Bid for Purchase of Computer Hardware & related peripherals on
Contents
1. Form no E5 Authorization Letters Authorization Item Make amp Model Name of OEM letter attached Yes No PC Form No E6 Participation of MNC through Local partner Is it Authorized Service j Type of supporting Name of Local Partner Provider of MNC Yes No document uploaded Note If not applicable write N A in respective columns Form no E7 ISO 9001 2008 certification for Manufacturing item Make amp Name of ISO certification ISO certification Model OEM valid up to uploaded Yes No PC A4 size Mono Laser Printer 1 A4 size Mono Laser Printer 2 600 VA Line Interactive UPS 8 Port Unmanageable Switch Single Cat 6 I O with surface mount box Cat 6 Cable Note You may quote only one option against any item 11 of 29 F au G UJ ARAT INFO RM ATIC S LIMITED a BLOCK NO 1 8 FLOOR UDYOG BHAVAN SEC TOR 11 GANDHINAGAR SECTION II Make amp Model List PC Internal DVD Writer 18 5 or higher wide screen LED Backlit based TFT Monitor A4 size Mono Laser Printer 1 A4 size Mono Laser Printer 2 600 VA Line Interactive UPS Plastic Moulded Chair without arm rest Plastic Moulded Chair with arm rest Computer Table without castor wheel 8 Port Unmanageable Switch Single Cat 6 I O with surface mount box Cat 6 Cable Switches Plugs Sockets Cables Wires FRLS2. Or Make Moderna Model Compacta 203 600w 400D 750H mm Manufacturer VIP Industries Ltd Or Make Supreme Model ST1000 600W 450D 750H mm Manufacturer The Supreme Industries Ltd Or Make Nilkamal Model JAZZ 600W 450D 750H mm Manufacturer Nilkamal Plastics Ltd Or Make National Model Ritzy G00W 420D 750H mm Manufacturer National Plastic Industries Ltd Computer Table 7 without castor wheel 6252 Note The bidder will have to furnish the samples of table amp chairs to be supplied on or before the bid submission date amp time Networking amp Electrification Necessary LAN cabling in the room for computer lab 8 port 10 100 Mbps Auto sense Network unmanageable Switch with necessary 8 cabling CAT 6 UTP cabling Switch 239 HCL DigiLink DAX Linksys Belkin HPNetworking Cisco Cat 6 cable amp I O HCL DigiLink DAX Linksys Belkin ADC crone Necessary electrification in the room 9 Electrification for computer lab 6252 Bidder is required to carry out 17 of 29 BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR G UJ ARAT INFO RM ATIC S UM MED electrification with following brand 1 Switches Plugs Sockets Crabtree Athena Anchor Roma MK Wrapround 2 Cables Wires FRLSH Havells Finolex Lapp RR Cable School Management Software 10 v ea SA SAS Features
3. Electrical fast Transient Burst Test Surge Spike Test Inspection of Performance Requirements Visual Examination Functional Performance Effect Of Power Interruptions Effect Of Power Supply Variations VHF UHF Output Key Travel Keyboard Controller Actuating Force Video Monitor Performance Test Suite Resolution Geometric distortion Ripple distortion due to mains Non linearity due to scanning Convergence error Brightness Effect of brightness variation on EFT Humbar FDD HDD Performance Test Suite Capacity Recording density Track density Tracks side Recording Method Rotational Speed Average Latency time Access time max 27 of 29 au G UJ ARAT INFO RM ATIC S UM MED ai BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Time taken from Power On to Ready Rate of data transfer Error Rate Audible Noise SMPS Performance Test Suite Power Output Output Voltage Load Regulation Efficiency Periodic and Random Deviation PARD Dynamic load regulation Cross Regulation Over load protection In rush Current Hold up Time Power Good Signal Verification of Marking Requirements Verification of Interface Requirements ii Printers Plotters Inspection of Safety Requirements Earth Leakage Current Die
4. cL G UJ ARAT INFO RM ATIC S UM MED a BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Ge GUJARAT INFORMATICS LIMITED A Government of Gujarat Company GUJARAT INFORMATICS LIMITED Block No 1 8 Floor Udhyog Bhavan Sector 11 Gandhinagar 382 010 Phone No 23256022 Fax No 23238925 Bid for Purchase of Computer Hardware amp related peripherals on behalf of Gujarat Council of Elementary Education SSA Mission Gandhinagar Tender No HWT18 12213207 Last Date of Receipt of Bid 13 01 2014 till 1700 hours Date of Opening of Bid 14 01 2014 at 1500 hours Bid Processing Fee Rs 5000 lof 29 F cL G UJ ARAT INFO RM ATIC S UM MED BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Gujarat Informatics Limited hereinafter referred to as GIL intend to invite offers through E tendering route for supply installation and maintenance of Computer hardware including peripherals on behalf of Gujarat Council of Elementary Education SSA Mission Gandhinagar Tender No HWT181213207 Eligibility Criteria for the bidder Note The bidder should have a total sum of turnover of Rs 15 Crore Minimum in the last three financial years and the turnover of the last year should be at least Rs 5 crores The copies of Audited Annual Accounts for last three years shall be attached along with the bid Form no E 1 a The bidder must have one office in Gujarat Please attach the copy
5. Form no F2 Buyback Rates Desktops with Internal Zenith 3337 modem Pentium IV 3 0 GHz 1 with HT 256MB DDR SDRAM 80 GB HDD 15 SVGA Colour Monitor Dot matrix Printer 24 Pin Epson 3337 132 Column 300 CPS 500 VA Offline UPS Xsis 3337 GRAND Tovar F3 otal F1 Total F2 Note 1 L1 will be the lowest sum total of rates of all line items without tax with 5 years warranty minus buyback rates 2 Successful Vendor will have to supply provide goods with an Invoice from a place located within State of Gujarat 20 of 29 au G UJ ARAT INFO RM ATIC S UM MED uo aS BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Performa of Compliance letter Authenticity of Information Provided On Non judicial Stamp paper of Rs 100 duly attested by the First class Magistrate Notary Public Date To DGM Tech Gujarat Informatics Ltd Block 1 8 Floor Udhyog Bhavan Gandhinagar Sub Compliance with the tender terms and conditions specifications and Eligibility Criteria Ref Tender no HWT 181213207 Dear Sir With reference to above referred tender I undersigned lt lt Name of Signatory gt gt in the capacity of lt lt Designation of Signatory gt gt is authorized to give the undertaking on behalf of lt lt Name of the bidder gt gt We wish to inform you that we have read and understood the technical specification and total requirem
