2015 Softland 88 novaPDF 8 e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name Content This is the body of the email to be sent out You can use the same macros described above to add automatically variables based on what PDF is being created Attach PDF This option is checked by default and attaches the generated PDF file to the email that it sends out If unchecked an email will still be sent out but with content only eventually with other files attached if using the Attach other files option Attach other files Checking this option will let you choose other files to be attached to the email being sent out You can add files using the Add Files button or by
43. option is not enabled Correct fill colors Depending on the application you print from fill colors can be inverted or not If colors are inverted in the resulted PDF when printing from a certain application check this option to correct them Correct line width Depending on the application you print from line widths can be sent in different ways If lines are printed with a wrong width from a certain application check this option to correct them Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 14 Image Watermarks The Image Watermarks presets section allows you to manage the existing default presets or add new ones These presets let you define an image watermark to be included in the resulting PDF file Adding an image watermark means that even if in the original document one being converted to PDF there is no watermark it will be added automatically when the conversion is done to the resulting PDF file Depending on the number of added watermarks the size of the resulted PDF files will increase A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 170 novaPDF 8
44. preset can be used by multiple profiles while Custom settings only affect the current profile Ignore empty pages If this option is checked the empty pages from your original document will not be added to the PDF document But the pages have to have no information at all no page number no header Silent print If this option is checked no prompts will be shown during the print to PDF operation Optimize text By default novaPDF optimizes PDF size by compressing texts as much as possible However some fonts are not correctly defined in their font files and when applying this optimization the text may not be correct in the PDF file Uncheck this option if the text is not correct in your PDF files By default this option is checked Optimize image sequences When this option is enabled small image sequences are combined in one big image The process time will be slightly increased but the resulting PDF file will be smaller You should enable this option if you have many sequences of small monochrome images and your resulting PDF file is very large By default this option is not enabled novaPDF 8 User Manual Copyright 2015 Softland novaPDF 113 Correct fill colors Depending on the application you print from fill colors can be inverted or not If colors are inverted in the resulted PDF when printing from a certain application check this option to correct them Correct line width Depending on the appli
45. print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default email template presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section AIM AOL Instant Messenger If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of AIM AOL Instant Messenger smtp aim com port 587 Please note that you will need to make a copy of this preset and add your username password for your AIM account this server requires authentication and the default preset leaves the username password fields empty Using this preset no encryption will be used when sending the email AOL America Online If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of AOL smtp aol com port 587 Please note that you will need to make a copy of this prese
46. private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default image watermark presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Confidential When this preset is used the application will add a confidential image watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and will have a 100 opacity The layout of this watermark can be modified from the Profile Manager gt Layout section Draft When this preset is used the application will add a draft image watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and will have a 100 opacity The layout of this watermark can be modified from the Profile Manager gt Layout section ADVANCED Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing novaPDF 8 User Manual Copyright 2015 Softland 172 novaPDF 8 Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the P
47. profile As an administrator you can choose this option for the selected printer to disallow client computers from showing any profile management options If you choose this option and select a profile from the drop down that profile will be used by default for all clients that create PDFs through this print server In the Profile section of their printer client they will see a notice The profile options are disabled by your administrator The list of available profiles to be selected as an active profile will include only public profiles not private ones To propagate the active profile to client computers novaPDF 8 User Manual Copyright 2015 Softland 62 novaPDF 8 select it and click on Save Use these public profiles If this option is selected you will be able to choose which public profiles will be shown for client computers From the printing preferences for the client computer printer users will be able to open the Manage profiles window and add delete private profiles If you want to disable profile management completely for client computers force the active profile using the option above To propagate these changes for client computers select which public profiles to distribute and click on Save 1 3 2 3 Licenses This will allow you to manage the licenses for the printer currently selected Managing licenses is useful when using the current printer as a print server to add remove license and un license client c
48. the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse novaPDF 8 User Manual Copyright 2015 Softland 118 novaPDF 8 You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Publi
49. the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or
50. the other in the Full Screen mode You can also set the duration in seconds for these effects novaPDF 8 User Manual Copyright 2015 Softland novaPDF 143 Transition direction You can choose also to have these transition effects apply vertically or horizontally for the duration set in its specific field On exit from Full screen mode show Set what panel to show when exiting from the full screen mode view Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 6 Fonts The Fonts presets section allows you to manage the existing default presets or add new ones These presets let you define how and what fonts should be embedded in the resulting PDF Embedding fonts ensures that the resulting PDF file has the same look and feel as the original document This application supports Type1 TrueType and OpenType fonts A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it GNL New Delete 2 Profile gt Fonts Fonts Fonts Do not embed fonts Do not embed fonts Copy Embed Used Font Subsets MANAGE PRESETS Configure how to embed fonts in the document Fonts Name Do not embed fonts Copy
51. the username password PDF Password If the PDF document you selected in the File Name section to overlay with is password protected you will need to add in here the password needed to open that document If the PDF you want to overlay with is not password protected you can leave this field empty Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 17 Signatures The Signatures presets section allows you to manage the existing default presets or add new ones Using this option you can apply a signature to a created PDF file even if the original document does not have any signatures or copyright protection The signature will be applied automatically when the file is converted All you have to do is to enable and customize it and all the created PDF files will contain the signature applied afterwards The option can be disabled at any time or a separate Profile containing the option can be created and used when needed A digital PDF signature is a code that can be embedded in a portable document PDF so that the sender will be uniquely identified Its main purpose is to attest that the document was indeed created by the individual organization claiming to be the author A digital signature contains several encryption techniques to g
52. their own default presets that can be modified by clicking on the button next to the name of the preset i e Dashed is a default border preset Border presets can be used by multiple profiles you can read more about the available options in the Manage Presets gt Borders help section Show on pages Each element inserted can be shown on all the pages the default setting of the resulting PDF or only on the First Last page Odd Even pages or a particular page number Select Transform Pan Fit The controls at the bottom of the Live preview window allow you to manipulate the layers easier You can use the Select option to choose a particular layer the Transform option to apply changes to the selected layer or Pan to be able to reposition all the layers in the current view You also can Zoom in out on the current view by using the slider or the scroll wheel on your mouse and Fit the entire design in the current view Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 Manage Presets 1 3 3 10 1 Save The Save presets section allows you to manage the existing default presets or add new ones These presets let you set PDF saving options such as the location where the PDF will be saved what save dialog to use and what to do
53. then enter the information in the corresponding fields as indicated below e Product key It is a group of characters separated by dashes included in the email with the licensing details You have to copy and paste it in here e Name You should enter the name you want this copy to be licensed under i e your company name your own name e Quantity If you purchased just a single license leave this field as it is with its default value However if you purchased several licenses and want to activate them on the current computer enter here the amount you want activated has to be lower than or equal to the quantity you have purchased e Comments This is an optional field you can enter here additional comments regarding this activation These comments will be shown in the online account so it is a way for you to remember why you activated a license and where you activated it doesn t affect the novaPDF 8 User Manual Copyright 2015 Softland 14 novaPDF 8 1 1 4 3 activation in any way no matter what text you enter here Once you ve added all the required information press the Activate button to complete the activation An active Internet connection is required to activate online If the computer is not connected to the Internet or there s a problem connecting via the Internet i e a firewall that prevents external access you will receive a notification and the possibility to continue with a Manual activation
54. through compression the quality of the resulting PDF will be lower than without compression If the Compress content option is checked you will be able to manage the various compression settings This section allows you to select what default preset to use for the compression or use custom settings By default a content compression preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each content compression option see the Content compression section Convert images Colors for text and graphics indexed images or high color images can be converted in the resulting PDF file to grayscale or monochrome black white color If the Convert images option is checked you will be able to manage the various conversion settings This section allows you to select what default preset to use for the conversion or use custom settings By default a conversion preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each conversion option see the Convert images section Downsample images Monochrome indexed or high color images can be downsampled which means that the images will be added in the PDF file at a different resolution then the one from the original document Usually this feature is used to save images at a lower resolution resulting in smaller PDF files If the Downsample images option is checked you will be able to manage the variou
55. use this default email template preset after the PDF is created the application will open the default email client but the Subject and Content of the email will be empty It will also attach the PDF file to that email and do a lookup of the email addresses before sending TEMPLATES Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Subject This is the subject of the email to be sent out You can use macros to add automatically variables based on what PDF is being created The following macro items can be added e N The name of the document being converted e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month
56. when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default graphics compression presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Lossless If you use this default compression preset the images in the resulting PDF will be compressed but with a minimal loss in quality as only the ZIP compression method will be used This means that the resulting size of the PDF will be smaller than one with non compress
57. wish you can manage the licensed workstations manually You can Add Remove or Rename licenses for the computers workstations that connect via the print server By clicking on a workstation from the Computers list you will also be able to License or Unlicense them you ll see how the status from the Licensed column will change from Yes to No or vice versa Depending on your network configuration you can choose what machine names to use for licensing NetBIOS names or DNS names You can switch at any time between NetBIOS and DNS names Just remember that if you already have machines licensed with one name they will not be recognized with the other name You will have to change the names manually or you can remove all machines from the licensed list and let novaPDF license them with the new name at the moment of the first print job About The About page contains information about the version and edition you have installed plus the option to Activate Deactivate the application Change the product key or Register it novaPDF 8 User Manual Copyright 2015 Softland 64 novaPDF 8 Printers Profiles Licences About E novaPDF novaPDF Version 8 0 Build 906 Copyright 2002 2013 Softland WWINDOVAR DECOM O Windows 8 1 Enterprise Edition Version 6 3 9600 x64 Edition Professional License count 1 Licensed to test cld License key 8 1 Expires on 4 14 2014 Change product key Register online Dea
58. writing directly the path to the file s you want attached If you want to quickly remove multiple files from this field you can use the Delete All button Zip email attachments If this option is selected the PDF file will be compressed first and the resulting zip file will be attached to the email If the option to attach other files is selected then all files including the generated PDF will be zipped in a single archive and attached Change zip extension to Some email clients block certain types of attachments thus if you want to be sure the email is delivered with the attachment you can choose to change the extension of the attached file Commonly the extension can be changed to txt and the recipient will rename it back to zip in order to extract the files You can choose to change the extension from zip to any other type by writing a new extension in the combo field near this option there s no need to add before the type of extension only the extension name Delete PDF after sending the email If this option is selected the PDF file will be deleted from the local hard drive after it was sent via novaPDF 8 User Manual Copyright 2015 Softland novaPDF 89 email Lookup email addresses If this option is selected any email address you enter in the TO CC BCC will be looked up before emailing the PDF in the address book of your default email client uncheck this option if you want to avoid Allow thi
59. 2 novaPDF 8 User Manual Copyright 2015 Softland
60. 2013 Softland www novapdf com Windows 8 1 Version 6 3 9600 x64 Edition Professional License count 1 Expires on 14 4 2014 Licensed to test dd License key amp Our Projects Backup4all backup software www backup4all com Soft112 software library www soft112 com FBackup free backup software www fbackup com novaPDF is available as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program novaPDF 8 User Manual Copyright 2015 Softland 58 novaPDF 8 1 3 1 2 1 Language The Language page allows you to set the language for the interface of the program Language E Select language English English Translator Softland www novapdf com LANGUAGE Use user s regional settings If you check this option the language will be automatically selected depending on each user s regional setting If the user language is not available in novaPDF the default language is chosen English Select Language If you want all users to use the same language select one of the languages available from the Select language combo box TRANSLATOR For each language you ll see here details regarding the person company that translated the
61. 8 bit vV Print document V Modify document content vV Extract text and graphics V Modify annotations fill forms vV Print high resolution vV Assemble the document vV Advanced extract text and graphics vV Advanced fill forms Protect document If this option is checked the resulting PDF document can be protected to prevent certain actions printing copying pasting assembling modifying or even require a password to open it By default a security preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each security options see the Security options section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 7 1 Security options The Security options section is embedded in the Security tab of the Profile Manager and allows you to set the options for protecting the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland 108 novaPDF 8 Security Allow everything v New Manage aAdd password to allow copying printing and changes enable accessibility User password Owner password Encryption level High level encryption 128 bit v Print document Modify document content Extract text and graphics Modify annotations fill f
62. CESESOESTOESSSOSOEOSOSOSSEESESESOSOSOSIOCESESOOSOOOECESESEEESOESO 62 ADON esmansa enii a a a NAN A i a A ERER R y 63 Activate ienesa ainean enaa aE E ma eent E e aa o EEEE NEEE 64 Fre Tfal lt Srciretemaen nenadana aaun aa 66 Online ACtiVatiON enesekaitse 67 Manual ACtivation EE 68 De ctivat serskipan TANE E 71 Profile Manager A AEE EAEE AEA EE E PS AA ADE AEAEE 73 General irssensneiiatiinstiitianhai akant a o eda iana 76 novaPDF 8 User Manual Copyright 2015 Softland 4 novaPDF 8 File saving options idle dies EE EA iii WED aA aA A a 79 After SAVE ACTION cere ee eee ee ee ee eet eee neneene ne neneesaneneneneeeaseneneneeasaseneneneeaeacaes 83 00 Le ROL LORCEOEEEE EE CO LO OEOROLOLOECEOEELEEE SESE OELEEEOEOEOLOLOLOSE SESE EET OEEOEOEOEOLOLOES ODED SESE CEOEDEOEOEOLOLOLELECE Stee TeOEOEOECEOEES 84 Email 0 T eesebetatenditieanteted ia aan anne ed ate ieielanittte oani 85 Recipient O EEEE ET aoa Seeded E Andee ave EO ate ate ode aac a ee 86 Template e EE oie wwii neta ities Slovo une iste it ae ceeded neler vain ad 87 SMTP Server oo cvcccceeeecrre eter ie eines etnies eens ne eeeene aaea daeta abiere iia ip aedade kiaia 89 DOCUMENK creer ee ree eee buei tikattu ne neeae ene neneneeseneneneeseseneneneeaseneneneneeeseneneneeacananenes 90 Add document information ccc eee et eee te ee eee ee eaeaeane ne neeaeaseneneceeasaneneneneneneaeaes 91 PDF Viewer options aaea aa NEN anions ye Grew divin S T N a E a tase 92 F
63. DF e select the page size i e A4 Letter e choose a different orientation portrait landscape e create multiple copies of the same document e set resolution for images or scale the entire page e select an active printing profile Letter 8 1 2x 11in C Custom Width Height 3 5 H E Inches Copies Graphic MAA a ee e Profiles Use default settings C Use profile z r PAGE SIZE novaPDF 8 User Manual Copyright 2015 Softland novaPDF 53 This group allows you to modify the size of the resulting PDF document You can select a predefined form from the drop down list If you cannot find a suitable predefined form you can define one for future use Press the Manage Forms button and create or make visible the necessary form For more information see the Manage Forms section You can also select Custom and enter your own Width Height and Unit for the current conversion ORIENTATION Specifies how the page is positioned Available options are Portrait and Landscape The orientation can also be set from the printing application Portrait Portrait orients the print vertically longest edge of the page is vertical Landscape Landscape orients the print horizontally longest edge of the page is horizontal COPIES Specifies how many copies of the original document you want to include into the PDF and if you want the pages collated Collate If you need multiple copies of the original
64. DF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox VISIBILITY You can enable or disable in which situations the image watermark will be shown by checking unchecking the checkboxes e View if this option is checked the watermark will show up when the PDF file is viewed to hide it from viewing uncheck it e Print if this option is checked the watermark will show up when the PDF file is printed from the PDF reader viewer to hide it from being printed uncheck it e Export if this option is checked the watermark will show up when the PDF file is exported from the PDF editor to hide it from being exported uncheck it You can do combinations of the visibility checkboxes i e showing a watermark only when the PDF is printed not when is viewed IMAGE FILE File name Enter the path to an image file you want used as watermark or use the Browse button to locate it The following file formats are supported e Windows or OS 2 Bitmap File BMP e DirectDraw Surface DDS e Graphics Interchange Format GIF e Windows Icon ICO Independent JPEG Group JPG JIF JPEG JPE Portable Bitmap BINARY PBM Zsoft Paintbrush PCX bitmap format PCX Portable Network Graphics PNG Portable Pixelmap BINARY PPM
65. DF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default security presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Allow changes
66. Deactivate application and Register online If you lost your product key please send us your purchase information purchase number and approximate date specify the name company name and email address you used to buy your copy of novaPDF We will send to you the registration key again 1 3 2 4 1 3 Manual Activation After purchasing a novaPDF license you will receive an email that contains your Product key To continue using the program you must activate it and validate the licensing information The easiest way is to use the Online Activation option however if for some reason you don t have Internet access on the computer where you ve installed novaPDF you can choose the Offline Manual Activation process The process to activate the software manually requires that you download a file generated by novaPDF load it on an USB stick or any portable device go to a computer that has internet access and upload the file on our servers then download the response activation file and use it on the computer where you want to manually activate it STEP 1 The first step allows you to generate and download an activation request file You will have to enter the following details based on the licensing email you receive after you purchased the application e License file The licensing email has attached a license file called License lic You will need to save it locally then click on the Browse button to locate it e Name You should enter the name y
67. Description Do not embed any fonts into the created PDF file Author Softland Private visible only to the current user Embed all used fonts Vv Embed font subsets Force embedding of protected fonts Font Name Always Embed Never Embed Adobe Arabic Adobe Caslon Pro Adobe Caslon Pro Bold Adobe Devanagari Adobe Fan Heiti Std B Adobe Fangsong Std R Adobe Garamond Pro Adobe Garamond Pro Bold Adobe Gothic Std B Adobe Hebrew Adobe Heiti Std R Adobe Kaiti Std R Adobe Ming Std L Adobe Myungjo Std M Adobe Naskh Medium PESLELEOOLHSEOHHGH novaPDF 8 User Manual Copyright 2015 Softland 144 novaPDF 8 New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You ca
68. Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset novaPDF 8 User Manual Copyright 2015 Softland 142 novaPDF 8 Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Show You can choose to open the PDF using the default PDF reader view options or show some viewer panels Pages Panel Bookmarks Panel You can also choose to show the pdf file in the Full Screen mode If you choose Show none the PDF file will be opened without any panels Page display This option lets you select how the layout of PDF will be when opened in the viewer You can choose one of the following page layouts Single Page View Scrolling Two page view left right and Two page scrolling left right By default the PDF file will be opened using the options set in the PDF viewer Viewer default Zoom You can choose the magnification when opening the PDF file in the PDF viewer Fit Page Width Height Visible Actual size or a percent between 25 and 400 If you leave Viewer default for zoom the PDF viewer wi
69. F 8 Encrypt PDF document If this option is checked the PDF file will be encrypted based on what you ve set up in the Security tab from Manage Profiles You can also password protect a PDF document directly from the Standard save dialog too but only for the current print job AFTER SAVE ACTION Using the options from this section you can set whether to perform an action or not after the PDF file was generated and saved Open PDF with default viewer This is selected by default The resulting PDF file will be opened in the default PDF viewer once the conversion is finished Uncheck it if you don t want it automatically opened Send email If you check this option after the PDF file is created it will be sent via email to the recipients specified in the Configure Email section from the Emails tab in the Manage Profiles window If the email properties are not set in the Emails tab you ll get a warning letting you know that you have to configure the email sending options otherwise you ll have to uncheck the Send email option from this page to continue creating the PDF without emailing it You can also modify the recipients that will receive the email Standard save dialog too but only for the current print job MERGE WITH PDF FILE Using the options in this group you can select how to merge the current document you re converting with an existing PDF selected in the File name section by inserting it before the existing content o
70. If the licensing information is valid you will get a confirmation message saying the application has been successfully activated If the information in one of the fields is not correct you ll receive an error and you ll have to retry the activation after correcting it After you close the the confirmation message you can see your licensing details on the About page with additional options to Change registration key Reactivate Deactivate application and Register online If you lost your product key please send us your purchase information purchase number and approximate date specify the name company name and email address you used to buy your copy of novaPDF We will send to you the registration key again Manual Activation After purchasing a novaPDF license you will receive an email that contains your Product key To continue using the program you must activate it and validate the licensing information The easiest way is to use the Online Activation option however if for some reason you don t have Internet access on the computer where you ve installed novaPDF you can choose the Offline Manual Activation process The process to activate the software manually requires that you download a file generated by novaPDF load it on an USB stick or any portable device go to a computer that has internet access and upload the file on our servers then download the response activation file and use it on the computer where you want to manually act
71. Manage Forms In the Manage Forms window you can view add copy update and delete predefined forms page sizes formats The resulting PDF will have the same width and height as the form you use to generate it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 55 Se ae M Letter llin Legal Legal 8 1 2 x 14in V Executive Executive 7 1 4x 10 1 2 in A5 A5 148 x 210 mm V Envelope DL Envelope DL 110 x 220 mm V Envelope C5 Envelope C5 162 x 229 mm V Envelope B5 Envelope B5 176 x 250 mm Envelope Monarch Envelope Monarch 3 875 x 7 5in A6 A6 105 x 148 mm M Tabloid Tabloid 11 x 17 in M Statement Statement 5 1 2 x 8 1 2in B4 JIS B4 JIS 250 x 354 Name Description as A4 210 x 297mm Size m Margins Width Height Left 3 26772 11 6929 PS e a gt p s L cme te PREDEFINED FORMS LIST The list contains essential information about the existing predefined forms their visibility name and description If the check box in front is checked the predefined from will be visible in the Page size drop down list from the Printing Preferences page Selecting a predefined form will show its properties in the fields below the list New Pressing the New button creates a custom predefined form The fields below the list become enabled and you can enter a form name description size margins and select its visibility Copy Pressing the Copy button creates a custom predefined form
