Guide to Creating Electronic Appellate Briefs
Contents
1. wa Word Template Lal Save fj Save the document as a template that can mi be used to format future documents z gt Word 97 2003 Document save As T Save a copy of the document that is fully compatible with Word 97 2003 j Se B A Prepare iw 1 ah pocu fiez 5 Save the document in the Open Document Ee Send A Format WF Publish gt Open the Save As dialog box to select from F idie all possible file types 2 Word Options Page l4 Step 3 In the dialog box that appears click the button in the lower right hand corner that says Publish Filename Electronic Briefs 2011 pdf as Save as type PDF pdf x Open file after publishing Optimize for Standard publishing i Options online and printing Minimum size publishing online a Hide Folders Alternate Step 2 If you are using Word 2007 and have Adobe Acrobat installed choose Save As and Adobe Acrobat option B in the illustration below Save a copy of the document A Word Document Save the file as a Word Document DD oven tl N Save As Se B h Aron gt Word Template Save the document as a template that can be used to format future documents Word 97 2003 Document Save a copy of the document that is fully compatible with Word 97 2003 A OpenDocument Text ae Save the document in the Open Document Format Open the Save As dialog box to select from all2. BAesk 7 BDB L PDF from File Ctl N om S e EA S PDF from Scanner Autodetect Color Mode Create PDF from Web Page Shift Ctrl 0 Black amp White Document A PDF from Clipboard Grayscale Document 2 Combine Files into a Single PDF Color Document F i Color Image PDF Form or Online Form Custom Scan TA PDF Portfolio Configure Presets Image from Adobe Acrobat X Page 28 OR Ctrl 0 eS BB lg ad L PDF from Eile Ctrl N E Save Ctri s E PDF from canne Save As p PDF from Web Page Shift Ctrl O Black amp White Document PDF from Cli ard G le Document Share Files Using SendNow Online Attach to Email EF Combine Files into a Single PDF Color Document R Batch Create Multiple Files Color Image Action Wizard PDF Form or Online Form stom Scan Revert Close Ctrl W B PDF Portfolio Configure Presets Properties Ctrl D Print Ctrl P 1 C GuideToCreatingEl ppellateBriefs pdf 2 C 130028 MET to fil ET to file PFR pdf 3 EAWFEPhotos00 21 09 pdf ADOBE ACROBAT X PRO 4 E WFBPhotos00 21 02 pdf 5 EAWFBPhotos00 21 01 pdf Open a Recent File Exit Ll GuideToCreatingElectronic Same result using File gt Create gt PDF From Scanner gt Black amp White Document Preset scanning settings for Adobe Acrobat If you have not already configured your preset settings for scanning a docum
3. PDF Output Style Searchable Image Downsample To 300 dpi 4 An alert may appear stating that the first page contains renderable text This means that the page is already searchable Click on Ignore future errors in this document and click OK This will cause the OCR tool to skip any pages that are already searchable Fadobe Acrobat ae e P Acrobat could not perform recognition OCR on this page because This page contains renderable text Ignore future errors in this document For instructions on how to scan documents using Adobe Acrobat and the proper settings for scanning documents see the separate section below called Scanning Documents with Adobe Acrobat These instructions will tell you how to set your default settings in Adobe Acrobat so that documents are automatically made searchable when you scan them Page 116 Step 5 Create bookmarks for any documents contained in the appendix What is a bookmark A bookmark is a text link that appears in the Bookmarks Panel of Adobe Reader and Adobe Acrobat Readers can use the bookmarks to quickly navigate to different sections of your brief and appendix The rules require that bookmarks be included for any items contained in your appendix Be sure to use descriptive labels for your bookmarks e g Trial Court Judgment Court of Appeals Opinion as illustrated below To see the Bookmarks Panel open the amp Respon to ED ae Adobe Acrobat Pro Navigation Pane and click on
4. receipts from the sales of videotapes and sales of broadcasttraining Arguments and Authorities bookmark services LP V CONCLUSION which will expand the nested bookmarks and make them visible again when selected To nest a bookmark underneath another bookmark move the bookmark as described above But this time move the bookmark up and over underneath the bookmark where you want it nested In other words select the bookmark by left clicking and holding the mouse button down Then move it up and to the right without releasing the mouse button Release the mouse button once the bookmark appears to be indented Once you have the bookmarks the way you want them be sure to save your document in order to save your changes Step 6 Redacting sensitive information You must redact the following information from your briefs appendix materials records in original proceedings and any other electronic documents that you send to the court 1 social security numbers 2 a birth date 3 a home address 4 the name of any person who was a minor when the underlying suit was filed 5 a driver s license number 6 a passport number 7 a tax identification number 8 any similar government issued personal identification number 9 bank account numbers 10 credit card numbers and 11 any other financial account number The best way to avoid having to redact your brief is to not use any of the above information in your brief This
