Professional Registration System (HCP) User Manual
Contents
1. CPE If you are eligible for PC Renewal the first page of the PC Renewal and Off Register application process will be displayed Please review the Personal Particulars section and the Employment Details section If they are outdated please update them using the Update Particulars function Refer to Error Reference source not found Error Reference source not found for more information The following is an extract of the first page Restricted Page 7 of 15 Professional Registration System User Manual Version 1 0 Figure 5 PC Renewal Update Particulars Renewal Click here for important instructions for applying renewal online PC Renewal Details Current PL Full tee 2 years Renewal Criteria He quirement Achievement Status CPE Patient Care points x pi y pis Met Requirement Personal Farticulars identification Type MRIC Iident cation Ho 5123456 A Full Name as shown in NRIC FINW Passport Linda lan Salutation Ur Sumame Family Name Tan Preferred Order of Name S Mame in Chinese Character Nationality Singapore Citizen Mantal Status Single Religion Buddhist Year Obtained Citizenship yyyy MA Other Nationality MIL Residential Status for non singapore Citizen NA Year PR Obtamed NA The first page will have the following sections e PC Renewal Details This section will display whether you satisfy the renewal requirements e Personal Particulars This section will display your last known personal par2. Explorer OOB Optometrists and Opticians Board PC Practicing Certificate PRS Professional Registration System RC Registration Certificate Restricted Page 4 of 15 Professional Registration System User Manual 2 FUNCTIONS 2 1 Login to the PRS To access the PRS click on the Login button on the OOB s website URL http www OOB gov sq Figure 1 Apply to be registered Optometrists or Optician Prospective E Students Renewal of Practising D Certificate Continuing Professional a Education Code tt 3 Guidelines Complaints amp Disciplinary G Proceedings a Loe ees OPTOMETAI RT 0 OF TRL OFTOMETAI ETS AHD poo REN HER OF OPTICIANS m Registration The Qpiometri Jac arabiad aans gassa ao a he practice of Opmer and Oem in dial ri sini aige ave care Lease ni olricte amd cin Board me Dang lo All opfometrists and opficlans providing eye care services will need fo be registered wih ine Opiometrists amp Opiiclans Board lo confine practising or to start working as an optician or optometrist from 1 Jan 2008 Under the Act Rls an offence lo practise Opiometry or Opfictanry without a valid registration certificate andor practising certificate NOTICE ON CHANGES IN OOB OPERATIONS NOTICE ON CHANGES IN 008 OPERATIONS L Mona Announcements more OOB Annual Report 2011 New Registration Forms for Optometry Opticianry New Approved Opticianry Course Restricted
3. on the here link in the Remarks column the Application Status is Pending Supporting Documents The Attach Document form will be displayed as follows Restricted Page 14 of 15 Professional Registration System User Manual Version 1 0 Figure 13 Enquire Applications Documents Acknowledgement Upload Supporting Documents Note s File must be in JPEG jpg or jpeg PDF pdf Each file size must not exceed 1MB Application No OOB 20130417 0041 REG REMARKS Need supporting documents Additional Documents Document Title S elect Here File Documents Attached Recent Color Photograph against White Background NRIC or Passport amp Employment Pass Proceed To proceed to the Acknowledgement page e Select the Document Title o If others select the document title in the text box that appears Click the Browse button A file dialog box will appear Select the file you wish to upload Click on the Open button Click on the Attach button The document will appear in the Documents Attached table Tip To view uploaded documents click on the hyperlink for the document title Tip Click on the Replace link to replace the respective document Tip Click on the Delete link to remove the respective document Click on the Proceed button The Acknowledgement form will be displayed as follows Figure 14 Acknowledgement for Upload of Additional Documents Please be informed that the additional do
