RAMIS Guidebook
Contents
1. Figure 4 7 The RAMIS PC Software will now complete installation This will take a few moments Once complete make sure Run RAMIS now is checked and click Finish as shown below iij RAMIS InstallAware Wizard Completing the InstallAware Wizard for RAMIS You have successfully completed the InstallAware Wizard for RAMIS Figure 5 8 The RAMIS PC Software will make some last system settings when complete you will need to click OK as shown below RAMIS User Manual RAMIS Installed RAMIS installation is now complete Click on the new RAMIS icon on your desktop when you are ready to transmit data from your scanner Figure 6 Installing the RAMIS Scanner Windows XP 1 Plug the smaller connector of the USB cable into the base of the RAMIS Scanner 2 Plug the other end of the cable into the USB port of your com puter 3 When your computer starts the Found New Hardware Wi zard select Yes this time only and click Next Figure 7 Hardware Update Wizard Welcome to the Hardware Update Wizard Windows will search for current and updated software by looking on your computer on the hardware installation CD or on site with your permission Can Windows connect to Windows Update to search for software Yes this time only Yes now and every time connect a device O No not this time Click Next to continue Figure 7 4 Select Install the so2. Command sheet 1 Click the Print Scanner Commands link 2 Anew window will open and you will be able to print the sheet Each Scanner Command sheet is different for every phase Make sure that the scanner command sheet has the correct phase name at the top of the report before you use it 21 jJ RAMIS User Manual Run Reports The Run Reports are sets of reports for your use to quickly view the data in different views To run a report 1 Click the Run Reports link 2 Select the desired report to run by clicking on the name of the report 3 When you are complete Click the BACK TO MAIN MENU link at the top of the page Change Your Password You can change your password and modify your profile with the Change Your Password function To change your password or modify your profile 1 Click the Change Your Password link 2 Enter your new password and click CHANGE PASSWORD but ton a If you desire to change your profile information Click the Want to change your name address phone email etc at the bottom in stead of the CHANGE PASSWORD button b Update your profile and Click UPDATE to save the changes 3 When you are complete Click the BACK TO MAIN MENU link at the top of the page Load More Publisher Data There are some instances where the Publisher is unable to give RAMIS a data file containing the materials you received from them If this
3. USB Connection e Internet Explorer 6 or 7 e Internet Connection e You will also need administrative rights to your computer to properly install the software If you are unsure if you have ad ministrative rights contact your Information Technology de partments Obtaining the RAMIS PC Software The RAMIS PC Software is available free of charge at www dontcount com however you will need your ID and password to access the download If you need your password contact RAMIS Tech nical support Open Internet Explorer Go to www dontcount com and Click the LOGIN button Enter you ID and password Pe NP Click the Need software link at the lower right corner of the screen 5 Under the PC SOFTWARE section right click the ramis setup exe link then select Save Target As s Jh RAMIS User Manual 6 When prompted save the downloaded file to your desktop a Depending on your internet connection speed the download could take up to 10 minutes to download 7 When the download is complete if Internet Explorer did not close the download box click Close Installing the RAMIS PC Software All Windows Ver sions 1 Locate the RAMIS Setup program that you downloaded in Obtaining the RAMIS PC Software on page 6 2 Double click the RAMIS Setup program to start the installa tion process 3 You may get a Security Warning stating that the publisher could not be verifie
4. ap plies to you then you can acquire the data file from the publisher and submit it to RAMIS by 1 Click the Load More Publisher Data 2 RAMIS User Manual Click the Browse button Locate the file you received from the publisher and click OPEN Select the Testing phase that this is data file gt If itis not listed enter it in the text box below the list gt Close the window 5 Click UPLOAD 6 Your data file should be processed in a couple of hours after your submit it Register a Scanner Every time you receive a new scanner you must register it with RAMIS This process is explained in the Registering a RAMIS Scanner section on page 5 Find Materials The Find Materials function quickly helps you find a material by allow ing you to search for materials with a specific attribute To find a ma terial 1 Click the Find Materials link Enter part or all of your search value in the Search for box Select which attribute you want to search by changing the drop box labeled in Click the Find button to execute the search 5 When you are complete Click the BACK TO MAIN MENU link at the top of the page Print Teacher Barcodes This function will allow you to quickly print barcodes for teacher s names so that you can utilize the Associate Teacher function To print teacher barcodes 1 Click the Print Teacher Barcodes 2 Enter
