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1. 4 and selecting the appropriate fee Press the lt Enter gt key to go to the next field Fee Amount Enter a numerical value for the amount of fees that will be charged Press the lt Enter gt key to add this fee to the selected fee category Repeat the above instructions to add more fees to the selected fee category If you have added a wrong Fee code to a category select the Fee code and then click on the lt Delete Row gt to delete the corresponding entry To delete all entries in the Fee Category press the lt Clear Entries gt button Press the lt Save gt button when done EDIT To edit a Fee Category click on the lt Edit gt button in the employee module If you remember the Fee Category 32 Empowering Customer with a Future Vision 2 2 OPERATION Retail Expert Software Private Limited code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing categories Select the desired category and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To delete a Fee Category click on the lt Delete gt button in the module If you remember the Fee Category code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing Fee Category codes Select the desired code
2. Enter details of the employee s present address such as Address 1 Country Pin Code Phone Numbers Mobile Number Email After entering each field press the lt Enter gt key to progress to the next field Retail Expert Software Private Limited Permanent Address Enter details of the employee s permanent address such as Address 1 Country Pin Code Phone Numbers Mobile Number Email After entering each field press the lt Enter gt key to progress to the next field If the present and permanent addresses are the same this field may be omitted Remarks Enter any other remarks pertinent to the employee Press the lt Enter gt key once done Press the lt Save gt button when done EDIT To edit a employee click on the lt Edit gt button in the employee module If you remember the employee code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing employees Select the desired employees and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To Delete a employee click on the lt Delete gt button in the employee module If you remember the employee code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing employees Select the desired employee and pre
3. General Receipt ReceiptNo BM ate 28 Feb 200 ree only forthe academic yr S O Purpose for studying in Intermediate I II year 3 1 OPERATION 3 REPORTS MODULE BONAFIDE CONDUCT Once logged in click Reports followed by Bonafide Conduct to enter into the Bonafide Conduct report Once in the form you will see the following screen Two types of bonafide viz General and Consolidated have been provided at the top of screen General bonafide refers to the report which is often issued to current student for different occasions like for competition representation bus pass application etc and the consolidated report is issued only if the student leaves the institutions after completion of course or due to any other reason Before taking a print check the details visible on the screen The details retrieved on the screen are different for the above two options In order to issue consolidated bonafide check enter leaving details in Admissions forms Retail Expert Software Private Limited Bonafide Bonafide Details C Consolidated Roll mof ol Hal Issue Dt Fram Year 2009 To Year 2009 Print To view and print a bonafide conduct report you will need to enter in the Admin No Roll No From Class To Class From Year To Year Student Name Father s Name Select if the report to be printed out is General or Consolidated Press the lt Space bar gt to select the type of report Press
4. Master to enter into the Subject Master Once in the Subject master you will see the following screen Employee Master Employee Master Other Details Emp Code __ Emp Name ooo Designation Qualification pos 081271999 v DoJ 08712 1999 Dorlos 12 71999 por 08 12 1999 v Present Address E Mail nee eeu _ E Xnoete Bonn Wcore Figure 6 Employee Form Employee Details The Employee form is split into two tabs Employee Details and Other Details Both of these are required to be completed before a new employee ID can be created Do not re click underlying buttons on shifting to alternate tab Empowering Customer with a Future Vision Retail Expert Software Private Limited Employee Master Employee Master Employee Details Permanent Address D new Aem fd Xpelete B print close Figure 7 Employee Form Other Details NEW To create a new Employee ID you will need to enter the Employee Code Employee Name Father s Name Designation Qualification Date of Birth DOB Date of Joining DOJ Date of Increment DOI Date of Retirement DOR Present Address Permanent Address and Remarks Employee Code Enter an employee code corresponding to a subject name Ex 9 for IX To display a list of existing employee codes press lt F4 gt key Press the lt Enter gt key to go to the next field To create a new employee take
5. Maximum Discount Enter the maximum discount that one is able to give to a student Press the lt Enter gt key to go to the next field 4 3 OPERATION Retail Expert Software Private Limited Active status Select the status of the user as Active or Inactive from the drop down list Press the lt Enter gt key to go to the next field Please click on the lt Save gt key to save the details EDIT To edit a User click on the lt Edit gt button in the admission If you remember the User key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing User IDs Select the desired code and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To delete a user click on the lt Delete gt button in the module If you remember the user ID key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing users Select the desired user and press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the user click on the lt Yes gt Button and the user details are deleted Pressing the lt No gt Button will not delete the user details PRINT To print a list of users click on the lt Print gt button in the users module A list of
6. in the other details module If you remember the admission code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing admissions Select the desired admission and press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the details click on the lt Yes gt Button and the student details are deleted Pressing the lt No gt Button will not delete the admission details PRINT To print a list of details click on the lt Print gt button in the form A list of admissions is displayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen FEE CATEGORY Once logged in click Masters followed by Fee Category Master to enter into the Fee Category Master Once in the Fee master you will see the following screen Empowering Customer with a Future Vision 24 Empowering Customer with a Future Vision Retail Expert Software Private Limited Fee Name Mast Edit Fee Name Mast Fee Code oos al Bi Aee dew Xo Sem toon _ Figure 11 NEW To create a new Fee Category you will need to enter the Fee Code and Fee Name Fee Code Enter a fee code corresponding to a fee name Ex 9 for IX To display a list of existing fee codes press lt
