User Manual - Esfondi.lv
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1. cece eeeee cence ERR EE REENEN REENEN REENEN 41 19 Create a New Article 5 Update Communication 42 Os INC SN EE 43 AFIS IMS UserManual 1828Module_FinalEN Rage 4 OF 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS List of Figures Figure 1 Create Zero Notification cccccccsecceeeeseeeceeeeeeeeaeeeseeeeeeeseueeseeeseeeseeeseueeeueeseeeseeeseeeseueeseeenes 14 Figure 2 Search Commumicaions nnannnennoenennneninrniorrrsnrrsnrrrrrrnrrnnrrsnrrsrrrnrrnnrrnnrrenrrnrronresnerenrnnnnn 15 Figure 3 Create Article 3 Initial Communication 17 Figure le inte e AE 18 Selfie OD STAIN E 20 Figure Re e dncusssssnssanssesancasnonrerunesasesnesinpaineaineeiystenntauntuseouredueodaecimpasmbedeeaiesiqandaneiarsausesnntauseonds 22 FOWO lge el e E 25 Figure 8 Other States Irregularity Period ccccccecccececseeeeeeeeaeeeeeeeeeseeeeseeeeseeesseeesseessneesaeeesaaees 27 Figure 9 AuthoritieS Date ccccccccceccceeceeeceecceeceeceeceuecaeecaeceuesauecseceueseeecseseueseueteeseueseeesenseeeseesseees 29 Figure 10 Natural ST 30 FOUG TI ESGAN d canessensnenameasronresnneaarounssniyasnaacnssenyareasasabasesneosneoiascnnpancoaiaeaitesiuuetuaniassbeesnnesunconts 31 FOUG T AMOU CC 32 FIGUIG e Ve WE 34 Fl US nee E 35 left Ee nl ln E 38 Figure 16 Sample View on a Case Closed by OCAF 40 Figure 17 Create Article 5 Update Communication 42 Figure 18 Irregularity2. E You cannot change the Managing authority once it is generated by the system Other managing H necessary you can enter another managing authority intermediate body apart authority from the one generated by the system Table 2 Tab Operation Options AFIS IMS UserManual 1828Module_FinalEN Page 21 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 9 Detection On this page you will indicate the information concerning infringed provisions the date and source of first information as well as the method of detection of the irregularity and the legal basis for the control performed 1828 Article 3 ER s7ipehialiesr aera Identification Irregularity Other States Irr Period Authorities Date Natural Person Click the plus icon to add a new provision A new window opens where you can enter all Operation bas ege EEN EE Sanctions Comments Provisions infringed Community provision infringed Provision Number Year Article and paragraph the needed details Directive Decision 2 Add Record National provision infringed Pe Number D Click Submit Year e when you finish 8 Article and paragraph First information entering the details A Submit xX C I A Date of first information leading to SE Snas for the provision suspicion of irregularity Source of first information on the irregularity Method of detection Add Method of detection Interse
3. click the 1828 link 1 e On the next page listing all the communications click the Article 3 button 2 Welcome to IMS IMS Homepage Default Reporting Currency EUR EURO EUROPE EE Core Actions 1828 bk Search Crymunications Import Communications KH Article 3 Zero notification Communication National Communication Registration Quarter Type Reference Date Reference Number State First R1828 ES 2011 0 10005 2 Test four 04 05 2011 GE E i Create a new Article 3 Test five communication R1828 ES 2011 0 10006 1 amended 04 05 2011 14 55 48 R1828 ES 2011 0 10005 1 Test four 04 05 2011 04 05 2011 14 54 48 R1828 ES 2011 0 10001 1 Test three otal 04 05 2011 2011 First Quarter 04 05 2011 oleae 13 37 39 O R1828 ES 2011 0 10003 1 Test two O Select All Figure 3 Create Article 3 Initial Communication AFIS IMS UserManual 1828Module_FinalEN Page 17 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 7 Identification On the first page of the Article 3 communication you must provide the following details regarding the communication as seen in the image below and explained in the table afterwards 1828 Article 3 SS elek tf v bet eTA Identification Operation Detection Irregularity Sanctions Comments Other States rr Peed huthorities Date Natural Person Legal Entity Amounts
4. Attachments A 1 attachments uploaded Filename Description ON Actions IMS attachmentuls This is a test ll Figure 15 Comments Comments E Notice the character counting while you put down the text right down corner You cannot use this field OLAF comments e f needed the OLAF authorities will enter their remarks and comments when reviewing and amending the communication you send You cannot use this field e When needed the OLAF authorities will close the case by using this field Programme operation closure date This date appears depending on the CCI number you select on the Operation page Table 13 Comments Options AFIS IMS UserManual 1828Module_FinalEN Page 38 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 18 1 Attachments e You can attach up to 10 files to a communication e The size of each file should be maximum 20 megabytes MB e The title of the file that you are attaching cannot have more than 50 characters How to attach a file 1 In the Attachments section click the attach button A e Browse on your computer for the file document you intend to attach e Select the file from your computer and click Open 2 The Filename and the Description field appears e You can describe the file you are attaching in a maximum of 250 characters with spaces 3 Click the add button E The attachment is uploaded 4 lf you need you can perform the fol
5. AFIS IMS Terms Definition AFIS Directory Service Application AFIS Framework Customs Communications Network CCN Irregularity Common service responsible for the provision of user information application information and reference data The software component identified by the AFIS Framework as a deployable security unit Realises specific needs within OLAF overall business scope A set of services and applications to support the development operation and use of AFIS business applications It takes care of security user application data users organisation structure application configuration and reference data It also offers a common look and feel to all applications APF and a portal home page presenting all applications a user can access APM A set of physical gateways located either in National Administrations or at the Commission premises These gateways are interconnected through their own communication services TCP IP network services and communicate with the Application Platforms CCN requires user authentication An irregularity represents any infringement of a provision of European law resulting from an act or omission by an economic operator which has or would have the effect of prejudicing the general budget of the Communities by charging an unjustified item of expenditure to the European budget A unit in the hierarchy of an administrative structure Person who can access IMS and use it to
6. communication Select from the drop down list the corresponding quarter of the year when the irregularity Quarter SES e The previous quarter of the year appears by default current quarter minus 1 e f needed the current quarter can be selected from the drop down list Member state Put down the original national identification number of the irregularity report identification e The authorities establishing the irregularities are very often different from the ones that notify the communication to OLAF e Therefore it can happen that these bodies send their messages identified with a number that will be different from the one used to report the case communication to OLAF e This is especially true to all the Member States having a much decentralised organisation but could also happen in small and centralised countries Check this checkbox to indicate whether the communication you are submitting fulfils one of the conditions set out in article 29 of Regulation 1828 2006 Article 29 e tis feared that the irregularity may very quickly have repercussions outside the urgent territory of the reporting MS communication e The irregularity shows that a new malpractice has been employed Checking this checkbox enables the MS to satisfy at the same time the urgent communication article 29 requirement and the standard reporting obligation article 28 Decertified Check this checkbox to indicate whether the irregular project is excluded
