Tafila & Ghor Al Mazraa
Contents
1. EDAMA anne WARTA EI SERE AED T eer aT Reques RFP No 01 2015 EDAMA Contents 1 Roa a ceree cine tecincsaeceecepsea E eae eescaceatiscrivacsiouetaceceseqdectiveseectseeeseesseesocectsaridecesusedesdusnostiezssesiacecesudeeausecsacsssceeecausoeceaesacsohesasaenset 4 1 1 POGUE BID AMI Phase M Pro fe c se 4 12 Project Scope and PUI OS 4 1 3 MVS SA uomo SE S ipsa E me DURO trU TUA KU o sateniceitan Id cute com pest DUE Posi ad eis end EIER Uo tad 5 1 3 1 Me MEN e ONU 6 1 3 2 Ghor S ABI ESI ELE Loc ee ee ere 17 BCD IB e SO MEM ET 21 3 General Terms and Conditions REOR NER 23 34 BET ED o cca Us a Co ee een enon eee ee eee Oe ae ee AS 23 3 2 a oa Ibn 2 ed ll OE RR nen eo E E E eens eee nT eee eee 27 3 3 S ed 510 46 RR Zi 3 3 1 506 Ie 0 0 M ORE K HH 27 3 3 2 lg die Eg ML e BONU TRITT 28 3 3 3 hU ETSI UW BOn e A 28 w A o d HDD THEN o 28 4 Teebmcal ROI TH HT S escorts uoces cubb stato unidas cancens LUN lod acces ao peu bici om ueMatuoee esc M adt a ai Mee e tont EUIS UE 28 4 2 PA b SC CHIEDO PLUS E no eb E T E Ear eru onde M nets os amt as UPIdR DO rr E UID a RUE 3l 5 MET s INI 6 ERROR 3l 5 1 IG PIN EIC ERNET 3l 5 2 Iz e cM RII ETE E E EENE 33 6 Co mponent Specification 0 ecccccescc2. amp Ghor AL Mazraa Page 25 of 41 EDAMA e It is the contractor s responsibility to execute the work and identify the required permits at his own expenses The expenses shall be included in the contract Price All permits shall be provided as hard and soft copies to EDAMA e The contractor shall provide a bi weekly report covering the progress achieved in the previous two weeks and the planned activities for the up coming weeks The report shall cover Engineering Permitting Procurement Safety and Implementation activities The contractor shall also provide a progress versus planned report the reports shall outline areas of concern and plans for corrective action if needed to maintain the project schedule e tis the contractor s responsibility to procure all equipment and materials and it shall be known that the cost of the equipment and materials including the risk of any variation in the price is included in the final contract price e The contractor or its hired subcontractor shall provide all temporary equipment and materials needed for project execution and shall respect the national labour law e The contractor shall keep the site clean all trash and rubbish shall be disposed of off site by a specialized waste disposal company in accordance with the applicable laws Any location of works shall be returned to its original state after work is done e The contractor shall be responsible for storing all system equipmen
3. 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 20 of 41 Remarks The PV system size is 32 kW based on the average monthly electricity consumption of the health center The system will achieve 25 savings on the total electricity bill There is enough space on the roof Roof contains some obstacles 2 Qualifications of Bidders Companies wishing to propose shall ensure that they satisfy the following criteria and provide all of the below mentioned documents e The bid is open on equal terms to all EDAMA members who have an active membership fully paid their membership fees International companies who wish to be considered for evaluation for the purposes of this RFP must have a joint venture with an active EDAMA member The Jordanian company should be appointed Lead Partner e The Jordanian company must be a registered company firm or corporation in Jordan Ministry of Industry and Trade in the field of renewable energy projects solar system integration solar system electronics or any PV related technologies e Offers submitted by companies that have a joint venture agreement shall fulfil the following requirements RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 21 of 41 EDAMA o The Jordanian partner must be appointed as the Lead partner and this appointment must be confirmed b
4. and single line diagram o Design calculations o List of codes and standards concerning the equipment o Equipment manufacturers and country of origin e The bidder shall include at minimum but not limited to the specifications of the following equipment and materials o PV modules o Inverters o PV cable o AC cable o Circuit breakers Residual Current Devices RCD and Surging devices o IP65 Junction Boxes if applicable o Mounting Structure e The Bidder shall consider in the PV system layout service passages to enable the ease of maintenance and system cleaning e The bidder shall submit a detailed design for the PV system on each site e The proposed PV system components shall have manufacturer warranties as follows O Qr O 10 years for metallic part of PV module 10 years at least for the inverters 10 Years for the DC and AC cables 10 years for mounting structure e The Contractor s design shall be in full compliance with the requirements of Ministry of Public Work and Housing Civil Defence Directorate and Energy and Minerals Regulatory Commission EMRC e The Bidder shall provide an estimate of the yearly generated electricity and the expected performance ratio PR for the first second years e The PV system design shall guarantee that the proposed Performance Ratio PR shall not be less than the proposed values for the first second years of system operation e The inverter s shall comply with the EMRC an
