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1. SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 108 Printing amp Exporting Facilities from the Brown Clipboard The following section describes how to use the standard Printing and Exporting facilities which are incorporated in the majority of windows e g Fire Safety Queries Window The standard printing and export facilities represented by the Brown clipboard button include the following facilities Modify column layout Print report Send to MS Excel MS Excel formatting options Send to CSV file Factory Settings In window formats which display more than one Brown clipboard button e g Fire Safety Queries the information included in the Printing or Exporting facilities will be the data positioned in the display directly below the button How to modify column layout Please refer to the Brown clipboard button entitled Fire Safety Queries e Click the Brown clipboard button Fire safety queries A drop down menu will display Set column configuration for Total number of records FRDBMS memRepList linecount Amend column configuration Sort List Visible Name Dese Sort 1 Wi File number File number Zz Address Address 0 Depending on the columns checked will depend on the columns visible in the Fire Safety Queries result window i e only the above checked columns will display as so
2. B Training rooms 01 Room 1 89 IT Training Suite CONF 1 CONFERENCE ROOM 1 CONF 2 CONFERENCE ROOM 2 CLASS 1 CLASSROOM 1 CLASS 2 CLASSROOM 2 CLASS 3 CLASSROOM 3 SYND 1 SYNDICATE ROOM 1 SYND 2 SYDICATE ROOM 2 SYND 3 SYNDICATE ROOM 3 LECTURE THEATRE MEETING ROOM BA LECTURE ROOM 1 BA LECTURE ROOM 2 DRILL TOWER DRILL YARD STN YAR FIRE STATION YARD AIRCRAF AIRCRAFT SIMULATOR GARAGE NEW GARAGE NYO Portacabin Vector Theory Test First Aid Lecture Room Recruit Lecture Room I T Suite Management Suite Conference Room Commercial Add Ba 10 xi Duplicate e Enter a Room Number or code e Enter a Description of the Code e Enter the seat capability if needed e Click onto the Installations you will need to be set up ES Training course manager total ines 18 E Coar slats codes Y Corse types E E onih aiian Ujula 2 Wir bit reasons New Course button Click onto Rooms button Scroll down the list SOPHTLOGIC COMMERCIAL IN CONFIDENCE E IT Sub CONF 1 CONFERENCE ROOM 1 CONF 2 CONFERENCE ROOM 2 CLASS 1 CLASS FOOD 1 CLASS 2 CLOS SADA 2 CLASS 3 CLOS SADOA 3 SHOTI STHDICATE ROOK 1 SHO STATE ALR Y SHO STHDILS TE FDA 3 LEC LECTURE THEATRE MEET MEE TING ROULUM BAT B LECTURE ADH 1 BA BA LECTURE Ace gt TOWER DRILL TOWER YARD DRILL YAAD STH Ae PAE STATION TARD AIR CRAP AIRCRAFT SIMULATOR GARAGE HEW GARAGE J Condererer Drion Cr
3. Skills that will be achieved IT Efad Driving Instructor _ Aerial Platform Ladder Instructor TT Efad Driver Hydraulic Platform Operator TT Aerial Ladder Platform Driver FF Driver Skill 1 Driver Skill 2 FF Driver Skill 3 Water Skill V Ba Promote Safety Matters To Inform Your Community Y _ Facilitate Learning Through Demonstration And Instruction Take Responsibility For Personal Performance TT Establish And Maintain Effective Working Relationships With People b Cancel e Click onto the Qualifications button Qualifications The courses that have ticks in the boxes are what you set up earlier in the Training Course Manager under Course Codes Here you can override the Skill Qualification or add a few more requirements e Click onto the OK button when you are done As you can see the course is now been entered at the bottom of the Training Planner list To make any alterations to this course e Click onto the course e Click onto the Setup button e Follow the above instructions SOPHTLOGIC COMMERCIAL IN CONFIDENCE COLETTI ET 10 xi Y Print Clear Close Analysis Group All Status All gt Started Between 21042007 Course Type M INT Course All v Year a And TEXT T Include Archived New Course i fa Training Planner Att Max Min Ava Type Number Code Course Description Stats Fimishe 0 10 9 INT 1 123 Volley Ball
4. amp Evaluations General Evaluation Candidate Course Evaluation Happy Sheet E Course status codes Remove 3 Course types Evaluation Questions Amend Guestions 3 Training condition E Training message tyr 43 Training Reasons 43 Training rooms 43 Training years G Waiting list reasons The Evaluation Question window will appear e Entera Code Description e Enter a Description of the Code e Click onto the OK button be used against different types of Click onto Evaluations Questions folder Any questions that have been previously entered will appear in the window Click onto the Add button Add Di s Evaluation Cancel As you can see the Evaluation that you have just entered is now displayed at the bottom of the list E Training course manager total lines 3 10 x Help Format Access a 5 e Course codes 3 Course groups Records To E Evaluations General Evaluation Candidate Course Evaluation Happy Sheet Dis Eval Di s Evaluation Add Duplicate 13 Course status codes C Course types 3 Evaluation Questions 43 Qualifications si Room Installations 3 Training conditions Oo G Training message tyr G Training Reasons 3 Training rooms 3 Training years 3 Waiting list reasons SOPHTLOGIC COMMERCIAL IN CONFIDENCE assign the questions to certain
5. BASIC BS Basic Salary Permanent El a Permanent El ermanent D prgprg Back New Cancel e Click onto the Next button A Report of the information you have entered will pop up as shown Confirm Personnel and Posting Details Surname Jonny First name s Depp Initials JD Known as Service number 951753 Pension scheme Firefighters Pension Scheme Disabled Title Mr Gender JD M Marital status Single Ethnic origin British NI number 551234565 Date of birth 1011 1965 Email address Pay reference Other tel desc Other tel number Home telephone Date Joined 18 06 2007 Location DI LT Rank DIRANK Post DPT Zone DIS ZT Duty Di s Duty Syst Officer Watch Di s AC OFF AVA Pay rate Cost code k Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Home address Other address Attributes If you wish to Print out the Confirm Personnel amp Posting Details Sophtlogic Headquarters Station Commander 57 67 Fore Street Ipswich Suffolk IP4 1JL e Click onto the P icon in the top left hand corner of the window e Click onto the Finish button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 30 The details will now be entered into your PRC To process a Joiner Personnel record card o x Permanent details Curent details y Drs Posts Testing Dis Rank Te
6. Client SOPAT diane mc lwigk pH Microsott Office Document Image Writer ES DE Samsung Colour Laserjet Main Office Mell Microsoft PS Document writer Nelz Cancel Microsoft Office Document Image Writer els Main Office HP Network Printer Nel gt F e Click onto Screen it will give you a TER Hanan print preview Under Report Destinations e Click onto Print and select the Printer you want to use e Click onto the OK button A Preview of the Attendance Form will appear as shown below with the Candidates names PharOS Sophtlogic Ltd ATTENDANCE FORM COURSE Ors Traine Course Code COURSE NO DATE S 2007 2007 0930 21 07 2007 16 30 The following personnel are nominated forthe above course on the dates shown Signature Reason for Non of student Attendance For Establishment Sechon use onh Computer up dated Signed This form must be submitted to the Brigade Training Officer within seven days of completion of the course ek tae with any picaro forms Show Paged Report You can also Print the document by Clicking on the P in the top right hand corner ES Print Page Print Report SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 88 Current Status Button Use this option from the Training Planner to print an overview of the course Current Status e Click onto the Current Status button Enter recipient details x An Enter Recipient Details window wil
7. E Pae Training Year 2007 To view the entry you have just entered go to Training TUS aceecrataes 2007 2006 05 06 Planner click onto New Course button Click onto the cad Training Year arrow Scroll down the list SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 57 Waiting List Reasons These are the reasons for somebody being put on to the Waiting List The system provides the facility to specify a waiting list reasons enabling an explanation to be appended to every individual who appears in the waiting list For example an individual could be on the Waiting List because he she has recently joined the Brigade and training needs have been identified ES Training course manager total lines 5 Help Format Access Records 4815 00 e Click onto the Waiting List Reasons folder Course codes amp Waiting list reasons Add 3 Course groups ipti 3 Course status codes 3 Course types 3 Evaluation Questions G Evaluations Qualifications 3 Room Installations Duplicate Any entries that may have been entered previously will appear in the window 3 Training conditions CI Training message typ 3 Training Reasons C Training rooms e Click onto the Add button Training years Waiting list reasons Add Waiting list reason attributes e Enter a Code Code Dl s WLA e Enter a Description of the Code a REE E r Description Dis Waiting Lis
8. Waiting list reasons e Click onto the Add button e Add Fixed installation attributes Code M s Al Description D s Room Installation e Enter a Description of the Code A Cancel oK e Entera Code E Training course manager total lines 5 Help Format Access Records 3 Course codes 3 Course groups Add Duplicate Remove a Amend Course status codes 3 Course types 3 Evaluation Questions G Evaluations A Qualifications Room Installations E Training condos As you can see the entry you have just 3 Training message typ 3 Training Reasons entered will be displayed at the bottom of the list 3 Training rooms 3 Training years 3 Waiting list reasons S Location room attributes 3 Room number 123 Name Seating ca 0 The entry you have just entered can be viewed in maso Location room attributes Training Course Manager Training Rooms Add M Selected a M Selected Vv a Yv Cancel OK Di s Room Installation Location Room Attributes Scroll though the list SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 52 Training Conditions This allows the user to assign attributes to a training course which can then be reported on This may include Weather Factors For example an individual undertaking a driving related course would be required to display proficiency i
9. Listeners Mot Enabled System Help Ctrl F1 Menu Bar raming Training Window This gives the user you a shortcut access to the sub menus under that module SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 6 Adding Shortcuts to the Menu Toolbar Training Window Click the left mouse button onto Training planner Training Training instructors Waiting list Move your mouse down to Competency training needs Administration Administration Competency based training IPCS E Skill manager Move your mouse to the right Training manager Move down and left click onto the Menu Bar Training statistics Training budget Training Queries Menu Bar You have now added Setup to your menu bar File Edit Wavigation SOPHT net Training Setup Window This now gives you shortcut access to anything within Setup Remove a Module from the Menu Toolbar Left click onto the module you want to remove from the menu toolbar Move your mouse down the list of options Left click onto the Menu Bar Setup Window Competency based training P Skill manager The menu bar is at the bottom of majority of the drop down 3 Training manager IE Follow the same procedure as shown above to close any modules or sub menus menus SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 7 Introduction The SOPHTLOGIC Training system has been designed specifically t
10. Prerequisite Courses For Di s Training Course Code BREATHING APPARATUS 1 Breathing 4pparatus 2 BA Industrial Initial Driving Course Basic Driving Course Intermediate Driving Course Advanced DTCCA Dr s Training Course Code Advanc EFAD First Aid First Aid Refresher Fire Safety Awareness Training Large Good Vehicle Prerequisites ed The Skills and Qualification that have been TP Ee assigned to that course should automatically appear in the boxes below these can not be Prerequisite Skills Prerequisite Quals Fi i Di s Skill changed in this window DisSKI2 Me First Aid Promote safety matters to inform your comm Qualified Fire fighter e Click onto the Close button Once you have finished entering the requirements for the course e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 67 e Click onto the Skills button Skills Override Qualfications Attained For Course Qualifications that will be achieved FP Army Qualified Test Officer Motorcycle TF Geese English PF Gece Maths Gece Geography Basic Driving Qualification Pass Plus Driving Qualification Advanced Driving Qualification Water Qualification 1 Water Qualification 2 Test W Ba FP Inventive Use OFA Ping Pong Ball FP Volley Ball Champion Prerequisite 1 Qualification W DiS Training Qually Override skills attained for course
11. o Click onto the OK button Course Number 101 Course Statue PROPOSED Ags at 06 07 2007 e Go back into Training Planner Planner e Click onto the Planner button Attendance planner for Di s Training Course Code 30 06 2007 09 30 to 02 OF 2007 17 00 B Close WI As you can see all the candidates have Status PE tint E Attendees Close Sewiceno Statin Date Status Reason N Accepted being on the course blue E JEXT1E EXT Civil Defence 04 07 2007 10 13 00 ACC a AS 2 Bentley J 765 Horton 04 07 2007 10 13 00 ACC Mid a Flori K FLORIT Suffolk Headquarter 04 07 2007 10 13 00 ACC 4 McGovern D 123457 Di s Location Testing 04 07 2007 10 13 00 ACC Accept 5 ATTACHED99 ATTACHED99 HQ Suffolk Headqug 06 07 2007 13 09 00 ACC Best 6 Smith J JSMI 1 London Station 0607 2007 13 09 00 ACC 7 Wilson B WILSON DI LT Di s Location 06 07 2007 13 09 00 ACC Withdraw Acc 8 George B 112 ALO1 ALOT Retained 06 07 2007 13 09 00 ACC Withdraw Mion Evaluation Now the course Is ready to Run RUN ale e Click onto the Status icon Status SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 69 Change the Status from Proposed Course to Course Course status update Ax Ea Transaction type Running CANCELLED CAN aj COMPLETE COM RUN Course Running RUN Di s Course Status Code e Click onto the OK button 3 Cancel Ok e Click onto the Closed button Go ba
12. Contribute to the identifica Contribute to planning the Contribute to developmen Contribute to the assessm Gather information to supp Report the findings and cd Plan action to meet the ng Implement action to meet Close down the operation Debrief people following i Make recommendations fd Contribute to the control o Monitor and acquire resol Monitor the storage of ph Control the issue of resou Help team members who Take responsibility for per Establish and maintain eff Develop your own skills td Conduct a search to local Rescue life involved in ind Notes O x i Remove Amend Select a Task Group from the drop down menu Enter a Task Code Click into the Task Name box Enter a Description of the Code Click into the Description box Enter additional details here Click onto the OK button Help SE manager total lines 54 Format Access A Roles 2 Skill Groups Skill profiles E Skill register 3 Skill task groups EI Skill training methods Tasks used for skills Records Help team members who Take responsibility for per Establish and maintain eff Develop your own skills tg Conduct a search to locat Rescue life involved in ing Provide treatment to casu Support people involved i Control and extinguish fire Resolve incidents other t Support people involved Mitigate damage to the e Decontaminate people a Support people involved i Col
13. In Attendance Planner Attendance planner for Di s Training Course Code 20 07 2007 09 30 to 21 07 2007 16 30 Status Print ie Attendees e Click onto The blank AVA row e Click onto the nomination button McGovern D Depp J D Hominatiorn Nomination Name lt Select Person gt lt Select Person gt Jones Brian 455 Di s Location Testing FF Green GREEN ROGER WILLIAM 3029 Formby FF Green Watch PARRINGTON CHRISTOPHER 3077 Special Rescue Team FF Green Watch CONWAY KEVIN PETER 5005 Crosby FF Blue Watch Location Cost Result Attendance As you can see the candidate has now been entered onto the course a amp E Attendees Conran C C Perkin P Gibson J Yeti T Brooks K McGovern D Depp J D Jones B You may notice that some of the candidates are in Red others are in D Nmn a Blue this is explained in detail on the next page FFT Jones B 455 Now he has been entered onto the course and the duty rota Book is showing UX instead of Also in the Station Resources FF Jones is now UNA for Duty SOPHTLOGIC COMMERCIAL IN CONFIDENCE Close a Serves no Station WTH Close Amend Nomination Accept Result uh 05 07 2007 12 55 00 Withdraw Acc Di s Location Testing withdraw Nom Evaluation Click into the Waiting List box Click onto the Name arrow A
14. Location AVA Internal Training Di s Training Availability Key Global Navigator Click onto Duty Rotas Select a Tareq Exsna Rank Training Internal Location Click onto Rota icon click onto a gray box Status Arrow Select gt gt Training Remarks arrow Select your Availability Key the grey box will now show the availability key initials that you set up You can view the Availability Key via the Duty Rota spm Training External Available Training Internal Book Click onto Rotas and Availability in Global FibicHok AYA Internal Traino psss AA External Training Navigator Click onto Duty Rotas Click onto the Key icon CLA Di s Training Availability Key D s Avalla ee nr Click onto Training Select fro the list we Ley SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 51 Room Installations This allows the user to setup and specify the equipment that may be required for a course E Training course manager total lines 4 Help Format Access Records 3 Course codes Add unio Duplicate e Click onto the Room Installations folder Remove 3 Course types Evaluation Questions Evaluations Qualifications m Room Installations Amend 3 Training conditions Training message Y Any previous entries will appear in the Room Training Reasons 3 Training rooms Installation window 3 Training years
15. E waing fist resons dred Tiai Management Equal Cipri ars Teom buking Refresher details 4 Refresher required Course Code lt Select Retresher Course gt Effective From wit eguena Fire Safely Awaraness Training alee tte Te Course Derg what is the maximum lerc ESCRIPTION LENGTH DisTramng Course Code Cool Let s have a look at how the other buttons relate to the Course Code SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 43 Prerequisites It is possible to set up Prerequisite Courses Skills and Qualifications for a Course At the point of nominating somebody on a course the system will check whether the person meets these criteria From the main Course Code window there will be a number of buttons on the right Set Qualifications sy Training course manager total lines 772 i lol x Help Format Access Records 4 Ena W Course codes Saved queries pa C Course groups Add Duplicate C Course statuBodes 3 Course types gt Remove Evaluation Questions gt i Amend 3 Evaluations E Qualifications Room Installations Prerequisites Tianna Reasons Command amp Control B Skills 3 Training rooms Command amp Control C Ae C Training years 3 Training conditions C Training message tyf 13 Waiting list reasons 1st Tier Management Phase B Staff D
16. Instructor PAGE 60 Internal Instructor By entering a surname or a letter of the Training Instructor the system will search all corresponding Personnel Records Cards and find the surname you are looking for If you enter a Letter the system will go to the first name under that letter Courses Instructed by RAB Richard RAB1 REG Test WCW Div 3 Potter Andy 8889 HO Suffolk Headquarters Potter Paul 23 HQ Suffolk Headquarters Potter Paul 23 HQ Suffolk Headquarters Potter Sarah 04 DF1 Donnybrook Station Probation Paul PROBATION1 SURP Surplus Test Probation Test PROBATION HO Suffolk Headquarters de Public Joe JBR 1 London Station AAT Technician Level 2 NYQ Public Peter PUBLIC1 DF1 Donnybrook Station ABILITY RANGE TEST ADMIN Public Peter PUBLIC1 DF1 Donnybrook Station External Instructor Instructors Name Courses Instructed by Code Description GUIDE TO DISCIPLINE R amp B Richard R amp B1 REG Test WLW Div 3 DISCIPLINE CBT RAB Richard RAB1 REG Test WCW Div 3 BEGINNER LEVEL MS ACCES RED A RED1 ALO1 ALOT Retained Station INTERMEDIATE MS ACCESS RED A RED1 AL01 ALOI Retained Station RED Roger RED REG Test WCW Div 3 pad R REDWATCH RED REDW H1 Harlow ACCESS 2000 INTRODUCTIO REGGIE Ralf REGGIE ALO ALO Retained Station BREATHING APPARATUS 1 REVERSAL Reggie REVERSAL1 REG Test WCW Div 3 a REVERSAL Reggie REVERSAL1 HO Su
17. The selected field will now Available fields Select columns Add HE show in ri g ht window 2 j Other address Column1 Value of Surname Email address Alias Surname Align left Modify amp se l ected CO UMNS W i n d ow SJ Training courses Not groupped by column Width 40 Remove Er z3 Code Column Value of Service number Alias Service number Align left Group by Width 11 Not groupped by column Zp Sub group Repeat this until you have Column3 Yalue of First names Comments Eat Alias First names Align left i Qualifications e F Random Selecion entered in all headings for de Procession Not groupped by column Width 75 Ain 5 ace fo Column4 Yalue of Code l leas EA TE columns that you wish to be Frequency of refreshers Test query A e nas Not groupped by column width 10 d d t Co an Yalue of Description IS a l n re O r F Allow posting of attendence by divisions souma ae ai Align left Run query E p y p Default dress eee ao Add table Remove table where gt If you enter a Date criteria to your query the Select Value Attributes window will be a little different as shown Select value attributes AS Select Value of AA a This dialog box gives you the option to choose a different Labet Start date Justification left date reference wan T FT Reference date Within Date Range T
18. 4 gt Y Save Column Widths I Restore Defaults Cancel OK SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 109 How to Print a Report Please refer to the Brown clipboard button entitled Fire Safety Queries e Click the Brown clipboard button Fire safety queries A drop down menu will display e Select the second option Print report The system will automatically generate a report of the information currently displayed Please note the information included in the Print or Export will be the data retrieved from the single or multiple searches previously performed e To print the report click the P button positioned in the top right hand corner of P the window A drop down menu will display Print Setup El Printer Properties status Ready The Print setup window will display Type HP OfficeJet G Series Printer Where Main Office Comment 10 100 0 114 e Select the Print report option Paper Orientation Size lad 210 297 mm Please note the Print Setup window defaults to the Portrait ne printer previously specified as the default printer via O Landscape Source Judo y Help Network E Windows the Settings Printers option of the Start button of e Click the OK button to print the report The system returns to the screen report When the report has been viewed and is no longer required e
19. All vj Year all And M EXT Training budget T Include Archived M FSC mmc Zl Training queries E Setup Planner Attendees Current Status View Delete Waiting List Menu Bar E Training Planner Status Att Max Minlava Type Number Code Course Description Starts Fimishe PRO AVA 10 8 INT 123 Volley Ball Training 15 06 2007 09 00 15 06 2007 INT First Aid 21 06 2007 12 00 21 06 2007 Di s Training Course Code 25 06 2007 09 30 26 06 2007 Di s Training Course Code Advanced 26 06 2007 09 30 26 06 2007 First Aid 27 06 2007 09 00 27 06 2007 Volley Ball Training 27 06 2007 09 00 27 06 2007 First Aid 30 06 2007 03 00 30 06 2007 Bice Di s Training Course Code 30 06 2007 09 30 02 07 2007 l 1234 Advanced Volley Ball 01 07 2007 09 00 01 07 2007 2 CI ick onto the Setu p button DTCCA Di s Training Course Code Advanced 01 07 2007 09 30 04 07 2007 01 INTRODUCTION AND UNDERPINNING SKILLS FOUN 01 07 2007 18 00 01 07 2007 1234 Advanced Volley Ball 03 07 2007 09 00 04 07 2007 FA First Aid 1507 2007 09 00 16 07 2007 DTCC Dis Training Course Code 20 07 2007 09 30 21 07 2007 INT DTCCA Di s Training Course Code Advanced 24 07 2007 09 30 27 07 2007 N NN wo ms ANAN 0 4 5 3 0 0 8 oor om OR Setup y of As you can see under Course Status Mindo i r E MEE It has defaulted to Proposed Gull 82 Bales Course Name Di s Training Course Code DTCC Course Type EXT gt
20. Find the candidates you want System type an Duty system an Rota All Month Juy Year 2007 Duty All X Service Number to assign to the course Date 2307 2007 Time 1 18 00 Post zone an Sve zone all Sumame S MAW TF A WT FS SMET PERS oo EN oS Me 123455678 9 1011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 P s DILT Blue ROTA FF12 Wilson B WILSO P s DILT Blue FFO2 p DIRA BLOGGS JJ JB1 pl DI LT DisRCOR 34 DIRA DeppJ D 95175 Pf s DILTDISACOR 94 DIRA McGovern D 123 Ti e Click onto the gray box of the day of the course The Status Duty window will appear Within Status Specify duty status for J D Depp Audit Reference O as at 23 OF 2007 Help Status e Click onto the Status Arrow cere Nghe eee z le None selected lid Available a Di s Availability Constant Location Di s Officer Cover Group o Drills e Select Training Hest eee Fank Medicals Overtime fee Public Holiday SL One SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 76 Specify duty status for J D Depp Audit Reference 0 as at 23 07 2007 Help Status Status aining tT As you can see at the bottom of the window the training oeaio iti E ocation DI LT Di s Location Testing course for that day will appear under the Training tab iig DPT Dis Rank Testing E Rank DIRANK Dis Rank Testing H
21. Menu Bar e In the first box select the Driving Course Basic Driving Course Basic English A Level courses which must have been Driving Course Intermer Driving Course Intermer Fist Aid Course Driving Course Advance Driving Course Advance GCSE English Large Good Vehicle Large Good Vehicle GSCE Geography com pleted i e have a result E GSCE Maths Inventive use of a ping pong bal Pass Plus Driving Qualification Prerequisite 1 Qualification Volley Ball Champion Water Qualification 1 a is e In the second box choose Al a courses that which must not E Course attendance exceptions nenes i Total number of records 537 MACRO S E SBM ALDI FFI have been completed MAINWEARING F 487 SAT FFI MANNERS B 745 SRT Ww MARKWELL M 559866 BG FF123 MAX M M MAD 1 RE MCGOVERN D 123457 DILT DIRANK e In the final box select the MIKE M MHA 1 CM MILES L 178964 C14 FFN e inate AS re ls qualification that the persons MOLLY M M MOLLY ALOI OPS MOON A MOONT HO OFF3 must have MOUSE M 123456 DILT DIRANK MOUSE M 123456 DILT Cw MRAA MRA ALOI FF NEWMAN O UNDO1 ALO SICK2 NFW RR NFW R ALM CM El This might be useful to find Qualified First Aiders who have done the initial course but not need to take an advanced course SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 96 Driver Return The Driver Return window provides the facility to analyse Driver c
22. PRO MIN 8 2 com com 5 1 PRO FULL 1 1 PRO MIN Ca aia button COM COM 26 06 2007 09 30 27 06 2007 INT First Aid 27 06 2007 09 00 27 06 2007 27 06 2007 09 00 27 06 2007 TOCA 5 INT 4321 First Aid COM COM 5 30 06 2007 03 00 30 06 2007 8 0 aval Type Numb Code Course Description INT Volley Ball Training INT 28 06 2007 09 30 3006 2007 2 2 INT FAl FA First Aid 0 EXT 101 DTCC Dis Training Course Code 10 INT 123 Yolley Ball Training 15 07 2007 09 00 15 07 2007 7 DCT DM23 DTCC D s Training Course Code 1 1234321 FA 0 123 8 202 DTCC Di s Training Course Code Advanced FA 29 06 2007 12 00 29 06 2007 30 06 2007 09 30 02 07 2007 PRO FULL 4 1 1 4 PRO MIN 1 6 Attendance planner for Di s Training Course Code AdvancedW28 06 2007 09 30 to 30 06 2007 16 30 18 IO Status Print Close WTH As you can see there are eight available spaces for this course PR Attendees Close Nominee Serviceno Station Date Status Reason 1Ava 5 Amend 2 Ava 3 4va 4Aya 5 Ava B Ava 7 Ava B Ava iit Nomination Accept e Click onto one of the Ava available spaces Withdraw om Evaluation This will highlight the row Attendance planner for Di s Training Course Code Advanceda 7 06 2007 09 30 to 30 06 2007 16 30 5 8 a Status Print Close WTH ee Attendees Close mee Serviceno Station Date Status Reason
23. e A A A Ad A Ae Ie E Bs Amend LAVA Nomination JAVA _ _ gt gt e Click onto the Nomination button Nomination SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 72 To nominate a person from within the Service Number 123457 Name McGovem External candidate Prerequisites brigade if you know the Service Nae McGovem Diane 123457 DI LT Di s Location Testing DIRANK Dis RC OFF AVA Numb er Location DI LT Di s Location Testing Rank DIRANK Rota Di s RC OFF A f Cost 0 00 Budget Date nominated 25 06 2007 11 14 00 Result Not applicable Competent Not yet competent pa En ter the Service Number in the Attendance Full C Partial None Reason lt Select Reason gt Service Number box Fiz Notes e Click onto the Enter button on your 7 Keyboard The system will lookup the Candidate s El details and enter them into the appropriate boxes As shown You can also select a candidate by entering their Surname into the Name box Use the External Candidate check box to manually specify a name Mame BEN T External candidate jee ie o Click the Enter key on your SA o Lordan oton AT e Benson Bert BENSON REG Test HCH Div 3 end OFF4 OFFS keyboard Benson Bert BENSON 1 HO Suffolk Headquarters FF 123 Green Bentley James TES Hod Horton RFF Medical Duty benjamin thomas BT 11 Herts test FS import location 2 SCOM Red tl benjamin thomas ET 11 Herts test FS import lo
