Home

ZKTime EU Enterprise User Manual

Contents

1. To date Here you can set a date interval for the information you want to transfer in case you do not want to transfer closures or punches Information Here you will be able to select the information you want to transfer from the source company to the destination one Page 9 ZKTime Enterprise User Manual Companies data transfer Source company Destination company 0101 2013 Todate 15022013 3 Terminals The terminals are one of the key points at any attendance and access control solution They are responsible for identifying the employees either through fingerprint recognition face recognition or by using a proximity card reader With these the employee gets access to controlled rooms or is enabled to punch 3 1 Terminal management AA Terminal management e oip o BiQ qx Next Save New Delete T Slots Copy Close Data 4 Buzzers No access days Qj Time slote G Access groups CLOCKDO1 Code oor Description Model ZK Fingerprint Access only Attendance only Attendance Access Punch events with workcode Punch events with function keys Address 9216812010 wall Port 4370 LZK Fran 6 lanage ZKTime Enterprise User Manual Upon registering the terminal the Terminal management tab offers the following options Code Numeric value which identifies the terminal it must be unique for each terminal Description A sho
2. Ime excess Time l Allowed times Action Sum time and occurrences ap Acoept E Cancel Code Numeric value to identify events it must be unique for each terminal Description A short text containing the name or a brief definition of the event Event type We previously explained that events can be selected by the employee on the moment of its punch We can distinguish up to four types of events Entry events These can only be selected by way of entry punches It will gauge the time from the moment of the entry punch until the departure one Mixed events These are allowed to be selected on both entry and departure punches In either case the absence will be calculated upon the employee s workday schedule In the case of an entry punch it will serve to justify the time lapse between the theoretical beginning of the employee s workday and the real time of the punch In the case of a departure punch it will serve to justify the time lapse between the punch and the time of the next entry or until its workday schedule ends Exit events These can only be selected upon departure punches It will serve to justify the time lapse between the punch and the time of the next entry or until its workday schedule ends Access events These can be selected upon any punch They will not calculate times involved All punches done selecting an access event will count as an access punch with no effect on the times of a
3. USER MANUAL ZKTime Enterprise Management Software for Time amp Attendance and or Access Control Version English Date September 2015 Index 1 1 1 2 1 3 1 4 1 5 2 1 3 1 3 2 3 3 3 4 3 5 3 6 6 1 6 2 6 3 7 1 7 2 7 3 74 7 5 8 1 8 2 8 3 8 4 8 5 9 1 9 2 9 3 9 4 9 5 9 5 1 9 6 9 6 1 9 6 2 9 6 3 10 10 1 10 2 INTRODUCTION SETUP Prerequisites Installation Database Engine First run Company creation COMPANIES Companies data transfer TERMINALS Terminal management Buzzers No access days Time Slots Access groups Copying access settings CONNECTING TERMINALS DEVICE STATUS EVENTS System Events Accruals and reports Events management WORKDAY Workday management Variants Payroll Events Obligatory time CALENDARS Personal and public calendars Day type Calendar management Automatic Calendar generation Apply and assign calendar PROFILES Rounding Automatic event Absence Accrual balance Breaks Break management Payroll Payroll items Payroll lines Payroll compensation STAFF Data Profile ON OBNNN N Rw Rew ew Pew ew ew ee eee ee eS ee ee ee AOR O O OYO NUAR UNN s KH KH WVWOWDOO A NUNHHAHPWNN KH VUUMWODA AUN APHBPWNNNN OC CO 12 11 2 1 122 11 2 3 11 2 4 IE ESA 11 3 1 1 Wile le 1132 TES 11 3 4 11 4 11 5 12 12 1 12 PAR PI 12 1 4 12 1 5 13 E BIEZ 1382 ZKTime Enterprise User Manual Calendar Duty time Status Te
4. Fre U iniy and Time Managamani Solutions ZKTime Enterprise User Manual E Terminals From here you can manage our terminals choose those with whom you want to communicate or gather information from Communications From here you will be able to communicate with the terminals send them information retrieve information from them or make backup copies of the data stored in the terminal Punches From here you can edit punches or closures Reports From here you can access different reports offered by ZKTime Enterprise Settings From here you can manage ZKTime Enterprise settings Help From here you can contact ZKSoftware support center and obtain general information regarding the program Windows It shows all the windows open and allows bringing up the one you wish 2 Companies In section 1 5 we explained how to create a company but did not get into further detail about what it s use is The company is the core of ZKTime Enterprise each one has its own tables and works independently 2 1 Companies data transfer At some point you may want to send data from one company to another this can be done through the Companies data transfer tab To do this you have the following options Source company This is the company from which you are going to export the selected information Destination company This is the company in which you will import the desired information From date and
5. able to upload all the information into the system Inside the staff management tab you will find the import employees from CSV option you can click on it to begin with h Companies amp Staff management Terminals F Communications Punches Reports s amp Settings C amp Pugns EHep Windows 8 8 gS IEEE Staff Wor 99 Employees og s i Event Payroll Users Lang Close Company 001 8 Chart zk Create compa LA Employee profiles Gy Import employees from CSV 7A QI Relocate employees Import employees from CSV Default Assignation Select a default department Select a default center 01 center01 Select a default workday Select a defaut calendar Select a default prof Automatically overwrite existing employees Automatically discard new employees with existing code in database Ask for a new code in case of new empl The window below will pop up In it you will be able to choose default values for some fields required for keeping the integrity and functionality of the database These will be used in case the column does not exist in the database or contains invalid information Once selected the default values you will have to choose the file where you previously created the database By clicking on the import button a folder selection window will appear Once selected the relevant file the system will automatically proceed with the task of uploading the data into the system A final
6. osaooa 083205 1003 10 39 05 0001 Office shift ee a a Z o 104205 14 42 29 16 01 20 18 35 18 IED 09 10 2013 lt w 08 48 20 10 29 37 11 02 13 18 46 04 0001 Office shift 8 10102013 lt Th gt 09 00 00 09 57 51 10 25 38 19 53 25 0001 Office shift ED 11 10 2013 lt Fr gt 09 02 17 10 07 17 10 43 01 20 05 13 0001 Office shift ED 1210 2013 lt Sa gt Unprocessed ED 1310 2013 SOUS Unprocessed IED 1410 2013 lt M 08 44 52 14 15 05 18 00 00 0001 Office shift IE 15 10 2013 lt Tu gt 09 02 43 10 25 57 14 26 10 15 40 29 18 49 19 0001 Office shift E 16 10 2013 lt w_ 09 06 49 10 23 39 15 09 31 16 17 21 19 17 07 0001 Office shift IE 17 10 2013 lt Th gt 09 16 06 10 28 04 14 16 46 15 38 35 18 24 37 0001 Office shift E 13 10 2013 lt Fr gt 09 01 40 10 43 39 14 09 55 15 13 53 Missing exit 0001 Office shift EVE He Wee EIE E al al Upon the punch management window the first thing you will be able to see are the punches selection options which will allow you to filter the punches which will hereafter be available for editing Page 66 ZK Fr oun and Time Management Solutions ZKTime Enterprise User Manual The options available are Employee The employee whose punches you will edit From To The space of time which you want to edit Note that this filter will
7. to workdays within the defined range 8 5 Apply and assign calendar Once you have created all the public calendars you will be able to assign them to your employees We explained before the difference between a public and a personal calendar keep it in mind because it is relevant for the following options Assign calendar When assigning a public calendar to an employee you will be changing the template it uses for its personal one All changes made by the employee on his calendar will remain unchanged Apply calendar When applying a public calendar to an employee you will be deleting all changes made on the personal calendar and bringing up a new template Page 29 acuniy and Time Management Sobutians ZKTime Enterprise User Manual 9 Profiles Employee profiles encompass a range of configurations that can be assigned to each employee You will be able to define as much general and particular profiles as you wish or need and assign them to your employees F Employee profile management b amp b amp are New Dde e Coe 00000 General Code Description eE Payal Noaccessdays f Access Qa Onlyaccesstime slots 9 1 Roundings It could be the case that you are not interested on the exact moment of the punch for example All punches made between 08 45 and 09 05 should be rounded up or down to 09 00 which is the session start time This way all times associated to a punch made between
8. Backup ish Companies amp Staff management Terminals iF Communications Punches E Reports BP 3 OD 4 0 i Settings Plugins EHep 5 Windows Center ba E Compary 007 ie F Pa u a ra 7 a p ee gt i BY IE amp im C gt i J 4 E pal 7 1 DAS SSR x Manual Backup 12 1 If you choose this option the window below will pop up It will give you the option to pick a path to carry on a full or partial backup sH Manual backup O f Generate manual backup C Generate partial backup Preferences H 12 1 1 Full backup The manual backup makes a complete copy of the database including all system users and all existing companies ZKTime Enterprise User Manual 12 1 2 Partial Backup Should you choose a partial backup the preferences button will be enabled By clicking on it a new window will appear which will ask you to choose if you wish or not to activate the autocomplete option This option ensures the referential integrity of the databases uploaded Auto complete Do you wish to activate auto complete Auto complete ensures referential integrity If you don t know what this means or have doubts press yes button a eS The notion of referential integrity refers to the assurance that each record will always be related to other valid records from the database Meaning that these will always be accurate wi
9. and work schedule 6 2 Accruals and Reports We have previously explained that the events can be assigned to a punch or a particular day of the calendar and we have also discussed about the reports But what can we do with all these tools What are the events for What is a report To understand all these we must first explain the concept of accruals e Accruals An Accrual is an accumulator of either amount of time or number of times a particular event takes occurs Each event can update one or more accruals so that when an event is generated either because it is entered by a punch created by association to a specific day on the employee s calendar or automatically by ZKTime Enterprise it updates the accruals to which it is assigned e Report The report is the list of events registered for each employee and the accruals updated by them It is a daily report organized for every employee Any further desired calculations will be based on this information 6 3 Event management On this window we will be able to create new events and or edit details of the System events Page 16 LK Fro U Saocunty and Time Managamani Solutions ZKTime Enterprise User Manual event management ee e amp amp B Prev Next Save New Delete yee Close Event info Lack of working hours Unjustitied absence a ERR went L Deducts time from duty time Time excess 7 Extensible event ume EXCESS s Maximum days
