Millennium Circulation Notices
Contents
1. 2 of 6 2 20 2003 10 17 42 AM Millennium Circulation Millennium Circulation Notices Options pane These options are listed below Unless it is otherwise indicated options are available for all notice types Bills less than lt amount gt will not be sent Displays the minimum charge required for Millennium Circulation to print a fine notice This value is set by the Fines Bills Minimum charge for fines notice to print Circulation Option This option is offered only for fine notices i e bills fines and adjustments Change Address By default Millennium Circulation includes the ADDRESS1 field from the patron record on circulation notices for all P TYPES To change which ADDRESS field Millennium Circulation includes for a patron choose the Change Address button Millennium Circulation displays the P TYPE numbers and ADDRESS fields in your system For example P TYPE numbers assigned to ADDRESS1 Change Address student Faculty Adjunct Faculty ADDRESS field Staff radio buttons Ohialink P TYPE List ILL 11 TA E P TYPE numbers assigned to ADDRESS2 Perform the following steps to assign P TYPE number s to your ADDRESS fields 1 Choose the radio button for the ADDRESS field to which you want to add P TYPE numbers 2 Inthe P TYPE List highlight which P TYPE number s should use that ADDRESS field You can use the lt Shift gt and lt Ctrl gt keys to highlight groups of P TYPE numbers As you make your select2. Millennium Circulation Millennium Circulation Notices Millennium Guide amp Millennium Circulation lt HOME gt Page 105213 Millennium Circulation Notices You can print the following types of circulation notices in Millennium Circulation overdue notices item paging lists hourly overdue notices item paging slips recall notices INN Reach paging slips hold pickup notices fine notices hold cancellation notices bills Perform the following steps to generate any of these notices Note that Millennium Circulation will not display the Notices mode if its not enabled in the Modes tab in the Login Manager P To enter the Notices mode you must be authorized to print at least one type of Millennium Circulation notice These authorizations range from 351 Millennium Overdue to 362 Millennium Adjustments To print notices for all locations you must be authorized for function 363 Millennium Printing for All Locations For more information consult Authorized Functions l The current setting of the Fines Bills Minimum charge for fines notice to print Circulation Option specifies the minimum charge required for Millennium Circulation to print a fine notice Millennium Circulation will not print fine notices for amounts lower than this value 1 Change modes to Notices mode Millennium Circulation displays Notice Type Notices Options pane Location pane Sort By button Prepare Notices button 2 Select the notic
3. anization address in lieu of the patron s address for patrons that are linked to organization records Note that this option appears only if your library has the Organization Records product enabled This option is not offered for item paging lists 6 After you have selected the criteria for the notices you want to print choose the Prepare Notices button If you have not already specified a system printer Millennium Circulation prompts you to select one Millennium Circulation displays a progress bar as it prepares the notices To cancel this process choose the Cancel button 7 When it is finished Millennium Circulation disables the options in the upper screen and displays information on the prepared notices If you want to change an option or prepare a different group of notices choose the Close icon Millennium Circulation closes the prepared notices and re enables the options in the upper screen Sort By Button Millennium Circulation does not disable the Sort By button when you prepare notices Instead Millennium Circulation limits its functionality After notices are prepared you can use the Sort By button only to review how those notices are sorted Millennium Circulation displays information on the prepared notices in the following tabs Unless it is otherwise indicated you can use the Print icon to print out a tab s contents Notices The Notices tab allows you to organize and send the prepared notices For example http topc
4. at switchinc org manual gmcir_notices htmIVALIDATE 4 of 6 2 20 2003 10 17 42 AM Millennium Circulation Millennium Circulation Notices Notices Ti e e er e E E E EEN Send 88 to E mail Move To Print Queue Patron Invoice p100200 21180 P22 fp t00208 21181 EE E 4 a _ 6 _ 8 _ 9 _ 10 are Bs Notices 88 tems Millennium Circulation lists the methods by you which you can send notices in the Notice Method drop down list By default the Notice Method list contains the Print option If your library has acquired Sending Circulation Notices via E Mail or Telephone Notification System TNS the Method Notice list also contains the Email and TNS options respectively Note that Millennium Circualtion disables the Print icon when you view the Notices tab In the table Millennium Circulation displays the notices that can be sent with the currently selected method If your library has email all notices that are being sent to patrons whose records have email addresses are listed under the Email option If your library has the TNS feature all notices that are being sent to patrons whose records have a telephone number are listed under the TNS option If your library has acquired both the email and TNS features and a patron record has both an email address and a telephone number Millennium Circulation lists their notices under the Email option All remaining notices are listed under the Print option T
5. e OVERDUE and ODUE DATE fields in the item http topcat switchinc org manual gmcir_notices htmIVALIDATE 5 of 6 2 20 2003 10 17 42 AM Millennium Circulation Millennium Circulation Notices record s to show which overdue notices were sent If the highest overdue level or all overdue levels have been printed for an item Millennium Circulation changes the item s status to n BILLED NOT PAID To continue without clearing the notices choose No The notices will appear the next time you select this notice type Items Not Sent The Items Not Sent tab lists all of the items for which you cannot currently generate notices Reasons that a notice cannot be printed include o Invalid notice text specified in the item record o invoice already paid o Circtext is zero lf there are items for which you cannot generate notices Millennium Circulation displays this tab in your alert color Consult Colors and Fonts for information on setting your alert color Records In Use The Records In Use tab lists records that are currently busy and cannot be processed If there are records in use Millennium Circulation displays this tab in your alert color Consult Colors and Fonts for information on setting your alert color ltems Emailed The Items Emailed tab lists notices that were sent via electronic mail This tab appears only if your library has acquired the Sending Circulation Notices via E Mail feature Financial Details Lists t