5. shall provide a description of the capabilities and experience of the proposed team and resumes of all key project personnel Resumes shall include years with the firm years in the solar industry project experience not less than two projects similar to that proposed e The bidder shall provide a list of similar executed PV projects design installation and maintenance including brief descriptions RFP No 01 2015 107 kWp Photovoltaic System EDAMA Fco Villages Phase II project Tafila amp Ghor AL Mazraa Page 22 of 41 EDAMA e The bidder must inform EDAMA of any subcontractor in advance and EDAMA has the right to accept or reject the subcontractor e A bidder who has been convicted of legal misconduct may be excluded from the awarding of contracts e A bidder who is found guilty of making false declarations will be subject to the liquidation of the bid bond and shall be excluded from the process and if this happens after awarding the contract the contractor will be subject to financial penalties representing 1096 of the total value of the contract being awarded in addition to the liquidation of the performance bond 3 General Terms and Conditions 3 1 Terms of Reference e All proposed documents are considered confidential and can only be shared with EDAMA and its third party consultant team e The bid is open on equal terms to all active EDAMA members who fully paid their membership fees e Bidders are allo
6. signing the contract Second Payment 20 of contact value upon EDCO approval of the seven sites Third Payment 60 of contract value upon the completion of installation phase Fourth and Final Payment 10 of contract value upon project acceptance by EDAMA and its third party consultant after the final testing and commissioning 14 Penalties e The contractor shall be liable to repair any damage or water leakage occurred by his personnel or subcontractors in the selected sites during the installation and maintenance period In the case of notrepairing the damage EDAMA has the right to put a suitable penalty on the Contractor e EDAMA has the right to put a suitable penalty on the contractor in case of abusing or not respecting EDAMA s rules and regulations 15 Additional Special Conditions e EDAMA has the right to terminate this RFP upon its perspective without declaring and without any legal consequences and the bidders have no right to object e The bidder has no right to object to the technical and financial evaluation criteria mentioned in the RFP e The JV parties must submit their JV agreement with the RFP documents showing the leader party the JV agreement signed and sealed by both parties and duly legalize d by a notary public prior to the award of the contract e The Evaluation criteria provided in this RFP is only for the purposes of this RFP e The technical offer should not contain any hint to the financial offer In
7. 12 1 Evaluation Step 1 Technical Evaluation out of 70 marks The evaluation for the offers will go through the following three steps Evaluation Step 1 Technical Evaluation 70 points The offer must achieve 50 points at least to be considered as a technically qualified offer based on the following breakdown e Design compliance 25 points o Completion of Annex 1 is a perquisite Offers without this Annex will be disqualified o Adherence to all submission requirements e Company and Team qualifications and general compliance with RFP requirements as detailed below 20 points The key criteria which will be used to evaluate compliance with the RFP include Experience in designing similar Solar Photovoltaic roof systems Available resources to undertake the project Team qualification project manager experience including CVs Quality of proposal documentation received and demonstrated understanding by the firm of project s requirements 5 Availability of support for the systems company technical amp financial strength p ea RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 38 of 41 EDAMA e Quality of proposed products 7 points e Mounting structures that comply with the technical specifications 3 points e Warranties 3 points O amp M and technical support 3 points Total 6 points e Training 3 points e Installation commis
8. 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 12 of 41 1 3 1 4 Al Eiss Health Center vase a Sm Building Specifications 3 Phase On grid 3 floors net metering Roof Top System Site Coordinates 30750 29 79 N 35738 44 58 E RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 13 of 41 Site Photos Remarks The PV system size is 18 kW based on the average monthly electricity consumption of the health center The system will achieve 100 savings on the total electricity bill There is enough space on the roof RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 14 of 41 1 3 1 5 Al Rowaim Mosque 4S azo daua Building Specifications 3 Phase On grid 2 floors net metering Roof Top System Site Coordinates 30749 11 69 N 35734 59 29 E TW 4g y CONS ia RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 15 of 41 EDAMA ET TE HRS ACER TT Site Photos Remarks The PV system size is 8 kW based on the average monthly electricity consumption of the mosque The system will achieve 100 savings on the total electricity bill There is enough space on the roof RFP No 01 2015 107 kWp Photov
9. AMA third party consultant 4 2 Financial Requirements e The Bidder shall submit their financial proposal as an EPC offer along with their solution e The Bidder must fill a detailed bill of quantities with the cost of each item separately e The bidder shall price all proposed items and if any key item is not priced then it will be implicitly considered e The offer shall be in Jordanian Dinar JOD including any additional VAT if applicable e The financial offer shall include the training and maintenance cost as well as the grid impact studies cost where required 5 Offer Format 5 1 Technical Offer The response to this RFP must be in the English language structured and presented in the same sequence as follows Cover letter The cover letter must be signed by the person s authorized to submit the proposal and must delineate the company s ability to fulfil the project Chapter 1 Company Profile The company profile must include registration certificates JV if applicable reference projects and CVs of the employees Chapter 2 Technical description Including RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 31 of 41 EDAMA 2 1 Technical site description This section includes the solar radiation on the site site and installation criteria boundaries shade analysis structural civil and electrical assessment and any relevant
