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USER MANUAL smartSOFT classic Plus. Disclaimer The - smart-i

1. First Name Card No C Check all C Check alt E checkalt Click Here to add Employees select Department Category Card No PG Surendran Default Default M K Sudhakaran Default Default 0887559058 Deepak S Sawant Default Default 0881430770 Mahesh H Shanbhag Default Default 0881656514 Ganesh R Warge Default Default 0881725966 Vishal V Admane Default Default 0881747842 Tarun M Upadhyay Default Default 0681738178 Dilip K Nikam Default Default 0881537074 SARIKA B AGRAWAL Default Default 0681488062 C Check All Clear List Total No Of Employees 225 amp Exit BIEIEIEIEIEEE olo ulo amn na w m ES OutDoorEntry OutDoorEntry Report Select Company Smart i systems A Add all Employees M 3 Group Search From Date 01 01 2011 iM Te Date 31 03 2011 M Individual Search Departments Category Card No o Check All Ti Check All g Check All Click Here to add Employees Select Sr No Name Department Category Card No VIKESH V UCHIL Default Default 0000000221 gt i200 VINAY KUMAR TIWARI Default D faut d 223 VINOD JAYANTILAL JOS Default Default 0000000223 F 224 VIPUL BHANDARI Default Default 0000000224 O 225 VIRAL JOSHI Default Default 0000000225 28 226 VISHAL GURJAR Default Default 0000000226 O 227 WISITORO1 Default Default 0000000227 o C 228 VISWANATH MUKUN
2. sssenessssssssoeerrssssssseeerrsssssssceerssssssssceeessssssseeteresssssseeeersssssseeee 17 Pattern Type Weekly eer et er tr ne er tr re reer tre ren Tr ee nT re er rr ere 18 PP A tat DN NOM ae a atts E nese basa insta ou ae E aalae ae ates 20 Category Master Setting Attendance Polcies RUIES vsssionsiennisretocniovnievvievsianntonntannievetonwionbenes 23 With this form the user Can ccccceesssssececccccceeeeeeeaaaasseeseesseeeeeeeceeeeeeeeeeseaasaeesesssseeeeeeeeeeeeeess 23 Steps to add Category ccccccssccccccccccceessssseeeeeeeeeeeeseseeeeeeeeeeseeenseeeeeeeeeeaeeeeeeeeeeeeseeaeaeaeeseeeeeenags 23 SITES IVPASTCH essa 2arescmonoocsenoconcesenssinnnen cn anecenescenssoosaneesesnsmossenssewenesenessosuseegsesmaney cpessmoneneoseesoneeves 24 bei e Tora elem cto O d Earner ene entnsn ct eeree nree eeenteetn E E 25 DPE DS 10 ACL IIS EE EE E E E EE E E E E EEE 25 Delet Edit Details OF Existine SHIS serrereenitacist ni ea a i e a a a a a 25 Nanna Panc iC e E A A A AA A ee A AA E 26 Steps to add Manual punches snnenesseesssseeeeessssssseeerrsssssssceressssssssceeessssssseeeeessssssseeeeresssssseee 2 ASA O A a E E E EA EE ENEE EA EEE A EEE 2l M ith this Tormi Ne User Cai ene a EEEE ELE EEOSE 28 Steps 10 ASSion Company sanaaa ET TETES 28 PSS VOU MIS aa EE AEAEE AE E AE EATE 28 Mintis HOE CMI User Ca oee eE SN EE E ESES 29 Steps to add Assign Shifts 0 cccccccsssssssessssssseeeecceeeeeeeeeeeeeeaeeeseeseeeeeeeeeeeeee
3. Group Search From Date 25 08 2010 To Date 25 08 2010 Individual Search Departments __ Category Shift C Accounts C Default C General Code C Default C General 2 C Marketing C Night Shift First Name Card No Check All l A Check All C Check All Click Here to add Employees Select SrNo Department Category Card No P G Surendran Default Detault 0361370050 M K Sudhakaran Default Default 0881559058 Deepak S Sawant Default Default 0881490770 Mahesh H Shanbhag Default Default 0887656514 Ganesh R Warge Default Default 0881725986 Vishal V Admane Default Default 0881747842 Tarun M Upadhyay Default Default 0881 738178 Dilip K Nikam Default Default 0881537074 SARIKA B AGRAWAL Default Default 0881488082 heck All Clear List Total No Of Employees 225 lt S S 1 8 3 8 8 olsuininininoin to O p 45 Department Summary Department Summary Report Select Company Smart Electronics Systems Pit Ltd v Select Date 25 08 2010 v Select Departments V Accounts V Default V Marketing M R amp D V Software Check All 46 Audit Log Report Audit Logs Report Select UserName All Particular Select Event All Particular From Date 4808 2010 a To Date 18 08 2010 a User Name Description User admin logged in to the system User admin logged in
4. Default Default 0861537074 SARIKA B AGRAWAL Default Default 0881 488082 heck All Clear List Total No Of Employees 225 o u n nl wr Be SESS ESE O E Department Wise Overtime Report Department Wise Overtime Report Select Company Smart Electronics systems Pyt Ltd Add all Employees From Date 25 08 201 0 7 To Date 25708 2010 v Departments C Accounts C Default C Marketing C R amp D C Software E check All Click Here to add Employees Select SrNo Department Category Card No E3067 Avinash R Kadam Default Default 0861493730 E4024 Jitendra C Pawar Default Default 0881650706 E1111 __ Keyur Desai Default Default 0881553666 E1106 Abhijit R Joag Default Default 0881463138 E1103 __ S V Venkatkrishnan Default Default 0881608210 E1099 Chidambar A Shiralkar Default Default 0881539856 E1098 __ V Kesava Rao Default Default 0881426818 E3094 B R Malhotra Default Default 1589345356 E3092 _ Bhikaji N Khilar Default Default 1589333132 heckAll Clear List Total No Of Employees 225 TESHKSHESHKSHESHKSHESHIKS oo om alo Q C 7 lt Show all punches Show Punches Select Company Smart Electronics Systems Pvt Ltd Add all Employees Group Search From Date 25 08 201 0 v To Date 25 08 201 0 ins Individual Search C Accounts O Default IC General C General 2 IC Night Shift
5. 30 31 Holidays Weekly Off 1 Halt Dates rregular Dates leneral leneral Leaves Dates _Absent 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Dates 16 17 18 19 20 21 22 23 24 Daily time details for 26 08 2010 Previous Da Total Days Shift Time Punch Time j EE Check in 09 00 10 00 Rice Hs Dates Lunch Start Lunch End Current Day Early Going Check Out 18 00 Dates Next Day Overtime Details 3 Company Master smartSOFT classic plus provides the user only one company can be added Company Master is the form provided to serve the purpose The form structure is as shown in the figure 10 smart i Smart identification Solutions Company Master Company Master Company Name Smart i Systems me Available Companies E mart F S ystems Email ID Select Leave Accounting Year Select from Date 0170472011 Select To Date Address 1 1 With this form the user can Set Leave Accounting year for that Company The user can also edit the details of the existing Company 1 2 Edit Details Of Existing Companies The user is also provided with the option of modify existing Company A List box shown on the right side of the form displays a list of all the existing companies In order to edit them the user need to take following steps 1 Select Company name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Ed
6. Day Summary Compensation Off Summary Check In 08 00 Lunch Start Lunch End Check Out Total Work Hours 00 00 Select Date Comp Off Date Day Status Irregular Punch Punch Times Manual Punch 1002 30 Manual Punch 07 00 Manual Punch 06 00 Manual Punch Check All 1 1 With this form the user can 1 Allow compensation off for an employee amp shift his punches to another date on which he is absent 1 2 Steps to assign category Select the Company Select the employee type amp status to list the employees Select the employee Select the date for which he has worked on a holiday or weekly off Select the date for which he is given compensation off Click on Sanction to sanction compensation off for that day Repeat the above steps for allowing compensation off 17 Condone Entry smartSOFT provides the user with a facility to condone an employee The Condone Entry form under Updations Menu provides the user with the facility called Condone This means giving consideration to the employee for being late or absent due to certain circumstances which are not under control of that employee In such cases entries can be made as condone stating the consideration to be given i e whether to mark No Late or Present etc and reason etc which will be approved by the admin Condone entries can also be deleted 32 Condone Entry Condone Entry Select Company Smart Electronics Systems Pvt Ltd y
7. Londone Moda Preserit From Date 24 08 200 eee Holidey Te Date 2408 00 0 w Remar Not Late Mot Earl Group Search Indisidiial Search _Vepartments _ Category Shift i IC Accounts C Default C Seneral Code I Defaut I Seneral 2 LJ Marketing C Nigh Shit LJ R amp D First Name OO Software Sard No C CheckAll C Check All C Sheck All Click Here to add Employees Sr No Department Selec Enp Code Name Date Mode Rerrark FG Surendran etait M K Sudhakeran Default Deepak S Sawant Default Mahesh H Sianbhag Default Gan2sh 4 Yarge Default vishal Adriane Default Tar n M Upadhyay Default C Check All view Clear List C Check all 1 1 With this form the user can 1 Make condone entry for an employee amp delete existing condone entries Steps to add condone entry J ts oe ls Be 1 Select the Company 2 Select the employee type amp status to list the employees 3 Select the employee department category shift to list the employees 4 Enter the condone mode present absent no late no early and the condone limit 1 e the time for which condone is allowed 5 Click on Add Condone to add the condone entry 6 Select an existing condone entry to delete 18 Tour Entry smartSOFT provides the user with a facility to make tour entry for an employee who has gone for a tour for company purpose He may be marked as present or half day
