SUPERVISOR USER GUIDE
Contents
1. NOV Atime Supervisor User Guide 33 http novatime wfu edu Section 6 Reports The NOVAtime Report Generator features an exceptionally flexible report engine Reports can be exported in many different file formats including Excel HTML PDF Rich Text Format etc Report Generator id u Report Template si 4 Time amp Attendance Time amp Attendance The report displays a breakdown of hours by day of the week and then totals for Reg OT5 f Daily Hours Report _ gj Days Worked Report 0 Detail Report TA f Employee Timecard 6 Exception Report p Monthly Attendance Log i l Monthly Attendance Summary f Summary Report TA f Timesheet Approval Status fy Timesheet Notes Es Unclaimed Punch Report _ fy Upload Report The report displays the number of calendar days that an employee has worked based on number of days threshold and definition of Days Worked Report how much time is considered a day The reportis similar to the Employee Timecard report template in that it displays employee punch details and hours butin a Detail ReportTA simplified manner and smaller area The report displays punch detail and hours and it includes options like Timesheet Notes Audit Trail Pay Matrix Accrual Employee Timecard summary and hours summary The report displays employee who have selected punch exceptions and it allows the system user to select thresholds to only display employe2. 1 and click Approve Selected Use Approve All to approve all requests on the page at once without Approve Selected having to open or select them individually e The Calendar view shows a read only monthly calendar view of all employee PTO requests color coded by request status 4 July 2012 gt Pending Request GB Approved Request BM Declined Request Saturday Sunday Monday Tuesday Wednesday Thursday Friday a SS 7 8 10 11 32345678 120 PTO 1 hours 21 6 23 24 25 26 27 22345678 120 PTO 7 5 hours 32345678 120 PTO 4 hours 32345678 120 PTO 4 hours 32345678 120 PTO 4hours 22345678 120 PTO 7 5 hours 22345678 120 PTO 7 5 hours Calendar The Calendar tab provides a view of Pending Approved and Declined Paid Time Off requests for a selected employee for the current year Click Edit to the left of any week to return to the Template Schedules tab NOV Atime Supervisor User Guide 31 http novatime wfu edu amp Print amp 22345678 DEACON TIME CLOCK USER Goto Timesheet Goto Employee Goto Schedule FUND 111111 Please Select Shift Number 100 Please Select Please Select E Pending Request GB Approved Request MM Declined Request OO ee OD ol ey ee ee ere ee ae ee a PR ete D ee et a eh eet Ege A AEI teh te ED we ee Aa liane ieee Aa Sh ch NOV Atime Supervisor User Guide 32 http novatime wfu edu Section 5 Employees The
3. employees that report to Status Filter All V Active Only Unopened Timesheets 0 you They can be filtered Opened Timesheets 2 ID NAME Timesheet Status either by using the 22345678 DEACON TIME CLOCK USER 4 OPEN 32345678 DEACON WEB TIME ENTRY OPEN e a ee EER Group Filter By fields or sorted using the column headings Once sorted and or filtered you may either change each status in the Timesheet Status column using the drop down or simply click Approve this Page NOV Atime Supervisor User Guide 15 http novatime wfu edu Schedules View employee work schedules by clicking the schedules tab By default the current pay period will display Summary Timesheets Schedules Accruals History In Out Board TX V Active amp 22345678 DEACON TIME CLOCK USER Goto Timesheet Goto Employee F Goto Schedule All Ia FUND 111111 Please Select Shift Number 100 Please Select Please Select D NAME 22345678 DEACON TIME CLOCK USER qj 32345678 DEACON WEB TIME ENTRY 1 July 2012 Saturday Tuesday Wednesday e Similar to the Timesheet tab use the filter tools on the left to search for employees e View and employee s schedule by clicking once on the name to highlight Use the options in the employee header to view 22345678 DEACON TIME CLOCK USEK Goto Timesheet Goto Employee
4. WAKE FOREST UNIVERSITY NOVA time FEEL THE POWER SUPERVISOR USER GUIDE Rev 7 18 12 TABLE OF CONTENTS Welcome 3 NOVAtime Support 3 Section 1 Employee User Types 4 Section 2 Accessing NOVAtime Accessing the NOVAtime Launch Site 5 Accessing the NOVAtime Application 6 Section 3 Attendance 8 Summary 8 Timesheets 10 NOV Atime Pay Codes 11 Schedules 16 Accruals 17 History 18 In Out Board 20 Section 4 Scheduler 21 Template Schedules 21 Free Form Schedules 26 Recap 28 Requests 29 Calendar 31 Section 5 Employees 33 Section 6 Reports 34 Section 7 Preferences 36 Delegation 37 NOV Atime Supervisor User Guide 2 http novatime wfu edu Welcome The purpose of this guide is to inform supervisors and department heads on how to use the NOVAtime time and attendance application at Wake Forest NOVAtime provides 1 A single web based application for both employees and supervisors to manage all activities related to time and attendance Access 24 hours a day from any computer tablet or mobile device that has internet access 3 Better visibility into work schedules More accurate and easier management of leave balances and PTO requests This guide has been designed to offer comprehensive knowledge for utilizing the NOVAtime application If additional information or assistance is needed after reviewing this guide please note the contact information in the following table NOVAtime Support L
5. Goto schedule information in other Please Salos i a a oo ee a a a ae a areas of the system pertaining to the selected employee e Goto Timesheet navigates to the timesheet Goto Employee navigates to Employees gt General Goto Schedule navigates to Scheduler gt Template Schedules NOV Atime Supervisor User Guide 16 http novatime wfu edu The Schedule Summary on the upper portion of 7_WEURTa TEAC THE CLOCK USER ore Tmastaet Bove roine streets gt EMPLOYER 3 R j T FUND 4441 1 p Please Select 3 gt Shift Number 100 p Please Select p Ip Please Select the screen shows E Pay Period 07 07 2012 Sat 07 20 2012 Fri gt E scheduled hours versus PE 07 07 2012 07 13 2012 actual hours worked ee during each week of the selected pay period The calendar view on the lower portion of the Thursday Friday o S Groundskeeper o 5 Groundskeeper s om Groundskeeper Groundskeeper i Groundskeeper is Groundskeeper S Cr e e n will S h O W th e Flexible 00 00 23 59 s Flexible 00 00 23 59 Flexible 00 00 23 59 Flexible 00 00 23 59 Flexible 00 00 23 5 Flexible 00 00 23 5 work schedule per day S Groundskeeper Flexible 00 00 23 59 for the selected pay period Monday Wednesday bor O P a i y j IS Groundskeeper di Accruals Accruals will be active after January 1 2013 At that point supervisors will be able to view leave time