10. Additional Special Conditions di ocsses acoscsncansdenietduneaacceaensadisiaidQwndanconestaiiandeduc uecdsertasdatnoplaasalbnsaneeesndbanodeceranbeens 40 16 P SNR OS RENTRER MRERRCR 4 List of Tables Tape 3 55 Se Se QUOTE SIME oio ceoed debt ra d regiones or ned A ecaunessoncenemsceantovit caseuoonvoucnssesye deenes REEE EARI BOUES T NEEE 5 Table 22 REP Tinie Plan MEE E 2i Table 3 Summary Technical Evaluation Criteria sssrinin e a etae eras bee toa barbae aai 30 Table 4 Summary Financial Evaluation Criteria e eeeeeeeeeeeeeeeeeeee eese ee cata estatua soos tans tastes etse tasas tassa anat s atas tasas 30 EDAMA 1 Overview 1 1 About EDAMA Phase II Project EDAMA Association launched the Eco Villages initiative to turn marginalized and impoverished areas such as the Jordan Valley into model Eco Villages The pivotal goals of this initiative are to channel Corporate Social Responsibility CSR activities in underprivileged areas and prove the economics and benefits of energy efficiency measures and renewable energy systems EDAMA received sponsorship for Phase I of the Eco Villages Initiative from the Arab Potash Company 30 of Ghor Fefa s electricity consumption was covered by installing PV systems on 9 buildings as well as 3 PV powered light poles EDAMA is embarking on Phase II of the Eco Villages Initiative in which PV system
11. Chapter 4 Time plan The chapter shall include a time plan of the project implementation phases excluding the time needed for EDCO approval Chapter 5 Training plan The bidder shall propose a training plan in line with section 8 Annexes The bidder shall attach the following items in the annex section RFP No 01 2015 107 kWp Photovoltaic System EDAMA Fco Villages Phase II project Tafila amp Ghor AL Mazraa Page 32 of 41 EDAMA Annex Technical Compliance Sheet Annex Bid bond Annex Data sheets Warrantees and Guarantees of the equipment Annex other 5 2 Financial Offer Chapter 1 Terms of Payment The Bidder shall submit the schedule of payments as per the terms of payment identified in this RFP section 13 as an EPC offer including VAT if applicable Chapter 2 PV system cost break down e The Bidder shall submit the cost break down of the proposed PV system presented above e The Bidder must fill a detailed bill of quantities with the cost of each item separately 6 Component Specification The bidder must fill the technical compliance sheets Annex 1 for all offered PV modules inverters charge controllers cables and PV mounting structures etc It should be known that not filling the technical compliance sheet will directly disqualify the offer 6 1 PV Modules The bidder shall select the suitable inclination and orientation angles of the PV system at each site so as to achieve the ultim
12. Mazraa Page 8 of 41 EDAMA ERN I Site Photos Remarks The PV system size is 5 kW based on the average monthly electricity consumption of the school The system will achieve 100 savings on the total electricity bill There is enough space on the roof RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 9 of 41 EDAMA 1 3 1 3 Tafila Big Mosque s ibl gala Building Specifications PV system Size PV System No of Floors Enough Space kWp Type 3 Phase On grid 2 floors yes net metering Roof Top System 30 50 10 84 N 35 36 30 52 E Site Coordinates PEF kr e dE RNF n i ZEN c RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 10 of 41 a EDAMA HET PAE ee TPA Site Photos RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 11 of 41 EDAMA DARL WATI B ig e ein ncs Remarks The PV system size is 20 kW based on the average monthly electricity consumption ofthe mosque The system will achieve 60 savings on the total electricity bill There is enough space on the roof Due to the high dome in the middle of the roof amp the minaret some shading will happen on the PV modules which will negatively affect energy production RFP No 01
13. ach site costs and other relevant factors e The bidder shall respect the safety security and general regulations e All bidders must use the latest version of PVsyst for all design simulations e The bidder shall apply Jordanian labour law that forbids the use of underage labour non resident or unlicensed labourers e The validity of the offer shall be 90 days e All prices shall be clear and in Jordanian Dinar JOD currency including any additional VAT if applicable e The bidder is open to any requested clarifications during the offers evaluation phase considering that the offer price shall not be changed e EDAMA is not committed to award to the lowest price e The proposed Photovoltaic system shall comply with the laws and regulations of the Ministry of Energy and Mineral resources MEMR Energy and Minerals Regulatory Commission EMRC Electricity Distribution Company EDCO as well as the National building and National electrical wiring codes e The bidders shall consider in their electrical design the Industry Standards the National Electric Code IEEE 1547 2003 IEEE Standard for Interconnecting Distributed Resources with Electric Power Systems and other applicable codes and standards e Itis the bidder s responsibility to understand the site conditions environment and all requirements related to the RFP that may affect the offer price The bidder will be fully responsible for verifying any information drawings an
14. ate electricity production taking into consideration the aesthetic aspects The following are the minimum specifications of the selected PV module e Cell Type mono crystalline or poly crystalline most effective technology is preferred e The output power of the crystalline module should not be less than 250Wp at standard test condition STC Solar irradiance 1000 W m2 module Temperature 25 C and Air mass 1 5 e Module Efficiency shall be at least 15 e Operating PV temperature ranges between 10 C amp 85 C e Module s weight should not exceed 25 kg e Electrical connection shall be on a robust terminal bloc in an IP65 junction box or higher e The warranty for module defects after installation should be at least 10 years RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 33 of 41 EDAMA e The winning bidder shall provide an insurance letter for all PV modules that will be installed with their serial numbers that guarantees that the loss of the output is not more than 10 during the first 10 years and up to 20 in total after 25years e PV modules shall comply with the Design qualification and type approval international standard IEC 61215 e PV module safety qualification standard IEC EN 61730 for safety class II e Along with TUV CE compliant and UL certification salt mist ammonia resistance should be provided e Mechanical load tes