24. e Click onto the Select button 1 1 Was course content useful 1 10 What ts the hklihood of using the skills and knowledge 1 2 Was instructor good 1 3 Was the number of candidates on the course appropri 1 4 How would you rate the venue facilibles for this course 1 5 how well where pour expectations course objectives m 1 6 How would you rate the relevence of the course 1 7 hat do you think of the quality of the training activitie 1 8 How would you rate the quality ofthe instruction you he 1 9 How do you rate the relevence of this course bo your re Dl s O D s Question for Evaluation 04 Question assigned to General Evaluation only 05 Question assigned to Candidate Evaluation only Select As you can see all the questions have now moved over to the right hand side of the window e Click onto the OK button Evaluations Course Groups are set up only for that group not for any other groups SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 39 Click onto the Training Click onto Training Planner Click onto the Analysis icon Select a Course Click onto the Planner button Select a Candidate Green Click onto the Evaluation button a list of the questions will appear in this window Er ramos Fyaheaticnn For M Pee on Dotar Ds Training Coarse Code To locate the Evaluation and Evaluation Questions EH a o 7939393993993973 pra pur d i FP DAA DAS l Wile Cour Content u
25. vV Mcgovern rom 30052007 09 30 nti Click onto the Instructors button Scroll down r ig EE PA 5 the list of the Instructor s who are available Cancel E to teach that course SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 62 Terminate an Instructor If you have a Training Instructor who for whatever reason no longer teachers that course you can terminate him her from that course First let us go into course setup and see if our Instructor is window F Course Code FA l sted Course Name CTA Course Type INT X Course Number FA_1 Course Status PROPOSED Asat 04 07 2007 e Click onto Training a Location Suffolk Headquarters 0 e C l i C k on to Tra i n i n PI anner Course Starts Date 15072007 Time 09 00 Training Year 2007 g Course Finishes Date 16072007 Time 17 00 Duration 2 00 Days o Cl ick onto a Cou rse Minimum Attendees Maximum Attendees e Cl ick onto the Setu p button Cost per Attendee Pass Mark e Click onto the Instructors button Course Notes Details Course Notes gt quipment ha lmetructors Rooms Other joining instructions Prerequisites Other insturctions Skills Qualifications Ej gt Cancel The Select Instructor for course window will appear Select instructors for course Clashes Select instructors e Choose one of the Instructors From a From 15072007 03 00 Until 16072007 17 00 From a Fr
26. window Course Code As you can see the Course Status has now a aE Dis Traning Couce Code DTCC changed to Completed Course Type ExT Course Number 101 Course Status COMPLETE As ab 06 07 2007 To set up the Course Status Code go to pg 42 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 71 Nominating a Candidates onto a Course When a course is set up within the Training module administrators will be able to assign candidates to that course by using either the Training Planner or via the Duty Rota Book or Station Resources There will be a limited amount of spaces a min max that have been assigned for that particular course If the course is full you will be able to put the candidate onto a waiting list page 73 Entering Candidates via the Training Planner When Nominating a candidates to that course you will see within Planner how many spaces are available if all the spaces are taken you can enter your candidate to the Waiting List on page 73 ES Training Planner 5 x To nominate somebody onto the Sjo fi vy Print Clear Close Analysis course Group All Status All Started Between 01 062007 Course Type M INT Course All Year fans And SY al EXT T Include Archived Mm FSC o Click onto the course uc E New Course Setup Planner i Attendees Current Status View Delete Waiting List o Click onto Planner E Training Planner Status Att Max Min
27. 07 2007 09 00 21 07 a 4 b Let s go back to the Training Queries window SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 101 First you need to work out what data you want the query to find you First we need to enter our tables into the Available Fields window In the Training Queries window you will see the option of General in the left hand Available fields window 1 with two sub options of System Time System Date These are defaults To bring up more fields this is so we can define our query e Highlight the option of General e Click onto the Add Table button at the bottom of window 1 Add table EJ Training queries Untitled i fe xi Clear gt Open 6 Save Save as Access lt View SOL Y A Available fields Select columns a General System time Z System date Random Selection No of Records 0 z Add table Remove table Where RL Select gt Select columns gt Z o EEE This will open up the Available Fields option window which is a list of all headings of search criteria available Select a heading that you wish search on by highlighting i e Personnel Skills etc Let s select Personnel e Scroll down and Click onto Personnel e Click onto the Select button Select gt T Multiple Pay Types Curent Details Link Em Multiple Pay Types Service History Link GR Next of k
28. B Aberdyfi gt Course Finishes Date ES Fined nas k etained Station Maximum Attendees Minimum Attendees Aintree Fire Safety Unit 3 Aintree Fire Station Maximum Attendees Airport closed s Bacton ld BathGate Station Apply Training Leave Birkenhead Fire Brigade Bootle Fire Brigade Bootle Netherton z Cambridgeshire Fire Headquarters Details Civil Defence Colchester Station Imstuctors Community Fire Safety Location Equipment Control Location number one Cambridgeshire Fire amp Rescue Rooms Cheshire Fire Brigade Di s Location Testing Prerequisites Di s Testing Location Dolphins Barn Skills Donnybrook Station Qualifications Dublin Fire Brigade HQ East Herts amp Broxbourne District e Click onto the Location arrow or enter the first letter e Select your Location e Enter a Start amp Finish Date e Enter the Start amp Finish Times e Enter the Duration of the Course 21 06 200 Time ETE 09 30 Course Finishes Date 306 2007 Time 0430 30 Minimum Attendees N NS Maxirnum Attendees la o YM Pass Mark r if there are tests exams involved Training Year 2007 2 00 Dave Course Starts Date how many days e Enter the Min amp Max Attendees e Enter the Cost Per Candidate if there is one Duration Cost per Attendee e Enter a Pass Mark SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 66 If you have any Course Notes or Joining Ins
29. Evaluations course headings Click onto the Evaluation heading Click onto the Questions button PAGE 38 As you can see the Question that you set up in Evaluation Questions has appeared in the Question Assigned box Questions assigned to Di s Evaluation 04 Question assigned to General Evaluation only Select 05 Question assigned to Candidate Evaluation only 1 1 Was course content useful De select 1 10 What is the liklihood of using the skills and knowledge To assign these Questions to your y2iwasinstuctorgood o a 1 3 Was the number of candidates on the course appropri 1 4 How would you rate the venue facilities for this course Eva u at on Co urse H ea d In g 1 5 how well where your expectations course objectives rr 1 6 How would you rate the relevence of the course 1 7 What do you think of the quality of the training activitie 1 8 How would you rate the quality ofthe instruction you he 1 9 How do you rate the relevence of this course to your re Dl s O Di s Question for Evaluation e Highlight the Question s N To select individual questions To select more than one question e Click onto the 1 question e Click onto the 1 question e Hold down the Ctrl key e Hold down the left mouse key e Click onto the questions you e Drag down the list of questions you want to select want to select Once you have selected your Questions Questions assigned to Di s Evaluation
30. FF hue int Philp Andi Ate Disati Mus 1042006 000000000 7 FF retar maz Halai RAN MATH APPARATUS 1 1042006 000000000 1000120077 FF Ficia maz Hiden al Bus Indira id 1042006 0000000000 41093007 FF T b k h d d d f Foten maz Helen BAP Bipothing dupont 2 104 2006 paoro 48012007 FF O rea t IS own you may nee to erine Orma ass Ben Bal BA Induitial inal EN EEE FF Cire ae Ben BAT BREATHING APPARATUS 1 AN ai gooe EF Cred mas Ben BAP Beathag Appain 2 Nee moto nose FF i Tes Er Conan nd Hoeathing Apperetun E PA i i sone Fl the search a little Test inset Conan HAI DALAT MING APPARATUS 1 EAN i i oor P Tas Ocean Conan Ls DA Iria rta iria 01 04 3006 OOO 3100 2007 FF regar te Esta run PUA Irsa head 1042006 000000000 70 gone FF regar te Esta RAN MATH APPARATUS 1 Tone 00000000 100012007 FF Roger te Esa RAJ Posallirg ppu 7 1042006 paroa 41093007 FF Hinr iit Did Bar Eosalhing dgouaiut E RAE no E FF Harry E Dad BA BA Induitial letal AN Pde a7 FF Hary i Dard BAT BREATHING APPARATUS 1 Mee OOD EE EF T d f h q p h p Pote 14 Seah had Beathag Appuahn 2 mi mono a a FF o aetrine t e ueries re eat t e revious Paver w Sah DA Da Iriarte liad Nee ooo ano sor Fl Pote H umah DA DALAT HONG APPARATUS 1 da 4 2006 itoi i 042007 F A 6 Mie Dai DALATHAG APPARATUS 1 01 04 3006 OOO 31 00 2007 FF Wipri 5 Mika fll DA rath ad 1043006 00000000 18002007 FF pages i hara 15 Mika TE Dipaling pouah 7 Do a 000000000 7 gon FF
31. HIGH VOLUME PUMPING MOD 4 HIGH VOLUME PUMP AWARENESS HIGH VOL LIME PUMP ADVANCED An Instructor Termination Date Instructors Name FARTS SSeS Sey EEE Courses Instructed by Fire reporting PART 2 Operational MIS Rota s amp Availability Volley Ball Training Advanced Volley Ball BREATHING APPARATUS 1 Breathing Apparatus 2 BA Industrial Initial Driving Course Basic Driving Course Intermediate Driving Course Advanced Di s Training Course Code EFAD First Aid box will appear Terminates e Enter a Termination Date e Click onto the OK button Courses Instructed by ANB AMIE _ Extemal Instructor Instructors Name ANB AMIE ANB ALOI ALO1 Retained Station Select Code De select Terminates Courses Instructed by Di s Training Course Code Advanced First Aid Refresher Fire Safety Awareness Training GAS RIG OPERATOR TRAINING HNC FIRE SAFETY STUDIES HNC FIRE SAFETY STUDIES HOOK amp LIFT INSTRUCTOR HOSE REPAIR HOSE REPAIR INSTRUCTORS COURSE HAZMAT OFFICERS SEMINAR HYDRAULIC PLATFORM INSTRUCTOR H P INITIAL H P REFRESHER HR Assistant Course HANDLING SUBJECT ACCESS REQUES HIGH VOLUME PUMPING MOD 1 HIGH YOLUME PUMPING MOD 2 HIGH VOLUME PUMPING MOD 3 HIGH YOLUME PUMPING MOD 4 HIGH VOLUME PUMP AWARENESS HIGH VOL LIME PUMP ANYARICEN v b 4 Courses Instructed by Terminates Fire reporting PART 2 a Operational MIS Rota s amp Availabil
32. HOMOOOIT Headings will be included in the export HODOM Tesco Patt Staton bami Ta ani when selecting the format type of simple x ses tempes ata eee Please see How to format MS Excel Hani THE OCCUPIER Ha the oc oupier he The Ciocupier SF ea THE LO CUIT yr Sor HOD WAKERE options ete oleada kee How to Format MS Excel Options eee 5 Should be allocatad United Hurnbar HIGADO cs Toit Plaraz l Hurihia Alkat itni i 30 Hering Aamut Pavenenod prech RUNWAY STREET BRANTREE ESSEX Tater Sine piah muH 150 Weosdindos Read Ipirncth HFRA Ascari 5 Pos Sinead pph Dufek 1 Farm Sirr preh Sik Wirodbndgs Arad Ipswich Suttolic Prerives dddress 0 Hierro Aroa Fiminireod girici Adina Line 1 Add Line 2 Addis Line J Poni Town County Should rikij HOOD 13 Should be allocated Uruti Humbi 13 Haditigh Road pamch Sudke lost DO Morey Actnue Rarerrecod Ipswich Tet Dupi 1 Tie Dugic atian 7 Tie Marina Number Allocate M Hering Aamut Ravenvetad ipswich 12 Ipc dekjin edirs d Previa Adria AO Hering Loros Raveriretad lapaich Fongrres Lace Felicia Suak i bering Aros Barren Ipprich CHARLES PACHE HS WaT LITTLE DOSRIT MISTRIAL ESTATE PEAH 0 Haren Cn Mienie pinch BLOG O PARK AMADO COLCHES TER Go to the Brown clipboard button e g entitled Fire Safety Queries e Click the Brown clipboard button A Fire safety queries A drop down menu will display e Select MS Excel formattin
33. Hose laying capability Defibrillation 942 0 0 Rescue Pump Di s Skill DIOFRC 0 0 B Paramedic co responder Di s Skill 2 DIRCAP 0 0 B Team Leader i 0 B Advance EFAD Driver Command Unit Officer Inner Cordon Officer Watch Manager Crew Manager Hazard Driver Skill 1 Driver Skill 2 Driver Skill 3 ro ooo cCoCcCoCOC oO OF O ODODO OD OD O Driving Assessment Di s Resource Capability Dynamic Risk Asessmg SDO EAGIT Abrasive whes Fire Investigation Support Team EAGIT Basic Electrica Command Support EAGIT Basic Lathe T Di s Officer Resource Capability z EAGIT Institute of Eleg y Di s Boarders Officer Role b 4 b Skik A ban 1D prados a Deliver raring lo igerra primma Develop people bo kapoe their perfomance Lied and pupp peupie lo eroh OAH ices Lead ard sumed pennie lo most apoclicd obeciares Pierde miian lor ein and edema tada Tee et ee a ER oR toy fel ad CRE ve MAHAGEA 4 D Fieger CEL DATA EPL OPERA TOR A Chan Scorer Opmar Cvs Skil Plbesgater ORMER Dira Pes Appkarsce EFA ARER ELMO Dirr FIRST ADER A Jahd Fes ghisi Save and eerus erdanged He Locabs Control or singh Me Suppl oe ona TEBAS Hiha ureoriroled vendo pon acia or padaria irik Take peiioral pipari io eilecines perormartos To view Di s Skill Register Click onto Training Course Manager Click onto the Course Code folder Click onto the Skill button Di s Skill Register will be dis
34. IN CONFIDENCE PAGE 9 Skill Group Types This is where you would setup the Type of Qualification i e GNVQ s NVQ s etc to set up the Skill Group Types Training Personnel Window Training planner Go to Training instructors Waiting list Competency training needs Administration e Click onto Training PES e AS 7 Confirm Activities o Select l PDS E Ee Select Set Training budget Mae o u p AAA AA Performace Appraisal and Development Plans i Menu Bar Action Plans e Click onto General Setup A Transaction History Portfolio General Setup Activities Station Administration Change User Menu Bar Menu Bar The IPDS Setup window will appear iix Help Format Access Records e Click onto the Skill Group Types folder 3 Activity Groups Skill Group Types Add E Development NeedF Code Name Dunficate Frequencies GNVO General National Yocational Qualification oe Remove 3 Roles National Occupational Standards National Vocational Qualification e Click onto the Add button Skill Groups a Add Enter the Code of the Skill e Enter a description of the Lode Code Mame Dis Skill Group Type IPDS e Click onto the OK button OK Cancel R IPDsS Setup total lines 5 loj x Help Format Access Records 6 B Activity Groups J Development Need F Frequencies E Roles S
35. Navigator window will appear on your screen Safety Training Centre Stores and Purchasing SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 5 Access Training Module Global Navigator The Global Navigator is the main menu of the system providing access IA to each module A user will only be able to access parts of the system that they have privileges for The Global Navigator can be accessed at any time by Pressing Ctrl G on your keyboard at the same time Or by going to Navigation Global Navigator Enter a Module into the Menu Toolbar On the Global Navigator menu Click onto one of the Training button The corresponding module will appear in the toolbar As shown File Edit Navigation SOPHT net Global Navigator Help O x AIMS Personnel Query Manager Training Executive Information Support Services Retums and Indicators Supplies Equipment Manager BA Stores Finance Exchequer Communications Administration Fleet Manager Operational MIS Fleet Contractor Operational Support Water Supplies Rotas and Availability Fire Safety Risk Management Station User Spatial Integration Atlantis E Fire Reports P3 1 0 7 Activity Manager Messenger Ctrl M Tools and Accessories i WAND Mobile Ctrl ShiFk Global Navigator Chri Open MaviBar Restore MaviBar Save Dynamic Window Control PIN Logon PIM Logout
36. Procedures E IP DI LT Di s Location Testing Di s Duty Syst O Di s AC OFF Zone DI S ZT Effective from 18 06 2007 The record has now been entered into the PRC Posting amendments Probations Qualifications Regional Employee Details y E Posting amendments for J D Depp Revise Date Type Description o O Remove the red writing has now gone 141121 Attached e Personnel record card for 3 D Depp A lla Help GIS Postings for DeppJD Find Next Back Service no 951753 find Net Beck Payroll no Joiner Delete Search Permanent details Current details 7 Print Create additional post P t a Di s Posts Testing E ease note Di s Rank Testing Scales of Issue Service History Sickness Sickness Interviews Y That to review records associated to the Feemetnitibas Posting Amendment please refer to the 14112 E Service History for J D Depp Revise Finish Days SVC days PSN days BIS Qual Status Flex dut Rank Rank stq Post PostName J Remove 1 1 al NEW A NO DIRANK PRM DPT Di s Posts Testi Di Sickness Monitoring Skill Profile Service History sub menu option 18 06 2007 Check Attached ieie e 4 gt SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 32 Training Manager The Training Manager allows the user to setup all of the static lookup information used by the training syst
37. Value of Finish date 4 cele Alias Finish date Align left Test query E Th e S a ve a S W n d OW W l d S p a y A Not groupped by column Width 15 gt Name a Run quey E Tune Add table Remove table Where gt Select gt Select columns Add E Value of Code Equal to COM AND ano Modify E OR Value of Description Contains BREATHING APPARATUS 1 Remove gr and Value of Year Equal to 2007 Em z L The system defaults to the first field Query name save QUERES i Quer name Breathing 4pp1 2007 Query description e Enter an appropriate name of the query being saved a Fl Position the cursor in the Query status field Query status C Private Public View Library il eae Reporting longest descr Fire Safety The system defaults to Private if however the query is to be accessible to all users IMP FSR e Click the downward pointing arrow and select Public Transfer Requests e Click the Ok button to save the query M 20 Mars gt The system returns to the Fire safety queries window ES Training queries Breathing App1 2007 3 Ioj xj Clear Open P gt Save Ii Save as Y Access x ViewSQL Y 4 Available fields Default notes Default joining instuctions Select columns Column5 Value of Code Alias Code Not groupped by column Add E Modify Remove
38. and support BA crew Prevent ignition or spread of fire Rescue trapped people and or livestock in an incident etc e Click onto the Tasks used for skills Folder Anything that has been previously entered will appear in the window on the right e Click onto the Add button Add The Tasks window will open Enter task details q Task group Di s Skill Task Group 0 Task code Task name Di s Skill Task 0 Description Enter a Desctiption Herel o 0 Ea Cancel As you can see the Tasks used for skills you have just entered is now located at the bottom of the list SOPHTLOGIC COMMERCIAL IN CONFIDENCE Click onto the Task Group arrow Mskin manager total lines 53 7 E Roles 3 Skill Groups 3 Skill profiles 3 Skill register m Tasks used for 3 Skill task groups 3 Skill training methods skills mu Help Format Access Records Alale E Tasks used for skills Code WM11 2 WMO1 2 WMO1 3 WMO02 1 WMO2 2 WMO02 3 WMO3 1 WMO3 2 WMO03 3 WMO5 1 WMO5 2 WMO5 3 WMO5 4 WMOB 1 Wm06 2 WMO 1 WMO 2 WMO 3 WMO 4 WMO9 1 WMO9 2 WM10 1 WM10 2 WM10 3 WM11 1 FFO2 1 FFO2 2 FFO2 3 FFO3 1 FFO3 2 4 Contribute to implementing Assess the work of teams Provide feedback to teal Maintain work activities to Maintain healthy safe and Make recommendations fd Gather required informatio Inform and avise others Hold meetings
39. d The Training Budget Statement window will appear Training Budget training budget statement 21x Training queries ae Training budget statement Menu Bar A A A E 1997 750 00 0 00 0 00 0 00 750 00 2000 a 1147 00 0 00 0 00 y 0 00 1147 00 2001 5188 00 4475 00 150 00 0 00 0 00 0 00 9813 00 2002 50 00 3524 00 0 00 0 00 0 00 0 00 3574 00 ane Rp al ey ae Bosc This will show you how much has been spent for each 2004 200 00 0 00 0 00 0 00 0 00 0 00 200 00 egg ppal a Pas WI es cas Ms asians year on Internal INT External EXT etc Training It also shows you an overall cost e Click onto the X in the top left corner to close the window E Training budget statement ajx A Training budget statement 2006 0 00 a 0 00 2280 00 2280 7 2007 0 00 0 i 0 00 3619 00 3619 00 Tot 0 00 0 00 0 00 O 00 5899 00 gt SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 99 Training Queries This option allows the user to build user defined reports This is a very powerful tool but requires an understanding of how the database is made up e Click onto Training e Click onto Training Queries The Training Queries will appear Available fields QJ General Z System time System date Window 1 tej Training queries Untitled Clear lt gt Open 6S Save Save as Access Remove table Where RL Select gt Training Communications Administ Trainin
40. drop down list will appear with all the people who are waiting to attend this course e Double click onto the candidate Status Print Close ae ee Pee 123457 951753 455 e Click OK Horton 04 07 2007 14 47 00 Framlingham fire stat 04 07 2007 14 47 00 Suffolk Headquarter 04 07 2007 14 47 00 Suffolk Headquarter 04 07 2007 14 47 00 Suffolk Headquarter 04 07 2007 14 47 00 Di s Location Testing 05 07 2007 12 35 00 Di s Location Testing 05 07 2007 12 55 00 Di s Location Testing 05 07 2007 13 59 00 Remember FF Jones who was on the Waiting List tej Station resources for E IPSDI LT as at 20 07 2007 Help PINs 20072007 m a _ Spare o1c Spare drivers 10 Station Display Duties Control Attendance planner for Di s Training Course Code 20 07 2007 09 30 to 21 07 2007 16 30 WTH ACC ACC ACC ACC ACC ACC ACC NOM Date Yq Jones B 455 ii AAA DIRANK Bloggs 012 oinak hl ES BLOGGS JJ 181 DIRANK y Mouse M 23456 DIRANK FFI Applne Taga Sra Y Skills 16 30 UNA Close Amend Nomination Accept Result Withdraw Acc Withdrav Nom Evaluation EJEN DILT Green P14 R ele olol nin et R R R olol n R R R R olon n R RIR R olol N m 10 x 6 B Print Activities PAC Status Riding Dismount Overtime Sehediile PAGE 84 N
41. e Select Send to CSV file Send To MS Excel MS Excel Formatting Options Send To cs File Upon selecting CSV from the dropdown list you will be prompted as to Letters And Mail where you want to save the file to Factory Settings Graph Results e Apollo Y Fie pame Folders ee pA Atucek360_n1 i A gt Sopht_eng dv Sopra gt SOURCE 15 350_nt EXTERMAL Close e Enter a location and name for the file e Click onto the OK button Drees Ed y VWeopht tyeabahy Bekak You will see a working message and then Excel will open and the new file will be displayed PLEASE NOTE The default location when you start a new session is the application folder but once you have changed this once and saved it will bring up the last save location If you do not enter the extension CSV after the file name this will automatically be added You cannot enter a file name that already exists If you wish to replace a file delete it before you run this export SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 112 How to return to Factory Settings When the modify column layout has been modified and there is a requirement to revert to the original layout this can be achieved by selecting the Factory Settings menu option on the brown clipboard icon Example Modify Column layout e De select the columns that you do not wish to be displayed by un chec
42. email send this form to the candidate to make them aware that they are on the course The bottom of this form needs to be Signed and returned to the Divisional Commander Section Head to where they will forward this information on to the Training Department Training Section Course Joining Instructions Student Details FF1 487 Mainwearing F SRT Course Title Fire reporting PART 1 Date start 01 11 2006 Date finish 03 11 2006 You have been nominated to attend the above course Details are as follows Venue AAA Instruction times 18 00 19 00 Dress Take Transport Meals Addthonal Remarks This section is to be returned to your Divisional Commander Section Head on Receipt Student s Name Mainwearing F Rank FF1 No 487 Station SET Watch White Whole Time Shift I have to inform you that I have received joining instructions for the following course Course title Fire reporting PART 1 Course date 0111 2006 Signature Date SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 91 Result A result cannot be entered until the date of the course or after In order to be able to enter a Result a Pass Mark must be setup against the course instance By entering a result the system will determine whether the person has passed or failed the course One of two messages will appear Service Number JJ Name James Jill J Extemal candidate Prerequisites Name J Jill The Results window will open Loca
43. name from the search list e Click onto the Open button Oper E Personnel record card for B jones Help GIS 1O x Postings for jones B bob Service no BO Payroll no 337000 Permanent details Joiner Delete Print Sickness Sickness Inferviews Sickness Mibnitoring Skill Profil Test Search Current details Create additional post Hide Add E IP DI LT Di s Location Testing WHOLETIME RED 10 RED Effective from 01 03 2000 TUI Accounts Effective from 01 01 2007 User Defined Events Watch List E Training Records for B Jones Completed Status Code Description Start Finish YES COM P 1234 Advanced Volley Ball 05 12 2006 05122006 0 00 NO WTH DTCC Dis Training Course Code 20 07 2007 21 07 2007 0 00 NO NOM DTCCA Dis Training Course Code Advanced 20 08 2007 2208 2007 0 00 Open Remove Code sort Date sort eiil Toggle PAGE 121 How to Check your letter Training Communications Adminis Training planner Training instructors To find if the letter has linked to the course Waiting list Competency training needs Administration j IPDS e Click onto Training Training statistics e Click onto Training Planner Training budget Training queries AE Menu Bar 4 9 Bag Y Print Clear Close Analysis Group All Status All v Started Between 08
44. s Training Qually Click onto Click onto the the Qualification Qually be Qualifications list Training Course Manager Course Code folder Click onto button Di s Training will displayed in the Set SOPHTLOGIC COMMERCIAL IN CONFIDENCE Dis Training Qually Attained On Completion Of 000 Retained BA Practical Phase 2 E a 001 Qualified First Aider O 003 LGY Driving Category Il 9 Day Basic Ci 003b LGY Driving Category II 5 Day Basic C 004 Driving Continuation O 005 HP Operator Initial C 005a HP Cage Operator E 006 First Aid at Work C 006R First Aid at Work Retained C 007 First Aid Hazards Cyanide E 008 First Aid Hazards Hydroflouric E 009 First Aid Hazards Oxygen Administering C 010 First Aid at Work Re Qualify O DTCC Di s Training Course Code Y 011 Emergency First Aider C 012 First Aid Instructor Ci 013 Casualty Care r of 4 b Cancel Set Qualifications Set Qualifications Gained On Completion Of Water testing prerequisites LQualifications i Advanced Driving Qualification Amy Qualified Test Officer Motorcycle Army Qualified Test Officer Motorcycle Stage 2 BA Basic Driving Qualification DR Large Good Vehicle Dis Training Qually English 4 Level GCSE English GSCE Geography GSCE Maths Inventive use of 4 ping pong ball Pass Plus Driving Qualification Prerequisite 1 Qualification Volley Ball Champion Water Qualification 1 Wate
45. t h d raw n g k ik Unable to attend due to annual leave e Enter any Notes e Click onto the OK button Attendance planner fer i s Training Course Code 07 2007 05 30 bo 21 07 2007 16 30 Das ib Hesio 0407 0007 1447 00 A Froninghen fe cig 04 07 2007 14 47 004 ACT Sulla Headquarter 04 0 300 144004 ALL Tulok Headquetai 04 0 oY 144 007 ALC Accept Ors Leeson Tes 05072007 123500 ACL As you can see the Candidate has now been Dis Location Teit 06 07 2007 1255004 ACC nn e removed and a space has now become available Legend romienated ecelepted jper jul vetada e Click onto the WTH icon at the top of the window WITH ES withdrawals for course DTCC i xi Es All the Candidates that Nominee Sewiceno Date Type Reason oggedbs CE Castro CECASTRO 0507 2007 12 23 00 WTH have been Withdrawn from B jones BOB 05 07 2007 12 35 00 WTH T cec1 CECI 05 07 2007 13 46 00 WTH Unable to attend due to annual leave a course will appear in here e Click onto the Close button Once Withdrawn candidate goes on to the WTH Withdrawn List accessed via the button at the top of the screen F Mainwearing has been withdrawn from this course If the user then tries to nominate somebody that has been Withdrawn then the system will show the following message OK SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 83 To Add a Candidate from the Waiting List
