FAQ for Scania IMDS
Contents
1. eliminate the administrative work for Scania but also for our suppliers Heavy Duty Vehicle Manufacturers are now represented in the IMDS system and the system will harmonize with heavy vehicle legislations in the future Scania has production in Europe and Saud America The quality of the trucks and parts has to be same or exchangeable For that reason Scania has requirement on IMDS reporting 4 We are complying with the requirement as a downstream user Why are we required to report data into the IMDS system The demand is also to provide the customer with information about the material composition in your product If you don t provide us with that information we are not able to inform our customers and cannot fulfill the legislation 5 The parts that we supply you with are only produced parts and are not defined as substances Why do we have to report into the IMDS system There is a legal requirement when we supply articles e g truck engine exhaust pipe bolt etc on the European market that we provide the recipient customer of that article with information on the content of substances of very high concern SVHC in a concentration above 0 1 w w This information shall be provided automatically in business to business relations You have to report in IMDS even if you are only a part assembly company 6 What is the Scania ID name and number in the IMDS system Scania IMDS id name and number is Name SCANIA CV2. to deviate from MDS reporting requirements in the given case but only after a risk assessment from YDRE To could make a risk assessment YDRE will need some data Ingredients of the part Part number Is the supplier 15014000 certificated or is documented its ability to live up to substance related product regulatory requirements such as REACH 23 MDS Request since IMDS Release 4 0 it is possible to request material data sheets from suppliers via IMDS Scania will use this feature to demand the MDS which are still missing Please pay attention to this menu item With the function in menu item settings it is possible to get an email when your company receives a MDS Request Therefore point MDS EX scania _ Request received has to be activated Furthermore the supplier is still responsible for providing final MDS for the first sampling process in due time and without request The requests should be edited under menu point MDS Request see IMDS user manual point 5 8 MDS Request In that case an optimal tracking of request can be assured Furthermore the recipient data given by Scania can be taken over 22 How shall the paint be reported Standard color will be reported as a Semi Component with basis weight In this case YDRE has opportunity to make legal requirements analysis to find the hazardous substances shall be reported in the endured state as a Component and the color shall be the most common color w
3. 90 164 g i Kalandriertes De 661195 VLFQ 6090 97 g bene h Diethyinitrosoamine 0 000001 0 00001 96 Bene F y Misc not to declare 7 999904 Sol Joker substance Misc not to declare is declared as Rest remainder 5 s CR 60 65 sed Confidential ai 7y Carbon black c02 28 Portion From toto Remainder js The maximum range rest portion of the joker substance is calculated like following gt MAX Misc not to declare 100 MIN CR MIN Carbon Black MIN 1 2 Benzenedicarboxylic MIN Diethylnitrosamine 100 57 22 6 0 00001 14 999 gt MAX WILDCARD 14 999 gt 10 gt NOT ACCEPTABLE In order to avoid rejection follow recommendation 4 5 3 d ideline Recommendation as it may lead to a warning that there are more than 10 undeclared substances in a material 3 Incorrect reporting Substances reactive liquid or a gaseous basic substances which are usually not present in the part 11 14 The material shall be reported in its end state after drying curing etc according to IMDS Rec 001 rules 4 4 1 B C 4 4 1 6 A material must be described in its end state Only basic substances contained in the final material are to be reported Process chemicals used in the production of a material part mnra Rule that are not contained in the end material part must not be reported Information in Safet
4. AB No 46016 7 Why shall I report the ECO number ECO stands for Engineering Change Order The ECO number is for traceability and is connected to the development version of the part If we scania 3 14 have a part which is defined described by a STD TR or are a very old part and it s difficult to find the ECO the supplier can use the figure 0 8 Which ECO version shall report Report always the latest ECO version 9 Which supplier code do I use to report to Scania in IMDS Check with the part purchaser what your 7 digits supplier code is Do not use 4 digit codes or DUNS no 10 How shall I report the part number in IMDS Scania part number can be finding on the current Scania drawing The part number will contain only digits eg 1234567 Do not use space or special characters It s not possible for us to identify the part if you have entered a wrong Scania part number 11 Where can I get information about IMDS specific product families In IMDS recommendation REC001 which can be found on IMDS homepage http www mdsystem com REC 001 12 How to report surface treatment Surface treatment lf there is a surface treatment on the product e g varnish galvanize the volumes of the substances have to be calculated and recorded see the ga tale ult B 23 hinB4 e Zinkphosphatschicht A Trizinkbiz Corthophosphat A Finkeizenphosphat pn Korrosionsachutz l You will get support how