15. awaheen Al Sokkar School 12 Bidders for this RFP shall propose an EPC offer of 107 kWp grid connected solar photovoltaic systems for the seven locations mentioned in the table above and take into account the facilities electrical demand roof conditions load patterns available solar resources costs and other relevant factors The bidders are allowed to coordinate with international companies and subcontractors upon Joint venture agreements consortiums specifically for this project are not allowed under the condition of having the local company as a project leader Proposals submitted for this RFP shall have separate technical and financial offers and the proposed system shall comply with the relevant laws and regulations issued by the Ministry of Energy amp Mineral Resources MEMR Energy amp Minerals Regulatory Commission EMRC and should be in line with the requirements of the Electricity Distribution Company EDCO 1 3 Description of Sites As mentioned above EDAMA phase II project consists of seven different sites that will be connected to on grid solar systems with a total capacity of 107 kWp Each location has its own design and characteristics RFP No 01 2015 107 kWp Photovoltaic System EDAMA Fco Villages Phase II project Tafila amp Ghor AL Mazraa Page 5 of 41 EDAMA HEET PEAN ee PET PATT 1 3 1 Tafila Sites 1 3 1 1 Tafila Boys High School ceith 4 jl Ahib du ts Building Specifications PV sy
16. ce RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 34 of 41 EDAMA The Inverter shall have the following protections reverse current input over voltage amp over current via fuses Temperature operating range 20 C to 60 C Harmonic distortion is less than 3 Protection degree is IP65 or higher outdoor TUV and CE comphant One unit for each subsystem can be installed Warranty after mstallation should be at least 10 years 6 4 PV AC Cables and Conduits The minimum specifications of the PV and AC cables are PV cables shall comply with TUV and UL 4703 standards Operation temperature for PV cables should be up to 80 C PV cables shall be UV resistant flame retardant and with low smoke characteristics PV and AC cables shall comply with local and international standards and JEPCO requirement AC cables shall be insulated armoured is a plus sheathed copper cables drawn from the PV yard up to the connection points and shall be rated at minimum of 600Vac All external cables must be installed inside an external use PVC pipe with UV resistance or galvanized cable tray All cables shall be marked properly by means of good quality labels or by other means so that cable can be easily identified Factory warranty shall be not less than 10 years 6 5 AC Distribution Boxes The Distribution Boxes shall be made of hot coated or galvan
17. d EDCO regulations and standards e The mounting structure of PV shall withstand a wind speed of 140km hour as well as other weather conditions RFP No 01 2015 107 kWp Photovoltaic System EDAMA Fco Villages Phase II project Tafila amp Ghor AL Mazraa Page 29 of 41 EDAMA e The contractor is not permitted to punch roof surfaces for fixing the PV mounting structure e The engineering and design shall include the appropriate sizing of all cabling above and below ground that will connect the modules arrays and inverters to the point of interconnection e The above ground portion of the electrical systems shall be neatly routed to facilitate access troubleshooting maintenance etc e The electrical design shall include the appropriate sizing of all cabling works and all protection equipment above and below ground that will connect the modules arrays inverters and to the point of interconnection e All protection equipment throughout the system shall be sized and specified to reduce damage on all components and the interconnection point in case of an electrical failure e g Surge current over voltage and intermittency protections e The location of the PV modules inverters and cable routes should be included in the site layout drawing provided in the offer by the bidder for each site e The contractor shall provide as built and site layout drawings before commissioning e All works carried out by the con
18. d measurements provided in the offer e Asite visit will be performed for all Bidders and assigned in the time plan Table 2 The site visit will include an explanatory presentation that aims to provide the bidder with a full picture of all site characteristics and in order to identify the AC connection points for the sites and estimate accurately the cabling and conduits requirements RFP No 01 2015 107 kWp Photovoltaic System EDAMA Fco Villages Phase II project Tafila amp Ghor AL Mazraa Page 24 of 41 EDAMA e All questions regarding the RFP by the bidder shall be submitted by e mail to the following address RFEPQQEDAMA jo e Once answered all answers will be circulated among all contractors who have submitted their proposals The deadline for questions and answers is shown in Table 2 No question will be considered after the mentioned date e The RFP will be awarded as one lot for the most suitable technical and financial offer to EDAMA and based on the evaluation criteria explained in section 12 e tis the Bidder s responsibility to provide at no additional costs all additional items required during the installation period that were not previously stated in the offer However any omission of any part of the bill of quantity BOQ shall be deducted from the price e All permits required to execute the work are the responsibility of the contractor winning bidder The contractor shall identify known permit r