10. inside session limits When this option is enabled the program will not take into account any circumstances outside of the session times This way an event will not be able to be taken into account before the session begins Entries or exits with an event do not justify beyond session total time If enabled this option prevents events that count as work to add up more than the total amount of time of the session in which they are marked This makes sense when an employee has a flexible schedule For example the case of an employee which has a flexible entry time of half an hour meaning that it can arrive between 08 30 and 09 00 in the morning and has to complete a workday of five hours session ending at 14 00 If the employee arrives at 08 45 but leaves early punching an event that counts as work the program will calculate up to 14 00 5 hours and 15 minutes of working time However by enabling this option you make the program calculate the working time up to complete the session of 5 hours thus closing the event at 13 45 instead of doing it at 14 00 Justify events from session start This option should be enabled in case you want events to start having effects from the moment of the entry punch instead of the time of the session beginning This option is quite useful when you have flexibility on the time to get to work 7 5 Obligatory Time In some cases you may want to control when an employee is absent at certain points of the
11. or enters an invalid event the punch will always have this event assigned e System Events 001 Event This event is automatically created in an employee s report when its first punch of the day is done earlier than the beginning of its shift 002 Event This event is automatically created in an employee s report when its first punch of the day is done later than the beginning of its shift 003 Event This event is automatically created in an employee s report when it works fewer hours than those stipulated in its schedule 004 Event This event is automatically created in an employee s report when it fails to attend its jobs on a weekday 005 Event This event is automatically created in an employee s report when it works more hours than those stipulated in its schedule LK Fron 4 U Page 15 Secuniy and Time Management Solutions ZKTime Enterprise User Manual 006 S007 S008 and S009 Events These events are automatically created in an employee s report when the maximum or minimum time taken for other events is exceeded or falls short We will get into further depth later on when we get to explain workdays With the exception of the 0000 events none of the events explained above can be introduced neither by the ZKTime Enterprise administrator nor by the employee with a punch It will be the application that decides when to generate them based on the employee s movements hour
12. percentage value of the hourly cost Page 36 LZK Fre U iniy and Time Managamani Solutions ZKTime Enterprise User Manual The program will let us establish as many payroll items as we might need within the same payroll line with two limitations regardless of the calculation method Firstly you only have from 00 00 to 23 59 and secondly there cannot be any empty time spaces you will have to account for the full day Nevertheless the program will make sure that you fulfill these constraints If you have just one payroll cost item defined you will be forced to set the From field on 0 00 and the To one at 23 59 If the payroll has several items and you delete one of them the program will extend the beginning of the next item until the beginning time of the one deleted 9 6 3 Payroll compensation There is an option on the payroll tab within the profile management window which we have avoided so far Define payroll compensation Payroll assignment mode Once explained how to set up different payroll lines for different day types with their corresponding items we can continue to explain what payroll compensations are za Payroll compensation Payroll tems counted as duty time Compensate item time with Time from item ZKTime Enterprise User Manual Payrolls as explained so far run daily This might fall short some times because if an employee works overtime one day but along the whole week does
13. report will display a relation of the employees stored in the system They can be filtered by department center code by creating a range of employees or through a combination of all the former Beyond the basic employee information Code Name and Last name you will be able to create up to 8 further columns with any of the personal data from the employees nm aii R B gt Prev Next New Save Delete View Close Report type Employee report x Title Employee report From employee AN il To employee None aa Departamento Centr Enployee status Orderty Cade Repon ite 11 1 2 Employee notes report This report will show you the notes associated to the employees As above you will be able to choose the information to be displayed gt Bi PP Prev Next New Save Delete View Close Report type Employee notes report X Te sett 2 e LZK Fr iiy and Time hlar agement Slutas ZKTime Enterprise User Manual 11 1 3 Standard hours report This report will display an estimation of the hours which an employee should work based on its workday schedule and its calendar Again you will be able to choose the information to show up a a ee ce gt Prev Next New Save Delete View Report type Standard hours report 11 1 4 Workday report This report displays a relation of the existing workday schedules As in previous reports you will be abl
14. time of the break end If the break is applied entry punches will match the time set here Event The event applied to the exit punch created by the break While having the possibility to edit two different pauses you can perfectly just edit the first one and leave the second one blank Saounty amd Time Management Solutions ZKTime Enterprise User Manual a Break management Code Desorption o First break info From To 00 00 S Event Second break info From De Event None a Accept Cancel 9 6 Payroll We have mentioned it before when we explained workdays and said that they were closely related with profiles This one is a special option as it s related to both profiles and workdays and depends upon the configuration of both of them Broadly a payroll is a way of dividing the work time into different cost concepts such as standard hours extra hours night hours We will begin by explaining all the options offered on the profiles and workday tabs Later we will move on to explain in further detail how do payrolls work For now it will be enough to know that you will be able to define different payrolls which will divide the worked hours into different cost concepts The first thing you will find in this tab is the option to choose between the following two payroll assignation methods Employee and day type By choosing this option payrolls will be assigned always to each e
15. will be broken down There are several options daily weekly and monthly Depending on the type of break down chosen you will have the possibility to calculate total amounts for workday schedules and payrolls weekly and monthly Moreover you will have the chance to display the total amounts of every column fir every employee related to the lapse of time selected 11 3 1 1 Column choice Workdays and payroll reports offer the possibility to choose what information you want displayed on each column For it you will have to click on customizable columns The picture below shows the resulting pop up window Type Difference Formula KHG e A ZK Fre U SHGunty amd Time War agement Slutas ZKTime Enterprise User Manual New column To add a new column click on the new column icon as shown on the above picture Immediately the window shown on the picture below will pop up 5 Add ohana Column type Attendance total To add a column choose the desired type of column from the drop down menu which contains all possible columns of this type Select the column give it a name and click on accept To add a new formula choose the type of formula and then lt lt New formula gt gt and press accept or double click This will display the window below LK Fro d Page 55 acuniy and Time Manage ZKTime Enterprise User Manual aa a it Column type
16. window will appear informing of the results of the process Page 44 ZK Fr unity amd Time Wlar agement Slutas ZKTime Enterprise User Manual i Card report Las siguientes tarjetas estan duplicadas For favor verifique que las siguientes en el fichero de configuraci n Por tarjetas no existen en el sistema favor seleccione otras tarjetas para pod realizar la importaci n 11 Reports The information collected on ZKTime Enterprise will usually display on a format from which you will not always be able to obtain the required information Reports are the tools which will allow you to see and work with all the information gathered in a user friendly display There are different types 1 1 Master reports 1 2 Punch reports 1 3 Payroll and time report 1 4 Report of punch modifications 1 5 Punches of the day 11 1 Master reports This type of reports will display basic non processed information Some of its handy applications will be to obtain a relation of your employees filtered by a determined department center or the different payrolls registered in the system Master reports are divided in its turn into 8 subcategories 11 1 1 Employee report 11 1 2 Employee notes report Page 45 ZKTime Enterprise User Manual 11 1 3 Standard hour reports 11 1 4 Workday report 11 1 5 Calendar report 11 1 6 Event reports 11 1 7 Calendar events report 11 1 8 Payroll report 11 1 1 Employee report This
17. 3 Absence By default Enterprise ZKTime will associate the S004 system event unjustified absence to every workday in which an employee has not registered any punches or extensible or calendar events Could be that you do not want this to happen For example if a group of employees can have their overtime rewarded with days off In order to control this we can decide for the program to mark the absence as one of the events of your own creation 9 4 Accrual balance On this tab you will be able to set limits on the accruals being these limits on the total amount of time the number of times or both The options that we can define are Accrual The one you want to edit Times allowed Fixes the maximum number of times that you will allow that accrual to be updated within a specified period of time If you do not want to control the number of times it s updated leave it in blank Amount of time Fixes the maximum amount of time that you will allow for an accrual to accumulate within a specified period of time If you do not want to control the total amount of time accumulated leave it in blank Time Fixes the period of time in which you will control the accrual balance weekly LK Fr 4 U Page 31 Secuniy and Time Management Solutions ZKTime Enterprise User Manual monthly or annually Once the period comes to an end the balance resumes to the initial value 9 5 Breaks These are automatic entry and
18. 4 10 2013 lt Fr gt Day punches 005 Main door 07 10 2013 lt Mo gt Day punches 005 Main door 08 10 2013 lt Tu gt Day punches 005 Main door 09 10 2013 lt We gt Day punches 005 Main door MM NM NM NM NM MB NMP NM NB NM NM NM NM O O O O O O QO OQO OOOO OGO amp MM MB NM NM N NB NYP MB NB NY NM NM N ZKTime Enterprise User Manual amp 2B BifhiX Prev Next New save Delete View Close Report type Tie From employee P To employee None x eal From date 01 10 2013 Todate 31102013 ix Ubicaci n Centro All Breakdown Breakdown Group by 11 3 Payroll and time report This type of reports will display processed information related to workday schedules and payrolls Within this type of reports there are 4 sub categories 1 3 1 Events and payroll with punches report 1 3 2 Accruals report 1 3 3 Expected workday and real workday report 1 3 4 Accrual balance overflow record 11 3 1 Events and payroll with punches report This report main utility is to display workday schedules and payrolls broken down ina friendly and useful way Though its name presumes both payrolls and workday schedules it does not have to be this way inevitably You will be able to obtain a report containing only payroll or workday schedules This might be the single most useful report The most customizable where you will be able to choose the columns to show and even define your own formulas Furthermor
19. DE the program will read it either way as Code 10 7 3 Column order There is no obligation to keep a specific column order The system will upload them automatically from the database either way 10 7 4 Required columns The minimum required columns for the employee data import task to work are CODIGO Code and NOMBRE Name The rest of the columns are not mandatory since during this process a pop up window will appear to autocomplete the required fields to keep the integrity of the database This means that you will be able to import a database which only contains the CODIGO code and NOMBRE name columns 10 7 5 Duplicated data The program will not let you introduce duplicated information for the CODIGO code and TARJETA card columns If the program detects information that might be duplicated it will launch a pop up window example below to show you a list of fields that must be modified in order to continue You can see below an example of a correctly generated database which will be properly imported into the system provided that the CODIGO code and TARJETA card values do not already exist Example of a database correctly imported Codigo TARJETA nombre apellidos Direccion 00 001 060 Robert Longbow Old St 00 003 070 Woodrow Wilson Wigmore St ZKTime Enterprise User Manual T 10 7 6 Employee Import Process Once you have the database on the required file format and the employee data you will be