8. ESHIESHIKS IES ES HIRSH IRS ES oO heck All x Individual Search Name S M Shinde Add Selected Employees To list 44 Attendance Report fc Attendance Report Select Company Smart Electronics systems Pyt Ltd v Add all Employees Group Search From Date 25 08 2010 ToDate 25 08 2010 individual Search Departments ____ Category Shift C Accounts C Default C General C Default J General 2 C Marketing C Night Shift R amp D C Software Oo Check All i C Check All o Check All Click Here to add Employees select SrNo Deparment Category Ce iii PG Surendran Default Default RE E Present Full Days M K Sudhakaran Default Default Half Days Deepak 5 Sawant Default Default Mahesh H Shanbhag Default Default Ganesh R Warge Default Default Vishal Y Admane Default Default Tarun M Upadhyay Default Default All CI Absent Full Days Half Days C Single Punch C Holidays Dilip K Nikam Default Default C Irregular Days C Late Coming SARIKA B AGRAWAL Default Default C On Leave C Early Going C Weekly Off SIKH KS SHICHI ES ICSI lolololololsclola Bi oon om nm Bw ro E A Total No Of Employees 225 EB Effective Work Hour Report Effective Work Hour Report Select Company Smart Electronics Systems Pyt Ltd l Add all Employees Report Type Including OD Excluding OD Only OD
9. i Shift Roster i Shift Roster Select Company smart i Pattern Type Monthly Pattern Code MI Pattern Name Montly1 Monthly Pattern G i N G2 G N G2 Shift change after 10 v Available Roaster Patterns Refer the above diagram for e g Shift Name Shift Code Shift Start Time E ee Night NO R80 5800 The shift in the pattern changes from 10 of every month May Shift End Time 21 JUNE M JULY AUGUST M T W T F S S 10 Category Master Setting Attendance Policies Rules smartSOFT provides the user with a facility to set Category Category can be prepared under the Company Category Master is the form provided to serve the purpose The form structure is as shown above 1 1 With this form the user can 1 Add Category for a particular Company 2 The user can also edit the details or delete the existing Category 1 2 Steps to add Category The user needs to select the Company to which the Category is applicable Enter the Category Code and name which is mandatory Compensation off Settings If the employee works on holidays and weekly off those work hours can be transferred to some Absent day For that the user need to set the compensation off Specify Min hours applicable to Comp Off It indicates that compensation off would be considered only after the user work for the specified hours Also specify no of comp offs allowe
10. Repeat the above steps for sanctioning leaves 23 Change Password smartSOFT provides the user with a facility to change the password Change Password is the form provided to serve the purpose The form structure is as shown above 38 Change Password a Ioj xi User name admin Old Password New Password Retype Password With this form the user can 1 Change your Password Steps to change Password 1 Enter the old Password and New Password Click on Change to change the Password 24 Create Users smartSOFT provides the user with a facility to create users for the system and assign rights to them Create Users Available Users FAS a User Name Select Company Password i Smar i Systems admin p Re Enter Passward User Has Following Previledges Check all Uncheck all Master Reports Updation C Company C Master Reports C Overtime Report A EA i C Employee C Monthly Attendance C Deptwise OT o Pelee sae ists C Department C Muster Report C Early Report o Sea naaihag of M Designation C Muster A3 E Late Repon O Asie Category CI Leave C Employee Shift Details J Break Report C Condone Entry Ca C Holiday C Continuous Reports C IN OUT Report C Tour Entry C Shift C Leave Register LJ All Punches Report C Outdoor Entry C Shift Roster C Leave Balance C Tour Report C Category C TimeCard Report C Effective Work Hrs FT leave Rules C Attendance C Dept Summary C Att Summar
11. click on Assign 27 This will update the company for all those employees in the database Assign Company Assign Company to Employees Employee Code First Name select Company to assign Smart Electronics Systems Pvt Ltd select Emp Code Company 5 M Shinde oMmati Electanics Systems Pwt Ltd Hasan A Dalvi Smart Electronics Systems Pwt Ltd Veerappa R Devadiga Smart Electronics Systems Pwt Ltd S D Patil Smar Electronics Systems Pwt Ltd IR K Bhatia Smar Electronics Systems Pwt Ltd Pradeep B Bhartu Smar Electronics Systems Pwt Ltd Anil Pillai Smar l Electronics Systems Pwt Ltd M K Sudhakaran Smar Electronics Systems Pwt Ltd Richard Benjamin Smar Electronics Systems Pwt Ltd V Kesava Rao Smart Electronics Systems Pwt Ltd Chidambar A Shiralkar Smart Electronics Systems Pvt Ltd C Check All 1 1 With this form the user can 1 Assign Company to the employees 1 2 Steps to Assign Company The user can search the employee according to employee code first name or last name Select the Company to assign to employee Select the employees for which the user want to assign Company 4 Click on Assign to assign Company to employees Repeat the above steps for assigning shifts 14 Assign Shifts smartSOFT provides the user with a facility to assign shifts to employee The shifts can be assigned directly within particular dates or by using a sh
12. present or half day amp click on Add Entry to make the tour entry Select an existing entry to delete it Repeat the above steps for adding tour entry 19 Outdoor Entry smartSOFT provides the user with a facility to make outdoor entry for an employee 1 e punches can be selected to make outdoor entry There is a form provided named Outdoor Entry where you can select an individual employee of a particular company Select a particular date for which to make Outdoor entries You can see all the punches of that employee for that date in the form of a list as shown aside You can select one or multiple punches made and then click on Assign to mark those punches as Outdoor punches 34 Outdoor Entry Outdoor Entry Select Company Smart Electronics oystems Pyt Ltd v Select Employee 017 5 Mi Shinde Select Date 24 08 2010 Select Punches to make Outdoor entry All Punches OD Punches Select Punch Punch Type Select Punch OM oo ON 1 1 With this form the user can 1 Make outdoor entry for an employee Steps to add outdoor entry 1 Select the Company 2 Select the employee type amp status to list the employees 3 Select the employee amp date for which to make outdoor entry 4 Select the punches for which to make outdoor entry 5 Click on Add Entry to add the outdoor entry Repeat the above steps for adding outdoor entry 20 Late Early Penalty smartSOFT provides the user with a facility to make Late Earl
13. All C Check All Click Here to add Employees Depertment Cate P G Surendran Deteult MK Su hakaran Defeut Deepak 5 Cawart Defeult Mahesa H Shanbhag Default Ganesh R arge Defzult Yshal Admane Deteult Tarun M Upadhyay Defeutt Dilip K Nikam Defeult Check All Cl List L Choc View Category 1 1 With this form the user can 1 Assign the category for an employee employee wise or department wise AE AEAEE 1 2 Steps to assign category 1 Select the Company 2 Select the employee type amp status to list the employees Select the employees Select the category to be assigned and the dates within which that category is to be applied Click on assign to assign the category Repeat the above steps for assigning the category 16 Compensation Off smartSOFT provides the user with a facility to allow compensation off for an employee This is a form Compensation Off where you can select an employee of a particular company You can select the date for which to give compensation and also date on which to give the compensation You can also view the time log details for the selected date And then Save the changes by clicking on Sanction which will apply the compensation and update the database 31 Compensation Off Compensation Off Select Company Smart Electronics Systems Pvt Ltd vy Select Employee 1017 5 M Shinde Select Date 24 08 2010 we Select Date for Compensation Off 24 08 2010