19. equirements The cost of preparing filing and obtaining the permits shall be included in the contract price The contractor shall provide EDAMA copies of all approved permits and applications for permits still in process on the effective date of the contract e The financial offer should include the cost of the grid impact study where required Furthermore it is the responsibility of the bidder to submit all the data required from EDCO e The bidder shall provide evidence that the photovoltaic modules manufacturer has been operating in the business of solar panels market for the past five 5 years The bidder shall provide third party bankruptcy insurance of the PV modules manufacturer e The contractor shall provide a free maintenance period for two 2 years from the date of the installed systems final acceptance e An inspection report of the system performance and check up shall be provided every two months during the free maintenance period relevant to maintenance bond section 3 3 3 e The bidder shall include a site plan indicating all civil requirements and permits required by the applicable national laws and regulations e The electrical design shall include the appropriate sizing of all cabling works and all protection equipment above and below ground that will connect the modules arrays inverters and the point of interconnection RFP No 01 2015 107 kWp Photovoltaic System EDAMA Fco Villages Phase II project Tafila
20. hall be enclosed in a separate envelope included in the technical offer and shall not be included in the financial offer e The bid bond shall be issued by a bank operating in Jordan e The bid bond shall be issued for the benefit of EDAMA and shall be liquidated upon the first demand if the bidder withdraws his offer during the validity date e All bidders shall consider that this amount will be paid on first demand if it becomes evident that information given contains false statements e The validity of the bid bond is 90 days from date of offers submission with the ability to be automatically renewed unless released by EDAMA The winning bidder shall replace the bid bond with a performance bond of 1096 of the contract price within 14 days from receiving the contract awarding notice e Ifthe winning bidder fails to provide a performance bond within the 14 days the bid bond shall become payable and may be liquidated by EDAMA as compensation for such failure and EDAMA might award the contract to the second ranked bidder RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 27 of 41 EDAMA 3 3 2 Performance Bond e The contract shall be signed after the performance bond is delivered to EDAMA with a value of 10 of the contract price e The performance bond shall be issued from a bank operating in Jordan in respect of performance of the contract and will be relea
21. information 2 2 Technical design description This section shall include but is not limited to the following e The software design and results based on the monthly solar radiation and temperature data and using the latest version of PVsyst detailed site layout including the utilized space area and design drawings e Electrical calculations including voltage drop calculations for all DC and AC circuits in addition to mechanical mounting system calculations e The design description shall also include all the required sizing cross sectional areas and lengths of the DC and AC cables along with required conduits 2 3 Components and equipment selection This section shall include all selected materials and components with their data sheets attached in the Annex section in addition to a list of manufacturers and country of origin for all equipment and materials 2 4 Bill of quantity This section includes a bill of quantity for all materials and equipment proposed in the offer Chapter 3 Approach and Methodology Scope of work The Bidder shall explain the proposed PV system work plan including 3 1 Procurement installation and operation 3 2 Testing and commissioning Includes a commissioning and testing plan according to IEC 62446 standard listing all equipment and instruments that will be used in the commissioning 3 3 Maintenance Includes e A detailed maintenance plan including a maintenance checklist and technical support
22. ized steel dust and vermin proof with a protection degree IP65 at least The terminals and bus bars shall be appropriately size the boxes shall have suitable cable entry with suitable glands arrangement for both input and output cables Suitable markings on the bus bars shall be provided to identify the bus bars The distribution box shall be grounded and for this purpose a suitable ground terminal is to be arranged The distribution box shall be wall mounted and of the front door opening type RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 35 of 41 EDAMA 7 Maintenance The bidder shall include clear trouble shooting methodology and contact information The bidder shall include a detailed maintenance plan including a maintenance checklist and technical support The contractor must show his commitment to the following times response periods that shall be pre assigned by the contractor o Response time for problem solving o Response time for support o Response time for hardware software failure of the system components or any other related components o Response time for failed equipment or any other component replacements 8 Training 8 1 Training Scope The offer should include o n site and off site training for selected employees at each site Training must focus on but not limited to the following Photovoltaic theory System operation T