20. Enterpirse The installer aplication will install 2k Time Enterprise in the following folder To install in a different folder click Choose path and select another folder C Program Files 66 Wk Time Enterprise ej Choose path Click Nest to continue W Close Finally select a folder and enter the required serial license number to proceed with the installation LK Fro d Page 3 acuniy and Time Manage ZKTime Enterprise User Manual Attendance control kTime Enterpirse In order to proceed with the installation you need to provide a walid serial number You can find this serial number in the product case IF you don t have it please conctact with your distributor 1 3 Database Engine After the software installation process is completed proceed to configure the linkage to the database ZKTime Enterprise works with the following servers 1 Oracle 2 MySQL 3 SOL Server Database access configuration ZKTime Enterprise User Manual When using SQL Server or MySQL you can use any of the following methods of authentication on the server Trusted Connection No need for username or password If you are using MySQL you will need to edit the server s settings in order to allow access to anonymous users If you re using SQL Server instead it must be configured
21. NOTE WHEN CHOOSING THE TABLE SYSTEM IN A COMPANY you will be specifying to the program that you want to back up the data related to that company thus being able to restore it WITHOUT THE NEED to create it again For further information check section 12 1 5 12 1 3 Generate backup To begin the backup process click the Generate button The time taken will depend on the size of the database and the computer 12 1 4 Automatic Backup From the automatic backup management window on the picture below you will be able to control the backup copies which you wish to be run automatically se Automatic backup options a f Complete backup Partial backup Select tables Backup automation options tf Dail i Weelh C Monthly On starting application On closing application Ih Monday I Tuesday FO Wednes Thursday Fiday VF Saturday Sunday Arst af the month Endofthemonth 15th ZK Fran 1 Secunty and Time Management ZKTime Enterprise User Manual On this management window you will find the following options Backup generation options From this group of options we will only stop to explain the Name field which will be used to identify the backup copy it must be unique We have already explained the rest of the options previously on section 12 1 so we will continue Backup automation options Here you will be able to choose the regularity with which you want the
22. Q Total attendance To use a formula just add the columns that you wish to use the formula on from the left hand side to the right hand side selection menu On the picture above you can see that the field containing the formula is green This means that it is correct If the field looks red as in the picture below would mean that it is incorrect and thus it will have to be corrected You can include formulas inside other formulas increasing the possibilities and capabilities of the system besides decreasing at the same time the complexity of the interpretation required Edit column To edit columns which have already been added click on the edit icon as shown on the picture below or otherwise double click upon the column you wish to edit ZKTime Enterprise User Manual Order Marne Type 1 Erare Farmada In case you desire to edit a formula a window as the one below will show up 11 3 1 2 Data filter through conditional operators In addition to the basic data filter the workday and payroll report will allow you to do a further filter of the previous results though the definition of a conditioning rule To include this condition you will have to click on Define condition On section 11 3 1 you can find the picture which shows the window from which you can select this option To add a condition you will have to proceed as with the formulas Pick the desired columns from the left hand side menu and add th
23. al hours or time slots The former is based on the amount of hours worked for example the first 8 hours could be standard over that and until 10 they might be considered extra hours and over 10 hours of work double extra hours On the latter the payroll will depend on the time slot where those hours where worked For example from 8 am to 5 pm the hours could be considered standard from 5 pm to 7 pm extra hours and anything beyond that double extra hours Apply rounding If this option is enabled the rounding set for each payroll item will be applied otherwise it will not Item The last option is a list with 5 columns which will help you to set each payroll item and how it will work From To These two fields set the earliest and latest limits of each item upon the calculation method the values involved will represent a total amount of hours or a time slot Item This field will enunciate the payroll item that you want to associate with a specific time slot or amount of hours Price type Here you can set the price you are valuing each hour You will be able to choose amongst 5 types for each employee a percentage of those or introduce a price manually Price The content of this field will change upon the selection you made on the previous one price type If you chose to introduce the price manually you will have to introduce the price per hour However if you chose to use percentages you will have to introduce the
24. and payroll reports Weekly accruals E Monthly accruals E Weekly payroll E Monthly payroll Access punches Attendance punches Ei Daily log Tenninals privileges f No privileges Canread Can write Settings privileges f No privileges Can read Can wite Backup settings Generate backup Restore backup As you will be able to see on the above picture most of its fields are disabled This is because they are not needed for the creation of an administrator later on we will go into further detail about these other options Once you have created an administrator user close this window a new login window will pop up On this one we introduce the user name and password just created won Cd ZKTime Enterprise User Manual EE Once logged in correctly ZKTime Enterprise will ask if you want to create a company by clicking on Yes you will be taken to the Company management window Otherwise by clicking on No it will close the application ZkTime Enterprise A There are no companies created You need to create one for the application to work Would you like to create one SS Hereafter you will find the standard ZKTime Enterprise operative 1 5 Company creation On the Company management window you will find the following options Code An alphanumeric value that identifies the company must be unique for each company Description A short text containing the name or a brief d
25. ation By selecting this the following options will be available Company to restore Here you will find all the companies stored in the backup copy Restore in original company This option will only be enabled if the backup contains the system tables related to the company involved In the given case that the code of the company which we are trying to restore already exists in the system a window will pop up to inform of the existence of that code and will subsequently offer the possibility to override it or otherwise to introduce a new company code Restore in company Here you will find a list of all existing companies in the system in order to choose among them on which will you restore the data Whether you choose to restore the data in the original company or in company all you are doing is deciding the company on which you want to restore the data In order to select what data you wish to restore select the relevant tables from the list and add them to the selection list If we want to override an existing company in the system with the information contained in the company in the backup you must choose the restore in company and make sure to put into the selection the system tables see image below Page64 ZK Tzco EU Sacunty and Time Management Solutions ZKTime Enterprise User Manual 13 Punches Punches are the core element of any Time and Attendance control system with them t
26. be applied over the value date not the real date meaning it is possible that on a night shift an exit punch over midnight could be included even though the value To is set on the day before to the punch Show days with odd number of punches If enabled the involved employee s punches and the dates within the space of time chosen which have registered an uneven number of punches will be shown This is an anomaly which must be fixed as every day must have an even number of punches consistent with the entries and exits of the employee Show days without special circumstances If enabled the involved employee s punches and the dates within the space of time chosen which have registered an even number of punches being all correctly made will be shown Show days without punches If enabled dates without registered punches will be shown allowing you to add them in case necessary Show days without processed punches If enabled this option will show you each day with registered punches that were not processed Being the most common reasons punches out the time limits or made once the employee has stopped working for the company Now that we have explained the relevant filters to define the punches you wish to display we will continue explaining the punches table and how can you edit your employee s punches 13 1 1 Punch tables This column states the value date to which This column represents the the punches o
27. customized for all employees from Feb 1 2012 to Feb 29 2012 from 00 00 hours to 23 59 hours for all departments centers terminals end events See et ee Changeuser Change password _ 17 10 2013 17 13 36 000000001 ALBERTO MAYO i 01 10 2013 08 37 33 0000 Work 005 Main door 01 10 2013 16 03 14 0000 Work 005 Main door 02 10 2013 08 31 09 0000 Work 005 Main door 02 10 2013 15 33 43 0000 Work 005 Main door 03 10 2013 08 35 55 0000 Work 005 Main door 03 10 2013 16 06 04 0000 Work 005 Main door 04 10 2013 08 37 19 0000 Work 005 Main door 04 10 2013 15 30 52 0000 Work 005 Main door 07 10 2013 08 34 09 0000 Work 005 Main door ZK Iz zcoe L Page 51 my and Time Managemen So ZKTime Enterprise User Manual Title From employee To employee From date 11 2 4 Access report This report will display the amount of punches made on the different terminals as well as the allowed and denied accesses You will be able to sort out the information by employees dates departments centers and possibly breakdown all that information by employee or terminal The picture below shows a report with all the options selected Issue date 17 10 2013 Issue time 17 38 28 Date Terminal Granted Denied Total gt 000000001 ALBERTO MAYO 01 10 2013 lt Tu gt Day punches 005 Main door 02 10 2013 lt We gt Day punches 005 Main door 03 10 2013 lt Th gt Day punches 005 Main door 0
28. d Compensation table Here you will decide how to compensate payrolls o Compensate item time with Sets the item which will receive the offset time o Time from item Sets the item from which the time will be withdrawn until its value matches the established standard hours o Minimum time Sets the minimum amount of time that must remain on the field time from item after the compensation If this minimum time is not reached that time will be discarded from the item involved PEE MA deco EU Saounty amd Time Management Solutions ZKTime Enterprise User Manual 10 Staff Everything that we have explained up to here will be applied to the employees whom in last instance are the core point of the program Staff management e gt fF i amp B Bik Prev Next Search Save New Delete Log Notes Close ee Laat cae eae Zoe eee Name ee Lastname 1502 20 General 10 1 data The information on each employee will contain personal details which we are not going to explain However there are some details which will affect the configuration of how the program will run and therefore we will get into some detail Calendar Sets the public calendar upon which the employee will configure its own personal calendar Workday Sets the basic shift of an employee Note that this basic workday might have up to 9 variants Profile Sets the public profile upon which the employee wil