7. press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the section click on the lt Yes gt Button and the section details are deleted Pressing the lt No gt Button will not delete the section details PRINT To print a list of sections click on the lt Print gt button in the Location module A list of sections is displayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print Retail Expert Software Private Limited the same onto the printer click on the Printer Icon on the top portion of the Screen 1 10 OPERATION SUBJECT CATEGORY Once logged in click Masters followed by Subject Category to enter into the subject category Master E Subject Name Master x Subject Name Master Sno Subject Code Subject Name Delete Row Clear Entries Subject Code IC Figure 14 This form is meant to group subjects as different categories To create new category click on lt New gt and enter new SubCatg Code and name respectively Press lt Enter gt and select subject code provided at the bottom of grey portion On pressing lt Enter gt key the subject is assigned to the SubCatg Code Assign required number of subjects to the subject category code and the same would be reflected in the grey portion of the screen Click lt Save gt to save the subject category details Refer Figure 14 for clari
8. De aeeat dave Xo Sem Eeee Figure 13 NEW To create a new Section you will need to enter the Section Code and Section Name Section Code Enter a section code corresponding to a section name Ex 9 for IX To display a list of existing section codes press lt F4 gt key 28 Empowering Customer with a Future Vision Retail Expert Software Private Limited Press the lt Enter gt key to go to the next field To create a new section take note of the section codes and input a unique section category code at the prompt Ensure that old codes are not repeated Section Name Enter a 20 digit Section name Press the lt Enter gt key to go to the next field Press the lt Save gt button when done EDIT To edit a section click on the lt Edit gt button in the section module If you remember the section code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing sections Select the desired sections and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To Delete a section click on the lt Delete gt button in the section module If you remember the section code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing sections Select the desired section and
9. and press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the Category click on the lt Yes gt Button and the details are deleted Pressing the lt No gt Button will not delete the details PRINT To print a list of Fee Categories click on the lt Print gt button in the form A list of categories is displayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen DAILY FEE COLLECTION Once logged in click Transactions followed by Daily Fee Collection to enter into the Daily Fee Collection transaction Once in the form you will see the following screen Note Fee receipt once generated cannot be edited In case of any modification or refund use Refund option and generate a new receipt reflecting the changes to be made Retail Expert Software Private Limited xi Daily Fee Collection ey Help F1 Receipt No Fee Date 22 Nov 1999 Medium class to section JA se FeeCode FeeName FeeAmount Late Fee Total Fee Total Late Fee Total Conc Paid Amt Balance v Figure 16 To prepare a new fee receipt click lt New gt and enter fee date and press lt Enter gt key in class number and press lt Enter gt key in section code and press lt Enter gt and enter Roll No of the student Roll No is not manda
10. gt key to go to the next field Hobbies Enter the hobbies of the student Press the lt Enter gt key to go to the next field Medical History Enter the medical history of the student if any Press the lt Enter gt key to go to the next field Family Income Enter the student s family s income Press the lt Enter gt key to go to the next field Phone Number Enter a contact number for the student Press the lt Enter gt key to go to the next field Mobile Number Enter a mobile number for the student Press the lt Enter gt key to go to the next field Eligibility for promotion in the BIE Press the lt Space bar gt if the student is eligible for promotion in the BIE Press the lt Enter gt key to go to the next field Details If the student is eligible for promotion in the BIE enter further details here Press the lt Save gt button when done EDIT To edit a student s details click on the lt Edit gt button in the form If you remember the admission code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing admissions Select the desired code and press the lt Enter gt to display all the details Now you 1 7 OPERATION Retail Expert Software Private Limited can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To delete student details click on the lt Delete gt button
11. key to go to the next field Previous Institution Enter the name of the previous institution in which the student studied Press the lt Enter gt key to go to the next field Previous Class Choose the previous class by either entering the previous class code value or by clicking on the amp icon and selecting the particular class code Press the lt Enter gt key to go to the next field Date of Admission Choose the Date of Admission of the student by using the calendar or by typing the date month and year in the format DD MM YYYY Press the lt Enter gt key to go to the next field Class on Admission Choose the Class of Admission by either entering the class code value or by clicking on Retail Expert Software Private Limited the amp icon and selecting the particular class code Press the lt Enter gt key to go to the next field Study Type Choose the study type of the student by using the drop down list Press the lt Enter gt key to go to the next field Gender Choose the study type of the student by using the drop down list Press the lt Enter gt key to go to the next field Number and Date of ESIC or TC if submitted If an ESIC or a TC has been submitted their corresponding check boxes must be ticked To tick any of the check boxes press the lt Spacebar gt Then enter the ESIC TC number of the student Press the lt Enter gt key to go to the next field Choose the date of the ESIC TC by using t