6. Industries Ltd Or Make Nilkamal Model CHR 4002 Manufacturer Nilkamal Plastics Ltd Or Make Moderna Model CH 70 Plastic Moulded Manufacturer VIP Industries Ltd Chair without Or 5774 arm rest Make Prima Model CHR 4005 Manufacturer Prima Plastics Ltd Or Make CELLO Model Sleek Manufacturer Wim Plast Ltd Or Make National Model Alto Manufacturer National Plastic Industries Ltd from above mentioned brands Plastic Moulded Chair with arm rest Plastic Moulded Chairs Make Supreme Model Optra IKON Manufacturer The Supreme Ind Ltd or Make Nilkamal Model CHR 2048 CHR 2060 Manufacturer Nilkamal Plastics Ltd Plastic Moulded Or Chair with arm Make Moderna 478 rest Model CH 54 CH 61 Manufacturer VIP Industries Ltd Or Make Prima Model CHR 2008 CHR 2015 Manufacturer Prima Plastics Ltd or Make CELLO Model Cello Admire Cello Unique Manufacturer Wimplast Ltd 16 of 29 G UJ ARAT INFO RM ATIC S UM MED Git BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR With Armrest amp from above mentioned brands Computer Table without castor wheel Table for Computers Make Godrej Model Companion C 10 600W 450D 750H mm Manufacturer Godrej amp Boyce Mfg Co Ltd Or Make Featherlite Model PCD 118 B 600w 480D 780H mm Manufacturer Featherlite Products Pvt Ltd
7. Regional Rural Banks of Gujarat or Co Operative Bank of Gujarat operating in India having branch at Ahmedabad Gandhinagar as per the G R no EMD 10 2013 107 DMO Dated 06 04 2013 issued by Finance Department 24 of 29 F cL G UJ ARAT INFO RM ATIC S UM MED cone i BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR CONTRACT FORM THIS AGREEMENT made on the day of 2014 Between Name of purchaser of Country of Purchaser hereinafter the Purchaser of the one part and Name of Supplier of City and Country of Supplier hereinafter called the Supplier of the other part WHEREAS the Purchaser is desirous that certain Goods and ancillary services viz Brief Description of Goods and Services and has accepted a bid by the Supplier for the supply of those goods and services in the sum of Contract Price in Words and Figures hereinafter called the Contract Price in Words and Figures hereinafter called the Contract Price NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS 1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to 2 The following documents shall be deemed to form and be read and construed as part of this Agreement viz 2 1 the Bid Form and the Price Schedule submitted by the Bidder 2 2 terms and conditions of the bid 2 3 the Purchaser s Notification of Award 3 In
8. any other course of or remedy or security available to the OWNER PURCHASER The Bank shall not be released of its obligations under these presents by any exercise by the OWNER PURCHAER of its liability with reference to the matters aforesaid or any of them or by reason or any other acts of omission or commission on the part of the OWNER PURCHASER or any other indulgence shown by the OWNER PURCHASER or by any other matter or things The Bank also agree that the OWNER PUCHASER at its option shall be entitled to enforce this Guarantee against the Bank as a Principal Debtor in the first instance without proceeding against the SELLER and not withstanding any security or other guarantee that the OWNER PURCHASER may have in relation to the SELLER s liabilities Notwithstanding anything contained herein above our liability under this Guarantee is restricted to Rs Rupees and it shall remain in force up to and including and shall be extended from time to time for such period as may be desired by the SELLER on whose behalf this guarantee has been given Dated at on this day of 2014 23 of 29 G l G UJ ARAT INFO RM ATIC S UM MED a BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Signed and delivered by For amp on Behalf of Name of the Bank amp Branch amp Its official Address List of approved Banks All Nationalized Bank including the public sector bank or Private Sector Bank or Commercial Bank or
9. of School Management Software System Administration and Management Records and Profiles Management Timetable Generation and Updates Attendance Management Exam Management Grades Management Library Management Online Content Management Homework Management Student records and learning outcomes Management linked with Aadhar Enabled DISE and Continuous Comprehensive Evaluation Grant receipts and utilizations Management linked with Financial Accounting System School Management Software must be functional on Open Source Platform and all other Platform School Management Software must be developed with concept of anywhere availability Internet or Intranet with Automatic Synchronization 9111 18 of 29 F au G UJ ARATINFORMATIC S LIMITED BLOCK NO 1 8 FLOOR UDYOG BHAVAN SEC TOR 11 GANDHINAGAR SECTION III Form no F1 FINANCIAL BID FORMAT 1 PC 9589 2 A4 size Mono Laser Printer 1 5774 3 A4 size Mono Laser Printer 2 3576 4 600 VA Line Interactive UPS 9589 5 Plastic Moulded Chair without arm rest 5774 6 Plastic Moulded Chair with arm rest 478 7 Computer Table without castor wheel 6252 8 Port Unmanageable Switch with required LAN 8 239 cabling 9 Electrification 6252 10 School Management Software 9111 19 of 29 cL G UJ ARAT INFO RM ATIC S LIMITED a BLOCK NO 1 8 FLOOR UDYOG BHAVAN SEC TOR 11 GANDHINAGAR
10. of any two of the following Property tax bill Electricity Bill Telephone Bill VAT CST Registration Lease agreement Form no E 2 b The bidder must have at least three authorized service centers covering all regions of Gujarat with one service centre in Anmedabad Gandhinagar Please attach the copies of any two of following Telephone Bills of last one year Property tax bill copies of Electricity Bills of last one year VAT CST Registration Lease agreement In case the bidder is providing after sales support through Franchisee and or Service Provider then the undertaking duly signed by the bidder amp the franchisee and or Service Provider shall also be attached with the bid for after sales support Form no E 3 The bidder must have at least 25 customer reference sites of local area network installation or 25 reference sites each of minimum 50 machine Computer installations in Gujarat Customer references amp Purchase orders must be attached along with the bid Form No E 4 The bidder should be authorized by its OEM for PCs to quote the bid Form no E 5 If Multinational OEM would like to participate through their Gujarat based partner then the partner must be Authorized Service Provider of the MNC Multinational OEM amp their authorized Partner should not participate simultaneously amp only one of them should participate Form no E 6 The Manufacturer of the product OEM should be ISO 9001 2008 Process Certified for manuf