4. page e Select the PC Type Indicate your preferred collection method Upload all mandatory documents Upload any additional documents that you will require to Support your application Tip You may click on the links on top to return to the previous pages to make changes if necessary e Click on the Save button to save this application as a draft You can retrieve the draft later on from Enquire Applications Refer to 2 3 Enquire Applications for more information e Click on the Proceed button If the inputs all pass the required validation checks the declaration page will be displayed as follows Restricted Page 9 of 15 Professional Registration System User Manual Version 1 0 Figure 7 PC Renewal Update Particulars Form Declarations Confirmation Payment Acknowledgement Renewal Note All fields are mandatory Declarations By Applicant Please answer all questions If you have answered Yes to any of the questions please provide full details and upload supporting documents where applicable 1 Have you ever been convicted or been the subject of an inquiry or an investigation by any professional body licensing health authority or the police in Singapore or elsewhere the subject matter of which may form the basis of professional misconduct or any improper conduct which may bring disrepute to the Optometry Opticianry profession C Yes CNo 2 Have you ever suffered or are you suffering from any physical or me
5. submitted to Optometrists amp Opticians Board on 01 01 2001 Please print save a copy of this acknowledgement for your reference Your application no is QOB 20010101 1234 PCR You may check the status of your application online using the same User ID and password For any query please email to moh_oob moh qov sg and quote the above application no Print e Optional Click on the email link to email the OOB for any queries if any e Recommended Click on Print button to print out a copy of the acknowledgement page Restricted Page 12 of 15 Professional Registration System User Manual 2 3 Version 1 0 Enquire Applications You can utilize the Enquire Applications function to do the following e Continue your saved drafts e View the details of submitted applications e Upload documents for applications where the current status is Pending Supporting Documents You will first need to login to PRS Refer to 2 1 Login to the PRS for more information After logging in click on the Enquire Application link Figure 11 Soba Tuaian Welcome to Professional Registration System ETETETT EET ETE TETEE ETE E cda Enquire Applications y Registration Accreditation Specialist Family Physician Registration PC Renewal Restoration Additional Qualifications Issuing of CGS Reprint of RC PC Administration G Supervisory B CPE a The Enquire Applicat
6. Professionals to submit applications online to the OOB Optometrists and Opticians Board The targeted users of this document shall be the HCPs Users of the online application functionalities should have the basic knowledge of using a internet web browser such as the Internet Explorer IE to navigate from one page to another The chapters in this manual are organised in a logically functional manner They may not necessarily reflect the order which the users would normally adopt to use the system The reader of this manual may study its content in any order He She may read the specific sections that illustrate the functions being encountered or study the specific section that he she is interested in Definitions Acronyms and Abbreviations This manual uses the following typographic conventions e A character next to a field indicates a mandatory field e Button Name refers to a button e Proceed button indicates that the system will be displaying the next web page after the current page e Confirm button indicates that the system will update or insert records in the database and will display the acknowledgment page e Print button displays the letter on the browser and the system will update the record in the database The following format is used by the PRS system e DD MM YYYY as a Date Format The manual uses the following abbreviations HCP Healthcare Professional HPE Healthcare Professional Entity IE Internet
7. Version 1 0 Page 5 of 15 Professional Registration System User Manual Version 1 0 The PRS Login screen will be displayed as follows Figure 2 Instructions for Authorised Users Healthcare Professionals You may login via SingPass or your User ID and password For first time login users please click here to view the documentation required for processing HR Personnel You may login via your User ID and password If vou do not have an account please click here to download the form and mail the signed form to enquiriestgoob gov sq User ID Password Login Reset Password Alternatively you can login using SingPass To login e Enter your User ID e Enter your Password e Click on the Login button If your login credentials are correct the landing page will be displayed as follows Figure 3 Welcome to PRS Application O Restricted Page 6 of 15 Professional Registration System User Manual Version 1 0 2 2 PC Renewal Application To submit a PC Renewal Application you must first login to PRS Refer to 2 1 Login to the PRS for more information After logging in click on the PC Renewal link Figure 4 Welcome to Professional Registration System Enquire Applications Registration Accreditation Specialist Family Physician Registration PC Renewal Restoration Additional Qualifications Issuing of CGS Reprint of RC PC Administration Supervisory