5. in your brief that will automatically create bookmarks when you save the document as a PDF You can also create hyperlinks to online resources in Word and WordPerfect that will work when you save the document as a PDF Adobe Acrobat Standard or Pro Adobe Acrobat sets the standard for creating combining editing redacting and making PDFs searchable And eventually you will need to do all of these things if you are working with electronic briefs There are other less expensive PDF software programs but you will find an enormous number of books and online resources to assist you with Adobe Acrobat For example Adobe hosts the free Acrobat for Legal Professionals Blog that provides tips and techniques for working with electronic legal documents Adobe Acrobat Standard will do everything that you need a PDF program to do except for redacting PDFs You will need the more expensive Adobe Acrobat Pro if you want to redact documents electronically Scanners Although you are prohibited from scanning your brief and any other document e g cases statutes etc that 1s available in electronic format there are occasions where you will need to scan a document in order to include it in your appendix For example a trial court may not have electronic filing so you may have to scan a trial court order Or maybe you really want to include a contract in your appendix and it is only available in paper form In those situations the only solution is to scan the d
6. information will seldom be of use to an appellate court or its staff The most important thing to remember about redacting documents is that you must do so ina way that permanently removes the information from the document Do not use a black highlighter in Adobe Acrobat to cover up the information Highlighter marks can be removed by anyone with Adobe Acrobat And anyone can search the text of the document to find the text that is beneath the highlighter mark Page 120 If you have Adobe Acrobat Pro you can use the redaction features of the program to redact documents electronically see instructions below Please note that Adobe Acrobat Standard does not have redaction features If you do not have Adobe Acrobat Pro then you should edit the text of any document that you have in the original text files e g a Word document to remove the information Replace any characters that you remove with the letter x and then save the edited document as a new document This is the method recommended by the National Security Agency see Supreme Court Clerk s Redaction Guidelines and NSA article below Here is an example Original text document Mike Brown s social security number is 357 57 7372 His home address is 1510 Maple Avenue New York 201292 His credit card number is 2138 2912 2938 2919 Edited Text Mike Brown s social security number is xxxxxxxxxx His home address 1s xxxx XXXXX XXXXXXX XXX XXXXX XXXXXXX His credit card number 1S
7. possible file types E Word Options Exit Word Alternate Step 3 A dialog box appears that says Acrobat PDFMaker needs to save the file before continuing Do you want PDFMaker to save file and continue Choose Yes Acrobat PDFMake Acrobat PDFMaker needs to save the file before continuing Do you want PDFMaker to save the file and continue Page I5 Word 2010 Step 1 In Word 2010 click on the File tab Insert Page Layout Franklin Gothic Step 2 Choose Save As Step 3 In the dialog box that appears choose the file type PDF Filename Guide to Creating Electronic Appellate Briefs Svea type PDE Authors Blake A Hawthorne Tags Add a tag Step 4 Click Save Page l6 The Adobe Acrobat Ribbon in Word If you have installed Adobe Acrobat you also have the option of using the Adobe PDFMaker ribbon to create a PDF in Word When you install Adobe Acrobat the installer adds Acrobat PDFMaker buttons or menu commands to Microsoft Office applications e g Word Excel PowerPoint In Word 2007 and 2010 in the ribbon at the top of the screen you should see Acrobat next to View Selecting Acrobat reveals the Acrobat ribbon The advantage of using the Acrobat Ribbon to create PDF from Word is that it will automatically create bookmarks for your document if you have used Word s Styles feature Follow these steps to convert your brief directly to Word using the PDFMaker ribbo
8. the Link Properties dialog box You can now change the appearance or action performed Page 125 Fixing Mistakes The Edit Document Text tool It is not unusual to get to the end of the process of creating an electronic brief and discover that you have made a typographical error This can be especially frustrating and stressful when you are trying to meet a deadline Your first inclination might be that you have to fix any mistakes in your brief in Word or WordPerfect and then convert everything to PDF again But you may be able to fix some simple typographical errors using Adobe Acrobat The Edit Document Text tool allows you to erase and type in a PDF as though it were a word processing document Adobe Acrobat automatically recognizes the font type and size and you can backspace to remove text and then retype To use the tool select Tools gt Content gt Edit Document Text Then place your cursor where you want to edit and type as you would with a word processor Tools Comment Share t Pages Content f Add Bookmark Macha File Edit Text amp Objects Tl Edit Document Text Li Edit Object ea Add or Edit Text Box The tool has some serious limitations First not all fonts are available in Adobe Acrobat If you used an unusual font you may get the following message All or part of the selection has no available system font You cannot add or f delete text using the currently selected font Pag