7. AFIS IMS UserManual RD3 Information Generallnformation 22 09 2011 AFIS IMS UserManual 1828Module_FinalEN Page 3 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS Table of Contents I Jg UCU o g PNN A ais E A E A 10 er ele O eee R EAE AAE AARE E AR E AAEE AERE AERAEN AAEAAEAA EER E 11 2 ie ug AI ea 12 2r IMS 0n AFS en EE 12 NEE 12 2 3 IMS FUnctionallitieS kk 12 Se ADO TOG ee EU 13 Set IAC eet le Ree Ee EE 13 d Create New COMMUNICATIONS ccccseccceeeeeeeeeeeeeeeaeeeeaeeesseeeeseeeeseeesseeesseeeeaaess 14 4 1 Create a New Zero hNottaton 14 D Search CGommuntcatons 15 ll Create Article 3 Initial COMMUNICATION 0 eee eee seen een eee neeeaeeeeeeeeneeeneeeeeeenees 16 6 Create a New Article 3 Initial Communication 17 T VOCE AUOM oasgras cond dincddenddsmidemidamddanddanddnadsnnbdeatdeasdaasdnacdoandeeademadonddecsdeotdencdeacdaacshont 18 8 Operation 20 J et e D 22 geld EE 25 11 Other States Irregularity Penod 27 12 ONC S D l Errian N EN N AR AA AA RR ONEA R AA AA ANER ANEA E 29 Ss Natural Cl SOM iccssnereccencissuinesacoineniecdorsdenciescdvavancrstenisenincsinsnonhrevdorsdoncderedssuarales 30 14 Ee ET EMILY EEN 31 To GENEE 32 1 Ges E e WE 34 WP EE 35 TBs COMMING ege E E E E E E E ssstanste asters E E E E E E T N 38 REENEN 39 18 2 Communications Belonging to a Closed Case 40 lll Create Article 5 Update Communication
8. a Thart tm me Quarter NAMENA 04 05 2011 p 1828 Article 5 ESER epai O Select A Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Legal E Sanctions Comments Identification of the communication Reference number R 1828 ES f 2011 O 10005 Funds FC Communication language English Date of communication 04 05 2011 dd mm yy yy Quarter First Quarter 2011 Member state identification est four Article 29 urgent communication 2 Decertified Copy Article 5 Export Export as Excel Print Figure 17 Create Article 5 Update Communication AFIS IMS UserManual 1828Module_FinalEN Page 42 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 20 Cancel a Case In order to cancel a case follow the steps below 1 Create and send an Article 3 communication 2 When it is in one of the states Submitted to OLAF lis Modified by OLAF open it and start the creation of an Article 5 communication 3 On tab page 5 Irregularity go to field Qualification of the irregularity 4 Select from the list no irregularity IRQO ci E The field Cancellation reason is displayed and you have to explain why the case should be cancelled Remember not to enter any personal nominal data such as people s or companies names etc 5 Click Finalize or Send depending on your rights 6 A pop
9. authority Figure 5 Operation The options you have on this tab page are the following Description of operation Field The type of fund you selected on the previous tab page appears here Fund type e You can change the fund type only by going back to the Identification page and selecting a new fund from the available list see Figure 4 Identification The only programming period available is 2007 2013 and cannot be changed Select from the drop down list the corresponding objective to which the project affected by the irregularity was related Programming period Objective i H H D D D According to the fund type you select different objectives become available Select from the drop down list the corresponding Interregional programme reference to which the project affected by the irregularity was related Interregional E According to the fund type and objective you select different Interregional references become available Select from the drop down list the corresponding CCI number Common Identification Code from French Code Commun d ldentification CCI number z Specific CCI numbers become available according to the fund type objective and Interregional reference you select AFIS IMS UserManual 1828Module_FinalEN Version 1 0 Status Final Release date 09 09 2011 Page 20 of 44 IMS AFIS IMS La A specific Programme name becomes available according to the fund type ob
10. from the demand of payment to the Commission This field becomes available and mandatory only if you agree that the case is decertified Additional information E Notice the character counting while you put down the text right down corner of the text area Table 1 Tab Identification Options AFIS IMS UserManual 1828Module_FinalEN Page 19 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 8 Operation This tab page of the communication will contain the information necessary to identify the operation that was affected by the irregularity 1828 Article 3 R1626 ES 2011 0 10284 FD 1 Amounts Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Legal Entity Region Art 30 2 Sanctions Comments Description of operation Fund type FD 2 marks a Programming period mandatory field Objective 3 Interregional CCI number 2007CB163PO007 Sd ES FR PT UK ad zi Programme name Programa Operativo FEDER Cooperaci n Transnacional Maderia Azores Canarias Priority Theme Energy Electricity Automatically filled in according to the Project name and number This is atest i i selections you make for Objective Interregional CCI number Decision EC C 2007 4243 25 11 2008 Managing authority Direcci n General de Planificaci n Presupuesto y Gasto P blico de Canarias Other managing
11. 006 included Commission Regulation EC Cohesion Fund until N 2168 2005 of 23 December programming period 2000 2005 2006 included Commission Regulation EC Commission Regulation EC ERDF ESF and Cohesion o S Fund for the Programming N 1828 2006 of 8 December 2006 N 846 2009 of 1 September 2009 Period 2007 2013 Commission Regulation EC N 1681 1994 of 11 July 1994 Commission Regulation EC N 1831 1994 of 26 July 1994 Commission Regulation EC WW l Commission Regulation EU Commission Regulation EC N 498 2007 of 26 March 2007 n of 22 eea EFF fund SCC Commission Regulation EC Commission Regulation EC N 1681 1994 of 11 July 1994 ae of 12 ae Pre Accession Funds Commission Regulation EC Commission Regulation EC N 718 2007 of 12 June 2007 and N 80 2010 of 28 January 2010 and Instrument for Pre Accession Commission Regulation Commission Regulation EC Assistance IPA N 1828 2006 of 8 December 2006 N 846 2009 of 1 September 2009 The Irregularities Management System IMS realises the provisional software application that manages the reporting of irregularities under the conditions specified in these regulations AFIS IMS UserManual 1828Module_FinalEN Page 11 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 2 About IMS IMS is a Web based application accessible through the AFIS Portal You will learn all the needed details about accessing the AFIS Porta
12. AF EUROPEAN ANTI FRAUD OFFICE kE h Anti Fraud Information System AFIS TE User Manual 1828 Module Subject IMS User Manual 1828 Module Version Status 1 0 Final Release Date 09 09 2011 Document Reference AFIS IMS UserManual 1828Module_FinalEN Document Owner OLAF D8 IMS NE AFIS IMS Document Identification epes Im mm wen D se rss zeen men mem mmm men mem IMS is the application that allows the preparation and submission of irregularity reports to the European Anti Fraud Office OLAF It contains the following modules 1681 1828 1831 1848 PAA IPA 498 die omg Zeng en This manual is meant to describe the details regarding module 1828 and y i the way in which reporting is to be done under this module Number of pages Number of lines Host system 1749 PC Windows XP Word 2003 SP2 Document History 30 06 2011 1 Document oreation creation o CHOME Update ee EE the document to include the addition of Update of the document to include the feedback ai 09 09 2011 Final version Final version Action C Create D Delete Insert R Replace AFIS IMS UserManual 1828Module_FinalEN Page 2 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS NE AFIS IMS Reference Documents RD1 How to connect to AFIS Portal How to connect to AFIS Portal 1 4 28 06 2007 RD2 AFIS Portal User Manual AFIS APM UM_EN 21 04 2008 IMS User Manual General