6. Status Filter All e E Active Only Unopened Timesheets 0 Opened Timesheets 2 22345678 DEACON TIME CLOCK USER 32345678 DEACON WEB TIME ENTRY To open an individual employee s timesheet and Summary Timesheets Schedules History In Out Board make edits click on either Pay Cycle Date Selection Te 7 their name or ID number CurrentPay Period 08 18 2012 08 31 2012 Last updated Wed Unopened Timesheets Opened Timesheets NOV Atime Supervisor User Guide 8 http novatime wfu edu Once any changes are made use the Update button or Update Schedules link to push the changes to the Summary screen The Timesheet Status field indicates what level of approval the timesheet is 1n OPEN indicates employee data is being entered SUBMIT indicates the employee data is complete and the timesheet has been submitted by the employee for approval Approved 1 is for departments that have a supervisor sign off on time and attendance data before a final approval is submitted by the Manager Approved 2 is a final approval provided by departmental managers NOV Atime Supervisor User Guide Summary Timesheets Schedules History In Out Board Pay Cycle Date Selection From To a Biweekly Current Pay Period 08 18 2012 08 31 2012 Last updated Wednesday 08 22 2012 11 1344M Update Schedules a Group Filter By All Employee Search
7. gt 100 REG lt Select gt E lt Select gt acer TTI u Hours Hours Meal 0 mins Meal o mins lt lt ee a 27 0711712012 http novatime wfu edu Click Save The selected information will turn from E Save lt gt Undo O Audit amp Print red to black d 32345678 DEACON WEB TIME ENTRY Goto Timesheet Goto Employee F Goto Schedule t EMPLOYER R FUND 111111 Please Select Shift Ny Week Of 07 14 2012 Sat 07 20 2012 Fri EE NOTE If any previously Scheduled fmicsare presen hedule T on the particular week they aie Apply Template s Clear All Edit Notes e sige Soci Monday pais aol will default in red onto the omit free form schedule The aes il lt Select gt 0REG i lt Select gt supervisor MUST change lt Select gt Selec 22345678 33322 lt Select Z u 06 00AM 12 00PM z the pay code on these to Hours 100 REG before saving or ea 0 min e A mins Meal else the schedule for that JI PH aee pl e ip gt day is removed Recap The Recap screen works in a similar fashion to the Template Scheduler screen but provides a view of multiple employees at once Week Of 07 14 2012 Sat 07 20 2012 Fri E Gel Save gt Undo Ef Add Maintain Templates 75Y Copy Schedule FY Copy Schedule Mult Ef Update Schedules 07 14 2012 07
8. After selecting a report the Properties tab allows selection of parameters and additional fields for the report Properties Time amp Attendance Weekly Time Sheet Definition Name Weekly Time Sheet The repor displays employee weekly punch detail and hours by day ofthe week and total regular overtime holiday vacation sick and other hours amp Output Format y Output Format amp Primary Filter y Primary Filter amp Fields to Display y Employee Fields Employee All 3 Selected Current Week amp Date Range y Date Range amp Primary Sort Primary Sort Additional Options Page Breaks Employee ID Report Message Yes Sort Items shown as Columns 0 amp Publish To y Published To None NOV Atime Supervisor User Guide 34 http novatime wfu edu Definition Output Format a Primary Filter E Fields to Display Date Range Primary Sort amp Publish To 2 Publish Publish Name Description Publish To ee i ee ee l aaa Click the Preview tab to review the report output NOV Atime Supervisor User Guide y Use the arrows to expand each parameter and display the options that can be selected for the report y Fields to Display a E Default 5 pralale toma setecea toms E a Employee Id a r Badge Number fhe a First Name E ar Status y Employer G2 Use Publish To to select who should see the report Several choices are available Select Myself
9. for the report output to display in the report gadget on your dashboard and click Publish at the top of the publish section Exce ption Report Supervisor Deacon report name cannot contain any of the following character lt Myself Select Users All Users ie a e a A b i k I en h ll lien 35 http novatime wfu edu Section 7 Preferences The Preferences category enables users to manage their profile and preferences for using NOVAtime The contact information on the Profile tab is editable while the User Name Password and SWS Setup sections are view only NOTE Having a valid email address will ensure PTO requests are properly routed to you from your employees AF im DASHBOARD 2 QUICK NAVIGATOR d NOVAtimeAnywhere 4000 Saa5 SUPERVISOR WEB SERVICES Dashboard Attendance Scheduler Employees Reports Preferences Profile Preference Delegation el Save o Undo Login Name Full Name Lett Panel Menu Behavior Start closed auto hide List Menu Behavior Start opened manual control open amp close thereafter default The Preference tab allows Supervisors to configure their preferred settings when accessing and viewing NOVAtime The system automatically defaults to the preferences configured by Payroll at the site level Changes you make on this tab will only be for you Afte
10. supervisors to setup and manage schedules for their employees Employees Enables supervisors to view employee information including Human Resource and personal profile fields Reports Offers a wide variety of reports that can be displayed on the screen printed or even published with a unique name that can be viewed by other users Reports can also be extracted in Excel or PDF formats Preferences Allows supervisors to manage their profiles and configure their own user preferences for accessing Supervisor Web Services NOV Atime Supervisor User Guide 7 http novatime wfu edu Section 3 Attendance Summary a NOVAtimeAnywhere The Attendance gt Summary screen displays the list of employees assigned 4000 Saas SUPERVISOR WER SERVICES A 5 to the Supervisor in a summary view that includes each employee s Dashboard Attendance Scheduler scheduled hours hours worked and timesheet status By default the current pay period displays NOVA time An ywhere aso DASHBOARD QUICK NAVIGATOR Wed Aug 22 2012 03 54 29 PM 4000 SaaS SUPERVISOR WEB SERVICES Dashboard Attendance Scheduler Employees Reports Preferences Summary Timesheets Schedules History In Out Board Pay Cycle Date Selection From p To Biweekly x Current Pay Period x 08 18 2012 08 31 2012 Last updated Wednesday 08 22 2012 11 13 AM j naina Group Filter By All Employee Search amp