5. K N N Y Date Our reference b 2015 03 16 Handled by Your date Your reference imds scania com Questions and answers about MDS reporting 1 Which parts shall be reported In order to fulfill the legislation we want you to report all parts that you supply us with and are active exists in the production today and or spare parts Start to report parts that contain substances listed in the Scania STD 4400 lists as well as parts in production and or spare parts We are obliged to inform what our products contain to our customers For new articles which are missing order yet please wait for orders before MDS submission Old parts which will be used in the new projects need a new MDS if the documentation has been changed Items that do not have orders will be rejected MDS for the article that is not required anymore and is no longer in spare part stock will be rejected with motivation that it is no longer current part 2 How shall start to report Start to report a few parts less than five into the system in order to have them checked and approved before you continue your reporting When the few parts are approved continue to report the current parts with high volumes as well as parts which contain substances from the STD 4400 3 Is it possible to get a User id and a password to the IMDS system if we don t have one Check whether your company is not already registered at IMDS Go to www mdsystem com choose Public IMDS P
6. POL about the solution from supplier EX scania saa 26 How many MDS will Scania received from the supplier if one article has several suppliers For one part number only one MDS can be sent The supplier has to chose the worst case MDS but ensure that all substances with duty to declare are reported 27 Ny PCB STD can be found in IMDS under Semicomponent Component Semicomponent Material Basic substances allMDS modules Sent Received LCM SPM El Name PCB Suppl Org units ab Part jItem No Origin External MDS 7 Own MDS I Own modules IMDS No IMDS Node Id JV current Version V published J accepted int released 4 Extended Search Reset Info 40 rows found 28 Please read carefully the Scania requirements that apply for IMDS reporting and the prohibited respective restricted substances in Scania s products See Scania STD3868 SCANIA CUSTOMER SPECIFIC REQUIREMENTS section Specific Environmental Demands 7 1 Restricted substances in delivered parts and components List of Scania Standards with requirements a Scania Standard STD4352 Reporting of substances and material composition of product related parts to IMDS b Scania Standard STD4400 Prohibited and restricted substances in Scania s products since 2012 c In addition to STD4400 even Scania Standard STD4158 Chemical substances which must not be used Scania Black list and STD4159 Chemic
7. ages then menu point https public mdsystem com en web imds public pages new2imds and Company Registration Why shall I use the IMDS system for report Which legislation we have ELV Directive The European End of Life Vehicles ELV Directive 2000 53 EC that became valid on October 21 2000 REACH REACH is the Regulation for Registration Evaluation Authorization and Restriction of Chemicals It entered into force on ist June 2007 to SCANIA i Telephone Telefax SE 151 87 SODERTALJE Nat 08 553 810 00 Nat 08 553 810 37 SWEDEN Int 46 8 553 810 00 Int 46 8 553 810 37 SCANIA CV AB publ Registered in Sweden No 556084 0976 Registered Office S dert lje Sweden scania 2 14 streamline and improve the former legislative framework on chemicals of the European Union EU Presence of SVHC substances must always be reported in IMDS for products chemicals used in Europe IMDS is the tool for those legislations We have possibility to check the MDS against that legislation The IMDS system is also applicable for the REACH legislation in order to find parts that contain substances which are listed in the Candidate List The Candidate List is updated regularly and will be driven into force the same date as the list is published on ECHA homepage http echa europa eu chem_data authorisation_process candidate_list_ta ble _en asp Our way of working is to collect all the information from the beginning in order to
