User Manual - University of West Florida
Contents
1. cccccccccccccsccccsssssssessssseeeeeeceeeeeeeeeeeaaaaeeeeeeseseeees 19 Grantor Other Funding SOurCC ia niet cain erinvaticurineei Stetina tiewnidens 19 Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Oe ROG site atte en e ea tae ec eae id eee eee oi acta e 19 Pay Fund Ore C ourse ROE Horane a a EE EE 19 Percento PAY oran deiner seh das iaanncts Wasa ieeinpecdon eh tes aaencts Seis eenacdaeehieneaaae 19 e Mate HP OC e a a a baa tintaase ate Aesi cies 20 Plane Mar iaee tote crdac vate towne a gemonte cata aeeN menue atau 20 INCMALETIONE crre E a 20 e Uplogd Supporting DOCUMENE esise a t eee 20 e Report Sponsored Research Programs Information Errors ccccceeeeeeeeees 20 Payroll Summary nonoir E ee 21 SODMISSION oars ase sestecails sea aars saga uarsdineedussentgdeile idan aaah sure advon dem edeseentgeondag ta eswseedenndewedeeneaeitee 23 e Sponsored Research Programs Approval Process cccceecsccceeeeeeeseeseeeeeeeeeeas 25 Documentation sesssscvcsivendereceesevesdenndvccdssneseddvendeatessnuvesdenadveedesnereidvendeatessnedesdiondeeeesnetetuees 25 PAOS a e2. A E to add the Administrative Task channel To move a channel click the arrow pointing in the direction you want it to move To edit a channel click on its name or the edit button within its colored bar To remove a channel click on the X button within its colored bar Columns To add a column click on the Add Column button where you want it to be placed To move a column click the arrow pointing in the direction you want it to move To edit resize or remove a column click its Select Column button Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited I have the Activity Effort Reporting System Combined link but it is grayed out How do I access it A This usually means a pop up blocker is activated To turn off the pop up blocker go to the tools drop down box select pop up blacker and turn off Delete Browsing History Turn Off Pop up Blocker Pop up Blacker Pop up Blocker Settings Phishing Filter Manage Add ons Work Offline Windows Update Full Screen Fil Menu Bar Toolbars Windows Messenger Diagnose Connection Problems Send t
3. Course PreRequisite Course Search Curriculum Change Request CCR Eo eLearning Course Manager ee l l O n on Combined Banner General Ledger Crosswalk Budget Transfer Form Budget Transfer Form Account Code ERP Change Request ERP Issues GroupMail ta employees GroupMail ta students Hold Action Information Navigator Ill e The following Combined Activity Effort Report screen should appear Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited YOUR NAME ctivity _ Hort K eporting System Sits Fall 2008 Individual Welcome to the Combined Activity Effort Reporting System To process your ActivityEffort Report betiwitE fort Report CAER 4 lt mn Hb CAER Detail Sections Credit Generating Activities Noncredit Generating Activities Sponsored Research Programs 3 Click on Non Credit Generating Activities to add information related to Advising _ At the left click on Summary CAER to view a summary of pre entered course and sponsored research programs information Click on Credit Generating Activities to review course detail and to add info
4. PTO Scholarships 2 Principal T 220456 Investigator 001 220456 1 Be 09 12 2006 12 31 2007 Sub Totals 0 00 4 00 Totals from Grants 0 00 1 00 Other Funding Sources General Revenue Fund Paid from Fund 110000_ 6500 100 005 170000 Sub Totals 100 00 0 00 Totals from Other Funding Sources 100 00 0 00 Combined Totals 100 00 1 00 100 00 Upload Supporting Documents optional Save Changes Report Sponsored Research Programs Information Errors opens in a new window e Grant or Other Funding Source Describes the grant or fund where the effort is occurring e Role Displays any title attached to key personnel on a project ex PI Co PI if there is required match on this project the code and role will also be displayed here e Pay Fund Org Course Ref This column displays each Fund ORG the individual is being paid from In addition if there is a classroom course used as match the course reference number will be displayed in this column as well Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited e Percent of Pay This column calculates and displays the percentage of pay for
5. 8 763 97 0 090 Report payroll information errors Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Submission Once each applicable section is completed return to the Summary CAER page Summary of Combined Activity Effort Report Base Appointment Faculty Activities per Faculty Contact Official UWF Records Hours Faculty Effort and Faculty Reported to be Reported for to be Reported for Assigned Faculty Activities Details FARS Activities PARS Activities Assigned Activities Other than Sponsored Research Programs Credit Generating Instructional Activities Wiew details for this section Classroom Instruction CAP3026 1749 3 00 17 47 COP3813 0375 3 00 17 47 CGS33464 0279 3 00 17 47 ClS4340 0330 3 00 17 47 Directed Individual Studies COP5905 3016 1 0 50 2 91 student Supervision of Student Interns IDH4970 2771 1 0 80 4 66 student Thesis Dissertation Supervision 0 00 0 00 Committee Chairperson Thesis Dissertation Committee Member 0 00 0 00 Cooperative Education 0 00 0 00 Individual Performance Instruction 0 00 0 00 Other Instruction Credit Gen
6. Departmental Research 0 00 0 00 Service to University College Depanment 0 00 0 00 Service to Profession 0 00 0 00 Service to Community 0 00 0 00 Professional Development 0 00 0 00 Other Assigned Instructional Activity 0 00 0 00 Noncredit Generating Miscellaneous Assignments 0 00 0 00 Academic Administration 0 00 0 00 University Administration 0 00 0 00 Sub Total 9 00 100 00 Sponsored Research Programs Edit view details for this section Sub Total 0 00 0 00 Base Appointment Minimum Required Total 9 00 100 00 Contact Hours 12 This report cannot be submitted until the total in the Faculty Contact Hours column equals or exceeds the Minimum Required Contact Hours Submission Dates for this Reporting Cycle are Jan 12 2009 Feb 8 2009 Other Compensated Activities Upload Supporting Documents optional There are no courses being taught as Other Compensated Activities Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited In the Credit Generating Activities section there is a link to View Details for this section This link will provide additional information enrollment perc