12. preview check the date on which the attendance status is reset to 0 1 and make corresponding entries in the Period wise attendance form of the transactions module for that date If attendance report is to be generated irrespective of class and section keep the corresponding text boxes blank give the date range and click lt Print gt button From date cannot be edited as it is the starting date of academic year REGISTER 3 5 OPERATION ATTENDANCE REPORT 45 Empowering Customer with a Future Vision Retail Expert Software Private Limited MS Attendance Register Report Attendance Register Report cee a 1 section J Cd For Month jan 2009 This report can be used to generate the attendance report for a particular month Enter class code and section code and the month of report to generate report Note Reports shall be generated only in the forward direction i e report cannot be regenerated for a particular month Eg Consider a case wherein report is already generated for the months of june july august Report for june cannot be regenerated for the month of june In order to regenerate reports clear the previous data and regenerate reports for all the preceding months For eg to regenerate report for the month of july clear attendance register report data for all the months and regenerate attendance report of preceding months 3 6 OPERATION FEE LEDGER Fee ledger can be used to generate fee c
13. shall be joining Press the lt Enter gt key to go to the next field Remarks Enter any additional remarks for the student Press the lt Enter gt key to go to the next field Address Enter any the student s address Press the lt Enter gt key to go to the next field Note Of the fields mentioned in the Admission master the fields highlighted in yellow are compulsory The rest although not required is recommended for the efficiency of the system These fields can be filled in at a later stage Press the lt Save gt button when done EDIT To edit an admission click on the lt Edit gt button in the admission If you remember the admission code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing admissions Select the desired code and 1 5 OPERATION Retail Expert Software Private Limited press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To elete a admission click on the lt Delete gt button in the admission module If you remember the admission code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing admissions Select the desired admission and press the lt Enter gt key to display all the details and prompt you to delete the location If you wa
14. the lt Enter gt key to move to the next field Admin No Enter the Admission number of the student If you do not remember the Admission number press lt F4 gt to bring up a list of existing admission numbers Press the lt Enter gt key to move to the next field Roll No Enter the Roll number of the student If you do not remember the Roll number press lt F4 gt to bring up a list of existing Roll numbers Press the lt Enter gt key to move to the next field Empowering Customer with a Future Vision 40 Empowering Customer with a Future Vision 3 2 OPERATION Retail Expert Software Private Limited From Class Enter the ID of the class the student started their education from If you do not remember the class ID press lt F4 gt to bring up a list of existing classes Press the lt Enter gt key to move to the next field To Class Enter the ID of the class in which the student finished their education If you do not remember the class ID press lt F4 gt to bring up a list of existing classes Press the lt Enter gt key to move to the next field Student Name Enter the name of the student Press the lt Enter gt key to move to the next field Father s Name Enter the name of the student s father Press the lt Enter gt key to move to the next field Press the lt Print gt key to display the bonafide certificate To print the same onto the printer click on the Printer Icon on the top portion of the Sc
15. 7 A F POS Number Business Date o2 Jun 2008 r Receipt THANK YOU VISIT AGAIN Message admin Receipt Mo 25 Accademic year o6 Jan 2008 z Training Mo Suspend No Click on any field you wish to change Press the lt Enter gt key to scroll through other fields To save the changes press the lt Save gt key 4 2 OPERATION DEFINE USER Once logged in click System Administration followed by Define User to enter into the form You will then see the following screen 48 Empowering Customer with a Future Vision Retail Expert Software Private Limited Define Users Password y Level Number Level Desc re Max Disc 2 209 Active i Edit Delete Print Close To create a new User you will need to enter the User ID User Name Password Level Number Maximum Discount and Active status User ID Enter a User ID corresponding to a user name To display a list of existing user IDs press lt F4 gt key To create a new User take note of the User IDs and input a unique user ID at the prompt Ensure that old IDs are not repeated Press the lt Enter gt key to go to the next field User Name Enter the name of the User Press the lt Enter gt key to go to the next field Password Enter a user password Press the lt Enter gt key to go to the next field Level Number Select a level number for the user from the drop down list Press the lt Enter gt key to go to the next field
16. F4 gt key Press the lt Enter gt key to go to the next field To create a new fee take note of the fee codes and input a unique fee category code at the prompt Ensure that old codes are not repeated Fee Name Enter a 20 digit Fee name Press the lt Enter gt key to go to the next field Press the lt Save gt button when done EDIT To edit a fee click on the lt Edit gt button in the fee module If you remember the fee code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing fees Select the desired fees and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details 1 8 OPERATION Retail Expert Software Private Limited DELETE To Delete a fee click on the lt Delete gt button in the fee module If you remember the fee code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing fees Select the desired fee and press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the fee click on the lt Yes gt Button and the fee details are deleted Pressing the lt No gt Button will not delete the fee details PRINT To print a list of fees click on the lt Print gt button in the Location module A list of fees is di
17. F4 gt key to display a list of existing classes Select the desired classes and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To Delete a class click on the lt Delete gt button in the class module If you remember the class code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing classes Select the desired class and press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the class click on the lt Yes gt Button and the class details are deleted Pressing the lt No gt Button will not delete the class details PRINT To print a list of classes click on the lt Print gt button in the Location module A list of Location is displayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen NOTE After selecting either of the New Edit or Delete options the chosen button will be replaced by a Cancel button at the same location This is seen in the figure 4 below where the Edit button has been chosen Note that in place of the Edit button there now exists a Cancel button If this Cancel button is pressed then the form Empowering Custom