8. al substances with limited use Scania Grey list for chemicals mixtures like grease oil in the Scania product Scania Standard STD4158 4159 changed scope in 2012 and is only valid for chemical products mixtures In the following deviations from those requirements are explained briefly a ST D4352 rejection issues Scania s IMDS reporting requirements are based on IMDS Recommendation 001 issued by the IMDS steering group which is generally applied by all OEMs In order to avoid MDS rejections from your customers you should implement IMDS Rec001 checks and reject submitted MDS from your suppliers if their MDS are not compliant We as 9 14 your customer have no business relation with your supplier and will only discuss MDS rejection reasons with you but not with your suppliers That is your task 5 Range of substance in material outside acceptable limits Rule 4 5 4 Bi in IMDS Rec001 is a mandatory requirement in STD4400 and also for all other OEM The rule was developed together with suppliers CLEPA inclusive material manufacturers and is well known in the automotive supply chain STD4352 Page 14 4 5 4 Portion Percentage Range The portion type range must be used solely to reflect real Mandatory Rule variations of a basic substance in a material Ranges must not be used as a means to avoid declaring the full composition of a material If the portion type range is selected the following ma
9. hich the supplier use for Scania parts 23 Available wildcards for highly confidential substances in IMDS Currently there are nine different wildcards available in order to characterize the type s of highly confidential substance s 4 5 3 Jokers Wildcards Jokers Wildcards in IMDS Accepted and not accepted wildcards a Flame retardant not to declare a Not accepted phased out b Further additives not to declare b Accepted until further notice c impact modifier not to declare c Not accepted phased out d Inorganic ingredient not to declare d Accepted unti further notice e Misc not to declare e Accepted unti further notice f Not yet specified not to declare f Not accepted in final MDS g Organic ingredients not fo declare g Accepted unti further notice h Pigment portion not to declare h Accepted until further notice i Plasticiser not to declare i Not accepted The most serious is f This Joker can only be present in Development Sample Reports see Rules 4 5 3 A 4 5 3 H Guidelines 4 5 3 a 4 5 3 d and the picture from page 19 for more information Special Cases Highly Confidential Substances in Plastics Masterbatches Plastics masterbatches generally consist of a basic polymer and a coloured pigment see rule 5 1A and an example on page 20 21 More info can be found in REC 001 pages 16 to 21 25 How to close Event in Fras The responsible purchaser will update the Event in Fras and inform
10. ia E You as Scania supplier of this part must ask and inform Scania via the Supplier Change Request SCR process if you plan to substitute or reduce the amount of this substance in the part so that the total amount of the substance is below 01 w w of the part In this case we have to change the part number for the changed part in order to ensure part change traceability in our aftermarket operation M ATERIALD AT A International Material Data system IMDS OEM acceptance criteria IMDS OEM acceptance criteria Chapter 1 in IMDS Creation of component IMDS ID One IMDS ID for every part number Coloured parts Representative MDS possible for BMW Daimler Measured weight Mandatory Measured weight if not available weight on drawing Tolerance Mandatory max allowed tolerances OEM specific Development sample OEM specific Parts marking Optional Mandatory for BMW Fiat Ford Mazda Renault Suzuki Toyota Application ID Language English Chapter 7 in IMDS Creation of material Name metal According to international standards Name non metal According to international standards If no official name exists material name must explain the material name clearly Trade name According to IMDS 001 Mandatory for Renault Material number Symbol According to IMDS 001 Classification Mandatory According to VDA 231 106 Norms Standards Optional Mandatory for Daimler metals Mitsubishi Porsche Toyota House norms standards Opti
11. nee File Edit View Document Comments Forms Tools Advanced Window Help Pa Create Combine g Collaborate i Secure 7 P Sign 5 Forms rg Comment Os JD e 2 74 kA Q O 132 BE fing IMDS Recommendation IMDS 022 7 MDS Submission Decision Flowchart New IMDS Use existing submission IMDS submission Take also into account ne v ID numi er Change in IMDS Changes to Basic Recommendations Substance List 4 2 4 3 Figure 1 Submission Flowchart DR P P ra J y n me 08 52 Oj 7 i 02 IMDS Cie Citrix Xe Z Google per FAQ for apa IMDSO2 VGI ym f S 15 Calculation of weight The IMDS requires the calculation of the weight per part The actual weight is the average of 10 different measured parts 16 Who is responsible for MDS for the assigned parts The same rules will be valid as for PPAP Tier 2 supplier has to send MDS to Scania for acceptance and for the Tier 1 soe for natin MDS aa the tet aes Tier 1 either send a request for the assigned part to Tier 2 or make an agreement with them to send it Scania can help Tier 1 supplier to push Tier 2 for the reporting This is a Scania specific requirement so look at the STD 3868 17 How will be the pre series reported For pre series don t need to report MDS only if the supplier will warn about a restricted substance In that case the supplier can use a Declaration of substances form which can be found
