iCapability User Manual – Employee
Contents
1. 3 0 Registration Before you can start a new assessment you must first register an account Follow simple steps below to register for an account Kindly ensure that you use the compatible internet browsers such as IE 9 or above Google Chrome Mozilla Firefox or Safari 1 Launch google chrome by clicking the icon on your desktop 2 Copy and paste this link to register an account http icapability zoolooinfosys com Account Register 3 You will see the page below Note Do not click on the system URL from the email as it will use default IE Browser You may not have the IE 9 version If you do not have any of the recommended browsers please download or contact your IT for assistance To download goolge chrome use the link URL https www google com chrome browser desktop d iCapability Account Creation Display name Email address Icalvinkanven 1388 gmail com Type a password Already have an account Back to Sign In page 4 Alternatively you can click Create an account om the assessment login page 1 Capability Signin Email calvinkanen 1388 gmail com Password oo ET Forgot password Do not have an account Create an account Need help Click to view download user manual Can only be viewed with IE 9 or above Google Chrome Mozilla Firefox or Safari 5 Enter this information to register Use the table below as a guideline Click to continue No Name Description Displ2. Self Rating Competency Level L2 Knowledge M Justifications List activities initiatives project involved within the Capability Area to justify your self assessment and rating above Activity Event Initiative Project and Period Role Acquire company in London England Leader Supervised By amp Immediate Supervisor Outcome Completed the acquisition on time Project Supervisor E 0 uperviso m ma Please click Add Entry below if you have more activities operations projects to add Max 3 entries Add Entry 4 Next you can start your assessment Follow simple guidelines below to complete the assessment form No Section Name Description Instruction Employee need to self assess against all the capability areas Each capability area has four 4 levels i e L1 L2 L3 and L4 Each level has capability items that reflect the ability required Rate by checked or unchecked the items that reflect the ability that you have acquired Start the 11 rating from Level 1 The system will auto calculate the of the ability you have acquired automatically In the section of Activities Operations Initiatives Project Once you have rated the level Provide justification that reflect the highest level of capability by providing up to a maximum of three 3 Activities operation initiatives project Note All mandatory fields marked with need to be filled up before the form
3. Email calvinkanven 1388 gmail com Password ET Forgot password Do not have an account Create an account Need help Click to view download user manual Can only be viewed with IE 9 or above Google Chrome Mozilla Firefox or Safari 3 Enter your Email and Password click Sign in to login 4 Click will lead the employee to the saved assessment form and enable the employee to make changes in the self assessment 5 Clicking 6 This is how an employee home page looks like when he has an active in progress assessment and he has will delete the saved assessment form and enable the employee to start a new assessment not submit the assessment Notice that the status of submission is shown as Draft 16 Hello Abdul Johan Profie Change Password Logout 1Capability MY ASSESSMENT LIST f Home vw INFORMATION 1 If you have not started an assessment please click on New button below 2 For returning user please click on Continue to continue the assessment 3 If you have submitted please click on View to review your submitted assessment 4 For immediate and project supervisor feedback please click at the side bar ASSESSMENT PENDING MY REVIEW for assessment s pending your review Note that this menu item will only appear at the side bar if there is pending assessment for your review l Current Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Gr
4. can be submitted otherwise SUBMIT button is disabled Employee Info Employee info in the profile will be display for information H Employee Info Capability The horizontal tabs show all capability area for the skill group IC group you have Area selected To move to the next previous capability area just select the tab Description for capability area is displayed as well i Skill Group Investment Management 1 Market and 2 Opportunity 3 Deal 4 Investor 5 Portfolio Industry Screening Structuring Relations Management knowledge Investment Stakeholder and Viability Management Performance Capability Area 1 Market and Industry knowledge Inventory Market insights to identify and n for potential opportunities 1 Supply and Demand Analysis 2 Economic Outlook 3 Competitors Profiling 4 Property Market Research 5 Building types 6 New technologies Regulatory requirements 5 Legal and regulatory related to property c 9 REI Ts market 10 Industry benchmarking 11 Rental and lease outlook Competency Each capability area will have 4 competency level Use the checkbox to select you Level are advised to start from L1 Awareness and proceed to the next level 12 Basic understanding of the key Able to deduce the implications of Able to conduct comprehensive Able to teach and coach others fundamentals surrounding the market changes to the business value market and economic analysis to based on own experiences o