72. Open to level This value signifies the number of opened bookmarks in the bookmark layout of the generated PDF file Headings The list view contains information for all the definitions of the current bookmarks e Enabled this option signifies whether the currently selected definition will be taken into consideration e Name definition name e Description contains the detection attributes for the currently selected definition such as font size style e Heading level this shows the corresponding heading for a particular definition i e what level on the hierarchy it can be Add The Add button adds a new definition with default detection options values at the end of the list Copy The Copy button provides a copy of the currently selected definition and places it at the end of the list Remove The Remove button removes the currently selected definition from the list view Detection This group allows you to set formatting rules that will be used to detect the bookmarks You can choose one or more of the next detection options e Font e Size and Size margin e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Detection preview This section illustrates the appearance of the current definition accordingly to the detection options that are enabled novaPDF 8 User Manual Copyright 2015 Softland 160 novaPDF 8 Display This group allows you to s
73. Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark General 2 Choose from predefined save and after save preferences and customize them for your needs PDF A Compliant Name Review documents Bulk email PDFs Description Small size PDFs Send email to multiple addresses after creating the PDF Author GUID 905fae6c 1d08 4dd0 884d 52bce41c18F vV Private visible only to the current user Vv Open default viewer Location Cj Local v File saving options Save options Prompt for file name v New Manage Show the Save dialog to select the destination folder and the name of the created PDF file Prompt Save dialog m Prompt standard save dialog Prompt simple save dialog Use predefined settings Folder r My Documents v Browse Macro gt gt Private GENERAL Name You can type a name for the profile you re defining Description Add a description for the current profile Author Optionally you can set the author for this profile GUID This is an internal ID created by the application to recognize unique profiles and it cannot be changed This is displayed only if you open Profile Manager with administrator rights Private Public This option is checked by default and all new profiles are created as private they will be available only to the current user You can uncheck this option to create a public profile that will be available for all users
74. PDF file created In order to use different file names for each generated PDF files you can use some macros in the File name field an example of how the macros are converted is shown just below the File name field You can select any of next macros e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name WHEN FILE EXISTS All options in this group are active only when you select Use predefined setting overwrite existing file and merging are available when selecting Prompt simple save dialog too When a file with the same name already exists in the selected folder you can choose one of the next actions e Overwrite existing file existing file is overwritten with the newly generated file novaPDF 8 User Manual Copyright 2015 Softland novaPDF 121 Prompt save dialog a Save as dialog will be shown so you can change the name of the file or folder manually Do not save if a PDF file with the same name already exists in the selected de
75. Print document V Modify document content Extract text and graphics vV Modify annotations fill forms Print high resolution Vv Assemble the document Advanced extract text and graphics vV Advanced fill forms MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save novaPDF 8 User Manual Copyright 2015 Softland novaPDF 161 button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaP
76. The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 3 2 Templates The Templates presets section allows you to manage the existing default presets or add new ones These presets let you define a custom subject content for the email as well as setting attachment options A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it 7 New Delete 0 Profile Emails gt Templates Eo 3 Templates Templates Email template with macros E Configure the subject content and attachments of emails Email template with macros Co 38 Templates Empty email template Name Email template with macros Copy Description Email template featuring all possible with macros Author Softland Private visible only to the current user Subject IN Macro gt gt Content IN Macro gt gt B vV Attach PDF Attach other files Zip email attachments Delete PDF file after sending the email vV Lookup email addresses Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save novaPDF 8 User Manual Copyright 2015 Softland novaPDF 131 button to record your changes and create the preset It is created only after you c
77. This is checked by default and will convert any Bookmarks defined already in the current document to bookmarks in the resulting PDF files Convert Word Headings to PDF Bookmarks If this is checked the Styles list becomes active and you can select which headings from the Word document will be transformed into bookmarks in the resulting PDF files By default all tags with Heading 1 9 will be converted as well as Title and Subtitle novaPDF 8 User Manual Copyright 2015 Softland novaPDF 35 Select level PDF bookmarks have numeric levels that place them in a specific hierarchy in the bookmark list For example a bookmark at level 1 will contain nested bookmarks at level 2 3 and so on For each selected style name from the Styles window you ll be able to select which level to apply to it By default the Headings 1 9 have an incremental level according to their importance but you can change those For instance if you want the Heading 1 to be of level 5 just select it and change its level and this means that it will be nested to level 4 bookmarks LINKS This section lets you customize how links will be detected and converted in the resulting PDF file Advanced Bookmarks Links Generate PDF Links Microsoft Office links Convert cross document links Use relative paths C Change file extension to PDF Convert cross reference links Convert Footnote and Endnote links Convert Internet links Convert links in H
78. You can type in your own custom text or use a predefined one This fields supports the use of macros so if you want the text to be followed by a document variable click on Macro and select one e X Page index e Y Page count e B Document subject e A Document author e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a novaPDF 8 User Manual Copyright 2015 Softland novaPDF 177 file with the same name exists in the save folder e W Workstation e U User name An example of how the macros are converted is shown in the watermark Preview TEXT PROPERTIES You can set different options here for the text to be used as a watermark such as the font type size and properties Font Select a font from the list of the TrueType and OpenType fonts installed on your computer by default Arial is used Size Select the height of the text to be used as a watermark default is 14px Style Bold Italic Outline Underline Select the font style by checking corresponding check boxes You can see in the Preview
79. age downsampling Bookmarks Predefined bookmark detection Bookmarks Set number of level open to level Bookmarks Multiple headings definitions Bookmarks Detect by font size style color Bookmarks Show in different style and color Security Encryption level 40 bit or 128 bit Security Predefined document permissions Security Password protection user owner novaPDF 8 User Manual Copyright 2015 Softland 10 novaPDF 8 1 1 4 PDF Links Detect visible URLs and local files PDF Links Customize appearance Layout Use predefined forms or define custom ones in landscape or portrait orientation Layout Add image text PDF watermarks Layout Fully customize layout of resulting PDF file set anchors margins size aspect ratio transformation tools Layout Predefined watermark templates confidential draft date time page index Layout Enable overlay with existing PDF file Layout Actions in case overlay file is shorter Layout Add PDF Signatures Layout Use system file certificate for PDF signatures Layout Customize display options for PDF signatures Multiple private public profiles Show Select Profile dialog when printing Multiple translations for the interface License unlicense single or multi users with support for NetBIOS or DNS names Share as network printe
80. ail to different recipients either using the default email client or directly from the application using SMTP configuration Additionally you can choose to zip the PDF and send it as attachment PDF Overlay this allows adding the content of the document currently being printed via novaPDF Professional as the background or foreground of an existing PDF file with options to customize the position of that added content novaPDF 8 User Manual Copyright 2015 Softland 8 novaPDF 8 e Network printer sharing can be installed on one computer in a network environment and used by any other computer in that network e Save PDF to Server can save the PDF from a client computer directly to the server e Public Profiles Define profiles on the server computer and they will automatically be propagated to all client computers 1 1 3 Feature matrix Detailed feature matrix for novaPDF Lite Standard and Professional editions The Professional edition has all the features enabled while the Standard and Lite editions have fewer features Print from any Windows application Free updates for minor versions Free technical support novaPDF Add ins for Microsoft Office General PDF A 1a and PDF A 1b compliance General PDF Linearization create PDFs optimized for the web General Change PDF version switch between PDF 1 3 1 4 1 5 1 6 and 1 7 General Save PDF to Local or Server Gene
81. also click on the drop down arrow next to the Folder field to select one of the default preset folders My Documents Printing application folder Last used folder these work only if Local is selected as a Location for the resulting PDF The Macro button will let you define rules for automatically creating folders using predefined names You can select any of next macros e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name You can also enter network paths UNC in the Folder name field in case you want to save the PDF on another computer in your network Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter the username password User name You ll need to enter the username of an user that has access to the remot
82. and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 178 novaPDF 8 fon fy New Delete 2 Profile gt Overlays Overlays Overlays Invoice Configure the overlay to be added to the document Invoice Copy overlays Letterhead Invoice Copy Description Generic invoice overlay for test purposes Author Softland Private visible only to the current user If shorter overlay file repeat m Nothing Last page Continuous Overlay file Location Q Local File name invoice template pdf User name Password PDF Password Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the defau
83. another computer in the network you should mention them in the printed document with their UNC path Underline This is checked by default and will add a line beneath the detected link using the color set in Override color Preview This section illustrates the appearance of the current link formatting accordingly to the detection options that are enabled novaPDF 8 User Manual Copyright 2015 Softland 112 novaPDF 8 Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 8 2 Advanced The Advanced section is embedded in the Other tab of the Profile Manager and allows you to set some advanced options regarding how the printed documents will be processed and saved as a PDFs Advanced Optimize text v New Manage compress text in the created PDF document Ignore empty pages Silent print vV Optimize text Optimize image sequences Correct fill colors Correct line width ADVANCED This group allows you to choose a predefined advanced preset or use a custom one By default there are several predefined advanced presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined advanced presets in the Manage Presets gt Advanced help section A predefined advanced
84. asy steps 1 Open the Office document to convert 2 Click on the novaPDF tab then Save As PDF to convert and save the PDF You can create PDF files from any application that supports printing 1 Open the document you want converted 2 Go to File gt Print select novaPDF as the printer and click Print to create the PDF Create one document The Create one document tab is selected by default when you first open the application Using the options here you can convert a single document to PDF at a time If you want to convert or merge multiple documents at once batch bulk conversion click on the Create merge multiple documents tab To convert a file to PDF in the Select file field enter the path to the document you want converted into PDF or use the Browse button to select it Once you selected the document click on the Create button This will start the application associated with the document you selected and will ask you where to save the PDF file Optionally you can click on the Profile Manager or Preferences buttons to change the default conversion settings for the currently selected printer Profile Manager allows you to define new PDF conversion profiles i e adding watermarks bookmarks signatures while the Preferences window will allow you to do basic setting changes such as modifying the page size graphic resolution or choosing a default profile for printing This start page also contains some details on how you can cre
85. ate PDF files These are only informative and offer the user more information about the other options that can be used to create novaPDF 8 User Manual Copyright 2015 Softland novaPDF 19 PDF files Using novaPDF start page to create PDF files advantages e Quick access The start page is quickly accessible from the novaPDF start menu group Simply type for novaPDF in Windows 8 s Start page and click on novaPDF from the Apps results or click on the Windows button go to Start gt Programs gt novaPDF group and click on the executable file in Windows 7 or previous This will launch the start page and let you select a document to convert to PDF Using novaPDF start page to create PDF files disadvantages e Difficult to change preferences The start page is meant for quick access to convert a document Thus it will use the default settings of the novaPDF printer for creating the PDF files In order to use custom settings you ll have to change those before the printing e Convert hidden hyperlinks It can convert only visible links in the PDF document i e www novapdf com will be converted but not novapdf com unlike the novaPDF add ins for Microsoft Office which can convert hidden hyperlinks too Create merge multiple documents The Create one document option allows you to convert to PDF only a single document at a time However you can also batch bulk convert Office documents to PDF or merge multiple documents fro
86. atrix novaPDF 8 User Manual Copyright 2015 Softland Index 195 Feature matrix novaPDF Lite 8 novaPDF Professional 8 novaPDF Standard 8 Font presets 143 Fonts Embed fonts 94 Subsets 94 Force embedding 95 Gz General After save actions 76 Save options 76 Graphic Resolution 52 Scale 52 Graphics Compression 97 Conversion 97 Downsampling 97 H How to create PDFs 17 Image watermark presets 169 Import profiles 192 ee Language 58 Languages Select 58 Layout Bookmarks 113 Forms 113 Orientation 113 Overlay 113 Signature 113 Watermarks 113 Licenses 62 Linear PDF 76 Link presets 163 Links 109 Manage forms 52 Manage licenses 62 Manage printers 60 Manage profiles 61 Manual activation 14 68 Match bookmark 103 Metadata 91 Multiline bookmarks 103 N NetBIOS 62 novaPDF Lite 6 novaPDF Professional 6 novaPDF Standard 6 O Online activation 13 67 Optimization 97 Optimize text 112 Orientation Landscape 52 Portrait 52 Overlay presets 177 P Page settings 52 Page size A2 52 A3 52 A4 52 Letter 52 Password protect 107 PDF linearization 76 PDF links 110 PDF version 76 PDF viewer Full screen 92 Layout 92 Magnification 92 Scaling 92 novaPDF 8 User Manual Copyright 2015 Softland 196 novaPDF 8 PDF viewer Transition 92 Zoom 92 PDF A 76 Permissions 107 powerpoint 39 powerpoint to pdf 39 Predefined forms
87. be defined for all sides individually The numbers you enter are expressed in the selected measurement unit Left You can set the left margin of the page by entering a value or pressing the Up and Down arrows The number you enter is expressed in the selected measurement unit The sum of the left and right margins cannot exceed 2 3 of the page width Larger values will be adjusted automatically Right You can set the right margin of the page by entering a value or pressing the Up and Down arrows The number you enter is expressed in the selected measurement unit The sum of the left and right margins cannot exceed 2 3 of the page width Larger values will be adjusted automatically Top You can set the top margin of the page by entering a value or pressing the Up and Down arrows The sum of the top and bottom margins cannot exceed 2 3 of the page height Larger values will be adjusted automatically novaPDF 8 User Manual Copyright 2015 Softland novaPDF 57 Bottom You can set the bottom margin of the page by entering a value or pressing the Up and Down arrows The sum of the top and bottom margins cannot exceed 2 3 of the page height Larger values will be adjusted automatically 1 3 1 2 About The About page contains information about the version and edition you have installed plus the option to change the interface Language and Check for updates o novaPDF novaPDF Version 8 0 Build 906 Copyright 2002
88. behavior when file e Emails Document t View Fonts Compression Conversion Downsampling Security Links Advanced Image Watermarks Text Watermarks Overlays Signatures Borders Each preset created for profile settings will show up on the main tab and available as a drop down option For example the presets that you create for the Save section will show up as a drop down in General gt File saving options gt Save options Each preset section has already defined default preset profiles which cannot be modified If you want to create a preset based on the default one you can use the Copy option and Save it after you ve done the necessary changes The navigation arrows left right next to the Profile field allow you to browse between a preset profile window and the main profile settings window You can read more about the presets in the Manage Presets help section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 1 General The General profile manager tab allows you to select the profile type describe it set the PDF version enable PDF linearization set file saving options and after save actions novaPDF 8 User Manual Copyright 2015 Softland novaPDF 77 x CO 1 Bookmarks Security
89. bject x Macro gt gt Content Send emails After the PDF is created emails can be sent to particular recipients with without the PDF or other files attached You can enable this feature by checking the Send emails checkbox If email feature is enabled the other options become active and need to be configured EMAIL This section allows you to configure how many emails will be sent by default a single one and what default preset to use for sending the email If you click on the icon a new set of email sections will be added at the bottom of the page allowing you to configure a second email to be sent you can add multiple emails to be sent this way For detailed explanation of each option see the novaPDF 8 User Manual Copyright 2015 Softland novaPDF 85 Configure Email section RECIPIENT For the email s to be sent you can add recipients with cc bcc optional and also define different FROM addresses This section allows you to select a default preset for email recipients and add multiple recipients by clicking on the icon For details on of each option see the Recipient section TEMPLATE You can configure the subject body of the email to be sent out either by selecting an already predefined default preset or by adding your own details for the current one For detailed explanation of each option see the Template section Open default email client In this case an email dialog will be opened i
90. c presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Prompt for file name This default save preset will show the standard Save dialog to select the destination folder and the name of the created PDF file If you don t change anything on save it will save your file in the My Documents folder with the name of the original document and it will overwrite any existing PDF files with the same name Save to last used folder This default preset will save the created PDF file directly in the folder that was previously used So if for the previous conversion the PDF was saved on your Desktop this default preset will save to that location too and it will overwrite any existing PDF files with the same name Save t
91. can change its settings by clicking on the different tabs available General Emails and use the Save button to record your changes and create the profile It is created only after you click on the Save button if you click on Cancel or select a different profile the current one will be discarded Copy This allows you to duplicate an existing profile To do so just select an existing profile and click on Copy Unlike the New option when you copy an existing profile the duplicate is automatically saved with a different name original name of the profile plus the word Copy Removing the original profile doesn t affect in any way the existing copy of it Delete Deletes the profile selected in the profiles list You cannot delete the current active profile You have to set another profile as active profile first There will always be at least one profile Filter Set the profile selected in the profiles list as current active profile The active profile settings will be used in the subsequent printing jobs Advanced When you click on the Advanced settings icon grey gear on the right you will see additional options e Delete my profiles if you click on this you ll get a confirmation window that lets you choose if you want to delete all your defined profiles the private profiles Once the profiles are deleted they cannot be recovered anymore e Delete all profiles this will prompt a confirmation window to remove all the existing prof
92. cation you print from line widths can be sent in different ways If lines are printed with a wrong width from a certain application check this option to correct them Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 9 Watermarks overlays signatures The Watermarks overlays signatures profile manager tab allows you to modify the layout of the resulting PDF file giving access to several features such as e choosing a predefined page size form from the list of 40 available ones e setting a page orientation landscape portrait e inserting and customizing the layout of watermarks text images e inserting and customizing the overlays e digitally signing the PDF and modifying the layout of the signature Save Profile gt o Profile General Emails Document Fonts Graphics Bulk email PDFs Bookmarks Security Other Watermarks overlays signatures Draft watermark D X EL z B X B x M la M D ad Forms Orientation Text Images Overlays Signatures Review documents Small size PDFs Name Content Properties Visibility Units Centimeters Anchors Offset _ Keep aspect ratio v Allow stretching H oo novaPDF 8 User Manual Copyright 2015 Softland 114 novaPDF 8
93. cation you want to run after the PDF was created supports parameters you can add those here and the parameters will be passed on to the application when the request is sent Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 2 Emails The Emails profile manager tab allows you to choose predefined email configurations or customize those to send PDF via email when the PDF is generated select different delivery methods and configure the email to be sent x AOAO Save Cancel O Profile gt Profile Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark Emails s Choose predefined email configurations and customize them for your needs PDF A Compliant V Send emails Email ps Send Email Review documents Small size PDFs Open default email client v New Manage Open default email client and attach the created PDF file to it Email Recipient No recipients New Manage Used with the default email client enter recipients if you wish From To Template Email templates Empty email template v New Manage o Used with the default email client add a subject and a content if you wish Su
94. cense if the program is not already activated Prompt simple save dialog If this is selected each time you will create a PDF file you will be prompted with a simple Save As dialog where you can manually set the destination folder and file name for the generated PDF files Use predefined settings Select this if you prefer to customize the save settings for the current profile This option is automatically checked also if you select Server as a location for the resulting PDF The custom predefined settings only apply to the current profile that is being edited If you want to define save settings that apply to multiple profiles you have to create predefined save presets Folder In the Folder field you can set a folder where the files will be saved If you select a predefined default preset in Save Options the Folder field will automatically be filled However you can enter any folder path you want either manually or by using the Browse button You can also click on the drop down arrow next to the Folder field to select one of the default preset folders My Documents Printing application folder Last used folder these work only if Local is selected as a Location for the resulting PDF The Macro button will let you define rules for automatically creating folders using predefined names You can select any of next macros e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the f
95. content of the previous existing document e PDF Password if you selected an already existing PDF file and you want to merge the current document with it you ll have to enter the password needed to open the existing one only if it s password protected If the PDF you want to merge with is not password protected you must leave this field empty Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic novaPDF 8 User Manual Copyright 2015 Softland novaPDF 83 1 3 3 1 2 After save action The After save action section is embedded in the General tab of the Profile Manager and allows you to enable running a 3rd party application after the PDF was created with various options Run application After save action Print to default printer v New Manage if you have Adobe Reader installed the created PDF file will be sent to the default printer Location CI Local Application acroread32 exe Browse User name Password Parameters It 1 AFTER SAVE ACTION This group allows you to choose a predefined after save action preset or use a custom one You can add new predefined presets or manage the existing ones by clicking on New Manage You can read more about predefined save presets in the Manage Presets gt
96. ctivate Our Projects Backup4all backup software www backup4all com Soft112 software library www soft112 com FBackup free backup software www fbackup com novaPDF is available as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program The about window will show the following information e Version and build number of the profile manager and printer manager in parenthesis you ll also the the version of the printer driver used e Windows version and edition for support inquiry purposes e Edition installed and activated for trial extra trial licenses the number of days until the expiration will be shown too e Options to Activate Reactivate will re activate online the current product key Deactivate Enter Change product key and Registering a product key e Miscellaneous information regarding the other products developed by the company as well as copyright information 1 3 2 4 1 Activate Activation allows verifying that your copy of novaPDF is genuine and that it hasn t been used on more computers than the number of licenses purchased It prevents this way software counterfeiting novaPDF 8 User Manual Copyright 2015 Softland novaPDF 65
97. d PO Owner password x Conca USER PASSWORD You can setup a user password for opening the PDF document If you enter a user password the document cannot be opened without entering user or owner passwords OWNER PASSWORD If the PDF Document is encrypted access permissions can be changed only if the document is opened with the owner password 1 2 2 2 3 Change Recipient The Change Recipient window allows you to define a recipient list of recipients that will receive an email after it is created if the Send email option is set Note that these options apply only for the document currently being printed they are not saved in the current profile To have changes saved in the profile you need to create modify a printing profile via the Profile Manager novaPDF 8 User Manual Copyright 2015 Softland novaPDF 31 1 2 2 3 Profile values will be temporarily changed for this document To change the values permanently go to the Profile Manager From If you defined more than one recipients only the first one will be changed Ca ene ra You can configure next email properties e From address the sender of the email enter your address e To email addresses e CC email addresses e BCC email addresses The From address is used only when sending the email with SMTP When sending the email with the default email client the from address will be the default address configured in your email cli