12. nsible Scania design department and or rejection if no exemption from requirement is stated on the Scania part drawing product description document The error message SVHC complete part The reported part contains at least on substance from the REACH Candidate List in concentrations above 0 1 weight by part weight informs you that you have the obligation to inform your customers about the safe use of this substance in the part article if you have information available from your supply chain This is required according to REACH article 33 1 Article 33 Duty to communicate information on substances in articles l lt Any supplier of an article containing a substance meeting the criteria in Article 57 and identified in accordance with Article 59 1 in a concentration above 0 1 weight by weight w w shall provide the recipient of the article with sufficient information available to the supplier to allow safe use of the article including as a minimum the name of that substance Please send available information about safe use of this substance in your Supplied part to imds scania com After approval the MDS reviewers will initiate a process which makes sure that our customers will be informed about the existence of this SVHC according to REACH article 33 if Scania is selling this part separately as spare part or in a spare part kit We use own developed so called REACH information sheets for this purpose kK scan
13. on the Supplier Portal 18 MDS for LH RH parts 5 14 scania Send MDS for each part number 19 I have a cast strand which will be further machined by Scania Should I create the top level node of the MDS of the part as Component or Semi component e If the weight unit of the Scania part is defined as ST pieces then it shall be reported as Component e If the weight unit of the Scania part is defined as MM length DM2 area or CM3 volume then it shall be reported as Semi Component e If the weight unit of the Scania part is defined as G grams then it shall be reported as Material 20 Shall I report even for VRS Vehicle Related Samples Yes It should be MDS for all VRS articles because REACH requirements that applies to all types of Article suppliers manufacturers importers and also distributor under REACH Article 33 requirements for notification of candidate list substances in the article to the customer 21 How can we handle parts which Scania has on the store but the supplier doesn t exist anymore If the articles are in production low demand or unusual variant MDS will be create by Tier 1 lf the articles are not used in production anymore but are parts it will be a follow up question lf Tier 1 exists outside of EU Norway Liechtenstein or Island MDS will be create by Tier 1 If Tier 1 exists inside EU Norway Liechtenstein or Island it may be possible
14. onal Mandatory for Mitsubishi Toyota Supplier Basicsubstances SOS GADSL According to IMDS Recommendations scania 14 14 29 The article order should contain the last ECO number This applies to all items regardless of whether they are described on the table drawing drawing standard or other product descriptive document 30 Assigned parts MDS should be prioritized 31 The and according to Scania IMDS Reporting Standard STD4352 to assure a full approved PPAP at start of production TERMINOLOGY Dictionary BOM Bill Of Material EC European Community ELV End of Life Vehicle EU Europe FAQ Frequently Asked Questions FBOM Flat Bill Of Material GADSL Global Automotive Declarable Substance List IMDS International Material Data System MDS Material Data Sheet OEM Original Equipment Manufacturer PPAP Production Part Approval Process REACH Registration Evaluation Authorization and Restriction of Chemicals RFQ Request For Quotation SVHC Substances of Very High Concern REACH TR Technical requirement CONTACTS The supplier can always contact the Sourcing Manager Manager or the responsible SQA or IMDS Team on ne