11. on Desktops Monitors Printers UPS and other peripherals etc with details of bidder s name address contact detail service centre help line number and warranty expiry date Further bidder has to paste SSA Logo on all the supplied hardware in consultation with SSAM All equipments are required to be supply install and maintain at locations at 239 Block Resource centers 3337 Cluster Resource centers and 5774 schools within the state of Gujarat The Distribution list of equipments are as mentioned below Name of No s of Sr No Genter Item No s Centers Total Qty 1 Block PC 2 239 478 Resource A4 size Mono Laser 1 239 centers Printer 2 600 VA Line Interactive 2 478 UPS Computer Table 2 478 without castor wheel Plastic Moulded Chair 2 478 with arm rest 7 of 29 au G UJ ARAT INFO RM ATIC S UM MED lt BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Necessary LAN Cabling in the room for computer lab 8 Port Unmanageable Switch with necessary Cat 6 UTP cabling amp I O Necessary Electrification in the room for computer lab 2 Cluster PC 1 3337 3337 Resource A4 size Mono Laser centers Printer 2 l 3337 600 VA Line Interactive UPS 1 3337 a Management 1 3337 oftware 3 schools PC 1 5774 5774 A4 size Mono Laser 1 5774 Printer 1 600 VA Line Interactive 1 5774 UPS Computer Table 1 5774 without castor wheel Pl
12. software at factory site before delivery at 3337 CRC amp 5774 schools as per requirement mentioned below v SI should either design amp develop OR procure commercially available Software having following features amp supply along with desktops SSA will provide the information and requirements of utilities under software for development of School Management Software v The software should not require any other software other then the operating system to run the said content v Sl needs to provide CD DVD media user manual etc at each CRC school Features of School Management Software m gt a oa0oD x System Administration and Management Records and Profiles Management Timetable Generation and Updates Attendance Management Exam Management Grades Management Library Management Online Content Management Homework Management Student records and learning outcomes Management linked with Aadhar Enabled DISE and Continuous Comprehensive Evaluation Grant receipts and utilizations Management linked with Financial Accounting System School Management Software must be functional on Open Source Platform and all other Platform School Management Software must be developed with concept of anywhere availability Internet or Intranet with Automatic Synchronization v During technical evaluation SI has to provide the software for testing the features Purchasing Department their designated domain expert will cr
13. 11 12 13 The last date of submission of bid on the website https gil nprocure com is 1700 Hrs 13 01 2014 No physical bids will be accepted under normal circumstances However GIL reserves the right to ask the bidders to submit the bid and or any other documents in physical form The bid is non transferable The Bidder may quote only one option i e only one product can be quoted against each item Bidders are required to mention make amp Model of the product Do not write OEM against items except the items asked to be integrated with Computers as bidders are expected to give make amp model of the product The bidder will have to supply install maintain and provide training for hardware software and peripherals and carry out necessary integration at offices located all across Gujarat State In case the quoted Item is not available in the market the bidder will have to supply Higher Version replacement of that Item in the quoted cost in the same time duration with prior approval of GIL No End of Life product should be quoted to minimize such instances till the bid validity Make amp Model quoted by the bidder should be available till the bid validity duly supported for spares OEM support for 5 years The Bidder shall bear all the costs associated with the preparation and submission of its bid and GIL will in no case will be responsible or liable for these costs regardless of conduct or outcome of bidding
14. H Note You may quote only one option against any item 12 of 29 Gil G UJ ARAT INFO RM ATIC S UM MED BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Form no T2 TECHNICAL MINIMUM SPECIFICATIONS Intel Core i3 3220 Processor 3M Cache 3 30 GHz or higher AMD A8 cpu 5500 3 2Ghz 4MB L2 Cache 4 Cores 65W or higher For Intel Intel H61 chipset or better For Mothietboard AMD AMD A 55 Chipset or higher Bus Integrated onboard graphics Total 3 no s Architecture of slots with minimum one PCI and rest PCle Integrated Audio 2 GB DDR3 RAM 1066 MHz with 1 Memory DIMM slot free Single Module Should be supplied Hard disk 320 GB SATA II hard disk with 7200 rpm amp Pre Failure alert Keyboard USB or Ps 2 104 Keys keyboard USB or PS 2 Two button scroll optical Mouse mouse with pad pats 1 Serial 1 Parallel 6 USB 2 0 min 2 at front VGA Microphone Headphone Networking 10 100 1000 Mbps Network Embedded features Slot based Optical Drive 8x or better Internal DVD Writer 18 5 or higher wide screen LED Backlit based TFT Monitor 18 5 or higher wide screen LED Backlit based TFTs Contrast Ratio 1000 1 or better Response Time 5 ms or better Resolution 1360 X 768 or better TCO Displays 5 0 certified or better Monitor should be of same make of offered PC Brand O S Latest GNU GP
15. L licensed Operating System Ubuntu 11 10 or equivalent However GIL SSAM Education Department reserves the right to place the order for anyone of the Linux Pre loaded OS depending upon the SSAM education department choice The successful bidder should agree to supply whichever the Linux OS ordered by SSAM education department Data Recovery Software Pre loaded software tool that has provision for scheduled backup for restoring OS amp data Should have capability to take backup to external media Please specify name of Data Recovery Software PC Matched Deviation Sr No Item Qty Not Remarks Matched If any 1 Form Factor Tower Cabinet 9589 13 of 29 BLOCK NO 1 8 G UJ ARAT INFO RM ATIC S LIMITED FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Anti Virus The removal of Virus Malware Trojan Worm would be the responsibility of the successful bidder during the contract period Certifications For PC RoHS UL CE FCC or equivalent third party certification from reputed Indian Agency Linux certification Open Source Office with Gujarati fonts in Laser Printer 1 Application Consultation with GIL SSAM Education Software Department Dust Cover for CPU Monitor Keyboard Dust Cover Mouse A4 size Mono Laser Printer 1 A4 size Laser printer Print Speed 17 ppm Print Resol