98. d in the profile you need to create modify a printing profile via the Profile Manager Profile values will be temporarily changed for this document To change the values permanently go to the Profile Manager Title Sets the document title If you use the lt N gt tag the title will be the name of the document that is printed as it is sent by the printing application Subject Sets the subject for the printed document Default is empty Author Sets the author of the printed document If you use the lt U gt tag the author will be the windows user that started the print job Keywords Sets the keywords for the printed document Default is empty Creator Information included here will be displayed in the properties of the PDF under Application By default it will use the document name but you can add a particular name or macro novaPDF 8 User Manual Copyright 2015 Softland 30 novaPDF 8 1 2 2 2 2 Change Passwords The Change Passwords window allows you to set an user owner password for the document that will be created in the current print job Note that these options apply only for the document currently being printed they are not saved in the current profile To have changes saved in the profile you need to create modify a printing profile via the Profile Manager Profile values will be temporarily changed for this document To change the values permanently go to the Profile Manager User passwor
99. default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets novaPDF 8 User Manual Copyright 2015 Softland 148 novaPDF 8 These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that
100. default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Detect file names and convert them to PDF links If this option is enabled the text in the printed document will be parsed and texts that will match a novaPDF 8 User Manual Copyright 2015 Softland 166 novaPDF 8 file name including its path will be marked in the PDF as links to file Check if file exists before linking If this option is enabled there will be a check if the file really exists and the PDF links will be added only if the file is found Note that the printing and PDF generation is made on the printing server computer so if linked files are on another computer in the network you should mention them in the printed document with their UNC path Underline This is checked by default and will add a line beneath the detected link using the color set in Override color Preview This section illustrates the appearance of the current link formatting accordingly to the detection options that are enabled Note Some of the features mentioned on this page might not be available in your edition
101. define a custom SMTP servers to be used when sending emails based on defaults created for popular email providers i e Google AOL Microsoft Yahoo A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 134 novaPDF 8 New Delete Profile gt Emails gt SMTP Servers SMTP Servers SMTP Servers AIM Configure the SMTP server port and authentication Google Gmail Name Google Gmail Copy Google Gmail Copy Description Google Gmail SMTP Outlook Hotmail Live Athos Softland Yahoo Private visible only to the current user Server Port smtp gmail com Authentication required Connection Don t use encrypted connection Use SSL encrypted connection m Use TLS encrypted connection Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name orig
102. driver To create PDF files from any application you just have to print your documents to the novaPDF like you would print to a normal printer or you can start the novaPDF Start page from the program group Browse for the document you want to convert and press Create HOW TO CREATE PDF FILES FROM DOCUMENTS CREATED WITH MICROSOFT WORD During installation novaPDF will ask if you want to install an add in for Microsoft Office With that add in installed you can create PDF files from any Office application without having to go to File gt Print You just have to click on the novaPDF tab and then on the Save as PDF button to create the PDF file However if you chose not to install the add in you can still create PDF files from all Microsoft Office applications but in the general form that of printing to it like to a regular printing To create PDF files from documents created with Microsoft Word without using the add in follow these steps 1 Open the document that you want to convert to a PDF file 2 Go to File gt Print and select novaPDF from the printers combo box 3 Click on Print and choose a location for your PDF file H lt HOME INSERT DESIGN PAGELAYOUT REFERENCES MAILINGS REVIEW VIEW Info FBackup PON Print pa Copies 1 z Click Print Print aBOF ic a POF converter that allows creating POF files from am Printer gS pekenga aiae be creates and 1aved to the desgnated location novaPDF8 PP Ready Saanel bcd soa ARAA a Snine e
103. e Depending on the size and number of image watermarks the resulting PDF will increase in size From this drop down you can choose to insert one of the default image watermark presets You can add new or manage the existing image watermarks by clicking on New Manage You can read more about predefined text watermark presets in the Manage Presets gt image Watermarks help section OVERLAYS PDF documents overlay could also be called PDF stitching means that you can insert the content of a PDF file in another PDF document either in front of the existing content or as the background for the existing one and create a single PDF file containing the merged information For example if you have a PDF template branded with your company information that shows in the header footer and you received other PDF documents that need to use the same template you can overlay the new document with the existing template and create a single merged branded PDF From this drop down you can choose to insert one of the default overlay presets You can add new or manage the existing overlays by clicking on New Manage You can read more about predefined overlay presets in the Manage Presets gt Overlays help section SIGNATURES Using this option you can apply a signature to a created PDF file even if the original document does not have any signatures or copyright protection The signature will be applied automatically when novaPDF 8 User Manual Copyright 2015 S
104. e PDF files will be created based on the options that were set by default If you want to change more than what s presented on this page you can select Use profile and then click on Manage Profiles This will allow you to see the current settings and define a custom profile if you want them modified Use profile If you ve previously defined printing profiles they will show up in here and you ll be able to select one to be used for the print job as the active profile If a profile is selected novaPDF will use the settings defined in it to create the PDF file Show Select Profiles dialog If this is checked before starting the PDF printing process but after hitting the Print button you ll get another prompt allowing you to select a profile you want to use for that particular print job Even if you have a profile set as the active profile what you select in this Select Profile dialog is the profile that will be used for the current printing job Manage Profiles You can click this button to edit the settings of the current active profile define new profiles or manage existing ones to change save options add watermarks bookmarks overlays and other settings You can read more about the settings that can be changed on the Manage Profiles section This opens the Profile Manager with regular user rights not with administrator rights To open this with administrator rights start the profile manager from the Printer Manager window 1 3 1 1 1
105. e a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing novaPDF 8 User Manual Copyright 2015 Softland novaPDF 185 Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox VISIBILITY You can enable or disable in which situations the signature will be shown by checking unchecking the checkboxes e View if this option is checked the signature will show up when the PDF file is viewed to hide it from viewing uncheck it e Print if this option is checked the signature will show up when the PDF file is printed from the PDF reader viewer to hide it from being printed uncheck it e Export if this option is checked the signature will show up when the PDF file is exported from the PDF editor to hide it from being exported uncheck it You can do combinations of the visibility checkboxes i e showing a watermark only when the PDF is printed not when is viewed CERTIFICATE Use system certificate You can use an existing system c
106. e application and finish the activation after you have the response file Back Activate later Using novaPDF Introduction With novaPDF you can create PDF files in several ways using the novaPDF Start page the add ins for Microsoft Office or printing directly to the novaPDF driver NOVAPDF START PAGE This start page can be opened from the program s start group In Windows 8 type novaPDF on the Start page and click on novaPDF from Apps to open it In Windows 7 or previous go to Start gt Programs gt novaPDF and click on the executable file called novaPDF The novaPDF start page will let you quickly convert a document to PDF by selecting the document and clicking on Create However it will use the default settings of novaPDF to create the PDF file So if you need those changed either modify them before creating the PDF or create the PDF by printing it directly to the novaPDF printer driver novaPDF 8 User Manual Copyright 2015 Softland 18 novaPDF 8 Create one document Create merge multiple documents About Select printer novaPDF 8 Profile manager Preferences Select file Create PDF from Microsoft Office documents 03 B 5 O NOVAPOF INSERT Create PDF from any printable application BN r a Calibr Save novaPDF Settings 1 v as PDF Settings B gt novaPDF 8 nova PDF E You can create PDF files directly from Microsoft Office applications in 2 e
107. e computer if your currently logged in user doesn t have access rights when using a folder that s located ona password protected network computer Password After filling in the username you need to add the password for that user to save the PDF ona network computer that s password protected File You can manually type a name for the generated PDF file in the File field or use Macro to automatically name the PDF file created In order to use different file names for each generated PDF files you can use some macros in the File name field an example of how the macros are converted is shown just below the File name field You can select any of next macros novaPDF 8 User Manual Copyright 2015 Softland 82 novaPDF 8 e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name WHEN FILE EXISTS All options in this group are active only when you select Use predefined setting overwrite existing file and merging are available when selectin
108. e computer where you have Internet access and upload the activation request file to http activate novapdf com STEP 3 From the computer where you have an internet connection compose a new email message and attach the activation request file obtained previously or visit the activation url and upload the file on our server You will receive an email reply or download one if using the website method with an activation response file that you need to move to the computer that s being activated manually The activation file that you received previously needs to be loaded on the last step of the Manual Activation window if you closed the window in the meantime just start the application again and from the main activation window click on already have an activation file link in the lower left corner Click on the Browse button and select the activation response file Once you ve selected this click on Activate to finish the process novaPDF 8 User Manual Copyright 2015 Softland novaPDF 17 1 2 1 2 1 novaPDF Activation a Manual activation E Step 3 of 3 load the activation response file and finish the activation Use Browse to select the activation response file received by email or downloaded and click on Activate button to finish the process Browse Activate If you didn t receive the activation response file click on the Activate later button to start using th
109. e document contains a hyperlink clickable text that points to an external site or file that can be converted to a clickable active link in the resulting PDF document too The other two methods for creating PDF files with novaPDF cannot convert hidden hyperlinks only visible ones e Easier bookmark conversion When converting a document created with Microsoft Word toa PDF using the add in you have the option to automatically detect bookmarks and add them in the PDF too This means that you don t have to define any bookmark rules for the conversion as needed when printing directly to the printer driver Using add ins for Microsoft Office to create PDF files disadvantages e Office applications only The add ins work only with Microsoft Office applications so it cannot be used from other applications Read more about novaPDF add ins for Microsoft Office on the Create PDF from Microsoft Word novaPDF 8 User Manual Copyright 2015 Softland novaPDF 21 Create PDF from Microsoft Excel Create PDF from Microsoft PowerPoint Create PDF from Microsoft Publisher and Create PDF from Microsoft Visio sections NOVAPDF DRIVER The previous two options mentioned for creating PDF files rely on the novaPDF printer driver as this is the program that actually does the conversion novaPDF is installed as a virtual printer so it will be shown as an actual printer in the Printers list This means that you can create PDF files from any ap
110. e it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default advanced presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section No printing messages When this preset is used the application will not show any messages during the PDF conversion and the text will be compressed to result in a smaller PDF file Optimize text When this preset is used the application will only compress the text so that the resulting PDF will be smaller in size ADVANCED Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset
111. e predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default email recipients presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section No recipients If you use this default email recipient preset after the PDF is created the application will ope
112. e resolution can be selected between 72 dpi and 2400 dpi By default the resolution is 96dpi novaPDF 8 User Manual Copyright 2015 Softland novaPDF 103 1 3 3 6 Method Available downsampling methods are Box Bilinear B Spline Bicubic Catmull Rom Lanczos By default the Bicubic downsampling method is used to downsample images to the selected resolution Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic Bookmarks The Bookmarks profile manager tab allows you to choose predefined bookmark configurations or customize those to decide the detection rules for document bookmarks and style of the resulting PDF bookmarks x AOAO Save 2 Profile gt General Emails Document Fonts Graphics Bulk email PDFs Bookmarks Security Other Watermarks overlays signatures Draft watermark Bookmarks n Choose from predefined bookmark configurations and customize it for your needs PDF A Compliant Detect bookmarks Review documents Bookmarks configuration Small size PDFs New Manage Definition01 Arial 16 0 9 Bold Heading 1 Definition02 Arial 14 0 5 Bold Heading 2 Definition03 Arial 13 0 5 Bold Heading 3 Definition01 Detect bookmarks If this option is ch
113. e rte tiie taneet nisat inenika Esie 137 Views 5 Snan aonana ER RE ON ANA E REER E TAE A RANA ATES 139 Fonts dpeniean ava e aeaee A a E a a en l aa raan Nt 143 Compression E E E T E E E E ieee 146 Gony rsion eesi reseis iinoa i ie eee eee neeee tenes nena neneeneneneneneneateeneneneneaseneneteneeeaneneneneay 150 Downsampling EERE TPPCT ELT E E E E PERCE PAPE rT cTPp Cer reer reer E AE Te 152 BOOKMarKkKS cece ere te eee eet nee nese etna aan aaee sea eaaa eeatt 155 Security eu esd the teieviceat sina eel Cae i T A dite man cle dean 160 nks EEE EEE EEE EE aitaa tastareti tiana anemiei ei 163 Advan ed Serseierprenanennareri aaan a aaa a a a na aa 166 Image Wat rmarKS s tiesnesei aa nivaa ts 169 Text WatermarKsericcccccc ce i eee it ee eter eneeee ne ceeeeeeneneneeasateneneneaeasaseneneeasasaneneneneeeaeates 173 Overlays beat AeA ele Cele ead Un a ise Se eh br Shas ea ln 177 Signatures E ENEE E E aaa ee a A A ade WA ee ae A 182 Borders seemnis aeo areo e ai ae a anaa Ea a e en ranya eeatt 188 AD aipee n an n nnen an p naeia 190 Import Profils teeneen nsinki koen baadi detiene itta 192 Index 194 novaPDF 8 User Manual Copyright 2015 Softland novaPDF 6 novaPDF 8 1 novaPDF 1 1 Installing novaPDF 1 1 1 System requirements To install novaPDF you need administrator rights and one of the following operating systems Windows 8 8 1 Windows 8 8 1 64 bit Windows 7 Windows 7 64 bit Windo
114. e the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST novaPDF 8 User Manual Copyright 2015 Softland novaPDF 165 When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public pres
115. eader and Footer Generate PDF Links If this is checked all links in the current document will be detected and converted as active links in the resulting PDF file Convert cross document links If checked it will convert links pointing to other documents e Use relative paths check this to use non absolute links for file paths i e Documents file pdf instead of C Documents file pdf e Change file extension to PDF when creating cross document links all those pointing to other files can point to PDF files having the same name path in case those will be converted novaPDF 8 User Manual Copyright 2015 Softland 36 novaPDF 8 1 2 3 2 afterwise Convert cross reference links If checked this will convert the cross reference links from Word links that point the reader to various places within the same document Convert Internet links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document Convert Footnote and Endnote links Check this to make sure that hyperlinks from Footnotes Endnotes get converted to active PDF links Convert links in Header and Footer As with Footnote Endnote links you can choose if you want links in header footer converted in the resulting PDF file Default is checked so links will be converted Create PDF from Microsoft Excel During installation novaPDF gives the option to install add ins for Microsoft Office Word Excel Po
116. ecked during printing the document will be parsed and if certain text blocks match the formatting defined as a criteria for detection those will be converted to PDF bookmarks Depending on the number of bookmarks the size of the resulted PDF files will increase This section allows you to select what default preset to use for bookmark detection and style or use custom settings By default a bookmarks preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each bookmarks option see the Bookmarks configuration section novaPDF 8 User Manual Copyright 2015 Softland 104 novaPDF 8 Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 6 1 Bookmarks configuration The Bookmarks configuration section is embedded in the Bookmarks tab of the Profile Manager and allows you to set the options for detecting and styling the bookmarks in the resulting PDF file Bookmarks configuration Bookmarks Minimal set of bookmarks v New Manage Minimal set of bookmarks with Arial font Add root bookmark I vV Allow multiline bookmarks vV Match bookmarks regardless of level Use levels ERES Open to level 1 Headings Name Description Heading level Add
117. ed PDF will be zipped in a single archive and attached Change zip extension to Some email clients block certain types of attachments thus if you want to be sure the email is delivered with the attachment you can choose to change the extension of the attached file Commonly the extension can be changed to txt and the recipient will rename it back to zip in order to extract the files You can choose to change the extension from zip to any other type by writing a new extension in the combo field near this option there s no need to add before the type of extension only the extension name Delete PDF after sending the email If this option is selected the PDF file will be deleted from the local hard drive after it was sent via email Lookup email addresses If this option is selected any email address you enter in the TO CC BCC will be looked up before emailing the PDF in the address book of your default email client uncheck this option if you want to avoid Allow this program to access type of errors returned by Outlook Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 3 3 SMTP Servers The SMTP Servers presets section allows you to manage the existing default presets or add new ones These presets let you
118. ed checkbox and enter the Account name and Password novaPDF 8 User Manual Copyright 2015 Softland 90 novaPDF 8 1 3 3 3 Connection This is where you can set the type of encryption to be used with the SMTP server e Don t use encrypted connection If this is selected no type of encryption will be set e Use SSL encrypted connection If selected the Secure Socket Layer SSL will be used for control channel and data channel connections to the SMTP server e Use TLS encrypted connection If selected the Transport Layer Security TLS will be used for control channel and data channel connections to the SMTP server Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic Document The Document profile manager tab allows you to choose predefined document info configurations or customize those to change what information will be sent as PDF properties and how the PDF document should be opened by the default PDF reader x AOAO Save Cancel amp Profile gt Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark Document Choose predefined document properties and customize them for your needs PDF A Compliant vV
119. ed images but without any noticeable image quality losses Maximum If you use this default compression preset the images in the resulting PDF will be highly compressed which will result in a smaller PDF but lower quality for the images used in it The JPEG compression algorithm will be used for images instead of the ZIP one The resulting size of the PDF will be smaller than one with non compressed images or using lossless normal presets but with some noticeable image quality losses Normal This default compression preset uses standard compression algorithms and represents a balance between a small PDF size and the quality of the images in the file COMPRESSION Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset novaPDF 8 User Manual Copyright 2015 Softland novaPDF 149 Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox COMPRESS HIGH COLOR IMAGES Method High color images will be compre
120. ed images or high color images will be converted to grayscale or monochrome black white colors Convert to grayscale Each color will be converted to a gray value between 0 and 256 You can convert to grayscale texts and graphics indexed and high color images Convert to monochrome Each color will be converted to black or white You can convert to monochrome texts and graphics indexed and high color images For images you can select a dithering algorithm for better results Threshold The threshold value is used to convert to monochrome color It can range between 0 and 256 the default value is 128 All colors less the threshold value will be converted to black and all colors above the threshold value will be converted to white Dither When converting images to monochrome you can choose a dithering algorithm for better results Available algorithms are Floyd amp Steinberg error diffusion Bayer ordered dispersed dot 4x4 Bayer novaPDF 8 User Manual Copyright 2015 Softland 102 novaPDF 8 ordered dispersed dot 8x8 Ordered clustered dot 6x6 Ordered clustered dot 8x8 Ordered clustered dot 16x16 By default the Floyd amp Steinberg error diffusion dither method is used to dither monochrome images Dithering is not available for text and graphics Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite
121. ed in the selected measurement unit unless you check the box to use percentages of the total width e Top You can set the top margin of the layer by entering a value or pressing the up down novaPDF 8 User Manual Copyright 2015 Softland 116 novaPDF 8 arrows e Bottom You can set the bottom margin of the layer by entering a value or pressing the up down arrows e Horizontal center If this is checked the horizontal center of the form will be used as a landmark for the margin you enter in its field e Vertical center If this is checked the vertical center of the form will be used as a landmark for the margin you enter in its field Object Each element you add can be modified in size by entering a value for it in the Size field or using the up down arrows to modify it The size can be in the unit of measurement by default or as a percentage of the total form dimensions You can modify individually the width height and you can retain the overall aspect of the object by leaving the Keep aspect ratio option enabled If Allow stretching is selected instead the width and height can be adjusted individually without retaining the original aspect of the object Use border For every element added you can select the Use border option to add a border around it When this option is selected you can choose to have the border drawn Outside of the element in the Interior of the element or leave it Normal Borders have
122. editing e Extract text and graphics if this is unchecked the resulting PDF file will not allow text graphics extraction including copying text from the PDF file e Modify annotations fill forms if this is unchecked the resulting PDF will not allow filling forms or changing annotations if Modify document content is allowed create or modify interactive form fields High Level 128 bits has all the features of the low level protection plus e Print high resolution print the document to a representation from which a faithful digital copy of the PDF content could be generated When this is not allowed but Print document is allowed printing is limited to a low level representation of the appearance possibly of degraded quality 150dpi maximum image quality e Assemble the document insert rotate or delete pages and create bookmarks or thumbnail images e Advance extract text and graphics force allow extract text and graphics in support of accessibility to disabled users or for other purposes e Advance fill forms fill in existing interactive form fields even if Modify Annotations Fill Forms is not allowed Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 12 Links The Links presets section allows you to ma
123. ent You can enter multiple addresses for TO CC and BCC Simple save dialog The Simple Save Dialog window is shown during printing if the Prompt simple save dialog option is selected on the General tab from the Printing Preferences gt Manage Profiles window This allows you to select where the PDF file will be saved and under what filename novaPDF 8 User Manual Copyright 2015 Softland 32 novaPDF 8 1 2 3 1 2 3 1 T E Desktop Organize v New folder Ft Favorites E Desktop ri Downloads Recent places Search Desktop novapdf PDF File 5 11 KB novapdf excel PDF File 4 34 KB Publication2 PDF File 3 82 KB 3 Libraries 5 Documents d Music E Pictures E Videos 2 80 KB Untitled PDF File Visio novapdf e amp Homearoup PDF File v Fie name Save as type PDF Files vi a Hide Folders File name In the file name field you can e manually type a name for the generated PDF file without specifying the path in this case the PDF will be saved in the last used folder e browse and select a location where the PDF should be saved By default if a PDF file with the same name already exists in the destination you ll be asked to overwrite it However this can be changed if you go to Manage Profiles gt General gt Save options click on Manage to modify the current save options profile and choose what to do When file exists besides Overwrite there s also the option t
124. er Visibility Vv View vV Print Text Confidential Macro gt gt Text properties Font Size x T Arial 70 iS vV Bold V Outline Underline Color Opacity L M 100 4 Preview Conticdential Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about novaPDF 8 User Manual Copyright 2015 Softland novaPDF 175 PRESETS LIST Whe
125. er PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter the username password TEXT OPTIONS You can set different properties for the text to be used in the certificate Font Select a font from the list of the TrueType and OpenType fonts installed on your computer by default Arial is used Use custom font size Select the height of the text to be used in the signature if you want to change the default 8px SHOW Options in this section will let you customize the main details about the PDF signature Certificate name If checked inserts the Name of the certificate in the details section Certificate details If checked it will display in the signature details about the certificate such as name of signer email address organization location Since many of these can be displayed by enabling them in the Show section using them checked in combination with the Certificate details option will be redundant Certificate labels This option will display in the certificate details section the labels for the information it contains Example e CN Common name the name that will show up as the Signed by e D Date time the document was created and signed novaPDF 8 User Manual Copyright 2015 Softland novaPDF 187 e L Locatio