7. Development Authorized and compensated released time for involvement in professional development activities Includes sabbaticals professional development leave and disability leave The product of 12 and the FTE assigned to this activity will give equal the contact hours e Other Assigned Instructional Activity Noncredit Generating Performance of instruction related activities other than those reported above Includes the development of new approaches improvement revisions of materials for credit courses participation in the planning development and or evaluation of curricula program services and preparing and planning programs Identify the specific nature of the activity A maximum of 1 0 contact hour may be reported per 3 clock hours on a weekly basis throughout the term e Miscellaneous Assignments Any activity not reportable above Includes release time for United Faculty of Florida UFF activities If an FTE has been identified for a specific activity the product of 12 and the FTE assigned to this activity equal the contact hours e Academic Administration administrative activities by faculty and staff within the Division of Academic Affairs Supervisory management or staff activities related to the administration of a department college or other unit in the Division of Academic Affairs This activity provides administrative support and management direction to the instructional research and public service programs Assi
8. University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Upload Supporting Document At the end of each category there is a link to upload supporting documents The following screen will open Check the category the document applies and browse for the document to upload Upload a Document Select one or more activities this document supports Credit Generating Activities L Thesis Dissertation C Cooperative Education L Other Credit Generating Activity Noncredit GSGenerating Activities L Academic Advising C Other Scholarship and Creative Activities C Departmental Research C Service to University College Department C Service to Profession C Service to Community Professional Development L Other Assigned Instructional Activity Noncredit Generating L Miscellaneous Assignments C Academic Administration C University Administration Sponsored Research Programs C Sponsored Research Programs Other Activities C Overload Instructional Activity L Overload Sponsored Research C Continuing Education Select a document Document Title o O Upload Supporting Document S O Upload Additio
9. does not matter whether such employees are paid from the project or E amp G funds If they are putting effort into a sponsored research project they must complete the CAER I didn t teach during the term why do I need to complete the CAER It is a requirement of Florida Statute 1012 945 commonly referred to as the 12 hour law It states that each full time equivalent teaching faculty member at a university who is paid wholly from state funds shall teach a minimum of 12 classroom contact hours per week or be involved in equivalent activity at the university I am a University Workforce employee and I was paid an overload to teach a class Do I have to complete a CAER No The Office of Institutional Research had been completing the FAR for Executive Faculty and for Workforce employees who teach Workforce employees who teach a course are classified as adjunct instructors With the launch of the Combined Activity Effort Reporting System CAERS adjunct reports will be available to department chairs for verification There is a course listed on my CAERS for which I was not the instructor How do I correct this There is a link Report course information errors located at the top of the Credit Generating Activities page and another link at the bottom to be used to send an email with details of what needs to be corrected This email account is monitored by CAERS administrators that will respond to the message Why are the contact hours fo
10. each grant or E amp G fund e Match Fund If a project has required match the associated match fund 166XXX will be displayed e Planned Match If the project has required Salary Match this figure represents the budgeted match percentage for the entire project period not the specific term If the individual is a PI or Co PI this percentage will default to 1 when there is no required Salary Match If there are concerns regarding the displayed planned percentages contact Research and Sponsored Programs using the Report Sponsored Research Programs Information Errors described below e Actual Effort Displays the Actual percentage of effort for each activity the effort that is represented by match initially pulls the planned percentage from the previous column Match percentages of effort can be increased decreased as necessary e Save Changes Save changes before continuing e Upload Supporting Document At the end of the Sponsored Research Programs PARS section there is a link to upload supporting documents An example of the screen that will open is displayed on page 18 e Report Sponsored Research Programs Information Errors To report errors go to one of the Report Sponsored Research Programs Information Errors links located at the top and the bottom of the Sponsored Research Programs PARS page This email is monitored by CAERS administrators who will send notification after the correction is made before proceeding with
11. first hand knowledge of all work performed and that the distribution of activity indicated represents a reasonable estimate of the work and effort performed during the period reported Sign and Route for Signature Step 2 of 2 Please verify the required signatures prior to submitting If you believe there may be an error in the required signatures please contact a System administrator and wait for a response before submitting this report The following document s will be listed on the submitted CAER and will be routed with the CAER for signature None Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Sponsored Research Programs approval process Faculty working on a sponsored research project are required to complete their own CAERS report Only in unusual cases such as no internet accessibility for an extended period of time or no longer associated with the University may the supervisor PI or individual with firsthand knowledge of the project approve the CAERS report The approval process would flow from the individual to the PI to the individual s supervisor What is RouteIT RoutelT is a UWF s