18. Login button Once logged in click Masters followed by Class Master to enter into the Class Master Once in the class master you will see the following screen Class Master Class Master 4 Empowering Customer with a Future Vision Retail Expert Software Private Limited NEW To create a new Class code ID you will need to enter the Class Code and the Class Name Class Code Enter a class code corresponding to a class name Ex 9 for IX To display a list of existing class codes press lt F4 gt key Once lt F4 gt is pressed the following screen appears sd owqe E Class Listing Class Listing Search Class s like Sort By Class Name s Class Name Class Code I olnu olal o al ol n Ok X Cancel Figure 3 Class Listing Press the lt Enter gt key to go to the next field To create a new class take note of the class codes and input a unique class code at the prompt Ensure that old codes are not repeated Class Name Enter a 20 digit Location name Press the lt Enter gt key to go to the next field Press the lt Save gt button when done Empowering Customer with a Future Vision Retail Expert Software Private Limited EDIT To edit a class click on the lt Edit gt button in the class module If you remember the class code key in the Same and press the lt Enter gt key If you do not remember the code press the lt
19. Retail Expert Software Private Limited CAMPUS MANAGEMENT SOFTWARE SYSTEM Retail Expert Empowering Customer with a Future Vision Refer this brochure for any help regarding software navigation or clarification Check for latest updates in company s website Version 1 1 Empowering Customer with a Future Vision Retail Expert Software Private Limited This user manual is considered suitable for almost all users of Campus Management software For advanced features and updations please contact Retails Experts over customer support number For any queries and clarifications contact us at 040 27676033 or write to us at info rexperts in Check for latest updates and version at www rexperts in Some Conventions 1 Terms in lt gt refer to buttons and keys 2 Command button with binocular symbol amp could be invoked using lt F4 gt Key 3 List of items is as per the menu list in the software 4 The basic function of the elementary buttons viz lt New gt lt Edit gt lt Save gt lt Print gt and lt Close gt remain same throughout the software though their usage might differ in some of the forms 5 Buttons with dull colour indicate disabled state 6 On clicking a button the status gets changed to Cancel In order to perform a different operation click on the Cancel state of the button and click the required button Privacy Policy This user manual is the property of Retail Experts Softwa
20. a day The initial state of attendance for a period is present i e 1 if the attendance date is not a holiday else the initial State is O if the entry date is a holiday However the status of the attendance can be changed accordingly and saved In order to change the attendance status click on respective student name and a cluster of check boxes for different periods is visible A tick mark shows present status while the unchecked mark shows absence of the student for the respective period of the entry date After changing the status click OK on the right side of last column After reviewing the attendance status of each student save the details by clicking lt Save gt button Attendance details of each class must be saved daily without fail However if the entries are not saved for a particular date the details can be enlisted on a different date and saved for the missed out date Period wise attendance report is generated only if the entries are made for all the dates of academic year 2 6 OPERATION GENERAL RECEIPT In order to generate receipts other than standard fee receipt general receipt can be used On entering the required details click lt Save amp Print gt to generate receipt Follow the procedure detailed for Daily Fee Collection form to know more about the options 38 Empowering Customer with a Future Vision Retail Expert Software Private Limited E General Receipt q X
21. admission codes and input a unique employee code at the prompt Ensure that old codes are not repeated Student Name Enter the name of the student Press the lt Enter gt key to go to the next field Father s Name Enter the name of the student s father Press the lt Enter gt key to go to the next field Mother s Name Enter the name of the student s mother Press the lt Enter gt key to go to the next field Mother Tongue Enter the name of the student s mother tongue Press the lt Enter gt key to go to the next field Date of Birth Choose the DOB of the student by using the calendar or by typing the date month and year in Empowering Customer with a Future Vision 14 Empowering Customer with a Future Vision Retail Expert Software Private Limited the format DD MM YYYY Press the lt Enter gt key to go to the next field Nationality Enter the nationality of the student Press the lt Enter gt key to go to the next field Religion Enter the nationality of the student Press the lt Enter gt key to go to the next field Caste Enter the Caste status of the student Press the lt Enter gt key to go to the next field Name of Guardian Enter the name of the Guardian for the student Press the lt Enter gt key to go to the next field Ignore this field if the names of the mother or father have been entered Occupation Enter the occupation of the parent s or guardian of the student Press the lt Enter gt
22. ber the code press the lt F4 gt key to display a list of existing exams Select the desired exams and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To Delete an exam click on the lt Delete gt button in the exam module If you remember the exam code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing exams Select the desired exam and press the lt Enter gt key to display all the details and prompt Empowering Customer with a Future Vision 1 9 OPERATION Retail Expert Software Private Limited you to delete the location If you want to delete the exam click on the lt Yes gt Button and the exam details are deleted Pressing the lt No gt Button will not delete the exam details PRINT To print a list of exams click on the lt Print gt button in the Location module A list of exams is displayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen SECTION MASTER Once logged in click Masters followed by Section Master to enter into the Section Master Once in the Section master you will see the following screen Section Master Edit Section Master Section Code jos al