11. than going in to look at each one individually Timesheets NOVAtimeAnywhere 4000 SaaS SUPERVISOR WEB SERVICES The Attendance gt Timesheet screen provides a detailed view of an employee s timesheet information The upper portion of the timesheet shows the detail and summary information can be found at the bottom of the screen Dashboard Attendance Scheduler Schedules gt History In Out Board Timesheet View Pay Cycle Date Selection From To _ Timesheet Status OPEN Approve Biweekly x Current Pay Period 08 18 2012 08 31 2012 of 22345678 DEACON TIME CLOCK USER Goto Employee Goto Schedule EMPLOYER R gt FUND 111111 DEPARTMENT 111110 gt ShiftNumber 501 gt Please Select IDAT ue Tack Oa AAN Sora aes Add Record Timesheet Summary Group By Paycode Pay Code RegHrs OVT HWP Total Hrs 100 REGULAR 850 0 00 0 00 8 50 Totals 850 0 00 0 00 8 50 Accrual Summary Pay Code Code Last Post Date Post Type Accrued Used Available y 5 0 00 0 00 Pay Matrix Summary 5 Paycode Pay ID Hours Rate Pay Amount 100 REGULAR Regular 85000 srann NOV Atime Supervisor User Guide 10 http novatime wfu edu The supervisor view of an employee timesheet provides the following l Pay Cycle Use this d
12. will populate the total amounts of regular hours Reg Hrs overtime hours OVT and holiday hours HWP worked By default these hours are grouped by Pay Code Regular hours include leave time such as paid time off civil leave etc The Accrual Summary provides a summary of the leave time accrued by the employee during the pay period any hours used and the hours available For 2012 this summary will be updated after each pay period Beginning January 1 2013 this summary will be real time The Pay Matrix Summary shows a breakdown by pay code and calculates the employee pay amount based on pay rate NOVAtime Supervisor User Guide 11 http novatime wfu edu NOVAtime Pay Codes The following table provides the Pay Codes available for employees to use when recording time Numeric Code Abbreviation Description 1 Paid Time Off 1 00 REG 20 PTO 00 SLR j 40 STR 60 TVL 61 NL Short term Disability Replacement Call Back Time 6 No Lunch only supervisors can select this code No Lunch Pay Code This code should be used when an employee s shift includes a lunch time break but the employee must work 1 3 5 6 6 through lunch In this instance the supervisor must add a new record on the employee s timesheet with the NL pay code along with the proper amount of meal time so that the employee is paid correctly Editing the Timesheet Use the filtering tools on the left side of the screen Summary Timesheets S
13. 20 2012 Employee Saturday Sunday Monday Tuesday Wednesday Thursday Friday 07 14 2012 07 15 2012 07 16 2012 07 17 2012 07 18 2012 07 19 2012 07 20 2012 U 08 30AM 05 00PM U 08 30AM 05 00PM U 08 30AM 05 00PM Circulation Specialist Circulation Specialist Circulation Specialist M60 12 00PM 01 00PM M60 12 00PM 01 00PM M60 12 00PM 01 00PM U 06 30AM 03 00PM U 06 30AM 03 00PM U 06 30AM 03 00PM U 06 30AM 03 00PM U 06 30AM 03 00PM Warehouse Coordinator Warehouse Coordinator Warehouse Coordinator Warehouse Coordinator Warehouse Coordinator M30 12 00PM 12 30PM M30 12 00PM 12 30PM M30 12 00PM 12 30PM M30 12 00PM 12 30PM M30 12 00PM 12 30PM U 08 30AM 05 00PM U 08 30AM 05 00PM U 08 30AM 05 00PM 7 5HOURS Lab Coordinator Lab Coordinator Circulation Specialist PTO M60 11 30AM 12 30PM M60 11 30AM 12 30PM M60 12 00PM 01 00PM e Click the Red Shift flag under the employee name to populate schedule hours associated with a shift all the way across e Click Copy Schedule to copy an employee s schedule from one week to a newly selected week and indicate the number of cycles for which it should be copied e Click Copy Schedule Mult to copy schedules for multiple employees at once from one week to a newly selected week and indicate the number of cycles for which they should be copied NOVAtime Supervisor User Guide 28 http novatime wfu edu Requests The Request tab a
14. 50 Hours Circulation Specialist 08 30AM 05 00PM M60 12 00PM 01 00PM Please inserttemplate So a Saturday a ee a My Schedule Template New Z Edit EXDelete E Save gt Undo Mf Exit Template lt Select gt Te gt dM mS OE U F Multi ple LA Save Templates Ef Add Maintain Templates Kd insert Templates Please insert template Lab Coordinator 08 30AM 05 00PM M60 11 30AM 12 30PM Please insert template po Select ma Preview PayCode lt Select gt NOV Atime Supervisor User Guide 21 http novatime wfu edu Click the drop down beside the Pay Code field and select the appropriate Pay My Schedule Template New 3 Edit E Delete E Save gt Undo S Exit Code In this example 100 REG has been Template selected Preview PayCode Lh i l al j i cyt Pes tarte EEA D i Enter the JOB for the 11000882 998134 00 JOB 11000882 9981 34 00 template For this example _ 11004715 AJ9315 00 JOB 11004715 A 9315 00 42345678 999777 00 W5 Audiovideo Support Warehouse coordinator has 42345678 999888 00 Circulation Front Desk Student 223456 78 333222 00 Warehouse coordinator been selected 29345678 555444 00 Groundskeeper 22345678 777555 00 JOB 22345678 777555 00 22345678 888777 00 JOB 22345678 888777 00 i 22345678 999999 00 JOB 22345678 999999 00 7 e e 32345678 777555 00 Circulation S
15. 7 30AM Mon 07 09 2012 10 00AM 5 Sat 07 07 2012 T Sat 07 07 2012 8 Sat 07 07 2012 To INSERT one or more punches please fill in the information above Otherwise please hit OK to REPOST a Pay Period 14 http novatime wfu edu Once a timesheet has been reviewed and edited as HB save add Delete f undo Print Hourty Recalculate necessary click Pay Cycle Date Selection From amp 3 Biweekly A Current Pay Period 08 1 9 2012 08 31 2012 Approve Upon clicking this button you will be asked to certify your approval The timesheet is certify that this headed faa timesheet is correct then locked from further and approve to be editing and either processed completes the approval process or moves it to the next level of approval if A NOTE The system will automatically default to eT e m O E e the current pay period Therefore when approving timesheets on a Monday after the close of the pay period you will need to select Last Pay Period in the Date Selection field To approve more than one timesheet at a time click Summary Timesheets Schedules History In Out Board the Summary tab This Pay Cycle Date Selection From To sae Biweekly CurrentPayPeriod k 08 18 2012 08 31 2012 Last updated Wednesday 08 22 2012 11 13 AM Update Update Schedules view displays all of the Group Filter By All Employee Search
16. Employees category provides view only employee information This information includes both basic user information derived from the employee record in Banner as well as information on job roles and pay rules that apply to that employee By default the General tab displays when the Employee category is selected eee ee E Goto Timesheet 2 Goto Schedule Last changed 07 06 2012 11 35AM By NAA_ADMIN C O pon eenen fee Send Schedule Approval Requests to SUPERVISOR Supervisor Deacon _ Enable LDAP Authentication 5 j Additional Users As LDAP User tcuuser Send Outlook events for approved request Shared calendar email address As User lt Select gt Work Groups All fields are required er Tau Foner Root a E ee Poy Sie peor saen Pay Type 3 Non Exempt Pay Method 4 Hourly The Personal tab displays view only personal information about the selected employee E 22345678 DEACON TIME CLOCK USER Goto Timesheet Goto Employee Goto Schedule FUND 111111 gt Shift Number 100 Please Select gt Please Select e n memamo OOO ea caa E Marta Situs eom E Search eo a CE a i User Defined eee o
