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1. INTRANET MANUAL AARE E REA INTRANET DOCUMENTATION 2 4 TRACK LOG OF USER 1 Administrator is able to view track log every log in process into the application Figure 2 12 List of Track Log User Username Date Log Platform admin 02 07 2008 53 Mozilla 4 0 compatible MSIE 7 0 Windows NT 5 1 NET CLR 1 1 4322 NET CLR 2 0 50727 admin 02 07 2008 122 Mozilla 4 0 compatible MSIE 7 0 Windows NT 5 1 NET CLR 1 1 4322 NET CLR 2 0 50727 admin 02 07 2008 51 Mozilla 4 0 compatible MSIE 7 0 Windows NT 5 1 NET CLR 1 1 4322 NET CLR 2 0 50727 admin 02 07 2008 10 35 Mozilla 4 0 compatible MSIE 7 0 Windows NT 5 1 NET CLR 1 1 4322 NET CLR 2 0 50727 admin 07 2008 14 Mozilla 4 0 compatible MSIE 7 0 Windows NT 5 1 NET CLR 1 1 4322 NET CLR 2 0 50727 Mozilla 4 NET CLR Mozilla 4 NET CLR Mozilla 4 NET CLR Mozilla 4 NET CLR Mozilla 4 NET CLR Mozilla 4 NET CLR Mozilla 4 NET CLR compatible MSIE 7 0 Windows NT 5 1 Embedded Web Broveer from http bsalsa com 1 4322 0 50727 compatible MSIE 7 0 Windows NT 5 1 Embedded Web Broveer from http bsalsa com 1 4322 0 50727 compatible MSIE 7 0 Windows NT 5 1 Embedded Web Broveer from http bsalsa com 1 4322 0 50727 compatible MSIE 7 0 Windows NT 5 1 Embedded Web Broveer from http bsalsa com 1 4322 0 50727 compatible MSIE 7 0 Windows NT 5 1 Embedded Web Brovser from http b
2. be E E r E VV IP Lounge os G oF on Figure 2 0 Homepage ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 5of5 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE f Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 2 3 Add new Meeting Room booking 1 To make a booking click amp and you will be redirect to meeting room booking form Figure 2 1 Name the name of person who fill the form Department the department of person who fill in the form Designation the designation of person who fill in the form Room name of respective room Date Booking Date of booking Time Booking Time of booking Purpose Purpose of using the meeting room ICT Equipment Request of ICT Equipment Refreshment Request of refreshment Users must fill the required information and click Submit button to submit the form If users left one of the fields error message will appear Figure 2 2 weer NO NL SN TaT DAV T D J x 2 To view meeting room booking details click at esses Figure 2 3 MEETING ROOM BOOKING Please complete all compulsory fields to avoid processing delays error Name Hayati Mahmud Designation Executive Administration Room Inai Date Booking 03 07 2008 Time Booking From 900 To 1000 v Please indicate other requirements ICT Equipment Pleas
3. Advanced Maintenance Precision Management DLN _ AT DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION ADMINISTRATOR DOCUMENT NO COPY NO THIS DOCUMENT IS A CONTROLLED COPY PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT PRIOR AUTHORIZATION FROM THE QUALITY MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occur via Distribution List UNCONTROLLED COPY may also be issued with permission from the Quality Management Representative This copy is NOT updated and thus may not reflect latest version INTRANET MANUAL eh Lam h A Ad d Maint phe ai Pino INTRANET DOCUMENTATION Document Process Intranet Documentation No ORIGINATOR PROCESS OWNER APPROVED BY Revision Purpose of changes Date Approved ISSUE DATE 1 July 2008 CONTROLLED COPY S Page 2 of 2 INTRANET MANUAL INTRANET MANUAL MALTALLA tte A EM INTRANET DOCUMENTATION Purpose This document is for user manual for AMPM Intranet The objective of this document is to give a guideline to user for using the AMPM Intranet Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviatio
4. Result We save time and gain more productivity 1 3 How to access AMPM Intranet The intranet can be accessed via this address htip intranet ampmsb com my or http 10 0 160 10 ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 4 of 4 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 2 MEETING ROOM BOOKING MODULE 2 1 Introduction Meeting room booking module dedicated for handlings meeting room book in AMPMSB It s divided into two parts which are public and administrator To access the module click at meeting room booking menu Administrator parts e Delete or Cancel Meeting Room Booking Public parts e Add new Meeting Room Booking e View List of Meeting Room Booking 2 2 Home The homepage show the list of meeting room booking Below is the legend for indicates the availability of meeting rooms Room Available Room Mot Available Room Available Room Not Available lt lt July 2008 gt gt Thursday 03 July 2008 S M TWTFS MEETING ROOM BOOKING MA le 5 6 7_Js_ o_ 2o fas 2 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 pogana aie ed bo el be ed bo ek 0859 0959 1059 1159 1259 1359 1459 1559 1659 1759 1859 Bee TT a Sireh ob Gambir EH E bH bH EH MultiPurpose Hall E E E oF oF G VVIP Meeting Room
5. fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time and gain more productivity Figure 9 2 Homepage ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 6 of 6 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 2 4 Running Number There are 2 submenus at the running number menu 1 Add running number 2 List Running number 2 4 1 Add Running Number 7 ii Advanced Maintenance Precision Management ADD RUNNING NUMBER Back Figure 2 3 Add Running Number Page a Taken By the name of person who fill the form b To Company the name of company which receive the document C Subject the title of letter or document d Remarks other details e Users only have 15 minutes to use this page If exceed from 15 minutes it will automatically log out f Users must fill the required information and click Submit button to submit the form
6. DATE 1 July 2008 CONTROLLED COPY 0 a Page 4 of 4 INTRANET MANUAL INTRANET MANUAL LTT tte pihini INTRANET DOCUMENTATION 2 0 ADMINISTRATOR MODULE i i ADD USER W L LOG USER f BANNER EDITOR GALLERY EDITOR FEEDBACK EDITOR POLL EDITOR Figure 2 0 Menu Administrator Eight menus in Menu Administrator list Add User Level List of User Log User Banner Editor Gallery Editor Feedback Editor Poll Editor OO Ot eS Click each menu to enter the particular pages 2 1 ADD USER MODULE ADD NEW USER Please complete all compulsory fields to avoid processing delays error Module Select ne Figure 2 1 Add User Form ISSUE DATE 1 July 2008 CONTROLLED COPY S OOOO Page 5 of 5 INTRANET MANUAL INTRANET MANUAL MALTALLA eian kee scat INTRANET DOCUMENTATION a Username the nick name of user b Full Name the actual name of user C Module the level of user d Password and Confirm password the password of user e Users must fill the required information and click Submit button to submit the form If users left one of the fields error message will appear Figure 2 2 r N Windows Internet Explorer Plesse enter a value Username Full Name Password Confirm Password Level Figure 2 2 Error Message ISSUE DATE 1 July 2008 CONTROLLED COPY 0 SS Page 6 of 6 INTRANET MANUAL INTRANET MANUAL MALTALLA tte penjat INTRANET
7. DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 6 From Company the name of the company which send the document For example Jabatan Kerja Raya JKR Scroll down to choose the name of the company If the company doesnt exist in the list click other and type the company name in the text box 7 To Company the name of company which receive the document For example AMPM 8 Attn of the name of whose person who attend the document 9 Subject the title of the document 10 Signed By name of the person who sign the document 11 Remarks other details For example reference number of correspond letter Reply for letter AMPM KIK 201 1 0 07 0003 12 File No filling number where the document is located 13 File Location location of the file that document is located 14 Users must fill the required field and click Submit button to submit the form 15 After submit the form user will be redirect to the upload form Figure 2 7 16 If users left one of the fields error message will appear Upload File Maximum 50MB to upload file File Browse Finish Figure 2 7 Upload File form 2 5 2 Upload incoming documentfile Browse the particular document file Click Upload to upload the document file Click Finish to exit the form Only PDF document are allowed to be uploaded P ISSUE DATE 4 March 2008 CONTROLLED COPY COM D
8. DOCUMENTATION 2 2 LEVEL OF USER MODULE List of Level Department Event PTW Meeting Correspondence Document Controller Director Officer Finance Officer Human Resource Public Administrator Figure 2 3 Level of User 1 Administrator is able to add and remove rule of user under List of Level page Figure 2 3 2 Click on to manage the level of access every group 3 To edit and add level of access tick on check box to assign scope Figure 2 4 Document Controller ty ri D T i Event PTW Document Management Correspondence Meeting Room Department L L d LI LI LI Administrator Figure 2 4 Scope of User 4 To add new page click 4dd Page 5 Add the required information and click Update Figure 2 5 ISSUE DATE 1 July 2008 CONTROLLED COPY 0 E Page 7 of 7 INTRANET MANUAL INTRANET MANUAL VN eian kee scat INTRANET DOCUMENTATION ADD PAGE Level Select ne w Page Po Brose Remark Figure 2 5 Add Page a Level the category of page b Page the location of page c Remark the description of page d Click Update button to submit the form e lf users left one of the fields error message will appear Figure 2 6 Windows Internet Explorer Eg A Please enter a value Page Location Remark Figure 2 6 Error Message ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OOO Page 8 of 8 INTRANET MANUAL INTRANET MANUAL VAT tte pidii INTRANET
