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1. Help Gives you our Help Database Exit Closes the window WIZARDS OPENING A NEW FINANCIAL YEAR In Opening new year you may transfer documents from one year to another You can transfer individual invoices bills reciepts delivery notes and many other documents from one year to another Welcome to the Wizard for Opening Financial Years This wizard will guide the process of opening new financial year During the opening of a financial year the pending date wil be transterred to process the previous year in order to continue click Net You can select individual components to transfer via the screen below 103 MaGest5 SQL Business Management Software for Windows User Manual Click on the 5 Gos to select the documents that you wart to transfer from the previous financial year to the present ome Click Nes to continue a Y v x iw i SAREA WH When done it will transfer the selected components to the Year you have specified PRICE CHANGE WIZARD In this assist wizard you can change the price of an tem with ease You can set a item group family and increase it via percentages or a fixed amount This is useful such as using gold as a material to calculate the price with ease Welcome to the wizard for Price Changes This wizard wili guide the process of automatic price changes Please follows the steos in order to continue click Next gt You ha
2. Until you select the provider to the document all options will be disabled Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item 80 MaGest5 SQL Business Management Software for Windows User Manual You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter th
3. Amount Chain Value Upper Margin 38 nana Left Margin 35 Dimensions of the Promissory N Width 2H Height 76 Upper Margin 7 Left Margin 5 4 Ausiment bonoen AS IMPORT FROM ANOTHER APPLICATION In this section of the program you can import files and databases from other programs 119 MaGest5 SQL Business Management Software for Windows User Manual WINDOWS indow Oplivns fA eee ee ee 1 Active Desktop In the selected menu you can go through other windows that were previously opened inside the program OPTIONS Opt Help Styles b Left or Right Wall Paper b STYLES In the styles menu you can change the graphical user interface color You can also select premade themes LEFT OR RIGHT This option allows you to change the orientation of the menu system from left to right or right to left Wall Paper This allows you to change the programs wallpaper 120 MaGest5 SQL Business Management Software for Windows User Manual HELP In the help section you have an indepth explanination of how each individual section works ABOUT Magest The About MaGest screen shows the license information and other various infromation _ About MaGest uw Bi System Information Exit MICROAREA INC MaGest5 Versi n 5 0 5046 MaGest E R P Software for Windows Part of MICRO AREA PYMES SUITE Authorize the use of this product for on Demo Produc
4. Include in Remittances N Prepaid Option N Print Receipt N POS N X Payment by Card N Transfer N Print Promissory Note N Print Check N Number of Periods Days Between Payments Days from Invoice Date to First Payment Day of First Payment ojojojojo Day of Second Payment Collection Code 0005 MICROAREA INC Code The defined code that is used through out the program to refrence the collection the payment Options Include in Remittances prepaid option Print Receipt POS Payment by card Transfer Print Promissory note Print check ete Each option features a Y and an N option Y stands for yes and N stands for no Maturities Number of Periods Enter the number of payment Periods Payments Between Days Days between each give payment Default entry Days from Invoice Date First Payment Enter the days that must elapse before the first payment is made First Payment Date Enter the first payday 31 MaGest5 SQL Business Management Software for Windows User Manual Second Day of Payment Enter the second payday Portfolio accounting Enter the code to select a portfolio If you click the magnifying glass you can choose from the predefined list This option must be makred in order for the program to generate receipts TASKS New Enters new fields for inputs Next Proceeds to the next selection inside the stored database Back Selects the previous item store
5. Fill the input field with zeros under Documents No To complete the proper length of the input box just add zeros to the left of the number Channels for the User Default Select the default chanel for documents CN Configuration of MaGest Wu JF Save Cancel Predefined Printers Channel You can specify the selected printers Estimates Microsoft XPS Document Writel_ Orders Microsoft XPS Document Writer Delivery Notes Fax Mail Server This allows you to integrate the software directly Invoices Send To OneNote 2010 with your email server z Name V SMTP Server ersrom Authentication Yes POP Server SMTP User E Displays the product version SMTP Password Version of the Product MaGest5 5 0 5046 113 MaGest5 SQL Business Management Software for Windows User Manual COPY DEVICES This option allows a user to create different backup devices ranging from other computers to removable storage A B New Detele BACKUP In this section you can create backups of the programs contact You can also specify exatly what you want to backup To preform the backup the application will automatically close MaGest5 Once it has closed it will begin the wizard Assistant for Copying and Restonng Data Jere otf T Reme hba de mie Selecta of Detadeses SHOT Pe Gstabases het vow wait So Copy Renee Tet wie per orng Te tacdao process no other uae can have
6. TAX Rate Select from the dropdown list the TAX rate to be applied to the item Weights and Measures Weights and measures will indicate weights and measures for this item The program shown on the billing form will present a window where you can enter the long thick and wide depending on the volume indicated and transform these unit options e Unit The unit will indicate that work e Volume Volume of the item e Lot Lot will indicate the reference of the article e Units Lot We indicate the units that make up a batch e Weight will indicate the weight of the item in Kg e Width will indicate the default width of the article e Length default will indicate the length of the article e High will indicate the high default item Barcode Select the symbolism the item reference and a description Product Turnover 14 MaGest5 SQL Business Management Software for Windows User Manual If the article should not be billed periodically check any Otherwise choose the type check billing Fixed Variable upgradeable and Table Then choose from the dropdown list every few months has to check the article from the month which is billed RATES AND STOCK Prices e Initial cost price the initial cost price of the product e Average cost The program will update here the average cost after entering supplier invoices e Last Purchase Price The program will update here the last purchase price after entering supplier
7. Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Enter the code or click the magnifying glass to select the carrier PRINTING AND ACTIONS Documents y On the left side of the screen We have the print menu and other various actions that can be achieved Print Out a Print Report A user can specify many factors in the print field ranging from format to of Supplier Order rpt gt copies Printer Actions Dell 2335dn MFP Copies e Keyboard Here you select if you want to use the keyboard or bar code gt reader Scanner to integrate into the budget list e New Creates anew budget entry into the database A e Save Saves the selected entry of budgets eens e Delete Deletes the selected budget entry 3 Keyboard e Columns gives a user the ability to rearrange modify columns New specifically to demand H Save e Process This option allows us to process the orders make delivery notes Delete or invoice for the selected budget 2 Columns ar Process gA Send iY Display H Print Help X Exit MaGest5 SQL Business Management Software for Windows User Manual Send Ability to send the document via email Display Shows a displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window Return of suppliers Semm
8. Business Management Software for Windows User Manual SALES CYCLE In the submenu Sales Cycle you can process in September the company will continue the That to make sales to customers The process Sales Cycle consists of Quotes Orders and Delivery Notes ee TTT m 2ve en2 w Q maga IWR ight rates bvtrrya at Date remi Pure et Payereentt fate ption In This apparatus we filter the documents in Several Ways e By date e By supplier e For Payment As you can see in the image below in the center of the screen are three tabs Budget g Management Order Management and Management of Delivery Notes to see the Pending documents pending process we will place ourselves in the tab we want and simply click on the Pending found in the menu Actions at the top of the screen Masagestvent of Extiveatios im COOOOONT Sow cae yO 201s coocoo S Q one ae Once clicked you will see the documents pending processing to process the document is to check the S and press the button Process ee Order Delivery note al Invoice Depending on the tab enable us to That We process Some documents or other if we are in Management Budgets We have to choose Between order delivery note or invoice if we are in Order Management we will choose Between Despatch and invoice and if we are on Management of AWB will only logical Appear That We can prosecute Invoice This section of the program Indicate
9. Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code 49 MaGest5 SQL Business Management Software for Windows User Manual PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage disc
10. Product groups In the submenu Families can create delete modify display and print data from the families of articles of a company MECROAREA INC WAREHOUSES In this submenu stores can create delete modify display and print data storage company New Create a new warehouse Save This option allows you to save the selected warehouse Delete Delete the selected warehouse shewe Me Previous and next These buttons allows usto 20n d soss esmu xs _ select the next and previous warehouse saved in code ap m the database List Opens the list view of the warehouse selection bas Exit Closes the warehouse maintenance window Suvendsosd Matera t does not affect the awerage price of cont MICROAREA INC MaGest5 SQL Business Management Software for Windows User Manual RATES In this tab the program stores the sales price of the items at the time of sale the price was different from that encoded in the article itself This will happen as long as they have enabled the Update sales rates seen above MECIQABLA Mi PROMOTIONS This option will include promotions that are made to customers we will include the dates the promotion started and date it ended The promotion submenu also shows how much was the person promoted for and the points New To create a new promotion Delete Deletes the selected promotion List Opens the menu listings Exit Closes the Maintenance of Promoti
11. Recewts collemon AR Hay Recepta Options ice the nght button of the Mouse far mare options This window is Divided Into three parts Collection search Date 8 20 2012 Bank 9999 CAJA mcm MaGest5 SQL Business Management Software for Windows User Manual Pay bills Here you can manage the clients reciept database You can add new payments and many other features Menu options Located at the top portion of the window 7 2 4 Ow C Process Issue List Select Pay Help Exi Remittance Receipts collection All Remittance Processing Click on this icon to generate the selected remittance receipts Issue receipts Opens a new window with a printable view of the issued receipts List opens the window in List view Select All selects all the given items Pay Opens the payment wizard Help Displays the help database Exit It will close the selected window List of receipts By selecting the individual reciept you can view the various relationsonships between other functions gt Delete Receipt Divide Receipt Send to gt Paid X Exit my Once you select a specified receipt if you press the right mouse button we see a series of actions that can be done with the selected reciept The various actions associated to modification to the reciept are Deleting sending and other various actions 84 MaGest5 SQL Business Management Software for Windows Us