17. Free Form Schedule tab offers supervisors the ability to create a schedule for an employee one week at a time or make changes to a schedule based on a shift Template Schedules Free Form Schedules Recap Requests Calendar J Active aixi Save gt Undo Audit amp Print e 22345678 DEACON TIME CLOCK USER Goto Timesheet Goto Employee F Goto Schedule JOB ALL x 3 gt FUND 111111 Please Select Shift Number 501 gt Please Select Please Select EMPLOYER ALL Week Of 07 14 2012 Sat 07 20 2012 Fri EE _ _ _ _ Iual S Co sna Edi Notes ACTIVITY ALL T All Template Filter Off D4 NAME All 06279864 SCHOEN ERICA 06280121 HADIMANI MALLINATH 06281285 JOHNSON CLEO 12345678 DEACON STUDENT E o mi Meal O mins 4 Vv Ss EO eons E gt gt Ppl 32345678 DEACON WEB TIME ENTRY 1 Accrual Summary Search eo O a a F R z z 0 00 0 00 lt Select gt x lt Select gt gt lt Select gt lt Select gt x lt Select gt lt Select gt lt Select gt lt Select gt gt lt Select gt gt _ lt Select gt Hours Hours Meal Bg F 3 gt Hours Hours Hours Meal o mins ks a P 3 0 mins 0 mins Meal mi amp i Mea
18. Holiday Rule _ Shift Number Payroll Code Web Access NOV Atime Supervisor User Guide 13 http novatime wfu edu Multi Add allows supervisors to add the same time data to multiple employees at once For example all employees reporting to this supervisor are working an extra 2 5 hours on Friday 7 20 12 to prepare for a special event on Saturday The available employees are selected and the date pay code and hours are indicated Click Process to add this time data to all user records 2 Insert Repost allows Supervisors to add missed punches to the timesheet Add up to eight separate records that will be automatically placed in the appropriate place on the timesheet NOVAtime Supervisor User Guide PU mE fey Process Jy Available Items Input Timesheet Information Selected Items From 07 20 2012 EE To 07 20 2012 EE PayCode 100 REG gt 22345678 Deacon Time Clot IN Time Fixed 32345678 Deacon Web Time 08 30AM Dynamic Based on Shift Schedule OUT Time Fixed Dynamic Based on ShiftSchedu Regular Hrs C Calculation override OVT HWP L Overtime is not authorized Transfer to different Groups Reason Code lt Select gt InsermtRepost Punches Select Date Time Information Date 1 Sat 07 07 2012 Time 12 15PM 2 Sat 07 07 2012 3 00PM 2 Mon 07 09 2012 0
19. IME ENTRY DEACON _ No 32345678 M that the delegate can view otal message when they log into the seta message C MAKRA E Pn ponete A ex system NOV Atime Supervisor User Guide 39 http novatime wfu edu Managing Time and Attendance as a Delegate During the delegation time period a drop down box will appear in the top right corner of the screen for you to select the supervisor for whom you are a delegate Wed Jul 18 2042 10 14 48 AM WELCOME Deacon Supervisor SUPERVISOR HELP Locout amp Li FOREST UNIVERSITY HOST MOSER DONALD MOSERDI Upon selecting the delegated supervisor you will be logged in as that person drop down box will disappear and have the ability to perform all time and attendance responsibilities just as if you were that supervisor All of the NOVAtime screens will be identical to your normal supervisor logon however you will not be able to view employee pay rates Once you have completed the necessary tasks for that delegation you will need to log out of NOVAtime and log back in as yourself if needed NOVAtime Supervisor User Guide 40 http novatime wfu edu
20. Status Filter All V Active Only Unopened Timesheets 0 Opened Timesheets 2 Save j Approve this Page ID NAME Timesheet Status TotalH 22345678 DEACON TIME CLOCK USER OPEN z 9 a eh Je GPO t te rend Ge BOON ADD TUBS SB TE le te seth Me A A At te ett ll at ile ttt mt A nat tah al aa LOPEN een elie r Pee Aia ee A Pay Cycle Date Selection From To iia Biweekly Current Pay Period 08 18 2012 08 31 2012 Last updated Wednesday 08 22 2012 11 13 AM is Up Group Filter By All Employee Search Status Filter All l Active Only Unopened Timesheets 0 Opened Timesheets 2 ID NAME 22345678 DEACON TIME CLOCK USER 32345678 DEACON WEB TIME ENTRY 9 http novatime wfu edu Once any changes are made to timesheet data be Summary Timesheets Schedules History In Out Board cc 29 sure to click the Save Pay Cycle _ Date Selection From To Biweekly Current Pay Period 08 18 2012 08 31 2012 Last updated Wednesday 08 22 2012 11 13 AM BB upsets sehesues button Group Filter By All Employee Search e Status Filter All E Active Oniy Unopened Timesheets 0 Opened Timesheets 2 Use the Approve this 22345678 DEACON TIME CLOCK USER Page button to approve i 8 50 2 50 0 00 32345678 DEACON WEB TIME ENTRY 0 00 0 00 0 00 timesheets from this summary screen rather
21. a glance to manage the time and attendance activities of their employees These views or gadgets are intended to highlight areas that may need attention and can minimize the time supervisors need to spend within the application The gadgets on the WFU Dashboard include Category Description Timeoff Request Lists pending time off requests from employees for which action still needs to be taken Approaching Overtime Lists employees with hours equal to or exceeding the threshold hours for overtime Supervisors have the ability to edit the Threshold Hours to their preference Simply click Edit in the top right of the gadget and enter your preference Then click Close Edit User Reports Provides Supervisors with the ability to easily run any saved reports In Out Board Lists employees and whether or not they are punched in or punched out NOTE This gadget is applicable for supervisors managing time clock users or student employees Schedule Vs Actual Lists employees and a summary of their actual hours worked versus the hours for which they are scheduled This view also indicates any overtime hours or hours worked on a holiday This user guide is organized by the other categories available in NOV Atime which include Category Description Attendance Allows supervisors to review edit and approve timesheets Schedules Accruals Points and other historical timesheet information can also be viewed here Scheduler Enables