9. the e Ed felt Bookmarks Icon Clicking on the Bookmarks Icon opens the Bookmarks Panel revealing the list of Obese bookmarks as in this illustration La Response to Petition for Review G P TABLE OF CONTENTS LP INDEX OF AUTHORITIES LP L ISSUES PRESENTED P IL STATEMENT OF FACTS LP iL SUMMARY OF THE ARGUMENTS LP Iv ARGUMENTS AND AUTHORITIES LP V CONCLUSION A Westcott Communications v Strayhorn 104 S W 3d 141 i Humble Oil v Calvert I Southwestern Life Ins Co v Montemayor 24 S W 3d 581 Automatically generating bookmarks using Adobe Acrobat Adobe Acrobat automatically creates bookmarks when you use the Combine Documents feature discussed above in Step 3 The bookmarks will have the names of the files that you merged Page 17 together Be sure to give your files meaningful file names e g Trial Court Judgment Court of Appeals Opinion Jury Charge etc so that you will not have to rename your bookmarks Generating bookmarks based on Word d s paragraph styles Adobe Acrobat will also automatically generate bookmarks during PDF creation if you use Microsoft Word s built in Styles feature when you create your document In other words if you use the paragraph styles available in Word to label the headings in your document when you use the built in Adobe Acrobat PDF Maker to generate your PDF your document will already include bookmarks to the headings in your document A tutorial on Wor
10. xxxx XXXX XXXX XXXX As you can see depending on the font you are using editing the document in this way may slightly alter the layout of your document Be sure to check the page layout to see if your page numbering has been altered If you do not have Adobe Acrobat Pro and you only have the documents in paper format you will need to copy the documents redact them manually and then scan the redacted documents Redacting Using Adobe Acrobat Pro 1 In Adobe Acrobat Pro 9 choose Advanced gt Redaction gt Mark for Redaction In Adobe Acrobat X choose the Tools side panel gt Protection gt Mark for Redaction 2 Mark words for redaction by selecting the text you want to redact To select text click and drag across the text using the redaction tool You can also double click a word to mark it for redaction 3 Preview what the text will look like when redacted by placing the cursor over the word marked for redaction 4 Once you are satisfied with the appearance choose Apply Redactions Page 1 21 Using Redaction Tools Redaction allows you to permanently black out and remove sensitive content Redaction requires two steps 1 Mark for Redaction g 2 Apply Redactions Note Redactions are not applied permanently until you select Apply Redactions Don t show again Page 22 Beyond the Basics Creating a hyperlinked brief Once you have combined your document and appendix materials into one compute file you are r
11. Blake A Hawthorne Supreme Court of Texas 4 22 2013 Page li Table of Contents AOTS OF GONG A ea EE E E E A E 1 PARES a o e n A E E E E l DEX ASIC SUC DS e E E mcd ocaedluanteaanasenauaeuenece l IN SCS E EA T N A E E A A E l Bookmark tbe body of ihe DHT eiscreiresne senesnis tepen i e ne e EEE Enae FLY CFA CUP AO 10S hh ces pecese teeta E ins copbacetalnGanca auaceta T E E E l LOO e E E E E E EE E 2 Wd DOC OE e a E E E E E A TE E R 2 Adobe Acrobat standard Or PrO sccossearsorsaren onenera ran en Enar An E O ran Ernai 2 O a E A EE E E E cee eseoetvesties 2 Step 1 Converting Briefs and other text documents directly to PDEF sssssessssssssssseersssssssseeeeees 3 IYO a A E E E A EE A E N E EA A E E 3 MOZO e E E E E E E E E E 3 Wor OTO e E E ea at scene E E A E E E pet oeeppeeres 5 The Adobe Acrobat Ribbon in Word seeseseeessessssssssssssssseerererssssssssssssssssseererereesessssssssssseeseeee 6 VY OE CMCC a E EE E A E 7 PRO DS CLO AN a aE E E E E EE EE 7 Step 2 Converting Appendix Materials to PDF i ceeccccccccccceceeesseeecceceeeeaaeeeeeeeeeeeeeaaaeenees 9 Do not scan appendix materials unless you have to ceececcccccccccesseeseeecceeeeeaeeesseeeeeeeeesaaaeeeees 9 Use websites to obtain free electronic copies of court opinions statutes and other legal PUTS Goce ctr EE sf eeicitecty ca oe E E EE nace omens E E 9 Use Westlaw or Lexis to download legal resources in PDF ccceeeccccccce
12. Bookmark the body of the brief Bookmarks are a fast and easy way for justices and their staff to quickly navigate to different parts of your brief In Adobe Acrobat bookmarks appear on the left hand side of the screen Survey results show that one hundred percent of justices like briefs that are thoroughly bookmarked Bookmarks are only required for items in your appendix but you should also create bookmarks for the different sections of your brief Instructions on how to create bookmarks are included below Hyperlink citations Consider including cases and other authorities in your appendix and creating hyperlinks in the body of the brief to those authorities Or you can hyperlink your citations to online resources like Page 12 Westlaw Lexis and the legislature s website Hyperlinks are not required by the rules but justices and their staff frequently comment that they like hyperlinked briefs If you have the time and the resources you can provide the court with a brief that contains hyperlinks to every citation in the brief including the citations listed in your Index of Authorities Instructions on how to create hyperlinks in Word WordPerfect and Adobe Acrobat are included below Tools Word processor The primary tool for creating an electronic brief is your word processor Microsoft Word provides some helpful features that make creating an electronic brief easier In particular Word s Styles feature allows you to create headings