13. Cancel a Case 43 List of Tables Table 1 Tab Identification Options ccccccceccceeceeeeeseeeceeteeeeeeeeseeeceeeteeeesueesneeseeeseeeteueesueeaeeenaeess 19 Table 2 Tab Operation Options ccccccccceccceeeeeeeeeseeseeeceeeceeeeeueeseeeseeeteeeeeueesneeseeesaeeteueesueeneeeseeees 21 Table 3 Detection Options cccccccseccssceseeeceeeeeeeeeeeeeeeseeeteeeeeneesaeeseeeteuetsueeseeeseeeseeetueesueeaeeesaeess 24 Table 4 Irregularity Options cccccceeccsececeeeceeeeeeeseeeeeeseeeteeeeeueeseeeseeeteueeaueesueeseeeseeteueesueeaeeeseess 26 Table 5 Other States Irregularity Period Optpons 28 Table 6 Authorities Date COptone 29 Table 7 Natural Person Options cccccccseccceeeceeeeseeeeeeeseeeeeeeeueeseeseeeteeeesueesueeseeesseetueesueeaeeeseess 30 Table 8 Legal Entity Options cccccecccecccececeeeeeeeee cena eeseeeeeeeeeueeseeseeeseeeseueesneeseeeseeeteueesueeaeeesaeees 31 Table 9 Amounts Display of EU and MS Shares aanannannnnnnnnnnnnnnnnnnnnnnnnnnrnnrnnrrsrrnnronrrrrrnrrerrenrnnnne 33 Table 10 Amounts COpttone 33 Table 11 Region Optonst inaia nani annia naa inaia an iiia 34 Table 12 Sanctions OPTIONS c ccc eccccecccececeeeeeeeeeeeseeesseeseeeeaneeseeeseeesseeeeueesueeseeeseeeteueesueeaeeesaeess 37 Table 13 Comments Cotton 38 AFIS IMS UserManual 1828Module_FinalEN Page 5 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS
14. IMS User Manual General Information RDS e chapters 6 13 ay 8 The information found in the mentioned user manual is a prerequisite for further understanding the current document AFIS IMS UserManual 1828Module_FinalEN Page 12 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 3 About 1828 Module Under Regulation No 1828 2006 the Member States are required to submit quarterly lists of irregularities in the agricultural sector concerning the Structural Funds Having in view to facilitate this work and to ensure uniform registration of cases the Commission has developed a module based on Regulation No 1828 2006 for notifying irregularities This module is called module 1828 3 1 Reporting Obligations The basic rule is that all irregularities have to be reported Details of the requirements for reporting as well as the reporting obligations themselves are set out in Articles 28 and 30 1 of Reg 1828 2006 and amended in Reg 846 2009 e Article 28 concerns the initial report of an irregularity e Article 30 relates to the updates to the initial report follow up process AFIS IMS UserManual 1828Module_FinalEN Page 13 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 4 Create New Communications In the IMS User Manual General Information RD3 you will find all the necessary information about the content and structure of Article 3 corresp
15. Region Art 30 2 The reference number of the communication you are creating appears here Identification of the communication Reference number R 1828 ES f 2011 0 f 10284 Funds FD F 1 Communication language English e Date of communication 05 05 2011 E dd mmfyyyy Quarter First Quarter 2011 v Member state identification e marks a mandatory field Article 29 urgent communication Decertified Additional information Figure 4 Identification Identification of the communication The reference number of each communication you are creating has the following format R1828 CC YYYY 11111 000001 AA 1 where Reference number S E R1828 is the reference of the Regulation CC represents the abbreviation code of the Member State e Appears automatically according to the country to which you belong YYYY represents the year of communication e The current year appears by default 11111 represents the code of the reporting authority maximum 5 characters e This field allows you to indicate which is the region that reports the communication e it is especially valid for Member States with a decentralised regional organisation 000001 represents the sequence number identifying the irregularity case e t is automatically generated to correspond only to one case e The unique sequence number is generated taking into account the reference of the Regulation th
16. ang Enter the article and the paragraph of the provision you selected paragraph It becomes available only if you select National law or EU and national law in the National provision previous field in which penalties are laid down E Write the name of the national legislation in which the penalties are laid down e g Legislative Decree Write the number and year of the national legislation in which the penalties are laid down Number e g 74 2000 Write the article s of the national legislation in which the penalties are laid down Article e g articles 2 and 8 Table 12 Sanctions Options AFIS IMS UserManual 1828Module_FinalEN Page 37 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 18 Comments On this tab page you can enter any additional remarks comments recommendations suggestions You can also add attachment s relevant for the case 1828 Article 3 ESEAS EFAA Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Legal Entity Amounts Region Art 30 2 Enter your comments here Comments Comments OLAF comments r F A This field will be used only by the OLAF authorities Case closed Programme operation closure date 07 12 2012 Attachments Attachments 0 attachments uploaded TA Attachments WO 0 attachments uploaded 2 Filename S x Description 3 Actions IMS attachment sls This is a test e
17. as E committed Figure 8 Other States Irregularity Period Other member states or third countries involved Member states Select the corresponding Member state s or the third country ies concerned by the irregularity Do this in the following way 1 Select the Member state s or the third country ies from the drop down list 2 Click the add button e A new list is created with all the Member state s or the third country ies Third countries EE E If you want to remove a Member state or the third country from the list do the following 1 Click the Member state or the third country you want to remove in the list which contains the values that you selected e The Member state or the third country you click is highlighted green colour 2 Click the remove button Irregularity period Period during which the irregularity was committed Enter relevant information concerning the period during which the irregularity took place Enter the day when the irregularity started e Do this by selecting the month the year and the date from the calendar or by entering eight characters in the format dd mm yyyy where the first two represent the day the next two the month and the last four the year If you do not know exactly the start date of the irregularity you can indicate the first day of the month or of the year in which it started AFIS IMS UserManual 1828Module_FinalEN Page 27 of 44 Vers
18. ase contact your local administrator or the AFIS Helpdesk team AFIS IT Help desk Address Rue Joseph II 30 B 1049 Brussels Tel 32 2 296 27 27 Internet e mail olaf afis it help desk ec europa eu Fax 32 2 213 13 67 MAB mail EC OLAF IT AFIS IMS UserManual 1828Module_FinalEN Page 44 of 44 Version 1 0 Status Final Release date 09 09 2011