22. accrued during the pay period any hours used and the hours available for their employees Prior to January 1 2013 individual employees should be directed to WF Weork found in WIN to view leave balances and history WF Work Leave Time Off Current Balances and History Beneit o errome Current Benefits Statement Taxes and Miscellaneous Deductions Pay Information Deductions History Direct Deposit Information Earnings History Pay Statement Salary Detail Tax Forms Electronic W 2 Consent W 2 Year End Earnings Statement Personal Information Social Security Number Information View Address es and Phone s View and Update Email Address es View and Update Emergency Contacts WF Work Help Information WE Work Help WE Work User Guide NOV Atime Supervisor User Guide 17 http novatime wfu edu History The History tab provides an at a glance view of an employee s attendance history A twelve month calendar displays with a color coded legend for each Pay Code As attendance history accumulates the calendar will be color coded by Pay Codes used providing a quick view of hours worked as well as paid time off for the selected employee The year can be changed using the left and right arrows on either side of the year in the top left corner NOVAtime will not include any history on leave usage for years employees worked prior to NOVAtime implementation WF Work will remain available for individ
23. aunch Page http novatime wfu edu Email novatime wfu edu Phone 336 758 2960 NOVAtime Supervisor User Guide 3 http novatime wfu edu Section 1 Employee User Types NOVAtime is a web based application that will collect time and attendance information for all staff and student employees Beginning January 1 2013 NOVAtime will also be the system of record for all employees including exempt staff employees to use for leave management For the purposes of this guide the three types of staff and student employees that access NOVAtime are defined as follows Time Clock Users Web Time Entry Users Student Web Time Entry Users CC NOV Atime Supervisor User Guide Collect time information by swiping a time clock Utilize the NOVAtime web application to view work schedules PTO usage and request PTO Collect time information by entering hours worked on the NOVAtime timesheet Utilize the NOVAtime web application to view work schedules PTO usage and request PTO Collect time information by punching in on the login screen or entering begin and end times on the NOVAtime timesheet Utilize the NOVAtime web application to view work schedules 4 http novatime wfu edu Section 2 Accessing NOVAtime Accessing the NOVAtime launch site To log in to NOVAtime navigate to the launch site using one of the following supported web browsers Google Chrome 18 0 x and higher Internet Explorer 7 0 an
24. chedules Accruals History In to filter by group or by active timesheet status Search All for a particular employee by using the search field at the bottom and searching 32345678 DEACON WEB TIME ENTRY 1 on first name last name inopenedTineshest o or employee ID Users can be resorted by clicking the ID or NAME headers To hide the filter tools click either the thumb tack or X icon to provide more room on the screen NOVAtime Supervisor User Guide 12 http novatime wfu edu The employee header area provides space to view up D paypenoa v OOTAD SMOOR En Tamenhuet Stats ENS Avoror to six attribute fields of as dala i cs a your choice on your employees Click the E Pay Period 07 07 2012 Sat 07 20 2012 Fri Timesheet status OPENS amp Approve pencil icon to edit the Employee ID LastName Firstname Goto Employee E our s header information Once mane MT Eco Schedule Picture the fields are open for AA ee ee ee ee ee ee E rD anir Oe Ne a ee a er it editing click the drop down box to view and select the attribute options Each drop down box offers the same Please Select 4 Card Number Job Title Supenisor attribute choices Once any changes are made be sure to click EE EMPLOYER FUND Save DEPARTMENT A ACTIVITY Pay Policy Pay Method Pay Type Pay Category
25. ck Save to save this template and then exit iiy ehea Tempie New 3 Edit Sone see x Undo A Exit Template lt Select gt Preview Warehouse coordinator 06 30A4M 3 00PM PayCode 3 00PM 30 Minutes 12 00PM NOV Atime Supervisor User Guide 23 http novatime wfu edu Click Insert Templates The screen view will Emutipie as nal E change to offer the ability Galton Specialise 30A 0500PM MGOPTE0OALOTOOPM Lab Coordinator 0830AN 0500PMI 60 11800m 120Pm Pe to add saved templates ee i I p E Pe omon Gea O i Warehouse coordnaior gt foes0A1k 0500P 030 1200P Click more to add the pesoam oso0Pm H30 1200m 12 30PM desired template and then O omaa click Save Templates The new template will display in the template selection area Emut E Save Templates Ef Add Maintain Templates Tats paia Tine O70 Hours OTETO ak Lab ae 30AM 05 00PM M60 11 30AM 12 30PM Warehouse Coordinator 06 30AM 03 00PMl M30 12 00PM 12 30PM Apply the template to the employee s schedule by cli ckin g once on th e Multiple as Save Templates on Maintain Templates fad Insert Templates Paid Time Off 50 Hours Please insert template Circulation Specialist 03 30AM 05 00PM M60 12 00PM 01 00PM Lab Coordinator 08 30 Warehouse Coordinator 06 30AM 03 00PM M30 12 00PM 12 30P Please insert templates template to highlight it oe h ee te ee a a we de ee ok Se aa 4 E a NOV Atim
26. ction for List Menu Behavior is Start opened manual control open amp close thereafter This will decide how the List Menu behaves every time when users login Start opened manual control open amp close thereafter default Start closed manual control open amp close thereafter Start opened auto hide Start closed auto hide Note Please move the selected exceptions columns to the right This will decide which exception columns this access group has rights to view on the SUMMARY tabs in the ATTENDANCE category Available Items Selected Items Absent Early In Early Out Tardy Late Out Long Meal 8 GroupsiRules Selection Preference From Drop Down List x es Dt I a G a 4 8B wt te eB 4 tert OF eee Delegation The delegation tab allows supervisors the ability to assign a substitute to perform their duties related to time and attendance management This feature is most often used when a supervisor is out of the office or otherwise unable to manage employee time and attendance matters When a delegation occurs it is for all employees for whom you are a supervisor Upon clicking the Delegation tab the Delegation list appears NOV Atime Supervisor User Guide 37 http novatime wfu edu Profile Preference Delegation Save n Undo To assign a delegate Click inside an empty row in the Delegation column A drop down box will eli Se display for you to select th