13. ccceesseeeeeeeeeeeeeaaeeeeees 9 Convert web pages directly to PDF using Adobe PDFMaker in Internet Explorer 9 Step 3 Combine the brief and any appendix materials together into one PDF file 11 PROD CUO AE I ee a E E E E T EE 11 ATOE A TOD A ee E E E 11 Step 4 Make any scanned materials searchable using Optical Character Recognition OCR ON ba E E ee ee 14 POO DG ACOD O aar E E E E E E 14 PAO DS A TODI A ei E E EE E EA E 14 Step 5 Create bookmarks for any documents contained in the appendix ccccceceeeeeeeeeeees 16 Page lii What 18a DOOK MarK nea otis E N 16 Automatically generating bookmarks using Adobe Acrobat eenssssseeeeesssssssseersssssssseerees 16 Generating bookmarks based on Word s paragraph Styles ccccssssesseeceeeeeeeeeeeeeeeeeeeeeeaaas 17 Manually ACTS OOK IAI KS sain oii crles aS aces A ates takewelosunl Soucas en emanate 17 Editione book Mark Sras a oe ane ano 18 Moy mE DOOK MARKS nnr a a ened aa teen te 18 INGSHMG DOOKIMAL KS oer a a A A 19 Step 6 Redacting Sensitive INfOrmMatiOn soseste ioia a a a a a 19 Redactine Using Adobe Acrobat PO iixcse ets ves a a a ae ee 20 Beyond the Basics Creatine a hyperlinked brief sive caeneicicoiecdnsubieiicann tevin adcdeliduaunion ee 22 ERASMAS aE O E 25 TRE Edit Document Text Ool nyse N useage eaaiesimaieues 25 REPE PO ea E E E E E 26 SCannne dOCUMEN S ern E Ree ear Ne ee mean TROT eee 27 Scan MnS WIT AGO DE ACODA Eip paa Wa
14. cesasheahdees biaceawemnandedd Marewuskeannaees 27 Preset scanning settings for Adobe Acrobat ccccccccsssssseceececcceeeeeeeeecceeeeeaeeeseeeceeeeesaaaeenees 28 Pagell Guide to Creating Electronic Appellate Briefs Introduction Six Basic Steps There are six basic steps to creating an electronic brief that complies with the electronic filing rules for Texas appellate courts 1 Convert your brief from the original word processing document such as Word WordPerfect or Pages directly to PDF do not scan the brief to create a PDF 2 Convert any appendix materials to PDF do not scan materials that are available in electronic format such as court opinions statutes rules etc 3 Combine the brief and any appendix materials together into one PDF file 4 Make any scanned materials searchable using optical character recognition OCR software like Adobe Acrobat 5 Create bookmarks for any documents contained in the appendix 6 Redact any information that must be redacted under the rules like social security numbers children s names bank account numbers etc If you have Adobe Acrobat you can complete steps 1 5 in one easy step using the Combine Documents feature which 1s discussed in detail below If you do not have an appendix or attachment you can skip steps 2 5 just save your document as a PDF And you can skip step 6 if your document does not contain any information that must be redacted Next Steps
15. d s Styles feature is beyond the scope of these instructions but Microsoft provides a tutorial on the web Word s Styles feature is a tremendous time saver for generating bookmarks the table of contents and formatting your document Manually adding bookmarks You can manually add and edit the bookmarks To add a bookmark follow these steps 1 Click on the page where you want to create a bookmark Make sure the Single Page button on the toolbar is selected a bookmark will display the page at the magnification that was used when the bookmark was created 2 In the Bookmarks Panel click the bookmark above the place where you want the new bookmark to appear The new bookmark will appear underneath the bookmark you have selected If you do not select a spot for the new bookmark the new bookmark will appear at the top of the list 3 Click the New Bookmark Icon or select CTRL and B keys on your keyboard at the same time 4 In the text of the new bookmark type the name or label that you want to give the bookmark A shortcut for naming bookmarks is to highlight text on the page you want to bookmark to point to and then press the CTRL and B keys on your keyboard at the same time The bookmark name will be the same as the text you highlighted Editing bookmarks Page 118 If you want to delete a bookmark select the bookmark and press the delete Key To edit the name of a bookmark double click on the bookmark Once the bookmark t
16. dix Materials to PDF Do not scan appendix materials unless you have to One of the most frequent reasons that briefs are rejected is that the appendix materials have been scanned even though these materials are available in electronic format The rules require that all documents available in electronic format be converted directly to PDF 1 e saved as a PDF on the computer rather than being scanned using a scanner or photocopier Scanning documents creates large file sizes This means that you may exceed the file size limits for the electronic filing system In addition portable electronic devices like iPads iPhones and Kindles may be slow to display or process scanned files Scanned documents are also not searchable unless you use Optical Character Recognition OCR software to make them searchable OCR software is often not accurate meaning that the justices and their staff may not be able to find what they are looking for with a computer search when you scan your documents Use websites to obtain free electronic copies of court opinions statutes and other legal authorities Most legal authorities can be found online in electronic format and saved as a text file e g Word and then converted directly to PDF Or they may be available as a PDF For example Texas appellate courts post their opinions online in HTML and PDF formats Instead of scanning the paper copy of a court of appeals opinion use the electronic version available for free on t