5. ade Last Modified Date Status Actions Investment 15 May 2014 to 31 Jan Continue y maisara_june gmail com 3 E3 16 Jan 2015 Draft Management 2015 x Delete d gt 20 w ji S CH e ig Past Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions Copyright amp 2014 People Matrix Consultancy Sdn Bhd 17 6 0 Monitor Assessment Status After you submit the assessment form this is how your home page looks like Notice that the submission status will be updated to Pending Immediate Project Supervisor Review la Current Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions Immediate Project Investment 15 May 2014 to 31 i P i maisara_june gmail com 3 E3 16 Jan 2015 Supervisor Submitted Gei View Management Jan 2015 Revi eview See table below on each explanation of submission status You can use the submission status to monitor the progress of your assessment No Status Description Assessment form saved as draft Pending Immediate Project Assessment form submitted pending project supervisor or immediate Supervisor Review supervisor review Immediate Project Assessment form submitted review has been completed by both Supervisor Submitted Immediate and Project Supervisors Review Pending Panel Review Assessment recommended for panel review Awaiting panel review ER Panel A
6. ay name Employee full name Email address Employee email address i Type a password Password to login to assessment portal Please take note that your password is case sensitive 6 You will come to this page Hello Abdul Johan 2 Profile Change Password Logout 1Capability MY ASSESSMENT LIST Home vw INFORMATION 1 If you have not started an assessment please click on New button below 2 For returning user please click on Continue to continue the assessment 3 If you have submitted please click on View to review your submitted assessment 4 For immediate and project supervisor feedback please click at the side bar ASSESSMENT PENDING MY REVIEW for assessment s pending your review Note that this menu item will only appear at the side bar if there is pending assessment for your review a Current Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions Please click New to start a new assessment a Past Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions Copyright 2014 People Matrix Consultancy Sdn Bhd 7 Once you have successfully registered you can immediately start the assessment process Email will be sent to the registered email address as reminder on your password 4 0 Creating New Assessments Next you need to create a new assessment If this
7. d by employee in iCapability User Manual PROJ assessment form He will provide feedback to SV docx the project which he supervised This is only applicable for an employee who has more than one superior during a given tenure Panel will be assign to make final employee iCapability User Manual PANEL docx assessment Panel will only assess employee if they are recommended for panel assessment by their immediate supervisor Panel will be assign base on their expertise in respective skill group IC group 2 0 Employee Assessment This document is specifically designed for Employee role If you need to access the system with a different role please refer to the relevant document as stated in the above table The diagram below summarize the overall assessment workflow 1 Employee submit assessment 5 Assessment cycle 2 Project Supervisor completes provides review 4 Panel provides final 3 Immediate Supervisor review and provides review and recommendation make recommendation Project Supervisor will only provide review if employee nominates Project Supervisor other than his current Immediate Supervisor to access his project s Panel will provide recommendation only when Immediate Supervisor recommends assessment for Panel s review The diagram below summarize employee s assessment workflow 1 Registration 5 Submit 2 Create Profile 4 Complete 3 Start New Assessment Form Assessment
8. e ensure that you enter a correct Skill Group IC Group as it will have an impact to the assessment that you are going to perform My Profile Employee Name Abdul Johan Employee iD Email abdul_johan gmail com Company Choose a Company Operating Unit OPU Choose an Operating Unit OPU vw Division Choose a Division 7 Skill Group IC Group Choose a Skill IC Group Job Grade Choose a Job Grade H Years in Grade e Immediate Supervisor Email Update No Name Description Employee Name Employee full name as in myKad Auto complete by system Employee ID Employee ID This ID is your company Staff s ID Email address Auto complete by system Company name E g KLCC Group of Companies Operating Unit Operating unit OPU name Select from the listed OPU ER Division Division name Select from the listed Division Skill Group IC Group Your skill group IC group When in doubt always refer to your HR department Select vour current IC group EW Job Grade Grade of the position 9 Years in Grade gt Years in current grade In numerical value e g 2 6 Immediate Supervisor Email Immediate supervisor superior email Please recheck to ensure the email address is correct The screen below will be shown Kindly note that the shaded in colour as shown below indicates the expected capability level for the job eg L3 is job capability level for Facilities Planning amp Budgeting iCapabil