9. OOO Page 17 of 17 INTRANET MANUAL INTRANET MANUAL AM Phen KAROSA INTRANET DOCUMENTATION Add Option Windows Internet Explorer http 10 0 160 10 intra_dev Pall_Mgm Opton_edit asp str_op 108str_id 31 Edit Option character counts LJ Reset Value t Internet Figure 2 25 Edit Option a Option the description of option b Reset value To reset value of option to 0 C Click Edit Option button to submit the form d If users left one of the fields error message will appear 10 To delete option click Figure 2 23 11 Popup will appear to confirm delete the information Figure 2 26 2 Add Option Windows Internet Explorer http 10 0 160 10 intra_dev Poll_Mgm Option_del asp str_op 108str_id 31 Delete Option Are you sure you want to delete the data Internet Figure 2 26 Delete confirmation ISSUE DATE 1 July 2008 CONTROLLED COPY fo OO Page 18 of 18 INTRANET MANUAL Ah diam dle Advanced Maintenance Precision Management DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION CORRESPONDENCE DOCUMENT NO COM DPM 01 COPY NO THIS DOCUMENT IS A CONTROLLED COPY PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT AT PRIOR AUTHORIZATION FROM THE QUALITY MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occu
10. Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviation and Acronyms Not applicable ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 3 of 3 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 1 0 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network based on the internet TCP IP open standard An intranet belongs to an organization and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate By phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters and
11. and Search Outgoing Correspondence s F d Advanced Maintenance Precision Management Search by date of doc dd mm yyyy Reference No Type Doc or Desc List of Outgoing Correspondence Register No Reference No Date of Doc Subject File URL Edit 1 0050 07 04 2008 eo fa 2 0049 09 04 2008 oe EF 3 0048 09 04 2008 eo Ee 4 AMPM KIKI8112 08 0047 02 04 2008 Ruang Letak Kenderaan Di Johor Bahru Sentral J85 eo a S AMPM KIK 8112 08 0046 01 04 2008 Kerja kerja Pemasangan In Building Cell Phone Telecommunication Coverage g a 6 AMPM KIK 403 08 0031 25 02 2008 Letter Of Acceptance rr a 7 AMPM KIK 8112 08 0045 02 04 2008 Ruang Letak Kenderaan Di Johor Bahru Sentral JBS wo a 8 AMPM KIK 8112 08 0044 26 03 2008 Penyerahan Dokumen Sokongan untuk Tuntutan Bayaran Kerja No 3 pa 9 AMPM KIK 8112 08 0043 26 03 2008 Penyerahan Dokumen Tuntutan Bayaran Kerja No 2 wo pe 10 AMPM KIK 8112 08 0042 24 03 2008 Softcopy Iklan gt a Displaying page 1 of 10 99 Records Found 12345678910 Back Figure 2 10 List of Outgoing Correspondence Register Page 1 Users are able to search the list of outgoing correspondence by Date of document dd mm yyyy Reference No Type of Document or Subject 2 To search the running number list users need to fill in the required information in the blank fill and then click search button Example search by Reference Number AMPM KIK 201 3 To view all the outgoing correspondence leav
12. memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time and gain more productivity 1 3 How to access AMPM Intranet The intranet can be accessed via this address hittp intranet ampmsb com my or http 10 0 160 10 ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 4 of 4 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION 2 0 DOCUMENT MANAGEMENT MODULE 2 1 Introduction Document Management module dedicated for handling documents It s divided into two parts which are public and administrator Administrator parts e Add new information of document e Upload new document e Edit new information of document Public parts e View and Search List of Document 2 2 Home The homepage show the list of documents group by type of document Building Document e Report QMS Document DOCUMENT MANAGEMENT Method Statement Site Diary OMM Test Record Admin Page Figure 2 1 Homepage ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 5of5 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN U AL Frecision
13. page 1 Users are able to search the list of incoming correspondence by Date received dd mm yyyy Reference No or Description 2 To search the incoming correspondence list users need to fill in the required information in the blank fill and then click search button Example search by date received 21 12 2007 3 To view all the Incoming correspondence leave the textbox blank and click Search 4 Click the particular reference no to display the detail of Incoming Correspondence Register 5 Click amp to view PDF document and to upload new document file 6 Click E to edit incoming correspondence ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 12 of 12 INTRANET DOCUMENTATION AARAA Advanced Maintenance Precision Management 2 5 4 Edit Incoming Correspondence AATA fF Advanced Maintenance Preeisio fa Management EDIT INCOMING CORRESPONDENCE REGISTER Please complete all compulsory fields to avoid processing delays error Type Internal No Reference Number Date of Doc Date Received From Company To Company Attn Of Subject Signed By Remarks File No File Location Letter Ni 2008 177 F T SOCIAL amp WALFARE 02 04 2008 14 04 2008 OTHER v F T SOCIAL amp WALFARE AMPMSB v AMPMSB En A Malek Jalil Donation P Perukaruppan OTHERS SITI DEPARTMENT PROCEDURE MAN
14. view the documents Click the particular title to display the detail of Documents information Figure 2 10 Click amp to view PDF document The amp indicates PDF document not available Click button Edit to edit the document s information User will be redirect to edit information page Figure 2 11 ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 10 of 10 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance i Precision Management INTRANET DOCUMENTATION Detail of Standard Operation Manual Document Information Reference No SOP SSHE SHE 003 Subject Obtaining Assistance for Medical Emergency Department SSHE Remarks QMS Document File W File not available Back Main Figure 2 10 Detail of Documents Page ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 11 of 11 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE Advanced Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION 2 5 Edit information of document QMS DOCUMENT INFORMATION EDIT Please complete all compulsory fields to avoid processing delays error Type Select Type ha Reference Number S0PSSHESHE M03 Department Security Safety Health and Environment Subject Remarks Report File File not available Last modified at 09 07 2008 Back Main Figure 2 11 Edit Information Documents Page 1 To e
15. 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 7 of 7 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 2 3 Edit Meeting Schedule 1 Click to edit meeting schedule 2 Edit the required data and click Edit 3 Users will automatically redirect to List meeting schedule to make sure the information being update EDIT MEETING Please complete all compulsory fields to avoid processing delays error Title test Location Sireh v Start Date 08 July 2008 00 v H 00 4 m End Date 08 July 2008 07 v H 00 m Recurring YES amp Occurs Custom v Every 211 Day s Remar k gt ltest tester Attendees Back Figure 2 3 Edit Meeting Schedule ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 8 of 8 INTRANET DOCUMENTATION Advanced Maintenance Precision Management DLN _ AT DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION GALLERY DOCUMENT NO COPY NO THIS DOCUMENT IS A CONTROLLED COPY PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT PRIOR AUTHORIZATION FROM THE QUALITY MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occur via Distribution List UNCONTROLLED COPY may also be issued with permission from