29. dar management window which we have already explained in section 8 so we will not go into further details 10 4 Duty time The Duty time is an estimation of the hours that an employee should work based on its calendar It s important to note that the information shown in this window is just for informational purposes and might not be completely reliable as in for example cases where there are optional days on the calendar or rotating work shifts or variants which make it impossible to calculate this information until all punches are collected 10 5 Status Here you set when an employee joins or leaves the company By default it will always give the date in which its profile was created as the date in which it joined the company However you can edit this An employee can even join and leave the company several times as it might occur with seasonal workers page40 ZK Fr 8 iniy and Time Management Solutions ZKTime Enterprise User Manual 10 6 Terminal In this window you will be able to edit information which will later be uploaded into the terminal Alias The name that will be uploaded into the terminal and displayed upon the employee s punches it can have a length of up to 8 characters Password The password which the employee may use to identify itself on the terminal Privileges Defines the level of user privileges held by an employee within the terminal Delete template In case there is a fingerprint
30. day whether or not within the limits of each session ZKTime Enterprise allows defining up to two compulsory attendance time slots on this tab Within these time slots the employee will have to be either on the office or affected under an event which counts as work The obligatory time tab includes the following fields for its configuration User defined incident Here you can define the event caused when an employee is absent during the obligatory working time ecoEU Page 23 Secuniy and Time Management Solutions ZKTime Enterprise User Manual E Set time limits for the first session second session From The beginning time for the compulsory attendance time slot To The termination time for the compulsory attendance time slot Any absence reported between the time set in the From field and this one will be considered as a breach of the obligatory time Copy theoretical values Clicking on this button sets the session start and end time values as obligatory time slots The values set on the limits of the first and or second sessions on this tab should be comprehended within the time slots of their corresponding sessions It will make no sense to establish an obligatory working time out of the employee s actual session times 8 Calendars Throughout this manual we have mentioned the calendars how do they relate to events or how do they influence the employee s duty time but we have not stopped to explain it th
31. e you will be able to define conditions for that information that even complying with the already set filters you do not want to display For example we have a configuration to show employees 4 to 16 but only want to see those who surpassed their lunchtime The picture below gives an example of the options available We will explain one by one Page 53 ZKTime Enterprise User Manual gt Payroll and time report ns foe gt th F P T E ci Prev Next New Save Delete View Close Title Events and payroll with punches report Fom employee To employee None x iiia Department Center An E Geupby Daly J Vewpunches Rounded ponches From date To date 31 10 2013 x Fage per employee O View weekly total _ Show valuation for payrolls View monthly total _ Show non working days without punches _ View employee total Report title In order to do a basic filter of employees you can choose the range of employees you wish to display This is possible from the menu options From employee and To employee Likewise you will be able to sort out the information by department and center To continue customizing your report you should choose the lapse of time from which you want the information on the report This can be done from the From date and To date options On the workday and payroll reports you will be able to choose how the information
32. e entry limit Session start Early exit limit 14 00 Late eatlimit 14 00 Session end Early entry limit Late entry limit Session start Early exit limit 18 00 Late ext limit Session end Second session total time 03h 00m Day shift We understand for day shift one in which the date of the workday is the date of the later limit of the shift The commonly known as office hours are day shifts LK Fran 48 Page 19 acun and Time Manade ZKTime Enterprise User Manual T Night shift We understand for a night shift one in which the date of the workday is the date of the earliest limit of the shift Rotating shift This is a special case since this type of schedule does not accept any configuration at all It just contains up to three day or night shifts which alternate according to the employee s punches Sessions A session is an uninterrupted time slot which defines a workday ZKTime Enterprise allows each workday to have one or two sessions upon which all further calculations will be made All sessions entail Early entry limit The time after which it is not considered that the employee has arrived early Late entry limit The time after which the employee s arrival is considered to have been late at the start of his shift Session start The time at which the shift starts all times are calculated upon this both delays and early arrivals For instance if the session start is set at 09 00 and t
33. e to choose the information to show up a ae ae gt Prev Next New Save Delete View F Close Report type Workday report X Tie From workday To workday None Order by Code 11 1 5 Calendar report This report displays a relation of the existing calendars In this one you will be able to sort the calendars by year type and over a range LK Fron 48 Page 47 acunty and Time Manageme ZKTime Enterprise User Manual 11 1 6 Event reports This report will display the events stored in the system You will be able to sort them over a range 11 1 7 Calendar events report This report will display a relation of the existing calendar events Page 48 ZK Fron 4 d amad Tin D M r agama ZKTime Enterprise User Manual ie el amp Bis Prev Next New Save Delete View Close Report type woo gt Cort Orderby Cece 01 10 2013 v To date 31 10 2013 r 11 1 8 Payroll report This report will display a relation of the existing payrolls stored in the system 11 2 Punch reports This type of reports will display different information involving the punches In them you will be able to find from accrual reports to staff absenteeism It is further divided into 4 sub categories e General log with punches report e Absenteeism report e Access punches report e Access report ari SCunivy and ime ZKTime Enterprise User Manual SSS
34. ee ay 11 2 1 General log with punches report This report will display the relevant information broken down by day within the selected dates and for the picked employees of all the accruals which have registered punches As you will be able to appreciate from the picture below there are several options which will allow you to sort out and arrange the information in order to obtain a friendlier display 11 2 2 Absenteeism report This report will display a relation of days stating the employees situation for each of those days On the picture below you will be able to see a standard display the one shown by default when you choose this type of report o B Eo E is amp K Fe Be BRE E DR MHES aR Issue date 17102013 lssue tinte 16 41 43 000000001 ALBERTO MAYO nome Vitek 40 30 of September PA of October Prosend Prosend Holiday Holiday Witek 41 07 of Gcfaber 13 of Getates Present Present Holiday Holiday Week 42 14 of Oclober 20 of October Fraseni Unprocessed Unorecessed Unprocessed Page 50 ZK Fe Seounty and Time Management Solutions ZKTime Enterprise User Manual 11 2 3 Access punches report This report will display a list with all the punches made by the employees during the range of days previously selected It will show you the terminal involved and if the punch was denied or not On the following picture you will be able to see an example of a report
35. efinition of the company ZKTime Enterprise suggests two configurable fields to organize the employees of your company By default these are Department and Center Department label Here you can state a label for the field Department Center label Here you can state a label for the field Center Attendance Periods Here we define the bookkeeping months by default it matches the calendar month ZKTime Enterprise User Manual H Company management e gt D b Bix Prev Next Save Clear Delete Close Code Description Company info Attendance periods Once you have finished installing the program setting the connection to the database defining an administrator and creating a company you can start working with the program normally ZKTime Enterprise On use the first thing you will find is the ZKTime Enterprise homepage from which you will be able to move all over the application The following options are displayed Companies From here you can manage everything related to companies create new companies remove or edit existing ones or transfer information from one to another Staff From here you can manage everything related to your employees and their organization be able to add remove or edit employees calendars or company schedules You may also check employee reports organizational charts or relocate employees on to other centers or departments Page 8 LZK
36. em on to the right hand side menu On this case the operator values vary in relation to regular formulas as this are conditional operators The accepted operator values are e AND amp e OR e NOT i e Different j e Equal e Greater than gt e Less than lt Time should be expressed on minutes and prices on Euros Once written down you should choose which employees you want to be displayed the ones who fulfill the condition for all reports the ones who comply with it on at least one report or the ones who comply only on the total amounts The picture below shows an example of a condition defined to display just the employees who have above 10 minutes of overtime in all break downs Page 57 acumy and Time Managemant Sotutrons ZKTime Enterprise User Manual 57 Time excess 2 58 Time excess 3 59 Time excess 4 17 3 2 Accruals report This type of report displays a list with the accruals associated to an employee which will also show the amount of time and number of times registered on each accrual The picture below shows an example of this type of reports To None To day 31 10 2013 Issue date 18 10 2013 Issue time 16 24 27 p From 01 10 2013 To 31 10 2013 00 Work 1 Early entry S3 Lack of working hours S4 Unjustified absence 55 Extra hours S2 Late entry You have the option to choose which accruals you wish to display as well as the common options al
37. ercial shifts to set the workday beginning at 0 00 and the workday ending at 23 59 However in some cases where there is a rotating shift with page2o ZK JecoEU Secunty and Time Management Solutions ZKTime Enterprise User Manual E morning evening and night shifts it will be convenient to adjust a bit the beginning and end limits for the workday to the start of the first session and end of the second one Extend workday until matching punches outside the workday This option allows having workday schedules longer than 24 hours If enabled on days with an odd number of punches registered the program will look for the missing punches beyond the session limits until all the check in and check out punches are accounted for 7 2 Variants It is quite common for an employee to have different workday schedules along its annual calendar for example split from Monday to Thursday and intensive on Fridays during the winter and another schedule for the summer months This is why ZKTime Enterprise offers the tab of variants involving Code Numeric value to identify the variants defined for a workday Description A short text containing the name or a brief definition of the variant Workday This field specifies the alternative schedules referenced in the variant g Workday management Close C Data G9 Variants 22 Payroll QF Events Obigatory time Always look forthe best fitting variant Workday Holiday