12. Save S column Saves the entry into the database Delete Removes the entry of the database Help Opens the help database 25 MaGest5 SQL Business Management Software for Windows User Manual List Opens the list view of the section Exit Closes the selected window SUPPLIERS In the submenu Suppliers can create delete modify display and print data from the suppliers of a company Be lt lt Was ogaao Server Gece then Adesemteter Mav tee tee 2200 Code You can enter the code for the supplier you wish to modify You can also select the magnify icon to access the list view of suppliers If a user wishes to create a new supplier you may select the new button located on the side Name Enter the supplier s name E mail Enter the e mail address of the supplier GENERAL General Information e Under ID EIN SS you can enter the identification method you use 26 MaGest5 SQL Business Management Software for Windows User Manual e Under the address field you can enter the supplier s address Accounting e Number Input field for associated phone numbers account numbers etc Business Information e Trade Name Indicate the commercial name of the supplier e You can select the the options whether to specify that the supplier is also a carrier e Under the Contact field you may enter the representatives along with their contact information Payment e Click the magnifying gl
13. User Manual Generating orders to suppliers This option will help you generate orders to suppliers when you are low or out of stock Wizard for the Creation of Orders for Suppliers Use this wizard to creste orders for suppliers who do not have sufficient stock L Respect Minimum Stock Rems in Orders Next the program will show items in the clients orders whose stock is not sufficient to serve them Aahas Shock See Eniveres mo L 888 i EEE Lace EERE oce eosecoce ageaoaoed ececoeececonce The following window will allow you to print out the orders and have a more indepth descriptions of the missing stocks 110 MaGest5 SQL Business Management Software for Windows User Manual TRANSFER OF DOCUMENTS BETWEEN CHANNELS In this section of the program it allows us to make the transfer of documents between different channels of revenue Documents to transfer Here you can select the options to move budgets orders invoices etc Origin The origin of selected sales Destination Select the destination of the sale Options Do not include documents processed in whole or Mark this box if part ll you do not want to include documents processed That Have Been Pass as new document this option if you want to mark it when to the document is transferred is to another set of billing is created with a number other than the source That Already have series the program Automatically Creates It
14. al j Process Send Display Print Help Exit peg c un X 51 MaGest5 SQL Business Management Software for Windows User Manual Expenses Here you can add specific expenses that the company uses It will be automatically caliberated within the financial statistics of the company _ LALA i sae D 85860 mew rhe si howe pemg a Amer Neral iner amate z ADA ARs 1 eR Introduction of Expenses For the introduction of charges must select the type of operation available the document number date of Expenditure supplier or creditor the amount of the tax base the rate of TAX and Income Tax and surcharge payment And the program will generate an invoice and a note book with the structure defined in the operation All Expenditure Such billing is Recorded on the GS series so if in Any case i had to delete one of These entries invoices submitted to the Must Be On That Purchasing section screen and change the billing number select the input and Eliminate it Arrangement You can arrange the expenses spefically to your need Introduction of Expenses Type of Operation Supplier Date Description Document Records Arranged by Remember values This utility Allows us to preserve the values of a point to repeat the Following 52 MaGest5 SQL Business Management Software for Windows User Manual Rectifying Invoice ee eee rs ae a a Sha oe iia Seer lee min on h
15. delete modify display and print data of the listed Zip Codes 09053 APO 09054 APO 09055 APO 09056 APO 09058 APO 09059 APO 09060 APO 09063 APO 09067 APO 09069 APO Maintenance of zones In this submenu you can create delete modify display and print different zones WH j new J Delete Bist X Exit 0000000001 GENERAL ZONE Code Is the internal identification code for the zone Zone 36 MaGest5 SQL Business Management Software for Windows User Manual Enter the name of the zone TASKS New Enters new fields for inputs Saves The selected zone is stored into the database Delete Removes the zone of the database Exit Closes the selected window CURRENCY In the currency submenu you can create delete modify display and print different curriencies Currency Maintenance memg A _ New Delete List X Exit Code Currency Maintenance 0001 DOLLARS 20 08 2012 0 MICROAREA INC Is the internal identification code for the currency Description Enter the name of the currency Actual Date Enter the date in which the value was declared Value Enter the value of the currency S Saves the currency TASKS New Enters new fields for inputs 37 MaGest5 SQL Business Management Software for Windows User Manual Saves The selected currency is stored into the database Delete Removes the currency of the database Exit Clos
16. displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window Documents Print Out Report Supplier Order rpt Printer Dell 2335dn MFP Copies la Keyboard New Save Delete Columns fi eC amp D eS Deel Process Send Display Print Help Exit x 64 MaGest5 SQL Business Management Software for Windows User Manual Sales order Orders m HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment 65 MaGest5 SQL Business Management Software for Windows User Manual BODY Item You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon
17. ledger account to bill Sales Account Enter the account sales for bills Losses and Gains account Enter the account for profit and loss accounting Account or Regular Sales Enter the usual sales account for items Bar Codes Country Code EAN Here you indicate the country code for bar codes Company Code EAN This will indicate the manufacturer for bar codes Automatic Valuation of Labels from Purchases Automatically print barcodes on purchases The program will automatically print bar code labels to generate delivery notes to suppliers POS Allow changes to open terminals the program will indicate whether or not to make changes if MaGest sales terminals are open Automatic calculation of the price for POS will indicate whether the program will automatically calculate the price for the POS in the items Options Check duplicate orders Check this option if you wish the program to perform operations on the stock to record orders Regulate Orders Check this option if you want the program to perfrom operations on the stock to record invoices Regulate Stock Invoices Check this option if you want the program to perform operations on the stock to record invoices Make duplicate orders Check this option if you want to control the same good for various customers through projects 12 MaGest5 SQL Business Management Software for Windows User Manual ITEMS In the submenu you can create delete
18. modify display and print data from the items of a company err E a GG aS Code Enter the code to create a new item or select one if already created Clicking the mouse over the magnifying glass will allow you to choose from the list an item already recorded Code Assigned by the Supplier Assign the reference code for this exact item but for its main supplier description Description Enter the name of the item GENERAL General Information Details Enter the item description that will appear on the documents Inovices Delivery Notes Quotes Orders Location Stock Will indicate where in the warehouse the item is located 13 MaGest5 SQL Business Management Software for Windows User Manual Income accounting for purchases and sales Enter the account number where the item and sales are Purchases Enter the purchase code to select it if created Click with the mouse over the magnifying glass you can choose from the list and record Supplier Enter the vendor code to select it if already created If you click with the mouse over the magnifying glass you can choose from the list already recorded Manufacturer Enter the manufacturer code to select it if already created If you click with the mouse over the magnifying glass you can choose from a list already recorded Day guarantee Enter the warranty period for the item Type Check the box to select the options that apply to each item
19. of paper and labels for printing bar codes In the paper sections we can manage size labels and tags page these measures should be introduce in millimeters In the next section we will personalize the content of the label the background color text color and display data r Bar Code Labels g L3 New lni Sove GW Delete gt lt Exit ey Code 1 00002 BAR CODE 1 vertical Margin Horizontal Margin Height Width Vertical Margin Horizontal Margin Vertical Late Number Morizontal Label Murmtber Text Il DDI aaa gt 79090343 12368698 Code No Description Ne Price No Several Alignment of the Text Coantered Border Style QNone MICROAREA INC TASKS New Indicates the code to generate a new label Save Saves the created label Delete Deletes the selected tag Exit Exits the option to generate bar code labels Help Opens the help of the program 19 MaGest5 SQL Business Management Software for Windows User Manual CLIENTS In this sub menu customers can create delete modify display and print data from customers of a company er Code Enter the code to create a new client or to select it if already created If you click on the magnifying glass you can choose from a client list already recorded Name Enter the name of the client E Mail Enter the email address of the client GENERAL General Information e C I F Enter the customer s CIF e Direction Enter
20. related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base 54 MaGest5 SQL Business Management Software for Windows User Manual Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation
21. the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Documents y Enter the code or click the magnifying glass to select the carrier Print Out R Report Supplier Order rpt E PRINTING AND ACTIONS Printer Dell 2335dn MFP On the left side of the screen We have the print menu and other various Copies actions that can be achieved i x Print Actions a A user can specify many factors in the print field ranging from format to of copies I Keyboard New g la Save Actions Delete 2 Columns aF Process gA Send iY Display B Print 7 Help X Exit MaGest5 SQL Business Management Software for Windows User Manual e Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list e New Creates a new budget entry into the database e Save Saves the selected entry of budgets e Delete Deletes the selected budget entry e Columns gives a user the ability to rearrange modify columns specifically to demand e Process This option allows us to process the orders make delivery notes or invoice for the selected budget e Send Ability to send the document via email e Display Shows a displayed view of the section that also can be printed e Print Prints the selected section e Help Displays the help database e