16. acturing ISO certificates are required for items like Server Desktop PC Thin Client Ethernet Switches UTP cable Jack Patch Panels Information Outlets Printers amp UPS Form No E 7 If bidder is Consultants firm and any of its affiliates hired to provide consulting services for the preparation or implementation of a project under this tender then bidder will be disqualified for providing goods or works or services related to the initial assignment for the same project Bidders who wish to participate in this bid will have to register on https gil nprocure com Further bidders who wish to participate in online bids will have to procure Digital Certificate as per Information Technology Act 2000 using which they can sign their electronic bids Bidders can procure the same from n code solutions a division of GNFC Ltd or any other agency licensed by Controller of Certifying Authority Govt of India Bidders who already have a valid Digital Certificate need not procure a new Digital Certificate The bidder s qualified in Pre qualification Eligibility Criteria stage of tender no HWT060712171 HWT060712172 HWT 1109121 76 HWT240912177 HWT020513189 HWT210513190 HW T180713195 is are not required to upload the supporting document for eligibility criteria no 1 2 and 3 2 of 29 au G UJ ARAT INFO RM ATIC S UM MED BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR The terms and conditions are as follows 10
17. al training of the ordered goods to the purchaser s staff GIL reserves the right to change any bid condition of any item even after inviting the bids with without prior notification 6 of 29 F au G UJ ARAT INFO RM ATIC S UM MED 38 39 40 41 42 43 BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR GIL s Right to accept any Bid and to reject any or all Bids GIL reserve the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to awarding the Contracts without thereby incurring any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the grounds for such decision The tendered quantities are estimated based on the receipt of the requirement from various Government offices The quantities may decrease up to 50 of the bid quantity or increase up to 30 of the bid quantity at the time of finalization depending upon the change in the requirements grants available with the purchaser s which shall be binding to the bidder All correction addition deletion shall require authorized countersign Force Majeure Shall mean and be limited to the following a War hostilities b Riot or Civil commotion c Earthquake flood tempest lightening or other natural physical disaster d Restrictions imposed by the Government or other statutory bodies which prevents or delays the execution of the order by th
18. arranty quality to the OWNER PURCHASER having Head Office at hereinafter referred to as the Bank which expressly shall unless repugnant to the context or meaning thereof include successors administrators executors and assigns do hereby guarantee to undertake to pay the sum of Rs Rupees to the OWNER PURCHASER on demand at any time up to without a reference to the SELLER Any such demand made by the OWNER PURCHASER on the Bank shall be conclusive and binding notwithstanding any difference between Tribunals Arbitrator or any other authority The Bank undertakes not to revoke this guarantee during its currency without previous consent of the OWNER PURCHASER and further agrees that the guarantee herein contained shall continue to be enforceable till the OWNER PURCHASER discharges this guarantee OWNER PURCHASER shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee from time to time to extend the time for performance by the SELLER of the aforementioned CONTRACT The OWNER PURCHASER shall have the fullest liberty without affecting this guarantee to postpone from time to time the exercise of any powers vested in them or of any right which they might have against the SELLER and to exercise the same at any time in any manner and either to enforce to forebear to enforce any covenants contained or implied in the aforementioned CONTRACT between the OWNER PURCHASER and the SELLER or
19. astic Moulded Chair 1 5774 without arm rest School Management 1 5774 Software Necessary Electrification in the room for computer lab Note The quantity mentioned above is indicative It may get change depending on the requirement of the indenting department 45 The indicative district wise list of 239 Block Resource Centers 3337 Cluster Resource centers and 5774 schools are given in Annexure The no of centers schools is indicative It may get change depend upon the purchaser s requirement 46 Currently all the 3337 CRCs are having Zenith make computer Epson make printer amp Xsis make UPS amp it has been purchased in 2006 07 amp are out of warranty Bidder is required to collect those old desktops printers amp UPS on as is where is basis amp install new systems amp GCEE SSAM will suitably deduct the amount which has been buy back The bid should be submitted on the website https gil nprocure com on or before 1700 Hours 13 01 2014 Please address all queries and correspondence to Shri Vivek Upadhyay DGM Tech Gujarat Informatics Limited Block 1 8 Floor Udhyog Bhavan Gandhinagar 382010 Fax 079 23238925 Fax email should be followed by the post confirmation copy 8 of 29 G UJ ARAT INFO RM ATIC S UM MED Gi t BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Scope of Work School Management Software y Sl will have to Pre load School Management
20. be levied However if the complaints not resolved within 7 days then from 8 day to 14 day penalty would be levied 150 and from 15 day onwards penalty 200 of the above rates would be levied The amount of penalty will be recovered from the Performance bank guarantee during warranty period 35 6 Itis expected the average downtime of the item system will be less than half the maximum downtime In case an item is not usable beyond the stipulated maximum downtime the bidder will be required to arrange for an immediate replacement of the same till its is repaired Failure to arrange for the immediate repair replacement will be liable for penalty of RS 300 per day for desktops and Rs 200 per day for other Peripherals The amount of penalty will be recovered from the Performance bank guarantee during warranty period 35 7 The Bidder System Integrator will be required to co ordinate with software vendor and or do liasioning with other service provider to achieve the end to end connectivity This also includes OS configuration with respect to LAN WAN technologies implementation Payment Payment for Goods and Services shall be made by the Indenting Department in Indian Rupees as follows 36 1 No advance payment will be made 36 2 95 payment after successful inspection Delivery and installation of the ordered goods The inspection will be done as decided by GIL 36 3 Remaining 5 payment will be made after completion of the users operation
21. consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned the Supplier hereby convenants with the Purchaser to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract 4 The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract 5 Particulars of the goods and services which shall be supplied provided by the Supplier are as enlisted in the enclosed annexure TOTAL VALUE DELIVERY SCHEDULE IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written Signed Sealed and Delivered by the Said For the Purchaser in the presence of Signed Sealed and Delivered by the said For the Supplier in the presence of 25 of 29 cL G UJ ARAT INFO RM ATIC S UM MED lt BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR The details of the modalities and charges for Quality testing at EQDC e The verification of the computer hardware will be carried out by GIL at Ahmedabad Gandhinagar The proper inspection facility has to be provided by the supplier s at their
22. cost e The quality testing of Servers PCs Printers and UPS will be carried out by EQDC Gandhinagar The charges mentioned below for the same are to be paid directly to EQDC by the supplier s e GIL EQDC will select the samples from the entire ordered lot at Ahmedabad Gandhinagar The sampling plan proposed is based on the tender quantities as under Per Unit testing charge In Total Inspection Charge In er Ne MEE aE gory Ay CNS Rs W o Service tax Rs W o Service tax 1 PC 5 212 565 10 62 825 2 Printer 5 48 840 2 44 200 3 UPS 5 29 640 1 48 200 GRAND TOTAL 14 55 225 e In case the ordered quantity varies from the tendered quantity then the final sampling plan will be decided by GIL e Service Tax plus Education Cess as applicable will be levied extra e Incase of rejection of the sample s the entire lot of that item may be rejected and the equal nos of sampling will be again taken from the new produced lot The extra cost for the same has to be bourn by the supplier 26 of 29 G l G UJ ARAT INFO RM ATIC S UM MED lt BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Tests for Computer Hardware i Personal Computer Server includes CPU Video Monitor Keyboard FDD HDD SMPS Inspection of Safety Requirements Earth Leakage Current Dielectric Strength lonizing X ray radiation Conducted Susceptibility Tests Electrostatic Discharge Test
23. der enquiry no dated We hereby undertake that all the components parts assembly software used in the Desktops under the above like Hard disk Monitors Memory motherboard etc shall be original new Components parts assembly software from respective OEMs of the products and that no refurbished duplicate second hand components parts assembly software are being used or shall be used In respect of licensed operating system we undertake that the same shall be supplied along with the authorized license certificate will our name logo e g Product Keys on Certification of Authenticity in case of Microsoft Windows Operating System Also that it shall be sourced from the authorized source for use in India e g Authorized Microsoft Channel in case of Microsoft Operating System Should you require we shall produce certificate from our OEM supplier in support of above undertaking at the time of delivery It will be our responsibility to produce such letters from our OEM supplier s within a reasonable time In case we are found not complying with above at the time of delivery or during installation for the Desktops already billed we agree to take back the equipment already supplied at our cost and return any amount paid to us by you in this regard and that you will have the right to forfeit our EMD BG for this tender Authorized Signatory Name Designation Note i The signing Authority should be no lower than Company Secretary of the OEM of D
24. e BIDDER The BIDDER shall advise GIL by a registered letter duly certified by the local statutory authorities the beginning and end of the above causes of delay within seven 7 days of the occurrence and cessation of such Force Majeure Conditions In the event of delay lasting over two months if arising out of causes of Force Majeure GIL reserves the right to cancel the order Completion period may be extended to circumstances relating to Force Majeure by the GIL Bidder shall not claim any further extension for completion of work GIL GoG shall not be liable to pay extra costs under any conditions The BIDDER shall categorically specify the extent of Force Majeure conditions prevalent in their works at the time of submitting their bid and whether the same have been taken in to consideration or not in their quotations In the event of any Force Majeure cause the BIDDER shall not be liable for_delays in performing their obligations under this order and the delivery dates can be extended to the BIDDER without being subject to price reduction for delayed delivered as stated elsewhere It will be prerogative of GIL GoG to take the decision on force major conditions and GIL GoG decision will be binding to the bidder The Clarifications must be submitted in writing at GIL at least 10 days before the submission date Thereafter the clarifications received from the bidders will not be entertained The bidder has to paste non removable sticker
25. ent of the above mentioned bid submitted by us on 13 01 2014 We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely compliant with specifications mentioned in the bid document We also explicitly understand that all quoted items meet technical specification of the bid amp that such technical specification overrides the brochures standard literature if the same contradicts or is absent in brochures In case of breach of any tender terms and conditions or deviation from bid specification other than already specified as mentioned above the decision of GIL Tender Committee for disqualification will be accepted by us The Information provided in our submitted bid is correct In case any information provided by us are found to be false or incorrect you have right to reject our bid at any stage including forfeiture of our EMD PBG cancel the award of contract In this event GIL reserves the right to take legal action on us Thanking you Dated this day of 2014 Signature in the Capacity of Duly authorized to sign bid for and on behalf of Note This form should be signed by authorized signatory of bidder 21 of 29 G l G UJ ARAT INFO RM ATIC S UM MED ai BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR PERFORMA OF UNDERTAKING Undertaking of Authenticity for Computer Equipment Supplies This has reference to Desktops being supplied quoted to you vide your ten