38. exit punches set for breaks that you will always want to deduct from the workday schedule For instance if your company has a kitchen inside the premises there might be employees who would not hit an exit punch at lunchtime By using this option you will program a break which will make the program automatically assume that the employee has for example left for lunch at 13 00 and returned at 14 00 However if an employee is reported to have an exit punch but has not returned by the time of the break beginning it will not have any effect The options we have are Day type Fixes the type of day to which to apply the event Break To define the break you want to apply You can find the editor through the Settings tab gt Breaks follow picture below O Companies Ma management Terma gh Communicabens Punches GejReperts i settings 9 ePlugins kJ Help 6 Windows B 0 6 1 8 8 8 8 9 3 20 82 Staf Wok Devices Capture Punches Closure Event Payroll Users Lang Close W Ubicacion i F Accruals E Punch management E Day types Payroll b P Backup i He Extractor Servicetacks Mail client settings 9 5 1 Break management On this window you will be able to edit up to two pauses for each break that later will be assigned to the profiles You will find the following options to edit each pause From The break beginning time If the break is applied exit punches will match the time set here To The
39. he employees will tag whether they arriving and or leaving together with any possible event which might occur throughout their workday such as lunchtime or any justified delays On the main menu you will find the Punches tab with it you will be able to perform the following options LK pagecs P ay niy eerie ZKTime Enterprise User Manual Punch manteinance Attendance photos Punch closure Rollback closure Odd or unclosed punches correction Punches bulk correction Petition management CA 8g em Payroll management 13 1 Punch management It is not uncommon to start experiencing troubles over time related to punches and attendance control some employees will forget to punch others will do it twice by mistake or will get the event wrong In order to solve these and let ZkTime Enterprise do proper calculations you can use the following option W Show days with odd number of punches W Show days without special circumstances Show days without punches W Show days with unprocessed punches Hi 03 10 2073 lt The 18 15 55 18 23 10 0001 Office shift Ef 0410 2013 lt Fr gt 08 55 45 08 50 56 10 17 14 14 35 47 15 35 05 13 56 0001 Office shift osi02019 lt sa gt _ Unprocessed Ei 0610 2013 lt Su gt Unprocessed EE 07102013 lt M 08 52 51 095409 1021 59 142438 15 44 18 27 15 0001 Office shift EB 027102013 lt Tu gt 08 44 06 09 1805
40. he late entry limit at 09 15 when the employee arrives at 09 30 the program will calculate a delay of 30 minutes not 15 Early exit limit The time after which a departure punch ends the session Late exit limit The time after which a punch is no longer considered to belong to that session If it occurs at the end of the first session being there a second one it will be considered that the employee is on its second session Otherwise any punch will be considered off duty Session end The time at which the session ends When an employee is absent the event will be calculated up to this time Total time Here you will be able to state the total number of hours which an employee has to work in each session The sum of both sessions will result on the total hours of the workday This number will not necessarily correspond or be equal to the time difference between the start of the first and the second session For instance a workday which goes from 08 00 to 18 00 with 8 working hours one for lunch and another for the employees free disposal along the workday Workday limits These limits will create a time slot in which the program will search for punches that belong to a workday outside what could be considered as an ordinary workday This option will take into account double shifts or peaks in production These limits cannot overlap with the session times or involve a time range which exceeds 24 hours It is common for office and comm
41. iant is chosen in the calendar the program will deem that no variant at all has been selected Variant forces shift This option is only available when we have a variant selected If this option is enabled the program will assign the selected variant for the day regardless of the selected Always look for the best fitting variant option in the employee s shift If this option is not enabled the program will consider the variant as the expected shift and will take into account instead the selection of the Always look for the best fitting variant option Event ZKTime Enterprise allows you to assign an event to one or more days this way if an employee does not report to work on a specific day the program will justify the absence with it ZK Fre 4 eounty and Time Managamani Solutions ZKTime Enterprise User Manual E Workday There might be some cases in which you might don t want the program when an event occurs in the calendar to justify the event upon the regular shift This option allows you to define an alternative workday schedule for these occasions Note Here you will be able to make brief notes on particular days in case you need to When editing a calendar you will have two options to edit the whole year with the automatic calendar generation or otherwise edit several days selecting them and following the example below ri G s E see orking day 11 Working day 1 J editi
42. l obtain its personal settings Department Center These fields enable to group employees based upon their position in the company Employee in charge Sets a hierarchical responsible for an employee ZK F zcoe L Page 39 Acuniy and Time Management Sol ZKTime Enterprise User Manual l 10 2 Profile In Section 9 we explained the meaning of all profile settings therefore we will not stop here for further explanations However we would like to remind you that the public profile settings will by default be automatically applied although they can be edited created and or deleted from here Any configuration not in use will be grayed whilst the ones in use will appear with the usual black color font a tel manage ment F amp amp amp B x Ser wat Sechi Seve Yew Deske lw Mes Clee applied settings Cole vae Cj Can L Face Cerc Oye gs tams Cevssinto E Feras baa ss E Parl E Pm aes legs al ACCESS ta Crh acas ime sk d hario E ameen Bae onata A e settings not Tew be mmi To Sel SarrysEcit applied 1 vloeking day 1 ett i520 Sil Ests erry Eniry Zotin da2 rl EA ri MWH sh a OO O 10 3 Calendar Here you will be able to see the personal calendar of an employee which by default is a template of the public calendar assigned to that employee but updated with the changes done All existing options in this window are the same that we face in the calen
43. l specify the user who modified it 11 5 Punches of the day This report will display the desired punches for a specific day On this report you will be able to choose what type of information to display being able to filter the information by employees who are working at the office out of the office absent or arrived late to work On the picture below you can see an example of this type of report Center All X Out at the time Employees without special circumstances Department Aoo In atthe time Employees with justified absence Order by Coe gt gt Absent employees Absent employees Evert my Menkes Workday wooo Late anivals Date 18 10 2013 V Ignore dismissed employees Refresh Generate repo Code Name First Late Abs Second Late Abs Workday Event Status Last punch 000000001 Albert May 09 32 00h 32min x 0001 Office shift Out 000000020 Robert Deacon 09 01 00h 01min 15 13 00h 13min 0001 Office shit In Total people working 2 Page 59 ZKTime Enterprise User Manual 12 Backups Backup copies create files which contain application data to download or save in a safe storage system for later use in case the information collected in the system is lost To do a backup copy click on the settings tab of the main menu Now on the drop down menu click on backup and choose one of the following options Manual Backup Automatic Backup Restore
44. merly on section 6 3 of this manual we explained the extensible events and how do they justify the absence of employees Events from session start which will be explained in further detail later on on section 8 of this manual have the same purpose Anyway if you enable this option these events will not only justify the employee s absence but also its delays LZK Fr unity ered Time Wlar agement Slutas ZKTime Enterprise User Manual For example a salesman checks outs one day selecting an extensible event such as business visit and returns next day with a delay of three hours upon the session start the program will justify the time lapse passed from the beginning of the session until its return with the business visit event Extend entry events to the end of the session if there is no exit punch This option is used for very specific cases in which an employee makes an entry punch but will not do an exit one until several days later Barracks are a good example for this use It is common for a soldier to check in on Monday but do not leave until the following Friday If this option is enabled and the employee selects an extensible entry event the program will justify the entire time lapse between the entry punch to the end of the workday with this event Hereinafter the event marked will justify all of the employee s absences following the rules explained before in section 6 3 of this manual Justify events only
45. mployee upon their personal settings and personal calendar Workday and day type By choosing this option payrolls will be assigned always to each employee upon their actual working hours and personal calendar Should you choose the workday and day type option the choices you can see on the Day tone Eara a l nm Mome ie j l Sacunmivy and Time Managemen Sele tna ZKTime Enterprise User Manual E picture below will be disabled as it won t have any effect and from now on the payroll assignation will be based on what was defined upon the employee s workday schedule Nevertheless both work in the same way You will find two options Payroll Represents the payroll line that we want to follow Day type Fixes the type of day to which the payroll will be applied Once clarified how to assign payroll lines we will move on to explain how payrolls work 9 6 1 Payroll Items Payroll items are hour organization units You can edit the settings on the payroll management menu Payroll management a n iolxi B amp B B Bi amp Prev Next Save New Delete hems Close Line info Code Deseip on Calculate payroll based on total hous Calculate payroll based on time slots B Apply roundings To Prize type 23 59 Manual p Accept E Cancel The following options are available Minimum time Here you will be able to set the minimum time slot that
46. must be reached for an item to be taken into account For example if we create the payroll item extra hour and fix a minimum time slot of 30 minutes for it in case an employee at the end of the day adds up to 29 minutes or less on this item that time will be cast off and the program will calculate 0 minutes for that item Nonetheless if you do not want to establish a minimum time slot you just have to leave the option unchecked Roundings Depending on how you want to calculate the amount of time involved on a payroll item you will have different options Calculate payroll based on total hours In this case the program will calculate the real time involved on the corresponding payroll item Calculate payroll based on time slots In this case the program will round the time involved on the corresponding payroll item according to the following ZK TecazU unity and Time Management Solutions ZKTime Enterprise User Manual o Round down It will discard the time already passed between the time defined in the time field and the one established for the payroll item o Round up This will add up the remaining amount of time between the time defined for the payroll item and the one defined on the time field until the difference is 0 Therefore if for example you set to do the rounding up every 30 minutes and an employee has 45 minutes worked under that payroll item the program will automatically add the remai
47. n a line are assigned It does workday schedule associated not necessarily need to meet the real date to the value date of the punches Value date Entry Exit Entry Exit Entry Exit Bi OS TO4013 lt The 18 15 55 18 23 10 OU Oce shift Bir O4 10 2013 lt Fr gt 08 55 45 09 50 56 10 17 14 14 35 47 15 35 05 19 56 19 0001 Office shift Bit 05 10 2013 lt Sa gt Unprocessed it 06 10 2013 lt Suz kaa d EN 07102013 lt M 08 52 51 09 54 09 10 21 59 14 24 38 15 44 43 18 27 15 0001 Office shift G 08 10 2013 lt Tu gt 08 44 06 09 18 05 09 30 09 09 32 05 10 03 33 10 39 05 0001 Office shift 10 42 05 14 42 29 16 01 20 18 35 18 EN 0NA lt Ww_ 08 48 20 10 29 37 11 02 13 18 46 04 0001 Office shitt As you can see on the above picture punches will appear as a data table with its lines and columns Being each line a value date capable of containing up to six punches with a last column that states a workday schedule Otherwise a not processed text will appear informing that no value was assigned to that date Page 67 ZKTime Enterprise User Manual In the case for a date an employee has punched more than six times a new line will be created without any defined value in the column date value this way you will know it belongs to the previous line It will work this way with as much lines as they are needed On the above picture we can also see a superimposed window This will show up whenever you keep the mo