46. the minimum number of candidates has not been reached Course was cancelled due to a variety of reasons e g ES Training course manager total lines 6 Tal ES Help Format Access Records 64 5 Ene C Course codes E Course status codes 3 Course groups Status Aes 1 Proposed Course PRO a 2 Agreed Course CON C Course types 3 Course Running RUN 3 Evaluation Questions 4 Achieved Course COM Stine Ei de 3 Qualifications Room Installations Training conditions C Training message tyf C Training Reasons Training rooms 3 Training years J Waiting list reasons of e Mm The following groups must be setup Code Description Status 1 Proposed Course Proposed PRO 2 Agreed Course Confirmed CON 3 Course Running Running RUN 4 Achieved Course Complete COM 5 Course On Hold Proposed PRO 6 Course Cancelled Cancelled CAN adverse weather conditions The description can be changed but none of the above should be removed nor the Status changed SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 48 The Courses Status Code window will appear ourse status code e Enter your Code Code DI CSC a e Enter the Description of the Code Description Di s Course Status Code E e Click onto the Available arrow wallable Confrmed e Select on of the options e Click onto the OK button gt T training course manager total lines 6 i oj xj Help Format Access Records A 5 ma E Course co
47. with e Enter a Value Example all file numbers beginning with FF once you have entered in this information e Click onto the OK button OK Function Value of ki Field ranks code Condition Aar Value Condition Equal to Greater than or equal ta Less than or equal to Begins with Ende with Value Function Value of Field ranks code Condition Stein This value will now show in the bottom window of the Fire Safety Queries window Select columns Value of Code Begins with FF SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 105 To add in another Query line When using the OR AND buttons you need to ask yourself what the question your trying to ask Is The OR button gives you an option i e All Fire Fighters who took the BA course in Suffolk OR Norfolk The AND button gives does not give you an option it wants both locations i e All Fire Fighters who took the BA course in Suffolk AND in Norfolk AND e Click onto either the AND OR button Available fields By General System time zZ System date y Premises For this example am using the AND button AND gt A Post code Geo ref District council Frequency of inspection o Click on the ADD button Add m Z Inspection anniversary Date last inspection done Fp officer ay eru details E e Select another option from Available Fields wind
48. 082007 Course Type M INT Course All Year All v And M EXT Ps e Find the Course New Course Setup i E Training Planner i Attendees Current Status View Delete waiting List s CI C k on to t h e Pl anner B utto n Number Code e e PRO MIN al 4 ia s 5556 DTCCA Di s Training Course Code Advanced 20 08 2007 09 30 22 08 2007 Aitendonce panner lor Ds Teaming Course Code Advanced 70 00 2007 0930 Lo 27 00 2007 Dice e Double Click onto one of the AVA rows Nomination Service Number B08 Name iones I External candidate Waiting list Prerequisites Name jones bob BOB DI LT Di s Location Testing WT Blue Location DI LT Di s Location Testing Rank WT Rota Blue Cost oao t Budget rn Date nominated 08 08 2007 12 20 00 y Enter the nai of the BOS Result Not applicable Competent Not yet competent e Click onto the OK button Attendance f Full Partial None Reason lt Select Reason gt Days R r e e ol Di s Training Letter for NOM Cancel Joining Instructions Template New Y view Print Letters box will open e Look for your Template Letter e Click on Process box YA e Click OK Attendance planner for Di s Training Course Code Adyanced 20 08 2007 09 30 to 22 08 2007 1 5 3 jJj E As you can see the candidate Status Print Close WTH Close has been nominated to be Amend entered onto the course E Attend
49. 115 Communication Administration This document sets out how to use the SOPHTLOGIC template facility In various parts of the system it is possible to set up Microsoft Word Templates to use in conjunction with the SOPHTLOGIC system to enable the user to automatically produce Word documents containing data held in the MIS database e Go into Global Navigator e Click onto the Communication Administration Set Up Training Job Letters e Click onto Template Configuration e Click onto Training Job Letters folder The Template configuration window will appear i Template Configuration total lines 4 Help Format Access Records eh Slo a Absence Monitoring fb Training Course Letters E Fre Safety Certifica 9 Fite Safety Jobs Let E Hydrant Transaction 3 Personnel Posting L E Training Course Lett Vehicle Accident Let e Click onto the Add button The Template Register window will open e Click onto the Template Button Template SOPHTLOGIC COMMERCIAL IN CONFIDENCE Communications Administration z YAA AO Communications Administration Template Configuration Letter Manager Document Groups Data Menu Bar Any information that has previously been entered will appear in the main window You can use the existing templates or create your own Template Register a Help Status Document group Training Course Doc
50. 21 052007 a d escri pti ons etc COM COM S 11 2 NT 1 01 Fire reporting PART 1 21 052007 18 00 21 05 2007 COM COM 5 1 3 INT 1 01 INTRODUCTION AND UNDERPINNING SKILLS FOUN 22 05 2007 18 00 22 05 2007 PRO AVA 10 2 8 INT 123 Volley Ball Training 1506 2007 09 00 15 06 2007 COM COM 5 1 2 INT 4321 FA First Sid 21 06 2007 12 00 21 06 2007 PRO AVA 8 2 6 DCT DI123 DTCC Dis Training Course Code 25 06 2007 09 30 26 06 2007 COM COM 8 4 2 INT 202 DTCCA Di s Training Course Code Advanced 26 06 2007 09 30 26 06 2007 COM COM 5 1 1 INT 1234321 FA First Aid 27 06 2007 09 00 27 06 2007 PRO FULL 1 1 0 INT 123 Volley Ball Training 27 06 2007 09 00 27 06 2007 COM COM 5 1 2 INT FAI FA First Aid 30 06 2007 03 00 30 06 2007 COM COM 8 4 0 EXT 101 DTCC D s Training Course Code 30 06 2007 09 30 02 07 2007 PRO MIN 10 6 10 INT 1 1234 Advanced Volley Ball 01 07 2007 09 00 01 07 2007 PRO FULL 1 1 Of INT 1 123 Volley Ball Training 01 07 2007 09 00 01 07 2007 RUN FULL 8 3 0 INT 222 DTCCA Dis Training Course Code Advanced 01 07 2007 09 30 04 07 2007 PRO AVA 5 1 4 INT 1 01 INTRODUCTION AND UNDERPINNING SKILLS FOUN 01 07 2007 18 00 01 07 2007 PRO FULL 10 6 O INT 1 1234 Advanced Volley Ball 03 07 2007 09 00 04 07 2007 PRO FULL 41 2 0 INT FA_1 FA First Aid 1507 2007 09 00 16 07 2007 RUN FULL 8 2 D EXT DTCC Di s Training Course Code 20 07 2007 09 30 21 07 2007 PRO FULL 1 1 0 INT 1 123 Volley Ball Training 21
51. 7 14 48 00 RES Pia re Williams J 10203040 Colchester Station 1906 2007 15 51 00 RES Di s Training Reasons Withdraw Acc Evaluations have been entered 8 Smihis JSM Colchester Station 06 07 2007 13 00 00 RES Dis Training Reasons AIT Withdraw Nom Evaluation Now the course is Completed COM E e Click onto the Status icon Status Change the Status from Course Running to Course Competed COM SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 70 e Click onto the OK button PROPOSED COM COMPLETE OM j CAN CANCELLED CAN RUN Course Running RUN DICSC Dl s Course Status Code COM A dialog box will appear Stating all the Results and attendance will be Completing the course posts all resulte and attendance data to the training f 5 a records section of the training system reco rded In the Tra INI ng System a nd are you Complete this course now No mE sure you want to Complete this course Click onto the Yes button to complete the course e Click onto the Closed button Go back into Training Planner dl e Click onto the Analysis button Analysis This is to refresh the page a AT E NC Dis Training Course Code 006 2007 09 30 0207 2007 As you can see the Course Running RUN has now changed to Course Completed COM COM COM El 101 DICC Dis Training Course Code 30 06 007 09 30 02 07 2007 Go back into Training Planner e Click onto the Setup button Coura
52. Activities Choose Personnel Crossmap Address Choose a role to view your competence Role Select the a role to view your competence Select the a role to view your competence Antonio Role All Activities B Area Manager All Activities Brigade Manager All Activities Control Operator All Activities Control Supervisor All Activity Control Watch Manager Crew Manager All Activiti SAA Manager Service No Surname Role lt Select Role gt lt Select Role gt Area Manager Brigade Manager Control Operator Control Supervi Control Watch ager r UE Fire Safety Investigation Group Manager Helens Role Incident Command Support Station Manager Technical Support SS Manager Select the role for which you wish to view competency Fire Fighter Control Operator Control Supervisor Control Watch Manager Show competency in r LE Co Jones Andy 573 blue Di s Locatin Testing jones bob BOB Red Di s Locatin Testing Jones Brian 455 Green Di s Locatin Testing Jones Robert RJONES White Di s Locatin Te Di s Skill Roles Fire Fighter Fire Safety Investigation Choose Personnel Station All Locations Watch Role All Roles z To view where you can locate the Role go to Training IPDS Broad Henao Control Operator Control Supervisor IPDS Manager Choose Personnel
53. Appented Dri Port Teim a E IPSEL LT Ls Locahon Testeg If you want to print the report click onto the P in the top right PeyolliMumber OOO O Current cost code h a n d CO rn e r SUE Dipp Hrs ons coda EA First namas In Dare Dare 20 Flowble duty allowance payable Yes O Hac Loo Essential Car Urar Allowance propnbile es O l Ho E l Lanza car Wen o Hoc El Otherwise wel e Click onto the X in the top right hand corner above the P SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 31 A dialog box will pop up asking if the print was successful P Update this posting amendment AN 7 F E l N i To finalise the processing of the new Joiner e Click onto the Yes button e Click onto the Update button Update A dialog box will pop up asking if the printout i 7 was successful P Was the printout successful Yes e Click onto the Yes button Another dialog box will appear saying that the Update successfully completed A Update successfully completed e Click onto the OK button EJ Personnel record card for J D Depp E ioj xj Help GIS Postings for DeppJD Find Next Back Service no 951753 Payroll no Joiner Delete Search Femianent details Current details Loe Case Sdn poste Di s Posts Testing Di s Rank Testing Pay Reference Hide Payroll History Personal Details ad Photo ID Planning for New
54. C e Click onto the Smith J J5M DTCC Ors Training Course Code 30 06 007 C McGovern O 123457 DTCC Di s Training Course Code 30 06 2007 C Green Tick EXTERNAL E ERT DTCCA Ors Training Course Code Advanced 01 07 2007 C Bentley J 65 DTCOA Dis Training Course Code Advanced 01 OF 2007 C ATTACHEDOS A ATTACHEDSSIDTCOA Dl s Training Course Code Advanced 01 OF 2007 C Smith J JSMI DTCCA Ors Training Course Code Advanced 01 OF 2007 C hi George E 112 OTCCA Dis Training Course Code Advanced 01 OF 2007 0 Wilson E WILSON DTCCA Dis Training Course Code Advanced C 4 01 07 2007 na oT T Total attendees for 01 OF 2007 is 16 All Candidates that attended courses on that day will appear in the window as shown SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 95 Course Attendance Exceptions This window allows you to establish who have attended certain courses but not other courses and have certain qualifications Training Communications Administr Training planner Training instructors waiting list Competency training needs e Click onto Training Administration e Click onto Training Statistics IPDS e Click onto Course attendance Exceptions Li Sa Es Training budget Station Based Training Browser Training return Training queries q Course attendance statistics Menu Bar Course attendance by date Course attendance exceptions Driver return Qualification by rank
55. CERS AND STCINSTRUCTORS OM AE HOMIMATOO WATCH PEASONHEL WHO HAVE AH INTERES TAAPTITUOE QUALIFIED WATCH PTS OF A THREE YEAR EFCLE PROBATIONARY FIREFIGHTERS DURING THEIR ets MONTA DE SERWI FIREFIGATERS WHO Hove PASSED THE WRITTEN FARAT OF THE LFF E FIREFGHTEAS AD LEAGIWG FIREFIGHTERS WHO Move PASSED THE NOMINATED FIRE BRIGADE PERSONNEL HOLDING A FULL DARING LIC HOMIMATED BRIGADE PERSONNEL HOLDING AN Lov CATEGORY CIDF HOMIMATEOO CHERGENCY FIRE APPLIANCE DANTAS SAYING OH STA Camed oul in open ak condition Lane dul on Greed ape ane cad bre gica baal Involving precion of maroni ieke Wat ard Cold Diaplighi Disk Conditions can be found button SOPHTLOGIC COMMERCIAL IN CONFIDENCE Click onto Enter Personnel Condition code Dis Training Conditions Desciption Cancel OF As you can see the entry you have just entered will be displayed at the bottom of the list Participated as Conditions Training Wet and Cold L Daylight 7 Dark Dis Training Conditions Training PAGE 53 Training Message Types Training Message Types are what enables the successful nomination acceptance results and withdrawal of candidates form the course Although the facility exists to Add Amend and Delete it is advised that these functions are not used as the system will only use the four mandatory Training Message Types These will be entered by the System
56. COURSE STATUSUPDATE esa acetate cir A A 69 NOMINATING A CANDIDATES ONTO A COURSE e Sta TZ Entering Candidates via the Training Planner ta RAE SAA AAA E AAA A ARA AAA starter sasdsistolite 72 MUSAS ELCHE QUESOS oe E A a 74 D Clas NN AAA A A A O A A II A Tan mee A ean EE ERE 75 ENTERING CANDIDATES VIA THE DUTY ROTA BOOK Sd AAA AAA e AAA AIR 76 Entering Candidates via Station ResSO rCeS dd ca 78 AN A o o e N 81 NOMINATE A CANDIDATE FROM THE WAITING LIS Tirana AA di tai 82 WITHDRAWING A CANDIDATE FROM A COURSE ts A E A A AAA AAA AA AL AA AE AAA AAA A 82 PIAR CE TRUITT OT ade sce sae lathe gts ve Sea Atel Sec Nero dd dot hen sepa A 82 To Adda Candidate from the Waiting LAS A A A A laica 54 IN OMS PCC LIES eaa Decal tet alec settee E EE E Glee tan Gm gata i esc eta Saath a sess Glee tas Ol see oi eats 85 Attendees BUON reais wees ese aesthetic ic ine cee d me dies wneensttaas 88 C rrent Status BUON rreri A A AE EE AEE a E E EE EE EEEa 89 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 3 View BUOM onee O ROT 90 Delete BUON irere E EEEO E E EEA OEE E E E E E E ace E EE E 90 WES A ea cass poe ce Goa oe ees a A E E E E A AET 90 Example JOUR EAS TACNA A A oe oases a EE abel asset E E E EER 9 De 5 E A E E E A E N EA E cal vob geen eua Wut 92 TRAINING STA TUS PICS cia O a aaa eaaa a A eaaa 93 TRAINING RETO Ni A A a a A A A AA A a cad 93 COURSE PEND ANGE STATISTICS aera cha he tats AN A E SN 94 COURSEATTENDANCE BY DATE e ae NN 95 COURSE ATTENDANCE E
57. D A Value of Code Begins with BA ND OR AND Value of Start date Greater than or equal to 01 01 2006 ano Value of Finish date Less than or equal to 01 01 2008 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 107 To do this e Click on Test Query button If there are no records to pull back which meet the search criteria entered a message will appear as follows AA is lets you know not to run query as A Quen esecuted sucesstully however no records were returned there is no records returned e Click onto the OK button If a message is shown saying NN IN Quer executed sucesstully and records were returned o Click onto the OK button e Click on Run Query button Run query The system will now search all the records for your query Depending on the size of the query this could take a little while This will open up your report on query written eure Liinos mee l Firat rears Snnt date Frith daa i JEYMOUF ret Davit JOHA FL RA reiri leal 01042005 00000000 31042007 FF AS you Can see it has broug ht back 3834 SEYMOUR DOG DAVID HH BAP Bipothing dupont ptt 2 1042006 00000000 41082007 FF WILSON fw David RAS Bipothing dipgatntut E ada dide dadtad ate adi FF feal S0N DAA Dai BAN BREATHING APPARATUS 1 A a gone EF ET waw uo BA BA Indusbial eval Nee mono nose FF reco rd S DEBDO oar ANDE PAUL Bar BA Ireduitboil eval Nee meno a a FF DLLD Ww BMDAEw PAUL ba Beathng Appa 2
58. Double click the 8 button positioned in the top left hand side of the window or the x positioned at the top right hand side of the window The system returns to the Fire Safety Queries window SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 110 How to Send to MS Excel Go to the Brown clipboard button e g entitled Fire Safety Queries e Click the Brown clipboard button Fire safety queries A drop down menu will display e Select Send to MS Excel The system will automatically open Microsoft Excel which will be visible on the task bar at the bottom of the window display H Gees pemi met Jek Dats ices bep Abe Poe J diddada FA an yA A ee ef F INAS a uu lu a E l e Click the Microsoft Excel button T ALEA err A N E EL z gt A Wm nea Said prach BOLE O PARE ROAD COLCHESTER 00005 Alcate HOCODOS loca HOODS Microsoft Excel will open and the iimm disis O GWM ILE Clas Fish and Chp Shop Bintanria Road Ipresch LA al DDD 1 Fs information in the Fire Safety Queries iii m 9 Hana Cira El cincal i 10 HSA FOSEN FRE SERICE results window will now be displayed in a pegs pesei 13 Hamna Getdi Wiel Horse Hotel HaTi TEST Giran King g 14 E oi ba HE A P re Rudi Zaccaria a Microsoft Excel spreadsheet poten owe Ein Rak Arana i Fi Pet Frem IPE 17 HOS Novatel bobo 18 Peo Movotel Moin 18 Erin i Premises Hama a FDO Propariy Mame H VO Should artiga
59. Duty day Key Remark 00 00 00 00 n NO a e Click onto the Days tab ET m YES This will show if the candidate is on duty at Y Dm OK Cancel all during the Training As you can see in this example the candidate will be on night duty on the second day Service Number JJ Name James TF Emtemalcandidate Prerequisites Name Paes Location ALOT ALOI Retained Staton Rank RFF Rota Medical Duty Cost MM Budge Dateaccepte 04072007 16 31 00 Result EA Not applicable Competent Not yet competent Attendance Full Partial None Reason lt SelectReasom af Click onto the OK button The text will change from red to Blue E DK Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 85 Candidates that are in Blue have accepted the nomination to be on the course ACC Close Amend E You have the Close Amend Results Withdraw Acc Accept Result ral Withdraw Acc The Results window will open ithdrat Mion Evaluation Here you can add the Pass Fail Result If the candidate was competent or not Click onto the OK button Service Number 75 Name Bentley James J Extemal candidate Prerequisites Name Bentley James Location Hton A Rank RFF Rota Medical Duty Cost a eta isd Date of result 06 07 2007 11 26 00 Result 70 Not applicable Competent Not yet competent Attendance Full Partial None Reason l
60. EA i i sone F a 01141 HT AMEE PAUL Da DALATHAG APPARATUS 1 07 04 3006 OOO 31 00 2007 FF PRIOR MIEN MAT TAIT ANT CRY pu Fi Iruin lid 4 042006 ota 1100130007 FF PAIR MEDER MATTHEW ANTONY E Dipaling Aroua 7 Dw a 0000000000 7 aon FF FRIA MEIER MATTHEW ANTONY RAN BREATHING AFPARATLIS 1 1042006 0000000000 41093007 FF ELIRTOH MENR RAEN RICHARD BAP Bipothing poses 2 Tin 2006 000000000 4102007 FF JeuRTON WEIR DARAEH RICHARD hal BA Indira letal MN E EF The search has also names re eate t e lento WER DARAEN RICHARD BA BREATHING APPARATUS 1 A a gooe EF p d h Larin WEIR MARK BE BA Irdustial eval Nee moto nos FF Leren WER MARK BAT BREATHING APPARATUS 1 Nee mono EE FF SHERRATY DERA RONALD MMES Bi r rrt mowo oma nexo FF a a Bhi F i adh h h k h AHEAFATT nwan FICOLALE AMIS pas DUA Iridusziiod heal Dop w ota mim ty FF person may ave as ta en more t an one SHERRATT pam FICOLALD MMES RAN MATH APPARATLIS 1 1042006 000000000 1000120007 FF ATA DOT THOMAS EDWARD RAJ Pipathng pous 7 1042006 poroa aioa z FF J HARRISON NOTE THOMAS EDWARD Ral BA Indira id 1042006 paoro 4102007 FF HARARON WaR THOMAS EDWARD BAN BREATHING APPARATIJS 1 AN EEE EF course I haste in Pele EA BA Induttial reba AN aa EF Jea in Pr p Andes by BA Indusbial eval mE OOOO i EF iser in Peter haz Hoeathing Apperetun 2 AA i i sone Fl e in Ph p Andes BAT DALAT MING APPARATUS 1 ne biti i i o FY MEH li Pete Dai DALATHAG APPARATUS 1 07 04 3006 Ooo 3100 2007
61. EFAD First Aid First Aid Refresher Fire Safety Awareness Training Tick the box s beside the prerequisite courses that the candidate has to have to enter the course onpaag Prerequisite Skills Prerequisite Quals ae a Any Prerequisite Skills and or Prerequisite Basic Firefighter amp BA MOD Dis Training Qually eae KS Qualifications that are attached to the Courses will Di s Skill Register y i Fist Aid rS appear in the boxes below the list El El Cancel Some courses will not require any skills or Qualifications if that is the case then these boxes will be blank SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 45 Set Defaults It is possible to specify the above details against each occurrence of a course but by specifying these here they will appear by default against each new course of the selected type e Click onto the Set Default button Cet Defaults The Set Default window will appear Enter the requirements information in order for the person to do have in order to attend the selected COUrse Take to Course Enter what you require for the candidate to take with them to the Take to course Pen Pencil Note Book course Dress Non Uniform Smart Set defaults Help Dress You could request you candidates to Transport Transport to and from HG Pick Up 08 00 come in Uniform Non Uniform Casual pa Meals Buffet Provided at 12 30 Trai
62. EL HOLDING AN LGY CATEGORY C DF CPLI NOMINATED EMERGENCY FIRE APPLIANCE DRIVERS SERVING ON STA Open Carried out in open air conditions Enclosed Carried out in enclosed spaces Above Ground Carried out above ground level Protection Involving protection of surrounding risks Wet and Cold Daylight Dark Duplicate 10 x e Click onto the Training Conditions folder Any entries that may have been entered previously will appear in the window e Click onto the Add button e Entera Code e Entera Description of the Code E Training course manager total lines 21 Hele Eoma Access Eecords Ey Course groupa E Conse bbs oh Cinnte ppt 5 Exvalcati n Guactions EJ Exvahsatiora El Quskheshors D Fess init E Tenia mensage ber 4 Tan Besson Derry rca us Tirar penis EJ sing list reasons Personnel button di el wn EJ Conca coded The Competency Training Needs Click onto a row that has something written in it like 2 0 2 Click onto Get ARIGADE DPERATION L EMERGENCY FIRE APPLE DAMNYERS TOR FREFCGHTEAS whit HAVE DEEN IDENTIFIEO ANG LISTED FOR POSSE NOMIMGTED PERSONNEL UNIFORMED AND NOA UNIFORME OD WA Ceo ARIGSDE ARST IDEAS IN THE THIRD YESA FOLLOWING GLAALIFICATIC ALL OPERATIDHAL PERSONMEL ON A FIVE YEAR PROGRAMME SLL OPERATIONAL PERSONNEL OH A FWE YESA PROGRAMME ALL OPERATIONAL PERSONNEL OM A FIVE YESA PROGRAMME ALL OPE RATIONAL Witt CH OFFI
63. Er copy A query has been formulated and saved for retrieval at a later date Align left Default minimum attendees Width 10 Default maximum attendees Column6 Value of Description Q Training years Alias Description Not groupped by column Aliar left Width 60 Column Value of Start date Start date Z Finish date Alias Start date Align left I Random Selection Z Label Not groupped by column Width 15 hand Rascaie fo Z Active Column8 Value of Finish date 3 Banks i ane Finish wis a Test query EA ot groupped by column idth Z Code Z Name Run query A Tune y X Add 4d Modify Value of Description Contains BREATHING APPARATUS 1 Remove ep AND a Value of Year Equal to 2007 Ea EN SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 114 Opening Queries To enable the viewing and subsequent selection of queries previously saved e Click on the Open button The libraries for fire safety queries window will display Rename Query Delete Query New Library Select relevant library Rename Library Delete Library HH Fire Reporting longest descr e Click onto the library name on the left hand side of the window Cancel i The Queries saved to the highlighted Library will Libraries Rename Query Test Training Course Instructors Breathing pp1 2007 Delete Que
64. IAL IN CONFIDENCE PAGE 50 Against each of the course types it is possible to specify the Availability Key that is updated to the Duty Rota System when a person is booked on a course of this type e Click onto the Availability Key a A Select Availability Key window will appear Select availability key Availability key Ti Training Internal El e Click onto the Select Availability Key arrow ET AMA External Training ih rios Internal Trainin S elect an option Te Training External Ti Training Internal e Click onto the OK button Availability key Help Status Training T o You can setup The Availability Key by clicking Descioion Dis Training Avaiabity Key Internal code DK Key DK onto Rotas and Availability button in Global ttecivetom Effective to Navigator configure Duty Systems Availability Keys sowans p Default start time a Click Add button Status Select Training enter your _ beiaithous oo C Available Unavailable Description of the Key Enter a Code amp Key usually the Y Do not allow if confidence deficit same fill in required boxes Click OK MV Show in Duty Rota Summary table Specify duty status for A Jones Audit Reference 0 as at 08 06 2007 Help Status You can view the Availability Key via the Duty rm 9 1 mea z emarks AVA Entemal Training 0 Rota Book Click onto Rotas and Availability in 9 222
65. Matthew Fisher Tom MILLY MOLLY Mouse Micky Donald Duck Sam Macro YES YES Any Training Instructors that have been entered previously will appear in the wind e Click onto the Add button Add There are two ways in entering an instructor into the Training Instructor List SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 59 External Instructor If your Instructor is an External Instructor when you put a tick in the box and the box becomes a free text allowing you to type the name of the Instructor Courses Instructed by j External Instructor M Instructors Name Diane McGovern Select De select Terminates Courses Instructed by Courses Instructed by ENTONOX TRAINING EQUAL OPS COURSE EUROPEAN COMP DRIVING LICE EUROPEAN GLTY MGT ASSESSOR EVACUATION CHAIR TRAINING EXCEL COURSE PART 1 EXCEL COURSE PART 2 EXECUTIVE SECRETARY PA EXERCISE COUNTER BALANCE EXPLOSIVES TRAINING DAY Financial Mang Info Syst FIRE CADET INDUCTION SEMINAR FIRE INVESTIGATION REFRESHER FIRE SERVICE PROSECUTION FIRE TEAM FIREFIT CONF OCC HEALTH amp WELF FIREPRO FIRST PERSON ON THE SCENE FITNESS FOR WORK Foundation Degree Management FREEDOM OF INFORMATION TRNG Tick the External Instructors box Type in the name of the External Instructor a cre You now need to select the courses the Instructor is qualified to teach Courses Instructed by p External Instruct
66. O lA AAA A Jones 6 FL 0800 17 59 AVA SO Depp J D 951753 DIRANK 09 30 16 30 UNA McGovern D 123 DIRANK 09 30 16 30 UNA showing the course details except there is a next to the hours instead of UX The means that the candidate is on a Waiting List and is still available for duty You can enter anyone from any brigade any of watch onto the course Last Message x Shift Absence OFF A OFF CiZl OFF DIOFFI ALF2 AA AAA Message To view the Training booked in the Duty Rota Book Click onto Rotas amp Availability enter the persons name in Surname Click onto the Rota icon as you can see has been entered FFT Jones B 455 PlesjDILTGreenP13 el el elo o imin ele e elo lo at Nl etl elelelolol mnimlrler elelolol Ni A EJ waiting list total lines 70 10 x Help Format Access Records 48 5 10 Add Duplica _ Bemove Amend p To view the Candidate is on the SICKTEMP SICKSUB TMPTEST FP_PRIY SICKSUB1 Breathing Apparatus 2 Fire reporting PART 1 Fire reporting PART 1 BA Industrial Initial BA Industrial Initial Sicktemp S T Sicksub S 5 Tmptest Fp_Priv F Sicksubl S Waiting List Click onto Training Non Attend z oe 3 Volley Ball Training SICKTEMP1 Sicktemp1S Sickness Click onto Waiting List Scroll threw the daa CA o ire Safety Awar
67. OM ACC RES You may have notices that some of the candidates are in Red some are in Blue and soon to be in Green A Attendees Nominee Sericeno Station Date Status Reason 1 door fred F BODA ALOT Retained Stati 04 07 2007 16 24 00 RES Peters Andrew A PA ALOT Retained Stati 04 OF 2007 16 24 00 RES E AM Amy 4 AM ANI 04 07 2007 16 24 00 RES 4 Bentley J 765 Horton 04 07 2007 10 08 00 ACC A Vallance T Wy London Station 04 07 2007 1623001 ACC E Ads Ad ANT ANI 04 07 2007 16 26 00 NOM _ de James J JJ ALOT ALOT Retained 04 07 200 16 26 00 NOM The reason for this is Each one gives you different options Candidates that are in Red have been nominated to the course NOM Cloze Amend You have the Close Amend Accept Withdraw Nom Hominatign Accept a e Click onto the Accept button result withdraw Ace z Service Number C Name Bentley James ss J Extemal candidate Prerequisites withdraw Nom Name BenleyJames Location Horton i i i lt lt 3XHhtC Rank RF Rota Medical Duty Evaluation Cost 000 Budget Dateaccepted 06 07 2007 11 21 00 Result Not applicable Competent Not yet competent Attendance Ful Y C None Reason lt Select Reason gt The Accept window will open ENS O Training days relating to attendance upon this course Duty finish Course start Course finish Attended Actualstart Actual finish
68. OPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 26 A dialog box will pop up as shown below Enter the address details g Address details e Click OK u S o Enter the telephone r ade fa j 57 67 Fore Street numbers e Enter an email e Click Next ba oo 4 A K The next screen asks for details about the person s posting Enter Posting amp Entitlement Details TT Permanent Dates are entered in the format ermanent DD MM YYYY ermanent ermanent i e 18 06 2007 1806 2007 ermanent prgprg ermanent ermanent ll JAN DD o o ili a 0 gt ie Dm 2 la Kn ike ik EN If the first numbers of a date o o o o o are entered then the system will complete the rest with the current month and year i Effective Date is the date when this person will start in this post All of the text boxes on this window with question marks beside them are lookup fields By entering the first few characters of the relevant code and tabbing a dropdown list will appear of all possible matches Type in a letter or the first few letters and tab e Hit the Enter key on your Keyboard SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 27 A list will appear with all options beginning with the letters entered As Shown Location DI LT Di s Location Testing Bank 10E Location Sta