12. 00 Professional Development 0 00 0 00 Other Assigned Instructional Activity 0 00 0 00 Noncredit senerating Miscellaneous Assignments 0 00 0 00 Academic Administration 0 00 0 00 University Administration 0 00 0 00 Sub Total 15 82 99 00 From the menu go to Noncredit Generating Activities under CAER Detail Sections to edit or view Fall 2008 Fall 2008 a Individual Combined Activity Effort Report CAER summary CAER CAER Detail Sections Credit Generating Activities Noncredit Generating Activities Sponsored Research Programs Other CAER Submission Status Faculty Assignment Letter Payroll Summary Documentation CAERS Definitions CAERS FAQs CAERS Quick Guide CAERS User Manual Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Noncredit Generating Detail section is presented here Noncredit Generating Activities FARS Academic Advising 1 30 students 1 contact hour 31 60 students 2 contact hours etc Undergraduate students Graduate students Total Section Contact Hours 0 00 Upload Supporting Document optional Scholarship and Creative
13. 004 Pay Period 10 6292 110000 60004 Totals by Fund Grant Fund Amount Percent 110000 100 Total __ ____ 100 FTE 1 000 Minimum Required Contact Hours 12 How was the FTE calculated Pasition 12122107 g7 days 1 000 05 06 08 FITE 97 000 97 000 There are 97 paid days in th erep ort period from 12 22 07 05 06 08 97 000 97 1 000 Copyrignt zuu8 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Overload payments if any will be shown below the Base Appointment Contract Section along with the FTE associated with the overloads Pay for Other Compensated Activities By Pay Period ORGN Fund Account Amount Pay Period 8 8003 110001 62003 Pay Period 10 68003 110001 62003 Totals by Fund Grant Fund Amount Percent 440004 Total FTE 0 090 Equivalent Contact Hours 1 08 How was the FTE calculated Position 1 05 12 22 07 03 13 08 59 days 0 027 FTE 1 593 Position 1 06 01 15 08 04 26 08 75 days 0 044 FTE 3 300 Position 1 OF 01 06 08 05 06 08 66 days 0 045 FTE 3 870 8 763 There are 97 paid days in the report period from 12 22 07 05 06 08
14. Activities not to include Departmental Research and Sponsored Research Programs except grant contract proposal development one contact hour for each three clock hours allocated to activity for each week during the semester 1 Explanation Save Page Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional Save Page Departmental Research based on assigned FTE for release time from instruction not to include Sponsored Research Programs except grant contract proposal development 12 x assigned FTE for released time for scholarship or creative activities 1 Explanation Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional Service to University College Department fone contact hour for each three clock hours allocated to activity for each week during the semester 1 Explanation Save Page Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional save Page Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Service to Profession fone contact hour for each t
15. E amp G FTE times 12 If minimum required contact hours are not met report cannot be submitted and the following message will be displayed Revise the report so that minimum contact hours are met Base Contract Minimum Required Total off 100 00 Contact Hours 12 This report cannot be submitted until the total in the Faculty Contact Hours column equals or exceeds the Minimum Required Contact Hours Submission Dates for this Reporting Cycle are When minimum required contact hours are met there will be a Begin Report Submission Process Step 1 of 2 link to initiate submission of activity report to the RoutelT system for signature Base Appointment Minimum Required Total 12 00 100 00 Contact Hours 12 Dales for this EPE ET ae are Jan 12 2009 Feb 8 2009 Other Compensated Activities Upload Supporting Documents optional There are no courses being taught as Other Compensated Activities Click on Begin Report Submission Process Step 1 of 2 and the Step 2 screen will appear Step 2 will show to whom the CAER will be routed If this appears to be correct go to the final submission button Signature Requirements being sent to RoutelT with this Combined Activity Effort Report Principal Investigator Pl Signature s Required None Center Institute Director Signature s Required None Immediate Supervisor s Signature Required Immediate Supervisor s Name Certification certify that have
16. UNIVERSITY OF WEST FLORIDA Combined Activity Effort Reporting System CAERS User Manual Updated March 19 2009 Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Table of Contents Page MVE EC ULC ONIN eccrine nalie esate d Da cee aled Reuse aed co aiid beset duacdosed tenennede ce tik 1 Core Sa o a en neo E oe nec ee 2 Summary CAER soie E E hee enineeeiee ties 4 Credit Generating Activities cccccccsssssssvesesssseseeccccecsecseeeeecsssssseesssvesvecccesseesseneeess 6 Blass OO mir Instruc OM eraser i aaincnthae ventas alan EE cau na taconys 7 Directa Lary ial SOU CS saws ee sous gestalt catatearesads nave waus ae seenadncsueteeindenddeestsees 7 6 SUpervision OL Silidemt Mern sax incincsitoheetat rice shad iat tei eeicie eee 7 e Thesis Dissertation Supervision Committee Chairperson cccccseeesseeeeeeeeeees 7 e Thesis Dissertation Committee Member other than Committee Cait pers OM eena tee tee tienen RA 8 Cooperative EGUCANON 2 cicsse cle sesiceen eee iediet ected nee eeees 8 e Individual Perlormance Ins tru CliOn ssaa aaa a A N ecaieneene es 8 e Other Instruc
17. a Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Total Contact Hours for this section FARS Contact PARS Match Hrs Contact Hrs effort effort 14 50 0 00 100 0 Upload Supporting Documents optional Report course information errors opens in anew window Other Compensated Activities There are no courses being taught as Other Compensated Activities e Classroom Instruction Classroom and or laboratory instruction which results in the production of student credit hours as reported in the official university files The activity involves instructional preparation lectures supervising laboratory work evaluating student efforts and conferences with and tutoring of students This may include laboratory and field courses cross listed and dual listed courses and team taught courses Contact hours are reported as indicated on the Course Master file For Fall and Spring term in most cases contact hours equal the credit hours for the course Summer hours are credited at 1 5 times the Fall Spring semester rate for classroom instruction e Directed Individual Studies Instructional activity in which a student studies a specifically assigned topic on his or her own under the direction of a faculty member and meets regularly with the faculty member to review progress and evaluate achievements Di