23. ce Status 1 001 KIRAN Present es ee ee Figure 17 NEW In order to enter attendance details for a particular date click lt New gt and enter medium class code date and press lt Enter gt key to see records based on above entries List of students can be seen in the grey portion 2 4 OPERATION Retail Expert Software Private Limited of the screen Click on Attendance Status column of the table and make necessary change Note 1 If a student is present fully on the subject date do not change the default status Click on lt Save gt button to store the details 2 Press lt Enter gt to navigate within the form instead of using mouse EDIT To edit the attendance status of a student click on lt Edit gt button and follow the procedure detailed in preceding section and click lt Save gt to save the entries STUDENT MARKS E Student Marks STUDENT MARKS Se Subject Code Subject Name MaxMarks Marks Result Figure 18 Enter Class number code section code Roll No of the Subjective student and enter Exam type month and year to enter marks details Press lt Enter gt after keying in year The subjects respective maximum and Empowering Customer with a Future Vision 36 Empowering Customer with a Future Vision Retail Expert Software Private Limited minimum marks are all visible in the grey portion of the screen Enter the marks of the student by clicking on the corresponding Marks cel
24. er with a Future Vision Retail Expert Software Private Limited returns back to its original structure which is seen in Figure 2 Class Master Edit Class Master Class Name Figure 4 Class form in edit mode 1 2 OPERATION SUBJECT Click Masters followed by Subject Master to enter into the Subject Master Once in the class master you will see the following screen Subject Master Edit Subject Master Subject Code cy Subject Name Oe cancel save X print close Figure 5 Subject form NEW To create a new Subject ID you will need to enter the Subject Code and the Subject Name Subject Code Enter a subject code corresponding to a Subject name Ex 6 for Social Studies To display a list of existing subject codes press lt F4 gt key Press the lt Enter gt key to go to the next field To create a new Subject take note of the subject codes and input a 7 Empowering Customer with a Future Vision Retail Expert Software Private Limited unique subject code at the prompt Ensure that old codes are not repeated Subject Name Enter a 20 digit Location name Press the lt Enter gt key to go to the next field EDIT To edit a subject click on the lt Edit gt button in the subject module If you remember the subject code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing subjects Select t
25. fication EDIT Empowering Customer with a Future Vision 30 Empowering Customer with a Future Vision Retail Expert Software Private Limited Click lt Edit gt to update edit records by entering or by selecting the subject category code using lt F4 gt key This form is essential in transaction forms for generation of reports Click lt Save gt to save store the entry 2 TRANSACTIONS MODULE 2 1 OPERATION FEE STRUCTURE Once logged in click Transactions followed by Fee Structure to enter into the Section Master Once in the Section master you will see the following screen MM Fee Structure Fee Structure Figure 15 NE 31 Empowering Customer with a Future Vision Retail Expert Software Private Limited To create a new Fee Structure you will need to enter the Fee Category Code Fee Category Name along with single or multiple Fee Codes and Fee Amounts Fee Category Code Enter a Fee Category Name code corresponding to a Fee name Ex 9 for IX To display a list of existing Fee codes press lt F4 gt key Once lt F4 gt is pressed the following screen appears To create a new Fee category code take note of the Fee codes and input a unique code at the prompt Ensure that old codes are not repeated Fee Category Name Enter a 20 digit Location name Press the lt Enter gt key to go to the next field Fee Code To add Fees to a specific Fee Category enter the appropriate Fee Code This is done by clicking on the
26. he calendar or by typing the date month and year in the format DD MM YYYY Press the lt Enter gt key to go to the next field Protection from Small Pox If the student has been protected from Small Pox press the lt Spacebar gt Press the lt Enter gt key to go to the next field Personal Identification Marks Enter any personal identification marks of the student Press the lt Tab gt key to enter further details in the 2 field Press the lt Enter gt key to go to the next field Medium Choose the medium of instruction from the drop down list Press the lt Enter gt key to go to the next field Class on Leaving Choose the class on leaving by either entering the previous class code value or by Empowering Customer with a Future Vision 16 Empowering Customer with a Future Vision Retail Expert Software Private Limited clicking on the amp icon and selecting the particular class code Press the lt Enter gt key to go to the next field Date on Leaving Choose the Date of Leaving of the student by using the calendar or by typing the date month and year in the format DD MM YYYY Press the lt Enter gt key to go to the next field Reason for Leaving Enter the reason for leaving if any Press the lt Enter gt key to go to the next field Issued TC number Enter the number of the issuing TC ESIC Press the lt Enter gt key to go to the next field Leaving Institution Enter the name of the institution the student
27. he desired subjects and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To delete a subject click on the lt Delete gt button in the subject module If you remember the subject code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing subjects Select the desired subject and press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the subject click on the lt Yes gt Button and the subject details are deleted Pressing the lt No gt Button will not delete the subject details PRINT To print a list of subjects click on the lt Print gt button in the Location module A list of Location is displayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen NOTE Empowering Customer with a Future Vision 1 3 OPERATION Retail Expert Software Private Limited After selecting either of the New Edit or Delete options the chosen button will be replaced by a Cancel button at the same location Clicking on the Cancel button resets the form Press the lt Save gt button when done EMPLOYEE Once logged in click Masters followed by Employee
28. he next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen STUDENT OTHER DETAILS Once logged in click Masters followed by Student Other Details to enter other details of the student Once in the form you will see the following screen Retail Expert Software Private Limited pe er SASL Ce Ecc x Student s Other Details Bus Pass Facility I Employed Aim ofthe Stud Hobbies y Medical History Family Income OOOO O O Cema p e e e s F4 for listing of Student Listing Figure 10 NEW To create new details of an existing student Admission Number Bus Pass facility Employed Aim of the Student Hobbies Medical History Family Income Phone Number Mobile Number eligibility for promotion in the BIE Admission Number Enter a admission code corresponding to a student name Ex 9 for IX To display a list of existing admissions press lt F4 gt key Press the lt Enter gt key to go to the next field Bus Pass facility Press the lt Space bar gt to check if the student has a bus pass Press the lt Enter gt key to go to the next field Employed Press the lt Space bar gt to check if the student is employed Press the lt Enter gt key to go to the next field Empowering Customer with a Future Vision 22 Empowering Customer with a Future Vision Retail Expert Software Private Limited Aim of the Student Enter the aim of the student Press the lt Enter