126. ertificate or create a self signed one e Select certificate By clicking it you ll open the Select certificate window that lets you use one of the detected certificates and notifies you if none exist Create self signed certificate By clicking it you ll open the Create self signed certificate window that lets you define a certificate A personal certificate defined this way is different from a trusted system certificate in terms of signature validity When a recipient opens the PDF document signed with a personal certificate if they don t have your private key imported as a Trusted certificate they ll receive a notice at the top of the PDF that the signature has problems A trusted system certificate if the signature didn t expire will display a valid certificate message Using personal certificates is useful when you want to share a document within the same company as you ll let your colleagues know that you are the author of the PDF document All the information entered here will be viewable by the recipient of the signed document so accuracy is important Once the certificate is created it cannot be edited To modify some of the entered information would require deleting the current defined certificate and creating a new one These options are available for the self signed certificate e Common name You can enter the name of the issuer and this is also the name that will be used for the certificate When someone will open your signed PDF it wi
127. es to reduce the size of the resulting PDF Bookmarks predefined bookmark configurations can be used or customized Security you can password protect a PDF document to restrict printing copying or even opening it Other this lets you customize the active PDF links in the resulting file and also set advanced options such as text optimization Layout in the Layout section you can choose display options for the resulting PDF You can use predefined forms or add a custom ones page orientation portrait landscape add text image watermarks overlays or digitally sign the PDF Each of the profile setting changes you modify will be available for the currently selected profile You have to click on the Save button when you finish modifying the settings or on Cancel if you wish to discard them all PROFILE SETTINGS PRESETS novaPDF 8 User Manual Copyright 2015 Softland 76 novaPDF 8 Each of the profile settings tabs uses predefined configurations for certain sections You can modify those presets either from the profile setting tab or open the separate preset window for each individual set of options To do so click on the right arrow next to the Profile text field top right corner of the Profile Manager window This will show a drop down list of all the profile settings presets that you can modify individually Save Save After Save Configure save location file naming conventions and
128. esesesesenenesesesneaeaeeneneseneneseeeseeeeavavaeaeneneseneneseeeuevauanananannenenenens 8 Activate etree terete te tetete este nenenaeeeseeenenenenesesenauauauaeeneneneseansnsesaeavavaeaeaesesenenenenesauauauauaeseseneneneneneananansauaeauaeaeaeneaes 10 ar ee Trial ererig oaie anean ia a ea a ea N 12 Online ACtiVatiOn ccc cee ee ee eet ee eee tiene ienirt aibes isieenidreidskieaN eba erruki ni y aee enii esi stit ea 13 Manual Activatjone ccc ccc eri ee ee eee idoia wianie sninen e aia teinieni 14 2 Using novaPDF eeees ersrererserrerunnrnnerenreronnnnnnnneneononnnnnnnnneneneeoennnnnnnneneeeennnannnnneneee 17 WATFOCGUCTION verter terete te tt terete te eeee tte teeeeeeceeneneneneneaeanananeneneeaneneneneneaeaneseneneeaneneneneseeaeaeeneneneaeauenenesenenansneneneanans 17 Create PDF from any application rE a E 22 Select profile a a a A A ete occ A A a a E A E a A A tae 25 Standard save dialog BEN IONE E E A A NG IN 26 Change Document Informationen ce ee eee ett eee eeaeaeeneneneeneataes 29 Change PASSWOIMS EEEE 30 Change Recipient SEER EET ETE EEC EET TCI TRAE RCOTT E a Te eee PERC 30 Simple save dialog wie a aida ce Ueda A ae deuce ie O dt cusiiy A O E N 31 Create PDF from Office applications sisson E ene here Re Rakaaanale wish widuvnbe R 32 Create PDF from Microsoft WoOr erecta nee eeaeeceneneeeeaseneneneatas 32 Create PDF from Microsoft Excell v ccccc cee ete ee ett eerie teen neneeaeeceneneeeasaneneneaeas 36 Create PDF from Microso
129. et e Use SSL encrypted connection If selected the Secure Socket Layer SSL will be used for control channel and data channel connections to the SMTP server e Use TLS encrypted connection If selected the Transport Layer Security TLS will be used for control channel and data channel connections to the SMTP server Note Some of the features mentioned on this page might not be available in your edition The novaPDF 8 User Manual Copyright 2015 Softland novaPDF 137 Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 4 Document The Document presets section allows you to manage the existing default presets or add new ones These presets let you define the meta information that will be included in the resulting PDF subject title keywords author and creator A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it ENIAN New Delete 2 Profile Document Document Document Info from original document Configure the author subject and other document properties Info from original document C 28 bocument O O Name Info from original document Copy Description Add info from original document to the created PDF file Author Softland Private visible only to the current
130. et how the detected bookmarks will be formatted and displayed in the PDF You can choose from the following display options e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 11 Security The Security presets section allows you to manage the existing default presets or add new ones These presets let you configure the security options for the resulting PDF file setting a level of encryption protected by a password that restricts certain document permissions for the resulting PDF file A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it fare New Delete 0 Profile gt Security Security Security Allow changes Configure document restrictions and set passwords Allow changes Copy Security Allow copying enable accessibility Name Allow changes Copy Allow everything Description Add password to allow editing comment and form field authoring Allow printing Author Softland Private visible only to the current user User password Owner password Encryption level High level encryption 128 bit
131. ets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default link presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Detect existing file links When this preset is used the application will detect file links in the original document only if the file name already exists and if it does it will create it as an active PDF link underlined with a black color in the resulting file Detect web links When this preset is used the application will detect web links in the original document and will re create those as active PDF links underlined in the resulting file LINKS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this
132. ewer _ Send email Recipient novaPDF Professional Licensed to Test daudiu g FILE NAME In the file name field you can e manually type a name for the generated PDF file without specifying the path in this case the PDF will be saved in the last used folder e use the Browse button to select a location where the PDF should be saved If a PDF file with the same name already exists in the destination the new PDF file will either be merged with it if you chose to do so in the Merge with PDF file section or you ll be asked to overwrite it You can also enter network paths UNC in the File name field in case the folder where you want to save the PDF is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF PDF OPTIONS These options allow you to choose if the resulting PDF should be encrypted or not and if document information details should be added Add document information If you check this option enabled by default the resulting PDF file will include the document information that you ve set in the Document tab from Manage Profiles Subject Title Keywords Author and Creator These settings can be modified for the current print job only from the Standard save dialog too novaPDF 8 User Manual Copyright 2015 Softland 28 novaPD
133. f the document being converted e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e W Workstation e U User name You can also choose from the following display options for root bookmarks e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Allow multiline bookmarks novaPDF 8 User Manual Copyright 2015 Softland novaPDF 159 By checking this option you can choose to allow the detection of bookmarks placed on consecutive lines in a PDF file If you leave this check box unchecked such bookmarks will be detected as different ones MATCH BOOKMARKS REGARDLESS OF LEVEL By choosing this option in case two consecutive detected bookmarks don t have consecutive levels some intermediary dummy nodes will be placed between them in order to keep hierarchy visible Use levels This value signifies the number of defined bookmarks which will be taken into consideration when generating the PDF file
134. f the images in the final PDF file Low dpi images will have a reduced quality but the size of the PDF will be smaller too while high dpi images will look better but result in a larger PDF These presets are available for downsampling e Apple Macintosh 72 DPI Downsample to Apple Maclntosh default display resolution 72 DPI with Bicubic interpolation HDPI High density 240 DPI Downsample to high density 240 DPI with Bicubic interpolation e LDPI Low density 120 DPI Downsample to low density resolution 120 DPI with Bicubic interpolation e MDPI Medium density 160 DPI Downsample to medium density resolution 160 DPI with Bicubic interpolation Windows 96 DPI Downsample to Windows default display resolution 96 DPI with Bicubic interpolation e XHDPI Extra high density resolution 320 DPI Downsample to extra high density 320 DPI with Bicubic interpolation e XXHDPI Extra extra high density resolution 480 DPI Downsample to extra extra high density 480 DPI with Bicubic interpolation XXXHDPI Extra extra extra high density resolution 640 DPI Downsample to extra extra extra high density 640 DPI with Bicubic interpolation DOWNSAMPLING Name novaPDF 8 User Manual Copyright 2015 Softland novaPDF 155 You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author
135. field an example of how the macros are converted is shown just below the Name field You can select any of following macros e N The name of the document being converted e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e W Workstation e U User name You can also choose from the following display options for root bookmarks e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Allow multiline bookmarks By checking this option you can choose to allow the detection of bookmarks placed on consecutive lines in a PDF file If you leave this check box unchecked such bookmarks will be detected as different ones MATCH BOOKMARKS REGARDLESS OF LEVEL By choosing this option in case two consecutive detected bookmarks don t have consecutive levels some intermediary dummy nodes will be placed between them in order to keep hierarchy visible Use levels novaPDF 8 User Manual Copyright 2015 Softland
136. file will be opened and viewed with the PDF reader PDF VIEWER OPTIONS Options in this section can be modified only if Set viewer options is enabled You can choose one of the existing default viewer presets or manage add new ones by clicking on the New Manage links For detailed explanation of each option see the PDF Viewer options section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 3 1 Add document information The Add document information section is embedded in the Document tab of the Profile Manager and allows you to define what metadata information gets saved in the resulting PDF file displayed in the properties of the PDF Add document information Document info Info from original document v New Manage Add info from original document to the created PDF file Subject Macro gt gt Title N Macro gt gt Keywords Macro gt gt Author U Macro gt gt Creator N Macro gt gt a Document info This group allows you to choose a predefined document info preset or use a custom one By default there are several predefined document info presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined document info presets in the novaPDF 8 User Ma
137. ft PoWer Point ee ett eee eeaeanene nents 39 Create PDF from Microsoft PUbI ISNE rece ee eee tee teet teeeeeteteeeeeeeeneeeaeenene tenes 42 Create PDF from MicroSoft ViSiO ccc ec eee tenet eeaeeceneneeeacaneneteatas 45 Create merge multiple CLO CUMENIS veer eee eee eaeaeaeaneneneeeacaneneneeeaeas 48 Create PDF oevcvccie eee iii n einen einen tenses enti neneecasneteneeeteneneneaeaes 49 About i rettrttetttetetststeteeeeenenanaeteteseesenenenenesesanauauauaesesenenenesesneneavavavaeaeesenenenenenesaueeauauaeseeneneneneneanaeaesauavanauaeeneaes 50 3 Configuring NMOVAP DE veeeeseccecscetesseceeensnsesensseeenaaseeeessaaceeessaeeenasceeessscceeessaaesensseesnaseeeees 52 Printing Preferences vrs eeeeeecscetesssesssesseesneoueeseseseneseseseseseseeeeseneneneseseneneseanenenvauavavsenenenenenneneans 52 Settings Moana eli a EAEE a dhl On alt lla ee Ghat OA lana la 52 Manage To 6 0 0 eee EERE REE TE EEEEEEEEEEEEEEESESEESEOEIESESEEOOEOSSECESESOESOSSESESESEOSOSSOSESESEEOSOSSOSESOEESESOSSETESESESOEOSOESES 54 About aati e aee aeea esaia a rE a a N ateina 57 Language n E E E E A ETT 58 Updates badii a i A A a ish Ge ed a 58 Printer Manager E ETEN EE T gl aa O A A A E TTT 60 Printers Sieira iei av atey teia i e a a en ase ee 60 TO XS eee eRe EI IEEE EE EEE EEEEEEEEEEEETOEOEIOSESEEOESSSESESEEEEOEOESSSSSOSOEIOSOSTECECESOSTOSSOSOSOEOSOSOSCETECESESOTOSOSIECESESOSOSOECECESESEEESOESO 61 oY 0 LS 2 Ree re EE EEE REEEEEEEEEEEESOEEESESESEEOTOSSESESEEEEOEOESSSSSESOEEOSOSTE
138. g Use predefined settings x Folder r My Documents b Browse Macro gt gt Private PROFILES LIST When the novaPDF is installed a default profile is created This profile uses its own default printing settings to create the PDF files novaPDF 8 User Manual Copyright 2015 Softland 74 novaPDF 8 However you can change those settings and create a custom profile that when used will create PDFs using the options you ve chosen In novaPDF there are two types of profiles private and public 1 Private profiles A private profile is visible only to the current user By default new profiles are created as private and only the users from the computer where it was created will be able to see it and create PDFs using it 2 Public profiles Public profiles are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public profile will be used all the settings from that profile will be propagated to the client computers This list shows the profiles both private and public that were defined The icon on the right of the profile name shows what type of profile it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type MANAGE PROFILES New This will create a new profile based on the default one You
139. g Prompt simple save dialog too When a file with the same name already exists in the selected folder you can choose one of the next actions e Overwrite existing file existing file is overwritten with the newly generated file e Prompt save dialog a Save as dialog will be shown so you can change the name of the file or folder manually e Do not save if a PDF file with the same name already exists in the selected destination the current PDF file will not be saved Modify file name if a PDF file with the same name already exists you can modify the filename based on one of the following rules e Auto number new files a counter is added to the file name of the new generate pdf file e Append date and time the date and time is appended to the generated pdf file name e Auto number existing files a counter is added to the file name of the existing pdf file The new pdf file will have the name set in this dialog Merge with existing file by if a PDF file with the same name exists you can merge the new content with the existing one e Append to the end if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages at the end of the previous existing document e Insert at the beginning if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages before the
140. g Std R Adobe Garamond Pro Adobe Garamond Pro Bold Adobe Gothic Std B Adobe Hebrew Adobe Heiti Std R Adobe Kaiti Std R Adobe Ming Std L Adobe Myungjo Std M Adobe Naskh Medium IPHOHHSHHHHHSHHHHSH Fonts This group allows you to choose a predefined fonts embedding preset or use a custom one By default there are several predefined fonts embedding presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined fonts embedding presets in the Manage Presets gt Fonts help section A predefined fonts embedding preset can be used by multiple profiles while Custom settings only affect the current profile Embed all used fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box This will generate bigger PDF files so this setting is not recommended unless you have to open the generated PDF files on a computer that does not have all used fonts installed Embed font subsets You can choose to embed only subsets of font files by checking the Embed Font Subsets check box This will generate smaller PDF files so this setting is enabled by default When using characters that are not in the standard Latin character set eastern European character set Japanese Chinese Korean or other character sets the font subset is included in the PDF file no matter if the font subsets checkbox is set or not because otherwise these characters will not be
141. g copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application novaPDF 8 User Manual Copyright 2015 Softland novaPDF 151 Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the
142. ge scaling will be that already set in the PDF reader However if you change the option to None the PDF file will be forced to no scaling at all when printed via the PDF reader unless you intentionally modify the scaling in the PDF reader These other options are applicable for the resulting PDF display in the viewer e Resize document window to fit the size of the first page If checked the PDF viewer will open resized based on the dimensions of the first page e Show title in document window title bar Checked by default this option will display the title of the PDF in the PDF viewer window title bar e Start page Sets the page that will be first shown when opening the PDF file By default the first page will be shown e Hide menubar Checking this option will force the PDF viewer to hide its menubar when opening the PDF file e Hide toolbars Checking this option will force the PDF viewer to hide its visible toolbars when opening the PDF file e Hide the user interface elements of the document window This will hide any visible interface elements of the PDF viewer Transition effect These let you define the effect when moving from one page to the other in the Full Screen mode You can also set the duration in seconds for these effects Transition direction You can choose also to have these transition effects apply vertically or horizontally for the duration set in its specific field On exit from Full screen mode show Set what panel t
143. ged and shown in the Type column Private profiles are visible only on the computer where they were created Public profiles are visible from all client computers novaPDF 8 User Manual Copyright 2015 Softland 194 novaPDF 8 Index NET 6 A About 57 190 About printer 63 Access permission 107 Activate 10 64 Active PDF links 110 Advanced 109 112 Advanced presets 166 After save Application 83 Parameters 83 Print to default printer 121 B batch convert 48 Bookmark presets 155 Bookmarks Add 103 Detect 103 Edit 103 Open to level 103 Remove 103 Use levels 103 Border presets 188 bulk convert 48 C Choose edition 6 Compare editions 6 Compress images 99 Compress text 99 Compression 99 Compression presets 146 Configure bookmarks 104 Conversion presets 150 Convert images 100 Copies 52 createPDF 22 Custom forms 54 D Deactivate 71 Detect links 110 Digital signature presets Certificate 182 PDF security 182 PDF signature 182 System certificate 182 DNS 62 Document information Author 91 Creator 91 Document info 90 Keywords 91 PDF Viewer options 90 Subject 91 Title 91 Document presets 137 Downsample 102 Downsamplling presets 152 a e Email presets 124 Emails 85 Recipient 84 SMTP Server 84 Template 84 Embed fonts 95 Embed subsets 95 Encryption 128 bits 107 40 bits 107 High level 107 Low level 107 excel 36 excel to pdf 36 By Feature m
144. generated PDF files Force embedding of protected fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box However there are some commercial fonts that have restrictions regarding embedding so if you have the right to embed and distribute those fonts with your PDF check this option and those fonts will be embedded in spite of the restrictions Available fonts novaPDF 8 User Manual Copyright 2015 Softland 146 novaPDF 8 The available fonts list shows all TrueType OpenType and Type1 fonts installed on your computer that are not already listed in the Always embed fonts and Never embed fonts lists You can select multiple items from the list and move them using the right arrow button from the form Always embed fonts Once checked this option will allow you to embed all fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form Never embed fonts Once checked this option will prevent embedding of the fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form By default the Arial Courier and Times New Roman fonts are in the
145. gh d 48 v_Downsample indexed images Resolution dpi Method 72 5 Bicubic vV Downsample monochrome images Resolution dpi Method 72 Bicubic MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about novaPDF 8 User Manual Copyright 2015 Softland 154 novaPDF 8 PRESETS LIST When the novaPDF is installed a default set of presets is incl
146. ght 2015 Softland 86 novaPDF 8 or multiple emails to be sent out By default a single email is sent after the PDF is created You can configure to how many recipients to send the email what template to use and how to send it If you want additional emails to be sent out that need to be separate from the main one just click on the icon and a whole new Email section will be added at the bottom of the current view scroll down to see it Just as simple you can remove one of the additional emails by clicking on the icon only shows up after you add a second email Send Email This is a drop down from where you can choose an existing default email preset You can manage the default presets for sending emails by clicking on the Manage button or on New to define a new preset that will affect all linked profiles To do changes only to this particular profile just start making changes and this will be set to Custom You can read more about the default presets for this in the Manage Presets gt Emails section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 2 2 Recipient The Recipient section is embedded in the Emails tab of the Profile Manager and allows you to define where the email will be sent out afte
147. gs but those can be modified if you need advanced customization of the resulting PDF ADVANCED This lets you select which printer to use and if you want to save the document before converting it novaPDF 8 User Manual Copyright 2015 Softland 40 novaPDF 8 Advanced Links l Save document before printing IV Convert document information Use novaPDF printer novaPDF 8 v Add PDF Bookmark for each slide Save document before printing When checked it will save any changes done to the currently opened document before doing the conversion to PDF Convert document information If you have any information added via document properties in Word you can have that recognized and transmitted in the PDF as Document Information i e the Author Title Subject Keywords By default this option is checked Use novaPDF printer This will detect if you have other editions versions of novaPDF installed and you ll be able to select which version edition to use for the current conversion process Add PDF Bookmark for each slide If this is checked the resulting PDF file will have as bookmarks each separate slide from the presentation created with Microsoft PowerPoint LINKS This section lets you customize how links will be detected and converted in the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland novaPDF 41 Advanced Links IV Generate PDF Links Microsof
148. hanging image watermarks attributes Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 15 Text Watermarks The Text Watermarks presets section allows you to manage the existing default presets or add new ones These presets let you define text watermarks to be included in the resulting PDF file Adding text watermarks means that even if in the original document one being converted to PDF there is no watermark it will be added automatically when the conversion is done to the resulting PDF file Depending on the number of added watermarks the size of the resulted PDF files will increase A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 174 novaPDF 8 New Delete 0 Profile Text Watermarks Text Watermarks Text Watermarks Confidential E Configure visibility text font color and other properties of the text watermarks Confidential Copy frext Watermarks Date and time Name Confidential Copy Draft Description Text watermark to mark confidential documents Page index page count Author Softland Private visible only to the current us
149. hat the application will run Parameters If the application you want to run after the PDF was created supports parameters you can add those here and the parameters will be passed on to the application when the request is sent Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 3 Emails The Emails presets section allows you to manage the existing default presets or add new ones Once created the PDF file can be automatically sent via email to different recipients either using the default email client or directly from the application using SMTP configuration Additionally you can choose to zip the PDF and send it as attachment These presets allow you to define custom options for sending emails A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 125 New Delete Profile Emails gt Emails Emails Open default email client Name Open default email client Copy Open default email dient Copy Description Open default email client and attach the created PDF file to it Author Softland Private visible only to the current user
150. have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 5 3 Downsample images The Downsample images section is embedded in the Graphics tab of the Profile Manager and allows you to set the options for changing the resolution of the images in the resulting PDF Downsample images Image conversion Windows 96 DPI v New Manage o Downsample to Windows default display resolution 96 DPI with Bicubic interpolation v Downsample high color images Resolution dpi Method 96 Bicubic vV Downsample indexed images Resolution dpi Method 96 Bicubic vV Downsample monochrome images Resolution dpi Method Bicubic v r a lt gt IMAGE CONVERSION This group allows you to choose a predefined downsampling preset or use a custom one By default there are several predefined downsampling presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined downsampling presets in the Manage Presets gt Conversion help section A predefined downsampling preset can be used by multiple profiles while Custom settings only affect the current profile Monochrome indexed or high color images can be downsampled That means the images will be added in the PDF file at a different resolution then the one from the original document Usually this feature is used to save images at a lower resolution resulting smaller PDF files Resolution The imag
151. he computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Print to default printer If you use this default after save preset the created PDF file will be sent for printing to the default printer if Adobe Reader is installed This means that after the PDF is created it will also be physically printed by your default printer AFTER SAVE Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a
152. how the text will look like Color You can choose the text color By default the color is black Opacity You can select an opacity percentage for the text watermark By default the text watermark is drawn with maximum opacity 100 If you decrease the opacity value the text will be drawn with lighter colors PREVIEW The watermark text is drawn as it will be drawn on the PDF page The image is updated automatically when changing text watermarks attributes Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 16 Overlays The Overlays presets section allows you to manage the existing default presets or add new ones PDF documents overlay could also be called PDF stitching means that you can insert the content of a PDF file in another PDF document either in front of the existing content or as the background for the existing one and create a single PDF file containing the merged information For example if you have a PDF template branded with your company information that shows in the header footer and you received other PDF documents that need to use the same template you can overlay the new document with the existing template and create a single merged branded PDF A preset can be used by multiple printing profiles