18. a ase ae secae eases 26 Contact Informatio soes cosets E te 29 Development Implementation Group ccccccccceeessssssseeeecceeeeeeeeeeeeaaaaaeseeseeseeees 29 Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Introduction The Combined Activity Effort Reporting System CAERS combines the state mandated Faculty Activity Reporting System FARS and the federally mandated Personnel Activity Reporting System PARS The FARS collects faculty activity for the purpose of certifying compliance with Florida s 12 Contact Hour Law for faculty paid from General Revenue Funds The PARS collects faculty and staff activity data for the purpose of certifying compliance with OMB Circular A 21 and other various requirements of the federal government The web based CAERS collects all of the activity data ingredients to satisfy the needs of both the FARS and PARS system The Office of Institutional Research and the Office of Research and Sponsored Programs worked with Information Technology Services in developing the online CAERS Who has to file a CAERS e Persons paid by grant or research funds e Persons
19. anaged within academic departments and paid from Education amp General funds Describe in detail the nature of the departmental research activity Multiply the FTE assigned to this activity by 12 to calculate the contact hours Activities related to a funded sponsored research grant or contract are reported in the Sponsored Research Programs section e Service to University College Department Activities that provide advisory support to the general governance of the unit of the institution Includes participation in the general governance of the department college or institution in accordance with the operating policies and procedures of the institution and service on committees associated with these governance processes Includes special assignments such as consultation service to university offices and units Generally 1 0 contact hour may be reported per 3 clock hours on a weekly basis throughout the term If an FTE has been identified for a specific service activity then the product of 12 and the FTE assigned to this activity equal the contact hours Service to University College Department is usually specified in general terms in the individual s Assignment Letter Such service extends the professional and or discipline related services of the individual and benefits groups organizations or individuals List and explain specific activities toward fulfilling the assignment s e Service to Profession Includes service in professional
20. eb site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Summary CAER The Summary CAER will show everything that is on the CAER including contact hours and total effort The following is an example of a Summary CAER summary of Combined Activity Effort Report Base Appointment Faculty Activities per Faculty Contact Official UWF Records Hours Faculty Effort and Faculty Reported to be Reported for to be Reported for Faculty Activities Details FARS Activities PARS Activities Activities Other than Sponsored Research Programs Credit Generating Instructional Activities View details for this section Classroom Instruction ACG4403 0025 3 00 33 33 o ACG3082 0006 3 00 33 33 ACG3401 0019 3 00 o 3333 Directed Individual Studies 0 00 0 00 supervision of Student Interns 0 00 0 00 Thesis Dissertation Supervision 0 00 0 00 Committee Chairperson Thesis Dissertation Committee Member 0 00 0 00 Cooperative Education 0 00 0 00 Individual Performance Instruction 0 00 0 00 Other Instruction Credit Generating 0 00 0 00 Noncredit Generating Activities Edit view details for this section E Academic Advising 0 00 0 00 Scholarship and Creative Activities 0 00 0 00
21. ent taught location etc about the courses taught If the information is incorrect in the Credit Generating Activities section it must be corrected on the Student Instruction File SIF To request a change go to one of the Report course information errors links located at the top and bottom of the section to send an email that will go to a CAERS administrator As soon as the correction is made it will be reflected on the CAERS and an email will be sent confirming the change Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Credit Generating Activities Credit Generating Activities Courses that generate student credit hours and were taught as part of base appointment will be listed in the top portion of this section Courses taught for which compensation in addition to base appointment if any will be in the Other Compensated Activities section at the bottom The course information appears as it is reported in the Student Instruction File SIF The following is a sample of a Credit Generating Activities page Credit Generating Instructional Activities FARS Report course information err
22. entto your official UWF email account From The emailwill be from your official UWF email address Enter your email m ssaqe Send Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Other Compensated Activities e This section lists credit generating activities reported on the SIF for which there was additional pay extra state compensation to appointment or compensated from a source other than General Revenue funds e g Continuing Education Contact hours in the Other Compensated Activities section do not count towards meeting the 12 hour law requirements Other Compensated Activities Credit generating Activities as Reported on the Student Instruction File p e Faculty Et 5 List Continuing em Pay Percent Student College Course Crozs Education Location Enrolled fact Taught eee Classroom Instruction UWF COPS HLP PET4361 1444 MAIN 30 3 0 3 00 O 100 3 00 WA CAMPUS Subtotal 3 00 3 00 Directed Individual Studies Subtotal 0 00 0 00 Supervision of Student Interns Subtotal 0 00 0 00 Thesis Dissertation Supervision Committee Chairper