26. esktop ii The bidders are required to upload this undertaking from the OEMs of the Desktops for the quoted options 22 of 29 cL G UJ ARAT INFO RM ATIC S UM MED ai BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Proforma of Contract cum Equipment Performance Bank Guarantee To be stamped in accordance with Stamp Act Ref Bank Guarantee No Date To Name amp Address of the Purchaser Indenter Dear Sir In consideration of Name amp Address of the Purchaser Indenter Government of Gujarat Gandhinagar hereinafter referred to as the OWNER PURCHASER which expression shall unless repugnant to the context or meaning thereof include successors administrators and assigns having awarded to M s PE ASA EAE A AAEE E EAE A A ETAT having Principal Office at A T EE A hereinafter referred to as the SELLER which expression shall unless repugnant to the context or meaning thereof include their respective successors administrators executors and assigns the supply of by issue of Purchase Order NoO Dated issued by Gujarat Informatics Ltd Gandhinagar for and on behalf of the OWNER PURCHASER and the same having been accepted by the SELLER resulting into CONTRACT for supplies of materials equipments as mentioned in the said purchase order and the SELLER having agreed to provide a Contract Performance and Warranty Guarantee for faithful performance of the aforementioned contract and w
27. fy its bid 15 The Successful bidder has to submit Performance Bank Guarantee 10 of total order value within 15 days from the date of issue of Purchase order for the duration of warranty of all Nationalized Bank including the public sector bank or Private Sector Banks authorized by RBI or Commercial Bank or Regional Rural Banks of Gujarat or Co Operative Bank of Gujarat operating in India having branch at Ahmedabad Gandhinagar as per the G R no EMD 10 2013 107 DMO Dated 06 04 2013 issued by Finance Department The draft of Performance Bank Guarantee is attached herewith 16 Successful bidders will have to sign the contract upon receiving the Purchase order with the purchaser s within 15 working days from the date of Purchase order The draft of the Contract form is attached herewith 17 The successful Bidder s E M D will be returned upon the Bidder signing the Contract and furnishing the Performance Bank Guarantee 10 of the total order value and offer of inspection of the ordered material 18 The E M D may be forfeited a if a Bidder withdraws its bid during the period of bid validity b In case of a successful Bidder if the Bidder fails i To sign the Contract as mentioned above or ii To furnish performance bank guarantee as mentioned above or iii If the bidder is found to be involved in fraudulent practices 19 Termination for Default 19 1 The Purchaser may without prejudice to any other remedy for breach of co
28. hase order If the successful bidder of the immediately preceding tender s for the Purchase of Computer Hardware as floated by GIL has failed to deliver the pending orders within the prescribed time limit then such bidder will deemed to be ineligible to participate in this tender The period of such deemed ineligibility will be for a six months from the date of expiry of 60 working days for delivery and installation for such preceding tender s in view of his poor performance Bids shall be valid for 90 days after the date of financial bid opening A bid valid for a shorter period shall be rejected as non responsive If required GIL may extend the bid validity for further period from the date of expiry of bid validity in consultation with the successful bidder Bidders are required to quote all items including optional add ons as well Incomplete bids will be treated as non responsive and will be rejected Penalty Clause 5 of 29 F cL G UJ ARAT INFO RM ATIC S UM MED 35 36 37 BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR 34 1 If the bidder fails to deliver and install the requisite hardware and software within 60 working days of the issue of the confirmed purchase order then a sum equivalent to one percent 1 of the total contract value shall be deducted from the payment for each calendar week of delay or part thereof 34 2 Delay in excess of 10 weeks will be sufficient to cause for termination of the co
29. he discretion of GIL The bidder with overall competitive quote will be given preference on the ordered quantity The bidder will have to offer the inspection at EQDC Gandhinagar amp in the manner as decided by GIL before delivering to the respective sites or at customer sites The cost of the same has to be borne by the supplier Any deviation found in the specification of the produced goods or delivered goods after inspection from the tender specifications will lead to the cancellation of the order forfeiture of EMD PBG and prohibition in the participation in the future purchase of Government of Gujarat GIL GoG will not be responsible for any time delay which may arise due to any deviation from the bid technical specification found at the time of inspection and the bidder has to deliver and install the ordered goods within prescribed time limit At the time of inspection bidder is required to produce OEM s confirmation on OEM s Letter head with Sr nos of Equipment Software and Batteries supplied for back to back warranty support as per tender terms amp conditions The indenter s right to inspect test and where necessary reject the Goods after the Goods arrival at Customer Site shall in no way be limited or waived by reason of the Goods having previously been inspected tested and passed by the Purchaser or its representative prior to the Goods shipment Delivery amp installation Within 60 working days from the date of confirmed purc