16. 4 HandBook 9 icon Folder Desaru Sessions Figure 2 1 Browse for folder i Porta Title Footer Gallery title 2008 Powered by Porta Destination C Documents and Settings 4dministrator Desktop epps 1 album change Edit Album Options AboukfHelp Figure 2 2 Porta Application 1 Click on Porta to start application Figure 2 0 2 Select the photo folder to generate gallery Figure 2 1 3 Fill in gallery Title Figure 2 2 ISSUE DATE 17 July 2008 CONTROLLED COPY SS Oa Page 5 of 5 INTRANET MANUAL INTRANET MANUAL MALTAA Phen AROSE INTRANET DOCUMENTATION Album Editor 18 mages Use Page Up Page Down CiteDetehe for negation and imace oon i De rane cinder aiuto manipulate and neirder unnai Extract Captions Introduction and Album Link Major opire are shown near each mage and may cotta MPL Hier capka dre hice deat eaire hands ma may fol one HPAL Figure 2 3 Gallery Caption Click on Edit Album fe Figure 2 2 button to add in the photo caption Fill in the photo caption in Major Caption column Figure 2 3 Continue by clicking on Next button for the next photo caption 6 When finished click on Close button iano Options General Skin examples Lanquage Exposure Information Exif hd English v Don t show v Notice This is only added when the MV Auto rotate images according to Exif info album editor has not been invoked I Use
17. DOCUMENTATION 2 2 EDIT USER 1 Administrator is able to search the list of feedback by sender title and date Figure 2 7 Figure 2 7 Search function 2 Administrator is able to edit and remove user under List of User page Figure 2 8 3 Click on to edit the user information List of User Username Level Name Remarks Edit Delete admin ADMIN Administrator x dcOO1 DC Document Controller Ey x Figure 2 8 List of User page 4 To edit user information fill in the required fields under Edit User page and click Update Figure 2 9 EDIT USER Please complete all compulsory fields to avoid processing delays error Username admin Full Name Administrator Module Administrator M O Deactivated User Figure 2 9 Edit User ISSUE DATE 1 July 2008 CONTROLLED COPY oO OO Page 9 of 9 INTRANET MANUAL INTRANET MANUAL MALTALLA tte penjati INTRANET DOCUMENTATION 2 3 DELETE USER 1 Administrator is able to delete user under List of User page Figure 2 10 2 Click on to delete the user information List of User Username Level Name Remarks Edit Delete admin ADMIN Administrator X dcO01 DZ Document Controller x Figure 2 10 List of User DELETE USER Module Level Remarks Figure 2 11 Delete User 3 To confirm delete user from application click Delete button Figure 2 11 ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OOO Page 10 of 10 INTRANET MANUAL
18. EVISION 000 DRAFT Page 17 of 17 INTRANET DOCUMENTATION Advanced Maintenance Frecision Management INTRANET DOCUMENTATION DEPARTMENT PROCEDURE 2 7 List of Company List of company code name and address are allied with AMPMSB List of Companies Code Companies Code Company Name Company Address GOVERNMENT LIAISON AND PUBLIC FEDERAL GOVERNMENT Bahagian Pengurusan Hartanah Kerajaan Jabatan Perdana 8110 JABATAN PERDANA MENTERI JPM Menteri Aras 7 Blok B3 Pusat Pentadbiran Kerajaan Persekutuan 82520 Putrajaya 8111 UNIT PERANCANG EKONOMI JABATAN PERDANA MENTERI EPU gt O O Cawangan Kerja Keselamatan Tingkat 16 8112 JABATAN KERJA RAYA MALAYSIA JKR 20 Maju Tower Peti Surat 10 03 1003 Jalan Sultan Ismail 50250 KL s113 PERBADANAN PUTRAJAYA Wisma Lebuhraya Lembaga Lebuhraya Malaysia Km 6 Jalan 8114 LEMBAGA LEBUHRAYA MALAYSIA Serdang Kajang 4300 KajangSelangor KEMENTERIAN 8161 K KEWANGAN MOF 8162 K KERJA RAYA KKR OR MOW 8163 K DALAM NEGERI KDN Pusat Pentadbiran 8164 K PEMBANGUNAN USAHAWAN DAN KOPERASI Kerajaan 8165 KEMENTERIAN KESELAMATAN DALAM NEGERI STATE 8210 PEJABAT MENTERI BESAR JOHOR MB Jabatan Kerja Raya Malaysia 8220 JABATAN KERJA RAYA NEGERI JOHOR JKRJ erake pkg cao Storey 80300 Johor Bahru Johor Kompleks Jabatan Pengangkutan Jalan 8221 JABATAN PENGANKUTAN JALAN JOHOR JPJ Karung Berkunci No 714 80990 Johor Bahru Jabatan Mufti Johor Tingk
19. ISSUE DATE 1 July 2008 CONTROLLEDCOPY E Page 9 of 9 INTRANET MANUAL Ah diam dle Advanced Maintenance Precision Management DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION DOCUMENT MANAGEMENT DOCUMENT NO COM DPM 01 COPY NO THIS DOCUMENT IS A CONTROLLED COPY PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT AT PRIOR AUTHORIZATION FROM THE QUALITY MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occur via Distribution List UNCONTROLLED COPY may also be issued with permission from the Quality Management Representative This copy is NOT updated and thus may not reflect latest version NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION Process Intranet Documentation COM DPN 01 Revision 000 DRAFT ORIGINATOR PROCESS OWNER APPROVED BY ce me a ee ee Revision Purpose of changes Date Approved ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 2 of 2 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION Purpose This document is for user manual for AMPMSB Intranet The objective of this document is to give a guideline to user for using the AMPMSB Intranet
20. MENT IS A CONTROLLED COPY PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT AT PRIOR AUTHORIZATION FROM THE QUALITY MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occur via Distribution List UNCONTROLLED COPY may also be issued with permission from the Quality Management Representative This copy is NOT updated and thus may not reflect latest version NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION Process Intranet Documentation COM DPN 01 Revision 000 DRAFT ORIGINATOR PROCESS OWNER APPROVED BY ce me a ee ee Revision Purpose of changes Date Approved ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 2 of 2 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION Purpose This document is for user manual for AMPM Intranet The objective of this document is to give a guideline to user for using the AMPM Intranet Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviation and Acronym
21. Management INTRANET DOCUMENTATION 2 3 Administrator Page There are 4 icons at the administrator page 1 Report 2 Building Document 3 Drawing 4 QMS Document REPORT QMS DOCUMENT BUILDING DOCUMENT DRAWING BACK Figure 2 2 Administrator Page REPORT G ADD DOCUMENT EDIT DELETE DOCUMENT BACK Figure 2 3 Document Type Page ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 6 of 6 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE PAA Maintenance MAN U AL Precision Management INTRANET DOCUMENTATION 2 4 Add new information of document 1 Users must fill the required field and click Submit button to submit the form 2 After submit the form user will be redirect to the upload form Figure 2 8 3 If users left one of the fields error message will appear 4 Click button upload to upload the document Users are allowed to upload only PDF format REPORT INFORMATION REGISTER Please complete all compulsory fields to avoid processing delays error Type Select Type w Department Select Department Level Of Access Select Type we Figure 2 4 Report Information Register Page ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 7 of 7 INTRANET DOCUMENTATION A DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION QMS DOCUMENT INFORMATION REGISTER Please complete all compulsory fields to av
22. NT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 2 0 CORRESPONDENCE MODULE 2 1 Introduction Correspondence module dedicated for handling incoming and outgoing letters or document It s divided into two parts which are public and administrator Administrator parts Add Running Number View Running Number Add Incoming Correspondence View Incoming Correspondence Add Outgoing Correspondence View Outgoing Correspondence Public parts Add Running Number View Running Number View Incoming Correspondence View Outgoing Correspondence ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 5of5 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 2 2 Navigation Bar AMPM dvanced Maintenance ecision Management 1 2 3 d 5 6 7 Figure 9 1 Navigation Bar Seven menus in Correspondence Module Home Running Number Incoming Outgoing List Of Company Codes Administrator Quick Links D ea T Click each menu to enter the particular pages 2 3 Home The homepage describes why we should use the intranet AMPM Ye r Advanced Maintenance Preeision Management WELCOME TO CORRESPONDENCE MODULE PUBLIC Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate by phone voice mail email
23. OWA lt A gt character counts Figure 2 7 Edit Information and News Title the title of information and news Start Date the start date of information and news End Date the end date of information and news Level of view Level of information and news Department The selected department to view information Description The description of department Click Update button to submit the form lf users left one of the fields error message will appear a a er I 4 To edit user information fill in the required fields under Edit User page and click Update Figure 2 7 5 After submit the form page will redirect to upload list Administrator is able to upload related file for information and news Figure 2 8 ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OO Page 9 of 9 INTRANET MANUAL i INTRANET MANUAL Advanced Maintenance INTRANET DOCUMENTATION Precision Management Home AMPM Webmail CIQ Portal HR System No records found Please try again Back Upload Figure 2 8 Upload file 6 To upload file click on Upload Figure 2 8 7 Click Browse to search file in local storage Figure 2 9 8 Click Upload button to upload file gt Upload File Windows Internet Explorer http 10 0 160 10 intra_dev Info_morntfupload aspefile_id 7 amp str_bype COMD Upload File Maximum 50MB to upload file og 8 Internet 100 Figure 2 8 Upload file Choose file Look in App Projec