23. erating 0 00 0 00 Noncredit Generating Activities Edit view details for this section Academic Advising 0 00 0 00 Departmental Research 0 00 0 00 Other Scholarship and Creative Activities 0 00 0 00 Service to University College Deparnment 0 00 0 00 service to Profession 0 00 0 00 Service to Community 0 00 0 00 Professional Development 0 00 0 00 Other Assigned Instructional Activity 0 00 0 00 Noncredit Generating Miscellaneous Assignments 0 00 0 00 Academic Administration 0 00 0 00 University Administration 0 00 0 00 Sub Total 13 30 T7 A3 sponsored Research Edit view details for this section Math Matters_3 220455 3 88 22 57 Sub Total 3 88 22 57 Base Contract Minimum Required Total 17 18 100 00 Contact Hours 11 88 Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited This report summarizes all the activity generated by the system and any additional information entered Near the bottom of the summary report there will be a line that will state Base Contract Minimum Required Contact Hours The minimum required contact hours will be equal to the base contracted
24. gnments customarily and regularly require the incumbent to exercise discretion and independent judgment and to direct the work of others Includes service on inter institutional SUS committees Effort in this activity shall show the administrative duties that were assigned to the individual Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Describe the administrative assignment and indicate the number of contact hours These activities should parallel those identified in the individual s assignment letter Multiply the FTE assigned to this activity by 12 to calculate the contact hours e University Administration administrative activities by faculty and staff not within the Division of Academic Affairs University Administration non academic Administrative activities by faculty and staff not within the Academic Division should be reported here Such activities include all regularly assigned duties not related to instruction or research or other categories listed in other sections of this activities report Examples of employee classifications with administrative activities to be reported here include b
25. hree clock hours allocated to activity for each week during the semester 1 Explanation Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional save Page Service to Community fone contact hour for each three clock hours allocated to activity for each week during the semester 1 Explanation Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional save Page Professional Development fone contact hour for each three clock hours allocated to activity for each week during the semester 1 Explanation Contact Hours Total Section Contact Hours 0 00 Save Page Other Assigned Instructional Activity Noncredit Generating fone contact hour for each three clock hours allocated to activity for each week during the semester 1 Explanation Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional Save Page Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Miscellaneous Assignments fone contact hour for each three clock hours allocated to activity for each week duri
26. in a faculty line and paid with state funds e Persons who are instructors of record for a course When are CAERS filled out online e End of each term An email will be sent to those required to submit when it is time to complete the form 1012 945 Florida Statutes Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Getting Started e Log into Argus https argus uwf edu using ArgoNet username and password Sign in to Argus with your UWF ArgoNet Account Username Password Forgot password Problems signing in e Go to the My Office tab Content Layout Welcome Ee an You are currently logged in z GUIDE amp ArgoMail groups guide Askus logout December 11 2007 e Find Course and Scheduling Tasks channel or the Administrative Tasks channel and then go to Activity Effort Reporting System Combined BAR Administrative Tasks EIEE Course and Scheduling Tasks gt Activity Effort Reporting System Combined dass Mate Class Scheduling Classroom List Course Authorization Codes Course Master Search Course Notification List
27. irst name in the block then hold down the shift key while clicking on the last student in the block Total Contact Hours e Cooperative Education 0 4 contact hours per enrolled student Supervision of students enrolled in cooperative education during the term go to Add and Remove Students link and select registered student s Contact hours of 0 4 per student supervised will automatically be calculated e Individual Performance Instruction Studio and or class lessons where mastery of the basic techniques of the performing medium are emphasized Contact hours as indicated on the Course Master file Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited e Other Instruction Credit Generating Anything that does not fit one of the categories above Contact hours as indicated on the Course Master file e Total Contact Hours for this Section This is the credit generating total instructional activity faculty contact hours for base contract that counts towards the 12 hour law Florida Statute 1012 945 contact hours and the percent of effort e Corrections If the information is incorrect it
28. must be corrected on the Student Instruction File SIF Other than entering the names of students under Thesis Dissertation Committee member and Cooperative Education changes to this section cannot be made Go to one of the Report course information errors links located at the top and bottom of the section to send an email to a CAERS administrator As soon as the correction is made it will be reflected on the CAERS and notification of change will be sent Credit Generating Instructional Activities FARS Report course information errors Base Contract Credit generating Activities as Reported on the Student Data Course File None a Continuing Credit Sto Pay Percent cae College Course R Location Contact Contact Cross Education Hrs a Type Taught i To Classroom Instruction ONLINE COPS COPG EDF6442 2608 CAMPUS 11 1 0 1 00 R 100 1 00 0 00 N A OKALOOSA COPS COPG EDF6460 2332 COUNTY 24 3 0 3 00 R 100 3 00 0 00 N A Subtotal 4 00 4 00 0 00 Directed Individual Studies UWF MAIN COPS COPG EDG7905 3199 CAMPUS 1 3 0 0 50 R 100 0 50 0 00 Subtotal 0 50 0 50 0 00 Supervision of Student Interns Subtotal 0 00 0 00 0 00 Below is a sample of the email page that will appear after going to one of the Report course information errors links Report aProblem with Credit Generating Activity Data To This ema will be sentto a department account which is monitored by administrative personnel CC A copy will lso be s