5. the counter in the RAMIS Scanner s display will increment by 1 a If you are ever unsure that did not scan a material scan it again The RAMIS Scanner will display that you al ready scanned it and there is no harm in scanning it more than once 5 Repeat steps 3 through 4 until the carton you scanned in step 2 is full 6 For additional cartons repeat to step 2 30 P ____________ RAMIS User Manual 7 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Cartons Returned to District This scan point occurs at the time when you receive the cartons back to the district To scan Cartons Returned to District 1 Set the scan point as described in Setting the Scan Point on page 25 for Cartons Returned to District Scan the carton barcode located on the carton label Once a barcode has been successfully read the counter in the RAMIS Scanner s display will increment by 1 a If you are ever unsure that did not scan a carton scan it again The RAMIS Scanner will display that you already scanned it and there is no harm in scanning it more than once 4 Repeat steps 2 through 3 until all of the cartons have been scanned 5 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Ship Cartons to Scoring This scan point occurs at the time when you ship the materials back to the publisher To Ship Cartons to Scoring
6. you login click the HELP icon in the upper right corner of the screen There is also a troubleshooting section at the end of this manual If you are still experiencing troubles call RAMIS Technical Support 32 P _____________ Trouble Shooting Guide RAMIS User Manual Problem Symptom Resolution RAMIS Scanner says Transmit OK Delete data The scanner will ONLY say this if the transmission of your scans from the scanner to your PC was completely successful and your scans are safely stored on your hard drive When you see this message you may ALWAYS confidently select YES RAMIS Scanner does not transmit To transmit data from your scanner select TRANSMIT from the scanner s main menu If your scanner cannot communicate with the PC after a few minutes it may display a message such as CODE XPS This is a time out error which simply means that the scanner has waited a long time without getting a response from the PC There are only a few reasons a scanner might not communi cate 1 The scanner is not con nected to the PC Check that the USB ca ble is firmly connected to the scanner and toa USB jack on the PC 2 The RAMIS PC program is not running on the PC This does NOT mean that you are looking at or logged into the RAMIS web site Run the RAMIS PC program by clicking on the small Ab acus icon on your desk top You must of course have previousl
7. 1 Set the scan point as described in Setting the Scan Point on page 25 for Ship Cartons to Scoring Scan the carton barcode located on the carton label Scan the freight company s barcode that corresponds to their tracking number 4 Once a barcode has been successfully read the counter in the RAMIS Scanner s display will increment by 1 f 31 jJ RAMIS User Manual a If you are ever unsure that did not scan a carton scan it again The RAMIS Scanner will display that you already scanned it and there is no harm in scanning it more than once 5 Repeat steps 2 through 4 until all of the cartons have been scanned 6 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 RAMIS Scanner Other Functions Associate Student This function will allow you to assign students to tests that were not already assigned by the publisher To Associate Student 1 Set the scan point as described in Setting the Scan Point on 25 for Associate Student Scan the barcode corresponding to the student Scan the material barcode located on the material that you are going to associate with the student you scanned 4 Repeat steps 2 through 3 until all of the materials have been as sociated 5 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Getting Help Common up to date help questions are located at www dontcount com After