24. PM 01 REVISION 000 DRAFT Page 11 of 11 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 2 5 3 View and Search Incoming Correspondence List lain treiasne sion Management manj Search by date received dd mm yyyy Reference No Type Doc or Desc List of Incoming Correspondence Register No Internal No Reference No Date Received Subject File URL Edit 1 fhfgngnf 02 07 2008 g e 2 2008 177 F T SOCIAL amp WALFARE 14 04 2008 Donation 4o pa 2008 176 dim PTG XXX11 26 2001 CIQ KKK 11 04 2008 eee Perihal Sasaran Penting Agensi Yang Menduduki Kompleks g pat 2008 1758 BPG BGS 12 6 JId 6 42 aa aa Meyin oadned Olive foen aini n g 2008 174 PDYMM S2 08 10 04 2008 Majlis Santapan Diraja Piala DYMM Sultan sultan Ke 52 oe pa 6 2008 173 IM 101 J U 581 1 1 04 10 04 2008 Lawatan Y B Menteri Dalam Negeri Ke Jabatan Imigresen dy E 2008 172 KE JB 80 655 7 02 Kit 2 10 09 04 2008 oe Operasi Pejabat Kastam di Wisma Kastam Tanjung g uteri 2008 171 08 04 2008 rr Ed 9 2008 170 73 Dim JKR GSB ICIOQ CIO G Jid 4 08 04 2008 Pemeriksaan Status Pembaikan Kecacatan di Tapak cree Ed 10 2008 169 GPJB 1 CIQO2 8112 1 0 08 0522 09 04 2008 Kerja kerja Pembaikan Kecacatan Di Booth Jabatan Immigresen pre Ed 325 Records Found on Displaying page 1 of 33 12345678910 Next gt gt Back Figure 2 8 List of Incoming Correspondence Register
25. PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT AT PRIOR AUTHORIZATION FROM THE QUALITY MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occur via Distribution List UNCONTROLLED COPY may also be issued with permission from the Quality Management Representative This copy is NOT updated and thus may not reflect latest version NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION Process Intranet Documentation COM DPN 01 Revision 000 DRAFT ORIGINATOR PROCESS OWNER APPROVED BY ce me a ee ee Revision Purpose of changes Date Approved ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 2 of 2 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION Purpose This document is for user manual for AMPM Intranet The objective of this document is to give a guideline to user for using the AMPM Intranet Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviation and Acronyms Not applicable IS
26. SUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 3 of 3 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 1 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network based on the internet TCP IP open standard An intranet belongs to an organization and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate By phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters and memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time an
27. Simpleviewer as primary album viewer Options Add watermarks to main and large images Edit F Include the original image filenames into the album image filenames Thumbnails Size Quality Position M Show jos Medi M Sharpen Left v edium e Main Images Size width height Quality 552 x 552 Medium V Sharpen Large Images Size Quality Show roz ai Cancel Figure 2 4 Gallery Caption Options 7 Click on Options Figure 2 2 button to customize your gallery 8 Click on SimpleViewer Options button Figure 2 4 to set the viewing options ISSUE DATE 17 July 2008 CONTROLLED COPY E Page 6 of 6 INTRANET MANUAL gt INTRANET MANUAL TN dvanced Maintenance pede aaah mi han INTRANET DOCUMENTATION SimpleViewer Options Background Color Text Color Frame Color Frame Size l2 The quick brown fos jumps over the lazy dog Stage Padding 35 This controls the main image margin EE E E E E Showing all 18 images requires a thumbnail matrix size of 1x16 2x9 Thumbnail Columns 3 k or 3x6 Thumbnail Scaling crop ceel Figure 2 5 Simple Viewer Options lt Porta 56 Footer eppil 2008 Powered by Porta Destination C Documents and Settings 4dministratoriDesktop eppol album Remaining time sec Total time 6 M 56 completed Figure 2 6 Generate Gallery 9 User can customize the rows and columns for the gallery
28. UAL INTRANET DOCUMENTATION Back Figure 2 9 Edit Incoming Correspondence Register Page Li To edit the Incoming Correspondence Information please click refer figure 2 8 2 Edit the required data and click Update 3 Users will automatically redirect to List of Incoming Correspondence Register Page to make sure the information being update ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 13 of 13 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE i Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 2 6 Outgoing Correspondence 2 6 1 Add Outgoing Correspondence if Advanced Maintenance Precision Management OUTGOING CORRESPONDENCE REGISTER Reference Number eq Ref No To Company AIDI BINA v Submit Back Figure 2 8 Outgoing Correspondence Register Page 1 Reference Number the reference number of the document For example AMPM KIK 201 1 0 07 0003 To view the example of reference number click Ref No Date of Doc Click to select date of document Type category of document whether it is a letter or memo To Company the name of company which will receive the document For example JKR SENGGARA Scroll down to choose the name of the company If the company doesn t exist in the list click other and type the company name in the field 5 Attention to the name of whose person who attend the document CC th
29. Y MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occur via Distribution List UNCONTROLLED COPY may also be issued with permission from the Quality Management Representative This copy is NOT updated and thus may not reflect latest version INTRANET MANUAL eh Lam h A Ad d Maint phe ai Pino INTRANET DOCUMENTATION Document Process Intranet Documentation No ORIGINATOR PROCESS OWNER APPROVED BY Revision Purpose of changes Date Approved ISSUE DATE 1 July 2008 CONTROLLED COPY S Page 2 of 2 INTRANET MANUAL INTRANET MANUAL MALTALLA tte A EM INTRANET DOCUMENTATION Purpose This document is for user manual for AMPM Intranet The objective of this document is to give a guideline to user for using the AMPM Intranet Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviation and Acronyms Not applicable ISSUE DATE 1 July 2008 CONTROLLED COPY 0 E Page 3 of 3 INTRANET MANUAL INTRANET MANUAL MALTALLA tte penata INTRANET DOCUMENTATION 1 0 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network based on the internet TCP IP open standard An intranet belongs to an organiz
30. at 3 Pusat Islam Iskandar Johor Jalan 8222 MUFTI NEGERI JOHOR Masjid Abu Bakar 80990 Johor Bahru Johor Darul Takzim JPA Jalan Padi Murni 8223 JABATAN PERTAHANAN AWAM NEGERI JOHOR Bandar Baru UDA 81200 Johor Bahru Johor Aras 2 Bangunan Sultan Ibrahim Jalan Bukit 8225 JABATAN BOMBA DAN PENYELAMAT JOHOR Timbalan 80000 Johor Bahru Figure 2 12 List of Company ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 18 of 18 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 2 8 Delete Incoming Outgoing Upload File 1 Click i to delete incoming outgoing uploaded file Only Correspondence administrator is allowed to delete files Subject Lawatan Y B Menteri Dalam Negeri Ke Jabatan Imigresen Reference No IM 101 J US 581 1 1 04 Date of Document 09 04 2008 To upload new file Click Here List of Upload File Pwo Nemes Ck SCSC Figure 2 3 List of Upload File ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 19 of 19 INTRANET DOCUMENTATION DLN _ AT Advanced Maintenance Precision Management DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION EVENT MANAGEMENT DOCUMENT NO COPY NO THIS DOCUMENT IS A CONTROLLED COPY PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT PRIOR AUTHORIZATION FROM THE QUALIT
31. ation and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate by phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters and memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time and gain more productivity ISSUE DATE 1 July 2008 CONTROLLED COPY 0 a Page 4 of 4 INTRANET MANUAL gt INTRANET MANUAL 4A a A A A Advanced Maintenance en dhe INTRANET DOCUMENTATION 2 0 EVENT MANAGEMENT MODULE Month 2008 Next July 2008 Monday 07 July 2008 M T W T F S5 Description Location Time BBK AMPMSB s webmai