19. des for commercial purposes Trade name e Also known as a trading name or a business name Defines the legal status under which the entity operates It has to be indicated in capital letters and in the abbreviated form Legal status e g e Italy SRL for societ a responsabilit limitata limited liability company e United Kingdom LLC for limited liability company Street Hostal code code The complete physical address of the mentioned legal entity Country We The contact details of the mentioned legal entity telephone and fax numbers VAT number Enter the VAT number in a maximum of 50 characters with spaces Table 8 Legal Entity Options AFIS IMS UserManual 1828Module_FinalEN Page 31 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 15 Amounts This section will contain all the relevant financial information with a clear distinction between Member State funding and European Commission funding E The currency you have to use to indicate the amounts is always EUR Euro E The amounts numbers should have thousand and decimal separators Dot should be the thousand separator and comma the decimal one The system automatically shows the separators while you are entering the amounts in the corresponding fields You can enter a maximum of 16 characters thousand and decimal separators included in the amounts fields and negative values are never allowed 1828 Artic
20. e Member State the reporting year and the fund type e The first sequence number generated each year is 10001 AA represents the type of fund related to the irregularity you intend to communicate Select the fund type from the drop down list where the options are the following e FC Cohesion Fund CF available only for the following Member States BG CZ EE ES GR HU LT LV MT PL RO SI SK CY PT AFIS IMS UserManual 1828Module_FinalEN Page 18 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS e FD European Regional Development Fund ERDF e FS European Social Fund ESF 1 represents the version number of the communication e The initial communication Article 3 always has version number 1 Update communications Article 5 start with version number 2 e The system automatically generates updates the version for each new communication form Communication The language in which you want to create the communication anguage e Make your selection by using the corresponding drop down list Indicate the date when the communication is ready to be sent e Do this by selecting the month the year and the date from the calendar or by Date of entering eight characters in the format dd mm yyyy where the first two communication represent the day the next two the month and the last four the year e Note that you should amend this date every time you renew information in the draft
21. e Regulation 1260 99 article 32 33 34 Year Put down the year of the legislative act that was infringed Article and Put down the article and if relevant the paragraph of the legislative act that was paragraph infringed Suggested format 12 1 for article 12 paragraph 1 SS Write the number year and articles of the national legislative acts infringed National provision infringed e g e An Italian act D Lgs n 74 2000 articoli 2 e 8 Decreto Legislativo n 74 e In English Legislative Decree no 74 2000 articles 2 and 8 First information Date of first information leading to suspicion of irregularity Indicate the corresponding date by selecting the month the year and the date from the calendar or by entering eight characters in the format dd mm yyyy where the first two represent the day the next two the month and the last four the year Source of first Put down a general description of the source in a maximum of 2000 characters information on the e e g The information was first published in the media DEER E Notice the character counting while you put down the text right down corner of the text area Select the corresponding method s in which the irregularity was detected Do this in the following way 1 Select the method of detection from the drop down list 2 Click the add button Method E EE e A new list is created with all the methods of detection that you select E If y
22. e status of the procedures can be AFIS IMS UserManual 1828Module_FinalEN Page 35 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS e Abandoned e Completed e Initiated If the procedures were abandoned or they have just been initiated there is no more information for you to enter E However if the procedures were completed extra fields become available and they are presented under the section Applied sanctions Applied sanctions Checking the checkbox next to this field means YES Were sanctions penalties When your option is YES two new fields become available 2 imposed e Nature of imposed sanctions penalties e Imposed sanctions penalties resulted from the breach of It becomes available and mandatory only if your option for the previous field is YES By default the value that you selected as Type of procedure is displayed If needed you can select another value which is available in the list Nature of imposed sanctions penalties The nature of the sanctions or penalties that could be imposed is e Administrative and criminal e Administrative e Criminal Select from the drop down list the type of law that was infringed It can be Imposed sanctions penalties e EU law resulted from the e EU and national law breach of e National law E Depending on the type of law that you select different fields are displayed and you can enter details about different provi
23. ear Taxcode Enter the tax code in a maximum of 50 characters with spaces Table 7 Natural Person Options AFIS IMS UserManual 1828Module_FinalEN Page 30 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 14 Legal Entity In this section of the communication you will include evidence about the identity of the legal entities companies involved in committing the irregularity 1828 Article 3 SGAM EPA eA Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Amounts Region Art 30 2 Sanctions Comments Legal entities involved Legal entities Name Trade name City Country age 1 Add Record Name Trade name Legal status Street Click the plus icon to add a new legal entity A new window opens where you can enter all the needed details Postal code Figure 11 Legal Entity Legal entities involved Options you have for the lists of legal entities helps you add a new company use this button when a company is already added but you need to edit the details use this button when you only want to view the details regarding the company ies helps you remove a company from the list E Click Submit when you finish entering the company and the corresponding details Name Indicate the official and complete legal name of the company involved The name under which a business tra
24. elease date 09 09 2011 lll Create Article 5 Update Communication AFIS IMS UserManual 1828Module_FinalEN Page 41 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 19 Create a New Article 5 Update Communication Create an Article 5 update communication update a case which was submitted to OLAF C7 You can create an Article 5 update only from the latest communication last update of a case which was submitted to OLAF This latest communication can be either an Article 3 or an Article 5 and can only have one of the states o Submitted to OLAF zi o Modified by OLAF 4 To create a new 1828 Article 5 communication do the following e On the page listing all the communications click the reference number to open the latest communication of the case you want to update 1 e While viewing the communication you ve just opened click the Article 5 button 2 1828 Reference Number COMMunication National Fund Example of three communications of the Type Reference Type same case submitted to OLAF Select eT e Kier e the latest communication to update the case to create a new Article 5 a CD EI Rt828 68 2011 0 10005 3 Test four FC a 04 05 2011 ES E 2011 First D EI ate2s es 2011 0 10005 2 5 Test four FC a 04 05 2011 ERC E S 2011 First Cl Rt828 6S 2011 0 10005 1 i 3 Test four FC i 04 05 2011 Geer e 2011 First F R1828 E a A444 a Ta Pa H