22. the pogan open Oriy fw compermes mixi the omr bee auem and perawan tp Cady Souki be n Me account 114 Restoring a backup MaGest5 SQL Business Management Software for Windows User Manual If you click the option to restore a backup the software will automatically restore the previous version which was backed up Select the file of which you wish to restore Assistant for Copying and Restoring Data In the following window you can select a specific company that you wish to restore General Options Select the cater of te batuo Me fut yeu sam terete I Atach tte Fite Parma Hegas pasinced Lacation at the Copy Soctup Dewes Sonita Seb he Weoston of he Desce Gat te laton of te Fie m Sete Rete at ne Plt OPERONEA Magari backs Gad Comete Sdan Comae In the next window you can select a specific database to be restored 115 MaGest5 SQL Business Management Software for Windows User Manual Automatic Backup MaGest5 allows a server administrator to create full backups of the databases associated with the program through this ulitility First select the option Automatic Backup in the specified menu Once the utility opens select next A new window will appear Assistant for Copying and Restoring Dala Perce ji He pubia ban si Selection of Databases to Restore Setect tre statuses Pat you wert D nerie Bombs Uut vide Us dadis puan hepeu m Ohe use
23. to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type 66 MaGest5 SQL Business Management Software for Windows User Manual Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is
24. 0 day payment Billing Period You can select the bill period for which you wish to generate the invoice for You can filter via bank and or date PEE ELLE You can also specify the billing terms From 1 1 2012 Date 8 20 2012 You can also generate receipts from the invoices too until 8 20 2012 Bank 2 d Search Due Dates Then click on Search due dates for the program to the invoice that is due on those _ selected dates To print invoices or receipts selected click the corresponding icons of of Generate Generate Delivery Notes Invoices 75 MaGest5 SQL Business Management Software for Windows User Manual Rectifying invoice cete D gt ccatoanonr ese cetieattonme CUENTE 45 pomit C CLENTES 45 heewieet 4500 VALENTIA mo 000 160 OM AATIOJLO J4 ARNOJLO S 250 000 1600 om Fartura rectificativa a chente This document model allows us to make corrections in bills Once you have saved this bill the changes will reflect throughout the program HEAD Customer Enter the code or click the magnifying glass to select the client Data will appear automatically that you have predefined in the customer field Phone Name Address City and NIF CIF Until you select the provider to the document all options will be disabled Rectified Here select the invoice to be corrected Document Opens the specified document If you want to see the selecte
25. 090 Gay Pa lew Pending Protest Sree Help F Print Oociansert mi awaaz mai II N amam v 9 Fitters interval at Dates Suppliers Fonte of Papnent Date Actor In This menu there are many filter options we can apply e By date e By supplier e For Payment As you can see in the image below there are two tabs Order Management and oa Management of Delivery Notes To see the documents that are pending process you Pending first select the tab you wish and then press the button pending Masagrmeet of Orders ye COCOONS ren Rance Wages ane Once selected you will see the documents pending processing to process the document a select the document and press Process R Process v To select which field you want to have processed please select the check box under the Y column 40 MaGest5 SQL Business Management Software for Windows User Manual After selecting the material the form will be automatically calibrated with the programs database E This option will allow you to create a new entry into the database Purchase Orders Orders itia HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date 41 MaGest5 SQL Business Management Software for Windows User Manual The date of the document s birth It will automatically p
26. 56 60 61 65 68 72 72 76 80 83 85 86 88 88 88 90 96 98 100 102 103 104 106 MaGest5 SQL Business Management Software for Windows Stock Regulation Warehouse Activity Generating Orders to Suppliers Transfer Documents Between Channels Consult Item Activity Tools Configuration of MaGest Copy Devices Backup User Control Permissions Viewfinder for Active Users Network Monitor Data Administrator Configuration of Checks and Promissory Notes Import from other Applications Windows Options Styles Left or Right Wall Paper Help About MaGest MICROAREA Web Site Internet Consultation MaGest Live Update Hot Line MaGest Help Windows Update User Manual 107 109 110 111 111 112 114 116 117 118 118 119 119 119 120 120 120 121 121 122 122 123 123 123 MaGest5 SQL Business Management Software for Windows User Manual MaGest 5 SQL MaGests is designed to provide a company regardless of size or activity with a billing warehouse and commercial management system which is both user friendly and powerful Complete integration with other products from the MicroArea suite with two professional and premium versions expanding the possibilities and power to manage multiple companies Beginning With MaGest5 SQL Server The time has come We recommend you have your computer turned on and carefully follow the steps described in the following chapters Prior to sta
27. 58 MaGest5 SQL Business Management Software for Windows PRINTING AND ACTIONS User Manual On the left side of the screen We have the print menu and other various actions that can be achieved Print A user can specify many factors in the print field ranging from format to of copies Actions Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list New Creates a new budget entry into the database Save Saves the selected entry of budgets Delete Deletes the selected budget entry Columns gives a user the ability to rearrange modify columns specifically to demand Process This option allows us to process the orders make delivery notes or invoice for the selected budget Send Ability to send the document via email Display Shows a displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window SALES Sale Cycles Estimates Orders Delivery Notes Invoices Automatic Invoicing Rectifying Invoice Returns from Clients Documents M Print Out R Report Supplier Order rpt a Printer Dell 2335dn MFP x Copies zj Keyboard New Save Delete Columns c amp ge lt 1 MUL r Process g Send iY Display H Print Help X Exit 59 MaGest5 SQL
28. DURING the year and you can also see it as a graph TOOLS e New The program deletes the data from the window and Provides the Following new free to create a new type of customer e Record Permanently Stored on the type of customer database e Delete Removed from the client database type selected e Moving Forward Go to the next customer e Back Spend the previous client e Showing Customer access to the report e Help Open the help of the program e Exit Close the window without saving changes TYPES OF CLIENTS In the submenu Types of Clients we can create delete modify display and print data from groups of customers of a company Code lt of Client rr J Mew bg Seve 2 Detete Bock Net Kolsi XC tee m Types of Clients Rem Decounts F Enter the code to create a new Customer Type or select it if Already created If you click With The mouse over the magnifying glass you can choose from a list Already recorded 23 MaGest5 SQL Business Management Software for Windows User Manual Description Enter the name of type Customer Discounts for items Select the items will be part of That the Customer Type If the items are discount rates Codified in the Articles tab enter the Appropriate Percentages in the boxes ABCDEF Discounts for product group Select the items that will be a part of that Customers group type On the Discount box enter the Percentage discoun
29. Exit Closes the selected window Sales Delivery Notes we ee aa i we TereetiteCerter Pit it its e S Deters pete lee 7 T ob CESTI oes mma t a mm gt OES ee Ee es Be A i i P s ams lee a ae nas aa i wom ne al ia z y iram sere wma ooo tama Tadeon Mate Croatie Wrei Bee Sos saad tror Ataantase Aur e pO AN 68 MaGest5 SQL Business Management Software for Windows User Manual HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Magnifiying icon Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your ow
30. ISRDJAN KRISTINAISRDJAN KRISTINAISRDJAN KRISTINAISRDJAN Administrator master KRISTINAISRDJAN MAGESTS NETWORK MONITOR From this submenu you have access to the Windows Network Monitor program Here you can view the other computers connected to your server E Shared Folders ers c x File Action View Help gt 2 B on g Shared Folders Local Shares f Sessions E Open Files Name Shares E Sessions Open Files User Manual 118 MaGest5 SQL Business Management Software for Windows DATA ADMINISTRATOR User Manual With the following option you can maintain the databases of the program This will allow you to easily maintain the softwares data in case of emergency CHECKS AND PROMISSORY NOTES Here you can modify the default template used for making promissory notes and checks You can also specify what what default file to use for both forms You can specify other details such as format Promissory Note Check Due Date Upper Margin Left Margin Day Left Margin Month 4 Left Margin Year 78 Supplier Upper Margin 34 LeftMargin 25H Base of the Promissory Note Upper Margin 47 Left Margin Ciy 34 Left Margin Day 9 Left Margin Month 125 E Left Margin Year 1712 a AA Configuration of Checks and Promisor w E new BB Open save Delete Exit File Amount Numerical Value Upper Margin 26 a Left Margin 156
31. MaGest5 SQL Business Management Software for Windows MaGest5 SOL Business Management Software for Windows User Manual User Guide MaGest5 SQL Business Management Software for Windows Index MaGest 5 SQL Beginning with MaGest 5 SQL Server Main Screen File Companies Items Rates Product groups Warehouses Offers amp Promotions Sizes amp Colors Bar Code Labels Setup Clients Types of Clients Manufacturer Producers Suppliers Representatives Type of Expenses Forms of Payments and Collection Maintenance of Collections Banks Types of Tax Zip Codes Zones Currencies Languages Exit Purchases Purchasing Cycle Orders Delivery Notes Invoices Expenses User Manual no 10 13 15 16 16 18 18 19 20 23 24 25 26 28 30 31 33 34 35 36 36 37 38 39 40 41 45 48 52 Rectifing Invoice Returns to Suppliers Sales Sale Cycles Estimates Orders Delivery Notes Invoices Automatic Invoicing Rectifing Invoice Custumers Returns Collections Collections of Clients Banking Remittances Receipt Payments Receipt Installment by Invoice Collections of Unpaid Debts Collections of Suppliers List Administrator or Listings Print out of Bar Codes Modules Final Products Order Production Warrancy Period Wizards Opening of New Financial Year Price Change Wizard Multiple Receipt Payment MaGest5 SQL Business Management Software for Windows User Manual 53
32. With the next invoice number At the bottom of the data Appears the documents found in the original series to select Must check the box S eleven selected to Those Who want clickara move on the Start Transfer Documents between Channels w Q Read Hai start Exit Delivery note gt The Document that you want to transfer Origin al Almended Invoices v Destination fal Almended Invoices Options a Do not include documents partially or totally processed OL Transfer like a new document Client Supplier Date Document Y CONSULTATIOOF ITEMS ACTIVITY In this section you can see the movement of an article for a period of up to 7 years 111 MaGest5 SQL Business Management Software for Windows User Manual UTILITIES os ee 4 Configuration of MaGest Copy Devices Backup Users Control Permissions Viewfinder for Active Users NETWORK Monitor GD 5 Data Administrator Configuration of Checks and Promissory Notes Configuration of Magest Beginning Options Language In this menu you can select the language you want a save Configuration of MaGest to work with in Magest this program is available in many langauges Cancel Automatic Update Lanquage 3 English This will allow you to enable or disable the Automatic Update Yes automatic update feature Remember current task Yes Remember current task Display MaGes