32. ber by Subject and Remarks 2 To search the running number list users need to fill in the required information in the blank fill and then click search button Example search by Taken By NOA ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 9 of 9 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE Advanced Maintenance MANUAL Frecision Management INTRANET DOCUMENTATION 2 5 Incoming Correspondence 2 5 1 Add Incoming Correspondence A Advanced Maintenance Procisi a my MANAR EINE INCOMING CORRESPONDENCE REGISTER Please complete all compulsory fields to avoid processing delays error Type Select Type v Internal No eg 08 0012 Reference Number eq Ref No Date of Doc Date Received From Company AIDI BINA To Company AID BINA x Attn Of Subject Signed By Remarks File No File Location Back Figure 2 6 Incoming Correspondence Register Page 1 Type the category of document letter memo 2 Internal No Internal reference number 3 Reference Number the reference number of the document Example AMPM KIK 201 1 0 07 0003 To view the example of reference number click Ref No 4 Date of Doc Click to select date of document 5 Date Received Click to select date of received ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 10 of 10 INTRANET DOCUMENTATION NA
33. d gain more productivity 1 3 How to access AMPM Intranet The intranet can be accessed via this address htip intranet ampmsb com my or http 10 0 160 10 ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 4 of 4 INTRANET DOCUMENTATION IVT r V 7 Advanced Maintenance Precision Management DEPARTMENT PROCEDURE MANUAL INTRANET DOCUMENTATION 2 MEETING ROOM BOOKING MODULE 2 1 Introduction Meeting room booking module dedicated for handlings meetings in AMPMSB It s divided into two parts which are public and administrator To access the module click at meeting schedule menu Administrator parts Add new Meeting Schedule Edit Meeting Schedule Public parts View and Search List of Meeting Schedule 2 2 Home The homepage show the today s meetings Users can search meeting schedule based on name of meeting or search by date Meeting Schedule Month 2008 v Tuesday 08 July 2008 Time 12 00 15 00 Location Gambir Attendees web developer and programmer Description testing August 2008 Figure 2 0 Homepage ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 5of5 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 2 3 Add new Meeting Schedule 1 To add anew meeting schedule click Add and you will be redirect to meet
34. dit the Documents Information please click button edit refer figure 2 10 2 Edit the required data and click Update 3 Users will automatically redirect to List Documents Page to make sure the information being update ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 12 of 12 INTRANET DOCUMENTATION DLN _ AT Advanced Maintenance Precision Management DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION INFORMATION AND NEWS DOCUMENT NO COPY NO THIS DOCUMENT IS A CONTROLLED COPY PROPERTY OF THIS DOCUMENT SHALL NOT BE REPRODUCED ELECTRONICALLY OR PHOTOCOPIED WITHOUT PRIOR AUTHORIZATION FROM THE QUALITY MANAGEMENT REPRESENTATIVE OF CONTROLLED COPY is stamped in RED to indicate authorized issuance and also ensures copy owner is updated when changes occur via Distribution List UNCONTROLLED COPY may also be issued with permission from the Quality Management Representative This copy is NOT updated and thus may not reflect latest version INTRANET MANUAL eh Lam h A Ad d Maint phe ai Pino INTRANET DOCUMENTATION Document Process Intranet Documentation No ORIGINATOR PROCESS OWNER APPROVED BY Revision Purpose of changes Date Approved ISSUE DATE 1 July 2008 CONTROLLED COPY S Page 2 of 2 INTRANET MANUAL INTRANET MANUAL MALTALLA tte A EM INTRANET DOCUMENTATION Purpose This document is for user manual for AMPM Intranet The obj
35. e State Refreshment Please State Back Figure 2 1 Add New Meeting Room Booking Page ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 6 of 6 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION Windows Internet Explorer A Please enter 4 value For the Purpose Field Figure 2 2 Error Message 2 3 Delete Meeting Room Booking 1 Click i to delete or cancel the meeting room booking Only meeting room booking administrator is allowed to cancel or delete the booking Staff Details Name Hayati Mahmud Department Safety Health amp Environment Booking Details Date 03 07 2008 Time 1100 To 1159 Room Inal Purpose Others Refreshment a ICT Equipment a Figure 2 3 Details of Meeting Room Booking ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 7 of 7 INTRANET DOCUMENTATION
36. e person who received the copy of the document Subject the title of the document Signed By the name of the person who sign the document ie and oS ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 14 of 14 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 9 Remarks other details For example reference number of correspond letter Reply for letter GFM E p AMPM 0705 0001 10 File No filling number where the document is located 11 File Location location of the file that document is located 12 Users must fill the required information and click Submit button to submit the form 13 lf users left one of the fields error message will appear Figure 2 9 y OUTGOING CORRESPONDENCE REGISTER Please complete all compulsory fields to avoid processing delays error Type Select Type v Reference Number eq Ref No Date of Doc To Company AIDI BINA vi Windows Internet Explorer Attn to A Please enter a value for the Reference Number field oc bject Signed B Remar ks File No File Location ETD Back Figure 2 9 Error message ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 15 of 15 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 2 6 2 View
37. e the textbox blank and click Search 4 Click the particular reference no to display the detail of Outgoing Correspondence Register 5 Click to view PDF document and to upload new document file 6 Click to edit Outgoing Correspondence ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 16 of 16 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE MULTALA Advanced Maintenance MAN U A L Frecision Management INTRANET DOCUMENTATION 2 6 3 Edit Outgoing Correspondence 9 f g Advanced Maintenance Precision Management EDIT OUTGOING CORRESPONDENCE Please complete all compulsory fields to avoid processing delays error Type Letter v Reference Number AMPM KIK 8112 08 0047 Date of Doc 02 04 2008 To Company OTHER v JKR CAWANGAN SENGGARA FASILITI BANGUNAN KIK Attn to IR ZURKARNINE MOHD YAACOB IR ZULKIFLY MADON Ruang Letak Kenderaan Di Johor Bahru Sentral JBS Subject Signed By En A Malek Jalil Remarks test File No OUTGOING VOL 1 File Location SITI Back Figure 2 11 Edit Outgoing Correspondence Register Page 1 To edit the Outgoing Correspondence Information please click refer figure 8 13 2 Edit the required data and click Update 3 Users will automatically redirect to List of Outgoing Correspondence Register Page to make sure the information being update ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 R
38. ective of this document is to give a guideline to user for using the AMPM Intranet Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviation and Acronyms Not applicable ISSUE DATE 1 July 2008 CONTROLLED COPY 0 E Page 3 of 3 INTRANET MANUAL INTRANET MANUAL MALTALLA tte penata INTRANET DOCUMENTATION 1 0 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network based on the internet TCP IP open standard An intranet belongs to an organization and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate by phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents lette
39. ed on the internet TCP IP open standard An intranet belongs to an organization and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate By phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters and memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time and gain more productivity 1 3 How to access AMPM Intranet The intranet can be accessed via this address hittp intranet ampmsb com my or http 10 0 160 10 ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 4 of 4 INTRANET DOCUMENTATION NA DEPARTME
40. fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate by phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters and memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time and gain more productivity ISSUE DATE 17 July 2008 CONTROLLEDCOPY Sea Page 4 of 4 INTRANET MANUAL p INTRANET MANUAL AAAA eian AENEA INTRANET DOCUMENTATION 2 0 GALLERY MODULE PORTA APPLI CATI ON Figure 2 0 Generate gallery using PORTA application Browse For Folder f7 fx Welcome to Porta Select a JPEG TIFF image folder to build a Porta album Alternatively select a Porta album Folder For editing My Documents Ee F My Computer i a My Network Places Recycle Bin 5 armpm_ shirt i iQ Desaru Sessions C epp C epps3 C epps