25. h Communications e Click the Search Communications link on the IMS Homepage e The search screen appears displaying a series of search criteria Search Communications Search Communication Details Search Criteria Regulation DAD e Region Year Communication Type Sequence Number Case Status Version Communication Status Fund Type Registration Date e ed dd mm yyyy dd mm yyyy Urgent Communication L Member State Identification List only the last communication Last update only E IN Communications with O for each case Beneficiary attachments Qualification of the Irregularity Quarter a communication Date Nature of imposed dd dd dd mm yyyy dd mm yyyy sanctions penalties NUTS level 3 Export All as vm Export All as excel Figure 2 Search Communications You have the possibility to export in an excel or xml file all the communications you search for Use the corresponding buttons to perform the needed action AFIS IMS UserManual 1828Module_FinalEN Page 15 of 44 Version 1 0 Status Final Release date 09 09 2011 ll Create Article 3 Initial Communication AFIS IMS UserManual 1828Module_FinalEN Page 16 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 6 Create a New Article 3 Initial Communication To create a new 1828 Article 3 for the initial communication do the following e On the IMS Homepage
26. ion 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS ER Enter the day when the irregularity ended E If you do not know exactly the end date of the irregularity you can indicate the last day of the month or of the year in which it ended Date when the irregularity was If the irregularity took place in a specific day put it down in this field committed Table 5 Other States Irregularity Period Options AFIS IMS UserManual 1828Module_FinalEN Page 28 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 12 Authorities Date This tab page will contain information about the authorities or bodies which have established the irregularity and those which are in charge of the follow up You will also provide the timing for the establishment of the irregularity 1828 Article 3 WERT feat Identification Operation Detection Irregularity Other States Irr Period es SE Natural Person Click the plus icon to Sanctions Commen ts add a new authority A new window opens where you can enter all Authorities or bodies Authorities having established the Authority Additional information the needed details irregularity e D S Page 1 ofO ks m 5 No records to view Authorities in charge of administrative Authority Additional information or judicial follow up ape TPs Add Record Authority Date Ed Additional information Field Section Authorities or bodies O
27. jective Interregional reference and CCI number you select Programme name E You cannot change the Programme name once it is generated by the system Priorit Select from the drop down list the Priority corresponding to the irregularity you are y reporting Select from the drop down list the Theme corresponding to the irregularity you are reporting 3 z Specific Theme values become available according to the Priority you select Put down the name and number of the project in a maximum of 2000 characters Project name and including spaces number Notice the character counting while you put down the text right down corner of the text area Decision EC Number of the Decision of the European Commission according to which the programme was accepted and approved i DK Decision number sz A specific Decision number becomes available according to the fund type objective Interregional reference and CCI number you select E You cannot change the Decision number once it is generated by the system Decision date The day when the Decision of the European Commission was issued G o 8 The specific date becomes available according to the Decision number presented in the previous field E You cannot change the Decision date once it is generated by the system A specific authority becomes available according to the fund type objective Interregional reference and CCI number you select Managing authority
28. l from the following document e How to connect to AFIS Portal RD1 chapter 7 Logging on to the Portal In accordance with the regulations presented above IMS contains the following modules e 498 module e 1828 module e 1831 module e 1848 module e 1681 module e PAA module Pre Accession Assistance e IPA module Instrument for Pre Accession Assistance 2 1 IMS on AFIS Portal Depending on the role you have in working with IMS you will receive a specific screen when you log in to the AFIS Portal However all AFIS home screens have a number of common features E The AFIS Portal User Manual RD2 describes all the constant elements that compose the AFIS Portal Homepage 2 2 IMS Users IMS users are organised in groups of irregularity competences Accesses are granted by modules and further by roles The IMS User Manual General Information RD3 contains specific chapters describing the way in which users are organised their roles in using IMS and the actions available by each role as well as the life cycle of communications handled by the different types of users e chapter 3 IMS Users o subchapter 3 1 Member State Users and Organisations e chapter 4 Communication s Life Cycle e chapter 5 Actions Available by Roles 2 0 IMS Functionalities The features of IMS together with the options that each type of user has in working with the application are thoroughly described in the second part of the
29. le 3 ESEpessyiperielirssigeral Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Legal Entity Amounts Region Art 30 2 Sanctions Comments Financial aspects The rate becomes mandatory if the Public contribution amount is higher than 0 zero Currency EUR Co financing rate of the priority axis Yo Total eligible expenditure for the operation Total Public contribution EU share Member state share Expenditure foreseen for the operation Assessment of the financial impact of the irregularity Amount affected by the irregularity Available only if you select IRQ3 or IRQ5 as Qualification of the irregularity on the Irregularity page whereof amount already paid Nature of the expenditure Nature of the expenditure Figure 12 Amounts E The amounts fields on this tab page are split into several columns sections as following Co financing rate This field becomes mandatory if the PUBLIC CONTRIBUTION amount is higher of the priority axis than 0 Total The amount in this field has to be equal to or bigger than the amount in the field PUBLIC CONTRIBUTION Public contribution Enter in this field the amounts regarding the public contribution The EU SHARE is automatically calculated by the system as percentage of the PUBLIC CONTRIBUTION EU share l DEEN SC SC This percentage is defined in the field Co financing
30. lowing actions on the file you attached e View by clicking the view button e Remove by clicking the remove button 7 AFIS IMS UserManual 1828Module_FinalEN Page 39 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 18 2 Communications Belonging to a Closed Case DK D You will not use the Case closed checkbox This can be done only by OLAF authorised staff when reviewing and amending a communication you send When the case is closed by OLAF the information regarding the closure of the case is available on this tab page see image below You can see the communications belonging to the closed case on the search results page by applying specific search criteria for example Case Status Closed The status of the communications belonging to the closed case is Submitted to OLAF or Modified by OLAF and they are represented with the icon la When you view a communication belonging to the closed case you can notice the Case closure date as in the following image Comments Comments This icon marks the fields which were amended by OLAF 2 Case clased The date when the case was closed by OLAF Case closure date 05 09 2011 Programme soperation closure date 07712 2012 Attachments Attachments 16 Figure 16 Sample View on a Case Closed by OLAF AFIS IMS UserManual 1828Module_FinalEN Page 40 of 44 Version 1 0 Status Final R
