ChildCare Sage™ Information
Contents
1. 6 Enter EA Leave Message Show Photos Show Balance2. www childcaresage com pdfmanuals ChildcareSage_ Manual pdf CHILDREN amp FAMILIES What ChildCare Sage Offers Attendance Check in a includes software timeclock to sign children in out b optional Fingerprint Add On to have families sign in out by fingerprint c timeclock includes 2 way messaging bulletin board messages for individual families and families can leave messages for the center d timeclock includes batch sign in out for signing in groups of children bus runs field trips etc e print attendance schedules that include scheduled and timesheet hours and show attendance by the hour for child staff ratio f batch timesheet entry with ability to copy timesheets from prior days for centers that transcribe sign in sheets g automatic meal tracking through timesheets h set up unlimited attendance schedules and copy schedules between groups of children i schedule vs timesheet reports graphically shows unscheduled attendance early late arrivals and pickups etc Scheduling a uses global chart of schedules to set up common schedules and drop them into a child s record b option to enter ad hoc schedules for individual children c select unlimited schedules for each child d creates class lists class schedules bus run schedules etc e print attendance reports that show child counts children arriving and leaving and empty slots f enrollment count reports by age and age schedule f
3. vendor tracking unlimited bank account tracking and reconciliation check writing Reports a o o numerous center expense reporting including group by type period totals g l accounts etc net income reports profit loss reports Menu Planning CACFP graphical menu planning and meal tracking CACFP compliance checking meal scheduling for 3 age groups reimbursement tracking Activity Planning ZgLeeLggeeg graphical activity planning by date and class print daily activity plans Journaling Record center incidents schedule fire drills track maintenance and inspections Pricing What ChildCare Sage Offers ChildCare Sage Software complete and module free Large Center Version unlimited enrolled children 895 Medium Center Version 100 enrolled children 695 Small Center Version 50 enrolled children 495 All versions can store unlimited inactive children and staff Additional Add Ons Available M2Sys Bio Plugin Fingerprint System for Timeclock 345 Upgrades Annual Support amp Updates first year is free of charge 100 Finance Options Large Center Version 3 monthly payments of 298 33 Medium Center Version 3 monthly payments of 231 66 Small Center Version 2 monthly payments of 247 50 omise soe uoe F CHILDCARE Sage ABC Daycare E2 es Daily Notes 10 27 AM out using the last 4 digts of your calighone 4
4. ChildCare Sage Information ChildCare Sage is an easy to learn and use professional and affordable childcare management system The Childcare Sage doesn t have modules can be installed onto as many computers at your center as you like without additional license fees and comes complete with all of the functions you need to run your center including 1 Full Record Keeping 5 Software TimeClock 9 Menu Planning 2 Family Billing 6 Agency Billing 10 CACFP Program 3 Payroll with Check Writing 7 Center Expense Tracking 11 Activity Planning 4 Attendance Tracking 8 Vendor Check Writing 12 Journaling and File Attachment Plus the billing scheduling and batch function systems in the Childcare Sage are uniquely comprehensive and flexible GENERAL What ChildCare Sage Offers System Requirements Childcare Sage can run on any computer that has Microsoft Windows installed on it including Macs that have Microsoft Windows installed on them using Bootcamp or Parallels Our software is compatible with all versions of Windows from Windows XP to Windows 8 1 including Windows 10 due in 2015 We provide all the software you need to run our program Any computer from the last decade can run our system Our software TimeClock is fully touchscreen compatible including Windows Tablets and touchscreen monitors Our time clock even includes a special 8 tablet mode specifically designed for the Windows 8 tablets Keep in
5. ccounting to track balances for individual charges enter batch childcare expenses for groups of children r use Barcode scanning to add expenses into accounts s batch payment posting Communication Automatically email child bills receipts etc works through Microsoft Outlook Create selectable email lists for newsletters announcements etc Dashboard http www childcaresage com screenshots htm Reports Comprehensive reporting including a information reports class lists birthday lists immunization b schedule reports attendance lists charts counts etc c billing reports payments received income income forecasting Child Contact Functions a find contacts and children through any combination of information b store and recall search criteria c create custom reports with selectable information information column order and contact grouping EMPLOYEES What ChildCare Sage Offers Payroll Options a works with fixed salary and hourly payroll with or without overtime b setup different rates that apply to different days and hours higher hourly rate for weekends c graphically enter reimbursable expenses d enter batch reimbursable expenses for groups of staff e withhold Payroll taxes f print Payroll Checks g store payments to staff h each rate can have start end date to automatically turn on off set up wage changes raises in advance Attendance Check in includes
6. mind that the tablet must be running the full version of Windows NOT Windows RT Software Installation Options Hard Install Networking System Information Security 8 levels of password protection control what a user can do Building Security Inside Door Access Control time clock can control electric door through separate interface 90 from controlanything com Outside Door Access Control door that leads outside None Set Up Conversions If you are already using a Childcare Management System and wish to convert your data into Childcare Sage we have importers that work with select systems including Procare Office Center etc Please call us for specifics Tech Support We offer full support for our software to make sure that it will help you run your childcare center Our support includes toll free phone support email support and we use GoToAssist for web based support Through our web based support we can demonstrate how to do specific functions in our program right on your computer Both require a high speed internet connection Our support is available Monday through Friday 9 00am 5 00pm eastern time and we are often in the office after hours Back Ups There is an automatic daily backup to your hard drive plus weekly backups to a usb flash drive and our servers at childcaresage com Training http www childcaresage com resources htm and live training Childcare Sage User Manual http
7. or any future dates Payment Options Automatic ACH and Credit Card Account processing through Reliafund Food Program USDA CACFP a store child meals meal times and foods consumed b print meals count charts c create store recall and print daily menus meal plans for newborns infants and older children d copy meal plans between days Pre Enrollment Options Waitlist with waitlist aging reports Accounting a uses global schedule of charges to set up central rates tuition late pickup extra care etc b option to enter ad hoc rates for individual accounts c select unlimited rates for each account d each rate can have start end date to automatically turn on off set up rate changes in advance e automatically calculate and charge accounts f comprehensive billing includes every type of charge tuition late pickup stay and play extra care sessions etc g ability to setup different rates that apply to different days and hours within those days h works with additional classes dance etc i uniquely works with additional daily charges to automate lunch bunch early dismissal no school day etc charging j global Child discounts sibling employee child member etc k automatically applies and itemizes discounts separately track parent copays and balances m graphically enter childcare expenses generate child bills store payments from parents includes invoice payment a
8. software timeclock for staff b optional Fingerprint Add On to have staff sign in by fingerprint timeclock includes 2 way messages messages for individual staff staff can leave messages for the center d print staffing reports that show staff counts staff arriving and leaving e print staff schedules that include scheduled and timesheet hours and show attendance by the hour for child staff ratio f batch Timesheet entry centers that transcribe sign in sheets Scheduling ege enter unlimited schedules for each staff person option to enter ad hoc schedules creates staff schedules check child staff ratios Accounting Options reports that show staff wages paid and owed reports that show center net income Record Keeping DTL b keep track of vacation personal and sick leave hours with accrual and carryover track training Communication Automatically email paysheets email notes etc works through Microsoft Outlook Staffing Trends Schedule vs Timesheet reports staff utilization etc Reports Comprehensive reporting including a b c information reports birthday lists immunizations schedule reports attendance lists charts counts etc payroll reports payroll paid income income forecasting Center Functions What ChildCare Sage Offers Center Expense Tracking 2L2 2Tn e full center ledger track expense by type subtype G L accounts
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