8. AMIS PC Software ssmnsesssseseersrerssseserr reser ren rr nr er rn sa nr nn nn 16 RAMIS System O VETVIGW s ssomsssssssssssssssssssssssssssssssrsssrrrs rr sn sn rr rr rn rn rn rn rn rn rn rn na 16 Changing the active Phase cccccccccsssssssssseeeeecessessseseeeesensssssaeeeeess 17 RAMIS Dashboard 0 ce eeeceesseceeececeeececeaeeeeaaeeeeaeeceeeessaeeeeaaeeeeaeeeeeeeees 18 Expanding the Dashboard cccccccsssssssseceeecessessseeeeeeecessesssaeeeeess 19 Filtering the Dashboard cc cccccccssssssssssecececessessnseseeeeecessessaeeeeess 20 Manually change the scan status of a material cccccsesseeeees 20 Manually change the student name associate with a material 21 Add a note to a Material sssssssssssrsssressrrrrrrrssresrrrrsrrr sn rr rr rr sr rr rr rr sr or oa 21 Other parts Of RAMIS nntosssssesrersreresseserssrerrssenrrrrr rr rss nr rr rr rr rr Sr rr br enn oa 21 Print Scanner COMMaANAS m ssssssesrrssrrssrrssrrssrrssrrssrrssrrssrrr sr ss ss sr sne 0 na 21 RUM RE POM 2 strer sara or unsure tate accents ee Sete ee eee en rn rer F rs 22 Change Your PASSWOTIC sssesseseerereresseserrrreresrenrrr rr er rn rr nr rn nr rr brann nn an 22 Load More Publisher Data seeesosssserressrrssrrssrrssrrssrrssrrssr rss rs nr rr nr rr nr rn na 22 Registera Scannen a tecee Gece settee dete Gece eta ee eee acd a ne 23 Find Materials 3 ds0issgii ses session ske dose hes aa aa aka 23 Print Teacher Barcodes creron eeii aa
9. anner on page 25 Contacting RAMIS General Mailing Address Data Collection Partners 310 West Lake Street Suite 110 Elmhurst IL 60126 Technical Support 866 99RAMIS support dontcount com 34 P_ ______________ RAMIS User Manual Sales 866 99RAMIS sales dontcount com 2007 2008 by Data Collection Partners All Rights Reserved Data Collection Partners reserves the right to make changes to any software or product to improve reliability function or design Microsoft and Windows are either registered trademarks or trademarks of Micro soft Corporation Other product names mentioned in this manual may be trade marks or registered trademarks of their respective companies and are hereby ac knowledged
10. d as shown below Click Run to continue Open File Security Warning The publisher could not be verified Are you sure you want to tun this software Name ramis setup exe Publisher Unknown Publisher Type Application From C Documents and Settings jellis PARTNERS Desktop Always ask before opening this file publisher You should only run software from publishers you trust This file does not have a valid digital signature that verifies its How can decide what software to run Figure 1 4 Click Next to continue as shown below RAMIS User Manual ilj RAMIS InstallAware Wizard Welcome to the InstallAware Wizard for RAMIS The InstallAware Wizard will install RAMIS on your computer WARNING This program is protected by copyright law and international treaties To continue dick Next Figure 2 5 Click on Next to continue as show below iij RAMIS InstallAware Wizard Destination Folder Select folder where setup will install files Install RAMIS to C Program Files RAMIS Destination Folder Required Disk Space Figure 3 6 Click on Next to continue as shown below RAMIS User Manual ilj RAMIS InstallAware Wizard Completing the InstallAware Wizard for RAMIS The InstallAware Wizard is now ready to configure RAMIS on this computer Click Next to begin configuration Click Back to change settings Click Cancel to exit
11. e click the 2 Click All Programs RAMIS Icon on your 3 Click RAMIS desktop 4 Click RAMIS OR 2 The RAMIS Software 5 The RAMIS Software will run as shown be will run as shown be low low Hii RAMIS Figure 17 RAMIS User Manual Loss of Internet Connection In the event that the RAMIS PC Software cannot find the internet it will continue to download the data from the RAMIS Scanner and stage it on the PC Once the internet connection has been restored it will transmit all data that has not been sent to the RAMIS System RAMIS Server Messages Occasionally the RAMIS System may send you a RAMIS Server Message You will know if there are messages available because there will be a button for messages To view these messages click on the Messages button Closing the RAMIS PC Software When you complete scanning the materials you can close the RAMIS PC Software by clicking the Quit button You will be asked to make sure that you intentionally closed the RAMIS PC Software RAMIS System Overview Once logged on to RAMIS you will be presented with the RAMIS Dash board From here you can e Change the Phase you are currently working e Quickly see the status of all of the materials that you are your responsibility e Access other parts or RAMIS e g Print Scanner Commands Run Reports Change Your Password Register a Scanner RAMIS User Manual He RAMIS MAIN MENU Welcome Jo