41. g lf users left one of the fields error message will appear Figure 2 4 ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 7 of 7 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE NAA Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION ADD RUNNING NUMBER Taken By hayati To Company Select Company vi f Windows Internet Explorer Subject A Please enter a value for the To Company field Remarks if any Back Figure 2 4 Error Message ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 8 of 8 INTRANET DOCUMENTATION any DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 2 4 2 List Running Number 0 Management AMPM fF Advanced Maintenance F Precision Search by Taken By Subject Remarks List of Running Number No Running Number To Company Taken by Date Taken Subject Remarks 0051 admin 01 07 2008 00 admin 1 07 200 0049 admin 01 07 200 0 hayat 01 07 2008 00 hayat 407 2008 6 0 h t 1 07 200 7 0045 GLOBAL FACILITIES MANAGEMENT SDN BHD SMY 28 03 2008 0044 JKR CAWANGAN SENGGARA FASILITI BANGUNAN KIK NOA 26 03 2008 9 0043 JKR CAWANGAN SENGGARA FASILITI BANGUNAN KIK NOA 26 03 2008 10 0042 JKR BERITA KO OP CT AM 24 03 2008 Displaying page 1 of 6 R ds F d 123456 Back Figure 2 5 List of Running Number 1 Users are able to search the list of running num
42. ing schedule form Figure 2 1 Title the name of meeting Location the location of meeting Start Date Start Date of Meeting aoogg End Date End Date of Meeting Recurring Recurring Event a Yes recurring meeting b No Not recurring meeting Occurs The frequent of meeting a Every Tuesday Meeting occur on weekly basis b Day 8 of every month Meeting occur on monthly basis c Every July 8 Meeting occur yearly basis d Every day Meeting occur on daily basis e Custom Meeting frequency is customizing by user D A N g Remark Remarks h Attendees The attendees of the meeting 1 Users must fill the required information and click save button to submit the form j If users left one of the fields error message will appear Figure 2 2 ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 6 of 6 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION ADD NEW MEETING Titl Location Select Type v Start Date 08 July 2008 00 v H 00 m End Date 00 H 00 M Recurring YES B Occurs v Every Days Remark Attend Save Back Figure 2 1 Add New Meeting Schedule Page Windows Internet Explorer Ed A Please enter a value for the Title Field OK Figure 2 2 Error Message ISSUE DATE 4 March
43. l ICT Department 00 00 00 00 fe s rola ras s as se a7 a0 ao 20 2s 22 23 24 25 2s a7 2s 29 30 2 August 2008 M T W T F S5 Ea EASED 3 6 Figure 2 0 Main Menu 2 1 ADD EVENT Monday OT July 2006 Description Location Time AMPMSB s webmail ICT Department 00 00 00 00 Figure 2 1 List of Event Administrator is able to add and edit event To view event details click on Description Figure 2 1 Click on Ef to edit event data To add new event click on Add button and page will redirect to Add Event Form Figure 2 2 i ele a ISSUE DATE 1 July 2008 CONTROLLED COPY 0 SS Page 5 of 5 INTRANET MANUAL INTRANET MANUAL AAAA Aava icen pidii INTRANET DOCUMENTATION ADD NEW EVENT Please complete all compulsory fields to avoid processing delays error Title Location Start Date End Date Recurring Remark Figure 2 2 New Event Form a Title the title of event b Location the location of event C Start Date the start date of event d End Date the end date of event e Recurring to set the event with different date f Remark the remark or detail of event g Users must fill the required information and click Save button to submit the form h If users left one of the fields error message will appear ISSUE DATE 1 July 2008 CONTROLLED COPY 0 SS Page 6 of 6 INTRANET MANUAL INTRANET MANUAL MALEKA KA f Advanced Maintenance fictio
44. m 1 Users must rename the album before uploading it to Intranet Server according to the photo event Figure 2 8 2 Run 10 0 160 10 Intranet_V3 to upload album to Intranet Server User can copy the album to album folder Figure 2 9 ISSUE DATE 17 July 2008 CONTROLLED COPY cca Page 8 of 8 INTRANET MANUAL PARANA Advanced Maintenance INTRANET MANUAL pelle aaah i han INTRANET DOCUMENTATION 2 3 ADD GALLERY IN INTRANET Welcome to Admin Intranet Windows Internet Explorer 6 7 Y e http fintranet ampmsb com my Event admin_magr asp File Edit View Favorites Tools Help Google Gr Go g E Y Bookmarks S 18 blocked I Check AutoLink v Ei Rahayu Bte Bahaudin Outl welcome to Admin Intranet X DER Settings v 7 gt gam rp Page 9 Tools Advanced Maintenance Precision Management INTRANET 1 webmail ci amp HR Syste t a B Z S ADD USER amp BANNER EDITOR GALLERY EDITOR AME FEEDBACK EDITOR This website is optimized for Internet Explorer 7 at 1024 x 768 resolution COPYRIGHT Advanced Maintenance Precision Management Sdn Bhd All Rights Reserved Figure 2 10 Gallery Editor 2 Gallery Management Windows Internet Explorer oe L LOG USER 6 POLL EDITOR File Edit View Favorites Tools Help Google G v v aog EX FY Bookmarksy Bh isblocked Yr check 4 Autolink v a Send tow
45. m my Phone No 012 2060141 Feedback this function is very good Back Figure 2 14 Detail of feedback ISSUE DATE 1 July 2008 CONTROLLED COPY a a Page 12 of 12 INTRANET MANUAL INTRANET MANUAL SVU4Ar 0V7 Advanced Maintenance INTRANET DOCUMENTATION Precision Management 2 5 POLL AND SURVEY MODULE There are 2 parts under Poll and Survey Module 1 Add Poll 2 Edit Poll Username Title Date Request Edit syamsul Who will win EURO 2008 24 06 2008 at admin June 01 06 2008 ca admin Look for Favorite Website 18 06 2008 ad Figure 2 15 List of Poll and Survey a View detail information of Poll and Survey b Edit information of Poll and Survey 1 To view detail click amp and popup will appear Figure 2 16 Poll and Survey Detail Description Te sting Date Details Start Date 24 June 2008 Last Date 24 July 2008 Reguest Date 24 June 2008 Status Inactive Figure 2 16 View detail Poll and Survey ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OOO Page 13 of 13 INTRANET MANUAL INTRANET MANUAL LTT tte pidii INTRANET DOCUMENTATION 2 6 ADD POLL INFORMATION 1 To add new Poll and Survey click Add Figure 2 17 Displaying page 1 of 1 5 Records Found 1 Back Addi Figure 2 17 Add new Poll and Survey ADD NEW POLL OR SURVEY Blease complete all compulsory fields to avoid processing delays error Title Description 200 character cou
46. ministrator is able to add and delete question or answer Figure 2 21 3 If question not available under selected poll administrator is able to add new question No records found Please try again Next Create Question Figure 2 21 Create question 4 Click Create Question to add new question and popup will appear Figure 2 22 gt Add Question Windows Internet Explorer See http 10 0 160 10 intra_dev Poll_Mgm Q_add asp str_id 10 Add New Question Question character counts Add Question internet i00 Figure 2 22 Create new question 5 Click Add Question to submit the form Figure 2 22 6 After add new question administrator will be redirect to Answer List Figure 2 23 ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OO Page 16 of 16 INTRANET MANUAL i INTRANET MANUAL aean Manca INTRANET DOCUMENTATION Option Delete Edit Windows XP Pro X ai Windows 2003 Serwer x Figure 2 23 List of Option 7 To add new option click Add button and popup will appear Figure 2 24 2 Add Option Windows Internet Explorer http 10 0 160 10 intra_dev Poll Mgm Option_add asp str_op 98str_id 10 Add New Option character counts p Internet Figure 2 24 Add Option 8 Administrator must fill the option fields and click Add Option to submit form 9 To edit option click Zj Figure 2 23 and popup will appear Figure 2 25 ISSUE DATE 1 July 2008 CONTROLLED COPY 0
47. n ASAAN INTRANET DOCUMENTATION 2 2 EDIT EVENT To edit event click on Page will redirect to Edit Event Form Figure 2 3 D EDIT DOCUMENT Please complete all compulsory fields to avoid processing delays error Title AMPMSB s webmail Location IET Department Start Date End Date Recurring Remark AMDMSB s webmail http mail ampmsb com m y will be no longer in service Figure 2 3 Edit Form 3 Users must fill the required information and click Edit button to submit the form ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OOO Page 7 of 7 INTRANET MANUAL gt INTRANET MANUAL 4A r 077 Ficision RESEM INTRANET DOCUMENTATION 2 3 SEARCH EVENT Search Option Search by Description Search by Date Figure 2 4 Search form Search by description search option by description b From the start date of event C End Date the end date of event 1 Click on Search button to submit the form Figure 2 4 2 To view event by month click on dropdown menu Figure 2 5 Movember December Figure 2 5 Search by date ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OOO Page 8 of 8 INTRANET MANUAL INTRANET MANUAL AEAT Fic on kee scat INTRANET DOCUMENTATION 3 To view event by year click on dropdown menu Figure 2 6 Figure 2 6 Search by month 4 To view event by date click on date in calendar view Figure 2 7 T W T Figure 2 7 Search by day
48. n and Acronyms Not applicable ISSUE DATE 1 July 2008 CONTROLLED COPY 0 E Page 3 of 3 INTRANET MANUAL INTRANET MANUAL MALTALLA tte penata INTRANET DOCUMENTATION 1 0 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network based on the internet TCP IP open standard An intranet belongs to an organization and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate by phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters and memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time and gain more productivity ISSUE