23. nd instruments that will be used in the commissioning and provide it to EDAMA prior to the final commissioning e The final commissioning will be performed after the following o Completion of all the above mentioned work o Completion of all project documentation o Approval of the commissioning and testing plan report by EDAMA and its third party consultant as well as EDCO approval o Approvalofthe proposed testing equipment and instruments by EDAMA and its third party consultant as well as EDCO approval e The final commissioning will be performed by the contractor on his own expenses and will be witnessed and approved by the EDAMA project consultant and EDCO e If there isa need of any additional tests or testing equipment asked by EDAMA third party consultant or EDCO the Contractor must accept and provide the inquiries on his own expenses RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 37 of 41 EDAMA 11 Final Acceptance e Final Acceptance will be issued once all of the above works and required items have been completed e Final Acceptance will be issued by the contractor to EDAMA at that time in accordance with the contract e Once the Final Acceptance is approved EDAMA will release the 10 Performance Guarantee bond within 10 working days 12 Evaluation Criteria The evaluation for the offers will go through the following three steps
24. oltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 16 of 41 EDAMA ET PT 1 3 2 Ghor Al Mazraa Sites 1 3 2 1 Tawaheen Al Sokkar School Se gs gh du pte Building Specifications 3 Pha net metering Roof Top System Site Coordinates 31 15 16 93 N 35 31 22 19 E RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 17 of 41 EDAMA EIER HURTS d Lei Ven RUP Pe Site Photos ULM ULRU ULP e Eee pe s 4 LI ULL k RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 18 of 41 EDAMA ET PT Remarks The PV system size is 12 kW based on the average monthly electricity consumption of the school this year The system will achieve 35 savings on the total electricity bill There is enough space on the roof 1 3 2 2 Ghor Al Mazraa Health Center 4 jal 136 ma JL Building Specifications PV system Size PV System No of Floors Enough Space kWp Type 3 Phase On grid 1 floor yes net metering Roof Top System 31715 38 03 N 35 31 11 91 E Site Coordinates RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 19 of 41 Site Photos RFP No 01 2015
25. rouble shooting System configuration Data acquisition and monitoring system management Relevant software Preventive and routine maintenance Performing the washing and cleaning tasks of the PV modules and structures Training Requirements Training shall be conducted theoretically and practically Training shall be offered by an experienced instructor Training dates must be listed in the offer Training must be completed before the final acceptance of the project RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 36 of 41 EDAMA 9 Pre Commissioning The contractor shall develop permit construct and commission the project 10 Commissioning and Testing Plan e All commissioning procedures will be carried out according to the standard protocol mentioned in IEC 62446 standard e The Contractor shall clean up the project site and remove any temporary structures equipment or dirt and construction debris before the final system acceptance e The contractor shall submit one original hard copy and one soft copy including but not limited to permits as built engineering and 3D drawings certification instruction manual installation operation and maintenance manuals and checklists QA QC safety plan and monitoring and software system e The Contractor shall prepare the commissioning and testing plan according to IEC 62446 including all equipment a
26. s will be installed on civil service organisations to produce tangible social and economic impacts Following consultation with the Arab Potash Company it was decided that sites in Ghor Al Mazra a and Tafila will be the beneficiaries of Phase II The sites are Ghor Al Mazra a Health Center and Tawahin Al Sokkar Mixed High School Sites in Tafila are Al Eiss Health Center Tafila High School for Girls Tafila High School for Boys Tafila Big Mosque and Al Rowaim Mosque 1 2 Project Scope and Purpose EDAMA aims to utilize renewable energy to harness its financial environmental and social benefits EDAMA plans to install seven solar on grid photovoltaic generation systems in different locations throughout Tafila amp Ghor Al Mazraa areas EDAMA is requesting proposals for the purpose of contracting with a qualified company to develop permit engineer design procure construct interconnect deliver test commission and start up turnkey grid connected solar photovoltaic systems with a total capacity of 107 kWp for the different project sites specified in Table 1 RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 4 of 41 EDAMA Table 1 System size in each site Location Nameplate Site Name Minimum PV Peak Power kWp Tafila Boys High School Tafila Girls High School Tafila Big Mosque 5 Tala AkRowam Mosque 8 6 GhorAlMazaa T
27. sed upon receiving the maintenance bond e The bid bonds of the non winning bidders shall be returned after the signing of the contract 3 3 3 Maintenance Bond e A maintenance bond of 1096 of the contract shall be submitted by the contractor to EDAMA prior the final commissioning and system acceptance it shall be issued from a bank operating in Jordan e The maintenance bond guarantees the two 2 years of free maintenance and will be released after submitting the final inspection report of the PV e The contractor shall at his own expense repair or modify the installed PV system upon failure of achieving the proposed values within the bond period e In case of not repairing the failure the maintenance bond will be liquidated by EDAMA 4 General Requirements 4 1 Technical Requirements e The bidder must fill the technical compliance sheet and submit it in the technical offer knowing that not completing and submitting the technical compliance sheet will directly disqualify the offer Annex 1 Technical compliance sheet e All bidders must use the latest version of PVsyst for all design simulations e The proposal documents shall include at minimum the followings o General specifications o Special specifications RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 28 of 41 EDAMA o Bill of quantities o Drawings including PV modules layout
