EasyLock™ User Manual Encryption Application for portable
Contents
1. 4 Working with EasyLock 4 1 Setting up EasyLock To start EasyLock simply double click the EasyLock exe that is saved in the root folder of the portable storage device When using the portable storage device as a TrustedDevices in combination with Endpoint Protector the Client PC that the device is connected to must have received authorization from the Endpoint Protector 2008 server otherwise the device will not be accessible on an Endpoint Protector protected PC or EasyLock will not autostart 4 2 Setting up a Password In order to secure encrypt your data you will need to set up a password The password must be at least 6 six characters long For security reasons it is recommended that you incorporate letters numbers and symbols into your password Password Finish 2 se Follow the menus and directions password a e aS cososvs cososys cososys Click Next to proceed L Start LI I I lt II lt III QIIQI HIH IOI II IR4I IW ZY IIIIUOWUWIQI I II QIQZI QIII IIIZIIIIWI I II IIW I O 6K K KI IK HI KI I II QINIIIIIIIIILIIIIIIO Th IIIII Password a Set Password S Finish Password Confirm Password Password reminder Apply Password Info Please enter a new password The password must have at least 6 characters It is recommended that you incorporate letters numbers and symbol2. want to unplug or eject and then click Stop When Windows notifies you that it is safe to do so unplug the device from your computer USB Mass Storage Device at Location 0 Properties Stop C Display device components Close A message will appear indicating that the portable storage device can now be securely removed If a message saying The device cannot be stopped right now appears you have to close your Windows Explorer EasyLock or any other application that is still accessing the data on the USB Drive cososys 19 9 Support In case additional help such as the FAQs or e mail support is required you can visit the support website directly at http www cososys com help html cososys 20 10 Important Notice Disclaimer Security safeguards by their nature are capable of circumvention CoSoSys cannot and does not guarantee that data or devices will not be accessed by unauthorized persons and CoSoSys disclaims any warranties to that effect to the fullest extent permitted by law 2004 2009 Copyright CoSoSys Ltd Endpoint Protector TrustedDevices and EasyLock are trademarks of CoSoSys Ltd All rights reserved Windows and NET Framework are registered trademarks of Microsoft Corporation All other names and trademarks are property of their respective owners
3. 08 Personal files 7 18 2008 Total Commander C Documents and Settings Admin Desktop KEYBOARD TXT 8 94 8 94 KB 9157 bsp The file encryption and transfer status can be seen with the help of the progress bar When the bar reaches the end your files have been copied and encrypted cososys EasyLock 1 0 2 4 Registered 364 days remaining File Edit View Options Help w gt Name Size Name Date ENE My Documents 721 H Confidential data 7 18 2008 ENE Snaglt Catalog 7 1 EHO Personal files 7418 2008 a Studio bmp 506 KB 1 2 i E CABRK DLL 7418 2008 js 2000 pl png 5KB 6 2 a CGLPT K VXD 7418 2008 3 My Computer ie CGLPTNT SYS 7 18 2008 i LE My Network Places DEFAULT BAR 7 18 2008 default br2 7 18 2008 description 7418 2008 7418 2008 EE Timesheets JULY 2008 HISTORY TXT 7418 2008 B Total Commander KEYBOARD TXT 7418 2008 NO BAR 7418 2008 REGISTER RTF 7418 2008 UNACEV2 DLL 7418 2008 UNRAR DLL 7418 2008 WCMICONS DLL 7418 2008 WCMICONS INC 7418 2008 WCMZIP32 DLL 7418 2008 WCUNINST WUL 7 18 2008 You can navigate through your encrypted files if you are using Windows Explorer Clicking on an item with the right mouse button will give you access to options such as Refresh Copy and Delete Copying files from your HDD to the portable storage device using Explorer is not recommended We recommend usin
4. EasyLock User Manual O Encryption Application for portable Storage Devices User Manual Version 1 0 0 4 2004 2009 CoSoSys Ltd cososys Table of Contents Table of Contents ne catnnnacndstncuaded sscaaced tesa css sesenseges ann es 2 1 MVEROCUUIGHON ou u tnt cadua Aaaa 3 2 System Req irements l u u UI Ilus asss asas kasa sassa saasasakaaaaa 4 3 NS RANA OUD aici uu E askush nets 5 4 Working with EasSsyLOek u u LUIS aus assasi anaana sadades 6 4 4 Setting up EasyLock r 6 4 2 Setting up a Password 6 4 3 Password retries a a 9 4 4 Using Drag amp Drop to copy files 9 4 5 Opening and modifying files within EasyLock 12 4 6 SOC SEINS un Qa has a nine 12 5 IrustedDevice Levels ILLIIIIIssssa sa ss sas hasa anaana 14 6 How EasyLock works with Endpoint Protector 2008 cccccceeseees 15 7 Configuring TrustedDevice use in Endpoint Protector 2008 17 8 Safely Remove Hardware U 18 9 o OU ess cscs ia RENNES SRE 19 10 Important Notice Disclaimer ss 20 cososys cososys 1 Introduction Protecting data in transit is essential to ensure no third party has access to data in case a device is lost misplaced or stolen EasyLock allows portable devices to b