29. nal Supporting Document s No additional documents have been added to this report Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Sponsored Research Programs The Sponsored Research Programs PARS section is used to record and certify the percent of effort associated with activity for which compensation was received from a grant or contract and or for activity identified as a match for a grant or contract The Actual Effort percentage for the term is spread by funding source Formal effort reporting is an essential part of the process mandated by the federal government s OMB Circular A 21 to ensure t alaries and wages charged directly and indirectly to sponsored programs are approp Sponsored Research Programs PARS Report Sponsored Research Programs Information Errors opens in a new wind Base Appointment Note Planned match is for the life of the grant and is not semester specific Please adjust t the effort for this reporting period Grant or Other Funding Pay Fund Orgn a Of Match Planned Actual Source Course Ref Pay Fund Match Effort ctual Effort to reflect Grants
30. ng the semester 1 Explanation O OO y y o Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional Academic Administration administrative activities by faculty and staff within the Division of Academic Affairs 12 x assigned FTE for administration 1 Explanation a Contact Hours Total Section Contact Hours 0 00 Save Page Upload Supporting Document optional University Administration administrative activities by faculty and staff not within the Division of Academic Affairs 12 x assigned FTE for administration 1 Explanation Contact Hours Total Section Contact Hours 0 00 Upload Supporting Document optional Total Contact Hours for Noncredit Generating Activities 0 00 After the heading of each category there is a D symbol Clicking on the will open a new window with a brief description of the type information to enter for this type of activity The following are descriptions for each category The information entered in the Noncredit Generating Activities section should clearly describe specific activities e Academic Advising Formal counseling with students on academic course or program selection Faculty with academic advising assignments should indicate the number of assigned undergraduate and or graduate advisees registered for the term Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text gra
31. nt thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited
32. o OneNote Sun Java Console Internet Options Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Contact Information Any questions or comments please contact CAERS administrators at caersadmin uwf edu Development Implementation Team Chula King Provost Carl Backman Assistant to the Provost Assistant to the Dean COB Shelly Blake Executive Assistant Betsy Bowers Assoc VP Internal Auditing amp Mgmt Consulting Michelle Doyle Business Manager COPS Donna Frazee Geri Genovese Grants amp Contracts Financial Manager Associate Registrar Laura Hiltabrand Web Applications Engineer Elaine Lavender Associate Director Institutional Research Christophe Lizen Coordinator Computer Applications Jerry Norris Associate Vice President University Planning Retired Richard Podemski Associate Vice Provost and Dean of Graduate Studies Hayley Sellers Data Analyst Bob Shaw Director Academic Technology Center Jim Wilkie Associate Director Research and Sponsored Programs Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangeme
33. organizations and academic or professional student organizations Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Identify the specific nature of the activity Generally lcontact hour is equivalent to 3 clock hours per week throughout the term If an FTE has been identified for a specific service activity the product of 12 and the FTE assigned to this activity equal the contact hours e Service to Community Services that extend the professional and or discipline related services of individuals to a community state or nation The primary intent is to provide professional and or discipline related services other than instruction that are beneficial to groups and individuals outside the university other than for professional organizations Service shall not generate remuneration from third parties Identify the specific nature of the activity A maximum of 1 0 contact hour may be reported per 3 clock hours on a weekly basis throughout the term If an FTE has been identified for a specific service activity the product of 12 and the FTE assigned to this activity equal the contact hours e Professional
34. ors opens in a new window Base Appointment Credit generating Activities as Reported on the Student Instruction File pe come res ONLIN atl A COPS TED EDE4421 0479 Ce 3O 30 300 R 100 300 0 00 NJA ae cs ONLINE COPS TED EDM4402 0561 ae 30 300 R 100 300 0 00 NIA COPS TED EEX4221c 0635 ONLINE 4g 30 400 R 100 400 0 00 NIA CAMPUS COPS TED ESE4323 0797 ONLINE 9 30 300 R 100 3 00 0 00 NIA CAMPUS Subtotal 13 00 43 00 0 00 Directed Individual Studies UWF COPS TED EEX6905 2962 MAIN 1 3 0 050 R 100 050 0 00 CAMPUS Subtotal 0 50 0 50 0 00 Supervision of Student Interns Subtotal 0 00 0 00 0 00 Thesis Dissertation Supervision Committee Chairperson enrolled students only UWE COPS TED EDF8980 2726 MAIN 1 2 0 1 00 R 100 1 00 0 00 CAMPUS subtotal 1 00 1 00 0 00 Thesis Dissertation Committee Member Other Than Committee Chairperson 0 33 contact hours per enrolled student Add and Remove Thesis Dissertation Students Subtotal 0 00 0 00 Cooperative Education 0 4 contact hours per enrolled student Add and Remove Coop Students Subtotal 0 00 0 00 Individual Performance Instruction Subtotal 0 00 0 00 0 00 Other Instruction Credit Generating Subtotal 0 00 0 00 0 00 Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florid
35. phics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Contact hours will automatically be calculated by the system One contact hour for the first 1 30 advisees one additional contact hour for each group of 1 30 advisees e Scholarship and Creative Activities not to include Departmental Research and Sponsored Research Programs except grant contract proposal development These activities include those generally expected of instructional faculty in tenured and tenure earning positions paid from E amp G funds and for which no specific release time was granted Activities related to a funded sponsored research grant or contract are to be reported in the Sponsored Research Programs section Generally lcontact hour is equivalent to 3 clock hours per week throughout the term Enter the contact hours in the box provided in the lower left hand corner of the Explanation area e Departmental Research based on assigned FTE for release time from instruction not to include Sponsored Research Programs except grant contract proposal development if given release time to develop the proposal This section is used to report departmental research for which released time from instruction was received This is ordinarily m