31. n Options AFIS IMS UserManual 1828Module_FinalEN Page 24 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 10 Irregularity On this page you will provide general and descriptive information concerning the typology of the irregularity committed as well as a report of the methods used to commit the irregularity The information you should provide is as seen in the image below and described in the table afterwards 1828 Article 3 ER eEEfte fett aal Identification Operation Detection Irregularity Othe It is mandatory to specify the n Legal Entity Amounts Region Art 30 2 EE qualification of the irregularity Description of irregularity Add Type of irregularity Other cases of irregular bookkeeping Qualification of the irregularity Select a type and remove it 102 Incorrect accounts Other cases of irregular bookkeeping Practices employed in committing the irregularity Figure 7 Irregularity Description of irregularity Qualification of lt is mandatory to indicate the condition of the irregularity with the help of the drop the irregularity down list An irregularity can be qualified as being E IRQ2 irregularity in sense of Reg 2988 95 e use this code if the reported irregularity does not present elements suggesting that it may be of a fraudulent nature e e g expenditure not eligible IRQ3 suspicion of fraud e use this code if the re
32. onding to Article 28 and Article 5 corresponding to Article 30 communication forms interface communication body and command bar as follows e chapter 9 Article 3 and Article 5 Communication Forms o subchapter 9 1 Communication Body o subchapter 9 2 Command Bar 4 1 Create a New Zero Notification To create a new 1828 Zero Notification do the following e On the IMS Homepage click the 1828 link 1 e On the next page listing all the communications click the Zero notification button 2 Welcome to IMS IMS Homepage Default Reporting Currency EUR EURO EUROPE v Core Actions 1828 bk Search Csramunications Import Communications L Article 3 Zero notification Communication Registrat Communication National Quarter Date Reference Number Type Reference Date First 04 05 2011 04 05 20 Create a new Zero notification RL B28 ES 201 1 fO 1 0005 2 Test four Test five RIB28 ES 2011 0 1 0006 2 amended RIB2B ES 201 1 AO 0005 1 Test four 04 05 2011 ee a List 04 05 2011 e R1828 E8 2011 0 10001 1 Test three 1 ean 2011 Quarter 04 05 2011 First Quarter 04 05 2011 04 05 2011 A O 21828 68 2011 0 10003 1 Test two WE Cl Select All Figure 1 Create Zero Notification AFIS IMS UserManual 1828Module_FinalEN Page 14 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 5 Searc
33. ou want to remove a method of detection from the list do the following 1 Click the method of detection you want to remove in the list which contains the values that you selected e The method you click is highlighted green colour 2 Click the remove button Enter a description of any other method of detection that you cannot find n the list Other method of Bove detection e The text must have a maximum of 255 characters with spaces Select from the list the legal basis for the control performed to detect the irregularity The values available for you are e 1 Article 13 2 a Administrative verifications Legal basis of control Article 16 Audit of operations Other administrative control specify Antifraud control specify the national provision for legal basis of the control e 6 Criminal investigation specify the national provision for legal basis of the control Other administrative l a control National Only in case you select Other administrative control Antifraud control and provision for legal Criminal investigation you have to specify which is the administrative control or the AFIS IMS UserManual 1828Module_FinalEN Page 23 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS basis of the control national provision you refer to as the legal basis of the control performed e The text must have a maximum of 255 characters with spaces Table 3 Detectio
34. perform different activities AFIS IMS UserManual 1828Module_FinalEN Page 6 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS NE AFIS IMS Abbreviations and Acronyms AFIS Anti Fraud Information Services AFISNG Anti Fraud Information Services new generation APF AFIS Presentation Framework AFIS Framework APM AFIS Presentation Manager AFIS Framework Ec European Anti Fraud Office Office Europ en de Lutte Anti Fraude AFIS IMS UserManual 1828Module_FinalEN Page 7 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS About this Manual This manual is meant to serve as an orientation tool for all the users of IMS having access to module 1828 It gathers information users should be familiar with in order to be able to exploit the application and create manage follow up irregularities reports under module 1828 In its larger part the document contains minute presentations of how to complete manage follow up a communication form as well as of the functionalities commands fields identified in such a form For facility and usability purposes the user of this manual will be addressed throughout the corresponding sections as you In order to make the best use of this manual please note the following conventions Indicates warnings preconditions or instructions that have to be strictly followed cl If you see this icon make sure to read the information written next
35. ported irregularity presents elements suggesting that it may be of a fraudulent nature e ed falsification of documents IRQ5 established fraud e Use this code if an entitled authority has provided a definitive sentence concerning the fraudulent nature of the behaviour linked to the reported irregularity e Generally this code should be used at the end of a penal procedure and therefore it should be selected when an updating communication Article 5 is created e However if the procedure is particularly fast you can also use this code for the initial communication Article 3 gt O When you create an Article 5 communication the following additional qualification is available for you IRQO no irregularity e Sending an Article 5 communication with IRQO selected means that you want to cancel the case see chapter 20 Cancel a Case AFIS IMS UserManual 1828Module_FinalEN Page 25 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS Type of Select the corresponding type s of irregularity in the following way irregularity 1 Select the type of irregularity from the drop down list 2 Click the add button e A new list is created with all the types of irregularity that you select If you want to remove a type of irregularity from the list do the following 1 Click the type of irregularity you want to remove in the list which contains the values that you selected e The