8. cuments have been submitted successfully to Optometrist amp Opticians Board on 01 01 2001 Please print save a copy of this acknowledgement for your reference Your application no is OOB 20130417 0034 REG You may check the status of your application online using the same User ID and password For any query please email to enquinesi cob 00 59 and quote the above application no um Print e Optional Click on the email link to email VOB for any enquiries pertaining to the application e Recommended Click on the Print button print a copy of the acknowledgement page Restricted Page 15 of 15
9. e MINISTRY OF HEALTH SINGAPORE VANCS making IT happen Professional Registration System HCP User Manual Version 1 0 Restricted Page 1 of 15 Professional Registration System User Manual Version 1 0 REVISION HISTORY Effective 22 08 2013 Restricted Page 2 of 15 Professional Registration System User Manual Version 1 0 TABLE OF CONTENTS i INTRODUCTION TTT 4 1 1 EN ee AA ES E A We Re nee a Treen GRU USE ee ER RTE 4 1 2 O TTT 4 1 3 DEFINITIONS ACRONYMS AND ABBREVIATIONS cicci 4 2 PUNGIIONS ca o e 5 2 1 EDENNEEN AE E ese E nce o torreon ass 5 2 2 PC RENEWAL APPLICATION ee e eee 7 2 2 ENQUIRE APPLICATION soul Lac de tees det o ok Se A ed NE re ha a NE A 13 Restricted Page 3 of 15 Professional Registration System 1 2 1 3 User Manual Version 1 0 1 INTRODUCTION 1 1 Overview The Professional Registration System PRS is a common registration system for Healthcare Professionals in Singapore It supports the Healthcare Professionals HCP Human Resources Personnel HR and Healthcare Professional Entities HPE in the execution of the key business functions of the HPEs such as professional registration renewal disciplinary and continuing professional education The PRS is a web based application that is hosted in the Medinet Hosting Environment Scope The objective of this document is to provide step by step guidelines on the proper usage of the system by Healthcare
10. ions page will be displayed as follows Restricted Page 13 of 15 Professional Registration System User Manual Version 1 0 Figure 12 Enquire Applications Part 1 Par2 Applications Submitted Date of Application No Application Type ae Application Status Remarks Kindly click here to attach all the OOB 20110915 1234 Update Particulars 01 03 2000 Pending Supporting required documents UP Documents Printing of receipts OOB 2011 000001 008 20110916 1235 Additional Siba l AQ Qualifications MANANA duaa I 00B 20110917 1237 cas 03 01 2000 Pending Supporting Kindly click here to attach all the TOS Documents required documents 5 7 133 DOB 207 10917 1238 cos 03 01 2000 Approved TOS A Reprint RC PC 06 06 2000 Approved SOB 2000 0301 1234 GC Renewal 03 01 2000 Draft PCR 00B8 20110920 1241 Restoration of L Ee Bra ener na ss ROR Registration walang Tam A Registration 07 07 2000 Draft Carrying on with a draft e Click on the link in the Application No column where the Application Status is Draft The application form will be loaded and you may proceed with filling in the application Viewing the details of submitted applications e Click on the link in the Application No column where the Application Status is not Draft The details you entered for the submitted application will be displayed They will be read only and non editable Uploading of additional supporting documents e Click
11. ise as an Optometrist Optician Have you at any time before the submission of this application ever been convicted in a court of law in Singapore or elsewhere of any offence Have you ever been the subject of an inquiry or proceedings by a professional body Health Authority or court of law in singapore or elsewhere involving or relating ta any physical or mental illness suffered by you To proceed to the Payment page e Tip You may click on the links on top to return to the previous pages to make changes if necessary e Click on the Confirm button If the inputs all pass the required validation checks the payment page will be displayed Figure 9 PC Renewal Update Particulars Form Declarations Confirmation Payment Acknowledgement Payment Of Renewal Please kindly note that the following fee s is are non refundable Fee Type Unit Price SGD Quantity Amount Due SGD lt PC Name 1 gt XX MM 1 KAAN Proceed Restricted Page 11 of 15 Professional Registration System User Manual Version 1 0 To proceed to the Acknowledgement page e Click on the Proceed button BillCollect payment interface will be displayed Follow the on screen instructions to make payment Once payment is completed the acknowledgement page will be displayed Figure 10 PC Renewal Update Particulars Form Declarations Confirmation Payment Acknowledgement Renewal Please be informed that your renewal request has been