69. Owner at the time the system is implemented e Click onto the Training Message Types folder Anything that has been previously entered by the System Owner will appear in the Training Message Types window 3 Training course manager total lines 4 oj x Help Format Access Records 4 15 Ena 3 Course codes E Training message types Course groups Withdrawn E Nominated Accepted Result Course status codes Mo 3 Course types Evaluation Questions E Evaluations E Qualifications 3 Room Installations Training conditions m Training message typ Training Reaso 3 Training rooms FD Training years G Waiting list reasons y v 4 b 4 gt The following should exist The terminology of descriptions can be changed if completely necessary Code Description RES Result WTH Withdrawn NOM Nomination ACC Accept SOPHTLOGIC COMMERCIAL IN CONFIDENCE Type RES WTH NOM ACC PAGE 54 Training Reasons These are the reasons for the current status of a person on a course whether that will be for nomination acceptance result or withdrawal Effective Dates can be used to archive these reasons fej Training course manager total lines 6 Help Format Access Records 64 8 ie Sa EA apnea Add e Click onto the Training Conditions Course groups Description CC fective O Duplicate a 01 Unable to attend due to annu
70. Qualification FIRST AID AT WORK RE QUALIPY EQUAL OPPORTUNITIES HFRS Ronee COMMAND amp CONTROL ICCARUS HFRS tere apra As you can see the Qualification you have I T LOTUS NOTES amp ORGANISER TERE AIRE SAFETY AEEA _c entered is now at the bottom of the I T EXCEL BASIC HFRS I T EXCEL 4 ADVANCED HFRS DISABILITY AWARENESS C C C Qualification list I T THE PC AND WINDOWS Add Duplicate CI Course status codes E Course types Evaluation Questions 3 Evaluations Room Installations 3 Training conditions E Training message tyf 3 Training Reasons 3 Training rooms E Training years COMM S OFFICER SEMINAR FSC DRY CONTINUATION 2 Days HFRS N E B 0 5 H H C C LEADERSHIP IN THE OUTDOORS HFRS FINANCE MANAGEMENT MODULE FSC H P INSTRUCTOR 3 DAY HFRS RETAINED JUNIOR OFFICER B F T A FSC RETAINED JUNIOR OFFICER A B FSC INTERVIEWING amp SELECTION MANGMT FSC T EXCEL REFRESHER HFRS 3 Waiting list reasons SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 34 These Qualifications can be associated to the course top identify where on completion the Qualification is gained To do this Highlight the Qualification e Click onto the Courses button The Set Course window will appear To associate the selected Qualification to the required course Click into the relevant box s Click onto the OK button To view Di
71. RB ap Page 1 Sec 1 1 1 AENSTES o oun REC TRK EXT OVR English U K Gg Z To Enter the Fields Go back to the Template Register window e Click onto the PharoS button in the Start toolbar at the bottom of your screen Ss DIAME M_GOvVERNi Son The Word screen will disappear to the Start Toolbar at the bottom of your screen start 5 jo O Inbox Microsoft Outlook 45 DIANE MCGOVERN Sop 41 Di s Training Letter fo SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 117 As you can see the link to your Template has been entered in the Original Path box The Name of the Template you are creating has been entered into the Document File Name and Name box e Click onto the Field Selector button Field Selector The Template Field Selector box will open Template Field Selector i Template Register Help Status Document group Training Course Document file name Di s Training Letter for NOM dot Original path WSOPHT_1 SOURCE PHAROS Users ControlSOURCE 1 0480 docs Di s Training Letter for NOM dot Document extension dot Document application Name CO Default printer Please select printer Default process options View O Pint Save Save and Close Motes Double Click onto the E Icon A list of Field Sectors will appear e The sub menus will appear e Double Click onto the Fields coding that are to be inserted into your Templa
72. REATHING APPARATUS 1 HOT FIRE TRAINING Terminates Breathing pparatus 2 5 DAY VEHICLE INSPECTORATE HGY EFAD e Click onto the Select button HIV AWARENESS HAZARDOUS MATERIALS ENY PROT HAZ MATERIALS ENY PROTEC REFRE HOME MADE EXPLOSIVES DYD HNC FIRE SAFETY STUDIES HNC FIRE SAFETY STUDIES ae HOOK amp LIFT INSTRUCTOR HOSE REPAIR HOSE REPAIR INSTRUCTORS COURSE HAZMAT OFFICERS SEMINAR HP EXAMINER HYDRAULIC PLATFORM INSTRUCTOR HP INITIAL H P REFRESHER HR Assistant Course HANDLING SUBJECT ACCESS REQUES HIGH VOLUME PUMPING MOD 1 First Aid First Aid Refresher Operational MIS Rota s amp Availability Driving Course Advanced Driving Course Basic Driving Course Intermediate Large Good Vehicle Volley Ball Training Fire Safety Awareness Training Di s Training Course Code Di s Training Course Code Advanced N Ma cancel Select The courses should now be moved to the window on the right HIGH WAOILLMF PLIMPING MON 2 e Click onto the OK button As you can see the Instructor you have just entered will be displayed at the bottom of the list To view the l nstructor you have j u st Select instructors for course Instructors Clashes Select instructors entered go to Training Planner click T Anba Fom Untlf I BenB Fomf Untlf onto the New Course button or Setup button r cece Pa as TF Mouse M gt From O Until
73. Red RES Bentley J RFF Horton Red RES External E WT Civil Defence Blue RES Senior Training Instructor SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 89 View Button e Click onto the View button View The View window will appear 21x Es Nominee Serviceno CC Conran 965 P Perkin J Gibson FP1 T Yeti 1234 K Brooks KB CE Castro CECASTRO B jones BOB D McGovern 123457 JD Depp 951753 T cecl CECI B Jones 455 Delete Button 04 07 2007 14 47 00 04 07 2007 14 47 00 04 07 2007 14 47 00 04 07 2007 14 47 00 04 07 2007 14 47 00 05 07 2007 12 23 00 05 07 2007 12 35 00 05 07 2007 12 35 00 05 07 2007 12 55 00 05 07 2007 13 46 00 05 07 2007 14 10 00 Notes ACC ACC ACC ACC ACC WTH WTH ACC ACC WTH ACC Delete You will be able to View all the candidates that Nominated Accepted Withdrawn from the course and their Reason Unable to attend due to annual leave Deletes the currently selected course This is only possible before personnel have been nominated Once there are records attached to the training course it will not be possible to delete In this case the course can be Cancelled Waiting List Button e Click onto the Waiting List button Waiting List The Waiting List window will open but it will be blank To view the courses candidates waiting e Click onto the Green Tick As you can see all the courses that have Candidates waiting to go onto that pacific cou
74. SE Register Configuration Sopht DW Command Net development version SSOPHT_1 SOURCE PHAROSSSOURCE shells Q0379900 Ibr Sopht Dw Pharos release version ASSOPHT_14SOURCE PHAROSSSOURCE shells Q0370000 lbr Sopht D WAND Mobile SSOPHT_14SOURCE PHAROS SSOURCE shellstwandmobile lbr 15 x The Application Register sometimes gives you more than one option to choose from if this is the case Click onto the Pharos option D Click onto the Open Application button _ Deardefaut Set as default Open application Enter your Username Enter your Password SophtLogic Internal Development Environment Al Not for general release or distribution Click onto the Servers arrow Click onto a Station User name eeececceese Password Servers SophtLogic Ltd Company Database five y i i i West Yorkshire Test Datab If you only work at the one Brigade then this option Mibtest Sonhtogie S ong Kong Test Wrest Yorkshire Li should be defaulted to your brigade Bedfordshire BFFISLIVE Sopht Test Si Sopht Demol 911 Sophtlogic training system Si Hurmbtest S ophtlogic 9i Click onto the Login button Login Cancel A NS Depending on your Privileges Select Office g Help You may get a Select Office box appear if so Select an Office a Click OK Information Technology Macc Operational Planning P l i Be 8 Availability The Global
75. SOPHTLOGIC Training Module User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Table of Contents ACCESS STARTUP MIS wacisssscscssasesssteceiccascanicasscsesnsstageacdetalenanceaivaascesivesscatatands saucaessendoaeansansveseacssaatusuesvaesaudedooassaueouvase eeanossueausassousasesinsauseaeSeabesouseneiaaes 5 ACCESS TRAINING MODUBEE o sioitcadatni sitio ani erat ia Li apra A A LAR A aida 6 EI AE OA A A E CS E O enaanads 6 Adding SNOTICIIS LO TEME LODO A A A A ads 7 Remove a Module from the Menu TODD A ida 7 INTRODUC TION iaioa a Eaa aaa eiaa a a aaa aa E AAA AAA AAA AAA AAA 8 SETUP AAA NA 9 SKILE MANAGER vadiiesccecccisstcestessteadeisolacdesieadscncssedeassocsvevess seeusbbocecnavsedeansaesessessesuacksstcesivasssssasiioasocnddvesaccssbbenvcsuevebsssecsusoseesedcacsdssaccieensetacvsssveasueuscasecebboasies 9 RR 14 BOSS Eel UE ROS e ib o o o o o e o hile ao e STS oa aks 14 ACV A A O a 16 CARAS o le 17 RINKS RA 17 A E O 18 Ao a TYPES AA A 10 O o o Dn 11 AA LAA E A A o tees sins Sachse natal Ae Beh bead ed 14 SETCOURS ESA AAA AAA AAA AAA AAA EA 22 SKEL TASK GROUP a A A AAA A AA LA AAA AAA A RA E E Son 23 SKILL TRAINING MET OO Ss NES OA ere ND AE ahi E OEE R EE OE A dl Sah eR Dod 24 TASKS USE DOR S T S Cantatas te Leal in ental le tae eae erin E A dais 25 ENTER AAA cusses Saa aa e a a eRe araia 26 INCIENSO AEA EA ASAE EREE AEEA E EAO E a e N AEEA LDE AEE E ai 33 A A PA a a a O E Roan T
76. Training 01 05 2007 09 00 02 05 2007 Di s Training Course Code 01 05 2007 09 00 04 05 2007 INTRODUCTION AND UNDERPINNING SKILLS FOUN 01 05 2007 18 00 01 05 2007 Rota s amp Availability 21 05 2007 09 00 21 05 2007 Fire reporting PART 1 21 05 2007 18 00 21 05 2007 INTRODUCTION AND UNDERPINNING SKILLS FOUN 22 05 2007 18 00 22 05 2007 30 05 2007 09 30 01 06 2007 First Aid 01 06 2007 09 00 01 06 2007 Volley Ball Training 01 06 2007 09 00 01 06 2007 First Aid 02 06 2007 12 00 02 06 2007 First Aid 1506 2007 03 00 15 06 2007 Volley Ball Training 1506 2007 09 00 15 06 2007 21 06 2007 09 30 2306 2007 6 4 1 1 1 1 4 Di s Training Course Code 1 1 1 1 6 8 5 0 5 5 8 5 1 5 5 0 a O PM MV O O UN Ws 1 PRO MIN DCT DI1123 DTCCA Dis Training Course Code Advanced N Yv 4 d PAGE 68 Course Status Update When a course is set up is it defaulted to Proposed Once a course has been approved the Status can be changed to Run Once completed again it can be changed to Completed To do this Training Personnel PRC PIN Training planner o Click onto Training Training instructors Waiting list Competency training needs e Click onto a Course Administration x a lr IPDS H Print Clear Close Analysis a T e b Group All Status All gt Started Between 06062007 Course Type F INT Training statistics Course
77. W MANAGER CM 0 0 B WATCH MANAGER WM 0 0 B CPL DRIVER CPLDRW 0 0 B Control or extinguish fiy FF02 12 0 B Save and rescue endd FF01 12 0 B Supply operational resq FF03 12 0 B Resolve uncontroledd FFO4 12 0 B UNIT FF1 FF1 12 0 B Take personal respond FFOS5 12 0 B Maintain resources tog FFOB 12 0 B Develop self and othe FFO 12 018 Drive and site fire serv FFO8 12 0 B Determine solutions to FF09 12 0 B Inform and educate thd FF10 12 0 B 0 B Deliver training to imprq CC01 12 v b 4 b The Skills register window will open Skill register E Help Group Appliance z E App a Code Frequency Examination FF Inform and educate your community to improve awareness of safety matters Type of da FF2 Take responsibility for effective performance FF3 Save and preserve endangered lite Standard FF4 Resolve operational incidents FFS Protect the envirnment from hazardous materials Notes FFE Support effectiveness of operational response FF Support the development of colleagues in the workplace FFS Contribute to fire safety solutions to minimise risks to your community FF Drive manoeuvre and re deploy fire service vehicles Firefighter Operational Skill OR Carcel e Entera Name of the Skill e Enter a Code The rest is optional e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE e Click onto the Group Arrow e Chose one of the Group headings Help Group Dis S
78. Watch Di s Duty Syst Officer Di s RC OFF AVA Zone DI S ZT Di s Zone Test Riding None y Incident Number Dutduty Mileage 0 Effective from 23 07 2007 Actual start l 23 07 2007 09 30 Undo Times Effective to 24 07 2007 Actual finish l 24 07 2007 04 30 lt lt lt Back ig Comments e Click onto the OK button ae Training 3 Allawance T Retain colour Please add or select the training record to which the entry relates Add Start Finish Status DTCC 23 OF 2007 24 OF 2007 LJ n E _ s Amend Di s Training Course Code Wee TE TT TT A DIRA Depp D 95175 EfEJDILTOISACOR a4 pa Da me me 241 11 D Da me me 24 06 06 me Ne all Da De Me Ne DIR Mekovern O 123 Til Til Til Ti P 5 DILT Dis AC OF a4 be 8 he NE 24 be Da ha Ne 24 be 8 Me NB e Let s go back to the Training Planner e Click onto the Course e Click onto the Planner button There are currently personnel waiting to attend this course Use the waiting list checkbox to nominate personnel from the waiting list A dialog box will appear saying there are candidates A currently waiting to go on the course e Click onto the OK button Attendance planner for Di s Training Course Code 23 07 2007 09 30 to 24 07 2007 04 30 a As you can see have entered more Close WT S Status Print than one onto this course fe A
79. Wien Heti Hiipa 1D rpacion Lomplel gt Oi Mark pat 110 kips Complete gt 0 Mark yate gt Daethon Fath School 10 ipechon Complete gt UG Treg Ti brigar Lomplela gt OLE Trey gt harry ME erigir Lompleio 03 Trap gt Tira ds Educational Scheel Tit irapecion Completa Tring gt Tring Museum 10 brupech n Compin gt 04 Berkchamird 1D lenpecion Complete gt 04 Berkchanmnied gt Atrid House 1D hpecton Complete gt M Dedchanited gt Derhanied Boys Colegists School MD ripechon Complete gt 07 Pickin 1D ripacion Complete gt 17 Hickimantridh gt Merchant Tapio School 1D nipeci n Complete gt Oy Richier gt Moor Park Harrison 10 ipechon Complete gt Oy Kehir gt Haiei Lommand Lentes 1 ripech n Lomplela gt 07 Rise gt AE Hadai Flate 1 erigir Lomplelo gt 07 Rickman Us ol Prior TEn Beer Perle t DVI Us bs Ma These sub roles can then be allocated to personnel via the Station Administration window SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 18 Click onto the Role arrow Portfolio Click onto the Role arrow Manager Click onto the Role arrow arrow SOPHTLOGIC COMMERCIAL IN CONFIDENCE To view where you can locate the Role go to Training IPDS Record Activity To view where you can locate the Role go to Training IPDS To view where you can locate the Activity Groups go to Training IPDS IPDS Record Activity McGovern Diane 123457 Overview Choose
80. XCEPTIONS did asus aaa stead anes 96 DRIVER RETURN ene id dl dd e EE 97 OUALE TICA NON BYE RANK sata deere Rd 98 TRAINING BUDGE Title liSicioosis 99 TRAINING QUERES iia stabunsstaauseacuvonacticaveasuatavendntsssanusnadeussatasea stad AER RRA ca a 100 ORTA RA E O E T damn dice E ena asec ahd aly 106 TIC ODOT RIM UA RN US no UT dc 107 Printing amp Exporting Facilities from the BROWN CLPDOQIG sides A AS E A A A A A A A a sansa dst 109 How to modiy COLUMN OE A A A A A dada 109 Howo EEC O RED NA A Ad A las 110 How to CUA to MS ERC A IA A ADA 111 How to Format MS Extel OP ONS A AA AS A E Eaa E a 111 TIOW TO SCHUUAIG TO E VOS a A O A cod 112 How to return to Factory S CANE St A Ad 113 AE QUERIES r E E 114 Openin e Queries A A E ea ssa EE E A E a E E E E a 115 COMMUNICA TION ADMINISTRA TION orriari oree aaaea eana aa eE aO AE AER EEIE AAA AAA ERA Sa e iaaa 116 SETUP TRAINING JOB LETTERS st AS A A AE EE E AAN AA A A AREA E a 116 VOTAN O ACASO E E EN E A ES 117 TATU dd din 120 Check the Candidate has been Booked onto the COIE ES 121 Howto Check Yourlete A So odiosas 122 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 4 Access Start Up MIS Database logon i Double click onto the Pharos icon Username Il Fassword You may get a Database Logon box appear if so Address soph 4 oOo External oracle Version oracle Click the Cancel button J Y Remember Cancel The Application Register window will open
81. al leave eel ae Couns statue codes 02 Nomination from waiting list fo d e r C Course types Non Attendance due to Sickness 01 01 2006 3 Evaluation Questions Non Attendance due to Ops shortfall 01 01 2006 3 Evaluations Qualifications G Room Installations eee Any entries that may have been entered Training message typ previously will appear in the window ae C Training rooms E Training years Waiting list reasons e Click onto the Add button Add e Entera Code Enter a Description of the Code Description ania o p Effective From lp To e Enter the dates optional 7 Apply to Nomination W Apply to Acceptance wS W Apply to Result e Click onto the OK button 4 Apply to withdrawal Cancel OF e Click onto the boxes that apply y Training course manager total lines 6 loj x Help Format Access Records 7415 00 G Course codes a amp Training Reasons Add E Course groups Code Decon emae a 3 Course status codes 01 Unable to attend due to annual leave pu tea A m Evaluation Questions 04 Non Atendance dueto Ops shot 01 01 2006 sa AS you can see the entry you have just entered will be Evaluations Dis TR s Traning Reasor Qualfications Traning conditions DD Training message typ Training Reator E Training rooms Dy Training years Y Waiting fst reasons is host acini displayed at the bottom of the l
82. ancel PAGE 17 Sub roles The concept of sub roles allows for people within the same role different activities which they need to perform in order to be competent in their role 1 ER 7 a EM EQUIPOS Setupe total lines 21 This may be used for drivers and specialist units activities need to be included Activities Select aclwilie 1111791717779 1117709 9997000999 7179 See Al Detect Al Enter Sub Role details Code RSU Role name Rescue Support Unit OK Cancel Use the Activities button on the right to specify which 2 lor Reeser Sappporl Linit sp Pall 10 brugecton Compain ce 1D bmpecton Completes gt 01 Hemel Hespritad r 1D bhpecton Complete gt 01 Head Henprrad gt abbots Hi Gh School 1D ripecton Complete gt 01 Hina emptied gt Armar Buddha Hanis 10 ripecion Complete gt 01 Hina H nprarsd gt Dreaepeer Park 10 nipect n Compete gt Ul Heel Henpuiaad gt Buncebeld 04 Tema 10 ipechon Lomplele gt 01 Heel Henpilead E k Hor 1 rigen Lomplela gt 01 Heel Hegel gt 151 Leguas 10 erigir Lomplelo 01 Heed Hegelian bene Loa 1 irapecion Compleia Hemel Hemprisad gt Leloey Indusines 10 bropecton Compiles gt 01 Heed Hrequirad gt Kodiak Houme 1D bmupecton Complete gt 01 Hemel Herpricsd gt Harlow 1D bhpecton Complete gt 01 Heel Hengprrad Pelham Cout 1D ripecton Complete gt 01 Hana H enprcsd gt
83. and knowledge gained during this course in your w h a V e J u st e n te re d S n OW d S p a y ed a t t h e Di s Question for Evaluation N bottom of the list 3 Course status codes E As you can see the Evaluation Question that you Evaluations Qualifications Room Installations Training conditions Training message tyr Training Reasons 3 Training rooms CI Training years 3 Waiting list reasons NOTE The questions will be ordered in Code order Select 1 1 How would you rate the venue taciliies for this course The Evaluation Questions will 1 2 How well were pour expectations course objectives me De select 1 3 How would you rate the relevance of the course conte appear in Evaluations folder 1 4 What did you think of the quality of the Training Activiti Click onto a Question Questions 1 5 How would you rate the quality of the instruction you F l l l 1 6 How do you rate the relevance of this course to your re Button the Question Assigned window 1 7 What is the likelihood of using the skills and knowledge Dl s O Dr s Question for Evaluation SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 37 Evaluations Evaluations allow you to bring together collections of questions to courses E Training course manager total lines 3 15 x Help Format 4 3 Enel 3 Course codes C Course groups Access Records
84. ant to add it SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 16 Can Assess Specify the roles that DI S IPDS ROLEs can assess Specify the roles that DI S IPDS ROLEs can assess KAN ASSESS Antonio Role Area Manager Brigade Manager Control Operator Control Supervisor Control Watch Manager Crew Manager DI S IPDS ROLE Di s Roles Di s Skil Role Di s Skill Roles Fire Fighter Fire Safety 7 Investigation Group Manager Helens Role Incident Command Support Station Manager Technical Support Test Trainer Watch Manager 4 Ranks e Click onto the Ranks button e Click onto the Ranks that relate to the Role As you can see in my example have chosen for that Prr EE ij All Locations Current Location Current Watch PP Pe ee Pe pe pp pe pep PPP PP pe ep Pe Ppp pp Ranks Role and specify the Ranks SPEAR E PEPE ES e OK Cancel e Click onto the OK button Units As you Click onto the Can Assess button Can Assess Click onto the boxes that the Role can Assess can see in my example you can specify who the person in that Role can assess and where Click onto the OK button Select ranks for DI S IPDS ROLE y Select ranks for G S IPDS ROLE Dr s Rank Testing District Commander Divisional Commander Duty System Whole time Control Whole time APTC WW hole time cancel Fire Control Operator Fire Fighter Role Fir
85. availability for the date s and time s of the course and issues a warning if there are conflicting records If a clash is found the following message will appear Duty clashes for period 20 07 2007 09 30 to 21 07 2007 16 30 The date and time range clashes with other duty records Would you like to delete these ey clashes for Hele 0 07 2007 09 30 to 21 07 2007 16 30 A 37220 a al OF 2007 08 30 21 OF 200 16 30 A OHA cay oat Lt al JHA Ex ternal O a o JE Depr a a Eir A qg bs Ho Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 75 Entering Candidates via the Duty Rota Book From the Global Navigator 9 Rotas and Availability Window Configure Duty Systems Other Configuration Options b f i Control Front screen e Click on to the Rota amp Availability button Ree Manageee i Station F 7 e Click onto Rota Book ee Duty Rotas 46sence Analysis Depending on the dates specified will depend on the training courses returned under the Training tab for which the individual can then be nominated against Select the relevant course from the list and the dates of the course will then update the Effective From and Effective To dates of the availability record Sj Duty Rota Book 05 07 2007 10 07 88 2 B amp ua r A m Close Print Excel Colours Rota Station Summary Summary Month 24 Hour Key Location E IPSDI LT Dis Location Testing Cost code fan
86. ave and preserve endangered life FF4 Resolve operational incidents FFA Protect the envirnment from hazardous materials of b Skill window Here you can Add as many Skills as needed Duplicate Remove Skill Name Di Skill Group Amend SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 12 Here is another example skill manager total lines 24 i E p Dx Help Format Access Records 5 Era E Skill Groups Add Duplicate 3 Skill profiles ee ae Dram Remove 1 Skill register Di s Skill amp IPDS Groups Qually _ Remove 3 Skill task groups Di s Skill Group Amend Skill training methods oe Within this example there are for 1 Tasks used for skills Firefighter skills that are linked to the FF1 Skill FF1 Inform and educate your community to improve awareness of safety matters FF2 Take responsibility for effective performance FF3 Save and nreserve endannered life of b FF1 FF1 Inform and educate your community fe Skills Skill Name Skill Text Promote safety matters to inform your community Did you have to deal with human Facilitate learning through demonstration and instruct Did you have to deal with livestoc Amend Take responsibility for personal performance Did you take responsibility for per Develop your own skills to improve performance Did you develop your own skills tc me Duplicate Remov
87. button Click onto the Role E BE Di s Skil Role Di s Skill Roles Fire Fighter Fire Safety Investigation Group Manager Incident Command Support Station Manager Technical Support PAGE 19 Skill Register The details that must be set up are Code Name Group and Type of Data Type of Data determines whether it should just be a case of recording whether a person has this skill i e Boolean Yes No or whether this should be a number maybe to record a persons competence level in that skill The other options are Date and Text You now need to set up different Skills within the Group you have just created SENT manager total lines 54 al ES Help Format aa 5 50 e Click onto the Skill Folder Register 3 Roles 3 Skill Groups 3 Skill profiles C Skill task gr e Click onto the Add button s 3 Skill training Apoa 3 Tasks used for Wills Records E Skill register bb Add Code Mode Freq Sort Ty Standard ae ELVD Driver ELVD of ofe Sarak 4 Team Leader TL 0 0 B A Swift Water Rescue SWRA 0 0 B 4 Rope Rescue Opera RROP 0 0 B Amend 4 Rope Rescue Supe RAS 0 0 B 4 Road Traffic Collisio RIC 0 0 B A Co Responder CORES 0 0 B 4 Boat Operator BOP 0 018 A Urban Search and A USAR 0 018 A Qualified Fire fighter FF 0 0 B LGY DRIVER LGV 0 018 MERCEDES DRIVER MERC 0 0 B EFAD DRIWER EFAD 0 0 B FLT DRIVER FLT 0 0 B 4 Chain Saw Operator CSOP 0 0 B CRE
88. cation 2 SCOM Red A list will appear displaying all surnames starting with BEN Mot ap Nc e Double click onto the name you want to Nominate If the candidate has already been booked onto another course or is sick etc a dialog box will appear As shown A Mech ovem i already on a course during the times specified for this instance of Click onto the OK button this course have nominated another candidate for the course using the candidates Service Number Service Number 123456 Name Mouse External candidate Prerequisites Name Mouse Micky 123456 E05 Flint Cw Comm 1 id Location eos Flint Rank Cw Rota Comm 1 Cost 0 00 Budget Date nominated 25 06 2007 11 18 00 Result f Mot applicable Competent 7 Mot yet competent Attendance tf Full Partial None Reazorr lt Select Reason gt SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 73 Again have a dialog box appeared telling me that the candidate dose not have the correct Prerequisites Skills Quals for this course you can override this and still allow the candidate to attend the course gg s Click onto Yes to alow toc attend D 123456 Mouse Does Not Have All The Necessary Prerequisite Courses Skills otherwise y And Or Qualfications For This Course Are You Sure You Wish To Continue e Click onto the No button Missing Prerequisites Before you overwrite this dialog box stating
89. celud wheat re hee road of uire he eke and hrc Wat ana gece Mas hi ria ol c rcbdades or le Emitir apo Hea Proud pou iain e vere aces Im Dis COL Few ell whee poll pecan couse BoA How mh pon rate Ore relerence of de come What do cda think H the use cl ha rainig Satie Hir rakd pay 166 dra cual ofthe roor ied Phe do you ate Wher ieleyenos of li counts Lo yo Diri Cueros E vabana N 7973333399933 Titing Evaluation lor M Mouse on Couse Diis Trairang Couse Code es a en ee 793399339973 i ap 7933393399393 Value E Once the status of a person is set to Result green an Evaluation of the course can be entered To link the Evaluation to the course s go to Course Codes Set Default button E valuation Evaluation Minimum attendees Maxinum attendees drop down list choose the evaluation you want to use SOPHTLOGIC COMMERCIAL IN CONFIDENCE General Evaluation 5elect Evaluation General Evaluation Candidate Course Evaluation E valuation PAGE 40 Course Groups Course Groups can be used in one of two ways Firstly groups can be used to describe the type of course i e Initial Refresher Fire Service College Seminar Qualification D Training course manager total lines 6 2 jo xj Hsp Eoma goess Records 2 e Click onto the Course Groups folder E Course statut codes Dist Oy Course pes Diewe E Evaluation Question Ame
90. ck into Training Planner v e Click onto the Analysis button Analysis This is to Refresh the page ile RUCE D EXT 10 DICC Drs Training Course Code 30 06 2007 03 30 0207 2007 As you can see the Proposed Course PRO has now changed to Course Running RUN FUL 8 4 0 ExT 10 DICC Dis Training Course Code 3006 2007 09 30 02 OF 2007 Go back into Training Planner e Click onto the Setup button Course setup window Course Code As you can see the Course Status has now Course Name Di s Training Course Code DTCC i Course Type EXT z changed to Course Running Course Number 101 Course Status Course Running As at 06 OF 2007 Go back into Training Planner Planner e Click onto the Planner button Attendanc planner for Di s Training Course Code 30 06 2007 09 30 to 02 07 2007 17 00 As you can see all the candidates Pelle ee Close Status Close Service no Station 1 Gibson Jeremy Jerer FP1 Suffolk Headquarter 06 07 2007 13 00 00 RES Dis Training Reasons izre 2 Brooks Kelly Kelly K KB Suffolk Headquartery 06 07 2007 13 00 00 RES SERIA e Nomination Results have been entered Green 3 PERSON111 P1 Suffolk Headquarter 06 07 2007 13 00 00 RES E 4 McGovern Diane Di4 123457 Di s Location Testing 06 07 2007 13 00 00 RES Accept 5 Attached 4 ATTACHED Suffolk Headquarter 11 06 2007 14 48 00 RES Result 6 Smith 12563 Woodbridge Station 11 06 200