30. ible for all commitments made on behalf of the bidder and that will be considered valid for all further dealings related to this tender process In the absence of the bidder s the tender committee may choose to open the bids as per the prescribed schedule The Bidders names Bid modifications or withdrawals discounts and the presence or absence of relevant E M D and such other details as GIL GOG officer s at their discretion may consider appropriate will be announced at the opening Evaluation of the bids After the closing time of submission GIL GOG committee will verify the submission of Bid Processing Fees amp EMD as per bid terms and conditions The eligibility criteria evaluation will be carried out of the responsive bids The technical bids of the bidders who are complying with all the eligibility criteria will be opened and evaluated next The bidder will have to arrange the demonstration of School Management Software they have quoted in this bid within 5 days from the intimation given by GIL Purchasing Department Purchasing Department their designated domain expert will critically test the same The financial bid of the technically qualified bidders will be opened and financially L1 bidder will be decided from the sum total of prices for all line items without tax with 5 years warranty minus buyback rates and then called for further negotiations if required The order may be split among a number of technically qualified bidders at t
31. itically test the same 9 of 29 cL G UJ ARAT INFO RMATIC S LIMITED a BLOCK NO 1 8 FLOOR UDYOG BHAVAN SEC TOR 11 GANDHINAGAR SECTION Bid Processing Fees amp Earnest Money Deposit Details 1 Bid Processing Fees 2 Earnest Money Deposit E M D ELIGIBILITY CRITERIA Form no E1 Financial strength of the bidder Note Please fill this form and upload the audited Annual Accounts for the last three financial years Form no E2 Office in GUJARAT Note You may mention more than one office if applicable by adding multiple rows which may be added by NUMBER OF ROWS TO ADD Form no E3 Service Centers Detail Note You have to mention minimum 3 authorized service centers as per eligibility criterion If you like to add more service centers if applicable by adding multiple form which may be added by NUMBER OF ROWS TO ADD Form No E4 Experience Details Customer References 10 of 29 F as G G UJ ARAT INFO RM ATIC S UM MED ana BLOCK NO 1 8 FLOOR UDYOG BHAVAN SEC TOR 11 GANDHINAGAR Note Please fill this form and upload the supporting documents for each customer reference in scanned format Failing the same may lead to the rejection of the bid You may add the customer references by adding multiple rows which may be added by NUMBER OF ROWS TO ADD
32. lectric Strength Conducted Susceptibility Tests Electrostatic Discharge Test Electrical fast Transient Burst Test Surge Spike Test Inspection of Performance Requirements Visual Examination Effect Of Power Interruptions Mechanical Paper Handling and Software Requirements Verification of Marking Requirements Verification of Interface Requirements iii UPS Visual Examination 28 of 29 G UJ ARAT INFO RM ATIC S UM MED BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR UPS Performance Test Suite a Electrical Tests UPS Input Test Steady State Input Voltage Tolerance Test Input Frequency Tolerance Test Inrush Current Test UPS Output Characteristics Test Output Normal Mode No Load Output Normal Mode Full Load Output Stored Energy Mode No Load Output Stored Energy Mode Full Load Output Normal Mode Overload b UPS Output Dynamic Characteristics Tests Change of operating mode Normal to stored energy mode Change of operating mode stored energy to Normal mode Change of operating mode Normal to Bypass mode where applicable c Stored and restored energy time tests Stored energy time test R stored energy time test d Efficiency and input power factor e High Voltage Test 29 of 29
33. ntract In that case the Performance Bank Guarantee of the bidder will be forfeited 34 3 In case the selected bidder does not supply the ordered items for any reason the bidder will be liable to pay the difference amount to the purchaser over and above the performance guarantee which indenter department has to pay to the next or other selected bidder for purpose of the said items Warranty 35 1 Warranty Comprehensive onsite warranty for 5 years from the date of installation of computer hardware including all peripherals and UPS 35 2 The bidder shall guarantee a 95 uptime of computer systems peripherals 35 3 If any computer systems s gives continuous trouble say six times in one month during the warranty period the bidder shall replace the systems with new system without any additional cost to the purchaser 35 4 Maintenance service 35 4 1 Free maintenance services shall be provided by the Bidder during the period of warranty for 5 years 35 4 2 The maximum response time for maintenance complaint from any of the destinations specified in the Schedule of Requirements Purchase order s i e time required for bidders maintenance engineer to report at the installation after a request call telegram is made or letter is written shall not exceed 24 hrs 35 5 During warranty period if the complaint is not resolved with in 48 hrs the penalty of Rs 300 per day for desktops and for other peripherals the penalty of Rs 200 per day will
34. ntract by written notice of default sent to the Bidder terminate the Contract in whole or part a if the bidder fails to deliver any or all of the Goods within 60 working days from the date of purchase order or within any extension thereof granted by the Purchaser or b if the Bidder fails to perform any obligation s under the Contract Purchase order c If the Bidder in the judgment of the Purchaser has engaged in corrupt or fraudulent practices in competing for or in executing the Contract For the purpose of this clause Corrupt practice means the offering giving receiving or soliciting of any thing of value of influence the action of a public official in the procurement process or in contract execution fraudulent practice a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the purchaser and includes collusive practice among Bidders prior to or after bid submission designed to establish bid prices at artificial non competitive levels and to deprive the purchaser of the benefits of free and open competition 19 2 In the event the Purchaser terminates the Contract in whole or in part pursuant to Clause 19 1 above the Purchaser may procure upon such terms and in such manner as it deems appropriate Goods or Services similar to those undelivered and the Bidder shall be liable to the Purchaser for any excess costs for such similar Goods or Service