33. a delegation Base Currency Choose from the drop down list the currency the company will use Quantity in Decimals Enter the amount of decimal places to use for the program and the number of decimal places to round in the quantities prices amounts prices in foreign currency foreign currency amounts Banking Norm Standard that will be generated with the bank remittances Format of Remittances This selects the format of remittances Warehouses Entrances warehouses exit warehouses production RMA Choose from the dropdown list the various warehouses of the company encoded in the information stores Type of Cost to Apply Choose the dropdown option Average Cost Final Purchase Price 10 MaGest5 SQL Business Management Software for Windows User Manual Control of Stock in Production Choose the dropdown list Check Number Warning Block Control of Warehouse Activity Choose from the dropdown list Check Number Warning Block Average prices of Production Order Choose Yes or No from the dropdown list to indicate how you are going to price the average costs of production orders Control of Stock by Number Series Choose Yes or No from the dropdown list to indicate whether to control the stock by serial number Purchases Update Sales Prices Based On Choose from the dropdown list the option Final Purchase Price Not Updated Average Cost t
34. ally check if there is an update available If there is an update it will proceed to upgrade the program Select the Start button to start updating the program The live update will close the program Once it has closed the program it can proceed to install the selected updates tess on the START buton o verip the updater avilable fos the product For the program to search and download and install Any updates 122 MaGest5 SQL Business Management Software for Windows User Manual HOT LINE This section contains Information about our technical support Hot Line Help Telephone Technical 1 347 515 2233 Technical Support via Email support microarea us Magest HELP Winlab has an online help system based on hypertext You can access it by pressingthe F keyAny 1 from program window displaying an extract of This Manual You Can Also Activate This option from main menu For more information on how to handle the Windows Help menu press F1 for help WINLAB WINDOWS UPDATE From here you can access the Windows automatic update service Manual MaGest5 SQL Profesional All images and text are protected under copyright 123 MaGest5 SQL Business Management Software for Windows User Manual FacturaPlus is a registered trademark of Sp Publishers Group Windows Access Excel and Office are registered trademarks of Microsoft Crystal Reports is a registered trademark o
35. as per a j aeaii balian Rectityinng aun WENS te A mammaen Imenice ias A Mm tos ET ac w yi Jan N iat on ne Ms tle an i tin Daanin Toe 1 i 4 aa i ee a ze J mommo Raa Me Damasa Amaan so OTM 4 ter im a the Sapte Be Fe Set Mined Hee Mehide aee Ca A A i This document model allows us to make corrections in previously declared invoices Once saved the document will calibrate with the rest of the program s database HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item 53 MaGest5 SQL Business Management Software for Windows User Manual You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want
36. ass and select the code to choose the method of payment preferred by the supplier e Under forms of payments you may customize the dates and methods specifically for each supplier e Under Early payment discount you can apply percentages if you receive discounts for prompt payments e Financial Expenses Allows calibration of product prices with many fields in the program Foreign exchange Click the magnifying glass and select the entry you wish to be used TAX Select from the dropdown list the type of TAX CONTACT Phones Enter the phone number and contacts name Banking Institutions e You can enter the default account of the client in this field ACCOUNTING To select an account press the magnifying icon Then select the entry you wish to view SHOPPING This tab displays a graph of the purchases from the selected supplier DRIVERS AND VEHICLES This tab will be filled only if a carrier is used 27 MaGest5 SQL Business Management Software for Windows User Manual Indicate the name of the driver model and registration of vehicles and trailers TASKS New Enters new fields for inputs Save Saves the entry into the database Next Proceeds to the next selection inside the stored database Back Selects the previous item stored inside the database Delete Removes the entry of the database Help Opens the help database Liquidation Displays the requested information Recalc
37. d document on the screen and to print a document click on the magnifying glass and select the action accordingly 76 MaGest5 SQL Business Management Software for Windows User Manual Magnifiying icon Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discou
38. d inside the database Saves The selected entry is stored into the database Delete Removes the entry of the database Exit Closes the selected window 32 MaGest5 SQL Business Management Software for Windows User Manual Maintenance of collections In the Maintenance submenu Portfolio may create delete modify display and print data from a company portfolios Maintenance of Collections a WD L new J Delete Quist X Ext t Maintenance of Collections 0005 Banks 0001 Clients 0003 Remittances 0004 Unpaid Debts ainaiaia MICROAREA INC Code The defined code that is used through out the program to refrence the collection Description Enter the name of the collection Notes Enter notes for future refrences Billing Payment Select the proper option depending on your collection from the drown down menu in the Type Column TASKS New Enters new fields for inputs Next Proceeds to the next selection inside the stored database Back Selects the previous item stored inside the database Saves The selected entry is stored into the database Delete Removes the entry of the database Exit Closes the selected window 33 MaGest5 SQL Business Management Software for Windows BANKS You can create and modify banks that your company or corporation uses Code Enter the internal code for the bank Name Enter the name of the bank Banks New a Save Delete l
39. djusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base 73 MaGest5 SQL Business Management Software for Windows User Manual Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier E
40. e Bank Bank Branch D C Account Enter details of direct debit customer e Account Statement Enter the number of ledger account Any change to data in a box click it and enter the new information To delete a line click on it and choose right the option delete line Recurring Payments A recurring payment is a billing concept which we will bill more than eleven times to the same customer An example of concept would be a monthly maintenance check e Item We will select the recurring payment e Description Automatically we will see the description of the recurring paper that we have selected e Start Date The start date of the recurring payment e Due Date The date on which the recurring payment expires e End Date The day it officially ends This recurring payment will no longer go on e T Type of recurring payment e PE Period of the payment In this section you can select from 1 to 12 months e MS Here we will indicate the starting month of the payment e Units The units of the payment e Price The payment amount e Discount Discount to be applied to the payment RATES In this section we create a specific charge to the customer for a series of items ACCOUNTING If the client displays an extract selected from the selected start date to the date you have selected STATISTICS 22 MaGest5 SQL Business Management Software for Windows User Manual In this section we will from customer sales data
41. e and Sale Side Tab Logo Select the company logo Click the i aie pees oe ee xs right mouse button on the black space Reena og and choose Add Image and select chats See where the image file is located To delete an image that has been moneen ee shemnamtiaaaain added click the right mouse button MEL ROAEEA ite MaGest5 SQL Business Management Software for Windows User Manual over the image and choose Remove Picture Configuration Tab This tab includes properties as to Payments Payment Type Warehouses Purchases Sales and Accounting of your company You can find more information on the configuration here Payments Regular Mode of Payment Select from the drop down list the form of payments utilized by the company Number of Periods Enter the number of periods in which the invoice will be paid Day of the First Period Days that must elapse before the first payment Days between payments Days that must elapse since a payment is made to perform the next First Day of the Company Payment First day of the month payment Second Day of the Company Payment Second day of the month payment Method Hide obsolete items Select Yes or No from the dropdown list to hide the tab for those items that are obsolete and are not marketed by the company but must be kept in the databse for statistical and accounting Branch Select Yes or No from the dropdown list to indicate if the company is
42. e new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S 81 MaGest5 SQL Business Management Software for Windows User Manual Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Enter the selected carrier code or click the magnifying glass to select the carrier ACTIONS On the left side of the screen We have the print menu and other various actions that can be achieved Print Documents In this section select the report format you want to print Print Out R Actio
43. e to the customer Additional Data e AWB Group Check this box to group all customer invoices in an invoice e Maximum bill Enter the maximum amount for the program will generate which customer invoices in multiple closings e Apply Green Spot Rate Check this box to apply to customers on invoices green spot rate e Generate receipts in period Mark this box if you want to generate periodic receipts Maturities DURING the holidays e Starting date and ending date here select which date to date are on vacation or that date we do not want to generate receipt date Correspondence e Type In this section we will indicate the shipping documentation to the client e Address Here write the customer s shipping address Promotion In this section select whether the customer is welcome to any promotion Badge Click the magnifying glass and enter the code to select the currency of the customer Language In this section select the customer s language 21 MaGest5 SQL Business Management Software for Windows User Manual CONTACT Phones Enter the phone and contact person or department for That Number Any change to data in a box click it and enter the new information To delete a line click on it with the mouse button and choose right the option delete line Directions Enter shipping address information of the company Banks e Pred Click the box next to the line where the default Account number of the customer
44. elect the sounding Which we will produce This option will be blocked if the output module settings Have the option of using a generic item Customer The customer to Select which produces the article This field is not mandatory for the realization of the production order Units Indicate the units to be produced is the order Raw materials In This program will add the field Amounts of the cost of the item That Is Reflected in the production order 100 MaGest5 SQL Business Management Software for Windows User Manual Work In This field program will add the amount of the work That Is Reflected in the production order Total Here you get the full cost of production order Target Store Indicate the depot Where the program is to increase stock of the finished article State Indicate the status of the order Pending In Progress and Completed If the order is in Ongoing and Completed status does not allow modification thereto UNLESS the user has administrator permissions Date of order Indicate the date in Which to place the order Closing date Indicate the date of the termination provision of the order of production Items in production This table shows the items included in the end product Selecting the program sounding lead burden is In This grid made up of items But You can add delete or modify Any of STI lines This table is quite simple code Consists of paper name units quantity total amount deducted W
45. end Ability to send the document via email Display Shows a displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window Purchase Invoice E aa Manaa amm e Ww feta x psa o z a fe Acireatotcr INVOICES anu rs j A T a a E URL ha YUU onion va 0 xy xri www Ilm D o aa D lE am T fC SON me a ww a is emit Y i eee ama dmm ieee a Demat 4 Jumana LOCS ma Sree pua Mee Abed atin wer wey nre Ienri HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date 48 MaGest5 SQL Business Management Software for Windows User Manual Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended
46. entage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Enter the code or click the magnifying glass to select the carrier Documents y Print Out R PRINTING AND ACTIONS Report On the left side of the screen We have the print menu and other various Supplier Order rpt x actions that can be achieved Printer Print Dell 2335dn MFP x Copies A user can specify many factors in the print field ranging from format to z of copies Actions R a Keyboard Actions O New e Keyboard Here you select if you want to use the keyboard or bar PA code reader Scanner to integrate into the budget list ae ore e New Creates a new budget entry into the database a A Send iY Display H Print 7 Help X Exit MaGest5 SQL Business Management Software for Windows User Manual Save Saves the selected entry of budgets Delete Deletes the selected budget entry Columns gives a user the ability to rearrange modify columns specifically to demand Process This option allows us to process the orders make delivery notes or invoice for the selected budget S
47. er Manual BANK REMITTANCE In this submenu you can generate remittances files eee SSS ee eee es xe v aa Es ms a Hiji anas na gt s As in other portfolios here are a number of options at the top of the window where you can exit the portfolio select all list or list Remittances receipts 9 TO O List List Receipts Pending Generate Select Pay Help Exit Remittance Receipts Payment Disc All In this section of options you will see a list of remittance payments pending From here you can automatically calculate the remittance with the rest of the application You can specify the remittance s status according to the scenerio You can also specify the remittance s financial status Once you press the button save it will automatically record the transaction and calculate it with the rest of the application 85 MaGest5 SQL Business Management Software for Windows User Manual RECEIPT PAYMENTS This wizard allows an individual to pay bills for up to several customers at once Welcome to the Wizard for Receipt Payment This wizard will guide the process of receipt payment by lot Please follows the steps To continue click Next gt Upon entry of the wizard you will be presented with the welcoming screen You may select next to proceed Upon entry to the second window you can select the exact client which you want the reciept to be made to Screenshot Below Please
48. es AG Koes Ce eee el a e i A A A 2 sots Retumis of Bam OED Ug v Pires Suppers iato umainn p Cs es E SO a eee WUE LIRRS tw al Al dt IRAR tAE ee h A N E D e Ainan moe i fam FI mT T j Alt BA ens P EOE asean CERERE amp Domasta 4 Amser Jame MA S dapma saian E Ree HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative 56 MaGest5 SQL Business Management Software for Windows User Manual Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can cha
49. es the selected window LANGUAGES In the languages submenu you can create delete modify display languages Maintenance of Languages e ay New Delete List X Exit Maintenance of Languages Aleman 0001 Castellano 0002 Frances 0004 Ingles 0003 Italiano 0006 Ruso Code You can select a previously created language by entering the code number in the code field Langauge Enter the name of Language Notes Input notes for future purposes TASKS New Enters new fields for inputs Saves The selected language is stored into the database Delete Removes the language of the database Exit Closes the selected window 38 MaGest5 SQL Business Management Software for Windows User Manual EXIT Selecting the exit option in the menu field will give you the window displayed below Exit Fror Magest 5 bA Magest 5 Select an Option Q Kia MICROAREA INC In this window you can close log out and lock the application via this window 39 MaGest5 SQL Business Management Software for Windows User Manual Purchases ee Purchase Cycles ne a Orders Delivery Notes Invoices Expenses Rectifying Invoice 5 amp HEeE Suppliers returns Purchase cycles Allows the program to have recurring events in the payment field over the given date meme se Tytle Darmen P gt m x Foun of Paymant Fram nMan gt From 0000000001 D Date H aa R e Q
50. f Seagate Software Winlab MaConta and are registered Eoswin Magest trademarks of Micro Software Area S 124
51. hich is the necesario store units Like the articles only support escandallos That Are raw materials Laborer Labor This tab offers a central database where various data can be stored about the employee Label barcode Creation of the prinitng label barcode Stock Information This screen displays information about the stock available in stores and in production Tools New Creates a new entry into the database Save Saves the entry into the database Delete Deletes the entry from the database Unlock Gives another user the possiblity to change the entry fields Print Prints out the selected entry Help Displays the help database Exit Closes the window 101 MaGest5 SQL Business Management Software for Windows Was y amp eo New Save Delete Unblock Print Help Exit User Manual Warrenty period This allows you to track the warrenties of items This feature only works if the item serial is inside the invoice Indicate the serial number and type of document you want to search When you press the option Search it will show the information about the tem Warranty Period Search Conduct Search Eat W A Q oO in the Document Invoice y j Exit New Search Help Product Series Number Version 5 102 MaGest5 SQL Business Management Software for Windows User Manual Tools New Creates a new input Search for Search for the specific input
52. ing from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier 63 MaGest5 SQL Business Management Software for Windows Enter the code or click the magnifying glass to select the carrier PRINTING AND ACTIONS User Manual On the left side of the screen We have the print menu and other various actions that can be achieved Print A user can specify many factors in the print field ranging from format to of copies Actions Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list New Creates a new budget entry into the database Save Saves the selected entry of budgets Delete Deletes the selected budget entry Columns gives a user the ability to rearrange modify columns specifically to demand Process This option allows us to process the orders make delivery notes or invoice for the selected budget Send Ability to send the document via email Display Shows a
53. invoices e Price for TPV Enter the discount price and POS items e Discount POS Here if we indicate a discount for the article in the POS Rates selling prices Is this paragraph has six boxes that can contain six different rates of the article In the boxes below each letter can enter the percentage of profit you want to get on the Last Purchase Price or Cost Price Stock e Initial stock introduce the initial stock of paper for regularization of stock e Stock Minimum Minimum stock code the article e Stock Up Maximum stock code the article e Stocks Here you will see the actual inventory item e Stock Sale Here you will see the units available for sale of the item Stocks Stock Minimum Stocks in Store In this field it is to introduce the stock that you will have in store IMAGE OF THE ITEM Select the item picture Click the right mouse button on the blank space and choose Add Image and select the image file directory is located To delete an image that we have added click the right mouse button over the image and choose Remove Picture 15 MaGest5 SQL Business Management Software for Windows User Manual STATISTICS This section will show the input and output of Articles as well as the margin benefited from what has been sold by now Statistics can be calculated on delivery notes or invoices CODES OF SUPPLIER In this section indicate the code that the provider or supplier for that item
54. ion inside the stored database Back Selects the previous item stored inside the database Delete Removes the entry of the database Help Opens the help database Liquidation Displays the requested information Recalculate Recalculates the given fields List Opens the list view of the section Exit Closes the selected window 29 MaGest5 SQL Business Management Software for Windows Types of expenses User Manual In this submenu you can create a new groupe for expenses This may be used for bills maintenience costs etc w Typei af trpentes d D thew a Das hint XC Enit re o Mates MACROAREA INC Code A predefined number system used for organization and caliberation Expense Enter the expense name or description S Save the new expense Tasks New Enters new fields for inputs Next Proceeds to the next selection inside the stored database Back Selects the previous item stored inside the database Saves The selected entry is stored into the database Delete Removes the entry of the database Exit Closes the selected window 30 MaGest5 SQL Business Management Software for Windows User Manual Forms of Payment In the submenu Payment and collection can create delete modify display and print data from the Payment of a company Forms of Payment Code 0001 2 Cash Forms of Payment C z WY New i Save J Delete 4 Back gt Next List X Exit
55. l LISTINGS Modules Wizards Tools 7 Administrator of Listings Print out of Bar Codes ee Fie Purchases Seles Caukehen UD Mesues Witeres foots Adwerectrater ef VENI f ge Os net thre obsetete tern jurrerical J non amp from Ana roa Q poo p R amp 3 my Hern with stoc i Npmabetial und A ents 2612012 unt A Print spia Seno on Rates amend seten Dries Selectson Ips nomes Wits woe gt Hee gt Son P arhan amp Cotton tnis Sees ans Cobos Anai Sates Poirt D Penons Serven Local Usen Admisiarator TEPIS EST From this window you will have access to all program listings On the right you will have a series of folders that are grouped by type The Different folders are 89 MaGest5 SQL Business Management Software for Windows User Manual amp Indexes Lists gt Labels D Stock Sales Purchases 1 Colletions Statistics Profit Margins Production Sizes and Colors gt Personal Administrator of listings Administrator of Listings i De not thew obsolel2 temi Mute sae l Only tem with Stock J Mphadetial from trom 8 20 2012 Ji trem Ascending Selection Filter criteria for choosing which records to display Range of Dates Select the date range you want to view Options You can choose to display other types of products obsolete etc Filter Allows you to filter alphabe
56. ment BODY Item You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage 62 MaGest5 SQL Business Management Software for Windows User Manual Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount result
57. mselves in the folder reports own 95 MaGest5 SQL Business Management Software for Windows User Manual BARCODE PRINTING In this section you can create and print barcodes for your products and your raw materials Pritt fete Eee eal kA s mom al Jom ae PE 96 MaGest5 SQL Business Management Software for Windows MODULES Wizards Tools gt End Products Production Order a Sizes and Colors Warranty Period Import from PDA The POS module will be activated if you have purchased Poshability User Manual 97 MaGest5 SQL Business Management Software for Windows User Manual Maintenience of final products In this section you can select a item code and see the amount of resources it takes to complete the store Find orcduct 00000000093 NEW FINAL Warehouse 0001 T Man Warehouse Toal Raw Maternal y Hem Code C0011 Unde 1 00 Uni The Label Barcodes form Consists of the Following fields Code 10 digit numeric code to differentiate one from another Barcode label name Indicate here the name you want to put the Label Barcode Save Saves the information into the database MaGest5 SQL Business Management Software for Windows User Manual Item Code Gives a number that will be refrenced through the program in such areas as invoices bills etc Raw Material Indicates whether the item is a raw material Used to build other items Notes Allows you to add notes
