softsuitcase 2010 dansk - ver. 7 - Soft SuitCase
Contents
1. Microsoft Vista 7 2 GB RAM Workstations NT512 GB RAM 50 GB Harddisk Minimum requiments Microsoft Windows2003 Server Microsoft Windows 2008 2 GB RAM 50 GB Harddisk In installations less than 6 users server can be Microsoft VistaO or Microsoft Windows 7 Communication Internet required Min 2 Mbit download Multi Locations Yes please contact Soft SuitCase for information Max Users SCN maximum 4 Free test Disab i AM www traveloffice dk TravelOffice Headoffice Nytorv 7 B 1450 Copenhagen K Denmark Tel 45 33 66 90 90 Email info traveloffice dk Technical support 45 33 66 90 992. tell the system that that Invoice is Diners Invoice When you check the Diners check box the following screen will appear SoftSuitCase7010 5 Do vou wish ta make this a Diners Invoice If you press gt YES lt then the following screen will appear Diners Club Approval Request Customer Harme EL Diners Chub Account repite Total 12345678901 234 3143 00 Atthe moment the system is setup with a default Approval Code but the user can enter the real DINERS TRAVEL ACCOUNT Approval Code if they so wish The Invoice is then put in a list of the next invoices to be sent to Diners If the invoice is not closed either manually or by the system due to instructions given in the Finance System the Invoice may be edited until the moment it is sent when the Diners Module will automatically close the invoice and no more changes are allowed To see what is in the Diners Module List go to Menu gt Modules gt Diners Club gt Diners Club Invoice List The following screen will appear Diners Club Invoice List M Show latest Show all 1 Invoice File Number POSTPONED WAITING WAITING WAITING 26 09 2012 25 09 2012 Show Reverse Column OOo Exit O Here you can see that there is an Invoice gt WAITING lt to be sent to Diners This list will show all the gt WAITING lt invoices plus all the gt POSTPO
3. CREDIT OF COT Lbs Diners and AirPlus Travel Account Module for SoftSuitCase Diners Club TravelOffice SOFTSUITCASE 2010 DANSK VER 7 AirPlus INTERNATIONAL op Diners Club Diners Travel Account is located in the Menu gt Modules gt Diners Club This is a pay module and must be licensed by Travel Office It is used to send Customer Invoice Lines to Diners The customer must have Diners Account and the Travel Agency must have an agreement with Diners to use their system To setup the Diners Module you must first go to Menu gt Modules gt Diners Club gt Diners Club Setup and the following screen will appear Diners Club System Setup File iderdification Input boda DLDCD EDIT Last File Sequence 00000 Agents Department Identification Diners Chub Office Specification Establishment Reference Diners Club Files Folder as C Diners Cub Files C DinersClubFiles a Dines Payment Account 1020 Sale ubibetter File Identification Enter the File identification that you receive from Diners Club Last File Sequence If a new setup leave as 00000 IATA Number Enter your IATA Number Agents Department Identification Is optional Diners Club Office Specification Is Optional Establishment Reference Is optional Diners Club Files Folder ex C DinersClubFiles Press the gt Browse lt button folder icon to locate where the Diners Club Files are t
4. Enter the current Tamara Version IATA Number Enter the IATA Number of the Travel Agency and enter the AirPlus Credit Card Number and the Expiry Date Then press SAVE AirPlus Files Folder ex C AirPlusFiles Press the gt Browse lt button folder icon to locate where the AirPlus Files are to be saved When the Airplus Module finishes generating an AirPlus File with all the latest Invoice Lines it must save the file to a known location with a unique known name so it can be picked by the module that will upload it to AirPlus International SOFTSUITCASE 2010 USER MANUAL VER 7 AIRPLUS TRAVEL ACCOUNT When an Invoice is created and the Customer is an AirPlus Account holder the Invoice will have the AirPlus Checkbox enabled so you can tell the Hi BT BEL ie _ E 4 FET mm LE mw ail When you check the AirPlus check box the following screen will appear SoltSuitCase7010 5 Co you wish ta make this a 4irPlus Invoice If you press gt YES lt then the following screen will appear AirPlus Approval Request Customer Mame Pes Sidor Sarensen Al Pus Account Irreni a Total 12345678901 2345 4701 25 At the moment the system Is setup with a default Approval Code but the user can enter the real Approval Code if they so wish The Invoice is then put in a list of the next invoices to be sent to AirPlus If the invoice is not closed either manually or by t