29. l and the status of the result is automatically reflected the adjacent Result column in the grey portion The total marks overall grade and result is reflected in the bottom portion of the screen After due entries are made click lt Save gt button to save the entries EDIT In order to make changes in the already entered record click lt Edit gt and enter details in all the textboxes and controls provided including month and year On pressing the lt Enter gt key in year control you will be able to see the records in grey portion of the screen Edit the records if needed and save the same by clicking lt Save gt button 2 5 OPERATION PERIOD WISE ATTENDANCE i Period wise Attendance Help classe J n Jsecionp JA Medium ENGLISH I Holiday Date 01 Jan 2009 z From 2009 z Tof2010 z SI No Roll No Student Name NARESH GIRISH PRAVEEN PRASAD Click on Student Name to View amp change Attendance Status Figure 19 37 Empowering Customer with a Future Vision Retail Expert Software Private Limited Enter Class number and section in respective text boxes and select medium and press lt Enter gt key Check checkbox if the attendance entry date is a holiday Then enter the date of attendance and press lt Enter gt key The details of students pertaining to the class and section are listing out in the grey area as shown in Figure 19 The columns to the right side of student name are the period numbers in
30. note of the employee codes and input a unique employee code at the prompt Ensure that old codes are not repeated Employee Name Enter a 20 digit Employee name Press the lt Enter gt key to go to the next field Empowering Customer with a Future Vision Retail Expert Software Private Limited Father s Name Enter the employee s father s name Press the lt Enter gt key to go to the next field Designation Enter the designation of the employee within the institution Press the lt Enter gt key to go to the next field Qualification Enter the designation of the employee within the institution Press the lt Enter gt key to go to the next field Date of Birth DOB Choose the DOB of the employee by using the calendar or by typing the date month and year in the format DD MM YYYY Press the lt Enter gt key to go to the next field Date of Joining DOJ Choose the DOJ of the employee by using the calendar or by typing the date month and year in the format DD MM YYYY Press the lt Enter gt key to go to the next field Date of Increment DOI Choose the DOI of the employee by using the calendar or by typing the date month and year in the format DD MM YYYY Press the lt Enter gt key to go to the next field Date of Retirement DOR Choose the DOR of the employee by using the calendar or by typing the date month and year in the format DD MM YYYY Press the lt Enter gt key to go to the next field Present Address
31. nt Name RAJESH KUMAR Submitted TC F True No and Date of apr4s o2 ESEG ONIG 01 Jun 2003 he Protected from small pox or not MV True Personal Marks SCAR ON NECK of Identification Father s Name SIKANDAR SINGH Mother s Name JAMUNABAI Mother Tongue HINDI Date of birth 05 Sep 1985 Nationality INDIAN Religion HINDU Caste BC D Medium ENGLISH Name of Guardian Class on Leaving Date on Leaving 01 Jun 2005 v Leaving Institution a Other Details Generate Bonafide Occupation PAINTER Pervious Institution SANGH Date of Admission 07 Jun 2003 Study Type SCHOOL v Gender MALE Die aee Eb seve Ro B Figure 8 Retail Expert Software Private Limited NEW To create a new Admission ID you will need to enter the Admission Number Student Name Father s Name Mother s Name Tongue Date of Birth Nationality Religion Caste Name of Guardian Occupation Previous Institution Previous Class Date of Admission Study Type Gender Number and Date of ESIC or TC if submitted Personal Identification Marks Medium Class on Leaving Date on Leaving Reason for Leaving Issued TC number Leaving Institution Remarks Address Admission Number Enter a admission code corresponding to a class name Ex 9 for IX To display a list of existing class codes press lt F4 gt key Press the lt Enter gt key to go to the next field To create a new admission take note of the
32. nt to delete the admission click on the lt Yes gt Button and the admission details are deleted Pressing the lt No gt Button will not delete the admission details PRINT To print a list of admissions click on the lt Print gt button in the admissions module A list of admissions is displayed on the screen If the details are more than One page press the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen STUDENT Once logged in click Masters followed by Student Master to enter into the Student Master Once in the student master you will see the following screen Empowering Customer with a Future Vision 18 Empowering Customer with a Future Vision Retail Expert Software Private Limited Student Master Admission No 01 NHS 03 gil StudentNameRAJESH KUMAR O OOOO O Academic From 2008 Academic To 2009 Medium ENGLISH class 0 Jae ooo o Section oos MAE Roll Mo 1 FeeCatgCode oo1 J AIFIRSTCLAss O Subject Catg Code o01 J MAIHINDI TELUGU Bo Pena Gane Xo Sem Boon Press Fe for listing of Student Listing Figure 9 NEW To create a new Student ID you will need to enter the Admission Number Academic from Academic To Medium Class Section Roll No Fee Category Code Subject Category Code Admission Number Choose the Admission Number by either entering the admission code value or by clicking on the am
33. ollection related reports Two options have been provided one shows the summary statement wherein the details of fees are shown student wise and the other detailed option shows the report receipt number wise If class and section numbers are not mentioned the overall report is generated irrespective of class and section The detailed report is classified based on fee receipt and refund 46 Empowering Customer with a Future Vision Retail Expert Software Private Limited Fee Ledger class __ aa J From Cate Jo7 Jan 2009 To Date Jo7 Jan 70094 i Detailed f Summary 3 6 OPERATION PROGRESS REPORT z Progress Report Medium ENGLISH Class 1 Section a agi Acc From 06 Jan 2009 Acc To 06 Jan 2010 Print Report This form report can be used to generate progress report of students in the prescribed format Mention medium class section date range to generate scholastic and attendance report Student admission number is optional Note Press lt Enter gt key after each entry in controls 47 Empowering Customer with a Future Vision Retail Expert Software Private Limited 4 SYSTEM ADMINISTRATION MODULE 4 1 OPERATION SYSTEM SETUP Once logged in click System Administration followed by System Setup to enter into the System Setup Once in the setup you will see the following screen system Setup Shop Name Eein eee Address LINGAMPALLY KACHIGUD A HYDERABAD S00 02