91. cription Stat Finish Status DTCC Di s Training Course Code 2307 2007 24 07 2007 OA Depending on cover for that watch a dialog box DB The system has detected a confidence deficit for location E IPSDI LT at 20 My OF 2007 10 00 4 ctual riders 3 Ridership Y A A there could be a shortage if Do you wish to proceed 7 gt you select this candidate to go onto the course a ES gt The training course you have selected is full Would you like to be placed on a waiting list for course DTCC Diz Training course is full and he she will be put onto a Waiting Y Course Code List No ves This dialog box will then appear telling you the aN E Jones has been added to the waiting list for course Di s Training Course This dialog box is to confirm the candidate is on Code the Waiting List ox e Click onto the Save Icon Hij Save SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 79 Within the Station Resources this person s should now be entered for the course SIE resources for E IPSDI LT as at 20 07 2007 m x Help 9 A E Dd1lu vilelB PINs Station Display Duties Control Applnc Undo Save Confim Print Activities Date 20 07 2007 d o a Spare DIC es Spare drivers Pao Name Mark Riding Stat Finish status Sil LARABAAIAS JDIRANK en AVA As you can see the Candidate selected is S BLOGGS J J JB1 DIRANK AVA Mouse M 123496 DIRANK ed AO A M
92. ctivities Enter a description here loads Can Assess Ranks Scale Units e Click onto the Roles Folder Control Watch Manager Di s Skil Role Di s Skill Roles Fire Fighter Fire Safety Investigation Group Manager Incident Command Suppa Station Manager Technical Support Test Trainer Watch Manager Test description Any information previously made will appear in the Roles list as shown Role description This setup relates mainly to the IPDS system but are mainly set up in the Personnel p S AA E ez Configuration via Personnel You can also set up Roles in Skills Manager SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 14 If you want to add another Role you can by e Click onto the Add button Add The Roles dialog box will open e Enter a Code e Enter the Role Name of the Code e Enter a Job Description optional e Click onto the IPDS activities This links the Role to the IPDS system e Click OK EJ 1PDs Setup total lines 21 i Help Format Access Records A 5 Era 3 Activity Groups C Development Need F C Frequencies 3 Skill Group Types Skill Groups Enter a description here Helens Job Description Incident Command Suppo Station Manager Technical Support Test description DI S IPDS ROLE Enter a description here DI S IPDS ROLE DI S IPDS ROLE Enter a description here Role descri
93. ctors i a r Vt aiti ist e Click onto Waiting List ahna ZUAR training needs Administratio R waiting list total lines 56 A Help Format Access Records IPDS F Saved queries Add Training statistics Training budget A Waiting list Training queres Course Service number Name Re YES BA2 Breathing Apparatus 2 AVAADD Avaadd Sick a Menu Bar YES B l BA Industrial Initial 12 Barber C Non YES 01 Fire reporting PART 1 11106 Poppy J YES Ba1 BREATHING APPARATUS 1 385 Smith H YES FSA Fire Safety Awareness Training UNDO1 Newman O Sick 2 YES FA First Aid CECI Ceci T A ie is YU AN If you know the candidate s details then YES FA First Aid CEC2 Cec2 T YES FA First Aid CEC2 Cec2 T 1 1 1 el bree o eee you can enter the information via the NO FAI First Aid Refresher CASTRO Castro CE NO BAI BREATHING APPARATUS 1 12365 Bobby P ys A NO EFAD EFAD yd ALFI Alf Brown A Waiting List TES FA First Aid 01445 Oswick S NO 01 Fire reporting PART 1 ZONE Zone Z YES 01 Fire reporting PART 1 11106 Poppy J TES FSA Fire Safety Awareness Training 2020 2020 T NO FSA Fire Safety Awareness Training 2020 2020 T YES FSA Fire Safety Awareness Training 2020 2020 T l N FSA Fire Safetu diaareness Trainina 2n2n 2nen T Fa o Cl Ick onto the Add Amend button 4 gt Waiting list reason attributes Name Avaadd A y Training course Breathing Apparatus 2 lt Reason Sickness B u t t h i S i s usua l ly us ed to C h
94. d double clicking the sub menu options on left Or e Highlighting i e Surname e Click onto the Select button Select gt The Select Value Attributes window will appear Select EA Labe Sumame This will open up the Select Value Attributes window where it allows you to change the character length which determines the width of Justification flet l l l column in report then Ok this window Width 40 S OF Cancel ES Training queries Untitled Available fields Ex General System time As you can see the Surname has appeared in the window 2 on the Suman dae QQ Personnel right Service number Initials Z First names National insurance number Home address Home telephone Other telephone Date of birth gt Marital status To add more Columns to the report Repeat the process Once you have selected all of you SOPHTLOGIC COMMERCIAL IN CONFIDENCE Clear lt gt Open gt Save Save as Add dF A nan Modify Not groupped by column Width 40 Remove gr Group by E I Random Selection No of Records 0 Test query E yl Run query A El Add table Remove table Where RL Select gt PAGE 103 field it should look something like the example below ES Training queries Untitled Oj x Clear amp Open P gt Save Save as View SOL vla
95. des C Course groups You should now be back at the Training Course Add Proposed Course Duplicate Agreed Course Course Running Achieved Course Course on Hold Course Cancelled Manager window Evaluation Que ions C Evaluations E Qualifications 3 Room Installations Training conditions 3 Training message tyf J Training Reasons Training rooms I Training years J Waiting list reasons As you can see your Course Status codes has been entered at the bottom of the list S gt E Y You can find the Course Code Status in the drop a AM A i ini Group a tes down menu in the Training Planner under o alos Course Jar El rear T CANCELLED COMPLETE p Di s Course Statu PROPOSED Status pg 59 T Include Archived a 7 Window To view what status the course is in go Course Code to Training Planner New Setup button CouseName Di s Training Course Code DTCC 7 E Type Course Status Pg 61 i EST Course Number Course Status PROPOSED As at 06 07 2007 Transaction t To change the status of the course PRO PROPOSED COMPLETE Training Planner Planner button Status icon CAN CANCELLED CAN RUN Course Running RUN pg 63 DI CSC Di s Course Status Code CON hd SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 49 Course Types The Course Types is set up to give you a drop down list to say the course is Internal External O
96. duk you iale Ue vere ackla Dor es caama all Sl Couse om E et paa Man dd geet RAK oft aR ofa Taly Acida ac Esrcana Any questions that have been previously entered Ty Evai Fig eau po rate the quality of he inginuchon you have tecerred k Hira o pou rahe the nekean of His emase ho por rober z j E Uue Whal sk Ue bhebrood al rara Ue dkk avd Errai pared charg es cauia mi piul ev will appear In the window Ei Room Irictallstiqns EN Tra Conadi 3 Trini message pp Ei Training Fieston imera oats E Training yarra Ei Waking litt seasoned e Click onto the Add button Add l The Evaluation Question window will appear Evaluation Question o Enter a Code Code ee Description Di s Question for Evaluation e Enter a Description of the Code x e Click onto the OK button ho Cancel OK Es Training course manager total lines 7 E ojx Help Format Access Records da 5 ma 3 Course codes amp Evaluation Questions 3 Course groups How would you rate the venue facilities for this course How well were your expectations course objectives met How would you rate the relevance of the course content What did you think of the quality of the Training Activities and Exercises i How would you rate the quality of the instruction you have received How do you rate the relevance of this course to your role 1 1 1 What is the likelihood of using the skills
97. e iii Skill register q Help Group Appliance X Mama Appliance ame IA Code Driver Equipment Frequency Examination FF1 Inform and educate your community to improve awareness of safety matters FF2 Tak ibility for effecti f The Skill Group you have just entered will be displayed reta ee eee aaraa rancs Standard FF4 Resolve operational incidents FF5 Protect th i t from hazard terial in the Skill Register folder Click on Add Click ON noes FFE Support effectiveness of operational response FF Support the development of colleaques in the workplace FF8 Contribute to fire safety solutions to minimise risks to your community i S ki l l G rou p Arrow mi D ro p Dow n Me nu pg 1 3 FF9 Drive manoeuvre and re deploy fire service vehicles Firefighter J Operational Skill OK Cancel Select units for Di s Skil Role l Select units for Di s Skil Role Unit Code Name Type Col Type Name m FF Firefighter GNVQ General National ocationz a fal ul GNOS GNWO General National Vocatione ml WTS Water Skill GNWO General National Vocatione You can also find it in Roles folder Click on Units i pis LI elder V DI SOG Di s Skill Qually Group INT Internal r DR Driver INT Internal button Scroll thought the list pg 10 M EQ Equipment INT Intemal m OFF Officer Skils INT Internal m 123 Volley Ball INT Internal E FFI FF1 Inform and educate yo
98. e blank box El Course codes TEE e Click onto the Green Tick Description Dis Training Course Code Dis Training Course Code Advanced saved queries 0 als wa g Findcode begins with r As you can see from my two examples the search jumped to all courses and all E Course codes starting with the letter D courses starting with the number 7 Driver Development Training Course Live Learn and Pass lt On conference Powered Boat for Rescue Institution of Fire Engineers Annual Conference Hazmat and HMU Training If you know the name of the course you can type the mane in the same box SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 47 Cours e Status Codes The Course Status Code is set up to enable a Brigade to determine a course Status This is an effective and efficient way which distinguishes e g those courses which are Confirmed Complete from the Propose d Cancelled e Click onto the Course Status Codes folder Any codes that have been previously entered will appear in the window e Click onto the Add button Add A course has been created the minimum number of candidates has not been reached A course has been approved to run The number of candidates has reached the minimum number specified The course has been completed and candidates have achieved results A course has been created
99. e 34 EVALUATION I ANE e te o e e E TA ahs A ae 37 EVALUATION Sa NR AAA AAA AA OEEO EO 38 SIA sodapcsscodaessalenecssecedsavsasedadscsesseseebsessccdeessssten 41 AA AAA RN 42 EFEC A La cael Ri ocean bis tae e tena ao heseinled SU 44 Set DUARTE A A A A ds 44 A A O PE O A NO 44 DOLE RE UA ANN A Soonnat emanates AS 45 A O O ON 46 NETO A CORSO A A a a ra 46 COURSE STATUS CODES di AA E Nai 48 COURSE ETES uta Oo 50 ROOM INSTALLATION ecient ll tate AES ee se eta ela ad cal oan aca ea a saa siete su ace tate 52 TRAINING CONDITION Si e E rE E E EA E E E E AA E EIE E E E E E AN Baht 53 TRAINING MESSAGE TYPES A e ce r A a A TAE Oaa A Aaa E ae ee oe A chk AE A Ae A A 54 TRAINING REASONS oane a a E R a E R A E cad dabocbareanin teas ate 55 TRAINING ROOM S eeo traced aes hd ole ib at a aa eas E AAA AAA EA A UA 56 TRAINING Y E ARS ise RR a dea oa a taamiien 3 WATTING LIST REASON Ss ORIO RRE N E SI O Ca 58 TRAINING INSERUCTORS sito ssl daceccouttchiecavees sedescssncea sates agubasssaeacawuandeisasncsdsctios s2ebaubunsauseecuonaessacsduusoesautacscueasseocucnicassscauauuedeebtaseusandeesssuscuesseauesencastes 59 External A A cesta ct cesta age k Siceaates tcc elle statis g waned Sapna decal ct istic aos eine N E buletbo mane E i 60 TORCH O SS E 61 Terminate GETS UCION SAA ASAS ARAN te est ih shit stella SSA DA RAE RN 63 TRAINING PLANNER costal a AD A A ES EE E A 65 Search Jora COMISARIO EA E 65 Setine Upa New TETU COUTTS Esei A A A A AAA A A E A A E a E e 66
100. e Safety Inspector Role Firefighter abi 1444401949 There is a units button This allows the user to specify what each role map should include This can then be used when reporting to establish whether a person is competent in their role Units e Click onto the Units button e Click onto the Units that relate to the Role As you can see in my example for the Role that was chosen have specified the Units Qualifications for the Watch Manager e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE Skill Group Select units for DI S IPDS ROLE Select units for DI S IPDS ROLE Unit Code Name Type Co Type Name vw DISG Di s Skill Group INT Internal a v DR Driver INT Internal li EQ Equipment INT Internal i OFF Officer Skils INT Internal Vv FFI FF Inform and educate your ci NOS National Occupational Star v FF2 FF2 Take responsibility for effeq NOS National Occupational Star Vv FF3 FF3 Save and preserve endang NOS National Occupational Star Vv FF4 FF4 Resolve operational incide NOS National Occupational Star v FF5 FF5 Protect the envirnment fron NOS National Occupational Star Vv FF6 FF6 Support effectiveness of of NOS National Occupational Star v FF FF Support the development d NOS National Occupational Star Vv FFS FFS Contribute to fire safety soli NOS National Occupational Star V FF9 FF9 Drive manoeuvre and re d NOS National Occupational Star Y b C
101. e searching of courses by a variety of criteria enabling an effective and efficient method of data retrieval Training Rotas and Availability Training planner i oa Training instructors e Click onto Training Waiting list Competency training needs e Click onto the Training Planner Administration o IPDS The Training Planner window will appear Training statistics CT mx Training budget x E s Training queries Group Di s Training Course Group Status All Started Between 20 06 2007 Course Type FFF a Menu Bar Course DTCC Di s Training Course Code gt Year 2007 v And T Include Archived x R New Course Setup Planner Us View Delete Waiting List Training Planner Sea rch for a Cou rse Status Ar Max Minlava Type Number Code Course Description i Stats Finishe To search for a course or a group of courses e A date range must be entered e At least one Course Type must be selected All other search options are optional e Click onto the Analysis icon Analysis loja Y Print Clear Close Analysis Group Dis Training Course Group Status All gt Started Between 20 05 2007 Course Type T As you can see the course s that are within Course rs tet eee y Year 2007 gt And M ENT y nelude arcnive M DCT those criteria will appear in the Training a oe paa fa Training Planner Planner window eee PRO FULL 8 Waitin
102. ec k W h O Ss Notes Automatically added to waiting list from Training planner availability waiting to go on certain courses Entered by SOPHT_STATS on 10 05 2005 Proposed date 10 05 2005 MV Cleared Cercei Let s go back to the Training Planner SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 81 Nominate a Candidate from the Waiting List When you want to select another candidate to the course the system will make you aware that there are people waiting on the Waiting List to be nominated As in this case our course is full so we need to Withdraw a candidate first Withdrawing a Candidate from a Course Planner Button AA Print Clear Close Analysis e Click onto a course Group All Status All Started Between 05072007 Course Type F INT MN EXT E Year gt And e Click onto Planner I ear an An T Include Archived button New Course Setup Planner Attendees Current Status View Delete Waiting List ee Training Planner Planner Status At Max Min Ava Type Number Code Course Description 2 Stats Finishe iii PRO FUL aj 2 oj NT FA 1507 2007 0800 1607 2007 2 PRO FULL 8 2 0 EXT DTC Dis Training Course Code 20 07 2007 09 30 21 07 2007 PRO MIN el 2 8 INT DTCCA Di s Training Course Code Advanced 24 07 2007 09 30 27 07 2007 A dialog box will appear A Reminding you that there are people waiting to There are currently person
103. ed the EHLV course Total Column 2 displays the total number of persons that attended the ALP course Total Column 3 displays the total number of persons that attended the LGV course Total Column 4 displays the total number of persons that attended the HYPLOP The Column displays the percentage of the personnel that attended the courses that are attached to the Watch the total number of persons on the watch is depicted in the Watch Column selected e g 8 people on Red watch 1 person attended the ALP course the column would display 13 1x100 8 12 5 the system rounds up To view the personnel that attended the courses highlight Location and Watch and click on the Open folder icon SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 97 Qualification by Rank The Qualifications by Rank window provides the facility to analyse Qualifications by Rank and identify the individual s with or without those Qualifications Training Communications Administ Training planner Training instructors Waiting list Competency training needs e Click onto Training Administration gt e Click onto Training Statistics IPDS Training statistics e Click onto Qualification By Rank Station Based Training Browser Training budget 7 Training return Training queries a Course attendance statistics Menu Bar Course attendance by date Course attendance exceptions Driver return Qualification b
104. ees Nominee Serviceno Station Date Status iP Benson B BENSON REG Trimley St Mart 08 08 2007 12 07 00 NOM 2 McGovern D 123457 DI LT Di s Location 08 08 2007 12 17 00 NOM A 3 Robinson P SM1 FRS Finchley Ad Sta 08 08 2007 12 19 00 NOM 4 jones B BOB DI LT Di s Location 08 08 2007 12 22 00 NOM Accept 5 M aw weal i SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 122
105. ehicles Resolve operaional incidents Take responsibility for effective performance Save and preserve endangered life Protect the environment from the effects of HAZMATS Support effectiveness of operational response Support the development of colleagues in the work place Use safety critical equipment Unit WMO Lead the work of teams and individuals to achieve objectives Unit WMOd Maintain activities to meet requirements Unit WMO09 Manage information for action Unit W m09 Support the development of teams and individuals Unit WMO8 Investigate and report on events to inform future practice Unit WMO4 Lead and support people to resolve operational incidents Unit WmM09 Support the efficient usgdof resources Unit WM1Q Acquire store and fe resources to provide service delivery Unit WM11 Respond to poor mance in your team DISTG Di s Skill Task Group Add Duplicate Remove Amend wks re Task group Di s Skill Task Group Lead and support people to resolve operational iru ee Task code i Support the efficient use of resources Task name Acquire store d issue resources to provide serv PAGE 23 Skill Training Methods The Skill Training Methods is the set up to show the different Training Methods National Qualifications Workshop Incident or Stimulation the Candidate participated in ES shall manager talal lanes 3 Click onto the Skill Training Methods Folder Click onto the Add but
106. em It also provides a single access point for the performing of setup procedure Training Window Training planner Training instructors Waiting list Click onto Training Competency training needs Scroll Down to Administration Administration Competency based training P Click onto Training Manager IPOS too Skill manager Training manager Training statistics Menu Bar Training budget Training queries Menu Bar The Training Course Manager window will appear Dl xi Help Format Access Records 3 Course codes 3 Course groups As you can see there are many a folders on the left hand side of the J Evaluation Questions Amend Evaluations window C Qualifications 3 Room Installations 3 Course status codes 3 Course types CI Training conditions 3 Training message tyf 43 Training Reasons CI Training rooms Mes e e By clicking onto one of these J Waiting list reasons folders any entries that were entered previously will appear in the window on the right Let s have a look at the folders SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 33 Qualifications Here you would setup your Qualifications This can include both Internal and External Qualifications The Qualification displayed replicate the qualifications held in the Qualifications window of the Personal System The Qualification can be used to identify Qualificatio
107. ements Unit WMO Manage information for action Unit W m04 Support the development of teams and individuals Unit WMO4 Investigate and report on events to inform future practice Unit WMO4 Lead and support people to resolve operational incidents Unit WMO4 Support the efficient use of resources Unit WM1Q Acquire store and issue resources to provide service delivery Unit WM11 Respond to poor performance in your team Any previous entries will appear in the window Support effectiveness of operational response e Click onto the Add button The Task Group window will open Task group details e Click onto the Code box Code MENE e Enter a Code Hame Dis Skill Task Group J Cancel OR Click onto the Name box Enter a Description of the Code Click onto the OK button Skill manager total lines 19 T 0 x Help Format Access Records e Sa As you can see the Task Group you have just entered is now located at the bottom of the list The Task Group you have just entered will be displayed in the Tasks used for skills folder Click on Add Click on Tasks Group Arrow Drop Down Menu SOPHTLOGIC COMMERCIAL IN CONFIDENCE A Roles Skill Groups 3 Skill profiles 3 Skill register Skill task groups 3 Skill training methods E Tasks Re skills E Skill task groups Inform and educate the community on FS matters Drive and Manoeuvre fire service v
108. eness Training Ad 4 A Fire Safety Awareness Training CHANGE1 Changel C H H H H Rachel s Test 1 AM1 Ami list until you find your candidate Rachel s Test 1 AMT Amt A Rachel s Test 1 AM1 ama Rachel s Test 2 AM Aml A Rachel s Test 2 AM1 Ami A Rachel s Test 2 Di s Training Course Code OSCAR CECI Oscar T Cecl T Castro CE Rota Swap Sickness Annual Lea JTCC Di s Training Course Code Di s Training Course Code SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 80 Waiting List In the circumstances where an candidate can not be nominated for a course due to lack of space or has been withdrawn for reasons of sickness candidate s can be also be manually recorded on a waiting list as a form of reminder when next nominating candidates When the Planner button is pressed the system checks the waiting list for the currently selected course type If there are personnel waiting the following message will appear There are currently personnel waiting to attend this course Use the waiting list checkbox to nominate personnel from the waiting list 4 o On the nomination window the Waiting List check box can be used to show a dropdown list of personnel on the Waiting List for the selected Course There is a shortcut button from the Training Planner to the Waiting List window Alternatively this can be access via Training Personnel PRC PIN Training planner e Click onto the Training button Training instru
109. eputy Chief Fire Officer Zone Assistant Chief Fire Officer Area Manager E button Dutu Area Manager A dl Area Manager sl G H E Watch roun Manager I The Permanent arrow refers to a person s status within the related dropdown i e 3 Temporary whether they are permanently or temporarily posted to e g Zone Duty and Watch Permanent A status of Seconded to only applies to a Location Temporary Seconded to Permanent T emporary A status of Acting only applies to Rank Acting A Alterations roo Pension days The checking of the Zero SVC day s check box ensures that the record brought forward entered isn t referenced by the Availability system Pension manual alteration Zero daps FP Zero SL days This allows 2 postings to cover the same date range e g recording details Flexible duty of an individual s pension Break in service Essential Car User SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 29 Once you have completed all the required boxes your Posting amp Entitlement Details should look something like the example shown O Enter Posting amp Entitlement Details DI LT Di s Location Testing DIRANK Di s Rank Testing a DPT Di s Posts Testing DI S ZT Dis Zone Test Di s Duty Syst Officer Di s RC OFF AVA Permanent tea Permanent 2 f Permanent Ea Permanent 2 Permanent Permanent
110. er Ss First Aid appear Y ya y View Prerequisites for DTCC Di s Training Course Code _ Close Prerequisite Courses For Di s Training Course Code BREATHING APPARATUS 1 E E Breathing Apparatus 2 E BA Industrial Initial E snyde kanka eee The second example shows that this candidate has Driving Course Advanced E Pe eres ee oe Em none of the Quals and only one of the Skills As this First Sid 1 Fist Aid Pieltesher Candidate have not done any of the requirements Fire Safety Awareness Training E EA a a Ras E oft the dialog box will appear and the person making Prerequisite Skills Prerequisite Quals the decision to have them complete the Basic Firefighter amp BA MOD Dis Training Quall TERE 1 a DieSkil is a Prerequisites first or overwrite the decision to Di s Skill 2 Di s Skill Register wS wS EA attend the course Pa El Cose e Click onto the appropriate button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 74 Another dialog box may appear letting you know that MI i i i The system has detected a confidence deficit for location 011 LT at 28 06 by entering this candidate to the course there may be o 007 06 00 Actual riders 2 Ridership 7 Do vou wish to proceed a confidence deficit for that Location No If you want to proceed e Click onto the Yes button Duty Clashing When nominating individuals against a Training Course instance via the Planner button the system checks their
111. ese asks lo pour commumy FES Dive manceuve and re depky lee serace vebecios The Skills Group dialog box will open lene a e Click onto the Type arrow pg 11 Ende sil National Vocational Qualification nterna A A Mame National Occupational Standards o Choose the type of Skill this IS National Vocational Qualification cancel open e Enter a Code Type TREE aS Code Dl SoG oa e Enter the Name of the Code Mame Dis Skill Qually Group e RS N Click OK or Cancel SET manager total lines 23 Help Format Access Records Alal E Skill Groups Add Hans EE 123 Volley Ball Duplicate APLN Appliance Es DI SOG Di s Skill Qually Group La Driver Amend Equipment Firefighter FF1 Inform and educate your munity to improve awareness of safety matters mir FF2 Take responsibility for effecti e performance AS you Ca n see D S S ki G rou p h a S n OW bee n FF3 Save and preserve endangered life FF4 Resolve operational incidents FF5 Protect the envirnment from hazardous materials 2 entered at the bottom of the Skill Group list FF6 Support effectiveness of operational response FF Support the development of colleagues in the workplace Y Skill profiles E Skill register Skill task groups Skill training methods Tasks used for skills FFS FF8 Contribute to fire safety solutions to minimise risks to your community FF9 FF9 Drive
112. esen HO Pertscaben Vecio T hey Test Figi Aid Lecture Flom Ferna Lecture Foam LT Siusba Management Suite A eh oe a To view the entry you have just entered go to Training Planner Click onto a Course Click onto e Click onto the Training Conditions folder Any entries that may have been entered previously will appear in the window e Click onto the Add button Add Location room attributes i DTA Room number Name Di s Traling Rooms na Seating cap 0 Fixed installations Location room attributes IV Selected a IV Selected FT Selected va T hd b Cancel OK As you can see the entry you have just entered will be displayed at the bottom of the list Select roma for courte j ELECO Fr o aa f O Confernea Fosi 1 Fem 059053007 000000 Ural 17052007 0060000 C Confei nta Room 2 Fiat L Unid q Fomf Unf PAGE 56 Training Years This allows the user to specify when training years should start and end If a year is set to unavailable then it will not be possible to create new instances of courses during that date range fj Training course manager total lines l 0 x Help Format Access Records 4 5 Eha 3 Course codes C Course groups amp Training years e Ini Click onto the Training Years folder 01 01 2003 31122003 2003 AVA 01 01 2004 31 12 2004 Course types 01 04 2004 01 04 2005 Evaluatio
113. esign features will only become apparent as users become more familiar with the system and utilise its full potential SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 8 Setup Skill Manager Skills are used by the attendance Management System to establish the confidence levels of a station not only by number of personnel but also by number of Skills l e an incident may require a Driver 4 Qualified Fire Fighters and a Chemical Unit Team these should all be set up as Skills and allocated to the relevant personnel Skills can be manually allocated to personnel or they can be attained by completing courses or by using the SOPHTLOGIC IPDS system Within Global Navigator Menu e Click onto Training button Training Training will now appear in your toolbar at the top of the Training Window Training planner Training instructors Waiting list Competency training needs Administration Competency based training P IPDS Skill manager Training manager screen Training statistics Menu Bar Training budget e Click onto Training ea id r Menu Bar e Scroll down to Administration e Click onto Skill Manager The Skill Manager window will open 10 x Help Format Access Records da 5 C Skill Groups 43 Skill profiles C Skill register Skill task groups 13 Skill training methods J Tasks used for skills Add Duplicate Amend SOPHTLOGIC COMMERCIAL