27. d higher Mozilla Firefox 3 x and higher Safari 4 0 5 Safari 5 0 3 on Mac OS X 10 6 6 A ae i To access the launch site type ACADEMICS NEWS CALENDAR DIRECTORIES ATHLETICS VISITING GIVING http novatime wfu edu W WAKE FOREST NOVAtime Time and Attendance application UN EVER SR TY into the address bar of your web browser NOVAtime Home Access NOV Atime News and Announcements Contact Us NOV Atime Home What is NOVAtime NOVAtime is the new time keeping and leave management application the University is implementing to support improved efficient services to employees This new application will unify all time and attendance activities for bi weekly paid staff and students replacing Stromberg and the time keeping applications within WIN The new application rollout will begin during the summer of 2012 and continue on a phased approach through September 2012 NOV Atime Supervisor User Guide 5 http novatime wfu edu Accessing the NOVAtime Application On the left side menu click Supervisor Login under the Access NOVAtime heading 1 Client ID Users will not need to edit this field ID Type your network user name into this field the name you use to login to your computer Password Type your network password into this field the password you use to login to your computer Click the Login button By default the Supervisor Dashboard will display NOV Atime Home Acc
28. e user name of the desired delegate NOTE The selected delegate must be an existing supervisor in the system NOV Atime Supervisor User Guide 38 http novatime wfu edu Use the From and To fields to select the start and end date range for this delegation NOTE The delegate will not be able to view any information about your employees until the start date of the delegation period In the Web Access field select Supervisor Profile Preference Delegation B Save o Undo Delegation In the Message h PT oeeo from To wen access Draycote Type ron _lessase 1 column last column on the nen ee a E ime row type a message to the delegate if desired Click Save to commit these changes The other fields on the row will populate Profle Preference Delegation with the correct E Save 69 Un information PL eenn Webaccess Paycode Tve non EmPrmer GRPFiter wessage n 23 mea 07 18 2012 Supervisor Delega 0 DN1 Manual V Employee Filter Group Filter After saving an email will be sent to the delegate you E Your Private Messagets selected to let them know binge a Assignment Notification p M MOSERDJ A private message will also ave NAA ADMIN Request From 32345678 EB TIME ENTRY DEACON 32345678 Request From 22345678 TIME CLOCK USER DEACON 22345678 be generated in the system Request From 32345678 WEB T
29. e Supervisor User Guide 24 http novatime wfu edu Apply the selected template in one of the following ways Add the template to an entire week at once by nea a clicking the downward warenecogffrersousermannrewaani sse setur OOOO double carat on the Sunday Monday Tuesday Wednesday CREF F OFM e2012 La ee oe DHA NZDIZ schedule e 06 20M O2 OOP Wirtha Coordinator Add the template to M3m 12 00P M1 30PM inside the desired day To copy the template to one previous or next day in the week click the single carat gt To copy this template to all days prior or remaining in the week click the double carat gt gt symbol To remove templates from a date click the red minus sign Once any changes have been made to a schedule be 5 Undo Audit Print sure to click Save at the top paai of the screen s 12345678 DEACON STUDENT Goto Timesheet Goto Employed EMPLOYER R FUND 111111 Plef Week Of 07 14 2012 Sat 08 17 2012 Fri SPENN Save Templates Add i Maintain Templates insert Templates f E Multiple Paid Time O 7 50 Hours Please ig Circulation Specialist 08 30AM 05 00PM M60 12 00PM 01 00PM Lab Coo Warehouse Coordinator 06 30AM 03 00PMl M30 12 00PM 12 30PM 07 14 2012 07115 2012 07 16 2012 U O6 30AM 03 00PM eg ee a ee ee ee ee ee Warehouse Coordin NOVAtime Supervisor User Guide 25 http novatime wfu edu Free Form Schedules The
30. es with exceptions that meet or exceed the threshold values in minutes for exceptions like In Early Tardy Out Exception Report Early etc Monthly Attendance Log The report displays employees and their Exceptions Pay Codes and Reason Codes The report displays a monthly view of each employee s absence hours no pay code hours number of tardies number of tardies over Monthly Attendance Summary 5 minutes excused absence counts accrual hours used and balance Summary ReportTA The report displays a summary of employee work and pay code hours Earnings Deductions pay code and Reg OT5 pay dollars Timesheet oo Status The displays employee hours Reg OT5 with the ability to sort the report by timesheet status Open Submit etc ee AR AE re ee Ae tte ce ce ee Be Rt eh A ee Bh tet In ieee rm eth ellie see ll tte the Aa Mp In ome salle A sal et Ail ee My RO acta patent ey Mae i Weekly TimeSheet _ i YTD Averages Report 1 Management E H E Human Resource Labor Costing H E Schedule 2 Accrual lO te o On the left side of the screen click the sign to expand the report category Each category offers pre defined report templates that can be modified to show specific data Once a category has been selected on the right side of the screen the Overview tab provides the Report Name and a Description of what information that report will generate Supervisors can only run reports on the employees that report to them
31. ess NOVAtime News and Announcements Contact Us Pag SA E Software as a Service M CNOVAtimeAn ywhere 4000 SaaS ADMINISTRATOR SUPERVISOR WEB SERVICES Friday 07 13 2012 16 50 27 ClientID HOST User ID supervisor Password The software on this Site contains unpublished confidential and proprietary information of NOVATIME Technology Inc and is protected by copyright trade secret and trademark law NOVATIME retains all rights not expressly granted Use and disclosure of this software is restricted and governed by the License Agreement and the Legal Agreement Access and use is restricted to NOVAtime authorized business partners snd users for NOVAtime business only This system may be monitored for administrative and security ressons 1999 2012 NOVAtime Technology Inc Legal Statement Privacy Statement NOVAtime and NOVAtime logo are registered trademarks of NOVAtime Technology Inc eee ees In Out Board eS 7 13 2012 Emp ID Out in Lunch Status Current Date Range 7 12 2012 FirstName LastName 12345678 our Last Punch Time Clock Reason _ STUDENT DEACON 7m320125 3000Pm Act Hrs ovr HWP Schiirs 22345678 TIME CLOCK USER DEA CONI 28 75 o 00 9 00 0 00 32345678 WEB TIME ENTRY DEACON 3750 000 0 00 1 NOV Atime Supervisor User Guide 6 http novatime wfu edu The Wake Forest dashboard provides supervisors with specific information at