153. however this field can be modified to any custom value You can use the same macro elements as for the Subject section above Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 3 2 PDF Viewer options The PDF Viewer options section is embedded in the Document tab of the Profile Manager and allows you to define how the PDF will be opened and handled by the PDF viewer novaPDF 8 User Manual Copyright 2015 Softland novaPDF 93 PDF Viewer options Viewer Use PDF viewer s settings v New Manage Use the settings of the PDF viewer to show the PDF Show Viewer default Page display Viewer default Zoom Viewer default Page scaling when printed Viewer default Resize document window to fit the size of the first page V Show title in document window title bar Start Page 1 Hide menubar Hide toolbars Hide the user interface elements of the document window Transition effect Duration Replace v 2 a Transition direction Duration Horizontal v 3 g On exit from Full screen mode show Viewer default v Viewer This group allows you to choose a predefined viewer preset or use a custom one By default there are several predefined viewer presets defined but you can add new or manage those by cl
154. iar OF neon season Go to Select tear to het at pring te Gncarsane Oly diarena thes kamad at cha ornai pinar File gt Print novaPDF atupiesasndoranseaiaeaaenisanarnand neinir aaa Settings NOPO Pg eg Tm we mape for onning PO hon any pin ea h Print All Pages 1 Open the document that you want to convert to POF The whole thing panapana anean a Cadono Pages 5 eee E Print One Sided eriein Account Only print on one side of th amaning the PrepertanoSove UD af the aavafOP Primer Properties window Options em cl 0F Ma Piara youcor pits Jotti D FOA A PAAS ISDA ee 123 1 23 1 23 the same o ether programs to the same POF refere after er as backgroune toregrourd for Portrait Orientation oe Normal Margins Left 1 Right 1 i E 1 Page Per Sheet Page Setup 41 of1 S4 4 HOW TO CREATE PDF FILES FROM MICROSOFT WORDPAD 1 Open the document that you want to convert to a PDF file novaPDF 8 User Manual Copyright 2015 Softland novaPDF 23 2 Go to File gt Print click Print and select novaPDF from the list of printers 3 Click on Print and choose a location for your PDF file Preview and print the document z be E z Sac Replace 7 Print s P Picture Paint Date and Insert elect printer number of copies and other j z F f Select all rinting options before printing daning tone onere A Insert Editing ck print Send the document directly to the defa printer without making change
155. icate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST novaPDF 8 User Manual Copyright 2015 Softland 168 novaPDF 8 When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer wher
156. icking on New Manage You can read more about predefined viewer presets in the Manage Presets gt Document help section A predefined viewer preset can be used by multiple profiles while Custom settings only affect the current profile Show You can choose to open the PDF using the default PDF reader view options or show some viewer panels Pages Panel Bookmarks Panel You can also choose to show the pdf file in the Full Screen mode If you choose Show none the PDF file will be opened without any panels Page display This option lets you select how the layout of PDF will be when opened in the viewer You can choose one of the following page layouts Single Page View Scrolling Two page view left right and Two page scrolling left right By default the PDF file will be opened using the options set in the PDF viewer Viewer default Zoom You can choose the magnification when opening the PDF file in the PDF viewer Fit Page Width Height Visible Actual size or a percent between 25 and 400 If you leave Viewer default for zoom the PDF viewer will use its default settings novaPDF 8 User Manual Copyright 2015 Softland 94 novaPDF 8 1 3 3 4 Page scaling when printed You can choose one of two options Viewer default and None By default the PDF file will be created using the Viewer default option which means that if you open the PDF in a PDF reader i e Adobe Reader and you print it to a regular printer the pa
157. iles both private and public e Change password you can password protect the settings for the Profile Manager by entering and confirming a password This way you prevent unauthorized changes e About Help the About window lets you activate deactivate change a product key or register the application novaPDF 8 User Manual Copyright 2015 Softland novaPDF 75 gt Profite nt Fonts Graphics Bookmarks Security Other Layout Delete my profiles Delete all profiles Change password d after save preferences and customize them for your needs Help About PROFILE SETTINGS The profile settings group allows you to customize the current profile and change various options such as the possibility to send emails add watermarks bookmarks overlays protect the PDF embed fonts and many others You can visit each tab and change the options for 1 General this lets you select the profile type describe it set the PDF version enable PDF linearization set file saving options and after save actions Emails you can opt to send emails after a PDF is created customize the recipients email templates and define the SMTP server connections Document you can add document information subject author keywords and set PDF viewer options Fonts this lets you embed all fonts only subsets protected fonts or disable embedding Graphics you can compress the content convert or downsample imag
158. in Header and Footer novaPDF 8 User Manual Copyright 2015 Softland novaPDF 45 1 2 3 5 If checked this will convert all hyperlinks inserted in the Header Footer to clickable links in the resulting PDF document Create PDF from Microsoft Visio During installation novaPDF gives the option to install add ins for Microsoft Office applications Word Excel PowerPoint Publisher and Visio By default this option is checked and it will add in Microsoft Visio another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button Create PDF files from Microsoft Visio using the add in for Microsoft Office e Open the presentation created with Microsoft Visio that you want to convert e Click on the novaPDF menu item e Optionally you can change the settings of the novaPDF printer or those of the add in for Microsoft Office e Click on Save As PDF and you ll be asked for a location where to save the resulting PDF file Configure the settings of add in for Microsoft Office The add in installs with default settings but those can be modified if you need advanced customization of the resulting PDF ADVANCED This lets you select which printer to use and if you want to save the document before converting it novaPDF 8 User Manual Copyright 2015 Softland 46 novaPDF 8 Advanced Links IV Save document before printing IV Convert document infor
159. in Word you can have that recognized and transmitted in the PDF as Document Information i e the Author Title Subject Keywords By default this option is checked Use novaPDF printer This will detect if you have other editions versions of novaPDF installed and you ll be able to select which version edition to use for the current conversion process Convert sheet names to PDF bookmarks If this is checked sheet names from the Excel workbook will become bookmarks in the resulting PDF file Print entire workbook If you have an workbook with several sheets you can convert it entirely to a single PDF document by checking this box novaPDF 8 User Manual Copyright 2015 Softland 38 novaPDF 8 LINKS This section lets you customize how links will be detected and converted in the resulting PDF file Advanced Links IV Generate PDF Links Microsoft Office links V Convert cross document links IV Use relative paths Change file extension to PDF MV Convert cross reference links MV Convert Intermet links Generate PDF Links If this is checked all links in the current document will be detected and converted as active links in the resulting PDF file Convert cross document links If checked it will convert links pointing to other documents e Use relative paths check this to use non absolute links for file paths i e Documents file pdf instead of C Documents file pdf e Change file
160. inal name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST novaPDF 8 User Manual Copyright 2015 Softland novaPDF 135 When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and
161. included in the generated PDF files Force embedding of protected fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box However there are some commercial fonts that have restrictions regarding embedding so if you have the right to embed and distribute those fonts with your PDF check this option and novaPDF 8 User Manual Copyright 2015 Softland novaPDF 97 those fonts will be embedded in spite of the restrictions Available fonts The available fonts list shows all TrueType OpenType and Type1 fonts installed on your computer that are not already listed in the Always embed fonts and Never embed fonts lists You can select multiple items from the list and move them using the right arrow button from the form Always embed fonts Once checked this option will allow you to embed all fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form Never embed fonts Once checked this option will prevent embedding of the fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form By default the Arial Courier and Times New Roman f
162. ions Fill Forms is not allowed Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 8 Other The Other profile manager tab allows you to choose predefined link detection and advanced presets or customize those to enable active PDF links in the resulting PDF file with various styling options and do optimizations novaPDF 8 User Manual Copyright 2015 Softland 110 novaPDF 8 x OC rene 1 Save O 2 Pe le General Emails Document Fonts Graphics Bulk email PDFs Bookmarks Security Other Watermarks overlays signatures Draft watermark Oth er 2 Choose predefined link detection and advanced options and customize them for your needs PDF A Compliant vV Detect links Review documents Link formatting Small size PDFs Links Detect web links v New Manage Detect web links in the created PDF document Detect file names and convert them to PDF links Check if file exists before linking Vv Underline Override color E Preview http www novapdf com support novapdf com a Advanced Advanced Optimize text v New Manage compress text in the created PDF document Detect links If this option is checked it will allow you to enable auto
163. irectly from the Office interface by simply clicking a button Create PDF files from Microsoft Publisher using the add in for Microsoft Office e Open the presentation created with Microsoft Publisher that you want to convert e Click on the novaPDF menu item e Optionally you can change the settings of the novaPDF printer or those of the add in for Microsoft Office e Click on Save As PDF and you ll be asked for a location where to save the resulting PDF file Configure the settings of add in for Microsoft Office The add in installs with default settings but those can be modified if you need advanced customization of the resulting PDF ADVANCED This lets you select which printer to use and if you want to save the document before converting it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 43 Advanced Links l Save document before printing IV Convert document information Use novaPDF printer novaPDF 8 v Save document before printing When checked it will save any changes done to the currently opened document before doing the conversion to PDF Convert document information If you have any information added via document properties in Word you can have that recognized and transmitted in the PDF as Document Information i e the Author Title Subject Keywords By default this option is checked Use novaPDF printer This will detect if you have other editions versions of novaPDF
164. ish Author Softland Private visible only to the current user From To cc BCC Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets novaPDF 8 User Manual Copyright 2015 Softland novaPDF 129 These presets hav
165. ivate it STEP 1 The first step allows you to generate and download an activation request file You will have to enter the following details based on the licensing email you receive after you purchased the application e License file The licensing email has attached a license file called License lic You will need to save it locally then click on the Browse button to locate it e Name You should enter the name you want this copy to be licensed under i e your company name your own name e Quantity If you purchased just a single license leave this field as it is with its default value However if you purchased several licenses and want to activate them on the current computer enter here the amount you want activated has to be lower than or equal to the quantity you have purchased e Comments This is an optional field you can enter here additional comments regarding this activation These comments will be shown in the online account so it is a way for you to remember why you activated a license and where you activated it doesn t affect the activation in any way no matter what text you enter here novaPDF 8 User Manual Copyright 2015 Softland novaPDF 15 Manual activation Step 1 of 3 enter your details To finalize the activation manually you will need access to a computer that has Internet access License file received by email after purchasing novaPDF test Comments WS 17
166. ive paths check this to use non absolute links for file paths i e Documents file pdf instead of C Documents file pdf e Change file extension to PDF when creating cross document links all those pointing to other files can point to PDF files having the same name path in case those will be converted afterwise Convert cross reference links If checked this will convert the cross reference links from Word links that point the reader to various places within the same document Convert Internet links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document novaPDF 8 User Manual Copyright 2015 Softland 48 novaPDF 8 1 2 3 6 Create merge multiple documents This option allows you to batch bulk convert Office documents to PDF or merge multiple documents from different sources in a single one You can either add individual files and convert them or select entire folders and all recognized file formats will be converted to PDF novaPDF 8 Getting Started E Select printer novaPDF 8 gt Preferences Use File Add files V CAUsers Admin Desktop changes 54 txt vV CAUsers Admin Desktop design backup4all docx Add folder vV CAUsers Admin Desktop translation fr txt Open list Save list Create PDF Select printer In this drop down you will be able to see the list of printers that are installed on the current computer
167. l other elements watermarks overlays signatures are added as layers shown in the Layer Management field Each of the layer has a Name that you can modify and you can bring layers forward or send them backwards using the up down arrows on the right of the field You can also remove a layer and lock it locking a layer prevents accidental edits to it a locked one cannot be modified Each layer will have an icon in front showing what type is it content watermark overlay or signature Units You can change the measurement units from the Units drop down list The available values are millimeters inches and points Changing the units will recalculate the margins origins and object sizes Margins You can manipulate layers by setting different margins The Anchors will let you choose what edge to use as a landmark when calculating the given margin The numbers you enter in the Offset field are expressed in the selected measurement unit by default unless you choose to use percentages of the total form width height you can do this by checking the box under the heading e Left You can set the left margin of the layer page by entering a value or pressing the up down arrows The number you enter is expressed in the selected measurement unit unless you check the box to use percentages of the total width e Right You can set the right margin of the layer page by entering a value or pressing the up down arrows The number you enter is express
168. l be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete novaPDF 8 User Manual Copyright 2015 Softland 184 novaPDF 8 Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as
169. l has all the features enabled Standard and Lite editions have limitations To see the differences between each edition visit the Feature Matrix section Once you click on an edition the trial window will close and you can begin the evaluation You will see how many days are left from the evaluation on the main activation window or on About After the trial period will be over you won t be able to continue using the program unless you purchase a license and activate it If you purchase a license before the trial expires you can enter it anytime and activate the license without waiting for the trial to finish novaPDF 8 User Manual Copyright 2015 Softland novaPDF 13 1 1 4 2 Online Activation After purchasing a novaPDF license you will receive an email that contains your registration Name and Product key To continue using the program you must activate it online and validate the licensing details novaPDF Activation Oo Activation Purchase a license and activate it to continue using the program Enter your details and click on Activate Online to finalize the process If no Internet connection is available click on Manual Activation To keep your current licensing status click Cancel Activation Product key Name Quantity 1 Comments WS 17 What is activation Cancel activation After you receive an email with your registration details open it and
170. lection of editions novaPDF 8 User Manual Copyright 2015 Softland 66 novaPDF 8 1 3 2 4 1 1 Free Trial You can use novaPDF as a trial before deciding to purchase a license The trial lasts for 30 days and during this period of time you have the same features as the paid version However during the trial you will see a footer notice on each page of the PDF files created This notice will not show if the program is paid for and activated Try novaPDF Select which edition of novaPDF you want to try novaPDF Professional is the full edition with all features enabled Standard and Lite have fewer features you can see a detailed comparison here Feature Matrix Features Professional Standard Lite Profiles S Bookmarks aS Watermarks S Email PDF vi x Encryption aS x Try Professional Try Standard See more features Back Start trial Select Edition You have the option of choosing one of the three editions available for evaluation Professional Standard and Lite While Professional has all the features enabled Standard and Lite editions have limitations To see the differences between each edition visit the Feature Matrix section Once you click on an edition the trial window will close and you can begin the evaluation You will see how many days are left from the evaluation on the main activation window or on About After the trial period will be over you won t be able to continue using the pr
171. led a default preset is created This preset uses its own default printing novaPDF 8 User Manual Copyright 2015 Softland 180 novaPDF 8 settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox IF SHORTER OVERLAY FILE REPEAT If the PDF file you selected to overlay with has less pages than the file you are printing you have the option to chose how the content of the resulting PDF will look like Nothing This is the default selection If the PDF file you selected to overlay with has less pages than the file you are printing and None is selected the resulting PDF file will use as background foreground the content of the overlayed PDF until it reaches the last page of the overlayed PDF after that continuing without adding content from the overlayed PDF Example you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages called let s say overlay pdf The resulting PDF file will have 5 pages and on the first two the content of the overlay pdf document will be included on the last 3 pages the content of overlay pdf not being included at all mintea 2 document Resulting _ PDF in Bi 1 2 3 4 5
172. lick on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are crea
173. ll show them that it was Signed by lt Common name gt e Email address You can add an email address to be displayed in the signature e Organization Enter the name of the company your system is part of if applicable e Organization Unit Enter additional information about the unit if applicable e Locality Enter the city name your organization is located in novaPDF 8 User Manual Copyright 2015 Softland 186 novaPDF 8 e State Province Enter the state province your organization is located in e Country Enter the country your organization is located in Use file certificate If selected you have to use the File name field to point to a certificate stored on your local computer or in your network Personal Information Exchange pfx p12 certificates are supported File name Use the Browse button to find and select an existing certificate This certificate will be used to sign further created PDF files If the file where the certificate will be used from is password protected enter it in the user name password field If the certificate is password protected enter the password in the Certificate Password field To ensure you re using the correct one verify how it looks in the Preview section You can also enter network paths UNC in the File Name field in case the file containing the signature you want to use is not on the local computer Only a full path is allowed For example suppose PDF_Serv
174. ll use its default settings Page scaling when printed You can choose one of two options Viewer default and None By default the PDF file will be created using the Viewer default option which means that if you open the PDF in a PDF reader i e Adobe Reader and you print it to a regular printer the page scaling will be that already set in the PDF reader However if you change the option to None the PDF file will be forced to no scaling at all when printed via the PDF reader unless you intentionally modify the scaling in the PDF reader These other options are applicable for the resulting PDF display in the viewer e Resize document window to fit the size of the first page If checked the PDF viewer will open resized based on the dimensions of the first page e Show title in document window title bar Checked by default this option will display the title of the PDF in the PDF viewer window title bar e Start page Sets the page that will be first shown when opening the PDF file By default the first page will be shown e Hide menubar Checking this option will force the PDF viewer to hide its menubar when opening the PDF file e Hide toolbars Checking this option will force the PDF viewer to hide its visible toolbars when opening the PDF file e Hide the user interface elements of the document window This will hide any visible interface elements of the PDF viewer Transition effect These let you define the effect when moving from one page to
175. lt presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want novaPDF 8 User Manual Copyright 2015 Softland novaPDF 179 to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets bo
176. luded for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default document presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Info from original document If you use this default documen
177. ly saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse novaPDF 8 User Manual Copyright 2015 Softland novaPDF 141 You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on
178. m different sources in a single one All you need to do is click on the Create merge multiple documents tab then add the files you want converted Once you ve added all the files click on Create PDF to generate the PDF file you can either create an individual PDF for each document or a single one where all documents are merged You can read more about the bulk conversion here Create merge multiple documents ADD INS FOR MICROSOFT OFFICE During installation novaPDF gives the option to install add ins for Microsoft Office applications By default is checked and it will add in the supported Microsoft Office applications for now is available in Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Publisher and Microsoft Visio another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button novaPDF 8 User Manual Copyright 2015 Softland 20 novaPDF 8 PH FILE HOME INSERT PAGE DESIGN MAILINGS REVI HD Save novaPDF Settings As PDF Settings novaPDF E Advanced Links MV Generate PDF Links m Microsoft Office links V Convert cross document links WV Use relative paths V Change file extension to PDF IV Convert cross reference links MV Convert Intemet links MV Convert links in Header and Footer Using add ins for Microsoft Office to create PDF files advantages e Converts hidden hyperlinks When the Offic
179. matic detection of visible links in text both local and remote links and customize the links appearance in the resulting PDF file In order to be detected and converted the URLs must be visible in the original document and formatted to start with http www mailto ftp unless when printing via the add in for Microsoft Office that is able to detect hidden links too By default a link detection preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each link detection options see the Link formatting section Advanced You can set some advanced options regarding how the printed documents will be processed and saved as a PDFs By default an advanced preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each of the advanced options see the Advanced options section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 8 1 Link formatting The Link formatting section is embedded in the Other tab of the Profile Manager and allows you to enable automatic detection of visible links in text both local and remote links and customize the links appearance in the resulting PDF file novaPDF 8 User Manual
180. mation Use novaPDF printer novaPDF 8 v IV Print all pages Save document before printing When checked it will save any changes done to the currently opened document before doing the conversion to PDF Convert document information If you have any information added via document properties in Word you can have that recognized and transmitted in the PDF as Document Information i e the Author Title Subject Keywords By default this option is checked Use novaPDF printer This will detect if you have other editions versions of novaPDF installed and you ll be able to select which version edition to use for the current conversion process Print all pages If this is checked all the pages in the current Visio document will be converted in a single PDF file LINKS This section lets you customize how links will be detected and converted in the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland novaPDF 47 Advanced Links IV Generate PDF Links Microsoft Office links V Convert cross document links IV Use relative paths MV Change file extension to PDF MV Convert cross reference links MV Convert Intermet links Generate PDF Links If this is checked all links in the current document will be detected and converted as active links in the resulting PDF file Convert cross document links If checked it will convert links pointing to other documents e Use relat
181. n e R Reason e CI Contact info e DTLS Certificate details e E Email address e OU Organization unit e O Organization e L Locality e S State e C Country Signing date You can add the current date to the certificate in the PDF it will add the date time when the signed PDF was generated Contact info When checked it will add in the certificate details the information entered in the Contact info field you can add any information you consider useful in case the recipient of the digitally signed PDF wants to contact you i e the email address Signing reason If checked the reason field will become enabled and you can enter a reason for digitally signing the PDF file so that the recipient has a better understanding of why this operation was needed Example of reasons you could use created this document have reviewed and approve this document This is the original document By adding my signature agree with the terms and conditions presented in this document Signing location When checked it will add in the certificate details the location entered in the Location info field Graphic name If checked this will show as an enlarged image in the left part of the certificate the name of the certificate Common Name In the Graphic name section you can also select a color for the text and its opacity Graphic image If this is checked you have the option to select an image to be used as a background for the
182. n the default email client without entering anything in the from to cc bcc fields You can create a new recipients preset if you want to add email addresses automatically for every profile where the preset will be used RECIPIENTS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox You can configure the following email header properties e From address This will show as the sender of the email i e it can be your own email address e To email addresses This is where the email will be sent out to you can add multiple email addresses by separating them with semicolons e CC email addresses use semicolon to add multiple addresses novaPDF 8 User Manual Copyright 2015 Softland 130 novaPDF 8 e BCC email addresses use semicolon to add multiple addresses Note Some of the features mentioned on this page might not be available in your edition