114. evelopment Course CIPFA HCC Financial Management Pre Retirement Social Club Treasurers Watch Officers Seminar Flexi Duty Officers Seminar Rota Management Watch Fire Safety Di s Training Course Code Specify the Qualifications that will be attained by successfully completing this type of course e Click onto the Qualifications button Wualitications The Set Qualifications window will appear Select the Qualifications that a person must have in order to qualify for the selected course e Click the OK button Set Skills Set Qualifications Set Qualifications Gained On Completion Of Di s Training Course Code Qualifications Advanced Driving Qualification Army Qualified Test Officer Motorcycle Army Qualified Test Officer Motorcycle Stage 2 BA Basic Driving Qualification DR Large Good Vehicle Dis Training Qually English 4 Level GCSE English GSCE Geography GSCE Maths Inventive use of 4 ping pong ball Pass Plus Driving Qualification Prerequisite 1 Qualification Volley Ball Champion Water Qualification 1 Water Qualification 2 test y e OOOOOOOOOOOF oOoOso0oOoO Cancel as To specify the Skills that will be attained by successfully completing this type of course SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 44 O C i C k O n to t h e S ki l l b u tto n i Select Skills Gained On Completion Of Di s Training Course Code Skills m 983 First Aid Refreshe
115. f the query PAGE 100 O Gopi The Group by icon allows you to add another column Test query E2 The Test Query icon allows you to test if there is any data behind the query e The Run Query icon allows you to Run the query l Add table The Add Table button allows you to add another Field folder to Available Fields Remove table The Remove Table button allows you to Remove the Field folder from Available Fields 1 where The Where button allows you to select the fields you want to break down your query select gt The Select button moves the chosen field and move it from the left window to the right AND The AND button tells your query that you want data back for X and Y and Z OR The OR button tells your query that you want data back for X or Y Lo The Brackets buttons allows you to break down a query more a When you are creating a query its good to write down what it is you want the system to search for and bring back to you rej Training Planner 2 0 x Print Clear Close Analysis Group an Status All Started Between 13092007 Course Type INT Course All gt Year a And EXT T Include Archived New Course Setup Planner Curent Status View Delete Waiting List Use the Training Planner for codes Status Att Max Min Ava Type Number Code Course Description Stats Finishe o COM COM 10 1 7 INT 1 03 Rota s amp Availability 21 05 2007 09 00
116. ffolk Headquarters gpl i lt RFCM RFCM RFCM ALO1 ALO1 Retained Station Driving Course Basic Driving Course Intermediate Driving Course Advanced Di s Training Course Code Di s Training Course Code Advanced FFAN m N Before clicking on the arrow Double click inside the box This will turn the box blue e Enter an Letter of the person in the box Ma e Click onto the enter key on the keyboard As you can see above chose the letter R and the system has taken me to the first surname beginning with R Here you can scroll through the R s to find the correct name If you enter a surname the system will go to that surname remember there could be more than one Instructor with the same surname if this is the case scroll through until you find the correct name Otherwise Courses Instructed by Josephine Bloggs e Click onto the Instructors Name Arrow e Double click on a Name The name will appear in the box above Click onto the OK button External Instructor Courses Instructed by Barkes Amie ABAR 11 Herts test FS import location 2 HPEXAM HP EXAMINER Code Description Benson Bert BENSON1 HQ Suffolk Headquarters Instructors Name Bloggs Josephine J12 DI LT Di s Location Testing Barber Rachel 888 HQ Suffolk Headquarters Benson Bert BENSON REG Test WCW Diy 3 end Driving Course Basic Bent
117. g List Type Number Code Course Description EXT 101 DTCC Dis Training Course Code N Venue Starts 30 05 2007 08 30 01 06 2007 17 00 Di s Location Min Aiwa 4 0 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 65 Setting Up a New Training Course Window e Click onto the New Course button fee Course Name lt Select Couse O Course Type INT Y N E C DUZE Course Number E Course Status PROPOSED Asat 06072007 Location Code mz Location lt SelectLocation gt ti H Course Starts Date rsd Time Training Year 2007 H If known Enter a Course Code Course Finishes Date i Time Duration oo Days Minimum Attendees E o Click onto the Course Name arrow Maximum Attendees sd Cost per Attendee Pass Mark e Select a Candidate If you know the name of the Candidate or an initial of the Surname Course Notes Details Instructors Equipment Rooms Other joining instructions Prerequisites ourse Code force Skills sourse Name Di s Training Course Code DTCC os P EE dan a Qualifications ha Fire Safety Induction Course Inspecting Officers 516 ourse Number Community Fire Safety Seminar 517 Large Single Storey Warehouses Designed to Burn Seminar 518 ocation Code Workplace Regs 519 Cancel n Fire Safety in Buildings CPD Seminar 520 ocation European Law on Fire and Safety a
118. g options The system will open the Excel formatting options window e Go to the Auto formats list display The AutoFormat highlighted will display in the Sample preview field e Select the required Auto format option e Click the OK button if the Excel Formatting Options require Saving SOPHTLOGIC COMMERCIAL IN CONFIDENCE Excel formatting options E EE AutoFormats Classic 2 Accounting 1 Accounting 2 Accounting 3 Colourful 1 3D Effects 1 3D Effects 2 v Optional parameters IV Include column headings Add x co totals IV Always start new sheet Add y co totals TF AutoFormat widths Print and exit after transfer M AutoFormat fonts I AutoFormat column alignment MV AutoFormat borders MV AutoFormat row columns sizes Cancel OK PAGE 111 Please note the Excel formatting option selected will not be visible until the Send to MS Excel facility has been used How to send data to CSV files Comma separated values this is a text file that will open in Excel by default but can also be opened with a simple text editor such as notepad This is a standard file type for imports into other applications such as Access Go to the Brown clipboard button e g entitled Personnel Queries e Click the Brown clipboard button Fire safety queries A drop down menu will display Modify Column Layout Print Report
119. g planner Training instructors Waiting list Competency training needs Administration IPDS gt Training statistics Training budget Training queries Menu Bar As you can see you have three windows View SQL v Select columns The first window gives you the available Tables and Fields Window 2 T Random Selection wa el The second window are the selected fields that you want the information to a E Run query s y show in your report Add E The third window if you want to define Window 3 your query Before we go any further let s see what the icons do in the toolbar Clear The Clear icon will remove all text that has been entered into all of the windows Open En The Open Icon will open the Libraries where your queries will be saved Save The Save icon will save your query Dave as MY The Save As icon will allow you to Save your query under a new name gt EN The Arrow icons allow you to move the fields Add B Modify Remove SOPHTLOGIC COMMERCIAL IN CONFIDENCE The Add icon at the top allows you to add another Column at the bottom allows you to add a field The Modify icon at the top allows you to make changes to the columns at the bottom allows you to modify the query The Remove icon at the top allows you to remove the fields at the bottom allows you to remove the line o
120. hat you set up in the Course Groups i i Course Group DTCG Diz Training Course Group folder The group is used as a grouping Course Code DTCC q mechanism used by reports Description Dr s Training Course Code Motes Course Code Unique Code to identify this type of course Allow update by divisions Description Details of the course which will be eeens detalls gt Refresher required Course Code Effective From displayed alongside the Course Code ET Fo Maths EliectiveTo Appl pre and post course leave Notes If you need to enter any notes about Cancel the course do this by clicking into the Notes box If you want to make this course a follow up repeat refreshers course you will need to close the window first e Click onto the OK button To reopen the Course Code and make the course as an follow up repeat refreshers course e Click onto the Course you have just entered e Click onto the Amend button Amend SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 42 Refresher Required Ensure that this is selected for courses that require a follow up in order report on personnel that are due for a refresher course Course Code If refresher selected select the refresher course code Frequency Months How long until the next refresher course Is required Apply Pre and Post Course Leave The pattern for pre and post course leave has been identified a
121. he Defa u It IS With n Date Ra nge fe Brought Forward Caried Forward C After Date Range OK Cancel If you do wish to change this e Click onto the Reference Date box A AIM TA A Select value attributes 4 This will activate the options et Stande U Label Statdate Justification jit titi width 18 Within Date Range Brought Forward Carried Forward After Date Range e Select one of the options To grey out the other options Cancel e Take the tick out of the Reference Date box e Click onto the OK button Now you need to enter search conditions to run the report and limit extent of data returned I e you want to know All Fire Fighters in the Suffolk area who has taken the BA course between 1 January 06 to 1 January 08 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 104 Available fields Start date z Finish date z Label Active ET Ranks pe z gt Type z Seniority Qualification required z Retirement proc segno leave blank z Hide rank from front of duty rota oy Pay scale group Add table Remove ise Where oh select gt This will open the value Where window To do this you need to highlight Code in the Available Fields window 1 under the heading of Ranks e Click on the Where button Where L The condition is always defaulted to Equals to To change this e Click onto the Condition arrow e Select i e Begins
122. he Personnel Record Card icon SOPHTLOGIC COMMERCIAL IN CONFIDENCE Menu Bar Course attendance by date Course attendance exceptions Driver return Qualification by rank Menu Bar Select a Course Code Press the Green Tick This gives you an overall breakdown of attendance by Course Code Click onto the Green Tick middle of the window in the This will give a breakdown in the bottom list of all of the candidates that have a status of RES i e they have a Result against them even if that result is a fail PAGE 93 Course Attendance Statistics The Course Attendance Statistics window provides the facility to analyse course attendance by Course Group Course Division Location Watch Rank and Qualification identifying all candidates who attended or didn t attend the selected course for any given date range Training Communications Administ Training planner Training instructors Waiting list Competency training needs e Click onto Training Administration gt IPDS gt o C C k O n to T ra n n g S ta ti st CS Traning Steaks Station Based Training Browser Training budget 1 Training return o Cl Ick onto Cou rse attenda nce Stati Stl CS Training queries mEnE Menu Bar Course attendance by date Course attendance exceptions Driver return Qualification by rank Menu Bar The facil
123. in 5 Pay Types Gi Pay rates mA Pension schemes Gi Post categories EH Post function MA Post pattern EH Posts EA Prerequisite course link T Privileges allocated to profile FA Probations b Select A Cancel If you wish to add more tables in highlight the table you first added in e Personnel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 102 This table will now show up on your main report Available Fields window with a choice of sub menu options i e Surname First Name Service Number Address E Training queries Untitled 4 10 xi Clear lt gt Open Pa Save Save as Access lt x Available fields a General p System time Select columns gt System date As you can see Personnel table and all the Z Sumame p Service number Z Initials gt First names gt National insurance number gt Home address gt Home telephone Other telephone Date of birth Th Marital status i Remove table Where lt 3 fields within that table has appeared in the T Random Selection available Fields window 1 No of Records jo To add more tables Repeat the process To create the report you first have to select the information that you wish to return in report columns from the left window 1 into the right window 2 This is done by highlighting i e File Number an
124. ist pm i ofl 1 Service Hunte TEA Mane Herem Dane Ememalcendase Prengusies Mane Heem Dn Loceion Wene JANE Pot CO Cont 000 Budget atthe BENT 172800 Feruk PER akk r Competert l Hoot yet competent deveria C O Pauta fF Mone Resor cSeinct Resens 4 Motes To view the data you have just entered go to nf AGOE EA Charge of Deparrran hga w sich Training Planner click onto Planner button Lane manele dis lo rica oral Daba nal mosided on Duty Rola Bock Coso Level Click onto the Reasons arrow Scroll down the list SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 55 Training Rooms This allows the Brigade to specify which rooms can be used for training the seating capacity and the equipment available in each room Please Note If e g a Hazardous Material Seminar and a FP Seminar are being held at the same day and have been assigned to the same room the system will NOT notify the user that the training room has all ready been booked and thus double booking can still occur E Training course manager total lines 4 i Help Format Access Records dAl oS Ee 3 Course codes 3 Course groups Course types Evaluations A Qualifications I Training years J Waiting list reasons 3 Course status codes Evaluation Questions Room Installations 3 Training condition C Training messaggfftyr 3 Training Reasons
125. ity Volley Ball Training Advanced Volley Ball BREATHING APPARATUS 1 Breathing Apparatus 2 BA Industrial Initial Driving Course Basic Driving Course Intermediate Driving Course Advanced Di s Training Course Code EFAD First Aid 04 07 2007 e Choose the course you no longer want z this Instructor to teach e Click onto the Terminate button Terminates Instructor Termination Date for ANB 4 First Aid Instructor Termination Date 4 7 04 at caro As you can see the Date you have just entered has now been entered by the corresponding course e Click onto the OK button Select imstrucbors lor course e Go back to the Training Planner a aa e Click onto the Course Ei omo a 3 O Adane A pend e Click onto Setup ic i m e Click onto Instructors button nara in oo NU A As you can see your Instructor has now be removed from the list e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 64 Training Planner The Training planner represents the core of the training system and has been designed specifically to enable the completion of the following tasks e Print attendance statements e Print joining instructions e Alter course states e g from Proposed to Running e Create instances of courses e Nominate candidates e Accept candidates e Withdraw candidates e Enter candidate s results The Training Planner provides an efficient mechanism to enable th
126. ity also exists to return details of candidates either current or at the time of the course by selecting the appropriate radio button Location eat Rj Course attendance statistics gt o x roups 1 gt 4 ee Course Groupp Driving f Display details as at bie of course or f Display current details Watch Codes A Course attendance statistics Driving Course Intermediate ae g Dirman area a rar Rank Qualification Advanced Driving Qualification roy Qualified Test Officer Motorcycle Amy Qualified Test Officer Motorcycle Stage 2 BA Razin Drina Qualification From to Eo List of Division Course El Course attendance statistics Attendancesor Start Finish Address 10 10 2006 10 10 2006 SophtLogic Engineering Un A A A REG WM FP1 Non A A A RN A OM 1 10 10 2006 10 70 2006 Test Absence Manager al A Ae RNI Ae Or 1 10 10 2006 10 10 2006 Test Absence Manager Attendance ARA AAA AAA LB SCOM OFF2 1010 2006 10 10 2006 AAs CODING Cc CODING REG SALF FP2 10 02 2006 10 02 2006 Testing Coding Performanc SICK1 5 SICK1 WD SICK11 Blue 1010 2006 10 10 2006 Test SICKNESS JOB 4 Total rows ts 6 It is not necessary to include search criteria from all of the options To clear a selected value e Click onto the Eraser button p a SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 94 More than one line from each of the options can be selected from each of the lists by using the mouse
127. kil Qualy Group sss lt Ss Name Dis Skil Register e i sst lt s C CsiS Code oR ooo Sort ss Frequency hor SS monitoring months Type of data stored Boolean yes no y Standard Advanced e ss lt sSSSSS CsSSS Motes Emergency Light Vehicle Driver a Operational Skill y OR Cancel PAGE 20 EN Skill manager total lines z E Pla bp Comat decese Bacords As you can see Di s Skill Register entry has been a st added to the bottom of the Skill Register list E J Ey Stall proble E Sha taik grouse C Shi rarega methods Ey Taski luted for akii I mportant Make sure the relevant Skill Code is the same as the Code you want the skill to be linked up to in Resource Capability S Es E Skill manager total lines 288 0 x Resource Capabilities Help Format Access Records Options view ala 51 ules E Roles Skill register Add Find class begins with x 1 Skill Groups A Ed ra Standar Duplicate Resource Capabilities 3 Skill profiles 18 0 0 Remove ooo Crash Fire MOD 897 0 0 Qualified firefighters 3 Skill task groups Crew Command FSC 1016 0 0 Amend 135 ladder jna Crew Manager CM 0 0 B Chemical advisor SRA Vang mere Data Protection Trainin 1019 op 0 a Courses Ground monitor C Tasks used for skills Dealing with and Elimi 952 0 0
128. kill Group Types L As you can see the Skill Group Type has El Duplicate B now been entered into the list Name General National Yocational Qualification Internal National Occupational Standards National Vocational Qualification Di s SGT Dis Skill Group Type IPDS Skill Groups Skill Group Type To view where you can find Skill Group Type go j ener atena sins ae ame Interna to Skill Manager Skill Group Click onto the ate Drepana aa National Vocational Qualification Type arrow SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 10 Skill Group You need to set up a Skill Group Heading This is a grouping mechanism which will have individual skills under that heading this is also used when reporting ES skill manager total ines 23 tp Eoma axess Records y Acie e Click onto the Skill Group Folder fukt 2 3 I E Skil profiles z TT aF Eez DY Ski cegicter By Skil tack groups Ska tar methods Tasi mei pas FFT intorm and educate your comenardy to improve aveareness of salety matters used Eos FF2 Take responublky bor ellective perfomance e Click onto the Add button FF Save and preserve endangered We FP 4 Nesotve operational incidents FPS Protect the envenmert from hazardous matenals FFG Suppor effectiveness of operational rerponse FE Support the develogmert of coleagues r the workplace FFS Corirbule to Ire safety sobubiora lo mwwr
129. king the relevant checkboxes e Select Factory Settings from the Fire Safety Queries results window brown clipboard Modify Column Layout Print Report Send To MS Excel M5 Excel Formatting Options Send To cs File The following message will be displayed Letters 4nd Mail Factory Settings IN Changes will take effect from when window le next opened Graph Results eg Apollo Close All Columns will then be displayed on the Fire Safety Queries results window once the window has been closed and re opened SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 113 Saving Queries To enable queries to be saved for retrieval and subsequent execution at a later date Once the query has been created ix T eea i a Vou SOL b va Select columns gt Default notes bet Column Value of Code Alias Code Align left Not groupped by column Width 10 Add 4d Mody e Click the Save As button Remove Er Groupby Default joining instuctions gt Default minimum attendees gt Default maximum attendees Column6 Value of Description Q Training years Alias Description Not groupped by column Align left Width 60 ts 2 Start date Column Value of Start date Alias Start date Align left I Random Selection Z Label an Width 15 paar jo Active Column8
130. ks ij Code Name Tune Al Add table Remove ise Where RL Select gt In the Conditions box you need to e Choose Greater than or equal to option e Click onto the OK button In the Conditions box you need to e Choose Less than or equal to option e Click onto the OK button The reason for this is that you are asking for data between the two dates Or you can enter a year date all courses between 2006 and 2007 or all courses in 2007 Once you have finished entering the criteria for your query it should look something like this But just encase there is no data behind the query you should Test you query first lol xi Clear lt gt Open P gt Save Save as Access lt View SOL Y A Available fields Select columns Add M ay Default notes Column5 Value of Description Default joining instuctions Alias Description Align left Modify Default minimum attendees Not groupped by column Width 60 A en emove Default maximum attendees Column Value of Start date Alias Start date Align left Groupby amp Width 15 Not groupped by column Q Training years Column Value of Finish date Alias Finish date Align left Random Selection Width 15 No of Records 0 Finish date Label Sy Active Cc TEA Q Ranks l a width 6 zi Add table Remove ise Where RL Select gt Select columns AN
131. l open Print FSATES options From Diane McGovern Course director Leah Germany From l To Jon Bon Jovi Course Director Kevin Keegan Michael Owen TO Instructor Instructors Dane McGovern Signed e Click onto the Print button Signed Senior Training Instructor Save Cancel Pririt A Print Preference window will open Under Report Destinations Print preferences Report destinations Client S OPHT diane me lagkp Microsoft Office Document Image Writer OK Samsung Colour Laserdet Main Office Meld Microsoft PS Document writer Med Cancel Microsoft Office Document Image writer Nela Main Office HP Network Printer Meda F e Click onto Screen it will give you a print preview e Click onto Print and select the Pim UCC m o lob ele Piia aia A NE Printer you want to use P E R 7 e Click onto the OK button SLE sets Rename PharOS Sophtlogic Ltd ATTENDANCE STATEMENT From Diane McGovern To Jon Bon Jovi Course director Leah Germany Kevin Keegan Instructors Daine McGovern Michael Owen A Preview of the Attendance Statement will appear as shown COURSE Di s Training Course Code Advanced 222 Date commencing 01 07 200 to 040 2007 Duration 3 00 Name Rank Location Watch Status ALA FFI ANI Blue We TH AA Ad Test WOW Div 3 Red WTH Mcgovern D DIRANK Di s Location Testing Blue RES Flori K FFIE3 Suffolk Headquarters
132. lect information on risk Collect information on resd Maintain internal resource Communicate your own sk Support development of q Drive vehicles to incidents Manoeuvre site and re d8 Use ladders Wear breathing apparatug Use pumps Use rescue equipmegt Use miscellaneou uipi Plan the work off ms a Promote safety ters to Facilitate learning through Enter a Desctiption Here Uplicate Remove Amend PAGE 25 Enter a Joiner This option is used to ADD a new or existing person to that brigades PRC database e Click the Joiner button on the right of the PRC o done There are three options to choose from Joined Fire Service New candidate joining the Brigade Re Joined Fire Service A candidate who left the Brigade and has now decided to come back Joined present Brigade A candidate who has moved from one Brigade to another e To create a Joiner Click onto one of the options e A window will appear asking you to enter Personnel Details Enter Personnel Details e Click into the box and enter the persons Name Title Status Origin Service Number NINO DOB and if known their Pay Reference It will be possible to add or amend e Click onto the Next button The next screen asks for address and contact details To enter the Address e Click onto the button at the side of the Address Box S
133. ley James 765 HO4 Hatt Driving Course Intermediate algeria ea del Bert Bridget BERT1 DF1 Donnybrook Station Driving Course Advanced Bert Bridget BERT1 SURP Surplus Test Di s Training Course Code Bingham Lenny 735 HQ Suffolk Headquarters Di s Training Course Code 4dval Black Darren DB BG BathGate Station HAZARDOUS MATERIALS EN Black Darren DB LB Lambeth Station HAZ MATERIALS ENVY PROTE Black Robert 00000 1 London Station HOME MADE EXPLOSIVES Diy Black Tim TIM1 HO Suffolk Headquarters HNC FIRE SAFETY STUDIES senal Ieee ae Hoet oggs John i etained Station eei ea Bloggs Josephine J12 HO Suffolk Headquarters HOSE REPAIR Bloggs Josephine J12 DI LT Di s Location Testing Bobby Carl 125 WT Wholetime HOSE REPAIR INSTRUCTOR Bobby Carl 125 HO Suffolk Headquarters HAZMAT OFFICERS SEMINAR Bobby Peter 12365 HQ Suffolk ne Bobby Peter 12365 LB Lambeth Station HYDRAULIC PLATFORM INSTRUL UH H PINITIAL H P REFRESHER HR Assistant Course HANDLING SUBJECT ACCESS REQUES HIGH VOLUME PUMPING MOD 1 HIGH VOLUME PLIMPING MAR v 4 To select the courses that the Instructor can teach SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 61 Courses Instructed by Mouse Micky i Extemal Instructor Instructors Name Bloggs Josephine J12 DI LT Di s Location Testing z e Cl ick onto th e course on th e left Courses Instructed by Select W i n d OW BA Industrial Initial B
134. manoeuvre and re deploy fire service vehicles OFF Officer Skils ul GNOS WTS Water Skill Examination Training T omata m 4 DI SQG Di s Skill Qually Group SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 11 ls Skill manager botal linr 34 lz imj xj To add the Skills to the skill Group DI Shbiegate nima e Click onto Skills folder ee te e Click onto the Show button Skills Skill Name Duplicate Skill Text Remove The Skills window will appear at the ii Amend bottom e A Name Dis Skil Group Enter the Name of the Skill Code DISKGP e Enter a Code of the Skill Frequency Nea o Click onto the Frequency arrow Text A Motes Enter some Notes about the Skill here e Choose one of the options e Enter some text usually a question in the Text box M Operational Skill e Enter some Notes about the skill Click onto the OK button DR Cancel E Skill manager total lines 24 Help Format Access Records Add Name Duplicate GA Skil profiles DI SGO Dis Skill amp IPDS Groups Qually sees As you can see the skill has been added into the 3 Skill register 3 Skill task groups 3 Skill training methods 3 Tasks used for skills DISG Di s Skill Group Remove Driver Jl FF1 Inform and educate your community to improve awareness of safety matters FF2 Take responsibility for effective performance FF3 S
135. me diwes 10 Pasg Stet Frish fais Phe ADA A AA St Bogga 12 E 2d CP A DAE PB M eGewem D 1123 DIFMANE 1 1E UMA LOS UES SD Vii A 30 1530 UNA 10 05 30 16 301 4 a i PAGE 78 The Status Duty window will appear Specify duty status for D McGovern Audit Reference O as at 30 05 2007 i e Within Status Statue Training T Remarks ear e Click onto the Status Arrow a Di s Availability Constant o on Di s Officer Cover Group o Select Training Post Drills Leave Annual Fank Medical Overtime watch Public Holiday pees da A Zone JALE Specify duty status for B Jones Audit Reference 0 as at 23 07 2007 18 06 As you can see at the bottom of the window the te Status training course for that day will appear under the Status Trainin h S A Training tab Rematks UNA Extemal o Location DI LT Di s Location Testing z Post P1 FF1 X e Change the Remarks to UNA id GE g Watch Whole Time Shift Green Zone None No service zone X Riding None X Incident Number D Dutduty Mileage IS If you look under AVA it says FULL Effective from 23072007 Actual start 2307 2007 09 30 Undo Times Effective to 2407 2007 Actual finish 2407 2007 04 30 Next gt ig Comments Sickness iz Training i Allowance e Click onto the OK button Please add or select the training record to which the entry relates Code Des
136. mms Practical Activities gt BA gt Entrapped Procedure Practical Activities gt BA gt Guide Lines Practical Activities gt BA gt Main Control Board Practical Activities gt BA gt Search and Rescue Practical Activities gt BA gt Set Change Over Practical Activities gt BA gt Set Removal Confined Space Practical Activities gt BA gt TIC Practical Activities gt Chemical Practical Activities gt Chemical gt CBRN Practical Activities gt Chemical gt LLGTS Practical Activities gt Chemical gt Spill Kit Practical Activities gt First Aid Practical Activities gt First Aid gt CPR Practical Activities gt First Aid gt Casualty Care Practical Activities gt First Sid gt Defib Practical Activitias s First Aids MIRE WIV IIIIII III IIIgIggggg lt c 1 4 Select All Deselect All gl Mm Carcel e Click onto the Activities that relate to the Role As you can see in my example you now need to select the Activities that are linked to the Role you have chosen or e Click onto Select All button if all Activities apply e Click onto the OK button Frequencies only need to be set against lowest level Activities It is not possible to only include a tree from the second level down In order to include an Activity all levels of headings above that must also be selected As previously mentioned if a Frequency entered is not already in the database then the user will be asked whether they w