58. n description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount 69 MaGest5 SQL Business Management Software for Windows User Manual Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the same type of tax as there is a separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Di
59. nding Settlement Commissions Shopping Orders AWB Invoices Fertilizers Pending Requests to Receive Items awaiting entry Tags Invoices received Official Book Official Book Fac Rectificativas received TAX Summary Annual Summary of Operations Detailed annual summary of Operations Portfolios Receipts for Customer Supplier User Manual 93 MaGest5 SQL Business Management Software for Windows User Manual Receipts by maturity Portfolio List Consignment List Receipts for Portfolio Receipt by Date Receipts for Consignment Statistics Sales invoices Sales invoices Tickets Sales orders Shopping Movements for bills Movements for invoices Profit Margins Period Annual Production End Product Production Production orders Sizes and Colors Report view Index Sizes Colour Index Groups Index 94 Sizes and Colors of items Point of Sale Report view Offers Index Device index Groups of Devices Index Boxes Index Movements List of Deals List of Printers List of Viewers List of Readers List of Boxes List of Cash Movements Rows by Banks Bill Rows by Banks Tickets Detailed tonnage Detailed Close Bid Amounts Voucher List Own MaGest5 SQL Business Management Software for Windows User Manual This folder will group the user generated reports through Crystal Reports tool This tool is not provided With the Program The reports are stored The
60. nge the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code 57 MaGest5 SQL Business Management Software for Windows User Manual PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Enter the code or click the magnifying glass to select the carrier
61. ns carl Process gA Send iY Display G Print Help X Exit 71 MaGest5 SQL Business Management Software for Windows User Manual Sales Invoice Invoices HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Magnifiying icon Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item 12 MaGest5 SQL Business Management Software for Windows User Manual You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically a
62. ns specifically to demand Process This option allows us to process the orders make delivery notes or invoice for the selected budget Send Ability to send the document via email Display Shows a displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window Documents Print Out Report Supplier Order rpt Printer Dell 2335dn MFP Copies l1 Keyboard New Save Delete Columns Process Send Display Print Help Exit ao at 0 0 D x 44 MaGest5 SQL Business Management Software for Windows User Manual Purchase Delivery Note aii Ms Oe lcs ls SR aaa et Sateen Writs Bi Ka P i HEAD Document Opens the specified document If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment 45 MaGest5 SQL Business Management Software for Windows User Manual BODY Item You can select the magnifying glass icon to select predefined items you have made Descrip
63. ns Report Supplier Order rpt X e Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list Banter Dell 2335dn MFP e New Creates a new budget entry into the database i e Save Saves the selected entry of budgets Copies e Delete Deletes the selected budget entry zj e Columns gives a user the ability to rearrange modify columns specifically to demand Actions R e Process This option allows us to process the orders make delivery a key x Keyboard notes or invoice for the selected budget 9 ede e Send Ability to send the document via email Ll Save e Display Shows a displayed view of the section that also can be Delete printed 2 Columns e Print Prints the selected section S Process i Send iY Display E Print Help X Exit MaGest5 SQL Business Management Software for Windows User Manual e Help Displays the help database e Exit Closes the selected window Collections t List Modules Wizards A Collections of Clients Banking Remittances 3 Receipt Payment Receipt installment by Invoice Enter Paid Delivery notes Collections of Unpaid Debts 5 Collections of Suppliers Collection of clients orme OENE E SGEN ss 7 7 Mhe henne Sae Colton ti Moostes Mana tosti n Winosas Options Fieis Cobection Search of A FE RM ep 60 tant ISOA gt Procesi sue t Sedet Py Hep Emit Remittance
64. nt amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax 11 MaGest5 SQL Business Management Software for Windows Automatically displays the percentage that has been implemented to the client s record Seat j it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier 78 MaGest5 SQL Business Management Software for Windows Enter the code or click the magnifying glass to select the carrier PRINTING AND ACTIONS User Manual On the left side of the screen We have the print menu and other various actions that can be achieved Prin
65. nter the code or click the magnifying glass to select the carrier PRINTING AND ACTIONS On the left side of the screen We have the print menu and other various Documents x actions that can be achieved Print tOut Report A user can specify many factors in the print field ranging from format to Supplier Order rpt of copies Printer Dell 2335dn MFP Actions Copies 1 lt e Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list s e New Creates a new budget entry into the database bd e Save Saves the selected entry of budgets 3 Keyboard e Delete Deletes the selected budget entry Q New e Columns gives a user the ability to rearrange modify columns lel Save specifically to demand Delete 2 Columns ar Process gA Send iY Display E Print 4 Help X Exit MaGest5 SQL Business Management Software for Windows User Manual e Process This option allows us to process the orders make delivery notes or invoice for the selected budget Send Ability to send the document via email Display Shows a displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window Automatic Invoicing In this section you can automatically generate invoices for clients which have specialized payment plans Such as 30 60 9
66. o update the sales prices of the items Allow Modification of Accounting Invoices Choose Yes or No from the dropdown list to allow modifying the bills posted Sales TAX on sales Choose Yes or No from the dropdown list to indicate if TAX is included in sales If there is stock disruption Choose from the dropdown list the option of No Control Warn Block where there is a breakdown of stock sales If there is disruption of Client Credit Choose from the dropdown list No Control Warn Block where there is a breakdown of client credit Individual invoice by delivery address Choose Yes or No from the dropdown list to indicate whether you want to provide an invoice address Digits in Groups Choose Yes or No from the dropdown list to allow modifying the bills posted Accounting Number of digits in Groups Subgroups and Levels Enter the number of digits for Groups Subgroups and Levels The first month of the financial year Enter the first month of the year Imbalances Permitted Choose Yes or No from the dropdown list to allow accounting imbalances MANDATORY Green Point Sales Accounts Enter the sales ledger account for the rate of the green dot 11 MaGest5 SQL Business Management Software for Windows User Manual Green Point Purchase Accounts Enter the account purchase accounting for the rate of green dot Purchase Account Enter the general
67. ons Meintenence cf Promet jg wy J ew ed Sere S Delete tee Stet GG Xn v Code om New PROMOTION Promotion sar at avom v Endbele voam v 3 70 en MICROAREA INC 17 MaGest5 SQL Business Management Software for Windows User Manual OFFERS AND PROMOTIONS The program will open a wizard that will guide you step by step to create modify or delete offers w Promptiors osistant Welcome to Promotions Assistant This wizard wii guide tha process of creation modifications and alimination of oferas Please tollaw the steps To continue chch Next gt MICROARLA ma SIZES AND COLORS This section of the program allows us to define sizes and colors and then they can be assigned to items When clicking on this option a submenu will appear with the following options Colors Sizes and Group Sizes and Colors Menus Sizes and Colors allow us to create all sizes and colors needed The choice of group sizes and colors allows us to create groups of sizes and colors and then associate them to an article For example we create a group that is called women jeans and child sizes associated with the 34 36 38 40 42 and the colors you want Droopi of Sines and Coloni gt Be L few kiire F Delete dust gt lt out w Grow pooo NEW GROUP T Sizes Calen 18 MaGest5 SQL Business Management Software for Windows User Manual BAR CODE LABELS SETUP From this section will define the shape
68. ount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Enter the code or click the magnifying glass to select the carrier PRINTING AND ACTIONS On the left side of the screen We have the print menu and other various actions that can be achieved 50 MaGest5 SQL Business Management Software for Windows Print User Manual A user can specify many factors in the print field ranging from format to of copies Actions Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list New Creates a new budget entry into the database Save Saves the selected entry of budgets Delete Deletes the selected budget entry Columns gives a user the ability to rearrange modify columns specifically to demand Process This option allows us to process the orders make delivery notes or invoice for the selected budget Send Ability to send the document via email Display Shows a displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window Documents Print Out Report Supplier Order rpt Printer Dell 2335dn MFP Copies la i Keyboard New DD Save Delete Columns
69. process can process the whole document or part of the document is processing lines and other outstanding leave 60 MaGest5 SQL Business Management Software for Windows User Manual To do this we deploy the document and select in the S the lines we want to process Management of Estimates Hios ee B SOOORCL Sates a Cash new otat w n tS Ew ri rran was Ti 2 J ince 3 b After Selecting the Material That We will process the button clickaremos process and the program will process a document With The selected material and the other left as pending E In section sales cycle can create new Budgets Also sales orders and invoices for it will New only Have to Be Placed on the Appropriate tab and click on the button simply New Sales Budgets th i I aati lee 7 Pn 23000 ram 4 un rrr a prere PESI eeey ws iaman e Thesiattii 4 w Dumeesrae Mitkas P NAS HEAD Document Opens the specified document 61 MaGest5 SQL Business Management Software for Windows User Manual If you want to see the selected document on the screen and to print a document click on the magnifying glass and select the action accordingly Date The date of the document s birth It will automatically put in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of pay
70. r Jod have the moyon apes Microarea Downioed a Stl Destination it mi be atheched i the databasa dows not exist im the ogu Rae Spectr Fods Specify the time in which you want the backup to occur If you want the old backups to be automatically deleted you can select that option You can specify the location of the back here too 116 MaGest5 SQL Business Management Software for Windows User Manual USER CONTROL PERMIT From this option you can create new users You can also specify the users permissions and other information Multiple users can be set to run off of the same product key If you press this option again you will see a wizard that will allow you to create and modify users Change Proprietor in this option you can change the proprietor of the database Note that the proprietor of the database is the user that performed the Creation of the database and prepared al of the permits Do you want to change the proprietor List of Databases AREA INI When you select the Modify User option another window will appear that will allow you to change the user s crendentials 117 MaGest5 SQL Business Management Software for Windows VIEW FINDER FOR ACTIVE USERS In this submenu you can view all the program s users actively working Administrator 3 Administrator Administrator 5 Administrator 6 Administrator ITE NET ENET KRISTINAISRDJAN M KRISTINA