34. p icon and selecting the particular class code Press the lt Enter gt key to go to the next field Academic from Choose the year of commencement from a drop down list of years Press the lt Enter gt key to go to the next field Academic To Choose the year of leaving from a drop down list of years Press the lt Enter gt key to go to the next field Medium Choose the medium of instruction from a drop down list Press the lt Enter gt key to go to the next field Retail Expert Software Private Limited Class Choose the Class by either entering the class code value or by clicking on the amp icon and selecting the particular class code Press the lt Enter gt key to go to the next field Section Choose the section by either entering the section code value or by clicking on the amp icon and selecting the particular class code Press the lt Enter gt key to go to the next field Roll No Enter the roll number of the student and press the lt Enter gt to go to the next field Fee Category Code Choose the fee category by either entering the fee category code value or by clicking on the amp icon and selecting the particular class code Press the lt Enter gt key to go to the next field Subject Category Code Choose the Subject category code by either entering the code value or by clicking on the amp icon and selecting the particular subject category code Press the lt Enter gt key to go to the next field Pre
35. r Class Enter the class ID of which the daily fee is to be printed If you do not remember the class ID press lt F4 gt to bring up a list of existing class IDs Select a class ID and press the lt Enter gt key to move to the next field Section Enter the section ID of which the daily fee is to be printed If you do not remember the section ID press lt F4 gt to bring up a list of existing section IDs Select a section ID and press the lt Enter gt key to move to the next field Month Select the month from the drop down list provided Press the lt Enter gt key to move to the next field Year Select the year from the drop down list provided Press the lt Enter gt key to move to the next field Empowering Customer with a Future Vision 44 Empowering Customer with a Future Vision Retail Expert Software Private Limited Press the lt Print gt key to display the Daily Fee collection Report To print the same onto the printer click on the Printer Icon on the top portion of the Screen 3 4 OPERATION PERIOD WISE ATTENDANCE REPORT O Periodwise Attendance x Periodwise Attendance es Section ss MAT From Date 06 Jan 2009 To Date 26 Feb 2009 Enter class number section and date range to generate period wise report It is mandatory to have uninterrupted entry of attendance from the first day of academic year to generate correct report If the continuity of the attendance appears to be broken in the report
36. r with a Future Vision 42 Empowering Customer with a Future Vision 3 3 OPERATION Retail Expert Software Private Limited Admission No Enter the Admission number of the student If you do not remember the Admission number press lt F4 gt to bring up a list of existing admission numbers Press the lt Enter gt key to move to the next field From Enter the date from which the report is to be printed using the drop down calendar Press the lt Enter gt key to move to the next field To Class Enter the date to which the report is to be printed using the drop down calendar Press the lt Enter gt key to move to the next field Student Name Enter the name of the student Press the lt Enter gt key to move to the next field Press the lt Print gt key to display the bonafide certificate To print the same onto the printer click on the Printer Icon on the top portion of the Screen Close Click on the lt Close gt button to exit from the Bonafide Conduct report module DAILY FEE REGISTER Once logged in click Reports followed by Daily Fee Register to enter into the Daily Fee Register report Once in the form you will see the following screen Retail Expert Software Private Limited DailyFee Register Daily Fee Register class C JAC section JADOO o y Month January Year 2009 Print To view and print a Daily Fee Register report you will need to select the Class Section Month and Yea
37. re Pvt Ltd and cannot be used by any other person other than the licensed client In case of any copying duplication tampering and unauthorized usage reproduction shall be dealt with sternly Use document map option of MS Word and PDF for reaching the exact operation 2 Empowering Customer with a Future Vision Retail Expert Software Private Limited Contents Masters Module 1 1 Class 1 2 Subject 1 3 Employee 1 4 Admission 1 5 Student Master 6 Student Other Details Fee Category 8 Exam Type 9 Holiday Master O Section Master 1 Subject Category ransactions Module 2 1 Fee Structure 2 2 Daily Fee Collection 2 3 Attendance Register 2 4 Student Marks 2 5 Period wise Attendance Reports Module 3 1 Bonafide Certificate 3 2 College Certificates 3 3 Daily Fee Register 3 4 Attendance Register Report 3 5 Fee Ledger 3 6 Progress Report 1 1 1 1 1 1 1 1 T System Administration Module 4 1 System Setup 4 2 Add User 4 3 Access Level Quit Module 5 1 Quit 5 2 Logout Empowering Customer with a Future Vision Retail Expert Software Private Limited 1 MASTERS MODULE 1 1 OPERATION CLASS Once the program is executed a login screen appears This is shown below i System Login User Id Password Figure 1 Login Screen Enter your login details The first time login for the administrator is ADMIN with the password as ADMIN Press the lt Enter gt key twice to log in or click on the
38. reen Close Click on the lt Close gt button to exit from the Bonafide Conduct report module COLLEGE CERTIFICATES Once logged in click Reports followed by College Certificates to enter into the College Certificates report Once in the form you will see the following screen Retail Expert Software Private Limited School College Certificate School College Reports ra rt eee P ee i PESENE o ee i School Reports College Reports f Admission Report C Transfer Certificate Attendance Report Erom i To zi Print To view and print report for a particular range of years you will need to select the School or College Report and further select if the report is an Admission Report Transfer Certificate or an Attendance Report Furthermore you will have to fill out the Admission Number Student Name From To In order to generate admission report entry of admission number is not mandatory however for generation of transfer certificate entry of admission number is mandatory Firstly select if the report to be printed out is School or College Press the lt Space bar gt to select the type of report Press the lt Enter gt key to move to the next field Then select if the report to be printed out is an Admission Report or Transfer Certificate or Attendance Report Press the lt Space bar gt to select the type of report Press the lt Enter gt key to move to the next field Empowering Custome