14. Default Tarun M Upadhyay Default Dilip K Nikam Default SARIKA B AGRAWAL Default C Check All Clear List Total No Of Employees 225 22 Leave Sanction smartSOFT provides the user with a facility to sanction leaves for an employee Leave Sanction is the form provided to serve the purpose The form structure is as shown above lt S S CS S 5 8 8 olo ulo an aa wir omo omno mo oo amp o o o o o o o o RS 37 Leave Sanction Leave Sanction Select Company Smart Electronics Systems Pyt Ltd v Leave Accounting Year 01 04 2010 To 31 03 2011 From Date 01 04 2010 lj To Date 03 04 2010 _ ia Select Employee E1017 S M Shinde Leave Duration 3 Select leave Code cL vi C Half Day Available Leave Days 9 Available Leaves nao Carry Reason Leave Code Date SrNo LeaveCode Allocated Forward CL 14432010 2 4 2010 341412010 1 Check All i 1 1 With this form the user can 1 Sanction leaves for an employee amp delete sanctioned leaves of an employee Steps to Sanction Leaves 1 Select the Company 2 Select the employee type amp status to list the employees 3 Select the employee amp leave code applicable 4 Select the dates for leave amp click on sanction to sanction the leaves 5 Select a sanctioned leave to delete it in case if an error has been done on the part of the operator The Available leaves get updated in the grid shown along side
15. Shift Start time Day End Time It indicates the 24 hour work duration completion Night Shift The user can also set a particular shift as night shift by checking the checkbox provided Default Shift The user can also set a particular shift as default A default shift 1s applicable in case no shift is assigned to a particular employee Accordingly the user needs to make all the settings 4 Click ADD to save the Shifts details to the database Now the user will observe that the entered Shift appears in the Available Shifts list Repeat the above steps for adding more Shifts 1 3 Delete Edit Details Of Existing Shifts The user is also provided with the option of modifying or deleting an existing Shift 25 A grid shown at the bottom of the form displays a list of all the existing Shifts In order to edit delete them the user need to take following steps 1 Select the Shift On selecting the details are reflected in the details section A panel of buttons gets visible as shown below To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes To Delete Just click on Delete and the Shift details will get deleted 12 Manual Punches smartSOFT provides the user with a facility to add manual punches for an employee or a no of employees at a time Manual Punches is the form provided to serve the purpose The form structure is as shown bel
16. The tour entry can be made employee wise department wise category wise or shift wise There is a form called Tour Entry through which you can select multiple employees under a particular company Select a suitable date range and thus make a tour entry for that duration 33 Tour Fntry Tour Entry Select Company Smart Eleztronics Systems Pvt Ltd Add all Employees E a hude From Date 24082010 Rerrark To Date 2408 2010 Group Search Individual Searen Departments Caleyury Shill We C Accounts O Ceras O General Code C Derault J General 2 C marketing O Night Shit C R amp D First Name CI sonware Gad Nu C Check all C Check Al oo E Chec Al Click Here to add Fmployees Kalact Sin Denartment aAlact kip inde Name Date Mads P G Surendra Defaull MK sudhakaran Default Deepak 5 Sowarl Defaull Mahesh H Shanbhag Default Ganzsh R Warne Default Vishal YV Acmane Default aren M Upadhyay Default Dilip K Nikam Default C CheckAll Clear List View Enty Add eny AGS ho Of Enplayees 225 L Check All Detete Entry a Cxi 1 1 With this form the user can 1 Make tour entry for an employee amp delete existing tour entries for an employee 1 2 Steps to add tour entry EEEIEE 1 Select the Company 2 Select the employee type amp status to list the employees Select the employee amp date for which to make tour entry Select the mode 1 e
17. file The path is displayed in the textbox shown Then you need to click on Save Settings which would save the settings to download data smart i Smart identification Solutions Engine Type DowndoadE ngane Database Type IMS Access Browse Database File L Propam Filet Wowmosdt ngineDstabasetSimattmMs mdb B Download Time logs In order to download time logs you need to first Select Controllers among the available list and then click on Download Time Logs Se te From Date 003 2010 To Date 11 05 2010 Download Time Logs SrNo EmpCode EmpName Phone CardNo Btotus 2 Employee Master smart SOFT classic plus provides the user with a facility to download the employee data Information such as Employee Name Card No Employee Code to the server database of smartSOFT Advance from the database of the data capturing software viz smartENGINE or Download Engine Later the user can edit update or delete their details through various forms The user can also assign Company Shifts Shift Roaster and Categories to these employees using various user forms provided to serve the purpose When the user click on Employee under Master Menu a form is shown to Select Employee as shown in the figure which also facilitates various search criteria to search employees The user can search employee Company wise by Employee code by name along with the additional filters shown smart i Smart
18. rege Select Company Smart Select Year 2011 To 31 03 2012 SelectMonth August Y _ Category C Default Code First Name Name Column ame ImportFieldName a q mployee Code EmpCode E mployee Name EmpName Holidays HO WeekLy Off WO Presen EE Default Default Default Default l Default BalanceSL Default Tours AllowedSL OpeningSL UsedSL AllowedCL Default 0 peningEL k Defau It Used Default j Card No 0000012344 aag Tally Add all Employees Individual Search mum 0000011235 0000000004 0000012345 0000000078 0000026598 0000000555 v Total Sein C Check all Clear List Save Close Selection Save Close Selection ExportToXML Mewin exce Export to XML After clicking Export to XML it is exported in XML format at specified location which is further used to import in tally View In excel Click it to view the attendance in excel format 53 AE TallyReport Employee Monthly Report For Tally Financial Year Select Year Select Company Smart 7 Group Search SelectMonth August M Departments Category J Default C Default C Check All Select SrNo Code Uday Naik Santosh Kachare Ashish Patel Pradeep Nare Abhijit Dhlwalkr Manali Shah Kirti Indulker Prakash Kumar 2 aj a a a a a a Oo mo ny mi mm wBiw rT 2011 To 31 03 2012 Department Default Defaul
19. to the system Leave Opening Balance updated for employees under Category Default 1 9 08 204 Category Default applied to employees from date 01 01 2010 18 08 201 47 Audit Log Report Select UserName All Particular admin Select Event All Particular Description User admin logged in to the system User admin logged in to the system Leave Opening Balance updated for employees under Category Default 18 08 201 Category Default applied to employees from date 01 01 201 0 1 89 08 201 48 In Out Report In Out Report Select Company Smart Electronics Systems Pwt Ltd Add all Employees Reporttype Inside Outside Both Group Search From Date 25 08 2010 To Date 25 08 2010 Y Individual Search Departments _ Category ___ Shift _ Code C Accounts IC Default C General IT C Default C General 2 L C Marketing C Night Shift First Name C R amp D C Sofware Card No C Check All E check All i ial Check All Click Here to add Employees Select SrNo Department Category Card No F G Surendran Default Default M K Sudhakaran Default Default 0681559056 Deepak 5 Sawant Default Default 0881490770 Mahesh H Shanbhag Default Default 0881656514 Ganesh R Warge Default Default 0881 725986 Vishal V Admane Default Default 0861747842 Tarun M Upadhyay Default Default 0861736178 Dilip K Nikam
20. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Days in Month 31 4 5 Department Default 6 3 Anita Designation Default p a e ae dae lL lL L L lL lL oL 7 Shift Shi Sh2 Sh3 Full Days 3 Leaves 0 Late Early Penalty 8 Day Status PP PP AA AA PP AA AA AA AA AA AA AA AA AA AA AA AA AA AA AA AA Half Days 0 Holidays O Extra Hrs 7 14 9 Check In 09 46 10 45 00 00 00 00 22 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 X Irregular Punch 0 Weekly Off 0 Total WorkHr Corr 10 Check Out 21 00 22 00 06 45 Present Days 3 Late Days 0 Condone Ent Outl 11 Break Time 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 Absent Days 28 Early Days 0 Tour Entry 0 12 Working Hrs 11 14 11 15 00 00 00 00 08 45 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 13 Extra Hrs 03 14 03 15 00 00 00 00 00 45 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 14 Late Time 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 15 Early Time 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 16 17 18 19 PP Present PA 1st Half Present AP 2nd Half Present AA Abs
