Tender Document - NIELIT Centre Chennai
Contents
1. NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT NATIONAL INSTITUTE OF ELECTRONICS AND INFORMATION TECHNOLOGY NIELIT Chennai Autonomous Scientific Society Department of Electronics and Information Technology Ministry of Communications amp Information Technology Government of India S U 5 0a Oz NIELIT Tender Document Ref DC CHE VI 1 EPDPT 158 13 14 Enq 427 Dated 22 01 2014 Purchase of Digital Signal Oscilloscope of 1GHz BW First Floor ISTE Complex 25 Gandhi Mandapam Road Chennai 600 025 Phone 044 24421445 47 Fax 044 24421441 Website www nielitchennai edu in Cost of Tender Document Rs 500 00 DC CHE VI 1 EPDPT 158 13 14 Eng 427 Dated 22 Jan 2014 Pagel 9 NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT Tender No DC CHE VI 1 EPDPT 158 13 14 Eng 427 Date 22 01 2014 TENDER DOCUMENT 1 Invitation to Tender National Institute of Electronics and Information Technology NIELIT Chennai an Autonomous Scientific Society under Department of Information Technology Ministry of Communications amp Information Technology Government of India invites Technical and Commercial Offers in Two Bid for Digital Signal Oscilloscope of 1GHz BW at First Floor ISTE Complex 25 Gandhi Mandapam Road Chennai 600 025 SN Items Description Qty 1 Digital2. NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT Technical Bid Annexure Duly filled signed and placed in a separate envelope along with supporting documents Product Name Brand Name Model S No Specifications Minimum Requirement f Available Specification _ Specify exact Specification Do not write Yes No 1 Bandwidth 1GHz 2 Sampling Rate Min 5GS s per Channel 3 Memory Depth Max5Mpts per Channel 4 No of Channel 4 5 Display Color LCD TFT Display 6 Time Base Range Min 400 ps Div to 1000 s Div 7 Trigger Modes Auto Normal Single and Force 8 Trigger Source Analog Channel 9 Time Measurement Period Frequency Width Width Rise time fall time delay Phase duty cycle duty cycle amp 5 digit Hardware Counter 10 Cursor Manual Auto amp Track At AV amp Measurements Frequency 11 Math Functions FFT Add Subtract Multiply 12 PC connectivity USB LAN 13 Standard Accessories 1 4 BNC Cables for 4 channels User Manual Power Cord 2 Computer Interface Preferable 14 Interfaces USB LAN with VGA O P for Classroom Projection 15 Software to be NI Lab VIEW PC compatible supported Software s 16 Onsite Warranty 3 years v For Optional Accessories and maintenance terms attach separate sheets v Attach product brochure technical literature v
3. Signal Oscilloscope of 1GHz BW 02 Nos Technical and General Specification as per Annexure 2 Important Dates Date of Tender Publication 22 01 2014 from 12 30 Hrs Tender Document Download Start Date 22 01 2014 from 13 00 Hrs Tender Document Download End Date 06 02 2014 upto 13 00 Hrs Bid Submission Start Date 23 01 2014 from 09 00 Hrs Bid Submission End Date 06 02 2014 upto 15 00 Hrs Bid Opening Technical Bid 06 02 2014 at 16 00 Hrs Interested vendor may be present Notice Inviting Tender NIT have also been uploaded in portals http eprocure gov in and http www nielitchennai edu in for wide publications 3 Manner and method of submission of offers All pages of the tender shall be numbered and typed on the Letter Head of the Vendor and be duly signed and stamped by Company s authorized Signatory Hand written quotation will be summarily rejected Corrections if any shall be duly authenticated with signature and seal of the Company Each page of the offer is to be signed and stamped by the tenderer and prices should be indicated in figures amp words The quotation in prescribed form to this invitation must be submitted in a sealed envelope super scribed Tender Number with due date and submitted to the attention of The DIRECTOR NIELIT Chennai in the following address NIELIT Chennai Formerly DOEACC Centre First Floor ISTE Complex No 25 Gandhi Mandapam Road Chennai 600025 Tamil Nadu 4 Cost of Tend
4. Available Specifications of offered model of Digital Signal Oscilloscope for 1GHz BW is to be written clearly in the column of Available Specification of above table Offers without clear specifications on the said column will be treated as non compliance Place Signature of supplier Date With Rubber Stamp DC CHE VI 1 EPDPT 158 13 14 Eng 427 Dated 22 Jan 2014 Page7 9 NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT Annexure ll Price Bid in Rupees only Duly filled amp signed placed in a separate sealed envelope SN Items Description Qty Unit Rate Total Cost Tax Total Cost Rs Rs Amount Inclusive of all Digital Signal Oscilloscope of 1GHz BW Dees The rate quoted by the tender should be inclusive of sales tax VAT service tax octroi local charges and all other levies if any However break up has to be shown clearly Taxes amp Duties All included Delivery Period 30 days Transporting Inclusive Installation amp Demonstrations Inclusive Validity 60 Days from the day of tender opening Warranty 3 Years Payment Terms 90 of the payment would be payable against proof of supply and installation and testing balance 10 would be payable only after successful demonstration and final acceptance of stores by consignee and on submission of the performance bank guarantee for 12 months from the date of s