39. ription field Enter a level description and press the lt Enter gt key to go to the next field You may now set user access permissions for the forms by expanding on each of the headings by clicking on the icon The status of accessibility of forms can be changed by using lt Spacebar gt key on keyboard Once done click on the 51 Empowering Customer with a Future Vision 52 Empowering Customer with a Future Vision
40. splayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen EXAM TYPE Insert instructions E Exam Master g Exam Master Exam Code ay Exam Type Month Jaan Maximum Marks o0 Min Marks Figure 12 To create a new Exam you will need to enter the Exam Code Exam Name Maximum Marks and Minimum Marks Empowering Customer with a Future Vision 26 Empowering Customer with a Future Vision Retail Expert Software Private Limited Exam Code Enter a exam code corresponding to a exam name To display a list of existing exam codes press lt F4 gt key Press the lt Enter gt key to go to the next field To create a new exam take note of the exam codes and input a unique exam category code at the prompt Ensure that old codes are not repeated Exam Name Enter a 20 digit Exam name Press the lt Enter gt key to go to the next field Maximum Marks Enter the maximum marks for the exam Press the lt Enter gt key to go to the next field Minimum Marks Enter the minimum marks for the exam Press the lt Enter gt key to go to the next field Press the lt Save gt button when done EDIT To edit an exam click on the lt Edit gt button in the exam module If you remember the exam code key in the Same and press the lt Enter gt key If you do not remem
41. ss the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the employee click on the lt Yes gt Button and the employee details are deleted Pressing the lt No gt Button will not delete the employee details PRINT To print a list of employees click on the lt Print gt button in the Location module A list of Location is displayed on the screen If the details are more than one page press Empowering Customer with a Future Vision 12 Empowering Customer with a Future Vision 1 4 OPERATION Retail Expert Software Private Limited the lt Page Down gt key to view the next page To print the same onto the printer click on the Printer Icon on the top portion of the Screen NOTE After selecting either of the New Edit or Delete options the chosen button will be replaced by a Cancel button at the same location This is seen in the figure 4 below where the Edit button has been chosen Note that in place of the Edit button there now exists a Cancel button If this Cancel button is pressed then the form returns back to its original structure which is seen in Figure 2 ADMISSION Once logged in click Masters followed by Admission Master to enter into the Admission Master Once in the Subject master you will see the following screen Admission Edit REGISTER OF ADMISSION AND WITHDRAWAL Admission No 001 NHS 03 h SubmitE S 1 C V True d and or Recor Stude
42. ss the lt Save gt button when done EDIT To edit an student form click on the lt Edit gt button in the student master If you remember the admission code key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing admissions Select the desired code and press the lt Enter gt to display all the details Now you can edit whatever details you want to and click on the lt Save gt key to save the details DELETE To delete a student click on the lt Delete gt button in the admission module If you remember the admission code Empowering Customer with a Future Vision 20 Empowering Customer with a Future Vision 1 6 OPERATION Retail Expert Software Private Limited key in the same and press the lt Enter gt key If you do not remember the code press the lt F4 gt key to display a list of existing admissions and their corresponding students Select the desired admission and press the lt Enter gt key to display all the details and prompt you to delete the location If you want to delete the admission click on the lt Yes gt Button and the admission details are deleted Pressing the lt No gt Button will not delete the admission details PRINT To print a list of students click on the lt Print gt button in the students module A list of students is displayed on the screen If the details are more than one page press the lt Page Down gt key to view t
43. tory Also mention late fee and concession if any to get the total fee After checking the details click lt Save amp Print gt button to save the entry SAVE amp PRINT This option saves the entry and simultaneously generated a receipt with a unique number Use Reprint option to print the saved receipt on a later date REFUND This option can be used in case of modification or refund of receipt amount The title of the generated copy of print is Fee Refund The balance fee amount is reflected in the receipt REPRINT Empowering Customer with a Future Vision 34 Empowering Customer with a Future Vision 2 3 OPERATION Retail Expert Software Private Limited To reprint a fee entry click on lt Reprint gt button if records are already loaded A reprint window is prompted enter the receipt number of the receipt and click lt Print gt to generate corresponding fee receipt refund ATTENDANCE REGISTER Once logged in click on Transactions followed by Attendance Register to go into the Attendance Register Once inside the transaction the following form will be seen Four options can be availed in this form viz present morning evening can be used for afternoon attendance and absent Attendance Register Edit Eg Attendance Register 2009 z Medium English Class oo J Section 001 ah Date 0an 2009 Class Name 15T CLASS Section NamefA sid From42008 Sno Admission No Student Name Attendan
44. users is displayed on the screen If the details are more than one page press the lt Page Down gt key to view the next page To print the Same onto the printer click on the Printer Icon on the top portion of the Screen ACCESS LEVEL Empowering Customer with a Future Vision 50 Empowering Customer with a Future Vision Retail Expert Software Private Limited Retail Expert Software Private Limited Once logged in click System Administration followed lt Save gt button To cancel click on the lt Cancel gt by Access Level to enter into the User Level definition button Once in the subject master you will see the following screen 5 QUIT MODULE User Level Level No Level Desc Class Master 5 1 OPERATION UIT Subject Master Employee Master Admission Master On clicking on the quit option the software is unloaded prade Master Student Master Fee Category Master 5 2 OPERATION LOGOUT Exam Type Master Section Master x Subject Category Master On clicking on this option on menu list the user is Ue eae cue prompted to exit or to continue with the software x x XM MMMM x Reports i Hox System Administration operation This could be used to shift the user login or to exit the software Enter a Level Number to determine if it already exists If so you may edit the permissions for that level To create a new level key in a Level Number and press the lt Enter gt key to go to the Level Desc

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