9. enchmarking 11 Rental and lease outlook L1 Awareness Basic understanding of the key fundamentals surrounding the property industry Aware of related legal and regulatory requirements Able to identify the types of information required to build database Aware of various sources of research data intemal and extemal that are commonly use to prepare relevant analyses L2 Knowledge Able to deduce the implications of market changes to the business value chain Able to gather compare venfy and maintain relevant market data information for in house database SZ Able to keep self up to date with the changes in regulation and understand the implication to business Able to perform data mining and analyses to provide first level information on market trending L3 Skill Able to conduct comprehensive market and economic analysis to generate inputs to identify opportunities for investment screening Able to conduct risk assessment and implications ansing from changes in regulation Provide in depth understanding of market trends and outlooks by analysing from multiple dimensions and angles Provide recommendations on potential opportunities for investment screening L4 Advanced Able to teach and coach others based on own expenences on market and regulatory practices Seek by others on opinions for key market and industry perspectives 0 4 0 00 3 4 75 00 0 4 0 00 0 2 0 00
10. ght corner of project justification section Activity Event Initiative Project and Period Merger of Company A Outcome the way a thing turns out a consequence Click to the previous or next Capability Area Kindly take note that the system is not saving the changes that you have entered so far you need to click SAVE as describe below to save your form Please remember that when you click Previous Next button the system does not save the changes you made Therefore it is advisable to periodically click Save as Draft to save the changes you made Clicking to save the information entered in the form thus far Below message prompt will be shown if the form is saved as draft successfully You are advised to periodically Save as Draft while completing the self assessment 14 Information Successfully saved Click to submit the form The below message prompt will be shown if the form is submitted successfully Once the form has been submitted you will not be able to edit the form Information Clicking to show the assessment form in view format Clicking to return to Home page 15 5 0 Edit Delete Current Assessments If the assessment form is not submitted employee can still edit the assessment form Follow simple steps below to edit assessment form 1 Goto http icapability zoolooinfosys com iSkillAccessemployee 2 You will see the page below tt iCapability
11. iCapability User Manual Employee People Matrix Consultancy Sdn Bhd UNIT 12 35 PLAZA AZALEA NO 6 PERSIARAN BANDARAYA SEKSYEN 14 SHAH ALAM MALAYSIA Contents 1 0 2 0 3 0 4 0 5 0 6 0 7 0 MUOU IO EEE EE 3 ENES 4 KINN 6 Creating New Assessments es 8 Edit Delete Current Aesessments E 16 Monitor Assessment Status E 18 PORE ga en E E oe eee ee een eee eee eee 19 1 0 Introduction This document is designed to help users to do self assessment and superior to perform review within the system in a comprehensive manner It takes into account the workflows of different user roles to complete this exercise The following main roles were identified based on the activities available within the system and the scenarios carried out 1 Employee Employee role able to submit assessment form iCapability User Manual EMP docx and track review progress in the system Immediate Immediate Supervisor are nominated by iCapability User Manual IMM Supervisor employee in assessment form Immediate SV docx Supervisor is employee s direct report superior based on Reporting Structure He will provide feedback to the project which he supervised Immediate supervisor will be able to provide feedback on competency level for each capability area as well as to make recommendation if the employee is ready for panel review Immediate Supervisor can also be an employee Project Supervisor Project Supervisor are nominate
12. is the first time doing so you are required to create your profile prior to starting a new assessment During the next cycle of assessment you are not require to go through this step again Follow simple steps below to create profile 1 Click New to start Hello Abdul Johan 2 Profile Change Password Logout 1Capability MY ASSESSMENT LIST Home uU INFORMATION 1 If you have not started an assessment please click on New button below 2 For returning user please click on Continue to continue the assessment 3 If you have submitted please click on View to review your submitted assessment 4 For immediate and project supervisor feedback please click at the side bar ASSESSMENT PENDING MY REVIEW for assessment s pending your review Note that this menu item will only appear at the side bar if there is pending assessment for your review EE Current Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions Please click New to start a new assessment KS Past Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions Copyright amp 2014 People Matrix Consultancy Sdn Bhd Update 2 Complete this information Use table below as guideline when filling up the form Click to proceed INFORMATION Before starting the assessment you are required to update your profile below Pleas