21. DA Default Default 0000000228 229 xcch rwerr Default Default 0000000229 C Check All Clear List Total No Of Employees 100 30 Tally report Employee Monthly Report For Tally This form generates Employee monthly attendance report in excel and XML formats Field selection Click on field selection and Enter the column names same as in tally in Import Fieldname ES TallyReport Seles Employee Monthly Report For Tally Financial Year Select Company Smart vi Add all Employees Select Year 2011 To 31 03 2012 Group Search Select Month August Individual Search Departments __ Category IC Default C Default Code First Name Card No C Check All al Check All Click Here to add Employees Select SrNo Code Department Category Card No Ankur Dandekar Default Default 0000012345 Uday Naik Default Default ooo00000002 Santosh Kachare Default Default 0000011235 Ashish Patel Default Default 0000000004 Pradeep Nare Default Default 0000012344 Abhijit Dhlwalkr Default Default 0000012345 Manali Shah Default Default 0000000078 Kirti Indulkar Default Default 0000026598 Default Default 0000000555 Total Employees i a KSI KSI KSKSPIKS IKS IKS IKS oo ws mn om B amp B to Po 52 HE TallyReport Financial Group Search Departments IC Default C Check All Select SrNo Code 015 SES ESP ES PESTS ES Employee Monthly Report For
22. Roaster Assign Weekly Cff Select Weeks Select Day Mom 1 2 0 304M CO Suurday C Wk or2 Mnnth September v Year 2010 v Sunday Monday Tuesday Wednesday Thursday Friday Saturday 2 Z q 16 23 30 oeron c Employee Attendance With this form the User can View month wise Attendance Details of an employee If the user select a particular date amp click on View the user can see the shift amp punch details of that employee for that day below on the left side of the form The user can also see the complete attendance details of the month which includes a Full Days 1 Half Days 2 Irregular Punch Days 3 Holidays 4 Weekly Off 5 Late Early Details 6 Overtime details 4 The user can also search another employee by clicking on Select another Employee 5 The user can also view details of various employees using the Move to Button Panel provided smart i Smart identification Solutions EOK Employee Personal Details Shift Structure Attendance Emp Code E 917 Name S M Shinde Attendance deta ls for Month August v Year 2010 E Sunday Monday Tuesday Wednesday Thursday Friday Saurday 1 2 3 4 5 6 7 General General General General Gereral Genera General a 4 Ww 1 12 13 14 General General General General Gereral Genera General 15 16 17 18 19 21 Holiday General General General Gereral General 22 23 24 25 26 28 General General General General Gereral Genera General Present Days
23. ault 0881537074 Sa ESS ES ESSE Erare 1 1 With this form the user can Assign shifts amp weekly offs for an employee using a shift calendar or directly User can also allow to assign Auto shift Logic If there are some shifts defined in the system amp employee can come in any shift then in this case auto shift will be applied to him in which the shift which is nearby to his check in time assigned to him for that Day Example to assign auto shift Here Employee Ms Anita s is having Auto shift assign Manual punches 1 01 2015 punches are 9 46 to 21 00 2 01 2015 punches are 10 45 to 22 00 5 01 2015 punches are 22 00 6 01 2015 punches are 6 45 lel 7 Copy of MonthlyAttendance xlsx Microsoft Excel FILE HOME INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW olen X Cut sa HiH Halai f J em EX lt gt gt AutoSum A j a Calibri 18 i A A os Wrap Text General Hos o yv CHT SS FA FA HAH em Z EB Copy a an Fill Paste sf eae B I U ie k A ES LX ElMerge amp Center te 9 o 09 Conditional Formatas Cell Insert Delete Format D Cias Sort amp Find amp Format Painter Formattingy Tabley Styles X v Clear Filter Select Clipboard F Font F Alignment G Number F Styles Cells Editing A K19 fx m A B C D E F G H I J K L M N O P Q R S T U V WX Y Z AAABACADAE AF AG AH AI a 1 SMARTI 2 Attendance For Month January 2015 3 1 2 3 5 6 7 8
24. ave Tick mark if the half is allowed for this leave Min Days Allowed at a Time Enter min nos of days of leave that can be taken if half allowed is tick marked then min nos of days shall be 0 5 Treat IN between Week Off as Leave If tick marked then any leave falling on week off shall be treated as leave else shall be treated as Week off Treat IN between Holidays as Leave If tick marked then any leave falling on Holiday shall be treated as leave else shall be treated as Holiday Click ADD to save the Leave Rules details to the database Now the user will observe that the entered Leave Rules appears in the Available Leave Rules list Repeat the above steps for adding more Leave Rules Delete Details Of Existing Leave Rules The user is also provided with the option of modifying or deleting an existing Leaves Rules A List box shown on the right side of the form displays a list of all the existing Leaves Rules 15 smart i Smart identification Solutions In order to edit delete them the user need to take following steps 1 Select Leave Rule On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Delete Just click on Delete and the Leave Rules will get deleted 9 Shift Roaster Shift Roaster is use to create or define shift pattern for creating or managing rotation of the shifts of a single or a group of employees The user can create or define 3 types of shift pa
25. can be applied to a particular employee under a particular Company Shifts Master is the form provided to serve the purpose The form structure is as shown 24 Shifts Master Shift Master Select Company Smar Electronics Systems Pyt Ltd Shift Code ShiftName Shift Timings All the Timings in HH mm Format Use 24 Hour Clock Shift Start Break Start _ Shift Work Hours Day Start Time Break End C Night Shift Half Day Work Hours __ Day End Time CI Setthis shift as Default shift shift End EF Break Time Current Default Shit Notassigned Add je Exit Shift Code Shift Name Shift Start Break Start Break End Shift End Night Shift i General i l General 2 Night Shift 1 1 With this form the user can Add Shifts for a particular Company 2 The user can also edit the details or delete the existing Shifts 1 2 Steps to add Shifts 1 The user need to select the Company to which the Shift is applicable Enter the Shift name and Shift Code which is mandatory The user also need to enter the shift start end time and Break Start End time Shift work Hours are generated automatically The user needs to specify work Hour duration for Half Days Day Start Time amp Day End Time These fields are auto generated Generally applicable work duration for any employee is considered to be 24 hours Day start Day end times are used to facilitate this duration Day Start Time It starts 1 hour before the
26. cccccccccccssssccsessssssssseeeececccceeeessesaaaaeasessseeeeeeeeeeeeeees 7 1A Steps to Delete An BMplO yee creision EENET EANES ENAREN EENEN EEEE 7 a Employee Personal Details 00 0 cccsssssssseeeeeeeeeeeeeeeeeeaaeseeeeeeseseeeeeeeeeeeeeeeeesaasaaeeesssseeeeeeeeeeeeees 7 b Employee Shift Structure ccc ccccccccccccccccceccceecaeaeeseesssesseeeeeeeeeeeeeeeeeeesaeaeeesesseeeeeeeeeeeeeeeeeseaaaaaags 8 eM PO eA hod 6 12110 61 cz anne ne nee renee tree nN E te mn nner te ener ene Sener ner eee 9 fo PM CORP E eee ne nen ete mente inn Seen ene enema E et err ere er eee 10 1 1 With this form the user Can ccccccescesssssseeececcceceeeeeeeaeaaeseeseesseeeeeeeeeeeeeeeeseesaaaaesesseseeeeeeeeeeeeees 11 L2 Edit Details Of Existing Companies vecncsnmoncmnviiviseviieienininiviieicieleinitssienreeiincebvenieivles 11 4 Department Mast 1 2 5 5 s02e20a0neaehedaaeredeaededededudededenedebodbauaededenebubedndedebedsandnae bane Bededsdedndodanebedsdebededds 11 1 1 With this form the user can eesesssssesssssssesseeeerreessssssssssssssssrterrrressssssssssssssseeeerereesesssssss 12 L S aD A NE EEE E E A 12 L3 Delete Edit Details Of Existing Departments sssrin ee TES 12 Dis WDCSTO1 ATOM Miste eee E E EEE EE AE AEAEE E EEA EAEE EE 12 LI Withihistfornm the unser CaN sssrinin rer a ea r en ee 12 12 Siepstoadda DesienalON oisein ro erer Eere E E EEE ene ee 12 1 3 Delete Edit Details of Existing Designations esessssssssss
27. controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Designation will get deleted with all its details 6 Holiday Master smartSOFT provides the user with a facility to maintain Multiple Holiday details The user can have multiple Holidays Holiday Master is the form provided to serve the purpose The form structure is as shown Holiday Master Holiday Master Select Company Smart i Systems Holiday Name C Fixed for all years Holiday Date Single Date 15 08 2011 x Date Range From SNE Hoilday Name From Date To Date 1 1 With this form the user can 1 Add a new Holiday 2 The user can also edit the details or delete the existing Holidays 1 2 Steps to add a Holiday 1 The user need to select the Company under which to add the Holiday Enter the Holiday Name which is mandatory Select the Holiday date Check the Checkbox provided for Fixed for All Year in case the holiday falls on the same date every year e g 15 August Independence Day 4 Click ADD to save the Holiday details to the database Now the user will observe that the entered Holiday name appears in the Available Holidays list Repeat the above steps for adding more Holidays 13 smart i Smart identification Solutions 1 3 Delete Edit Details of Existing Holidays The user is also provided with the option of modifyin