5. Invoices waiting Number of Invoices waiting to be sent Last File The Number of the Last File sent to Diners Used by Diners to make sure there are no missing files The File Numbers are sent sequentially so it is easy to see if a file has gone missing or was never sent Date Sent The Date the Last File was sent to Diners Diners File ready to be sent Is the location of the file to be sent is located Invoices Checked Number of Invoices checked This File This File Number about to be sent Airline Amount The total of the airline amounts of all the Invoice Lines added to the file Non Airline Amount The total of the Non airline amounts of all the Invoice Lines added to the file If the check has been successful and all the invoices were in the correct format the following web screen will appear DINERS TRAVEL ACCOUNT Diners File ready to be sent ie 111 111177111117777 Beni eek Wait Checked This File Airline Ami Non Airline ing Last File Date Ser F ount Fi Amount ile Sent a 3 J 01176 26 09 2012 C DinersClubFiles 01177 txt l 3 01177 I 23 907 00 3 444 00 MLS SEB SFT About SEB B Contact us Welcome to SEB Kort SFT Secure File Transfer Login by entering your username and password UserlD j Password Register 8 Cookies at SFT Enter your Username and Password to access the Diners Club Sebkort in Denmark portal Once you are in you must enter all the requ
6. NED lt invoices plus the last 3 files of sent invoices If you will to see all the Invoices not sent or sent then check the gt Show All lt check box To postpone the sending of an Invoice then check the gt Postpone lt check box and the Invoice will be gt POSTPONED lt until the check box is unchecked the reason for postponing an invoice can be that it is not finished that something is wrong with the invoice etc When the Diners Module runs it will check the invoices first and warn the user if it found something wrong with the invoice or invoices It will NOT send invoices that have something wrong with them These invoices must be postponed until they have been fixed To send the Diners invoices go to Menu gt Modules gt Diners Club gt Diners Club File SOFTSUITCASE 2010 USER MANUAL VER 7 If there are no invoices to be sent you will receive the following message GoftSuitlase2010 x There are WO outstanding Diners Club Invoices Create File If there are then press gt Create File c and the system will then proceed to check each invoice to make sure it conforms to the exact format that Diners Club requires If there is something not right it will send the following message SoftSuitCase2010 xi Order Number 12339 Invoice Number 28944 Invoice Ticket Sales Price Ticket Tax does NOT MATCH Ticket Total Fare Amount The invoice must be corrected before it will be sent Status boxes
7. greement with Airplus to use their system To setup the AirPlus Module you must first go to Menu gt Modules gt AirPlus International gt AirPlus Setup and the following screen will appear AirPlus Setup AirPlus Payment Account Enter the SoftSuitCase Account information where the AirPlus Module will collect all the AirPlus transactions After all the required are correctly entered press SAVE Then you must enter the AirPlus Account information for each Customer you have that has an AirPlus Account To do this go to Menu gt File gt Open Customer Ctrl F1 and the following screen will appear E cinia AirPlus Partner ID u EDIT Aqukar Preis Aurer Fiss Page LASG 7 002 Tamara wersion AirPlus File ID f 01 40 z 00001 N ArPke pays BSP Tickets PM Send File By SFTP ta A Pkas LATS Murnber _ _ _ ar Page Files Folder fer Coir Plus Fiz C AiPlucFiles El Aa Pis Payment Socount 50300 ip i ADCOUNTS Gos PENES SOFIA CUSTOMER ETERS E W Onions BEE Airplus Partner ID Enter the AirPlus Partner ID that you have been assigned by AirPlus International Karl da Pi l Ss Tipi ipa Aquirer Prefix Enter the Aquirer Prefix that you have been assigned by AirPlus International Aquirer Processing Page Enter the Aquirer Processing Page that you have been assigned by AirPlus International FEICHIRTE Gos Revers TOMER GEER Tamara Version
8. he system due to instructions given in the Finance System the Invoice may be edited until the moment it is sent when the AirPlus Module will automatically close the invoice and no more changes are allowed To see what is in the AirPlus Module List go to Menu gt Modules gt AirPlus International gt AirPlus Invoice List The following screen will appear AirPlus Invoice List OF xl I Show latest Show all L Order Invoice File Number Date Sent Postpone cess za gt wame l Tess ans ame wf Show Reverse Column Here you can see that there is an Invoice gt WAITING lt to be sent to AirPlus This list will show all the gt WAITING lt invoices plus all the gt POSTPONED lt invoices plus the last 3 files of sent invoices If you will to see all the Invoices not sent or sent then check the gt Show All lt check box AirPlus Invoice List Mie M Show latest Show all I Order Invoice File Number E Date Sent ostpone us zus A rn l eb Loma To postpone the sending of an Invoice then check the gt Postpone lt check box and the Invoice will be gt POSTPONED lt until the check box is unchecked the reason for postponing an invoice can be that it is not finished that something is wrong with the invoice etc When the AirPlus Module runs it will check the invoices first and warn the user if it found something wrong with the invoice or invoices It will NOT send in