15. orization under REACH legislation no exemption can be granted See STD4400 page 2 In special cases when functional requirements dictate that a substance with restricti In such cases thi lf no exemption is not stated in the product specification then the received MDS with deviation from STD4400 restricted substance is put on hold internally and a deviation report is issued by the MDS reviewer to the responsible designer who is then in charge of further investigations 12 14 due to use of restricted substance in pr 1 As astandard procedure all deviations from STD4400 are documented in the reject text reason without difference for existing or new parts to make suppliers aware of the deviations from Scania requirements However if other remaining quality deviations from STD4352 were resolved in newer MDS submissions and only deviations from restricted substances in 1D4400 are remaining then the MDS for an existing parts will be accepted with deviation Those deviating MDS will be followed up and suppliers will be contacted later if the restricted substances will be prohibited or requires authorization under REACH Fe d by am p N LILA A IN INtTFOQUC ed Newer or changed parts with introduction dates after April 2012 are not accepted if deviations from STD4400 due to use of restricted substances are discovered at MDS review and will lead to internal deviation reports to part respo
16. to calculate the volumes in the IMDS chapter FAQ The composition of standard processes of surface protection is available as MDS created by IMDS Committee call as supplier These MDS should be used preferably If you created a new you have to detail the MDS in a similar way like the given Remark You do not have to record substances which are not part of the surface treatment after production e g solvent catalyst Information will be found on the IMDS homepage http www mdsystem com REC 0711 M ra N SCANIA ne 13 Lead in soldering points According to the EU specification for the disposal of cars the maximum volume of lead in soldering points is about 60g vehicle Release 07 02 Therefore the volume of the added used solder tin has to be recorded separately see example enclosed B Lotzinn A finn A Silber mm te ett htto www mdsystem com REC 018 and 019 14 When is anew MDS necessary If you want to change a data set of the MDS in the IMDS you have to copy the old one do the changes and archive the new one The old version will be archived to in the IMDS and because of the release counter we have always a complete documentation of the history i Search Copy Choose copy type Info can be found under http www mdsystem com REC 022 or in STD 4325 on the Scania Portal See Flowchart in REC 022 IMDS022 Change Management pdf Adobe Acrobat mm OC Re
17. ximum landatory Rule rtion ra from X to Y apply Recommendation for small parts lt 5g 7 5 lt XS20 gt Y X lt 5 20 lt X lt 100 gt Y X lt 10 Example case in your MDS 466729211 0 01 i E VALVE ASSY 1 EA E Support washer 1 EA E Intake Spring 1 EA E Intake Valve 2 EA E PISTON MET RLA 1 EA H Piston 1 EA 5 Piston Ring 1 EA K F90 U4 6 6 1 g joe i ak Iron 92 9 97 3 56 ae Ac Carbon 0 7 11 L Copper 0 lt X lt 7 5 Y X 6 2 4 gt max 3 gt NOT ACCEPTABLE FYI In the case that the reported Sub part component is heavier than 5g then compliance with rule 4 5 4 B is mandatory and a deviations will not be accepted by Scania 2 Rule 4 5 2 C 4 5 3 E 5 1 A Total amount of confidential substances ang Wild TEE ETE maximum 10 14 This rule is a mandatory requirement in STD4400 and also for all other OEM The rule was developed together with suppliers CLEPA inclusive material manufacturers and is well known in the automotive supply chain The sum of confidential substances including wildcards for highly confidential substances must not exceed 10 ofa aterial If substance ranges are the respective for calculating this sum Exemption Masterbatches see 5 1 Example case in your MDS 466729211 0 01 a E AIR CHAME SUP A 1 EA H E AIR SPRING CUP 1 EA H E Crimp ring 15700038 1 EA E Air Sleeve 1 EA H O PLKVLXQ 55
18. y data sheets are usually not sufficient or contain substances which are not present in the material in its end state Follow guideline 4 4 1 b Guideline Recommendation A material supplier SDS safety data sheet usually does not provide sufficient data for the creation of MDSs MDSs must ENSA Rule be descriptive of all substances found in the end state material i e final product including additives excluding process chemicals Re check and provide feedback to imds scania com if the reported substance is really present in the material in its end state which is correct in special cases e g explosives lubricant oils b STD4400 rejection issues Supplier have to check substance use in delivered parts against Scania Standard STD4400 Prohibited and restricted substances in Scania s products In case of deviations the responsible Scania purchaser must be informed at request for quotation 1 Prohibited substances above defined specific thresholds must not be used No exemptions from use of prohibited substances above threshold can be given 2 Restricted substances above specific threshold should not be used Exemptions can be granted in certain cases by Scania responsible part design department if no other technical economical solutions are available In this case the exemption must be stated in the Scania product specification i e in the Scania part drawing In case the restricted substance is subject for auth
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