183. n the default email for instance Outlook Express and the email details will be filled in You can make changes to the email and the email will be sent only if you press the Send button Send with default email client In this case the mail will be automatically sent using your default email client for instance Outlook Express You cannot change the email information in this case A copy of your email is saved in your Sent emails folder Send with SMTP In this case the email is sent using a SMTP server You have to configure your SMTP server if this option is selected SMTP SERVER You can use one of the default predefined SMTP presets or configure your own custom server For detailed explanation of each option see the SMTP Server section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 2 1 Email The Email section is embedded in the Emails tab of the Profile Manager and allows you to define what email to send out after the PDF is created V Send emails Email Send Email Open default email client v New Manage Open default email client and attach the created PDF file to it Once the Send emails checkbox is selected this section becomes active and allows you to define one novaPDF 8 User Manual Copyri
184. n the format ss e W Workstation e U User name Title Sets the document title If you use the default N tag the title will be the name of the document that is printed as it is sent by the printing application You can use the same macro elements as for the Subject section above Keywords Sets the keywords for the printed document Default is empty You can use the same macro elements as for the Subject section above Author Sets the author of the printed document If you use the default U tag the author will be the windows user that started the print job You can use the same macro elements as for the Subject section above Creator By default it shows information about the application that generated the PDF file however this field can be modified to any custom value You can use the same macro elements as for the Subject section above Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 5 View The View presets section allows you to manage the existing default presets or add new ones These presets let you define how the PDF will be displayed in the default PDF viewer after it was created A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automaticall
185. n the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default text watermark presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section
186. n use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown
187. nage the existing default presets or add new ones These presets let you configure how links will be detected from the original document and converted into active PDF links in the resulting file A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 164 novaPDF 8 New Delete D Profile gt Links Links Links Detect existing file links Configure how to detect and display links Detect iting eke Copy aM Detect web links Name Detect existing file links Copy Description Detect file links in the created PDF document only if the file names exist Author Softland Private visible only to the current user vV Detect file names and convert them to PDF links Vv Check if file exists before linking Vv Underline Override color E Preview http www novapdf com support novapdf com D path to file filename ext Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlik
188. ned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 9 Downsampling The Downsampling presets section allows you to manage the existing default presets or add new ones These presets let you configure how images will be added in the PDF file at a different resolution than the one from the original document A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 153 New Delete D Profile Downsampling re Downsampling Downsampling Apple Macintosh 72 DPI 3 Configure how to downsample high color indexed and monochrome images Apple Macintosh 72 DPI Copy 2 Downsampling HDPI High density 240 DPI PA Name Apple Macintosh 72 DPI Copy LDPI Low density 120 DPI a Description Downsample to Apple Macintosh default display resolution 72 DPI with Bicubic ir MDPI Medium density 160 DPI af Author Softland Windows 96 DPI a Private visible only to the current user XHODPI Extra high density resoluti E vV Downsample high color images Resolution dpi Method XXHDPI Extra extra high density r w 72 iS Bicubic XXXHDPI Extra extra extra hi
189. new or manage those by clicking on New Manage You can read more about predefined content compression presets in the Manage Presets gt Compression help section A predefined content compression preset can be used by multiple profiles while Custom settings only affect the current profile COMPRESS HIGH COLOR IMAGES Method High color images will be compressed using JPEG or ZIP compression Level You can choose ZIP compression level from Fastest Normal and Maximum and JPEG compression novaPDF 8 User Manual Copyright 2015 Softland 100 novaPDF 8 level from Minimum Low Medium High and Maximum By default the high color images will be compressed with the High level of JPEG compression COMPRESS INDEXED IMAGES Method Indexed images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS MONOCHROME IMAGES Method Monochrome images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS TEXT AND GRAPHICS Method Text and graphics will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used Note Some of the features mentioned on this page might not be available in your editi
190. nnect to the Internet to see if there are new updates for the application with the defined frequency If you uncheck this option you won t be notified of new updates until you check manually by clicking on the Start check for updates button Frequency You can choose to check for updates Daily not recommended Weekly default value or Monthly When an update is found it will display the novaPDF Updates window with details about the update NOVAPDF UPDATES Version history If updates are detected you ll see a list of fixes updates and new features in the version history section grouped by version and build number You can start the download of the new version by accessing the Click to download link News Occasionally we will post news items that will show in the update window When this window is opened you can re check for updates by clicking on the Refresh button novaPDF 8 User Manual Copyright 2015 Softland 60 novaPDF 8 1 3 2 1 3 2 1 Printer Manager Printers Printer Manager allows administrators to manage the novaPDF printer s This way if you use it as a print server you will be able to manage what printers show up under what name for client computers connecting through the print server manage the profile for these printers and license unlicense client computers Add printer Remove printer Select all Unselect all PRINTERS This is a list of printers that are installed on the curren
191. novaPDF Paperless office solutions novaPDF User Manual Copyright 2015 Softland novaPDF User Manual for novaPDF version 8 by Softland This documentation contains proprietary information of Softland All rights reserved No part of this documentation shall be reproduced stored ina retrieval system or transmitted by any means electronic mechanical photocopying recoding or otherwise without permission from Softland No patent liability is assumed with respect to the use of the information contained herein The information in this document is subject to change without notice Although every precaution has been taken in the preparation of this book Softland assumes no responsibility for errors and omissions Nor is any liability assumed for damages resulting from the information contained herein Windows is a registered trademark of the Microsoft Corporation All other products or company names in this document are used for identification purposes only and may be trademarks of their respective owners Contents 3 Table of Contents Part novaPDF 6 1 Installing novaPDPF eeeeesererurereereoensnnnnnnennnreoonunnnnnnneeneoennnnnnnnnneneerennnnnnnnneeeeneene 6 System requirements L TI TETT 6 What edition to CHOOSE se e se s s ssssssessesssnsnnsnnsunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnen nnn 6 Feature Matrix creer esses ceseseeesaeaeaeaeses
192. nt option from t novaPDF most applications have t Page Range Al Number of copies 1 1H 3 After novaPDF is selected as a es A Selection Currant Page the PDF file Pages Collate 4 Once the location is chosen no pi 22 33 the PDF will be opened with the de Properties gt Save tab of the novaPD novaPDF includes a PDF merging co Printing a test page After installation you can test if novaPDF is working properly by printing a test page To print a test page in Windows 8 1 Go to Start type printers and open from the Settings results Devices and Printers 2 In the Printers section right click novaPDF and select Printer Properties 3 In the novaPDF Printer Properties window click on Print Test Page 4 You will be prompted to select a location and name for the test PDF file Choose one and click Save 5 After the PDF was created and saved it will open in your default PDF reader and you will see the printed test page If novaPDF is not registered a notice is printed at the end of the PDF file This can be removed from further created PDF files by purchasing a license and registering it To print a test page in Windows 7 6 Go to Start and click on Devices and Printers 7 In the Printers window right click novaPDF and select Printer Properties 8 In the novaPDF Printer Properties window click on Print Test Page 9 You will be prompted to select a location and name for the test PDF file Choose one and click Save 10 Af
193. nual Copyright 2015 Softland 92 novaPDF 8 Manage Presets gt Document help section A predefined document info preset can be used by multiple profiles while Custom settings only affect the current profile Subject Sets the subject for the printed document Default is empty You can use macros to set this automatically based on the existing document information e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e W Workstation e U User name Title Sets the document title If you use the default N tag the title will be the name of the document that is printed as it is sent by the printing application You can use the same macro elements as for the Subject section above Keywords Sets the keywords for the printed document Default is empty You can use the same macro elements as for the Subject section above Author Sets the author of the printed document If you use the default U tag the author will be the windows user that started the print job You can use the same macro elements as for the Subject section above Creator By default it shows information about the application that generated the PDF file
194. o Append Insert the PDF If you want to have additional options for the PDF to be saved such as its filename location opening the PDF automatically after conversion and or send it via email you can use the Prompt standard save dialog under the Save options section Create PDF from Office applications Create PDF from Microsoft Word During installation novaPDF gives the option to install add ins for Microsoft Office applications Word Excel PowerPoint Publisher and Visio By default this option is checked and it will add in Microsoft Word another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button novaPDF 8 User Manual Copyright 2015 Softland novaPDF 33 Create PDF files from Microsoft Word using the add in for Microsoft Office e Open the Microsoft Word document you want to convert e Click on the novaPDF menu item e Optionally you can change the settings of the novaPDF printer or those of the add in for Microsoft Office e Click on Save As PDF and you ll be asked for a location where to save the resulting PDF file Configure the settings of add in for Microsoft Office The add in installs with default settings but those can be modified if you need advanced customization of the resulting PDF ADVANCED This lets you select which printer to use and if you want to save the document before converting it with or without the document information a
195. o My Documents Choosing this default preset will save the created PDF file directly to the My Documents folder using as filename the name of the original document if a same named file already exists it will overwrite it SAVE Name You can type a name for the default preset you are editing creating novaPDF 8 User Manual Copyright 2015 Softland novaPDF 119 Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Prompt standard save dialog If this is selected each time you will create a PDF file you will be prompted with an extended save dialog where you can manually set the destination folder file name for the generated PDF file whether to append or insert the content being printed to an already existing PDF file what to do once the PDF is created open it with the default viewer or send it via email and setting PDF options encrypt PDF and add document information This window also provides a shortcut to enter your li
196. o show when exiting from the full screen mode view Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic Fonts The Fonts profile manager tab allows you to choose predefined font embedding configurations or customize those to choose which fonts will be embedded or not in the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland novaPDF 95 x S Save Cancel lt Profile gt Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark Fonts 2 Choose a predefined font setting and customize it for your needs PDF A Compliant Fonts embedding Review documents Fonts Small size PDFs Do not embed fonts v New Manage Do not embed any fonts into the created PDF file Embed all used fonts V Embed font subsets Force embedding of protected fonts Font Name Always Embed Never Embed Qi Adobe Arabic Qr Adobe Caslon Pro Adobe Caslon Pro Bold Adobe Devanagari Adobe Fan Heiti Std B Adobe Fangsong Std R Adobe Garamond Pro Adobe Garamond Pro Bold Adobe Gothic Std B Adobe Hebrew Adobe Heiti Std R Adobe Kaiti Std R Adobe Ming Std L Adobe Myungjo Std M APPEEHHHHSHSHHHSH
197. oduct key Register online Deactivate Reactivate Our Projects Backup4all backup software www backup4all com Soft112 software library www soft112 com FBackup free backup software www fbackup com novaPDF is available as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program The about window will show the following information e Version and build number of the profile manager and printer manager in parenthesis you ll also the the version of the printer driver used e Windows version and edition for support inquiry purposes Edition installed and activated for trial extra trial licenses the number of days until the expiration will be shown too Options to Activate Reactivate will re activate online the current product key Deactivate Enter Change product key and Registering a product key Miscellaneous information regarding the other products developed by the company as well as copyright information novaPDF 8 User Manual Copyright 2015 Softland 52 novaPDF 8 1 3 Configuring novaPDF 1 3 1 Printing Preferences 1 3 1 1 Settings The main page of the Printing Preferences window allows you to set basic options for the resulting P
198. oftland novaPDF 115 the file is converted All you have to do is to enable and customize it and all the created PDF files will contain the signature applied afterwards The option can be disabled at any time or a separate Profile containing the option can be created and used when needed A digital PDF signature is a code that can be embedded in a portable document PDF so that the sender will be uniquely identified Its main purpose is to attest that the document was indeed created by the individual organization claiming to be the author A digital signature contains several encryption techniques to guarantee its security Digitally signing PDF documents is useful when using it for branding protecting and copyrighting information in the resulting PDF file From this drop down you can choose to insert one of the default signatures presets You can add new or manage the existing signatures by clicking on New Manage You can read more about predefined signatures presets in the Manage Presets gt Signatures help section LAYOUT PREVIEW AND TOOLS Live preview You can preview changes you do to the layout of the resulting PDF without actually saving them Every layout operation you do will show live in the preview section Layer management Each layout element you add that will be included in the resulting PDF is positioned on a layer The general layer is Content meaning the actual content that you have in the original document Al
199. ogram unless you purchase a license and activate it If you purchase a license before the trial expires you can enter it anytime and activate the license without waiting for the trial to finish novaPDF 8 User Manual Copyright 2015 Softland novaPDF 67 1 3 2 4 1 2 Online Activation After purchasing a novaPDF license you will receive an email that contains your registration Name and Product key To continue using the program you must activate it online and validate the licensing details novaPDF Activation 0 Activation Purchase a license and activate it to continue using the program Enter your details and click on Activate Online to finalize the process If no Internet connection is available click on Manual Activation To keep your current licensing status click Cancel Activation Product key Name Quantity 1 Comments WS 17 What is activation Cancel activation After you receive an email with your registration details open it and then enter the information in the corresponding fields as indicated below e Product key It is a group of characters separated by dashes included in the email with the licensing details You have to copy and paste it in here e Name You should enter the name you want this copy to be licensed under i e your company name your own name e Quantity If you purchased just a single license leave this field as it i
200. omputers Printers Profiles Licences About m Use NetBIOS names Use DNS names Computers Licensed Add computer Remove computer Rename computer Unlicense Computers 3 Licensed computers 1 Available licences 0 You can share a PDF printer to be accessible via other computers in the same network If a print job is started from a computer in the network through the print server the computer name is registered automatically for a license as long as there are licenses available So if you bought enough licenses novaPDF 8 User Manual Copyright 2015 Softland novaPDF 63 1 3 2 4 you don t have to configure anything all computers will be automatically licensed when they initiate their first print job to novaPDF on the printer server As the client computers are being assigned a license you will see the number of Available licenses decreasing and the licensed status as Yes near the name of the licensed computers The client computers are automatically added in the computers list even when the server is not licensed In this case all computers will be listed as unlicensed When novaPDF is licensed the computers in the list are also automatically licensed If you have more computers in the list then the number of licenses the computers at the end of the list will remain unlicensed You can see a Status of the current available licenses in the lower right hand part under the Available licenses text If you
201. on The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 5 2 Convert images The Convert images section is embedded in the Graphics tab of the Profile Manager and allows you to set the options for converting colors of text and graphics indexed images or high color images to grayscale or monochrome black white color novaPDF 8 User Manual Copyright 2015 Softland novaPDF 101 Image conversion Monochrome v New Manage Convert text and images to monochrome Vv Convert high color images Convert to grayscale m Convert to monochrome Threshold V Dither A v Floyd V Convert indexed images Convert to grayscale m Convert to monochrome Threshold V Dither A __ 128 Fy Floyd vV Convert text and graphics Convert to grayscale m Convert to monochrome Threshold 128 A v CONVERT IMAGES This group allows you to choose a predefined conversion preset or use a custom one By default there are several predefined conversion presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined conversion presets in the Manage Presets gt Conversion help section A predefined conversion preset can be used by multiple profiles while Custom settings only affect the current profile During conversion the colors for text and graphics index
202. on doesn t affect the deactivation in any way no matter what text you enter here Send deactivation request by email By clicking on this button an email will be generated and opened with your default email editor The email contains a deactivation request and has pre configured the address that it has to be sent to Copy that email on a system where you have internet access and send it Your license will be marked as deactivated on our system when the email is received Save deactivation request file If you select this option you ll receive a file that you can put on an USB stick for example and use it from another computer that has an Internet connection On the computer where you have an novaPDF 8 User Manual Copyright 2015 Softland novaPDF 73 internet connection compose a new email message and attach the deactivation request file obtained previously or visit the deactivation url and upload the file on our server to finalize this process 1 3 3 Profile Manager The Profile Manager allows you to manage profiles new copy edit delete their individual settings and access profile presets Profiles are a set of configurations that will be used when creating the PDF file As an example you can create different printing profiles based on what the output should be a profile that outputs PDF documents intended for distribution or another one for high quality PDF files printing PDFs for review marked confidential
203. onts seeeeseessessresrsessnssnesnesnesnenesnrenennnnennnnneeneenennentenrnnttnnttntenennnntnnnenreneetententennennttnnrenteneenennnansneeneenenneneeneennntne 94 Fonts embedding tiie EEEE EA EE AEAII EE EEN OEE EENAA E E EAA EAE EE 95 Graphics E EEE E E N E EEE E T A TE E ET EE EAT 97 Content compression E ETE E E EAS PEEN E SE EEE EESE EE A EE S A 99 Convert images SE E E T EE E A E TA 100 Downsample images JaA i eure a a e o e i da iaaa 102 BOOKIM ALK Soiree eee aeia a arii aaaeaii a ES i aeai ar E ie N 103 Bookmarks configuration Sod E Coe ravine eae A TN AAAA N a 104 Security PEE A E E E E E E 107 Security options Muah aed aaa ala Ad d e lA a a a le ee ead ie 107 OURS a pesien e e a arae a ie ea esas sania edit ieee nies da arash VEE E EE ANS 109 Link formatting epa ee S i a a EE eye V A E a E iv A auc aE aa 110 WAV 0 LVZ5 101 61210 C E EE 112 Watermarks overlays signatures dad ieee anata ee Gaia Onde aie Aaa 113 Manage Prasejettrersrsisien ia anaa ana a Aaa a i a Nay 116 Sav i ataeseenteesnvestvereesevessvecencacetneveneseteesnweseverpesstsensecensencesnessnsetseubicsevensedeutentedpbenndeabteeny tis 116 After Sayl Sreipsdrsiisissr ii pagyari atots V iisi ayra ei ererat 121 Emails amire ieiti aeeti aaa atd kaiene bo a aned tdki 124 Recipients EE ATE E AEAT A A E 127 Templates Aa el aon A A Gavan eae level et A AA A ic on eile 130 SMTP Servers crescent ee eters ceneae eens neneneeseneneieesisneneieneeseneneeaea 133 DOCUMENT verter ee
204. onts are in the Never Embed Fonts list because they are standard fonts in the PDF format and they do not need to be embedded with the PDF file Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 5 Graphics The Graphics profile manager tab allows you to choose predefined graphics configurations or customize those to compress downsample or convert text and images to reduce the size of the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland 98 novaPDF 8 x O Petite gt 1 Save Cancel O Y Prot le Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark Graphics 2 Choose predefined content compression conversion and downsampling options and customize them for your needs PDF A Compliant vV Compress content Review documents Content compression Small size PDFs Content compression Normal v New Manage Normal compression of text and images Convert images Convert images Downsample images Downsample images Compress content You can reduce the size of the resulting PDF file by compressing the content the downside is that
205. options that are enabled Display This group allows you to set how the detected bookmarks will be formatted and displayed in the PDF You can choose from the following display options e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For novaPDF 8 User Manual Copyright 2015 Softland novaPDF 107 a comparison between editions please check feature matrix topic 1 3 3 7 Security The Security profile manager tab allows you to choose predefined security configurations or customize those to set a level of encryption protected by a password that restricts certain document permissions for the resulting PDF file x Save gt Profile gt General Emails Document Fonts Graphics Bulk email PDFs Bookmarks Security Other Watermarks overlays signatures Draft watermark Security E Choose a predefined security setting and customize it for your needs PDF A Compliant vV Protect document Security options Security Allow everything v New Manage Add password to allow copying printing and changes enable accessibility User password Owner password Review documents Small size PDFs Encryption level High level encryption 12
206. ormat YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm novaPDF 8 User Manual Copyright 2015 Softland 120 novaPDF 8 e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name You can also enter network paths UNC in the Folder name field in case you want to save the PDF on another computer in your network Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter the username password User name You ll need to enter the username of an user that has access to the remote computer if your currently logged in user doesn t have access rights when using a folder that s located ona password protected network computer Password After filling in the username you need to add the password for that user to save the PDF ona network computer that s password protected File You can manually type a name for the generated PDF file in the File field or use Macro to automatically name the
207. orms Print high resolution Assemble the document Advanced extract text and graphics KI ISIS SIS IS Advanced fill forms SECURITY This group allows you to choose a predefined security preset or use a custom one By default there are several predefined security presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined security presets in the Manage Presets gt Security help section A predefined security preset can be used by multiple profiles while Custom settings only affect the current profile User password You can setup a user password for opening the PDF document If you enter a user password the document cannot be opened without entering user or owner passwords Owner password If the PDF Document is encrypted access permissions can be changed only if the document is opened with the owner password Encryption level Available encryption levels are e Low Level 40 bit for Adobe Reader 3 0 and above The PDF document will be encrypted with a low level encryption algorithm You can setup passwords for opening the document and other access permissions for printing editing or extracting text and graphics e High Level 128 bit for Adobe Reader 5 0 and above Beside passwords and access permissions that can be setup for low level encryption you can add some more advance permissions for the PDF document DOCUMENT PERMISSIONS You can enable or disable permissions to
208. ou want this copy to be licensed under i e your company name your own name e Quantity If you purchased just a single license leave this field as it is with its default value However if you purchased several licenses and want to activate them on the current computer enter here the amount you want activated has to be lower than or equal to the quantity you have purchased e Comments This is an optional field you can enter here additional comments regarding this activation These comments will be shown in the online account so it is a way for you to remember why you activated a license and where you activated it doesn t affect the activation in any way no matter what text you enter here novaPDF 8 User Manual Copyright 2015 Softland novaPDF 69 Manual activation Step 1 of 3 enter your details To finalize the activation manually you will need access to a computer that has Internet access License file received by email after purchasing novaPDF test Comments WS 17 After you enter the details above click on Next to continue with the activation What is activation Cancel activation Click on the Next button to continue the manual activation process or on Cancel activation if you want to stop the activation process STEP 2 Click on the Email activation request button if you have an internet connection on the current computer or on the
209. ou want to overlay it with a PDF document that has 2 pages called overlay pdf The resulting PDF file will have 5 pages On the first page it will include the content of page 1 from overlay pdf on the second page it will include the content of page 2 from overlay pdf on the third page it will include the content of page 1 from overlay pdf on the fourth page it will include page 2 from overlay pdf and on the last page it will include page 1 from overlay pdf overlay pdf is added continuously always starting with the first page Printed Resulting PDF Overlay with te 2 Repeat if shorter overlay file Continuous OVERLAY FILE File Name Use the Browse button to find and select an existing PDF document This document will be used to overlay its content with the content of other documents you ll print to PDF from This information is novaPDF 8 User Manual Copyright 2015 Softland 182 novaPDF 8 mandatory if Overlay is enabled and you can only select PDF files to overlay with You can also enter network paths UNC in the File Name field in case the PDF you want to use is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter
210. phics indexed images and high color images A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it fo ff New Delete 2 Profile Conversion Conversion Conversion Grayscale 2 Configure how to convert images and text Grayscale Copy conversion Monochrome Name Grayscale Copy Description Convert text and images to grayscale Author Softland Private visible only to the current user V Convert high color images m Convert to grayscale Convert to monochrome __8 vV Convert indexed images m Convert to grayscale Convert to monochrome MES L__128 jv vV Convert text and graphics m Convert to grayscale Convert to monochrome Threshold 28 Ty Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existin
211. plication that allows printing if you print that document to the novaPDF printer driver This is done in the same way you would print to a regular printer meaning you have to open the document go to File gt Print select novaPDF as the printer and then click on Print Select Printer 7 7 taf taf ty s FF ZP Add Printer novaPDF 8 novaPDF novaPDF 7 novaPDF v lt gt A Status _ Print to file Preferences Location Comment Find Printer Page Range Al Number of copies 1 Selection Current Page Pages Collate 1 2 2 33 Using novaPDF printer driver advantages e Converts to PDF from any applications It will let you convert to PDF any type of document that supports printing The conversion is done in the same way you would print to a regular printer just that instead of the regular printer you ll have to select the novaPDF printer driver Using novaPDF printer driver disadvantages e Convert hidden hyperlinks It can convert only visible links in the PDF document i e www novapdf com will be converted but not novapdf com unlike the novaPDF add ins for Microsoft Office which can convert hidden hyperlinks too Read more about novaPDF printer driver on the Create PDF from any application section novaPDF 8 User Manual Copyright 2015 Softland 22 novaPDF 8 1 2 2 Create PDF from any application Creating PDF Files novaPDF installs itself as a virtual printer
212. private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default signatures presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Basic signature When this preset is used the resulting PDF will be signed with a sample file certificate This is meant for test purposes to see how this feature could be used The layout of the overlay can be modified from the Profile Manager gt Layout section Sample This is a demonstrative sample file certificate that should be used only for test purposes as the signature won t be valid The layout of the overlay can be modified from the Profile Manager gt Layout section SIGNATURES Name You can typ
213. profile set as active in the Printing Preferences what you select in this Select Profile dialog is the profile that will be used for the current printing job This window is shown even if you have the Use predefined settings option selected in the Manage Profile gt General gt File saving options section so if you want to disable it you can go to Printing Preferences and uncheck Show Select Profiles dialog Stay on top This is checked by default and it makes the Select Profile window topmost shown in front of other windows this way being easily visible when there are many windows opened Standard save dialog The standard save dialog is shown when the Prompt standard save dialog option is selected on the General tab from the Printing Preferences gt Manage Profiles window This allows you to select additional options for the PDF to be saved such as its filename location if you want it merged with another existing PDF file append insert and whether to open the PDF automatically after conversion and or send it via email novaPDF 8 User Manual Copyright 2015 Softland novaPDF 27 Using default settings Click here to change save options add watermarks overlay password signature File name C Users Admin Documents b4a53 pdf PDF options Merge with PDF file V Add di i ion Wana C Append to existing PDF file __ Insert before existing PDF file After save action Open PDF with default vi
214. profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default font presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Do not embed fonts If you use this default font preset the PDF will be created without embedding any standard Latin fonts in it but it will embed the subsets of non standard Latin characters i e Chinese characters This means that if the recipient of the PDF doesn t have the fonts used in the document on his system the PDF will be shown using a substitute font This preset is intended to be used when novaPDF 8 User Manual Copyright 2015 Softland novaPDF 145 sending PDF documents for reviewing or loading them on the web where a small file size is more important than how the PDF looks on the recipient s system Embed used font subsets If you use this default font preset the resulting PDF will have all used font subsets embedded in it even the fonts that are protected This means that even if the recipient of the PDF doesn t have the fonts used in the document on his system the PDF will still be shown using the original fonts used when creating it This preset is intended to be used when sending PDF documents for printing where how it looks for the recipient is more important than a larger resulting
215. prompted with an extended save dialog where you can manually set the destination folder file name for the generated PDF file whether to append or insert the content being printed to an already existing PDF file what to do once the PDF is created open it with the default viewer or send it via email and setting PDF options encrypt PDF and add document information This window also provides a shortcut to enter your license if the program is not already activated Prompt simple save dialog If this is selected each time you will create a PDF file you will be prompted with a simple Save As dialog where you can manually set the destination folder and file name for the generated PDF files Use predefined settings Select this if you prefer to customize the save settings for the current profile This option is novaPDF 8 User Manual Copyright 2015 Softland novaPDF 81 automatically checked also if you select Server as a location for the resulting PDF The custom predefined settings only apply to the current profile that is being edited If you want to define save settings that apply to multiple profiles you have to create predefined save presets Folder In the Folder field you can set a folder where the files will be saved If you select a predefined default preset in Save Options the Folder field will automatically be filled However you can enter any folder path you want either manually or by using the Browse button You can
216. r Use through Remote Desktop Connection Use with Terminal Services Driver certification for Windows 7 8 Activate Activation allows verifying that your copy of novaPDF is genuine and that it hasn t been used on more computers than the number of licenses purchased It prevents this way software counterfeiting intentional or unintentional novaPDF 8 User Manual Copyright 2015 Softland novaPDF 11 Try or buy Purchase a license and activate it or try the program for 30 days Thank you for choosing novaPDF Click on Buy now if you don t own a license or on Already bought to activate novaPDF You can use it as a free 30 day trial by clicking on Free trial Need sales support l already have an activation file 29 Days remaining from your free trial Free trial Buy Now If you don t own a product key for novaPDF and want to purchase one click on the Buy Now button This will open the browser and allow you to buy a license To test the application before purchasing it click on the Free trial button instead to try it for 30 days without paying Enter Key After purchasing a novaPDF license you will receive an email that contains your Product key To start using the application you ll have to validate the registration details by clicking on Enter Key and follow the activation steps where you will be able to activate online or manually Free Trial Before p
217. r after it Append to existing PDF file If a PDF file with the same name already exists in the selected destination and Append to existing PDF file is checked the current PDF file will be merged with the existing one adding its pages at the end of the previous existing document Insert before existing PDF file If a PDF file with the same name already exists in the selected destination and Insert before existing PDF file is checked the current PDF file will be merged with the existing one adding its pages at the beginning the content of the previous existing document Not registered If novaPDF is not registered a message will be shown in the lower left side of this window You can click on it to open the Activate window and copy paste the registration name and key you received after ordering novaPDF Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic novaPDF 8 User Manual Copyright 2015 Softland novaPDF 29 1 2 2 2 1 Change Document Information The Change Document window contains settings for PDF document information that you can modify for the current print job Note that these options apply only for the document currently being printed they are not saved in the current profile To have changes save
218. r computer thus you re removing the license from the current one to activate it on the new one Deactivation is done automatic if an internet connection is available however if the computer is not connected to the internet you ll have to deactivate the program manually novaPDF 8 User Manual Copyright 2015 Softland 72 novaPDF 8 Manually deactivate ES Online deactivation failed Please select one of the manual deactivation options Comments Send deactivation request by email The request will be sent using the default email client Save deactivation request file If you want to later upload the deactivation request file to http deactivate novapdf com or send it by email to activate novapdf com g Do not deactivate the application w The program will be deactivated when you click on either the Send deactivation request by email or Save deactivation request file button However you will also need to send that deactivation request to our server so that it will be marked as deactivated in our system as well If you skip this step the license will remain marked as activated in our system and you won t be able to activate it on another system Comments This is an optional field you can enter here an additional comment on why you deactivated the program This comment will be shown in the online account so it is a way for you to remember why you requested the deactivati
219. r it s created Email Recipient No recipients New Manage Used with the default email client enter recipients if you wish From To EC BCC Email Recipient This group allows you to choose a predefined recipients preset or use a custom one By default there are several predefined recipient presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined recipient presets in the Manage Presets gt Emails gt Recipients help section A predefined recipient preset can be used by multiple profiles while Custom settings only affect the current profile By default an email is sent to a single set of recipients after the PDF is created You can add multiple sets of recipients by clicking on the icon This will allow you to send the same email to different sets of recipients using different CC BCC addresses or using a different FROM address You can remove recipients by clicking on the icon only shows up after you add a second recipient novaPDF 8 User Manual Copyright 2015 Softland novaPDF 87 You can configure the following email header properties e From address This will show as the sender of the email i e it can be your own email address To email addresses This is where the email will be sent out to you can add multiple email addresses by separating them with semicolons CC email addresses use semicolon to add multiple addresses BCC email
220. ral Prompt standard Save dialog General Prompt simple save dialog General After save actions General Append Insert content in existing PDF files merge PDFs General Automatic actions in case of name conflicts Emails Send email after creating PDF with without the PDF file attached Emails Add cc bcc addresses change zip extension and delete PDF after send Emails Create email templates with custom subject content attachments novaPDF 8 User Manual Copyright 2015 Softland novaPDF 9 Emails Add regular zipped attachments PDF or other files Emails Send using email client or SMTP server predefined SMTP settings for popular providers Emails Use SSL TLS encrypted connection Document Set info Title Subject Author Keywords Creator Document Manage PDF viewer options Document Extended PDF viewer options transition effects possibility to hide menubar toolbars user interface elements Document Set PDF viewer page layout Document Set page scaling and zoom Document Set transition effects and direction Fonts Embed all used fonts Fonts Embed only font subsets Fonts Force embedding of protected fonts Fonts Always Never embed list Graphics Content compression text and graphics Graphics Image conversion convert to grayscale monochrome Graphics Im
221. s Print preview Preview and make changes to pages be printing novaPDF novaPDF7 novaPDF v Page setup 2 Print to file Preferences Send in email About WordPad save the PDF is set novaPDF starts converting created this can be changed in novaPDF s Prop creating a PDF from any application that supports printing 1 Open the document that you want to convert to PDF HOW TO CREATE PDF FILES FROM NOTEPAD 1 Open the NotePad document that you want to convert to a PDF file 2 Go to File gt Print and select novaPDF from the list of printers 3 Click on Print and choose a location for your PDF file novaPDF 8 User Manual Copyright 2015 Softland 24 novaPDF 8 gile Edit Format View Help New Ctrl N ter that allows creating PDF files from any Windows application that Ctri o PDF installs itself as a virtual printer driver so there is no exe file rt to a PDF file To create PDF files you just have to print your Printer like you would print to a normal printer and the PDF will the designated location Save Ctrl S Save As Page Setup Print Exit Only difference is that instead of im Printer Once a location where to k EF Lf will display the PDF after is crea YY YY novaPDF7 novaPDF v These are the steps for creating a gt Print to file Preferences 1 Open the document that you want Find Printer 2 Select the Pri
222. s Change type to Import Profile name Type Public Vv Default Profile Private Vv novaPDF 7 Private vV novaPDF 7 4 Private WARNING Position on page for image watermarks text watermarks signature and overlay is not imported Please go to Watermarks overlays signatures tab and arrange the objects as you wish Cancel File name Use the Browse button to select the file that contains profiles you want to import You can only import nve files that were previously exported from novaPDF Profiles After you have used the Browse button to select the file that contains printing profiles you want to import a list of recognized printing profiles will be displayed in the Profiles list view Thick the checkbox in front of the profiles you want imported and click on the Import button to add them as printing profiles If a profile with the same name already exists you ll be asked if you want to overwrite the existing profile with the imported one you will have to rename an existing profile if you want to import one named the same without overwriting novaPDF 8 User Manual Copyright 2015 Softland novaPDF 193 Change type to After the detected profiles have been listed in the Profiles list view you have the option of changing the type of each detected profile to Public or Private To do so select the profile you want to change the type to and click on the Public Private button The type of the profile will be chan
223. s downsampling settings This section allows you to select what default preset to use for the downsampling or use novaPDF 8 User Manual Copyright 2015 Softland novaPDF 99 custom settings By default a downsampling preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each downsampling option see the Downsample images section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 5 1 Content compression The Content compression section is embedded in the Graphics tab of the Profile Manager and allows you to set the options for reducing the size of the resulting PDF file by compressing the content Content compression Content compression Normal v New Manage o Normal compression of text and images vV Compress high color images Method Level JPEG v High v Compress indexed images Method Level ZIP v Medium vV Compress monochromes images Method Level ZIP v Medium v vV Compress text and graphics Method Level ZIP v Medium v CONTENT COMPRESSION This group allows you to choose a predefined content compression preset or use a custom one By default there are several predefined content compression presets defined but you can add
224. s its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Convert to grayscale Each color will be converted to a gray value between 0 and 256 You can convert to grayscale texts and graphics indexed and high color images Convert to monochrome Each color will be converted to black or white You can convert to monochrome texts and graphics indexed and high color images For images you can select a dithering algorithm for better results Threshold The threshold value is used to convert to monochrome color It can range between 0 and 256 the default value is 128 All colors less the threshold value will be converted to black and all colors above the threshold value will be converted to white Dither When converting images to monochrome you can choose a dithering algorithm for better results Available algorithms are Floyd amp Steinberg error diffusion Bayer ordered dispersed dot 4x4 Bayer ordered dispersed dot 8x8 Ordered clustered dot 6x6 Ordered clustered dot 8x8 Ordered clustered dot 16x16 By default the Floyd amp Steinberg error diffusion dither method is used to dither monochrome images Dithering is not available for text and graphics Note Some of the features mentio
225. s program to access type of errors returned by Outlook Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 2 4 SMTP Server The SMTP Server section is embedded in the Emails tab of the Profile Manager and allows you to use predefined SMTP servers or define your own custom server details SMTP Server SMTP Servers Google Gmail New Manage Google Gmail SMTP Server Port smtp gmail com 587 a Authentication required Connection Don t use encrypted connection Use SSL encrypted connection m Use TLS encrypted connection SMTP Servers This group allows you to choose a predefined SMTP Servers preset or use a custom one By default there are several predefined SMTP Servers presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined SMTP Servers presets in the Manage Presets gt Emails gt SMTP Server help section A predefined SMTP Servers preset can be used by multiple profiles while Custom settings only affect the current profile Server Enter your SMTP server name or IP address SMTP port Enter SMTP Port Usually this is port number 25 Authentication required If your SMTP server requires authentication check the Authentication requir
226. s that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default borders presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Blue When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a thin blue border solid style bl
227. s with its default value However if you purchased several licenses and want to activate them on the current computer enter here the amount you want activated has to be lower than or equal to the quantity you have purchased e Comments This is an optional field you can enter here additional comments regarding this activation These comments will be shown in the online account so it is a way for you to remember why you activated a license and where you activated it doesn t affect the novaPDF 8 User Manual Copyright 2015 Softland 68 novaPDF 8 activation in any way no matter what text you enter here Once you ve added all the required information press the Activate button to complete the activation An active Internet connection is required to activate online If the computer is not connected to the Internet or there s a problem connecting via the Internet i e a firewall that prevents external access you will receive a notification and the possibility to continue with a Manual activation If the licensing information is valid you will get a confirmation message saying the application has been successfully activated If the information in one of the fields is not correct you ll receive an error and you ll have to retry the activation after correcting it After you close the the confirmation message you can see your licensing details on the About page with additional options to Change registration key Reactivate
228. ser Manual Copyright 2015 Softland 176 novaPDF 8 Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox VISIBILITY You can enable or disable in which situations the watermark will be shown by checking unchecking the checkboxes e View if this option is checked the watermark will show up when the PDF file is viewed to hide it from viewing uncheck it e Print if this option is checked the watermark will show up when the PDF file is printed from the PDF reader viewer to hide it from being printed uncheck it e Export if this option is checked the watermark will show up when the PDF file is exported from the PDF editor to hide it from being exported uncheck it You can do combinations of the visibility checkboxes i e showing a watermark only when the PDF is printed not when is viewed TEXT The text displayed here will be used in the watermark
229. settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default graphics conversion presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Grayscale If you use this default conversion preset the images in the resulting PDF will be converted from their normal color to grayscale This is useful for instance when you want to print a PDF ona black amp white printer and thus it doesn t justify keeping the images in their full color Monochrome If you use this default conversion preset the images in the resulting PDF will be converted from their normal color to monochrome black or white CONVERSION Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset novaPDF 8 User Manual Copyright 2015 Softland 152 novaPDF 8 Private preset When the novaPDF is installed a default preset is created This preset use
230. size FONTS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Embed all used fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box This will generate bigger PDF files so this setting is not recommended unless you have to open the generated PDF files on a computer that does not have all used fonts installed Embed font subsets You can choose to embed only subsets of font files by checking the Embed Font Subsets check box This will generate smaller PDF files so this setting is enabled by default When using characters that are not in the standard Latin character set eastern European character set Japanese Chinese Korean or other character sets the font subset is included in the PDF file no matter if the font subsets checkbox is set or not because otherwise these characters will not be included in the
231. ssed using JPEG or ZIP compression Level You can choose ZIP compression level from Fastest Normal and Maximum and JPEG compression level from Minimum Low Medium High and Maximum By default the high color images will be compressed with the High level of JPEG compression COMPRESS INDEXED IMAGES Method Indexed images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS MONOCHROME IMAGES Method Monochrome images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS TEXT AND GRAPHICS Method Text and graphics will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic novaPDF 8 User Manual Copyright 2015 Softland 150 novaPDF 8 1 3 3 10 8 Conversion The Conversion presets section allows you to manage the existing default presets or add new ones These presets let you configure color conversion for text and gra
232. st of the files that show up by clicking on Save list A text file will be created and you can later use Open list to re load that list of files using this option will clear the current list of files Create PDF Once you have added all the files that should be converted in bulk just click on Create PDF A new window will open and it will allow you to choose whether you want to convert those as individual PDF files or merge them in a single one 1 2 3 6 1 Create PDF This window is opened when you click the Create PDF button from the Create merge multiple documents window It will allow you to choose if you want to create individual PDF files from the list of documents or to merge them all in a single PDF 6 Create PDF ES m Merge all documents into one PDF Convert each document to PDF Use profile Profile manager Save dialog will be shown m Use default settings File name C Users Admin Desktop test pdf Merge all documents into one PDF This option is selected by default and all files selected previously will be converted into a single PDF novaPDF 8 User Manual Copyright 2015 Softland 50 novaPDF 8 1 2 4 This will merge all documents in a single file in the order that the files were displayed in the list However if you Use default settings to create the PDF and choose an already existing PDF file that file will be replaced by the new one it won t merge the current documents with it
233. stination the current PDF file will not be saved Modify file name if a PDF file with the same name already exists you can modify the filename based on one of the following rules e Auto number new files a counter is added to the file name of the new generate pdf file e Append date and time the date and time is appended to the generated pdf file name e Auto number existing files a counter is added to the file name of the existing pdf file The new pdf file will have the name set in this dialog Merge with existing file by if a PDF file with the same name exists you can merge the new content with the existing one e Append to the end if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages at the end of the previous existing document e Insert at the beginning if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages before the content of the previous existing document e PDF Password if you selected an already existing PDF file and you want to merge the current document with it you ll have to enter the password needed to open the existing one only if it s password protected If the PDF you want to merge with is not password protected you must leave this field empty Note Some of the features mentioned on this page might not be available in
234. surement unit Millimeter Color Preview MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset novaPDF 8 User Manual Copyright 2015 Softland novaPDF 189 doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable setting
235. t Office links V Convert cross document links IV Use relative paths Change file extension to PDF MV Convert cross reference links V Convert Internet links Generate PDF Links If this is checked all links in the current document will be detected and converted as active links in the resulting PDF file Convert cross document links If checked it will convert links pointing to other documents e Use relative paths check this to use non absolute links for file paths i e Documents file pdf instead of C Documents file pdf e Change file extension to PDF when creating cross document links all those pointing to other files can point to PDF files having the same name path in case those will be converted afterwise Convert cross reference links If checked this will convert the cross reference links from Word links that point the reader to various places within the same document Convert Internet links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document novaPDF 8 User Manual Copyright 2015 Softland 42 novaPDF 8 1 2 3 4 Create PDF from Microsoft Publisher During installation novaPDF gives the option to install add ins for Microsoft Office applications Word Excel PowerPoint Publisher and Visio By default this option is checked and it will add in Microsoft Publisher another tab called novaPDF that will let users create PDF files d
236. t and add your username password for your AOL account this server requires authentication and the default preset leaves the username password fields empty Using this preset no encryption will be used when sending the email Google Gmail If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of Gmail smtp gmail com port 587 Please note that ou will need to make a copy of this preset and add your username password for your Gmail account this server requires authentication and the default preset leaves the username password fields empty The TLS encryption method will be used when sending the email using this preset Outlook Hotmail Live If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of Live Microsoft email service smtp live com port 587 Please note that you will need to make a copy of this preset and add your username password for your AIM account this server requires authentication and the default preset leaves the novaPDF 8 User Manual Copyright 2015 Softland 136 novaPDF 8 username password fields empty The TLS encryption method will be used when sending the email using this preset Yahoo If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP ser