137. mp Associated UK Regulations 521 Fire Safety Legal Procedures 522 Fire Industry Confederation Annual Westminster Seminar 523 Association of Planning Supervisors 524 European Health and Safety Week 2001 525 o British Automatic Sprinkler Association 526 course Starts Date sourse Finishes Date Click into the Course Name box i AN BA Industrial Initial BAI h daximum Attendees Driving Course Basic DR1 p Driving Course Intermediate DR2 gt E n te r t e ette r zost per Attendee Driving Course Advanced DR3 ode DT CL pply Training Leave Di s Tramina Course C Di s Trarino Course Code AdvancegD TCCA EFAD EFA The system will look for the first record with that letter Fire Safety Awareness Training FSA Large Good Vehicle LGV OPMIS1 Community Fire Safety Management Course 535 Fire Hazards Associated with Sandwich Panels 536 BSI Water Suppression Systems Tehcnical Committee 537 o Association of Building Engineers 538 NVQ Internal Verifier D34 539 iT Skills Water testing prerequisites WT v Double click on the Name This will appear in the Course Name box Notice the system has automatically entered the Course Code Course Type DCT a Course Number e Choose a Course Type oiai Location Course Starts Date oar L tion a y Course Finishes Date acano Di s Location Testing e Enter a Course Number lt Select Location gt Course Starts Date Minimum Attendees
138. n Questions 01 01 2002 31 12 2002 Gal Evaluations 01042005 31032006 oat 2006 AVA Any entries that may have been entered Course status codes Room Installations e previously will appear in the window raining message tyf 3 Training Reasons Training rooms G Waiting list reasons e Click onto the Add button Add Pale e Entera year e Enter the start date for that year Year 2008 e Enter the end date for that year Start date 01 04 2008 Finish date asoma e Click onto the arrow choose Available or Unavailable Available PS e Enter a Label usually the year your setting up paa 2008 a 4 e Click onto the OK button J Training course manager total lines 8 i olx Help Format Access Records Hall 3 Course codes Course groups E Course status codes E Training years Year Stat Finish Label Active 01 01 2003 31 12 2003 2 01 01 2004 31 12 2004 Remove 01 04 2004 01 04 2005 01 01 2002 31 12 2002 Amend 01 04 2005 31 03 2006 01 04 2006 31 03 2007 01 04 2007 31 03 2008 AVA 01 04 2008 31 032009 2008 AVA Duplicate Course types G Evaluation Questions Evaluations Qualifications 1 Room Installations Training conditions 3 Training message tyr A Training Reasons Training rooms As you can see the entry you have just entered G Waiting list reasons will be displayed at the bottom of the list
139. n both wet and dry conditions fray Training course manager total lines 21 Help Format Access fhe C Course codes 3 Course groups C Course status codes C Course types Evaluation Questions 3 Evaluations Qualifications 3 Room Installations Mi Training conditions 3 Training message tyr C Training Reas C Training rooms E Training years J Waiting list reasons Records B Training conditions JA FIREFIGHTER WILL ATTEND DURING THE FOURTH YEAR OF SERVICE EFADRE BRIGADE OPERATIONAL EMERGENCY FIRE APPLIANCE DRIVERS TO E a LFFIND FIREFIGHTERS WHO HAVE BEEN IDENTIFIED AND LISTED FOR POSSIBI F AID NOMINATED PERSONNEL UNIFORMED AND NON UNIFORMED WHO DO Emend FAIDRA BRIGADE FIRST AIDERS IN THE THIRD YEAR FOLLOWING QUALIFICATIC RTAMOD ALL OPERATIONAL PERSONNEL ON A FIVE YEAR PROGRAMME HAZMOD ALL OPERATIONAL PERSONNEL ON A FIVE YEAR PROGRAMME SHIPMO ALL OPERATIONAL PERSONNEL ON A FIVE YEAR PROGRAMME WOFFAS ALL OPERATIONAL WATCH OFFICERS AND STC INSTRUCTORS ON A AC PTI NOMINATED WATCH PERSONNEL WHO HAVE AN INTEREST APTITUDE PTIREF QUALIFIED WATCH PTI S ON A THREE YEAR CYCLE PROB21 PROBATIONARY FIREFIGHTERS DURING THEIR 21ST MONTH OF SERVI LFFEXA FIREFIGHTERS WHO HAVE PASSED THE WRITTEN PART OF THE LFF E SUBOEX FIREFIGHTERS AND LEADING FIREFIGHTERS WHO HAVE PASSED THE LGWINT NOMINATED FIRE BRIGADE PERSONNEL HOLDING 4 FULL DRIVING LIC EFADINT NOMINATED BRIGADE PERSONN
140. nd T avala a 7 1 m Alternatively this can be used to record the function E AA Instal on de SS Tren cordone gt i E Tano neno vr 2 of the course i e Breathing Apparatus Fire Teseo Reasons i a i Resch Safety First Aid and Driving CJ Wang ket reasons 3 3 33 40 f ao bs eroa e Click onto the Add button Add e Entera meaningful Code Code DCG a e Enter a description of the Code Description Dis Course Group e Click the OK button Cancel OK rkl E n y Training course manaper bolal lines 6 p EA a S T Eam Perra ME tii ED Anom Inatallaiora As you can see your entry has now been entered at 23 Training condition 23 Training menrage ME Y Taring Restore the bottom of the Course Group window The Course Group you have just entered will be g g i Course Group lt Select group gt displayed in the Course Code folder Click on Add course Code 33 Extemal ODPM Ej 5 D iption 41 Dist L i Click on Course Group Arrow Drop Down Menu A Etema serios DCG Di s Course Group Fl SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 41 Course Codes The number and variety of courses undertaken by the Brigade are extensive it is for this reason that courses are associated to Course Groups These are generic Course Codes as opposed to instances of courses which will be covered later in this document Each different type of course sho
141. needed to attain the Qualification e Click onto the Course button Courses The Set Courses window will appear e Click into the boxes of the required courses e Click the OK button The Training Course Manager Course Codes Pg 36 list within this window is set up SOPHTLOGIC COMMERCIAL IN CONFIDENCE Dis Training Qually Attained On Completion Of 030 Retained Leading Firefighters Exam Pt 1 E a 031 Retained Leading Firefighters Exam Pt 2 C 032 Retained Sub Officers Exam Pt 1 C Q33 Retained Sub Officers Exam Pt 2 O 034 HNC Fire Command amp Management C 035 Bsc hons Sports Science O 036 HND Fire Safety Studies C Q37 NYO Operations Level 3 Ci 038 OCR Level 2 Certficate in Adult Literacy C 039 OCR Level 2 Certificate in Adult Numeracy Cn 040 Supervisory ADC Assessment Development Centre 041 Within Band Set 1 amp 2 O 042 Within Band Watch Manager to B C 043 Middle Manager ADC C Q44 OCR Level 3 NYO in aight O tamp role Model TQMP Ci DTCC Di s Training Course Code Iv ye 4 Cancel E Training course manager botal lines 645 Paca Ester IPDS Activities HEL ELS E Ficom Iraiadaiora ROPE ACCESS E SAFE IY EQUIPHEN Pirasquisies CPL REFRESHER E Trang condition CRE COMMAND COURSE _Qualiications 5 Training meraga ter MANLIAL HANDLING Dele Ga Training eaters VOCATIONAL SKILLE TRAKER i E ma S D239 VOCATIONAL 455E550 Shas 1 Trairi
142. nel waiting to attend this course Use the waiting list checkbox to nominate personnel from the waiting list attend this course and you will need to click onto the Waiting List box e Click the OK button Attendance planner for Di s Training Course Code 20 07 2007 09 30 to 21 07 2007 16 30 8 8 Eo Status Print Close WT This will open the Attendance Planner amp Attendees Close Nominee Sericeno Station Dae Status Reason 965 ry Amend Nomination Accept Result Withdraw Acc e Click onto the candidate who s Om oO oe toh 951753 Di s Location Testing 05 07 2007 12 55 00 Withdraw Nom withdrawing Evaluation e Click onto the Withdraw Nom or Acc button Withdraw Mor Withdraw Acc 4 gt View Status Legend nominated accepted reslult wth drawn SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 82 The details of the candidate will appear as shown Accept Service Number CEC1 Name cect test J7 Extemalcandidate Prerequisites Name edet Location Woodbridge Station Rank FF123 Rota Bue Cost foo Budget sis Date withdrawn 05 07 2007 13 32 00 C IC k on to t h e Re ason arrow Result AG Not applicable Competent Not pet competent e S e ec t a Re ason w h y t h e C an d i d a te i S Attendance C Ful Partial None Reason Sea i aaa Di s Training Reasons Withdrawal due to illness W
143. ng poma EFAD CONVERSION Listy Fab OLA Fa TINH DAMANG FAHILLARIS A TA E Training pears E Waking list rexsons YOUNG OFFENDERS TRAINING PROG COMMUNITY SERVICES Ml rarang Counbe Cocks i BASIC LEADERSHIP REBLDSA OUIRSE FITS PAGE 22 Skill Task Group The Skill Task Group is set up as an overall Group Heading of a variety of Skilled Tasks that where performed i e under Save and Rescue Endangered Life you would have Control amp Support a BA Crew Prevent Ignition or Spread of Fire ES Skill manager total lines 18 i O x Help Format Access Records bed er 3 Roles B Skill task groups 3 Skill Groups m F Unit FFO1 Inform and educate the community on FS matters Skill profil y a ii de Unit FFO9 Drive and Manoeuvre fire service vehicles A Skill register Unit FFO4 Resolve operaional incidents E Skill task groups Unit FFO2 Take responsibility for effective performance brains Unit FFO3 Save and preserve endangered life 3 Skill oo Na Unit FFOS Add e Click onto the Skill Task Group Folder Duplicate Amend l Protect the environment from the effects of HAZMATS 3 Tasks used fA skills Unit FFOG Unit FFO Support the development of colleagues in the work place Unit FF10 Use safety critical equipment Unit WMO01 Lead the work of teams and individuals to achieve objectives Unit WMOd Maintain activities to meet requir
144. ning planner Training instructors Waiting list Competency training needs Administration gt IPDS Training statistics e Click onto Training Returns Station Based Training Browser Training budget Training return Training queries uE Course attendance statistics The Training Returns window will appear eas Training return or ES 3 Close Clear Print PRC Course group All m Training year an v E Training return INTRODUCTION AND UNDERPINNING SKILLS FOUNDATIO Driving Course Basic Breathing Apparatus 2 Volley Ball Training Volley Ball Training Di s Training Course Code 2 2007 S Di s Training Course Code Advanced F Total rows 24 Totals 39 68 67 Attended Days Man Days Total rows 9 E Training return Name SericeNo Rank Post Location Stat Finish Butt P A 1 WM WM2L1 PTHO 01052007 0405 2007 Attached A ATTACHED SM1 SICKMULT1 HQ 30 06 2007 02 07 2007 Smith A 12563 FF123 FFO2 WD 30 06 2007 02 07 2007 Williams J 10203040 SCOM OFF2 COL 30 06 2007 02 07 2007 Gibson J FP1 FSI FP1 HO 30 06 2007 02 07 2007 Brooks K KB FSI FPO1 HQ 30 06 2007 02 07 2007 PERSONI P1 FFI P2 HQ 30 06 2007 02 07 2007 McGovern D 123457 DIRANK DPT DILT 30 06 2007 02 07 2007 Smith J JSM CM CCR COL 30 06 2007 02 07 2007 If you want to check a candidates PRC E PRC e Click onto the Candidate e Click onto t
145. ning will be held in room 101 first floor Starting at 09 30 Any late comers may have to be re scheduled Smart Gym Gear or Overalls will be Notes provided You can also request what type of S h oes b O ot s or tr a i ners t h ey mu st wear Joining Instructions Sign in at the reception before proceding to the training room Evaluation Transport Enter if there will be transport Minimum attendees Start time 09 30 Duration 2 00 Days i i i Maximum attendees 8 wpfinishtime 16 30 available or if they need to make their own eae KK Y Cancel way you can even enter directions Meals Enter if there will be a Buffet Meal or they need to bring a Pack Lunch Notes Enter any additional information here Joining Instructions Additional instructions can be entered here like signing in at reception Evaluation Click onto the arrow and select the type of Evaluation you wish the candidate to fill in after the course Min Max Attendees Enter the minimum you will accept to start the course and the maximum Start Finish Times Enter the start and Finish times of the course Duration Enter how many days the course will be running for Once you are happy with the requirements for the selected course e Click onto the OK button Search for a Course Code SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 46 When you have entered all your Course Codes courses there could be quite a lot to scroll through B
146. ns attained after the successful completion of a course alternatively Qualifications can be used to identify the Qualification required by candidates prior a course attendance ixil Training courae manager botal ines 2173 alo x RWO Level Jin ir Adan QUALIFIED FIREFIGHTER LIADING ARAEHANS DAM PART LEADING FIRE MANS AM RART Il Eme T Cus situs code Sy Cease ppa y Evsan Quester Click onto the Qualifications folder SUB DFFILEAS EM FART SUB OFFICERS EXAM PART II STATION OFFICEAS Fam GRADUATE LFE CLAN IFE e Click onto the Add button FELLOW LFE DUAL FIRE CONTROL OE RAT JUNIDA OFFICERS IFSC Kk ANED HASIE PHASE THREE HAH DUAL MAST AD HAS ROAD TRAFFIC ACOIDENT HFRS Add 00 FIRE PREVENTION PETHOLELA HEA S PERSONAL DEVELOPMENT PHASE HF JUALDNAMCEMENT PHASE H F3L FIRE PREVENTION KRASIE FTL PUMP OPFERATORS HFAS HAZARDOUS MATEALALS FDS FSC FIRE INVESTIGATION PEC SPECIALIST FIRE PREVENTION FSC STATION COMMAND FSC CML DEFENCE SHA GPO FHE DMHURAL COMME FSE Kik ANED JUMILAH OFFICER HFRS Fia a b D Wang his reasons The qualifications window will appear Qualification 3 e Enter the name of the Qualification Pesciption o into the Description box Cancel D sy Training course manager total lines 133 iol x Help Format Access Records hl Alie 3 Course codes Course groups amp Qualifications
147. o provide an automated mechanism for the recording and retrieval of Training related information Please note that the Training system does not incorporate functions relating to Station Based Training because this is encompassed within the Station Based Training system Features of the Training System The Training system design incorporates the following features e The Training system design has been developed with ease of use as a primary feature e Data is validated at time of entry e The Training system performs cross validation checks whereby checking if an individual has already attended the course or is currently nominated or accepted on a course within the same time period thus ensuring data integrity e Fully integrated with the Rota amp Availability package e Recording of Partial Attendance e Setting of course pre requisites and defaults e Waiting Lists e Skills and Qualifications gained on successful completion of courses e Nomination of external candidates e User definable reporting e No single user or group of users will have access to any authorised data e The facility to interrogate the database using an ad hoc query manager e The Training system is flexible enough to adapt to future IT systems e The system design features illustrated above provide a brief summary of the design features incorporated within the Training system However it is important to note that a full appreciation of all d
148. ocation training letter data current location name If for any reason you are unable to attend the course please contact Diane McGovern on 01473 255552 Kind Regards Remember to put a space Diane McGovern pT ec NA et as gs O NOAA A O ce between Text and Coding a S 19 Draw g AutoShapes dM Y DO Edi al y o 2 4 409P Page 1 Sec 1 1 1 t 6 9cm Ln 10 Col 54 REC TRK EXT OVR English U K QZ Once you have completed creating your Template Letter Saveim docs BQ XK amp Ge Tools e Click onto Save As button in the wj Di s lets Create a Letter sear toolbar Dis Training Letter for NOM My Recent Documents Y Desktop e Click onto the Template you named My Documents earlier E My Computer e Click onto Save button File name p s Training Letter for NOM y My Network Places Save as type Document Template lt y Cancel amp Make sure the Save As Type says Document Template otherwise you will not be able to find the letter eo Bee rete IM REEE Ido Template Register Help Shatus Open As you can see your letter has now been entered Document group Training Course Document file name Dz Training Letter for NOM dot into the Template Register Original path WWSOPHT_14S0URCE PHARO SU zer Control SOLACE 10480 doce Df Training Letter for WOM dot e Click onto the OK button a a Document extension dot Doc
149. om a f From Pa From TU f A of gt Cancel e Click onto the OK button Now let s go back into Training Instructors window es Training instructors total lines 18 Help Format Access Records All Instructors once entered will display against the Jaa a Bl S Frdinsncton eat corresponding course code E Training instructors _Instructor Emtemal Test ABS MF toma __ ANB AMIE Adams Giles BEN MR BLOGGS JOE Bloggs Josephine Castro Charlotte Depp Johnny Firth Matthew Fisher Tom MILLY MOLLY McGovern Diane Mouse Micky Diane McGovern YES Donald Duck YES Mickey Mouse YES Sam Macro YES e Click onto the Instructor you want to Terminate from that course e Click onto the Amend button In the window on the right SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 63 Courses Instructed by ANB AMIE i External Instructor I Courses Instructed by Select De select Terminates Di s Training Course Code Advanced First Aid Refresher Fire Safety Awareness Training GAS RIG OPERATOR TRAINING HNC FIRE SAFETY STUDIES HNC FIRE SAFETY STUDIES HOOK amp LIFT INSTRUCTOR HOSE REPAIR HOSE REPAIR INSTRUCTORS COURSE HAZMAT OFFICERS SEMINAR HYDRAULIC PLATFORM INSTRUCTOR H P INITIAL H P REFRESHER HR Assistant Course HANDLING SUBJECT ACCESS REQUES HIGH VOLUME PUMPING MOD 1 HIGH VOLUME PUMPING MOD 2 HIGH VOLUME PUMPING MOD 3
150. on Resources Click OK Put the correct Date amp Time as you can see you Find the Location ee t Skills AAA A A A AAA ET A O O O aeee EF AD t Mouse M 123456 DIRANK Jones B 455 DIRANK FFI are shown as unavailable and on a course Entering Candidates via Station Resources Though the Duty Station Resources From the Global Navigator e Click on to the Rota amp Availability button e Click onto Rotas ea Cancel Depp J D 951753 DIRANK Schedule Rotas and Availability Window Configure Duty Systems d Other Configuration Options d Control Front screen Resource Manager Station Resources Availability Duky Rotas The Station Location window will open e Click onto a Station z e Click the OK button niformed Station ed Station The Station Resources window will appear showing who is available with in that Station at that given time and date As you can see the two candidates put onto the Training Course in the Duty Rota Book are showing as UNA and will not available for duty Let s add another candidate but this time from the Station Resources e Click onto one of the candidates Notice the buttons on the right have lit up e Click onto the Status button Status SOPHTLOGIC COMMERCIAL IN CONFIDENCE Station AA A sioj Xj Help Ey ir lott sn Cont 1 7 7 fet E pa E pas Peca D a E Spre OIC E So
151. onitoring F Fire Safety Certifical J Fire Safety Jobs Let J Hydrant Transaction E Training Course Lett _ Vehicle Accident Let E Training Course Letters Dis Training Letter for WOM dat View Joning Instructions Test Training Template Template Mew Hi Duplicate Remove Thi Add Di s Training Letter for NOM Tags Help Letter Tags Tag Value Location Name Division Rank Post Duty Duty Type Watch Start Date Finish Date Year Sequence No Number Of Days Duration All Qualifications Course Status NOM Current Status Act Left Brigade Date Left Posting Left Before Course Start Posting Status Substantive Location Code Substantive Location Name Substantive Post Code Substantive Post Name Substantive Rank Code Substantive Duty Code Substantive Duty Name Substantive Rota Current Location Code 4 SOPHTLOGIC COMMERCIAL IN CONFIDENCE In the Tag Value column Enter the Code e Click onto the OK button This letter will only activate when a candidate has been Nominated to the COUrse Cancel PAGE 120 Check the Candidate has been Booked onto the Course Personnel Window Personnel Record Cards Establishment inistration Establishment gt R itment gt e Go to Global Navigator oe i Leavers gt e Click onto Personnel Absence gt Awards and probations gt e Click onto Personnel Record Card Re
152. or V Instructors Name Diane McGovern Courses Instructed by e Click onto the course s Terminates ENTONOX TRAINING EQUAL OPS COURSE EUROPEAN COMP DRIVING LICE EUROPEAN QLTY MGT ASSESSOR EVACUATION CHAIR TRAINING FS INSPECTORS BASIC PETROLEU EXPLOSIVES TRAINING DAY F S Fire Risk Assess F S Fire Risk Assessment F S Legis and Enforce e Click onto the Select button EXCEL COURSE PART 1 EXCEL COURSE PART 2 EXECUTIVE SECRETARY PA EXERCISE COUNTER BALANCE Financial Mang Info Syst FIRE CADET INDUCTION SEMINAR FIRE INVESTIGATION REFRESHER FIRE SERVICE PROSECUTION FIRE TEAM FIREFIT CONF OCC HEALTH amp WELF FIREPRO FIRST PERSON ON THE SCENE FITNESS FOR WORK Foundation Degree Management FREEDOM OF INFORMATION TRNG FRIENDS INDUCTION TRAINING GEOGRAPHICAL INFORMATION Select The courses should now move to the window on the right y a F S Legislation and Enforceme FS Operational Assessment Trg APPRAISAL TRAINING APPRAISAL TRAINING CBT BA INITIAL BA MAINTENENCE FIRE SAFETY INSPECTORS SEMINAR FIRE SAFETY MANAGEMENT SEMIN Fire safety Oficers Seminar FSIs LEGAL TRAINING BA INTRUCTOR Di s Training Course Code Di s Training Course Code Advanced A Cancel e Click the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE now shown in the list As you can see the Instructor have just entered is The YES means he she is an External
153. ourse attendance by Division Location Rank and Course This report has been hard coded to only look at Four Course Types as displayed Training Communications Administ Training planner Training instructors Waiting list C C k O n to T ra n n g l Competency training needs Administration gt e Click onto Training Statistics Pos Training statistics Station Based Training Browser e Click onto Driver Returns rs Training return Training queries ae Course attendance statistics Menu Bar Course attendance by date ee Course attendance exceptions Driver return Qualification by rank The Drivers Return window will appear Menu Bar fe Driver return i x Select the Division of the personnel attached that attended the EHLV ALP LGV and HYPLOP courses Loch Hatch Total HE Total Bas Total nee Total Bae NOTE The Courses must have the corresponding codes o B A XL El Hame Service mo Locn Rank Course Finish Location and rank refer to the person s location and rank at the time of when the course was running The report will list the locations and watches The Total column displays the number of people that attended the EHLV ALP LGV and HYPLOP courses The Total columns do not have the name of the courses listed the totals are displayed as follows Total Column 1 displays the total number of persons that attend
154. ow Cancel ok You can either use the Add button or scroll through the list in window 1 Do this by highlighting e g Code under Training Course heading C Function Value of o Click on Where button Field training courses code e Enter in Condition and Value i e Begins e g BA condon ASA Value BA Cancel OK e Click onto the OK button When you have added in as many conditions as required you are ready to run your query Select columns Add 42 Value of Code Begins with FF AND Modity Value of Code Begins with BA Remove a Repeat this process until your question is asked have added a date range want my query to search within If you want to enter a date range SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 106 Enter a Date Range Within my query question am asking for a date range 1 January 06 to 1 January 08 To do this you need to In Available Fields e Click onto the Start Date e Click onto the Where button Function Value of Field training years start date Condition A Value Cancel OF Function value of Field training years finish date Concition Essenen Value or 2008 Cancel OF Available fields Default notes Default joining instuctions Z Default minimum attendees Default maximum attendees Q Training years Sy Year Finish date Label Active Q Ran
155. played in the Set Skills list pg 37 Maa inca bi ee Opti ahora apis dirii Terwelop bell ard ahit o igre pele Dawe And dite Ge banica webeclas lo maal arta delirar rre F A te al r F F E r r i r r r r E E r r r r r r m rc r r m r r You will also find this drop down list in Retained Pay Lite 2 Role Based Competency Help the Personal Record Card window cet Date Obtained N 1 3 j Service History Description Sheis ee eee X WwW ith in th e S u b Me nu C l IC k O nto S ki l l P rofi le Sickness Instructor Dealing with and Eliminating Harassment Defibrillation Sickness Inter ws y a a MO Click on Add Skill Profile Click onto the SS a DSHI Description arrow Skill Profile for D Mcgovern Date Obtained Skill Code Skill Updated Inst Once set up ou can click onto the oK 01 02 2007 E Training Skills Module as oor ves y 08 02 2007 997 Accident Rescue Instructor 11 05 2007 YES 15 03 2007 DIRCAP Di s Skill 2 11 05 2007 vES 14 05 2007 DSR Di s Skill Register 14 05 2007 YES button an the Skill earned will display in the window below the PRC SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 21 Set Courses The course button on the right of the Skill Register window will allow you to specify which Courses will give the person the selected Skill By selecting the course s you will be able to specify what Skills are
156. ption Let s see what the other buttons do SOPHTLOGIC COMMERCIAL IN CONFIDENCE Enter Role details Code ors IPDS ROLE lt q Role Name DE IPOS ROLE K dob Description Enter a description here W Can add IPDS activities for others mea As you can see Di s IPDS Role has now been entered at the bottom of the Roles list This will also appear in the Skills Manager system as shown PAGE 15 Activities This section of the setup is where the activity tree for each role is set up and frequencies set Each different role can have a different Frequency this may be useful for those in development who may have to perform Activities more regularly To specify which activities a Role can do e Click onto the Activities button Activities Select actvities for DI S IPDS ROLE Select actvities for DI S IPDS ROLE Activity Path Vv 0 1iD Inspection Complete gt 32 Hitchin gt Welbury House 1iD Inspection Complete gt 32 Hitchin gt william Ransoms Fire Safety Fire Safety gt FS Demo to Public Group Fire Safety gt Lecture or talk to Public Group Fire Safety gt Quick Strike Fire Safety gt Station Initiative Personal Development Personal Development gt Personal Development Review Personal Development gt Personal Fitness Assessment Practical Activities Practical Activities gt BA Practical Activities gt BA gt BAECO Practical Activities gt BA gt Co
157. r Qualification 2 test OOSIOOOOOOOO0000000 PAGE 35 You will also find this drop down list in the Personal Record Card window within the Sub Menu Click onto Qualification Click on Add Scroll down the Qualification arrow Personal Details Photo ID Please enter the relevant detai Cancel OK Planning for Hew Procedures Year gained Pll Posting mil ali Probation Qualification Advanced Driving Qualification Army Qualified Test Officer Motorcycle Army Qualified Test Officer Motorcycle Stage 2 BA Regional Employee Details Religious Beliefs Dis Training Qually English 4 Level Retained Pay Lite GCSE English e E ft GSCE Geography zi Once set up you can click onto the OK button an the Qualification earned will display in the window below the PRC Revise E Qualifications for 4 M Jordan Qualification Remove 2005 Basic Driving Qualification 2007 AI Dis Training Qually SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 36 Evaluation Questions Evaluations can be stored against a course once it has been completed This is where all possible questions are stored 653 Iraining course manager total lines 7 He Formal tess Becorde e Click onto Evaluations Questions folder E Course codes Add Y Curie poup Qurti A EA Course staute Hiire wa
158. r a m 986 WT BA z m 988 Ship Fire Fighting Skillz mM 989 ALP m 990 Manual Handling FP 991 Dynamic Risk Asessment Training i 992 Light Driving m 9953 Ops Command amp Control m 994 PT Supervisor 3 FP 1995 Hose Care The Set Skills window will appear m sos First Responder NS C 1997 Accident Rescue Instructor m 998 BA Heat amp Smoke Unit FP 999 Station Based Vector FP ALDR12 Aerial ladder platform driver Im BA BA CM Crew Manager IM DIOFRC Di s Skill Select the Skills that a person must have in M DIRCAP Dis Skil2 FP DR3123 Aerial Platform Ladder Instructor HT Ds2 Driver Skill 2 order to qualify for the selected course m ps Driver Skill 3 TF D54 Driver Skill 1 IM DSR Di s Skill Register m EFAD EFAD Driver PF EFADI EFAD Driving Instructor N M FA First Aid Click the OK button O FF Qualified Fire fighter j 4 im OK Cancel Set Prerequisite Courses The Prerequisite Courses are courses that have to be completed before the candidate can access the course this is not always required e Click onto the Prerequisites button Prerequisites The Set Prerequisite Courses window will appear Set Prerequisite Courses Prerequisite Courses For Di s Training Course Code Advanced Advanced Volley Ball BREATHING APPARATUS 1 Breathing Apparatus 2 BA Industrial Initial Driving Course Basic Driving Course Intermediate Driving Course Advanced Di s Training Course Code