17. e 26 The Edit Document Text tool also cannot reflow all of the text in your document like a word processor so you may be able to fix a simple typographical error but you cannot use the tool to retype sizeable portions of your brief Replacing Pages If the mistake cannot be fixed with the Edit Document Text tool you may be able to fix the error by deleting the offending page and replacing it with a corrected page To replace a page first fix the mistake in your word processing program Then convert the corrected word processing document to PDF Now Extract the corrected page from your corrected PDF and save it as a separate PDF document Then Delete the page with the error from your original PDF Now Insert the corrected page into the proper place in the original PDF Tools Comment Share Pages La Rotate L Delete ES Extract Replace E Crop Split Document Insert Pages ES Insert from File More Insert Options az Depending on the mistake it may just be easier to start over and recombine all your files after fixing the error in your brief But if you have done a lot of manual bookmarking and hyperlinking replacing the page using Adobe Acrobat may be easier than starting all over again Page 27 Scanning documents If you have to you can scan appendix materials and then make them searchable using Adobe Acrobat or other software that provides Optical Character Recognition OCR Make sure that you are scanning docu
18. eady to create a hyperlinked brief The rules do not require that your brief contain hyperlinks but justices and their staff appreciate hyperlinked briefs The number of hyperlinks you provide is entirely up to you It is possible to hyperlink every citation in your brief including your Table of Authorities to the case or other authority in your appendix or to an online resource like Westlaw or Lexis Nexis but the majority of justices prefer that you hyperlink to authorities contained in the appendix because they travel and often do not have internet access But you may also choose to hyperlink only key authorities and record citations Some advocate this minimalist approach to hyperlinking because it serves to emphasize important authorities and materials Creating a fully hyperlinked brief one that hyperlinks every authority is a lot of work If you want to provide a fully hyperlinked brief to the court but do not want to do all of the work there are many companies that provide this service for a fee Be sure to make sure that the company is familiar with the court s rules before hiring them To create hyperlinks in Adobe Acrobat follow these steps 1 Select the text or graphic element such as a photo with the Select tool the arrow in the toolbar Click and drag over the text you want to use for the link in order to highlight the text e g case citation 2 Right click Windows or CTRL click Apple and then choose Create Lin
19. ent a document you will want to do so before scanning To configure these settings choose Create gt PDF from Scanner gt Configure Presets A Adobe Acrobat Pre File Edit View Window Help PDF from Scannel Autodetect Color Mode Create PDF from Web Page Shift Ctrl 0 Black amp White Document Ca PDF from Clipboard Grayscale Document EF Combine Files into a Single PDF Color Document Color Image PDF Form or Online Form Custom Scan TA PDF Portfolio 130028 MET to file MoRe o Page 29 Configure your presets to scan at 300 dpi Be sure to check Make Searchable Run OCR For standard black and white documents you do not need to move the slider to create a high quality scan smaller file size is preferred Save your settings before scanning The default settings are now set and each time you choose to use the Black amp White Document preset the document will be scanned using these settings FUJITSU fi 61402d Black amp White Document Sides e le Color Mode Black and White Resolution 300 DPI e Width l5 in Height i in Prompt for scanning more pages Hi quality scans are not necessary for black and white documents Make Searchable Run OCR Make PDF A 1b compliant Add Metadata Document Settings Optimize Scanned PDF
20. ext is highlighted you can retype the name of the bookmark Press enter or return when you are satisfied with the results Be sure to give your bookmarks meaningful and descriptive names Names like Appendix A Appendix B etc are not helpful Instead try something like Appendix A Summary Judgment Order Appendix B Court of Appeals Opinion Moving bookmarks L Bookmarks El i g P TABLE OF CONTENTS LP INDEX OF AUTHORITIES LP L ISSUES PRESENTED LP I STATEMENT OF FACTS LP I SUMMARY OF THE ARGUMENTS P IV ARGUMENTS AND AUTHORITIES LP v CONCLUSION li Westcott Communications v Strayhorn 104 S W 3d 141 MP Response to Petition for Review Di Thy Humble Oil v Calvert To move bookmarks up and down in the Bookmarks Panel left click the bookmark ribbon symbol on the left side of the bookmark s name and drag the bookmark to the desired location in the Bookmarks panel while holding down the left mouse button Once the arrow and dotted line are in the new location release the left mouse button to drop the bookmark in its new location iP Response to Petition for Review LP TABLE OF CONTENTS P INDEX OF AUTHORITIES P L ISSUES PRESENTED UP I STATEMENT OF FACTS UP I SUMMARY OF THE ARGUMENTS P Iv ARGUMENTS AND AUTHORITIES LP v CONCLUSION MP Westcott Communications v Strayhorn 104 S W 3d 141 j Humble C MP Southwestern Life Ins Co v Montemayor 24 S W 3d 581 Step 1 Click on the ribbon symb