32. l To build a Free Form Schedule After selecting the appropriate employee in the left side menu use the nai 302 ame SP Aaa E dism 1 22345678 DEACON TIME CLOCK USER Goto Ti h calendar icon to select the EMPLOYER R gt FUND 111111 Requests Calendar appropriate week for the schedule Week Of 07 14 2012 Sat 07 20 2012 Fri E Free Form schedules are built one week at a time lt Select gt lt Select gt lt Select gt lt Select gt The Schedule Templates area displays on this screen a in a collapsed format but A P gt click the down arrows Accrual Summary beside Schedule Templates Pay Code code to expand i ee ee ee ee el et eee oe le tt ae NOV Atime Supervisor User Guide 26 http novatime wfu edu For each day of the free form schedule be sure to select the following 1 Pay Code Choose 100 REG 2 JOB Be sure to select the correct JOB for the employee Select the start stop times for this day as well as a meal time if applicable NOV Atime Supervisor User Guide Hours Meal mins A pP i DT I KE p z pe e Cie Apply Template s Meal 0 mins Meal 0 mins ol io o7a7 2012 ek pl gt Tu Aari oe Hours Meal os mins el s S I a skl P o Apply Template s 0711412012 0711512012 lt 5elect gt z lt Select
33. llows Supervisors to review and take action on any requests for time off as well as respond with notes back to the employee Employees can only make PTO requests for their primary job through NOVAtime If a request is being made for PTO for a different job web time entry employees can add the time off directly to their timesheet once the time is used Supervisors will need to manually add PTO to the timesheet for a Time Clock User The Overview displays by default when clicking the request tab View time off requests by each employee s job and see the total amount of requests pending approved declined and requested Template Schedules Recap Requests Calendar Overview Summary Group By JOB x 22345673 555444 00 Groundskeeper 32345673 8388777 00 Lab coordinator e Click the JOB to navigate to the Summary screen to view employees requesting PTO for a particular job Summary 4 2012 P July Tel Group JOB m 22345678 555444 00 Gro x 22345678 DEACON TIME CLOCK USER 120 PTO 0 00 7 17 2012 2 09 07 PM 3 0 0 3 1 e Click any piece of the employee information to navigate to the Detail view to take action on the request To take action on a PTO Sear Sonar paw Cana request Click Pending Mnene El Save Z Retrosh Cancel Filter Sane ise i Approve Selected Status All Paycode 120 PTO Group JOB m 22345678 555444 00 Gro Em
34. pecialist NOTE The first eight digits 32345678 888777 00 Lab coordinator 41200374 998280 00 Programs amp Spec Projects Coord of each JOB is the employee 441201796 996988 00 Assistant to the Athletic Dir 41202975 999801 00 Assistant Coach ID number Be sure to 41203101 997363 00 Asst Dir 494203431 999720 00 Associate Director IT Babcock select the JOB associated 4120364 1 998082 00 JOB 41203641 998082 00 41204202 9993831 00 Asst Athl Director Compliance 41204449 997188 00 Director with the correct emp loyee 41204616 999649 00 JOB 41204616 999649 00 ID Otherwise the O 22345678 333222 00 Warehouse coordinator gt employee will not be i scheduled correctly To I Minutes oT tf Cd look up an employee ID a click the Employees category and the ID number displays on the general tab under Employee Identification The JOB listings are in numerical order by ID NOV Atime Supervisor User Guide 22 http novatime wfu edu Add the Start and End times for the template as ify Schedule Template ll as any meal tim well as any meal time New 3 Edit Delete E Save gt Undo A Exit information Template lt Select gt NOTE When adding times the military format is used 7a e EES Preview Warehouse coordinator 06 30AM 3 00 PM PayCode 100 REG 22345678 333222 00 Warehouse coordinator 06 30AM 3 00PM 30 Minutes 1200PM 1230PmM Cli
35. ployee 32345678 has no available Accrual Hours on 07 12 2012 for pay code 120 PTO 07 11 2012 04 57 PM z 7 a ee Employee ID Employee Name Paycode JOB start End 22345678 DEACON TIME CLOCK USER 120 PTO 07 19 2012 5 a 5 X 07 17 2012 02 09PM 22345678 555444 00 Groundskeeper 22345678 DEACON TIME CLOCK USER 120 PTO 07 20 2012 07 17 2012 02 09PM 22345678 555444 00 Groundskeeper 22345678 DEACON TIME CLOCK USER 120 PTO 07 23 2012 1 07 17 2012 02 09PM 22345678 555444 00 Groundskeeper NOVAtime Supervisor User Guide 29 http novatime wfu edu A dialog box displays indicating any comments from the requesting employee Click the Status drop down box to approve decline or remove the request Add any comments in the Supervisor s Comment field and click OK The detail view will update to indicate the approved status of the request and the employee will receive an email regarding the action In addition to an email NOVAtime will generate a private message that the employee will see upon logging in to the system Time clock users will also receive the message when they swipe the time clock melt ees Supervisors comment Shared Calendar Email Optional Note Allthe approved requests for your employees may be populated i inasingle calent dar for the entire team to si ee using the Sh ared Cal endar Supervisors comment Send us a pos
36. r any changes are made be sure to click Save NOV Atime Supervisor User Guide 36 http novatime wfu edu Profile Preference Delegation ey Save Note Please select one from the list Default selection for Employee Grouping is Subsidiary This will decide the Overview of this access level in the ATTENDANCE category Note Please select one from the list Default selection for Left Panel Menu Behavior is Start opened auto hide This will decide how the Left Panel Menu behaves every time when users login Start opened manual control open amp close thereafter Start closed manual control open amp close thereafter Start opened auto hide default Start closed auto hide Note Please select one from the list Default selection for Employee Treeview Setup is Levelt Subsidiary This will decide the view on the Employee Treeview when users select specific employees to send messages which is inside the TOOLS category a Leven OB _ z Hana Leve EMPLOYER E Eno L Levers FUND I 7 Rules Sorting Preference ByRuleID a DO i 8 RE E oe OO M a D Om D eee Last Name FirstName x Note Please select one from the list Default selection for Employee Fullname Preference is Lastname Firstname This will decide the overall of this access level in the EMPLOYEE category Note Please select one from the list Default sele
37. rop down field to toggle the view between bi weekly and monthly employees including students This view is helpful if you have many employees and need to see only one group or the other Date Selection Use this drop down field to select from a number of different date ranges including a user defined range Pay Cycle Date Selection From To E Biweekly Current Pay Perio 0818 2012 08 31 2012 Current Pay Period d a 2 Last Pay Period Goto Employee Goto ik Next Pay Period t EMPL This Week View Only i ENT 111110 Shi Last Week View Only Audit _ User Defined Date Range View Only amp l User Defined Pay Period OE 30AM 05 30PM ne ye a ee i es Se Ee a Audit Column This column provides an icon to indicate that a timesheet has been manually edited Clicking on the icon will provide a report of who edited the timesheet and when In Out Columns These columns will display on the supervisor timesheet view but will only be completed for employees that swipe a time clock or students Reason Column Click on the field in this optional column to display a drop down box to select one of the pre delivered reason codes Supervisors can create reports based on these codes Notes Use this field to type a free form note that displays on the timesheet Timesheet Lower portion The lower portion of the timesheet displays summary information As time data is added the Timesheet Summary area