12. eacher you scanned 4 Repeat steps 2 through 3 until all of the materials have been as sociated 5 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Tests In This scan point occurs at the time when you receive the materials from a teacher To scan Tests In 29 P ____________ RAMIS User Manual 1 Set the scan point as described in Setting the Scan Point on page 25 for Tests In 2 Scan the material barcode located on the material that you are receiving 3 Once a barcode has been successfully read the counter in the RAMIS Scanner s display will increment by 1 a If you are ever unsure that did not scan a material scan it again The RAMIS Scanner will display that you al ready scanned it and there is no harm in scanning it more than once 4 Repeat steps 2 through 3 until all of the materials have been scanned 5 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Pack Cartons This scan point occurs at the time when you repack the materials to be shipped back to the publisher To Pack Cartons 1 Set the scan point as described in Setting the Scan Point on page 25 for Pack Cartons Scan the carton barcode located on the carton label Scan the material barcode located on the material you are plac ing in the carton you just scanned in step 3 4 Once a barcode has been successfully read
13. er Manual DETAILS READOUT sack To main menu HELP Kd Materials In Scanned Show Hide columns PublisherePhaseeDistricte Campuse Cartone SKUeGradee Subjecte StudenteTeachereNotes Show Scans First Applicable Applicable and Subsequent Last First All e None ID DISTRICT CAMPUS CARTON SKU GRADE SUBJECT STUDENT TEACHER George WA WLPT II ELEM N V 80901009997791 Washington 17401 G2480626 9998681170 EL FORM C DFA School District 2639 SR George WA WLPT II ELEM ON Y 80901009997792 Washington 17401 G2480626 9998681170 EL FORM C DFA School District 2639 SR George WA WLPT II ELEM N 80901009997793 Washington 17401 G2480626 9998681170 EL FORM C DFA School District 2639 SR 3 records total Filter by in Material 10 ESE Figure 20 This report shows all of the details for each material in the data set you drilled down This will assist you in managing your materials with more information From here you can add or remove data by clicking the green links at the top of the report Filtering the Dashboard On the dashboard there is a section at the bottom where you can filter the dataset yet further To do this Figure 20 Enter your search value in the Filter by box Select which attribute you want to filter by changing the drop box labeled in 3 Click the REFRESH button to execute the search Manually change the scan status of a material There may be a time when you need to manually change the
14. ftware automatically and click Next Figure 8 RAMIS User Manual Found New Hardware Wizard This wizard helps you install software for SHS 1530 If your hardware came with an installation CD lt P or floppy disk insert it now What do you want the wizard to do Click Next to continue lt Back __Net gt Cancel Figure 8 5 Wait afew moments while Windows downloads and installs the drivers from Microsoft Then click on Finish Figure 9 Found New Hardware Wizard Completing the Found New Hardware Wizard The wizard has finished installing the software for Kp USB Serial Converter Click Finish to close the wizard Figure 9 6 Windows will now install the second part of the RAMIS Scanner 7 Select Yes this time only and click Next Figure 10 RAMIS User Manual Found New Hardware Wizard Welcome to the Found New Hardware Wizard Windows will search for current and updated software by looking on your computer on the hardware installation CD or on the Windows Update Web site with your permission Read our privacy policy Can Windows connect to Windows Update to search for Yes now and every time connect a device O No not this time Click Next to continue Figure 10 8 Select Install the software automatically and click Next Figure 11 Found New Hardware Wizard This wizard helps you install software for USB Seria
15. hn R Doe Losour Kd You are a district user with manager authority George Washington School District 310 West Lake Street Elmhurst IL 60126 Now showing WLPT II DEMO Summary Exceptions Unscanned Total Yo Cartons received by district 4 4 Cartons received by campuses 4 4 Materials received by district campuses 246 246 Materials out to teachers 246 246 Materials in from teachers 246 246 Materials packed for return 246 246 Cartons packed for return Cartons returned to districts Cartons shipped to publisher Cartons received by publisher apply filter t Click on numbers above for details oooooo0oo0o0 0 o ooooooo0o 0 o COMMANDS mn mn Print Scanner Commands Register a Scanner cs Run Reports Find Materials r Change Your Password NN Print Teacher Barcodes Q Load More Publisher Data Contact Us All contents Copyright 2008 Dats Collection Partners All Rights Reserved Need software Figure 18 Changing the active Phase A phase is a logical group of tests This group is defined by the publisher and varies from publisher to publisher The active phase is shown di rectly above the dashboard after the label Now Showing In the figure above the active phase is WLPT II DEMO To change the active phase to a different phase 1 Click the active phase name in the case of the figure above you would Click WLPT II DEMO ft jJ RAMIS User Manual 2 You will be shown a list of Phases tha