21. fore combining them with your brief To make a scanned PDF searchable using Adobe Acrobat follow these steps Adobe Acrobat 9 1 Open the document in Adobe Acrobat 2 Choose Document gt OCR Text Recognition gt Recognize Text Using OCR 3 In the Recognize Text dialog box select an option under Pages 4 Optionally click Edit to open the Recognize Text Settings dialog box and specify the options as needed Adobe Acrobat X 1 Open the document in Adobe Acrobat Then choose one of the methods below 2 Choose View gt Tools gt Recognize Text gt 2 OR Choose Tools gt Recognize This File Text gt In this File LX Adobe Acrobat Pro Tools Comment Share File Edit RWE Window Help Rotate View a Page Navigation gt gt Pages Page Display gt gt Content Zoom gt Forms i s gt Action Wizard Comment d Share v Recognize Text wida Show Hide ee Aa Read Mode Ctrl H Protection AJ In Multiple Files Full Screen Mode CtrleL gt a Sign amp Certify Read Out Loud Document Processing OCR Suspects Compare Documents Print Production c JavaScript G Accessibility FA old Analyze Page l15 3 A dialog box will appear that allows you to choose which pages to make searchable To ensure that all pages are made searchable choose All Pages and click OK Recognize Text Ez Fages All pages Current page Fram page to to e settings Primary OCR Language English US
22. he court s website Texas statutes are also available in Word and PDF format online for free through the Legislature s website at http www statutes legis state tx us Use Westlaw or Lexis to download legal resources in PDF Instead of scanning legal resources you can obtain them in the PDF format from Westlaw or Lexis You can download cases statutes and just about in other legal resource as a PDF or have it emailed to you The great thing about getting the PDF from Westlaw or Lexis is that the cases or statutes will contain hyperlinks to the legal sources they cite saving the justices and their staff time and effort when researching your case Convert web pages directly to PDF using Adobe PDFMaker in Internet Explorer If you have Adobe Acrobat use the Adobe PDFMaker in Internet Explorer to convert web pages directly to PDF instead of printing them out and scanning them PDFMaker will save the web page as a PDF and will preserve the hyperlinks on the web page There are two tabs in the Internet Explorer menu bar Convert and Select The Convert tab lets you to convert the entire web page to PDF The Select tab lets you select portions of the page to convert to PDF Page 110 To convert the entire web page to PDF follow these steps 1 Use Internet Explorer to locate the web page you are looking for 2 Inthe menu bar choose Convert gt Convert Web Page to PDF 3 In the dialog box that appears click Save Texas Consti
23. k from the menu The Create Link dialog box appears Copy Ctrl C Copy With Formatting Export Selection As Highlight Text Cross Out Text Del Replace Text Ins Add Note to Text Add Bookmark Ctrl B Create Link b 3 Inthe Link Appearance area of the Create Link dialog box click on the Link Type drop down arrow and choose one of the following 1 Visible Rectangle creates a link with a visible rectangle 2 Invisible Rectangle create a link that is not visible Page 123 Link Appearance Link Type Visible Rectangle Highlight Style Line Thickness Link Action Go to a page view Open a file 0 Open a web page Custom link lt s If you choose to make your hyperlink visible click on the Line Thickness drop down arrow and choose Thin Medium or Thick This option defines the thickness of the hyperlink border Most people use Thin Click the Line Style drop down arrow and choose Solid Dashed or Underline Choose Underline as this will create a line underneath the highlighted text Solid creates a rectangle and Dashed creates a rectangle with dashes Click the Color Swatch and choose the color of your line Most people choose a light blue line although gray is sometimes used Choose one of the following from the Link Action area to specify the action that is taken when the hyperlink is clicked a If you are creating a link to a web page choose Open a Web Page The Edit URL dial
24. les in the order that you want to combine them in using the Move Up and Move Down buttons 4 Select the Combine button in the dialog box and save the resulting combined file Page 113 na Combine Files i Add Files Single PDF PDF Portfolio Drag and drop files to add them and then arrange them in the order you want Name Page Range Size Modified Warnings Errors W Response to Petition for Review All Pages 45 81 KE 5 10 2011 r5 Westcott Communications v All Pages 71 43 KB 5 10 2011 H Southwestern Life Ins Co v All Pages 38 58 KB 5 10 2011 5 Humble Oil v Calvert All Pages 53 56 KB 5 10 2011 1 Click on file you want to move 3 Select Combine Files once you have files inthe order you want them in ap Move Up db Move Down L Choose Pages R Remove File Size a 2 After selecting file use Move Up or Move Down arrows to change order of files Page 14 Step 4 Make any scanned materials searchable using Optical Character Recognition OCR software If you have to you can scan appendix materials and then make them searchable using Optical Character Recognition OCR software like Adobe Acrobat Once you have combined all of your documents together into a single file following the steps above you can simply use the Recognize Text function in Adobe Acrobat to make any scanned documents in your combined file searchable Or if you prefer you can make the scanned documents searchable be