5. e identified as TrustedDevices in combination with Endpoint Protector 2008 and protects data on the device with Government approved 256bit AES CBC mode encryption With the intuitive Drag amp Drop interface files can be quickly copied to and from the device for fast secure and efficient workflow EasyLock is a portable application that does not require any installation process on the host PC and is always portable Wherever the portable storage device goes EasyLock is saved on the device and can be used on any Windows XP and Windows Vista PC cososys 2 System Requirements Operating Systems e Windows 2000 Service Pack 4 e Windows XP Service Pack 2 is recommended e Windows Vista all Versions Available USB port Removable USB Storage Device to start the application from e g USB Flash Drive External Hard Drive Memory Card If the portable storage device has a manual write protection switch lock it must be in the unprotected writable position to be able to use EasyLock EasyLock does not require Administrative rights cososys 3 Installation To install EasyLock on a USB flash drive or other portable USB storage device simply copy the file EasyLock exe to the root folder of a partition associated with that device If EasyLock is used in combination with Endpoint Protector 2008 access to TrustedDevices can be configured from the Global Rights module of Endpoint Protector 2008 under the Rights tab
6. g either the Drag amp Drop feature or the shortcut keys for copying and pasting Ctrl C and Ctrl V to transfer data to your portable storage device though the EasyLock interface In the toolbar area of EasyLock you can find additional icons that you can also use to copy and encrypt your files w G b Q o me o cososys cososys 12 Note that the files on your portable storage device are not visible after encryption unless EasyLock is running To exit EasyLock select the File menu and choose Exit or simply click the X button in the upper right corner of the application window 4 5 Opening and modifying files within EasyLock Copied data on device can be viewed and edited directly from within EasyLock This function is accessible with the Open command or double clicking the desired file The user has to open documents from the device with the associated application EasyLock will try to close these documents once it has exited If a document is modified saved with the same name or even to the same folder it will be encrypted and stored on the device If a document is modified and saved but fails to be encrypted for example when the device is unexpectedly removed it will be encrypted the next time EasyLock is started Attention When EasyLock is started by Endpoint Protector as a trusted application opening documents from the device option is disabled as the associated application does not have access to
7. s For maximum security Enter your password It is recommended that you also set up a password reminder that will help you and then confirm it in case you forget your password Confirm Password Password reminder Password Info Ready to proceed Push lt Apply gt when ready Click Finish to continue cososys cososys 4 3 Password retries Each time the application starts you will be asked for security reasons to introduce your password For that case that your drive was lost or stolen the number of password retries is limited to 10 ten After the password has been entered wrongly 10 ten times in a row EasyLock will safely erase all encrypted files stored on the portable storage device The data on the portable storage device can thereafter not be recovered or recreated It is permanently erased 4 4 Using Drag amp Drop to copy files A key feature of EasyLock is the Drag amp Drop functionality which allows you to simply drag the file s and or folder s that you want to copy on the device and drop them onto the window of EasyLock These files will be automatically encrypted ensuring that your data stay safe and private Easytock 1 0 2 4 Registered 364 days remaining File Edit View Options Help amp G r om 4 fam Confidential data Name Size Date EC My Documents 7 17 2008 My Computer 9 My Network Pla Invoices JULY 2008 7 18 20