36. ptions you have for the lists of authorities helps you add a new authority use this button when an authority is already added but you need to edit its details use this button when you only want to view the details of the authority ies helps you remove an authority from the list Values in the Authority field can only be chosen from the drop down list lf the authority you need to select is not included in the drop down list indicate its name in the Additional information field E Click Submit when you finish selecting the authority or entering any needed additional information Authorities having established the irregularity Indicate on this page the authority ies that established the irregularity as well Authorities in charge of as those responsible with the administrative or judicial follow up administrative or judicial follow up Date of primary Specify the date by selecting the month the year and the day from the administrative or judicial calendar or by entering eight characters in the format dd mm yyyy where the finding of irregularity first two represent the day the next two the month and the last four the year Table 6 Authorities Date Options AFIS IMS UserManual 1828Module_FinalEN Page 29 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 13 Natural Person In this section of the communication you will include evidence about the identit
37. rate of the priority Axis The remaining amount becomes the MEMBER STATE SHARE AFIS IMS UserManual 1828Module_FinalEN Page 32 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS NE AFIS IMS The MEMBER STATE SHARE is automatically calculated by the system as percentage of the PUBLIC CONTRIBUTION Member state share This percentage is defined in the field Co financing rate of the priority Axis The remaining amount is displayed as EU SHARE Table 9 Amounts Display of EU and MS Shares An example of how the calculations are done by the system for the EU SHARE and the MEMBER STATE SHARE If Co financing rate of the priority axis 25 and PUBLIC CONTRIBUTION 100 gt Then EU SHARE 25 of 100 25 and MEMBER STATE SHARE 100 25 75 The information you should provide on this tab page is as seen in Figure 12 Amounts and described in the following table Fel Co financing rate of the Only numbers from 0 to 100 are allowed in this field priority axis Total eligible expenditure for the operation Indicate here the overall amount funding that could be charged to the EU budget and the national budget Expenditure foreseen for the operation E The amounts in the fields Expenditure foreseen for the operation should be equal to or bigger than the ones in the fields Amount affected by the irregularity Assessment of the financial impact of the irregularity Indicate here the amount
38. rvice collaboration Sd Select a 111 Associated controls method and Communication or request by another MS 150 Interservice collaboration remove it Other method of detection Available only for specific values selected as Legal basis of control Legal basis of control Other administrative control specify D Other administrative control National provision for legal basis of the control Figure 6 Detection Provisions infringed European provision infringed Options you have for the list of European provisions helps you add a new provision use this button when a provision is already added but you need to edit its details use this button when you only want to view the details of the provision s helps you remove a provision from the list Select the corresponding type s of legislation from the drop down list Provision There are three categories of legislative acts e Decision DEC e Directive DIR e Regulation REG Put down the number of the legislative act that was infringed Number E Note that according to the European legislation Regulations show the number AFIS IMS UserManual 1828Module_FinalEN Page 22 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS Field Section Description first and the year after while for the Directives and Decisions it is the opposite e g e Decision 2004 316 EC art 1 e Directive 2004 2 EC article 1 and 2
39. set of funds to finance its Common Agricultural and Regional policies across the Member States MS The European Commission EC and the MS are in charge with the administration of these funds namely e Structural Funds o European Regional Development Fund FD o European Social Fund FS o European Agricultural Guarantee and Guidance Fund EAGGF old programming periods o FIFG Financial Instrument for Fishery Guidance e Cohesion Fund e European Agricultural Guarantee Fund EAGF e European Agricultural Fund for Rural Development EAFRD e European Fishery Fund EFF e Pre Accession funds o CARDS Community Assistance for Reconstruction Development and Stabilisation CA ISPA Instrument for Structural Policies for Pre Accession IS Turkish Instrument for Pre Accession Assistance PA PHARE PH SAPARD Special Accession Programme for Agriculture and Rural Development S Transition Facility TF O O O E OD Respecting fund associated regulations the MS are obliged to report any irregularities that arise As far as the Structural and Cohesion funds are concerned the MS also have to report the recovery of sums wrongly paid in connection with the financing of the fund application field and with the way in which the information systems are organised in this field The regulations and their associated funds are Commission Regulation EC Structural Funds until N 2035 2005 of 12 La programming period 2000 2005 2
40. sions in which penalties are laid down It becomes available only if you select EU law or EU and national law in the previous field E You should specify the provision its number the year and the article and paragraph in which the penalties are laid down European provision To do so use the options you have in the master detail list in which penalties SC are laid down helps you add a new provision use this button when a provision is already added but you need to edit it use this button when you only want to view the provision s details helps you remove a provision from the list E Click Submit when you finish entering the provision and its details Select the corresponding type s of legislation from the drop down list There are three categories of legislative acts e Decision DEC e Directive DIR e Regulation REG Provision AFIS IMS UserManual 1828Module_FinalEN Page 36 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS Enter the number of the provision you selected in a maximum of 4 characters E Note that according to the European legislation Regulations show the number first and the year after while for the Directives and Decisions it is the opposite Number e g e Decision 2004 316 EC art 1 e Directive 2004 2 EC article 1 and 2 e Regulation 1260 99 article 32 33 34 Enter the year when the provision you selected was issued E Aice
41. taken O Were criminal or administrative procedures for imposing penalties initiated Type of procedure Administrative ad 2 marks a mandatory field Status of procedure Completed Applied sanctions Nature of imposed Administrative Sd sanctions penalties Were sanctions penalties imposed Imposed sanctions penalties resulted EU and national law Sd from the breach of Community provision in which Provision Number Year Article and paragraph penalties are laid down e AG Page 1 ofO0 gt ki D No records to view National provision in which penalties are laid down Number Figure 14 Sanctions Criminal or administrative procedures for imposing penalties No further activities If you agree with this statement check the checkbox next to it to be undertaken Were criminal or Checking the checkbox next to this field means YES administrative procedures for When your option is YES two new fields become available imposing penalties initiated e Type of procedure e Status of procedure It becomes available and mandatory only if your option for the previous field is YES The procedures can be Type of procedure e Administrative and criminal e Administrative e Criminal It becomes available and mandatory only if your option for the field Were criminal Status of or administrative procedures for imposing penalties initiated is YES procedure Th