25. ments at 300 dots per inch or dpi as required by the electronic filing rules In addition the scan must be in black and white scale not gray scale or color A one hundred page text document scanned at these settings and made searchable using OCR software should be about 3 5 megabytes in size If scanning is creating files that are too large check the settings on your scanner to make sure that you are scanning in black and white at 300 dpi Most large office copiers and printers like Xerox WorkCentre Copier Printers have a menu that allows the scanner settings to be adjusted If you are not familiar with how to adjust the scanner settings consult the user manual for your particular copier printer If you have already adjusted your scanner settings but the file size is still too large you may want to use computer software to reduce the file size There are a number of online resources that explain how to reduce the file size of scanned documents For example this article on the Adobe Acrolaw blog explains how to reduce the file size of scanned documents using Adobe Acrobat Scanning with Adobe Acrobat If you have a scanner connected to your computer that Adobe Acrobat recognizes you can scan documents using Adobe Acrobat and make it searchable Follow these steps 1 Insert the document into your scanner 2 Open Adobe Acrobat 3 In Acrobat choose Create gt PDF From Scanner 4 Choose Black and White File Edit View Window Help
26. n Step 1 Choose Acrobat at the top of the screen to the right of View pman a m Electronic Briefs 2011 Home E Insert Page Layout References Mailings Review View Acrobat B fe Su Georgia 113 Aa 5 Ai e jo E e Copy a JF Format Painter B Z U abe x x Aav Iaz n LE Se Clipboard p Font ry Paragraph p Step 2 Click Create PDF in the PDFMaker menu Electronic Briefs 2011 Home Insert Page Layout References Mailings Review View Acrobat ca Ty k el m j ee sy inet Fl OF Create and Mail Create andSend Acrobat Embed PDF Attach to Email Merge For Review Commentsy Flash Create Adobe PDF Create and Email Review And Comment Flash Step 3 In the dialog box that appears click Save LN Mil Leaislation aA A NAAM Fite tor i ri t I file name Electronic Briefs 2011 pdf v Save as type PDF files v J View result Page 7 WordPerfect In WordPerfect follows these steps to directly convert your brief to PDF Step 1 Choose File Step 2 Select Publish To and PDF F File Edit View Insert Format Table Tools Window Hel New Cti N New from Project Ctrl Sheft N New AML Document Open Ctrl O Close Cir FS Save Ctrl S Save As F3 Save Without Metadata Properties Signature Document gt Page Setup Print Ctrl P Print Preview Publish To lt lt b Send To 1 Appellants Brnef Cover Willow Creek wpd 2 Bref C
27. ns below for Adobe Acrobat X Adobe Acrobat X 1 Choose Create gt Combine Files into a Single PDF A Adobe Acrobat Pro File Edit View Window Help BPBewse L PDF from File Ctrl N Es PDF from Scanner d Create PDF from Web Page Shift Ctrl O C PDF from Clipboard Ex Combine Files into a Single PDF PDF Form or Online Form T PDF Portfolio OR Page 12 Combine Files into PDF in the Getting Started Menu ADOBE ACROBAT X PRO Open a Recent File T5_04 27 11 and 05 06 11 and 05 10 11 paf o BS 05 05 11 to 05 08 11 pdf F Performance Evaluation form pdf BS 04 29 11 pdf BV 4 21 11 pdf Open Getting Started re Create PDF ia Create PDF Portfolio fa Combine Files into PDF hy Create PDF Form or Online Form Share Files Using SendNow Online 2 Inthe Combine Files dialog box add the individual files or folder of files that you want to combine into a single PDF The files can be a mix of formats that are supported by Adobe Acrobat Word PDF Excel etc Ley Add Files Add Files LA Add Folders and then arrange them in the order you want Single PDF PDF Portfolio E Add PDF from Scanner or G Add Webpage Add from Clipboard Add Email Reuse Files 3 Add Open Files Size Modified Warnings Errors 45 81 KB 5 10 2011 71 43 KB 5 10 2011 FileSize 7j j 4 3 Arrange the fi
28. ocument There are many different manufacturers and models of scanners For example Fujitsu makes the economical ScanSnap scanner line that scans about eight pages a minute It also makes high speed production scanners that will scan up to 130 pages per minute If you do not want to buy a scanner office service companies like FedEx Office will scan documents for a fee Be sure to set your scanner to Black and White with a resolution of 300 dpi These settings are required by rule There is no point in scanning black and white documents at settings other than Black and White 300 dpi And scanning documents in color grayscale or at a higher resolution than 300 dpi will create files that are unnecessarily large See the instructions below Page l3 on how to set your default scanner settings in Adobe Acrobat Refer to your software or manufacturer s instructions if you are not using Adobe Acrobat to run your scanner Step 1 Converting Briefs and other text documents directly to PDF Word In Word 2007 and 2010 you can easily save your Word document as a PDF Follow these simple steps Word 2007 Step 1 In Word 2007 click the Microsoft Office Button in the top left hand corner of Word Step 2 Choose Save As and PDF or XPS Option A in illustration below If Adobe Acrobat is installed use alternate Step 2 below Save a copy of the document h Word Document Save the file as a Word Document