49. nts Figure 2 18 Poll and Survey form a Title the title of poll and survey b Start date the start date of poll and survey C End date the end date of poll and survey d Description remark e Click Submit button to submit the form f If users left one of the fields error message will appear ISSUE DATE 1 July 2008 CONTROLLED COPY Page of INTRANET MANUAL INTRANET MANUAL LTT ite pidii INTRANET DOCUMENTATION 2 7 EDIT POLL INFORMATION 1 To edit poll click Figure 2 19 Look for Favorite Website 18 06 2008 Figure 2 19 Edit Poll and Survey EDIT POLL OR SURVEY Please complete all compulsory fields to avoid processing delays error Title Start Date 01 June 2008 pr End Date 31 July 2008 ed Status Active 1 Description Survey on June 200 character counts Figure 2 20 Edit Poll and Survey form Title the title of poll and survey Start date the start date of poll and survey End date the end date of poll and survey Description remark Status Active Status active for Poll and Survey Click Update button to submit the form lf users left one of the fields error message will appear SELTA N ISSUE DATE 1 July 2008 CONTROLLED COPY 0 E Page 15 of 15 INTRANET MANUAL INTRANET MANUAL TN eian kee cca INTRANET DOCUMENTATION 2 After update the information administrator will be redirect to the Question and Answer list Ad
50. oid processing delays error Type Select Type v Reference Number Department Select Department v Subject Remarks Back Main Figure 2 5 QMS Document Information Register Page BUILDING DOCUMENT INFORMATION REGISTER Please complete all compulsory fields to avoid processing delays error Type SelectType ml Discipline Po Volume Loo a Document Location Row e Level Color 5 e _ a Figure 2 6 Building Document Information Register Page ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 8 of 8 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE Advanced Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION DRAWING INFORMATION REGISTER Please complete all compulsory fields to avoid processing delays error Type Select Type a Status Select Type wt O Drawing Location Stand Hanger Remarks Description l Figure 2 7 Drawing Information Register Page Upload Documents File Maximum 50MB to upload file Figure 2 8 Upload Document Page ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 9 of 9 INTRANET DOCUMENTATION DEPARTMENT PROCEDURE Advanced Maintenance Frecision Management INTRANET DOCUMENTATION 2 5 View and Search List of Document Search by Subject Search by Department Select Ty
51. ormation and news Start Date the start date of information and news End Date the end date of information and news Level of view Level of information and news ISSUE DATE 1 July 2008 CONTROLLED COPY Page 7 of 7 INTRANET MANUAL or I oe INTRANET MANUAL AARAA E EEA INTRANET DOCUMENTATION e Department The selected department to view information f Description The description of department g Click Submit button to submit the form h lf users left one of the fields error message will appear 2 2 EDIT INFORMATION AND NEWS 1 Administrator is able to search the list of information and news by sender title and date Figure 2 6 Search by Username Search by Title Search by Date Figure 2 6 Search function 2 Administrator is able to edit information under List of Information Figure 2 2 3 Click on amp to edit the user information Figure 2 2 ISSUE DATE 1 July 2008 CONTROLLED COPY 0 SS Page 8 of 8 INTRANET MANUAL INTRANET MANUAL Ar f Advanced Maintenance aan ASAA INTRANET DOCUMENTATION EDIT INFORMATION Blease complete all compulsory fields to avoid processing delays error Title IMPORTANT NEW AMPMSB WEBMAIL Start Date End Date s ad Level of view Department Description STARTING FROM 1ST JULY 2008 AMPMSB WEBMAIL CAN BE ACCESSED VIA NEW ADDRESS AT lt A HREF HITDS MAIL AMPMSB COM MY OWA TARGET BLANK gt SHITPS MAIL AMPMSE CO M_MY
52. pe Nj Search by Type of OMS Document Department Procedure Manual No Reference No 1 xcbvxcb 2 DPM CD VOG 08 3 DPM CD VOC 07 lt DPM CD PCG 06 5 DPM CD CRDG 05 6 DPM CD PC 04 7 DPM CD PSC 03 8 DPM CD Q 02 9 DPM CD T O1 10 DPM SSHE 05 11 DPM SSHE 04 12 DPM SSHE 03 13 DPM SSHE 02 14 DPM SSHE 01 15 DPM ICT 01 16 DPM BMM 04 17 DPM BMM 03 18 DPM BMM 02 19 DPM BMM O1 20 DPM F amp A 07 Displaying page 1 of 2 List of Department Procedure Manual Title Department File xcb CNT w VARIATION ORDER TO GOVERNMENT CNT x VARIATION ORDER TO CONTRACTOR CNT e PROGRESS CLAIM TO GOVERNMENT CNT wa CONTRACT REVIEW AND DOCUMENTATION WITH CNT p GOVERNMENT PAYMENT TO CONSULTANT CNT e PAYMENT TO SUB CONTRACTOR CNT w QUOTATION CNT ww TENDERING CNT x BUSSINESS CONTINUITY PLAN SSHE w SSHE SERVICE LEVEL AGGREMENT KEY PERFORMANCE SSHE e INDICATOR EMERGENCY RESPON PLAN MANUAL SSHE wi SHE PROCEDURE MANUAL SSHE _ SSHE SERVICE DELIVERY SSHE wa ICT SERVICE DELIVERY ICT ww FACILITY CONDITION AUDIT BMM wa SERVICE LEVEL AGREEMENT AND KEY PERFORMANCE BMM p INDICATOR DEVELOPMENT BMM WARRANTY MANAGEMENT AND BMM w TESTING COMMISSIONING AND FINAL ACCEPTANCE BMM SERVICE DELIVERY BMM e APPOINTMENT OF SERVICES COMPANY FA wi 34 Records Found Figure 2 9 List of Documents Page Users are able to search the list of document by Subject Department or Type of Document User should select the particular type of document to
53. pear 2 2 INFORMATION AND NEWS LIST List of Information and News il Username Department Title View Edit admin IMPORTANT NEW AMPMSB WEBMAIL 01 07 2008 2 admin INTRANET SRD QUARTER PLANNING 2008 01 07 2008 admin AMPMSB FORMS BRIEFING BY SSHE 01 06 2008 admin CMMS NETMAIN 01 06 2008 Figure 2 2 List of Information and News 1 Administrator is able to view and edit the information and news Figure 2 2 2 Click on amp to view information details Figure 2 3 3 Click on E to edit information data Information Description STARTING FROM 157 JULY 2008 AMPMSS WEBMAIL CAN BE ACCESSED VIA NEW ADDRESS AT HTTPS MAILAMPMSE COM MY OWA Date Details Start Date O01 July 2008 Effective Time Last Date 31 July 2008 Expiry Time Reguest Date O3 July 2008 Figure 2 3 Information details ISSUE DATE 1 July 2008 CONTROLLED COPY 0 OO Page 6 of 6 INTRANET MANUAL INTRANET MANUAL IAL a A A A tte ieanemant INTRANET DOCUMENTATION 4 To add new page click Add Figure 2 4 AMPMSB WEBMAIL 01 07 2008 Displaying page 1 of 1 7 Records Found 1 Back Add Figure 2 4 Add Link 5 Add the required information and click Update Figure 2 5 ADD NEW INFORMATION Please complete all compulsory fields to avoid processing delays error Start Date End Date Level of view Select One Department Select One Description character counts Title the title of inf
54. r via Distribution List UNCONTROLLED COPY may also be issued with permission from the Quality Management Representative This copy is NOT updated and thus may not reflect latest version NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN U AL Frecision Management INTRANET DOCUMENTATION Process Intranet Documentation COM DPN 01 Revision 000 DRAFT ORIGINATOR PROCESS OWNER APPROVED BY ce me a ee ee Revision Purpose of changes Date Approved ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 2 of 2 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE j Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION Purpose This document is for user manual for AMPM Intranet The objective of this document is to give a guideline to user for using the AMPM Intranet Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviation and Acronyms Not applicable ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 3 of 3 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 1 0 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network bas
55. rs and memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution Result We save time and gain more productivity ISSUE DATE 1 July 2008 CONTROLLED COPY 0 a Page 4 of 4 INTRANET MANUAL INTRANET MANUAL MALTALLA tte pidii INTRANET DOCUMENTATION 2 0 INFORMATION AND NEWS MODULE COUNTDOWN OS Figure 2 0 Administrator Menu Six menus in Menu Administrator list 1 Countdown ote ey O op Click each menu to enter the particular pages 2 1 COUNTDOWN EDITOR COUNTDOWN EDITOR Please complete all compulsory fields to avoid processing delays error Title Opening of CIO Complex lt br gt Bukit Countdown Date 20 D i Fublish Countdown Text Color FE00OO Figure 2 1 Add User Form a Title the title of countdown timer b Countdown Date the date to countdown C Text Color the color of countdown text ISSUE DATE 1 July 2008 CONTROLLED COPY gt gt O Page of INTRANET MANUAL INTRANET MANUAL VA r V7 i E EEA INTRANET DOCUMENTATION d Publish Countdown the indicator for view countdown timer e Users must fill the required information and click Submit button to submit the form f If users left one of the fields error message will ap