71. rting the program you should check the resolution of your monitor to ensure it complies with a resolution of 1024x768 pixels To access the program double click on the icon that is created on your desktop with the name MaGest 5 A window like this will appear on your computer soflware of NEE Administrator 3 MERENS Exit From Magest 5 Build 5 0 5063 MaGest5 SQL Business Management Software for Windows User Manual The login window will appear where you must enter your Username and Password The default settings for the program are Username Administrator and Password MAGEST To create new users see the Utilities menu The program will allow the networking of many users as licensed contractors with Micro Area Software Inc When you enter the username and password you will be prompted with an error message if The password is incorrect That username is already in use You have exceeded the license No contracted MaGest Main Screen To assist the user in navigation and management the program includes a Quick Access Toolbar Server Local User Administrator E G Ed yo MAY NUM DEsP 26 10 201 The main screen can be divided into four major parts the title bar the application menu bar toolbar and the desktop MaGest5 SQL Business Management Software for Windows User Manual The title bar shows the program version you are using the build number revision number and the ac
72. scount Percentage discount on the tax basis TAX Is the applied tax calculation 70 MaGest5 SQL Business Management Software for Windows User Manual Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Enter the code or click the magnifying glass to select the carrier PRINTING AND ACTIONS On the left side of the screen We have the print menu and other various actions that can be achieved Print A user can specify many factors in the print field ranging from format to of copies Actions e Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list Documents y e New Creates a new budget entry into the database e Save Saves the selected entry of budgets Ber Ont e Delete Deletes the selected budget entry e Columns gives a user the ability to rearrange modify columns Report specifically to demand Supplier Order rpt 4 e Process This option allows us to process the orders make delivery Printer notes or invoice for the selected budget Dell 2335dn MFP 7 e Send Ability to send the document via email Copies e Display Shows a displayed view of the section that also can be 4 printed e Print Prints the selected section Eas a e Help Displays the help database e Exit Closes the selected window A ni lal Save Delete 2 Colum
73. select the clients you want to manage 0000000007 NEW CLIENT 86 MaGest5 SQL Business Management Software for Windows User Manual By clicking on Next another window will appear where you can list all the receipts receivable by selected clients In the list you can specify the invoice number receipt number invoice date due date the amount number of batch processing By Selecting the specified receipt the program will automatically display the total amount to be paid In the last window you can select the date and the bank to which you will pay the bills from Please select the configuration for the payment Santing Organization 0003 SANK Date of Charge to the Bank 8 720 2012 Mark this option if you want the receipts to be eliminated when finishing the orocess 87 MaGest5 SQL Business Management Software for Windows User Manual RECEIPT STALLMENT BY INVOICE In this wizard you can find the payment due by invoice number You can search through clients and see outstanding invoices COLLECTION OF UNPAID DEBTS In this section you will see the outstanding debts that either your company owes or the client owes COLLECTION OF SUPPLIERS This section will provide the user with a listing of their providers You can create suppliers specifically to your needs ho eneeeeeeennnn en Aea eo 4400 88 MaGest5 SQL Business Management Software for Windows User Manua
74. such as instructions Toolbar B New save Delete Back Next P Duplicate ea Exit New Creates a new entry inside of the database Save Saves the entry inside of the database Delete Removed the entry from the database List Displays the information in a printable view Next Proceeds to the next entry in the database Back Goes to the previous entry inside the database Help Opens the help database Exit Closes the window 99 MaGest5 SQL Business Management Software for Windows User Manual ORDERS PRODUCTION This menu will Have production orders With Which We generate the escandallos or finished products Ube a Evade ne weas Nene tow te bomen ee ee ee se ee naam r an ore eae o iens Ltt pant l j i i pe anayman To generate a production order can be done in two Ways or from a sounding or a generic article Later we will see the Differences Between These Two forms of production order Online orders can Distinguish Several sections in the center right we can see Several tabs articles OPERATORS labor and explosion Under This grating will escandallos Have the sub window and stock information On the left I we have the data of the order and under the command buttons Details of the production order Number of order The order number Consists of two parts the first two digits Indicate the year and the Remaining order number This Must Be numeric number Article S
75. t A user can specify many factors in the print field ranging from format to of copies Actions Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list New Creates a new budget entry into the database Save Saves the selected entry of budgets Delete Deletes the selected budget entry Columns gives a user the ability to rearrange modify columns specifically to demand Process This option allows us to process the orders make delivery notes or invoice for the selected budget Send Ability to send the document via email Display Shows a displayed view of the section that also can be printed Print Prints the selected section Help Displays the help database Exit Closes the selected window Documents Print O Report l Supplier Order rpt Printer Dell 2335dn MFP Copies a i Keyboard New Save Delete Columns Process Send Display Print Help Exit x pog UF hs DAL La gh 79 MaGest5 SQL Business Management Software for Windows User Manual Customer s Returns feo Secure Cherian pra baena A S685 TAX mona Tax prane paan freien HEAD Customer Enter the code or click the magnifying glass to select the client Data will appear automatically that you have predefined in the customer field Phone Name Address City and NIF CIF
76. t 2 Back gt Next List X Exit Code 9999 2 Bank iiss broadway Facas sy 10004 NEW YORK Giice NY Agent Ditector AWeb Taxes IDJEIN SS Telephone 7 Fax Organization Bank Account Delay in communication of unpaid debts Days GENERAL TAB Address Enter the address of the institution Zipcode Enter the zip code of the institution Telephone Enter the phone number the institution Fax Enter the fax number the institution Director Enter the name of the director of the financial institution Bank Account Enter the account number User Manual 34 MaGest5 SQL Business Management Software for Windows User Manual TASKS New Enters new fields for inputs Next Proceeds to the next selection inside the stored database Back Selects the previous item stored inside the database Saves The selected entry is stored into the database Delete Removes the entry of the database Exit Closes the selected window Types of TAX In This sub menu you can creeate the applicable TAX rates To enter a new TAX rate enter your states percentage to the Sales Tax column Under description please add your description Ex Sales tax Type of Sales Tax x w lH Save 2 Delete list X Exit Type of Sales Tax MICROAREA INC 35 MaGest5 SQL Business Management Software for Windows User Manual Zip Codes In this submenu you can create
77. t ID OOCXLOO 6 0000 00 x000 0 MAGEST END USER LICENSE AGREEMENT FOR MICRO AREA a SOFTWARE F This End User License Agreement EULA is a legal agreement E between you either an individual or a single entity and Micro Area Software for the IMagestl Software that accompanies this EULA which includes computer software and may include associated media printed materials online or electronic documentation and Internet based services Software An amendment or addendum to this EULA may accompany the software YOU AGREE TOBE BOUND d distributio ere penalty eproduction or the nonaut punished by the law witt In this window you are allowed to view the programs registered owner and version System Information The information displayed in this window is extremely useful From here you can view various information regarding your system Microarea WEBSITE Here you have access to all the various services from technical support to our FAQ database You can also try our other products by downloading a demo 121 MaGest5 SQL Business Management Software for Windows User Manual INTERNET CONSULTATION If you are having issues or need help you can access our programs technical support page for assistance Magest Live Update With this utility you can have the ability to download all updates via the Internet This section is only for users with a valid maintenance contract Live Update will automatic
78. t for Today Yes Days in Advance MaGest for Toda 10 5 Sets the option to remind you of current tasks Organize Documents by Number Yes Sort companies by number Yes Organize Searches by Supplier Doct No Magest for Today Only Display Unprocessed Documer Yes Organize Product Groups Alphabetical Show Magest for Today Verify Incongruencies to Record No Allows you to turn on and off the MaGest for today feature OARE Days in advance of Magest for today This allows you to set the number of days in advanced that a notification will appear Arrangement Sort documents by number This option indicates whether you want to sort the documents by numbers 112 MaGest5 SQL Business Management Software for Windows User Manual Sort companies by number This option allows you to sort companies to your liking Searches Sort by documents from the provider This option allows to you to set the sort order in the provider section Show only unprocessed documents This option will allow you to give you the option to show raw documents Sort Families This option will allow you to select in which way you would like to sort the families field Process documents Print after processing on Purchases This will set the default program to run after prinitng the Purchase receipts Print after sales process This will set the default program to run after prinitng the sales receipts
79. t for the Types of Clients on a group of items MANUFACTURERS In the submenu a user can create modify manufactures associated with the company Maintenance of Manufacturers pa ot i WY New Delete tist X Exit h e of Manufacturers 0002 0001 NEW MANUFACTURER new MICROAREA INC Code Select the New button to create a new manufacturer If you wish edit a field simply select it and start typing Manufacturer Enter the name of the manufacturer Notes A user can add notes for internal purposes only al Clicking this icon you will save the fields you have entered for that specific row 24 MaGest5 SQL Business Management Software for Windows User Manual TASKS New Enters new fields for inputs Save S column Saves the entry into the database Delete Removes the entry of the database Help Opens the help database List Opens the list view of the section Exit Closes the selected window PRODUCERS In the following section a user is able to modify create and delete producers Maintenance of Producers etm BW new Detete 9 List X lt Exit Maintenance of Producers Producer 20 MICROAREA INC To create a new producer select the New button It will automatically generate a new code for that supplier Enter the information inside the field such as Name Last name and Price per hour TASKS New Enters new fields for inputs