36. r a course I taught as an overload not included in the total FARS Contact hours Overloads are in addition to base contract and do not count toward meeting the 12 hour law requirements Overload courses are listed in the Other Compensated Activities section located at the bottom of the Summary CAER and the Credit Generating Activities page Who do I notify in case of an error in my Credit Generating Activities Use the Report course information errors link that will direct the email to CAER administrators Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited me What about certification of activity by faculty or staff who are no longer employed by UWF The chair or principal investigator will need to certify activity for these individuals What if my Sponsored Research Programs percentages need to be adjusted for a semester to reflect my actual workload Sponsored Research Programs percentages should be adjusted to reflect realistic workload percentage of effort each semester Be aware of the contractual requirements for the life of the project planned percentage to insure that total percentage effort
37. rected studies have a maximum of 0 5 contact hours per student enrolled e Supervision of Student Interns Coordinating the placement of students into internships supervising and evaluating interns conducting seminars for and counseling student interns Contact hours and the name of each student registered for an internship are automatically entered by the system Internships have a maximum of 0 8 contact hours per student enrolled Psychology and Nursing internships and practica have a lecture period each week in addition to the weekly internship supervision These classes are usually limited to fewer than 10 students with a maximum of 1 6 contact hours per student e Thesis Dissertation Supervision Committee Chairperson enrolled students only Chairperson of master s specialist or doctoral committees of graduate students who are registered for thesis or dissertation credit Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Maximum of 1 0 contact hour for each student enrolled for thesis or dissertation credit for the chairperson regardless of number of thesis dissertation credit hours the
38. rmation for service on Thesis Dissertation Committees and supervision of Cooperative Education students ton E Scholarship and Creative Activities Service Professional Development and so forth CAER Submission Status l Click on Sponsored Research Programs to review grant contract activity detail and to Faculty Assignment Letter adjust actual percentages of effort Payroll Summary Return to the Summary CAER to review changes you made and to submit the Report Documentation 7 site essa la mae oe use the Report Errors links in the Credit Generating and CAERS Definitions age CREE er PERE eT CAERS FAQs CAERS Quick Guide CAERS User Manual e The upper right corner shows the current view is Your Name If your name does not appear or if you are authorized to view someone else s report then type in the name in the Person Search box located on the left side of screen and click the Search button e Verify the correct term in the upper left corner If not use the drop down box to select the correct term The Menu has the following links e Summary CAER CAER Detail Sections e Credit Generating Activities e Noncredit Generating Activities e Sponsored Research Programs Other e CAER Submission Status e Faculty Assignment Letter e Payroll Summary Documentation e CAERS Definitions e CAERS FAQs e CAERS Quick Guide e CAERS User Manual Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All W
39. son enrolled students only Subtotal 0 00 0 00 Thesis Dissertation Committee Member Other Than Committee Chairperson 0 33 contact hours per enrolled student Add and Remove Thesis Dissernation Students subtotal 0 00 0 00 Cooperative Education 0 4 contact hours per enrolled student Add and Remove Coop Students Subtotal 0 00 0 00 Individual Performance Instruction subtotal 0 00 0 00 Other Instruction Credit Generating Subtotal 0 00 0 00 e To complete the Other Compensated Activities section follow the same instructions for Credit Generating Activities described on pages 6 through 9 Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Noncredit Generating Activities Noncredit Generating Activities Assigned activities other than those which generate student credit hours From the Summary CAER click on the Edit View Details for this section link Academic Advising 0 00 0 00 scholarship and Creative Activities 0 00 0 00 Departmental Research 0 00 0 00 Service to Universit Collega Department 0 00 0 00 service to Profession 0 00 0 00 service to Community 0 00 0
40. student is taking e Thesis Dissertation Supervision Committee Member other than Committee Chairperson 0 33 contact hours per enrolled student Assignment as committee member not chairperson for master s specialist or doctoral students who are registered for thesis or dissertation credit Go to the Add and Remove Thesis Dissertation Students link and select registered student s The system will calculate 0 33 contact hours per student The list of regrStered thesis dissertation students may be sorted by course or student last name Thesis Dissertation Committee MembeT Other Than Committee Chairperson 0 33 contact hours per enrolled student Add and Remove Thesis Dissertation Students Subtotal 0 00 0 00 Cooperative Education 0 4 contact hours per enrolled student Add and Remove Coop Students Subtotal 0 00 0 00 Activity Reporting Thesis and Dissertation Supervision 0 33 contact hours per student Return to Credit Generating Activities Page Sort Selections by Course Number Student Lastname Choose from these students Students Selected Select one or more ANG6ST1 ANG69 1 A A ANG6971 ANG69 1 ANG6971 ANGB6971 NG69 1 NG6971 ANG6ST1 ANG69 1 ANG69T1 ANG6S971 ANG6971 Selecting Multiple Students You may select more than one student above by holding down the Ctrl key while clicking on your selections You may select a block of students by clicking on the f