5. ND CONDITIONS This tender and any order resulting from this tender shall be governed by the following terms and conditions of contract and the supplier quoting against this tender shall be deemed to have read and understood the same In case counter terms amp conditions of business have been offered by the supplier NIELIT Chennai shall not be deemed to be governed by those unless specific written acceptance thereof has been obtained from NIELIT Chennai 8 1 Terms of Prices The rates are FOR Freight On Receipt destination NIELIT Chennai Centre First Floor ISTE Complex No 25 Gandhi Mandapam Road Chennai 600025 Rate quoted by the tender should be inclusive of sales tax VAT service tax octroi local charges and all other levies if any However break up has to be shown clearly 8 2 Validity of quote The quotation shall remain valid for a minimum period of 60 days from tender opening date 8 3 Performance Bank Guarantee Vendor shall submit a Performance Bank Guarantee for 10 of purchase order value covering standard warranty period or minimum 1 year from the date of successful testing and final acceptance of stores by consignee DC CHE VI 1 EPDPT 158 13 14 Enqg 427 Dated 22 Jan 2014 Page3 9 NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT 8 4 Payment terms 90 of the payment would be payable against proof of supply installation and testing balance 10 would be payable on
6. Rate Min 5GS s per Channel 3 Memory Depth Max5Mpts per Channel 4 No of Channel 4 5 Display Colour LCD TFT Display 6 Time Base Range Min 400 ps Div to 1000 s Div 7 Trigger Modes Auto Normal Single and Force 8 Trigger Source Analog Channel 9 Time Measurement Period Frequency Width Width Rise time fall time delay Phase duty cycle duty cycle amp 5 digit Hardware Counter 02 Nos 10 Cursor Manual Auto amp Track At AV amp Frequency Measurements 11 Math Functions FFT Add Subtract Multiply 12 PC connectivity USB LAN 13 Standard 1 4 BNC Cables for 4 channels User Manual Accessories Power Card 2 Computer Interface Preferable 14 Interfaces USB LAN with VGA O P for Classroom Projection 15 Software to be NI Lab VIEW PC compatible Software s supported 16 Onsite Warranty 3 years DC CHE WVIM EPDPT 158 13 14 Enq 427 Dated 22 Jan 2014 Page5 9 NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT 10 Additional Requirements A All items should be from OEM and Branded product Assembled product would summarily be rejected Materials should have been certified compliance to standards internationally in all aspects Product quoted should have minimum 3 year warranty The selected vendor should be able to execute the order within 30 days from the date of release of purchase order Detailed spec
7. er Documents Tender fee of Rs 500 Five Hundred only is to be remitted along with the bid in the form of a crossed Bank Draft favoring NIELIT Chennai from a nationalized bank payable at Chennai The cost of tender document is non refundable In case of non submission of the tender fee the tender shall be treated as non responsive DC CHE VI 1 EPDPT 158 13 14 Enq 427 Dated 22 Jan 2014 Page2 9 NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT 5 Earnest Money Deposit EMD Earnest money deposit of Rs 46 000 Forty Six Thousand Only shall be submitted along with the bid in the form of a Demand Draft favoring NIELIT Chennai The EMD deposited by unsuccessful bidders will be refunded without interest after finalization of the order The EMD of the successful bidder will be appropriated towards Security Deposit The bids will not be considered in the absence of payment towards the cost of tender documents and EMD 6 Security Deposit SD The successful bidder will be required to remit a Security Deposit equivalent to 10 of the Purchase Order value exclusive of taxes and duties etc after adjusting the EMD amount already remitted SD is to be remitted along with the order acceptance in the form of a crossed bank draft favoring NIELIT Chennai or a bank guarantee from a nationalized bank payable at Chennai within 10 days of release of Purchase Order The securit
8. ifications should be furnished for the items offered Product brochures amp Literatures should be enclosed in Technical Bid A complete list of optional utilities if any along with specifications and cost should be given Installation and demonstration is the part the supply of materials to NIELIT Chennai No extra cost will be paid for this purpose Adequate provision in respect of free services on site warranty maintenance and other facilities should be specified along with the technical bid During the warranty period stand by unit shall have to be arranged by the supplier if the unit could not be repaired within a week of breakdown The Vendor shall arrange to demonstrate at NIELIT Chennai the features and capabilities of the System offered during the technical evaluation if required Delivery period as required by the purchaser should be accepted and expected time of delivery to be indicated User manuals technical manuals and Service manuals are to be supplied while installation The supplier has to arrange demonstration operational training at NIELIT Chennai at their own cost It is compulsory to Submit the following Annexures with supporting documents i Duly filled amp Signed Technical Specification Annexure l ii Duly filled amp signed Price Bid Annexure II iii Details of Supplier Annexure III DC CHE VI 1 EPDPT 158 13 14 Eng 427 Dated 22 Jan 2014 Page6 9