9. ired fields as instructed by Diners and the file will be uploaded to Diners Once it has been uploaded you must tell Diners Module that it has been successful so that the Diners Module can create the corresponding payments mark the invoices as sent and update all the historical and relevant information If you have not uploaded the file and you try and exit it will send the following warning message IMPORTANT Are you sure you wish to EXIT without pressing the CONFIRM File Sent OK to Diners Remember if you have sent a Diners Club File you MUST press the CONFIRM File Sent OK to Diners or else it will not update the File Number Invoices Payments etc This is because if you have not pressed the gt CONFIRM File Sent OK to Diners lt and did upload the file the next time you run the Diners Module the same invoices will appear again Having said this if you have not uploaded the file to Diners and decide you want to leave and do it later there is no problem the Diners Module will create another file with the same number with the invoices that are now waiting SOFTSUITCASE 2010 USER MANUAL VER 7 INTERNATIONAL AIRPLUS TRAVEL ACOUNT AirPlus Module is located in the Menu gt Modules gt AirPlus International This is a pay module and must be licensed by Travel Office It is used to send Customer Invoice Lines to Airplus The customer must have an Airplus account and the Travel Agency must have an a
10. o be saved When the Diners Club Module finishes generating an Diners Club File with all the latest Invoice Lines it DINERS TRAVEL ACCOUNT must save the file to a known location with a unique known name so it can be picked by the module that will upload it to Diners Club Diners Payment Account Enter the SoftSuitCase Account information where the Diners Club Module will collect all the Diners Club transactions After all the required are correctly entered press SAVE Then you must enter the Diners Account information for each Customer you have that has an Diners Travel Account Account To do this go to Menu gt File gt Open Customer Ctrl F1 and the following screen will appear l miet EA zi di l i mi m O Yol bismi ua FERE De m Bl A E heres T Kiri oe Iz BI a jie l a L f rain f Fees a Aaa Hale E ku ari it en M 2 B Frores E Lil war PF Pe el E hie CANT x aaa E f da Pa Es Ler Lbh El hires Lair p Dep iiem liann JRC OUTS os Pa MEMES CUSTOMER BEMERAL i SOFTSUITCASE 2010 USER MANUAL VER 7 Customer Account Enter the Diners Travel Account Number of that customer Customer Cost Center Is optional Customer Department Division Is optional Then press SAVE When an Invoice is created and the Customer is an Diners Travel Account holder the Invoice will have the Diners Checkbox enabled so you can
11. voices that have something wrong with them These invoices must be postponed until they have been fixed To send the AirPlus invoices go to Menu gt Modules gt AirPlus International gt AirPlus File The following screen will appear SOFTSUITCASE 2010 USER MANUAL VER 7 AIRPLUS TRAVEL ACOUNT Pr d This File Todays Date Waiting Bi Bes ti Last File Date Sent BSP Record Directory MA Record Director y A S Press gt Create AirPlus File lt and the system will create an AirPlus File however before it does it will make sure all the invoices are correct and if it finds an incorrect invoice it will display a message and abort the process until all the invoices in the list are correct If all is correct the following message will appear SoftSuitCase2010 Do you wish to send C AirPlusFiles MA_RECORD 120926031005 to AirPlus now If gt Yes lt is pressed it will automatically via SFTP the invoices to AirPlus If gt No lt is pressed it will ignore the process A few moments after the file has been sent to AirPlus AirPlus via its Tamara system will reply with a status e mail SOFTSUITCASE 2010 USER MANUAL VER 7 Time is a great teacher but unfortunately it kills all its pupils Hector Berlioz Contact Operation systems Microsoft Windows NTO Microsoft Windows2008 Microsoft Windows 7 Microsoft Vista GDS Amadeus Sabre amp Worldspan Minimum requiments
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