16. ii RAMIS RAPID ASSESSMENT INVENTORY amp SECURITY USER MANUAL Revision 2 14 Table of Contents RAMIS SetU irisaren eaa ane aE E EEE EE E EEEE 5 RAMISH BUN oosdenbeges solorbrs aeea esse eea EERE aee EEEa PEE E EEEE NEEE 5 Logging in to RAMIS c csssesssesssesesssssesenenesenesenessnssesenenesssenerenes 5 Registering a RAMIS Scanner sssssssssssssssssssssssrsrsrsrrrnrrrr rn sn rn rr rn sn rr rn rann nana 5 RAMIS PC Software OVerVvieW ceecceesseceeececeeeeeesaeeeeaeeceeeeeaaeeeeaaeeeeeeeeaas 6 System Requirements oonsnsssesesesesesesesererererern rese rn rr rr rn sr rn rr rr rr rr rr RR RR Rn rna nn 6 Obtaining the RAMIS PC Software sssssssresssssserrereressorenrer er er rn nr rr er en narr nn nn 6 Installing the RAMIS PC Software All Windows VersiONS 7 Installing the RAMIS Scanner Windows XP s ssmnnssssssseseereressssenrrn rr rna 10 Installing the RAMIS Scanner Windows VISTA ss ssssessersressssenenrer enn 13 RAMIS PC Software Usage sseeseerererssseseersrerss renen rr er rr rens rr rer arsa rs rn erna 14 RAMIS PC Software initial run ssessssssssrrsssressrrssrrssrrssrrssrersr rss rs nr rr nr rr nr 14 Running RAMIS PC Software cccsecsessssccececessessaeceeeeesessesseaeeeeess 15 Loss of Internet CONNECTION a sssesrsssrssereserrserrssrnssr rss rss rs sr sn sr sn br rn nr 16 RAMIS Server MESSaZCS msssssserseeesesesnnnnnrrerrrerrrrrrrnrr narr r enn n arr narr 2000 aa 16 Closing the R
17. in the teacher s names zj RAMIS User Manual gt One per line gt No more than 20 characters are recommended gt You can use Windows copy and past feature to quickly copy and paste the names from another file or spread sheet program 3 When done entering the names Click CREATE to generate the barcodes to be printed 4 When you are finished Click the BACK TO MAIN MENU link at the top of the page RAMIS Scanner Overview RAMIS Scanner Description The scanner s display is located on the face of the scanner This display is used to determine what function the scanner is currently operating The RAMIS Scanner has three buttons located below the display e Left button Screen Page Up e Center button Enter Scanner On e Right button Screen Page Down Above the display there is a LED This LED will illuminate after a barcode has been scanned to alert you that there has been a successful read At the bottom of the scanner is where the USB cable is plugged into the other end is plugged into the USB port of your computer At the top of the scanner is the laser aperture When you press the Scanner On button this is where the laser will be generated from to read a barcode DO NOT LOOK INTO THE APETURE WHEN THE LASER IS ACTIVE uj RAMIS User Manual On the back top of the scanner is a label that has the Scanner ID This ID is an eight digit number in the format of XXXX XXXX Yo
18. l Port If your hardware came with an installation CD lt P or floppy disk insert it now What do you want the wizard to do Install from a list or specific location Advanced Click Next to continue lt Back __Net gt _ Cancel Figure 11 9 Wait a few moments while Windows downloads and installs the drivers from Microsoft Then click on Finish Figure 12 RAMIS User Manual Found New Hardware Wizard Completing the Found New Hardware Wizard The wizard has finished installing the software for 3 USB Serial Port Click Finish to close the wizard Figure 12 10 The RAMIS Scanner has been successfully installed and is ready for use Installing the RAMIS Scanner Windows VISTA 1 Plug the smaller connector of the USB cable into the base of the RAMIS Scanner 2 Plug the other end of the cable into the USB port of your com puter 3 When your computer starts the Found New Hardware Wi zard select Locate and install driver software fE Found New Hardware nn let Windows needs to install driver software for your SHS 1530 Locate and install driver software recommended Windows will guide you through the process of installing driver software for your device gt Ask me again later Windows will ask again the next time you plug in your device or log on Don t show this message again for this device Your device will not function until you install driver