80. te The site can be assigned an identifying name Delete Delete the shortcut website links and notes that are created on the Magest desktop MaGest Configuration This option displays MaGest settings found in the utilities menu or toolbar Cancel Closes the Window MaGest5 SQL Business Management Software for Windows User Manual FILE COMPANIES The Company submenu can create delete modify display and print data of a company Code Select the number of the company Press ENTER to search by name or click on the magnifying glass and select the company you want Company Name Name and address of the company The field is required Identification Tab CIF NIF Enter the CIF or NIF of the company The number should consist of 8 numeric digits Otherwise fill with leading zeros Address Postal Code City etc Enter all the requested data If you omit a field the data will not appear in the unencoded or printed documents IRS Enter the code for the tax office or for filling taxes Invoicing Series In this area you can include the different series of invoices to be used by the company To enter a new series include the code and description click the Save icon This option is found at the end of each line If you do not want to use series keep it in default option Do not use series In the lower part you must enter the first code from which the numbering of documents begins or notes of Purchas
81. the address of the client e C Zip State and Country Select the magnifying glass by clicking on the zip code Automatically appear locality province and country e Acct Accountant Appears automatically client ledger account e Acct Accounting for sales Indicate Whether the compensation of sales to this customer should be done in a default account and that the program skips the items Representative Click the magnifying glass and enter the code to select a representative 20 MaGest5 SQL Business Management Software for Windows User Manual Area Click the magnifying glass and enter the code to select an area Payment Click the magnifying glass and enter the code to select the method of payment In the form of payment may specify the number of term days between the timing of payments and payments TAX Select from the dropdown list the TAX rate to be Applied to the client Income Tax Select from the dropdown list the type of income tax to be applied to the article Financial e Usual rate Select from the dropdown list the type of rate to be Applied in the articles e Refresh rates of sale This option will allow the program store sales rates of Each of the items if the price was other than the article Itself When the bill WAS Held e Prompt Payment and Commercial DTOs Enter Percentage discount for the prompt payment or commercial e Interest expense Enter the Percentage increase in Financial Expenses is mad
82. the new code 42 MaGest5 SQL Business Management Software for Windows User Manual PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Percentage of S to the tax base Ret Income Tax Is the sum of the retentions of the articles of the Same type of tax as there is A Separate tax basis for each tax type TOTAL Sum Is the sum of the tax base Discount Percentage discount on the tax basis TAX Is the applied tax calculation Income Tax Is the sum of income tax withholdings of various tax rates Total Total sum of Amounts TAX Carrier Enter the code or click the magnifying glass to select the carrier 43 MaGest5 SQL Business Management Software for Windows PRINTING AND ACTIONS User Manual On the left side of the screen We have the print menu and other various actions that can be achieved Print A user can specify many factors in the print field ranging from format to of copies Actions Keyboard Here you select if you want to use the keyboard or bar code reader Scanner to integrate into the budget list New Creates a new budget entry into the database Save Saves the selected entry of budgets Delete Deletes the selected budget entry Columns gives a user the ability to rearrange modify colum
83. tically or numerically Index Business Stores Families Promotions Articles Customer Types Customers Representative Clients by Clients by Type 90 Customers by Zones Manufacturers Suppliers Representatives Financial Accounts Accounting Operations Payment Portfolios Banking Institutions Types of TAX Income Tax Rates Zip Codes Tax Administrations Foreign exchange Languages Areas Operators Rate Groups Listings Business Promotions Articles Types of clients Customers Rates Articles Items and Amounts for Customers Suppliers MaGest5 SQL Business Management Software for Windows User Manual 91 Provider rates Representatives Financial Accounts Accounting Operations Payment Banking Institutions Maturities of customers Warehouse Movements Tags Customer Tags Labels Suppliers Stock Inventory valued Inventory no value Stock a minimum Stock on maximum Stock Movements Sales Budgets Orders Invoices Fertilizers Shipping labels Sales Journal Book Bill Issued Amendment Bill Book MaGest5 SQL Business Management Software for Windows User Manual 92 MaGest5 SQL Business Management Software for Windows Summary of output tax Statement Cards Bill Bills of review Annual Summary of Operations Detailed annual summary of Operations Detailed communication annual Operations Best sellers Payment of Commissions Settlement of Commissions Paid Pe
84. tion Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter the new code PIE Type Applied to articles TAX rate Bases A Separate tax basis for each tax type 46 MaGest5 SQL Business Management Software for Windows User Manual Fees Is the amount resulting from applying the rate of TAX to the tax base Equivalence S Is the amount obtained by applying the Perc
85. tive user The application menu handles all program options It is divided into the following File Purchases Sales Collection List Modules Wizards Tools Windows Options Help Toolbar Record of User Displays the log information for MaGest 5 Calculator Opens the Windows calculator Sales Information Access the sales information screen Configuration Displays the configuration windows for MaGest 5 MaGest5 SQL Business Management Software for Windows User Manual Desktop of MaGest 5 This is how your Magest5 desktop will look One option which you will find very interesting is that if you place your mouse on this desktop and click the right button the following box will appear 3R New Direct Access opaga WA nce g ver Sse const raicroare neo 1S H New Note 27 Fie Purchases Sues Colection Uet Mosses Witards Tools Wiedews Option Ere New Internet Site SE Mew Direct Access e New Kate gt Configuration of MaGest E Mew rtermet Ste X Cancel Contiguratian of MaGest X cxe as Kal Through this window we can do the following New Shortcut Clicking this option will enable you to create shortcut to the application settings that you use the most First a window with the items you can choose will appear New Note Insert notes in the active desktop The notes and shorcuts are independent for each user New Internet Site Create a link to a page or internet si
86. ulate Recalculates the given fields List Opens the list view of the section Exit Closes the selected window Representatives This submenu allows you to create and modify representatives of the company This may include various types of employees Maintenance of Representatives cuca E L New pl Save Delete amp amp E Recalculate AQ Liquidation List X Exit Code 0005 2 NEW Representative ID EIN SS 543234 Fax Street Telephone City 97209 amp PORTLAND Mobile State MULTNOMAH Income Tax fixed percentage of commission exists for all items and product groups x SOd suolss wWw0S ByItems By Product Groups By Type of Client Table of Objectives 28 MaGest5 SQL Business Management Software for Windows User Manual Code Refrenced code system used for organization and calibration ID EIN SS Enter the representative form of identification number Address Enter the address of the representative E Mail Enter the email address of the representative Phones The representatives phone number and fax number Type of Rep Type of relationship Ex is a cash register employee COMMISSIONS Calculates commission automatically from sales by the given percentage POS Displays the Point of sales system information regarding this representative TASKS New Enters new fields for inputs Save Saves the entry into the database Next Proceeds to the next select
87. ut in the current system date Representative Enter the code or click the magnifying glass to select the representative Form of Payments Enter the code or click the magnifying glass to select the method of payment BODY Item You can select the magnifying glass icon to select predefined items you have made Description Once you select an item the description will automatically appear that you have previously assigned for that specific item You can change this by select the description section of the item and entering your own description Extended Description Click on the icon to enter all the data you want related to the article Amount Enter the number of stock you wish to include in the selection Price Automatically adjusts the price according to the items predefined price You can change the price bu clicking on the price tab and entering your desired amount Discount Percentages are automatically discounted from the the customer s predefined discount To change the discount amount click on the box and enter the new percentage TAX Automatically displays the percentage that is applied to the items tab Income Tax Automatically displays the percentage that has been implemented to the client s record To change it click on the box and enter the new percentage Store Automatically displays the selected store via code system that was implemented to the tab items To modify the store click on the box and enter
88. ve the options to increase and decrease the price of items and item groups families 104 MaGest5 SQL Business Management Software for Windows User Manual increase of a Fired Amount Percentage Increase Manually Change Price 105 MaGest5 SQL Business Management Software for Windows User Manual Multiple Receipt payments iven moment This wizard will allow an individual to r pay up to several reciepts at a Welcome to the Wizard for Receipt Payment This wizard will guide the process of receipt payment by lot Please folicws the steps To continue click Neat gt Please select the clients you want to manage By selecting next one can list all reciepts via client selection You can edit many factors of the reciepts You can also select which receipts you wish to keep 106 MaGest5 SQL Business Management Software for Windows User Manual Please select the configuration for the payment Santeng Organization a003 Bank Date of Charge to the Bank 20 2012 Mart this option if you want the receipts to be eliminated when finishing the orocess Stock Regulation ADJUSTMENT OF STOCKS In this section you can regulate which stocks you wish to adjust You can execute this wizard at anytime to update your stock inventory information It will be automatically applied to invoices and other forms Choose one of the following options If
89. you need to adjust several items yo have to add all of those items to the fist All the teres Some items In this window you have 2 options of tem selection All items This option will select all of the items in the inventory Selected items You can select individual items inside the stock to modify 107 MaGest5 SQL Business Management Software for Windows User Manual Once you have selected the items you will be presented with a new window in which you can modify the stock Wizard for Stock Adjustment S To continue display the items previously selected to set their present stock Show only items in the warehouse 0004203411 ITEM 1 0004203411 ITEM 1 0004203412 ITEM 2 0004203412 ITEM 2 108 MaGest5 SQL Business Management Software for Windows User Manual Warehouse activity The following wizard allows to you generate indepth reports of your warehouse s activities Wizard for Warehouse Activity Welcome to the Wizard for Warehouse Activity This wizard will guide the process of generating entrances exits and transfers between warehouses Please follow the steps To continue click Next gt Wizard for Warehouse Activity O Activity Data Please fill in all of the data needed for the correct recording of the warehouse activity Monday August 20 2012 0004203411 ITEM 1 109 MaGest5 SQL Business Management Software for Windows

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