28. d in a month Overtime settings 1 Select radio button in order to apply or Ignore Overtime Settings Set time interval after amp before the shift work hours to start overtime Select to indicate time after Shift Work Hours Select to indicate time before Shift Work Hours Select Grace Overtime Hours This indicates the time interval that would be given as grace to the employee for Overtime consideration The user can also provide settings for compulsory overtime before or after shift Minimum OT hours Before Shift If the user check this checkbox and specify certain time interval Overtime will be calculated only if the employee works for that time before shift Minimum OT hours After Shift If the user check this checkbox and specify certain time interval Overtime will be calculated only if the employee works for that time after shift 23 Late Early settings Grace Late Time It is time that employee is allowed to come late from the scheduled shift start time without any marking on a day s attendance Grace Early Time It is same as above except it denotes early going from the scheduled end time Late allowed Limit Late allowed limit is the time that an employee is allowed to come late with the day s attendance showing late mark If the employee comes later than the specified time then the first half is marked absent for the employee Early Allowed Limit It is same as above except it denotes early going from the scheduled end tim
29. e If the employee leaves earlier than the specified time then the second half is marked absent for the employee 1 Check the Checkbox at the top to Apply Early Late Settings Set Late Early Count as interval If After every interval check box is checked then the following conditions are applied only after those many late counts The user can either deduct leave or attendance days for late counts If Deduct from Leave is True then specified no of leaves would be deducted from specified leave type If Deduct from Attendance is true specified no of days would be deducted from attendance Other settings are same as Late Early settings Repeat the above steps for adding more Categories Delete Edit Details of Existing Categories The user is also provided with the option of modifying or deleting existing Categories A list shown on the left side of the form displays a list of all the existing Categories In order to edit delete them the user need to take following steps 1 Select the Category On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Shift Calendar details will get deleted 11 Shifts Master smartSOFT provides the user with a facility to set Shifts Shifts
30. e form displays a list of all the existing Leaves In order to edit delete them the user need to take following steps 1 Select Leave code On selecting the details are reflected in the details section A panel of buttons gets visible as shown below To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes To Delete Just click on Delete and the Leave details will get deleted 8 Leave Rules Master smartSOFT provides the user with a facility to set Leave Rules Leave Rules can be applied to a particular leave under a particular Category 14 smart i Smart identification Solutions Ti te Leave Rules Leave Rules Select Company Smart i Systems Select Category 1 oe 4 Treat In Between Treat In Between here WkOfF As Leave Holiday As Leave fw cL K 05 PL 05 SL 0 5 Allow Half day select Leave Code pees Leave Rules Master is the form provided to serve the purpose The form structure is as shown above 1 1 With this form the user can Set Leave Rules for a particular Leave The user can also edit the details or delete the existing Leave Rules 1 2 Steps to add Leave Rules 1 The user need to select the Company and Category to which the Leave is applicable Select the leave code to which the leave rules are to be applied The user needs to enter the required details Allow Half Day Le
31. eekly from the list Enter the Pattern code Enter the Pattern Name Select the No of Weeks for the weekly pattern Select the Shifts for week for different weeks in the grid Select the Week off Click on ADD button to save the pattern The Newly created pattern will appear in the Available Roaster Pattern list along side Shift Roster Shift Roster Select Company smart Pattern Type Weekly J Available Roaster Patterns Pattern Code Pattern Name Weekly Weekly Pattern No Of Weeks 4 v T Weeki Refer above figure as example for setting the weekly pattern Shift Name Shift Code Shift Start Time Shift End Time In the example the pattern starts from 1 of the month May M T W T F S S 19 JUNE 1 3 Pattern Type Monthly In monthly pattern the shift changes on monthly basis ie after every 30 days Steps to create Monthly Pattern The user needs to select the Company to which the Pattern is applicable Select the Pattern Type Monthly from the list Enter the Pattern code Enter the Pattern Name Select the No of Weeks for the weekly pattern Select the Shifts from the list of shifts and move to the list box alongside Select the date of the month from where the shift must change Click on ADD button to save the pattern The Newly created pattern will appear in the Available Roaster Pattern list along side 20
32. ent XX Irregular HH Holiday WO WeeiiyOf hanual Entry Condone Entry Tour Outdoor Entry CompOff Late Early Penalty 20 21 L 22 23 24 25 26 27 28 29 30 Sheetl gt 1 2 Steps to add Assign Shifts Select the Company Select the employee type amp status to list the employees Select the employee amp dates within which to apply the shifts or weekly offts Shifts can be assigned employee wise or department wise 1 e to all employees in a department Click on assign to assign shifts Repeat the above steps for assigning shifts 15 Assign Category smartSOFT provides the user with a facility to set a category to an employee which contains the settings for the employee Assign Category is the form provided to serve the purpose The form structure 1s as shown above Set Category There is a form Set Category where you can select multiple employees of a particular company also department wise You can select the required Category to assign You can also select a suitable date range and then save the changes by clicking on Assign which will update the database 30 Set Category Set Employee Category Select Company Smart Electronics Systems Pwt Ltd Add all Empluyees Select Category Default From Date 24 08 2010 vi Group Search Individual Search HORAM ___ Category o Shift Accounts moo D Genera ue C General 2 3 ane _ Night Shift First Name J Card No C Cheek
33. es 5 Select the controllers for downloading the data Import Excel Data smartSOFT provides the user with a facility to import data from Excel sheet Import Excel Data is the form provided to serve the purpose The form structure is as shown above With this form the user can 1 Import data from excel sheets for the masters Steps to import excel data 1 Select the Company 2 Select the masters for which to import data Browse amp select the excel file Enter excel sheet data amp click on load to view excel data 41 Click on Save to upload data 26 Reports Reports Updation Leave Settings Master Monthly Continuous Reports Leave Reports Attendance Time Card Report Attendance Summary Departmentwise Overtime Report Over Time Report Early Report Late Report show all punches Daily Attendance Employee Daily Summary In Out Report single Punch Report Break Exception Report Tour Report Audit Log Report Effective Work Hour Report Department Summary Report OutDoorEntry Report Master Reports H 42 Leave Settings Help Monthly Continuous Reports e Leave Reports gt Attendance Time Card Report Attandanen Qiurmmary 27 Monthly Reports Reports Updation Leave Settings Help Master gt Continuous Reports Leave Reports Attendance uee i i 28 Continuous Reports eports Updation Leave Settings Help Master gt Monthly g Continuou