42. that was affected by the irregularity you are reporting Amount affected by the irregularity E The amounts in the fields Amount affected by the irregularity should be equal to or bigger than the ones in the fields Whereof amount already paid Whereof amount already This field is available only if you select IRQ3 or IRQ5 as Qualification of the paid irregularity on the Irregularity page Describe the nature of the expenditure detected as irregular SEKR e The description must be clear comprehensive and to the point e The text must have a maximum of 2000 characters with spaces Table 10 Amounts Options AFIS IMS UserManual 1828Module_FinalEN Page 33 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 16 Region In this section of the communication you will select the region or area where the operation has been located or carried out based on the NUTS classification Nomenclature of territorial units for statistics from French Nomenclature des Unites territoriales statistiques 1828 Article 3 ERR ZEikkfitefeivttboetel Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Legal Entity Amounts Region Art 30 2 Sanctions Comments Region or area where the operation has been located or carried out You will have no value for NUTS pecans zd level 2 and level 3 until you select NUTS level 2 something in NUTS le
43. to it W a Sections or areas on pages are identified by a number in a circle Fields on screen options and buttons are shown in frames or braces C ech Specific details of the application interface are highlighted with an arrow and sometimes explained in a rectangle AFIS IMS UserManual 1828Module_FinalEN Page 8 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS Using this Manual The manual is divided into 3 sections as follows I Introduction contains the following chapters e Background e About IMS e About 1828 Module e Create New Communications e Search Communications Il Create Article 3 Initial Communication contains the following chapters e Create a New Article 3 Initial Communication e Identification e Operation e Detection o Irregularity e Other States Irregularity Period e Authorities Date e Natural Person e Legal Entity e Amounts e Region e Sanctions e Comments lll Create Article 5 Update Communication contains the following chapters e Create a New Article 5 Update Communication e Cancel a Case AFIS IMS UserManual 1828Module_FinalEN Page 9 of 44 Version 1 0 Status Final Release date 09 09 2011 Introduction AFIS IMS UserManual 1828Module_FinalEN Page 10 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS NE AFIS IMS 1 Background The European Union EU has established a
44. type you click is highlighted green colour 2 Click the remove button 7 Write a description of the methods used to commit the irregularity e Further and more in depth explanations improve the quality of the process of Practices analysing the irregularity employed in e The description must be clear and to the point committing the e The text must have a maximum of 10000 characters with spaces irregularity E Notice the character counting while you put down the text right down corner Table 4 Irregularity Options AFIS IMS UserManual 1828Module_FinalEN Page 26 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 11 Other States Irregularity Period On this page of the communication you should provide the following details regarding the communication as seen in the image below and explained in the table afterwards 1828 Article 3 RRR seperate oetel Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Legal Entity Amounts Region Art 30 2 Sanctions Comments Add Other member states or third countries involved Member states Belgium hd o40 Austria Belgium Third countries Andorra ad as 004 Afghanistan oos Albania 020 Andorra Select a country and remove it Irregularity period Period during which the irreg ula rity E A a Available only if no period is specified Date when the irregularity w
45. up window appears asking you to confirm or not the cancellation of the case 7 Click OK and the communication is sent to the next authority Fi D When the Article 5 communication is eventually submitted to OLAF the case is considered as being cancelled together will all the communications that you sent relating to the respective case E In acommunication belonging to a cancelled case only the following information remains available e In the list of communications reference number national reference number communication type communication date registration date status icon e Inside the communication reference number national reference number communication date qualification of the irregularity IRQ and cancellation reason E None of these fields should contain personal data 1626 Article 5 RER Bebe Identification Operation Detection Irregularity Sanctions Comments Other States Irr Period Authorities Date Natural Person Legal E Select IRQO No irregularity to cancel the case Description of irregularity Qualification of the irregularity No irregularity Cancellation reason Please do not enter any personal Information Type of irregularity e Figure 18 Irregularity Cancel a Case AFIS IMS UserManual 1828Module_FinalEN Page 43 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS NE AFIS IMS Support Team Contact Information In case of problems ple
46. vel 1 l NUTS level 3 i Figure 13 Region Region or area where the operation has been located or carried out NUTS level 1 Select from the list the region or area where the operation has been located or carried out The values in this list are available only according to the selection made for NUTS NUTS level 2 n l level 1 cascading NUTS level 3 The values in this list are available only according to the selection made as NUTS level 1 and NUTS level 2 cascading Table 11 Region Options AFIS IMS UserManual 1828Module_FinalEN Page 34 of 44 Version 1 0 Status Final Release date 09 09 2011 IMS AFIS IMS 17 Sanctions Provide here information about the sanctions issued following specific procedures related to the irregularity 1828 Article 3 EER Es EeEKefefeitftZet l Identification Operation Detection Irregularity Other States Irr Period Authorities Date Natural Person Legal Entity Amounts Region Art 30 2 Criminal or administrative procedures for imposing penalties This section is available only if you answer YES by checking the checkbox to the question Were criminal or administrative procedures for imposing penalties initiated No further activities to be undertaken O Were criminal or administrative procedures for imposing penalties initiated N N s Criminal or administrativ procedures for imposing penalties GE N No further activities to be under
47. y of the natural persons involved in committing the irregularity 1828 Article 3 WLLRCH EE Erste ferot Identification Operation Detection Irregularity Other States Irr Period Authorities Date Nat Legal Entity Amoun ts Region Art 30 2 Sanctions Comments Natural persons involved Natural persons Lastname First name City County Add Record Last name First name Click the plus icon to add a new person A new window opens where you can enter all the needed details Figure 10 Natural Person Natural persons involved Options you have for the lists of natural persons helps you add a new person use this button when a person is already added but you need to edit the details use this button when you only want to view the details regarding the person s helps you remove a person from the list Click Submit when you finish entering the person and the corresponding details ainame erg Identity information of the natural person involved family and first name Street Postal code i alode gode The complete physical address of the mentioned person Gomm H The contact details of the mentioned person telephone and fax numbers Function Enter the function in a maximum of 100 characters with spaces l Enter eight characters in the format dd mm yyyy where the first two represent the Date of birth day the next two the month and the last four the y
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