19. mber that the RAMIS Scanner Commands sheet is unique for every phase Therefore make sure that the RAMIS Scanner Commands sheet has the name of the correct phase at the top of the page before starting work To set the scan point 1 Scan the SCANNER SETUP barcode at the top of the RAMIS Scanner Commands Sheet 2 Scan the barcode located directly abode the desired scan point Transmitting to the RAMIS System Once you have collected data on the RAMIS Scanner you must transmit the data to the RAMIS System It is a good idea to do this regularly in case something happens to the scanner and your data is lost To trans mit your data 1 Connect the RAMIS Scanner to your computer using the USB cable sjh RAMIS User Manual 2 Check to ensure that the RAMIS Software is running on your Computer Hii RAMIS STATUS Please connect scanner Waiting for next scanner transmission on COME PROGRESS 2 Messages Disconnect Figure 22 3 Scan the Transmit barcode located on the RAMIS Scanner Commands Sheet 4 Once the data has been sent to the RAMIS System the scanner will prompt you to delete the data Unless you are having prob lems you should always erase the data by pressing the left but ton Scanning the Scan Points Receiving Cartons This scan point occurs at the time when you receive the materials from the publisher To receive cartons 1 Set the sca
20. n point as described in Setting the Scan Point on page 25 for Receiving Cartons 2 Scan the carton barcode applied by the publisher More than likely this is not the barcode that the shipping company applied to the barcode for their use 3 Once a barcode has been successfully read the counter in the RAMIS Scanner s display will increment by 1 a If you are ever unsure that did not scan a carton scan it again The RAMIS Scanner will display that you already 27 P _____________ RAMIS User Manual scanned it and there is no harm in scanning it more than once 4 Repeat steps 2 through 3 until all of the cartons have been scanned 5 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Receive Tests This scan point occurs when you open the cartons to make sure that they contain all of the materials that are on the shipping manifest To receive tests 1 Set the scan point as described in Setting the Scan Point on page 25 for Receiving Tests 2 Scan the material barcode located on the material that you are receiving 3 Once a barcode has been successfully read the counter in the RAMIS Scanner s display will increment by 1 a If you are ever unsure that did not scan a material scan it again The RAMIS Scanner will display that you al ready scanned it and there is no harm in scanning it more than once 4 Repeat steps 2 through 3 until all of
21. ni a 23 RAMIS Scanner OVErVICWa sssssssosrssssssossospsvssssnnesorsssnnrrressrsrsnsn nennrsnknn ser 24 RAMIS Scanner Description sm smsssssssssssssssssssssssssssrsrrrn rn sr rr rr rn rn sr rn rn rn rn rn na 24 SCANNING a BAarCOde cssccccccecessssensececececessesseeeeeeseesseseeseeeeseesees 25 Resetting the RAMIS Scanner mmsssesrerrrssseseersrrrssserrrr rer ens ner r rr er rna or 25 Setting the Scan Pointsec renea e a Amended 26 Transmitting to the RAMIS System cc cccccccssssssssseceeseessssssaeeeeees 26 Scanning the Scan Points ccccccccccssssssssceceeecessessceeeeeessessessaeeeeess 27 RECEIVING Cartons ss ssssedeserumdeka sn atai a i aaas 27 Receive Tests oms done tes RAA E AA 28 DEAE EEEE E E T T E ETA 28 Associate Teacher Alternative Test Out Function 29 TQStS IN oss ids ssd rn ser sr r Fer EE cadse E E SRS SAS EE ES 29 Pak CartOns wu2i 5 cdcgeets sheave seater as ieh ske aoi aaea iaka 30 Cartons Returned to District sssssersserssesrsrrrserrsorrsenrsrrr sr enn rn nr 31 Ship Cartons to SCOPING aro aire e aE ar Taea aaa aa AEE aa 31 RAMIS Scanner Other FunctionS sssssesseesssssisssrsssrsererssrsssrsssrsssesses 32 Associate Student s ssssssrrerereresrerrrrersrrrrrrrsrsr sr rr rr SAS SR RR KR RESAS RR RR RR Sr 00 oa 32 Getting Help Trouble Shooting Guide Contacting RAMIS RAMIS User Manual RAMIS Setup RAMIS login If you a
22. nt sjh RAMIS User Manual Scanned materials are materials that have been scanned into RAMIS for the corresponding scan point Total materials are the total materials for the corresponding scan point Expanding the Dashboard The dashboard is a hyperlinked data grid That means that you can click on various parts of the data grid to open that subset of data into a new hyperlinked data grid For example using the figure on page 17 if we were to click on the number 246 for Unscanned Materials out to teachers we would then see Hi RAMIS MENU DETAILS READOUT zackTo MAN MENU Materials Out Unscanned Select a Subject to view details Unscanned Scanned Total WLPT II ELEM FORM C ANS DOC SR 51 51 WLPT II ELEM FORM C DFA SR 3 3 WLPT II ELEM FORM C TB SR 51 51 WLPT II MIDDLE FORM C AD SR 18 18 WLPT II MIDDLE FORM C DFA SR 1 1 WLPT II MIDDLE FORM C TB SR 18 18 WLPT II PRIM FORM C DFA SR 5 5 WLPT II PRIM FORM C TB SR 94 94 WLPT II PRIM SPKNG TS BKLT SR 5 5 VIEW ALL 246 246 o gt Oo o0c00000000 ooo0o0000000 Filter by in Material ID Eee Figure 19 RAMIS then breaks the data to the next level and summarizes the data In this case the next level was Subjects You can now again click on one of the numbers or a subject name to go to the next level of data Even tually if you keep drilling down you will arrive at a report similar to the figure 20 below sj RAMIS Us