6. e type that you want to print from the Notice Type drop down list Note that Millennium Circulation displays only the notice types for which you have authorization in this list For example if you are authorized for functions 351 Millennium Overdue and 352 Millennium Hourly Overdue the Notices Type drop down list will contain the Overdue and Hourly Overdue options only http topcat switchinc org manual gmcir_notices htmIVALIDATE 1 of 6 2 20 2003 10 17 42 AM Millennium Circulation Millennium Circulation Notices 3 In the Location pane choose the location s for which you want to print notices You can print circulation notices for the location associated with your login in the Locations Served table all locations or a single location By default Millennium Circulation selects the location associated with your login in the Locations Served table 4 To sort the order in which Millennium Circulation prints the notices choose the Sort By button Millennium Circulation displays Son Notices Line Te Field To specify a field by which Millennium Circulation should sort the notices choose the Append button or Insert button The Append button creates an entry after any previously specified criteria the Insert button creates an entry at the currently selected line Millennium Circulation creates an entry in the Sort Notices table Entries in the Sort Notices table consist of three elements Line The order in which the
7. entry is applied e g Millennium Circulation sorts the notices by entry one and then subsorts them by entry two Millennium Circulation generates this value to match the entry s position in the Sort Notices table Type The record type that contains the field by which Millennium Circulation should sort the notices Bibliographic Item or Patron Field The field by which Millennium Circulation should sort the notices e g MONEY OWED To specify a value for the Type or Field element click on the element and press any key Millennium Circulation displays the list of valid values for that element Each of these values is assigned a mnemonic e g the number 45 represents the PCODE2 field for patron records Choose the value you want to use by clicking on it or keying its mnemonic Millennium Circulation inserts the value in the selected element To delete an entry click on its row and choose the Delete button To close the Sort Notices table without saving your changes choose the Cancel button To save your entries choose the Save button Millennium Circulation changes the label of the Sort By button to reflect the criteria that you entered For example if you chose to sort notices by the P TYPE and DEPT fields the Sort By button would appear as Bo 5 Depending on which notice type you have selected Millennium Circulation offers a different set of options in the Notice http topcat switchinc org manual gmcir_notices htmIVALIDATE
8. he bills and or fines notices by category For example Invoice numbers 5377 7000 Thu Dee 06 2001 17 57 15 52 MANUAL totaling 26 00 45 OVERDUE totaling 694 35 3 REPLACEMENT totaling 43 68 38 OVERDUEX totaling 594 70 2 LOST totaling 33 00 4 OVERDUE totaling 542 65 144 1 434 38 Financial Details This tab is offered for Fine notices and Bills only 8 To change an option or prepare a different group of notices choose the Close icon Millennium Circulation closes the prepared notices and re enables the options in the upper screen See also Possible Messages Millennium Circulation Notices Printing Print Circulation Notices INNOPAC User Manual Last updated July 2002 http topcat switchinc org manual gmcir_notices htmIVALIDATE 6 of 6 2 20 2003 10 17 42 AM
9. ions Millennium Circulation updates the range of P TYPE numbers assigned to each ADDRESS field To save your changes choose the Save button To exit without saving your changes choose the Cancel button This option is not offered for item paging lists Include Amount Owed If you select this option Millennium Circulation includes the amount if any that the patron owes the library on the notices that you generate This option is not offered for item paging lists and INN Reach paging slips Include Telephone Number http topcat switchinc org manual gmcir_notices htmIVALIDATE 3 of 6 2 20 2003 10 17 42 AM Millennium Circulation Millennium Circulation Notices If you select this option Millennium Circulation includes patrons telephone numbers on the notices that you generate This option is not offered for item paging lists Overdue Level Specify which level s of overdue you want to print This option is offered only for overdue and hourly overdue notices Overdue Status Specify the overdue items for which you want to print notices This option is offered only for overdue and hourly overdue notices Use Japanese Address Format If you select this option Millennium Circulation conforms to Japanese postal addressing conventions Note that this option appears only at Japanese libraries This option is not offered for item paging lists Use Organization Address If you select this option Millennium Circulation uses the org
10. o print the notices listed under the Email or TNS option choose the Move to Print Queue button Millennium Circulation asks you if want to move those notices to the print queue If you choose Yes Millennium Circulation moves the notices i e those notices now appear under the Print option If you choose No Millennium Circulation does not move the notices When you are ready choose the Send button to print or send out the notices associated with the currently selected Notice Method option Millennium Circulation prompts you to specify which of those notices you want to print or send out For example Send notices Ea Send entries 1 6 to print ok cancer Key the number of the notice at which Millennium Circulation should begin and choose OK If a printing session was interrupted you can use this option to continue printing where you left off Millennium Circulation displays a progress bar as it prepares the notices To cancel this process choose the Cancel button After it prints or sends the selected notices Millennium Circulation asks if you want to clear the notices For example Clear all email notices To clear the notices choose Yes Millennium Circulation removes all the notices that are not listed in the tems Not Sent and Records In Use tabs Notices listed in these tabs will appear the next time you generate notices for this notice type In addition if you generated overdue notices Millennium Circulation updates th
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