13. ity i Hello Farah Fauzi Prote Change Password Logout A Home Self Assessment l Employee Info Name Farah Fauzi Email farah kicc com my Immediate Supervisor Email johan kicc com my Company KLCC Group of Companies OPU KLOC Holdings Sdn Bhd Division PETRONAS Properties Department Skill Group IC Investment Management INFORMATION 1 To rate the capability matrix checked or unchecked the item box that reflects the ability 2 After entering the information you may choose to save as draft or submit by clicking on the Save as draft or Submit button 3 Level highlighted is your current expected level based on your job grade and years of experience 4 All mandatory fields marked with need to be filled up before the form can be submitted otherwise SUBMIT button is disabled f Skill Group Investment Management 1 Market and 2 Opportunity 3 Deal 4 Investor 5 Portfolio Industry Screening Structuring Relations Management knowledge Investment Stakeholder and Viability Management Performance Capability Area 1 Market and Industry knowledge E Yet to acquire L1 10 Inventory Market insights to identify and screen for potential opportunities 1 Supply and Demand Analysis 2 Economic Outlook 3 Competitors Profiling 4 Property Market Research 5 Building types 6 New technologies 7 Regulatory requirements 8 Legal and regulatory related to property development 9 REITs market 10 Industry b
14. le Employee Name Employee iD Email Company Operating Unit OPU EN Division N111 N111 calvinkamen 1 1 1 gmai com KLCC Group of Companies KLCC Holdings Sdn Bhd v Building Division v Update 19
15. n market property industry chain generate inputs to identify and regulatory practices opportunities for investment screening Aware of related legal and Able to gather compare verify i Seek by others on opinions for key regulatory requirements and maintain relevant market data market and industry perspectives information for in house database Able to conduct risk assessment and implications arising from changes Able to identify the types of in regulation information required to build Able to keep self up to date with database the changes in regulation and understand the implication to Provide in depth understanding of business market trends and outlooks by Aware of various sources of analysing from multiple dimensions research data internal and external and angles that are commonly use to prepare Able to perform data mining and relevant analyses analyses to provide first level information on market trending Provide recommendations on potential opportunities for investment screening Percentage This field will be auto compute based on your selection of competency level of Ability 0 4 0 00 Self Rating You are required to rate your competency level Use the drop list Options Competency available are shown below Level Self Rating Competency Level Y Yet to acquire L1 L1 Awareness L2 Knowledge List activities initiatives i project involve L3 Skill L4 Advanced Justifications Note Opti
16. on Yet to acquire L1 means that you have not had an opportunity or work experience to demonstrate the capability at L1 yet Justification List of activities initiatives projects Activity Event Provide a brief description of the project you involved in In addition state the Initiative Pro month and year from the beginning to the end of the activity ject and Activity Event Initiative Project and Period Period Outcome Briefly describe the outcome Results or impact of the activities of the project in relation to the capability area Outcome You are required to select the role during the project Use the drop list Options available are shown below 13 Supervised By Add Entry Add Entry Delete Entry Previous Next 3 Save as Draft Leader Assistant Team Leader Champion Advisor Individual Contributor Team Member Observer Identify the project supervisor Select Immediate Supervisor if the person was the project supervisor If you choose this option you need not provide the email address Otherwise select Project Supervisor and enter a valid official company email address Supervised By immediate Supervisor Project Supervisor Click to add another entry of project justification For each applicable competency you must have minimum 1 project You are allow to add up toa maximum of 3 projects To remove a project entry just select x at the top ri
17. ssessment submitted Panel submitted review ER Not Ready for Panel Review Assessment not ready for panel review Click L Ven After submission you can click this button to view the submitted form 18 7 0 Update Profile 1 The system allows you to update your profile To do this select Profile in the Home Page Hello N11 2 Profile Change Password Logout 1Capability MY ASSESSMENT LIST GI ASSESSMENT PENDING MY REVIEW Home vw INFORMATION 1 If you have not started an assessment please click on New button below 2 For returning user please click on Continue to continue the assessment 3 If you have submitted please click on View to review your submitted assessment 4 For immediate and project supervisor feedback please click at the side bar ASSESSMENT PENDING MY REVIEW for assessment s pending your review Note that this menu item will only appear at the side bar if there is pending assessment for your review a Current Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions emm z SE GEES on 3 E3 14 Jan 2015 Sr View p EN Jul 120 v p ia Past Assessment Skill IC Group Opening Period Immediate Supervisor Years Grade Job Grade Last Modified Date Status Actions G 2 You will see the My Profile page showsn as below Update the required information and click Update Update to save My Profi
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