29. og box appears enabling you to enter the URL of the web page that opens when the hyperlink is clicked b If you are creating a link to a page in your PDF file e g you combined your petition and appendix together as one file and you want to add a hyperlink in your petition or brief to a page in your appendix choose Go to Page View This allows you to specify which page will appear and to what zoom level when the hyperlink is clicked c If you are creating a CD containing your brief and the materials cited in your brief choose Open a File This will load the file when the hyperlink is clicked The files you are linking to must be on the same CD as the brief and the file path must remain the same Page 24 To delete a hyperlink Add or Edit Interactive Object click on Tools gt Link This will enable you to edit hyperlinks Then click on the Cut Ctr X hyperlink you want to Pa I Copy Ctrl C delete Right click anon then choose Edit gt Center Paste stoked Delete Distribute d Dete Nooo oo Size Select All Ctrl A Use Current Appearance as New Default Properties Ctrl I If you want change the link Properties appearance of the hyperlink or the action B when the a hyperlink is selected select the hyperlink Link Type Visible Rectangle Line Style right click and select Properties instead of Highlight style Color i Edit Selecting Properties brings up Line Thickness
30. ol to the left of the bookmark name tp Response to Petition for Review P TABLE OF CONTENTS LP INDEX OF AUTHORITIES LP L ISSUES PRESENTED P I STATEMENT OF FACTS P I SUMMARY OF THE ARGUMENTS P IV ARGUMENTS AND AUTHORITIES LP v CONCLUSION MP Westcott Communications v Strayhorn 104 S W 3d 141 I Humble Oil v Calvert IP Southwestern Life Ins Co v Montemayor 24 S W 3d 581 Step 2 Left click and hold while you drag the bookmark to the new location Release the left mouse button to drop the bookmark to its new location Page 119 Nesting bookmarks Bookmarks can also be nested underneath P lv ARGUMENTS AND AUTHORITIES other bookmarks to create a tiered structure of bookmarks as in the Petitioners training services must be illustration Notice that the Argument and apportioned to Texas because Petitioners Authorities bookmark has three nested performed all of their labor andphysical acts in bookmarks underneath These bookmarks Texas link to different argument headings in that section of the brief Clicking on the minus sign next to the Argument and Authorities bookmarks collapses these bookmarks so that they are not visible A plus sign then appears next to the UP A Under the Tax Code the receipts from P B Comptroller decisions concerning television advertising support the Comptroller s position LP C It was reasonable for the Comptroller to apply different apportionment rules to Petitioners
31. over wpd 3 Appellees Bnef wpd Step 3 In the dialog box that appears select the button that says OK Adobe Acrobat In Adobe Acrobat follow these steps 1 Open Adobe Acrobat 2 In Acrobat 8 and 9 choose File gt Create PDF gt From File Or in the task bar click the Create PDF button and choose File In Acrobat X click the Create PDF button in the Welcome Screen or click the Create PDF button on the Quick Tools toolbar and choose PDF From File Page I8 i Adobe Ac a File Edit View Window Help E EAS NE L E E r z pa F LEE a L E PDF from Scanner Create PDF from Web Page Shift Ctrl 0 C PDF from Clipboard Ex Combine Files into a Single PDF EA POF Form or Online Form ES PDF Portfolio 3 Use the dialog box that appears to locate the document you want to convert to PDF Select the document and click Open Lookin E3 Documents Name in by di Administrative Recent Places k Adobe di Board Certification Exam dJ Camtasia Studio ub CLE a Corel User Files di Dallas App Section E Brief Survey Ficus ht Downloads a ul EpsonNet Config V2 L di Fax Computer di Fragments iPad Article L Leaislation 4 Settings File name Files of type All Supported Formats ms 4 Once Adobe Acrobat has converted the file to PDF save the document by clicking File gt Save As or by clicking File gt Save As gt PDF Page I9 Step 2 Converting Appen
32. tution and Statutes Home W Ow ihttp www statutes legis sta File Edit View Favorites Tools Hel x 5Convert E P Select Convert Web Page to PDF Add Web Page to Existing PDF Print Web Page Convert Web Page and Email DP D P lt View Adobe PDF Result Relayout Preferences It is not unusual to see a warning that some of the contents of the web page could not be converted to PDF Check the results to see 1f they are satisfactory Page lll Step 3 Combine the brief and any appendix materials together into one PDF file The rules require that you combine your brief and any associated appendix materials together into one PDF file You must have Adobe Acrobat or a similar software program in order to combine separate PDF documents together into one PDF document To combine your brief and appendix materials together into one PDF using Adobe Acrobat follow these steps Adobe Acrobat 9 1 Choose Create PDF gt Merge Files into Single PDF or Combine gt Merge Files into a Single PDF 2 In the Combine Files dialog box add the individual files or folder of files that you want to combine into a single PDF The files can be a mix of formats that are supported by Adobe Acrobat Word PDF Excel etc 3 Arrange the files in the order that you want them combined using the Move Up and Move Down buttons 4 Select the Combine button in the dialog box and save the resulting combined file see illustratio
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