28. sioning and testing plans 6 points Table 3 Summary Technical Evaluation Criteria Warranties maintenance and technical 6 points support Installation commissioning and testing plans Technical Evaluation Result Sum 12 2 Evaluation Step 2 Financial Evaluation 30 points Financial evaluation will be conducted as follows 30 points Table 4 Summary Financial Evaluation Criteria Levelised cost JD kWp and total cost JD Financial Evaluation Result Sum Evaluation of the cost proposal will take into accountthe following e Completeness all costs to perform the requested services are provided e Checking that the costs in the bidder s proposal are realistic for the work to be performed reflect a clear understanding of the requirements and are consistent with the various elements of the bidder s technical proposal 12 3 Evaluation Step 3 Final Evaluation 100 points If the bidder passed the technical and financial evaluation steps the final evaluation result will be determined according to the following equation Final Evaluation Technical Evaluation Financial Evaluation Result 100 points Result 70 points Result 30 points RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 39 of 41 EDAMA 13 Terms of Payment The Bidder shall adhere to the following payment terms First Payment 10 of contract value upon award and
29. ssccsccsceesceseeseeseseseeesecsseceseessseseseseeeeseeeeseseeeseceaeeseceeceseceseceseceseceseseaeceseceseenseenseeaes 33 6 1 IR Eae A Ul eee eT ao A a eS eee ere ee re 33 6 2 PN DVO TC i T oco 34 6 3 SEG biens cR m 34 6 4 BV FAC Cables and Cond ill see 35 6 5 SZUCODISDDITUOT IOS e E St 35 7 NEO e A E E O E ere Oe ee 36 8 BCIRR A uu 36 8 1 TAO TG ME P 36 8 2 Tramo BOUM De WES e EE terre re i Won smtp ac Mete e a tS UU T cenit revi Vet terns 36 9 LIE OI Nac ages ence eco oua Pd cue eteraM a eee denn mca NONEM i reper Lu al cp ROSE reeset 37 10 Commissioning and Testing Plan oo ccc eccccssccssecsseeeseeessecseceeseceseeceecssaecesecseeeceseccseeceseceseeeseeeceseeeseeceseeeeeeseeeeaees 37 11 lae veloce CIE RE EO OO UT 38 12 Pana On COT NN 38 12 1 Evaluation Step 1 Technical Evaluation out of 70 marks s ssssssessesesssessessessessessessessossesseseessesseseesressessessese 38 12 7 Evaluation Step 2 Financial Evaluation 30 points eese eene nnne nnne nnne 30 12 3 Evaluation Step 3 Final Evaluation 100 points esee eene enne nennen nnne 30 13 Tert Pav DE ooi 00a 0 SIUS INEO NP tren enter tr cee rrrerer ern tert firey eter emer LOS DOE Ue EO o REEL teen 40 14 JE S TELE e Ses nc cscs ec cc ia scenes tsetse ese ee ee ce eg eset ees eet ects 40 15
30. stem Size PV System No of Floors Enough Space kWp Type 3 Phase On grid 3 floors net metering Roof Top System Site Coordinates 30749 59 96 N 35737 02 31 E RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 6 of 41 EDAMA DER RT Hh Les Vies EU TTY Site Photos RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 7 of 41 EDAMA ET TE ee TT Remarks The PV system size is 12 kW based on the average monthly electricity consumption of the school The system will achieve 100 savings on the total electricity bill There is enough space on the roof Roof contains some obstacles The main circuit breaker needs maintenance rewiring Itis the responsibility of the contractor to fix the wiring to the circuit breaker Incase there is a need to replace the circuit breaker with a new one it is the responsibility of the contractor to cover this expense 1 3 1 2 Tafila Girls High School till 4 gih Ahihi du te Building Specifications PV system Size No of Enough fap o rsen Tne 3 Phase On grid net 2 floors yes metering Roof Top System 30 50 06 31 N 35736 21 66 E m ml K G 7 i Fo MEn v i Site Coordinates RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL
31. t The contractor shall provide permanent equipment marking labelling and signage for the project Warning signs shall be placed at key areas near equipment at project entrances and any other relevant place selected by EDAMA e The contractor shall provide all as built drawings prior the final acceptance of the system e The contractor shall submit one original hard copy and one soft copy of the final project report including but not limited to all permits as built engineering and 3D drawings certification Instruction Manual Installation Operation and Maintenance Manuals and a safety plan The report shall be provided after EDCO commissioning and shall be approved by EDAMA and its third party consultant RFP No 01 2015 107 kWp Photovoltaic System EDAMA Fco Villages Phase II project Tafila amp Ghor AL Mazraa Page 26 of 41 EDAMA 3 2 RFP Time Plan A full response to this RFP is required by bidder The following timescales are anticipated Table 2 RFP Time Plan Milestone Date Time Release of RFP on April 9 2015 09 00 AM EDAMA Website Site Visits April 21 2015 Tafila 11 00 AM at Al Eiss Health Center April 22 2015 Ghor Al 11 00 AM at Ghor Al Mazra a Mazra a Health Center Deadline for questions April 29 2015 02 00 PM Release of answersto May 6 2015 02 00 PM questions Deadline for offers May 17 2015 02 00 PM 3 3 RFP Bond 3 3 1 Bid bond e An irrevocable bid bond of 10 000 JOD s
32. t up to 5400 Pa Damp Heat Thermo Cycle and Humidity and Freeze tests e Flash reports of PV modules SN Voc Ipmax shall be provided e Third party bankruptcy insurance shall be provided 6 2 PV Mounting Structures The PV mounting structures specifications shall be made of aluminium taking into consideration that the manufacture warranty shall be 10 years Minimum specifications of the mounting structure are e The minimum wind speed of 140 km h shall be considered e Made of aluminium e Manufacturer s warranty should be at least 10 years 6 3 On Grid Inverters The on grid inverters should meet the following specifications e The AC power of the inverter must synchronize automatically with the AC voltage and frequency of the grid 3 phase or 1 phase depending on each PV system requirements within the tolerance range specified according to the British Energy Networks Association ENA engineering recommendations G59 2 or G83 1 depending on inverter s maximum rated current less or greater than 16A per line e The Inverter should be designed to operate the PV array near its Maximum Power Point MPP e The Inverter should be transformer less based for 3 phase PV systems to be offered with efficiency at max power no less than 97 e The Inverter shall be provided with integrated fuses and AC amp DC switches e The Inverter shall be provided with an LCD display to provide mstantaneous information about the system performan