34. g or deleting an existing Holiday A List box shown on the right side of the form displays a list of all the existing Holidays In order to edit delete them the user need to take following steps 1 Select Holiday name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes To Delete Just click on Delete and the Holiday will get deleted with all its details 7 Leaves Code Master smartSOFT provides the user with a facility to maintain Multiple Leaves details The user can have multiple Leaves under Company maintained according to Leave Codes Leaves Master is the form provided to serve the purpose The form structure is as shown above 1 1 With this form the user can 1 Add a new Leave 2 The user can also edit the details or delete the existing Leaves 1 2 Steps to add a Leave Code Enter the Leaves Code which is mandatory Enter other details that are required Click ADD to save the Leaves details to the database Now the user will observe that the entered Leaves code appears in the Available Leaves list Repeat the above steps for adding more Leaves 1 3 Delete Edit Details of Existing Leaves The user is also provided with the option of modifying or deleting an existing Leaves A List box shown on the right side of th
35. he other employees 21 Setting Leave Opening Balance In case of new installations this form assigns number of pending leaves to each employee 36 Opening Leave Balance Set Leave Opening Balance Select Company Smarti l a Select Category MAAM x Add all Employees Group Search Financial Year 01 04 2010 To 31 03 2011 Individual Search Departments C Default C Marketing Code First Name tate C Check All Click Here to add Employees Se Department 5 Pradeepkumar Nare Default Supriya Todkar Default Vandana Rupe Default Ashish Patel Default Dipti Mhatre Default Santosh Kachare Default Ankur Dandekar Default Mazahir Hadiyanawala Default Santosh Madye Default E C Check all Cieari ist l Total No Of Employees 38 amp Exit maa Opening Leave Balance IEEATERRRAR Boo a ao o ey T x Set Leave Opening Balance Select Company Smart Electronics Systems Pyt Ltd v v Add all Employees Group Search Financial Year 01 04 2010 To 31 03 2011 Individual Search Departments C Accounts IC Default eee C Marketing R amp D CI Software Select Category BEEN First Name Card No C Check All Click Here to add Employees Select SrNo Department FP G Surendran Default M K Sudhakaran Default Deepak 5 Sawant Default Mahesh H Shanbhag Default Ganesh R Warge Default Vishal V Admane
36. identification Solutions Select Employee Search Employee Select Company Smart i Systems Employee Code Name Card No VAIBHAV M CHAVAN 0000000210 VARGHESE THOMAS 0000000211 VICKY M CHHAPROO 0000000212 Vijay Anand Patil 0000000213 VIJAY GOHIL 0000000214 Vijay Panchal 0000000215 VIJAY PARMAR 0000000216 VIJAY PARSHURAM PA 0000000217 VIJAY PAWAR 0000000218 VIJAYA SHETTY 0000000219 VIJAYKUMAR R TIWARI 0000000220 VIKESH V UCHIL 0000000221 VINAY KUMAR TIWARI 0000000222 VINOD JAYANTILAL JOSHI 0000000223 D SAU LA Lt Delete Employee 1 1 With this form the user can 1 Search particular employee 2 View details of that employee 1 2 Steps to Search Employee 1 Enter the desired search parameters Click on Search button The resultant employees are displayed in the grid below 1 3 Steps to View Details of Employee 1 Select any employee from grid 2 Click on Details button The user will be redirected to the employee details page where the user can view employee s Personal details Shift Details and also Attendance Details 1 4 Steps to Delete An Employee 1 Select any employee from grid 2 Click on Delete Employee button a Employee Personal Details With this form the user can View Personal Details of an employee Update details Add the image of the employee by clicking on Add Picture This will help to browse the image to be displayed in the picture box show
37. ift calendar Weekly offs can also be assigned Assign Shifts is the form provided to serve the purpose The form structure is as shown above Assign Shifts There is a form Assign Shifts where you can select multiple employees of a particular company directly or even department wise You can also select a suitable date range and then assign Shifts or Shift Roaster or even Weekly Off for selected employees applicable for the date range selected And then Save the details by clicking on Assign which will update the database 28 Shift Assign Assign Shifts Select Company Smart lectronics Systems Pvt Ltd Add all Employees Gene al General Assign Shift Roaster i O Assign Weekly Of Night Shit Assign Shift From Date 24708 2010 To Date 24 08 2010 J Sroup Search Departments Category Shift C Accounts C Default IC General C Default IC General C Mar lt eting C Night shut z Re First Name Othvars Card No C Check All CheckAll C Cieck All Click Here to add Employees telet Daperment Cetegory Card No P iy Surendran Defarit Default 0881378030 M K Sidhakaran Defatlt Default 0861559058 Deepak S Sawant Detar lt Default ART 49N77N Mehesh H Stanbhag Default Default 0981656514 Ganesh R WWarge Default Default 0881725936 Vishal Adrane Defa lt Default 0881 747842 Tarun i Upadhyay Default Default 0661736176 Dilp K Nikarr Default Def
38. ils and click on Update This will save the changes 3 To Delete Just click on Delete and the Department will get deleted with all its details 5 Designation Master smartSOFT provides the user with a facility to maintain Multiple Designations The user can have multiple designations for employees Designation Master is the form provided to serve the purpose The form structure is as shown above 1 1 With this form the user can 1 Add a new Designation 2 The user can also edit the details or delete the existing Designations 1 2 Steps to add a Designation 1 The user need to select the Company under which to add the Designation Enter the Designation Name which is mandatory Enter other details required Click ADD to save the Designation details to the database Now the user will observe that the entered Designation name appears in the Available Designations list Repeat the above steps for adding more Designations 1 3 Delete Edit Details of Existing Designations The user is also provided with the option of modifying or deleting an existing Designation A List box shown on the right side of the form displays a list of all the existing Designation In order to edit delete them the user need to take following steps 12 smart i Smart identification Solutions 1 Select Designation name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit Details The textbox
39. it Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 4 Department Master smartSOFT provides the user with a facility to maintain Multiple Department The user can have Multiple Departments Department Master is the form provided to serve the purpose The form structure is as shown above 11 smart i Smart identification Solutions 1 1 With this form the user can 1 Add a New Department 2 The user can also edit the details or delete the existing Departments 1 2 Steps to add a Department Enter the Department Name which is mandatory Enter other details required Click ADD to save the Department details to the database Now the user will observe that the entered Department name appears in the Available Departments list Repeat the above steps for adding more Departments 1 3 Delete Edit Details of Existing Departments The user is also provided with the option of modifying or deleting an existing Department A List box shown on the right side of the form displays a list of the entire existing Department In order to edit delete them the user need to take following steps 1 Select Department name On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the deta
40. ith this form the user Can cccccesssseeeecccecceeeeeeeeaaaeseessesseseeeeeeeeeeeeeeeeeesssaaesseseseeseeeeeeeeees 35 Late F arly Penal esans A E A OOE OA O O E OEO TO O O OEE 35 With this form the user Can ccscccesssseeeccccccceeeeeeeeaaaeessseeseeeeeeeeeeeeeeesesesasaaeeeessseeeeeeeeeeeseeees 36 P Om ND Tel E Ea Eea e E A A E ne ne E E ene ory 36 setting Leave Openin Balance sorserien n nn e EE EEE EN 36 Leav Sanction aiiuste thins siashiatbiosbindbintbinshiesbiesbiashiasbdesbietbietbinsbiatbiesbiaihiesbiasbiethietliatbiaibeasbaaslacts 37 With this form the user Can ccceecsssseececcceceeeeeeeeeaaaaseeseseseeeeeeeceeeeeeeseeesaasaassesssseeeeeeeeeeeeeees 38 TIN SF ASS WOU o oo sesesnsn creo senmo nen snnneroncnvmovensnne orucn seo ree snneensucnseoressnseesononsnourssnenseumonsasuesonanevone 38 OS VC i asec cs snes vance sr vans sua N ona eset eya va eananataNEE 39 With ihis TOP Tie User Cai i 2 2ccepersensaapmeanspensaoniatedadadepeosepdaamueavepencadnaatedadedepeupepdaammeaveseaaaaeaneeen 39 EC SCOOT AU Ge a a AA A AA E A E A EA A AE A 40 LEDa ASF AU a AA A AA AEA OEA A AE A 40 With this form the user Can ccccssssssseeecccccceeeeeeeeaaaaseessssseeeeececeeeeeeeeesseassaaseesseseeeeeeeeeseeees 4 PO ee een eee reN ren rere E reer ner errr rere rer rrr ere rer rrr rrr rr rrr 42 Monthly Reports cvrsciencinnianeiredieticntiteeiteditedhintiiuditeditedhentitubitadbladiuliiubitesibetOutiitubiteditecvmuirene