23. re a new user or have forgotten your ID or Password go to www dontcount com or call 866 99RAMIS to have your password reis sued to you For future reference record your ID and Password here Website www dontcount com User Name Password Logging in to RAMIS To login to RAMIS 1 Open Internet Explorer 2 Goto www dontcount com and Click the LOGIN button 3 Enter you ID and password recorded on page 5 Registering a RAMIS Scanner Before you can use RAMIS you must register the RAMIS scanner s To register your scanner Open Internet Explorer Go to www dontcount com and Click the LOGIN button Enter you ID and password recorder on page 5 Pe eee a Click the Register a Scanner link near the bottom of the screen 5 Enter your 8 digit Scanner ID located on the back side of the scanner 6 Select your local time zone 7 Select how your scanner will be used gt This option varies depending on your logon More than likely you will have only one option 5s jh RAMIS User Manual 8 Click the Register Scanner button at the bottom of the screen to complete the scanner registration RAMIS PC Software Overview The RAMIS PC Software allows the RAMIS Scanner to connect to the RAMIS System You will need to install this software onto the PC that you will be connecting the RAMIS Scanner This will only need to be done once System Requirements e Windows 2000 XP VISTA e Available
24. scan status of a material e g the barcode is damaged This can be accomplished after you have located the material on the dashboard shown in the fig ure on page 20 Once there 1 Click the check mark to the left of the Material ID 2 Select the new scan stage for the item 3 Click the UPDATE button to save your changes 20 ______________ RAMIS User Manual Manually change the student name associate with a material There may be a time when you need to manually change the student or teacher name that is associated with a material This can be accom plished after you have located the material on the dashboard shown in the figure on page 20 Once there 1 Click the N to the left of the Material ID 2 Update the material s information 3 Click the SAVE button to save your changes Add a note to a material You can add free form notes to any material This can be accomplished after you have located the material on the dashboard shown in the fig ure on page 20 Once there 1 Click the paper clip to the left of the Material ID 2 Enter the notes for the material 3 Click the SAVE button to save your changes Other parts of RAMIS Below the dashboard are various functions that you will need to utilize from occasionally Figure 18 Print Scanner Commands The Print Scanner Commands function created a report that you will need to print and use with the RAMIS Scanner To create a Scanner
25. software Figure 13 ee RAMIS User Manual 4 The Windows New Hardware Wizard will minimize to your task bar as show below x Installing device driver software Click here for status Figure 14 5 After a few minutes the taskbar will alert you that the hard ware installation is complete as shown below IL Your devices are ready to use Device driver software installed successfully Figure 15 6 The RAMIS Scanner has been successfully installed and is ready for use RAMIS PC Software Usage The RAMIS PC Software must be running in order to transmit data from the RAMIS Scanner to the RAMIS System The RAMIS PC Software also delivers software updated to the RAMIS Scanner when they become available RAMIS PC Software initial run The first time you run the RAMIS PC Software you will be shown the RAMIS Config screen as shown below Click Save to continue RAMIS User Manual HIT RAMIS Config ES RAMIS Server PC ID jellis_vista SGS defaults Display Mode Nomal SystemTray v Network Proxy Settings E Use Proxy E Prompt for Login Proxy server URL Proxy Login Proxy Password B Figure 16 Running RAMIS PC Software The RAMIS PC Software continually queries your computer looking for the RAMIS Scanner Once found it will listen to the RAMIS Scanner for data to be transmitted to the RAMIS System 1 Click Start 1 Doubl