33. the case of showing any hint the offer will be directly disqualified e The proposed PV system design shall be in full compliance with the regulations of the following Jordanian authorities RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 40 of 41 EDAMA Ministry of Public Work and Housing Energy and Minerals Regulatory Commission Electricity Distribution Company EDCO Civil Defence Directorate O O U OQ e The winning Bidder shall submit within 14 days of official awarding date a performance guarantee bond and working program showing the planned duration for project implementation phases e No offer will be accepted after closing date and time of offer submission and no email submissions will be accepted e The bidder or contractor who attempts to illegally get any information from EDAMA staff or and the third party consultant or and misconduct ethical behaviour will be immediately disqualified without any notice and EDAMA has the right to proceed with further legal actions 16 Annexes Annex 1 Technical Compliance Sheet RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 41 of 41
34. tractor shall be maintained for free for 2 years starting from the date of final acceptance e The contractor shall provide set of installation manual user manual for each site The manual includes complete system details such as array layout schematic of the system inverters details working principles etc step by step maintenance and troubleshooting e The awarded bidder must develop reports for all serial numbers manufacturer and country of origin in addition to technical data including but not limited to SN Voc Ipmax Vpmax etc of all awarded and delivered equipment materials etc These reports must be submitted before the installation process and before the final acceptance of the project e The Bidder shall include in the offer all the required sizing cross sectional areas and lengths of the DC and AC cables along with required conduits e The Bidder shall provide voltage drop calculations for all PV and AC circuits to meet the allowed voltage drop percentages from the nominal voltages as follows RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 30 of 41 EDAMA o For PV circuits 2 voltage drop from the nominal voltages for all DC circuits o For AC circuits 2 voltage drop from the nominal voltages for all AC circuits e All excavation works required for laying the cables shall comply with all applicable codes and approved by the ED
35. wed to coordinate with international companies upon Joint venture agreements consortiums specifically for this project are not allowed knowing that the local company must be the project leader e The Bidder shall submit one original hard copy and one soft copy CD of the offer in two separate envelopes one envelope for the technical offer and the other for the financial offer sealed and stamped Any bidder who submits the technical and financial offers in one the same envelope or CD will be directly disqualified The offers shall be delivered to EDAMA s physical address by hand e The bidder must fill the technical compliance sheet and submit it in the technical offer knowing that not completing and submitting the technical compliance sheet will directly disqualify the offer Annex 1 Technical compliance sheet e EDAMA is exempted from VAT and their exemption letter will be available upon request for the winning bidder e The bidder shall propose an EPC offer of a 107 kWp grid connected Solar Photovoltaic System distributed at seven locations five sites in Tafila amp two sites in Ghor Al Mazraa on the available rooftop spaces of the selected sites taking into RFP No 01 2015 107 kWp Photovoltaic System EDAMA Eco Villages Phase II project Tafila amp Ghor AL Mazraa Page 23 of 41 EDAMA account the facilities electrical demand roof conditions load patterns and the monthly solar radiation and temperature for e
36. y submission of powers of attorney signed by legally empowered signatories representing all the individual partners o The offer must include a sealed and stamped joint venture agreement registered at the Ministry of Industry and Trade MIT and several liability for the execution of the contract the lead partner is authorized to bind and receive instructions for and on behalf of all partners individually and collectively o All partners in the joint venture are bound to remain in the joint venture The joint venture winning this contract must include the same partners for the whole performance period of the contract other than as may be permitted or required by law o In case of termination of the joint venture agreement during the project implementation period the lead partner will incur the penalties of liquidating the timely available bond in addition to the loss value estimated by EDAMA legal parties e The bidder shall nominate a technical team to perform the design installation and all supporting tasks The team shall include at least o Aqualified project manager and a site engineer who should have at least a B Sc in electrical engineering mechanical engineering or any related Specialty with a minimum experience of 2 years in similar PV system projects o Acivil engineer held responsible for managing all structural and civil works on site with at least a B Sc in civil engineering o An experienced trainer e The bidder
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