12. ntal illness which impairs your fitness to practise as an Optometrist Optician CYes C Ho 3 Have you at any time before the submission of this application ever been convicted in a court of law in Singapore or elsewhere of any offence D Yes D No 4 Have you ever been the subject of an inquiry or proceedings by a professional body Health Authority or court of law in Singapore or elsewhere involving or relating to any physical or mental illness suffered by you C yes C Hp I declare that the particulars stated in this application and the documents attached are true and authentic and the information contained herein remains unchanged to date To the best of my knowledge and belief have not withheld any material fact Mil acknowledge that the Optometrists amp Opticians Board reserves all rights to withhold and or to terminate my registration and or take any action it deems fit if any of the above information or documents tendered is found subsequently to be false am also aware that it is a criminal offence to make any false statements to provide any false information and or document s to the Optometrists Opticians Board also understand and give my consent for the Optometrists amp Opticians Board to make any enquiries or obtain any information amp documents that it deems appropriate to establish my fitness to practise To proceed to the Confirmation page e Indicate your answer for all the questions and make your declara
13. ticulars as stored in PRS e Employment Details This section will display your last known Employment Details as stored in PRS To proceed to the Application Form page e Recommended Click on the here link to download and read the instructions for submitting a PC Renewal and Off Register application e Indicate that the information is correct e Click on the Proceed button If the inputs all pass the required validation checks the Application Form page will be displayed as follows Restricted Page 8 of 15 Professional Registration System User Manual Version 1 0 Figure 6 PC Renewal Update Particulars Form Declarations Confirmation Payment Acknowledgement Renewal Click here for important Instructions for applying renewal online PC Renewal Details PC Type Full fee 2 years SIN Practising Certificate Expiry Date Payment Due Date Renew 1 Optician Refraction and Dispensing 31 12 2012 30 11 2012 R Send PC by Normal Mail Registered Mail Self Collection Upload Documents Note File must be in JPEG jpg or jpeg PDF pdf x Each file size must not exceed 1 MB For Photograph the dimensions must be 400 by 514 pixels Mandatory Documents Document Title Photograph File Browse Attach Additional Documents Document Title Select Here File Browse Attach Documents Added Document ABC Replace Delete Save Proceed To proceed to the Declarations
14. tions e Tip You may click on the links on top to return to the previous pages to make changes if necessary e Click on the Save button to save this application as a draft You can retrieve the draft later on from Enquire Applications Refer to 2 3Enquire Applications for more information e Click on the Proceed button If the inputs pass the required validation checks the Confirmation page will be displayed The details that you have submitted for your PC Renewal application will be displayed Restricted Page 10 of 15 Professional Registration System User Manual Version 1 0 Figure 8 PC Renewal Update Particulars Form Declarations Confirmation Payment Acknowledgement Renewal PC Renewal Details PC Type Full fee 2 years send PC by Normal Mail Renewals Requested SIN Practising Certificate Current Expiry Date Payment Due Date 1 Optician Refraction and Dispensing 31 12 2011 15 12 2011 Attached Documents Photograph Clinical Hours timesheet Declaration 1 Have you ever been convicted or been the subject of an inquiry or an investigation by any professional body licensing health authority or the police in Singapore or elsewhere the subject matter of which may form the basis of professional misconduct or any improper conduct which may bring disrepute to the Optometry Opticianry profession Have you ever suffered or are you suffering from any physical or mental illness which impairs your fitness to pract
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