48. n titles match the following Please note that the program will only recognize these titles which are currently in Spanish in brackets their meaning Codigo Code This is the code that the employee will have in the system It must be unique Nombre Name Apellidos Last Name Direccion Address Poblacion City CP Zip Provincia State Telefono Phone Movil Mobile NIF ID Mail Email FechaNacimiento BirthDate Foto Photo These are the personal details of the employee Tarjeta Card Card number used by the employee if available or assigned in the company Alias Alias The name which will be displayed when the employee punches on the terminals Privilegios Privileges Employee s user privileges on the terminal Activo Status This field specifies whether the employee is currently working in the company or has left IdPerfil Profile IdCalendario Calendar IdHorario Workday IdResponsable Employee in charge IdUbicacion Location IdCentro Center These fields correspond to the ID of the different profiles workdays centers assigned to the employee ea ZK TzcacU and Time Managamani Solutions ZKTime Enterprise User Manual EE Coste 1 2 3 4 5 Payroll These are the different payrolls assigned to an employee NOTE The program is not sensitive to uppercase lowercase This means that you can write the column title in the CSV file as code or CO
49. ng area TN unselect the selected days Apply changes to the editing area of days selected ETT Be aaa days selected for editing ZKTime Enterprise User Manual E 8 4 Automatic Calendar Generation To generate calendars can be a tiresome and monotonous job ZKTime Enterprise eases the process by enabling the possibility to automatically generate a calendar With this option you will be able to define the patterns which the program will used to create the calendar every year simplifying the entire process Automatic calendar generation Take as reference for assigning day types C The first Thisdate 07 01 2013 E Quan Day type i Force Holiday dates Day type 1 WWorking day 1 Force variant gE None None i i Saturday Force variant 25 4 Sunday Force variant aa Force variant The calendar will be generated following the pattern set on this window You will create a sequence which will repeat all along the year assigning the configuration fixed for each day The program will take as a reference whatever you have chosen at the take as reference for assigning day types so that the beginning of the sequence must match the selected day By default ZKTime Enterprise will suggest a week period which will start on the first Monday of the year with five workdays one day marked with the code 3 which stands for a Saturday and another day ma
50. ning 15 minutes until it reaches 60 minutes o Round according to value In this case if the remaining amount of time between the time defined for the payroll item and the one Stated on the time field is different to 0 it will be rounded down if the remaining value is higher than the value set on the value field and round it up if it is lower 9 6 2 Payroll lines Payroll lines collect one or more payroll items which will divide the workday time into different payroll items You can find the settings on the payroll management window to which you will have access from the main menu Companies Stalf manages nent Terminals F Communications Punches E Reports 6 Settings C Pugim Heip 5 Windows E 9 E E E E a p o x j cr DOOS Wok Devkes Caere Punches Closure Event Peyrol i Uses leng Cioe W Departamento Coma pe mig r al n ii Create company E events E Accrusk vi Breski ol Punch management E Day types 5 CETE Payret P Backup i ib Payroll terns 3 Extractor Service taky b Mad chent settingi The following options will help you define each payroll line acunty and Time Managemen Solutions ZKTime Enterprise User Manual z Payroll management Line info Calculate payroll based on total hours Calculate payroll based on time slots L Apply roundings Calculation method There are two ways to calculate a payroll based on tot
51. not comply fully with its duty time you may not want time assigned to the payroll item that accounts for the overtime For this purpose ZKTime Enterprise includes the payroll compensation option This option works mainly around two ideas standard hours which have to achieve a minimum value and extra hours which are accounted for once the standard hours have achieved that minimum level To set the payroll compensation we have the following options Compensate Sets the period of time over which you want to apply the compensation daily weekly monthly or yearly If you do not want to set payroll compensation select the option never Duty time should be In order to set payroll compensation it will be required to introduce a minimum number of standard hours to comply with In case it s not reached it applies the compensation You have two options to define what the duty time should be introduce manually the total time in hours regardless of the shift or choose employee s duty time where ZKTime Enterprise will establish the minimum requirement based on the employee s workday and calendar Payroll items counted as duty time What we consider standard hours does not necessarily have to imply a single payroll item For example we may have defined two different types Normal hours and night hours which have to add 40 hours per week before considering any type of overtime You can add as many different types as you wish or nee
52. nt linked to it as shown in the picture below ZK Fre U unity and Time Management Solutions ZKTime Enterprise User Manual E By accepting the changes made to the punch will pass on to the table If otherwise you click on close all changes will be cast off It s important to note that the punches modified or transferred from one day to another will remain orange colored advising that changes await to be saved This will not happen until you click on the accept button on the bottom right corner of the window Edit the workday schedule assigned to a date Finally you have the option to edit the workday schedule assigned on a day This is done on the Time Event column Workday 0001 Office shift C you click on this arrow a drop down menu will show you all the workday schedules for this employee You can see on the picture above a list with all possible workday schedules for an employee You will be able to choose the most convenient one If you have been adding punches ona day which didn t had any before and leave the time event blank ZKTime Enterprise will decide which workday Schedule should be assigned based on its configuration the same way it would work after receiving punches directly on from the terminal Page 69
53. or otherwise until the maximum number of days allotted to his event are consumed If the maximum number of days is set to 0 the program will understand that there is no time limit and thus it will extend the time of the event until the employee finally returns and does an entry punch Allowed times This option controls the number of times in which an employee will be able to punch a specific event If this option is set to 0 the program will understand that there is no limit to the amount of times in which it can be selected Pagels 4M JecoEU Secunty and Time Management Solutions ZKTime Enterprise User Manual 7 Workday A workday defines the employee s working hours for every day outlining the beginning and end of their working day and managing their delays and shifts ZKTime Enterprise allows you to create several types of shifts depending upon a number of circumstances if the employee has one or several shifts if these are fixed or variable in the employee s calendar or if it works on day or night shifts 7 1 Workday management On this window you will be able to manage work schedules We will explain below all the options available Workday types There are three types namely Workday management meea Data G variants lt 2 Payroll RE Events Obligatory time Code Description to 14 15to 18 Extend workday until matching punches outside the workday Early entry limit Lat
54. oroughly yet With the Calendars you will be able to establish the working days and public holidays along with all the events that might occur such as holidays sick leaves 8 1 Personal and public calendars ZKTime Enterprise distinguishes between public and personal calendars Public calendars are generated for all the company and will serve as template for the personal calendars In some cases one sole calendar might be needed however in other cases several could be needed For example a company with working centers in different locations will probably need a different public calendar allotted to each work center to account for the different public holidays of each location This way each employee will have a public calendar according to its location and will use it as a template for its own personal template The personal calendar Workday management oe 2 k D Se gt Prev Next Save New Delete Close 0005 I Enable obligatory time usage 0006 8to 14 amp 15 to 18 Obligatory time info Bi User defined incident Set time limits for the first session Set time limits for the second session page24 ZK TecoeU Sacuniy and Time Managamani Solutions ZKTime Enterprise User Manual will be updated with any changes made to the public calendar such as out of the office working days change on shifts sick leaves holidays It is important to understand that personal calendars onl
55. p to 12 events per day 3 3 No access days In every company there are days in which the company is to remain closed forbidding any access to it For these circumstances there is the no access days option You will define a range of dates in which none of the registered users can access the terminal as a result the terminal will recognize the user and record the attempt as a punch with access denied and will not open the door 3 4 Time Slots The time slots are basic for the access configuration each one will store a time slot for each day of the week in which the employee can access the terminal Each terminal stores its own time slots and you can set from the management window which slots can be accessed from this button 3 5 Access Groups In order to explain the access groups you need to understand better how does the access control work each employee has its own configuration in which it is allowed to have up to three access time slots prevailing always the least restrictive one Therefore in the event of an employee trying to access the terminal controlled room and two of the slots assigned to him denying him access but the third at the time allowing it the employee will be granted access to the room To avoid having to establish three time slots for each employee when they enjoy the same configuration or circumstances groups have been created These groups contain three time slots which you can later assign to as many em
56. perating system in which you want to install ZKTime Enterprise you might have to install previously some of the following Windows Vista and Windows 7 You can proceed directly to the installation it does not require any previous installation Windows XP and Windows 2000 Installation of Framework NET 3 5 or higher required Windows Server Installation of MDAC 2 8 Microsoft Data Access Components required 1 2 Installation Once we count with the previous requirements we can proceed to install ZKTime Enterprise The install guide will lead us throughout the process The first step will be to select the installation language our decision here will define the language that ZKTime Enterprise will use by default the first time you run it The next decision to make is whether you want the installer to connect to the ZKSoftware Server and download the latest version This is recommended as long as you are performing a clean new installation of the program ZKTime Enterprise User Manual Attendance control kTime Enterpirse This application will install Zk Time Enterprise on your computer t s recommended that you close all other applications before continuing with the installation This will allow to update any system related files without rebooting your system W Check for new versions Click Nest to continue Attendance control kTime