38. tcard Ni te All the approved requests for your employees may be populated ina single calendar for the entire team to S ee using the Shared Calendar 42012 F sun Status LAI Paycode 120PTO Group JOB 22345678 555444 00 Geo Empleyee 32205578 has mo available Accrual Hours on OF 22012 for pay code 120 FTO OTe est PM Hours once Select Emp oyes ID 3 Empioy ta H Pay faire gt K prat DEACON TRAE CLOCK USER TOP TE Oriente FS OR Tate 02 0AP 1 b 1 5 a 1 22415678 DEACON TME LOLH USER TOP TC ONO TSQ k i OFA rads 02 09 j f j NOV Atime Supervisor User Guide 30 http novatime wfu edu To approve multiple rere sunman oean Caesar requests at once without DEACON TE CLOCK USER oun E save Retrosh Cancel Filter 42012 say Ts having to open them Status All B p 120 PTO L Group JOB 22345678 555444 00 Gro 2 3 Employee 32345678 has no available Accrual Hours on 07 12 2012 for pay code 120 PTO 07 11 2012 04 57 PM individually check the ET a a ae lzewsere DEACON TIME CLOCK USER 120 PTO 07 1 2012 75 Pending y 22345678 555444 00 Groundskeeper Select box for each request zusse DEACON mue CLOCK USER mpo oro rs os i S675 0 Groundskeeper ee DEACON TIME CLOCK USER 120 PTO 07 23 2012 7 50 any 22345678 555444 00 Siniivegell
39. the week will be included with counts and totals for hours and minutes Select the date range by clicking the calendar icon beside Start Date and End Date mary Timesheets Schedules Accruals History In Out Board amp 32345678 DEACON WEB TIME ENTRY Goto Timesheet Goto Employee F Goto Schedule gt FUND 111111 Please Select Shift Number 100 Please Select Please Select C start Date 0110112012 E E eee 100 REG 260 CVL NOV Atime Supervisor User Guide 19 http novatime wfu edu In Out Board The In Out Board is applicable to supervisors of time clock users This tab displays a list either of all employees or a selected group by a status of In Out Both or other Pay Codes selected by using the Status drop down Summary Timesheets Schedules Accruals History In Out Board Today Only Refresh Rate 5 00 Minute s Il Pause Filters i DEPARTMENT lt _ajj_ gt Te ACTIVITY G5 lt a gt Site lt All gt FirstName LastName Emp iD ow m Lunch status LastPunchTime co sos emmowr mmo reason i ee a a Ea en e e e E PO GG E A A g NOV Atime Supervisor User Guide 20 http novatime wfu edu Section 4 Scheduler Template Schedules Before a schedule can be saved for an employee a template must be added Templates can be added and maintained by individual employees but if your department uses work shif
40. to view the detailed records for the week NOV Atime Supervisor User Guide 18 http novatime wfu edu Other History Views e Monthly Calendar Displays attendance history for a one month period for the selected employee The month can be changed using the left and right arrows on either side of the month in the top left corner nary Timesheets Schedules Accruals History In Out Board amp 32345678 DEACON WEB TIME ENTRY Goto Timesheet Goto Employee F Goto Schedule gt 9111111 Please Select Shit Number 100 gt Please Select gt Please Select E Exceptions Saturday Monday Tuesday Wednesday Thursday Friday e Detail Displays detailed attendance history for a particular date range for the selected employee Select the date range by clicking the calendar icon beside Start Date and End Date nay Timesheels Schedules Accruals History In Out Board 32345678 DEACON WEB TIME ENTRY Goto Timesheet Goto Employee F Goto Schedule EMPLOYER R FUND 411111 Please Select Shit Number 100 Please Select Please Select _ Monthly Calendar Summary pE G OrmNa2012 End Date 07 03 2012 Circulation Spe cialist 0770972012 Lab coordinator Coo E O a K llstar Date 07 09 2012 E e Summary Displays attendance summary information for the selected employee All Pay Codes and exceptions by day of
41. ts please contact Payroll at 758 2960 so that they can build your needed shifts To add or edit a template Click the Scheduler Category and the Template Schedules tab will display by default Click Add Maintain Templates to create a new template The My Schedule Template pop up screen will display Template Schedules Recap Requests Calendar Active ED savel gt undo O Audit amp Print 7 2345678 DEACON WEB TIME ENTRY 2 Goto Timesheet Goto Employee JOB eign 7 ROSES EOE a Beer gt EMPLOYER R FUND 111114 Please Select EMPLOYER e ALL Week Of 07 14 2012 Sat 08 17 2012 Fn E Mul ple W Save Templates E Add Maintain Templates S2 insert Templates Paid Time Offf7_50 Hours Circulation Specialist 03 30AM 05 00PM M60 12 00PM 01 00PM Please insert template FUND ALL DEPARTMENT ALL Please insert te Lab Coordinatori Please insertt ACTIVITY ALL i gt Shift Number z 100 Please Select Please Select mplate 08 30AM 05 00PM M60 11 30AM 12 30PM em plate All Template Filter Off Schedule E DA Saturday Monday Tuesday 12345678 DEACON STUDENT o7nai20i2 07 16 2012 07 17 2012 22345678 DEACON TIME CLOCK USER 32345678 DEACON WEB TIME ENTRY 4 1 Search PI gt eei lt DI gt gt leo rat A a Week Of 07 14 2012 Sat 06 17 2012 Fa HE Paid Time Off 7
42. ual employees to view leave usage history prior to NOVAtime NOVA timeAnywhere UPERVISOR WEB SERVICES Dashboard Attendance Scheduler Employees Summary Timesheets Schedules Active All ID NAME 12345678 DEACON STUDENT 22345678 DEACON TIME CLOCK USER 32345678 DEACON WEB TIME ENTRY 4 1 Search amp Pg E83 DASHBOARD QUICK NAVIGATOR Reports Preferences Accruals History In Out Board amp 32345678 DEACON WEB TIME ENTRY Goto Timesheet Goto Employee F Goto Schedule Tue Jul 17 2012 10 44 51 AM WELCOME Supervisor Descon SUPERVISOR HELP LOGOUT Licensed to WAKE FOREST UNIVERSITY t FUND 111111 a O Please Select E Exceptions Shit Number 100 E Mixed m 160 ADM mm ODN m 1 DN2 mm 180 ADP mm 200ALV mm 240HOL m 360 HWP E 500 PTR mm 520 REL mm 660V e664 NL Week Week Week 10 Week Week Week Please Select E 2 DN3 mm 220 BEG mm 380 MAT Em 540 RER Please Select mm 2N mm 240 BER mm 400ML mm 560 RPO E 100 REG m 260 CVL E 420 MLV 580 RPY mm 120 PTO Em 280 CVR mm 440 0TG mm G00SLR m 140 PTG maw 300 GRT Gag 460 0VT mm 620 STD Week Week 2 Week 9 Week 16 Week 23 Week 30 July 2012 Mon 2 9 16 23 e Click on an individual date to view the detailed records for that particular day e Click on the word Week
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