56. s Not applicable ISSUE DATE 4 March 2008 CONTROLLED COPY COM DPM 01 REVISION 000 DRAFT Page 3 of 3 INTRANET DOCUMENTATION NA DEPARTMENT PROCEDURE Advanced Maintenance MAN UAL Frecision Management INTRANET DOCUMENTATION 1 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network based on the internet TCP IP open standard An intranet belongs to an organization and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to fend off unauthorized users Intranets are used to share information Secure intranets are much less expensive to build and manage than private proprietary standard networks 1 2 Why Intranet Save Time How can Intranets save your time Most organizations are run by people working together How do your AMPM communicate By phone voice mail email fax or by person to person meetings An Intranet can cut down the time of AMPM employees spend on routine communication tasks Do we spend time chasing paper Trying to hunt down paper forms reports documents letters and memos Consider converting these documents to electronic formats using scanners OCR software or other means Provide a search interface to these documents using AMPM Intranet Once we know how easily accessible these documents are over the Intranet we will prefer the faster solution
57. salsa com 1 4322 0 50727 compatible MSIE 7 0 Windows NT 5 1 Embedded Web Broveer from http bsalsa com 1 4322 0 50727 compatible MSIE 7 0 Windows NT 5 1 Embedded Web Broveer from http bsalsa com 1 4322 0 50727 compatible MSIE 7 0 Windovs NT 5 1 NET CLR 1 1 4322 NET CLR 2 0 50727 admin 02 07 2008 admin 07 2008 hayati 07 2008 hayati 07 2008 hayati 07 2008 admin 07 2008 hayati 1 07 2008 NONONONONONONDG admin 1 07 2008 53 Mozilla 4 0 admin 01 07 2008 11 57 Mozilla 4 0 compatible MSIE 7 0 Windows NT 5 1 NET CLR 1 1 4322 NET CLR 2 0 50727 Figure 2 12 List track log of user 2 4 FEEDBACK MODULE 1 Administrator is able to search the list of feedback by sender title and date Figure 2 13 Search by Sender Search by Title Search by Date C List of Feedback No Name Feedback Date Time 1 Rahayu Bahaudin this function is very good 01 07 2008 09 51 Figure 2 13 List of feedback ISSUE DATE 1 July 2008 CONTROLLED COPY SS ee Oa Page 11 of 11 INTRANET MANUAL INTRANET MANUAL MALTALLA tte penaa INTRANET DOCUMENTATION 2 To view detail click title of feedback Figure 2 14 Detail of Feedback Name Rahayu Bahaudin Staff No i 039 Date 01 07 2008 Designation Application Engineer Department BUILDING MAINTENANCE MANAGEMENT Time 09 51 Email rahayu ampmsb co
58. t amp ee O 4PP Manager EG O Portal SITEFORUM My Recent ScreenCapture Documents p siteforum_administrator_manual_4 0 p SITEFORUM_architecture_2007 z I SITEFORUM _preferred_server_infrastructure Desktop My Network File name P Places Files of type fan Files v Cancel Figure 2 9 Browse the upload file ISSUE DATE 1 July 2008 CONTROLLED COPY 0 pe Page 10 of 10 INTRANET MANUAL ry INTRANET MANUAL N77 ph en to emp INTRANET DOCUMENTATION 2 3 DELETE ATTACHMENT FILE 1 Administrator is able to delete related file under Information and News Figure 2 10 2 Click on amp to delete the related file Bil Username Department Title Delete 1 gif fInfo_file INFOOOL gif arrrow2 E Displaying page 1 of 1 1 Records Found Figure 2 10 List of Attachment files 3 To confirm to delete the file click Yes button Figure 2 11 aaa Delete File Windows Internet Explorer Bete 10 0 160 10yintra_deviInro_rog mt file_del aspestr_id 98File_id 7i amp str_type COMD Delete Option Are you sure you want to delete the file s Fr amp e Internet Figure 2 11 Delete User ISSUE DATE 1 July 2008 CONTROLLED COPY 0 a Page 11 of 11 INTRANET MANUAL Ah diam dle Advanced Maintenance Precision Management DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION MEETING SCHEDULE DOCUMENT NO COM DPM 01 COPY NO THIS DOCUMENT IS A CONTROLLED COPY
59. t and go to Administrator module Click on Gallery Editor module to add edit gallery Figure 2 10 Click on Add Button Figure 2 11 Fill in the gallery information with Figure 2 12 amp 2 13 Title the gallery title Start Date Gallery event start date and time End Date Gallery event end date and time Level of views Either private viewing only users who log in or public Locations Select your album index html file at 10 0 160 10 Intranet_V3 album ieee i Add Gallary liary Windows Iniarnet Laglares G E hipiai apab aan ier ari ens p pas Cogie G cos Be O maas EA abbded SP check e oy Atalik oe ghue dn ati ed ier MRM A wel rine e Afa TOET T pa pina INTRANET Da MAT anced ANA nance Precision Management INTRANET Q H B contat EDIT GALLERY INFORMATION Please complete all compulsory fields to avoid processing delays error Engineenng Peak Performance Session 1 Start Date 05 June 2008 SAnS TEA End Date 14 June 2008 Level of view PUBLIC Publish Gallery Location WSE Back Figure 2 13 Add Edit gallery information ISSUE DATE 17 July 2008 CONTROLLEDCOPY SSS ea Page 10 of 10 INTRANET MANUAL Ah diam dle Advanced Maintenance Precision Management DEPARTMENT PROCEDURE MANUAL PROCESS INTRANET DOCUMENTATION MEETING ROOM BOOKING DOCUMENT NO COM DPM 01 COPY NO THIS DOCU
60. the Quality Management Representative This copy is NOT updated and thus may not reflect latest version INTRANET MANUAL tM Ad d Maint phen ati a ino INTRANET DOCUMENTATION Document Process Intranet Documentation No ORIGINATOR PROCESS OWNER APPROVED BY Revision a Purpose of changes Date Approved ISSUE DATE 17 July 2008 CONTROLLEDCOPY Page 2 of 2 INTRANET MANUAL INTRANET MANUAL MALTAA Ad d Maint Fucieion Managemen INTRANET DOCUMENTATION Purpose This document is for user manual for AMPM Intranet The objective of this document is to give a guideline to user for using the AMPM Intranet Scope Responsibilities The Intranet is prosecuted and in order This responsible is to be followed throughout the operation of ICT Department Definitions Not applicable Attachments Not applicable Associated Document Not applicable Abbreviation and Acronyms Not applicable ISSUE DATE 17 July 2008 CONTROLLED COPY cca Page 3 of 3 INTRANET MANUAL INTRANET MANUAL LV7Tr 7 tte penata INTRANET DOCUMENTATION 1 0 INTRODUCTIONS 1 1 Intranet Definition An Intranet is a network based on the internet TCP IP open standard An intranet belongs to an organization and is designed to be accessible only by the organization s members employees or others with authorization An intranet s Web site looks and act just like other Web sites but has a firewall surrounding it to
61. viewing Figure 2 5 E g if user have 10 photos they can select Rows 1 Columns 5 If user have 18 photos they can select Rows 3 Columns 3 Users also can customize Background color Text Color Frame Color and Size 10 When user has finished customizing click on start button Figure 2 2 and Porta application will automatically generate your gallery Figure 2 6 11 User can view the gallery Figure 2 7 by Clicking View album Figure 2 7 Gallery ISSUE DATE 17 July 2008 CONTROLLEDCOPY a Page 7 of 7 INTRANET MANUAL INTRANET MANUAL rN Phen AROSE INTRANET DOCUMENTATION 2 2 Upload gallery to intranet File Edit View Peien Tools Help Back gt Bi pa Search m Folders Ei Address C C Documents and Settings dministratoriDesktopeppti ia Picture Tasks q View as a slide show P6050164 D Order prints online 2560 x 1920 by Print pictures ee JPEG Image a Copy all items to CD PEDSD1FF 2560 x 1920 JPES Image File and Folder Tasks P6050197 Figure 2 8 Rename album Intranet Y3 on 10 0 160 10 Seles File Edit View Favorites Tools Help qe O Back gt wa Ka Search i Folders Ei Address E 1110 0 160 10Intranet 3 F gt gt fe File and Folder Tasks 3 G LJ CJ CJ Lael CJ 2 eee ace album Banner _mgnmit booking cal console files correspond css d Publish this Folder to the E E Fee p DacMgmt Event Gallery mgmt Images Info_mgmt Other Places Figure 2 9 Upload albu
62. ww fe is Rahayu Bte Bahaudin Outl Gallery Management x Settingsv z R d p Page Gf Tools recision Management N RAN DB Webmail ah CIQ Foral HR System WB Contat rao Search by Username Search by Title Search by Date List of Gallery il Username Title rahayu World Customs Committee Visit 14 July 2008 gt rahayu Lawatan TKPKR 1 Dato Ir Hj Mohamad B Husin 14 July 2008 admin Engineering Peak Performance Session 5 11 July 2008 4 admin Engineering Peak Performance Session 4 07 July 2008 admin Engineering Peak Performance Session 3 23 June 2008 admin Engineering Peak Performance Session 2 12 June 2008 admin Image IMG 20 July 2008 admin Desaru 11 July 2008 admin Gallery COMD 14 July 2008 admin GALLERY 10 July 2008 Displaying page 1 of 2 Back This website is optimized for Internet Explorer 7 at 1024 x 768 resolution COPYRIGHT Advanced Maintenance Precision Management Sdn Bhd All Rights Reserved 14 July 2008 14 July 2008 09 July 2008 25 June 2008 06 June 2008 13 July 2008 21 July 2008 12 July 2008 16 July 2008 10 July 2008 Edit 9000 O00000 12 Records Found Figure 2 11 Add new gallery F Internet ISSUE DATE 17 July 2008 CONTROLLED COPY E Page 9 of 9 INTRANET MANUAL INTRANET MANUAL MYM Advanced Maintenance icin eaea INTRANET DOCUMENTATION Login in Intrane

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