41. the CAER Report a Problem with Sponsored Research Programs Data To This email will be sentto a department account which is monitored by administrative personnel CC A copy will also be sentto your official UWF email account From The email will be from your official UWF email address Enter your email message Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited gt Payroll Summary The payroll summary section shows Base Contract payroll the Banner Index ORGN Fund Account and Amount by pay period It displays FTE calculated based on actual pay and the minimum required contact hours associated with the FTE PARS Payroll Data 2008 Pay Periods 01 10 Primary E Class Faculty 12 Month 22 Report payroll information errors Pay for Base Appointment By Pay Period ORGN Fund Account Amount Pay Period 1 6292 110000 60004 Pay Period 2 6292 110000 60004 Pay Period 3 6292 110000 60004 Pay Period 4 6292 110000 60004 Pay Period 5 6292 110000 60004 Pay Period 6 6292 110000 60004 Pay Period 7 6292 110000 60004 Pay Period 8 6292 110000 60004 Pay Period 9 6292 110000 60
42. tion Credit Generating 0 i ceeccccccccccceeeesesseeceeeceeeaeeeeneeeeeeeeeeaaas 9 e Total Contact Hours for this Section sissiiceiiehstetiiiareiesdtin na nasieeriae hele haatesinceees 9 NCOMCCHONS eaa e blender ae a renege 9 Other Compensated Activities cccccccsssssssccccceccceeesseeecccceeeeeeseeececesessaaaeseeeeeess 10 Noncredit Generating ACtivities cccccccccccccccccccccessseeecccceeesaaeeeseeeeceesesaaaaeeeeeeees 1 s ACEC Ady SNE esanen n aa r tein doer hades animate 14 e Scholarship and Creative Activities arenis aea e a a 15 Deparmental RES Can Dicari a a a aa a 15 e Service to University College Department nnnessssseeeesssssssseoeersssssssseeresssss 15 e Service 10 PIOLeSS1OM eee etn ccnalihesal rare nwebeiocershedaataned 15 Service tO COMMMNILY lt rccresssrcaraiensa coda anedterar nents e E 16 Professional Development iiss oasis siardceeasedsvtadracucediesentatebiar serait dane aenietebianeies 16 e Other Assigned Instructional Activity Noncredit Generating cccccceeeee 16 e Miscellaneous ASsienmentS 455 10 sosnd en ssstaadlionvnd walteionien a E 16 JXCACEIMIC A Ci Ur At ON 3 3 wee cota caa aa wean cue aataneiaeauns ontaaactertnees 16 e University Administration ssseeeessssssssoeeersssssssscerrsssssssscerressssssseererssssssseeeeees 17 e DO A eee re mtr reer rr 17 Upload Supporting DOCUMECHE aranensis keee onic a 18 Sponsored Research Programs
43. ut are not limited to e University President report teaching research and related activities in other appropriate sections of this report e Vice Presidents report teaching research and related activities in other appropriate sections of this report or e All other employees not in the Division of Academic Affairs report teaching research and related activities Note All employees in the Division of Academic Affairs Provost Associate Provost Deans Department Chairs and all other employees should report administrative activities in the Academic Administration section of this report e Save Changes Save changes before continuing Each time the Save Page button is clicked another box will appear in categories for which information has been entered enabling more than one item per category e Delete To delete information in one of the items after it has been saved on the Noncredit Generating Activities page go to the button and it will automatically delete the information for that item The delete button is available only on items that have been saved with information entered Upload Supporting Document optional Professional Development fone contact hour for each three clock hours allocated tofactivity for each week during the semester 1 Explanation ae FG Contact Hours 2 Explanation pC Contact Hours Total Section Contact Hours 12 00 Upload Supporting Document optional Copyright 2008 by The
44. will be met by the end of the project Whom do I notify in case of an error in my Sponsored Research Programs project not listed old projects etc Use the Report Sponsored Research Programs Information Errors link that will direct email to a CAERS administrator What are match funds Match funds are University commitments of employee time and effort in support of projects funded through external grants and contracts If there are concerns regarding the displayed planned percentage contact Research and Sponsored Programs using the Report Sponsored Research Programs Information Errors link What is RoutelT RoutelT is a UWF system that sends a form or other online documentation to multiple employees who each do their part to complete a process After one person completes his or her task the form is sent to the next person in the process For more information on RoutelT go to Argus Services Tab What if I don t have a My Office tab and or Administrative Task channel in ARGUS Click on the content layout link in the upper left hand corner of the ARGUS home page The following instructions will then appear Options for modifying Preferences Tabs To add a tab click the Add New Tab button To move a tab click the arrow pointing in the direction you want it to move To edit or remove a tab click on its name Channels To add a channel click on the Add Channel button where you want it to be placed Select
45. ystem that sends a form or other online documentation to multiple employees who each do their part to complete a process After one person completes his or her task the form is sent to the next person in the process For more information on RoutelT go to Argus Services Tab gt Documentation From the CAERS menu the following documentation may be accessed e CAERS Definitions A single page with definitions of the various sections of the CAER e CAERS FAQs A list of frequently asked questions Also on pages 26 27 and 28 of this user manual e CAERS Quick Guide A one page guide on log on procedures completion and submission e CAERS User Manual A copy of this manual Copyright 2008 by The University of West Florida ALL RIGHTS RESERVED All Web site design text graphics the selection and arrangement thereof and all software are property of the University of West Florida Any use of materials on this website including reproduction modification distribution or republication without the prior written consent of the University is strictly prohibited Q Q Q FAQs Do I need to complete a Combined Activity Effort Report CAER Yes all instructional and research employees need to complete the CAER form to be in compliance with State requirements for contact hours This includes any staff who are listed as instructor of record for a course and or any employee who is working on a sponsored research project It
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