159. roan Horinaton You have the Close Amend Evaluation Accept Result withdraw ca The Evaluation window will open withdraw om 13 Training Evaluation for D McGovern Diane on Course Di s Training Course Code Advanced Evaluation Help E Training Evaluation for D McGovern Diane on Course Di s Training Course Code Advanced do e eaa II Dl s Q Di s Question for E valuation mM e DiG2 Another Question i i P he 0 DiQ3 another one ie in il 1E 0 DIQ4 and another question mi ml Ml El hUie 0 i 1 1 Was course content useful NM NM Mm Mm mM 0 Click Into the boxes 1 2 Was instructor good mM al mM Mm M 0 1 3 Was the number of candidates on the course appre 7 7 E mM mM 0 A very good E not very good e Click onto the OK button Notes Cancel You can check the Status of each candidate on the course by e Click onto the View Status button View Status ES Transactions for T T Yallance for course 1234 x E Type Reason Result Pass Fail Competent Notes T Vallance Y 04 07 2007 10 08 00 NOM a T Vallance WY 04 07 2007 16 23 00 ACC T Vallance Y 04 07 2007 16 53 00 RES 40 FAIL NOT YET Let s have a look at what the other buttons do within the Training Planner SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 87 Attendees Button e Click onto the Attendees button Attendees A Print Preference window will open dell ish Report destinations
160. rse will be listed in here SOPHTLOGIC COMMERCIAL IN CONFIDENCE 9 waiting list total lines 70 0 x Help Format Access Records Ala Saved queries v fm i K Find cleared K Find cleared Fa Waiting list Cleared Code Course Servicemumber Name Reason YES BA2 Breathing Apparatus 2 6 Peter J Sickness a NO BA2 Breathing Apparatus 2 KL Langley K YES BA2 Breathing Apparatus 2 AV4S4DD Avaadd Sickness YES BAI BA Industrial Initial 12 Barber C Non Attend YES 01 Fire reporting PART 1 11106 Poppy J YES BAI BREATHING APPARATUS 1 385 Smith H YES FSA Fire Safety Awareness Training UNDO1 NewmanO Sickness YES FA First Aid CECI Ceci T YES FA First Aid CEC2 Cec2 T YES FA First Aid CEC2 Cec2 T YES FA First Aid CEC2 Cec2 T YES FA First Aid CEC2 Cec2 T NO FAI First Aid Refresher CASTRO Castro CE NO BAI BREATHING APPARATUS 1 12365 Bobby P NO EFAD EFAD ALF1 Alf Brown YES FA First Aid 01445 Oswick S NO 01 Fire reporting PART 1 ZONE Zone Z YES 01 Fire reporting PART 1 11106 Poppy J YES FSA Fire Safety Awareness Training 2020 2020 T NO FSA Fire Safety Awareness Training 2020 2020 T YES FSA Fire Safety Awareness Training 2020 2020 T NO FSA Fire Safety Awareness Training 2020 2020 T NO 02 Fire reporting PART 2 CRAB1 Crab CC y 4 b PAGE 90 Example J oining Instructions This form is basically a confirmation form that you have been Nominated to a course The Training Department will
161. ry appear New Library Rename Library Delete Library di Fire Reporting longest descr e Highlight the relevant Query e Double click on the Saved Query is then displayed Cancel i ES Training queries Breathing App1 2007 Ioj xj Clear gt Open PS Save Save as Access lt x ViewSQL v A Add E Alias Code Align left Available fields Default notes 4 Default joining instuctions Modify o C l IC k t h e R un Q ue ry b u tto n Default minimum attendees Not groupped by column Width 10 EF SS Remove Er Default maximum attendees Column6 Value of Description Q Training years Alias Description Align left Group by Select columns Column5 Value of Code Not groupped by column Width 60 gt Stat date Column Value of Start date The system will execute the Saved Query So Fah date Alias Start date Align left T Random Selection Z Label Not groupped by column Width 15 el Racorde fo Test query EA Alias Finish date Not groupped by column Align left Width 15 z A Column Value of Finish date Run query K v Add A Modify OR Value of Description Contains BREATHING APPARATUS 1 Remove Er AND Walue of Year Equal to 2007 En Ud 2 Tune z goood Select E SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE
162. s follows Courses Help Course Code DTCC Description D s Training Course Code Notes A Allow update by divisions Refresher details 4 Refresher required Course Code Dis Training Course Code Effective From Frequency 12 Months f mai OF Cancel anes post course leave If a 2 week course e g BA refresher starts on a Monday and a nominated candidate is working days on the previous Saturday amp Sunday they get the Sunday off shifts off these off Effective From and Effective To Allows the course to be archived If they are working Nights they get both Regardless of shifts worked on the two days preceding the end of the course they will get If left blank then course will always be available otherwise it will only be available for selection between the Effective Date Range Once completed entering the details e Click onto the OK button You will be returned to the Training Course Manager window As you can see your Course Code has been entered at the bottom of the list The Course Code can be located in the Course Code drop down list Click onto Click the Amend button Tick Refresher Required box Click on the Course Course Code arrow scroll down and select your Course hy Training course manager total lines PEZ SD Room Instalar ey Varna orale fey lira ieia Ey Ey Tray Aaron E Training ream E Traning pes
163. sting E IP DI LT Di s Location Testing Drs Duty Spat Ol Ors RC OFF Zone DIS ZT Effective from 18 06 2007 Personal Details Photo ID Planning hor New Procedures In the Sub Menu Click onto Posting Amendments Click onto the Posting This is an unprocessed addibonal substantive posi It wal become a substantive pool when is updated a Revise remove of update via posting amendments S Posting amendments for JD Depp Date Type 11806 2007 NEW i ai E loiner Appointed Drs Ports Testing al E IFSOILT Ors Locaton Te lira A Printing Preference window will appear Print preferences Report destinations Client SOPHT diane me lwakp Microsoft Office Document Image Writer NEN OK Samsung Colour LaserJet Main Office Ne01 Microsoft XPS Document Writer Ne02 Can Microsoft Office Document Image Writer NeD3 Main Office HP Network Printer NeD4 4 gt Page setup Rename Available reports Personnel record card Personnel information form Posting amendment for amendment effective from 18 06 2007 Sickness summary Personal Attendance Statement e Click onto the Show button Show e Click onto the Print button Print e Click onto the OK button MEMORANDUM ie coh Pina Page From To The Memorandum window will now open Please note thal the following change is effecinve fram 18 06 2007 dera
164. t Reasons e Click onto the OK button ne Cancel Ok EY Comer aladas i x E Course types LA Evaluation Questions As you can see the entry you have just entered will be displayed at the bottom of the list Waiting list reason attributes Name Langley K Training course Breathing Apparatus o To view the entry you have just Reason Sickness o M Non ttendance Notes entered go to Training Planner click onto Waiting List button Click onto the a Entered by SOPHT_STATS on 03022005 Training Course arrow Scroll down the list n 2 Cancel OK SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 58 Training Instructors This is where instructors are setup and assigned to the courses they are specified to instruct e Goto Navigator e Click onto Training e Click onto Training Instructors e Click onto the Training Instructors folder Training Personnel PRO PIN Training planner Training instructors Waiting list Competency training needs Administration IPDS Training statistics Training budget Training queries Menu Bar The Training Instructors window will appear ess Training instructors total lines 15 Help Format Access a 5 mel Records Saved queries ad f mmi i Sd Find instructor lo x E Training instructors ABS Test ALF Brown Alfie ANB AMIE Adams Giles BLOGGS JOE Castro Charlotte Depp Johnny Firth
165. t Select Reason gt lt Select Reason gt Di s Training Reasons Nomination from waiting list Non Attendance due to Ops shortfall Non Attendance due to Sickness Unable to attend due to annual leave iK OK Cancel A dialog box will appear asking if the Pass Fail correct ou have recorded 4 pass Is this correct Yes If correct Click onto the Yes button If in correct Click onto the No button gg O ou have recorded a failure ls this corect The text will change from Red to Green window will open showing your Pass Fail PE record card for J James E Postings ler Jaraa Hi Course attendance Help Course code 1234 Advanced Volley Ball E Course ES A A e Result 03 07 2007 04 07 2007 105 Aberdyfi 2007 Pass Add Revise Remove SOPHTLOGIC COMMERCIAL IN CONFIDENCE If you go to the Candidates Personnel Record Card In the Sub menu Click on Training Records Click on the course Click onto Open Course Attendance Results Premian record rd for T Tallar e Postnge For Valara T Vector emesni Ay e r Course attendance Help Course code 1234 Advanced Volley Ball e Course lb a ra Casano ee ie a Yar Result 03 07 2007 04 07 2007 WO5 Aberdyfi 2007 Fail Add Revise Remove PAGE 86 Candidates that are in Green have completed the course RES Close Amend
166. tained Pay Health and safety gt Occupational Health gt Equal opportunities gt Qualifications gt Appointments manager Supervisor b The Personnel Record Card will open Reports gt System Help Ctrl F1 Menu Bar A iojx Help GIS ronn for Find Next Back Parla Joiner Delete Search l l a YOU need to find the Candidate you e Enter the name or letter of the candidate e Click onto the OK button ai records where Surname Begins with JONES Absence Accidents Awards and Commendations Contact Details Dependants Documents and Images e Employer Details Employment Conditions Financial Claims and Transac y Show have nominated for the course Click onto the Search button Search l OK Camel Please select a search type Please select a field to search on Surname and initials Equal to Not equal to Greater than or equal to Numerical service number Ethnic code Post code substantive Payroll number Please A to search with JONES Less than or equal to Ends with Contains Does not begin with Does not end with El Does not contain xl E Records found The candidates Personnel Record Card will open e Click onto Training Records e Click onto Show Hide button Show The course will be entered in the Training Records window SOPHTLOGIC COMMERCIAL IN CONFIDENCE Print 1 8 Open E o Ax e Choose the
167. te Letter e Repeat until letter is completed e Click onto the close button SOPHTLOGIC COMMERCIAL IN CONFIDENCE DIANE MCGOVYERN Sopht_Demo1 91 Build 2059 File Edit TIE Navigation SOPHT met TOF O F SF O F SF SF SF SF O F SF SF SF SF O F F O F F F Course Sequence No Course Code Course Description Course Sub Type Course Comments Course Qualification Course Prog Course Refresher Course Reference No Course Recode Course Div Update Course Dress Course Take Course Transport Course Meals Course Default Hotes Course Default Installation Training Communications Administration Window Course Default Min No OF Attendees Course Default Max No OF Attendees PAGE 118 lox Th d ill h ti gt File Edit View Insert Format Tools Table Window Help Adobe PDF Acrobat Comments Type a question for help X e word screen will appear each timea asen RUI 7 A AAA Aa o O e P A4 Normal Times NewRoman 12 B Z U i EJA aj fina l2 I pea E MAA T sub menu Field has been entered As you can see the Template Letter is Dear training letter_data initials training letter data name complete The Fields and the text have You have been Nominated to attend the following course been entered Course Code training letter_data coucod Course Description training letter data coudes Date of Course 20 August 2007 at 9 30am to 4 30pm L
168. that the candidate doesn t have the correct Qualifications or Skills to go onto this course Use the Prerequisites button to determine which Skills and Qualifications the candidate is missing and needs to attend this type of course m Prerequisites Here are two examples As you can see the top window is showing what Prerequisites are required before you can go onto this course Usually courses that have a beginners intermediate and advanced levels meaning you will need to d O O n befo re g ol n g O nto th e n ext evel View Prerequisites for DTCC Di s Training Course Code Prerequisite Courses For Di s Training Course Code J BREATHING APPARATUS 1 Breathing Apparatus 2 BA Industrial Initial Driving Course Basic Driving Course Intermediate Driving Course Advanced Di s Training Course Code In the two bottom windows shows the Qualifications and Skills required As you can see some of the Skills LETT amp Quals are in red the reason is these are the Skills amp Quals the candidate has not yet achieved First Aid Refresher Fire Safety Awareness Training Large Good Vehicle aaa a al The first example shows that this candidate has all the Prerequisite skits Prerequiste Quals Quals but not all the Skills As this Candidate has ee ee ON Di s Training Qually IS i i Di s Skill 2 majority of the requirements the dialog box should not Dis Skil Reaist
169. ther Fire Safety College etc a ram course mamper Lol al ned F j B x Hee Doma Access Genri e Click onto the Course Types folder Any entries that have been previously entered will appear in the window B Tiare trend bey 3 Training Meavona SD aing bt reasons e Click onto the Add button dd The Course Type window will appear Course type Code oc e Enter your Code Cancel N OR e Click onto the OK button Code Meaning This is another method for grouping instances of courses Generally INT Internal this includes ds Other EXT External 3 e MHAIN bob 1 All 1 Hp Eoma geuse Becas FSC Fire Service College Al Aa Ei Course codes E d E Course groups E Peren E Cruse status ender ae Ey Evaivabor Questor Arel E Evaluations rd Key edo leia As you can see the Course Type that you have D Trini mesias bue SN just entered has now appeared at the bottom of A Tuna prizes E Waking Ist eater the list ui sl ils of Course Type To view the drop down list for Course Type Click onto Training Training Planner the course Types is on the right hand side of the window Window You can also view the drop down list for Course Type Click Cousecode Course Name lt SelectCouse gt onto Training Training Planner New Course Setup CouseTys INT Course Number course Type arrow Select one of the options nica E EXT Y SOPHTLOGIC COMMERC
170. tion ao Retained Station Rank RFF Rota Medical Duty Cost 0 00 Budget Date of result 04 07 2007 16 37 00 Result 60 Not applicable Competent Not yet competent Here you can add the Pass Fail Result Attendance e Full Partial None Reason lt Select Reason gt y If the candidate was competent or not e Click onto the OK button L E i El Cancel You have recorded a pass A dialog box will appear asking If the Pass Fail y Is this correct correct e If correct Click onto the Yes button AP You have recorded a failure F le this correct e If in correct Click onto the No button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 92 Training Statistics A primary feature of the Training system is the ability to interrogate Training Data and perform Internal Statistical Analysis as required The Training System incorporates sophisticated predefined reports it is these reports which provide the mechanism for analysing an array of training related information Although predefined these reports are flexible enough to enable the user to set conditions or enter search criteria enabling the creation of user defined reports Training Returns The Training Return window provides the facility to analyse course attendance by course group by identifying all candidates who attended the selected course e Click onto Training e Click onto Training Statistics Training Personnel PRC PIN Trai
171. tion mn e Double click on the desired DDF 1 Donnybrook Station E Post DOF Dolphins Barn option DO HO Dublin F Us UCM Ss NA ar a ca Zone E S E H IPSO OOFOI s Testing Location Probe a You should see the option chosen is now in the Location box To remove the drop down list e Click inside the box OR e Click the Cancel button Cancel This will not cancel the page only the drop down list Warning If you click onto the Cancel button without any drop down menus showing you will then CLOSE the PAGE all data entered on this J oiner will not saved If you type in a letter into one of boxes that has no listings beginning with tat letter as shown Post Fa And this error message box pops up This means that there are no records gg starting with that letter A No Records Found Beginning with Z e Click OK Notice the letter has disappeared from the box SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 28 Alternatively by leaving the text box blank and pressing the Question Mark button against an option this will list all possible options e Click onto the Question Mark icon A Upon selecting a rank only the posts which meet those criteria will be displayed Watch is restricted by the duty that is chosen The dropdown list against each of the fields contains the following options will appear e Click onto the chosen option Rank Fost Chief Fire Officer l e Click into the box or the Cancel D
172. to drag across the values or use control shift amp click e Thumbs up to find people who meet the criteria e Thumbs down to find people who do not match e The paintbrush icon will return all personnel Course Attendance by Date Allows you to find all courses running on a particular date e Click onto Training e Click onto Training Statistics e Click onto Course attendance Statistics Training Communications Administr Training planner Training instructors Waiting list Competency training needs Administration gt IPDS Training statistics Station Based Training Browser Training budget Training return Training queries Course attendance statistics Menu Bar Course attendance by date Course attendance exceptions Driver return Qualification by rank This Course Attendance window will appear nS ES Course attendance by date i ajx gt Bi Clear Print Save PRE Attendance date 01 OF 2007 A Course attendance by date i Attached A ATTACHED JOTEC Diz Training Course Code 30 06 007 C Enter a date in the Smith A 12563 DTCC Di s Training Course Code 30 06 007 C date ra nge Gibson J FP OTCE Di s Training Course Code 30 06 2007 C Brooks E KB DTCC Dis Training Course Code 30 06 007 C llame J 10203040 OTCE Di s Traming Course Code 30 06 2007 C PERSON Pl DTCC Diz Training Course Code 30 06 2007
173. ton The Skill Training Method window will open Skill training method attributes Code Description Dr s Skill Training Methods Cancel e es ENT manager total lines 4 Click onto the Code box Enter a Code Click onto the Name box Enter a Description of the Code Click onto the OK button 101 x Help Format Access Records Bh 3 Roles 3 Skill Groups Skill profiles C Skill register 3 Skill task groups Skill training methods 13 Tasks used X As you can see the Skill Training Methods you have just entered is now located at the bottom of the list amp Skill training methods Add Remove Amend mu The entered will be displayed in the Competency Skill Training Methods you have just Training Needs Click onto Training Competency Training Needs Click onto one of the rows that has something in it Click onto Get Personnel button Click onto one of the Candidates Click onto Enter Personnel Participated az Drs Skill Training Methods Dis Skill Training h Incident National Vocational Qualificati Simulation Training button under Participated As click onto the drop down list SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 24 Tasks used for Skills The Tasks used for skills is the set up to show the different Skills that would be used e g Control
174. tructions add them in the boxes Enter training details Dress Smart Change of Cloths Shirt Sleeve Order Take e Click onto the Details button Pen amp Papar po Fire Kit Y la e Enter the details of the course Transport provision es p e Click on Confirm Meals Provided a Select instructors for course Click onto the Instructors button O Instructors Clashes Select instructors Instructors M AnbA rom at eee MT BenB Fom Untlf MT Castro CE From Until e Tick on the box of the instructor who E ben ra rom Until will be teaching the course m N From 21 06 2007 03 30 Unti 23 06 2007 04 30 7 DeppJ D Fom Untif y 4 d e Enter the dates of the course ance H e Click onto the OK button select rooms for course Select instructors TF It Training Suite From 01 09 2007 03 00 00 Until EEES 02 09 2007 17 00 00 e Click onto the Rooms button It Training Suite From 01 08 2007 00 00 00 Until a 08 2007 00 00 00 FP It Training Suite From 0105 2007 00 00 00 Until 0405 2007 00 00 00 FI Training Suite From 01 08 2007 00 00 00 Until 0208 2007 00 00 00 a Rooms Test From Until W Di s Traing Room From 21 06 2007 00 00 00 Until 23 06 2007 00 00 00 TEN Enter the dates of the course b ox e Click onto the OK button e Click onto the Prerequisites button View Prerequisites for DTCCA Di s Training Course Code Advanced
175. ttendees Close Withdraw Nom Evaluation To Accept them onto the course Nominee Service no Status Reason i k Conran C C 965 Horton 04 07 2007 14 47 00 ACC a Amend Perkin P 7 Framlingham fire stat 04 07 2007 14 47 00 ACC o 3 Gibson J FP1 Suffolk Headquarter 04 07 2007 14 47 00 ACC i 4 YetiT 1234 Suffolk Headquarter 04 07 2007 14 47 00 ACC We Th ey are In Red because th ey have 5 Brooks K KB Suffolk Headquarter 04 OF 2007 14 47 00 ACC Besult 6 Castro C E CECASTRO London Station 04 07 2007 15 11 00 NOM Er 4 7 DeppJD 951753 Di s Location Testing 05 07 2007 10 23 00 NOM a Withdraw Acc not yet been Acce pted onto the 8 McGovern D 123457 Di s Location Testing 05 07 2007 10 30 00 NOM course e Click onto the Accept button they will now turn Blue and the Nom will change to Acc Remember You can enter anyone from any brigade any watch onto the course As you can see the course is now full SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 77 To see if you have been entered Help into the Station Resources as UNA Click onto Rota s amp Date rj Station resources for E IPSDI LT as at 20 07 2007 10 X pl S A S A 2iliwiv amp eB PINs Station Display Duties Control Rotas Applnc Undo Save Confirm Print Activities Time J 20072007 a I 1000 f Spweoc 6 Spare drivers f 10 Availability Click onto Stati
176. uld have its own Course Code R Training course manager total lines 772 i 0 x Help Format Acce Records 44 Pira O Ce da e Click onto the Course Code folder O Find code begins wih Remove Mm 3 Course groups 3 Course status codes C Course types J Evaluation Questions Amend Evaluations fa Course codes IPDS A ctivities C Qualifications 1st Tier Management Phase 4 LA Room Installations Assertiveness Skills Workshop 1st Tier Management Phase B Leadership in the Outdoors Command amp Control 4 Command amp Control B Command amp Control C Command amp Control lecarus Peeaistes Any Courses that have been entered Qualifications saos previously will appear in the Course Code Training conditions A Training message typ A Training Reasons E Training rooms 23 Training years a p 2nd Tier Management W n d O W Equal Opportunities Team Building Prosecution Course Food Hygiene 1st Tier Management Phase B Staff Development Course CIPFA HCC Financial Management Pre Retirement Social Club Treasurers Watch Officers Seminar Flexi Duty Officers Seminar Rota Management Watch Fire Safety Fire Prevention Petroleum G Waiting list reasons e Click onto the Add button The Courses window will appear Course Group This is a list of the Training 2 Groups t
177. ument application Name Di s Training Letter for WOM j Default printer Please select printer OOOO O Notice the Word and Template Register window has See Default process options f View Print Save Save and Close now disappeared and returned to the Training Notes Configuration window El In the Template Register window SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 119 E Template Configuration total lines 4 E aj x Help Format Access Records dh 5 las Click onto the Training Course Letters E Training Course Letters Dis Training Letter for WOM dat View Joning Instructions Test Training Template Template Hew J Absence Monitoring Add Duplicate ae Your letter Template is now in a the Training Course Letters in J Fire Safety Certifical J Fire Safety Jobs Let J Hydrant Transaction Hi T Personnel Posting L Tags the Template Configuration m Traning Course Lett C Vehicle Accident Let Tags Button If you want to Tag a Letter Template to a particular Station Postcode Status you need to add a Tag Value This Tag Value has to be the same coding as what you would use in the Training Planner E Template Configuration total lines 4 z jol x Help Format Access Records lali e Select a Letter Template e Click onto the Tags button L Personnel Posting L T Absence M
178. ument file name E Original path o Document extension Mi Document application ST S ON Mame VEN Default printer Please select printer Default process options wiew Print Save Save and Close Notes E Template Import Template Field Selector Ok Cancel PAGE 116 A Template Name box will appear Template Name 1 Please specity The Mame of The Template e Enter the Name of your Template Letter Dis Training Letter for NOM A e Click onto the OK button Cancel Di s Training Letter for NOM Microsoft Word gt oj xj MS Wo rd will open a blank page File Edit view Insert Format Tools Table Window Help Adobe PDF Acrobat Comments Type a question for Hp Xx Doves d UIAF A AAA ee aR a 1 100 AES Normal Times NewHRoman 12 B Z U i i E A al fina Ty 3 Ba ON E Types out the outline of your letter leaving blanks were you want the Fields to be Dear entered You have been Nominated to attend the following course Course Code Course Description Date of Course Location Once you have typed out your letter If for any reason you are unable to attend the course please contact Diane McGovern on CAUCA AAA ER ee ee AAA AAA AS Do not close this window to minimise it 01413 23399 Kind Regards e Click onto the in the top right a Diane McGovern o hand corner a orl Drawy b AutoShapes N N v oga 4 amp lag Lal d Z A SF
179. ur ci NOS National Occupational Star mM FF2 FF2 Take responsibility for effeq NOS National Occupational Star mM FF3 FF3 Save and preserve endand NOS National Occupational Star Mm FF4 FF4 Resolve operational incide NOS National Occupational Star Y 4 b OK Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 13 Roles The Roles window allows for IPDS Roles to be created and incorporate to any number of existing Ranks Obviously not everybody has to do the same Activities Activities are associated to a Role along with the Frequency in which a person in that Role should be demonstrating competence in each Activity Roles are then broken down into sub roles This allows the role to be broken down in order to be allocated to locations or individuals Example Role Fire Fighter Sub roles Fire Fighter Core Activities which all fire fighters have to demonstrate Driver allocated to drivers only Hazardous Materials Unit only allocated to stations which have this appliance This means that in order to be competent in their job a person only needs to do the activities which make up their individual Role Map To set up a Roles E 1PDS Setup total lines 17 l0l x Help Format Access Records l Alia E Activity Groups C Development Need F E Frequencies E Skill GropT ypes 3 Skill Groups Area Manager Brigade Manager Crew Manager Control Operator Control Supervisor Amend A
180. y using the Search facility it will make your life a lot easier in finding the course At the top of your window you will see the Search facility Look at the Find Code and Begins With Click onto the Course Code folder Click onto one of these headings ls Training Course manager total lines 172 m Dinti giint e Cinsi iibri Gok m Lacie hare Sy Evaluation Questions Ey Euston EI Qualifications C Rooms installations EY Trig condon E Tesi message byt 23 Tierra Pleasant 23 Tierno rene E Tiaria peste Dj isting his reason Ai bettie E Shale Workshop Tat e Manager Phare E Lester ri the Did Corrs E Corto lA Command d Conta El ommend d Conta L Contar E Lona lean CIPFA HOC Ferrara ad pira Soc huts raais Seg ot Fc Sa cat St Sa a Sa Ga es A drop down menu will appear Code Equal to Description Not equal to 2 E a of You can choose here what you want to search by Comments Less than or equal to Qualifications Begins with E Progression Ends with a omme l a Poeto raad Contains Either by Code Description Ends with etc Frequency of refreshers Is empty ID of refresher course Is not empty Effective From Does not begin with Effective To Does not end with Apply Training Leave Does not contain Next to the Find Code and Begins With headings is a blank box Saved queries J amp Findcode begins with e Enter a letter or number into th
181. y rank Menu Bar The Qualification by Rank window will appear SCOM Whole ti Advanced Driving Qualificati ay Whale 2 Aimy Qualified Test Officer cel 9 e Select a Rank WT Whole time DIRANK Whole time RE Whole time ALF Whole time RON1 Whole time ORG Whole time x Army Qualified Test Officer Motorcycle Stage 2 BA e Select a Qualification Basic Driving Qualification R Large Good Vehicle Dis Training Qually English 4 Level 4 9 e Click on the Thumbs up button E Qualification by rank Name ServiceNo Location Date Rank Post Duy Watoh Jordan M 000066 03 2007 DIRANK DPT Di s Duty Sys 1DI s RC VW E McGovern D 123457 DI LT 2007 DIRANK DPT Di s Duty Syst Di s RC OFF Mouse M 123456 DI LT 2006 DIRANK DPT Di s Duty Sys 1D s Watch This will return all individuals of the rank selected with the qualification specified a e Click on the Thumbs down button Total entries 3 This will return all individuals of the rank selected Without the qualification specified SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 98 Training Budget The Training Budget window provides the facility to analyse Training Budgets by course group and Training Communications Adminis Training planner training year Training instructors e Click onto Training Waiting list Competency training needs e Click onto Training Budget Administration a IPDS b Training statistics

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