41. iv 1 Controller 119 Browse Database File im j Controller 212 C Program Files DownloadEngineiDatabase SmartAMS mdb ae Check All Controllers Save Settings Save Controllers Import Excel Data Download Update Employee Exit From Date 01 03 2010 7 ToDate 11 05 2010 ACA EmpName CardNo Date Time Pradeepkumar Nare 0000000003 07 05 2010 13 31 Supriya Todkar 0000000007 07 05 2010 13 31 Vandana Rupe 0000000009 07 05 2010 13 31 Ashish Patel 0000000011 07105 2010 13 31 Dipti Mhatre 0000000012 07 05 2010 13 31 Santosh Kachare 0000000014 07 05 2010 1 3 31 Ankur Dandekar 0000000015 07 05 2010 13 31 Mazahir Hadiyanawala 0000000017 07 05 2010 13 31 Santosh Madye 0000000020 07 05 201 0 13 31 Ganpat Shinde 0000000021 07 05 2010 13 31 Total Records 80 smartSOFT provides the user with a facility to download data from a database file Select Database Path is the form provided to serve the purpose The form structure is as shown above 1 1 With this form the user can 1 Select a database file and download data from that file The user can connect to two types of databases viz MS Access or MS SQLServer Steps to select database path Select the database type Browse and select the database file 3 Click on download employee to download the details of all the employees 4 Click on download time logs to download the punch timings of all the employe
42. n smart i Smart identification Solutions Select another employee by clicking Select another Employee This will take to the previous Search employee form View details of various employees using the Move to Button Panel provided for this purpose Clicking on Save would save all the changes made Clicking on Reset would reset all the details fs ployee a Personal Details Shift Structure Attendance Permanent Address i Employee Code Cilek here if both are same Address Name l3 Current Address 904 Gan Date Of Birth 07 0 IDO DE MMArAA Gender City N Qualification MEA State Company Pincode Department E Mail de i y Designation Phone No Category Deinuli Date Of Inining N7 1N PRAAR onmmMavy Resign Date DD MMAYYY b Employee Shift Structure With this form the user can The user can view month wise Shift Structure of an employee Assign Shifts Shift Roaster or weekly off to the employee for a selected date range as shown in the form above Select another employee by clicking Select another Employee This will take to the previous Search employee form 4 The user can also view details of various employees using the Move to Button Panel provided smart i Smart identification Solutions OR Employee Personal Details Shift Structure Attendance Employee Cude Liz Nare S M Shinde rom Date 24 08 2010 ToDate 24 08 2010 C Assign Shift Assign Shift
43. ow Manual Punches E Manual Punches Select Company Smart Electronics Systems Pyt Ltd v From Date 23 08 2010 V To Date 23 08 2010 Select Employee 1070 Pradeep B Bhartu Punch Times CHECKIN C BREAKIN C BREAK OUT CHECK OUT View Manual Punches Select SrNo Date Punch Time 23 08 2010 09 00 23 08 2010 16 00 Check All fos a eon smartSOFT works on Employee Data and their time logs and also provides facility to update the data This software basically works on the time logs that are recorded across every employee Punch timings are these time logs 1 e the time the employee enter or leave the company the employee punches the card at the attendance Card machine These timing are called as Punch timings These are saved date wise separately across each employee These punches are generally read from the machine through a download engine into the database But there might be circumstances when you need to add them manually These puches are called Manual Punches 26 For e g when an employee forgets to carry the cards or the finger are injured etc To handle such situations smartSOFT provides the user an interface to add manual punches through a form named Manual Punches Punches Punches generally represent the following events 1 Check In 2 Break In 3 Break Out 4 Check Out Select Suitable Date Range Here you need to first select a date range for which to add manual punches From ODe
44. s Reports gt Leave Reports gt Attendance 29 Leave Reports orts Updation Leave Settings Help Master gt Monthly gt Continuous Reports gt Leave Reports r l Attendance Tima Card Dannrt Log Out Exit Employee Designation Department Shift Holiday Leaves Log Out Exit Employee Attendance Muster Report Muster A3 Report Employee Shift Details Log Out Exit Absentee Late coming Early Going Log Out Exit Leave Register Leave Balance Report 43 Monthly Employee Attendance Report Monthly Employee Attendance Report Select Company Smart Electronics Systems Pvt Ltd v Add all Employees Select Month August vi Select Year 2010 Individual Search Group Search Departments C Accounts Default IC General 2 ik C Marketing C Night Shift First Name a C R amp D ls ICI Software _ Category C Default __ Shift Select Code C General Code S YVenkatkrishnan Sadanand 5 Mhatre Suresh S Gurkhe Sanjay B Sawant Card No C Check All Click Here to add Employees C Check All C Check All C Check All Card No 0661493730 0881650706 0881553666 0881463138 0681608210 0881539858 0881426818 1589345356 1589333132 Select SrNo Code Category Default Default Default Default Default Default Default Default Default Department Defa
45. seeeeeasaaageesseseeees 30 Assign Category cccccccccccccccccccecneaaesseseseseeeeeeeeeeeeeeeeeeeaesseeeeeseseeeeeeeeeeeeeeeeeeaasaaeeessssseeseeeeeeeeeees 30 With this form the user Can ccccessssseeecccecceeeeceeeaaaesesssseseeeeeeeeeeeeeeeseessssauaessssseseeseeeeeeseeees 31 SEPS lo assia n CAG OY eere E E E E AE EA EOE AE 31 Compensation Off ccccccccccccccccccceeeeeaaeeseesesseseeeeeeeeeeeeeeeeeeeasseeeeeeseeeeeeeeeeeeeeeeeeeeaaaaaaeeessaeeees 31 Wia s orn e US Cl OA a nes pact an stemotansiensnansinansthahetusntanstebsbansnenshansinanshabetesatansbebobensnersbassinanshabete 32 Steps To ASSO Cale COTY unnan EEEE SEEE ESENE ES EE ESEESE EEEN 32 Condone BOUY suscescesvesememrncenscnsvensnwerwoubwaremsmneuaruaununemsonmuakueunaeuunsmemesbuenereuensmemesmeunvcsuemsmumsmucs 32 With this form the user Can cccceeessssescccccecceeeeeeeeaaaseesssssseeeeeeeeeeeeeeeeeeeesasaaeeessssseeeeeeeeeseeees 33 18 1 1 1 2 19 1 1 20 1 1 1 2 21 22 1 1 23 24 1 1 1 2 25 1 1 26 27 28 29 30 smart i Smart identification Solutions Tour PO ee A AA A AAE A AE AAA AAE O AE 33 With ihis torm the user CAN 0 45025pebcneddernsoebsensdonndnehdveddiebsbeddoensbebseesdonndbehdveddbebsbeddeensbebieebdenndbeds 34 Steps t0 add tOUr C IY isach ascere aces soeroneeone e E EE E E E E E a 34 Outdoor Entry 0 ceccccccccccsssseeeeeceeeeeeeeesseeeeeeeeeeeeeseeeeeeeeeeeseeeeeeeeeeeeeesaeassseeceeeeeesaaaaneeeeeeeeeaags 34 W
46. smart i Smart identification Solutions USER MANUAL smartSOFT classic Plus RELEASE DATE 12 Sep 2011 Disclaimer The instructions in this document have been carefully checked for accuracy and are presumed to be reliable Smart I Electronics Systems Pvt Ltd and its writers assume no responsibility for inaccuracies and reserve the right to modify and revise this document without notice It is Smart I s goal to supply accurate and reliable documentation If you discover a discrepancy in this document please e mail your comments to support smartisystems com smartSOFT classic plus User Manual V 1 2 Updated Document Release Date 21 01 15 smartSOFT classic Plus Version V 1 2 1 8 smart i Smart identification Solutions Contents How CO Se Sie O T E E AAEE AAE 5 1 How to get data from the controllers ccccccccccccccccccecceaeesseesesseeeeeeecceeeeeeeeeeasaaaaaesssseeeeeeeeeeeees 5 A Download Data from Hardware ccccsessssseccccccnneessseeecccccseceesseeeeccccessaeesseeeesecesuseeusseeesseeeenags 5 B Download Time logs nnnnnnsesesssessssssssssettrerressssssssssssssserteereeesssssssssssseseeetrrreerosssssssssssseeeeeereeeeos 6 2a TOEN E aa a AE EEA E AAAA EAE AAAA EEE 6 1 1 With this form the user can neesssssssssssssseseereerresssssssssssssssseetrrrerssssssssssssssseeetereeeeesssssssss 7 Pe E 051g OT ct 4S oy 1010 0 e E re ee 7 1 3 Steps to View Details of Employee 00 0 0 cc
47. ssseseeteerresssssssssssssssserrerereessssssssss 12 6 Holiday Master ccccecccccccccccccccccceaeeesessesseeeeeeeeeeeeeeeeeeessesseeeeeseeeeeeeeeeeeeeeeeessassauaeeeeseseeeseeeeeeeeess 13 1 1 With this form the user can enesseeessssssssssseseetereressssssssssssssssesterrresssssssssssssssecererereesesssssss 13 12 es eC Rol eM a alii Chiat et ee et ee et at ee ee ee ae eee errr eee 13 1 3 Delete Edit Details Of Existing Holidays 20 0 cccssssssssssseeecceeceeeeeeeeesaeaaessessseeseeeeeeeseeees 14 Pee Oo oe Cle aE io ee ne Te eT er 14 Vel With iS fOr th USEF Ca esensina n E EEES 14 1 2 Steps to add a Leave Code cecceccccccccccssseseeecececeeeaaesseeeeeeeeesaessseeceeeeesssaeeseeeeeeeeeeauaasseeeeees 14 1 3 1 1 1 2 1 1 1 2 1 3 10 1 1 LZ 11 1 1 1 2 1 3 12 1 1 13 1 1 l2 14 1 1 1 2 15 1 1 1 2 16 1 1 1 2 17 1 1 smart i Smart identification Solutions Delete Edit Details of Existing Leaves cccccccccssssssssesseseeeecccceeeeeeeeesessaaeesssesseeeeeeeeseeees 14 Leave Puke Mis BCE e ens bb EE boo beidon nd nbs boo E EEEE E E E ES 14 With this form the user Can ccccesessscececcceceeeeeeeeaaaaessessesseeeeeeeeeeeeeeeeeeeeasaaaeseesseseeeeeeeeeeeeees 15 Steps to add Leave Rules oo ccccccccssssssssssseseeeeeecceeeeeeeeeeessaeeesesseeeeeeeeeeeeeeeeeeeeaaaaseesenseeees 15 EROA AEE ea a E A EE A O O A O A OA a A O E O AIT O O OEE 16 Steps to create Daily Pattern