35. process The bidder has to upload the compliance letter on its letter head duly signed by the authorized signature amp other supporting documents as asked for in the bid in scanned format Failing to submit the same or non compliance deviation from any bid terms and conditions eligibility criteria or technical specifications may result in rejection of the bid The Bidder has to examine all instructions forms terms conditions and specifications in the bidding documents Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the biding documents in every respect will be at the Bidder s risk and may result in rejection of its bid Amendment of Bidding Documents Corrigendum 9 1 At any time prior to the deadline for submission of bids GIL may for any reason whether its own initiative or in response to the clarification request by a prospective bidder modify the bidding documents 9 2 The corrigendum will be published on website https gil nprocure com 9 3 In order to allow prospective bidders reasonable time to take into consideration the amendments while preparing their bids GIL at its discretion may extend the deadline for the submission of bids Bid Currency Prices shall be quoted in Indian Rupees only The Bidder will have to remit Non refundable Bid Processing Fees of Rs 5 000 amp Earnest Money Deposit E M D of Rs 85 00 000 on or before the da
36. r Switching Device IGBT Switching frequency shall be above 50 Hz Switching over time from AC mains to UPS mode on power failure shall be Transfer time Max 10 milliseconds ibut 160 V 280 V 50 Hz 3 Hz single P phase AC Output AVR Output voltage in AC mode 180 AC M de 255 V 50 Hz 3 Hz UPS Output voltage in battery mode 230 V 10 50 Hz 3 Hz load Battery Mage power factor of not less than 0 6 lagging Overload UPS shall withstand 5 overload If input voltage goes outside the range 160V 280V the system shall switch Protections over to UPS mode Over Voltage short circuit and overload at UPS output terminal no load shut down Cold start Under voltage at battery terminal Battery over charge Mains presence UPS mode Battery Indicators and low overload meters Battery details Sealed Maintenance Free VRLA Built Battery Type in Exide Quanta CSB Panasonic Yuasa Battery Sr No on OEM Letter Battery make Head with Warranty Assurance of 1 years Minimum Battery 600 VA UPS 84 VAH 15 minutes AH Battery Back Up 15 of 29 G UJ ARAT INFO RM ATIC S UM MED BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR Plastic Moulded Chair without arm rest Plastic Moulded Chairs without armrest Make Supreme Model Dove Manufacturer The Supreme
37. s However the Bidder shall continue the performance of the Contract to the extent not terminated 20 Price shall be inclusive of all freight forwarding transit insurance and installation charges 21 Prices shall be inclusive of Excise Duties The prices shall strictly be submitted in the given format Quoted prices shall be without VAT The tax VAT components as applicable shall be mentioned separately in the respective columns Successful Vendor will have to supply provide goods with an Invoice from a place located within State of Gujarat 22 Late Bids The bidder will not be able to submit the bid after final submission date and time 23 Modification and Withdrawal of Bids 4 of 29 F cL G UJ ARAT INFO RM ATIC S UM MED 24 25 26 27 28 29 30 31 32 33 34 BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR 23 1 No bids will be allowed to be modified subsequent to the final submission of bids 23 2 No bid will allowed to be withdrawn in the interval between the deadline for submission of bids and the expiry of the bid validity Withdrawal of a bid during this interval will result in the forfeiture of bidder s E M D Bids will be opened with the buyer s private digital key in the presence of Bidder s representatives who choose to attend The Bidders representatives who are present shall sign a register attendance sheet evidencing their attendance The representative will be held respons
38. te amp hours of opening of the bids in a sealed cover at GIL office with the heading Bid Processing fees amp EMD for the E tender no HWT181213207 for Supply Installation and maintenance of Computer hardware and peripherals on behalf of Gujarat Council of Elementary Education SSA Mission Gandhinagar Tender No HWT181213207 Bid Processing fees amp E M D must be in the form of Demand Draft in the name of Gujarat Informatics Ltd payable at Gandhinagar along with the covering letter Please affix the stamp of your company on the overleaf of demand draft In case of non receipt of Bid Processing fees amp EMD as mentioned above within prescribed time the bid will be rejected by GIL as non responsive Unsuccessful bidder s E M D will be returned as promptly as possible but not later than 15 days after the expiration of the period of bid validity OR upon the successful Bidder signing the Contract and furnishing the Performance Bank Guarantee 10 of the total order value as prescribed by GIL whichever is earlier 3 of 29 F cL G UJ ARAT INFO RM ATIC S UM MED ie D BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR 14 In exceptional circumstances GIL may solicit the Bidders consent to an extension of the period of validity The request and the responses thereto shall be made in writing A Bidder may refuse the request without forfeiting its E M D A Bidder granting the request will not be permitted to modi
39. ution 600 x 600 dpi optical Resolution Processor at size MONO Minimum 250 MHz Printer Processor 5774 OR System processor Utilization Memory 2 MB RAM Interface Hi Speed USB 2 0 compatible A4 size Mono Laser Printer 2 A4 Size Mono Laser Printer 2 A4 size Laser printer 24 ppm 600 X 600 dpi Resolution Minimum 350 MHZ Printer Processor or System Processor Utilization Minimum 32 MB 3576 RAM PCL 5E Post script support OR equivalent Automatic Duplex printing High Speed USB 2 0 and inbuilt Network connectivity 600 VA Line Interactive UPS with 15 minutes Battery backup 600 VA Line Interactive UPS with 15 minutes Battery Back 9589 Up General Single Phase Input amp Single Phase Output Line Interactive UPS with AVR amp PWM Technology for computers suitable for single Phase AC input voltage 14 of 29 G UJ ARAT INFO RM ATIC S UM MED BLOCK NO 1 8 FLOOR UDYOG BHAVAN SECTOR 11 GANDHINAGAR UPS shall be housed in rugged enclosure made of M S Sheet 1 2 mm minimum thick aesthetically finished duly pre treated and powder coated or ABS body UPS shall be free from workmanship defects sharp edges nicks scratches burs etc All fasteners shall be fixed properly The equipment shall be complete with all parts and all parts shall be functional ae A Switching Device shall be MOSFET o
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