9. ly after successful demonstration and final acceptance of stores by consignee and on submission of the performance bank guarantee as given above Para 8 5 Discount Rate of discount if any applicable on basic price landed price etc should be clearly spelt out both in figures and words However no conditional discount will be considered for the purpose of evaluation of the offer ranking 8 6 Insurance The supplier shall insure goods at their cost for all risks till acceptance of goods by end user 8 7 Liquidated Damages Delivery time is the essence of the contract In the event of any delay in supply beyond the agreed delivery schedule liquidated damages will be recovered 0 5 per week of delay or part thereof subject to a maximum of 5 of the value of the order 8 8 Force Majeure If the execution of the purchase order is delayed beyond the declaration of an embargo or blockage or fire flood acts of nature or any other contingency beyond the supplier s control due to act of God then NIELIT Chennai may allow such additional time by extending the delivery period as justified by the circumstances of the case and its decision in this regard shall be final Power failure will not be considered as a Force Majeure condition 8 9 Risk purchase In case of failure to deliver the goods within the delivery date stipulated in the purchase order unless prior extension of delivery period is obtained NIELIT Chennai will be at liberty to obtain s
10. uccessful supply installation testing and demonstration of all mentioned items DECLARATION 1 This is certified that the rates quoted above are not more than the rates charged from any other Institution Department Organization 2 We have gone through the terms amp conditions stipulated in the tender document and confirm to abide by the same 3 No other charges would be payable by purchaser Place Signature of supplier Date With Rubber Stamp DC CHE VI 1 EPDPT 158 13 14 Enq 427 Dated 227 Jan 2014 Page8 9 NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT Annexure lll Details of Supplier Duly filled and enclosed with technical Bid gt Name and Complete address of the firm gt Contact details Contact Person Designation Off Ph No Mobile No FAX No E mail No gt VAT TIN No Enclose photocopy gt Central Sales Tax CST No i Enclose photocopy gt Service Tax Excise Registration No Enclose photocopy gt Income Tax P A N No i gt Enclosed photocopy gt Details of ITCC NSIC DGS amp D Registration Enclose photocopy Compulsory applicable vendor has to fill up carefully Date Name amp Signature Seal of the Firm Address DC CHE VI 1 EPDPT 158 13 14 Eng 427 Dated 22 Jan 2014 Page9 9
11. uch items as necessary from other source and or cancel the order and in either case NIELIT Chennai reserves the right to recover from the supplier the additional amount spent plus 10 to cover incidental expenses 8 10 Dispute Resolution Any dispute arising out of purchase order or interpretation of any clause or terms and conditions hereof shall be settled through conciliation by both NIELIT Chennai and the supplier under the specific provisions of Arbitration and Conciliation Act 1996 Only courts in Chennai in the state of Tamil Nadu have exclusive jurisdiction over this order 8 11 Conflicts In case of conflict in interpreting the conditions of the documents forming part of this enquiry the decision taken by the Director NIELIT Chennai shall be final and binding and accepted by the vendor 8 12 Right to Reject NIELIT Chennai reserves the right to reject or accept or withdraw the tender in full or part as the case may be without assigning reasons thereof No dispute of any kind can be raised against this right of buyer in any Court of law or elsewhere DC CHE VI 1 EPDPT 158 13 14 Eng 427 Dated 22 Jan 2014 Page4 9 NIELIT Chennai Centre Tender Document Digital Signal Oscilloscope EPDPT Items Tendered for Digital Signal Oscilloscope of 1GHz BW 9 Technical Specification S No Specifications Minimum Requirement QTY 1 Bandwidth 1GHz 2 Sampling
12. y deposit will be forfeited in the event of failure to execute the Purchase Order The security deposit will be refunded without interest after the purchase order is successfully executed to the satisfaction of the Purchaser 7 Eligibility Criteria A Technically qualified bids will only be considered for Price Bid Opening B The company should be legally registered in India under Company Registration Act Appropriate Government authorities C The Company should have minimum three years of experience in the field of manufacturing supplying of measuring equipments including Digital Signal Oscilloscope D The Company should have had previous experience of supplying installation testing and demonstrating the said item at least in three nationally reputed research educational institute in India among which at least one should be from Government Sector E Foreign Vendors should have a branch office in India Indian Partners Representatives for rendering support services with appropriate infrastructure F lf the tenderers are the authorized distributors of the Manufacturers they are requested to enclose Photostat Xerox copy of the letter of their manufacturer appointing them as authorized distributor for marketing their product duly attested Note Vendor should provide documentary proof to prove his adherence to the qualifying criteria wherever necessary Claims without support documents will not be considered 8 GENERAL TERMS A
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