EICL LIMITED
Contents
1. 02 05 2014 are recommended for the approval of the shareholders S No Resolutions l Consider and adopt audited Financial Statement Reports of the Board of directors and Auditors 2 Declaration of Dividend on 11 Preference Shares and Equity Shares 3 Re appointment of Mr Vijay Rai as an Independent Director for a period of 3 years who retires by rotation 4 Re appointment of Mr Praveen Sachdev as an Independent Director for a period of one year who retires by rotation 5 Appointment of Auditors and fixing their remuneration 6 Appointment of Mr Vijay Kishore Sharma as an Independent Director for a period of 3 years T Commission 1 to the Non Executive Directors U s 197 198 of the Companies Act 2013 8 To authorize Board of Directors of the company to create mortgage charge u s 180 1 a of the Companies Act 2013 9 The borrowing powers to the Board of Directors to borrow funds not exceeding Rs 300 Crors 10 Amendment in Articles of Association of the Company in view of Companies Act 2013 The notice of AGM has already been dispatched electronically by post on 27 05 2014 and is also uploaded in the Company s Website www eicl in These details and instructions form integral part of the Notice for the Annual General Meeting to be held on June 20 2014 Please read the instructions printed overleaf before exercising the vote For EICL Limited Sd P S Saini Company Secretary INSTRUCTIONS FOR E VOTING Membe2. E ji S EICL LIMITED e C CIN L26939KL1963PLC002039 Registered Office TC 79 4 Veli Thiruvananthapuram 695021 Kerala India LIMITED Corporate Office 801 803 Tower B Global Business Park M G Road Gurgaon 122 002 Haryana Name s of Shareholder s In block letters including joint holders if any Registered Folio No DPID No amp Client ID No Applicable to investors holding shares in dematerialised form No of Shares held Dear member Subject Process and manner for availing E voting facility Pursuant to provisions of section 108 of the Companies Act 2013 read with the Companies Management and Administration Rules 2014 the Company is pleased to offer e voting facility to the members to cast their votes electronically as an alternative to participation at the Annual General Meeting to be held on Friday June 20 2014 at 11 00 a m at the registered office of the company The Company has engaged the services of National Securities Depository Limited NSDL to provide e voting facilities The e voting facility is available at the link https www evoting nsdl com The electronic voting particulars are set out below EVEN User ID Password PIN E voting event number The e voting facility will be available during the following voting period Commencement of e voting End of e voting 14 June 2014 16 June 2014 The following resolutions as per AGM notice dated
3. not be modified Institutional members i e members other than individuals HUF NRIs etc are also required to send scanned copy PDF JPG format of the relevant board resolution authority letter etc together with the attested specimen signature s of the duly authorized signatory ies who are authorized to vote to the Scrutinizer through email at viswanathan1949 gmail com witha copy marked to evoting nsdl co in You can also forward the documents at the Company s email ID sect eicl in Once the vote ona resolution is cast by the shareholder she he shall not be allowed to change it subsequently Incase of any queries you may refer the Frequently Asked Questions FAQs for members and e voting user manual for members available at the downloads section of https www evoting nsdl com or contact NSDL by email at evoting nsdl co in Registered Office of the Company TC 79 4 Veli Thiruvananthapuram 695021 Kerala Corporate Identity Number L26939KL1963PLC002039 Phone 91 02833 661444 Fax 91 02833 662929 E mail sect eicl in Website www eicl in Share Transfer Agents M s RCMC Share Registry Pvt Ltd Unit EICL Limited B 106 Sector 2 Noida 201301 U P Phone 0120 4015880 Fax 0120 2444346 Email sectshares remcdelhi com
4. rs are requested to follow the instructions below to cast their vote through e voting a User ID and Password for e voting is provided in the table given on the face of this annexure to AGM Notice Please note that the Password is an Initial Password Launch the internet browser by typing the following https www evoting nsdl com Click on Shareholder Login Put user ID and Password noted in step a above as the initial password Click login If you are already registered with NSDL for e voting then you can use your existing User ID and Password for Login If you are logging in for the first time Password Change Menu appears Change the Password of your choice with minimum 8 digits characters or a combination thereof Please note the new Password for all the future e voting cycles offered on NSDL e voting Platform It is strongly recommended not to share your Password with any other person and take utmost care to keep your Password confidential Home page of e voting opens Click on e voting Active Voting Cycles Select EVEN E Voting Event Number of EICL Limited For and EVEN you can login any number of times on e voting platform of NSDL till you have voted on the resolution during the voting period Now you are ready for e voting as Cast Vote Page opens Cast your vote by selecting appropriate option and click Submit and also Confirm when prompted Kindly note that vote once cast can
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