57. ployees as you need page 12 ZK Tzac U Sacumty amd Time Management Solutions ZKTime Enterprise User Manual 3 6 Copy access settings If you have several terminals with the same configuration but do not want to enter it twice we have a Copy tab in the Terminal management window e P B Prev Next Save New Once you have clicked on the Copy button a new window pops up which will offer you the following options Source terminal the terminal from which you are going to export the access configuration to copy on to the rest of the terminals Data to copy Here you can select the settings which you want to copy Available terminals These are the terminals on which you want to copy the data t Copy time zones and groups Source terminal 001 CLOCK001 I Time slots wf Groups LK Fran 48 Page 13 Aacuniy and Time Manage ZKTime Enterprise User Manual 4 Connecting terminals From this window you can configure the terminals which you want to communicate with Since you can have multiple installations in different locations connected to the same database this configuration is tied to each PC However this does not mean that you can connect all terminals defined for a company F 3 Terminals for communication Olx Code Description m O07 CLOCKDO1 5 Device status From this window you can check terminal parameters See if the terminal is connected or not the number of punches
58. program to run automatic backups New By clicking on this button all fields will be erased and the window will get prepared for the introduction of a new automatic backup Delete This button deletes from the list the automatic backup selected 12 1 5 Restore Backup Upon the selection of this option the program will ask you if you want to maintain the referential integrity see section 12 1 2 Once you make your choice you will be on the window below Lu le Restore backup options File C Users Emilio Desktop prueba bak Backup file info Date martes 29 de enero de 2013 Number of companies 1 Backup restore options Restore in original company 001 Tables in file Access punches ZK Tecat 2cuniy and Time Management Sobutrans Page 63 ZKTime Enterprise User Manual Once you have selected the backup file which you want to restore several options will be activated or not depending on the type of backup made You will have two possible options Complete restoration If the backup chosen was a complete backup copy of the system this option will be enabled at the same time as the rest of the options are disabled leaving only the Restore button enabled When doing a complete restoration you will be replacing the whole information stored in the system and the companies created This is why it is highly recommended to use this option only if you really know what you are doing Partial Restor
59. quarter to nine and five past nine will be calculated as if the punch was made at 09 00 Each rounding has the following options Day type Here you will decide to which type of day you want the rounding to apply From Earliest time limit for rounding To Latest time limit for rounding Rounding up to Time to which the rounding will be made within the time frame defined previously Entry Exit Defines whether the punches to be rounded are the ones of entry or exit ZKTime Enterprise User Manual 9 2 Automatic Events In some cases it could be possible that at certain hours all punches would be considered along with an event because the terminal in use lacks a keypad and does not allow to choose an event or because by default at certain times everyone punches for the same specific reason For example we can set that all exit punches between 13 00 and 14 00 should be considered as a lunch event At any rate if an employee punches an event in the Space of time defined for an automatic event the former will have preference over the latter The options allowed are Day type Here you will decide to which type of day you want the automatic event to apply From Earliest time limit for the automatic event To Latest time limit for the automatic event Event The event that we want to assign Entry Exit Defines whether the punches that will generate the automatic event are the ones of entry or exit 9
60. ready explained for former reports 11 3 3 Expected workday and real workday report This report will display a relation of the calendars and workday schedules that an employee should comply with and the real work time fulfilled 11 3 4 Accrual balance overflow record This type of report displays a relation of the employees who have surpassed the allowed limits of their accruals Page 58 V4 Fe 3 Sapuni and Tine Management Solutions ZKTime Enterprise User Manual E Upon the filter options on this report we would like to highlight the possibility that you have to show this relation in 3 different periods of time weekly monthly or annually Depending on the type of period chosen you will be able to decide the starting and ending week month or year You can see an example of this on the picture below C E ee E gt Prev Next New Save Delete View Close Select report Tie From employee To employee Mone zj Department Center Period Weekly 7 Week from Week 1 31 of December 0 To Month from To December 3 Year 2013 Show only accruals excess Report title 11 4 Report of punch modifications This report will display a breakdown of all the modified punches within a specified period of time Added punches will show up in blue and edited punches will show up in grey the previous punch and in yellow the modified punch As long as a punch has been edited or added it wil
61. rked with the code 4 which stands for Sunday It s important to note that if the year does not begin with the reference day selected the sequence will also reproduce backwards until the beginning of the year ZKTime Enterprise User Manual The total number of consecutive days of it l Take as reference for assigning day types kind to be introduced The first Thisdate 07 01 2073 T The type of day Aoming day selected E assigned time variant fsriante If the employee s base time will have the option to consider or not Allways look for the best fitting Variant Holidays Here you will be able to determine the holidays you wish however ZKTime Enterprise only works with fixed holidays not with those like the Easter holidays which varies its dates and need to be calculated every year Variants It is common that at some periods of the year shifts might change for example during the summer some companies apply a different workday schedule from that of the rest of the year With this option we will be able to establish a shift variant with the usual variant configuration options which will always apply in a fixed range of dates Events Some events which affect all the company can be foreseen such as summer shut down reform closures closed season This option will enable us to create a calendar including this type of events specifying if it will affect to all the days or just
62. rminal Fingerprint management Importing employees File Format Column titles Column order Required columns Duplicated data Employees import process REPORTS Master reports Employee report Employee notes report Standard hour reports Workday report Calendar report Event reports Calendar events report Payroll report Punch reports General log with punches report Absenteeism report Access punches report Access report Payroll and time report Events and payroll with punches report Column choice Data filter through conditional operators Accruals report Expected workday and real workday report Accrual balance overflow record Report of punch modifications Punches of the day BACKUPS Manual backup Full backup Partial backup Generate backup Automatic backup Restore backup PUNCHES Punch management Punch tables Edit punch Secuniy and Time Management Solutions 40 40 40 41 41 42 42 42 43 43 43 44 45 45 46 46 47 47 47 48 48 49 49 50 50 51 52 53 53 54 57 58 58 58 59 59 60 60 60 62 62 62 63 65 66 67 68 ZKTime Enterprise User Manual ZK Time Enterprise Management Software for Time amp Attendance and or Access Control 0 Introduction ZKTime Enterprise is a software application for T amp A and access control With this application you will be able to monitor and manage your employee s work time 1 Setup 1 1 Prerequisites Depending on the o
63. rt text containing the name or a brief definition of the terminal Terminal model Each terminal is different and has different needs However ZKTime Enterprise has no way to know with which terminal it is working with This is why you need to specify the model We have the following options ZK Fingerprint Any terminal with a black and white screen display or no screen at all with a fingerprint reader is included in this category ZK Card Any terminal with a black and white screen display or no screen at all and no fingerprint reader is included within this category ZK IClock footprint Most terminals with a screen color display and fingerprint reader are included within this category ZK IClock card Any terminal with a screen color display without fingerprint reader is included within this category ZK IFace Any facial recognition camera type terminal is included within this category ZK Series C Some terminals with screen color display and all C Series models such as the FP85 or FP C 560C are included within this category NOTE Should you have any doubts regarding your terminal model please contact your dealer for help They will be able to assist you Terminal Type Depending on its functionality ZKTime Enterprise distinguishes three types of terminals and will generate two different types of punches T amp A or Access Access control terminal This terminal supports an access configuration it is connected to a door
64. s Page 21 ZKTime Enterprise User Manual ZKTime Enterprise enables you to define up to 9 different variants for a workday codified from 1 to 9 These variants can be marked into the calendar establishing one of the shifts for a specific workday or otherwise choose the Always look for the best fitting variant option Upon the selection of this last option the program will calculate the most fitting shift among all the options available based on the employee s check in and check out punches 7 3 Payrolls This concept is very closely related to the Profiles one therefore we will explain them both later on in section 9 of this manual 7 4 Events D Workday management b Bii gt Frew Next Save New Delete Close Description C Data G Variants 2 Payrol QE Events Obligatory time amp to 14 Breaks 2 to Bto 14 amp 15to 18 Workdaybreaks fl Holidays Oooo I I Justify events and odd punches IY Justify events from session start a Extend entry events to the end of the session if there is no exit punch Entries or exits with an event do not justify beyond session total time E Justify late entries with extensible or calendar events Maximuny minimum time Every workday schedule has different ways in which to address the events we will explain each of them below Workday breaks See section 8 of this manual Justify late entries with extensible or calendar events For
65. stored in it employees status and firmware version F Device status Firmware version Ver 2 0EU Nov 08 2012 ZKTime Enterprise User Manual 6 Events Events are another of the key points of ZKTime Enterprise They work as trackers to follow the employee s activity at work when they are on holidays their daily working time when they are being late or on a special service out of the office They can be introduced through punches associated to a determined day on the calendar or maybe even the own system can enter them for you Based on the above events can be divided into two types and a special case System Events These events are created within each company They cannot be created nor deleted The program will automatically assign them when the required conditions are met User Events These events are created by the user according to the specific needs of the company and have to be set manually 0000 Events These events are the ones that are generated by the punch of an employee who does not specify anything but merely identifies himself in the terminal 6 1 System Events When initiating the program for the first time you will meet with 10 events already created by the system that you won t be able to delete These are the 0000 system events which we will explain below in more detail e Events 0000 These events are the ones that are generated by the punch of an employee who does not specify anything