8. the files 4 6 Security settings The security settings can be modified from within EasyLock After logging in you can modify you password To do this you need to access the security settings menu This can be done by either selecting Options gt Security Settings from the toolbar area or by pressing the hotkey Ctrl O EasyLock 1 0 2 4 Registered 364 days remaining cososys 14 5 TrustedDevice Levels There are four levels of security for TrustedDevices Level 1 Minimum security for office and personal use with a focus on software based encryption for data security Offers companies already regulatory compliance Any USB Flash Drive and most other portable storage devices can be turned into a TrustedDevice Level 1 with EasyLock Software from CoSoSys No hardware upgrade is required Level 2 Medium security level with biometric data protection or advances software based data encryption Requires special hardware that includes security software and that has been tested for TrustedDevice Level 2 Hardware is widely available in retail stores Level 3 High security level with strong hardware based encryption that is mandatory for sensitive enterprise data protection for regulatory compliance such as SOX HIPAA GBLA PIPED Basel II DPA or PCI 95 46 EC Requires special hardware that includes advanced security software and hardware based encryption and that has been tested for TrustedDe
9. vice Level 3 Level 4 Maximum security for military government and even secret agent use Level 4 TrustedDevices include strong hardware based encryption for data protection and are independently certified e g FIPS 140 These devices have successfully undergone rigorous testing for software and hardware Requires special hardware that is available primarily through security focused resellers cososys 15 6 How EasyLock works with Endpoint Protector 2008 When using EasyLock on a portable storage device as a TrustedDevice Level 1 in combination with Endpoint Protector 2008 will ensure that all data copied from an Endpoint Protector secured Client PC to the device will be encrypted Normal Scenario for the use of a TrustedDevice Level 1 is 1 User connects device to Endpoint Protector protected Client PC 2 Device is checked for authorization client PC is communicating with Endpoint Protector Server to check for authorization 3 If device is an authorized TrustedDevice Level 1 and the User or Machine is authorized to use TrustedDevice Level 1 the EasyLock software on the device will automatically open 4 User can transfer files via Drag amp Drop in EasyLock 5 Data transferred to the devices is encrypted via 256bit AES 6 User cannot access the device directly using Windows Explorer or similar applications e g Total Commander to ensure that no data is copied on the portable device without being properly encr
10. ypted 7 User does not have the possibility to copy data in unencrypted state to the TrustedDevice on an Endpoint Protector client PC 8 All file transfer from an Endpoint Protector client PC to the device can be recorded if file tracing and file shadowing are activated in Endpoint Protector Actions such as file deletion or file renaming are also recorded 9 Administrators can later audit what user with what device on what PC has transferred what files 16 If a TrustedDevice fails to get authorization from Endpoint Protector 2008 it will not be usable by the user The device will be blocked and the user will not be able to access the device cososys cososys 7 Configuring TrustedDevice use in Endpoint Protector 2008 To learn how to configure the use of TrustedDevice in combination with Endpoint Protector please consult the Endpoint Protector 2008 User Manual 17 cososys 18 8 Safely Remove Hardware Before you unplug your portable storage device from the USB port of your computer you have to use the Safely Remove Hardware option from the system tray otherwise you risk corrupting the data on your USB Drive especially when using Windows 2000 To Safely Remove Hardware double click on the system tray icon then select the USB Drive you want to remove from the list and click on the Stop button Lea 5 PPZ lt ty Mi 12 52 PM Safely Remove Hardware Select the device you
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