26. t are currently being admi nistered Click the Phase you want to activate 3 If you do not see the Phase you are looking for perhaps it has already concluded or has not yet begun If that is the case you can Click the Select from past testing phases or Select from future testing phase to find the Phase RAMIS Dashboard The dashboard is located within the grey green box labeled Summary From here you can quickly see the overall status of all of the materials that are your responsibility The dashboard lists various scan points that are available for you to track your materials Some of the scan points are e Cartons received by district e Materials packed for return e Cartons received by cam e Cartons packed for return puses e Cartons returned to district e Materials received by dis e Cartons shipped to publish trict campuses er e Materials out to teachers e Cartons received by pub e Materials in from teachers lisher Depending on your login your dashboard may have more or less scan points The dashboard shows how many Exceptions Unscanned Scanned and Total materials there are for each scan point Exceptions are items that were scanned that RAMIS does not recog nized These may be items that were incorrectly scanned or these may be actual materials for which RAMIS has yet to receive from the pub lisher Unscanned materials are materials that are yet to be scanned by RAMIS for the corresponding scan poi
27. the cartons have been scanned 5 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Tests Out This scan point occurs at the time when you issue the materials to a teacher for administering to the students To scan Tests Out 1 Set the scan point as described in Setting the Scan Point on page 25 for Tests Out sj RAMIS User Manual 2 Scan the material barcode located on the material that you are distributing 3 Once a barcode has been successfully read the counter in the RAMIS Scanner s display will increment by 1 a If you are ever unsure that did not scan a material scan it again The RAMIS Scanner will display that you al ready scanned it and there is no harm in scanning it more than once 4 Repeat steps 2 through 3 until all of the materials have been scanned 5 Once complete transmit the scans as described in Transmitting to the RAMIS System on page 26 Associate Teacher Alternative Test Out Function This function will allow you to associate a teacher with the material while simultaneously issuing the material to a teacher for administering to the students To scan Associate Teacher 1 Set the scan point as described in Setting the Scan Point on page 25 for Associate Teacher 2 Scan the barcode corresponding to the teacher 3 Scan the material barcode located on the material that you are going to associate with the t
28. u will use this number to register your scanner On the back bottom of the scanner is the battery door cover The RAMIS Scanner uses 2 AAA Batteries It is recommended to keep an extra batteries available Scanning a Barcode During the operation of the RAMIS Scanner you will be required to scan a barcode To scan a barcode 1 Press the Scanner On button a The LED will illuminate showing that the scanner is ac tive 2 Adjust the aim so that the thin red laser beam covers the entire length of the barcode Right 012346 Wrong 012345 Figure 21 3 If the RAMIS Scanner successfully reads the barcode the LED will turn green and beep Resetting the RAMIS Scanner In the unlikely event you scanner starts to malfunction you can reset the scanner by sj RAMIS User Manual 1 Unplug the RAMIS Scanner from the computer 2 Simultaneously press all three buttons on the face of the RAMS Scanner 3 Use the right button to select RESTART from the menu Press the center button to restart the RAMIS Scanner If pressing all three buttons does not cause the system menu to appear 1 Remove the batteries from the back of the RAMIS Scanner 2 Wait 30 seconds 3 Replace the batteries Setting the Scan Point The scan point must be set in the RAMIS Scanner before you can scan any materials You must first print a RAMIS Scanner Commands sheet as described in Print Scanner Commands on page 21 Reme
29. y installed the RAMIS PC software 3 The scanner driver on the PC was not installed properly Review scanner driver installation instructions carefully or have your l S support person re view them 4 Other software is con flicting with the USB serial port Programs which com municate with other hardware such as Pal mOne s HotSync may undesirably lock all ports Close such pro grams if possible or have your I S support person 3j RAMIS User Manual review this advice 5 The scanner s protocol may have unintentional ly been changed Reboot the scanner See Resetting the RAMIS Scanner on page 25 RAMIS Scanner says COM ERROR or Transmit Failed Check the Transmitting to the RAMIS System on page 26 RAMIS Scanner says BATTERY 2 AAA Batteries are low on LOW power If the scanner says BATTERY LOW repeatedly replace the batteries when convenient Don t worry about if your data is safe it CANNOT be lost because of dead batteries For longest life use quality alka line batteries Scanner reboots when I scan 2 AAA Batteries are low on power If the scanner says BATTERY LOW repeatedly replace the batteries when convenient Don t worry about if your data is safe it CANNOT be lost because of dead batteries For longest life use quality alka line batteries Scanner seems locked up See Resetting the RAMIS Sc
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