66. t be intensive workdays grouping them in two different types of workdays coded 1 and 2 8 3 Calendar Management This window will let you manage the different calendars of the company You will be able to create edit and delete as much calendars as needed to be Furthermore you will be able to assign the calendars to your employees ECOC Page 25 Secuniy and Time Management Solutions ZKTime Enterprise User Manual Calendar management E E gt 2 amp D H Prev Next Save New Delete Yearly view Close Calendar into When editing a calendar the first thing you have to know is what you will be able to edit and which options will you have for every day ZKTime Enterprise will allow you to edit up to six parameters for each day Day type Every day of the year can be assigned a day type You will usually group under the same day type days with similar circumstances For example you could have all holidays assigned the day type coded 0 which is the one ZKTime Enterprise sets for holidays by default Variant In Section 7 1 we described the variant option explaining that it could be enabled in the calendar to allow a different workday shifts Every day of the year may have allotted a time variant coded from 0 to 9 Should you choose the variant coded as 0 the program will understand that you are selecting for that day the main shift and not any variant at all In case a non existing var
67. template stored in the database you can choose to remove a template and the next time you send data to the terminal it will be also be removed from it Fingerprint Management This point will be explained apart in the following section 10 6 1 Fingerprint Management This option will allow you to collect users fingerprints through a USB fingerprint reader ZKTime Enterprise has a storage capacity of up to 10 fingerprint templates for each user which later you will be able to send to each terminal Fingerprint Fingerprint management Pw Biokey 10 The recorded fingerprint tab will mark in red the fingerprints of those fingers already stored in the database Page 41 ZKTime Enterprise User Manual 10 7 Importing employees This option allows us to import employees in our system from a file generated manually or through a third party application 10 7 1 File Format The file format must be CSV styled CSV file format Comma Separated Values stores tabular data any number of records numbers and text in plain text form separating the information by line breaks of some kind and the fields by a literal comma in locales where the comma is used as a decimal separator semicolon TAB or other characters are used instead Fields with embedded commas line breaks or quotes must be quoted enclosed within double quote characters 10 7 2 Column titles In order to assure a successful data import is essential that the colum
68. thout repetitions lost information or relations ill linked For example if you wish to save a backup of the employees table with the autocomplete option activated together with the employees tables the departments center and workday tables will also be included in the selection since they contain information which depend on the employees table This way we assure that the information will be properly restored into the system in case necessary Partial backup selection dM Page 61 LK Fr my and Time Management Sotutians ZKTime Enterprise User Manual To add a table into to the selection of tables for the backup simply pick the company from which you wish to do the backup choose the tables and click on the Add button Your choice will pass on to the right side showing its name and the company to which it belongs Should you want to add all tables just click on the Add all button However if you want to delete a table you can follow the same procedure as the above explained but with the Delete and Delete all buttons This time keeping the referential integrity when deleting the employees table will not delete the same tables which were added to the selection in first place only the profiles one This is not due to a malfunction of the program although the employees table depends upon other tables these other tables might not depend on it If you want to delete those you will have to do it manually
69. to accept trusted connections and must use the Same domain as the server User Authentication This is the recommended choice if using MySQL Once you have configured the database connection you may start working with the platform 1 4 First Run The first time you run ZKTime Enterprise you will find it to be a bit different from the rest The first thing that you will find is the following message warning of the need to create an administrator user FkTime Enterprise There are no administrators created You need to create one for the application to work It will immediately be followed by another window where you will be able to introduce username and password for the administrator ZKTime Enterprise User Manual Application users management ce amp amp Previous Next Save New Delete Close w o Password Contin password i Template Access to 7kTime Enterprise T Access to Atalaya 2 M Root Company Code f No privileges Can read Canwite Canmake petitions Accessto F Al F Same department Same center l Employees on change Employee data Employee profile Employee calendar Employee duty time Employee hirngs dismissals I Employee teminal info D Punch management F Make rollback closure Modify event Modify date and time Add delete punches I Can see master reports I Canseelogs I Privileges for viewing day s punches Cansee punch reports Can see time
70. ttendance Therefore should you want to register when an employee has passed through a location controlled by a terminal but do not want to register the attendance time you will use this type of event Allows punching This option controls whether a punch may have an event assigned If left unmarked the event will not get uploaded into the terminals which allow event logs On terminals with no event logs if an employee selects an event which is not associated to a punch the program will remove this event and automatically assign the 0000 system event Page 17 ZKTime Enterprise User Manual Opens door This option controls whether or not to activate the relay which opens the door when the event is punched For this option to be effective it will be necessary to upload the event into the terminal However note that not all terminals support this configuration Counts as work This option controls whether the event will be recognized as work time or not If enabled the invested time will add up to the total work time and to determine the payroll Now it is mandatory to distinguish between work accrual and total attendance shown in some reports The work accrual only takes into account the amount of time involved in all the events which update that specific accrual The total attendance time is calculated taking into account all the events which affect in any way what it s considered as worked time like an e
71. use cursor on top of any of the punches field It will display relevant details on the punch its real date time of the punch terminal in which it was done if it was processed and the description of the event assigned to the punch 13 2 Edit Punch How to create delete or edit punches Now that you should have an approximate idea of what does the information displayed on the window mean We will proceed to explain how to edit it There are three actions that you might want to do delete a punch create a punch or delete an existing one By clicking on the mouse right button over a punch field a shortcut menu will appear This shortcut menu is shown on the picture below with a brief explanation of the options it offers This option deletes the punch If you open the shortcut menu ona blank filed it will appear disabled This option adds a punch to the value date of the field on which the shortcut menu is opened These two options allow you to move the first punch me of the value date to the day before or the last one of the value date to the day after This limitation exists because otherwise it might happen that the first Some terminals have a punch of the day might appear to be done before the camera which makes a photo last punch of the previous day upon the employee punch It it does you will be able to see the photo made Delete punch When editing or creating a punch you will be able to decide the date time and eve
72. vent which counts as work or an excess on the use of the time allotted to an event which will affect negatively on the time considered as worked for the company We will return to this in further depth when we explain workday schedules Creates log This option can only be enabled for system events If unchecked the program will ignore the event when selected and no information on it will be stored in any data base or report Deducts time from the duty time This option when enabled does not only justify the time taken on the event it also deducts time from the duty time of the employee Holidays are a good example for the use of this option When these are taken they are counted as holidays and at the same time reduced from the duty time thus if the employee is the whole day ona holiday its duty time will mount to 0 Extensible event Some events do not only justify the whole day in which they occur but extend for a number of days on which the employee will not be able to punch on the office This is very common on certain jobs such as a Sales person or installers who might need several days out of the office when travelling on business trips This option will help you to handle this eventuality You will have to create an event and check the extensible event option This way the employee will be able to select this event upon its departure punch when leaving the office and this way the event will extend until its return and entry punch
73. which opens or not depending on this configuration All punches are considered of access T amp A and Access control terminal This terminal generates access or T amp A punches depending on the event marked by the employee T amp A terminal This terminal is not connected to any door it does not support any access configuration and therefore only generates T amp A punches Type of communication ZKTime Enterprise can connect to the terminals through a network Ethernet or by connecting the computer directly through the serial port Ethernet Communication If we choose an Ethernet connection we will have to introduce the Terminal s IP address and the port through which it will communicate zcoL U Page 11 Sseacunty and Time Management Sotutians ZKTime Enterprise User Manual 4370 by default Serial communication In this case we must specify the serial port to which the terminal is connected This option is not recommended since its connection type is obsolete and instable There is one last option mark events using a workcode or function key however this option will not be explained further because it s maintained only due to its compatibility with former versions and should be left as it appears by default 3 2 Buzzers Some terminals can be connected to an industrial bell to signal factory employees of their shifts From this window you can set the time in which you want it to ring it will allow you to define u
74. y register alterations regarding the public calendar which uses as template Any changes made in a public calendar will be automatically updated to all the employees whom have it as a template unless of course they have a different configuration in their personal calendars for the days involved in the modification 8 2 Day type Regarding the calendars it is important to have clear the significance of day types They involve a code a description and there are three different types Workday In these days reporting to work is considered a duty for employees Any delays and whether they meet or not their work time will be reported If anyone does not report to work on these days the absence will be considered unjustified by default Holiday In these days employees should not report to work In case they do all the time spent working will be considered as overtime and no delays or absences will be reported Optional These days are a special case If an employee does an entry punch they will be considered as a workday otherwise as a holiday The day type option works as a tracker which will enable you to group different days with similar circumstances For example usually all holidays are the same for the company therefore we will be able to group all the holidays under the day type holiday coded 0 We will be also able to discern between days like Mondays to Thursdays which have split shifts from Fridays which migh

Download Pdf Manuals

Related Search

Related Contents

Hotpoint RC10 User's Manual  Samsung SPD-55P4HD User Manual  Ambience User Manual in PDF format    Conceptronic 4-Port PS/2 VGA  Acronis Recovery MS SQL Server  IACLE ofrece a educadores vía rápida para obtener su status de  Manual - TA Service  DLP-USB245M User Manual Rev 1.1  

Copyright © All rights reserved. Failed to retrieve file