237. t computer and use the novaPDF driver To create a new printer based on the novaPDF driver click on Add printer and you ll be prompted to enter a name for the new printer that will be automatically created after you name it Similarly you can remove a printer by selecting it and clicking on Remove printer If you have multiple printers that you want to manage at once you can select deselect them in batch using the Select all Unselect all buttons or clicking with your mouse on each printer listing novaPDF 8 User Manual Copyright 2015 Softland novaPDF 61 1 3 2 2 Profiles The Profiles section of the Printer Manager allows you to manage existing profiles for a selected printer set the default active profile that client computers cannot override or allow them to modify a set of public profiles Printers novaPDF 8 Manage profiles Always use this active profile m Use these public profiles Visible Profile Bulk email PDFs Draft watermark PDF A compliant Review documents Small size PDFs PRINTERS You can click on the drop down to see all the printers based on novaPDF that you can modify restrict profile options for After a printer is selected the Manage profiles button becomes active and you can click it to start managing profiles for the selected printer This will start the Profile Manager with full administrator rights allowing you to change all options for the profile Always use this active
238. t preset the PDF will be created using information from the original document for meta properties Subject will be empty Title will be the filename Keywords will be left empty Author will be the Windows username Creator will be the filename DOCUMENT Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing novaPDF 8 User Manual Copyright 2015 Softland novaPDF 139 settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Subject Sets the subject for the printed document Default is empty You can use macros to set this automatically based on the existing document information e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day inthe format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second i
239. t section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search
240. t will let you save the PDF in any folder on a local or network computer except that in this case Server won t let you choose user linked folders such as My Documents Desktop However if novaPDF was installed on a print server and added on client computers then the Server location refers to the print server e Local folders When you set the destination to local you can choose any folder either on the novaPDF 8 User Manual Copyright 2015 Softland novaPDF 79 computer where the print starts from or on a network computer where to save the PDF file e Server folders If novaPDF is added on a client computer from a shared network printer the Server location will save the resulting PDF file on a folder located on the print server i e the computer where novaPDF was installed and shared from FILE SAVING OPTIONS You can configure save options for the generated PDF file For detailed explanation of each option see the File Saving Options section AFTER SAVE ACTION Once the PDF is created you can run a particular application with various options Set after save actions you have to check the Run application option and continue the configuration For detailed explanation of each after save option see the After Save Action section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionali
241. ted as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default email template presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Email template with macros If you use this default email template preset after the PDF is created the application will open the default email client for the Subject of the email it will use the filename of the PDF and for the Content of the email it will use all available macro elements It will also attach the PDF file to that email and do a lookup of the email addresses before sending Empty email template novaPDF 8 User Manual Copyright 2015 Softland 132 novaPDF 8 If you
242. ter the PDF was created and saved it will open in your default PDF reader and you will see novaPDF 8 User Manual Copyright 2015 Softland novaPDF 25 1 2 2 1 the printed test page If novaPDF is not registered a notice is printed at the end of the PDF file This can be removed from further created PDF files by purchasing a license and registering it To print a test page in Windows Vista XP or Windows 2003 Server 1 Go to Start and click on Printers and Faxes if you have the Classic menu go to Start gt Settings gt Printers and Faxes 2 In the Printers and Faxes window right click novaPDF and select Properties In the novaPDF Properties window click on Print Test Page 4 You will be prompted to select a location and name for the test PDF file Choose one and click Save 5 After the PDF was created and saved it will open in your default PDF reader and you will see the printed test page If novaPDF is not registered a notice is printed at the end of the PDF file This can be removed from further created PDF files by purchasing a license and registering it WW Accessing the novaPDF Printing Preferences You can access the Printing Preferences window and change the various settings available To access the novaPDF Printing Preferences window in Windows 8 1 Go to Start type printers and open from the Settings results Devices and Printers 2 In the Printers section right click novaPDF and select Printing
243. tes them in the generated PDF file as links so they can be opened by clicking them in the PDF viewer novaPDF Standard has all the features of novaPDF Lite plus Graphics options You can compress downsample or convert text and graphics to reduce PDF size PDF Watermarks You can define multiple image watermarks and add them to individual pages or the entire PDF document Page Left Right Top and Bottom Margins You can set a margin region that will remain empty when printing Page zoom 1 400 zoom factor You can zoom a page if you need advanced settings of how the document should be positioned on the PDF page Network printer sharing can be installed on one computer in a network environment and used by any other computer in that network Save PDF to Server can save the PDF from a client computer directly to the server Public Profiles Define profiles on the server computer and they will automatically be propagated to all client computers novaPDF Professional has all the features of novaPDF Standard plus Digitally sign PDF files you will be able to apply digital signatures to generated PDF files 40 bit 128 bit encryption full 40 bit and 128 bit encryption is supported by novaPDF Professional and the user is able to control whether the PDF can be viewed printed modified annotated or if it should permit copying pasting content from it Send PDF via email once created the PDF file can be automatically sent via em
244. th an activation response file that you need to move to the computer that s being activated manually The activation file that you received previously needs to be loaded on the last step of the Manual Activation window if you closed the window in the meantime just start the application again and from the main activation window click on already have an activation file link in the lower left corner Click on the Browse button and select the activation response file Once you ve selected this click on Activate to finish the process novaPDF 8 User Manual Copyright 2015 Softland novaPDF 71 Manual activation E Step 3 of 3 load the activation response file and finish the activation Use Browse to select the activation response file received by email or downloaded and click on Activate button to finish the process Activate If you didn t receive the activation response file click on the Activate later button to start using the application and finish the activation after you have the response file Activate later 1 3 2 4 2 Deactivate You can remove the activation file from the current application by deactivating it This will revert the program to a trial status if you have enough evaluation days left otherwise you ll be shown the activation window everytime you try to use it Deactivating is useful in case you want to move the program to anothe
245. th private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default overlays presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Invoice When this preset is used the content from the original document will be overlayed with a generic invoice PDF This is meant for test purposes to see how this feature could be used as the invoice details cannot be changed in the default preset The layout of the overlay can be modified from the Profile Manager gt Layout section Letterhead When this preset is used the content from the original document will be overlayed with a generic letterhead PDF This is meant for test purposes to see how this feature could be used to brand the PDFs as the letterhead details cannot be changed in the default preset The layout of the overlay can be modified from the Profile Manager gt Layout section OVERLAYS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is instal
246. the Empty email template is selected or add a subject content and attachments for the email that will be sent out You can read more about the presets available here Template presets SMTP Server If the Send with SMTP option is selected choose an email SMTP preset by default Google Gmail is selected or add SMTP server information for the email that will be sent out You can read more about the presets available here SMTP Server presets Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 3 1 Recipients The Recipients presets section allows you to manage the existing default presets or add new ones These presets let you define custom from to cc bcc email addresses to be used when sending out emails after a PDF was generated A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 128 novaPDF 8 New D Profile gt Emails gt Recipients Recipients Recipients No recipients Configure the email recipients No recipients Copy Recipients Name No recipients Copy Description Used with the default email client enter recipients if you w
247. the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default view presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Show on full screen If you use this default PDF viewer preset after the PDF will be created it will be opened in the PDF reader in full screen mode with 2 pages displayed at once fitting in the current view with menubars toolbars interface elements hidden It will also display transition effects when exiting the full screen mode This default preset is useful when you want to read a PDF file i e an ebook Use PDF viewer s settings If you use this default PDF viewer preset after the PDF will be created it will be opened in the PDF reader using its own default viewing options The title of the PDF will also be displayed in the window title bar VIEW Name You can type a name for the default preset you are editing creating
248. ts own printing settings Import Export Profiles The printing profiles can be exported or imported into different installations novaPDF 8 User Manual Copyright 2015 Softland novaPDF 7 Predefined Custom Page Sizes Choose a default page size like Letter Legal A3 A4 A5 A6 or define your own Fonts embedding and font subsets embedding Fonts TrueType OpenType and Type1 can be embedded in the PDF file to ensure perfect portability Multi language support choose a language for the user interface Network printer sharing can be installed on one computer in a network environment and used by any other computer in that network Save PDF to Server can save the PDF from a client computer directly to the server Public Profiles Define profiles on the server computer and they will automatically be propagated to all client computers Add ins for Microsoft Office novaPDF installs several add ins for Microsoft Office applications Word Excel PowerPoint Publisher Visio that allows one click conversion to PDF PDF Bookmarks it can detect the headings in the printed document and add bookmarks in the generated PDF files You have to define the text attributes for the document headings font size style color and for the generated bookmarks Create PDF links recognizes links to files and formatted URLs starting with http www mailto or ftp visible in the original document and crea
249. ttached Advanced Bookmarks Links C Save document before printing Convert document information Use novaPDF printer novaPDF 8 Save document before printing When checked it will save any changes done to the currently opened document before doing the conversion to PDF novaPDF 8 User Manual Copyright 2015 Softland 34 novaPDF 8 Convert document information If you have any information added via document properties in Word you can have that recognized and transmitted in the PDF as Document Information i e the Author Title Subject Keywords By default this option is checked Use novaPDF printer This will detect if you have other editions versions of novaPDF installed and you ll be able to select which version edition to use for the current conversion process BOOKMARKS You can set various options related to detecting and generating PDF bookmarks Advanced Bookmarks Links Convert Word Bookmarks to PDF Bookmarks Convert Word Headings to PDF Bookmarks Styles Style Name Style Type Level Heading 1 Standard Heading 2 Standard Heading 3 Standard Heading 4 Standard Heading 5 Standard Heading 6 Standard Heading 7 Standard Heading 8 Standard Heading 9 Standard Title Standard Subtitle Standard _ OONnH Dom Se wh om SISA CSCC gt Select All Clear All lt lt select Leveb gt v ok Cancel Convert Word Bookmarks to PDF Bookmarks
250. ty For a comparison between editions please check feature matrix topic 1 3 3 1 1 File saving options The File Saving Options section is embedded in the General tab of the Profile Manager and allows you to set PDF saving options such as the location where the PDF will be saved what save dialog to use and what to do when same named PDF files exist i e merging PDF documents novaPDF 8 User Manual Copyright 2015 Softland 80 novaPDF 8 File saving options Save options Custom v New Manage Custom description Prompt Save dialog Prompt standard save dialog Prompt simple save dialog m Use predefined settings Location B Server Folder My Documents v Browse Macro gt gt User name Password File N Macro gt gt Example Document Name pdf When file exists m Overwrite existing file Prompt save dialog Do not save Modify file name Merge with existing file by PDF password SAVE OPTIONS This group allows you to choose a predefined saving preset or use a custom one By default there are several predefined save presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined save presets in the Manage Presets gt Save help section A predefined save preset can be used by multiple profiles while Custom settings only affect the current profile Prompt standard save dialog If this is selected each time you will create a PDF file you will be
251. uarantee its security Digitally signing PDF documents is useful when using it for branding protecting and copyrighting information in the resulting PDF file A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 183 New Delete O Profile gt Signatures e Signatures Signatures Basic signature Configure system and file certificates and define digital signatures Basic signature Copy Signatures O O OS Name Basic signature Copy Description Basic signature with sample file certificate Author Softland Private visible only to the current user Visibility vV View vV Print Certificate Use system certificate Select certificate Create self signed certificate m Use file certificate Location OQ Local File name Folder user name Folder password Certificate password Text options Font T Arial Use custom font size Show Certificate name Certificate details Certificate labels Signing date Contact info Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one wil
252. uded for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default graphics downsampling presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Downsampling is used to modify the resolution o
253. ue color width of 0 2 Dashed When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a dashed dark border dashed style black color width of 0 2 Normal When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a regular solid dark border solid style black color width of 0 5 Thick When this preset is used the object for which Use borders was enabled from the Layout window will novaPDF 8 User Manual Copyright 2015 Softland 190 novaPDF 8 be surrounded by a solid thick dark border solid style black color width of 1 Thin When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a solid thin dark border solid style black color width of 0 2 LINKS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public b
254. uplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 157 Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers
255. urchasing a license and activating it online you have the option of running a trial version of novaPDF The trial version has the same features as the paid version with the exception that when creating a PDF file with the trial you ll get a notice in the footer of each page of the PDF This notice will not be included anymore if you pay for and activate the full version Click on the Free Trial button to continue with the selection of editions novaPDF 8 User Manual Copyright 2015 Softland 12 novaPDF 8 1 1 4 1 Free Trial You can use novaPDF as a trial before deciding to purchase a license The trial lasts for 30 days and during this period of time you have the same features as the paid version However during the trial you will see a footer notice on each page of the PDF files created This notice will not show if the program is paid for and activated Try novaPDF Select which edition of novaPDF you want to try novaPDF Professional is the full edition with all features enabled Standard and Lite have fewer features you can see a detailed comparison here Feature Matrix Features Professional Standard Lite Profiles S Bookmarks aS Watermarks S Email PDF vi x Encryption aS x Try Professional Try Standard See more features Back Start trial Select Edition You have the option of choosing one of the three editions available for evaluation Professional Standard and Lite While Professiona
256. user Subject Macro gt gt Title IN Macro gt gt Keywords Macro gt gt Author U Macro gt gt Creator IN Macro gt gt Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are novaPDF 8 User Manual Copyright 2015 Softland 138 novaPDF 8 included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is inc
257. ve ensuring reliable reproduction of the visual appearance of the document PDF A is a PDF file format used for long term archiving of documents in electronic format It uses PDF Reference 1 4 implemented in Adobe Acrobat 5 and complies with the ISO Standard ISO 19005 1 2005 When the PDF A option is checked several options will be set as default ones to ensure the compatibility the Fonts will be Always embedded the file links option will be unchecked if checked previously and all Security settings will be disabled When this option is checked a prompt will show up notifying that PDF 1 4 will be set a requirement for PDF A Linear PDF If this option is checked the resulting PDF file will be optimized for loading on webpages fast web view PDF linearization PDF optimization regroups elements in the resulting PDF file and adds linearization information This results in a larger PDF file than a non linearized one but it has the advantage that it will show the content in the browser even if the file wasn t fully downloaded So if you have a PDF with multiple pages it will start downloading and display the first page even if the file hasn t been fully downloaded This option is intended for creating PDFs that will be shared on websites Location novaPDF can be installed regularly as a virtual desktop printer or on a print server as a shared network printer In the first case the Local Server location is basically the same thing as i
258. ver configurations of Yahoo Plus plus smtp mail yahoo com port 465 Please note that you will need to make a copy of this preset and add your username password for your AIM account this server requires authentication and the default preset leaves the username password fields empty The SSL encryption method will be used when sending the email using this preset SMTP SERVERS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Server Enter your SMTP server name or IP address SMTP port Enter SMTP Port Usually this is port number 25 Authentication required If your SMTP server requires authentication check the Authentication required checkbox and enter the Account name and Password Connection This is where you can set the type of encryption to be used with the SMTP server e Don t use encrypted connection If this is selected no type of encryption will be s
259. werPoint Publisher and Visio By default this option is checked and it will add in Microsoft Excel another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button Create PDF files from Microsoft Excel using the add in for Microsoft Office e Open the Microsoft Excel workbook you want to convert e Click on the novaPDF menu item e Optionally you can change the settings of the novaPDF printer or those of the add in for Microsoft Office e Click on Save As PDF and you ll be asked for a location where to save the resulting PDF file Configure the settings of add in for Microsoft Office The add in installs itself with default settings but those can be modified if you need advanced customization of the resulting PDF ADVANCED This lets you select which printer to use if you want to save the document before converting it or not and convert bookmarks or print the entire workbook novaPDF 8 User Manual Copyright 2015 Softland novaPDF 37 Advanced Links l Save document before printing IV Convert document information Use novaPDF printer novaPDF 8 X I Convert sheet names to PDF bookmarks Print entire workbook Save document before printing When checked it will save any changes done to the currently opened document before doing the conversion to PDF Convert document information If you have any information added via document properties
260. when same named PDF files exist i e merging PDF documents A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 117 New D Profile gt Save Save Save Prompt for file name Configure save location file naming conventions and behavior when file exists Save to last used folder Save Save to My Documents Name Save to My Documents Copy Save to My Documents Copy Description Save the created PDF file directly to the My Documents folder Author Softland Private visible only to the current user Prompt Save dialog Prompt standard save dialog Prompt simple save dialog m Use predefined settings Folder My Documents User name Password File IN Example Document Name pdf When file exists m Overwrite existing file Prompt save dialog Do not save Modify file name Merge with existing file by PDF password MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike
261. with the same properties as the selected form You can adjust the size and margins for the copied form Delete Pressing the Delete button removes the selected predefined form Only custom forms can be deleted so the button is not enabled for system forms Units novaPDF 8 User Manual Copyright 2015 Softland 56 novaPDF 8 Select the measurement units for the predefined form s width and hight The available values are millimeters inches and points Changing the units will recalculate the values for width and height Name Short name for the selected predefined form You can modify it if the selected predefined form is custom Description A longer description of the selected predefined form You can modify it if the selected predefined form is custom Visible The visibility flag for the selected predefined form You can show hide both system and custom predefined forms SIZE Set the custom width and height for the new predefined form up to a maximum of 3276 7 mm or 129 inches Width The width of the selected predefined form You can modify it by entering a value or pressing the Up and Down arrows if the selected predefined form is custom Height The height of the selected predefined form You can modify it by entering a value or pressing the Up and Down arrows if the selected predefined form is custom MARGINS You can define a region around the document that will remain empty when printing Margins can
262. ws Server 2012 Windows 2008 Server Windows 2008 Server 64 bit Windows Vista Windows Vista 64 bit Windows 2003 Server Windows 2003 Server 64 bit Windows XP SP3 32 bit novaPDF requires NET framework installed version 4 If it s not already installed it will prompt the installation of NET during the setup Installation of novaPDF will resume automatically after the framework is installed It needs approximately 125MB of free space 1 1 2 What edition to choose There are three licensing options for novaPDF Lite Standard and Professional novaPDF Lite implements the basic functionality of a printer driver giving users the possibility to create high quality searchable PDF files from any Windows application Main features PDF Linearization this give you the option to create PDF files optimized for loading on webpages fast web view PDF A Compliance Creates PDFs compliant with PDF A 1a and PDF A 1b specifications Merge PDF Files Append or insert content to an existing PDF file Document Information Include title author keywords in your PDF file PDF Viewer Options You can control how the PDF file will be displayed after it s generated in the default PDF viewer Custom Save Options Configure it to use predefined save settings After Save Actions Custom actions can be defined to be performed after the PDF was successfully generated Create Private Profiles Define different profiles for future use each with i
263. y www softl12 com FBackup free backup software www fbackup com novaPDF is available as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program The about window will show the following information e Version and build number of the profile manager and printer manager in parenthesis you ll also the the version of the printer driver used e Windows version and edition for support inquiry purposes Edition installed and activated for trial extra trial licenses the number of days until the expiration will be shown too Options to Activate Reactivate will re activate online the current product key Deactivate Enter Change product key and Registering a product key Miscellaneous information regarding the other products developed by the company as well as copyright information novaPDF 8 User Manual Copyright 2015 Softland 192 novaPDF 8 1 3 3 12 Import Profiles The Import Profiles page allows you to import printing profiles from previous versions of novaPDF 7 x or previous It can be accessed by clicking on the Gear icon in the top right corner of the Profile Manager window File name C Users Admin Desktop novapdf74 nve Browse Profile
264. y checking or unchecking the Private checkbox Style This lets you select a solid or a dashed border Width This is the thickness of border using the defined measurement unit Measurement unit Set here the measurement unit to be used with borders millimeters default centimeters or inches Color The color of the border can be changed default is blue Preview All changes done to the border appearance and type will be shown realtime in the Preview section Note Some of the features mentioned on this page might not be available in your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 11 About The About page contains information about the version and edition you have installed plus the option to Activate Deactivate the application Change the product key or Register it It can be accessed by clicking on the Help icon in the top right corner of the Profile Manager window novaPDF 8 User Manual Copyright 2015 Softland novaPDF 191 6 novaPDF novaPDF Version 8 0 Build 906 Driver Version 8 0 906 Copyright 2002 2014 Softland www novapdf com Windows 8 1 Enterprise Edition Version 6 3 9600 x64 Edition Professional Trial Expires in 20 days Enter product key Our Projects Backup4all backup software www backup4all com Soft112 software librar
265. y in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 140 novaPDF 8 New Delete D Profile gt View View View Show on full screen 2 Configure how the document will be shown in the viewer and how the viewer will behave Show on full screen Copy View Use PDF viewer s settings Name Show on full screen Copy Description Show the PDF file on full screen Author Softland Private visible only to the current user Show Full screen mode Page display Two page view left Zoom Fit page Page scaling when printed Viewer default Resize document window to fit the size of the first page V Show title in document window title bar Start Page vV Hide menubar v Hide toolbars vV Hide the user interface elements of the document window Transition effect Replace Transition direction Horizontal On exit from Full screen mode show Viewer default Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatical
266. your edition The Professional edition includes all the features while Standard and Lite have limited functionality For a comparison between editions please check feature matrix topic 1 3 3 10 2 After Save The After Save presets section allows you to manage the existing default presets or add new ones These presets let you set custom actions to be performed after the PDF was successfully generated A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 122 novaPDF 8 New Delete D Profile gt After Save After Save After Save Print to default printer w Configure which application to run after the PDF file is saved Print to default printer Copy after Save Name Print to default printer Copy Description If you have Adobe Reader installed the created PDF file will be sent to the default Author Softland Private visible only to the current user Application acroread32 exe User name Password Parameters At MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This

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