48. t Default Default Default Default Default Default Category Default Default Default Default Default Default Default Default 4 Card No 0000000002 0000011235 0000000004 0000012344 0000012345 0000000078 0000026598 p View in Excel J a E Add all Employees 19 Individual Search 54
49. te i To Date 121 042010 21 04 2010 Punch Times ao V Checkin Break Stat SreekEnd 4 Check Out Individual Search Adding Manual Punch Timings You can select multiple employees of a particular company You can then add manual punches as shown You can specify Check IN Check OUT break in and also Break Out timings as required 1 e all or any of them And then Save the details by clicking on Assign which will update the database With this form the user can 1 Add manual punches for an employee 1 1 Steps to add Manual punches 1 Select the Company 2 Select the employee for which to add manual punches 3 Enter the shift timings 4 Click on Assign to assign manual punches Repeat the above steps for adding manual punches 13 Assign Company smartSOFT provides the user with a facility to assign employee to certain Company out of multiple companies The user can assign Company to an employee or a number of employees at a time Assign Company is the form provided to serve the purpose The form structure is as shown above Assign Employee Company There is a form Assign Employee Company where you can search employees by Emp Code or Name Then you can select multiple employees and assign any other company to them As shown aside you can choose your search criteria The search results are shown in a grid at the bottom From this grid you can select multiple employees Select a particular Company to assign and then
50. ts 43 COMMUNUOUS REPOS Teona 43 NAV CIR OTS vaste te seve N sete tose A A E E E E E E E tatu 43 TA MONG E E E E 52 smart i Smart identification Solutions How to Use smartSOFT Install smartSOFT on your system Connect To A Download Engine SO Classic Plus Vas Ta Add amp ss Master Data Add Shift amp af Shift Roster TEN update Employee Data Add Category EY aa Add Leave Make tes Setting Types amp Rules Generate Required Report A www smartisystems com Assign Company A _ SY Assign Shift amp Shift Roster Assign Category TE Assign Leave _ TYR amp Rules k 1 How to get data from the controllers A Download Data from Hardware smartSOFT works on Employee Data and their time logs This data is first transferred from the hardware through Data capturing Software ie Download Engine or smartENGINE 30 to their relevant Databases So first you need to connect to a download engine or smartENGINE 30 and transfer all your machine data to it smartSOFT then connects to the database and then allows you to download the data to the server database For this purpose you are provided with the form Select Database Path under Settings Menu Select Database Path The image at the right shows you how to select database You are provided with a facility to connect to 2 types of databases 1 e MS Access and MS SQL Server Then you can browse the required database
51. tterns Daily basis Weekly basis Monthly basis Pattern Type Daily In this type of pattern the shift rotates on the numbers of days specified E g there are 3 shifts that are defined in the shift master as under 16 1 1 Steps to create Daily Pattern The user needs to select the Company to which the Pattern is applicable Select the Pattern Type Daily from the list Enter the Pattern code Enter the Pattern Name Select the Shifts for to create the pattern Enter the numbers of days for the shift to run Click on ADD button to save the pattern The Newly created pattern will appear in the Available Roaster Pattern list along side Shift Roster T Shift Roster Select Company smart v Pattern Type Da Available Roaster Patterns Pattern Code Uc Daily1 Pattern Name Dail nays select Shift Code shift Name No OF Days General 2 Night Shift Name Shift Code Shift Start Time Shift End Time Nos of days FOR THE PURPOSE OF EXPLANATION THE PATTERN STARTS ON 1 MAY 17 The first cycle of the daily pattern is completed on 16 of May and the next cycle begins on 17 May and continuous up to 1 June This how the daily pattern continuous JUNE M T W T F S S 1 2 Pattern Type Weekly In weekly pattern the shift changes on weekly basis Steps to create Weekly Pattern The user needs to select the Company to which the Pattern is applicable Select the Pattern Type W
52. ult Default Default Default Default Default Default Default Default Name Avinash RR Kadam Jitendra C Pawar Keyur Desai Abhijit R Joag 5 V Venkatkrishnan Chidambar A Shiralkar V Kesava Rao B R Malhotra Bhikaji N Khilari E4024 E1111 E1106 1103 E1099 E1098 E3094 E3092 ESP ES PURSES ESP CSPESIES oO C Check All Muster Report Muster Report Sanjay V Kambli mM iI Am ott Add Selected Employees To list Select Company Smart Electronics Systems Pvt Ltd vi Add all Employees Select Month August J Select Year 2010 Group Search Departments C Accounts C Default IE Marketing R amp D C Software Category a See Shift Select Code etau C General Code s C General 2 E1017 E E1017 C Night Shift Eo First Name Card No C Check All check all Click Here to add Employees C check alll C Check All Category Card No Default Default Default Default Default Default Default Default Default Default Default Department Default Default Default Default Default Default Default Select SrNo E1017 S M Shinde Hasan A Dalvi Weerappa R Devadiga S D Patil R K Bhatia Pradeep B Bhartu Anil Pillai M K Sudhakaran Richard Benjamin Clear List 1589269052 0881 511202 0881417010 0881490162 0881436690 0881627746 0861559058 1569475452
53. y C Audit Log Report Leaves C Daily Attendance C Leave Sanction C Daily Summary C Leave Opening Balance Manage Data C Check All Masters C Check All Updations Settings CI BackUp Database Check All Manage Data Check All Leaves Select Database i C Create User C Check All Reports C Check All Settings AICE LR Create Users is the form provided to serve the purpose The form structure is as shown above 1 1 With this form the user can 1 Create new user for the system 2 The user can also edit the details or delete an existing User 39 1 2 Steps to create User 1 Enter the Username amp Password 2 Select the Company the user 3 Select the Privileges to assign to the user 4 Click on Add New User to add the user 5 Select an existing User to Update or Delete 25 Select Database Path Download Data Engine Type DownloadEngine gt Select Controllers for Attendance Database Type ms Access Select Controller No Name M Controller 119 Browse Database File yee C Program FilesiDownloadEngine DatabaselSmanAMS mdb Snes 7 Check All Controllers Save Settings Save Controllers Import Excel Data Download Update Employee amp Exit Fram Date 01 03 2010 To Date 117057201 0 Download Time Logs SrNo EmpCode EmpName Phone CardNo Status 40 Download Data Engine Type DownloadEngine Select Controllers for Attendance Database Type ms access
54. y penalty manually This penalties are generated as per the late early rules set in the category Master for a particular category to which the employee belongs Late Early Penalty is the form provided to serve the purpose The form structure is as shown 35 Late Early Penalty Late Early Penalty Select Company Smart Electronics systems Pvt Ltd Select Month January v Select Year 2010 view Select Employee 1017 8 M Shinde Full Day Deductions Half Day Deductions O1PP Q 2AP o C 6 PP C 4AP 7 PP 25 AP Penalty Details 3 9 PP L ooo a C 9 PP Deduction Type Fom amp tendanc C 14 PP iaa O 15 PP Total Penalty C 16 PP s C 18 PP C 21 PP C 22 PP C 23 PP Applied Penalty Remaining Penalty 5 1 1 With this form the user can 1 Execute the late early penalty for a particular employee The form shows the total number of penalty The type of Penalty whether from the deduction is to be done from Attendance or from the Leave The Balance Penalty to be executed 1 2 Steps to make Late Early Penalty Select the Company Select the Month in which the Late Early penalty is to be executed Select the employee from the list Mark the date along side in the list box from which the penalty is to be effected The First list shows the dates of full day present and the second list shows the date on which the employee was present for half day Click on Add Button Repeat the above steps for t

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